Body: Council
Type: Agenda
Meeting: Regular
Date: April 28, 2023
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2023/April 28, 2023 - Regular Agenda.pdf)
Document Text
Regular Council Agenda - Amended April 28, 2023 – 9:00 AM Municipal Office - Council Chambers 6648 Road 506, Plevna Zoom Registration
Page
Call to Order
Approval of Agenda
a) April 28, 2023
Be It Resolved That Council approves the Agenda dated April 28, 2023, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Business Profile
None.
Presentations
8 - 22
a) Municipal Property Assessment Corporation (MPAC): Property Assessment in Ontario
Be It Resolved That Council receives for information the presentation from Travis Merkley, Account Manager, MPAC, regarding Property Assessment in Ontario; and thanks him for his time spent today.
Delegations
None
Adoption of Minutes
23 - 35
a) Minutes of Meeting(s) to be Adopted by Council
Be It Resolved That Council adopts the Minutes as circulated, of: i. a Public Meeting of Council held April 6, 2023; and ii. a Regular Meeting of Council held April 6, 2023.
Page 1 of 116 Page
Business Arising Out of Minutes
36 - 39
a) Resolution #172-23: Closure of Northbrook Branch of Bank of Montreal (BMO)
Whereas Council passed Resolution #172-23, receiving a letter from the Bank of Montreal advising of the closure of the Northbrook branch; And Whereas Council sent a letter to the Bank of Montreal advising Council condemns the closure of the Northbrook branch and expressing their concerns; Now Therefore Be It Resolved That Council receives the letter from the Bank of Montreal advising they have received the letter and welcome Council Members to attend the public meeting on May 31, 2023 to discuss these concerns.
Communications
40
a) Clerk’s Administrative Report - Communications ‘A’ Section
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.”
b) Communications ‘B’ Section - Action Items
41 - 49
B1. Tammy Whitelock re: Cloyne Big Chair Project
Be It Resolved That Council received for information an email dated March 30, 2023 from Tammy Whitelock, organizer of the Cloyne Big Chair Project advising they would like to donate a new “Big Chair” to be placed on Township Property by the Cloyne Pioneer Museum; And That Council accepts the donation of a new “Big Chair” and is agreeable to the Big Chair being placed on Township Property near the Cloyne Pioneer Museum and instructs the Manager of Community Development (MCD) to work with the volunteer group for a suitable location; And ThatCouncil directs the MCD to send a thank you letter to Tammy Whitelock and the group of volunteers organizing the new build and donation.
50
B2. Mary Ann Ward, Resident re: Request for an Exemption from the Noise By-law
Be It Resolved That Council receives for information an email dated April 19, 2023 from Mary Ann Ward advising they will be hosting a wedding reception on September 30, 2023 on North Shore Road and requesting an exemption from the Noise By-law #65-21, Section 3.3 g) which restricts excessive noise and the disturbance of any person because of sound from an instrument or radio, or loud parties between 12:00 AM and 7:00 AM that is clearly audible at neighbouring premises or residential properties; Page 2 of 116 Page And That Council approves the exemption to the Noise By-law to permit the wedding to continue until 1:00 am on October 1, 2023; And That Council instructs the Clerk to provide a copy of this Resolution to the requester and Township’s By-law Enforcement Officer.
- Council, CAO, and Managers’ Administrative Reports
i.) Reports Requiring Action
51 - 52
a) Clerk/Planning Manager: Consideration of Joint Integrity Commissioner Services
Be It Resolved ThatCouncil receives for information the Clerk/Planning Manager’s Administrative Report entitled “Consideration of Joint Integrity Commissioner Services”; And That Council approves of a Joint Request for Proposal for an Integrity Commissioner; and instructs the Clerk to provide an update to Council at a future Council meeting.
53 - 55
b) Clerk/Planning Manager: Cemetery Interment Service Agreement - One Year Extension
Be It Resolved ThatCouncil receives for information the Clerk/Planning Manager’s Administrative Report entitled “Cemetery Interment Service Agreement – One-Year Extension”; And That Council approves extending the Agreement with Boles Maintenance until March 31, 2024 at which time a Request for Quotation will be advertised; And That Council instructs the Clerk to provide Notice of a Public Meeting and the intent to pass a By-law to amend the Fees and Charges By-law Schedule ‘G’ – Cemeteries to remove the Fees for Interment/Disinterment and include invoicing subject to Contractor Pricing, at a later date.
