Published August 12, 2025

Word Count 70131 words

Reading Time 330 min read

Body: Council Type: Document Meeting: Regular Date: August 12, 2025 Collection: Documents Municipality: Central Frontenac

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The Corporation of the Township of Central Frontenac Regular Meeting Of Council Agenda Tuesday, August 12, 2025 at 6:00 PM Council Chambers, 14216 Road 38, Sharbot Lake, ON

Page 1.

Call to Order

Land Acknowledgement We would like to begin by acknowledging that the land on which we gather is the traditional and unceded territory of the Algonquin nation.

National Anthem Please stand for the National Anthem

Approval of the Agenda THAT the agenda for the regular meeting of Council to be held August 12, 2025, be approved as presented [amended].

Disclosure of Pecuniary Interest

Approval of the Minutes

19 - 40

Regular Meeting of Council - Jul 08 2025 - Minutes - sw - ed ej.docx Emergency Meeting of Council - Jul 24 2025 - Minutes .docx Special Meeting of Council - Aug 06 2025 - Minutes.docx

THAT the minutes from the regular meeting of Council held on July 8, 2025, the minutes from the emergency meeting of Council held on July 24, 2025, and the minutes from the special meeting of Council held August 6, 2025 be approved as presented [amended]. 7.

Mayors Remarks

Delegations

Page 1 of 299

Ron Couchman- Additional Severances

41 - 42

Ron Couchman_Severance_Letter- Delegation 2.docx

THAT Council receive the presentation from Ron Couchman regarding additional severances for information. b.

Sonya Bolton, Manager of Planning Services, County of Frontenac Cathy MacMunn, CAO/Clerk Additional Severances Update

43 - 47

130-2025 Update on the Proposed Official Plan Amendment for Residential Severances in the Rural Area 131-2025 CAO/Clerk Update and Clarification Additional Severance RFP- Upda.docx

THAT the Council for the Township of Central Frontenac receive Report Number 130-2025, “Update on Proposed Official Plan Amendment for Residential Severances in the Rural Area” for information. THAT Council receive Additional Severances RFP Update and Request for Clarification report as presented by the CAO/Clerk for information; AND THAT Council provide direction on how to proceed with the project by selecting one of the following options: Option 1: THAT Council direct County of Frontenac Planning Staff to continue working on the additional severances project. OR Option 2: THAT Council direct the County of Frontenac Planning Staff to cease work on the additional severances project 9.

Public Meeting a.

132-2025 - ADMIN Zoning By-Law Amendment Application APPN-2025-0029 by Andrew MacLeod and Karen McCulloch

48 - 58

APPN-2025-0029 Planning Report APPN-2025-0029 (MaceodMcCulloch) Key Map.pdf Page 2 of 299

WHEREAS in accordance with the Planning Act, a public meeting is required to obtain input from the public regarding the proposed Zoning By-Law Amendment; AND WHEREAS Planning staff recommend that Council receive public comments and, subject to any concerns raised during the public meeting, approve Application Number APPN-2025-0029 as presented; AND WHEREAS it is recommended that Zoning By-Law Number 2011-52 of the Township of Central Frontenac, as amended, be further amended in accordance with the proposed changes set out in Attachment 2 (Draft By-Law and Schedule A to Amend Zoning By-Law Number 2011-52), attached to this report; AND WHEREAS Council has determined, pursuant to Section 34(17) of the Planning Act, that no further notice is required prior to the passage of the by-law; NOW THEREFORE BE IT RESOLVED THAT the amending bylaw be presented to Council for all three readings later in this meeting. 10.

Consent Agenda a.

Correspondence Received August 12, 2025

City of Port Colborne dated June 27, 2025. Re: Support the

Town of Bradford West Gwillimbury – Advocacy for Increased Income Support Thresholds for Canadian Veterans. 2. City of Pickering dated June 30, 2025. Re: Opposition to Bill 5 and Request to Repeal. 3. Municipality of West Nipissing dated June 17, 2025. Re: Strong Mayor Powers – Municipality of West Nipissing. 4. City of Pickering dated June 6, 2025. Re: Raising Ontario Works (OW) and Ontario Disability Support Program (ODSP). 5. City of Port Colborne dated July 10, 2025. Re: In support of City of Pickering regarding Raising Ontario Works (OW) and Ontario Disability Support Program (ODSP). 6. Municipality of Huron Shores dated July 15, 2025. Re: Opposition to Mandatory Firefighter Certification Page 3 of 299

Requirements. 7. Municipality of South Huron dated June 17, 2025. Re: Exemption to O. Reg. 343/22 – Firefighter Certification Requirements. 8. Municipality of South Huron dated July 18, 2025. Re: Formal Opposition of the Expansion of Strong Mayor Powers. 9. Municipality of South Huron dated July 18, 2025. Re: Producer Responsibility for Blue Boxes. 10. Village of Burk’s Falls dated July 15, 2025. Re: Opposition to the Proposed Installation of a Battery Energy Storage System (BESS) Facility. 11. Municipality of Tweed dated June 10, 2025. Re: Request to Amend O. Reg. 391/21: Blue Box. 12. Township of Puslinch dated July 17, 2025. Re: Procurement and Advocacy for Trade Agreement Exemptions. 13. Municipality of Trent Hills dated July 11, 2025. RE: Strong Mayor Powers. 14. Municipality of Tweed dated July 21, 2025. Re: Proposals Follow-up Letter to Premier Ford. 15. Township of Nairn and Hyman dated July 17, 2025. Re: Opposition to the Transportation and Disposal of Niobium Tailings at the Agnew Lake Tailings Management Area. 16. Eastern Ontario Trails Alliance dated July 15th, 2025. Re: Cell Gap Project Monthly Update July 2025. 17. Town of Goderich dated August 1, 2025. Re: Opposition to Bill 17, Protect Ontario by Building Faster Act, 2025 18. Frontenac County dated August 5, 2025. Re: Invitation to Open Farms 2025

Sharbot Lake Farmers Market Minutes May 20, 2025 & June 11, 2025

59 - 66

SLFM Meeting May 20.pdf SLFM Meeting June 11.pdf

Volunteer Appreciation Committee Minutes July 7, 2025

67 - 71

Volunteer Appreciation Committee Minutes - 07-07-2025.docx

Sharbot Lake Public Washroom Committee Minutes July 9, 2025 Sharbot Lake Public Washroom Committee Meeting-June ^0 July 23^J2025.docx

Page 4 of 299

73 - 74

Letter of Support - Parham Fair August 16th, 2025 AGCO Application - Letter to Clerk’s Department.pdf Letter of Support - Parham Fair.pdf

THAT Council receive items a) through e) for information, as they are considered routine items. 11.

Deferred Items

Staff Reports/Departmental Updates a.

133-2025 DS July Construction Details July Construction Details

THAT Council receive the Construction Details (Building Activity) report for July 2025 for information. b.

76 - 78

134-2025 DS Capital Projects Status Report Capital Project Status Report

THAT Council receive the Capital Projects report as presented by the Chief Building Official for information. c.

79 - 90

135-2025 DS-KP Trail-Head Washroom Project Washroom Sharbot Lake Trailhead - Inset Map.pdf Trail Head Washroom - For Tender.pdf Bids.pdf

25011 - KP

WHEREAS Council approved the construction of a YearRound Trail Head Washroom in the 2025 budget; AND WHEREAS $280,000 has been designated in Central Frontenac Township reserves for a trailhead; AND WHEREAS Frontenac County approved a $100,000 contribution per township as part of a broader initiative to establish trailheads across the region that this project may qualify for; AND WHERAS the Central Frontenac Washroom Facilities Committee has been actively working on this project since 2023; Page 5 of 299

AND WHERAS this building will be used to display artifacts from the Central Frontenac Railway Heritage Society, service the trail and the beach, and join with the Matthew St. Extension scheduled for 2026. NOW THEREFORE BE IT RESOLVED THAT Council approve the recommendation of the Chief Building Official and award the construction of the Trailhead Washroom to Norwood & Co. in the amount of $362,625; AND THAT Council directs the Chief Building Official to issue a purchase order for the work; AND FURTHER THAT the Mayor and CAO/Clerk be authorized to sign the final Contract. d.

136-2025 DS - Hinchinbrooke Public School Demolition

91 - 97

Hinchinbrooke Public School Demolition Report Gordian / Bel-Con Proposal Package

WHEREAS Council approved the recommendation of the Housing Committee for staff to call for a Request for Proposal for the demolition of the Hinchinbrooke Public School; AND WHEREAS Staff used a simpler, more efficient method of procurement through Canoe to obtain competitive pricing that complies with the Broader Public Sector (BPS)Procurement Directive and the municipality’s Procurement Policy; AND WHERAS Council deferred this decision at the July 08 meeting until they had an opportunity to visit the school and see the condition of the building. NOW THEREFORE BE IT RESOLVED THAT Council approve the recommendation of the Chief Building Official and award the demolition of the Hinchinbrooke Public School to Bel-Con Design Builders Ltd in the amount of $146,887.88; Page 6 of 299

AND THAT Council authorizes the Treasurer to pull the money from reserves; AND THAT Council directs the Chief Building Official to issue a purchase order for the work; AND FURTHER THATthe Mayor and CAO/Clerk be authorized to sign the final contract. e.

137-2025 DS Enhancing Access to Spaces for Everyone (EASE) Grant

98 - 99

Enhancing Access to Spaces for Everyone (EASE) Grant

WHEREAS Olden Hall needs a new accessible ramp and door with a power door operator. AND WHEREAS The EASE Grant offers up to $60,000 to fund small capital projects that focus on making outdoor spaces, buildings and housing more accessible for everyone. NOW THERFORE BE IT RESOLVED THAT Council approve the recommendation of the Chief Building Official to work with the Community Services Coordinator and apply for the EASE grant f.

138-2025 PW Activity Report

100 - 101

Public Works Activity Report

THAT Council recieve the Public Works Activity Report, as presented by the Public Works Manager for information. g.

139-2025 PW Project Status Report

102 - 103

Project Status Report

THAT Council receive the Project Status Report as presented by the Public Works Manager for information. h.

140-2025 PW Paving of Dickson Crescent and Oso Ball Field

104 - 105

Paving of Dickson Crescent and Oso Ball Field

THAT Council recieve the Paving of Dickson Crescent and Oso Page 7 of 299

Ball Field report as presented by the Public Works Manager for information, AND THAT Council award the paving of Dickson Crescent and Oso Ball Field to G. Williams Paving in the amount of $100,000 excluding HST; NOW THEREFOR BE IT RESOLVED THAT the Mayor and CAO be authorized to execute the contract documents with G. Williams Paving ; AND FURTHER THATthe Public Works Manager be authorized to obtain a Purchase Order for the work. i.

141-2025 PW Parking Recommendations - Road 38

106 - 109

Parking Recommendations - Road 38 Parking at 38 Image.pdf

THAT Council receive the Parking Recommendations - Road 38 report as presented by the Public Works Manager for information; AND THATCouncil approve the Public Works Manager’s recommendation to implement no-parking zones, including pavement markings and signage in front of 14153 and 14216 Road 38, to enhance public safety along this section of Road. j.

142-2025 Hinchinbrooke Sand Dome Replacement Hinchinbrooke Sand Dome Replacement Recommendation Letter.pdf

110 - 113

Greer Galloway

THATCouncil receive the Hinchinbrooke Sand Dome Replacement report as presented by the Public Works Manager for information; AND THAT Council direct staff to proceed with planning and tendering for a replacement sand storage structure at the Hinchinbrooke Garage, including provisions for interim sand storage and delivery. k.

143-2025 Fire Activity Report

114 - 119 Page 8 of 299

CFFRS Activity Report - August Council Meeting.docx

THAT Council receive the Central Frontenac Fire Rescue (CFFR) Activity Report prepared by the Manager of Emergency Services/Fire Chief dated August 12, 2025 l.

144-2025 FIRE Automatic Aid Agreement Between Central Frontenac and North Frontenac Township Fire Rescue Services

120 - 129

Automatic Aid Agreement with North Frontenac and Central Frontenac Fire Rescue Services Report.docx Automatic Aid Agreement with Central Frontenac 2025.pdf

BE IT RESOLVED THAT Council receives for information the Manager of Emergency Services Fire Chief’s Report entitled 2025 Automatic Aid Agreement Between Central Frontenac and North Frontenac Township Fire Rescue Services. AND THAT Council consider passing a By-law later in the meeting to authorize the Mayor and CAO/Clerk to sign the proposed Automatic Aid Agreement between Central Frontenac and North Frontenac. m.

145-2025 FIRE Public Access Defibrillators

130 - 134

Outdoor AED Report.docx Information sheet_001.pdf Quote from Action First Aid.pdf

THAT Council receive the report for Public Access Defibrillators for information. n.

146-2025 FIN Accounts Payable Report

135 - 159

Accts Payable - August 12, 2025.docx AP Report to Council August 12, 2025.pdf 2025, June 26 Check Distribution Report.pdf 2025, July 10 Check Distribution Report.pdf 2025, July 18 Check Distribution Report.pdf

THAT Council receive the Accounts Payable Report (Cheque Distribution) in the amount of $2,067,593.99 as prepared by the Treasurer, for information. Page 9 of 299

147-2025 FIN Apportionment of Taxes

160 - 163

xx-2025 FINANCE APPORTIONMENTS Snow, Robert Clifford 103901001003501 (2025).pdf 2155674 Ontario Inc 103908002017400 & 17402 (2025).pdf

THAT Council approve the following apportionment(s) of assessment as recommended by MPAC for 2025 as applicable for the following roll number(s): 10-39-010-010-03501-0000; 10-39-080-020-17400-0000 & 1039-080-020-17402-0000 & 10-39-080-020-17403-0000 p.

148-2025 FIN Budget to Actuals Variance Report to June 30, 2025

164 - 189

Report to Council August 12, 2025 - Revenue and Expense to Budget up to June 30, 2025.docx Quarterly Reporting Budget to Actuals - Summary (June 30, 2025).pdf 5 Year Total Revenues by Department (June 30, 2025).pdf 5 Year Total Expenses by Department (June 30, 2025).pdf Operating & Capital Budget Quarterly Report - Council - Summary (June 30, 2025).pdf Operating & Capital Budget Quarterly Report - Council - By Dept (June 30, 2025)..pdf

THAT Council accept the Revenue and Expenditure budget to actual variances report for the period ending June 30, 2025, for information. q.

149-2025 FIN Arrears/Tax Sale Properties Summary

190 - 192

Arrears/Tax Sale Properties Summary Arrears, Tax Sale Properties Summary Update - August 12, 2025.docx Arrears, Tax Sale Summary Update Report to Council August 12, 2025.pdf

THAT Council accept the Arrears/Tax Sale Properties Summary Update report as prepared by the Treasurer, for information purposes.

Page 10 of 299

150-2025 FIN Mountain Grove Cemetery Service Report

193 - 195

Mountain Grove Cemetery Memorial Day Service 2025 Mountain Grove Cemetery Service Report.docx 2025 Mountain Grove Cemetery report from Judy Gray.pdf

THAT Council receive the report submitted to the Central Frontenac Treasurer by Judy Gray, be received for information; s.

151-2025 FIN Benefits plan adjustment report

196 - 197

Benefits plan adjustment report - August 12, 2025.docx

THAT Council receive the Benefits Plan Adjustment Report as prepared by the Treasurer for information; AND THAT Council authorize the CAO/Clerk to amend the benefits plan as follows:

Increase Vision Care coverage from $300 to $500 every two years;
Increase Paramedical Services coverage from $750 to $1,000 per year. t.

152-2025 By-Law Enforcement and Education Activity Report

198 - 199

BLE Activity Report

THAT Council receive Bylaw Enforcement and Education Activity Report dated August 12, 2025, as prepared by the Bylaw Enforcement Officer for Information. u.

153-2025 ADMIN- Planning Activity Report - August 2025

200 - 202

Planning Activity Report

THAT Council receive the August 2025 Planning Activity Report as prepared by the Planning Services Assistant for information. v.

154-2025 ADMIN Activity Report July 2025

203 - 205

Admin Activity Report

THAT Council receive the July 2025 Administration Activity Report as presented by the Chief Administrative Officer/Clerk for information. Page 11 of 299

155-2025 ADMIN Volunteer Appreciation Events Committee Terms of Reference

206 - 211

Report Attach #1 - Volunteer Appreciation Events Committee Draft Terms of Reference

THAT Council receive the “Volunteer Appreciation Events Committee – Terms of Reference” report for information; AND FURTHER THAT Council confirm and approve the submitted Terms of Reference as submitted by the Committee. x.

156-2025 ADMIN Committees of Council Policy

212 - 229

ADMIN - Committees of Council Policy Attach #1: Committees of Council Policy Attach #2: Schedule A - Committee Terms of Reference Template Attach #3: Schedule B - Committee Agenda Template Attach #4: Schedule C - Committee Minutes Template

THAT Council receive the report titled “Committees of Council Policy” as presented by the CAO/Clerk for information; AND THAT Council approve the Committees of Council Policy as presented; AND FURTHER THAT the policy be enacted effective immediately to guide all Council-appointed Committees. y.

157-2025 ADMIN Frontenac Municipal Services Corporation Shareholders Agreement

230 - 244

FMSC - Shareholders Agreement Report 2025-056 Office of the CAO - FMSC Shareholder Agreement AF KFFInal.docx 2025-056 - Appendix A - FMSC Shareholder Agreement.pdf

WHEREAS the Board of Directors for the Frontenac Municipal Services Corporation (FMSC) directed the Chief Administrative Officers of the County and the four Townships to work collaboratively with legal counsel to draft the Shareholders Page 12 of 299

Agreement; AND WHEREAS on May 20, 2025, the Board officially approved the finalized Shareholders Agreement; NOW THEREFORE BE IT RESOLVED THAT Council receive the report from the County Chief Administrative Officer for information; AND FURTHER THAT Council consider a By-law later in the meeting to authorize the Mayor and CAO/Clerk to sign the proposed Shareholders Agreement. z.

158-2025 ADMIN Enforcement Options for Septic Reinspection Program Using AMPS (Administrative Monetary Penalties)

245 - 246

Septic Specific- Property Standards.docx

THAT Council receive the Enforcement Option for Septic Reinspection Program using Administrative Monetary Penalties report as prepared by the Deputy Clerk for Information; AND THAT Council direct staff to draft a septic-specific Property Standards By-Law for Council review. aa.

159-2025-ADMIN-Road Allowance Closure (Armstong/Marks) Report

247 - 254

Road Allowance Closure (Armstong/Marks) Report 146-2022 ADMIN Report road allowance -closure request - armstrongA.docx 177-2022 public meeting report for Armstrong lane closure -A.docx

WHEREAS Council granted approval in principle on September 27, 2022, to close a portion of the lane located between Lot 13 and Lot 14 on Subdivision Plan 130; AND WHEREAS a public meeting was held on November 8, 2022, at which public feedback was received;

Page 13 of 299

AND WHEREAS a resolution to stop up, close, and convey the said lane was deferred; AND WHEREAS the structure currently situated on the lane and on the abutting neighbour’s property has existed since 1934, according to MPAC records, and its removal or relocation is not feasible; NOW THEREFORE BE IT RESOLVED THAT Council authorize staff to proceed with the next steps, including obtaining a property appraisal; AND FURTHER THAT a by-law to stop up, close, and convey the subject lane as a lot addition to the applicant, subject to any required easements in favour of Hydro One Networks Inc., be brought forward for Council’s consideration later in the meeting; AND THAT the by-law shall stipulate that all associated costs, including registration of the by-law and transfer documents on title, shall be the sole responsibility of the property owner. ab.

160-2025-ADMIN-Road Allowance Closure By-Law Change – 15894 Road 509

255 - 256

Road Allowance Closure By-Law Change 15894 Road 509

THAT Council receive the report entitled “Road Allowance Closure By-Law Change – 15894 Road 509” for information; AND THAT Council enact a new by-law to permanently close, declare surplus, and authorize the sale of the portion of the road allowance described in the registered plan associated with 15894 Road 509 later in the meeting. 13.

Committee/Other Reports a.

161-2025 Septic Re-inspection Committee - Staffing Report

257 - 264

Septic Re-Inspection Committee Septic Re-Inspection Committee Minutes - July 15, 2025

Page 14 of 299

THAT Council receive the “Septic Re-Inspection Committee” report for information; AND THAT Council approve the creation of a full-time administrative position to provide clerical support for septic administration within Development Services and to continue providing clerical support to the Clerk’s Department 14.

Communications/Correspondence for Action a.

265 - 266

Tax Relief By-Law Correspondence for Action -Tax relief bylaw.docx

THAT Council recieve the communication from Janet Gutowski, Board Chair - North Frontenac Non Profit Housing and the Central Frontenac Housing regarding the new affordable rental housing property tax subclass for information. 15.

By-Laws/Agreements a.

2025-35 Zoning By-Law Amendment - MacLeod & McCulloch

267 - 270

APPN-2025-0022 PLAN - Zoning By-Law Amendment - MacLeod & McCulloch

THAT By-Law 2025-35, being a by-law to amend Schedule ‘A5’ of Zoning By-Law 2011-52, as amended, to establish zone regulations for all lands in the Township of Central Frontenac, be read a first, second, and third time, and finally passed this 12th day of August, 2025. b.

2025-36 Being a By-Law to Enter Into an Automatic Aid Agreement With NF Automatic Aid with NF.docx

271 - 279

Agreement.pdf

THATBy-Law 2025-36 being a by-law to authorize the execution of an automatic aid agreement between the Corporation of the Township of Central Frontenac and the Corporation of the Township of North Frontenac be read a first, second and third time, and finally passed this 12th day of August 2025. c.

2025-37 Being a By-Law to Authorize the Mayor and CAO/Clerk

280 Page 15 of 299

to enter into a Shareholders Agreement with the Township of North Frontenac, Township of South Frontenac, Township of Frontenac Islands, County of Frontenac and Frontenac Municipal Services Corporation 2025-37 FMSC Shareholders Agreement

THATBy-Law 2025-37 being a by-law to authorize the Mayor and CAO/Clerk to enter into a shareholders agreement with the Township of North Frontenac, Township of South Frontenac, Township of Frontenac Islands, County of Frontenac and Frontenac Municipal Services Corporation be read a first, second, and third time, and finally passed this 12th day of August 2025. d.

2025-38 Being a By-Law to Permanently Close Declare Surplus and Sell Part of a Highway (Armstong & Marks)

281 - 283

Being a By-Law to Permanently Close Declare Surplus and Sell Part of a Highway (Armstong & Marks) Schedule “A” - Survey 13R23016.pdf

THATBy-Law 2025-38, being a by-law permanently close declare surplus and sell part of a highway, be read a first, second, and third time, and finally passed this 12th day of August, 2025. e.

2025-39 -Being a By-Law to Permanently Close Declare Surplus and Sell Part of a Highway (15894 Road 509)

284 - 285

Road Allowance Closure By-Law (15894 Road 509)

THATBy-Law 2025-39, being a by-law permanently close declare surplus and sell part of a highway, be read a first, second, and third time, and finally passed this 12th day of August, 2025. f.

2025-40 Being a By-Law to Provide Safe Yards For The Township of Central Frontenac

286 - 298

Safe Yard By-Law Final.docx Safe Properties Short Form Wording- edited JL.docx

THAT By-Law 2025-40 being a by-law to provide safe yards for the Township of Central Frontenac be read a first, second, and third time, and finally passed this 12th day of August 2025. Page 16 of 299

16.

Notice of Motions

Giving Notice of Motions a.

Duncan McGregor Potential One-Way - Elizabeth Street WHEREAS the number of available parking spaces in the village of Sharbot Lake is a known issue AND THAT the south intersection of Road 38 and Elizabeth Street has been identified as a potentially hazardous intersection AND THAT traffic movement through Elizabeth Street is often congested and difficult due to two-way traffic THAT Council direct staff to bring a report to the October 285h Conucli meeting outlining potential benefits/concerns with changing Elizabeth Street to a One-Way Street

Duncan McGregor Website Ad-Hoc Committee THAT Council form an Ad-Hoc committee comprised of staff, members of the public and members of Council to review the Township website and provide recommendations on how it can be more accessible, user friendlyand support other items outlined in the strategic plan.

New/Other Business

Closed Session

Adjournment

299

2025-41 Confirming By-Law August 12 2025.docx

THAT By-Law 2025-41 being a by-law to confirm the proceedings of the regular council meeting held August 12th, 2025, be read first, second, and third time, and finally passed this 12th day of August 2025; AND FURTHER THAT this meeting be adjourned until Page 17 of 299

Tuesday, September 9, 2025 , at 6:00 p.m. for a regular meeting of the Council, said meeting to be held at the Council Chambers, 14216 Road 38, Sharbot Lake ON.

Page 18 of 299

The Corporation of the Township of Central Frontenac Regular Meeting Of Council Minutes Tuesday, July 8, 2025 at 6:00 PM Soldiers Memorial Hall, 1107 Garrett St. Sharbot Lake, ON

Roll Call Members: Mayor Frances Smith, Deputy Mayor Bill Everett, Councillors: Susan Irwin, Dan Meeks, Nicki Gowdy, Duncan McGregor, Lynne Klages, and Cindy Kelsey, Councillor Phillip Smith Staff in Attendance: Cathy MacMunn-CAO/Clerk, Jody Legue-Deputy Clerk/EA to the CAO, Abigail McKinnon-Planning Assistant, Chris Nelson-Community Services Coordinator, Sarah Watkins-Clerical Assistant, Chris McDonough-Fire Chief, Andy DillonCBO, Nicole Shorts-By-law Enforcement Officer, Jennie Kapusta-Community Planner, Steve Gould-Public Works Manager, and Sonya Bolton-Manager of Community Planning(Virtual) 1.

Call to Order Mayor Smith called the meeting to order at 6:16 p.m.

Land Acknowledgement We would like to begin by acknowledging that the land on which we gather is the traditional and unceded territory of the Algonquin nation.

National Anthem Please stand for the National Anthem

Approval of the Agenda THAT the agenda for the regular meeting of Council to be held July 8, 2025, be approved as amended. Moved by: Cindy Kelsey Page 19 of 299

Seconded by: Lynne Klages Carried The agenda was amended to add three additional items to Closed Session #19 under Section 239.2 (b), (c), and (e) of the Municipal Act, and to move agenda items 12(d) and 13(a) together for discussion. 5.

Disclosure of Pecuniary Interest None.

Approval of the Minutes THAT the minutes from the regular meeting of Council held on June 24, 2025, be approved as presented. Moved by: Lynne Klages Seconded by: Bill Everett Carried

Mayors Remarks a.

Canada Day Mayor Smith commented that Canada Day was an excellent day, and the weather cooperated beautifully. She noted that, according to the Firefighters, a little over 500 people attended the breakfast. It was a fantastic event—there was a constant lineup, but attendees were served quickly. Mayor Smith congratulated the Firefighters and all involved, adding that it was a great morning and an opportunity for the community to come together and enjoy a good visit.

Dr. Bell’s Retirement Mayor Smith mentioned that there were a couple of celebrations held in honour of Dr. Bell’s retirement. After 54 years of dedicated service, he is now home. She extended heartfelt thanks for the many years he has given to the community.

Office Relocation - July 14th Mayor Smith reminded everyone of the upcoming office relocation. The move is scheduled for July 14th, 2025.

Page 20 of 299

Cathy MacMunn, CAO/Clerk, noted that the office will remain open during the move. IT staff from the County and NFTC will be on-site Monday to complete setup and ensure all systems are connected. Staff will be available at the office to assist and accommodate any members of the public during the transition. d.

Country Music Association Beach Bash Mayor Smith reminded everyone of the upcoming Beach Bash, hosted by the Country Music Association, taking place on July 26th, 2025, at Sharbot Lake Beach. She noted that tickets are available at various locations and encouraged everyone to attend, saying it will be a great night of music.

Venders Market Mayor Smith noted that the Farmers Market vendors were set up under the roof at the rink on Sunday. She was impressed by the number of cars in attendance. Mayor Smith added that the rink hosts the Vendors Market on the first Sunday of every month, and it is being well utilized by the community. Councillor Irwin clarified that there are two separate markets: the Vendors Market and the Sharbot Lake Farmers Market.

Thank you Nicole Shorts Councillor Klages extended a sincere thank you to Nicole Shorts, the Township’s By-law Enforcement Officer. She noted that Nicole Shorts attended the Kennebec Area Seniors meeting that morning and gave an excellent presentation on her role within the Township. The presentation was very well received and appreciated by those in attendance.

Condolences to the Hart family Councillor Kelsey extended condolences to Nadine Hart and her family on the passing of Howard Hart earlier this week. She noted that Howard had served as a Roads Supervisor for many years prior to amalgamation. Councillor Kelsey expressed that the Hart family is in our thoughts and prayers. Page 21 of 299

Sharbot Lake Famers Market Councillor Irwin noted that the Sharbot Lake Farmers Market took place on Saturday and had a great opening, with strong attendance despite the rain.

Canada Day and Recreation Award Councillor Smith stated that Canada Day appeared to be a huge success at the beach. He also acknowledged that the Central Frontenac Recreation Committee (CFRC) established an annual award in memory of Wanda Harrison to honor recreation volunteers. This year was the inaugural year, and there were four recipients: Gord Brown (District 1), Barry Gray (District 2), Joan Hollywood (District 3), and Christine Teal (District 4). Mayor Smith noted that it was a wonderful presentation.

Delegations a.

Steve McCullough Additional Severances THAT Council receive the presentation from Steve McCullough regarding additional severances for information. Moved by: Bill Everett Seconded by: Duncan McGregor Carried

Greg Butler Parking on Road 38 Council advised Mr. Butler to work with Steve Gould, Public Works Manager, to develop a solution that works well for all. THAT Council receive the presentation from Greg Butler regarding parking on Road 38 for information. Moved by: Nicki Gowdy Page 22 of 299

Seconded by: Susan Irwin Carried 9.

Public Meeting None.

Consent Agenda a.

Correspondence Received July 8, 2025

Township of Perry dated June 24, 2025. Re: Resolution of Support – Municipality of ChathamKent; Bill 5 – Protect Ontario by Unleashing Our Economy Act, 2025.
Township of Southgate dated June 23, 2025. Re: Bill 5 – Protect Ontario by Unleashing Our Economy Act.
Town of Renfrew dated June 3, 2025. Re: Opposition to Strong Mayors
Town of Prescott dated June 3, 2025, Re: Strong Mayor Powers

Central Frontenac Housing Committee Minutes May 16, 2025

Central Frontenac Housing Committee Open House May 24, 2025 THAT Council receive items a) through c) for information, as they are considered routine items. Moved by: Duncan McGregor Seconded by: Nicki Gowdy Carried

Deferred Items a.

Councillor Dan Meeks Additional Severances WHEREAS there is ongoing interest among landowners in Central Frontenac Township in pursuing additional severances beyond what is currently permitted under the Official Plan; and Page 23 of 299

WHEREAS the current policies limiting severances restrict opportunities for rural development and land use flexibility; and WHEREAS the limited number of lots currently available for development contributes to increasing land prices, making the existing lots unaffordable for many and rendering new development financially unfeasible; and WHEREAS allowing additional severances could support the creation of more housing options, which aligns with the current housing priorities of both the Ontario Provincial government and the Federal government of Canada, who have emphasized the need to increase the housing supplies across all regions; and WHEREAS an Official Plan Amendment (OPA) would be required to consider changes to the township’s severance policies, and such an amendment should be supported by appropriate planning analysis; and WHEREAS the severance policies in the current Official Plan do not include a time-based predictable mechanism for limited development while preserving the rural character and intent of the Official Plan; BE IT RESOLVED THAT Council Direct staff to prepare and issue a Request for Proposal (RFP) seeking proposals from qualified planning consultants to assess and justify a potential amendment to the Townships Official Plan to increase the number of permitted lot severances in all zones; BE IT FURTHER RESOLVED THAT the RFP include a request for detailed cost estimates and deliverables as part of the proposals, for Council’s consideration prior to any decision to proceed with awarding a contract. Moved by: Nicki Gowdy Seconded by: Phillip Smith Page 24 of 299

Carried 12.

Staff Reports/Departmental Updates a.

120-2025 DS - Construction Details Report THAT Council receive the June Construction Details report as presented by the Chief Building Official for information. Moved by: Phillip Smith Seconded by: Dan Meeks Carried

121-2025 DS - Capital Project Status Report THAT Council receive the Capital Projects report as presented by the Chief Building Official for information. Moved by: Susan Irwin Seconded by: Cindy Kelsey Carried

122-2025 DS - Hinchinbrooke Public School Demolition WHEREAS Council approved the recommendation of the Housing Committee for staff to call for a Request for Proposal for the demolition of the Hinchinbrooke Public School. AND WHEREAS Staff used a simpler, more efficient competitive method of procurement through Canoe to obtain competitive pricing that complies with the Broader Public Sector (BPS) Procurement Directive and the municipality’s Procurement Policy. NOW THEREFORE BE IT RESOLVED THAT Council approve the recommendation of the Chief Building Official and award the demolition of the Hinchinbrooke Public Page 25 of 299

School to Bel-Con Design Builders Ltd in the amount of $146,887.88. AND THAT Council directs the Chief Building Official to issue a purchase order for the work AND FURTHER THAT the Mayor and CAO/Clerk be authorized to sign the final contract. Moved by: Phillip Smith Seconded by: Duncan McGregor Deferred Councillor Smith requested a deferral until the September meeting to allow the District 4 Recreation Committee additional time to explore options for the reuse of the building. Council requested a walk through of the building to understand its condition. 13.

Committee/Other Reports a.

Central Frontenac Septic Re-Inspection Committee Minutes This item was moved up in the agenda to precede item 12.d) as they address the same topic and should be discussed together. THAT Council receive, for information, the minutes of the Central Frontenac Septic Reinspection Committee meeting held on June 18, 2025; AND FURTHER THAT Council endorse the Committee’s recommendation to continue the mandatory septic reinspection program in 2025; AND THAT the Mississippi-Rideau Septic System Office (MRSSO) be retained to complete 100 inspections on Kennebec Lake in 2025; Page 26 of 299

AND THAT Council authorize the Mayor and CAO to execute an agreement with the Mississippi-Rideau Septic System Office for delivery of the 2025 Septic Reinspection Program. Moved by: Susan Irwin Seconded by: Duncan McGregor Deferred Councillor Irwin requested that this item, along with item 12(d) be deferred for further consideration. 12.

Staff Reports/Departmental Updates - Continued d.

123-2025 - DS - Septic Reinspection Challenges THAT Council receive the report for information; AND WHEREAS The Township of Central Frontenac initiated a septic re-inspection program to promote environmental protection and public health. AND WHEREAS The program has a number of operational challenges and unresolved issues. NOW THEREFORE BE IT RESOLVED THAT the septic re-inspection program be suspended until a formal review of the program is completed and the operational issues are addressed. Moved by: Duncan McGregor Seconded by: Susan Irwin Deferred Councillor McGregor requested that the costs of the proposed solutions outlined in the report be provided at the next meeting.

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124-2025 Public Works Activity Report THAT Council receive the Public Works Activity Report for June 2025, as presented by the Public Works Manager for information. Moved by: Lynne Klages Seconded by: Duncan McGregor Carried

125-2025 - Public Works Project Status Report THAT Council receive the Project Status Report as presented by the Public Works Manager for information. Moved by: Phillip Smith Seconded by: Cindy Kelsey Carried

126-2025 Central Frontenac Fire Rescue (CFFR) Activity Report THAT Council receive the Central Frontenac Fire Rescue (CFFR) Activity Report prepared by the Manager of Emergency Services/Fire Chief dated July 8, 2025. Moved by: Phillip Smith Seconded by: Bill Everett Carried

127-2025 By-Law Enforcement and Education Activity Report THAT Council receive the July 8, 2025 Bylaw Enforcement and Education Activity Report as prepared by the Bylaw Enforcement Officer for Information. Moved by: Cindy Kelsey Seconded by: Nicki Gowdy Page 28 of 299

Carried i.

128-2025 PLAN - Removal of Holding Symbol - 1074 Teal Trail WHEREAS the subject lands are currently zoned with a Holding (“H”) symbol under Zoning By-Law Number 201152 of the Township of Central Frontenac, as amended; AND WHEREAS the conditions required for the removal of the Holding symbol have been addressed to the satisfaction of the Township; AND WHEREAS Section 36(4) of the Planning Act authorizes Council to remove the Holding symbol by bylaw once the prescribed conditions have been met; AND WHEREAS public notice and a public meeting are not required under the Planning Act for the removal of a Holding symbol; NOW THEREFORE BE IT RESOLVED THAT Council approves Application No. APPN-2025-0025 for the removal of the Holding (“H”) symbol as presented; AND THAT the by-law to remove the Holding symbol be presented to Council for all three readings later in this meeting. Moved by: Nicki Gowdy Seconded by: Duncan McGregor Carried

Communications/Correspondence for Action a.

Open Farms September 5th, 6th and 7th, 2025 WHEREAS the Township of Central Frontenac recognizes the importance of agriculture in the region;

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AND WHEREAS the Township believes a strong agricultural economy is essential for enduring communities, for the health of our residents, and to establish a strong community in support of food security for our citizens as well as our businesses, and organizations; AND WHEREAS the Township has a vision of a strong agriculture community that is rooted in the character of Frontenac and its residents: welcoming, natural, healthy, clean, tranquil, entrepreneurial, rural by choice and conviction; AND WHEREAS the Township is committed to supporting agriculture to grow businesses, attract more visitors and expand the tax base; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Township of Central Frontenac hereby declares September 5, 6 and 7, 2025, as Open Farms in the Township, and reminds individuals of the importance of this celebration which supports local agriculture and food businesses in our communities; AND FURTHER THAT the Township of Central Frontenac encourages all residents to support local farms and food businesses by participating. Moved by: Duncan McGregor Seconded by: Phillip Smith Carried 15.

By-Laws/Agreements a.

2025-31 Being a By-Law to Remove A Holding Symbol 1074 Teal Trail THAT By-Law 2025-31, being a by-law to amend Schedule ‘A2’ of Zoning By-Law 2011-52, as amended, as it relates to the removal of the holding symbol for 1074 Teal Trail (Garrison Shores), Township of Central Frontenac, be read a first, second, and third time, and finally passed this 8th day of July, 2025. Page 30 of 299

Moved by: Dan Meeks Seconded by: Bill Everett Carried 16.

Notice of Motions None.

Giving Notice of Motions None.

New/Other Business None.

Closed Session a.

Resolve Into Closed Session THAT Council resolve into closed session pursuant to S. 239.2 of the Municipal Act to discuss: a) 239.2 (b) personal matters about an identifiable individual, including municipal or local board members. b) 239.2 (b) personal matters about an identifiable individual, including municipal or local board members. c) 239.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. d) 239.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board. Moved by: Bill Everett Seconded by: Cindy Kelsey Carried

Rise From Closed Session THAT Council rise from closed session pursuant to S. 239.2 of the Municipal Act to discuss:

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a) 239.2 (b) personal matters about an identifiable individual, including municipal or local board members. b) 239.2 (b) personal matters about an identifiable individual, including municipal or local board members. c) 239.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. d) 239.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board. Moved by: Cindy Kelsey Seconded by: Susan Irwin Carried

Adjournment THAT By-Law 2025-32 being a by-law to confirm the proceedings of the regular council meeting held July 8, 2025, be read first, second, and third time, and finally passed this 8th day of July, 2025; AND FURTHER THAT this meeting be adjourned until Tuesday, August 12, 2025, at 6:00 p.m. for a regular meeting of the Council, said meeting to be held at the Council Chambers, 14216 Road 38, Sharbot Lake ON. Moved by: Lynne Klages Seconded by: Phillip Smith Carried The meeting was adjourned at 8:18 p.m.

Frances Smith, Mayor Cathy MacMunn, CAO/Clerk Page 32 of 299

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The Corporation of the Township of Central Frontenac Emergency Meeting Of Council Minutes Thursday, July 24, 2025 at 1:00 PM Council Chambers , 14216 Road 38, Sharbot Lake, On

Roll Call Members: Mayor Frances Smith, Deputy Mayor Bill Everett, Councillors: Susan Irwin, Nicki Gowdy, Duncan McGregor , and Lynne Klages Regrets: Dan Meeks, Phillip Smith, and Cindy Kelsey Staff in Attendance: Cathy MacMunn – CAO/Clerk, Jody Legue – Deputy Clerk and Executive Assistant to the CAO, Chris Nelson – Community Services Coordinator, and Chris McDonough – Manager of Emergency Services Fire Chief

Call to Order Mayor Smith called the meeting to order at 1:00pm. 1.1

Approval of the Agenda - July 24, 2025 The agenda was amended to add a closed session (section 3.3) to discuss proposed or pending acquisition or disposition of land by the municipality or local board. THAT the agenda for the emergency meeting of Council to be held July 24, 2025 be approved as amended. Moved by: Lynne Klages Seconded by: Bill Everett Carried

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Disclosure of Pecuniary Interest and General Nature Thereof

Business 3.1

129-2025 Trade in 2003 Pumper and Purchase a 2020 Pumper/Rescue WHEREAS Council directed the Manager of Emergency Services/Fire Chief to investigate the potential purchase of a 2020 Spartan Rescue Pumper located in the United States; AND WHEREAS the Township’s Strategic Plan and Fire Master Plan emphasize the importance of maintaining equipment and infrastructure to support emergency operations; AND WHEREAS following a detailed review of the apparatus, the Manager of Emergency Services/Fire Chief recommends trading in the current 2003 Pumper and purchasing the 2020 Spartan Rescue Pumper; AND WHEREAS the Township’s Procurement Policy permits the purchase of used equipment exceeding $50,000 with Council approval; AND WHEREAS the Manager of Emergency Services/Fire Chief recommends proceeding with the purchase of the 2020 Spartan Rescue Pumper from CarCo Automotive Inc.; NOW THEREFORE BE IT RESOLVED THAT Council approves the recommendation of the Fire Chief to purchase a 2020 Pumper/Rescue from CarCo Automotive Inc; in the amount of $516, 507 CAD AND FURTHER THAT it be funded from reserves and be included in the 2026 budget to replenish the reserves; AND THAT the Mayor and CAO/Clerk enter a contract with CarCo Inc. Moved by: Susan Irwin Seconded by: Lynne Klages Carried

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3.2

Septic Reinspection Program THAT Council receive, for information, the minutes of the Central Frontenac Septic Reinspection Committee meeting held on June 18, 2025 and July 15, 2025; AND FURTHER THAT Council endorse the Committee’s recommendation to continue the mandatory septic reinspection program in 2025; AND THAT the Mississippi-Rideau Septic System Office (MRSSO) be retained to complete 100 inspections on Kennebec Lake in 2025; AND THAT Council authorize the Mayor and COA/Clerk to execute an agreement with the Mississippi-Rideau Septic System Office for delivery of the 2025 Septic Reinspection Program. Moved by: Duncan McGregor Seconded by: Bill Everett Carried

3.3

Resolve into Closed Session THAT Council resolve into closed session pursuant to section 239.2 to discuss a proposed or pending acquisition or disposition of land by the municipality or local board. Moved by: Nicki Gowdy Seconded by: Duncan McGregor Carried

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3.4

Rise from Closed Session THATCouncil rise from closed session pursuant to section 239.2 to discuss a proposed or pending acquisition or disposition of land by the municipality or local board. Moved by: Susan Irwin Seconded by: Bill Everett Carried

Adjournment 4.1

2025-33 Confirming By-Law THAT By-Law 2025-33 being a by-law to confirm the proceedings of the special council meeting held July 24, 2025, be read a first, second, and third time, and finally passed this 24th day of July 2025; AND FURTHER THAT this meeting be adjourned until Tuesday, August 6th, 2025 at 4:00 pm. for a special meeting of Council, said meeting to be held at the Council Chambers, 14216 Road 38, Sharbot Lake, ON. Moved by: Nicki Gowdy Seconded by: Duncan McGregor Carried

Cathy MacMunn, CAO/Clerk

Frances Smith, Mayor

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The Corporation of the Township of Central Frontenac Special Meeting Of Council Minutes Wednesday, August 6, 2025 at 4:00 PM 14216 Road 38, Sharbot Lake, Ontario K0H 2P0

Roll Call Members: Mayor Frances Smith, Deputy Mayor Bill Everett, Councillors: Susan Irwin, Dan Meeks, Phillip Smith, Nicki Gowdy, Duncan McGregor, and Lynne Klages Regrets: Cathy MacMunn and Cindy Kelsey Staff in Attendance: Jody Legue, Deputy Clerk/EA to the CAO

Call to Order Mayor Smith called the meeting to order at 4:00 p.m

Disclosure of Pecuniary Interest and General Nature Thereof None.

Approval of Agenda 3.1

August 6, 2025 THAT the agenda for the special meeting of council to be held August 6, 2025 be approved as presented. Moved by: Susan Irwin Seconded by: Bill Everett Carried

Closed Session Matters 4.1

Delegation of Clerk Duties Page 38 of 299

Cathy MacMunn, CAO/Clerk, hereby delegates the duties of Clerk to Kelly J. Pender, Management Consulting, for the purposes of the Closed Session meeting scheduled for Wednesday, August 6, 2025, in accordance with Section 228(4) of the Municipal Act, 2001

4.2

Resolve into Closed Session THAT Council resolve into closed session pursuant to Section 239.2 of the Municipal Act to discuss: a) a proposed or pending acquisition or disposition of land by the municipality or local board (S.239.2 (c)) b) personal matters about an identifiable individual, including municipal or local board employees (S.239.2 (b)). c) personal matters about an identifiable individual, including municipal or local board employees (S.239.2 (b)). Moved by: Duncan McGregor Seconded by: Lynne Klages Carried

4.3

Rise from Closed Session THAT Council rise from closed session pursuant to Section 239.2 of the Municipal Act to discuss: a) a proposed or pending acquisition or disposition of land by the municipality or local board(S.239.2 (c)) b) personal matters about an identifiable individual, including municipal or local board employees (S.239.2 (b)). c) personal matters about an identifiable individual, including municipal or local board employees (S.239.2 (b)). AND FURTHER THAT any direction received from Council during the Closed Session, held August 6, 2025, be carried out accordingly. Moved by: Dan Meeks Seconded by: Phillip Smith Carried Page 39 of 299

Adjournment/Move into Open Session THAT By-Law 2025-34 being a by-law to confirm the proceedings of the special council meeting held August 6th, 2025, be read a first, second, and third time, and finally passed this 6th day of August 2025; AND FURTHER THAT this meeting be adjourned until Tuesday, August 12th, 2025 at 6:00p.m. for a regular meeting of Council, said meeting to be held at the Council Chambers, 14216 Road 38, Sharbot Lake, ON. Moved by: Nicki Gowdy Seconded by: Lynne Klages Carried The meeting was adjourned at 6:31 p.m.

Cathy MacMunn, CAO/Clerk

Frances Smith, Mayor

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To: Mayor Smith and Members of Council Subject: Severance Policy Review I am writing in response to the motion introduced by Councillor Danny Meeks regarding proposed changes to the severance policy in Central Frontenac, specifically the consideration of increasing the allowable severances from two (non-renewing) to three with a 10-year renewal cycle. Surrounding townships allow for more severances, and Central Frontenac had similar allowances prior to 2008. Was a study conducted to justify the 2008 policy change? If so, is it publicly accessible? If not, it raises the question of whether a formal review is necessary now. We can assess potential impacts by evaluating how the original policy shift affected development, land values, and how we compare to neighbouring jurisdictions. Council has not allocated funding for a planning consultant, and I question whether this expense is warranted. Historically, the township allowed more severances, and renewing them was common practice. This issue has already seen significant public engagement. A motion to defer the discussion was defeated, and a petition was submitted—one that could likely grow to 500–800 signatures if reopened. With land prices at record highs, many residents are eager to provide opportunities for younger generations to build homes locally. Additionally, there is growing demand for rural living and hobby farms. Individuals seeking these opportunities will not settle for in-town lots simply because of local growth targets. They may instead relocate to municipalities that accommodate their needs— taking their tax revenue with them. Council has the authority to amend the severance policy by motion and could budget for a formal review in 2–5 years. Both federal and provincial governments are prioritizing housing growth and economic stimulation. With a focus on affordable housing, grant funding may be available to offset any review costs or planning work required. I have professional experience with government grants and would be happy to assist where possible. Personally, I am seeking to sever my remote property, which currently allows for two lots. My aim is to create a small, supportive community by offering affordable parcels. Councillor Duncan McGregor previously noted he wants this to move forward.

Councillors Philip Smith and Nicki Gowdy both said that they are not willing to let go of the project just yet. They said when they think of the vacant lots in the township, very few of them are accessible by road.” a concern already addressed in the Official Plan, which requires new lots to be accessible by road.

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Three councilors have expressed support for moving this issue forward, and many residents share their view. A lack of immediate new builds is not a failure—many families need time to save and plan. But without available land, no future building will happen at all. If we do not make room for growth, families will be forced to leave. If properties are not developed, they still pay taxes and there is otherwise no negative change. In a time of inflation, increasing the number of tax-contributing properties can help the township maintain or even improve services without raising tax rates. This would be a strong position to enter the next election cycle. Thank you for your attention. Sincerely,

X Ron Couchman

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

130-2025 August 12, 2025 Cathy MacMunn, CAO/Clerk, Township of Central Frontenac Sonya Bolton, Manager of Community Planning, County of Frontenac Update on Proposed Official Plan Amendment for Residential Severances in the Rural Area

RECOMMENDATION THAT the Council for the Township of Central Frontenac receive Report Number 1302025, “Update on Proposed Official Plan Amendment for Residential Severances in the Rural Area” for information.

BACKGROUND At the October 10, 2023, Township Council meeting, the following resolution was passed: “That Council direct staff to prepare a report to amend the Official Plan to allow for an increase of lots to be severed from two to three or four or as many as allowed per the Planning Act.” On October 22, 2024, Planning staff presented a report to Township Council outlining the policy framework that severances are reviewed under and the next steps and staff hours/costs that would be associated with this review. A copy of that staff report is available at the following link: October 22, 2024 Council Report. On April 8, 2025, Planning staff presented an update report to Township Council outlining the results of the first phase of the review, showing the data regarding the number of vacant lots currently in the Township, recent severance activity, and recent building permit activity for new homes. A copy of that staff report is available at the following link: April 8, 2025 Council Agenda and Report.

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DISCUSSION At the meeting on April 8, 2025, staff presented the preliminary data showing that were 2,376 parcels of vacant land (33%) out of the total of 7,170 parcels that are in the Township. Feedback from some members of Council was that many of the existing vacant parcels are not accessible and therefore would not be eligible for a building permit to construct a home. Direction was given by Council that staff proceed with the next stage of the research, which would be to look specifically at road and access conditions in relation to the number of vacant lots. County planning and GIS staff worked with Township staff, including staff from Public Works, to prepare an inventory of roads and their ownership and maintenance standard. GIS staff completed the mapping of the roads data in mid-July and met with the County planners and Township staff to review the first draft and make any corrections. Outside of this severance review, the roads map can continue to be maintained in the future and will be a good resource for Township staff, both in Public Works for keeping their inventory up to date, but also for planning and administrative staff in reviewing development inquiries and applications and being able to understand which properties have what type of road access. Please note, a copy of the map has not been included with this report, because the scale would make it unreadable. Staff will show the updated mapping on the screen during the presentation to Council at the meeting on August 12. From the perspective of the severance review, it appears that there are quite a few vacant lots in the Township without any road access. When you remove these lots from the inventory, the total number of vacant lots drops from 2,376 parcels to 1,846 parcels, a decrease of 530 parcels or 22.3 percent. Planning staff recognize that Council is intent on proceeding with the severance review. Considering this, planning staff received direction from the Township CAO/Clerk on July 22, 2025, to proceed with the rest of the work to complete the vacant land inventory for the severance review. Receiving permission to proceed with the review prior to the August 12 Council meeting allows the County to use the assistance of the interns that have been hired for the summer, including in GIS, without additional cost to the Township. The remainder of the vacant land inventory will include removing additional vacant parcels based on screening criteria that will include ownership by any level of

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government, ownership by a conservation authority, and lands designated or zoned for certain types of natural heritage features, aggregate resources, or waste management sites. Once this data analysis is complete, staff will have a better understanding of the vacant land inventory in the Township and can complete a review of the Township’s policies associated with lot creation and provide a final recommendation. If the GIS analysis is completed by the end of August, staff anticipate being able to bring that final report to Council at the second meeting in September.

FINANCIAL IMPLICATIONS The only costs to date have been associated with staff time. At the time of writing this report, County planning staff have spent approximately 46 hours on this project, which works out to approximately $6,000. The cost of that work will be billed to the Township in accordance with the service agreement between the Township and the County. This number does not include hours worked on the project by GIS staff, which is billed under a separate agreement, the County student interns, or Township staff.

ATTACHMENTS/REFERENCES Not applicable

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

131-2025 August 12, 2025 Cathy MacMunn, CAO/Clerk Jody Legue, Deputy Clerk Additional Severance RFP Update and Request for Clarification

RECOMMENDATION THAT Council receive Additional Severances RFP Update and Request for Clarification report as presented by the CAO/Clerk for information; AND THAT Council provide direction on how to proceed with the project by selecting one of the following options: Option 1: THAT Council direct County of Frontenac Planning Staff to continue working on the additional severances project. OR Option 2: THAT Council direct the County of Frontenac Planning Staff to cease work on the additional severances project.

