Body: Council
Type: Minutes
Meeting: Regular
Date: April 16, 2021
Collection: Council Minutes
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Document Text
Regular Council Minutes April 16, 2021 Page 1 of 13 Minutes of a Regular Meeting of Council for The Corporation of the Township of North Frontenac, held April 16, 2021 in the Council Chambers, 6648 Road 506, Plevna, Ontario via Electronic Participation. Present: Mayor Ron Higgins; Councillor Wayne Good (Electronic) – Ward 1; Deputy Mayor Gerry Martin (Electronic) and Councillor Vernon Hermer (Electronic) – Ward 2; Councillor John Inglis (Electronic) and Councillor Fred Fowler (Electronic) – Ward 3. Absent with Regrets: Councillor Fred Perry – Ward 1. Also Present: Cheryl Robson, Chief Administrative Officer (CAO); Tara Mieske, Clerk/ Planning Manager (CPM); Eric Korhonen, Director of Emergency Services/Fire Chief (DESFC) and Kelly Watkins, Treasurer. 1. Call to Order The Mayor called the meeting to order at 9:25 a.m. 2. Approval of Agenda Moved by Deputy Mayor Martin, Seconded by Councillor Fowler #176-21 Be It Resolved That Council approves the Agenda for the Regular Meeting of Council dated April 16, 2021, as amended. Carried 3. Disclosures of Pecuniary Interest and General Nature Thereof None declared. 4. Presentations a) Richard Allen, Manager of Economic Development, County of Frontenac – K&P Trail Development Moved by Councillor Hermer, Seconded by Councillor Inglis #177-21 Be It Resolved That Council receives for information the presentation from Richard Allen, Manager of Economic Development, County of Frontenac – K&P Trail Development; and thanks him for his time spent today; And That Council supports County’s development of the Frontenac K&P Trail through the Township and requests Township staff work with County staff to prepare Agreements for use of Township property for the trail. Carried b) Matt Walker, Economic Development Officer –Short-Term Accommodations: Strategies to Encourage Positive Guest/Community Relations Moved by Councillor Hermer, Seconded by Deputy Mayor Martin #178-21 Be It Resolved That Council receives for information the presentation from Matt Walker, Economic Development Officer – Short-tern Accommodations: Strategies to Encourage Positive Guest/Community Relations; and thanks him for his time spent today. Carried Regular Council Minutes April 16, 2021 Page 2 of 13 5. Delegations a) Lot Road Allowance between Lots 15 and 16, Range B – Wickware Lane: i. Nick & Sarah Sproule; ii. Doug Philp. Moved by Deputy Mayor Martin, Seconded by Councillor Hermer #179-21 Be It Resolved That Council receives information regarding the Lot Road Allowance between Lots 15 and 16, Range B – Wickware Lane from: i. Nick & Sarah Sproule; and ii. Doug Philp. Carried 6. Business Introduction None. 7. Adoption of Minutes Moved by Councillor Fowler, Seconded by Councillor Inglis #180-21 Be It Resolved That Council adopts the Minutes of: a) A Public Meeting of Council re: 2021 Draft Budget dated March 19, 2021; and b) A Regular Meeting of Council dated March 19, 2021. Carried 8. Business Arising from Minutes a) Resolution #97-21 – Extension of Timelines under the Asset Management Planning Moved by Deputy Mayor Martin, Seconded by Councillor Hermer #181-21 Whereas Council passed Resolution #97-21 at their meeting on February 26, 2021, supporting the request from the Municipal Financial Officer’s Association of Ontario that the deadline July 1, 2021 for O. Reg 588/17: Asset Management Planning of Municipal Infrastructure under the Infrastructure for Jobs and Prosperity Act, 2015 be extended; Therefore Be It Resolved That Council receives for information an email dated March 17, 2021 from Watson & Associates Economists Ltd., advising that on March 15, 2021, the Province of Ontario filed Regulation 193/21 to extend the timelines under the Asset Management Planning regulation (O. Reg. 588/17), and that all timelines under O. Reg. 588/17 have been extended by a year; and municipalities now have until July 1, 2022 to complete an Asset Management Plan for core infrastructure assets covering current levels of service. Carried b) Resolution #163-21 – Amendments to Committee of Adjustment/Planning Advisory Committee Procedural Policy Moved by Councillor Inglis, Seconded by Councillor Hermer #182-21 Whereas Council passed Resolution #163-21 at their meeting on March 19, 2021, receiving for information the Mayor’s Administrative Report entitled “Committee of Adjustment (COA) Meeting Observations”; and that Council instructed the Clerk to amend the Committee of Adjustment Procedural Policy to:
- permit the public to provide comments to the Committee at subsequent meetings if an application is deferred; and Regular Council Minutes April 16, 2021 Page 3 of 13
