Body: Council
Type: Minutes
Meeting: Regular
Date: April 28, 2023
Collection: Council Minutes
[View Document (PDF)](/docs/north-frontenac/Council Minutes/2023/April 28, 2023 - Regular Council Minutes.pdf)
Document Text
Township of North Frontenac Regular Council Agenda Minutes April 28, 2023
Minutes of a Regular Meeting of Council for The Corporation of the Township of North Frontenac Held April 28, 2023 in the Council Chambers, 6648 Road 506, Plevna, Ontario
Present: Mayor Gerry Lichty; Councillor Wayne Good and Councillor Stephanie Regent - Ward 1; Councillor Roy Huetl and Councillor Vernon Hermer - Ward 2; Deputy Mayor John Inglis and Councillor Fred Fowler - Ward 3 Also Present: Corey Klatt, Chief Administrative Officer (CAO); Kelly Watkins, CAO Back-up/Treasurer; Tara Mieske, Clerk/Planning Manager (CPM); Brooke Hawley, Manager of Community Development (MCD); Eric Korhonen, Director of Emergency Services/Fire Chief (DESFC); Sandra Lessard, Deputy Treasurer; Sonya Bolton, Manager of Community Planning, County of Frontenac; and Jennie Kapusta, Community Planner
Call to Order The Mayor called the meeting to order at 9:03 a.m.
Approval of Agenda
a. April 28, 2023
Resolution #: 190-23
Moved By:
Seconded By:
Councillor Good
Councillor Regent
Be It Resolved That Council approves the Agenda dated April 28, 2023, as circulated.
Carried
Disclosure of Pecuniary Interest and General Nature Thereof None declared.
Business Profile None.
Presentations
a. Municipal Property Assessment Corporation (MPAC): Property Assessment in Ontario
Resolution #: 191-23 Moved By: Seconded By: Councillor Good Councillor Regent Page 1 of 9
Township of North Frontenac Regular Council Agenda Minutes April 28, 2023 Be It Resolved That Council receives for information the presentation from Travis Merkley, Account Manager, MPAC, regarding Property Assessment in Ontario; and thanks him for his time spent today. Carried
Note: Sandra Lessard, Deputy Treasurer left the meeting at this time.
Delegations None
Adoption of Minutes
a. Minutes of Meeting(s) to be Adopted by Council
Resolution #: 192-23 Moved By: Seconded By: Councillor Regent Councillor Good Be It Resolved That Council adopts the Minutes as circulated, of: i. a Public Meeting of Council held April 6, 2023; and ii. a Regular Meeting of Council held April 6, 2023. Carried
Business Arising Out of Minutes
a. Resolution #172-23: Closure of Northbrook Branch of Bank of Montreal (BMO)
Resolution #: 193-23 Moved By: Seconded By: Councillor Good Councillor Regent Whereas Council passed Resolution #172-23, receiving a letter from the Bank of Montreal advising of the closure of the Northbrook branch; And Whereas Council sent a letter to the Bank of Montreal advising Council condemns the closure of the Northbrook branch and expressing their concerns; Now Therefore Be It Resolved That Council receives the letter from the Bank of Montreal advising they have received the letter and welcome Council Members to attend the public meeting on May 31, 2023 to discuss these concerns. Carried
Communications
a. Clerk’s Administrative Report - Communications ‘A’ Section
Resolution #: 194-23
Moved By:
Seconded By:
Councillor Regent
Councillor Good
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s
Administrative Report entitled “Communications of Interest.”