BACKGROUND At the July 8th, 2025, meeting, Council passed a resolution directing the CAO/Clerk to prepare an RFP to investigate the feasibility of an Official Plan Amendment that would support additional severances. To move this forward, the CAO/Clerk reached out to several planning consultants to discuss scope and timing. The CAO/Clerk was able to connect with one consultant to discuss the process and was advised that an RFP of this nature would take

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approximately three months to create/complete; however, due to current workload, the consultant was not available to begin for at least another month. Staff are currently in the process of obtaining a formal quote for this work and will bring it back to Council once it has been received. DISCUSSION Given the delay in consultant availability and the time required to prepare the RFP, staff are seeking clarification from Council about the work the County Planning Department has started. Would Council like the County Planning Department to continue work on the original initiative, or would they prefer that the County Planning Department cease work all together? Staff will continue to gather information on the RFP process and work with the consultants to obtain costing and a confirmed timeline. FINANCIAL IMPLICATIONS The overall cost of preparing the RFP has not yet been quoted; however, it is important to note that this item is not currently included in the approved 2025 budget. ATTACHMENTS/REFERENCES N/A

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

132-2025 August 12, 2025 Sonya Bolton, Manager of Community Planning, County of Frontenac Jennie Kapusta, Community Planner, County of Frontenac Zoning By-Law Amendment Application APPN-20250029 by Andrew MacLeod and Karen McCulloch for a Property Located at Concession 2, Part Lot 26, Geographic Township of Hinchinbrooke, Township of Central Frontenac [Eagle Lake South Shore Lane] (Zone Change from a Waterfront Residential (RW) Zone to a Site-Specific Waterfront Residential Exception (RW-X45) Zone)

RECOMMENDATION WHEREAS in accordance with the Planning Act, a public meeting is required to obtain input from the public regarding the proposed Zoning By-Law Amendment; AND WHEREAS Planning staff recommend that Council receive public comments and, subject to any concerns raised during the public meeting, approve Application Number APPN-2025-0029 as presented; AND WHEREAS it is recommended that Zoning By-Law Number 2011-52 of the Township of Central Frontenac, as amended, be further amended in accordance with the proposed changes set out in Attachment 2 (Draft By-Law and Schedule A to Amend Zoning By-Law Number 2011-52), attached to this report; AND WHEREAS Council has determined, pursuant to Section 34(17) of the Planning Act, that no further notice is required prior to the passage of the by-law;

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NOW THEREFORE BE IT RESOLVED THAT the amending by-law be presented to Council for all three readings later in this meeting. PROPOSAL This application proposes to re-zone an existing lot (identified with assessment roll number 103904006012200) with frontage on Eagle Lake and accessed by Eagle Lake South Shore Lane, from a Waterfront Residential (RW) zone to a Site-Specific Waterfront Residential Exception Zone (RW-X45) to permit two docks to be installed on the subject property. The combined total area of both docks shall not exceed 27 square metres (290 square feet), which is the maximum area permitted in Section 4.1.1.13 of the zoning by-law for a single dock. All other provisions of the RW Zone shall apply without modification. BACKGROUND On February 11, 2025, the Committee of Adjustment approved consent application APPN-2025-0034 for the creation of an easement (right-of-way) over the subject property for the creation of a parking area and water access point to Eagle Lake. This easement was created to provide a deeded mainland parking area and water access point for an existing developed water-access only lot (island) in Eagle Lake, in accordance with the provisions of Section 4.18 of the Township zoning by-law. The owners of the island property want to install a dock at the mainland water access point to park their boat. The zoning by-law only permits the installation of one dock on each waterfront lot. If the owners of the island lot installed a dock at the deeded mainland water access point, this would prohibit the installation of a dock to serve the waterfront lot over which the easement was granted. To ensure that both the mainland waterfront lot and the island lot with deeded access can each have their own dock, this rezoning application to permit the installation of two docks on a single property has been submitted. Township and County planning staff consulted with Rideau Valley Conservation Authority (RVCA) prior to the submission of this application. This consultation determined that provided the combined area of both docks did not exceed the maximum area permitted for a single dock under the Township zoning by-law, that RVCA would be supportive of an additional dock being installed on the subject property. The subject property is located within 300 metres of Eagle Lake, which is provincially designated as an at-capacity lake trout lake. The Township’s Official Plan contains policies specific to development in proximity to lake trout lakes, in addition to the

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general Waterfront Area policies. The sewage disposal system on any new lot must be located a minimum of 300 metres (984.5 feet) from the high-water mark of an atcapacity lake trout lake. Existing vacant lots may be developed provided the sewage system can be a minimum of 30 metres (98.4 feet) from the high-water mark of the lake. The creation of the easement and parking area approved through consent application APPN-2025-0034 and the installation of two docks along the shoreline as proposed through this rezoning application will not increase interior living space or require the construction of any structures that would require alterations to any existing on-site sewage services.

Information Category

Response

Official Plan designation

Rural Area and within the Waterfront District

Zoning

Waterfront Residential (RW)

Size (area) of subject property

1.75 hectares (4.32 acres)

Existing road frontage and access

Approximately 115 metres (380 feet) of frontage along Eagle Lake South Shore Lane

Waterfrontage

95 metres (310 feet) of frontage along Eagle Lake

Natural heritage features

Eagle Lake (at-capacity lake trout lake)

Existing development

Dwelling, accessory structure and onsite services

Surrounding land uses

Developed waterfront residential lots along the shoreline of Eagle Lake with larger naturally vegetated parcels inland.

Pre-application Consultation: The applicant consulted with Township and planning staff prior to submitting this application. Public Meeting Process and Public Notice In accordance with the Planning Act, signs were posted on the subject property 20 days in advance of the public meeting. In addition, the public meeting notice was mailed out

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to property owners within 120 metres of the subject property 20 days in advance of the public meeting. Anyone may attend the public meeting and make a verbal statement, and/or submit comments in writing, either in support of or in opposition to the application. If a person or public body does not make oral submissions at a public meeting or make written submissions to the Township of Central Frontenac in respect of the proposed application, the person or public body is not entitled to appeal the decision of the Township of Central Frontenac to the Ontario Land Tribunal. If a person or public body does not make oral submissions at the public meeting or make written submission to the Township of Central Frontenac in respect of the proposed plan before the approval authority gives or refuses to give approval, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. Anyone wishing to be notified of Council’s decision on the subject application must submit a written request to: Jody Legue, Deputy Clerk Township of Central Frontenac 1084 Elizabeth St., P.O. Box 89 Sharbot Lake, ON K0H 2P0 Email: jlegue@centralfrontenac.com Comments Rideau Valley Conservation Authority (RVCA) This application was circulated to RVCA for review. Comments dated August 6, 2025 indicated no objections to the application as proposed. The RVCA did not reveal the presence of any Provincially Significant Wetlands (PSWs), or natural hazards in the form of mapped floodplains, steep slopes or marine clays present on the subject property. There are no natural hazard features identified or present on the property that would be impacted by this proposal for an additional dock. Under RVCA’s Development Activity Policies and Procedures, docks shall be limited to a maximum shoreline width of 2 metres, shall be permitted up to a maximum cumulative total area of 30 square metres per associated lot, and shall not be constructed on a permanent foundation such as concrete or cribs. Planning staff would like to note that as described in the Proposal section above, the maximum dock area permitted in the Township zoning by-law is 27 square metres (290

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square feet) and that this site-specific rezoning will limit the cumulative total area to that permitted by the Township zoning by-law rather than the maximum permitted under the RVCA’s regulations. As the proposed docks are located within the RVCA’s regulated area (within 15 metres of a watercourse/waterbody) a permit is required from RVCA in accordance with Ontario Regulation 41/24: Prohibited Activities, Exemptions and Permits prior to the installation of any docks and/or shoreline works. Septic Approval There was no septic review required for this application as the application does not propose any increase in living space, and construction of shoreline docks will not be in proximity to any existing on-site services. Public Comments There were no public comments received regarding this zoning by-law amendment application prior to the preparation of this report. The Effect of Public Input on the Draft By-Law: None prior to the preparation of this report. CONFORMITY AND CONSISTENCY WITH POLICY PLANNING DOCUMENTS Applications for zoning by-law amendments are required to be consistent with the Provincial Planning Statement, 2024 and conform to both the County of Frontenac Official Plan and the Township of Central Frontenac Official Plan. It is the opinion of planning staff that the proposed Zoning By-Law Amendment is consistent with and conforms to the planning policies of all these documents. They key policies of each document that are applicable to the subject application are outlined in Appendix B of this report, and the policy issues are addressed in the planning analysis below. Township of Central Frontenac Zoning By-Law Number 2011-55 The subject property is zoned Waterfront Residential (RW) which permits the installation of a single dock on the subject property. This site-specific rezoning will permit the installation of a second dock on the property allowing a separate boat docking area for both the mainland property and the island property that has the easement for water access to Eagle Lake. All other provisions of the RW Zone shall apply without modification. There will be no additional construction permitted within the easement or along the shoreline in proximity to this additional dock. The parking area approved in addition to

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the water access point will be located more than 30 metres (98.4 feet) from the highwater mark of Eagle Lake and be screened by existing vegetation along the shoreline area. Overall, County planning staff are of the opinion that the proposed Zoning By-law Amendment is in keeping with the general purpose and intent of the Township’s Zoning By-Law. A copy of the draft amending by-law is included as Attachment 2. PLANNING ANALYSIS AND CONSIDERATIONS This application was reviewed against the policies of the Provincial Planning Statement 2024, the County of Frontenac Official Plan, and the Township of Central Frontenac Official Plan. The analysis below summarizes all relevant policies by theme. A list of all land-use planning policies relevant to these applications are found in Appendix B of this report. Rural Character and Waterfront Character This rezoning application will ultimately result in the construction of two docks along the waterfrontage of the subject property. The waterfrontage of the subject property is greater than that required in the zoning by-law allowing an additional dock to be installed without causing the character of the waterfront to be dominated by multiple docks. Limiting the total combined area of both docks to that which is currently permitted for a single dock further limits the amount of construction and built form that will be located along the shoreline of the subject property. There are no additional structures proposed to be constructed on the mainland in association with the easement. The parking area approved in addition to the water access point will be located more than 30 metres (98.4 feet) from the high-water mark of Eagle Lake and be screened by existing vegetation along the shoreline area. Natural Heritage Planning staff are of the opinion that the proposed re-zoning to permit the installation of two docks on a single waterfront property will not negatively impact Eagle Lake. The combined area of both docks will not exceed the maximum area permitted for a single dock in the zoning by-law (27 square metres (290 square feet)). Further, the docks shall be constructed in accordance with RVCA policies which aids in limiting negative impacts. As noted above, Eagle Lake is designated as at-capacity lake trout lake, but there were no fish spawning areas identified along the shoreline of the subject property during the

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approval of the easement application. As such, impacts to natural heritage features are not anticipated as a result of the subject application. Sewage Disposal System Services As noted in the Comments section above there was no septic review required for this application as there is no increase in living space proposed and no construction proposed in proximity to any existing on-site services. Natural Hazards This rezoning proposes to permit the installation of two docks along the shoreline of a single waterfront property. As noted by RVCA in the Comments section above, there are no natural hazard features identified or present on the subject property that will be affected by the construction of an additional dock on the shoreline. CONCLUSION As of the writing of this report, no issues had been identified as part of the circulation process. Subject to any issues raised at the public meeting, the proposed Zoning ByLaw Amendment is consistent with the Provincial Planning Statement and conforms to both the County and Township Official Plans. ATTACHMENTS Appendix A: Relevant Planning Policy and Legislation Attachment 1: Key Map Attachment 2: Draft By-law and Schedule A to Amend Zoning By-law Number 2011-55

Appendix A: Relevant Planning Policy and Legislation Provincial Planning Statement (2024) The Provincial Planning Statement (PPS) provides direction on matters of Provincial interest related to land use planning and development. The PPS promotes efficient land use and development patterns that support strong, liveable and healthy communities, protect the environment and public health and safety, and facilitate economic growth. Under Section 3 of the Planning Act, all municipal decisions regarding planning applications “shall be consistent with” applicable provincial policy. When assessing zoning by-law amendment applications on rural lands, planning authorities must comply with Sections 2.5 and 2.6 of the PPS, and apply the relevant policies of the following sections:

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•

Chapter 3: Infrastructure and Public Service Facilities of the PPS contains policies that direct the development of public and private infrastructure including transportation networks, sewage, water and stormwater services, waste management, and public spaces, recreation, parks, trails, and open spaces. • Chapter 4: Wise Use and Management of Resources of the PPS contains policies that encourage the protection of natural heritage, water, agricultural land, mineral and aggregate resources, and cultural heritage and archaeological resources for their economic, environmental and social benefits. • Chapter 5: Protecting Public Health and Safety of the PPS contains policies intended to reduce the potential for public cost or risk to Ontario’s residents from natural or human-made hazards. Conservation Authorities have provincially delegated responsibilities to represent Provincial interests regarding natural hazards under Section 5.2 of the PPS. The following policies are applicable to this application: •

Permitted uses on rural lands include residential development, including lot creation, where site conditions are suitable for the provision of appropriate sewage and water services; (Section 2.6.1.c). • Development that can be sustained by rural service levels should be promoted (Section 2.6.2). • Development shall be appropriate to the infrastructure, which is planned or available, and avoid the need for the uneconomical expansion of this infrastructure (Section 2.6.3). • Conserving biodiversity and considering the ecological benefits provided by nature (Section 2.5.1.g). • Supporting healthy, integrated and viable rural areas by building upon rural character and leveraging rural amenities and assets (Section 2.5.1.a). • Individual on-site water and sewage services may be used provided that site conditions are suitable for the long term provision of such services with no negative impacts (Section 3.6.4). • Natural features and areas shall be protected for the long term (Section 4.1.1). • Development shall be directed away from areas of natural or human-made hazards where there is an unacceptable risk to public health or safety or of property damage and not create new or aggravate existing hazards (Section 5.1.1). County of Frontenac Official Plan (2016)

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The County of Frontenac Official Plan is a framework for guiding development in the County through the management and protection of the natural environment and by providing direction and influence on growth patterns. It is focused on the six themes of economic sustainability, growth management, community building, housing and social services, heritage and culture, and environmental sustainability. The following policies are applicable to this application: •

Section 3.3, Rural Lands, provides policies for all lands outside of the settlement areas. The Plan recognizes that rural lands are used as an alternative location for those preferring a rural lifestyle. Low density residential development, as well as rural-related commercial, industrial, recreational and institutional development, is permitted. • Section 3.3.3.4 Special Policies – Waterfront Areas provides policies that are intended to improve and protect waterfront areas as a significant cultural, recreational, economic and natural environmental resource and to maintain or enhance the quality of the land areas adjacent to the shore. • Section 4.2, Servicing, includes policies for the use of private on-site water and sewage services, provided that site conditions are suitable for the long-term provision of such services with no negative impacts. • Section 7, Environmental Sustainability, sets out policies for environmental sustainability and the protection of the natural heritage system and the ecological functions it provides. Township of Central Frontenac Official Plan (2021) The subject property is designated as Rural Area in the Township of Central Frontenac Official Plan. The intent of policies in the Rural Area designation is to provide for a supply of land for a diversity of traditional and evolving rural uses. These include rural residential, recreational uses, rural accommodations, and rural commercial and industrial uses. Rural residential development includes both permanent and seasonal land uses. Following guidance from Section 4.8 of the Official Plan, consideration may be given to development within the Waterfront Area designation provided that such proposals are consistent with policies that are intended to maintain: water quality objectives, highly sensitive lake trout lakes, moderately sensitive lake trout lakes, other lakes and waterbodies, and application of lake management tools and monitoring. The following policies are applicable to this application:

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• •

• • •

•

Residential development shall be adequately serviced with on-site water and sewage disposal services (Section 4.3.2.B). It is Council’s intent that the water quality of all water bodies in the Municipality will be maintained at their present level or enhanced. Any new development must be considered in light of its effect of its impact on the environmental quality of any lake or river. (Section 4.8.1) To ensure that built form does not become concentrated or dominate the Waterfront to the detriment of natural form. (Section 4.8.5.B) To support redevelopment opportunities of waterfront properties while maintaining the character of the waterfront area. (Section 4.8.5.O) It is a policy of Council to protect and manage the identified wetlands as ecosystems which are important as habitat for a variety of plant and animal species, for water quality, flood control and water storage and recharge areas and for their value for passive recreation (Section 4.10.1.B). The tile fields on each new lot are set back at least 300 metres (984.5 feet) from the shoreline of the [at-capacity lake trout] lake or such that the drainage from the tile fields would flow at least 300 metres (984.5 feet) into the lake (Section 4.8.8.A.i) The sewage disposal system intended for use on existing lots of record and lots in existing and approved Plans of Subdivision shall be set back a minimum of 30 metres (98.4 feet) from the shoreline (Section 4.8.8.A.vii).

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The Corporation of the Township of Central Frontenac Volunteer Appreciation Committee July 7, 2025 at 1:00 p.m. Public Works Boardroom

Roll Call Members: Councillor Duncan McGregor, Councillor Lynn Klages Staff in Attendance: Jody Legue – Deputy Clerk & EA to the CAO, Abigail McKinnon – Planning Assistant, Sarah Watkins – Clerical Assistant 1.

Call to Order Meeting called to order at 1:09 p.m.

Appointment of Chair MOVED BY: Lynn Klages THAT Duncan McGregor be appointed as Chair of the 2025 Volunteer Appreciation Committee. Carried

Appointment of Secretary

MOVED BY: Duncan McGregor THAT Sarah Watkins be appointed as Secretary of the 2025 Volunteer Appreciation Committee. Carried 2.

Approval of Agenda MOVED BY: Duncan McGregor THAT the agenda of the July 7, 2025, meeting be approved as presented. Carried

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Disclosure of Pecuniary Interest None

Approval of Minutes None

Business a) Terms of reference review/creation Jody presented a draft of the terms of reference. Sarah will format the draft into the proper template. MOVED BY: Lynn Klages THAT the committee approve the draft Terms of Reference; AND THAT the draft Terms of Reference be revised into the proper format and brought back to the committee for final approval. b) Budget The budget for the Volunteer Appreciation event is approximately $7,000 to $8,000.

c) Volunteer member report Sarah mentioned that there are approximately 120 volunteers based on last year’s numbers, but the exact count will be confirmed after reaching out to each committee. Duncan noted that with a 75% attendance rate, we can expect around 80 attendees, with plus-ones bringing the total to approximately 160. Jody emphasized the need to establish criteria for which volunteers will be included in the event. Duncan suggested putting a pin in the discussion until the event type is determined.

Volunteer Appreciation Committee Meeting July 7, 2025 @ 1:00 p.m. Public Works Boardroom

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d) Event type Jody suggested a BBQ at the ball field or renting a venue, such as RKY, for a meal and awards ceremony, depending on the event’s formality. Duncan proposed serving hotdogs and hamburgers. Lynn expressed interest in showcasing Kennebec Park next year after a mural project with volunteers from the high school and suggested holding the BBQ there. Duncan suggested focusing on celebrating volunteer projects rather than individual volunteers. Duncan proposed a “wedding-style” event, with a reception followed by a sit-down dinner. Each committee would have a 5-minute speech during dinner to discuss their projects over the past year. Jody suggested rotating districts each year, while Lynn recommended planning ahead and informing volunteers in advance about the next year’s location. Duncan recommended the Sharbot Lake rink as a venue, noting it can accommodate up to 160 people without concern for weather. Duncan asked what the costs would be. Jody mentioned costs for decorations and food. Jody also suggested looking at local caterers within the township. With hotdogs and hamburgers, Council could interact with volunteers by serving the food. Abby suggested holding the event between early to mid-September, with Jody proposing September 20th as the date. Duncan recommended doing a supper event rather than lunch. Abby noted that if the event is catered, Council can still serve the volunteers. Jody expressed support for the idea of Council serving food while Volunteer Appreciation Committee Meeting July 7, 2025 @ 1:00 p.m. Public Works Boardroom

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also having a caterer, allowing more interaction with volunteers. Duncan emphasized trying to stay under $30 per plate, which would amount to about $4,800 total. Jody asked how many quotes should be obtained. Lynn suggested getting multiple quotes to ensure everyone is involved in the process. Jody agreed to compile a list of all restaurants and caterers in Central Frontenac to request quotes from. Duncan clarified that the focus should not solely be on the lowest price but on finding the best representation of what the event needs.

e) Event Location The event would feature a sit-down meal at the Sharbot Lake rink, with council serving buffet-style so everyone can interact with the councilors. Jody suggested a harvest-style decoration theme, fitting for the time of year. f) Volunteer gift ideas

Quotes were received from two different companies and reviewed by the committee. Abby proposed adding the year to the volunteer service pins. Jody mentioned that it might be challenging to add the year on the pins due to minimum order requirements. Duncan suggested creating years of service pins for future milestones (e.g., 5 years, 10 years, etc.). Jody estimated the cost for gifts to be approximately $800. Volunteer Appreciation Committee Meeting July 7, 2025 @ 1:00 p.m. Public Works Boardroom

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Abby suggested that since the date can’t be included on the pins, a cardstock with the dates could be used to attach the pin. The pins will feature the text “Central Frontenac Volunteer” and the Logo. 6.

New/Other Business None

Next Meeting The next meeting will be held on Wednesday, July 16th, 2025, at 9:00 a.m. in the Council Chambers.

Adjournment

MOVED BY: Lynn Klages THAT this meeting be adjourned at 1:47 p.m. Carried

Volunteer Appreciation Committee Meeting July 7, 2025 @ 1:00 p.m. Public Works Boardroom

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June / July 9,2025 Location :New Township Offices 10-11 am 14216 Road 38, Sharbot Lake On.

Sharbot Lake Public Washroom Committee Minutes of Meetings Attendance: Councilor Duncan McGregor, Andy Dillon Chief Township Building Official, Steven Gould Public Works, Bill Young Facilities Co-Ordinator, Alison Robinson Co-Chair , Cheryl Matson, Ken Waller, Mayor Francis Smith. Regrets: Bill Bowick

General Overview.

The final Drawings provided by Austin Engineering were discussed and accepted by the Committee. The plans were reviewed by Andy Dillon and Bill young from a structural standpoint, design details by Cheryl Maston and the committee. The tender process began June 1, 2025, with final day for submission June 20,2025. One of the prerequisites for selection was a site meeting with the building department, by all companies who submitted tenders. Mayor Francis Smith attended the meeting at the committee’s request, to discuss the funding formula. The Committee was looking for advice on timing and process to request funding from Frontenac County. Central Frontenac Township will be asking the County for 100,000 in the 2026 budget. Mayor Francis Smith indicated that County budget discussions commence in October of this year for the 2026 County budget and this would be the appropriate time to put in our request. Frontenac County has earmarked 100,000 for each of the three townships for trail Infrastructure development. Seven Tenders were received. Two of the tenders are being considered currently. Andy was given authority by the committee to work with the applicants to address any areas of saving that might bring the price into an acceptable range. The Company selected will be recommended by the building department at the August 12,2025 Central Frontenac Council Meeting, for discussion and approval. The committee co-chair thanked all the committee members for their contributions to the project to date, with special thanks to Township staff and Austin Engineering for working with the committee and guiding the process. Committee work will continue through the building process to be completed by Mid-December 2025. The project is slated to begin in September 2025. The Public washroom committee will meet prior to the application to the council for approval, if needed. That meeting to be arranged. Andy Dillon to initiate the date.

Meeting Adjourned 10 am. cc. Austin Engineering

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Celebrating community through our agricultural roots.

June 15th 2025

Michelle Cranston, on behalf of the Parham Fair Board 2264 Wagarville Road Parham, ON, K0H2H0 613-572-6213 michelle_cranston@outlook.com Central Frontenac Township Clerk’s Department 1084 Elizabeth Street, PO Box 89 Sharbot Lake, ON, K0H 2P0 To whom it may concern, This letter is to inform the Clerk’s Department of Central Frontenac of the Parham Fair’s application to the Alcohol and Gaming Commission of Ontario (AGCO) for a Special Occasion Permit (SOP) for the 2025 Parham Fair. The 2025 Parham Fair is scheduled to take place on August 16th 2025. On Saturday, August 16th, the Beer Tent/Garden will operate from 12:00PM (noon) to 10:00PM. The Beer Tent/Garden will be located in the Ball Diamond of the Parham Fair Grounds, 1164 Wagarville Rd, Parham, ON K0H 2K0. The Parham Fair will feature live music, food trucks, vendor’s market, children’s activities, and more. The Parham Fair has been providing 134 years of family fun and community celebration through our agricultural roots. Should our SOP be approved by the AGCO, the Parham Fair Board will be pleased to offer a Beer Tent and Garden, serving up craft beer from our talented local breweries to showcase all our community has to offer. Should you have any questions or comments regarding our application to the AGCO for an SOP, please do not hesitate to contact me at the number and/or email address found above. Warm regards,

Michelle Cranston Michelle Cranston Secretary, Parham Fair Board

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

133-2025 August 12, 2025 Andy Dillon, Chief Building Official Crystal Nedow, Building Inspector Construction Details (Building Activity) Report for July 2025

Recommendation THAT Council receive the Construction Details (Building Activity) report for July 2025 for information.

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

134-2025 August 12, 2025 Andy Dillon, CBO Crystal Nedow, Building Inspector Capital Project Status Report

RECOMMENDATION THAT Council receive the Capital Projects report as presented by the Chief Building Official for information. BACKGROUND

DISCUSSION

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Olden Community Centre: The interior design work for the Olden Community Centre is Completed. Staff are considering applying for the Enhancing Access to Spaces for Everyone (EASE) Grant for the exterior ramp. Medical Centre: The funding allocated for the basement flooring may be used to replace eaves troughs and downspouts to redirect water away from the entrances. We have pricing that is within budget. Trailhead Washroom: Staff are looking for a decision from Council Arden Hall: An Eco bee smart thermostat has been installed at Arden Hall. This upgraded technology is expected to help reduce the number of service calls related to HVAC system issues. Automated door controls are also being considered. Soldiers Memorial Hall: The cost to refinish the floor is estimated at $15,000. Staff will be looking into additional floor waxing to maintain the existing floor. Engineering: Design work for the Trailhead Washroom has been completed. Design work for the Olden Community Centre interior is completed, and exterior design work is in progress. STRATEGIC PLAN PRIORITY These projects align with Vibrant and Prosperous Community. Improving our facilities to be more inclusive creates a place for all to enjoy. Prioritize investments in community facilities based on utilization and maintenance requirements

FINANCIAL IMPLICATIONS

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Any project greater than $15,000 that is over budget will require advance approval by Council. Any applicable project will be discussed on an individual basis about how to cover the overage.

ATTACHMENTS/REFERENCES N/A

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

135-2025 August 12, 2025 Andy Dillon, Chief Building Official Andy Dillon, Chief Building Official K&P Trailhead Public Washroom

RECOMMENDATION WHEREAS Council approved the construction of a Year-Round Trail Head Washroom in the 2025 budget; AND WHEREAS $280,000 has been designated in Central Frontenac Township reserves for a trailhead; AND WHEREAS Frontenac County approved a $100,000 contribution per township as part of a broader initiative to establish trailheads across the region that this project may qualify for; AND WHERAS the Central Frontenac Washroom Facilities Committee has been actively working on this project since 2023; AND WHERAS this building will be used to display artifacts from the Central Frontenac Railway Heritage Society, service the trail and the beach, and join with the Matthew St. Extension scheduled for 2026. NOW THEREFORE BE IT RESOLVED THAT Council approve the recommendation of the Chief Building Official and award the construction of the Trailhead Washroom to Norwood & Co. in the amount of $362,625; AND THAT Council directs the Chief Building Official to issue a purchase order for the work; AND THAT Council authorizes the Treasurer to pull up to an additional $170,000 from the Trailhead reserve in addition to the $110,000 budgeted;

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AND FURTHER THAT the Mayor and CAO/Clerk be authorized to sign the final Contract.

BACKGROUND The K&P Trailhead Public Washroom project originated from longstanding community interest in improving public amenities near the trailhead and beach area. In response to this need, the Central Frontenac Washroom Facilities Committee was formed in early 2023. The committee was tasked with exploring options for a permanent, accessible washroom facility to support both local residents and visitors, particularly those using the K&P Trail and the Sharbot Lake Beach. DISCUSSION Following the public tendering process for the K&P Trailhead Public Washroom, seven compliant bids were received and evaluated in accordance with the Township’s procurement policy. Prices ranged from approximately $325,000 to $685,000. While Upgrading Homes Inc. submitted the lowest bid, Staff are recommending that Council award the contract to Norwood & Co., the second-lowest bidder in the amount of $362,625. This recommendation is based on Norwood & Co.’s ability to deliver on similar municipal projects such as Terrace on The Tay for the town of Perth. This project consisted of multiple accessible washrooms, an accessible ramp, and a kitchen. Norwood’s team was able to execute this project to the town of Perth’s satisfaction. In contrast, Upgrading Homes Inc. did not provide sufficient documentation to demonstrate their capacity to complete projects of similar size and complexity. Given the importance of this facility to both residents and visitors, and the need for reliable execution, staff believe it is in the Township’s best interest to proceed with Norwood & Co. This recommendation aligns with the Township’s procurement policy, which allows for consideration of experience, qualifications, and past performance in addition to price. STRATEGIC PLAN PRIORITY Healthy Community Development The washroom facility supports public health and accessibility by providing clean, safe, and inclusive amenities for residents and visitors. It enhances the usability of public

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spaces like the K&P Trail and the Sharbot Lake Beach, encouraging outdoor activity and community engagement.

FINANCIAL IMPLICATIONS This project has $280,000 allocated in reserves. The shortfall of approximately $83,000 is anticipated to be replenished from the approval of the Grant with Frontenac County, if the project meets Frontenac County Trail Head criteria. If the project does not get approved by Frontenac County, the $83,000 difference would form part of the year end surplus/deficit. The 2025 budget has $300,000 allocated to this project, with $100,000 coming from Frontenac County and $90,000 from the Community Sport and Recreation Infrastructure Fund (CSRIF). Funding was requested from the County, but County Council decided to develop criteria for evaluating trailhead projects before committing any money. We were declined funding from the CSRIF. Operating costs for heat, hydro, and maintenance are estimated at an additional $20,000 per year. ATTACHMENTS/REFERENCES See attached.

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K&P TRAIL HEAD PUBLIC WASHROOM MATHEW STREET, SHARBOT LAKE, ON DRAWINGS LIST A1 A2 A3 A4 A5 A6 SP1

DRAWING LIST, 3D VIEW AND FLOOR PLANS EXTERIOR ELEVATIONS AND DETAILS BUILDING SECTION AND DETAILS INTERIOR ELEVATIONS, DETAILS AND SCHEDULES DETAILS GENERAL NOTES AND SPECIFICATIONS SITE PLAN AND GRADING PLAN

3D VIEW (SOUTH WEST)

13’-11 2"

15’-0"

7’-95 8"

“Ø

1’-6” 10’-33 8"

02 A4

5’-51 8"

CEILING MOUNTED LIGHTING FIXTURE TYPE AS INDICATED

WALL MOUNTED LIGHTING FIXTURE TYPE AS INDICATED

SMART CONTROL THERMOSTAT WITH REMOTE SENSORS IN EA. ROOM.

3 5

HRV SYSTEM BY CONTRACTOR

102

101

FAMILY WR

42" AFF GFI

C 42" AFF

D103

GFI

101

CHANGE ROOM A

D102

GROUND FAULT INTERRUPTER

Project:

K&P TRAIL HEAD PUBLIC WASHROOM MATHEW STREET, SHARBOT LAKE, ON

Drawing Title:

MECHANICAL ROOM NOTES: 1

MOP SINK

40 gal ELECTRIC WATER HEATER

33.4 L FLEXCON F2P32 PRESSURE TANK

VIQUA PRO30 UV WATER TREATMENT SYSTEM

NON-FREEZE TAMPER PROOF WALL HYDRANT ZURN Z1310 OR SIM.

NEW MIN. 400amp ELECTRIC SERVICE BY CONTRACTOR. INCLUDE ALLOWANCE FOR TWO (2) FUTURE ELECTRIC CAR CHARGING STATIONS.

42" AFF

GFI

DRAWING LIST, 3D VIEW AND FLOOR PLANS

Stamp:

2’-2"

4’-115 8"

71 2" 2’-61 4"

4’-43 4"

51 2"

3’-31 8"

2’-2"

6’-1"

51 2"

104

BARRIER FREE WR

GFI

NORTH 6’-11"

CHANGE ROOM

A 1

GFI

D101

71 2"

101

A 3’-91 2"

7’-15 8"

623 FORTUNE CRES, #100, KINGSTON, ON K7P 0L5 (613) 561-5634 www.AustinEng.ca

FIXED SECURITY CAMERA LED STRIP LIGHT

102

3’-91 2"

22’-0"

10’-25 8"

LED STRIP LIGHT 51 2"

1’-6"

51 2"

21’-63 4"

10’-25 8"

MECHANICAL A

GFI

FAMILY WR

AUSTIN ENGINEERING INC.

DUSK TO DAWN PHOTO CONTROL WITH AUTO DIMMING FOR EXTERIOR LIGHTING

DUPLEX RECEPTACLE OUTLET

105

900mm X 1500mm (35½"x59") CLEAR TRANSFER SPACE 10M DOWELS @ 24" O/C INTO INTERSECTING WALLS (TYP.)

2’-2"

FAMILY WR

16"x6" FOOTING W/ 2-15M CONT.

105

6’-0"

101

42" AFF

MECHANICAL

DISPLAY CASE

CONCRETE SIDEWALK W1

20"x8" FOOTING W/ 2-15M CONT.

LEGEND: WALL MOUNTED OCCUPANCY SENSOR, 120V. SET TO 10 MINUTES ‘ON’ TIME

GFI

810mm X 1830mm (32"x72") CLEAR SPACE FOR AN ADULT-SIZED CHANGE TABLE

5’-7

FLOOR DRAIN

21’-63 4"

10’-33 8"

FLOOR DRAIN

BARRIER FREE WR

16"x6" FOOTING W/ 2-15M CONT.

104

4" CONCRETE SLAB W/6x6x6 6 WWM

FLOOR DRAIN

3’-4" O.H.

5’-6"

9’-105 8"

20"x8" FOOTING W/ 2-15M CONT.

FLOOR DRAIN

2’-3"

D105 550mm X 900mm ATTIC ACCESS

2’-6"

D104

FLOOR DRAIN

7’-75 8"

71 2"

2’-3"

9’-105 8"

10’-25 8"

71 2"

1’-6" O.H.

1’-6"

10’-05 8"

2’-2"

21’-63 4"

6’-1"

21’-63 4"

3’-0"

CONCRETE SIDEWALK 3’-4" O.H.

3’-4" O.H.

3’-6"

24"x24" S.S. WALL MOUNTED CORNER BENCH. TYP.

5’-6"

3’-6"

CONCRETE SIDEWALK

ISSUED FOR TENDER

JKA

2025/05/28

ISSUED FOR 100% REVIEW

JKA

2025/05/02

ISSUED FOR REVIEW

JKA

2025/04/04

No.

DESCRIPTION

DATE

Plot Scale:

4’-0" 5’-6"

FOUNDATION AND SLAB PLAN

FLOOR PLAN

1/4"=1’-0"

B A3

FLOOR PLAN - ELECTRICAL/MECHANICAL

Scale:

AS SHOWN Drawn by:

1/4"=1’-0"

Page 83 of 299

Project No:

25011 Approved By:

Drawing Number:

ELEV -15

ELEVATION NOTES ELEV -2

ELEV -1

ELEV -2

ELEV -7 ELEV -14

ELEV -14 ELEV -12

ELEV -10

ELEV -1

ELEV -12

ELEV -2

9’-1 1 2"

ELEV -2

ELEV -16

ELEV -8

ELEV -3

ELEV -8

ELEV -16

9’-11 2"

ELEV -11 ELEV -9

TOURIST BOARD ELEV -21

ELEV -7

ELEV -12

ELEV -7

ELEV -12

ELEV -9

ELEV -11

ELEV -9

ELEV -20

ELEV -10

ELEV -11

ELEV -7

ELEV -21

ELEV -12 ELEV -20

ELEV -12

ELEV -8 ELEV -3

ELEV -11 ELEV -9

ELEV -8

ELEV -3

ELEV -9

ELEV -7 ELEV -9

ELEV -10

ELEV -5

ELEV -10 ELEV -20

ELEV -8

ELEV -17

0’-0" T/O MAIN FLOOR

ELEV -17

ELEV -6

ELEV -17

ELEV -6

ELEV -5

METAL SHAKE SHINGLES AND SNOWGUARDS C/W SYNTHETIC ROOF UNDERLAYMENT. COLOUR TAN

ELEV -2

PRE-FINISHED ALUMINUM FASCIA (FASTENED WITH 3/4" SELF-TAPPING SS SCREWS, 5" EAVE TROUGH AND DRIP EDGE. COLOUR SIMILAR TO CLIFFSIDE. OWNER TO VERIFY COLOUR SELECTION WITH MANUFACTURERS STANDARD OFFERINGS.

ELEV -3

PRE-FINISHED ALUMINUM RAIN WATER LEADER INCLUDING ELBOWS AND EXTENSIONS. COLOUR SIMILAR TO CLIFFSIDE. OWNER TO VERIFY COLOUR SELECTION WITH MANUFACTURERS STANDARD OFFERINGS.

ELEV -4

PRE-CAST CONCRETE SPLASH PADS.

ELEV -5

FINISH GRADE. REFER TO SITE GRADING PLAN.

ELEV -6

CEMENT BOARD INSULATION COVER WITH PARGING FINISH.

ELEV -7

PRE-FINISHED HORIZ. SIDING - ULTRAPLANK, COLOUR COUNTRY RED.

ELEV -8

PRE-FINISHED VERT. SIDING - ULTRAPLANK, COLOUR COUNTRY RED.

ELEV -9

5" PRE-FINISHED CORNERS - TEXTURED, COLOUR: CLIFFSIDE.

ELEV -10

5" PRE-FINISHED TRIM - TEXTURED, COLOUR: CLIFFSIDE.

ELEV -11

4" PRE-FINISHED TRIM - TEXTURED, COLOUR: CLIFFSIDE.

ELEV -12

4" PRE-FINISHED DOOR AND WINDOW TRIM - TEXTURED, COLOUR: CLIFFSIDE.

ELEV -16

T/O TOP PLATE ELEV -16

ELEV -1

ELEV -19

ELEV -13 ELEV -5

NORTH ELEVATION

WEST ELEVATION

1/4"=1’-0"

ELEV -14

DRIP CAP OVER WINDOWS AND DOORS. REFER TO CANEXEL INSTRUCTIONS CUSTOM WOOD BRACKET. COLOUR: BEAUTITONE COSTAL FOG D22-2-2013-4. REFER TO DETAIL:

01 A2

ELEV -15

GABLE VENT.

ELEV -16

LIGHT FIXTURE: TITAN LIGHTING, VANDON 1, TN-75811, COLOUR LIGHT CHARCOAL.

ELEV -17

CUSTOM WOOD BENCH. BEAUTITONE COASTAL FOG D22-2-0213-4. REFER TO DETAIL:

02 A2

ELEV -2

ELEV -2 ELEV -1 ELEV -7

ELEV -14

ELEV -12 ELEV -12

ELEV -12

ELEV -16

ELEV -14

ELEV -18

CONCRETE SIDEWALK.

ELEV -19

CONCRETE STAIR.

ELEV -20

TYP. GUARD AND HANDRAIL. REFER TO SECTIONS A/A5 AND B/A5. ALL EXPOSED STEEL TO HAVE 1 COAT PRIMER AND 2 COATS PAINT.

ELEV -21

DOOR SIGNAGE. REFER TO DOOR SCHEDULE.

ELEV -22

PROVIDE BELOW GRADE PVC CONDUIT FOR WEST SIDE RAIN WATER LEADERS AND EXIT ON GRADE TO PARKING AREA ON WEST OF RAMP AND STAIRS WITH PRECAST CONCRETE SPLASH PADS.

ELEV -16

9’-1 1 2"

T/O TOP PLATE ELEV -8

ELEV -8

ELEV -3

ELEV -11 9’-11 2"

ELEV -9

ELEV -20

ELEV -7

ELEV -21

ELEV -12

ELEV -9

ELEV -7

ELEV -17 ELEV -12

ELEV -10

ELEV -20 ELEV -4

ELEV -8

ELEV -19

0’-0" T/O MAIN FLOOR

ELEV -9

ELEV -9 ELEV -21

SHARBOT LAKE SIGNAGE BY HERITAGE COMMITEE

ELEV -11

NOTE: INSTALL CANEXEL SIDING IN STRICT ACCORDANCE WITH MANUFACTURER’S RECOMMENDATIONS AT ALL BASE, TRIMS, FRIEZE BOARDS AND WINDOW/DOOR TRIMS TO ENSURE NECESSARY VENTING BEHIND CANEXEL SIDING

ELEV -8

ELEV -6 ELEV -18 ELEV -4

ELEV -4

ELEV -5

ELEV -6

ELEV -5

ELEV -18

ELEV -22

SOUTH ELEVATION

EAST ELEVATION

1/4"=1’-0"

12 6

AUSTIN ENGINEERING INC. 623 FORTUNE CRES, #100, KINGSTON, ON K7P 0L5 (613) 561-5634 www.AustinEng.ca

2’-6"

51 2"

9’-1 1 2"

T/O TOP PLATE

K&P TRAIL HEAD PUBLIC WASHROOM

41 2"

3’-4"

DOUBLE TOP PLATE WITH SILL GASKET. 1 2"Ø DIA ANCHOR BOLTS @ 48" O/C ANDADJACENT TO CORNERS WITH MIN. 4" EMBEDMENT.

PRE-FINISHED METAL FASCIA OVER 2x6 FASCIA BOARD

31 2"

PRE-FINISHED METAL VENTED SOFFIT

PAINT ALL WOOD MEMBERS

2-2x6 LINTEL

EXTERIOR ELEVATIONS AND DETAILS

INTERIOR OF DISPLAY CASE TO BE LINED WITH HORIZ. T&G NATURAL WOOD PLANK. PAINT OR STAIN AS DIRECTED BY OWNER

PLATE

4’-93 4"

DISPLAY CASE WINDOW

DISPALY CASE FINISH ON 3 4" PLYWOOD

ICFLV CONNECTOR @ 16" O/C

1’-6" 2x4 FRAMING @ 16" C/C

2x4 LEDGER C/W 5/8"Ø x 10" LONG GALVANIZED THREADED ROD @ 16" O/C

0’-0" T/O MAIN FLOOR

5 16

LOCK NUT AND WASHERS TO SUIT

31 2"

" -9

1’

5 16

GALVANIZED THREADED ROD

1’-7"

31 2"

2x4 STRUTS @ 16" C/C

1’-4"

1’-8"

1’-01 2"

ICFLV CONNECTOR WITH 5/8"Ø GALV THREADED ROD AND DOUBLE NUTS. EMBEDDED INTO ICF

5 “Ø 8

3 " 4

BRACE

105 8”

A1 1 “x2” PLATE 2

Stamp:

INSTALL METAL SHELF STANDARDS AND BRACKETS AS DIRECTED BY OWNER

6’-8"

10’-6"

ADD’T 2-10M VERT BARS AT EA. BENCH FRAME LOCATION.

11 8"

16"x2" BENT

2x4 P.T. BENCH W/ HIDDEN FASTENERS

2" 5

9’-11 2"

1/2"Ø GALV. THREADED ROD EMBEDDED INTO IFC. CONCEAL NUTS AND WASHERS WITH BUTTON PLUGS.

3/4"=1’-0"

Drawing Title:

31 2"

6x6 P.T. WOOD VERTICAL MEMBER

DECORATIVE WOOD BRACE DETAIL

MATHEW STREET, SHARBOT LAKE, ON

1’-4"

4x4 P.T. WOOD DIAGONAL BRACE 8"

1’-4"

2’-23 4"

1’-8"

3’-0"

1 2"

31 2"

6x6 P.T. WOOD HORIZ. MEMBER

51 2"

Project:

2’-0"

PRE-FINISHED METAL RAIN GUTTER

ISSUED FOR TENDER

JKA

2025/05/28

PRE-FINISHED SIDING ON 1x3 WOOD STRAPPING @ 16" O.C.

2x6 LEDGER C/W 5/8"Ø x 10" LONG GALVANIZED THREADED ROD @ 16" O/C

ISSUED FOR 100% REVIEW

JKA

2025/05/02

ISSUED FOR REVIEW

JKA

2025/04/04

SHEET AIR BARRIER ON 1 " PLYWOOD SHEATHING 2

ICFLV CONNECTOR @ 16" O/C

No.

DESCRIPTION

DATE

Plot Scale:

1 " CEMENT BOARD TO 2 MIN. 6" BELOW GRADE

Scale:

AS SHOWN Drawn by:

4 BRACES PER BENCH EQUAL SPACED.

Page 84 of 299

Project No: EXTERIOR BENCH DETAIL

DISPLAY CASE PLAN

SECTION THROUGH DISPLAY CASE

1"=1’-0"

1/2"=1’-0"

3/4"=1’-0"

25011 Approved By:

Drawing Number:

NOTES:

ALL EXTERIOR CONCRETE TO BE 32MPa AND HAVE 6% AIR ENTRAINMENT.
PROVIDE 13mm FIBREBOARD ISOLATION JOINT AND SEAL WITH VULCAN 116 SEALANT TO TOP AND SIDE FACE OF SLAB. TYPICAL AT ALL JOINTS BETWEEN SLAB AND BUILDING.

ALL CONTINUOUS HORZ. BARS TO BE CONTINUOUS AND HOOKED AT CORNERS. TYP.

11"

15M DOWELS @ 12" C/C 12" INTO CONCRETE

1’-0" MIN.

ADDITIONAL ANCHOR BOLTS ADJACENT TO OPENINGS. TYP.

32MPa CONCRETE STAIR C/W 10M BARS @ 12" C/C E.W.

PLAN VIEW

DOUBLE TOP PLATE CONTINUOUS OVER OPENING. TYP.

51 4"

15M NOSING BAR 2-10M VERT BAR AT CORNERS TYP.

6" THICK 32MPa CONCRETE SLAB C/W 10M BARS @ 18" C/C E.W.

2’-0" MIN. TYP. HORZ. REINFORCING. AS PER APPROVED DESIGN. PROVIDE 12" HOOK AT OPENINGS.

MIN. 12" COMPACTED GRANULAR UNDER SLAB AND FOOTING

2" XPS UNDERSLAB INSULATION (R10)

HOOK HORZ BARS MIN 24" INTO INTERSECTING WALL

TYP DOOR OPENING

EXTERIOR STAIR DETAIL

3/4"=1’-0"

ADDITIONAL 2-10M VERTICAL EA. SIDE OF OPENING 12

PROVIDE ADDITIONAL 2-10M HORZ REINFORCING BELOW OPENING. EXTEND MIN. 24" PAST OPENING.

ROOF CONSTRUCTION: · METAL SHAKE SHINGLES C/W SYNTHETIC ROOF UNDERLAYMENT · 36" WIDE EAVE PROTECTION TO MINIMUM 12" INSIDE INNER FACE OF WALL 5 " O.S.B. SHEATHING c/w EDGE CLIPS ON · 8 · PRE-ENG WOOD TRUSSES @ 24" C/C · INSULATION BAFFLES · BLOWN IN INSULATION (R60) · 6 MIL POLY VAPOUR BARRIER · 1x3 WOOD STRAPPING @ 16" C/C · 5/8" MOISTURE RESISTANT DRYWALL CEILING FINISH

2’-0"

TYPICAL REINFORCING DETAIL AT OPENINGS

N.T.S.

A3 MOR-VENT BETWEEN ROOF TRUSSES 12 6

PRE-FINISHED METAL RAIN GUTTER

DOUBLE TOP PLATE WITH SILL GASKET. 1 “Ø DIA ANCHOR BOLTS @ 48” O/C 2 ANDADJACENT TO CORNERS WITH MIN. 4" EMBEDMENT.

3’-4" PRE-FINISHED METAL VENTED SOFFIT

10M BOND BEAM TOP COURSE. TYP.

HORIZ. LADDER REINFORCING EVERY SECOND COURSE. TYP.

10M DOWELS @ 24" O/C INTO INTERSECTING WALLS. TYP.

1’-117 16"

PRE-FINISHED METAL FASCIA OVER 2x6 FASCIA BOARD

1’-6"

35 16"

9’-1 1 2" T/O TOP PLATE

AUSTIN ENGINEERING INC.

4’-93 4"

9’-11 2"

623 FORTUNE CRES, #100, KINGSTON, ON K7P 0L5 (613) 561-5634 www.AustinEng.ca

10M VERT. @ 32" C/C

8" CONCRETE BLOCK

6" CONCRETE BLOCK

WALL CONSTRUCTION [R22 MIN.]: PRE-FINISHED SIDING 1x3 WOOD VERTICAL STRAPPING @ 16" O.C. SHEET AIR BARRIER 1/2" PLYWOOD SHEATHING 6" INSULATED CONCRETE FORM WALL (ICF) 1/2" CEMENT BOARD CERAMIC TILE FINISH

· · · · · · ·

Project:

K&P TRAIL HEAD PUBLIC WASHROOM MATHEW STREET, SHARBOT LAKE, ON

Drawing Title:

BUILDING SECTION AND DETAILS 5"

15M NOSING BAR

0’-0" T/O MAIN FLOOR

Stamp:

1’-2"

6" THICK 32MPa CONCRETE SLAB C/W 10M BARS @ 18" C/C E.W. 1 " CEMENT BOARD TO 2 SLOPE MIN. 6" BELOW GRADE

2" XPS UNDERSLAB INSULATION (R10) ON 6 MIL POLY VAPOUR BARRIER X

10M LAP SPLICE @ 18" C/C X

1’-0" MIN.

1’-6" TYP.

*6"

4" CONCRETE SLAB W/6x6x6 6 WWM

10M LAP SPLICE @ 18" C/C

ADJUST HEIGHT OF EXPOSED FACE TO SUIT GRADING. REFER TO SITE PLAN

WATERPROOF MEMBRANE BY ICF MANUFACTURER

15M HORIZ. CONT. EACH ICF BLOCK COURSE ON ALTERNATING SIDES

5’-2"

2’-0" MIN.

SLOPE 1%

15M VERT. @ 18" C/C CENTERED IN WALL 2" XPS UNDERSLAB INSULATION (R10)

MIN. 12" COMPACTED GRANULAR ‘A’

16"x6" FOOTING W/ 2-15M CONT. ON UNDISTURBED SUBGRADE

MIN. 12" COMPACTED GRANULAR ‘A’ UNDER SLAB AND FOOTING

10M LAP SPLICE @ 18" C/C

ISSUED FOR TENDER

JKA

2025/05/28

ISSUED FOR 100% REVIEW

JKA

2025/05/02

ISSUED FOR REVIEW

JKA

2025/04/04

No.

DESCRIPTION

DATE

Plot Scale: KEYWAY

Scale:

-5’-2" U/S FOOTING

AS SHOWN Drawn by:

Page 85 of 299

Project No:

20"x8" FOOTING W/ 2-15M CONT.

BUILDING SECTION

3/4"=1’-0"

25011 Approved By:

Drawing Number:

REFER TO SCHED.

2" 2"

1’-10"

6’-8"RO 3’-4"

3’-4"

1’-9" RO

FINISH FLOOR

6’-103 4" R0

4’-93 4" 2’-1"

6’-103 4" RO

2’-1"

7’-0"

9’-2"

4’-93 4"

DOOR NOTES:

PROVIDE WALL STOPS FOR ALL DOORS EXCEPT WHERE FLOOR STOPS ARE REQUIRED
KICKPLATES TO BE INSTALLED ON INTERIOR PUSH SIDE OF DOOR TYPICAL
ALL HM DOORS 1 1/2 PAIR BB EXTERIOR HINGES c/w SET SCREW
ALL DOOR FRAMES TO HAVE THREE NEOPRENE BUMPERS ATTACHED TO LATCH SIDE OF FRAME
[DH] DOUBLE GLAZED WITH INSULATED SPACERS, LOW E, ARGON FILLED. PRIVACY FILM ON INTERIOR

DOOR ACCESS AND SECURITY CONTROL:

PROVIDE DOOR ACCESS AND SECURITY CONTROL SYSTEM FOR ALL DOORS. PREFERRED SYSTEM MANUFACTURER: UBIQUITY UNIFI.
DOOR SYSTEM FEATURES TO INCLUDE: -ALL DOORS TO LOCK/UNLOCK WITH MECHANICAL KEY. -LOCK/UNLOCK REMOTELY ON A SCHEDULE. -LOCK/UNLOCK REMOTELY WITH A MOBILE APP. -LOCK/UNLOCK WITH A CARD READER. -INTEGRATED WITH POWER DOOR OPERATOR CONTROLS ON ACCESSIBLE WASHROOM.
CONTRACTOR TO PROVIDE SHOP DRAWING FOR OWNERS REVIEW INCLUDING DESCRIPTION OF ALL HARDWARE, SOFTWARE AND SYSTEM FEATURES.

WINDOW NOTES:

EXTRUDED ALUMINUM FRAMES, COLOUR BLACK
LAMINATED GLASS WITH PVB LAYER FOR UV PROTECTION
WEATHERSTRIPPING
HINGED DOORS WITH KEY LOCK

DOOR AND WINDOW ELEVATIONS 1/4"=1’-0"

9’-111 2"

6’-11"

6’-101 2"

9’-111 2"

WASHROOM ACCESSORIES: ALL ACCESSORIES AS PER SPECIFICATIONS BELOW OR APPROVED EQUAL.

