Body: Council
Type: Agenda
Meeting: Regular
Date: April 26, 2024
Collection: Council Agendas
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Document Text
Regular Council Agenda - Amended 9:00 AM - Friday, April 26, 2024 Council Chambers Zoom Meeting Registration
Call to Order
a) Public Notice regarding Recording of Meetings
Recorded Meetings - Notice to Public 8
Traditional Land Acknowledgement
We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for Mother Earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the Township of North Frontenac is committed to working with Indigenous Peoples and all residents to pursue a united path of reconciliation.
Approval of Agenda
a) April 26, 2024
Be It Resolved That Council approves the Agenda dated April 26, 2024, as amended.
Disclosure of Pecuniary Interest and General Nature Thereof
Business Profile
a) B & D Stanley Enterprises
Be It Resolved That Council receives for information the Business Profile of B & D Enterprises provided by Derrick Lancaster, Member of the Economic Development Task Force (EDTF).
B&D Enterprises 9
Presentations
a) Barb Sproule - Retirement Ceremony
Retirement - Barbara Sproule 10
b) Lisa Asbreuk, Partner, Cunningham Swan: Municipal Opportunities related to the IESO’s current Energy Procurement Process
Be It Resolved That Council receives for information a presentation from Lisa Asbreuk, Partner at Cunningham Swan entitled “Ontario’s Renewable Energy Procurement Landscape”; and thanks her for her time spent today.
Ontario’s renewable Energy Procurement Landscape 11 - 49 Page 1 of 130
Delegations
None.
Adoption of Minutes
a) Minutes of the Meeting(s) to be adopted by Council
Be It Resolved That Council adopts the Minutes as circulated of the following meetings:
- A Regular Meeting of Council held April 5, 2024; and
- A Special Meeting of Council held April 12, 2024.
April 5, 2024 - Regular Council Minutes April 12, 2024 - Special Council Minutes 50 - 60
Business Arising Out of Minutes
None.
a) Proposed Joint Meeting between the Councils of North Frontenac and Addington Highlands
Whereas at a previous meeting, Council requested Mayor Lichty contact Addington Highlands Reeve Henry Hogg to discuss a potential Joint Council Meeting; And Whereas, at their meeting on April 16, 2024, Addington Highlands Council passed Resolution #155/2024 approving a list of items for consideration at a Joint Council meeting; Therefore Be It Resolved That Council instructs the Clerk to contact the CAO at Addington Highlands to determine a location and potential dates for the meeting; And That Council would like the following items to be included in the Joint Council agenda:
Proposed Joint Meeting 61 - 62
Communications
a) Clerk’s Administrative Report - Communications ‘A’ Section
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.”
Communications ‘A’ 63
b) Communications ‘B’ Section - Action Items
B1. Resident re: Kindness Garden Proposal at Barrie Hall
Be It Resolved That Council receives for information an email dated April 3, 2024 from Teri Wood, requesting permission to install a Kindness Garden at the Barrie Community Hall; 64 - 67 Page 2 of 130
And That Council supports this request; And That Council instructs the Manager of Community Development to work with Ms. Wood to determine an appropriate location for the Kindness Garden; And That the Treasurer is instructed to add Teri Woods to the Volunteer Insurance List.
B1
B2. Cloyne Rec Club re: Meet the Machine 2024
Be It Resolved That Council receives for information a letter from Teri Woods, Cloyne Rec Club, requesting the Township’s participation in the “Meet the Machine” event to be held June 1, 2024 from 10 a.m. to 12 p.m. at the Cloyne Community Hall and the North Addington Education Centre; And That Council approves the Township’s participation provided staff are available from the Public Works Department and/or North Frontenac Fire Department to participate in the event.
B2 68 - 69
B3. Malcolm & Ardoch Lakes Landowners’ Association (MALLA) re: Request for permission to clean up Malcolm Lake Boat Launch
Be It Resolved That Council receives for information an email dated April 15, 2024 from Ron Higgins, on behalf of the Malcolm Ardoch Landowner Lake Association (MALLA) requesting permission to clean up the overgrowth at the Malcolm Lake Boat and remove any beaver branches at the culvert; And That Council is supportive of this request and instructs the Manager of Community Development to work with the MALLA volunteers to determine a date for the clean up; and ensure appropriate safety certification and PPE are available if using chain saws, power equipment, etc.; And That Council instructs the Treasurer to add the volunteers to the Volunteer Insurance List.
