Body: Council
Type: Agenda
Meeting: Regular
Date: April 5, 2024
Collection: Council Agendas
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Document Text
Regular Council Agenda 9:00 AM - Friday, April 5, 2024 Council Chambers Zoom Meeting Registration
Call to Order
a) Public Notice regarding Recording of Meetings
Recorded Meetings - Notice to Public 9
Traditional Land Acknowledgement
We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for Mother Earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the Township of North Frontenac is committed to working with Indigenous Peoples and all residents to pursue a united path of reconciliation.
Approval of Agenda
a) April 5, 2024
Be It Resolved That Council approves the Agenda dated April 5, 2024, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Business Profile
None.
Presentations
None.
Delegations
None.
Adoption of Minutes
a) Minutes of the Meeting(s) to be adopted by Council
Be It Resolved That Council adopts the Minutes as circulated, of:
- A Regular Meeting of Council held on March 15, 2024; and
- A Meeting of the Personnel and Audit Committee held on March 19, 2024.
March 15, 2024 - Regular Minutes March 19, 2024 - Personnel and Audit Committee Minutes 10 - 26
Business Arising Out of Minutes
a) Resolution #40-24: Reserve/Reserve Fund Policy 27 - 43 Page 1 of 189
Whereas at the meeting held on February 2, 2024, Council passed Resolution #40-24 receiving for information the Treasurer’s Administrative Report entitled “Reserve and Reserve Fund Draft Policy” and Council instructed the Treasurer to bring a By-law to the next regular scheduled meeting for Council’s consideration of the Reserve and Reserve Fund Policy; And Whereas, in an email dated March 22, 2024, the Treasurer advised the By-law was not brought back to the next regular scheduled Council meeting as the Budget process was not completed and may have lead to changes in the policy; Therefore Be It Resolved That Council receives for information the final Reserve and Reserve Fund Policy and the Reserve Fund Summary and Target Review; And That Council will consider a By-law later in the meeting to adopt the Reserve and Reserve Fund Policy.
Resolution #40-24 Email from Treasurer Reserve and Reserve Fund Policy - Final Reserve Fund Summary and Target Review
Communications
a) Clerk’s Administrative Report - Communications ‘A’ Section
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.”
Communications of Interest - Pdf 44
b) Communications ‘B’ Section - Action Items
B1. Township of Tay Valley re: Declaration of a Climate Change Crisis
Be It Resolved That Council receives for information an email dated March 7, 2024 from Tay Valley Township advising the Council of Tay Valley passed a Resolution regarding Climate Change; And That Climate Change annually contributes to hundreds of billions of dollars in property and infrastructure damage worldwide; and jeopardizes the health and risks the extinction of millions of species worldwide; and harms the health and security of people through intense wildfires, flooding, storms, droughts, rising sea levels, the spread of invasive insects bearing diseases, negative impacts on agriculture, and food supply interruption; And That there is now a large body of evidence and climate change risk scenarios which point to the imperative for steep and permanent reductions in greenhouse gas emissions, immediately and in the coming decades; And That the Council of the Township of North Frontenac supports Tay Valley Township in their official declaration of a climate change crisis for the purposes of naming, framing, and deepening our commitment in our 45 - 46 Page 2 of 189
climate action plan to protecting our local ecosystems, local economy, and our community from climate change; And That Council instructs the Clerk to provide this resolution to the Prime Minister of Canada; all federal ministers with portfolios related to climate change; Scott Reid, MP; the Premier of Ontario; all Ontario ministers with portfolios related to climate change; Tay Valley Township; and the Association of Municipalities of Ontario.
B1
B2. Township of Amaranth re: Request for Support - Operational Budget Funding Resolution
Be It Resolved That Council receives for information a resolution
passed on March 6, 2024 by the Council of the Township of Amaranth
regarding Operational Budget Funding;
And That the City of Toronto recently received Provincial funding to
cover a $1.2 billion dollar operating shortfall and approximately $12
million in Federal and Provincial funding for their Police operating
budget; and that all Ontario municipalities have similar pressures with
respect to aging infrastructure and operating costs for policing;
And That the Council of the Township of North Frontenac supports the
Township of Amaranth with their request to the Province of Ontario to
treat all municipalities fairly and provide equal representative operational
budget funding amounts to all Ontario municipalities;
And That Council instructs the Clerk to provide this resolution to the
Premier of Ontario; the Association of Municipalities of Ontario; and the
Township of Amaranth.