GRAB BARS: BOBRICK B-6806 24" - 11 2" DIA. STAINLESS STEEL, PEENED FINISH

GRAB BARS: BOBRICK B-6898. 30"x30" - 11 2" DIA. STAINLESS STEEL, PEENED FINISH

BABY CHANGE STATION: KOALA HORIZ. STAINLESS STEEL - KB310-SSWM

6" CONCRETE BLOCK WALL STAINLESS STEEL OVER 2x4 P.T. BENCH W/ HIDDEN FASTENERS

5 1

ELEVATION B

ELEVATION A

ELEVATION C

2" 5

16"x2" BENT PLATE

1 “x2” PLATE 2 BRACE

ELEVATION D

FAMILY WR 102 INTERIOR ELEVATIONS

3/8"=1’-0"

6’-101 2"

9’-111 2"

6’-101 2"

1’-6"

GROUT FILL CELLS WHERE RODS OCCUR

5 “Ø 8 GALVANIZED THREADED ROD

6”

AIR FRESHENER: SUPPLIED AND INSTALLED BY THE TOWNSHIP

1’-8"

1’-01 2"

COAT HOOK: BOBRICK B-212

2’-0"

11 8"

LOTION SOAP DISPENSER: SUPPLIED AND INSTALLED BY THE TOWNSHIP

1’-6"

3 " 4

2’-8"

105 8"

MIRRORS: FROST 941-FT 2436

1’-6" 4 6’-6"

3’-4"

3’-11 2"

HAND DRYER: WORLD DRYER - SMARTdri PLUS SERIES ALUMINUM WHITE K-974P2

9’-01 8"

3’-91 2"

6’-6"

SURFACE MOUNTED SANITARY WASTE RECEPTACLE: SUPPLIED AND INSTALLED BY THE TOWNSHIP 9’-01 8"

2’-6"

4’-0"

9’-01 8"

DOUBLE ROLL, BATH TISSUE DISPENSER: SUPPLIED AND INSTALLED BY THE TOWNSHIP

9’-01 8"

9’-71 2"

LOCK NUT AND WASHERS TO SUIT

NOTE: BARRIER FREE WASHROOM LAYOUT AND ACCESSORIES TO MEET OBC 2024 SECTION 3.8

4 BRACES PER BENCH EQUAL SPACED. 3’-91 2"

4’-0"

AUSTIN ENGINEERING INC. 623 FORTUNE CRES, #100, KINGSTON, ON K7P 0L5 (613) 561-5634 www.AustinEng.ca

2’-6"

INTERIOR BENCH DETAIL

1"=1’-0"

Project:

2’-2"

K&P TRAIL HEAD PUBLIC WASHROOM

2’-0"

6’-6"

1’-6"

3’-4"

MATHEW STREET, SHARBOT LAKE, ON

6’-6"

1’-6"

9’-01 8"

5 1

ANGLED MIRROR

2’-6"

3’-11 2"

Drawing Title: 2’-6"

2’-0"

INTERIOR ELEVATIONS, DETAILS AND SCHEDULES

ELEVATION D

9’-91 2"

9’-71 2"

9’-91 2"

9’-71 2"

LAVATORY CLEARANCES

9 3

1’-6"

9 8

6’-0"

3’-11 2"

5 BENCH. REFER TO DETAIL:

3’-4"

ELEVATION B

ISSUED FOR TENDER

JKA

2025/05/28

ISSUED FOR 100% REVIEW

JKA

2025/05/02

ISSUED FOR REVIEW

JKA

2025/04/04

No.

DESCRIPTION

DATE

1 2

Plot Scale:

3’-4"

ELEVATION A

HAND DRYER

3’-91 2" 3’-71 4"

COAT HOOK

9’-01 8"

1’-6"

9’-01 8"

SHELF (4" MAX. FROM WALL SURFACE)

16" to 18"

2’-0"

3’-11"

2’-6"

1’-6"

GRAB BAR PLACEMENT

3’-1"

4’-0"

Stamp:

2’-6"

EDGE OF TOILET

93 4"

2’-9"

2’-5"

3/8"=1’-0"

2’-3"

FAMILY WR 101 INTERIOR ELEVATIONS

6" 93 4"

93 4"

ELEVATION C

33" to 36 1 4"

ELEVATION B

ELEVATION A

INSULATED PIPING

ELEVATION C

BENCH. REFER TO DETAIL:

Scale:

SERVICE UNIT HEIGHTS

ELEVATION D

Page 86 of 299

BARRIER FREE WR 104 INTERIOR ELEVATIONS

3/8"=1’-0"

TYPICAL UNIVERSAL WASHROOM DETAILS

1/2"=1’-0"

AS SHOWN Drawn by:

Project No:

25011 Approved By:

Drawing Number:

NOTE 7

6’-0" MAX.

KEYNOTES:

NOTE 3

8" CONCRETE WALL REINFORCED WITH 15M BARS @ 24" O/C E.W. PROVIDE 1" CHAMFER AT ALL EXPOSED EDGES.

NOTE 4

20" x 6" CONCRETE FOOTING WITH 2-15M CONTINUOUS BARS ON UNDISTURBED SUBGRADE. 2" XPS RIGID INSULATION FROST PROTECTION.

NOTE 5

COMPACTED GRANULAR ‘A’ FILL.

NOTE 6

TYPICAL SIDEWALK DETAILS SIM. TO BUILDING SECTION DETAILS A/A3.

NOTE 7

42" HIGH x 1 1/2" Ø GUARDRAIL. PROVIDE MIN. 2" CLEARANCE BETWEEN GUARDRAIL AND ANY SURFACE. REFER TO TYPICAL GUARDRAIL DETAILS.

1 1/2"Ø POST @ 6’-0" O/C MAX. 1/2" ROUND BAR PICKETS @ 4" 0/C MAX.

4" MAX.

3’-6"

MIN. 2" HIGH CURB FULL LENGTH OF RAMP.

FINISH W/ 2 COATS GLOSS BLACK ENAMEL EXTERIOR PAINT.

NOTE 8

3’-6"

NOTE 2

NOTE 8

3’-6"

4" CONCRETE RAMP WITH 10M @ 18" O/C. MAX SLOPE 1:12

3’-6" CLEAR

3’-0"

NOTE 1

3’-6"

1 1/2"Ø TOP RAIL

NOTE 7

36" HIGH X 1 1/2" Ø HANDRAIL. PROVIDE MIN. 2" CLEARANCE BETWEEN GUARDRAIL AND ANY SURFACE.

NOTE 9

FINISHED GRADING VARIES. REFER TO GRADING PLAN.

NOTE 6

NOTE 1

NOTE 3

NOTE 9

4" MAX.

NOTE 2

5.5"x5.5"x0.25"B.PL.

NOTE 3

4-1/2" Ø S.S. THREADED ANCHOR RODS. HILTI HY-200 ADHESIVE w/ 4 1/2" EFFECTIVE EMBEDMENT.

1’-0" MIN.

NOTE 8

1 1/2"Ø BOTTOM RAIL

2’-0" MIN.

NOTE 4

NOTE 5

TYPICAL GUARDRAIL SECTION AND ELEVATION

3/4"=1’-0"

NOTE 4

TYPICAL RAMP SECTION

3/4"=1’-0"

NEW LIMESTONE ARMOUR STONE RETAINING WALL. APPROX STONE SIZE 16"Wx12"Hx24"L. MAX HEIGHT 16". HEIGHT VARIES, REFER TO GRADING PLAN.

AUSTIN ENGINEERING INC.

NEW WASHROOM BUILDING

623 FORTUNE CRES, #100, KINGSTON, ON K7P 0L5 (613) 561-5634 www.AustinEng.ca

4" TOPSOIL AND SOD. 6" DEEP, 2Ø-4Ø RIVER STONE DRAINAGE CHANNEL

6" FREE DRAINING GRANULAR BEHIND WALL.

Project:

CONTINUOUS GEOTEXTILE FABRIC MIN. 12" DEEP COMPACTED GRANULAR ‘B’

K&P TRAIL HEAD PUBLIC WASHROOM MATHEW STREET, SHARBOT LAKE, ON

Drawing Title:

TYPICAL RETAINING WALL DETAIL

3/4"=1’-0"

DETAILS

Stamp:

ISSUED FOR TENDER

JKA

2025/05/28

ISSUED FOR 100% REVIEW

JKA

2025/05/02

ISSUED FOR REVIEW

JKA

2025/04/04

No.

DESCRIPTION

DATE

Plot Scale: Scale:

AS SHOWN Drawn by:

Page 87 of 299

Project No:

25011 Approved By:

Drawing Number:

JKA

GENERAL CONDITIONS & NOTES:

CONCRETE NOTES:

METAL ROOFING SYSTEMS:

ELECTRICAL:

DESIGN IS IN ACCORDANCE WITH THE ONTARIO BUILDING CODE (OBC) 2024. EXECUTE ALL WORK TO THE REQUIREMENTS OF THE OBC 2024, APPLICABLE CSA STANDARDS, OHSA WORKPLACE SAFETY STANDARD, MUNICIPAL AND PROVINCIAL REGULATIONS. 3. ALL WORKMANSHIP TO BE REPRESENTATIVE OF THE HIGHEST INDUSTRY STANDARD. 4. READ THESE DRAWINGS IN CONJUNCTION WITH THE WRITTEN SPECIFICATION AND NOTES. WHERE DISCREPANCIES EXIST BETWEEN THE DRAWINGS AND THE WRITTEN SPECIFICATIONS, THE WRITTEN SPECIFICATIONS SHALL TAKE PRECEDENCE. ANY REFERENCE TO ‘CONTRACT DOCUMENTS’ MEANS THE LATEST ISSUED DRAWINGS, NOTES, AND SPECIFICATIONS, AND ALSO INCLUDES THE LATEST REVIEWED SHOP DRAWING SUBMISSIONS, RFI’S ETC. 5. CONDITIONS SPECIFIED IN THESE GENERAL NOTES APPLY TO ALL OTHER SECTION NOTES AND DRAWING NOTES AS APPLICABLE. 6. THE CONTRACTOR SHALL PROVIDE AND PAY FOR ALL MATERIALS, LABOUR, WATER, TOOLS, EQUIPMENT, LIGHT, HEAT AND POWER AS MAY BE NECESSARY FOR THE EXECUTION OF THE WORK. 7. IT IS THE INTENT OF THIS CONTRACT TO PROVIDE FINISHED WORK. ITEMS THAT ARE CLEARLY REQUIRED TO PROVIDE A FINISHED INSTALLATION ARE INCLUDED IN THE SCOPE WHETHER SPECIFICALLY NOTED OR NOT. 8. IT IS THE INTENT OF THIS CONTRACT TO PROVIDE A NEW COMPLETE WASHROOM BUILDING INCLUDING ALL EXTERIOR WORKS AND CONNECTION TO THE EXISTING SEPTIC TANKS AND TILE BED. 9. THE CONTRACTOR SHALL COORDINATE ALL CONDITIONS OF THE BUILDING PERMIT INCLUDING INSPECTIONS WITH THE OWNER AND/OR TOWNSHIP. 10. DO NOT SCALE THE DRAWINGS. 11. CONFIRM ALL DIMENSIONS, ELEVATIONS, GRADES AND SITE CONDITIONS PRIOR TO COMMENCING THE WORK AND REPORT ANY DISCREPANCIES TO THE OWNER. 12. DRAWING DIMENSIONS ARE FOR REFERENCE ONLY TO SHOW THE INTENT OF THE WORK. THE CONTRACTOR SHALL VERIFY ALL DIMENSIONS INCLUDING THE WORK PREVIOUSLY PREFORMED BY OTHER TRADES. 13. PROPRIETARY SYSTEMS ARE TO BE INSTALLED IN STRICT ACCORDANCE WITH THE MANUFACTURER’S WRITTEN INSTRUCTIONS. UNLESS OTHERWISE SPECIFIED, COMPLY WITH MANUFACTURER’S LATEST PRINTED INSTRUCTIONS FOR MATERIALS AND INSTALLATION METHODS. 14. COORDINATE WORK OF ALL TRADES SO THAT THERE IS A MINIMUM OF CUTTING, FITTING AND PATCHING. 15. THE CONTRACTOR IS RESPONSIBLE FOR COORDINATING ANY NECESSARY UTILITY LOCATES PRIOR TO START OF CONSTRUCTION. 16. ALL PLUMBING, SEPTIC AND ELECTRICAL WORKS TO FOLLOW APPLICABLE OBC DESIGN REQUIREMENTS AND PERMITTING. 17. DO NOT CONCEAL WORK UNTIL REVIEWED AND ACCEPTED BY THE OWNER. THE CONTRACTOR WILL BE RESPONSIBLE FOR UNCOVERING AND REPLACING ANY WORK THAT IS CONCEALED PRIOR TO INSPECTION. THE CONTRACTOR SHALL COORDINATE THE REQUIRED INSPECTIONS WITH OWNER AND PROVIDE A MINIMUM OF 48 HOURS NOTICE FOR SUCH INSPECTIONS. 18. SUBSTITUTIONS AND ALTERNATIVE PRODUCTS AND MATERIALS WILL NOT BE ALLOWED WITHOUT WRITTEN APPROVAL FROM THE OWNER. 19. MAINTAIN WORK AREAS IN TIDY CONDITION, FREE FROM ACCUMULATION OF WASTE PRODUCTS AND DEBRIS. CLEAN WORK AREAS DAILY, INCLUDING EXTERIOR AREAS AND ALL INTERIOR ROOMS. REMOVE WASTE MATERIALS FROM SITE AT REGULARLY SCHEDULED TIMES AND DISPOSE OFFSITE IN APPROVED LOCATIONS. WHEN WORK IS SUBSTANTIALLY PERFORMED, REMOVE SURPLUS PRODUCTS, TOOLS, CONSTRUCTION MACHINERY AND EQUIPMENT NOT REQUIRED FOR PERFORMANCE OF REMAINING WORK. PROVIDE FINAL CLEANING TO THE SATISFACTION OF OWNER FOLLOWING COMPLETION OF PROJECT. 20. PROVIDE SUBMITTALS (SHOP DRAWINGS, RFI’S) FOR THE OWNER’S REVIEW, AS SPECIFIED IN THE CONTRACT DOCUMENTS, ELECTRONICALLY (IN PDF FORMAT). SUBMIT WITH REASONABLE PROMPTNESS AND IN ORDERLY SEQUENCE SO AS TO NOT CAUSE DELAY IN WORK. ASSUME A MINIMUM OF TEN (10) BUSINESS DAYS FOR REVIEW OF SHOP DRAWINGS AND FIVE (5) BUSINESS DAYS FOR REVIEW OF RFI’S. FAILURE TO SUBMIT IN AMPLE TIME IS NOT CONSIDERED SUFFICIENT REASON FOR AN EXTENSION OF CONTRACT TIME AND NO CLAIM FOR EXTENSION BY REASON OF SUCH DEFAULT WILL BE ALLOWED. 21. CONTRACTOR TO REVIEW SUBMITTALS PRIOR TO SUBMISSION TO THE OWNER. THIS REVIEW REPRESENTS THAT NECESSARY REQUIREMENTS HAVE BEEN DETERMINED AND VERIFIED, OR WILL BE, AND THAT EACH SUBMITTAL HAS BEEN CHECKED AND COORDINATED WITH REQUIREMENTS OF WORK AND CONTRACT DOCUMENTS. SUBMITTALS NOT STAMPED, SIGNED, DATED BY THE CONTRACTOR AND IDENTIFIED AS TO THIS SPECIFIC PROJECT WILL BE RETURNED WITHOUT BEING EXAMINED AND SHALL BE CONSIDERED REJECTED. ALL WORK AFFECTED BY SUBMITTAL SHALL NOT PROCEED UNTIL REVIEW IS COMPLETE. 22. PROVIDE SUBMITTALS (SHOP DRAWINGS, RFI’S) TO VERIFY MANUFACTURER, MATERIAL TYPE, SIZE, COLOUR, FINISH, ETC. FOR PRODUCTS AND MATERIALS IDENTIFIED BUT NOT FULLY DEFINED IN THE CONTRACT DOCUMENTS. 23. NOTIFY THE OWNER, IN WRITING AT TIME OF SUBMISSION, IDENTIFYING DEVIATIONS FROM REQUIREMENTS OF CONTRACT DOCUMENTS STATING REASONS FOR DEVIATIONS. 24. THE CONTRACTOR’S RESPONSIBILITY FOR ERRORS AND OMISSIONS IN SUBMISSIONS IS NOT RELIEVED BY THE OWNERS REVIEW OF SUBMITTALS. THE CONTRACTOR’S RESPONSIBILITY FOR DEVIATIONS IN SUBMISSIONS FROM THE REQUIREMENTS OF CONTRACT DOCUMENTS IS NOT RELIEVED BY THE OWNERS REVIEW. ALL SUBSEQUENT WORK AFFECTED BY SUBSTITUTIONS AND DEVIATIONS IS THE SOLE RESPONSIBILITY OF THE CONTRACTOR.

GENERAL SITE NOTES: 1.

CONSTRUCTION PARKING, HAUL ROUTES, MATERIAL STORAGE AND LAY DOWN AREA ARE TO BE APPROVED BY THE OWNER PRIOR TO THE START OF CONSTRUCTION. 2. FIRES AND BURNING OF RUBBISH ON SITE NOT PERMITTED. 3. DO NOT BURY RUBBISH AND WASTE MATERIALS ON SITE. 4. DO NOT DISPOSE OF WASTE OR VOLATILE MATERIALS, SUCH AS MINERAL SPIRITS, OIL OR PAINT THINNER INTO WATERWAYS, STORM OR SANITARY SEWERS. 5. DISPOSAL OF CONCRETE WASH WATER ON-SITE IS PROHIBITED. 6. CONTROL DISPOSAL OR RUNOFF OF WATER FROM THE WORK SITE CONTAINING SUSPENDED MATERIALS OR OTHER HARMFUL SUBSTANCES IN ACCORDANCE WITH FEDERAL, PROVINCIAL, AND MUNICIPAL ENVIRONMENTAL LAWS AND REGULATIONS. 7. PROTECT TREES AND PLANTS ON SITE AND ADJACENT PROPERTIES TO AVOID ANY UNNECESSARY DAMAGE. APPROVAL FROM THE OWNER IS REQUIRED PRIOR TO ANY TREE CUTTING OR PRUNING. 8. WRAP IN BURLAP, TREES AND SHRUBS ADJACENT TO CONSTRUCTION WORK, STORAGE AREAS AND TRUCKING LANES, AND ENCASE WITH PROTECTIVE WOOD FRAMEWORK FROM GRADE LEVEL TO HEIGHT OF 2 M MINIMUM. 9. PROTECT ROOTS OF DESIGNATED TREES TO DRIPLINE DURING EXCAVATION AND SITE GRADING TO PREVENT DISTURBANCE OR DAMAGE. AVOID UNNECESSARY TRAFFIC, DUMPING AND STORAGE OF MATERIALS OVER ROOT ZONES. 10. MINIMIZE STRIPPING OF TOPSOIL AND VEGETATION. 11. RESTORE VEGETATIVE AREAS UPON COMPLETION OF WORK TO THE SATISFACTION OF THE OWNER. 12. REINSTATE ALL AREAS DAMAGED BY CONSTRUCTION ACTIVITIES TO THE SATISFACTION OF THE OWNER AND CONSULTANT. DO NOT AFFECT ADJACENT PROPERTIES DURING CONSTRUCTION. OBTAIN WRITTEN AUTHORIZATION FROM PROPERTY OWNERS FOR ANY REQUIRED ACCESS OR WORKS ON ADJACENT LANDS. 13. ALL SITE GRADING TO REMAIN UNCHANGED UNLESS OTHERWISE NOTED ON THE DRAWINGS. 14. UNLESS OTHERWISE SHOWN ON THE DRAWINGS, PROVIDE POSITIVE DRAINAGE AWAY FROM THE BUILDING AT MIN. 2% GRADE AND MATCH TO EXISTING SITE GRADING. 15. UTILITY LOCATES TO BE PERFORMED BY THE CONTRACTOR PRIOR TO STARTING CONSTRUCTION. 16. PERMITS FOR UTILITY WORK ARE THE RESPONSIBILITY OF THE CONTRACTOR.

SITE GRADING: 1.

TOPSOIL TO BE A MIXTURE OF PARTICULATES, MICRO-ORGANISMS AND ORGANIC MATTER WHICH PROVIDES SUITABLE MEDIUM FOR SUPPORTING INTENDED PLANT GROWTH. CONTAIN NO TOXIC ELEMENTS OR GROWTH INHIBITING MATERIALS. CONSISTENCE: FRIABLE WHEN MOIST. 2. FINISHED SURFACE FREE FROM: DEBRIS AND STONES OVER 50 MM DIAMETER. COURSE VEGETATIVE MATERIAL, 10 MM DIAMETER AND 100 MM LENGTH, OCCUPYING MORE THAN 2% OF SOIL VOLUME. 3. STRIPPING AND STOCKPILE OF TOPSOIL FOR REUSE WHERE PRACTICAL. CONSULT THE OWNER FOR DIRECTION PRIOR TO REMOVING ANY EXCESS SOIL FROM SITE. 4. PROVIDE SEDIMENT EROSION AND CONTROL MEASURES INCLUDING SILT FENCING. 5. GRADE SOIL, ELIMINATING UNEVEN AREAS AND LOW SPOTS, ENSURING POSITIVE DRAINAGE. 6. VERIFY THAT GRADES ARE CORRECT. IF DISCREPANCIES OCCUR, NOTIFY DEPARTMENTAL REPRESENTATIVE AND DO NOT COMMENCE WORK UNTIL INSTRUCTED BY DEPARTMENTAL REPRESENTATIVE. 7. REMOVE DEBRIS, ROOTS, BRANCHES, STONES IN EXCESS OF 50 MM DIAMETER AND OTHER DELETERIOUS MATERIALS. 8. REMOVE SOIL CONTAMINATED WITH CALCIUM CHLORIDE, TOXIC MATERIALS AND PETROLEUM PRODUCTS. 9. DISPOSE OF UNUSED AND EXCESS MATERIALS OFF SITE AT APPROVED LOCATIONS. 10. CULTIVATE ENTIRE AREA WHICH IS TO RECEIVE TOPSOIL TO MINIMUM DEPTH OF 100 MM. CROSS CULTIVATE THOSE AREAS WHERE EQUIPMENT USED FOR HAULING AND SPREADING HAS COMPACTED SOIL. 11. PLACE TOPSOIL AFTER DEPARTMENTAL REPRESENTATIVE HAS ACCEPTED SUBGRADE. 12. SPREAD TOPSOIL IN UNIFORM LAYERS NOT EXCEEDING 150mm. 13. FOR SODDED AREAS KEEP TOPSOIL 15 MM BELOW FINISHED GRADE. 14. SPREAD TOPSOIL TO MATCH EXISTING DEPTHS OR A MINIMUM DEPTH OF 100 MM AFTER SETTLEMENT. 15. MANUALLY SPREAD TOPSOIL/PLANTING SOIL AROUND TREES, SHRUBS AND OBSTACLES. 16. GRADE TO ELIMINATE ROUGH SPOTS AND LOW AREAS AND ENSURE POSITIVE DRAINAGE. 17. PREPARE LOOSE FRIABLE BED BY MEANS OF CULTIVATION AND SUBSEQUENT RAKING. 18. CONSOLIDATE TOPSOIL TO REQUIRED BULK DENSITY USING EQUIPMENT APPROVED BY DEPARTMENTAL REPRESENTATIVE. LEAVE SURFACES SMOOTH, UNIFORM AND FIRM AGAINST DEEP FOOTPRINTING. 19. UPON COMPLETION OF INSTALLATION, REMOVE SURPLUS MATERIALS, RUBBISH, TOOLS AND EQUIPMENT BARRIERS.

EXCAVATING AND BACKFILLING: 1. 2. 3. 4. 5. 6. 7. 8. 9.

EXTERIOR FOOTINGS SHALL EXTEND A MINIMUM 1.5m BELOW FINISHED GRADE UNLESS OTHERWISE NOTED. WHERE BEDROCK IN ENCOUNTERED WITHIN THE EXCAVATION NOTIFY THE OWNER FOR DIRECTION. NOTIFY THE OWNER AND ENGINEER WHEN GROUND WATER IS FOUND WITHIN THE REQUIRED FOOTING DEPTH. ALL FOOTINGS SHALL BE FOUNDED ON UNDISTURBED SUBGRADE SOILS FREE FROM DELETERIOUS MATERIALS. EXCAVATE ALL ORGANIC FILL, DEBRIS AND FOREIGN MATERIAL TO UNDISTURBED SUB-GRADE. ANY AREA OVER EXCAVATED SHALL BE LEVELED WITH COMPACTED ENGINEERED FILL AS DIRECTED BY THE OWNER. SUBGRADE SHALL BE PROOF ROLLED PRIOR TO PLACING ENGINEERED FILL. ALL GRANULAR SHALL BE PLACED AND COMPACTED IN MAXIMUM 6" LIFTS. SOIL BEARING CAPACITY OF 75 KPa ASSUMED IN DESIGN. DO NOT BACKFILL AGAINST WALLS UNTIL ELEMENTS PROVIDING LATERAL SUPPORT ARE COMPLETED. PLACE BACKFILL SIMULTANEOUSLY ON EACH SIDE OF WALLS SO AS NOT TO PRODUCE A DIFFERENTIAL PRESSURE. DO NOT BACKFILL AND / OR COMPACT AGAINST WALLS UNTIL THE CONCRETE HAS REACHED SUFFICIENT STRENGTH AND REQUIRED LATERAL SUPPORT IS PROVIDED. REFER TO CSA A23.1.

CONCRETE REINFORCEMENT NOTES: 1. 2. 3. 4. 5. 6. 7. 8. 9.

PERFORM CONCRETE REINFORCING WORK AND FABRICATION IN ACCORDANCE WITH CAN/CSA-A23.1/A23.2 UNLESS SPECIFIED OTHERWISE IN THIS SECTION. REINFORCING STEEL SHALL BE GRADE 400W DEFORMED BILLET - STEEL CONFORMING TO CAN/CSA - G30.18 AND FREE OF RUST, OIL OR ANY OTHER DELETERIOUS MATERIAL. ALL REINFORCING TO BE DETAILED, FABRICATED AND PLACED IN ACCORDANCE WITH THE LATEST RSIC DETAILING MANUAL. PROVIDE ALL NECESSARY BAR SUPPORTS AND TIE IN ACCORDANCE WITH THE LATEST RSIC DETAILING MANUAL. REINFORCING WORK TO BE INSPECTED BY THE OWNER AND IN ACCORDANCE WITH THE BUILDING PERMIT PRIOR TO PLACING CONCRETE. NOTIFY THE OWNER 48 HOUR IN ADVANCE. CONTRACTOR MUST ENSURE MINIMUM 95% STEEL IS IN PLACE FOR THE INSPECTION. SPLICES IN REINFORCEMENT SHALL BE STAGGERED WHERE POSSIBLE. SPLICES SHALL HAVE A MINIMUM OF 24" LAP LENGTH WITH ADJACENT BARS. WELDED WIRE FABRIC SPLICES SHALL BE MADE BY OVERLAPPING A MINIMUM OF 150mm. WELDED WIRE FABRIC SHALL CONFORM TO CSA STANDARD G30.5 WELDED STEEL WIRE FABRIC FOR CONCRETE REINFORCEMENT. THE MINIMUM CLEAR COVER FOR REINFORCEMENT SHALL BE IN ACCORDANCE WITH CSA A23.1 AND FOR NON-PRESTRESSED CONCRETE, UNLESS NOTED OTHERWISE, SHALL BE:

CAST AGAINST AND PERMANENTLY EXPOSED TO EARTH IS 76mm (3").
BEAMS, COLUMNS AND WALLS CAST AGAINST FORMWORK IS 50mm (2")
SLABS: 50mm (2") FROM TOP OR TOP 1/3 OF SLAB DEPTH, WHICHEVER IS GREATER.

WOOD & FRAMING NOTES: 1. 2. 3. 4. 5. 6. 7.

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PROVIDE PRE-ENGINEERED TRUSS SHOP DRAWINGS FOR REVIEW. SHOP DRAWING SHALL BE REVIEWED AND STAMPED BY A PROFESSIONAL ENGINEER LICENSED IN THE PROVENCE OF ONTARIO. LUMBER FOR JOISTS, RAFTERS, TRUSSES, BEAMS, STUD WALL FRAMING SHALL BE SPF NO.2 OR BETTER. WOOD-BASED PANELS AND SHEATHING TO CSA O437.0, “OSB AND WAFERBOARD” 0-1 GRADE, 0121 DOUGLAS FIR PLYWOOD, O151 CANADIAN SOFTWOOD PLYWOOD. MOISTURE CONTENT OF LUMBER SHALL BE NOT MORE THAN 19% AT THE TIME OF INSTALLATION. ALL WOOD FRAME NAILING TO COMPLY TO ONTARIO BUILDING CODE TABLE 9.23.3.4 NAIL SHALL BE ZINC COATED CONFORMING TO CSA B111. ALL NAILS AND FASTENERS IN CONTACT WITH PRESSURE TREATED WOOD SHALL BE GALVANIZED OR OTHER SUITABLE MEANS OF CORROSION PROTECTION SUITABLE FOR CONTACT WITH PRESSURE TREATED WOOD. DELIVER, STORE AND HANDLE MATERIALS IN ACCORDANCE WITH MANUFACTURER’S WRITTEN INSTRUCTIONS. ALL WOOD MEMBERS EXPOSED TO EXTERIOR CONDITIONS OR IN CONTACT WITH CONCRETE TO BE PRESSURE-TREATED LUMBER OR EQUIVALENT MEANS OF PROTECTION FROM THE EXTERIOR CONDITIONS.

PERFORM CONCRETE WORK TO THE REQUIREMENTS OF CSA STANDARD A23.1. CONCRETE MATERIALS AND METHODS OF CONCRETE CONSTRUCTION. 2. READY MIX CONCRETE SHALL BE QUALITY CONTROLLED CONCRETE CONFORMING WITH CSA STANDARD CAN/CSA-A23.1/A23.2. CONCRETE DESIGN SHALL BE A PERFORMANCE BASED AND CONTRACTOR IS RESPONSIBLE FOR QUALITY CONTROL OF CONCRETE INCLUDING MIX DESIGN, PLACEMENT AND CURING. CONCRETE DESIGN SHALL BE IN ACCORDANCE WITH THE SPECIFIED 28 DAY DESIGN COMPRESSIVE STRENGTH AS NOTED. THE CONTRACTOR SHALL PROVIDE COPIES OF CONCRETE DELIVERY TICKETS WHEN REQUESTED BY THE OWNER. CALCIUM CHLORIDE SHALL NOT BE USED AS AN ADDITIVE TO CONCRETE. 3. UNLESS OFFICIALLY APPROVED OTHERWISE, SLUMPS SHALL BE CONSISTENT AT 75 mm ±20 mm (3" ±3/4"). GREATER SLUMPS ARE NOT ACCEPTABLE AND THE LOADS SHALL BE REJECTED. ADMIXTURES, WHERE PERMITTED, SHALL CONFORM WITH CSA STANDARD CAN 3-A266M. 4. CONFORM TO CAN/CSA-A23.1/A23.2 IN THE USE OF ADMIXTURES. 5. ALL CONCRETE SHALL BE CONSOLIDATED WITH INTERNAL VIBRATOR, AND FINISH TO ARCHITECT’S REQUIREMENTS. 6. ALL CONCRETE SURFACES MUST BE CURED FOR MINIMUM 3 DAY AT MINIMUM 10°C. THE CONTRACTORS CURING METHODS SHALL BE IN ACCORDANCE WITH CAN/CSA A-23.1/A23.2. 7. PLACEMENT & CONSOLIDATION SHALL BE IN ACCORDANCE WITH CSA A23.1/A23.2. MAINTAIN RECORDS OF POURED CONCRETE ITEMS. RECORD DATE, LOCATION OF POUR, QUANTITY, AIR TEMPERATURE, AND WEATHER. 8. POUR CONCRETE CONTINUOUSLY BETWEEN PRE-DETERMINED CONSTRUCTION AND CONTROL JOINTS. 9. IMMEDIATELY AFTER PLACEMENT, PROTECT CONCRETE FROM PRE-MATURE DRYING, EXCESSIVE HOT OR COLD TEMPERATURES AND MECHANICAL DAMAGE. CONFORM TO CAN/CSA-A23.1/A23.2 WHEN CONCRETING DURING HOT OR COLD WEATHER. 10. PROVIDE A POWERED STEEL TROWEL FINISH FOR ALL INTERIOR CONCRETE SLABS. PROVIDE A NON SLIP BROOM FINISH TO ALL EXTERIOR SLABS, WALKWAYS, RAMPS AND PADS. 11. FILLETS FOR CHAMFERED CORNERS SHALL BE 25mm AND LOCATED AS SPECIFIED ON THE DRAWINGS. 12. MODIFY OR REPLACE CONCRETE NOT CONFORMING TO REQUIRED LINES, DETAILS AND ELEVATIONS. REPAIR OR REPLACE CONCRETE WITH EXCESSIVE HONEYCOMBING AND OTHER DEFECTS TO THE SATISFACTION OF THE OWNER. 13. THE VERTICAL HEIGHT OF FREE FALL CONCRETE DURING POURING OPERATIONS SHALL NOT EXCEED 1.8 METERS UNLESS OFFICIALLY APPROVED OTHERWISE BY THE OWNER AND CONCRETE READY MIX SUPPLIER. 14. REFER TO CONTRACT DRAWINGS FOR ADDITIONAL CONCRETE REQUIREMENTS. 15. CONCRETE MIX: FOOTINGS: 20MPA, CLASS R-1, 3-6% AIR. WALLS/PIERS: 25MPA, CLASS R-2, 4-7% AIR. INTERIOR SLABS: 25MPA, CLASS R-3, NO AIR. SLABS EXPOSED TO FREEZING: 32MPA, CLASS C-2, 5-8% AIR.

INSULATING CONCRETE FORMING (ICF):

FURNISH ALL LABOR, MATERIALS, TOOLS AND EQUIPMENT TO PERFORM THE COMPLETE ERECTION/ INSTALLATION OF THE INSULATING CONCRETE FORM SYSTEM (ICF), INSTALLATION OF REINFORCING STEEL, PLACEMENT OF CONCRETE WITHIN FORMWORK, AND FINAL CLEANUP.
ADEQUATE BRACING AND FALSE WORK SHALL BE PROVIDED BY THE INSTALLING CONTRACTOR TO COMPLY WITH ALL APPLICABLE CODES.
CONTRACTOR SHALL PROVIDE AND INSTALL ALL NECESSARY PRODUCTS TO COMPLETE THE WORK INCLUDING BUT NOT LIMITED TO SLEEVES, INSERTS, CONDUITS, ANCHORS, BOLTS, REINFORCING STEEL, WINDOW AND DOOR OPENING BUCKS, CONCRETE, EPS COMPATIBLE MODIFIED BITUMINOUS SHEET WATERPROOFING MEMBRANE, EPS COMPATIBLE PARGE COAT.
CONTRACTOR SHALL SUBMIT ICF MANUFACTURER’S PRODUCT DATA FOR REVIEW. PROVIDE ICF SYSTEM MATERIALS FROM ONE MANUFACTURER.
SUBMIT COPY OF MANUFACTURER’S PRODUCT INSTALLATION INSTRUCTIONS.
CONTRACTOR SHALL ENGAGE THE SERVICES OF A TRAINED INSTALLER OR TECHNICAL ASSOCIATE WITH MINIMUM 3 YEARS EXPERIENCE IN COMMERCIAL ICF CONSTRUCTION FOR THE DURATION OF THE WORK UNDER THIS SECTION.
DELIVER PRODUCTS IN ORIGINAL FACTORY PACKAGING, BEARING IDENTIFICATION OF PRODUCT, MANUFACTURER AND BATCH/LOT NUMBER.
HANDLE AND STORE PRODUCTS IN LOCATION TO PREVENT DAMAGING AND SOILING.
USE APPROPRIATE MEASURES FOR PROTECTION OF ICF FORMWORK AND CONCRETE DURING HOT AND COLD WEATHER CONSTRUCTION. 10.CONCRETE FOOTINGS SHALL BE INSTALLED WITHIN +/-6 MM (¼”) OF LEVEL AND ANY REQUIRED FOOTING STEPS ARE PROVIDED IN INCREMENTS COMPATIBLE WITH THE HEIGHT OF A STANDARD ICF BLOCK. 11.WHERE PARTIAL OR HALF COURSE IS INTENDED FOR STARTING COURSE ELEVATION, ENSURE STEP FOOTING INCREMENT IS EQUAL TO CUT FORM UNIT LESS 13 MM (½”). 12.WHEN SPECIFIED, ENSURE REINFORCING STEEL DOWELS ARE IN PLACE AT SPECIFIED CENTERS ALONG FOOTING LENGTHS. 13.ENSURE REINFORCEMENT STEEL DOWELS HAVE CSA STANDARD COMPLIANT PROTECTION INSTALLED UNTIL FORMWORK IS ERECTED ABOVE DOWEL LEVEL. 14.CLEAN ALL DEBRIS FROM TOP OF FOOTINGS PRIOR TO COMMENCEMENT OF INSULATING CONCRETE FORM SYSTEM INSTALLATION. 15.SEQUENCE INSTALLATION OF CONCRETE FORMWORK WITH RELATED WORK SPECIFIED IN OTHER SECTIONS. 16.INSTALLATION OF ICF TO BE IN STRICT ACCORDANCE WITH MANUFACTURER’S PRODUCT INSTALLATION MANUAL. 17.INSTALL ICF WALLS PLUMB AND SQUARE TO A TOLERANCE OF 1/4” IN 10FT. 18.SERVICE PENETRATIONS (ELECTRICAL SERVICE CONDUITS, WATER SERVICE PIPES, AIR SUPPLY AND EXHAUST DUCTS ETC.) SHALL BE INSTALLED AT THE REQUIRED LOCATIONS AS INDICATED BY THE APPROPRIATE TRADE. 19.SERVICE PENETRATIONS EXCEEDING 400 MM X 400 MM (16” X 16”) IN AREA SHALL BE REINFORCED PER ENGINEER SPECIFICATIONS. 20.PRIOR TO CONCRETE PLACEMENT, INSTALL SERVICE PENETRATION SLEEVES AT DESIGNATED LOCATIONS AS INDICATED ON THE DRAWINGS TO CREATE VOIDS FOR SERVICE PLACEMENT AT LATER DATE. 21.CLEAN UP AND PROPERLY DISPOSE OF ALL DEBRIS REMAINING ON JOB SITE RELATED TO THE INSTALLATION OF THE INSULATED CONCRETE FORMS. 22.ASSURE FINAL FINISHES ARE INSTALLED OVER ICF OR PROVIDE TEMPORARY COVERAGE OF INSTALLATION TO REDUCE EPS FOAM SURFACE EXPOSURE TO ULTRAVIOLET LIGHT SHOULD THE FINAL FINISH APPLICATION BE DELAYED LONGER THAN 18 MONTHS AFTER ICF INSTALLATION. 23.CONSULT WITH EXTERIOR FINISH CONTRACTOR CONCERNING EXPOSURE TO ULTRAVIOLET LIGHT TO ENSURE PROPER FINISH TO ICF WALLS.

MASONRY: 1.

MASONRY WORKS TO BE PERFORMED IN ACCORDANCE WITH CSA S304.1 - LATEST EDITION AND CSA A371 “MASONRY CONSTRUCTION FOR BUILDINGS”. MATERIALS: 2. STANDARD CONCRETE BLOCK UNITS TO CSA-A165 SERIES. H/15/A/M, BLOCK SIZE AS INDICATED ON THE DRAWINGS. 3. MORTAR AND GROUT: TO CAN/CSA A179. 4. GROUT TO BE MINIMUM 15 MPA AT 28 DAYS. NO COURSE AGGREGATE. 5. WATER: CLEAN AND POTABLE. 6. BONDING AGENT: LATEX TYPE. 7. MORTAR TO BE TYPE S FOR EXTERIOR WORK AND TYPE N FOR INTERIOR WORK, MIXED TO PROPERTY SPECIFICATIONS, TO CSA A179-04. 8. GROUT TO BE MIXED TO PROPORTION SPECIFICATIONS, TO CSA A179-04. PREPARATION / CONSTRUCTION: 9. PROTECT MASONRY WORK FROM ADVERSE WEATHER CONDITIONS DURING CONSTRUCTION. 10. COMPLY WITH MANUFACTURER’S WRITTEN DATA, INCLUDING PRODUCT TECHNICAL BULLETINS, PRODUCT CATALOGUE INSTALLATION INSTRUCTIONS, PRODUCT CARTON INSTALLATION INSTRUCTIONS, AND DATA SHEETS. 11. USE ONLY NEW CONCRETE BLOCKS AND MASONRY ACCESSORIES. 12. UNLESS OTHERWISE NOTED ON THE DRAWINGS, REINFORCE MASONRY WORKS AS FOLLOWS: HORIZONTAL LADDER REINFORCING EVER SECOND COURSE. REINFORCED HORIZONTAL BOND BEAMS BOTTOM AND TOP OF WALLS. REINFORCED VERTICAL CORES AT WALL ENDS AND 32" O/C. DOWELS INTO FOOTING TO MATCH VERTICAL REINFORCING SIZE AND SPACING. DOWELS GROUTED INTO INTERSECTING WALL AT 24" O/C. LINTELS AND BEAMS AS DETAILED. 13. ALL REINFORCED CORES TO BE GROUTED SOLID. WORK GROUT INTO CAVITIES AND CONSOLIDATE TO ELIMINATE VOIDS. 14. MASONRY CONTRACTOR TO BE RESPONSIBLE FOR SUPPLYING AND ERECTING ALL TEMPORARY WORKS AND SUPPORTS REQUIRED TO COMPLETE MASONRY WORK. 15. LEAVE WORK AREA CLEAN AT END OF EACH DAY. REMOVE DROPPINGS AND SPLASHINGS USING CLEAN SPONGE AND WATER.

METAL FABRICATIONS: 1. 2.

FABRICATE COMPONENTS IN THE SHOP IN LARGEST SIZE PRACTICABLE TO MINIMIZE FIELD JOINTING. FABRICATE COMPONENTS SQUARE, STRAIGHT, TRUE, FEE FROM WARPAGE AND OTHER DEFECTS. ACCURATELY CUT, MACHINE FILE AND FIT JOINTS, CORNERS, COPES AND MITRES. 3. REINFORCE FABRICATED COMPONENTS TO SAFELY WITHSTAND EXPECTED LOADS. 4. MAKE JOINTS IN BUILT-UP SECTIONS WITH HAIRLINE JOINTS IN LEAST CONSPICUOUS LOCATIONS AND MANNER. 5. MAKE ALLOWANCE FOR THERMAL EXPANSION AND CONTRACTION WHEN FABRICATING EXTERIOR WORK. 6. JOINTS SHALL BE WELDED UNLESS OTHERWISE INDICATED AND UNLESS DETAILS OF CONSTRUCTION DO NOT PERMIT WELDING. EXPOSED WELDS SHALL BE CONTINUOUS AND GRINDED SMOOTH. 7. USE SELF-TAPPING SHAKE-PROOF FLAT HEADED SCREWS ON ITEMS REQUIRING ASSEMBLY BY SCREWS OR AS INDICATED. 8. CLOSE EXPOSED OPEN ENDS OF TUBULAR MEMBERS WITH WELDED ON STEEL PLUGS. 9. WHERE WORK OF OTHER SECTIONS IS TO BE ATTACHED TO WORK OF THIS SECTION, PREPARE WORK BY DRILLING AND TAPPING HOLES, AS REQUIRED TO FACILITATE INSTALLATION OF SUCH OTHER WORK. 10. WORK OF THIS SECTION, SUPPLIED FOR INSTALLATION UNDER OTHER SECTIONS, SHALL BE PREPARED AS REQUIRED READY FOR INSTALLATION BY: DRILLING, COUNTERSINKING AND TAPPING HOLES, FORMING SHAPES AND CUTTING TO REQUIRED SIZES. 11. GRIND OFF MILL STAMPINGS AND FILL RECESSED MARKINGS ON STEEL COMPONENTS LEFT EXPOSED TO VIEW. 12. WHERE POSSIBLE, FIT AND SHOP ASSEMBLE WORK, READY FOR ERECTION. 13. THOROUGHLY CLEAN STEEL OF LOOSE SCALE, RUST, OIL, DIRT AND OTHER FOREIGN MATTER. SUITABLY PREPARE STEEL SURFACES BY POWER TOOL CLEANING TO RECEIVE SPECIFIED FINISHES. 14. GRIND SMOOTH SHARP PROJECTIONS. REMOVE OIL AND GREASE BY SOLVENT CLEANING. 15. APPLY COATINGS IN THE SHOP AND BEFORE ASSEMBLY. APPLY ONE SHOP COAT OF PRIMER TO METAL ITEMS, WITH EXCEPTION OF GALVANIZED OR CONCRETE ENCASED ITEMS. PROVIDE TWO COATS OF FINISH PAINT AS INDICATED. 16. PROVIDE THE FOLLOWING COMPONENTS AS REQUIRED AND / OR WHERE INDICATED: ALL MISCELLANEOUS STEEL TO CSA G40.20/G40.21, GRADE 300W . HOLLOW STRUCTURAL SECTIONS (HSS) TO CSA G40.20/G40.21, GRADE 345W CLASS C. STRUCTURAL PIPE TO ASTM A53 SCH40. 17. ANCHOR BOLTS; TYPE: STAINLESS STEEL EXPANSION ANCHORS UNLESS OTHERWISE NOTED. QUANTITY, SIZE AND INSTALLATION DETAILS AS SHOWN ON THE DRAWINGS.

FURNISH ALL LABOR, MATERIAL, TOOLS, EQUIPMENT AND SERVICES FOR ALL PREFORMED METAL ROOFING AS INDICATED, IN ACCORD WITH THE PROVISIONS OF THE CONTRACT DOCUMENTS. THE METAL ROOFING CONTRACTOR WILL PROVIDE ALL COMPONENTS REQUIRED FOR A COMPLETE METAL ROOFING SYSTEM TO INCLUDE PANELS, PANEL CLIPS, VENTING, TRIM/FLASHING, FASCIAS, RIDGE, CLOSURES, SEALANTS, FILLERS AND ANY OTHER REQUIRED ITEMS. 2. CONTRACTOR TO SUPPLY ROOFING AS A COMPLETE SYSTEM. MEMBERS AND CONNECTIONS NOT INDICATED ON THE DRAWINGS SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR. ALL COMPONENTS OF THE SYSTEM SHALL BE SUPPLIED BY THE SAME MANUFACTURER. 3. THE GENERAL CONTRACTOR SHALL CO-OPERATE WITH OTHER CONTRACTORS IN CARRYING OUT THEIR RESPECTIVE WORKS. 4. THE GENERAL CONTRACTOR TO COORDINATE WITH OWNER FOR METAL ROOFING COLOUR AND FINISH SELECTED FROM MANUFACTURER’S STANDARD OFFERING. 5. PROVIDE SHOP DRAWING SUBMITTALS TO OWNER FOR REVIEW AND ACCEPTANCE. SUBMIT PRODUCT DATA: SUBMIT MANUFACTURER’S PRINTED PRODUCT LITERATURE FOR SHEET METAL ROOFING SYSTEMS MATERIALS, SPECIFICATIONS AND DATA SHEET. INCLUDE PRODUCT CHARACTERISTICS, PERFORMANCE CRITERIA, PHYSICAL SIZE, FINISH, COLOUR AND INDICATE ANY LIMITATIONS. INDICATE ALL FASTENERS AND CONNECTIONS TO STRUCTURE. 6. DELIVER, STORE AND HANDLE MATERIALS IN ACCORDANCE WITH MANUFACTURER’S INSTRUCTIONS. EXERCISE CARE IN UNLOADING, STORING, AND INSTALLING METAL ROOFING SYSTEM TO PREVENT BENDING, WARPING, TWISTING AND SURFACE DAMAGE. 7. COMPLY WITH MANUFACTURER’S WRITTEN RECOMMENDATIONS, INCLUDING PRODUCT TECHNICAL BULLETINS, INSTALLATION INSTRUCTIONS, AND DATA SHEETS. 8. SEPARATE WASTE MATERIALS FOR REUSE AND RECYCLING. 9. FASTENERS FOR METAL ROOFING AND ACCESSORIES SHALL BE THE MANUFACTURER’S STANDARD. COMPONENTS SHALL BE COMPATIBLE WITH THE ROOF PANEL FURNISHED. FLASHING, TRIM, METAL CLOSURE STRIPS, CAPS, AND SIMILAR METAL COMPONENTS SHALL NOT BE LESS THAN THE MINIMUM THICKNESS SPECIFIED FOR THE ROOFING PANELS. 10. EXPOSED METAL COMPONENTS SHALL BE FINISHED TO MATCH THE PANELS OR TRIM, AS FURNISHED. 11. THE CONTRACTOR SHALL VERIFY INSTALLED WORK OF OTHER TRADES THAT SUCH WORK IS COMPLETE TO A POINT WHERE THE ROOFING SYSTEM INSTALLATION MAY COMMENCE. 12. VERIFY THAT THE SUBSTRUCTURE INSTALLATION IS IN ACCORDANCE WITH THE APPROVED SHOP DRAWINGS AND PROJECT SPECIFICATIONS. THIS SPECIFICALLY INCLUDES VERIFYING THAT SECONDARY STRUCTURAL MEMBERS AND/OR DECKING ARE INSTALLED TO MEET PERFORMANCE REQUIREMENTS. 13. AVOID PLACING PIPE PENETRATIONS THROUGH THE PANEL SEAMS. 14. DO NOT ALLOW PANELS OR TRIM TO COME INTO CONTACT WITH DISSIMILAR MATERIALS (I.E. COPPER, LEAD, GRAPHITE, TREATED LUMBER, MORTAR, ETC.). WATER RUN-OFF FROM THESE MATERIALS IS ALSO PROHIBITED. 15. ON COMPLETION AND VERIFICATION OF PERFORMANCE OF INSTALLATION, REMOVE SURPLUS MATERIALS, EXCESS MATERIALS, RUBBISH, TOOLS AND EQUIPMENT. 16. LEAVE WORK AREAS CLEAN, FREE FROM GREASE, FINGER MARKS AND STAINS.

METAL DOORS AND FRAMES: 1. 2.

PROVIDE COMMERCIAL GRADE, EXTERIOR, INSULATED THERMALLY BROKEN STEEL DOORS AND FRAMES WITH PAINTED FINISH. PROVIDE SHOP DRAWINGS AND INDICATE ALL ACCESSORIES INCLUDING EACH TYPE OF DOOR, MATERIAL, STEEL CORE THICKNESSES, MORTISES, REINFORCEMENTS, LOCATION OF EXPOSED FASTENERS, OPENINGS, DOOR HARDWARE, DOOR CLOSURE DEVICES, DOOR SILENCERS, GLAZING, WEATHER STRIPPING, THRESHOLDS, ARRANGEMENT OF HARDWARE AND AND FINISHES. 3. VERIFY ACTUAL OPENING SIZES AND FIELD CONDITIONS BY FIELD MEASUREMENT BEFORE FABRICATION. SHOP DRAWINGS TO REFLECT MEASUREMENTS AND CONDITIONS PROVIDED, AND PRODUCT SHALL BE MANUFACTURED ACCORDINGLY. COORDINATE FIELD MEASUREMENTS WITH FABRICATION AND CONSTRUCTION SCHEDULES TO AVOID DELAYS. 4. FIELD PAINT STEEL DOORS AND FRAMES WITH SUITABLE PRIMER AND FINISHED COAT. COLOUR AND FINISH TO OWNER’S SPECIFICATIONS. PROTECT WEATHERSTRIPS FROM PAINT. PROVIDE FINAL FINISH FREE OF SCRATCHES OR OTHER BLEMISHES. 5. DOOR SILENCERS: SINGLE STUD RUBBER/NEOPRENE TYPE. 6. EXTERIOR AND INTERIOR TOP AND BOTTOM CAPS: RIGID POLYVINYLCHLORIDE EXTRUSION CONFORMING TO CGSB 41-GP-19MA STEEL. 7. DOOR BOTTOM WEATHER SEAL. 8. METALLIC PASTE FILLER: TO MANUFACTURER’S STANDARD. 9. FIRE LABELS: METAL, RIVETED AND CLEARLY VISIBLE. 10. SEALANT: REFER TO JOINT SEALING. 11. FABRICATE FRAMES IN ACCORDANCE WITH CSDMA SPECIFICATIONS. EXTERIOR FRAMES: 1.6 MM / 16 GA. WELDED THERMALLY BROKEN TYPE CONSTRUCTION. EXTERIOR DOORS: INSULATED HOLLOW STEEL CONSTRUCTION, SIZE AS INDICATED X 45 MM / 1 3/4" THICK, 1.6 MM / 16 GA. SHEET STEEL UNLESS OTHERWISE INDICATED. CONCEAL FASTENINGS EXCEPT WHERE EXPOSED FASTENINGS ARE INDICATED. 12. PROVIDE APPROPRIATE ANCHORAGE TO FLOOR AND WALL CONSTRUCTION. LOCATE EACH WALL ANCHOR IMMEDIATELY ABOVE OR BELOW EACH HINGE REINFORCEMENT ON HINGE JAMB AND DIRECTLY OPPOSITE ON STRIKE JAMB. PROVIDE TWO (2) ANCHORS FOR REBATE OPENING HEIGHTS UP TO 1520 MM / 5’-0” AND ONE (1) ADDITIONAL ANCHOR FOR EACH ADDITIONAL 760 MM / 2’-6” OF HEIGHT OR FRACTION THEREOF. 13. COMPLY WITH MANUFACTURER’S WRITTEN RECOMMENDATIONS OR SPECIFICATIONS, INCLUDING PRODUCT TECHNICAL BULLETINS, HANDLING, STORAGE AND INSTALLATION INSTRUCTIONS, AND DATA SHEETS. 14. SET FRAMES PLUMB, SQUARE, LEVEL AND AT CORRECT ELEVATION. SECURE ANCHORAGES AND CONNECTIONS TO ADJACENT CONSTRUCTION. MAKE ALLOWANCES FOR DEFLECTION OF STRUCTURE TO ENSURE STRUCTURAL LOADS ARE NOT TRANSMITTED TO FRAMES. 15. MAINTAIN CONTINUITY OF AIR BARRIER AND VAPOUR RETARDER AIR / VAPOUR BARRIER. PROVIDE CONTINUOUS AIR / VAPOUR BARRIER SEAL BETWEEN THERMAL BREAK OF THERMALLY BROKEN FRAME AND AIR / VAPOUR BARRIER OF EXTERIOR WALL SYSTEM WITH AIR / VAPOUR BARRIER TRANSITION MEMBRANE. 16. SUPPLY AND INSTALL DOOR HARDWARE IN ACCORDANCE WITH HARDWARE TEMPLATES AND MANUFACTURER’S INSTRUCTIONS AND ADJUST OPERABLE PARTS FOR CORRECT FUNCTION. 17. TOUCH UP WITH PRIMER FINISHES DAMAGED DURING INSTALLATION. 18. FILL EXPOSED FRAME ANCHORS AND SURFACES WITH IMPERFECTIONS WITH METALLIC PASTE FILLER AND SAND TO A UNIFORM SMOOTH FINISH.

