Body: Council
Type: Agenda
Meeting: Regular
Date: April 6, 2023
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2023/April 6, 2023 - Regular Agenda.pdf)
Document Text
Regular Council Agenda April 6, 2023 - 9:00 a.m. Municipal Office - Council Chambers 6648 Road 506, Plevna Zoom Meeting Registration
Page
Call to Order
Approval of Agenda
a) April 6, 2023
Be It Resolved That Council approves the Agenda dated April 6, 2023, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Business Introductions
None.
Presentations
10 - 14
a) Bytown Motorcycle Association (BMA) and Ontario Federation of Trail Riders (OFTR): Annual North Frontenac Road Access Permit
Be It Resolved That Council receives for information the presentation from Ryan Lariviere, Bytown Motorcycle Association and thanks him for his time spent today; And That Council instructs the Manager of Community Development to review the request and provide a report to Council with recommendations at a future Meeting.
15 - 22
b) Matt Walker, Economic Development Officer - Business and Community Survey Results
Be It Resolved That Council receives for information the Economic Development Officer’s (EDO) Administrative Report entitled “2023 North Frontenac Economic Survey Report”.
Page 1 of 314 Page
Delegations
None.
Adoption of Minutes
23 - 52
a) Minutes of Meeting(s) to be Adopted by Council
Be It Resolved That Council adopts the Minutes as circulated, of: i. A Special Meeting of Council held on March 13, 2023; ii. A Public Meeting of Council held on March 17, 2023; iii. A Regular Meeting of Council held on March 17, 2023; and iv. A Meeting of the Personnel and Audit Committee held on March 21, 2023, and approves the Terms of Reference for the Committee.
Business Arising from the Minutes
53 - 129
a) Resolution #02-23: Update Report - Official Plan Amendment #01/22 and Zoning By-law Amendment #08/22
Be It Resolved That Council receives the update report from staff dated April 6, 2023 regarding Official Plan Amendment Application #OP01/22 and Zoning By-law Amendment Application #Z08/22; And That Council direct staff to continue their technical review of the applications; And That Council direct staff to defer any presentation of their final recommendation regarding the applications until such time as the applicant provides written confirmation to the Township Clerk that the issues regarding access to the proposed development via the private lane/right-of-way have been resolved to the Township’s satisfaction.
130 - 131
b) Resolution #141-23: Proposed Council Meeting Dates
Whereas at their meeting held on March 17, 2023, Council received for
information the Clerk/Planning Manager’s Administrative Report entitled
“Proposed 2023 Council Meeting Dates – June to December”; and
instructed the Clerk to bring back a proposed schedule including four
evening meetings in the summer;
Therefore Be It Resolved That Council approves the following
schedule:
Friday, June 9, 2023 at 9:00 a.m.
Thursday, June 29, 2023 at 5:00 p.m.
Thursday, July 20, 2023 at 5:00 p.m.
Thursday, August 17, 2023 at 5:00 p.m.
Thursday, September 7, 2023 at 5:00 p.m.
Friday, September 22, 2023 at 9:00 a.m.
Friday, October 13, 2023 at 9:00 a.m.
Friday, November 3, 2023 at 9:00 a.m.
Page 2 of 314
Page
Friday, November 24, 2023 at 9:00 a.m.
Friday, December 15, 2023 at 9:00 a.m
And That the Meetings will be held in the Council Chambers;
And That the Clerk shall provide Notice as set out in the Procedural
Policy.
132 - 134
c) Resolution #343-22 - Municipal Disaster Recovery Assistance (MDRA) Program
Whereas, at the meeting held on September 2, 2022, Council passed Resolution #343-22 receiving for information the Treasurer’s Administrative Report entitled “May 2022 Derecho Wind Event – Municipal Disaster Recovery Assistance Claim”; and that Council requested the Minister of Municipal Affairs and Housing (MMAH) activate the Municipal Disaster Recovery Assistance (MDRA) Program; and Council authorized the CAO to sign the MDRA Grant Agreement on behalf of the Township; Therefore Be It Resolved That Council receives for information a letter dated March 20, 2023 from MMAH, advising the Government of Ontario will provide financial support through MDRA in the amount of $193,000; And That Council receives an email dated March 22, 2023 from the Treasurer advising the funding will be transferred back to the Contingency Reserve Fund.
