Body: Council
Type: Minutes
Meeting: Regular
Date: April 6, 2023
Collection: Council Minutes
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Document Text
Township of North Frontenac Regular Council Agenda Minutes April 6, 2023
Minutes of a Regular Meeting of Council for The Corporation of the Township of North Frontenac Held April 6, 2023 in the Council Chambers, 6648 Road 506, Plevna, Ontario
Present: Mayor Gerry Lichty; Councillor Wayne Good (Electronic Participation) and Councillor Stephanie Regent - Ward 1; Councillor Roy Huetl and Councillor Vernon Hermer - Ward 2; Deputy Mayor John Inglis and Councillor Fred Fowler - Ward 3 Also Present: Corey Klatt, Chief Administrative Officer (CAO); Kelly Watkins, CAO Back-up / Treasurer; Tara Mieske, Clerk/ Planning Manager (CPM); Brooke Hawley, Manager of Community Development (MCD); Darwyn Sproule, Public Works Manager (PWM); Eric Korhonen, Director of Emergency Services/Fire Chief (DESFC); and Matt Walker, Economic Development Officer (EDO)
Call to Order The Mayor called the meeting to order at 9:05 a.m.
Approval of Agenda
a. April 6, 2023
Resolution #: 162-23
Moved By:
Seconded By:
Councillor Regent
Councillor Huetl
Be It Resolved That Council approves the Agenda dated April 6, 2023, as circulated.
Carried
Disclosure of Pecuniary Interest and General Nature Thereof None declared.
Business Introductions None.
Presentations
a. Bytown Motorcycle Association (BMA) and Ontario Federation of Trail Riders (OFTR): Annual North Frontenac Road Access Permit
Resolution #: 163-23 Moved By: Seconded By: Councillor Regent Councillor Huetl Page 1 of 11
Township of North Frontenac Regular Council Agenda Minutes April 6, 2023 Be It Resolved That Council receives for information the presentation from Ryan Lariviere, Bytown Motorcycle Association, and Lisa Thompson, Ontario Federation of Trail Riders; and thanks them for their time spent today; And That Council instructs the Manager of Community Development to review the request and provide a report to Council with recommendations at a future Meeting. Carried
Note: Councillor Wayne Good left the meeting at this time.
b. Matt Walker, Economic Development Officer - Business and Community Survey Results
Resolution #: 164-23 Moved By: Seconded By: Councillor Regent Councillor Huetl Be It Resolved That Council receives for information the Economic Development Officer’s (EDO) Administrative Report entitled “2023 North Frontenac Economic Survey Report”. Carried
Note: Councillor Wayne Good returned electronically to the meeting at this time.
Matt Walker, EDO left the meeting at this time.
Delegations None.
Adoption of Minutes
a. Minutes of Meeting(s) to be Adopted by Council
Resolution #: 165-23 Moved By: Seconded By: Councillor Regent Councillor Huetl Be It Resolved That Council adopts the Minutes as circulated, of: i. A Special Meeting of Council held on March 13, 2023; ii. A Public Meeting of Council held on March 17, 2023; iii. A Regular Meeting of Council held on March 17, 2023; and iv. A Meeting of the Personnel and Audit Committee held on March 21, 2023, and approves the Terms of Reference for the Committee. Carried
Business Arising from the Minutes
a. Resolution #02-23: Update Report - Official Plan Amendment #01/22 and Zoning By-law Amendment #08/22
Resolution #: 166-23 Moved By: Seconded By: Councillor Regent Councillor Huetl Be It Resolved That Council receives the update report from staff dated April 6, 2023 regarding Official Plan Amendment Application #OP01/22 and Zoning By-law Amendment Application #Z08/22; Page 2 of 11
Township of North Frontenac Regular Council Agenda Minutes April 6, 2023 And That Council direct staff to continue their technical review of the applications; And That Council direct staff to defer any presentation of their final recommendation regarding the applications until such time as the applicant provides written confirmation to the Township Clerk that the issues regarding access to the proposed development via the private lane/right-of-way have been resolved to the Township’s satisfaction. Carried
b. Resolution #141-23: Proposed Council Meeting Dates
Resolution #: 167-23
Moved By:
Seconded By:
Councillor Regent
Councillor Huetl
Whereas at their meeting held on March 17, 2023, Council received for information the
Clerk/Planning Manager’s Administrative Report entitled “Proposed 2023 Council
Meeting Dates – June to December”; and instructed the Clerk to bring back a proposed
schedule including four evening meetings in the summer;
Therefore Be It Resolved That Council approves the following schedule:
Friday, June 9, 2023 at 9:00 a.m.
Thursday, June 29, 2023 at 5:00 p.m.