PAINTING: 1. 2.

THIS SECTIONS COVERS ALL INTERIOR AND EXTERIOR PAINTING. SUBMIT COPIES OF MANUFACTURER`S PRODUCT DATA INDICATING PERFORMANCE CRITERIA, AND PRODUCT TRANSPORTATION AND HANDLING. PROVIDE OWNER SPECIFIED COLOUR AND FINISH FROM MANUFACTURER’S STANDARD OFFERINGS. SUBMIT TWO COPIES OF WORKPLACE HAZARDOUS MATERIALS INFORMATION SYSTEM (WHMIS) MATERIAL SAFETY DATA SHEETS (MSDS). INDICATE VOCS DURING APPLICATION AND CURING. 3. CONTRACTOR: MINIMUM OF FIVE YEARS PROVEN SATISFACTORY EXPERIENCE. 4. REVIEW INSTALLATION AND SUBSTRATE CONDITIONS PRIOR TO STARTING WORK AND ENSURE SUBSTRATE IS SUITABLE TO RECEIVE FINISH PAINTING. NOTIFY OWNER REPRESENTATIVE PRIOR TO STARTING ANY PAINTING WORK AND VERIFY PROJECT REQUIREMENTS AND SCHEDULE. 7. PROVIDE PAINT MATERIALS FOR PAINT SYSTEMS FROM SINGLE MANUFACTURER. MATERIALS (PRIMERS, PAINTS, COATINGS, VARNISHES, STAINS, LACQUERS, FILLERS, THINNERS, SOLVENTS, ETC.) IN ACCORDANCE WITH MPI ARCHITECTURAL PAINTING SPECIFICATION MANUAL “APPROVED PRODUCT” LISTING. PROVIDE PAINT PRODUCTS MEETING MPI “ENVIRONMENTALLY FRIENDLY” E3 RATINGS BASED ON VOC (EPA METHOD 24) CONTENT LEVELS. 14. REVIEW MANUFACTURER’S INSTALLATION INSTRUCTIONS AND WARRANTY REQUIREMENTS. COMPLY WITH MANUFACTURER’S WRITTEN RECOMMENDATIONS OR SPECIFICATIONS, INCLUDING PRODUCT TECHNICAL BULLETINS, HANDLING, STORAGE AND INSTALLATION INSTRUCTIONS, AND DATA SHEET. 15. APPLY PAINT FINISH IN AREAS WHERE DUST IS NO LONGER BEING GENERATED BY RELATED CONSTRUCTION OPERATIONS OR WHEN WIND OR VENTILATION CONDITIONS ARE SUCH THAT AIRBORNE PARTICLES WILL NOT AFFECT QUALITY OF FINISHED SURFACE. 16. APPLY PAINT TO ADEQUATELY PREPARED SURFACES AND TO SURFACES WITHIN MOISTURE LIMITS. 17. APPLY PAINT WHEN PREVIOUS COAT OF PAINT IS DRY OR ADEQUATELY CURED. 18. APPLY PAINT FINISHES WHEN TEMPERATURE AT LOCATION OF INSTALLATION CAN BE SATISFACTORILY MAINTAINED WITHIN MANUFACTURER’S RECOMMENDATIONS. 19. PROTECT EXISTING BUILDING SURFACES AND ADJACENT STRUCTURES FROM PAINT SPATTERS, MARKINGS AND OTHER DAMAGE BY SUITABLE NON-STAINING COVERS OR MASKING. IF DAMAGED, CLEAN AND RESTORE SURFACES AS DIRECTED BY DEPARTMENTAL REPRESENTATIVE. 20. PROTECT ITEMS THAT ARE PERMANENTLY ATTACHED SUCH AS FIRE LABELS ON DOORS AND FRAMES. 21. REMOVE PAINT WHERE SPILLED, SPLASHED, SPLATTERED OR SPRAYED AS WORK PROGRESSES USING MEANS AND MATERIALS THAT ARE NOT DETRIMENTAL TO AFFECTED SURFACES. 15. PAINT, FINISHES AND RELATED MATERIALS (THINNERS, AND SOLVENTS) ARE REGARDED AS HAZARDOUS PRODUCTS AND ARE SUBJECT TO REGULATIONS FOR USE AND DISPOSAL. UNUSED PAINT COATING MATERIALS MUST BE DISPOSED OF AT OFFICIAL HAZARDOUS MATERIAL COLLECTIONS SITE AS APPROVED BY DEPARTMENTAL REPRESENTATIVE. MATERIAL WHICH CANNOT BE REUSED MUST BE TREATED AS HAZARDOUS WASTE AND DISPOSED OF IN AN APPROPRIATE MANNER.

ELECTRONIC SAFETY AND SECURITY: 1.

SHEET METAL FLASHING AND TRIM:

PROVIDE SHOP DRAWING SUBMITTALS TO OWNER REPRESENTATIVE FOR REVIEW AND ACCEPTANCE. SUBMIT MANUFACTURER’S PRINTED PRODUCT LITERATURE FOR SHEET METAL FLASHING SYSTEMS MATERIALS, SPECIFICATIONS AND DATA SHEET AND INCLUDE PRODUCT CHARACTERISTICS, PERFORMANCE CRITERIA, PHYSICAL SIZE, FINISH AND LIMITATIONS. PROVIDE OWNER SPECIFIED COLOUR AND FINISH FROM MANUFACTURER’S STANDARD OFFERINGS. 2. CONTRACTOR TO REVIEW INSTALLATION AND SUBSTRATE CONDITIONS. COORDINATION WITH OTHER BUILDING SUBTRADES. 3. REVIEW MANUFACTURER’S INSTALLATION INSTRUCTIONS AND WARRANTY REQUIREMENTS. 4. DELIVER, STORE AND HANDLE MATERIALS IN ACCORDANCE WITH MANUFACTURER’S INSTRUCTIONS. 5. WASTE MANAGEMENT AND DISPOSAL: SEPARATE WASTE MATERIALS FOR REUSE AND RECYCLING. 6. FORM PIECES IN 2440 MM / 8’-0” MINIMUM LENGTHS. MAKE ALLOWANCE FOR EXPANSION AT JOINTS. 7. FORM SILLS IN FULL WINDOW WIDTH PIECES, IN PROFILES AS INDICATED, C/W END CAPS AND END DAMNS. ROUND OFF ALL SHARP EDGES WITHIN 2000 MM OFF GROUND LEVEL. 8. HEM EXPOSED EDGES ON UNDERSIDE 12 MM / 1/2". MITRE AND SEAL CORNERS WITH SEALANT. 9. FORM SECTIONS SQUARE, TRUE AND ACCURATE TO SIZE, FREE FROM DISTORTION AND OTHER DEFECTS DETRIMENTAL TO APPEARANCE OR PERFORMANCE. 10. APPLY ISOLATION COATING TO METAL SURFACES TO BE EMBEDDED IN CONCRETE OR MORTAR. 11. RETURN OPEN ENDS OF METAL FLASHINGS TO COVER VOIDS. ENSURE ALL SHARP EDGES ARE ROUNDED AND MADE SAFE. 12. COMPLIANCE: COMPLY WITH MANUFACTURER’S WRITTEN RECOMMENDATIONS, INCLUDING PRODUCT TECHNICAL BULLETINS, HANDLING, STORAGE AND INSTALLATION INSTRUCTIONS, AND DATASHEETS. 13. USE CONCEALED FASTENINGS EXCEPT WHERE APPROVED BEFORE INSTALLATION. 14. DO NOT SEAL WHERE WATER IS INTENDED TO DRAIN FROM THE BUILDING SYSTEM/COMPONENTS. 15. ON COMPLETION AND VERIFICATION OF PERFORMANCE OF INSTALLATION, REMOVE SURPLUS MATERIALS, EXCESS MATERIALS, RUBBISH, TOOLS AND EQUIPMENT. 16. LEAVE WORK AREAS CLEAN, FREE FROM GREASE, FINGER MARKS AND STAINS.

PROVIDE INTERNET PROTOCOL (IP), CCTV SURVEILLANCE CAMERA SYSTEM WITH THE FOLLOWING FEATURES; DUAL CODEC/DUAL RESOLUTION STREAM OUTPUT WITH AUTOMATIC COLOR TO BLACK AND WHITE SWITCHING, WIDE ANGLE, HIGH RESOLUTION, WIDE DYNAMIC RANGE BY IMAGE ADAPTATION TECHNOLOGY, SMART MOTION DETECTION, LOW-LIGHT VISION, REMOTE ACCESS. ENSURE INSTALLATION IS FULLY COORDINATED WITH WORK UNDER OTHER DIVISIONS. ENSURE PRE-INSTALLATION OF CABLING, MOUNTING HARDWARE AND EQUIPMENT INSTALLATION IS FULLY COORDINATED. SUBMIT DETAILS OF SECURITY CAMERA SYSTEM FOR OWNER’S REVIEW AND ACCEPTANCE INCLUDING, SYSTEM DESCRIPTION, PRODUCT AND TECHNICAL DATA, MANUFACTURERS INSTALLATION AND OPERATION MANUALS, MANUFACTURER MAINTENANCE DATA, SPARE PARTS LIST AND RECOMMENDED HARDWARE. INCLUDE EQUIPMENT PLACEMENT LOCATIONS INSIDE AND OUTSIDE THE BUILDING. SECURITY CAMERA SYSTEM SHALL BE MANUFACTURED FOR THE INTENDED PURPOSE IN A COMMERCIAL / INDUSTRIAL, 24 HOUR/DAY, 7 DAYS PER WEEK, AND 365 DAYS PER YEAR EXTERIOR OPERATING ENVIRONMENT. PROVIDE ORIGINAL EQUIPMENT MANUFACTURERS WARRANTY DOCUMENTATION FOR ACCEPTANCE BY THE OWNER. WARRANTY PERIOD: MINIMUM 12 MONTHS COMMENCING WITH THE DATE OF SUBSTANTIAL COMPLETION. INSTALLER SHALL HAVE DEMONSTRATED SUCCESSFUL EXPERIENCE DESIGNING, INSTALLING, COMMISSIONING, TRAINING AND SERVICING CLOSED CIRCUIT TELEVISION SYSTEM. INSTALL THE SYSTEM IN ACCORDANCE WITH THE EQUIPMENT MANUFACTURERS RECOMMENDED PROCEDURES. ENSURE SYSTEM AND NETWORK CONFIGURATION IS FULLY COORDINATED WITH THE OWNER’S INFORMATION TECHNOLOGY DEPARTMENT. CONTRACTOR TO TEST THE SYSTEM AND ENSURE SYSTEM OPERATES TO MANUFACTURERS SPECIFICATIONS. PROVIDE TRAINING FOR SYSTEM ADMINISTRATORS AND OPERATORS DESIGNATED BY THE OWNER. PROVIDE OWNER WITH A COPY OF THE MANUFACTURER’S HARDWARE INSTALLATION AND SOFTWARE USER GUIDES.

RADIANT FLOOR HEATING SYSTEMS: 1.

THIS SECTION INCLUDES A COMPLETE ELECTRIC RADIANT FLOOR HEATING SYSTEMS, INCLUDING CABLING, IN-FLOOR SENSORS, GFCI, THERMOSTAT CONTROLS AND CONNECTION TO POWER SUPPLY. 2. COMPLETE WORK IN ACCORDANCE WITH THE CANADIAN STANDARDS ASSOCIATION (CSA), ELECTRICAL SAFETY AUTHORITY (ESA) AND THE CANADIAN ELECTRICAL CODE. THE CONTRACTOR IS RESPONSIBLE FOR OBTAINING ALL REQUIRED PERMITS AND COORDINATING FINAL INSPECTIONS. PROVIDE FINAL ESA ACCEPTANCE LETTER TO OWNER AT PROJECT COMPLETION. 3. SUBMIT SHOP DRAWINGS FOR REVIEW INCLUDING PLANS WITH HEATING PANEL, CABLE LAYOUT, PANEL SIZES, THERMOSTAT LOCATIONS AND POWER SUPPLY LOCATIONS. 4. SUBMIT SHOP DRAWINGS FOR REVIEW INCLUDING MANUFACTURER’S DESCRIPTIVE DATA FOR HEATING PANEL, CABLE, THERMOSTAT, AND ACCESSORIES. 5. INSTALLER QUALIFICATIONS: MINIMUM 2 YEARS’ DOCUMENTED EXPERIENCE IN WORK OF THIS SECTION. 6. PROVIDE ELECTRICAL PRODUCTS TESTED BY UNDERWRITERS LABORATORIES, INC. WITH APPLICABLE UL LISTING MARKINGS AND CERTIFIED BY CSA. 7. FURNISH MANUFACTURER’S 10-YEAR WARRANTY PROVIDING COVERAGE AGAINST DEFECTS IN MATERIALS AND WORKMANSHIP. 8. FACTORY FABRICATED ELECTRICAL HEATING CABLES. UTILIZE ALLOY RESISTANCE WIRE ELEMENT, ELECTRICALLY INSULATED, RATED TO 250 DEGREES C. FACTORY-MADE WATERPROOF SPLICE CONNECTIONS FOR EACH NON-HEATING LEAD TO RESISTANCE WIRE. COMPLETE HEATING ELEMENT COVERED WITH STAINLESS STEEL BRAID OVER ENTIRE LENGTH. PRODUCE TWO WATTS PER LINEAR FOOT WHEN ENERGIZED ON DESIGN VOLTAGE. 9. INSTALL HEATING CABLES AND ACCESSORIES TO MANUFACTURER’S SPECIFICATIONS. PLACE CABLES AT RECOMMENDED DISTANCES AND APPLY SLIGHT TENSION TO ENSURE CABLES ARE STRAIGHT AND PARALLEL. 10. SECURE HEATING CABLES TO SLAB REINFORCING WITH ADHESIVE OR TIES TO PREVENT SHIFTING DURING CONCRETE PLACEMENT.

ALL MATERIAL SHALL BE NEW AND BE CSA APPROVED OR ULC LISTED. THE CONTRACTOR SHALL ENSURE ALL MATERIALS AND EQUIPMENT ARE INSTALLED COMPLIANCE WITH THE CURRENT ONTARIO ELECTRICAL SAFETY CODE, ONTARIO BUILDING CODE AND FIRE CODE. INSTALL ALL ELECTRICAL WORKS IN ACCORDANCE WITH CSA C22.1, 3. CONTRACT DRAWING ARE DIAGRAMMATIC ONLY AND SHOW THE GENERAL ARRANGEMENT ONLY. PROVIDE ALL MATERIAL AND EQUIPMENT AND PERFORM ALL LABOUR REQUIRED TO INSTALL A COMPLETE AND OPERABLE SYSTEM AS INDICATED ON THE DRAWINGS AND AS REQUIRED TO MEET CODE. 4. THE CONTRACTOR SHALL SUBMIT SHOP DRAWINGS IN ACCORDANCE WITH THE GENERAL CONDITIONS, FOR ALL DESIGNS AND INSTALLED EQUIPMENT FOR REVIEW AND ACCEPTANCE BY THE OWNER. 5. THE CONTRACTOR SHALL COORDINATE THE CONSTRUCTION OF ALL ELECTRICAL WORK WITH THE REQUIREMENTS OF THE ARCHITECTURAL, STRUCTURAL, AND MECHANICAL WORKS. COORDINATE THE LAYOUT AND INSTALLATION TO AVOID ALL CONFLICTS. THE LOCATIONS, DIMENSIONS, SIZES, ETC. OF ELECTRICAL EQUIPMENT AND DEVICES SHOWN ARE DIAGRAMMATIC ONLY AND SHALL BE VERIFIED ONSITE AND WITH OTHER TRADES. 6. THE CONTRACTOR IS RESPONSIBLE FOR ALL ELECTRICAL PERMITTING, INSTALLATIONS AND INSPECTIONS INCLUDING ALL ASSOCIATED FEES. PROVIDE ESA FINAL LETTER OF ACCEPTANCE FOLLOWING SUBSTANTIAL COMPLETION. 7. PERFORM ALL WORK TO THE LATEST EDITION OF CSA C22.1-18, CANADIAN ELECTRICAL CODE, PART 1, SAFETY STANDARD FOR ELECTRICAL INSTALLATIONS. CSA C22.2 NO. 0-10, GENERAL REQUIREMENTS - CANADIAN ELECTRICAL CODE, PART II LATEST VERSION. CAN3-C235-83, PREFERRED VOLTAGE LEVELS FOR AC SYSTEMS, 0 TO 50,000 V. 8. SUBMIT MANUFACTURER’S INSTRUCTIONS, PRINTED PRODUCT LITERATURE AND DATA SHEETS FOR ALL EQUIPMENT AS INDICATED AND INCLUDE PRODUCT CHARACTERISTICS, PERFORMANCE CRITERIA, PHYSICAL SIZE, FINISH AND LIMITATIONS. 9. SUBMIT WIRING DIAGRAMS AND INSTALLATION DETAILS OF EQUIPMENT INDICATING PROPOSED LOCATION, LAYOUT AND ARRANGEMENT, CONTROL PANELS, ACCESSORIES, PIPING, DUCTWORK, AND OTHER ITEMS THAT MUST BE SHOWN TO ENSURE CO-ORDINATED INSTALLATION. INCLUDE ELECTRICAL DISTRIBUTION SYSTEM IN MAIN MECHANICAL ROOM. 10. PROVIDE CSA CERTIFIED EQUIPMENT AND MATERIAL. WHERE CSA CERTIFIED EQUIPMENT AND MATERIAL IS NOT AVAILABLE, SUBMIT SUCH EQUIPMENT AND MATERIAL TO THE OWNER FOR SPECIAL APPROVAL BEFORE DELIVERY TO SITE. 11. SUBMIT OPERATION AND MAINTENANCE DATA. PROVIDE OPERATING INSTRUCTIONS INCLUDING WIRING DIAGRAMS, CONTROL DIAGRAMS, AND CONTROL SEQUENCE FOR EACH PRINCIPAL SYSTEM AND ITEM OF EQUIPMENT. INCLUDE START UP, PROPER ADJUSTMENT, OPERATING, LUBRICATION, AND SHUTDOWN PROCEDURES, SAFETY PRECAUTIONS, PROCEDURES TO BE FOLLOWED IN EVENT OF EQUIPMENT FAILURE, OTHER ITEMS OF INSTRUCTION AS RECOMMENDED BY MANUFACTURER OF EACH SYSTEM OR ITEM OF EQUIPMENT. 12. STORE MATERIALS AND EQUIPMENT IN ACCORDANCE WITH MANUFACTURER’S RECOMMENDATIONS IN CLEAN, DRY, WELL-VENTILATED AREA. STORE AND PROTECT THE DELIVERED MATERIALS FROM NICKS, SCRATCHES, AND BLEMISHES. REPLACE DEFECTIVE OR DAMAGED MATERIALS WITH NEW. 13. ELECTRICAL SYSTEMS AND EQUIPMENT OPERATING VOLTAGES: TO CAN3-C235. 14. MOTORS, ELECTRIC HEATING, CONTROL AND DISTRIBUTION DEVICES AND EQUIPMENT TO OPERATE SATISFACTORILY AT 60 HZ WITHIN NORMAL OPERATING LIMITS ESTABLISHED BY ABOVE STANDARD. 15. ENSURE LUGS, TERMINALS, SCREWS USED FOR TERMINATION OF WIRING ARE SUITABLE FOR EITHER COPPER OR ALUMINUM CONDUCTORS. 16. IDENTIFY WIRING WITH PERMANENT INDELIBLE IDENTIFYING MARKINGS, ON BOTH ENDS OF PHASE CONDUCTORS OF FEEDERS AND BRANCH CIRCUIT WIRING. MAINTAIN PHASE SEQUENCE AND COLOUR CODING THROUGHOUT. COLOUR CODING: TO CSA C22.1. 17. VERIFY THAT CONDITIONS OF SUBSTRATE PREVIOUSLY INSTALLED UNDER OTHER SECTIONS OR CONTRACTS ARE ACCEPTABLE FOR NEW INSTALLATION IN ACCORDANCE WITH MANUFACTURER’S WRITTEN INSTRUCTIONS. INFORM OWNER’S REPRESENTATIVE AND CONSULTANT OF UNACCEPTABLE CONDITIONS IMMEDIATELY UPON DISCOVERY. PROCEED WITH INSTALLATION ONLY AFTER UNACCEPTABLE CONDITIONS HAVE BEEN REMEDIED AND AFTER RECEIPT OF WRITTEN APPROVAL TO PROCEED FROM OWNER’S REPRESENTATIVE AND CONSULTANT. 18. INSTALL CONDUIT AND SLEEVES PRIOR TO POURING OF CONCRETE, SIZED FOR FREE PASSAGE OF CONDUIT, AND PROTRUDING 50mm ABOVE FINISHED FLOOR. 19. DO NOT INSTALL OUTLETS BACK-TO-BACK IN WALL; ALLOW MINIMUM 150mm HORIZONTAL CLEARANCE BETWEEN BOXES. 20. LOCATE LIGHT SWITCHES ON LATCH SIDE OF DOORS. 21. INSTALL ELECTRICAL EQUIPMENT AT FOLLOWING HEIGHTS TO THE CENTRE OF THE DEVICES UNLESS INDICATED OTHERWISE. -LOCAL SWITCHES: 1100mm. -WALL RECEPTACLES: -GENERAL: 450mm. -ABOVE TOP OF COUNTERS OR COUNTER SPLASH BACKS: 175mm. -IN MECHANICAL ROOMS: 1100mm. -PANELBOARDS: AS REQUIRED BY CODE. 22. ENSURE CIRCUIT PROTECTIVE DEVICES SUCH AS OVERCURRENT TRIPS, RELAYS AND FUSES ARE INSTALLED TO REQUIRED VALUES AND SETTINGS, AND PROTECTIVE DEVICES ARE COORDINATED. 23. PROVIDE TESTING FOR: -POWER DISTRIBUTION SYSTEM INCLUDING PHASING, VOLTAGE, GROUNDING AND LOAD BALANCING. -CIRCUITS ORIGINATING FROM BRANCH DISTRIBUTION PANELS. -LIGHTING AND ITS CONTROL. -MOTORS, HEATERS AND ASSOCIATED CONTROL EQUIPMENT INCLUDING SEQUENCED OPERATION OF SYSTEMS WHERE APPLICABLE. -ALARMS AND COMMUNICATIONS SYSTEMS. -RESISTANCE TO GROUND BEFORE ENERGIZING SYSTEMS AND EQUIPMENT. PROVIDE OTHER TESTING AS INSTRUCTED BY THE MANUFACTURER. 24. UPON SUBSTANTIAL COMPLETION, INSTRUCT OWNER’S REPRESENTATIVE AND OPERATING PERSONNEL IN OPERATION, CARE AND MAINTENANCE OF SYSTEMS, SYSTEM EQUIPMENT AND COMPONENTS. WHERE REQUIRED, CONTRACTOR TO ARRANGE AND PAY FOR SERVICES OF MANUFACTURER’S FACTORY SERVICE ENGINEER TO SUPERVISE START-UP OF INSTALLATION, CHECK, ADJUST, BALANCE AND CALIBRATE COMPONENTS AND INSTRUCT OPERATING PERSONNEL. 25. LEAVE WORK AREA CLEAN AT END OF EACH DAY. UPON PROJECT COMPLETION REMOVE SURPLUS MATERIALS, RUBBISH, TOOLS AND EQUIPMENT TO THE SATISFACTION OF THE OWNER.

SEPARATE WASTE MATERIALS FOR REUSE AND RECYCLING.

MECHANICAL: 1. 2.

ALL MATERIAL SHALL BE NEW AND BE CSA APPROVED OR ULC LISTED. THE CONTRACTOR SHALL ENSURE ALL MATERIALS AND EQUIPMENT ARE INSTALLED COMPLIANCE WITH THE CURRENT ONTARIO BUILDING CODE AND FIRE CODE. INSTALL ALL PIPING AND PLUMBING WORKS IN ACCORDANCE WITH OBC PART 7. 3. CONTRACT DRAWING ARE DIAGRAMMATIC ONLY AND SHOW THE GENERAL ARRANGEMENT ONLY. PROVIDE ALL MATERIAL AND EQUIPMENT AND PERFORM ALL LABOUR REQUIRED TO INSTALL A COMPLETE AND OPERABLE SYSTEM AS INDICATED ON THE DRAWINGS AND AS REQUIRED TO MEET CODE. 4. THE CONTRACTOR IS RESPONSIBLE FOR ALL PERMITS, FEES AND INSPECTIONS. 5. THE CONTRACTOR SHALL SUBMIT TO THE OWNER FOR REVIEW, ALL PLUMBING AND HVAC DESIGNS, STAMPED BY AN ENGINEER IN THE PROVINCE OF ONTARIO, AS REQUIRED TO OBTAIN THE NECESSARY BUILDING PERMITS. 6. THE CONTRACTOR SHALL SUBMIT SHOP DRAWINGS IN ACCORDANCE WITH THE GENERAL CONDITIONS, FOR ALL DESIGNS AND INSTALLED EQUIPMENT FOR REVIEW AND ACCEPTANCE BY THE OWNER. 7. THE CONTRACTOR SHALL COORDINATE THE CONSTRUCTION OF ALL MECHANICAL WORK WITH THE REQUIREMENTS OF THE ARCHITECTURAL, STRUCTURAL, AND ELECTRICAL WORKS. COORDINATE THE LAYOUT AND INSTALLATION TO AVOID ALL CONFLICTS. THE LOCATIONS, DIMENSIONS, SIZES, ETC. OF MECHANICAL WORKS SHOWN ARE DIAGRAMMATIC ONLY AND SHALL BE VERIFIED ONSITE AND WITH OTHER TRADES. 8. LOCATIONS AND SIZES OF ALL FLOOR, WALL, AND ROOF OPENINGS SHALL BE COORDINATED WITH THE TRADES INVOLVED. THE CONTRACTOR IS RESPONSIBLE FOR STRUCTURAL REVIEW OF OPENINGS AS WELL AS FINISHING OPENINGS TO THE SATISFACTION OF THE OWNER AND ENGINEER. 9. THE CONTRACTOR IS RESPONSIBLE FOR SEALING ALL PENETRATIONS THROUGH ALL ASSEMBLIES. PROVIDE FIRE STOP RATED EQUAL TO THE ADJACENT ASSEMBLY. ALL FIRE STOP MATERIALS AND INSTALLATION SHALL CONFORM TO UL 1479 AND ASTM E-814-10. 10. THE CONTRACTOR SHALL PROVIDE ONE SET OF AS-BUILT DRAWINGS UPON COMPLETION OF THE WORK. AS-BUILTS TO BE CLEAN AND ALL CHANGES TO BE CLEARLY LEGIBLE IN RED INK. 11. CONTRACTOR SHALL ASSUME RESPONSIBILITY FOR ANY OR ALL DEFECTS IN WORKMANSHIP WHICH MAY ARISE FOR A PERIOD OF TWELVE (12) MONTHS FROM SUBSTANTIAL COMPLETION. 12. THE CONTRACTOR SHALL SUPERVISE THE INITIAL STARTUP OF ALL EQUIPMENT AND MECHANICAL COMPONENTS AND SHALL ASSIST THE OWNERS REPRESENTATIVE IN THE PROPER OPERATION AND MAINTENANCE OF THE EQUIPMENT. 13. DOMESTIC HOT AND RECIRCULATION WATER TO BE INSTALLED WITH MIN. 1" RIGID MOLDED MINERAL FIBRE TO CAN/ULC-S702 & ASTM C547, WITHOUT FACTORY APPLIED VAPOUR RETARDED JACKET, COMPLETE WITH PVC MOLDED TYPE ALL SERVICE JACKET TO CAN/CGSB 51.53. USE SOLVENT WELD ADHESIVE TO SEAL LAPS AND JOINTS. 16. DOMESTIC COLD WATER TO BE INSTALLED WITH MIN. 1" RIGID MOLDED MINERAL FIBRE TO CAN/ULC-S702 & ASTM C547, WITH FACTORY APPLIED VAPOUR RETARDED JACKET TO CGSB 51-GP-52MA, COMPLETE WITH PVC MOLDED TYPE ALL SERVICE JACKET TO CAN/CGSB 51.53. USE SOLVENT WELD ADHESIVE TO SEAL LAPS AND JOINTS. 17. DOMESTIC WATER PIPING, FITTINGS & VALVES, ETC, THROUGHOUT ENTIRE SYSTEM SHALL CONFORM TO CSA B125.1 LEAD-FREE REQUIREMENTS. 18. ABOVE GROUND DOMESTIC WATER PIPING SHALL BE COPPER TUBING, HARD DRAWN, TYPE L TO ASTM B88M. CAST COPPER SOLDER TYPE FITTINGS TO ANSI/ASME B16.18, 95/5 TIN COPPER ALLOY SOLDER. NPS2 AND LARGER GROOVED FITTINGS TO CSA B242, GROOVED COUPLINGS DESIGNED WITH ANGLE BOLT PADS & EDPM FLUSH SEAL GASKET. 19. BELOW GRADE DOMESTIC WATER PIPING SHALL BE COPPER TUBE, SOFT ANNEALED, TYPE K TO ASTM B88M, IN LONG LENGTHS WITH NO BURIED JOINTS. 20. DWV PIPING TO BE PVC TO CSA-B181.1 CSA-B181.2, SOLVENT WELD OF PVC TO ASTM D2564 & ABS TO ASTM D2235. 21. PIPE IDENTIFICATION SHALL BE MARKED AS FOLLOWS: -DOMESTIC COLD WATER SUPPLY GREEN DOM.CW -DOMESTIC HOT WATER SUPPLY GREEN DOM.HW BLACK DIRECTIONAL ARROWS SHALL BE APPLIED TO EACH PIPING SYSTEM WITH IDENTIFICATION LABELS. 22. ALL PIPES SHALL BE INSTALLED PLUMB, GROUPED TOGETHER WHERE PRACTICAL, INSTALLED TO A COMMON ELEVATION TIGHT TO THE UNDERSIDE OF STRUCTURE WITH ROOM FOR INSULATION. 23. UNLESS OTHERWISE NOTED, ALL DOMESTIC HOT AND COLD WATER PIPING SHALL BE MIN. 1/2" SIZE. 24. INSTALL ALL PIPING WITHOUT FORCING OR SPRINGING. 25. PIPING SHALL BE SLOPED BACK TO LOW POINT IN ORDER TO PROVIDE PROPER DRAINAGE. LOCATE HOSE BIB AT THE BOTTOM OF ALL RISERS. 26. INSTALL VALVES WITH UNION AT EACH FIXTURE. LOCATE VALVE AND UNIONS ON FIXTURES SUCH THAT THE VALVE REMAINS IN PLACE WHEN THE FIXTURE IS REMOVED. VALVE STEMS SHALL BE INSTALLED IN THE UPRIGHT POSITION. 27. WHERE ANY VALVE IS CONCEALED, AN ACCESS DOOR SHALL BE PROVIDED, MIN. 12"x12" SIZE. LOCATION AND SIZES OF ALL OPENINGS SHALL BE COORDINATED WITH ALL TRADES. 28. CONTRACTOR SHALL ADJUST HOT WATER SUPPLY TEMPERATURE FROM MIXING VALVE TO 120F C/W TEMPERATURE GAUGE AFTER MIXING VALVE. 29. CONTRACTOR SHALL PRESSURE TEST ALL ABOVE AND UNDERGROUND SYSTEMS TO ENSURE NO LEAKS ARE PRESENT. 30. FLUSH OUT, DISINFECT AND RINSE SYSTEM AT SUBSTANTIAL COMPLETION AND TO THE REQUIREMENTS OF THE AUTHORITY HAVING JURISDICTION. 31. CONTRACTOR SHALL SUBMIT COPY OF BACKFLOW PREVENTION CROSS CONNECTION ASSESSMENT AND TEST REPORTS, BY A CERTIFIED TESTER, TO THE OWNER FOR ACCEPTANCE. 32. ADJUST GRAVITY PIPING, SANITARY AND SEWER INVERTS TO KEEP TOPS OF PIPE IN-LINE WHERE PIPE SIZE CHANGES. 33. ALL SANITARY DRAINAGE AND VENTING PIPING SHALL BE SLOPED MIN. 1/8" PER FOOT. 34. ALL FLOOR DRAINS TO HAVE AUTOMATIC TRAP PRIMERS. 35. PROVIDE FULL SIZE CLEANOUTS IN SANITARY SYSTEMS AT END OF RUNS, AT CHANGES IN DIRECTION, NEAR BASE OF STACKS, EVERY 50’ IN HORIZONTAL RUNS AND ELSEWHERE AS INDICATED. 36. ALL HIGH EFFICIENCY APPLIANCE’S COMBUSTION AIR & VENT PIPING SHALL SLOPE BACK TO THE APPLIANCE ACCORDING TO THE MANUFACTURES’ RECOMMENDATIONS.

SANITARY PUMPING CHAMBER AND FORCEMAIN: 1. 2. 3.

CONTRACTOR TO PROVIDE A COMPLETE SEPTIC PUMPING SYSTEM AND CONNECT TO THE EXISTING SEPTIC TANK AND TILE BED INCLUDING DUPLEX PUMPS, DISCHARGE PIPING ASSEMBLY AND FORCEMAIN, LIQUID LEVEL SENSOR, FLOATS OR LEVEL TRANSDUCER, CONTROL PANEL, HIGH WATER ALARM. PROVIDE HEAT TRACING AND INSULATION PROTECTION WHERE REQUIRED. SUBMIT SHOP DRAWINGS FOR REVIEW INCLUDING PLANS WITH PUMP CHAMBER LAYOUT, PIPING, CONDUIT AND POWER SUPPLY AND CONTROLS. SUBMIT SHOP DRAWINGS FOR REVIEW INCLUDING MANUFACTURER’S DESCRIPTIVE DATA FOR PUMPS, PUMP CHAMBER, PIPING AND CONTROLS.

AUSTIN ENGINEERING INC. 623 FORTUNE CRES, #100, KINGSTON, ON K7P 0L5 (613) 561-5634 www.AustinEng.ca

Project:

K&P TRAIL HEAD PUBLIC WASHROOM MATHEW STREET, SHARBOT LAKE, ON

Drawing Title:

GENERAL NOTES

Stamp:

ISSUED FOR TENDER

JKA

2025/05/28

ISSUED FOR 100% REVIEW

JKA

2025/05/02

ISSUED FOR REVIEW

JKA

2025/04/04

No.

DESCRIPTION

DATE

Plot Scale: Scale:

AS SHOWN Drawn by:

Project No:

25011 Approved By:

Drawing Number:

PROJECT LOCATION MATHEW ST. SHARBOT LAKE, ON

KEY PLAN

SITE PLAN NOTES: NOTE 1: EX. TOURIST INFORMATION HUT TO BE REMOVED BY THE TOWNSHIP. NOTE 2: EX. HYDRO GUY WIRE ANCHORS. MAINTAIN MIN. 1.5m SEPARATION FROM PROPOSED FOUNDATION.

NOTE 2 NOTE 1

NOTE 3: PROPOSED NEW WASHROOM BUILDING. REFER TO ARCHITECTURAL PLANS. NOTE 4: PROPOSED NEW EXTERIOR CONCRETE SIDEWALK STAIRS AND BARRIER FREE RAMP. REFER TO GRADING PLAN.

NOTE 12

NOTE 5: PROPOSED NEW DRILLED WELL PROVIDED BY THE TOWNSHIP. CONTRACTOR TO INCLUDE FOR SUPPLY OF 220V, 1HP SUBMERSIBLE WELL PUMP INCLUDING INSULATED AND HEAT TRACED SERVICE LINES INTO MECHANICAL ROOM AND CONNECTIONS TO MECHANICAL EQUIPMENT.

NOTE 3

NOTE 7

NOTE 4

NOTE 6: PROPOSED 250gal SANITARY PUMPING CHAMBER WITH DUPLEX 1 1/4hp SANITARY TRASH PUMPS INCLUDING HIGH WATER ALARM W/ MONITORING.

NOTE 6

NOTE 7: PROPOSED NEW 1 1/2" 75lb BLACK POLY SANITARY FORCEMAIN, INSULATED, AND HEAT TRACED, ASSUME 3w/ft.

NEW GRANULAR PATHWAY. ASSUME 200mm GRAN ‘B’ AND 100mm GRAN ‘A’ COMPACTED.

NOTE 10: EX. SEPTIC TANK TO REMAIN. CONNECT NEW SANITARY FORCEMAIN.

NOTE 8

1.2

NOTE 11: EX. SEPTIC TILE BED TO REMAIN.

NEW ARMOUR STONE GARDEN WALL. REFER TO DETAILS ON DRAWING A5.

0.90

NOTE 9: EX. WASHROOM BUILDING TO BE DECOMMISSIONED AND DEMOLISHED BY OTHERS FOLLOWING COMPLETION OF NEW WASHROOM BUILDING.

STEP DOWN WALL ENDS TO SUIT GRADE.

1220x610 TACTILE ATTENTION INDICATOR AS PER OPSD 310.039 1.00

NOTE 8: ALTERNATE SANITARY FORCEMAIN ROUTING.

LOCALIZED SITE GRADING

1.83

RY TA NI K SA AC m TB 15 SE

NOTE 5

LEGEND:

NOTE 12: PROVIDE UNDERGROUND ELECTRICAL CONDUIT SIZED FOR TWO (2) FUTURE CAR CHARGING STATIONS. CAP CONDUIT AND PROVIDE AS-BUILT LOCATION.

1.23

ISSUED FOR TENDER

MAY 28, 2025

ISSUED FOR 100% REVIEW

MAY 02, 2025

ISSUED FOR REVIEW

APR 04, 2025

No.

ISSUE / REVISION

DATE

This drawing is copyright protected and may not be reproduced or used for purposes other than execution of the described work without the express written consent of Austin Engineering Inc. VERIFY SHEET SIZE AND SCALES. BAR TO THE RIGHT IS 25mm IF THIS IS A FULL SIZE DRAWING.

F.F. ELEV 99.83

25mm

SCALE: AS NOTED

1.83 1.00

1.22

BARRIER FREE RAMP SLOPE 1:12

NOTE 7

PROPOSED WASHROOM BUILDING. REFER TO ARCHITECTURAL DRAWINGS.

PROVIDE RIVER STONE DRAINAGE CHANNEL BETWEEN GARDEN WALL AND BUILDING. REFER TO DETAILS ON DRAWING A5.

CLIENT:

SHARBOT LAKE CONSULTANT:

NOTE 9

EXTEND GRANULAR PARKING AREA TO EDGE OF NEW STAIRS. ASSUME 200mm GRAN ‘B’ AND 100mm GRAN ‘A’ COMPACTED.

NOTE 10

NEW SANITARY PUMP CHAMBER CONSULTANT:

PROVIDE ACCESSIBLE PARKING SIGN ON 48mmØ GALV POST AND 300mmØ CONCRETE FOOTING.

613-561-5634 - Info@AustinEng.ca PROFESSIONAL STAMP

NOTE 11

PROJECT:

K&P TRAIL AND SHARBOT LAKE PUBLIC WASHROOM

SITE PLAN SCALE: 1:250

GRADING PLAN

MATHEW STREET, SHARBOT LAKE, ON

SCALE: 1:100 DRAWING:

SITE PLAN AND GRADING PLAN

DRAWN:

JKA MS

CHECKED: AE #:

25011

DRAWING #:

SP1

PLOT DATE:

Page 89 of 299

File Location:

DESIGN:

Page 90 of 299

STAFF REPORT TO COUNCIL Township of Central Frontenac 1084 Elizabeth St. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

136-2025 August 12, 2025 Andy Dillon, Chief Building Official Andy Dillon, Chief Building Official Hinchinbrooke Public School Demolition

RECOMMENDATION WHEREAS Council approved the recommendation of the Housing Committee for staff to call for a Request for Proposal for the demolition of the Hinchinbrooke Public School; AND WHEREAS Staff used a simpler, more efficient method of procurement through Canoe to obtain competitive pricing that complies with the Broader Public Sector (BPS) Procurement Directive and the municipality’s Procurement Policy; AND WHERAS Council deferred this decision at the July 08 meeting until they had an opportunity to visit the school and see the condition of the building. NOW THEREFORE BE IT RESOLVED THAT Council approve the recommendation of the Chief Building Official and award the demolition of the Hinchinbrooke Public School to Bel-Con Design Builders Ltd in the amount of $146,887.88; AND THAT Council authorizes the Treasurer to pull the cost from reserves; AND THAT Council directs the Chief Building Official to issue a purchase order for the work; AND FURTHER THAT the Mayor and CAO/Clerk be authorized to sign the final contract.

BACKGROUND

Page 91 of 299

At its meeting on October 22, 2024, Council approved a recommendation from the Housing Committee to initiate the process for a request for proposal for the demolition of the former Hinchinbrooke School Site. The removal of the former school building is a necessary first step to enable development of the site. The municipality has identified this property as a key location for development, and demolition is required to prepare the site for future development and servicing. Removing the school from the site will save operating costs. The building must be inspected twice per week to maintain insurance coverage. The building is vandalized or broke into approximately once a month. The building is in a very poor state of repair and is a liability. DISCUSSION Staff obtained demolition pricing through The Gordian Group via the Canoe Procurement Group of Canada, a cooperative purchasing organization to which the municipality is a member. The Canoe program enables municipalities to access prequalified vendors and competitively sourced pricing without the need for a standalone Request for Proposal (RFP), streamlining procurement while ensuring compliance with the Broader Public Sector (BPS) Procurement Directive and the municipality’s Procurement Policy. Gordian provided a price of $146,887.88 (before HST) for the demolition of the school at the Hinchinbrooke Site. As part of this process, Gordian selected Bel-Con DesignBuilders Ltd. from Belleville as the general contractor. To ensure competitive pricing and incorporate local expertise, Bel-Con solicited quotes from three demolition contractors: Environmentall Contracting from Kingston, Westendorp Demolition from Yarker and Priestly Demolition from King. The final pricing submitted from Bel-Con reflects the competitive pricing contained in Gordians construction task catalogue that the general contractor must adhere to. To assess the value of this approach, staff also reviewed tender results from a comparable demolition project, the former Sharbot Lake Public School site, tendered in 2019. That project involved a similar building with a similar scope of work. The lowest bid received in 2019 was from Environmentall Contracting at a cost of $197,485.00 (before HST). Even without accounting for inflation and escalating costs since 2019, the $146,887.88 quote from Gordian/Bel-Con is approximately 25% lower than the previous price for a similar school demolition in Sharbot Lake. This affirms that the use of Gordian and

Page 92 of 299

Canoe not only meets public procurement standards but also delivers tangible value for the municipality. STRATEGIC PLAN PRIORITY This project supports multiple goals outlined in the Township of Central Frontenac’s Strategic Plan, including: Healthy Community Development This site can support a wide range of options, which may include communal services. By removing the former Hinchinbrooke School, the municipality is taking an active step toward enabling new development in a location already identified as a priority for growth. The demolition of this building supports responsible asset management by addressing aging infrastructure that no longer serves a municipal function. This site will encourage community revitalization and growth that could transform an underutilized property into a productive use for future needs.

FINANCIAL IMPLICATIONS The price obtained through Canoe of $146,887.88 represents a cost-effective option for proceeding with the demolition, as authorized through the cooperative purchasing section of the procurement policy. There is no money allocated in the 2025 Budget for this project, therefore if the project is approved by council, the funding for this project would need to be pulled from the facilities reserves. ATTACHMENTS/REFERENCES Gordian / Bel-Con Proposal Package

Page 93 of 299

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Page 97 of 299

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

137-2025 August 12, 2025 Andy Dillon, Chief Building Official Crystal Nedow, Building Inspector Enhancing Access to Spaces for Everyone (EASE) Grant

RECOMMENDATION WHEREAS Olden Hall could use a new accessible ramp and door with a power door operator. AND WHEREAS The EASE Grant offers up to $60,000 to fund small capital projects that focus on making outdoor spaces, buildings and housing more accessible for everyone. NOW THERFORE BE IT RESOLVED THAT Council approve the recommendation of the Chief Building Official to work with the Community Services Coordinator and apply for the EASE grant BACKGROUND The access to Olden Hall has been in a poor state of repair for several years. The ramp is too steep to meet current accessibility requirements, has large crack that is a tripping hazard, the railing is in poor condition, and the front door does not meet current accessibility requirements. The door is deficient in door width and lacks a power door operator.

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DISCUSSION The EASE Grant funds projects that improve accessibility and support active lifestyles for people with disabilities and older adults. It supports these individuals to live more active, healthy, safe and socially connected lives within their communities. The program offers up to $60,000 in grants to fund small capital projects that focus on making outdoor spaces, buildings and housing more accessible for everyone. STRATEGIC PLAN PRIORITY This project aligns with Vibrant and Prosperous Community. Improving our facilities to be more inclusive creates a place for all to enjoy. Prioritize investments in community facilities based on utilization and maintenance requirements

FINANCIAL IMPLICATIONS The ramp, door, and power door operator are estimated to be more than $60,000 and will be considered in the 2026 budget. ATTACHMENTS/REFERENCES https://www.ontario.ca/page/enhancing-access-spaces-everyone-easegrant#:~:text=Related,Overview,connected%20lives%20within%20their%20communities.

Page 99 of 299

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

138-2025 August 12, 2025 Steve Gould, Public Works Manager Amanda Fellows, Public Works Technical Assistant, Lance Cowdy, Public Works Supervisor Public Works Activity Report

RECOMMENDATION THAT Council receive the Public Works Activity Report as presented by the Public Works Manager for information. BACKGROUND The Public Works Manager submits a monthly report outlining the key activities performed by the Public Works Department across the Township. DISCUSSION Throughout the monthly of July, the Public Works Department has been actively addressing a variety of road maintenance tasks to ensure the safety and usability of our road network. Grading operations were completed on Fall River, Armstrong, Bell Line, Kirk Kove, Cronk, Eagle Lake, Fish Creek and Veeley Roads. Ditching work has been carried out on Wagner and McLean Roads to improve drainage and prevent future water damage. Patching efforts took place on Crow lake, Brewer, Henderson, Moon, Legion Hill and Warrington Roads to repair potholes and surface deterioration. Mowing was completed along Road 38, Wagarville, Arden, Road 509 and Henderson Roads, as well as on various back roads to maintain visibility and roadside safety. Calcium applications and gravel hauling have both been successfully completed for the season. In response to recent heat waves and high windstorms, trees and low-hanging branches have been cut back along multiple routes to prevent falling debris and minimize hazards. Washouts, ruts and potholes resulting from heavy rainfall were also

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cleaned up to restore road conditions. Maintenance activities included ongoing trimming of vegetation behind guardrails to maintain clear sightlines and control overgrowth. In Crow Lake Village, tree removal and branch chipping were completed as part of continued vegetation management. Eagle Lake Road, at the CP Rail crossing, will be subject to temporary closures and traffic restrictions due to rail maintenance work. The updated schedule is as follows: • Tuesday, August 12: Prep work – no closures. • Wednesday, August 13 (morning): Full closure from 7:00 a.m. to 12:00 p.m. (Emergency vehicles will be accommodated.) • Wednesday, August 13 (afternoon): Open to all traffic on the hour, every hour, from 1:00 p.m. to 5:00 p.m. • Thursday, August 14: Open to all traffic on the hour, every hour, from 7:00 a.m. to 5:00 p.m. • Friday, August 15: One lane open to all traffic from 7:00 a.m. to 5:00 p.m. (Paving work). Full access for all traffic will be available each day from 5:00 p.m. to 7:00 a.m. To ensure residents were fully informed, notification of this closure was posted on the Township website, Facebook page, Voyent Alert App, and the Frontenac News. Furthermore, 350 mailouts were distributed to residents and cottagers on Eagle Lake. Overall, the department has remained proactive in maintaining safe and accessible roadways despite challenging weather conditions and unexpected incidents throughout the month.

Page 101 of 299

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

139-2025 August 12, 2025 Steve Gould, Public Works Manager Amanda Fellows, Public Works Technical Assistant, Lance Cowdy, Public Works Supervisor Project Status Report

RECOMMENDATION THAT Council receive the Project Status Report as presented by the Public Works Manager for information. BACKGROUND A new report outlining the status of the capital and major operational projects in the 2025 budget year. DISCUSSION Operational Projects

Project Name Gravel Calcium

Street Sweeping

Description New gravel applied Calcium applied to major gravel roadways for dust control Sweeping up winter sand left over from winter operations

Status Completed Completed

Budget $528,740.00 $225,000.00

Completed

$35,000.00

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Capital Projects

Project Name 2024 Tandem Truck 2025 Tandem Truck 2025 Half Ton Truck 2025 Tractor and Chipper 2024 Tractor and Brusher Combo 2024 Sharbot Lake Causeway Bridge 2020 Sharbot Lake Village Project 2025 Dickson Crescent 2025 Road 509 2025 Pavement Preservation Hinchinbrooke Sand Dome Tarp

Description Purchase of new tandem truck to replace truck 20 Purchase of new tandem truck to replace truck 13 Purchase new half ton truck to replace truck 4 Purchase new tractor and chipper combo for roadside clean up Purchase new tractor and brusher combo for roadside mowing Replace old bearings Cannon Road, Matthew Street, Garrett Street Resurface Dickson Crescent Resurface a portion of Road 509 CRF, Micro-Surface and Crack Sealing Replacing of the Hinchinbrooke Sand Dome Tarp

Status In Progress

Budget $450,000.00

In Progress

$410,000.00

Completed

$60,000.00

Completed

$120,000.00

Completed

$520,000.00

Completed

$220,000.00

Planning

$470,239.00

Planning

$80,000.00

Planning

$350,000.00

In Progress

$800,000.00

Planning

$120,000.00

Page 103 of 299

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

140-2025 August 12, 2025 Steve Gould, Public Works Manager Amanda Fellows, Public Works Technical Assistant, Lance Cowdy, Public Works Supervisor Paving of Dickson Crescent and Oso Ball Field Parking Lot

RECOMMENDATION THAT Council receive the Paving of Dickson Crescent and Oso Ball Field Parking Lot report as presented by the Public Works Manager for information, AND THAT Council award the paving of Dickson Crescent and Oso Ball Field Parking Lot to G. Williams Paving in the amount of $100,000 excluding HST; NOW THEREFOR BE IT RESOLVED THAT the Mayor and CAO be authorized to execute the contract documents with G. Williams Paving, and that the Public Works Manager be directed to issue a PO for the work.

BACKGROUND Funding for the paving of Dickson Crescent was including in the 2025 capital budget. The Oso Ball Field parking lot, however, was not included in the 2025 budget. To address this, local recreation committees will be working collaboratively to secure the additional funds required for the parking lot. By coordinating these efforts, both projects can be completed at the same time, resulting in cost savings, reduced mobilization costs, and minimized disruptions for all involved. This combined project will improve road conditions on Dickson Crescent, enhance accessibility and parking at the Oso Ball Field, and address long-standing drainage concerns on the site.

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DISCUSSION Due to time constraints in the construction season, the project was not formally tendered. Instead, the Public Works Department obtained three quotes from qualified contractors to ensure competitive pricing. The Public Works Department will be assisting with aspects of the work, which contributes to cost savings and overall efficiency. After reviewing all submissions, the Public Works manager recommends awarding the project to G. Williams Paving, who provided the most cost-effective proposal and has a proven track record of quality work within multiple Municipalities. Paving Dickson Crescent is $65,000 excluding HST. Paving the Oso Ball Field parking lot is $35,000 excluding HST. While the Dickson Crescent portion is fully funded, the Oso Ball Field parking lot could have a projected $7,000 including HST approximate over budgeted amount. However, this investment is considered highly beneficial as the paving will significantly improve drainage at the ball field site, protecting both the new rink and the new canteen building from potential water damage. Weather permitting, the paving work will be scheduled to begin near the end of August 2025. FINANCIAL IMPLICATIONS The total cost of $100,000 excluding HST reflects $65,000 for Dickson Crescent and $35,000 for the Oso Ball Field parking lot. While the Dickson Crescent portion is more then covered under the 2025 capital budget, the Oso Ball Field portion require additional funding efforts by the recreation committees and is projected to be approximately $7,000 over budget. Despite this overage, the long-term benefits of improved drainage and infrastructure protection justify the additional expense.