B2 47 - 48
B3. Lions Club of Land O’Lakes re: Proposal for November Memorial Banners
Be It Resolved That Council receives for information a letter dated January 31, 2024 from the Lions Club of Land O’Lakes providing information regarding the Memorial Banner Program honouring veterans in communities across Canada and supporting Homeless Veteran programs; And That the Lions Club of Land O’Lakes would like to purchase ten banners at a cost of $150 per banner with a photo of a veteran, their name and regiment, to be hung from light poles or hydro poles; And That the Lions Club of Land O’Lakes is requesting approval of the project and suggestions of best placement from the Council of North Frontenac; And That Council approves the placement of the banners within the Township of North Frontenac on poles owned by the Township; And That Council instructs the Manager of Community Development to assist with determining the location of the banners and support in mounting of the flags where feasible.
B3 49 - 63
Page 3 of 189
Council, CAO, and Managers’ Administrative Reports
a) Chief Administrative Officer: Proposed Environmental Task Force per Township of North Frontenac Strategic Plan 2024-2028.
Be it Resolved That Council receives for information the Chief
Administrative Officer’s (CAO) Administrative Report entitled “Proposed
Environmental Task Force per Township of North Frontenac Strategic
Plan 2024-2028”;
And That Council appoints___________________ as the Chair of the
Task Force;
And That Council appoints
Councillor(s)__________________________as Members of the Task
Force;
And That as recommended by the CAO Council appoints Darwyn
Sproule, P. Eng., Public Works Manager as the Manager (Staff member)
for the Task Force and that Tara Mieske, Dipl.M.A., M.M.,
Clerk/Planning Manager (CPM) be appointed as the Secretary (Staff
member) for the Task Force;
And That the Chair of the Task Force will recommend individuals who
responded to the advertisement for the voluntary sector participants on
the Task Force for approval by Council Resolution, prior to holding the
Task Force Inaugural Meeting at an upcoming Council Meeting.
Proposed Environmental Task Force per Township of North Frontenac Strategic Plan 2024-2028 Procedural By-law #26-23 - Section 13 64 - 73
b) Clerk/Planning Manager: Shore Road Allowance Closure and Sale By- law – Taylor
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Shore Road Allowance Closure and Sale By-law –Taylor"; And That, as required by By-law #20-23, All That Part of the Shore Road Allowance adjacent to Part of Lot 8, Southwest Range, geographic Township of Clarendon, Township of North Frontenac, County of Frontenac, being Part 1 on Registered Plan 13R-23096 (Clarendon (Big Gull) Lake). And That Council will consider a By-law later in the meeting to Stop-up, Close and Sell a Portion of the Shore Road Allowance.
Shore Road Allowance Closure and Sale By-law – Taylor 74 - 76
c) Clerk/Planning Manager: Line Fences Act Update
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Line Fences Act”; And That Council instructs the Clerk/Planning Manager to draft a By- law for the Non-Application of the Line Fences Act for Council’s consideration at a future meeting; And That Council instructs the Clerk/Planning Manager to draft a Fence By-law including provisions for height and permitted materials and the 77 - 78 Page 4 of 189
current provisions included in the Township’s Zoning By-law for Council’s consideration at a future meeting.
Line Fences Act Update
d) Community Emergency Management Coordinator’s (CEMC): Emergency Preparedness Week May 5-11, 2024
Be It Resolved That Council receives for information the Community Emergency Management Coordinator’s (CEMC) Administrative Report entitled “Emergency Preparedness Week May 5-11, 2024”; And That Council is joining with the Ontario Fire Marshall and Emergency Management to remind and educate local residents about the importance of being personally prepared; And That Council declares May 5-11, 2024 as Emergency Preparedness Week; And That Council approve the Mayor’s Declaration; And That Council instructs the CEMC to include a copy of the Mayoral Declaration on the Township’s website and social media and in the Frontenac News; And That Council instructs the CEMC to publish the quiz and approves the purchase of one (1) 2 Person 72 Hour Emergency Survival Kit with water as a draw prize; And That Council instructs the CEMC to post daily (Monday-Friday) bulletins on the Township’s website and social media regarding safety tips for Emergency Preparedness. The five (5) topics will include:
- Extreme Heat;
- Wild Fires;
- Severe Storms/Flooding;
- Power Outages;
- Pets during an Emergency.