56 - 59
c) Clerk/Planning Manager: Assumption of Roads - River Road, Struthadam Road and Cruise Road
Be It Resolved That Council receives for information the Clerk/Planning
Manager’s Administrative Report entitled “Assumption of Roads – River
Road, Struthadam Road and Cruise Road”;
And That Council will consider a By-law later in the meeting to dedicate
and assume as roads the following:
• Parts 2 & 3 on Registered Plan 13R-22741, Part of Lot 22,
Concession 2, Township of Palmerston; and
• Part 6 on Registered Plan 13R-22684, Lot 29, Concession 9,
Township of Palmerston;
And That Council instructs the Clerk to have the Municipal Solicitor
register the By-law
60 - 67
d) Clerk/Planning Manager: Licence Agreement Application for Use of Township Shoreline Road Allowance - Marble Lake Road
Page 3 of 116 Page Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Licence Agreement Application for Use of Township Shoreline Road Allowance – Marble Lake Lodge Resort”; And That Council instructs the Clerk to advise Marble Lake Lodge Resort that Council approves of their request to have two (2) docks on the Shoreline Road Allowance on Marble Lake, provided a Licence Agreement is entered into before the docks are re-installed; And That Council authorizes the Mayor and Clerk to sign the Licence Agreement once Marble Lake Lodge Resort signs the Agreement and provides a Certificate of Insurance.
68 - 70
e) Manager of Community Development: Transitioning Ownership of Events at the Star Gazing Pad & Re-Naming
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “Transitioning Ownership of Events at the Star Gazing Pad & Re- Naming”; And That Council approves the Economic Development Task Force (EDTF) removing the Star Gazing Pad as part of their mandate and that the North Frontenac Astronomy Club will organize and operate most future astronomy-related events at the Star Gazing Pad; And ThatCouncil authorizes the North Frontenac Astronomy Club to act in a similar role as the Township Community Hall Committees, for the Star Gazing Pad as arranged by the MCD; And That Council approves the re-naming of the Star Gazing Pad to the ‘North Frontenac Astronomy Park’ and continue to refer to the entire Township as the “Dark Sky Preserve”; And That Council approves ‘A Dark Sky Experience’ as the official slogan of the North Frontenac Astronomy Park. And That Council approves up to $300 to come from the Economic Development Reserve Fund, to design three proposed logos for the ‘North Frontenac Astronomy Park’ which will then be presented to Council for consideration at a future meeting date; And That Council, upon selection of a new logo reflecting the name change at a future date, approves new signage to be purchased to reflect this change at a cost of up to $1,700 to come from the Economic Development Reserve Fund.
71 - 73
f) Manager of Community Development: Economic Development Week May 8-12, 2023
Be It Resolved That Council receives for information the Manager of Community Developments (MCD) Administrative Report entitled “Economic Development Week May 8-12, 2023”. And That Council declares May 8-12, 2023 as Economic Development Week; Page 4 of 116 Page And That Council approves the Council Declaration; And That Council instructs the MCD to prepare and include copies of the Council Declaration on the Township’s website and Social Media; And That Council approves the proposed Economic Development Week promotional activities.
74 - 86
g) Manager of Community Development: By-Town Motorcycle Association Agreement Request
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “By- Town Motorcycle Association Agreement (BMA) Request; And That Council approves in principle a draft Agreement prepared by the MCD with a proposed 2023 contribution of $6,500 as presented by the MCD; And That Council directs the MCD to provide the draft Agreement to the BMA for consideration and the MCD will bring back the signed Agreement if agreeable by BMA to an upcoming Regular meeting of Council for signature.
87 - 88
h) Manager of Community Development: 2007 Recreation/Waste Shared Truck Replacement
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “2007 Recreation/Waste Shared Truck Replacement”; And That Council approves advancing the purchase of a truck to replace the 2007 Recreation/Waste truck in 2023 at a maximum cost of $50,000; And That Council instructs the Treasurer to transfer the cost of the replacement vehicle split 50/50 between the Recreation Tangible Capital Asset (TCA) Reserve Fund and the Waste TCA Reserve Fund.