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

141-2025 August 12, 2025 Steve Gould, Public Works Manager Amanda Fellows, Public Works Technical Assistant, Lance Cowdy, Public Works Supervisor Parking Recommendations – Road 38

RECOMMENDATION THAT Council receive the Parking Recommendations – Road 38 report as presented by the Public Works Manager for information; AND THAT Council approve the Public Works Manager’s recommendation to implement no-parking zones, including pavement markings and signage in front of the Cardinal Cafe and Township office, to enhance public safety along this section of Road 38. BACKGROUND The purpose of this report is addressing ongoing concerns regarding parking and roadway safety in front of the Cardinal Cafe and the new Township office on Road 38, and to provide recommendations to ensure the safety of both residents and motorists. DISCUSSION A meeting was recently held with the owner of the Cardinal Cafe, Greg, and the Public Works Department. Greg has expressed interest in enhancing the area in front of his business by installing bike racks and placing flowerpots along the roadway, to accommodate bike traffic from the trail. While these additions could aesthetically benefit the area, the location presents significant safety risks due to its position on Road 38. Road 38 is designated a through highway that experiences high volumes of traffic, including frequent wide loads. The Public Works Manager consulted with other

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Township Managers regarding the placement of structures such as bike racks and flowerpots, or other street furnishings along similar high-traffic corridors. Feedback from these consultations was unanimous: such installations should not extend beyond the curbline in areas where high traffic volumes and large vehicles are present, as they create unnecessary hazards and compromise public safety. The primary concern is ensuring the safety of pedestrians, cyclists and motorists. Road 38 at this location lack the width and space necessary to accommodate any structures or additional lanes without significantly increasing the risk of accidents. There is no viable way to ensure the protection of residents or customers using bike racks or flowerpots in this area, as no barricades or barriers can be installed due to the limited roadway width. Discussions were also held about converting this section of roadway into a right-hand turn lane, similar considerations were made for the North and South sides of Robert Street in front of the new Township office. However, this was determined to be impractical. The minimum required width for a turn lane is 3.7 meters, while both proposed areas are under at 2.5 meters wide. Implementing a turn lane would require extensive curb modifications and still would not meet safety standards. Other alternatives were explored; however, none were considered practical or safe given the constraints of the site and nature of the traffic. If the Cardinal Cafe were located on an interior street such as Elizabeth or Garrett Street, where traffic volumes and vehicle sizes were significantly lower, the installation of bike racks and flowerpots would not present the same risks. Unfortunately, with the cafe situated directly on Road 38, a high-traffic through highway, the placement of any structures beyond the curb is deemed extremely unsafe. The Public Works Manager strongly recommends that parking be strictly prohibited in front of the Cardinal Cafe and Township office. The areas within 20 meters from the intersection of Robert Street, in both the North and South bound directions be marked with hashed pavement markings and painted with no-parking zones, accompanied by “No Parking” signage. As well an additional 20 meter section beginning at the hashed area in front of the Cardinal Cafe also be marked with hashed pavement markings, painted with no parking areas and new “No Parking” signage. The safety of the public must remain the Township’s top priority. Road 38 is not suited for roadside amenities or parking in either location due to the high traffic volume and the lack of space to safely accommodate additional features or lanes. Implementing the

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recommended no-parking zones and prohibiting placement of any structures beyond the curbline will significantly reduce the risk of accidents and ensure safe passage for all. FINANCIAL IMPLICATIONS The cost for pavement markings of this magnitude would be approximately $800. Additionally, the cost for six new no-parking signs is approximately $900. There is enough funds in the 2025 budget to cover these costs.

Page 108 of 299

Page 109 of 299

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

142-2025 August 12, 2025 Steve Gould, Public Works Manager Amanda Fellows, Public Works Technical Assistant, Lance Cowdy, Public Works Supervisor Hinchinbrooke Sand Dome Replacement

RECOMMENDATION THAT Council receive the Hinchinbrooke Sand Dome Replacement report as presented by the Public Works Manger for information; AND THAT Council direct staff to proceed in sole sourcing Barretts Farm and Family Center to construct an 80 ft x 80 ft sand storage structure at the Hinchinbrooke Garage; AND THAT Council authorize the Treasurer to pull up to $165,000 from Public Works reserves, to be offset through potential Capital Project savings; AND FURTHER THAT Council consider replacing the full 80 ft by 160 ft same dome at the Hinchinbrooke Site, in the 2026 budget. BACKGROUND The purpose of this report is to inform Council of the structural failure of the Hinchinbrooke Garage sand dome and to outline the necessary steps and recommendations for its replacement. DISCUSSION Recently, concerns were raised regarding the condition of the Hinchinbrooke Garage sand dome. The Township’s engineering firm, Greer Galloway, was engaged to inspect the structure. Following a comprehensive inspection of the cement foundation, Greer Galloway concluded that the dome is unsafe for use. The engineer has strongly

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recommended that Township staff immediately cease using the dome and refrain from entering it. Additionally, the tarp contractor consulted a concrete specialist to further assess the condition of the structure. The specialist determined that the cement used during the original construction was an incorrect mix and material and should not have been used for this type of structure. Based on his findings, the rebar and cement walls will need to be completely removed, and the dome will need to be rebuilt from the footings up. There is a possibility that the existing concrete pad (flooring) can be reused; however, this will require further confirmation. Given the urgency of maintaining adequate sand storage for upcoming winter season, one proposed option for this winter is to construct a smaller sand dome measuring approximately 80 X 80 feet. This structure would have a storage capacity of 3,000 to 4,000 tonnes, compared to the current dome’s capacity of 9,000 tonnes. The winter sand tender will need to be updated to include additional top-ups throughout the winter season to include deliveries of approximately 2,000 tonnes of sand at a time for Hinchinbrooke Garage. Additional top-ups may also be required for the Olden Garage as well as truck routing will need to be adjusted to accommodate the reduced storage capacity. Moving forward with the construction of the smaller structure this season would add long-term value to the Hinchinbrooke garage by providing equipment storage after the original dome is replaced. However, relying on the smaller dome as a permanent solution may lead to increased hauling and operational costs over time and could place the Township at a disadvantage in the event of a sand shortage. The Hinchinbrooke garage also houses the Township’s in-house mechanics, who would benefit from the additional storage space to keep equipment accessible and ready for use. Greer Galloway has recommended reusing the existing trusses and the tarp that has already been purchased, which will reduce costs. Barrett’s Farm and Family Center, the contractor from whom the Township purchased the replacement tarp for the existing sand dome, specializes in constructing sand domes for local municipalities. Based on the recommendation of Greg Galloway to reuse the existing trusses and tarp, Barrett’s is well-positioned to complete the proposed sand dome project. Their experience with similar municipal builds, along with confirmed availability during the limited construction window, makes them the most suitable contractor for this work.

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The current Procurement Policy does support sole sourcing in specific situations, such as: “When specialized experience, knowledge or expertise is required.” The Hinchinbrooke Garage sand dome has been deemed structurally unsafe and must be replaced. In the interim, constructing a smaller dome and implementing and adjusting sand supply strategies will ensure that winter maintenance operations can continue with minimal disruptions. Township staff will continue to work with engineers and contractors to determine the most cost efficient and cost-effective approach and will report back to Council with further updates as details are finalized. FINANCIAL IMPLICATIONS The cost of building a 80 X 80-foot new structure will be $140,083 plus HST Paving the interior of the structure would be $17,500 plus HST Site preparation (inhouse) is approx. $5000 TOTAL COST of Smaller Dome: $162,583 plus HST It is recommended to replace the full sand dome structure in 2026, with estimated costs being $750,000

ATTACHMENTS/REFERENCES Greer Galloway Recommendation Letter

Page 112 of 299

Page 113 of 299

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

143-2025 August 12, 2025 Chris McDonough, Manager of Emergency Services Fire Chief Chris McDonough, Manager of Emergency Services Fire Chief Donna Longmire, Fire Services Coordinator Central Frontenac Fire Rescue (CFFR) Activity Report

RECOMMENDATION THAT Council receive the Central Frontenac Fire Rescue (CFFR) Activity Report prepared by the Manager of Emergency Services/Fire Chief dated August 12, 2025 BACKGROUND Fire Prevention/Public Education During the month of July, social media safety campaigns focused on Kids out of school safety, cooking safety, hotel/motel safety, cottage safety, and camping safety tips. The Camp and Cottage Public Education Campaign has been completed, with fire personnel conducting smoke alarm and fire safety inspections at seasonal cottage resort properties. In support of community engagement and safety education, fire department staff assisted with the Cottage Association’s AGM’s, and Seniors meetings. Meeting/Training Sessions During this reporting period, staff participated in several key meetings, including Zoom sessions with Environment and Climate Change Canada and the District Chief’s Meeting. These engagements offered valuable opportunities for information sharing, coordination, and updates that support ongoing fire safety initiatives and emergency preparedness planning. Recruit training session has begun for Firefighter I, with five Fire fighters from Central Frontenac and two from North Frontenac. We are currently evaluating the program for future resources (third party).

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In addition, Central Frontenac Fire & Rescue Services continues to make significant progress toward meeting the Mandatory Firefighter Certification compliance deadline of July 1, 2026. Efforts remain focused on fulfilling all training requirements, which are essential to ensuring the safety and effectiveness of our firefighters and the well-being of our community. Fire and Emergency Operations Replacement of P441 apparatus, the vehicle is currently having adjustments and retro fits for Canadian Operations. Expected delivery the end of August Beginning of September with more work to be completed in Canada upon arrival. With the departure of the Deputy Chief, we are realigning duties and tasks related to training, health and safety, and administrative duties for fire services. CFFRS has brought forth the 2025 Automatic Aid Agreement between Central Frontenac and North Frontenac Fire Rescue Services that is to be reviewed and agreed upon annually. Currently CFFRS has placed a burn ban due to the dry weather conditions. We are also monitoring the wildfire smoke conditions that are affecting our area. Since Voyent Alert has been operational, mid-April, there is currently has 414 subscribers. To date, 104 Informational notification’s (Weather warnings, etc.) and 29 Other Notifications (Road Closures, etc.) have been issued.

ATTACHMENTS/REFERENCES ➢ ➢ ➢ ➢

July 2025 CFFR – Incidents Three Year Comparison for the Month of July – Incidents July Training/Meetings Memorandum – Mandatory Firefighter Certification

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CFFR INCIDENTS July 2025

Page 116 of 299

July 2025 Type of Incident

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CFFR Three Year Comparison for the Month of July

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CFFR Training/Other/Meetings – July 2025

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

144-2025 August 12, 2025 Chris McDonough, Manager of Emergency Services Fire Chief Chris McDonough, Manager of Emergency Services Fire Chief Donna Longmire, Fire Services Coordinator 2025 Automatic Aid Agreement Between Central Frontenac and North Frontenac Township Fire Rescue Services

RECOMMENDATION BE IT RESOLVED THAT Council receives for information the Manager of Emergency Services Fire Chief’s Report entitled 2025 Automatic Aid Agreement Between Central Frontenac and North Frontenac Township Fire Rescue Services. AND THAT Council approves the Automatic Aid Agreement between Central Frontenac and North Frontenac and consider a By-law later in the meeting to authorize the Mayor and CAO/Clerk to sign the proposed Automatic Aid Agreement. BACKGROUND On June 27, 2023, Council passed resolution #113-2023 which stated: Whereas Section 2 (6) of the Fire Protection and Prevention Act, Chapter 4, Statues of Ontario, 1997, authorizes a municipality to enter into automatic aid agreements with other municipalities to provide and/or receive fire protection services. And Whereas the Manager of Emergency Services/Fire Chief for both Central Frontenac and North Frontenac along with the Chief Administrative Officers met to discuss automatic aid agreements. And Whereas the Automatic Aid Program is to provide vital fire protection services which will ultimately improve the level of public safety for the residents. And Whereas Central Frontenac will continue to provide Ice Water Rescue for North Frontenac’s Wards 1,2 and 3 as well as Structure Fires, in Atoms 202 and 203 as defined in the map.

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Now Therefore Be It Resolved That Council authorize the Mayor and CAO/Clerk to execute the automatic aid agreement attached to this report for the provision of ice water rescue and fire suppression services for the Township of North Frontenac”. DISCUSSION Since the passing of Resolution #113-2023, an Agreement for Automatic Aid has been prepared for both Central Frontenac and North Frontenac Council’s consideration. Fire Chief’s from Central and North Frontenac have consulted on the Agreement and believe this proposal will provide the residents for North Frontenac an effective and appropriate level of protection as defined in in the Agreement while North Frontenac work at recruitment of Firefighters for the Snow Road Station. The proposed Agreement provides for the protection of residents in the hamlet and areas surrounding Snow Road Station with Automatic Aid for structure fires, medical emergencies, motor vehicle collisions and wildland fires. Central Frontenac will provide Fire Protection Services under the Automatic Aid Agreement, to North Frontenac Response Atoms, 202 and 203, as defined in the map in Schedule “B”. The proposed Automatic Aid Agreement also continues to provide the residents and visitors to North Frontenac in Wards 1, 2, and 3 with Ice Water Rescue, as directed in North Frontenac Fire Master Plan. FINANCIAL IMPLICATIONS I.

II.

III.

IV.

Each party to this Agreement shall be solely responsible for the wages, benefits and other payments to their respective Fire Department employees and volunteers responding to any Fire Protection Services rendered under this Agreement. In consideration of the fire protection services undertaken by Central Frontenac, to be provided in the fire response area, North Frontenac shall pay Central Frontenac a rate of Ten Thousand Dollars ($10,000.00) annually as a stand-by fee. The North Frontenac Fire Department shall also reimburse Central Frontenac for responses to structure fires, medical emergencies, motor vehicle collisions, wildland fires and ice water rescue provided per this Agreement, based on the current Ministry of Transportation rates ($559.86 per hour) to Fire Department responses to provincial highways. Central Frontenac shall submit itemized invoices to North Frontenac at the end of each calendar month and allow for payment to be made under the terms “Net thirty (30) days” from the date of submission.

ATTACHMENTS/REFERENCES •

Automatic Aid Agreement

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Automatic Aid Agreement This Agreement made in duplicate this _______ day of _______________, 2025, Between The Corporation of The Township of Central Frontenac (Hereinafter called the “Central Frontenac”) Of the First Part and The Corporation of The Township of North Frontenac (Hereinafter called the “North Frontenac”) Of the Second Part Whereas Section 2 (6) of the Fire Protection and Prevention Act, Chapter 4, Statutes of Ontario, 1997, authorizes a municipality to enter automatic aid agreements with other municipalities to provide and/or receive fire protection services; And Whereas both Central Frontenac and North Frontenac operate fire protection services and manage assets suitable to meet municipal responsibilities required by the Fire Protection Act, through a fire department situated within Central Frontenac and North Frontenac; And Whereas Central Frontenac is prepared to make available fire protection services to North Frontenac; Now Therefore in consideration of the mutual covenants, conditions, considerations and payments herein contained, Central Frontenac and North Frontenac mutually agree as follows:

Introduction Due to geographical distances and conditions, it is sometimes advantageous for Fire Departments to immediately require assistance from another Fire Department at the same time that the alarm is forwarded to the Fire Department within whose jurisdiction the incident occurred. The Automatic Aid Program is created to provide vital fire protection services which will ultimately improve the level of public safety for the residents. Automatic Aid is intended to be used on a day-to-day basis in order to meet the following objectives: a. Ensure the closest fire station immediately responds to an emergency, irrespective of existing municipal boundaries; b. Assemble an adequate fire attack crew. This crew may be made up of personnel and equipment from two or more Fire Stations; Page 1 of 8 2025 Automatic Aid Agreement between Central Frontenac and North Frontenac

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c. Provide equipment and personnel, particularly at the boundaries of municipalities, where protection may be otherwise limited. d. Receive special services not provided by the municipality from another Fire Department.

Definitions: In this Agreement, unless the context otherwise requires, a. “Designate” means a person who, in the absence of the Fire Chief, has the same powers and authority as the Fire Chief. b. “Fire Area” means the defined areas as outlined in Schedule “A” within the geographic boundaries of North Frontenac. c. “Fire Chief” means the Chief of either participating Fire Department. d. “Fire Department” means the Fire Department of both parties participating in this Agreement. e. “Home Fire Department” means the Fire Department established by the municipality where the occurrence is. f. “Fire Protection” means and includes Fire Suppression of Structural Fires including Exposure Fires. g. “Occurrence” means an emergency response or request to respond to an emergency. h. “CFFR” means Central Frontenac Fire & Rescue. i. “NFFD” means North Frontenac Fire Department. j. “Ice Rescue” means a person fallen through ice or is on ice and requires rescue.
Fire Area The geographic area within which Central Frontenac will supply fire protection services in accordance with this Agreement is defined in Schedule “A”, “B”, “C”.
Fire Protection Services
Central Frontenac will supply Fire Protection Services for responses to Structure Fires, Medical Emergencies, Motor Vehicle Collisions, and Wildland Fires to all the properties and residents situated within the Fire Area (Schedule “B”, Atoms 202 & 203) upon request as follows: a. Fire apparatus and personnel will respond to occurrences in the Fire Area in a like manner as if the response were in Central Frontenac; b. Should the first on scene Fire Chief or Designate require assistance, or believe assistance may be required, by way of additional personnel, apparatus, or equipment, to an occurrence in the Fire Area, such assistance may be summoned by that Fire Chief or Designate from either municipality; c. The Fire Chief or Designate receiving a request for assistance may refuse to supply the resources requested if response personnel, apparatus or equipment are required in Home Fire Department area, or elsewhere, under the provisions of existing Mutual Aid Agreements or for another Occurrence within either Central Frontenac or North Frontenac; d. The Fire Chief or Designate may order the return of such personnel, apparatus or equipment that is responding to or is at the scene of an Occurrence in the Fire Area. In such Page 2 of 8 2025 Automatic Aid Agreement between Central Frontenac and North Frontenac

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cases the Fire Chief or Designate may summon assistance in accordance with Section 4. (b). 2. Central Frontenac will supply Fire Protection Services for responses to Ice Water Rescues, to all the properties and residents situated within North Frontenac (Schedule “C”) upon request as follows e. Fire apparatus and personnel will respond to Ice Rescue occurrences in the Fire Area in a like manner as if the response were in Central Frontenac during the period between November 1 and April 30; f. Should the first on scene Fire Chief or Designate require assistance, or believe assistance may be required, by way of additional personnel, apparatus, or equipment, to an occurrence in the Fire Area, such assistance may be summoned by that Fire Chief or Designate from either municipality; g. The Fire Chief or Designate receiving a request for assistance may refuse to supply the resources requested if response personnel, apparatus or equipment are required in Home Fire Department area, or elsewhere, under the provisions of existing Mutual Aid Agreements or for another Occurrence within either Central Frontenac or North Frontenac; h. The Fire Chief or Designate may order the return of such personnel, apparatus or equipment that is responding to or is at the scene of an Occurrence in the Fire Area. In such cases the Fire Chief or Designate may summon assistance in accordance with Section 4. (b).

Municipal Responsibility a. Each party to this Agreement is responsible for providing appropriate training to its Fire Department pursuant to each Municipalities Fire Departments Training Standards and shall maintain records of training. b. Each party to this Agreement is responsible for ensuring their equipment and apparatus are maintained to the minimum provincial and/or national standards used in the Ontario Fire Service such as Occupational Health & Safety Act, Canadian General Standards Board, Ministry of Transportation, Ministry of Labour Section 21, the National Fire Protection Association, and maintain records of maintenance.
Incident Command a. The first arriving Fire Department will assume Incident Command and begin fire ground command functions. When the Home Fire Department arrives, a ranking Officer will contact the Incident Commander directly and, if it is decided that a transfer of command would benefit the situation or is desired by the parties, the Home Fire Department will assume command. The Incident Commander being relieved will provide a briefing to the Officer assuming command indicating situation status, assignment and tactical needs. Once the briefing has been conducted, confirmation of Incident Command transfer will be broadcasted over the radio to alert all fire ground personnel. b. In such an event, the first arriving Fire Department may release its personnel, apparatus and equipment from the scene within the Fire Area, upon agreement with Incident Command. Page 3 of 8 2025 Automatic Aid Agreement between Central Frontenac and North Frontenac

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7. Liability a. Each party to this Agreement shall assume liability solely for their own Fire Department for any injury or damage sustained by personnel, apparatus, or equipment of the Fire Department while engaged in the provision of Fire Protection Services in the Fire Area. b. Each party to this Agreement shall assume liability for the actions or lack thereof taken by their own Fire Department and its members while engaged in the provision of Fire Protection Services in the Fire Area. c. Each party to this Agreement shall indemnity and hold the other harmless from and against all actions, suits, claims and demands which may be brought against or made upon the other and from all loss, costs, charges and expenses including legal costs (“Claims”), which may be incurred by the other party in consequence of the provision of Fire Protection Services to the Fire Area related to the action or inaction of that party.

Insurance a. Property Insurance: Broad Form Property Policy insuring against loss or damage to any kind of owned, rented or leased equipment or property that is being used or could be used to provide Automatic Aid Fire Protection Services pursuant to this Agreement not less that the full replacement cost. b. General Liability Insurance: General Liability Policy insuring against injury or damage to persons or property, underwritten by an insurer licensed to conduct business in the Province of Ontario with a limit of not less than $25,000,000. This policy shall be endorsed to include cross-liability, contractual liability and personal injury. c. Medical Malpractice Insurance: Medical Malpractice coverage with a limit of not less than $25,000,000. The coverage can be provided as a stand-alone policy or included in the coverage afforded by the General Liability Policy reference above. d. Non-owned Automobile Coverage: Non-owned Automobile coverage with a limit of not less than $25,000,000 and shall include contractual non-owned coverage. e. Automobile Liability Insurance: Automobile Liability Policy covering third party property damage and bodily injury liability and all statutory coverages as may be required by Applicable Laws arising out of any licensed vehicle operating in connection with the Agreement with limits not less than $25,000,000 f. Environmental Coverage: Environmental Liability Policy in an amount of not less than $3,000,000 per occurrence, against claims for bodily injury, including sickness, disease, shock, mental anguish, mental injury as well as injury to or physical damage to tangible property including loss of use of tangible property, or the prevention, control, repair, cleanup or restoration of environmental impairments of lands, the atmosphere or any water course or body of water on a sudden and accidental basis and gradual release. The policy will be renewed for three (3) years after contract termination. Should the policy be non-renewed, 90 days’ notice of nonrenewal must be provided and the (Assisted Municipality) has the right to request that an extended reporting period be purchased at the (Assisting Municipality’s) sole expense. g. All policies of insurance shall: a. Be underwritten by an insurer licensed to conduct business in the Province of Ontario.

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b. Include a provision for Thirty (30) days’ notice of cancellation except for Automobile insurance shall which shall provide fifteen (15) day notice of cancellation. h. Primary Coverage: The proponent’s insurance shall be primary coverage and not additional to and shall not seek contribution from any other insurance policies available to the municipality. i. Certificate of Insurance: The proponent’s shall provide a Certificate of Insurance evidencing coverage in force at least ten (10) days prior to contract commencement.

Payment a. North Frontenac shall retain their respective rights as the Home Fire Department to be responsible for all fees, fines, charges, and bills that are assessed or collected from properties and owners for incidents occurring within their jurisdiction. b. Each party to this Agreement shall be solely responsible for the wages, benefits and other payments to their respective Fire Department employees and volunteers responding to any Fire Protection Services rendered under this Agreement. c. In consideration of the fire protection services undertaken by Central Frontenac, to be provided in the fire response area, North Frontenac shall pay Central Frontenac a rate of Ten Thousand Dollars ($10,000.00) annually as a stand-by fee. d. The North Frontenac Fire Department shall also reimburse Central Frontenac for responses to structure fires, medical emergencies, motor vehicle collisions, wildland fires and ice water rescue provided per this Agreement, based on the current Ministry of Transportation rates to Fire Department responses to provincial highways. e. Central Frontenac shall submit itemized invoices to North Frontenac at the end of each calendar month and allow for payment to be made under the terms “Net thirty (30) days” from the date of submission.
Termination and Amendments a) This Agreement shall be in force for a period of two (2) years, with an option to extend an additional two (2) years, commencing on the date of passing of a by-law authorizing the agreement by both municipalities. b) This Agreement may be amended at any time with the mutual consent of the parties, after the party desiring the amendment(s) gives the other party a minimum of thirty (30) days written notice of the proposed amendment(s). c) Notwithstanding Section 10a) above, this Agreement may be terminated at any time prior to, by either party by giving written notice to the other party not less than 90 days prior to the proposed termination date. Notwithstanding Section 10a) above, setting out the termination date of the Agreement, the Agreement may be extended by mutual consent of the parties indicated by appropriate correlating resolution and extension agreement being duly passed and executed by both parties hereto.

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11. Notice a. Notices and communications shall be in writing and shall be delivered by email, postageprepaid mail, personal delivery or fax, and shall be addressed to the parties, respectively, as set out below, or as either Party later designates to the other by Notice: To Central Frontenac: Township of Central Frontenac Attention Fire Chief 1084 Elizabeth Street Sharbot Lake, ON K0H 2P0 Tel: 613-279-2935 Email: cmcdonough@centralfrontenac.com

To North Frontenac: Township of North Frontenac Attention Fire Chief 6648 Road 506 Plevna, Ontario K0H 2M0 Tel: 613-479-2231 ext. 232 Email: Firechief@northfrontenac.ca

Severability a. In the event that any covenant, provision or term of this Agreement should at any time be held by any competent tribunal to be void or unenforceable, then the Agreement shall not fail but the covenant, provision or term shall be deemed to be severable from the remainder of this Agreement which shall remain in force and effect mutatis mutandis. b. The parties hereto agree that they shall pass all necessary By-laws to give full force and effect to this Agreement.

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In Witness Whereof the said Corporations have hereunto affixed their corporate seals duly attested by the hands of their proper officers. The Corporation of the Township of Central Frontenac

Francis Smith Mayor

Cathy MacMunn Clerk Administrator

The Corporation of the Township of North Frontenac

Gerry Lichty Mayor

Tara Mieske Clerk

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Schedule “A” The Corporation of the Township of Central Frontenac will provide Fire Protection Services under Automatic Aid to the areas of the Township of North Frontenac for Structure Fires, atoms, 202, 203, as defined in the map in Schedule “B”. Schedule ‘B”

Township of North Frontenac Snow Road Schedule “C” The Corporation of the Township of Central Frontenac will supply Fire Protection Services under Automatic Aid to the areas of the Township of North Frontenac for responses to Ice Water Rescues, Wards, 1, 2, and 3.

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STAFF REPORT TO COUNCIL Township of Central Frontenac 1084 Elizabeth St. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

145-2025 August 12, 2025 Chris McDonough, Manager of Emergency Services Fire Chief Chris McDonough, Manager of Emergency Services Fire Chief Donna Longmire, Fire Services Coordinator Public Access Defibrillators

RECOMMENDATION THAT Council receive the report for Public Access Defibrillators for information. BACKGROUND A request was made by a member of Council regarding the placement of Public Access Defibrillators in outdoor locations. In response, staff have explored feasible options for installing such units in key areas throughout the municipality. DISCUSSION To support the potential installation of outdoor public access defibrillators, staff consulted with Action First Aid and gathered relevant information. SaveStation AED cabinets were identified as a suitable option, as they are climate-controlled and offer full remote monitoring capabilities. For these stations to function effectively, access to electricity and Wi-Fi will be required at each proposed location. FINANCIAL IMPLICATIONS The cost of implementation will vary depending on the specific unit selected. A quote has been provided by Action First Aid for Council’s review. ATTACHMENTS/REFERENCES • •

Action First Aid information sheet Quote from Action First Aid

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Page 131 of 299

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

146-2025 August 12, 2025 J. Michael McGovern, Treasurer J. Michael McGovern, Treasurer Accounts Payable Report

RECOMMENDATION THAT Council receive the Accounts Payable Report (Cheque Distribution) in the amount of $2,067,593.99 as prepared by the Treasurer, for information. BACKGROUND Invoices are routinely received, processed, and paid regularly, typically on a bi-weekly basis. DISCUSSION Invoice details are available from the Treasurer at the office. Please call in advance of the meeting for any information. STRATEGIC PLAN PRIORITY Sustainable Core Services are at the heart of our commitment. We will ensure that essential services remain efficient and accessible, enabling our community’s sustainable growth. FINANCIAL IMPLICATIONS The municipality’s cash position is sufficient to cover these invoice payments.

Disclaimer – Original copies with approval signatures are available upon request Page 135 of 299

ATTACHMENTS/REFERENCES Cheque Distribution Reports.

Disclaimer – Original copies with approval signatures are available upon request Page 136 of 299

TOWNSHIP OF CENTRAL FRONTENAC Treasurer’s Report ACCOUNTS PAYABLE

2025-07-18

TOTAL A/P Cash Requirements Date June 26, 2025 July 10, 2025 July 18, 2025

DISTRIBUTION General Government Council General Administration Technology 911 Civic Addressing Central Frontenac Fire Emergency Measures Conservation Authorities Policing Fenceviewers Animal Control Livestock Losses Building Department Facilities Coordinator/Septic program By-law Enforcement Roads Department Streetlighting Waste Disposal Cemeteries Helipad Medical Centre Recreation Other Cultural Planning Economic Development/Festival Municipal Drain HST Rebate(100% Gst, 78% Pst)

$2,067,593.99 to be approved by Council

$ $ $

637,324.72 904,021.75 526,247.52

Total

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

2,067,593.99 697,237.95 65,187.05 104,919.67 150.40 2,491.46 2,298.52 740.42 903,075.40 8,270.67 4,882.65 78,333.55 42,292.65 157,713.60

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Page 138 of 299

Page 139 of 299

Page 140 of 299

Page 141 of 299

Page 142 of 299

Page 143 of 299

Page 144 of 299

Page 145 of 299

System:

2025-07-18

User ID:

mmcgovern

Ranges: Vendor ID: Vendor Name: Cheque Date: Sorted By:

From: First First 2025-07-10 Vendor Name

Distribution Types Included:

Cheque Number

Date

Vendor:

ADVA002

029894 029894

AGOI001

Administration Administration

EFT000000006410

029895

EFT000000006411 EFT000000006411

029897

029898

$603.09

$1,038.47

$178.54 $146.90

$325.44

JULY 10, 2025

BROW002Brown, Gord

$1,023.89

BUTLER, CHRISTINE

2025-07-10

CANA006

IK0077827 IK0078181

BLAC001 Black Dog Tire & Lubricants Ltd,

Administration

General Government

Total For Vendor

Vendor:

$603.09

Brown, Gord

2025-07-10

BUTC001

2448

AMHE001 Amherst Driveway Sealing

Administration Administration

Total For Vendor

Vendor:

0000192203

Black Dog Tire & Lubricants Ltd,

2025-07-10 2025-07-10

BROW002

$11,317.55

AJST001 A.J. Stone Company Ltd

Administration

Total For Vendor

Vendor:

$4,691.96

Amherst Driveway Sealing

Total For Vendor

BLAC001

1186593

AGOI001 AGO Industries Inc

Administration

2025-07-10

Vendor:

$1,153.17 $3,538.79

A.J. Stone Company Ltd

2025-07-10

AMHE001

CFFJANITORIAL:0625 CFFFLOORS0525

ADVA002 Advanced Janitorial & Property

Administration

Total For Vendor

Vendor:

Document Amount

AGO Industries Inc

2025-07-10

AJST001

Document Number

Advanced Janitorial & Property

Total For Vendor

Vendor:

To: Last Last 2025-07-10

Department

Total For Vendor

EFT000000006409

AVAIL, TAKEN, FNCHG, PURCH, TRADE, MISC, FREIGHT, TAXES, WRITE, OTHER, UNIT, ROUND, GST, WH RZGAIN, RZLOSS

2025-07-10 2025-07-10

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

4:29:58 PM

JULY 10 2025

BUTC001 BUTLER, CHRISTINE

$554.47

Canadian Pacific Railway Co.

Page 146 of 299

System:

2025-07-18

User ID:

mmcgovern

Cheque Number

4:29:58 PM

Date

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT Vendor Name

Document Number

Apply Amount

Dist Type

EFT000000006412

2025-07-10

Transportation Services

1000-0011168251

$1,210.50

EFT000000006412 EFT000000006412

2025-07-10 2025-07-10

Transportation Services Transportation Services

1000-0011168281 1000-2000185670

$769.00 $100.00

Total For Vendor

Vendor:

CAPI001

CANA006 Canadian Pacific Railway Co.

$2,079.50

Capital Park Consulting

029899

2025-07-10

Administration

2512-SL

$9,740.60

029899

2025-07-10

Administration

2511-SL

$11,859.35

Total For Vendor

Vendor:

CINT001

CAPI001 Capital Park Consulting

$21,599.95

CINTAS

EFT000000006413

2025-07-10

Administration

4233508643

$119.94

EFT000000006413 EFT000000006413

2025-07-10 2025-07-10

Administration Administration

4234237567 4234970524

$119.94 $119.94

Total For Vendor

Vendor:

COLV001

EFT000000006414

2025-07-10

COUN001

EFT000000006415 EFT000000006415 EFT000000006415

Administration

2025-07-10 2025-07-10 2025-07-10

CULL001

2494

COLV001 Colvoy Equipment

$3,630.95

County Of Frontenac General Government General Government Planning and Development

Total For Vendor

Vendor:

$359.82

Colvoy Equipment

Total For Vendor

Vendor:

CINT001 CINTAS

IVC00000000066558 IVC00000000066555 IVC00000000066562

COUN001 County Of Frontenac

$26,238.76 $586,478.25 $31,507.18

$644,224.19

Culligan Ottawa Water Conditioning

EFT000000006416 EFT000000006416 EFT000000006416

2025-07-10 2025-07-10 2025-07-10

Administration Administration Administration

80658TO 80657TO 80656TO

$53.72 $54.97 $117.22

EFT000000006416

2025-07-10

Administration

80642TO

$116.22

Total For Vendor

Vendor:

DALE001

CULL001 Culligan Ottawa Water Conditioni

$342.13

Da-Lee (Other product of Morris Chemicals)

EFT000000006417 EFT000000006417

2025-07-10 2025-07-10

Administration Administration

INV0103230 INV0102428

$8,749.27 $10,330.61

EFT000000006417 EFT000000006417 EFT000000006417

2025-07-10 2025-07-10 2025-07-10

Administration Administration Administration

INV0102491 INV0103114 INV0102812

$10,282.01 $10,272.28 $8,856.20

Total For Vendor

DALE001 Da-Lee (Other product of Morris

$48,490.37

Page 147 of 299

System:

2025-07-18

User ID:

mmcgovern

4:29:58 PM

Cheque Number

Date

Vendor:

FIRE002

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT Vendor Name

Document Number

Apply Amount

Dist Type

Fire Marshal’s Public Fire Safety Council

EFT000000006418

2025-07-10

Administration

IN168770

$1,028.50

EFT000000006418

2025-07-10

Administration

IN168821

$739.90

Total For Vendor

Vendor:

FIRE004

EFT000000006419

2025-07-10

GANA001

029900

Administration

EFT000000006420

2025-07-10

GRAY001

029901

EFT000000006421

EFT000000006422

$339.52

JUNE 30 25

$135.55

45324

GREG001 Greer Galloway Consulting Engine

$7,595.44

Hartington Equipment

2025-07-10

IRON002

$100.66

$339.52

GRAY001 Gray’s Grocery

Administration

Total For Vendor

Vendor:

$100.66

Greer Galloway Consulting Engineers

2025-07-10

HART001

92733

GINC001 Gincor Industries

Protection Services

Total For Vendor

Vendor:

$229.96

Gray’s Grocery

Total For Vendor

GREG001

385707

GANA001 Gananoque Chev Buick Cadillac GM

Administration

2025-07-10

Vendor:

$229.96

Gincor Industries

Total For Vendor

Vendor:

FIRE004 Fireservice Management Ltd

Administration

Total For Vendor

GINC001

456413

Gananoque Chev Buick Cadillac GMC

2025-07-10

Vendor:

$1,768.40

Fireservice Management Ltd

Total For Vendor

Vendor:

FIRE002 Fire Marshal’s Public Fire Safet

W029072

HART001 Hartington Equipment

$2,546.43

Iron Trade Works

029902

2025-07-10

Administration

2181

$1,847.55

029902 029902 029902

2025-07-10 2025-07-10 2025-07-10

Administration Administration Administration

2201 2202 2194

$4,597.82 $556.53 $1,598.96

Total For Vendor

Vendor: EFT000000006423

KENN004 2025-07-10

IRON002 Iron Trade Works

$8,600.86

Kennebec Tree & Lawn Administration

2025035

$1,017.00 Page 148 of 299

System:

2025-07-18

User ID:

mmcgovern

Cheque Number

4:29:58 PM

Date

EFT000000006423

Vendor Name 2025-07-10

KING007

029903

2025-07-10

LERN001

029904

Administration

EFT000000006424

2025-07-10

MICH001

029905

EFT000000006425

029906

EFT000000006426

029907

EFT000000006427

2025-07-10

$1,573.75

751246

$782.88

27921231 JUNE 1 25

NORT002 North Frontenac Telephone Co.

$242.23

North Frontenac Food Bank Recreation & Cultural Services

Total For Vendor

OMER001

026936

NETT001 NETT Technologies Inc

Administration

2025-07-10

Vendor:

$2,716.23

North Frontenac Telephone Co.

2025-07-10

NORT005

DA0010565137

MLSU001 M & L Supply

Administration

Total For Vendor

Vendor:

$150.40

NETT Technologies Inc

2025-07-10

NORT002

$30.00

$150.40

MICH001 Michelin North America

Administration

Total For Vendor

Vendor:

$30.00

M & L Supply

2025-07-10

NETT001

JUNE 27 25

MATS004 Chase Matson

Administration

Total For Vendor

Vendor:

$4,587.63

Michelin North America

2025-07-10

MLSU001

JUNE 30 25

LERN001 LEARNERS lLP BARRISTER AND SOL

Protection Services

Total For Vendor

Vendor:

$762.75

$1,779.75

Chase Matson

Total For Vendor

Vendor:

010392

KING007 Kingston Fire & Rescue

General Government

Total For Vendor

MATS004

Dist Type

LEARNERS lLP BARRISTER AND SOL

2025-07-10

Vendor:

2025034

KENN004 Kennebec Tree & Lawn

Apply Amount

Kingston Fire & Rescue

Total For Vendor

Vendor:

Document Number

Administration

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

2024 2025 GRANTS

NORT005 North Frontenac Food Bank

$3,000.00

OMERS Administration

OMERS MAY 2025

$41,409.02

Page 149 of 299

System:

2025-07-18

User ID:

mmcgovern

Cheque Number

4:29:58 PM

Date

EFT000000006427

Vendor Name 2025-07-10

Administration

Total For Vendor

Vendor:

PITN001

EFT000000006428

2025-07-10

PURO001

029908 029908

029909

EFT000000006429

EFT000000006430

029896

EFT000000006431

EFT000000006432 EFT000000006432 EFT000000006432

$1,056.35

JUNE 25 2025

SHOR001 Nicole Shorts

$176.28

JULY 10, 2025

TEAL002 Bob Teal

$1,401.19

The Public Sector Digest (PSD Citywide Inc)

2025-07-10

UNIV001

3042097111

Administration

Total For Vendor

Vendor:

$61.75

Bob Teal

Total For Vendor

THEP001

$514.32

RUSH001 Rush Truck Centres (formerly Tal

Administration

2025-07-10

Vendor:

$321.34 $192.98

Nicole Shorts

2025-07-10

TEAL002

APRIL 24 2025

RELI001 Reliance Home Comfort

Administration

Total For Vendor

Vendor:

$945.47

Rush Truck Centres (formerly Tallman)

2025-07-10

SHOR001

520189976 575169129

PURO001 Purolator Courier Ltd

Administration

Total For Vendor

Vendor:

3202584122

Reliance Home Comfort

2025-07-10

RUSH001

$39,492.56

$80,901.58

PITN001 Pitney Bowes Global Credit Servi

Administration Administration

Total For Vendor

Vendor:

OMERS JUNE 2025

Dist Type

Purolator Courier Ltd

Total For Vendor

RELI001

Apply Amount

OMER001 OMERS

Administration

2025-07-10 2025-07-10

Vendor:

Document Number

Pitney Bowes Global Credit Services

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

24343

THEP001 The Public Sector Digest (PSD Ci

$3,201.67

Universal Supply Group (Quinte/Napa/Fraction/CMax

2025-07-10 2025-07-10 2025-07-10

Total For Vendor

Administration Administration Administration

173-438318 173-439317 173-438416

UNIV001 Universal Supply Group (Quinte/N

$271.20 $128.46 $20.14

$419.80

Page 150 of 299

System:

2025-07-18

User ID:

mmcgovern

4:29:58 PM

Cheque Number

Date

Vendor:

VINK003

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT Vendor Name

Document Number

Apply Amount

Dist Type

Vinkle Cleaning Services (Cassandra Vinkle)

EFT000000006433

2025-07-10

Administration

HINCH0015

$1,217.44

EFT000000006433

2025-07-10

Administration

OSO0015

$4,384.68

Total For Vendor

Vendor: 029893

WILS001 2025-07-10

WSIB001

$5,602.12

Adam Wilson Transportation Services

Total For Vendor

Vendor:

VINK003 Vinkle Cleaning Services (Cassan

ENTRANCE PERMIT

WILS001 Adam Wilson

$400.00

WSIB

029910

2025-07-10

Protection Services

WSIB MAY 2025

$13,964.68

029910

2025-07-10

Protection Services

WSIB JUNE 2025

$15,148.49

Total For Vendor

Vendor:

WSPC001

WSIB001 WSIB

$29,113.17

WSP Canada Inc.

Total For Vendor

WSPC001 WSP Canada Inc.

GRAND TOTAL

$3,766.58

$904,021.75

Page 151 of 299

System:

2025-07-18

User ID:

mmcgovern

Ranges: Vendor ID: Vendor Name: Cheque Date: Sorted By:

From: First First 2025-07-18 Vendor Name

Distribution Types Included:

Cheque Number

Date

Vendor:

ALOC001

029932

ASSO001

Administration

029933

EFT000000006435

029934 029934

EFT000000006436

EFT000000006437 EFT000000006437

$250.00

6024997 6024943

$316.38 $36.14

$352.52

440732

CENS001 Central Square Canada Software

$2,276.95

CINTAS

2025-07-18 2025-07-18

COOP004

CRC-F-112152

CANA009 Canadian Tire

Administration

Administration Administration

Total For Vendor

Vendor:

$175.03

Central Square Canada Software Inc

2025-07-18

CINT001

$226.00

$175.03

CANA007 Canadian Red Cross - Swim Progr

Administration Administration

Total For Vendor

Vendor:

$226.00

Canadian Tire

Total For Vendor

CENS001

6133742335 JUNE 25

BELL001 Bell Canada

Protection Services

2025-07-18 2025-07-18

Vendor:

30987

Canadian Red Cross - Swim Program

2025-07-18

CANA009

$611.15

ASSO001 Association Of Ontario Road Supe

Administration

Total For Vendor

Vendor:

$611.15

Bell Canada

Total For Vendor

CANA007

20519

ALOC001 A - 1 Lock and Key

Administration

2025-07-18

Vendor:

Document Amount

Association Of Ontario Road Supervisors

2025-07-18

BELL001

Document Number

A - 1 Lock and Key

Total For Vendor

Vendor:

To: Last Last 2025-07-18

Department

Total For Vendor

EFT000000006434

AVAIL, TAKEN, FNCHG, PURCH, TRADE, MISC, FREIGHT, TAXES, WRITE, OTHER, UNIT, ROUND, GST, WH RZGAIN, RZLOSS

2025-07-18

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

11:57:05 AM

CINT001 CINTAS

4236413176 4235937914

$119.94 $119.94

$239.88

Sean Cooper

Page 152 of 299

System:

2025-07-18

User ID:

mmcgovern

Cheque Number

11:57:05 AM

Date

029947

Vendor Name 2025-07-18

CULL001

Document Number

Transportation Services

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT Apply Amount

ENT REFUND COOPER

COOP004 Sean Cooper

Dist Type $400.00

$400.00

Culligan Ottawa Water Conditioning

EFT000000006438

2025-07-18

Administration

0428387 AUG 25

$163.18

EFT000000006438

2025-07-18

Administration

92747TO

$136.22

EFT000000006438

2025-07-18

Administration

4594031

Total For Vendor

Vendor:

CULL001 Culligan Ottawa Water Conditioni

$12.37

$311.77

CWCOM001 CW and Company

029935

2025-07-18

Administration

Total For Vendor

Vendor:

DALE001

8389

CWCOM001 CW and Company

$342.74

Da-Lee (Other product of Morris Chemicals)

EFT000000006439 EFT000000006439 EFT000000006439 EFT000000006439

2025-07-18 2025-07-18 2025-07-18 2025-07-18

Administration Administration Administration Administration

INV0103284 INV0103622 INV0103632 INV0103631

$8,933.96 $10,291.73 $10,162.10 $8,859.44

EFT000000006439 EFT000000006439

2025-07-18 2025-07-18

Administration Administration

INV0102113 INV0103725

$10,482.91 $10,421.33

Total For Vendor

Vendor:

DICO001

DALE001 Da-Lee (Other product of Morris

Dicola Petroleum

EFT000000006440

2025-07-18

Administration

2108

EFT000000006440

2025-07-18

Administration

2109

Total For Vendor

Vendor:

DILL002

EFT000000006441

2025-07-18

E360S01

EFT000000006442

Administration

2025-07-18

EARL001

EFT000000006443

$339.00

$678.00

DILL002

BOOTS 2025

Dillon, Andy

$200.00

E 360 Solutions Administration

Total For Vendor

Vendor:

DICO001 Dicola Petroleum

$339.00

Dillon, Andy

Total For Vendor

Vendor:

$59,151.47

1050003-0000170795

E360S01 E 360 Solutions

$362.64

Earl Rosebush Fuels

2025-07-18

Total For Vendor

Administration

372195

EARL001 Earl Rosebush Fuels

$172.64

Page 153 of 299

System:

2025-07-18

User ID:

mmcgovern

11:57:05 AM

Cheque Number

Date

Vendor:

EAST001

EFT000000006444

Vendor Name

2025-07-18

EAST004

029936

Recreation & Cultural Services

029937

029938

$25,551.56

EAST004 Eastern Ontario Paving Inc

$25,551.56

1959

ELEV001 Eleven Environmental

Administration

Total For Vendor

FLIE001

$5,552.82

$1,600.08

eSafe Product Approval Services

2025-07-18

Vendor:

$5,552.82

2025-032

Administration

Total For Vendor

ESAF001

Dist Type

Eleven Environmental

2025-07-18

Vendor:

CF-06-01

EAST001 Eastern Ontario Trails Alliance

Administration

Total For Vendor

ELEV001

Apply Amount

Eastern Ontario Paving Inc

2025-07-18

Vendor:

Document Number

Eastern Ontario Trails Alliance

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

INV-E-000009760

$1,328.88

ESAF001 eSafe Product Approval Services

$1,328.88

Flieler, Elaine

EFT000000006445

2025-07-18

Administration

100

$753.32

EFT000000006445

2025-07-18

Administration

101

$565.00

Total For Vendor

Vendor:

FRON001

029939

Transportation Services

Total For Vendor

GEMM001

EFT000000006446 EFT000000006446 EFT000000006446

2025-07-18 2025-07-18 2025-07-18

GREE001

EFT000000006447 EFT000000006447 EFT000000006447

$1,650.00

00004932 00004925 00004914

GEMM001Gemmill Sand And Gravel Limited

$2,314.96 $176,750.14 $39,386.26

$218,451.36

Greenshield Pest Control Inc

2025-07-18 2025-07-18 2025-07-18

HALE001

JUNE 2025

FRON001 Frontenac Addington Trappers Cou

Administration Administration Administration

Total For Vendor

Vendor:

$1,318.32

Gemmill Sand And Gravel Limited

Total For Vendor

Vendor:

Flieler, Elaine

Frontenac Addington Trappers Council

2025-07-18

Vendor:

FLIE001

144029 144103 144098

GREE001 Greenshield Pest Control Inc

Hales Excavation & Trucking Ltd

$116.39 $116.39 $116.39

$349.17

Page 154 of 299

System:

2025-07-18

User ID:

mmcgovern

Cheque Number

11:57:05 AM

Date

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT Vendor Name

Document Number

Apply Amount

Dist Type

029940

2025-07-18

Administration

4498

$571.77

029940 029940

2025-07-18 2025-07-18

Administration Administration

4450 4497

$571.77 $752.57

Total For Vendor

Vendor:

HAMI001

HALE001 Hales Excavation & Trucking Ltd

Hamilton Carpentry

EFT000000006448

2025-07-18

Administration

3409

EFT000000006448

2025-07-18

Administration

2203603

Total For Vendor

Vendor:

HAMM002

EFT000000006449

2025-07-18

HART001

EFT000000006450

Administration

2025-07-18

IRON002

029941

EFT000000006451

EFT000000006452

EFT000000006453

EFT000000006454

ITSP001

Independant Telephone Services

$1,058.87

20865

JEFF001 Jeff’s Auto Glass (Uniglas)

$723.20

Jewell Engineering

2025-07-18

KENN004

$1,280.29

49107

Administration

Total For Vendor

Vendor:

$806.32

Jeff’s Auto Glass (Uniglas)

2025-07-18

JEWE001

2237

IRON002 Iron Trade Works

Administration

Total For Vendor

Vendor:

$29.31

Independant Telephone Services

2025-07-18

JEFF001

IV91392

HART001 Hartington Equipment

Administration

Total For Vendor

Vendor:

HAMM002 Stephanie Hammond

$29.31

Iron Trade Works

2025-07-18

ITSP001

3164

Administration

Total For Vendor

Vendor:

$1,118.70

$9,808.40

Hartington Equipment

Total For Vendor

Vendor:

HAMI001 Hamilton Carpentry

$8,689.70

Stephanie Hammond

Total For Vendor

Vendor:

$1,896.11

00121783

JEWE001 Jewell Engineering

$220.35

Kennebec Tree & Lawn

2025-07-18

Total For Vendor

Administration

2025033

KENN004 Kennebec Tree & Lawn

$2,239.73

Page 155 of 299

System:

2025-07-18

User ID:

mmcgovern

11:57:05 AM

Cheque Number

Date

Vendor:

KIMC001

EFT000000006455

Vendor Name

2025-07-18

KING014

029942

Administration

Dist Type

487490

$1,164.75

KIMC001 Kimco Steel Sales Limited

$1,164.75

Administration

Total For Vendor

KOEN001

Apply Amount

Kingston Pro Movers

2025-07-18

Vendor:

Document Number

Kimco Steel Sales Limited

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

INVOICE

KING014 Kingston Pro Movers

$3,381.53

Koen, Michael (SNAP-ON TOOLS)

EFT000000006456 EFT000000006456

2025-07-18 2025-07-18

Administration Administration

11172491676 11292491907

$493.81 $179.11

EFT000000006456

2025-07-18

Protection Services

11222491786

$184.76

Total For Vendor

Vendor:

LDPO001

KOEN001 Koen, Michael (SNAP-ON TOOLS)

$857.68

L.D. Power Sports

EFT000000006457 EFT000000006457

2025-07-18 2025-07-18

Administration Administration

32888 32872

$32.28 $78.58

EFT000000006457

2025-07-18

Administration

32912

$53.66

Total For Vendor

Vendor:

MCCO001

029943

Administration

Total For Vendor

MINI013

029944

EFT000000006458

2025-07-18

NORT002

EFT000000006459 EFT000000006459

MINI013

380907251247028

Ministry Of Finance - Policing

$104,919.67

002

NEAD001 Neadow Property Maintenance(yard

$2,705.62

North Frontenac Telephone Co.

2025-07-18 2025-07-18

PERT002

$734.22

Administration

Administration Administration

Total For Vendor

Vendor:

MCCO001 McConville Excavating

Neadow Property Maintenance(yard works)

Total For Vendor

Vendor:

$734.22

Protection Services

Total For Vendor

NEAD001

1637

Ministry Of Finance - Policing

2025-07-18

Vendor:

$164.52

McConville Excavating

2025-07-18

Vendor:

LDPO001 L.D. Power Sports

82102967 JULY 25 82093964 JULY 25

NORT002 North Frontenac Telephone Co.

Perth & District Portable Toilet Rentals

$169.44 $89.27

$258.71

Page 156 of 299

System:

2025-07-18

User ID:

mmcgovern

Cheque Number

11:57:05 AM

Date

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT Vendor Name

Document Number

Apply Amount

Dist Type

EFT000000006460

2025-07-18

Administration

PT-2479

$341.71

EFT000000006460 EFT000000006460

2025-07-18 2025-07-18

Administration Administration

PT-2478 PT-2477

$341.71 $341.71

Total For Vendor

Vendor:

PRIN001

EFT000000006461

2025-07-18

PURO001

029945

Administration

Total For Vendor

RICO0001

EFT000000006462 EFT000000006462 EFT000000006462

2025-07-18 2025-07-18 2025-07-18

ROBI001

EFT000000006463 EFT000000006463

029946

EFT000000006464

EFT000000006465

$8,542.80 $7,107.70

$15,650.50

$148.00

00728598

SAND001 Sands Canada Inc.,

$115.87

Savino Human Resources Partners

2025-07-18

SHAR011

117062

ROTA001 Rotating Rug Rental

Administration

Total For Vendor

Vendor:

815 814

Sands Canada Inc.,

2025-07-18

SAVI001

$173.56 $247.88 $68.78

$490.22

ROBI001 Robinson Excavating

Administration

Total For Vendor

Vendor:

$70.25

Rotating Rug Rental

Total For Vendor

SAND001

SCO94924018 SCO94924017 SCO94924019

RICO0001 Ricoh Canada Inc.

Administration Administration

2025-07-18

Vendor:

$70.25

Robinson Excavating

2025-07-18 2025-07-18

ROTA001

580167970

PURO001 Purolator Courier Ltd

Administration Administration Administration

Total For Vendor

Vendor:

$2,905.05

Ricoh Canada Inc.