- to provide clarification to ensure when the Alternate Member attends a meeting where they are not acting as a Member, they refrain from providing comment or make a recommendation on any Application; Therefore Be It Resolved That Council receives for information the proposed amendments to the Committee of Adjustment Procedural Policy and will consider a By- law later in the meeting to adopt the amended policy Carried c) Resolution #162-21 – Letter of Intent and Fire Safety Grant Transfer Payment Agreement Moved by Councillor Fowler, Seconded by Deputy Mayor Martin #183-21 Whereas Council passed Resolution #162-21 at their meeting on March 19, 2021, receiving for information the Director of Emergency Services/Fire Chief’s (DESFC) Administrative Report entitled “Fire Safety Grant”; and that Council instructed the DESFC to make an application for the Fire Safety Grant prior to the deadline of March 19, 2021; Therefore Be It Resolved That Council receives for information a letter dated March 29, 2021 from the Ministry of Community Safety and Correctional Services confirming that the Township of North Frontenac will be provided a total of $5,000 to support increased training opportunities; and that formalization for the grant allocation and the Transfer Payment Agreement is required; And That Council instructs the DESFC to sign the Transfer Payment Agreement. Carried Note: Darwyn Sproule, Public Works Manager (PWM), attended the Meeting at this time. d) Resolution #314-20 – Re-division of Wards and Changes to Council Composition Moved by Deputy Mayor Martin, Seconded by Councillor Fowler #184-21 Whereas Council passed Resolution #267-20 at their meeting on July 17, 2020 that advised Council is considering changing from three Wards to two, being Ward One as a Ward and Wards 2 & 3 as a Ward; and reduce the number of Council Members from 7 to 5; and that Council instructed the Clerk to schedule a Public Meeting at a later date taking into consideration the pandemic situation; And Whereas Council passed Resolution #314-20 at their meeting on August 14, 2020, receiving for information the Clerk/Planning Manager’s Administrative Report entitled “August 29, 2020 Public Meeting – Re-division of Wards and Changes to Council Composition”; and that Council postponed the August 29, 2020 Public Meeting due to the COVID-19 pandemic and instructed the Clerk to bring this back to a Council Meeting in the spring of 2021; Therefore Be It Resolved That, as a By-law to change Council Composition must be in effect by the end of 2021 to be in effect for the 2022 Municipal Election, a Public Meeting regarding the Re-division of Wards and Changes to Council Composition will be scheduled at a later date, no later than August 31, 2021. Carried Regular Council Minutes April 16, 2021 Page 4 of 13
Communications – Clerk’s Administrative Reports A: Received for Information: Moved by Councillor Inglis, Seconded by Deputy Mayor Martin #185-21 Be It Resolved That Council receives Section A Items of the Clerk’s Administrative Report entitled Communications of Interest, as set out below, for information:
- Ontario Government re: New Funding: Ontario Supports Tourism, Culture, Sport and Recreation Organizations;
- Ministry of Natural Resources and Forestry (MNRF) re: Inspection of the 2021 Annual Work Schedule for Mazinaw-Lanark Forest;
- Ministry of Natural Resources and Forestry (MNRF) re: Ottawa Valley Forest 2021 Annual Work Schedule;
- Kingston, Frontenac, Lennox & Addington (KFL&A) Public Health re: Ontario’s Online COVID-19 Vaccine Booking Tool Becomes Available March 15, 2021;
- Eastern Workforce Innovation Board re: Q-4 Newsletter 2021;
- Severance Application B06/21 – Notice of Hearing – Lot Addition – Eadie/Allin;
- Minor Variance Application A03/21 – Notice of Hearing – Bellefeuille;
- Minor Variance Application A04/21 – Notice of Hearing – Poulin;
- Minor Variance Application A07/21 – Notice of Hearing – Manion;
- Independent Electricity System Operator (IESO) re: Peterborough to Kingston, Electricity Planning Region, Webinar Presentation March 25, 2021;
- Eastern Workforce Innovation Board re: Community Profile Pamphlets 2021;
- South East Local Health Integration Network (LHIN) re: Transfer Order Notice;
- Rogers Communications re: Connect Rural Communities in Eastern Ontario;
- Kingston, Frontenac, Lennox & Addington (KFL&A) Public Health re: KFL&A Region moving to Yellow;
- Mississippi Valley Conservation Authority (MVCA) re: Board Meeting Summary;
- Federation of Ontario Cottagers’ Association (FOCA) re: Elert for March 2021;
- Ontario Human Rights Commission (OHRC) re: Invitation for 60th Anniversary Celebration;
- Municipal Property Assessment Corporation (MPAC) re: Province-Wide Assessment Update Continues to be Postponed;
- Kingston, Frontenac, Lennox & Addington (KFL&A) Public Health re: Variants of Concern are Cause of Over 40% of New COVID-19 Cases in KFL&A;
- Ministry of Natural Resources and Forestry (MNRF) re: Bancroft District – Digital Mail List;
- Community Living North Frontenac re: Connections Spring 2021 Newsletter;