B3 70
Council, CAO, and Managers’ Administrative Reports
a) Clerk/Planning Manager: Shore Road Allowance Closure and Sale By- law – Tyrrell, Szalay and Szalay
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Shore Road Allowance Closure and Sale By-law – Tyrrell, Szalay and Szalay And That, as required by By-law #20-23, All That Part of the Shore Road Allowance lying in front of Lot 258, Registered Plan No. 1044, geographic Township of Barrie, Township of North Frontenac, County of Frontenac being Part 1 on Registered Plan 13R-23114 (Kashwakamak Lake); All Those Parts of the Shoreline Road Allowance around Big 71 - 74 Page 3 of 130
Gull Lake lying in front of Lot 4 and Block A, Registered Plan No.
1622, geographic Township of Barrie, Township of North
Frontenac, County of Frontenac being Parts 1 and 2 on
Registered Plan 13R-22648 (Big Gull Lake)
be declared as surplus and sold to the adjoining owner. Appraisal of the
properties are not necessary as these are Shore Road Allowances;
And That Council will consider a By-law later in the meeting to Stop-up,
Close and Sell a Portion of the Shore Road Allowance.
Shore Road Allowance Closure and Sale By-law – Tyrrell, Szalay and Szalay
b) Clerk/Planning Manager: Shore Road Allowance Application for Approval in Principle – Loder
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Shore Road Allowance Application for Approval in Principle – Loder”; And That Council approves in principle the Application(s) to close, stop up and sell the Shore Road Allowance(s) as described below: Part of the Shore Road Allowance lying adjacent to Part Lot 19, Concession 6, geographic Township of Barrie (Kashwakamak Lake).
Shore Road Allowance Application for Approval in Principle – Loder 75 - 76
c) Clerk/Planning Manager: 2182 Myers Cave Road - Johnson, et al - Concession Road Allowance Proposed Land Exchange - Update
Be It Resolved That Council receives for information the Clerk/Planning
Manager’s Administrative Report entitled “2182 Myers Cave Road -
Proposed Land Exchange”;
And That Council is agreeable to the land exchange provided all
expenses are covered by the property owners, including surveying and
legal fees;
And That prior to the survey being registered, the location of the land to
be transferred be reviewed by the Public Works Manager to ensure the
location is suitable for access from Myers Cave Road to the water.
2182 Myers Cave Road - Johnson, et al - Concession Road Allowance Proposed Land Exchange - Update 77 - 86
d) Manager of Community Development: Grant Opportunity - Proposed Accessible Entrance Door at Barrie Community Hall
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “Grant Opportunity - Proposed Accessible Entrance Door at Barrie Community Hall”; And That Council approves the MCD’s Application to the 2024 FCC AgriSpirit Fund for 100% project funding; And That Council directs the CAO to sign the Application for Funding and to enter into a Funding Agreement with FCC AgriSpirit Fund upon 87 - 88 Page 4 of 130
the Township’s successful Application for 100% project funding; And That Council directs the MCD to have the new accessible door installed at the Barrie Community Hall if the Application for Funding is successful.
Grant Opportunity - Proposed Accessible Entrance Door at Barrie Community Hall
e) Manager of Community Development: Grant Opportunity - Proposed Accessible Entrance Door at Clar Mill Community Hall
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “Grant Opportunity - Proposed Accessible Entrance Door at Clar Mill Community Hall”; And That Council approves the MCD’s Application to the 2024 Inclusive Communities Grant Program for 100% project funding; And That Council directs the CAO to sign the Application for Funding and to enter into a Funding Agreement with the Ministry for Seniors and Accessibility upon the Township’s successful Application for 100% project funding; And That Council directs the MCD to have the new accessible door installed at the Clar Community Hall if the Application for Funding is successful.