Thursday, July 20, 2023 at 5:00 p.m.
Thursday, August 17, 2023 at 5:00 p.m.
Thursday, September 7, 2023 at 5:00 p.m.
Friday, September 22, 2023 at 9:00 a.m.
Friday, October 13, 2023 at 9:00 a.m.
Friday, November 3, 2023 at 9:00 a.m.
Friday, November 24, 2023 at 9:00 a.m.
Friday, December 15, 2023 at 9:00 a.m
And That the Meetings will be held in the Council Chambers;
And That the Clerk shall provide Notice as set out in the Procedural Policy.
Carried
c. Resolution #343-22 - Municipal Disaster Recovery Assistance (MDRA) Program
Resolution #: 168-23 Moved By: Seconded By: Councillor Regent Councillor Huetl Whereas, at the meeting held on September 2, 2022, Council passed Resolution #343- 22 receiving for information the Treasurer’s Administrative Report entitled “May 2022 Derecho Wind Event – Municipal Disaster Recovery Assistance Claim”; and that Council requested the Minister of Municipal Affairs and Housing (MMAH) activate the Municipal Disaster Recovery Assistance (MDRA) Program; and Council authorized the CAO to sign the MDRA Grant Agreement on behalf of the Township; Therefore Be It Resolved That Council receives for information a letter dated March 20, 2023 from MMAH, advising the Government of Ontario will provide financial support through MDRA in the amount of $193,000; And That Council receives an email dated March 22, 2023 from the Treasurer advising the funding will be transferred back to the Contingency Reserve Fund. Carried
Page 3 of 11
Township of North Frontenac Regular Council Agenda Minutes April 6, 2023 d. Appointment of Fence Viewer
Resolution #: 169-23 Moved By: Seconded By: Councillor Fowler Deputy Mayor Inglis Whereas, in the past, members of the Committee of Adjustment/Planning Advisory Committee have been appointed as Fence Viewers for the Township; And Whereas Jim Ogilvie, was appointed as the Alternate Member of the Committee on February 24, 2023 and accepted the position of Fence Viewer; Therefore Be It Resolved That Council will consider a By-law later in the Meeting to appoint Jim Ogilvie as Fence Viewer. Carried
Communications
a. Clerk’s Administrative Report - Communications ‘A’ Section
Resolution #: 170-23
Moved By:
Seconded By:
Deputy Mayor Inglis
Councillor Fowler
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s
Administrative Report entitled “Communications of Interest.”
Carried
b. Communications ‘B’ Section - Action Items
B1. Cure Foundation re: National Denim Day for Breast Cancer
Resolution #: 171-23
Moved By:
Seconded By:
Councillor Fowler
Deputy Mayor Inglis
Whereas breast cancer is the most frequently diagnosed cancer in Canadian women –
it can be completely cured if caught in time;
And Whereas 28,600 Canadian women were diagnosed with breast cancer in 2022; this
represents 25% of all new cancer cases of which 270 were men;
And Whereas 5,500 women died of this disease in 2022; 14% of all cancer deaths;
And Whereas on average, 78 Canadian women will be diagnosed with breast cancer
every day, and 15 will die every day;
And Whereas 1 in 8 Canadian women will develop breast cancer in her lifetime, and 1 in
31 will die from it;
Therefore Be It Resolved That the Township proclaims Tuesday, May 16th, 2023,
“National Denim Day” to assist the CURE Foundation for breast cancer in raising
awareness about the seriousness of this disease;
And That Council approves a copy of the proclamation be added to the Township’s
website and social media accounts.