Total For Vendor

Vendor:

3487315

PRIN001 Princess Auto

Purolator Courier Ltd

2025-07-18

Vendor:

$1,025.13

Princess Auto

Total For Vendor

Vendor:

PERT002 Perth & District Portable Toilet

INV-3849

SAVI001 Savino Human Resources Partners

$1,412.50

Sharbot Lake Automotive

029948

2025-07-18

Administration

8448

029948

2025-07-18

Administration

8335

$128.99 $259.90

Page 157 of 299

System:

2025-07-18

User ID:

mmcgovern

Cheque Number

11:57:05 AM

Date

Vendor Name

Total For Vendor

Vendor:

SHRE001

029949

2025-07-18

STIN003

Document Number

SHAR011 Sharbot Lake Automotive

Apply Amount

Dist Type

$388.89

Shred-It International Administration

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

8101051871

SHRE001 Shred-It International

$90.38

W.O. Stinson & Sons Ltd

EFT000000006466

2025-07-18

Administration

34000345

$3,625.73

EFT000000006466 EFT000000006466 EFT000000006466 EFT000000006466

2025-07-18 2025-07-18 2025-07-18 2025-07-18

Administration Administration Administration Administration

34000344 34000343 34000423 34000500

$1,494.23 $3,575.04 $1,235.78 $1,625.29

EFT000000006466 EFT000000006466 EFT000000006466 EFT000000006466 EFT000000006466

2025-07-18 2025-07-18 2025-07-18 2025-07-18 2025-07-18

Administration Administration Administration Administration Administration

34000506 34000507 34000508 34000353 34000430

$2,811.94 $2,206.16 $1,969.99 $2,074.76 $2,553.07

EFT000000006466 EFT000000006466 EFT000000006466 EFT000000006466 EFT000000006466

2025-07-18 2025-07-18 2025-07-18 2025-07-18 2025-07-18

Administration Administration Administration Administration Administration

34000339 34000338 34000413 34000331 34000489

$3,791.38 $1,624.66 $337.81 $608.36 $1,138.53

EFT000000006466 EFT000000006466 EFT000000006466 EFT000000006466 EFT000000006466

2025-07-18 2025-07-18 2025-07-18 2025-07-18 2025-07-18

Administration Administration Administration Administration Administration

34000451 34000452 34000460 34000461 34000467

$1,802.63 $2,476.56 $1,214.31 $1,209.82 $2,356.73

EFT000000006466 EFT000000006466

2025-07-18 2025-07-18

Administration Administration

108000578 2144581

$58.79 $11.28

Total For Vendor

Vendor:

TBGM001

STIN003 W.O. Stinson & Sons Ltd

$39,802.85

TBG Mechanical Solutions Ltd.

029950

2025-07-18

Administration

7276

$157.07

029950

2025-07-18

Administration

7392

$293.80

Total For Vendor

Vendor:

THEF001

EFT000000006467 EFT000000006467

2025-07-18 2025-07-18

TOWN005

EFT000000006468

$450.87

The Frontenac News General Government Administration

Total For Vendor

Vendor:

TBGM001 TBG Mechanical Solutions Ltd.

83602 83587

THEF001 The Frontenac News

$1,500.00 $336.27

$1,836.27

Township Of South Frontenac

2025-07-18

Total For Vendor

Environmental Services

IVC00000000004137

TOWN005 Township Of South Frontenac

$1,550.00

Page 158 of 299

System:

2025-07-18

User ID:

mmcgovern

11:57:05 AM

Cheque Number

Date

Vendor:

TOWN007

EFT000000006469

Vendor Name

2025-07-18

TRAC001

029951

Administration

EFT000000006470 EFT000000006470

2025-07-18 2025-07-18

XPLO001

EFT000000006471

$253.57

43729

TRAC001 Trackmatics Inc.

$1,893.88

332111079 332111284

UNIV001 Universal Supply Group (Quinte/N

$935.97 $1,006.88

$1,942.85

Xplornet Communications

2025-07-18

YOUN006

TOWN007 Town & Country Electrical Contra

Administration Administration

Administration

Total For Vendor

Vendor:

Dist Type

Universal Supply Group (Quinte/Napa/Fraction/CMax

Total For Vendor

Vendor:

2450

Administration

Total For Vendor

UNIV001

Apply Amount

Trackmatics Inc.

2025-07-18

Vendor:

Document Number

Town & Country Electrical Contractors Ltd

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

INV56604741

XPLO001 Xplornet Communications

$169.48

D.G. Younge Cemetery Services

Total For Vendor

YOUN006 D.G. Younge Cemetery Services

GRAND TOTAL

$2,248.70

$526,247.52

Page 159 of 299

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

147-2025 August 12, 2025 J. Michael McGovern, Treasurer Erin Babcock, Deputy-Treasurer Apportionment of Taxes

RECOMMENDATION THAT Council approve the following apportionment(s) of assessment as recommended by MPAC for 2025 as applicable for the following roll number(s): 10-39-010-010-03501-0000; 10-39-080-020-17400-0000 & 10-39-080-02017402-0000 & 10-39-080-020-17403-0000. BACKGROUND Apportionments are the results received from MPAC related to a severance or consolidation application submitted by property owners, the municipality’s planning department, or lawyers. STRATEGIC PLAN PRIORITY N/A DISCUSSION MPAC was requested to apportion these properties which were legally divided. As per section 356 of The Municipal Act, it is required that at a meeting, Council is to make its decision to approve or deny the apportionment. The applicant is notified of Council’s decision and may further appeal to the Assessment Review Board. A decision of the Assessment Review Board is final. FINANCIAL IMPLICATIONS N/A ATTACHMENTS

Page 160 of 299

Apportionment Sheet(s) attached.

Page 161 of 299

Classification: Confidential

FOR TAXATION YEAR:

2025

SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC 05 KINGSTON CENTRAL FRONTENAC TOWNSHIP 13R23238

Field Office # / Name Municipality Plan Description Registration Date (YY/MM/DD) DTS Log # (Plans - Other)

Comments:

15293248

FROM: PROPERTY LOCATION

ROLL NUMBER 103901001003501

Frontage 0

1911 ELMTREE RD

1st Owner SNOW ROBERT CLIFFORD Mailing Address 9 - SUNNYSIDE DR

City/Province STITTSVILLE ON

LEGAL DESCRIPTION CON 5 PT LOT 15 S/S TWP. ROAD

ACTUAL Area 38.92

Depth 0

U/M A Farm N

TOTAL ROLL VALUE Starting point Phase-in Amount Destination

Tax Class 1 $ Value VL/R/T $30,500 $30,500 VL/R/T $34,000 $34,000 VL/R/T $34,000 $34,000

Tax Class 2 $ Value

Tax Class 3 $ Value

Tax Class 4 … $ Value …

Tax Class 2 $ Value

Tax Class 3 $ Value

Tax Class 4 … $ Value …

REMARKS/SALES

Tax Class 2 $ Value

Tax Class 3 $ Value

Tax Class 4 … $ Value …

REMARKS/SALES

Site change required from 38.92 ac to 32.80 ac per RP 13R22163

Postal K2S 1J1

TO: ROLL NUMBER Lower 103901001003501

1911 1st Owner SNOW ROBERT CLIFFORD Mailing Address 9 - SUNNYSIDE DR

City/Province STITTSVILLE ON

Street Name Unit # ELMTREE RD LEGAL DESCRIPTION KENNEBEC CON 5 PT LOT 15 RP 13R22163 PT PART 1 PART 3 RP 13R23238 PARTS 2 AND 4

Frontage 0

ACTUAL Area 32.68

Depth 0

U/M A Farm N

Tax Class 1 $ Value VL/R/T $30,500 $30,500 VL/R/T $34,000 $34,000 VL/R/T $34,000 $34,000

TOTAL APPOR. VALUE Starting point Phase-in Amount Destination

Postal K2S 1J1

ROLL NUMBER Lower Land Not Assessed 1st Owner Mailing Address

City/Province

PROPERTY LOCATION Upper Qual

Street Name Unit # ELMTREE RD LEGAL DESCRIPTION KENNEBEC CON 5 PT LOT 15 RP 13R23238 PARTS 1 3 AND 5

Frontage 0 Depth 0

ACTUAL Area 5349.66

U/M SQ FT Farm 0

Postal

Page 162 of 299

Page 1

TOTAL APPOR. VALUE Starting point Phase-in Amount Destination

Tax Class 1 $ Value

Instrument Number:FC403575, Sale Date:2025/04/30, Sale Amount:$2

Classification: Confidential

FOR TAXATION YEAR:

2025

SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC 05 KINGSTON CENTRAL FRONTENAC TOWNSHIP 13R23247

Field Office # / Name Municipality Plan Description Registration Date (YY/MM/DD) DTS Log # (Plans - Other)

Comments:

15292626

FROM: PROPERTY LOCATION

ROLL NUMBER 103908002017400

Frontage 0

WILLIS ARMSTRONG RD

1st Owner 2155674 ONTARIO INC Mailing Address 195 - BAY ST

City/Province EMBRUN ON

LEGAL DESCRIPTION OSO CON 6 W PT LOT 27

ACTUAL Area 99

Depth 0

U/M A Farm N

Tax Class 1 $ Value VL/R/T $65,326 $65,326 VL/R/T $68,000 $68,000 VL/R/T $68,000 $68,000

Tax Class 2 $ Value

Tax Class 3 $ Value

Tax Class 4 … $ Value …

Tax Class 1 $ Value VL/R/T $43,901 $43,901 VL/R/T $45,698 $45,698 VL/R/T $45,698 $45,698

Tax Class 2 $ Value

Tax Class 3 $ Value

Tax Class 4 … $ Value …

REMARKS/SALES

Tax Class 1 $ Value VL/R/T $10,745 $10,745 VL/R/T $11,185 $11,185 VL/R/T $11,185 $11,185

Tax Class 2 $ Value

Tax Class 3 $ Value

Tax Class 4 … $ Value …

REMARKS/SALES

Tax Class 1 $ Value VL/R/T $10,680 $10,680 VL/R/T $11,117 $11,117 VL/R/T $11,117 $11,117

Tax Class 2 $ Value

TOTAL ROLL VALUE Starting point Phase-in Amount Destination

Postal K0A 1W1

TO: ROLL NUMBER Lower 103908002017400 1st Owner 2155674 ONTARIO INC Mailing Address 195 - BAY ST

City/Province EMBRUN ON

Lower 103908002017402 1st Owner 2155674 ONTARIO INC Mailing Address 195 - BAY ST

Frontage 0

ACTUAL Area 94.72

Depth 0

U/M A Farm N

TOTAL APPOR. VALUE Starting point Phase-in Amount Destination

PROPERTY LOCATION Upper Qual

Street Name CLARENDON RD LEGAL DESCRIPTION OSO CON 6 PT LOT 27 RP 13R23247 PART 2

Unit #

Frontage 296.33

ACTUAL Area 2.06

Depth 0

U/M A Farm N

TOTAL APPOR. VALUE Starting point Phase-in Amount Destination

Instrument Number:FC403997, Sale Date:2025/05/05, Sale Amount:$2

Postal K0A 1W1

ROLL NUMBER Lower 103908002017403 1st Owner 2155674 ONTARIO INC Mailing Address 195 - BAY ST

City/Province EMBRUN ON

Street Name Unit # WILLIS ARMSTRONG RD LEGAL DESCRIPTION OSO CON 6 PT LOT 27

Postal K0A 1W1

ROLL NUMBER

City/Province EMBRUN ON

PROPERTY LOCATION Upper Qual

Street Name Unit # WILLIS ARMSTRONG RD LEGAL DESCRIPTION OSO CON 6 PT LOT 27 RP 13R23247 PART 3

Frontage 305.04

ACTUAL Area 2.01

Depth 0

U/M A Farm N

TOTAL APPOR. VALUE Starting point Phase-in Amount Destination

Tax Class 3 $ Value

Tax Class 4 … $ Value …

REMARKS/SALES Instrument Number:FC403996, Sale Date:2025/05/05, Sale Amount:$2

Postal K0A 1W1

Page 163 of 299

ROLL NUMBER Lower Land Not Assessed 1st Owner Mailing Address

PROPERTY LOCATION Upper Qual

Street Name Unit # WILLIS ARMSTRONG RD LEGAL DESCRIPTION OSO CON 6 PT LOT 27 RP 13R23247 PARTS 1 4 AND 5

Frontage 0 Depth 0

ACTUAL Area 9310.03

U/M SQ FT Farm 0

Page 1

TOTAL APPOR. VALUE Starting point Phase-in Amount Destination

Tax Class 1 $ Value

Tax Class 2 $ Value

Tax Class 3 $ Value

Tax Class 4 … $ Value …

REMARKS/SALES Instrument Number:FC403245, Sale Date:2025/04/23, Sale Amount:$2

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

148-2025 August, 12, 2025 J. Michael McGovern, Treasurer J. Michael McGovern, Treasurer Budget to actuals variance report to June 30, 2025

RECOMMENDATION THAT Council accept the Revenue and Expenditure budget to actual variances report for the period ending June 30, 2025, for information. BACKGROUND This report contains the results from the quarterly review of budget to actuals, which is an ongoing process within the finance department. Departments have access to the financial information, which is updated nightly. The Treasurer will notify the department heads of any concerns that arise throughout the year. DISCUSSION All departments are affected by timing of operational & capital purchases, and the transfer to/from reserves yearly entry which has not been completed yet.

Revenues (Percentages left to be collected)

➢ Overall average with Operating & Capital– 80% compared to 80% for 2024 ➢ Operations only = 51%, compared to 48% in 2024

Page 164 of 299

• • • • • • • • • • •

Bank interest – 51% of budget Grant revenue timing Penalties & interest higher than 2024 due to higher receivables Building revenues $27k than 2024, slow start but picking up Part 8 Septic revenues are lower than expected Cemetery revenues are $5k higher than 2024 actuals Facilities revenues are 25% lower than 2024 but $803 higher than budgeted, higher than pre-covid levels Planning revenues are $31k vs $101k in 2024, due to 2 larger road Closings occurring in 2024 Public Works revenue ahead of budget due to insurance recovery, & also impacted by timing of revenues & to/from reserves Recreation under budget re parkland transfer for Arena operations to be completed Waste site bag sales & tipping fees $51k higher than budget due to lagging 2024 recycling contract revenue of $35k & new average revenue is $5.5k month

Expenditures (Percentages left to spend)

➢ Overall average with Operating & Capital - 64% compared to 76% for 2024 ➢ Operations only = 64%, compared to 63% in 2024 • • • • •

• • •

Majority of expenses are over 50% left to spend Conservation Authorities & Insurance are paid for the year. Libraries – Insurance higher than budget & heating Central Frontenac Recreation – insurance allocated and FCA $ paid earlier Public Works operating expenses at 52% left to spend, Winter Maintenance overall with 46% left to spend, Olden Garage heating higher than 2024 Building Expense – 37% re salary allocation to be completed, under budget otherwise re lower legal fees, fuel & training Facilities - $27k less than 2024 re timing of special projects Fire – 55% left to spend

Page 165 of 299

•

Waste – 73%, $27k less than 2024, materials, training & fuels, site monitoring & compliance higher than 2024 for active site & transfer stations Planning – 57%, $16k less than 2024 re Road Closing expenses

STRATEGIC PLAN PRIORITY Sustainable Core Services are at the heart of our commitment. We will ensure that essential services remain efficient and accessible, enabling our community’s sustainable growth. FINANCIAL IMPLICATIONS Cash flow is meeting expenditures.

ATTACHMENTS/REFERENCES Quarterly Reporting Budget to Actuals – Summary (June 30, 2025) 5 Year Total Revenues by Department (June 30, 2025) 5 Year Total Expenses by Department (June 30, 2025) Operating & Capital Budget Quarterly Report - Council – Summary (June 30, 2025) Operating & Capital Budget Quarterly Report - Council – By Dept. (June 30, 2025)

Page 166 of 299

2025 Actuals

2025 YTD

Variance

Actuals

2024 YTD

to 2024

Variance

As of June 30, 2025

Quarterly Reporting Budget to Actuals - Summary

6 Council Amended Approved

(9,500)

(184,191)

(32,688)

(69,583)

(2,405,508)

(190,909)

23,188

43.2%

58.8%

50.9%

(244.1%)

(74,932)

(1,507,864)

(331,090)

(78,664)

(16,485)

(176,094)

146,899

45,976

Budget

(375,100)

(91,417)

(1,683,958)

Revenue

Bank Interest

(161,000)

(4,089,466)

Net Supplemental Tax Revenue

Grant Revenue

(423,100)

(560,027)

3,222,983

(2,403,968)

(129,303)

(282,411)

265,852

1,489,086

1,952,732

(8,869,145)

(293,797)

(277,616)

(5,654,920)

56.3%

70.7%

37.7%

78.7%

69.4%

49.6%

100.0%

178,892

1,031,304

(1,522,442)

(2,419,324)

(163,941)

(265,173)

2,340

27,807

(415,188)

4,745,425

15,356

34,638

(17,238)

(2,340)

Penalties & Interest

Misc. Revenue

(11,273,113)

616,116

Expenses

208,691

802,398

270,437

75,648

832,269

1,306,445

60,112

133,043

64.6%

62.0%

18.2%

63.8%

169,612

776,837

282,686

287,359

25,561

(5,654,920)

Permits, Licences, Inspections & Fines

5,175,715

206,699

Transfer from Reserves

Capital

472,551

2,105,202

Total Revenue

Contracted Services

330,549

456,971

2,117,700

Fuel & Lubes Heat & Hydro

2,108,843

51.6%

(13,440)

33,049

Insurance

1,289,240

2,561,013

50,644

42,599

Materials, Supplies, Repairs, & Misc.

2,400,386

66.1%

(7,585)

270,437

Road & Bridge Maintenance

4,961,399

72,696

33,626

(17,589)

Salaries & Benefits

37,204

182,830

(4,589)

109,900

67.0%

100.0% 26,041

62.7%

273,727

Training/Conference

52,881

4,178,920 78,922

278,290

52.6%

4,178,920

165,241

298,862

Transfer to Reserves

443,531

269,138

Telephone/Radio Communications Vehicle & Equipment Repairs & Maint.

568,000

Run Date: 30/07/25 10:28 AM

Winter Maintenance

Page No: 1

Page 167 of 299

Total Expenses Total

Variance

2024 YTD

Variance

As of June 30, 2025

Quarterly Reporting Budget to Actuals - Summary

Variance

5,213,933

2025 YTD

5,229,289

2025

916,005

3,335,329

to 2024

61.2%

Actuals

42.9%

4,613,056

13,482,201

8,549,262

Actuals

6,145,294

6 Council Amended Approved Budget 22,031,463

Run Date: 30/07/25 10:28 AM

10,758,350

Page No: 2

Page 168 of 299

Township of Central Frontenac For period ending June 30, 2025

Total Revenues - Quarterly Reporting - 5 Yrs Actuals(Chart) - 3D Bar Chart

Run Date: 30/07/25 8:25 AM

Page 169 of 299

Township of Central Frontenac For period ending June 30, 2025

Total Expenses - Quarterly Reporting - 5 yrs Actuals(Chart)-3D Bar Chart

Run Date: 30/07/25 8:25 AM

Page 170 of 299

Township of Central Frontenac As of June 30, 2025

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

Operating & Capital Budget Quarterly Report - Council - SUMMARY PAGE

Final

2025

Variance %

Actuals

2024 YTD

2025 vs 2024

Actuals Variance $

68,829

$742

$562,317

($12,865)

($88,732)

Budget

486,195

($19,581)

$1,450,180

64.2%

42,474

1,020,477

42.4%

29,911

(1,015,593)

$100,252

31.0%

$87,096

9.6%

$773,192

85.4%

209,143

$53,233

$988,782

72.6%

55,964

$19,386

2,230,085

$263,433

1,048,512

$60,419

74.7%

52,601

($2,927,078)

$156,216

43,216

62.3%

3,124,122

2,470,657

$1,821,704

10,330

$872,419

54.3%

(1,104,325)

$62,602

$5,325,182

42.9%

$2,734,090

$70,749

296,239

$125,851

($4,031,403)

Building Services

3,218,867

$4,613,056

General Government

Cemetery Services

$1,168,658

105,834

Technology and Civic Address Services

Facilities Services

$8,544,049

6,145,294

Fire Services

Public Works and Waste Management Services

$231,685

Planning Services Total Township of Central Frontenac

Run Date: 30/07/25 10:35 AM

$3,021,172

$10,758,350

Corporate Services

Page No: 1

Page 171 of 299

General Government Revenue

General Government

General Government Revenue

Township of Central Frontenac As of June 30, 2025

Operating & Capital Budget Quarterly Report - Council

Variance %

Actuals

2024 YTD

2025 vs 2024

Actuals Variance $

($74,637)

Budget Variance

($74,637)

$ left to collect/spend

(1,259,511)

($74,637)

Actuals

(1,259,511)

2025 YTD

49.6%

(1,259,511)

2025

49.6%

Final Budget 6 Council Amended Approved

($1,311,752)

49.6%

(1,334,148)

($1,311,752)

($2,645,900)

General Government Revenue

($1,311,752)

(1,334,148)

($8,721)

(1,334,148)

$12,895

($2,645,900)

110,330

($2,645,900)

Total General Government Revenue

General Government Expenses

Total General Government Revenue

General Government Expenses 58.7%

$144,404

($14,095)

101,609

($14,095)

$246,013

100.0%

243,918

($88,732)

Council

$18,269

100.0%

243,918

($18,269) ($1,778,000)

116.6%

(1,015,593)

18,269

($1,615,326)

72.6%

116.6%

115,319

($1,615,326)

229,823

($2,927,078)

128,214

229,823

$18,269

($1,385,503)

(1,104,325)

($1,778,000)

($1,385,503)

$128,215

General Government Expenses Capital - Reserves Transfer to/from - GG Total General Government Expenses Total General Government Expenses Total General Government

Run Date: 30/07/25 8:24 AM

($4,031,403)

Conservation Authorities

Page No: 1

Page 172 of 299

Operating - Corporate Services

Corporate Services

Township of Central Frontenac

2025 Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of June 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

53.5%

51.0%

303,709

653,816

(350,107)

$302,917

$150,898

$152,019

2025 vs 2024

($206,412)

54.2%

Actuals Variance $

$925,092

Actuals

(198,088)

$718,680

2024 YTD

804,714

Variance %

($404,500)

606,626

6 Council Amended Approved

$1,729,806

Corporate Services Corporate Services Revenue

$1,325,306

$34,078

($7,400)

$1,320,330

(739)

6,523

(7,262)

223,300

$27,417

$27,555

($138)

$1,097,030

102.8%

80.9%

1.9%

83.1%

8,269

13,948

(5,679)

631,945

($9,008)

($7,425)

($1,583)

($408,645)

Policing Expense

Animal Control Revenue

$26,678

($23,426)

(12,778)

3,557

(16,335)

150

$4,352

$11,443

($7,091)

($150)

(51.6%)

76.3%

30.3%

5,772

16,449

(10,677)

(50)

250

(300)

($18,550)

($12,892)

($5,658)

$200

($100)

$300

Livestock Losses Revenue

Medical Centre Revenue

($8,426)

$15,000

997

$1,675

($65)

68.7%

$5,869

655

$4,586

2,672

100.0%

1,758

$3,760

$8,541

$638

(22.2%)

(3,769)

($121)

($3,881)

Library - 1282 Wagarville Rd

($343)

52.3%

(75.2%)

5,160

$506

($530)

10.0%

1,391

1,890

$6,945

36.1%

70.6%

1,235

($1)

36.2%

$1,311

$1,547

6,344

$721

547

$705

(9)

$720

$1,858

$13,289

1,279

Library - 1037 Robert St Total Library Other Cultural

($40,000)

(2,911)

8,014

(10,925)

$105,068

$134,143

($29,075)

102.8%

94.4%

72.7%

1,693

Run Date: 30/07/25 8:24 AM

($4,604)

$6,321

($10,925)

$1,235

($10)

1,270

$142,157

By-Law

Total Other Cultural

By-law Enforcement Revenue

$102,157

Lottery License

Total By-Law

By-law Enforcement Expense

$638

$2,000

Library - 1455 Mtn Grove Rd

Other Cultural Revenue

$1,990

Library - 1045 Mill Rd

Other Cultural Expense

LIbrary - 5998 Arden Rd

Library

Total Medical Centre

Medical Centre

Total Livestock

Livestock Losses Expense

Medical Centre Expense

Livestock

Total Animal Control

Animal Control

Total Policing

Animal Control Expense

Policing

Total Corporate Services

Corporate Services Expense

Page No: 2

Page 173 of 299

Lottery License Revenue Total Lottery License

Capital - Corporate Services

Total Operating - Corporate Services

Capital - Corporate Services

Township of Central Frontenac

2025 Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of June 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

(317)

($133,757)

($532)

2025 vs 2024

57.6%

954,170

Actuals Variance $

57.6%

Actuals

($1,151)

70.5%

2024 YTD

($1,151)

Variance %

(849)

$1,958,911

6 Council Amended Approved ($2,000)

(849)

$2,872

820,413

(2,872)

($2,000)

100.0%

$2,779,324

100.0%

$1,613,043 ($123,716)

20,835

($100,000)

($15)

($31,963)

(27,131.3%)

($123,716)

31,963

($1,627,878)

($100,000)

16,381

1,633,878

Capital - Reserves Transfer to/from - Corporate Services

50.1%

100.0%

$6,000

Capital - Other Revenue - Corporate Services

$15,000

1,650,244

$263,433

($1,695,478)

$3,000

$121,716

9.6%

3,748.2%

100.0%

1,020,477

66,307

$1,450,180

$1,583,937

$121,716

($45,234)

2,470,657

$3,000

($45,234)

Run Date: 30/07/25 8:24 AM

$2,734,090

16,366

$15,000

CPMC Capital Projects - Medical Centre Capital - Medical Centre Loan Capital - Transfer to/from Reserves - Medical Centre CPBYLCapital - Reserves Transfer to/from - By-Law Total Capital - Corporate Services Total Capital - Corporate Services Total Corporate Services

$32,766

$16,400

CPCS Capital Projects - Corporate Services

Page No: 3

Page 174 of 299

Technology Revenue & Expense

Technology and Civic Address Services

Township of Central Frontenac

2025 Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of June 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

$1,000

$74,653

56.5%

100.0%

56.1%

(2,625)

69,946

($1,221)

($796)

($425)

($11,644)

2025 vs 2024

$75,653

1,508

($1,221)

Actuals Variance $

$75,653

56.4%

(1,117)

($12,865)

Actuals

58,302

($3,950)

97.6%

(1,117)

2024 YTD

58,302

$28,549

110.5%

68,829

Variance %

$133,955

(3,050)

$24,599

64.2%

110.5%

6 Council Amended Approved

$133,955

712

$24,599

58,302

($7,000)

(2,338)

$100,252

Total Technology Revenue & Expense

Civic Address Revenue & Expense

Total Technology Revenue & Expense

Operating - Civic Address

Total Operating - Civic Address

$132,955

$29,261

(2,338)

Technology Expense

$22,261

55,964

Technology Revenue & Expense

Civic Address Revenue

$22,261

$1,000

Civic Address Expense

$156,216

Capital - Reserves Transfer to/from - I.T.

Total Civic Address Revenue & Expense

Run Date: 30/07/25 8:24 AM

Total Technology and Civic Address Services

Page No: 4

Page 175 of 299

Fire Service Revenue

Fire Services

Township of Central Frontenac

2025 Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of June 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

($32,665)

72.7%

(29,895)

$17,615

2025 vs 2024

($32,665)

$15,502

Actuals Variance $

(12,280)

($32,665)

144,836

$1,338

$39,818

Actuals

(12,280)

60.5%

667

69,452

2024 YTD

($44,945)

(12,280)

35.7%

Variance %

($44,945)

$245,419

76.4%

6 Council Amended Approved

($44,945)

160,338

$6,495

$60,689

Fire Service Revenue

$405,757

2,005

109,270

Fire Service Revenue

Fire Service - Administration Expense

$8,500

$169,959

Fire Service - Fire Stations Expense

Fire Service - Communications Expense

Fire Service - Training Expense

$1,175,649

$6,000

$426,775

$94,558

$23,100

$41,000

603,207

544,882

6,312

188,571

55,574

12,994

9,818

$44,715

$630,767

($312)

$238,204

$38,984

$10,106

$31,182

6.9%

53.7%

(5.2%)

55.8%

41.2%

43.7%

76.1%

214,325

451,765

427

145,957

54,203

13,099

23,124

$388,882

$93,117

$5,885

$42,614

$1,371

($105)

($13,306)

Total Capital Projects - Fire Service

Capital - Other Revenue

Capital - Reserves Transfer to/from - Fire

$1,866,649

$691,000

($77,922)

$121,000

1,048,512

1,060,792

515,910

(87,297)

$773,192

$805,857

$175,090

$9,375

$121,000

42.4%

43.2%

25.3%

(12.0%)

100.0%

486,195

516,090

64,325

(150,000)

$562,317

$544,702

$451,585

$62,703

Total Fire Service Expense Total Fire Services

Run Date: 30/07/25 8:24 AM

$1,821,704

Capital - Equipment Loan - Fire

CPFIR Capital Projects - Fire

Capital Projects - Fire Service

Total Operating Fire Service Expense

Emergency Measures Expense

Fire Service - Emergency Response Operations Expense

$647,922

Fire Service - Fire Prevention & Safety Education Expense

Operating Fire Service Expense

Fire Service Expense

Total Fire Service Revenue

Fire Service - Vehicles & Equipment Expense

Page No: 5

Page 176 of 299

Building Service Revenue

Building Services

Building Service Revenue Building Service Revenue Total Building Service Revenue

Building Service Expenses

Total Building Service Revenue

Building Service Expense Building Service Expense Total Building Service Expense Facilities Coordinator Expense Faciilities Coordinator Expense Total Facilities Coordinator Expense CPBLDCapital Projects - Bulding Capital Projects - Building Capital - Reserves Transfer to/from - Building Total CPBLD Capital Projects - Bulding

Capital - Reserves Transfer to/from - Facilities Coordinator

CPFACCapital Projects - Facilities

Total CPFAC Capital Projects - Facilities

Township of Central Frontenac

2025 Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of June 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

(92,154)

($190,646)

36.9%

67.4%

77,095

92,453

(119,274)

($39,864)

$31,839

$27,120

2025 vs 2024

(92,154)

$72,788

77,095

Actuals Variance $

($282,800)

(92,154)

$72,788

63.9%

Actuals

($282,800)

124,292

63.9%

2024 YTD

($282,800)

124,292

$65,856

Variance %

$197,080

$65,856

6 Council Amended Approved

$197,080

37,231

100.0%

37,231

100.0%

$103,087

$6,000

$103,087

$6,000

($8,025)

100.0%

$500

($85,339)

169,548

$500

($79,339)

(125)

($85,339)

(125)

($79,339)

101.0%

100.0%

101.0%

$66,339

($37,875)

$66,339

161,523

($37,875)

43.8%

375

100.0% $287,167

375

$66,339

($37,500)

$125,644

($37,500)

$66,339

$54,485

$15,000

$54,485

98.8%

100.0%

4,739

($4,739)

Septic Reinspection Expense

Total Septic Reinspection Expense

$15,000

$31,610

($75,000)

$31,985

(27,080)

375

($47,920)

63.9%

(21,560)

4,614

($5,520)

($4,239)

Part 8 Septic Inspections Revenue

Part 8 Septic Inspections

Part 8 Septic Inspections Expense

Run Date: 30/07/25 8:24 AM

Total Part 8 Septic Inspections Revenue

Total Septic Re-Inspection

Total Capital Projects - Re-Inspection

Capital Reserves Transfer to/from- Septic Re-Inspection

Capital Projects - Re-Inspection

$15,000

Septic Reinspection Expense

Septic Reinspection Revenue

Septic Re-Inspection

Total Septic Reinspection Revenue

Total Building Service Expenses

Page No: 6

Page 177 of 299

Township of Central Frontenac

2025 Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of June 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

2025 vs 2024

Actuals Variance $

($8,594)

Actuals

($8,594)

2024 YTD

9,146

Variance %

9,146

6 Council Amended Approved 99.4%

100.0%

99.4%

100.0%

$742

($14,114)

$95,698

$5,000

42,474

(12,414)

$95,698

$5,000

31.0%

201.1%

552

$52,778

552

$5,000

$19,386

$96,250

$5,000

43,216

(26,528)

$96,250

Part 8 Septic Inspections Expense

$26,250

Capital Projects - Inspection Capital Reserves Transfer to/from - Septic Inspection Total Capital Projects - Inspection Total Part 8 Septic Inspections Total Building Services

Run Date: 30/07/25 8:24 AM

$62,602

Total Part 8 Septic Inspections Expense

Page No: 7

Page 178 of 299

Cemetery Services

Township of Central Frontenac

2025 Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of June 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

14.3%

(570.6%)

(395)

1,221

(1,616)

$921

($1,737)

2025 vs 2024

$2,853

160.5%

Actuals Variance $

$358

Actuals

(3,353)

$3,211

2024 YTD

2,142

Variance %

($500)

(1,211)

6 Council Amended Approved

$2,500

Parham

Cemeteries Hinchinbrooke

Parham Revenue

$2,000

Piccadilly Revenue

$2,750

$5,500

($2,750)

(3,472)

789

(4,261)

$6,222

$4,711

$1,511

226.3%

85.7%

(54.9%)

(1,014)

611

(1,625)

$178

($2,636)

($816)

Wagarville Revenue

($500)

100.0%

(197)

$197

($2,458)

Wagarville

$800

100.0%

$197

$300

(197)

$800

$300

100.0%

($3,077)

187.5%

47.4%

$300 (4,683)

($1,190)

95.8%

$10,033

$5,350

$711

Mountain Grove New

Cemeteries Olden

(810)

($479)

$300

(1,606)

$300

Total Wagarville

Echo Lake Expense

Echo Lake

Total Echo Lake

($457)

($2,000)

(21)

789

Total Cemeteries Hinchinbrooke

(353)

Mountain Grove Revenue - New

($500)

$1,500

($100)

160.6%

100.0%

Run Date: 30/07/25 8:24 AM

($344)

($676)

$789

59.5%

$332

Mountain Grove Expense - New Total Mountain Grove New

100.0%

$676

167.6%

(676)

$1,000

Mountain Grove Revenue - Old

Mountain Grove Old

$1,676

St. John’s Anglican

(676)

100.0%

$1,000

100.0%

($100)

$1,000

($500)

100.0%

Mountain Grove Expense - Old

($500)

$750

$1,250

Total Mountain Grove Old

St. John’s Anglican Revenue

$750

$1,250

($100)

$1,847

$1,150

($100) (697)

St. John’s Anglican Expense Total St. John’s Anglican

Mountain Grove General Revenue

Mountain Grove General

Total Mountain Grove General Total Cemeteries Olden

Oconto

Cemeteries Oso

(353)

Wagarville Expense

Total Piccadillly

Piccadillly

PIccadilly Expense

Total Parham

Parham Expense

Page No: 8

Page 179 of 299

Township of Central Frontenac

2025 Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of June 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

67.6%

17.3%

(4,791)

6,171

(10,962)

($779)

($4,711)

$3,932

2025 vs 2024

($1,470)

(39.3%)

Actuals Variance $

$3,040

485

Actuals

(7,030)

$1,570

(82.6%)

485

2024 YTD

1,460

57.2%

Variance %

($8,500)

(5,570)

$413

107.1%

6 Council Amended Approved

$4,500

$1,086

Cemeteries Oconto Revenue

($4,000)

(913)

$1,499

Zealand

Total Oconto

Cemeteries Oconto Expense

($500)

(99)

814

($80)

($584)

$329

($913)

Cemeteries Zealand Revenue $1,900

$80

$250

100.0%

(4,306)

($1,443)

($80)

$250

100.0%

$250

100.0%

$500

$250

100.0%

116.0%

$250

($300)

100.0%

(173.8%)

$250

100.0%

($40)

($180)

$580

($300)

($50)

(327)

($220)

$3,649

$250

$450

49.3%

22,006

(80)

($50)

($493)

66.7%

(5,749)

Bordenwood Revenue

$450

(507)

$43,933

$500

Bordenwood Expense

($1,000)

21,966

($2,100)

(80)

$1,400

Total Zealand

St. Pauls Revenue

St. Pauls

St. Pauls Expense Total St. Pauls

Cemeteries General Revenue

$65,899

Cemeteries General

Total Cemeteries Kennebec

Total Bordenwood

Bordenwood

Total Elm Tree

Elm Tree Expense

Elm Tree

Total Gaylord

Gaylord Expense

Gaylord

Cemeteries Kennebec

Cemeteries General Expense

($220)

($2,340)

($12,157)

21,679

12,157

($14,497)

21,679

2,340

($14,497)

66.9%

14,497

($19,581)

66.9%

100.0%

14,497

$43,440

$1,000

100.0%

29,911

$43,440

$1,000

85.4%

100.0%

21,459

$1,000

21,459

$1,000

$60,419

$70,749

10,330

$64,899

Total Cemeteries General Total Cemeteries General

Capital Projects - Cemeteries

CPCEMCapital Projects - Cemeteries Capital - Transfer to/from Reserves - Cemeteries Total Capital Projects - Cemeteries Total Capital Projects - Cemeteries Total Cemetery Services

Run Date: 30/07/25 8:24 AM

$1,000

$64,899

Total Cemeteries Oso

$500

Cemeteries Zealand Expense

Page No: 9

Page 180 of 299

Heliport

Facilities Services

Township of Central Frontenac

2025 Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of June 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

$2,000

100.0%

Variance %

$2,000

6 Council Amended Approved

Heliport

$2,000

Heliport

Total Heliport

Hinchinbrooke Facilities

Total Heliport

$4,162

$559

57.8%

45.4%

(55.9%)

(80)

1,157

(1,237)

$3,522

$3,844

($322)

2025 vs 2024

(1,559)

$4,721

Actuals Variance $

5,001

Actuals

($1,000)

3,442

2024 YTD

$9,163

Hall - 1025 Oak Flats Rd Hall - 1025 Oak Flats Rd Revenue

$8,163

$4,141

100.0%

214

305

187

($9,144)

($214)

($305)

($187)

($6,752)

$4,141

100.0%

214

($9,144)

($6,752)

$1,500

100.0%

12,740

($13,080)

6,811

$1,500

100.0%

12,740

6,811

$4,141

$1,000

93.7%

20,177

($676)

99.4%

$4,141

$1,000

93.7%

($1,886)

99.4%

$1,500

$53,759

91.3%

(2,124)

($2,562)

$9,116

$1,500

$53,759

5,657

$9,116

$1,000

3,596

$74,237

6.7%

3,533

$1,000

3,596

79.7%

$57,355

7,097

($200)

93.8%

$9,175

$57,355

$14,812

$9,175

Hall - 1025 Oak Flats Expense Total Hall - 1025 Oak Flats Rd Ballpark/Fairgrounds - 1164 Wagarville Rd Ballpark/Fairgrounds - 1164 Wagarville Rd Expense Total Ballpark/Fairgrounds - 1164 Wagarville Rd

$81,334

(2,800)

$14,612

Rink - Fream St. Tichborne

($3,000)

971

3,771

Rink - Fream St. Tichborne Expense

$18,583

Hall - 5998 Arden Rd

Kennebec Facilities

Total Hinchinbrooke Facilities

Total Hinchinbrooke Rec. General

Hinchinbrooke Rec. General Expense

Hinchinbrooke Rec. General

Total Hinchinbrooke Pulbic School

Hinchinbrooke Public School Expense

Hinchinbrooke Pulbic School

Total Beach/Boat Launch - 1277 Eagle Lake Rd

Beach/Boat Launch - 1277 Eagle Lake Rd Expense

Beach/Boat Launch - 1277 Eagle Lake Rd

Total Rink - Fream St. Tichborne

Hall - 5998 Arden Rd Revenue

$15,583

$1,843

91.2%

100.0%

3,014

990

($2,789)

($990)

Run Date: 30/07/25 8:24 AM

$2,330

$2,555

225

Hall - 5998 Arden Rd Expense Total Hall - 5998 Arden Rd Ballpark - 1034 Queen St Balllpark - 1034 Queen St Expense Total Ballpark - 1034 Queen St

Beaches Expense

Beach Arden

Page No: 10

Page 181 of 299

Township of Central Frontenac

2025 Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of June 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

$5,226

127

$37,083

$3,873

$5,226

$2,330

75.8%

65.6%

96.8%

100.0%

91.2%

17,737

9,875

325

3,014

$1,688

$98

$3,053

$9,592

$127

($325)

($2,789)

2025 vs 2024

$5,226

127

$37,083

(1,725)

$1,786

Actuals Variance $

$4,000

19,467

$64,967

18.7%

(641)

1,084

Actuals

$4,000

19,467

78.6%

2024 YTD

$56,550

20,790

($373)

89.5%

Variance %

$56,550

(1,627)

$9,804

$10,177

225

$85,757

2,772

Rink - 5998 Arden Rd Expense Total Rink - 5998 Arden Rd Kennebec Trails Kennebec Trails Expense Total Kennebec Trails Kennebec Rec General Kennebec Rec. General Expense Total Kennebec Rec General

Olden Facilities

Total Kennebec Facilities

Hall - 1522 Mountain Grove Rd

($781)

($10)

1,089

($10)

1,089

($264)

($308)

($264)

($308)

100.0%

308

$50

308

100.0%

308

$50

308

$1,055

98.8%

($4,100)

$920

$1,055

98.8%

($4,100)

$920

$3,691

90.0%

8,402

($2,399)

308

$3,691

90.0%

8,402

308

$1,055

$450

92.2%

9,476

90.4%

$1,055

$450

92.2%

90.4%

$3,735

$50,867

91.6%

$11,616

$3,735

$50,867

$11,616

$500

4,302

$77,175

1,228

$500

4,302

1,228

$55,169

7,077

$12,844

$55,169

Run Date: 30/07/25 8:24 AM

$84,252

$12,844

$2,555

($2,000)

1,145

6 Council Amended Approved

$12,949

Total Beach Arden

Hall - 1522 Mountain Grove Rd Revenue

$10,949

Rink - 5998 Arden Rd

Hall - 1522 Mountain Grove Rd Expense Total Hall - 1522 Mountain Grove Rd Ball Park - 1069 Olden Park Rd(Old) Ball Park - 1069 Olden Park Rd(Old) Expense Total Ball Park - 1069 Olden Park Rd(Old) Rink - 1413 Mountain Grove Rd Rink - 1413 Mountain Grove Rd Expense Total Rink - 1413 Mountain Grove Rd Beach Long Lake Beach Long Lake Expense Total Beach Long Lake New Mtn Grove Ball Park New Mtn Grove Ball Park Expense Total New Mtn Grove Ball Park Olden Memorial Park Olden Memorial Park Expense Total Olden Memorial Park Olden Rec. General Olden Rec General & Memorial Park Expense Total Olden Rec. General Total Olden Facilities

Sharbot Lake Public School

Oso Facilities

Page No: 11

Page 182 of 299

Township of Central Frontenac

2025 Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of June 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

$66,769

(13.6%)

99.7%

(1,071)

5,974

(7,045)

362

$8,912

$8,684

$228

($131)

2025 vs 2024

231

28.3%

Actuals Variance $

231

$817

45.7%

Actuals

$67,000

$5,790

2024 YTD

$67,000

(6,817)

$6,607

Variance %

($6,000)

7,841

14,658

6 Council Amended Approved

$20,448

Sharbot Lake Public School Expense

Hall - 1107 Garrett St. Revenue

$14,448

Hall - 1107 Garrett St.

Total Sharbot Lake Public School

Hall - 1107 Garrett St. Expense Total Hall - 1107 Garrett St. Ballpark - 1089 Dickson Cres. Ballpark - 1089 Dickson Cres.Expense Total Ballpark - 1089 Dickson Cres. Beach 1021 Medical Centre Rd. Beach 1021 Medical Centre Expense Total Beach 1021 Medical Centre Rd.

$7,380

(2,700)

$10,080

136.6%

2,986

($5,686)

($19,610)

($838)

($19,610)

($838)

100.0%

29,951

($474)

1,500

100.0%

29,951

($474)

1,500

$500

91.4%

983

92.2%

$500

91.4%

983

92.2%

$110,139

80.3%

$7,858

$110,139

80.3%

$1,201

$7,858

$500

10,341

$2,071

$1,201

662

$500

10,341

$2,071

84.2%

662

$120,480

509

84.2%

$8,520

$120,480

509

$6,421

92.1%

$8,520

$2,580

$6,421

Crow Lake Dock

$2,580

1,201

$210,445

Crow Lake Dock Expense

$7,622

1,201

Public Works Office Expense

Public Works Office

Total SL Govt Dock

SL Govt Dock Expenses

SL Govt Dock

Total Oso Rec General

Oso Rec General Expense

Oso Rec General

Total Crow Lake Dock

18,085

$5,553

($16,626)

$7,622

$5,553

34,711

$228,530

(11.1%)

$5,553

($175)

(11.1%)

($175)

($553)

(11.1%)

175

($553)

($175)

5,553

($553)

175

5,553

175

Total Public Works Office

Swim Program

Total Oso Facilities

Swim Program Swim Program Expense Total Swim Program

Trails Committee

Total Swim Program

$5,000

5,553

Trails Committee

$5,000

Trails Committee Expense

$5,000

Run Date: 30/07/25 8:24 AM

Total . Trails Committee

Central Frontenac Recreation

Total Trails Committee

Page No: 12

Page 183 of 299

Township of Central Frontenac

2025 Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of June 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

$121,920

($161,579)

(25.0%)

38.0%

99.9%

95,763

102,459

(6,696)

$102,681

$96,102

$6,579

2025 vs 2024

(117)

($39,659)

Actuals Variance $

198,561

($39,659)

Actuals

($161,696)

198,444

2024 YTD

$320,481

198,444

Variance %

Central Frontenac Recreation Revenue

$158,785

6 Council Amended Approved

Central Frontenac Recreation Expense

$158,785

Total Central Frontenac Recreation Total Central Frontenac Recreation

502

$276,990

$5,000

($15,681)

$219,498

$5,000

$200,000

$14,498

87.3%

92.3%

100.0%

99.8%

100.0%

96.7%

28,739

5,812

22,927

15,377

$9,952

$17,198

($7,246)

($14,875)

($15,377)

Indoor Capital Projects

Capital Projects - Facilities

15,681

$266,309

CPIOL Indoor Capital Projects - Olden Facilities CPIOS Indoor Capital Projects - Oso Facilities Total Indoor Capital Projects Outdoor Capital Projects CPOHI Outdoor Capital Projects - Hinchinbrooke Facilities CPOOLOutdoor Capital Projects - Olden Facilities

$5,000 $220,000

($2,000)

39,193

$872,419

$483,807

($2,000)

74.7%

92.5%

100.0%

209,143

31,104

(13,012)

$8,089

$13,012

$5,000

($2,000)

296,239

$502

23,010

CPIHI Indoor Capital Projects - Hinchinbrooke Facilities

38,691

$523,000

Run Date: 30/07/25 8:24 AM

$87,096

$1,168,658

502

$300,000

$15,000

$305,000

Capital Projects General - Facilities

$200,000

CPOOSOutdoor Capital Projects - Oso Facilities

CPIKE Indoor Capital Projects - Kennebec Facilities

Total Outdoor Capital Projects

Capital - Transfer to/from Reserves - Facilities Capital - Other Revenue Total Capital Projects General - Facilities Total Capital Projects - Facilities Total Facilities Services

Page No: 13

Page 184 of 299

Public Works Services

Public Works and Waste Management Services

Township of Central Frontenac

2025 Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of June 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

18.7%

(2,200)

$202,557

($47,814)

2025 vs 2024

($11,486)

455,894

$38,982

($21,647)

Actuals Variance $

($11,486)

123,723

Actuals

(50,014)

48.3%

416,444

2024 YTD

(50,014)

67.5%

Variance %

($61,500)

$614,009

46.4%

6 Council Amended Approved

($61,500)

658,451

$211,824

100.0%

Public Works Revenue

$1,272,460

102,076

($34)

$394,238

Public Works Revenue

$313,900

455,426

Roads General Expenses

Public Works Expenses

Total Public Works Revenue

Roads Equipment Maintenance $849,664

87.1%

40,945

13,479

25,563

$306,789

($15,609)

($207)

($3,614)

$201

87.4%

89,625

$8,558

$60,700

$95,640

$148,551

90.6%

420,536

8,375

$91,728

48.4%

54,250

398,862

21,949

$244,664

46.2%

2,047,696

39.9%

13,272

$372,326

49.8%

50.1% $170,500

25,336

$413,949

51.5%

$8,598

$105,000

396,414

$62,192

$328,838

Bridges & Culverts Operations Expense

$270,000

481,236

$2,890,883

8,576

Roadside Maintenance Operations Expense

$768,740

62,808

494,502

Hardtop Maintenance Operations Expense

$895,185

2,720,046

$17,174

Loosetop Maintenance Operations Expense

$125,000

$823,340

($34)

Garage - 9439 Rd 38 Expense Garage - 5916 Arden Rd Expense Garage - 1085 Olden Park Rd Expense

Winter Control Operations Expense

$5,610,929

Garage - 1020 Wagner Rd Expense

Safety Devices Operations Expense

CPFL Capital - Fleet - Public Works

$693,000

$920,000

4,612

584,232

55,209

$215,388

$108,768

$864,791

56.3%

98.4%

97.9%

15.7%

94.0%

4,778

17,508

37,855

58,065

$23,716

($12,896)

$546,377

($2,856)

$672,350

Total Public Works Expenses

CPEQ Capital Projects - Equipment - Public Works

$220,000

$67,566

$1,705,745

Capital Projects - Public Works

CPBR Capital Projects - Bridges - Public Works

28,494

19,325

($5,823)

$52,434

52,434

52.3%

100.0%

$120,000

13,502

$12,000

$1,734,239

$12,000

$14,833

CPRD Capital Projects - Roads - Public Works

$28,335

CPBU Capital Projects - Buildings - Public Works

Capital - Equipment Loan - Public Works

CPSP Capital Projects - Special Projects - Public Works

$447,822

$2,566

50.0%

$1,072,358

($82,103) $86,623

74.7%

100.0%

103,556

84,064 $13,674

2,149,052

124,303

($1,117,183)

77.6%

42,200

($63,026)

59.8%

86,630

(378,961)

$1,909,179

$42,200

63,026

$4,788,576

$173,253

551,378

($1,496,144)

Run Date: 30/07/25 8:24 AM

$63,026

($136,619)

3,221,410

(242,342)

$2,460,557

$13,674

$8,009,986

Capital - Crow Lake Rd Loan - Public Works Capital - 2021 Loan Capital - Reserves Transfer to/from - Public Works Capital - Other Revenue - Public Works Capital - Wheeled Excavator Lease 20-060-6103-70370 Not used (PW0000) Total Capital Projects - Public Works Total Public Works Services

Streetlights Expense

Streetlights

Page No: 14

Page 185 of 299

Township of Central Frontenac

2025 Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of June 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

100.0%

5,342

($5,342)

2025 vs 2024

100.0%

Actuals Variance $

$22,753

100.0%

($537)

($51,074)

Actuals

$22,753

(58,749)

2024 YTD

$22,753

(26.2%)

Variance %

$22,753

$22,773

6 Council Amended Approved

$22,753

(109,823)

Streetlights Expense

($87,050)

(18,635)

Waste Management Revenue

Waste Management Services

Total Streetlights

Total Streetlights Expense

Waste Disposal General Revenue

(77,384)

($51,611)

(12.8%)

($2,124)

($25,243)

(24.0%)

4,760

28,332

$2,172

97.6%

$24,945

59.6%

(19,172)

$3,890

$126,264

(128,995)

3,089

($17,000)

2,636

($104,050)

$6,526

$129,353

Waste Tipping Fees Revenue

Waste Management Expense

Total Waste Management Revenue

Waste General Expense 1039 Walker Rd (Wilkinson) Expense 10180 Rd 38 Expense 6409 Arden Rd Expense 1094 Olden Park Rd Expense 1122 Wemp Rd Expense Fish Creek Total Waste Management Expense

Capital - Transfer to/from Waste Management

Capital - Transfer to/from - Waste Management

Total Capital - Transfer to/from - Waste Management Total Waste Management Services Total Public Works and Waste Management Services

$148,071

$5,398

$75,918

43,415

27,638

2,936

42,861

$33,353

$120,433

$2,462

$33,057

43.4%

81.3%

45.6%

43.5%

39,364

29,897

3,083

44,215

$453

$4,051

($2,259)

($147)

($1,354)

($26,623)

$76,768

($78,234)

3,424

$988,782

153,075

100.0%

75,691

56.9%

$164,326

100.0%

2,230,085

72.0%

$164,326

62.3%

100.5%

$5,123

$513,853

$324,582

$5,325,182

3,877

$164,326

(2,543)

126,452

$164,326

3,218,867

$9,000

$511,310

Run Date: 30/07/25 8:24 AM

$8,544,049

$451,034

Page No: 15

Page 186 of 299

Planning Services

Township of Central Frontenac

2025 Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of June 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

$156,324

($397)

53.4%

53.5%

134,608

135,358

(750)

$1,450

$303

$1,147

2025 vs 2024

397

$155,927

Actuals Variance $

135,661

$155,927

($12,469)

Actuals

136,058

(8,400)

2024 YTD

$291,985

136,058

13.0%

Variance %

$291,985

($3,131)

6 Council Amended Approved

$291,985

(20,869)

Planning General

($24,000)

Planning General Revenue

Minor Variances Revenue

$2,500 ($21,500)

(20,869)

($631)

$2,500

2.9%

100.0%

(8,400)

$11,220

($12,469)

Minor Variances

Total Planning General

Planning General Expense

Minor Variances Expense

($21,500)

(18,814)

Severances

Total Minor Variances

81.6%

($432)

($33,656)

$10,788

(7,594)

432

($41,250)

100.0%

Severances Revenue

$1,000

$61,331

$10,788

(61,331)

$44,846

($16,485)

(18,382)

17,580

(18,382)

100.0%

(43,751)

81.1%

90.6%

(43,751)

81.1%

($4,000)

85.8%

($32,656)

$10,605

85.8%

($32,656)

$6,605

(7,594)

1,095

$6,605

(7,594)

($4,000)

1,095

($40,250)

$11,700

1,095

($40,250)

Severances Expense Total Severances

Road Closings/Openings

Total Severances

Road Closings/Openings Revenue

$7,700

Road Closings/Openings

Road Closings/Openings Expense

$7,700

Total Road Closings/Openings

Official Plan Expense

Official Plan Revenue

($5,900)

($1,800)

$500

($2,300)

(2,257)

303

(2,560)

($1,393)

$1,947

($3,340)

($1,800)

$500

($2,300)

38.2%

86.5%

56.6%

100.0%

(1,631)

529

(2,160)

($626)

($226)

($400)

$44,846

Zoning

Total Official Plan

Official Plan

Zoning Revenue

$2,250

(2,257)

Total Road Closings/Openings

Zoning Expense

($3,650)

Run Date: 30/07/25 8:24 AM

($3,650)

Total Zoning Total Zoning

Page No: 16

Page 187 of 299

Condominium

Township of Central Frontenac

2025 Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of June 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

($163)

(1,500)

$407

$387

$163

2025 vs 2024

($163)

77.7%

(1,500)

Actuals Variance $

163

($163)

99.4%

(1,500)

Actuals

163

($3,887)

39.3%

2024 YTD

163

$3,180

39.3%

Variance %

(1,113)

($707)

6 Council Amended Approved

($707)

Condominium

($5,000)

(1,093)

Condominium Expense

$3,200

(1,093)

Site Plan

Total Condominium

Site Plan Revenue

($1,800)

($2,300)

$1,969

($2,300)

85.6%

100.0%

(8,343)

$8,674

$8,343

$53,233

Run Date: 30/07/25 8:24 AM

52,601

$331

331

(8,343)

100.0%

(8,343)

100.0%

($331)

$1,000

($331)

$1,000

54.3%

100.0%

331

$1,000

331

$1,000

$125,851

105,834

$1,000 $231,685

$20

Site Plan Expense

($1,800)

Total Site Plan Total Site Plan

Subdivision Revenue

$2,300

Subdivision

Subdivision Expense Total Subdivision

Capital Planning Expenses

Total Subdivision

Capital Planning Expenses Capital - Transfer to/from Reserves - Planning Total Capital Planning Expenses Total Capital Planning Expenses Total Planning Services

Page No: 17

Page 188 of 299

Total

Township of Central Frontenac

$ left to collect/spend

Budget Variance

As of June 30, 2025

Operating & Capital Budget Quarterly Report - Council

Actuals

2025 YTD

$4,613,056

2025

6,145,294

Final Budget

$10,758,350

6 Council Amended Approved

Page No: 18

Variance %

42.9%

Actuals

2025 vs 2024

Actuals Variance $

$3,021,172

2024 YTD

3,124,122

Run Date: 30/07/25 8:24 AM

Page 189 of 299

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

149-2025 August 12, 2025 J. Michael McGovern, Treasurer J. Michael McGovern, Treasurer Arrears/Tax Sale Properties Summary Update

RECOMMENDATION THAT Council accept the Arrears/Tax Sale Properties Summary Update report as prepared by the Treasurer, for information purposes. BACKGROUND The municipality is authorized under sections 371 to 389 of the municipal act to commence the tax sale process on any property that has any part of 3 years of taxes owing. Example – 2025, 2024 plus any part of 2023. Currently in tax sale at different stages represents properties that we have commenced the tax sale process on. Current payment arrangements made represents the fact that sufficient payments are being made to remove the property from tax sale in a timely fashion.