Grant Opportunity - Proposed Accessible Entrance Door at Clar Mill Community Hall - Pdf 89 - 90
f) Manager of Community Development: Township Community Hall Rentals By-law & Fees
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “Township Community Hall Rentals By-law & Fees”; And That Council approves in principle the amendments to the Fees & Charges By-law Section ‘L’ , with the following effective January 1, 2025: Full Day w/ liquor $160.00 + $100.00 refundable deposit Full Day w/o liquor $80.00Half Day (< 6 hrs) - $45.00 Local Community Groups (> 4hrs) & Church Groups $15.00 Community Hall Committee Meetings - No Charge Funeral Receptions/Lunches - Donation Remove “Community Hall Volunteers appointed by Council and in charge of the Community Hall Rentals” And That Council instructs the Clerk to schedule a Public Meeting to amend the Fees & Charges By-law at an upcoming meeting; And That Council will consider a By-law later in the meeting to repeal By-law #53-22 and adopt a new By-law to Approve the Municipal Community Hall Rental Agreement and Rental Rules and Regulations.
Township Community Hall Rentals By-law & Fees - Pdf 91 - 107
g) Public Works Manager: Clar-Mill Community Volunteers - Request to collect returnables 108 - 109 Page 5 of 130
Be It Resolved That Council receives for information the Public Works Manager’s (PWM) Administrative Report entitled “Clar-Mill Community Volunteers - Request to collect returnables”; And That Council will consider a By-law later in the meeting to enter into a License Agreement, including insurance requirements, with the Clar-Mill Community Volunteers to provide a returnables program at the Ompah and Mississippi Waste Sites.
Clar-Mill Community Volunteers - Request to collect returnables
External Committees/Local Boards/Task Force Notes and Reports
a) Economic Development Task Force
Be It Resolved That Council receives for information the Notes of a Meeting of the Economic Development Task Force dated April 15, 2024; And That Council approves the installation of the murals as recommended by the EDTF at the following locations: Buckshot Lake Boat Launch, Shabomeka Lake Boat Launch, Koch Kove Lane (Kashwakamak Lake) Boat Launch, South Bush Road (Crotch Lake) Boat Launch and River Road Boat Launch. The EDTF will consider putting one in the Norcan Lake area, should an artist submit from that area.
April 15, 2024 - Economic Development Task Force Minutes 110 - 112
Giving Notice of Motion (By a Member of Council to the Clerk for Council’s consideration for inclusion on the next Meeting Agenda)
Motions, Written Notice of which has been Given (By a Member of Council and approved by Council at a prior Meeting)
None.
Council Portfolio Verbal Reports
a) Each Council member has a portfolio for which they are responsible. The Councillor may provide a verbal report for information purposes.
Council Portfolios 2022-2026 113 - 114
Introduction and Reading of By-laws
a) By-law(s) to be Considered:
Be It Resolved That leave be given the Mover to introduce the following By-law(s) that have been circulated to all members of Council: By-law #2024-31 - Road Allowance Closure – Tyrrell, Szalay and Szalay By-law #2024-32 - To Opt Out of the Provisions of the Line Fences Act By-law #2024-34 - Zoning By-law Amendment – Ward By-law #2024-35 - Agreement with Clar Mill Volunteer Group to collect returnables at Waste Sites By-law #2024-36 - Community Hall Rental By-law (Repeals By- law #53-22) 115 - 129 Page 6 of 130
By-law #2024-37 - To Appoint a Director of Emergency Services/Fire Chief By-law#2024-38 - To Appoint a Community Emergency Management Coordinator And That these By-law(s) be read a first, second and third time and finally passed.
#2024-31 #2024-32 #2024-34 #2024-35 #2024-35 - Schedule ‘A’ #2024-36 2024-37 To Appoint DESFC 2024-38 To Appoint CEMC
Public Forum
Closed Session
a) Closed Meeting of Council
Be It Resolved That Council retires to Closed Session at ____. .m. to: a. Adopt Minutes of a Closed Meeting dated February 23, 2024; and b. To Discuss Personal Matters about an Identifiable Individual, including Municipal or Local Board Employees, specifically an appointment to a Board.
Rise and Report (Overview of the Closed Session by the Presiding Officer)
Confirmatory By-law
a) Confirming By-law
Be It Resolved That By-law #2024-39, being a By-law to confirm all actions and proceedings of Council for its Regular Meeting held April 26, 2024 be read a first, second, and third time and finally passed.
#2024-39 130
Adjournment
a) Adjournment of the Council Meeting
Be It Resolved That Council adjourns the Meeting at ___ .m. until May 16, 2024 or at the call of the Chair.
Page 7 of 130
Please be advised North Frontenac Council Meetings are recorded. By attending a public meeting of Council, you ar
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