Carried
b. Communications ‘B’ Section - Action Items
B1. Tammy Whitelock re: Cloyne Big Chair Project Page 2 of 9
Township of North Frontenac Regular Council Agenda Minutes April 28, 2023
Resolution #: 195-23 Moved By: Seconded By: Councillor Good Councillor Regent Be It Resolved That Council receives for information an email dated March 30, 2023 from Tammy Whitelock, organizer of the Cloyne Big Chair Project advising they would like to donate a new “Big Chair” to be placed on Township Property by the Cloyne Pioneer Museum; And That Council accepts the donation of a new “Big Chair” and is agreeable to the Big Chair being placed on Township Property near the Cloyne Pioneer Museum and instructs the Manager of Community Development (MCD) to work with the volunteer group for a suitable location; And ThatCouncil directs the MCD to send a thank you letter to Tammy Whitelock and the group of volunteers organizing the new build and donation. Carried
B2. Mary Ann Ward, Resident re: Request for an Exemption from the Noise By-law
Resolution #: 196-23 Moved By: Seconded By: Councillor Regent Councillor Good Be It Resolved That Council receives for information an email dated April 19, 2023 from Mary Ann Ward advising they will be hosting a wedding reception on September 30, 2023 on North Shore Road and requesting an exemption from the Noise By-law #65-21, Section 3.3 g) which restricts excessive noise and the disturbance of any person because of sound from an instrument or radio, or loud parties between 12:00 AM and 7:00 AM that is clearly audible at neighbouring premises or residential properties; And That Council approves the exemption to the Noise By-law to permit the wedding to continue until 1:00 am on October 1, 2023; And That Council instructs the Clerk to provide a copy of this Resolution to the requester and Township’s By-law Enforcement Officer. Carried
Council, CAO, and Managers’ Administrative Reports
Reports Requiring Action
a. Clerk/Planning Manager: Consideration of Joint Integrity Commissioner Services
Resolution #: 197-23 Moved By: Seconded By: Councillor Good Councillor Regent Be It Resolved ThatCouncil receives for information the Clerk/Planning Manager’s Administrative Report entitled “Consideration of Joint Integrity Commissioner Services”; And That Council approves of a Joint Request for Proposal for an Integrity Commissioner; and instructs the Clerk to provide an update to Council at a future Council meeting. Carried
Page 3 of 9
Township of North Frontenac Regular Council Agenda Minutes April 28, 2023 b. Clerk/Planning Manager: Cemetery Interment Service Agreement - One Year Extension
Resolution #: 198-23 Moved By: Seconded By: Councillor Good Councillor Regent Be It Resolved ThatCouncil receives for information the Clerk/Planning Manager’s Administrative Report entitled “Cemetery Interment Service Agreement – One-Year Extension”; And That Council approves extending the Agreement with Boles Maintenance until March 31, 2024 at which time a Request for Quotation will be advertised; And That Council instructs the Clerk to provide Notice of a Public Meeting and the intent to pass a By-law to amend the Fees and Charges By-law Schedule ‘G’ – Cemeteries to remove the Fees for Interment/Disinterment and include invoicing subject to Contractor Pricing, at a later date. Carried
c. Clerk/Planning Manager: Assumption of Roads - River Road, Struthadam Road and Cruise Road
Resolution #: 199-23
Moved By:
Seconded By:
Councillor Hermer
Councillor Fowler
Be It Resolved That Council receives for information the Clerk/Planning Manager’s
Administrative Report entitled “Assumption of Roads – River Road, Struthadam Road
and Cruise Road”;
And That Council will consider a By-law later in the meeting to dedicate and assume as
roads the following:
• Parts 2 & 3 on Registered Plan 13R-22741, Part of Lot 22, Concession 2,
Township of Palmerston; and
• Part 6 on Registered Plan 13R-22684, Lot 29, Concession 9, Township of
Palmerston;
And That Council instructs the Clerk to have the Municipal Solicitor register the By-law
Carried
d. Clerk/Planning Manager: Licence Agreement Application for Use of Township Shoreline Road Allowance - Marble Lake Road
Resolution #: 200-23 Moved By: Seconded By: Councillor Fowler Councillor Hermer Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Licence Agreement Application for Use of Township Shoreline Road Allowance – Marble Lake Lodge Resort”; And That Council instructs the Clerk to advise Marble Lake Lodge Resort that Council approves of their request to have two (2) docks on the Shoreline Road Allowance on Marble Lake, provided a Licence Agreement is entered into before the docks are re- installed; And That Council authorizes the Mayor and Clerk to sign the Licence Agreement once Marble Lake Lodge Resort signs the Agreement and provides a Certificate of Insurance. Carried
Page 4 of 9
Township of North Frontenac Regular Council Agenda Minutes April 28, 2023 e. Manager of Community Development: Transitioning Ownership of Events at the Star Gazing Pad & Re-Naming