Properties to be investigated before commencing tax sale represent properties that have problems with them that need to be investigated to see the viability of conducting a tax sale, which are normally related to legal description and/or ownership issues.

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In 2024 we had 92 properties in tax sale position representing $523,335 in outstanding property tax receivables. We currently have 103 properties in various stages of tax sale position representing $616,614 in outstanding property tax receivables, which is an increase of 11 properties and an increase of $93,279 in outstanding property tax receivables from 2024. DISCUSSION We strive to work with residents to help them keep their property and avoid tax sale costs of approximately $2,000 to 3,000 where possible. We did not hold a tax sale in 2023 but were back on track in 2024 but with only a few properties based on payments made. We stamped notices in March, giving owners one last deadline to pay money before we started the tax sale process on June 1, 2025. This year was later starting due to the threat of the Canada Post strike. We stamped 53 properties but sent only 24 properties due to either payments being received or arrangements being made, saving approximately $800 in fees per property. STRATEGIC PLAN PRIORITY Sustainable Core Services are at the heart of our commitment. We will ensure that essential services remain efficient and accessible, enabling our community’s sustainable growth. FINANCIAL IMPLICATIONS Please see attached excel document. ATTACHMENTS/REFERENCES Arrears, Tax Sale Summary Report to Council August 12, 2025 - Accessible

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Arrears Update/Tax Sale Properties Summary 3 4 5 6 7

As of August 1, 2025 Currently in tax sale at different stages-* Current Payment arrangements made

of

Properties

Outstanding Property Tax Receivables

% of Total A/R($913,710)**

32 63

$ $

238,467 335,003

26% 37%

Properties to be investigated before commencing tax sale

43,144

8 Total # of properties in tax sale position (Total o/s A/R)

103

616,614

67%

9 Difference to previous year overall 10 11 * 24 of the 32 properties were sent in 2025 12

93,279

-4%

13 Arrears Update/Tax Sale Properties Summary 14 15 As of July 25, 2024 16 Currently in tax sale at different stages-* 17 Current Payment arrangements made 18 Properties to be investigated before commencing tax sale

of

Properties

Outstanding Property Tax Receivables

% of Total A/R($733,484.36)**

21 59

$ $

154,461 325,360

21% 44%

43,514

19 Total # of properties in tax sale position (Total o/s A/R)

523,335

71%

20 Difference to previous year overall 21 22 * 13 of the 21 properties were sent in 2024 23

75,363

-3%

24 Arrears Update/Tax Sale Properties Summary 25 26 As of July 22, 2023 27 Currently in tax sale at different stages-* 28 Current Payment arrangements made 29 Properties to be investigated before commencing tax sale

of

Properties

Outstanding Property Tax Receivables

30 36

$ $

237,036 204,051

% of Total A/R($601,231.38)** 39% 34%

6,885

30 Total # of properties in tax sale position (Total o/s A/R)

447,972

75%

31 Difference to previous year overall 32 33 * 10 of the 30 properties were sent in 2023 34

-6

52,551

-21%

Page 192 of 299

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

150-2025 August 12, 2025 J. Michael McGovern, Treasurer J. Michael McGovern, Treasurer Mountain Grove Cemeteries Memorial Day Service

RECOMMENDATION THAT Council receive the report submitted to the Central Frontenac Treasurer by Judy Gray, be received for information; BACKGROUND The annual Memorial Day Service was held at the Mountain Grove Cemetery July 13, 2025. Kathy Sauve conducted the service. Murray White provided the sound system and musical accompaniment. DISCUSSION Donations received at this service are used for improvements to the Mountain Grove Cemeteries (3) – Olden Pioneer Cemetery, the Mountain Grove Cemetery (new) and the St. John’s Anglican Cemetery. STRATEGIC PLAN PRIORITY Healthy Community Development is very important. We will create an environment that nurtures physical, mental, and social wellbeing, providing the foundation for every individual’s success. FINANCIAL IMPLICATIONS

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The funds are placed in the reserve fund for this purpose. Total donations – please see attached. . ATTACHMENTS/REFERENCES 2025 Mountain Grove Cemetery report from Judy Gray

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Mountain Grove Cemetery Service

Sunday July 13, 2025

Receipts Received at the service in o erings

$697.10

O ice donations

$100.00

Total Revenue

$797.10

Expenses Kathy Sauve

Worship Leader

No charge

Murray White

Musician and equipment $75.00

Total Expense

$75.00

Balance to Mountain Grove Cemetery Reserves

$722.10

Page 195 of 299

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

151-2025 August, 12, 2025 J. Michael McGovern, Treasurer J. Michael McGovern, Treasurer Benefits plan adjustment report

RECOMMENDATION THAT Council receive the Benefits Plan Adjustment Report as prepared by the Treasurer for information; AND THAT Council authorize the CAO/Clerk to amend the benefits plan as follows: a) increase Vision Care coverage from $300 to $500 every two years; b) Increase Paramedical Services coverage from $750 to $1,000 per year. . BACKGROUND Our benefits plan renewal occurs August 1 of each year. Our insurance broker negotiated a 4.9% rate decrease in mthly premiums based on our usage of the plan. This will result in a decrease of $13,378 for a 12-month period (August to July). Paramedical Services covers Audiologist, Dietician, Chiropractor, Osteopath, Podiatrist/Chiropodist, Massage Therapist, Naturopath, Speech Therapist, Physiotherapist, Psychologist/Social Worker, and Acupuncturist. DISCUSSION Costs have increased over the years since we started with our current provider (2016) and coverage amounts have stayed the same, which essentially means that as costs have increased, employee’s health coverage has effectively diminished. We would like to take advantage of this reduction to maintain the health of our employees by

Page 196 of 299

increasing the amounts for Vision Care coverage from $300 every 2 years to $500 every 2 years, and Paramedical Services from $750 per year to $1,000 per year. STRATEGIC PLAN PRIORITY Healthy Community Development is very important. We will create an environment that nurtures physical, mental, and social wellbeing, providing the foundation for every individual’s success. FINANCIAL IMPLICATIONS Negotiated reduction of $13,378 Estimated increase cost for Vision Care of $3,698 and Paramedical of $4,836. Resulting in a net savings of $4,844.

ATTACHMENTS/REFERENCES n/a

Page 197 of 299

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

152-2025 August 12, 2025 Cathy MacMunn, CAO/Clerk Nicole Shorts, Bylaw Enforcement and Education Officer August 2025 Bylaw Enforcement & Education Activity Report

RECOMMENDATION THAT Council receive the August 12, 2025, By-law Enforcement and Education Activity Report as prepared by the By-law Enforcement Officer for information. BACKGROUND Monthly report on By-Law and Education Activity. DISCUSSION N/A STRATEGIC PLAN PRIORITY Healthy Community Development Action 4- Strengthen and support the enforcement of bylaws FINANCIAL IMPLICATIONS N/A ATTACHMENTS/REFERENCES Activity Report: By-law Enforcement July 2, 2025 – August 6, 2025

Page 198 of 299

Activity Report: By-law Enforcement - July 2, 2025 – August 6, 2025 By-law Enforcement Count YTD Fees Safe Properties 4 54 Barking Dogs/Dogs at Large/DOLA 16 118 Large Animal 0 15 Waste Management 0 12 Parking Complaints 3 14 No Charge Noise 4 22 Zoning 1 25 Miscellaneous (calls to SPCA/OPP/Building/Fire Dept. 6 37 /Queries on bylaws/Civil Issues) Total Inquiries 34 297 New Calls Follow-ups Total Site Investigations

20 14 12

177 192 369

Total Orders Issued

0 8 0 25 7 40

25 65 1 100 66 257

Closed files

Impounds

Dog Tags (YTD) Kennels Total Licenses

9 0

396 4 400

Orders Letters Warrant Fines Warnings

Fines $18025.00 YTD $25800.00

$5982.00 $700.00 $6682.00

Partnerships Animal Welfare, Sydenham Veterinary Clinic, Kingston After Hours Animal Clinic, Kingston Humane Society, Reids Towing, Kimco Steel, OPP, Frontenac Municipal Law Enforcement, Rural Frontenac Community Services.

Page 199 of 299

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

153-2025 August 12, 2025 Cathy MacMunn, Chief Administrative Officer/Clerk Abigail McKinnon, Planning Services Assistant Planning Activity Report

RECOMMENDATION THAT Council receive the August 2025 Planning Activity Report as prepared by the Planning Services Assistant for information. BACKGROUND Monthly planning activity report for Council. DISCUSSION Planning Applications Minor Variance Applications Total Number of Applications Closed Applications Consent Applications Total Number of Applications Lot Additions Severances Right of Way/Easements Zoning By-Law Amendment Applications Total Number of Applications Closed Holding Lift Applications Total Number of Applications Closed

2024 17 15

YTD 2025 15 6

29 9 16 4

17 8 7 2

1 1

4 3

0 0

1 1

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Site Plan Control Applications Total Number of Applications Closed Applications Zoning Clearance Applicaitons Total Number of Applications Closed Applications Zoning Compliance Applicaitons Total Number of Applications Closed Applications

2 2

6 0

43 43

44 43

23 23

28 28

August Project Updates Additional Severance Research Project Council has requested continued research into a potential Official Plan amendment to increase the number of severances permitted per property. A report will be presented to Council at the August 12, 2025, meeting to provide an update on the status of this initiative. The project remains in progress but is nearing completion. Property Access Research Project Township staff have received several resident complaints regarding property access issues that impact building permit applications. Staff have implemented a temporary solution and are actively exploring a permanent solution through a potential zoning bylaw amendment. This project is ongoing and continues to be a priority. Mapping of Historic Plans of Subdivision Township staff are working in collaboration with County Planning and GIS staff to map historic plans of subdivision. Raw data has been provided to the County, who are developing a new mapping layer. This initiative aims to improve the quality and accessibility of planning information, enhance staff efficiency during resident inquiries, and support more accurate planning reviews. This project is ongoing. Road Mapping Project In partnership with the Public Works Department, County GIS staff, and both County and Township Planning departments, all required data has been compiled and submitted to the County. The project is currently in the final review stage by the relevant departments. STRATEGIC PLAN PRIORITY Not Applicable FINANCIAL IMPLICATIONS

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Not Applicable

ATTACHMENTS/REFERENCES Not Applicable

Page 202 of 299

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

154-2025 August 12, 2025 Cathy MacMunn, CAO/Clerk Elayna Jackson, Summer Student, Clerks Department July 2025 Administration Activity Report

RECOMMENDATION THAT Council receive the July 2025 Administration activity report as presented by the Chief Administrative Officer/Clerk for information. BACKGROUND Monthly administration activity report for Council DISCUSSION CAO/Clerk calendar for July 2025 July was a demanding month for the CAO/Clerk’s office, but progress continued steadily alongside a successful office relocation. The month began with a department update on the 7th to go over details of the moving process. The next day was a Regular Council meeting on the 8th, followed by a staff update and move brief on the 9th. On the 10th, fence viewers met for an arbitration and established an award. The move date followed quickly on the 14th, and went smoothly with minimal disruptions, and all office staff in the new building by the end of the day. There are still some items to be moved, which is being addressed by staff. There were 4 committee meetings, with the Volunteer Appreciation Committee having met on the 7th, the Septic Reinspection Committee on the 15th, the Volunteer Appreciation Committee again on the 16th, and the Staff Appreciation Committee after that, on the 16th. On the 22nd, the County of Frontenac Economic Development team visited the Central Frontenac Office and met with staff. Following this, Frontenac Municipal By-Law

Page 203 of 299

Enforcement also met with staff and visited the Office. This was followed up with a wedding on the 24th. Communications and Engagement Between June and the end of July, the Township saw 10,000 active users. Of those, 9,400 were new visitors within the last 30 days. Website activity remained high, with 17,123 sessions/events and 47,000 page views. Facebook engagement was strong, with 23 posts generating 73,600 views, reaching 19,400 people.

July 2025 Project Updates CAO/Clerks Office Surplus Properties Updated list to be presented to Council at September 9th meeting. Public Notice Policy, Accountability & Transparency Policy Scheduled for September Council Meeting Safe Yard By-Law August 12th meeting for approval Delegation of Authority By-Law A draft version of the by-law is being compiled, currently receiving input from managers. Cemetery Fees Scheduled for September Council Meeting Organizational Review Ongoing, Council will receive further progress report later in August. Commemorative Plaques Commemorative plaques have been purchased and are to be fixed to park benches for Irena Craig and Dr. Bell. Fence Viewer Request A viewing took place on July 10th, and an award was made. The case is still open.

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MFIPPA Requests So far this year, 10 MFIPPA (Freedom of Information) requests have been received. All have been completed. Volunteer Appreciation Event Since the last update, a committee has been created and plans are underway for a Volunteer Appreciation event to take place on September 20th 2025. The event will include a sit-down meal with catering by Smoke n Barrell, and Volunteers will receive a pin, in recognition of their efforts. Staff Appreciation Event Staff have met and planned a staff appreciation event for the afternoon of August 14th. By-Law and Policy Review Several by-laws and policies of lower priority are being reviewed as per the priority list received by Council. Community Services Projects Several key community services projects remain ongoing, including the Veterans Banner Program launching this fall, Website Optimization, enhancing content quality of the Visitor Guide, Economic Development and Downtown Revitalization, as well as grant research and application efforts.

*Notable updates listed; this is not an exhaustive list

Page 205 of 299

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

155-2025 August 12, 2025 Cathy MacMunn, CAO/Clerk Sarah Watkins, Casual Clerical Assistant – Clerks Department Volunteer Appreciation Events Committee – Terms of Reference

RECOMMENDATION THAT Council receive the “Volunteer Appreciation Events Committee – Terms of Reference” report for information; AND FURTHER THAT Council confirm and approve the submitted Terms of Reference as submitted by the Committee. BACKGROUND At its regular meeting held on June 24, 2025, Council approved the establishment of the Volunteer Appreciation Events Committee. Councillors McGregor and Klages were appointed as Council representatives to the Committee. Township staff members Jody Legue, Deputy Clerk/Executive Assistant to the CAO; Abigail McKinnon, Planning Assistant; and Sarah Watkins, Casual Clerical Assistant, Clerks Department, were assigned to provide administrative support to the Committee. DISCUSSION The Committee has developed a draft Terms of Reference in accordance with the Township’s procedural policy. The draft has been reviewed and approved by the Committee and is now being presented to Council for formal endorsement. Additionally, the minutes from the Committee’s inaugural meeting, held on July 7, 2025, have been submitted under Correspondence for Council’s information.

Page 206 of 299

STRATEGIC PLAN PRIORITY N/A FINANCIAL IMPLICATIONS N/A ATTACHMENTS/REFERENCES Attach #1 - Volunteer Appreciation Events Committee Draft Terms of Reference

Page 207 of 299

TERMS OF REFERENCE FOR: Volunteer Appreciation Events Committee 2025-2026

Mandate/Purpose: To act as facilitators for planning, organizing and implementation of a community volunteer and community leader appreciation event.

Objectives: Attendance at the community volunteer and community leader appreciation event will include invitations to all appointed public members of committees and invitations to special guests at Council’s discretion. An escort will be allowed with each invitation. Volunteer and Special Awards will be given during this event.

Organization of the Committee: ❖ Two (2) Council members will be appointed as the Organizing Committee and will be responsible for the events for the year after their appointment. ❖ Three (3) staff members shall attend and participate in the committee in a supporting role but are not to be voting members. Assistance will be provided on an “as required” basis and shall act as information resource, assist with facilitating reports to council, meeting management, and act as recording secretary in the preparation of minutes. ❖ Committee members will be confirmed by resolution of council as soon as the committee has formed following the new term of council following an election. ❖ Three (3) staff members shall attend and participate in the committee in a supporting role but are not to be voting members. Adopted: July 16, 2025

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❖ Quorum is both appointed members of Council. The committee shall select its own Chair and Vice-Chair at the first meeting. ❖ Any member must declare a conflict of interest on discussion items in which the member has a pecuniary interest as defined in the Municipal Government Act, sections 169 - 173. ❖ Members of the Committee may have access to information that is confidential and are expected to hold all confidential and closed session items in confidence in accordance with the Municipal Government Act. ❖ If a member is absent from three (3) consecutive meetings without cause, then the Chair shall request the member’s resignation or replacement if it is a group representative. ❖ In the absence of the Chair, the Vice-Chair will assume the Chair’s meeting and committee duties. A representative from the Clerk’s office will act as recording secretary to record minutes and produce agendas for each meeting.

Procedures for committee ❖ The committee shall adopt and follow the Procedural By-Law approved by Council for the calling and running of meetings, including providing advance public notice of meetings and preparation of a formal agenda following the format set out in the procedural bylaw for committees. ❖ Meetings are open to the public, meeting dates and times, agendas and minutes will be posted on the Town website. ❖ The Chair of the committee shall provide Council with a report on each event which shall include revenues and expenses, along with estimated number of participants. ❖ Meetings may be closed to the public when permitted by legislation to hold parts of the meeting in a closed session. The Committee will comply with the requirements of the Council Procedure Bylaw and Code of Conduct Bylaw. Meetings will be conducted based on Robert’s Rules of Order.

Adopted: July 16, 2025

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❖ The Committee will make decisions based on motions approved by simple majority of members in attendance and shall be recorded in the minutes of the meeting. ❖ Draft meeting minutes will be distributed to Committee Members and the CAO/Clerk after each meeting and brought to the next committee meeting for approval. ❖ Approved minutes will be included as correspondence on the next Council agenda. ❖ An agenda, along with draft minutes, will be provided to the committee members at least five (5) business days prior to the next meeting. ❖ The Committee will meet as required to fulfill their mandate.

❖ Agendas and approved minutes shall be given to the Clerk or designate to be uploaded to the website in a timely manner. Approved minutes shall be placed on the next council meeting agenda for council’s information. In time sensitive situations or when a committee does not meet regularly, draft minutes may be placed on the council agenda provided they are noted as “draft”. ❖ The Committee Terms of Reference shall be reviewed at the first meeting following a municipal election to ensure that they reflect the current mandate of the Committee.

Resources ❖ The committee may request meeting space and /or technical assistance to host hybrid or virtual meetings, which staff will make every attempt to accommodate, however this will be at the discretion of the CAO/Clerk depending on the availability of resources to do so. Meeting requests should be given to the CAO/Clerk or designate no later than 2 weeks prior to the meeting or as soon as possible, in the event of a rescheduled meeting or meeting called on short notice. Meeting locations are limited and are prioritized for staff use and paid rental bookings. ❖ Council members shall receive remuneration based on the existing policy for attendance. ❖ Budget requests will be provided to Council prior to November 1 each year for consideration in the following year’s capital and operating budgets. Adopted: July 16, 2025

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❖ Funding requests may be made outside of the budget process but are subject to Council approval and funding availability. ❖ The committee is encouraged to seek outside donations, grants and contributions to support their endeavors. ❖ Town funding shall be provided based on an approved budget via reimbursement, funding provided to registered local organizations or through special arrangements with town administration. ❖ The Committee will be supported by the CAO/Clerks Department who will oversee the agenda and minute preparation. ❖ The Chief Administrative Officer may designate other staff members(s) to provide support to the Committee on an ad hoc or regular basis at his or her discretion. Support may include, but is not limited to, providing expertise and recommendations, and any other duties that are reasonably required by the Committee to carry out its duties.

Adopted: July 16, 2025

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

156-2025 August 12, 2025 Cathy MacMunn, CAO/Clerk Sarah Watkins, Clerical Assistant-Casual Committees of Council Policy

RECOMMENDATION THAT Council receive the report titled “Committees of Council Policy” as presented by the CAO/Clerk for information; AND THAT Council approve the Committees of Council Policy as presented; AND FURTHER THAT the policy be enacted effective immediately to guide all Councilappointed Committees.

BACKGROUND At the Council meeting on June 24, 2025, the draft Committees of Council Policy was presented for Council’s review. Members were requested to submit any comments or feedback by July 22, 2025. The policy was developed to address long-standing issues with committee operations, including inconsistent meeting practices, unclear expectations of volunteers, and communication breakdowns between committees, Council, and the public. These concerns were previously raised in reports dated January 8, 2019, February 28, 2023, and March 28, 2023, which provided the foundation for the current policy framework.

DISCUSSION

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The Township relies on its committees to support local governance, community development, and civic engagement. However, operational inconsistencies such as missed meetings, inadequate documentation, and unclear volunteer roles have created inefficiencies and communication barriers. The Committees of Council Policy aims to address these issues by standardizing processes across all committees. It includes templates for agendas, minutes, and terms of reference, and aligns with the Township’s Procedural By-law #2023-53 and other statutory requirements. The goal is to establish a clear, transparent process that is easy for all participants to understand and follow. Feedback from members of Council was received by the deadline of July 22, 2025. Based on this input, staff made appropriate revisions to the policy to reflect the suggestions and concerns raised. The updated policy is now recommended for adoption. The immediate implementation of this policy will improve committee function, enhance transparency, and clarify expectations for all volunteer members. A member of the Clerks department will work directly with all committees to ensure an easy transition.

STRATEGIC PLAN PRIORITY The Committees of Council Policy aligns with Strategic Priority 3: Healthy Community Development, specifically Strategic Action 1: Establish strategically focused public engagement through communication. By standardizing committee operations and improving the consistency of meeting agendas, minutes, and public notifications, the policy strengthens transparent communication and enhances opportunities for meaningful community participation. Additionally, by clarifying roles and expectations for volunteers, the policy supports programs with a potential “snowball effect,” encouraging greater civic involvement and building long-term community capacity through structured, replicable engagement practices.

FINANCIAL IMPLICATIONS Nil.

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ATTACHMENTS/REFERENCES Attach #1: Committees of Council Policy Attach #2: Schedule A - Committee Terms of Reference Template Attach #3: Schedule B - Committee Agenda Template Attach #4: Schedule C - Committee Minutes Template

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The Corporation of the Township of Central Frontenac Committees of Council Policy Policy Title and Number

Section:

Committee Policy Effective Date: August 12, 2025

Revision Date:

Purpose To establish clear, consistent, and transparent procedures for the operation of Council-appointed committees, including agenda and minute management, membership updates, communication, and facility bookings. This SOP ensures compliance with the Central Frontenac Procedural By-law and supports effective, accountable governance.
Scope This Policy applies to all Council-appointed committees, including advisory, standing, and ad hoc committees. This Policy does not apply to sub-committees or informal working groups.
Committee Composition • • • •

“Committee” shall mean any Committee established by council as an advisory, standing, or ad hoc Committee. Advisory committees, which pursuant to S. 238 of the Municipal Act will have at least 50% council composition. Standing and/or ad hoc committees which have council representation but less than 50% with the rest comprised of community members/volunteers. All current Committees of Council can be found in Appendix ‘A’.

Procedure 4.1 Terms of Reference • Use the approved Terms of Reference template (Schedule A). • All committees must have a clearly defined Terms of Reference that has been formally approved by the Council, in accordance with Procedural By-law 202353, Section 9.6(a). • As per Procedural By-law 2023-53, Section 9.6(b) the Terms of Reference must include the following elements: o Mandate and Purpose o Committee structure o Number of Members required for quorum o Reporting process 1|Page

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The Corporation of the Township of Central Frontenac Committees of Council Policy Policy Title and Number

Section:

Committee Policy Effective Date: August 12, 2025

Revision Date:

Staff and support services o Budget (if applicable) o Completion date Each committee must review and update its Terms of Reference for approval with each new term of Council. o

•

4.2 Agenda Preparation • Use the approved agenda template (Schedule B). • Agendas must be distributed to committee members and the CAO/Clerk or designate at least 5 business days prior to the scheduled meeting. • Agendas will be submitted to the township to be posted publicly on the Township’s website and social media accounts at least 2 business days prior to the scheduled meeting. • As outlined in Section 10.1(d) of Procedural By-law 2023-53, the agenda template must include the following standard sections:

Call to Order
Approval of Agenda
Disclosure of Pecuniary Interest and General Nature thereof
Approval of Minutes
Business
New/Other Business
Next Meeting
Adjournment 4.3 Meetings • All meetings must be open to the public in accordance with the Municipal Act, 2001, S.O. 2001, c. 25, s. 239(1), except as otherwise provided in s. 239(2). • Meetings should be made available to both members and the public, with options for virtual and in-person participation. • Committee Meetings must be held at least quarterly, in accordance with Motion #10-2019. • Once a meeting date is confirmed, notify the CAO/Clerk or designate immediately to initiate the public notice process.

2|Page

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The Corporation of the Township of Central Frontenac Committees of Council Policy Policy Title and Number

Section:

Committee Policy Effective Date: August 12, 2025

•

Revision Date:

Committee Meetings may be cancelled in consultation with the Mayor, Chair, and CAO/Clerk if insufficient business will be before the Committee. Notice of cancellation should be provided as soon as possible.

4.4 Minutes Preparation and Distribution • Use the approved minutes template (Schedule C). • Minutes must include the following information: o Date, scheduled start time, and location of meeting o Attendance, including Committee members, Staff, and Guests o Call to Order o Motions (including the name of the mover) o Time of Adjournment • All minutes must be approved at the next scheduled committee meeting. • Once approved, minutes must be sent to the CAO/Clerk or designate and the Deputy Treasurer within 5 business days of the meeting at which they were approved. • Approved minutes will be: o Posted publicly on the Township’s website o Included on the agenda for the next regular Council meeting for information. • Any recommendations or action items arising from the minutes will be addressed by the Deputy Clerk and/or Deputy Treasurer. • Minutes from committee meetings that are to be presented to Council prior to the next scheduled committee meeting shall be distributed to committee members for feedback. These minutes shall be labeled as “Draft” when included in the Council agenda. 4.5 Authority • As per Section 9.5(c) of Procedural By-law 2023-53, the authority of any Committee is limited to making recommendations to Council. No decision to take any action other than administrative in nature shall be recognised as emanating from any Committee. • Committees must follow the procurement policy in place regarding purchases and the amount of quotes required, depending on the total acquisition cost. o Please see Appendix ‘B’ for the most relevant sections. For further information, please contact the Treasurer. 3|Page

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The Corporation of the Township of Central Frontenac Committees of Council Policy Policy Title and Number

Section:

Committee Policy Effective Date: August 12, 2025

Revision Date:

4.6 Financial Requests • Financial requests must be accompanied by a copy of the relevant committee minutes (approved or unapproved). • The motion recorded in the minutes must clearly outline the requested action. • Financial requests must be submitted via email to the Deputy Treasurer for processing and follow-up action. • Cheques issued to organizations must be accompanied by an invoice. • Reimbursements to committee members must be accompanied by receipts. • Payment requests greater than $1000 may be requested to be paid through A/P to save recoverable tax and reimbursed by the Committee to the Township. 4.7 Membership • Each committee shall be comprised of a Council and Community Members. • As per Section 9.5(e) of Procedural By-law 2023-53, Community Members are to be appointed by Council. • As per Section 8.4 of Procedural By-law 2023-53, the Chair of each committee shall be a Member of Council. • Any changes to committee membership must be reported immediately to the CAO/Clerk or designate. • The CAO/Clerk or designate will update the committee membership database accordingly. • All members must formally accept the Township’s Code of Conduct (K-1 Code of Conduct, Employee Policy Manual). • All Community members must: o Obtain and submit evidence of a clear Criminal Record Check (CPIC) every four (4) years o Sign an annual CPIC declaration, in accordance with Motion #10-2019. • Committee members and volunteers are only permitted to interact with individuals in a vulnerable sector when at least two members are present. o If there is a specific need for a volunteer or committee member to meet with a “vulnerable Individual” one-on-one, they must obtain a vulnerable sector check prior to the meeting. o “Vulnerable Individual” refers to children, the elderly, or persons with disabilities.

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The Corporation of the Township of Central Frontenac Committees of Council Policy Policy Title and Number

Section:

Committee Policy Effective Date: August 12, 2025

Revision Date:

Hall Rentals/Bookings •

•

No Booking Fees o Committees of Council are not required to pay for boardroom or hall bookings for official Township events and meetings. Booking Requests Required o Staff will not pre-book or reserve annual or recurring events without receiving a formal booking request. o Committees are encouraged to submit booking requests well in advance to secure their preferred date. How to Book a Community Hall o Submit a request using the online Hall Booking Form: Click here to access the form. o Paper forms are also available at the Township Office. Boardroom Bookings To book a boardroom, contact the appropriate administrator o Council Chamber(s): Jody Legue| jlegue@centralfrontenac.com o Fire Stations: Donna Longmire | dlongmire@centralfrontenac.com

Responsibilities •

• • •

• •

Committee Chair: Responsible for ensuring the agenda is prepared and distributed on time, and that meetings are conducted in accordance with approved procedures. Committee Members: Responsible for reviewing the agenda in advance, attending meetings, and declaring any conflict of interest as required. Staff Advisor: Provides information on committee matters related to legislation, policies and procedures. May also serve as the committee secretary. CAO/Clerk or designate: Responsible for serving as the secretary for committees, including preparing agendas and minutes, receiving approved minutes, facilitating posting on the Township website, and managing updates to committee membership. Deputy Treasurer: Responsible for processing any financial requests and any related actions arising from the minutes. Community Services Coordinator: Responsible for posting updates and maintaining the committee information on the Township’s website. 5|Page

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The Corporation of the Township of Central Frontenac Committees of Council Policy Policy Title and Number

Section:

Committee Policy Effective Date: August 12, 2025

Revision Date:

Related Documents • • • • • • •

Municipal Act, 2001, S.O. 2001, c. 25. Procedural By-law 2023-53. Motion #10-2019 - Appointment to Committees and Committees’ Terms of Reference. Employee Policy Manual, Section K-1 Code of Conduct. Approved Template for Terms of Reference (Schedule A). Approved Template for Agendas (Schedule B). Approved Template for Minutes (Schedule C).

Revision History This Standard Operating Procedure (SOP) will be reviewed periodically to ensure it remains current and accurate. All changes or updates will be documented in the revision history table below. Revision Date

Description of Change

6|Page

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The Corporation of the Township of Central Frontenac Committees of Council Policy Policy Title and Number

Section:

Committee Policy Effective Date: August 12, 2025

Revision Date:

Appendix ‘A’

Advisory Committees o Septic Re-Inspection Committee o Central Frontenac Housing Committee Standing/Ad Hoc Committees o o o o o o o o

Central Frontenac Economic Development Committee (Standing) Waste and Recycling Committee (Standing) Central Frontenac Recreation Committee (Standing) Central Frontenac Heritage Festival Committee (Standing) Sharbot Lake Farmers Market Committee (Standing) Central Frontenac Trails Revitalization Committee (Ad hoc) Central Frontenac Washroom Facilities Committee (Ad hoc) Volunteer Appreciation Events Committee (Ad hoc)

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The Corporation of the Township of Central Frontenac Committees of Council Policy Policy Title and Number

Section:

Committee Policy Effective Date: August 12, 2025

Revision Date:

Appendix ‘B’

Purchases Less Than ($2,500) Dollars A documented solicitation of 3 quotations may be undertaken for purchases between $150 and $2,500. Purchases between $2,500 and $15,000 Purchases between $2,500 and less than $15,000 may be purchased from a Vendor of Record (VOR). When a VOR is not able to supply the required item, a request for quotation (RFQ) shall be obtained from preferably 3 but no less than two and the lowest supplier may be selected, unless justification to the Clerk-Administrator to accept a higher bid can be made due to the quality of the product/service provided and/or the reliability/history of the vendor while considering all lifecycle costs.

8|Page

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TERMS OF REFERENCE FOR: [Committee Name] 2023-2026

Mandate/Purpose: To advise and make recommendations to Council on matters related to [insert one or two generalized statements that reflect the overall purpose and rationale for the committee]

Objectives: [OUTLINE APPROX 3-5 STATEMENTS SETTING OUT SPECIFIC/MEASURABLE OBJECTIVES]

Organization of the Committee: ❖ FOR ADVISORY: The Committee shall be comprised of ______ members, the majority of which shall be council representatives: _____ Council representative(s); and up to _______ community members ❖ FOR STANDING/AD HOC: The Committee shall be comprised of ______ members _______ of which shall be appointed by council and _______ community members ❖ Community members should be residents or taxpayers of the township who possess educational or professional experience in the relevant subject matter, a strong commitment to the Terms of Reference, as well as strong advocacy and communications skills.

Adopted: xxx xx, 2025

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❖ Membership shall coincide with the term of Council. ❖ Committee members will be confirmed by resolution of council as soon as the committee has formed following the new term of council, following an election. ❖ In the event of a vacancy part way through the term, the Committee may solicit new member(s) up to the maximum, to hold the position of community member for the balance of the term. ❖ Changes in membership shall be brought to Council for ratification. ❖ Staff members may be invited to attend and participate in the committee in a supporting role, but are not to be voting members. Assistance will be provided on an “as required” basis and shall act as an information resource, assist with orientation of new members, facilitate reporting to council, meeting management and in some cases act as recording secretary in the preparation of minutes. ❖ Quorum for the committee is hereby established as _______members. [In most cases, this should be a majority.] ❖ A Council representative must be appointed Chair pursuant to the Township’s Procedural By-law. ❖ If a member is absent for three consecutive meetings without notice or justifiable reason, the committee will review their membership and make the appropriate recommendation to Council to replace said member. ❖ All committee members shall receive a copy of the Township’s Code of Conduct and abide by the same. Committee members are also subject to the Municipal Conflict of Interest Act, R.S.O. 1990 c.M50 and shall disclose any direct or indirect pecuniary interest; said disclosure to be noted in the minutes. ❖ Committee Members shall be subject to the same rules as volunteers as it relates to obtaining a police record check and volunteer training. ❖ No subcommittees or working groups shall be formed without the express direction and approval of Council by resolution.

Adopted: xxx xx, 2025

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Procedures for Committee ❖ The committee shall adopt and follow the Procedural By-Law approved by Council for the calling and running of meetings, including providing advance public notice of meetings and preparation of a formal agenda following the format set out in the procedural bylaw for committees. ❖ The committee will hold a minimum of _____ meetings a year [amend as makes sense depending on the committee][required to meet at least quarterly] ❖ Agendas and approved minutes shall be given to the Clerk or designee to be uploaded to the website in a timely manner. Approved minutes shall be placed on the next council meeting agenda for council’s information. In time-sensitive situations or when a committee does not meet regularly, draft minutes may be placed on the council agenda, provided they are noted as “draft”.

Resources ❖ The committee may request meeting space and /or technical assistance to host hybrid or virtual meetings, which staff will make every attempt to accommodate; however, this will be at the discretion of the CAO/Clerk, depending on the availability of resources to do so. Meeting requests should be given to the CAO/Clerk or designate no later than 2 weeks prior to the meeting or as soon as possible, in the event of a rescheduled meeting or meeting called on short notice. Meeting locations are limited and are prioritized for staff use and paid rental bookings.

Adopted: xxx xx, 2025

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The Corporation of the Township of Central Frontenac [Committee Name] Agenda [Date] at [Time] [Location]

Call to Order Approval of Agenda MOVED BY: (name) THAT the agenda of the (date of meeting), meeting be approved as presented [amended].

Disclosure of Pecuniary Interest

Approval of Minutes a) (date of minutes meeting) MOVED BY: (name) THAT the minutes of the (date of minutes meeting), meeting be approved as presented [amended].

Business a) (agenda item)

New/Other Business

Next Meeting

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Adjournment MOVED BY: (name) THAT this meeting be adjourned at xx:xx

(Committee name) Meeting (Date of meeting & Planned start time of meeting) (Location of Meeting)

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The Corporation of the Township of Central Frontenac [Committee Name] Minutes [Date] at [Time] [Location]

Roll Call Members: [Members present] Regrets: [Members absent] Staff in Attendance: [Staff Present] 1.

Call to Order (name) called the meeting to order at (time).

Approval of Agenda MOVED BY: (name) THAT the agenda of the (date of meeting), meeting be approved as presented [amended]. Carried/Defeated/Deferred

Disclosure of Pecuniary Interest

Approval of Minutes

a) (Date of minutes meeting) MOVED BY: (name) THAT the minutes of the (date) meeting be approved as presented [amended]. Carried/Defeated/Deferred 5.

Business a) (agenda item)

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New/Other Business

Next Meeting

Adjournment MOVED BY: (name) THAT this meeting be adjourned at xx:xx Carried/Defeated/Deferred

(Committee name) Meeting (Date of meeting & Planned start time of meeting) (Location of Meeting)

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

157-2025 August 12, 2025 Cathy MacMunn, CAO/Clerk Cathy MacMunn, CAO/Clerk Frontenac Municipal Services Corporation – Shareholders Agreement

RECOMMENDATION Whereas the Board of Directors for the Frontenac Municipal Services Corporation (FMSC) directed the Chief Administrative Officers of the County and the four Townships to work collaboratively with legal counsel to draft the Shareholders Agreement; And Whereas on May 20, 2025, the Board officially approved the finalized Shareholders Agreement; Now therefore be it resolved that Council receive the report from the County Chief Administrative Officer for information; And Further that Council consider a By-law later in the meeting to authorize the Mayor and CAO/Clerk to sign the proposed Shareholders Agreement. BACKGROUND As provided in the report attached FINANCIAL IMPLICATIONS N/A ATTACHMENTS/REFERENCES A copy of Kevin Farrell’s report

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Shareholders Agreement

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Report 2025-056 Council Recommend Report To:

Warden and Members of County Council

From:

Kevin Farrell, Chief Administrative Officer

Prepared by:

Kevin Farrell, Chief Administrative Officer

Date of meeting:

June 18, 2025

Re:

Office of the CAO – Frontenac Municipal Services Corporation Shareholder Agreement

Recommendation Be It Resolved That the Council of the County of Frontenac receive the report regarding the Frontenac Municipal Services Corporation Shareholder Agreement attached to this report as Appendix A; And Further That the Warden and Clerk be authorized to sign the Shareholder Agreement on behalf of the County. Background The Frontenac Municipal Services Corporation (FMSC) was established to oversee and regulate the installation and operation of communal water and wastewater services in Frontenac County. The governance structure includes a Board of Directors with representatives from each member municipality. The shareholders are the Townships of North Frontenac, Central Frontenac, South Frontenac, Frontenac Islands, and the County of Frontenac. The Shareholder Agreement outlines the governance, financial policies, and operational procedures for the Corporation, ensuring that it serves the needs of the member municipalities effectively. Each shareholder has a proportional vote based on their holdings of Class A Common Shares. Comment The Shareholder Agreement provides a comprehensive framework for the management and operation of the FMSC. It emphasizes the reinvestment of earnings into the member municipalities, ensuring sustainable growth and prosperity. The agreement also includes Page 232 of 299

provisions for emergency financing, confidentiality, and restrictions on share dealings, which are crucial for maintaining the integrity and stability of the Corporation. The development of the Shareholder Agreement involved multiple reviews and iterations by the Board. Initially presented on March 25, 2024, it was recommended that staff collaborate with Templeman LLP to draft the agreement. Subsequent updates and feedback sessions were held on May 16, 2024, July 23, 2024, and February 6, 2025, where the Board provided valuable input on various clauses. Following the February 6th meeting it was advised that the County Chief Administrative Officer and the four Township Chief Administrative Officers meet to refine the clauses further. The Frontenac CAOs met on April 24 to review the agreement in detail to ensure there was consensus. The Board officially approved the finalized Shareholder Agreement on May 20, 2025. Strategic Priority Implications Priority 2. Contribute to the Progress of Sustainable Economic Growth and Prosperity Throughout the County. •

Provide business support and resources to existing and prospective businesses.

Financial Implications The financial policy outlined in the Shareholder Agreement emphasizes external sources for funding, minimizing the financial burden on the member municipalities. Emergency borrowing provisions ensure that the Corporation can respond effectively to unforeseen circumstances. Organizations, Departments and Individuals Consulted and/or Affected Frontenac CAOs – Corey Klatt, Cathy MacMunn, Louise Fragnito, Vanessa Latimer FMSC Board – Fran Smith, Gerry Lichty, Ron Vandewal, Mike Jablonicky Justin Bromberg, Chief Executive Officer, FMSC Tyler Lalonde, Administrative Coordinator, FMSC

Council Recommend Report Frontenac Municipal Services Corporation – Shareholder Agreement June 18, 2025

Page 2 of 2

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SHAREHOLDERS AGREEMENT THIS AGREEMENT made as of the 20th day of May, 2025 AMONG: THE CORPORATION OF THE TOWNSHIP OF NORTH FRONTENAC (hereinafter called “North Frontenac”) of the FIRST PART

and – THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC (hereinafter called “Central Frontenac”) of the SECOND PART
and – THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC (hereinafter called “South Frontenac”) of the THIRD PART
and – THE CORPORATION OF THE TOWNSHIP OF FRONTENAC ISLANDS (hereinafter called “Frontenac Islands”) of the FOURTH PART
and – THE CORPORATION OF THE COUNTY OF FRONTENAC (hereinafter called the “County”) Of the FIFTH PART
and – FRONTENAC MUNICIPAL SERVICES CORPORATION (hereinafter called the “Corporation”) Of the SIXTH PART WHEREAS the parties hereto have agreed that the Corporation shall be owned, managed, financed and operated in accordance with the provisions set forth in this Agreement; AND WHEREAS the Shareholder parties wish to provide for how they will deal with each other and the Corporation in relation to the shares of the capital stock of the Corporation held by them; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises herein and the mutual covenants and agreements herein contained, the parties hereto agree as follows:

ARTICLE I. DEFINITIONS 1.1

For the purposes of this Agreement, the following terms shall have the following meanings:

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(a)

“Act” means the Business Corporations Act, R.S.O. 1990, B.16 and all amendments and regulations thereto;

(b)

“Business Day” means a day on which the banking institution for the Corporation is open for business.

(c)

“Completion Date” means the date pursuant to any Article hereof for the completion of the transaction contemplated by that Article, and if no date shall be so set, the date that is thirty (30) days after the agreement of purchase and sale be made or deemed made in accordance with the terms hereof;

(d)

“Participating Share” or “Common Share” means any share which entitles the holder thereof to participate pro rata with the holders of other participating shares in the distribution of the assets of the Corporation upon the liquidation, dissolution, winding-up or other termination of its activities and a “non- participating share” or “Preference share” means a share the holder of which is not so entitled;

(e)

“Shareholders” means alI parties to this Agreement other than the Corporation (a Shareholder being any one such party) and includes where relevant the estate of a deceased Shareholder or his representatives in the event of incapacity, or any transferee of shares who has agreed to be bound by the terms hereof. “Shareholder” or “Shareholders” does not include persons who become Shareholders by court order;

(f)

“Shares” means all shares in the capital stock of the Corporation, options to acquire same, warrants in respect of same or any other obligation or right of any party hereto to acquire shares in the capital stock of the Corporation and shall include common shares, preference shares, special shares or shares under any other designation;

ARTICLE II. INCORPORATION AND ORGANIZATION OF CORPORATION 2.1

The Shareholders shall each so vote all shares in the capital of the Corporation from time to time held by each of them and otherwise exercise their rights as Shareholders of the Corporation and, to the extent permitted by law, cause their respective nominees on the Board of Directors of the Corporation to act so that at all times the conditions, restrictions, limitations and prohibitions of the business and corporate affairs of the Corporation set forth below shall apply. In the event of conflict between the provisions of this Agreement and the provisions of the articles of incorporation, bylaws or resolutions of the Directors or Shareholders of the Corporation, each party shall so vote his shares in the Corporation and take such steps as are necessary so as to cause the articles, bylaws and/or resolutions to be amended to resolve any such conflict in favour of the provisions of this Agreement and until actually so amended, shall amongst the parties hereto be deemed to be so amended.

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(a)

The business and affairs of the Corporation shall be managed and supervised by a board of four (4) Directors of whom three (3) shall constitute a quorum, provided that if no such quorum is present within one half hour following the time at which a meeting is scheduled to take place, the meeting shall stand adjourned to a date and time set by the President acting as Chair, and if no such quorum is present within one half hour following the time at which the adjourned meeting is scheduled to take place, subject to the Act, the Directors present thereat shall constitute a quorum for the transaction of business for which the meeting was called. Any quorum must include a director appointed by South Frontenac. On any occasion on which the Directors of the Corporation are appointed (whether to full terms or to partial terms filling vacancies on the Corporation’s Board of Directors), each Shareholder shall vote all his shares (or any other voting security issued by the Corporation and held by such Shareholder) for the appointment of one candidate designated by North Frontenac, one candidate designated by Central Frontenac, one candidate designated by South Frontenac, and one candidate designated by Frontenac Islands. To implement the designation of candidates by the Shareholders with respect to future appointment of Directors, the Corporation shall notify all Shareholders on each occasion on which action is proposed to be taken on the appointment of Directors. Each such notice shall state the date on which such action is proposed to be taken, and shall be given by the Corporation not later than forty-five (45) days prior to the date so chosen. Each Shareholder shall notify the Corporation within thirty (30) days of receipt of the Corporation’s notice, of the names of the candidate or candidates it wishes to propose for appointment at the meeting. Should any party entitled to designate candidates fail on any such occasion to designate a candidate, the Director at the time serving as a result of the nomination of such party or so serving as a result of mutual agreement of all persons entitled to designate a Director shall be deemed designated as a nominee for the election to succeed himself.

(b)

No person, including the President acting as Chair, at any meeting of the Shareholders or Directors shall be entitled to exercise any casting or deciding vote.

(c)

At any meeting of the directors or Shareholders, the appointed directors and/or Shareholders representatives shall have a proportional vote based on holdings of Class A Common Shares. Notwithstanding this if any single director or Shareholder’s representation holds more than 50% of such votes, then, any approvals shall require the approval of another director or Shareholder as the case may be.

(d)

No meeting of the Shareholders or Directors shall be held unless and until notice of such meeting shall have been sent by email, electronic transmission or prepaid post to all persons entitled thereto, at least ten (10) days but not more than fifty (50) days in the case of Shareholder meetings, prior to the date fixed for the holding of the meeting providing that, subject to the Act, such notice may be waived by the persons entitled thereto in writing before or after the meeting.

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2.2

With the unanimous consent of the Shareholders hereto, any provision in Section 2.1 (b) to (d) may be altered or varied.

2.3

Until changed in accordance with this Agreement, the issued shares in the capital stock of the Corporation shall be held as follows:

2.4

2.5

Name

Number

Type

North Frontenac

1574

Class A Common Shares

Central Frontenac

1639

Class A Common Shares

South Frontenac

5862

Class A Common Shares

Frontenac Islands

926

Class A Common Shares

County

2,500

Class B Common Shares

The Shareholders shall: (a)

Cause the Corporation to carry on the business of communal services to the Shareholders and their residents (the “Business”);

(b)

Cooperate fully to ensure the successful operation of the Business.

Each of the Shareholders agrees that without the written consent of alI Shareholders no action, other than action contemplated elsewhere in this Agreement, shall be taken with respect to the following: (a)

the amalgamating or merging of the Corporation with any other corporation or company;

(b)

the selling or otherwise disposing of all or substantially all of the assets of the Corporation;

(c)

the issuing of or agreeing to issue any additional shares or the creation, issue or exercise of any option, warrant or right for the purpose thereof or securities convertible into shares of the Corporation;

(d)

any division, alteration, reorganization, reclassification, consolidation, subdivision or any other change in the authorized or issued share capital of the Corporation;

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2.6

(e)

the redemption, purchase for cancellation or other retirement of any shares in the capital of the Corporation.

(f)

the taking or instituting proceedings for the winding up, liquidation, or dissolution of the Corporation.

Dissolution: in the event that the Corporation has been authorized to be dissolved, liquidated or wound up by resolution in accordance with section 2.5(f) hereof then the following shall apply: (a) Each Shareholder shall be entitled to receive, by transfer from the Corporation at nominal value, any Communal Services physical assets located within their municipal boundaries. (b) Any other physical assets not related to the direct operation of Communal Services, such as rolling stock, office furniture, and maintenance operations, will be then sold and the proceeds divided based upon the Shareholder’s proportionate share of the shares of the Corporation issued and outstanding, irrespective of whether they are voting or nonvoting. (c) A Shareholder may elect to purchase such assets from the Corporation for their appraised value. Where more than one Shareholder expresses an interest in purchasing the assets, the successful Shareholder purchaser will be selected by a random draw. (d) All costs with respect to the wind down shall be paid by the Corporation out of the net cash and liquid assets remaining, including after sale of the physical assets described above. (e) The parties may, upon agreement of all of the parties who are Shareholders, appoint an independent third party to handle the disposition of the assets. Such independent party shall have the authority to set the price and terms of any sale and conduct any sale on behalf of the Corporation. The cost of the independent party will be deducted from the proceeds of sale. If such costs exceed the value of the assets sold, then they shall be divided among the Shareholders based on the proportionate number of shares held by each Shareholder issued and outstanding in the Corporation, irrespective of whether they are voting or non-voting. Any costs to the individual Shareholders other than the costs of the Corporation shall be the responsibility of the individual Shareholders with respect to any such dissolution, sale or transfer. (f) All remaining net cash after the transactions set out above shall be divided among the Shareholders, proportionate to the number of shares they hold in the Corporation issued and outstanding, irrespective of whether they are voting or non-voting.

2.7

Withdrawal: Any Shareholder may, at any time commencing on or after September 1st, 2028, give written notice to withdraw by September 1st in any year, effective December

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31st of the following year. In the event no specific withdrawal is given, the following shall apply: (a) the withdrawing Shareholder may purchase back from the Corporation any municipal systems or other operating assets that the Corporation wishes to be transferred back to such municipal Shareholder at the cost thereof to the Corporation, payable on or before the effective date of the withdrawal; (b) the withdrawing municipal Shareholder shall acknowledge and agree that it has no interest in any other assets of the Corporation, and shall transfer back its shares in the Corporation at the value paid for such shares ($1.00); (c) such municipal Shareholder shall also forgive any amounts owing to it by the Corporation; (d) the municipality’s representatives shall resign as directors and officers of the Corporation; (e) the municipal Shareholder shall pay any costs incurred by the Corporation as a consequence of such withdrawal or the transfer of assets, including any land transfer tax on such transfer, the cost of lawyers and accountants, and any income taxes payable as a result of such transfer, all of which shall be due and payable on the effective date of the withdrawal; and (f) the other Shareholders shall also have the option of dissolving the Corporation on the effective date of such withdrawal under the provisions of section 2.6 hereof.