Emergency Preparedness Week May 5-11, 2024 79 - 82
e) Director of Emergency Services/Fire Chief: North Frontenac Fire Department (NFFD) Annual Report - 2023
Be It Resolved That Council receives the Director of Emergency Services/Fire Chiefs Administrative Report entitled “North Frontenac Fire Department Annual Report 2023” for information purposes.
NFFD Annual Report Presentation - 2023 Annual Report 2023 83 - 128
f) Manager of Community Development: County Economic Development Staff - Working in North Frontenac Once a Month
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “County Economic Development Staff - Working in North Frontenac Once a Month”.
County Economic Development Staff - Working in North Frontenac Once a Month 129
Page 5 of 189
g) Manager of Community Development: 2024 Land Use Permit with the Ministry of Natural Resources and Forestry (MNRF) for the North Frontenac Parklands
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “2024 Land Use Permit with the Ministry of Natural Resources and Forestry (MNRF) for the North Frontenac Parklands”. And That Council approves the 2024 Land Use Permit for operation of the North Frontenac Parklands.
2024 Land Use Permit with the MNRF for the NFPL 130 - 161
h) Public Works Manager: Grant Opportunity - Housing Enabling Water Systems Fund
Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “Grant Opportunity - Housing Enabling Water Systems Fund”; And that Council approve submitting an application to the Housing- Enabling Water Systems Fund (HEWSF) program to deliver the Buckshot Lake Road project, including stormwater infrastructure repairs and replacements in the Village of Plevna; And That the Chief Administrative Officer (CAO) is authorized to sign the HEWSF application; And That Council approves a sole source Consultant Services agreement with the Greer Galloway Group to complete the planning, detailed design, consultation and external agency approvals, not to exceed $20,000. And That Staff will update Council at a future meeting regarding the status of the HEWSF application.
Grant Opportunity - Housing Enabling Water Systems Fund 162 - 164
External Committees/Local Boards/Task Force Notes and Reports
a) Economic Development Task Force
Be It Resolved That Council receives for information the March 18, 2024 Notes of the Economic Development Task Force (EDTF); And That Council approves the proposed EDTF Work Plan:
- Increased number of business startups and expansions a. Fall Business Bus Tour – Vaillancourt, Hunter b. Welcome Package – Bonello c. Business Breakfast (Oct.) – Hunter, Huetl, Bonello d. Business Profiles – Lancaster, Thiel
- Increased Tourism a. SummerFest – Bonello, Hunter, Inglis b. WinterFest – Bonello, Hunter, Inglis c. Spring/Fall Foodilicous Event - Thiel, Huetl, Regent, Walker d. Mural Project e. Information Booth Kiosk – Regent, Kecso, Thiel (further 165 - 168 Page 6 of 189
information to follow in the future as the project and funds will require further consideration) 3. Promotion of a range of housing options to provide affordable housing including Public-Private Partnerships (PPEs) a. Identify barriers to housing development and potential solutions – Inglis, Regent, Lancaster
March 18, 2024 - Economic Development Task Force - Minutes - Pdf
Giving Notice of Motion (By a Member of Council to the Clerk for Council’s consideration for inclusion on the next Meeting Agenda)
Motions, Written Notice of which has been Given (By a Member of Council and approved by Council at a prior Meeting)
a) Resolution #128-24: Deputy Mayor Inglis - Presentation Regarding Municipal Opportunities IESO’s Energy Procurement Process
Whereas at the meeting on March 15, 2024 Council passed Resolution #128-24 receiving the Notice of Motion from Deputy Mayor John Inglis requesting Council receive a virtual presentation on April 26, 2024 from Lisa Asbruk, Cunningham Swan, on the topic of municipal opportunities related to the IESO’s current energy procurement process; and approved
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