135
d) Appointment of Fence Viewer
Whereas, in the past, members of the Committee of Adjustment/Planning Advisory Committee have been appointed as Fence Viewers for the Township; And Whereas Jim Ogilvie, was appointed as the Alternate Member of the Committee on February 24, 2023 and accepted the position of Fence Viewer; Therefore Be It Resolved Council will consider a By-law later in the Meeting to appoint Jim Ogilvie as Fence Viewer later in the meeting.
Communications
136 - 137
a) Clerk’s Administrative Report - Communications ‘A’ Section
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.”
b) Communications ‘B’ Section - Action Items
138 - 139
B1. Cure Foundation re: National Denim Day for Breast Cancer
Whereas breast cancer is the most frequently diagnosed cancer in
Canadian women – it can be completely cured if caught in time;
Page 3 of 314
Page
And Whereas 28,600 Canadian women were diagnosed with breast
cancer in 2022; this represents 25% of all new cancer cases of which
270 were men;
And Whereas 5,500 women died of this disease in 2022; 14% of all
cancer deaths;
And Whereas on average, 78 Canadian women will be diagnosed with
breast cancer every day, and 15 will die every day;
And Whereas 1 in 8 Canadian women will develop breast cancer in her
lifetime, and 1 in 31 will die from it;
Therefore Be It Resolved That the Township proclaims Tuesday, May
16th, 2023, “National Denim Day” to assist the CURE Foundation for
breast cancer in raising awareness about the seriousness of this
disease;
And That Council approves a copy of the proclamation be added to the
Township’s website and social media accounts.
140 - 141
B2. BMO re: Notice of Closure of Northbrook Branch
Be It Resolved That Council receives for information a letter from the Bank of Montreal (BMO) advising the Northbrook branch located at 12265 Highway 41 will be closing on September 29, 2023, with all bank accounts, loans and investments being transferred to the Tweed Branch; And That a Public Meeting to discuss the upcoming closure will be held on Wednesday, May 31 at the Lions Club Hall in Northbrook; And That the Northbrook branch provides an important service to many residents of the Township of North Frontenac and will be missed within the community; and the distance to the next closest branch is not feasible for many residents; And That Council instructs the Clerk to send a letter on behalf of Council to the Bank of Montreal advising of these concerns.
142 - 143
B3. Paul Thiel re: Dedication of Clar-Mill Hall Kitchen to Ed Schlievert
Be It Resolved That Council receives for information a letter from Paul Thiel dated February 27, 2023 proposing the kitchen at Clar-Mill Community Hall be dedicated to the late Ed Schlievert, President of the Clar Mill Volunteers, in recognition of his volunteer work at the Hall and throughout the Township; and that a dedication be placed in the Hall recognizing Mr. Schlievert’s accomplishments; and that Mr. Thiel will cover the cost of the dedication; And That the Manager of Community Development (MCD) advised the kitchen at the Clar Mill Hall will be renovated this year and recommended if Council approves the dedication, the commemorative plaque be placed following the renovations; And That Council approves the placement of a Commemorative Plaque in the Clar Mill Hall recognizing the contributions of Mr. Schlievert and the MCD shall work with Mr. Thiel to purchase the plaque; Page 4 of 314 Page And That Council thanks Mr. Thiel for covering the cost of purchasing the plaque, as requested by Mr. Thiel.
- Council, CAO, and Managers’ Administrative Reports
144 - 146
a) Clerk/Planning Manager: Road Allowance Closure for Approval in Principle - Levere
Be It Resolved That Council receives for information the Clerk/Planning
Manager Administrative Report entitled “Road Allowance Closure for
Approval in Principle – Levere”;
And That based on the Road Closing Policies not to sell Road
Allowances which lead to water, the Municipal Inspectors
recommendations and the previous Applications, Council denies the
Application to close, stop up and sell this Road Allowance.
147 - 148
b) Clerk/Planning Manager: Senior of the Year Award – 2023 Nominations
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Senior of the Year Award – 2023 Nominations”; And Thatthis award gives the municipality the opportunity to honour one of our outstanding local seniors for the contributions they’ve made to enrich the social, cultural and civic life of our community; And That Council nominates _____________________ as Senior of the Year; and instructs the Clerk to submit the Application prior to the April 30, 2023 deadline.