89 - 91
i) Public Works Manager: Capital Construction - Rehabilitation of Coxvale and Ardoch Bridges - Budget Request
Be It Resolved That Council receives for information the Public Works Manager’s (PWM) Administrative Report entitled “Capital Construction – Rehabilitation of Coxvale and Ardoch Road Bridges – Budget Request”; And That Council approves accepting the low bid of $846,643.20 (including unrecoverable HST) from Dalcon Constructors Ltd; And That Council authorizes the Treasurer to transfer the additional cost of $45,588.27 from the Roads Sustainability (Tangible Capital Asset) Reserve Fund.
92 - 99
j) Clerk/Planning Manager and County Planner: Proposed New Fees for Planning Applications
Be It Resolved ThatCouncil receives for information the Clerk/Planning Manager’s Administrative Report entitled “Proposed New Fees for Planning Applications”; Page 5 of 116 Page And ThatCouncil approves in principle the proposed fees as set out in the Planning Fees – Comparison Chart being Attachment #1 of the Administrative Report; And ThatCouncil instructs the Clerk to provide Notice of a Public Meeting and the intent to pass a By-law to amend the Fees and Charges By-law at a later date.
100 - 105
k) County Planners: Zoning By-law Update
Be It Resolved That Council receives for information the Planning
Report from staff dated April 19, 2023 regarding the proposed
housekeeping amendment to Zoning By-law Number 55-19.
And That Council direct staff to undertake the next phase of the review
and housekeeping amendment update to Zoning By-law Number 55-19
by scheduling a public meeting in accordance with the requirements of
the Planning Act.
ii.) Reports Received for Information Purposes Only
106 - 108
a) Clerk/Planning Manager: Natural Heritage Reviews – Consultant Estimates
Be It Resolved ThatCouncil receives for information the Clerk/Planning Manager’s Administrative Report entitled “Natural Heritage Reviews – Consultant Estimates”.
- External Committees/Local Boards/Task Force Notes and Reports
109 - 111
a) Economic Development Task Force
Be It Resolved That Council receives for information the Notes of a meeting of the Economic Development Task Force dated April 17, 2023.
- Giving Notice of Motion (By a Member of Council to the Clerk for Council’s consideration for inclusion on the next Meeting Agenda)
112
a) Councillor Hermer: Dedication to the late Gerry Martin, former Councillor and Deputy Mayor for Public Service
Be It Resolved That Council receives the Notice of Motion from Councillor Hermer requesting a dedication to the late Gerry Martin, former Councillor and Deputy Mayor for his public service; And That Council approves of discussing this matter at the next Council Meeting.
- Motions, Written Notice of which has been Given (By a Member of Council and approved by Council at a prior Meeting)
None.
- Council Portfolio Verbal Reports
Page 6 of 116 Page 113 - 114
a)
Each Council member has a portfolio for which they are responsible.
The Councillor may provide a verbal report for information purposes.
- Introduction and Reading of By-laws
115
a) By-law(s) to be Considered:
Be It Resolved That leave be given the Mover to introduce the following
By-law(s) that have been circulated to all members of Council:
• #30-23 - To Establish portion of River and Struthadam Road as
Highway
And That these By-law(s) be read a first, second and third time and
finally passed.
Public Forum
Closed Session
a) Closed Meeting of Council
Be It Resolved That Council retires to Closed Session at ____. .m. to: a. Adopt Minutes of Closed Meetings dated April 6, 2023; and b. To Discuss a Proposed or Pending Acquisition of land by the Municipality, specifically with regards to Seniors Housing.
Rise and Report (Overview of the Closed Session by the Presiding Officer)
Confirmatory By-law
116
a) Confirming By-law #31-23
Be It Resolved That By-law #31-23, being a By-law to confirm all actions and proceedings of Council for its Regular Meeting held April 28, 2023 be read a first, second, and third time and finally passed.
- Adjournment
a) Adjournment of Council Meeting
Be It Resolved That Council adjourns the Meeting at _______ .m. until May 19, 2023 or at the call of the Chair.
“Accessible formats and communication support are available upon request.
The Township of North Frontenac is committed to accessibility for persons
with disabilities. Please contact Eric Korhonen, Accessibility Coordinator at
firechief@northfrontenac.ca if you have an Accessible accommodation
request.”
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