Resolution #: 201-23 Moved By: Seconded By: Councillor Hermer Councillor Fowler Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “Transitioning Ownership of Events at the Star Gazing Pad & Re-Naming”; And That Council approves the Economic Development Task Force (EDTF) removing the Star Gazing Pad as part of their mandate and that the North Frontenac Astronomy Club will organize and operate most future astronomy-related events at the Star Gazing Pad; And ThatCouncil authorizes the North Frontenac Astronomy Club to act in a similar role as the Township Community Hall Committees, for the Star Gazing Pad as arranged by the MCD; And That Council approves the re-naming of the Star Gazing Pad to the ‘North Frontenac Astronomy Park’ and continue to refer to the entire Township as the “Dark Sky Preserve”; And That Council approves ‘A Dark Sky Experience’ as the official slogan of the North Frontenac Astronomy Park. And That Council approves up to $300 to come from the Economic Development Reserve Fund, to design three proposed logos for the ‘North Frontenac Astronomy Park’ which will then be presented to Council for consideration at a future meeting date; And That Council, upon selection of a new logo reflecting the name change at a future date, approves new signage to be purchased to reflect this change at a cost of up to $1,700 to come from the Economic Development Reserve Fund. Carried
f. Manager of Community Development: Economic Development Week May 8-12, 2023
Resolution #: 202-23 Moved By: Seconded By: Councillor Fowler Councillor Hermer Be It Resolved That Council receives for information the Manager of Community Developments (MCD) Administrative Report entitled “Economic Development Week May 8-12, 2023”. And That Council declares May 8-12, 2023 as Economic Development Week; And That Council approves the Council Declaration; And That Council instructs the MCD to prepare and include copies of the Council Declaration on the Township’s website and Social Media; And That Council approves the proposed Economic Development Week promotional activities. Carried
g. Manager of Community Development: By-Town Motorcycle Association Agreement Request
Resolution #: 203-23 Moved By: Seconded By: Councillor Hermer Councillor Fowler Page 5 of 9
Township of North Frontenac Regular Council Agenda Minutes
April 28, 2023
Be It Resolved That Council receives for information the Manager of Community
Development’s (MCD) Administrative Report entitled “By-Town Motorcycle Association
Agreement (BMA) Request;
And That Council approves in principle a draft Agreement prepared by the MCD with a
proposed 2023 contribution of $6,500 as presented by the MCD;
And That Council directs the MCD to provide the draft Agreement to the BMA for
consideration and the MCD will bring back the signed Agreement if agreeable by BMA
to an upcoming Regular meeting of Council for signature.
Carried
h. Manager of Community Development: 2007 Recreation/Waste Shared Truck Replacement
Resolution #: 204-23 Moved By: Seconded By: Councillor Fowler Councillor Hermer Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “2007 Recreation/Waste Shared Truck Replacement”; And That Council approves advancing the purchase of a truck to replace the 2007 Recreation/Waste truck in 2023 at a maximum cost of $60,000; And That Council instructs the Treasurer to transfer the cost of the replacement vehicle split 50/50 between the Recreation Tangible Capital Asset (TCA) Reserve Fund and the Waste TCA Reserve Fund; And That staff have the discretion to purchase new or used, depending on availability, value and mileage (if used). Carried
i. Public Works Manager: Capital Construction - Rehabilitation of Coxvale and Ardoch Bridges - Budget Request
Resolution #: 205-23 Moved By: Seconded By: Councillor Hermer Councillor Fowler Be It Resolved That Council receives for information the Public Works Manager’s (PWM) Administrative Report entitled “Capital Construction – Rehabilitation of Coxvale and Ardoch Road Bridges – Budget Request”; And That Council approves accepting the low bid of $846,643.20 (including unrecoverable HST) from Dalcon Constructors Ltd; And That Council authorizes the Treasurer to transfer the additional cost of $45,588.27 from the Roads Sustainability (Tangible Capital Asset) Reserve Fund. Carried
Note: Brooke Drechsler, Deputy Clerk/Assistant to the Planning Manager, arrived at this time.
j. Clerk/Planning Manager and County Planner: Proposed New Fees for Planning Applications
Resolution #: 206-23 Moved By: Seconded By: Councillor Fowler Councillor Hermer Page 6 of 9
Township of North Frontenac Regular Council Agenda Minutes April 28, 2023 Be It Resolved ThatCouncil receives for information the Clerk/Planning Manager’s Administrative Report entitled “Proposed New Fees for Planning Applications”; And ThatCouncil approves in principle the proposed fees as set out in the Planning Fees – Comparison Chart being Attachment #1 of the Administrative Report; And ThatCouncil instructs the Clerk to provide Notice of a Public Meeting and the intent to pass a By-law to amend the Fees and Charges By-law at a later date. Carried
k. County Planners: Zoning By-law Housekeeping Amendment
Resolution #: 207-23
Moved By:
Seconded By:
Councillor Hermer
Councillor Fowler
Be It Resolved That Council receives for information the Planning Report from staff
dated April 19, 2023 regarding the proposed housekeeping amendment to Zoning By-
law Number 55-19.
And That Council direct staff to undertake the next phase of the review and
housekeeping amendment update to Zoning By-law Number 55-19 by scheduling a
public meeting in accordance with the requirements of the Planning Act.
Carried
Reports Received for Information Purposes Only
l. Clerk/Planning Manager: Natural Heritage Reviews – Consultant Estimates
Resolution #: 208-23 Moved By: Seconded By: Councillor Huetl Councillor Hermer Be It Resolved ThatCouncil receives for information the Clerk/Planning Manager’s Administrative Report entitled
[Document continues — view full PDF for complete text]