- Fred Fowler, Councillor re: Central and North Frontenac Seniors and Law- Enforcement Together (S.A.L.T.) Presentation – Covid-19;
- Eastern Ontario Wardens Caucus (EOWC) & Eastern Ontario Regional Network (EORN) re: Letter to Honorable Laurie Scott, Minister of Infrastructure – Broadband Funding Dedicated to Expanding Broadband Across the Province;
- Honorable Peter Bethlenfalvy, Minister of Finance re: Ontario Cannabis Legalization Implementation Fund (OCLIF) Final Payment;
- Ministry of Transportation (MTO) re: Introduction - New Director of East Region Operations;
- Township of Hudson – Request for Support re: Fire Departments;
- Cambium Inc. re: Waste Bulletin – Circular Cities and Regions Initiative, Circular Economy; Regular Council Minutes April 16, 2021 Page 5 of 13
- County of Renfrew re: Official Plan (OP) Amendment 31, Requesting Preliminary Comments to Assist in Preparation of the Draft OP;
- Town of Amherstburg – Request for Support re: Amendments to the Agricultural Tile Drainage Installation Act;
- Town of Amherstburg – Request for Support re: Universal Paid Sick Days in Ontario;
- Town of Caledon – Request for Support re: Letter to Honourable Patty Hajdu, Federal Minister of Health, 988 Three-Digit Suicide and Crisis Hotline Initiative;
- Township of Central Frontenac – Council Resolution of Support to South Frontenac re: Letter to Premier Doug Ford Concerning Randy Hillier, MPP;
- City of Kitchener – Request for Support re: Planning Act Timelines;
- Township of South Glengarry and Municipality of Shuniah – Request for Support re: Provincial Vaccine Rollout;
- Town of Kingsville – Request for Support re: Bill C-21, An Act to Amend Certain Acts and to Make Certain Consequential Amendments (Firearms);
- Township of Central Frontenac re: Notice of Open House – Official Plan update. Carried B1. Honorable Sylvia Jones, Solicitor General re: Ontario Provincial Police (OPP) New Detachment Boards under the Community Safety and Policing Act, 2019 (SCPA) Moved by Deputy Mayor Martin, Seconded by Councillor Inglis #186-21 Be It Resolved That Council receives for information a letter dated March 18, 2021 from Sylvia Jones, Solicitor General, providing an update on the new Ontario Provincial Police (OPP) detachment boards under the Community Safety and Policing Act, 2019; And That under the CSPA all municipalities receiving OPP policing services will have the opportunity to participate on an OPP detachment Board; and the OPP Detachment Board framework has been developed setting out base requirements for community representatives and Provincial appointees under this framework; And That the Ministry will only accept one proposal per detachment; and North Frontenac Township has two detachments and we will need to work with the other municipalities serviced by the Frontenac OPP and Lennox & Addington OPP to provide a proposal for the Police Services Board(s); And That Council instructs the CAO to work with the neighbouring municipalities within our two OPP Detachment Board areas and report back to Council in May with recommendations to create board(s) that reflects our community and local needs for Council’s consideration, prior to the proposal submissions due to the Province by June 7, 2021. Carried B2. Township of South Frontenac re: MPP, Randy Hillier, Premier of Ontario for Lanark- Frontenac-Kingston – Disregard for COVID-19 Regulations Moved by Councillor Hermer, Seconded by Deputy Mayor Martin #187-21 Be It Resolved That Council receives for information a Resolution from Township of South Frontenac informing the Premier of Ontario and the Ontario Legislature that the conduct of Lanark-Frontenac-Kingston, MPP, Randy Hillier is in no way condoned or supported by the Council of Township of South Frontenac; and that South Frontenac Council finds the blatant disregard that Mr. Hiller has with the respect to COVID Regular Council Minutes April 16, 2021 Page 6 of 13 regulations and restrictions to be totally unacceptable and not representative to the majority of residents in the Lanark-Frontenac-Kingston riding; And That Council supports this Resolution and instructs the Clerk to provide a copy of this Resolution to Elizabeth Dowdeswell, Lieutenant-Governor; Doug Ford, Premier of Ontario; Scott Reid, MP, Lanark-Frontenac-Kingston; and all municipalities within the Lanark-Frontenac-Kingston riding. Carried B3. Scott Shepperdson, President, Snow Road Snowmobile Club re: Request for Assistance with Snowmobile Trail Repairs Moved by Councillor Fowler, Seconded by Councillor Inglis #188-21 Be It Resolved That Council receives for information a letter dated March 31, 2021 from the Snow Road Snowmobile Club, requesting permission to repair a trail what is known as the E-Trail, which is an old Township Road running from the Mosque Lake Road to the Grindstone Lake Road and requesting help with the materials to make the repairs; And That the Township has
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