Carried
B2. BMO re: Notice of Closure of Northbrook Branch
Resolution #: 172-23 Moved By: Seconded By: Deputy Mayor Inglis Councillor Fowler Page 4 of 11
Township of North Frontenac Regular Council Agenda Minutes April 6, 2023 Be It Resolved That Council receives for information a letter from the Bank of Montreal (BMO) advising the Northbrook branch located at 12265 Highway 41 will be closing on September 29, 2023, with all bank accounts, loans and investments being transferred to the Tweed Branch; And That a Public Meeting to discuss the upcoming closure will be held on Wednesday, May 31 at the Lions Club Hall in Northbrook; And That the Northbrook branch provides an important service to many residents of the Township of North Frontenac and will be missed within the community; and the distance to the next closest branch is not feasible for many residents; And That Council condemns a head office decision to close a rural branch; And That Council instructs the Clerk to send a letter on behalf of Council to the Bank of Montreal advising of these concerns; and provide the letter to the Township of Addington Highlands; And That the letter be posted on the Township’s Website; And That the Mayor will discuss this matter with John Jordan, MPP. Carried
B3. Paul Thiel re: Dedication of Clar-Mill Hall Kitchen to Ed Schlievert
Resolution #: 173-23 Moved By: Seconded By: Councillor Fowler Deputy Mayor Inglis Be It Resolved That Council receives for information a letter from Paul Thiel dated February 27, 2023 proposing the kitchen at Clar-Mill Community Hall be dedicated to the late Ed Schlievert, President of the Clar Mill Volunteers, in recognition of his volunteer work at the Hall and throughout the Township; and that a dedication be placed in the Hall recognizing Mr. Schlievert’s accomplishments; and that Mr. Thiel will cover the cost of the dedication; And That the Manager of Community Development (MCD) advised the kitchen at the Clar Mill Hall will be renovated this year and recommended if Council approves the dedication, the commemorative plaque be placed following the renovations; And That Council approves the placement of a Commemorative Plaque in the Clar Mill Hall recognizing the contributions of Mr. Schlievert and the MCD shall work with Mr. Thiel to purchase the plaque; And That Council thanks Mr. Thiel for covering the cost of purchasing the plaque, as requested by Mr. Thiel. Carried
Council, CAO, and Managers’ Administrative Reports
a. Clerk/Planning Manager: Road Allowance Closure for Approval in Principle - Levere
Resolution #: 174-23
Moved By:
Seconded By:
Deputy Mayor Inglis
Councillor Fowler
Be It Resolved That Council receives for information the Clerk/Planning Manager
Administrative Report entitled “Road Allowance Closure for Approval in Principle –
Levere”;
Page 5 of 11
Township of North Frontenac Regular Council Agenda Minutes April 6, 2023 And That based on the Road Closing Policies not to sell Road Allowances which lead to water, the Municipal Inspectors recommendations and the previous Applications, Council denies the Application to close, stop up and sell this Road Allowance. Carried
b. Clerk/Planning Manager: Senior of the Year Award – 2023 Nominations
Resolution #: 175-23
Moved By:
Seconded By:
Councillor Fowler
Deputy Mayor Inglis
Be It Resolved That Council receives for information the Clerk/Planning Manager’s
Administrative Report entitled “Senior of the Year Award – 2023 Nominations”;
And That this award gives the municipality the opportunity to honour one of our
outstanding local seniors for the contributions they’ve made to enrich the social, cultural
and civic life of our community;
And That Council nominates Marilee Seitz as Senior of the Year; and instructs the
Clerk to submit the Application prior to the April 30, 2023 deadline.
Carried
c. Clerk/Planning Manager: Policy for Commemoration of Current and Former Members of Council, and Community Members
Resolution #: 176-23 Moved By: Seconded By: Deputy Mayor Inglis Councillor Fowler Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Policy for Commemoration of Current and Former Members of Council, and Community members”; And That Council approves the draft policy with the following amendments:
And That Council instructs the Clerk to draft a By-law to adopt the proposed policy for
consideration at the April 28, 2023 Regular Council meeting;
And That Council approves in principle the proposed fees as follows:
• Commemorative Tree - $600 plus applicable tax
• Commemorative Bench - $2,000 plus applicable tax
• Commemorative Plaque - $300 plus applicable tax
And ThatCouncil instructs the Clerk to provide Notice of a Public Meeting and the intent
to pass a By-law to amend the Fees and Charges By-law at a later date.
Defeated
Amendment to Commemoration Policy
Resolution #: 177-23 Moved By: Seconded By: Councillor Fowler Councillor Huetl Be It Resolved That Council instructs staff to amend the policy and bring it back to Council. Defeated Page 6 of 11
Township of North Frontenac Regular Council Agenda Minutes April 6, 2023
d. Clerk/Planning Manager: Recreational Vehicles (RVs) – Survey and Public Comments
Resolution #: 178-23 Moved By: Seconded By: Deputy Mayor Inglis Councillor Fowler Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Recreational Vehicles (RVs) – Survey and Public Comments”. Carried
e. Director of Emergency Services/Fire Chief: Emergency Preparedness Week May 7-13, 2023
Resolution #: 179-23
Moved By:
Seconded By:
Councillor Hermer
Councillor Huetl
Be It Resolved That Council receives for information the Community Emergency
Management Coordinator’s (CEMC) Administrative Report entitled “Emergency
Preparedness Week May 7-13, 2023”;
And That Council is joining with the Ontario Fire Marshall and Emergency Management
to remind and educate local residents about the importance of being personally
prepared;
And That Council declares May 7-13, 2023 as Emergency Preparedness Week;
And That Council approve the Mayor’s Declaration;
And That Council instructs the CEMC to include a copy of the Mayoral Declaration on
the Township’s website and social med
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