149 - 154
c)
Clerk/Planning Manager: Policy for Commemoration of Current and Former
Members of Council, and Community Members
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Policy for Commemoration of Current and Former Members of Council, and Community members”; And That Council approves the draft policy with the following amendments:
And That Council instructs the Clerk to draft a By-law to adopt the proposed policy for consideration at the April 28, 2023 Regular Council meeting; And That Council approves in principle the proposed fees as follows: • Commemorative Tree - $600 plus applicable tax • Commemorative Bench - $2,000 plus applicable tax • Commemorative Plaque - $300 plus applicable tax And ThatCouncil instructs the Clerk to provide Notice of a Public Meeting and the intent to pass a By-law to amend the Fees and Charges By-law at a later date.
Page 5 of 314 Page 155 - 215
d) Clerk/Planning Manager: Recreational Vehicles (RVs) – Survey and Public Comments
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Recreational Vehicles (RVs) – Survey and Public Comments”.
216 - 219
e) Director of Emergency Services/Fire Chief: Emergency Preparedness Week May 7-13, 2023
Be It Resolved That Council receives for information the Community
Emergency Management Coordinator’s (CEMC) Administrative Report
entitled “Emergency Preparedness Week May 7-13, 2023”;
And ThatCouncilis joining with the Ontario Fire Marshall and
Emergency Management to remind and educate local residents about
the importance of being personally prepared;
And ThatCouncil declares May 7-13, 2023 as Emergency
Preparedness Week;
And ThatCouncil approve the Mayor’s Declaration;
And That Council instructs the CEMC to include a copy of the Mayoral
Declaration on the Township’s website and social media and in the
Frontenac News.
And That Council instructs the CEMC to publish the quiz and approves
the purchase of one (1) 2 Person 72 Hour Emergency Survival Kit with
water as a draw prize;
And That Council instructs the CEMC to post daily (Monday-Friday)
bulletins on the Township’s website and social media regarding safety
tips for Emergency Preparedness. The five (5) topics will include:
- Extreme Heat;
- Wild Fires;
- Severe Storms/Flooding;
- Power Outages;
- Pets during an Emergency.
220 - 221
f) Manager of Community Development: Potential Donation of 10x12 roll- off observatory to the North Frontenac Township Dark Sky Pad
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “Potential Donation of 10x12 roll-off observatory to the North Frontenac Township Dark Sky Pad”; And That Council approves the acceptance of a donated Observatory for the Dark Sky Preserve and time and materials donated by the North Frontenac Amateur Astronomy Club and directs the Manager of Community Development (MCD) to arrange a location, in consultation with ORNGE. And That Council directs the MCD to send a thank you letter to the donor.
222 - 225
g) Public Works Manager: Action Plan (Kashwakamak Waste Site) Update Page 6 of 314 Page
Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “Ministry of Environment, Conservation and Parks – Action Plan (Kashwakamak Waste Site)”; And That Council approves staff contacting and negotiating access to the crown land adjacent to the Waste Site; And That the Public Works Manager will report the findings and required next steps from the site monitoring to Council at a future meeting.
226 - 228
h) Public Works Manager: Request to Assume a Section of Arcol Road and Extend the Maintenance Limits
Be It Resolved That Council receives for information the Public Works
Manager’s (PWM) Administrative Report entitled “Request to Assume a
Section of Arcol Road and Extend the Maintenance Limits”;
And That Council approves the request to assume an additional 420m
section of Arcol Road for year round maintenance, beyond the existing
maintenance limits to Gordie Lane;
And That the Township will construct the required turnaround at Arcol
Road and Gordie Lane;
And That the Public Works Manager will provide the required
amendment to By-law #89-13 (Schedule B) to the Clerk Planning
Manager;
And That Council instructs the Clerk Planning Manager to prepare the
By-law required to assume the road for a future meeting.
- External Committees/Local Boards/Task Force Notes and Reports
229 - 237
a) Notes of a Joint Health and Safety Committee Meeting dated February 21, 2023
Be It Resolved That Council receives for information the Notes of the Joint Health and Safety Committee dated February 21, 2023.
238 - 241
b) Notes of a Meeting of the Economic Development Task Force (EDTF) dated March 20, 2023
Be It Resolved That the Council receives for information the Notes of a Meeting of the Economic Development Task Force (EDTF) dated March 20, 2023.
- Giving Notice of Motion (By a Member of Council to
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