ARTICLE Ill. COMMUNITY BENEFITS 3.1

It is the intention that any monies earned be re-invested in the member municipalities or communities severed by the Corporation, hence no community benefits shall be distributed or provided without the unanimous written consent of the Shareholders. Community benefits shall mean any returns including money, or other benefits for which no market compensation has been given.

3.2

The fiscal year of the Corporation shall terminate on such date of each year as determined by the Board of Directors.

3.3

Without limiting the generality of anything contained in this Agreement, the provision of such community benefits shall not cause the Corporation to be unable to pay its liabilities as they become due or cause the realizable value of the Corporation’s assets to be less than the aggregate of its liabilities and stated capital of all classes.

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ARTICLE IV. FINANCING 4.1

The financial policy of the Corporation shall be in accordance with the following criteria: a) Any funds, including capital and/or working capital requirements, shall to the fullest extent possible, be obtained by the Corporation from sources other than the Shareholders including the Corporation’s own resources, bank loans, government grants or other external sources. b) In the event of an emergency where the funds cannot be obtained in accordance with section 4.1(a), the Corporation upon approval by the Board, can borrow such funds as required for such emergency by way of loan by Shareholder(s). The terms of such loan shall be agreed upon between the Shareholder(s) and the Corporation.

ARTICLE V. DEALING IN SHARES OF THE CORPORATION 5.1

Except as provided in this Agreement, no Shareholder shall transfer, mortgage, pledge, charge or otherwise dispose of or alienate any of his shares in the capital stock of the Corporation by way of sale, gift, beneficial bequest, declaration of trust or otherwise, or do any act to encumber the beneficial title to any shares or affect the rights in any way of another Shareholder with respect thereto under this Agreement. For the purpose of this Agreement, if any Shareholder is a corporation, any transfer, mortgage, pledge or charge of shares of its capital stock resulting in a change of voting control of such Shareholder corporation shall be deemed to be a transfer of shares of that Shareholder in the capital stock of the Corporation.

ARTICLE VI. ENDORSEMENT OF SHARE CERTIFICATE 6.1

AlI share certificates of the Corporation shall have a notation thereon as follows: “The ownership and transfer of these shares are restricted and are subject to the terms of a Shareholder Agreement made as of the 20th day of May, 2025 to which reference is hereby expressly made and by which the transferee or other holder of the shares agrees to be bound by accepting same. A copy of this Agreement may be obtained from the Secretary of the Corporation on request in writing.”

ARTICLE VII. CONFIDENTIALITY 7.1

Each Shareholder covenants and agrees that upon and from any sale by it of its shares in the Corporation it shall not at any time disclose the private affairs of the Corporation, any trade or business secrets of the Corporation, any information or knowledge it may have acquired with respect to the business of the Corporation to any person, firm or corporation whatsoever and any Shareholder shall treat any such information with the strictest of confidence and recognizes such trade and business secrets and confidential information as the property of the Corporation.

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ARTICLE VIII. UNANIMOUS SHAREHOLDER AGREEMENT 8.1

This Agreement shall be deemed to be a unanimous Shareholder agreement within the meaning of Section 1(44) and Section 108 of the Act, and the power of the Directors to manage or supervise the management of the business and affairs of the Corporation shall be restricted in accordance with this Agreement.

8.2

Where provided for in this Agreement, a Shareholder has all the rights, powers, duties and liabilities of a Director of the Corporation, whether arising under the Act or otherwise, to which this Agreement relates and to the extent that this Agreement restricts the discretion or powers of the Directors to manage or supervise the management of the business and affairs of the Corporation the Directors are thereby relieved of their duties and liabilities, including any liabilities under Section 131 of the Act, to the same extent.

8.3

This Agreement may be amended by written agreement by all the Shareholders herein; provided that if any change shall affect the duties and liabilities of any of the Directors or officers referred to herein, the Directors or officers of the Corporation shall be given written notice of the proposed amendment, and such Director or officer shall be at liberty to resign and such amendment shall not be effective until another Director or officer is appointed in his place and stead.

ARTICLE IX. GENERAL 9.1

All rights, advantages, privileges, immunities, powers and things hereby secured to the parties and each of them shall be equally secured and exercisable by his heirs, executors, administrators, successors and assigns, as the case may be, and all covenants contained herein shall be binding not only upon the parties hereto but their respective heirs, executors, administrators, successors and assigns, as the case may be.

9.2

Except as otherwise may be expressly provided herein, the parties hereto hereby waive the application of Section 185 of the Act.

9.3

This Agreement shall terminate upon the earlier of: (a)

the dissolution or bankruptcy of the Corporation; or

(b)

the date upon which there is only one Shareholder of the Corporation.

9.4

This Agreement shall be governed by and construed in accordance with the laws of the Province of Ontario.

9.5

Any notice, request, demand or other communication required to be given under this Agreement shall be in writing and shall be effectively given if (i) delivered personally, (ii) sent by prepaid courier service or mail, or (iii) sent prepaid by telecopier, telex, email or other similar means of electronic communication or email, to the Shareholders at their last address or email address or website shown on the books of the Corporations or to

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the Corporations at their registered offices unless another address is selected by any party hereto. Any notice so given shall be deemed conclusively to have been given and received when so personally delivered or sent by telex, telecopier, email or other electronic communication or on the third day following the sending thereof by private courier or mail. 9.6

Time shall be of the essence of this Agreement.

9.7

The Shareholders acknowledge that there are no written agreements, contracts, covenants, promises, representations, warranties, inducements or understandings between them, except as set forth or referred to herein with respect to the management and financing of the Corporation and the disposition of their shares.

9.8

This Agreement shall not be changed orally and shall not be changed, modified or discharged in whole or in part otherwise than by an instrument in writing, signed by all parties hereto.

9.9

The Corporation acknowledges the terms and conditions hereof and agrees to be bound by the terms hereof.

9.10

Wherever in this Agreement the context requires, words importing the singular number shall include the plural and vice versa, and words importing the masculine gender shall include the feminine and neuter genders and vice versa.

9.11

This Agreement may be simultaneously executed in several counterparts, each of which so executed shall be deemed to be an original, and such counterparts together shall constitute one and the same instrument.

9.12

Every provision of this Agreement is intended to be several, and if any term or provision hereof is adjudged to be illegal or invalid for any reason whatsoever, then any such illegal or invalid provision shall not be deemed to affect the validity of the remainder of this Agreement, and this Agreement shall accordingly be read and construed as if such invalid or illegal provision was omitted.

Balance of page left intentionally blank

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IN WITNESS WHEREOF the parties hereunto have duly executed this Agreement as of the date first written above. SIGNED & DELIVERED In the presence of: THE CORPORATION OF THE TOWNSHIP OF NORTH FRONTENAC

Per: Gerald Lichty, Mayor

Per: Tara Mieske, Clerk We have authority to bind the Corporation

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

Per: Frances Smith, Mayor ) Per: Cathy MacMunn, CAO / Clerk We have authority to bind the Corporation

THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Per: Ronald Vandewal, Mayor

Per: James Thompson, Clerk We have authority to bind the Corporation

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THE CORPORATION OF THE TOWNSHIP OF FRONTENAC ISLANDS

Per: Judy Greenwood-Speers, Mayor

Per: Vanessa Latimer, CAO / Clerk We have authority to bind the Corporation

THE CORPORATION OF THE COUNTY OF FRONTENAC

Per: Gerry Lichty, Warden

Per: Jannette Amini, Clerk

FRONTENAC MUNICIPL SERVICES CORPORATION

Per: Frances Smith, Chair/President

Per: Cathy MacMunn, Secretary We have authority to bind the Corporation

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

158-2025 August 12, 2025 Cathy MacMunn, CAO/Clerk Jody Legue, Deputy Clerk Enforcement Option for Septic Reinspection Program Using AMPS (Administrative Monetary Penalties)

RECOMMENDATION THAT Council receive the Enforcement Option for Septic Reinspection Program using Administrative Monetary Penalties report as prepared by the Deputy Clerk for Information; AND THAT Council direct staff to draft a septic-specific Property Standards By-Law for Council review. BACKGROUND Council has endorsed a septic reinspection program to ensure the ongoing safety, environmental health, and regulatory compliance of private on-site sewage systems within the municipality. While voluntary compliance has been successful in some areas, the Septic Reinspection Committee overseeing the program has recommended implementing stronger enforcement tools to address non-compliance efficiently and equitably. DISCUSSION To enable enforcement of septic system maintenance using Administrative Monetary Penalties (AMPs), the Township must first enact a simplified Property Standards By-law focused solely on septic systems. This by-law would formalize the expectations for property owners and provide the legal foundation for enforcement.

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Once the septic-specific Property Standards By-law is in place, it can be designated as enforceable under the Township’s existing Administrative Monetary Penalties (AMPs). By-law No. 2024-43 (adopted under the Municipal Act, 2001 and Ontario Regulation 333/07) authorizes the use of AMPs for designated by-laws. This framework allows the Township to issue monetary penalties for non-compliance without resorting to the Provincial Offences Act court system, streamlining enforcement and encouraging timely compliance from property owners. As mandated under the Building Code Act, any municipality that enacts a Property Standards By-law must establish a Property Standards Committee. This committee serves an important role in the enforcement process by hearing appeals of Property Standards Orders issued by the Township. Even though the proposed by-law is limited in scope to septic systems only, the requirement for a committee still applies. The Property Standards Committee would be appointed by Council and composed of members with relevant knowledge or experience—preferably in areas such as environmental health, municipal by-laws, or property/building issues. The committee would be responsible for reviewing appeals from property owners, and it would have the authority to confirm, modify, or rescind Orders based on its findings. To implement this enforcement framework, the following actions are recommended.

Draft a septic-specific Property Standards By-law
Establish a Property Standards Committee and adopt associated procedural policies
Train enforcement and administrative staff on the new procedures
Educate property owners about the updated enforcement framework STRATEGIC PLAN PRIORITY Healthy Community Development- Strengthen and support the enforcement of Bylaws Resilient Natural Environment: Continue the Septic Reinspection Program FINANCIAL IMPLICATIONS There will be some upfront administrative and legal costs to draft the by-law and establish the committee, as well as ongoing staff time for enforcement. However, the AMPs system is expected to reduce legal expenses and improve compliance over time. ATTACHMENTS/REFERENCES N/A

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

159-2025 August 12, 2025 Cathy MacMunn, CAO/Clerk Abigail McKinnon, Planning Services Assistant Road Allowance Closure request – Part of the unopened road allowance between Lot 13 and Lot 14 on Subdivision Plan 130

RECOMMENDATION WHEREAS Council granted approval in principle on September 27, 2022, to close a portion of the lane located between Lot 13 and Lot 14 on Subdivision Plan 130; AND WHEREAS a public meeting was held on November 8, 2022, at which public feedback was received; AND WHEREAS a resolution to stop up, close, and convey the said lane was deferred; AND WHEREAS the structure currently situated on the lane and on the abutting neighbour’s property has existed since 1934, according to MPAC records, and its removal or relocation is not feasible; NOW THEREFORE BE IT RESOLVED THAT Council authorize staff to proceed with the next steps, including obtaining a property appraisal; AND FURTHER THAT a by-law to stop up, close, and convey the subject lane as a lot addition to the applicant, subject to any required easements in favour of Hydro One Networks Inc., be brought forward for Council’s consideration later in the meeting; AND THAT the by-law shall stipulate that all associated costs, including registration of the by-law and transfer documents on title, shall be the sole responsibility of the property owner. BACKGROUND

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At the Council meeting held on September 27, 2022, Council approved in principle to proceed with the road closure process. Staff Report 146-2022, which outlines the proposal, is attached. Notice of the public meeting was provided via publication in the Frontenac News and the Township’s website as per the road allowance closure policy. Notification was also sent by mail or email to adjacent property owners, the Conservation Authority, Hydro One Networks Inc., and Infrastructure Ontario on behalf of the province. No objections were received from the above noted agencies however at the public meeting objections were received from neighbouring property owners. The objections received were mainly focused on how these “lanes” are used for access to properties on the island. DISCUSSION In this case, because the cottage is constructed on the lane, there is no practical ability to use the lane for access without trespassing. Given that the cottage has existed since 1934, according to MPAC’s records, it is likely that the lane has not been used for access for over 90 years. Furthermore, there are numerous other lanes available for residents to traverse the island, and most properties in this area have direct waterfront access, reducing the necessity of retaining this specific lane for public use. For these reasons, staff recommend that Council proceed with passing a by-law later in the meeting to stop up, close, and convey the subject road allowance. This will allow the two property owners to resolve the long-standing encroachment issue involving the cottage. If the by-law is approved, the next steps will include obtaining an appraisal of the land, as a survey has already been completed. STRATEGIC PLAN PRIORITY Not applicable. FINANCIAL IMPLICATIONS

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All costs associated with the survey, appraisal, legal fees, and property consolidation will be borne by the applicant(s). ATTACHMENTS/REFERENCES Staff Report 146-2022 Staff Report 177-2022

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Report Number:

xx-2022

Date of Meeting:

October 11 2022

From:

Cathy MacMunn, CAO/Clerk

Prepared By:

Cindy Deachman, Deputy Clerk

Re: Road Allowance Closure request– Pt unopened road allowance between Concession 10 and 11 between Highway 7 and Kennebec Lake A. Recommendation That Council approve in principle the recommendation of the CAO/Clerk to close part of the unopened road allowance between Concession 10 & 11 Kennebec, as applied for by David Christopher Eardley; And that we proceed to a public meeting to close the said road allowance before passing said by-law B. Background/Information The applicant wishes to purchase the unopenrecently received a cottage property on Craig Island from his brother’s estate. It has come to his attention that the older cottage is located partly on the “lane” and partly on the neighbouring property. He has reached out to the landowners on that property, consulted with a lawyer, and has undertaken pre-consultation with county planning and township staff. The Subdivision Plan for Craig’s Island was registered in 1912. This plan is attached to this report, contemplates “lanes” with an approximate width of 2.3m. between every two waterfront lots, as well as an internal lane of approx. 3.8m (12’). The cottage was constructed in approximately 1934.

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The applicant would like to obtain title to the road allowance and then obtain a small sliver of land from the neighbour so that his cottage is completely within his lot boundary. Because this is considered a plan of subdivision this will not be done through a consent application but a by-law under the Planning Act. Managers and planning staff have been circulated for comments. The applicant provided some pictures of the allowance taken in August; these are attached. If Council endorses the recommendation today, we would next schedule a public meeting and provide notification under the policy. Staff propose, in excess of caution that we notify all property owners on the island so that everyone has the same information. Given the allowance has lake frontage on Sharbot Lake, staff will circulate the public meeting notice and request comments from MVCA and MNRF as well as the usual agencies contacted. C. Financial Implications An appraisal of land value would be obtained to determine purchase price. The applicant is responsible for all administrative, legal and surveying costs. Any revenue from the sale would be put into reserves. D. Attachments Plan 130

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Report Number:

177-2022

Date of Meeting:

November 8, 2022

From:

Cathy MacMunn, CAO/Clerk

Prepared By:

Cindy Deachman, Deputy Clerk

Re:

Public Meeting – Road Closure (Armstrong). A. Recommendation(s) That Council receives input from the public meeting and the accompanying report prepared by the Deputy Clerk; And further that subject to the comments received at the public meeting Council approves the recommendation to stop up and close the lane between Lots 13 & 14 Plan 130 (Craig’s Island); And Further that staff are authorized to proceed with the next steps of arranging a survey, if required, an appraisal of the land, and bringing forward a by-law to council to stop up, close and close and convey the said road allowance to the applicant, as a lot addition to the applicant’s property, subject to any easements as may be required by Hydro One Networks Inc., said by-law to indicate that all costs relating to the registration of the by-law and transfer documents on title be at the property owner’s expense

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B. Background/Information Council approved in principle to proceed with this road closure at the September 27th council meeting. See Report 146-2022 Notice of the Public meeting was posted in the Frontenac News, online, and adjoining property owners, Conservation Authority, Hydro One, and Infrastructure Ontario (on behalf of Ministry/Province) were notified by mail or email. As of the date of this report, a few inquiries have been received and staff anticipate some members of the public to attend the public meeting. One point of clarification based on comments received is that the lane is approximately 6’ wide, not 12’ as was indicated in the accompanying letter to the notices. Next steps will be to arrange for the reference plan (if deemed necessary), and appraise the land. Once this is complete staff will bring a by-law back to council for consideration. C. Financial Implications Unknown at this point. The purchase price for the land will be placed in reserves per our road closing/sale policy. D. Attachments Copy of notice

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC PUBLIC MEETING NOTICE TAKE NOTICE that the Council of the Corporation of the Township of Central Frontenac proposes to enact By-Laws to stop up, close and convey two road allowances as set out and described below: Firstly: Lane between Lots 13 & 14 Plan 130 (Craig’s Island) being all of PIN 362330256 as shown in the map below:

These proposed closings are to come before the said Council for consideration at its regular meeting on Tuesday the 8th of November, 2022 at the hour of 4:00 pm and at that time, the Council will hear any person who claims that his or her land will be prejudicially affected and who applies to be heard either in person or by his or her Counsel, Solicitor or Agent. This meeting will be held in person at the Soldiers’ Memorial Hall, 1107 Garrett St Sharbot Lake with an option to attend virtually. Anyone wishing to attend the public meeting virtually should contact the undersigned at (613) 279-2935 x 237 or cdeachman@centralfrontenac.com to register and obtain log-in or phone-in instructions no later than noon on November 4, 2022. Dated this 21st day of October, 2022 Cindy Deachman, Deputy Clerk Township of Central Frontenac 1084 Elizabeth St, P.0. Box 89 Sharbot Lake, Ontario K0H 2P0 cdeachman@centralfrontenac.com

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

160-2025 August 12, 2025 Cathy MacMunn, Chief Administrative Officer/Clerk Abigail McKinnon, Planning Services Assistant 15894 Road 509 By-Law Change for Road Allowance Closure.

RECOMMENDATION THAT Council receive the report entitled “Road Allowance Closure By-Law Change – 15894 Road 509” for information; AND THAT Council enact a new by-law to permanently close, declare surplus, and authorize the sale of the portion of the road allowance described in the registered plan associated with 15894 Road 509 later in the meeting. BACKGROUND At the regular meeting of Council held on June 24, 2025, a by-law was passed to permanently close, declare surplus, and sell a portion of the highway adjacent to the property located at 15894 Road 509. At the time the by-law was prepared, the final registered survey had not yet been received. As a result, the by-law referenced the draft survey plan in describing the lands subject to the closure. DISCUSSION A certified copy of the by-law was submitted to the Township’s legal counsel for registration and PIN consolidation. However, the Land Registry Office rejected the registration due to the reference to the draft plan rather than a finalized registered plan. Since that time, the registered plan has been received. Staff are now able to correct the error to allow for the successful completion of the transaction.

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To address this issue and avoid any further confusion, staff have prepared a new by-law to be presented to Council later in the meeting. This new by-law will replace By-Law Number 2025-29. STRATEGIC PLAN PRIORITY Not applicable. FINANCIAL IMPLICATIONS Not applicable. ATTACHMENTS/REFERENCES Not applicable.

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

161-2025 August 12, 2025 Cathy MacMunn, CAO/Clerk Sarah Watkins, Clerical Assistant - Casual Septic Re-Inspection Committee - Staffing Support

RECOMMENDATION THAT Council receive the report titled “Septic Re-Inspection Committee – Staffing Support” for information; AND THAT Council approve the creation of a full-time administrative position to provide clerical support for septic administration within Development Services and to continue providing clerical support to the Clerk’s Department

BACKGROUND The Septic Re-Inspection Committee met on July 15, 2025, to discuss Report 123-2025, titled “Septic Re-Inspection Challenges,” which had been presented by Andy Dillion, Chief Building Official (CBO), at the regular Council meeting on July 8, 2025. The report identified several operational challenges and unresolved issues within the septic reinspection program and recommended that the program be suspended until a comprehensive review could be completed and the identified issues effectively addressed. At its meeting on July 15, 2025, the Septic Re-Inspection Committee endorsed the hiring of a dedicated full-time administrative staff member to support the critical task of implementing and maintaining the Citywide septic system re-inspection program.

DISCUSSION

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This role is proposed as a 50% shared position between the Clerk’s Department and Development Services. It combines the duties of the casual clerical assistant with those of the septic program administrator, providing year-round support to both departments. During the summer months, the Clerk’s Department receives support from a student position, allowing the administrative staff member to focus primarily on the septic reinspection program during its peak season. This structure ensures consistent and flexible support for both departments throughout the year. A key responsibility of this position will be to lead the foundational work of updating and integrating septic system records into the Citywide system. Existing records are currently incomplete and unreliable, making it difficult to track inspection statuses and ensure compliance. The staff member will initially dedicate approximately 35 to 40 hours to establish this database, focusing on verifying septic installations from the past 10 years and accurately linking them to property records. This foundational work is critical to the success of the Township’s septic re-inspection program. Once the system is established, the position will maintain responsibility for updating and managing these records on an ongoing basis. This includes developing and implementing workflows to ensure inspection results are consistently entered, allowing for efficient program management, better tracking of compliance, and transparent reporting to Council and the public. Ongoing responsibilities will also include incorporating data from older septic systems (pre-dating the last 10 years) and updating historical inspection records, further strengthening the Township’s ability to manage the program proactively. The position is necessary because the current Development Services workload does not allow for the focused time required to implement and maintain this critical system. By combining this role with clerical support duties and strategically utilizing summer staffing, the Township can achieve an efficient and cost-effective staffing model that supports both departments and advances the goals of protecting public health and the environment. STRATEGIC PLAN PRIORITY Strategic Plan Priority 4: Resilient Natural Environment, specifically under Strategic Action 4: Continue the septic system reinspection program. FINANCIAL IMPLICATIONS

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The proposed full-time administrative position, combining the current casual assistant role in the Clerk’s Department with the septic program administrative duties, is not currently included in the approved 2025 budget. This new shared position would provide 35 hours per week of administrative support split between the Clerk’s Department and Development Services (Septic Program). The estimated net increase to the 2025 budget is approximately $18,000, based on a partialyear cost. The full annual net increase, including benefits, is estimated at $47,000. These estimates reflect that the costs of the new position are partially offset by the elimination of the existing casual administrative assistant role. ATTACHMENTS/REFERENCES Attach #1: Septic Re-inspection Committee Minutes – July 15, 2025

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The Corporation of the Township of Central Frontenac Septic Re-inspection Committee Minutes July 15, 2025 at 1:00 p.m. 14216 Road 38, Sharbot Lake – Council Chambers

Roll Call Members: Councillor Susan Irwin – Chair, Councillor Bill Everett, Councillor Nicki Gowdy, Ken Waller, Art Dunham Regrets: Jim McIntosh Staff in Attendance: Andy Dillion, CBO; Crystal Nedow, Building Inspector- On-Site Sewage Systems; Cathy MacMunn, CAO/Clerk; Sarah Watkins, Clerical Assistant Guests: Eric Kohlsmith, CBO – Mississippi Rideau Septic System Office, Mayor Frances Smith. 1.

Call to Order Susan Irwin called the meeting to order at 1:03 p.m.

Approval of Agenda MOVED BY: Nicki Gowdy

SECONDED BY: Art Dunham

THAT the agenda of the July 15, 2025, meeting be approved as presented. Carried 3.

Disclosure of Pecuniary Interest None.

Approval of Minutes a) June 18, 2025 MOVED BY: Ken Waller

SECONDED BY: Nicki Gowdy

THAT the minutes from the June 18, 2025 meeting of the septic reinspection committee be approved as amended. Carried

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Amend to include clarification under the “Minutes” section by adding the exact wording of the amendment made during the meeting, and revise the phrase “planning error” to “planning decision” in Section 6(c). 5.

Business a) Building Report on 2025 Septic Re-inspection Program Challenges Discussion began with a review of the Septic Re-Inspection Program and its alignment with the existing by-law. It was noted that the Septic Inspection report that went to Council refers to a 10-year goal to inspect all properties, but the by-law itself does not contain this target. The Committee agreed that a comprehensive review is needed to advise Council on the program’s future direction, staffing requirements, and public education needs. Andy stated that his understanding was that the program intended to follow a 10-year cycle. With over 5,000 developed properties in the township, it was suggested that dividing the 4 districts in half and operating on an 8-year cycle could improve coverage. Concern was raised that many residents who maintain their systems regularly or undergo inspections for real estate purposes are not being captured under the current re-inspection framework. Nicki asked whether a survey could be sent to property owners. Cathy noted that, due to privacy concerns, staff could upload the data internally. Sarah has already uploaded many historical records into the CityWide platform and added that records from 1990 to present have been uploaded, with partial records from 1960 to 1989 also entered. Fran reminded the Committee that previous attempts to engage haulers in collecting data had been unsuccessful. Ken referenced prior issues in the 2010–2012 period, when inspections were conducted inconsistently by multiple sources. He emphasized that the current model, which uses professional inspectors, is more effective and reliable. Ken cautioned that if the program is paused to consider alternative models, progress may fall further behind. He noted that the current inspections have been successful in identifying and addressing problem systems. Art agreed, stating that all known Class 4 issues

Septic Re-inspection Committee Meeting July 15, 2025 @ 1:00 p.m. 14216 Road 38, Sharbot Lake – Council Chambers

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have been resolved and that environmental protection should remain the program’s top priority. Susan raised concerns about properties on islands that may not meet current standards. Crystal responded that applying enforcement inconsistently between islands would not be fair. Eric explained that current Ontario Building Code provisions only allow grey water pits for islands and that approving alternative systems poses liability risks for both the Township and the Chief Building Official. When Susan asked how other municipalities are handling this, Eric stated that Tay Valley Township evaluates each case based on previously approved systems and aims to manage within those constraints. Nicki asked for clarification on voluntary data submissions. Andy reported that although septic data from 1990 onward has been uploaded to CityWide, the platform currently requires users to view each property record individually. Bulk searches or program-level overviews are not yet possible. Fran inquired about whether additional administrative staff or inspectors would be better suited to perform the necessary database updates. Nicki asked about time requirements. Andy estimated 15 minutes per property, totaling approximately 1,250 hours to review and update all 5,000+ property records. Fran asked about the process for updating property statuses. Sarah confirmed that asset fields in CityWide can be used for this purpose. Ken mentioned that if Eric’s current list of inspections is uploaded, approximately 300 properties could be updated immediately. Sarah provided a brief demonstration of the data currently available in CityWide. Susan asked whether staff currently have the capacity to complete this work. Cathy responded that Sarah has completed her studies and could be hired full-time, and that additional part-time staffing may be needed to bring the database fully up to date. Fran suggested bringing in staff like Madison during slower winter months and recommended identifying funding opportunities to support the additional staffing requirement. b) CBO proposed program amendment. Susan noted that the by-law does allow for the involvement of a by-law enforcement officer in supporting septic program compliance. Andy Septic Re-inspection Committee Meeting July 15, 2025 @ 1:00 p.m. 14216 Road 38, Sharbot Lake – Council Chambers

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added that while AMPS could be used, the enforcement process may generate public complaints. Fran asked how many septic-related building permits are currently open. Andy reported more than 100 open permits, including several that have had multiple inspections but remain incomplete. He added that the Township should begin actively enforcing compliance on these files. Fran recommended referring unresolved files to the By-Law Enforcement Officer to assess next steps. Andy said he could begin this immediately but acknowledged that results are uncertain. Crystal noted that residents often obtain permits and then fail to complete the work. Andy noted there is no formal timeline on permit completion, but permits can be revoked after six months of inactivity. Susan recommended establishing a clear timeframe to allow for consistent enforcement. Andy suggested the minimum timeframe be one year. Fran proposed a form letter be sent to owners of old or inactive permits, advising them of a compliance deadline after which they would need to reapply. Art emphasized the potential environmental consequences of non-compliant septic systems. Fran proposed that Sarah begin updating the asset records in CityWide, starting with Eric’s list of inspected properties. Andy expressed concern that the administrative workload may outweigh the overall benefit of the program. Susan disagreed, noting that many residents have expressed concern about declining lake water quality, which may be linked to aging or failing septic systems. The Committee agreed to prioritize lakes first, followed by populated hamlets, and then multi-unit properties such as apartments and camps. Art clarified that large-scale septic systems are not the Township’s responsibility. Crystal noted that septic inspection reports from real estate transactions are not typically shared with the Township. Fran recommended reaching out to local real estate agents to request report sharing. Art suggested that property owners be asked directly to submit inspection documentation. Nicki proposed updating the terms of reference and bringing the CityWide system fully up to date before the 2026 season, with a new and consistent inspection cycle beginning in February. Eric advised that the next council meeting is scheduled for August 12, 2025, but with summer students no longer available and letters unable to go out before the end of August, inspections for 2025 may no longer be feasible. He added that missed inspections also remove an important education opportunity for property owners. Septic Re-inspection Committee Meeting July 15, 2025 @ 1:00 p.m. 14216 Road 38, Sharbot Lake – Council Chambers

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Art asked whether Council approval was needed. Fran confirmed that because the previous motion was deferred and no changes to the program have yet been made, no further action from Council is currently required. Sarah added that she will forward the list of 100 properties to Eric and his team to begin this year’s inspections. c) 2025 Septic Re-inspection Program Recommendation/Next Steps Susan recommended that the Committee make a formal recommendation to Council in support of hiring a dedicated administrative staff person to manage septic program recordkeeping and updates to the CityWide system. MOVED BY: Bill Everett

SECONDED BY: Ken Waller

THAT the Septic Re-Inspection Committee recommends that a list of properties on Kennebec Lake be provided to Eric of the MississippiRideau Septic System Office (MRSSO) to proceed with the 2025 inspection program; AND THAT the Committee supports the allocation of a dedicated administrative staff person to assist with citywide septic system record updates. Carried 6.

New/Other Business None.

Next Meeting The next meeting to be scheduled for September 16, 2025 at 1:00 p.m. in the council chambers.

Adjournment MOVED BY: Nicki Gowdy

SECONDED BY: Bill Everett

THAT the July 15, 2025 meeting of the Septic Re-inspection Committee be adjourned. Carried Adjourned at 2:20 p.m. Septic Re-inspection Committee Meeting July 15, 2025 @ 1:00 p.m. 14216 Road 38, Sharbot Lake – Council Chambers

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August 5, 2025 Mayor Frances Smith Central Frontenac Township 14216 Road 38 Sharbot Lake Ont K0H2P0 Subject: Support for adopting the new affordable housing property tax subclass Dear Mayor and Councilors, I’m writing on behalf of the North Frontenac Non Profit Housing Corporation and the Central Frontenac Housing Corporation, two non-profit housing providers in Central Frontenac, to ask that the municipality adopt the new affordable rental housing property tax subclass recently introduced by the Ontario government. This optional tool would allow Central Frontenac to reduce property taxes by up to 35% for eligible affordable rental units (including both new and existing homes). These savings would help organizations like ours keep rents affordable and reinvest in our buildings and supports for tenants. To qualify, units must meet the province’s definition of affordability, meaning rents would not exceed the lesser of an income-based rent amount and the average market rent, as outlined in the Ministry’s Affordable Residential Units bulletin. We understand that the subclass won’t apply automatically. It requires a local by-law to be passed by September 30, 2025 for this new tool to take effect in 2026. We’re encouraging Central Frontenac to: • •

Review the new regulations (O. Reg. 73/25, 74/25, and 75/25) Bring forward a by-law so this tool can be used to support affordable housing in our community

We would be happy to speak with you further about the positive impact this could have on local housing providers and tenants. Thank you for your continued leadership on affordable housing issues. Sincerely, Janet Gutowski Board Chair North Frontenac Non Profit Housing and Central Frontenac Housing Office: 613-279-3322 Cell:613-279-2397 www.nfhousingcorp.org

1096B Clement Road, Unit 6, Sharbot Lake, ON, K0H 2V0 Page 1 of 2

(613) 279-3322

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1096B Clement Road, Unit 6, Sharbot Lake, ON, K0H 2V0 Page 2 of 2

(613) 279-3322

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW # 2025-XX BEING A BY-LAW XXX

WHEREAS

AND WHEREAS

NOW THEREFORE

READ a first and second and third time and finally passed on this xx day of month, year

Frances L Smith, Mayor

Cathy MacMunn, CAO/Clerk

Central Frontenac By-Law No. 2024-xx Description of By-Law Date Page 267 of 299

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW NUMBER 2025-35 A BY-LAW TO AMEND ZONING BY-LAW NUMBER 2011-52, AS AMENDED (ZONE CHANGE FROM A RESIDENTIAL WATERFRONT (RW) ZONE TO A SITESPECIFIC RESIDENTIAL WATERFRONT EXCEPTION (RW-X45) ZONE; CONCESSION 2, PART LOT 26 GEOGRAPHIC TOWNSHIP OF HINCHINBROOKE, TOWNSHIP OF CENTRAL FRONTENAC). WHEREAS pursuant to the provisions of Section 34 of the Planning Act, RSO 1990, the Council of a Municipality may enact by-laws regulating the use of lands and the erection of buildings and structures thereon; AND WHEREAS By-Law Number 2011-52 regulates the use of land and the location, use and erection of buildings and structures within the Township of Central Frontenac; NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the Township of Central Frontenac enacts as follows:

By-Law Number 2011-52 of The Corporation of the Township of Central Frontenac, as amended, is hereby further amended as follows: 1.1.

Schedule ‘A5’, as amended, is hereby further amended to change the zoning of the subject lands legally described as Part Lot 2, Concession 26, Geographic Township of Hinchinbrooke, Township of Central Frontenac, ARN 103904006012200, from Waterfront Residential (RW) to a SiteSpecific Waterfront Residential Exception (RW-X45) Zone, as shown on Schedule ‘A’ attached to and forming part of By-Law Number 2025-35;

1.2.

Section 5.6.4 of Zoning By-Law Number 2011-52 is hereby further amended by adding an additional site-specific section of text as follows: 42. RW-X45, Part of Lot 26, Concession 2, Hinchinbrooke (ARN 103904006012200) Despite any provisions of Section 4.1.1.13 to the contrary, on lands located in the RW-X45 Zone, the following provisions shall apply: a. A maximum of two (2) docks shall be permitted.

Central Frontenac By-Law No. 2025-35 A By-Law to Amend Zoning By-Law Number 2011-52, as amended. August 12th, 2025 Page 268 of 299

b. The combined total area of both docks shall not exceed 27 square metres (290 square feet). (By-law 2025-35) 2. That all other provisions of By-Law Number 2011-52 shall continue to apply. 3. That this by-law shall come into force and take effect on the date of final passing by the Council of the Township of Central Frontenac, subject to the provisions of the Planning Act, R.S.O, 1990, as amended. Read a first and second time this 12th day of August, 2025. Read a third time and adopted this 12th day of August, 2025.

Frances L Smith, Mayor

Cathy MacMunn, CAO/Clerk

Central Frontenac By-Law No. 2025-35 A By-Law to Amend Zoning By-Law Number 2011-52, as amended. August 12th, 2025 Page 269 of 299

Township of Central Frontenac

Schedule ‘A’ to By-Law Number 2025-35

Central Frontenac By-Law No. 2025-35 A By-Law to Amend Zoning By-Law Number 2011-52, as amended. August 12th, 2025 Page 270 of 299

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW # 2025-36

BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AUTOMATIC AID AGREEMENT BETWEEN THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC AND THE CORPORATION OF THE TOWNSHIP OF NORTH FRONTENAC

WHEREAS Section 2 (6) of the Fire Protection and Prevention Act, 1997, S.O. 1997, c.4 authorizes a municipality to enter automatic aid agreements with other municipalities to provide and/or receive fire protection services; AND WHEREAS The Corporation of the Township of Central Frontenac is prepared to make fire protection services available to the Corporation of the Township of North Frontenac, in certain designated areas. NOW THEREFORE the council of the Corporation of the Township of Central Frontenac hereby enacts as follows:

That the Corporation of the Township of Central Frontenac enter into an Automatic Aid Agreement with The Corporation of the Township of North Frontenac,
That the terms and conditions in the agreement shall be in substantially the same form as attached hereto as Schedule “A” forming an integral part of this by-law.
That the Mayor and CAO/Clerk be hereby authorized to execute such agreement on behalf of The Corporation of the Township of Central Frontenac and affix thereto the seal of the corporation.
That all previous agreements and/or by-laws conflicting with this by-law shall be hereby repealed.
This by-law shall come into force and take effect on the day it is finally passed. READ a first and second and third time and finally passed on this 12th day of August, 2025

Frances L Smith, Mayor

Cathy MacMunn, CAO/Clerk

Central Frontenac By-Law No. 2025-36 Enter Into Automatic Aid Agreement with South Frontenac August 12, 2025 Page 271 of 299

Automatic Aid Agreement

This Agreement made in duplicate this ______ day of ______________ , 2025, Between The Corporation of The Township of Central Frontenac (Hereinafter called the “Central Frontenac”) Of the First Part and The Corporation of The Township of North Frontenac (Hereinafter called the “North Frontenac”) Of the Second Part

Whereas Section 2 (6) of the Fire Protection and Prevention Act, Chapter 4, Statutes of Ontario, 1997, authorizes a municipality to enter automatic aid agreements with other municipalities to provide and/or receive fire protection services; And Whereas both Central Frontenac and North Frontenac operate fire protection services and manage assets suitable to meet municipal responsibilities required by the Fire Protection Act, through a fire department situated within Central Frontenac and North Frontenac; And Whereas Central Frontenac is prepared to make available fire protection services to North Frontenac; Now Therefore in consideration of the mutual covenants, conditions, considerations and payments herein contained, Central Frontenac and North Frontenac mutually agree as follows:

Introduction Due to geographical distances and conditions, it is sometimes advantageous for Fire Departments to immediately require assistance from another Fire Department at the same time that the alarm is forwarded to the Fire Department within whose jurisdiction the incident occurred. The Automatic Aid Program is created to provide vital fire protection services which will ultimately improve the level of public safety for the residents. Automatic Aid is intended to be used on a day-to-day basis in order to meet the following objectives: a. Ensure the closest fire station immediately responds to an emergency, irrespective of existing municipal boundaries; b. Assemble an adequate fire attack crew. This crew may be made up of personnel and equipment from two or more Fire Stations; Page 1 of 8 2025 Automatic Aid Agreement between Central Frontenac and North Frontenac

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Definitions: In this Agreement, unless the context otherwise requires, a. “Designate” means a person who, in the absence of the Fire Chief, has the same powers and authority as the Fire Chief. b. “Fire Area” means the defined areas as outlined in Schedule “A” within the geographic boundaries of North Frontenac. c. “Fire Chief” means the Chief of either participating Fire Department. d. “Fire Department” means the Fire Department of both parties participating in this Agreement. e. “Home Fire Department” means the Fire Department established by the municipality where the occurrence is. f. “Fire Protection” means and includes Fire Suppression of Structural Fires including Exposure Fires. g. “Occurrence” means an emergency response or request to respond to an emergency. h. “CFFR” means Central Frontenac Fire & Rescue. i. “NFFD” means North Frontenac Fire Department. j. “Ice Rescue” means a person fallen through ice or is on ice and requires rescue.
Fire Area The geographic area within which Central Frontenac will supply fire protection services in accordance with this Agreement is defined in Schedule “A”, “B”, “C”.
Fire Protection Services
Central Frontenac will supply Fire Protection Services for responses to Structure Fires, Medical Emergencies, Motor Vehicle Collisions, and Wildland Fires to all the properties and residents situated within the Fire Area (Schedule “B”, Atoms 202 & 203) upon request as follows: a. Fire apparatus and personnel will respond to occurrences in the Fire Area in a like manner as if the response were in Central Frontenac; b. Should the first on scene Fire Chief or Designate require assistance, or believe assistance may be required, by way of additional personnel, apparatus, or equipment, to an occurrence in the Fire Area, such assistance may be summoned by that Fire Chief or Designate from either municipality; c. The Fire Chief or Designate receiving a request for assistance may refuse to supply the resources requested if response personnel, apparatus or equipment are required in Home Fire Department area, or elsewhere, under the provisions of existing Mutual Aid Agreements or for another Occurrence within either Central Frontenac or North Frontenac; d. The Fire Chief or Designate may order the return of such personnel, apparatus or equipment that is responding to or is at the scene of an Occurrence in the Fire Area. In such Page 2 of 8 2025 Automatic Aid Agreement between Central Frontenac and North Frontenac

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Municipal Responsibility a. Each party to this Agreement is responsible for providing appropriate training to its Fire Department pursuant to each Municipalities Fire Departments Training Standards and shall maintain records of training. b. Each party to this Agreement is responsible for ensuring their equipment and apparatus are maintained to the minimum provincial and/or national standards used in the Ontario Fire Service such as Occupational Health & Safety Act, Canadian General Standards Board, Ministry of Transportation, Ministry of Labour Section 21, the National Fire Protection Association, and maintain records of maintenance.
Incident Command a. The first arriving Fire Department will assume Incident Command and begin fire ground command functions. When the Home Fire Department arrives, a ranking Officer will contact the Incident Commander directly and, if it is decided that a transfer of command would benefit the situation or is desired by the parties, the Home Fire Department will assume command. The Incident Commander being relieved will provide a briefing to the Officer assuming command indicating situation status, assignment and tactical needs. Once the briefing has been conducted, confirmation of Incident Command transfer will be broadcasted over the radio to alert all fire ground personnel. b. In such an event, the first arriving Fire Department may release its personnel, apparatus and equipment from the scene within the Fire Area, upon agreement with Incident Command. Page 3 of 8 2025 Automatic Aid Agreement between Central Frontenac and North Frontenac

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Insurance a. Property Insurance: Broad Form Property Policy insuring against loss or damage to any kind of owned, rented or leased equipment or property that is being used or could be used to provide Automatic Aid Fire Protection Services pursuant to this Agreement not less that the full replacement cost. b. General Liability Insurance: General Liability Policy insuring against injury or damage to persons or property, underwritten by an insurer licensed to conduct business in the Province of Ontario with a limit of not less than $25,000,000. This policy shall be endorsed to include cross-liability, contractual liability and personal injury. c. Medical Malpractice Insurance: Medical Malpractice coverage with a limit of not less than $25,000,000. The coverage can be provided as a stand-alone policy or included in the coverage afforded by the General Liability Policy reference above. d. Non-owned Automobile Coverage: Non-owned Automobile coverage with a limit of not less than $25,000,000 and shall include contractual non-owned coverage. e. Automobile Liability Insurance: Automobile Liability Policy covering third party property damage and bodily injury liability and all statutory coverages as may be required by Applicable Laws arising out of any licensed vehicle operating in connection with the Agreement with limits not less than $25,000,000 f. Environmental Coverage: Environmental Liability Policy in an amount of not less than $3,000,000 per occurrence, against claims for bodily injury, including sickness, disease, shock, mental anguish, mental injury as well as injury to or physical damage to tangible property including loss of use of tangible property, or the prevention, control, repair, cleanup or restoration of environmental impairments of lands, the atmosphere or any water course or body of water on a sudden and accidental basis and gradual release. The policy will be renewed for three (3) years after contract termination. Should the policy be non-renewed, 90 days’ notice of nonrenewal must be provided and the (Assisted Municipality) has the right to request that an extended reporting period be purchased at the (Assisting Municipality’s) sole expense. g. All policies of insurance shall: a. Be underwritten by an insurer licensed to conduct business in the Province of Ontario.

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Payment a. North Frontenac shall retain their respective rights as the Home Fire Department to be responsible for all fees, fines, charges, and bills that are assessed or collected from properties and owners for incidents occurring within their jurisdiction. b. Each party to this Agreement shall be solely responsible for the wages, benefits and other payments to their respective Fire Department employees and volunteers responding to any Fire Protection Services rendered under this Agreement. c. In consideration of the fire protection services undertaken by Central Frontenac, to be provided in the fire response area, North Frontenac shall pay Central Frontenac a rate of Ten Thousand Dollars ($10,000.00) annually as a stand-by fee. d. The North Frontenac Fire Department shall also reimburse Central Frontenac for responses to structure fires, medical emergencies, motor vehicle collisions, wildland fires and ice water rescue provided per this Agreement, based on the current Ministry of Transportation rates to Fire Department responses to provincial highways. e. Central Frontenac shall submit itemized invoices to North Frontenac at the end of each calendar month and allow for payment to be made under the terms “Net thirty (30) days” from the date of submission.
Termination and Amendments a) This Agreement shall be in force for a period of two (2) years, with an option to extend an additional two (2) years, commencing on the date of passing of a by-law authorizing the agreement by both municipalities. b) This Agreement may be amended at any time with the mutual consent of the parties, after the party desiring the amendment(s) gives the other party a minimum of thirty (30) days written notice of the proposed amendment(s). c) Notwithstanding Section 10a) above, this Agreement may be terminated at any time prior to, by either party by giving written notice to the other party not less than 90 days prior to the proposed termination date. Notwithstanding Section 10a) above, setting out the termination date of the Agreement, the Agreement may be extended by mutual consent of the parties indicated by appropriate correlating resolution and extension agreement being duly passed and executed by both parties hereto.

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To North Frontenac: Township of North Frontenac Attention Fire Chief 6648 Road 506 Plevna, Ontario K0H 2M0 Tel: 613-479-2231 ext. 232 Email: Firechief@northfrontenac.ca

Severability a. In the event that any covenant, provision or term of this Agreement should at any time be held by any competent tribunal to be void or unenforceable, then the Agreement shall not fail but the covenant, provision or term shall be deemed to be severable from the remainder of this Agreement which shall remain in force and effect mutatis mutandis. b. The parties hereto agree that they shall pass all necessary By-laws to give full force and effect to this Agreement.

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In Witness Whereof the said Corporations have hereunto affixed their corporate seals duly attested by the hands of their proper officers. The Corporation of the Township of Central Frontenac

Frances Smith Mayor

Cathy MacMunn CAO/Clerk

The Corporation of the Township of North Frontenac

Gerry Lichty Mayor

Tara Mieske Clerk

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Schedule ‘B”

Township of North Frontenac Snow Road

Schedule “C” The Corporation of the Township of Central Frontenac will supply Fire Protection Services under Automatic Aid to the areas of the Township of North Frontenac for responses to Ice Water Rescues, Wards, 1, 2, and 3.

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW # 2025-37

BEING A BY-LAW TO AUTHORIZE THE MAYOR AND CAO/CLERK TO ENTER INTO A SHAREHOLDERS AGREEMENT WITH THE TOWNSHIP OF NORTH FRONTENAC, TOWNSHIP OF SOUTH FRONTENAC, TOWNSHIP OF FRONTENAC ISLANDS, COUNTY OF FRONTENAC AND FRONTENAC MUNICIPAL SERVICES CORPORATION WHEREAS the Frontenac Municipal Services Corporation was established to oversee and regulate the installation and operation of communal water and wastewater services in the County of Frontenac. AND WHEREAS the Township of Central Frontenac deems it expedient to enter into a shareholders agreement with the Township of North Frontenac, Township of South Frontenac, Township of Frontenac Islands, County of Frontenac and Frontenac Municipal Services Corporation for the operation of the Frontenac Municipal Services Corporation. NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Township of Central Frontenac enacts that the Mayor and the CAO/Clerk are authorized to enter into a shareholders agreement with the Township of North Frontenac, Township of South Frontenac, Township of Frontenac Islands, County of Frontenac and Frontenac Municipal Services Corporation for the management and operation of the Frontenac Municipal Services Corporation. AND THAT all resolutions, by-laws, or parts of by-laws, which are contrary to or inconsistent with this by-law, are hereby repealed; AND THAT this By-Law shall come into force and take effect on the date of final passing.

READ a first and second and third time and finally passed on this 12th day of August, 2025.

Frances L Smith, Mayor

Cathy MacMunn, CAO/Clerk

Central Frontenac By-Law No. 2025-37 Frontenac Municipal Services Corporation – Shareholders Agreement August 12, 2025 Page 280 of 299

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW #2025-38 BEING A BY-LAW TO PERMANENTLY CLOSE, DECLARE SURPLUS, AND SELL PART OF A HIGHWAY WHEREAS Section 34 of the Municipal Act, 2001, authorizes Council to pass a by-law permanently closing a public highway; AND WHEREAS it is deemed expedient to permanently close and declare surplus certain parts of a public highway as hereinafter accurately described; AND WHEREAS notice of the proposed by-law to permanently close and declare surplus the said public highway has been published in the Frontenac News, a weekly newspaper having a general circulation in the Township of Central Frontenac (hereinafter, the “Municipality”) and circulated, mailed to adjoining and other impacted properties, and posted on the Municipality’s website pursuant to the Municipality’s Road Closure and Sale policy and; AND WHEREAS the above-mentioned notice informed all who claimed that his or her land would be prejudicially affected by the stopping up, closing and declaring surplus of the said public highway to appear before Council on November 8th, 2022, at 4:00 p.m.; AND WHEREAS Council of the Corporation of the Township of Central Frontenac on November 8th, 2022, did sit and hear any person who might be prejudicially affected by the permanent closing and sale of the said highway; AND WHEREAS Council has determined that the lands described in Section 1 and Section 2 below are surplus to the Municipality’s needs. NOW THEREFORE IT IS HEREBY ENACTED by the Council of The Corporation of the Township of Central Frontenac as follows:

That part of the unopened lane between Lots 13 & 14, on Subdivision Plan 130, Craig Island, Geographic Township of Oso, Now Township of Central Frontenac, being all of PIN 36233-0256, and described as Parts 2 & 3 on the Reference Plan 13R-23016 prepared by J.D. McArthur dated October 12, 2023 and attached as Schedule “A” hereto (hereinafter, the “Lane”) be and is hereby permanently closed. Central Frontenac By-Law No. 2025-38 Being A By-law To Permanently Close, Declare Surplus, And Sell Part Of A Highway August 12th, 2025 Page 281 of 299

2. That the Lane be and is hereby declared surplus to the Municipality’s needs. 3. That a certified copy of this by-law be registered in the appropriate Land Registry Office; 4. That this by-law shall become effective upon it being registered in the appropriate Land Registry Office. READ a first and second time this 12th day of August 2025. READ a third time and passed this 12th day of August 2025.

Frances L Smith, Mayor

Cathy MacMunn, CAO/Clerk

Central Frontenac By-Law No. 2025-38 Being A By-law To Permanently Close, Declare Surplus, And Sell Part Of A Highway August 12th, 2025 Page 282 of 299

PLAN 13R-23016 Received and deposited November 1st, 2023 Tom Berube Representative for the Land Registrar for the Land Titles Division of Frontenac (No.13)

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW # 2025-39

BEING A BY-LAW TO PERMANENTLY CLOSE, DECLARE SURPLUS, AND SELL PART OF A HIGHWAY WHEREAS Section 34 of the Municipal Act, 2001, authorizes Council to pass a by-law permanently closing a public highway; AND WHEREAS it is deemed expedient to permanently close and declare surplus certain parts of a road allowance and forced road as hereinafter accurately described; AND WHEREAS notice of the proposed by-law to permanently close and declare surplus the said roads has been published in the Frontenac News, a weekly newspaper having a general circulation in the Township of Central Frontenac (hereinafter, the “Municipality”) and circulated, mailed to adjoining and other impacted properties, and posted on the Municipality’s website pursuant to the Municipality’s Road Closure and Sale policy and; AND WHEREAS the above-mentioned notice informed all who claimed that his or her land would be prejudicially affected by the stopping up, closing and declaring surplus of the said roads to appear before Council on June 10, 2025 at 6:00 p.m.; AND WHEREAS Council of the Corporation of the Township of Central Frontenac on June 10, 2025 did sit and hear any person who might be prejudicially affected by the permanent closing and sale of the said highway; AND WHEREAS Council has determined that the lands described in Section 1 and Section 2 below are surplus to the Municipality’s needs. NOW THEREFORE IT IS HEREBY ENACTED by the Council of The Corporation of the Township of Central Frontenac as follows:

That part of the unopened road allowance between Lots 30 & 31, Concession 4, Geographic Township of Oso, Now Township of Central Frontenac, being all of PIN 36214-0120, and described as Part 1 on Registered Plan 13R-23381 prepared by Thomas MacDonald dated May 23, 2025 and attached as Central Frontenac By-law No. 2025-39 Road Allowance Closing By-law – 15894 Road 509 August 12, 2025

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Schedule “A” hereto (hereinafter, the “Road Allowance Lands”) be and is hereby permanently closed. 2. That the lands described as Part Lot 30, Concession 4, Geographic Township of Oso, Now Township of Central Frontenac, Designated As Part 7 on Plan 13R1213, Being Part of Forced Road, being all of PIN 36214-0124, and described as Part 2 on Registered Plan 13R-23381 prepared by Thomas MacDonald dated May 23, 2025 and attached as Schedule “A” hereto (hereinafter, the “Forced Road Lands”) be and is hereby permanently closed. 3. That the Road Allowance Lands and Forced Road Lands be and are hereby declared surplus to the Municipality’s needs. 4. That a certified copy of this by-law be registered in the appropriate Land Registry Office; 5. That this by-law shall repeal by-law 2025-29. 6. That this by-law shall become effective upon it being registered in the appropriate Land Registry Office.

READ a first and second time this 12th day of August 2025. READ a third time and passed this 12th day of August 2025.

Frances L Smith, Mayor

Cathy MacMunn, CAO/Clerk

Central Frontenac By-law No. 2025-39 Road Allowance Closing By-law – 15894 Road 509 August 12, 2025

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW # 2025-40 BEING A BY-LAW TO PROVIDE SAFE YARDS FOR THE TOWNSHIP OF CENTRAL FRONTENAC

WHEREAS Section 127 of the Municipal Act, 2001, S.O. 2001, c.25, provides that a local municipality may require the owner or occupant of land to clean and clear the land, not including buildings, or to clear refuse or debris from the land, not including buildings; regulate when and how land shall be cleared and cleaned; prohibit the depositing of refuse or debris on land without the consent of the owner or occupant of the land; and define “refuse” for the purpose of this by-law AND WHEREAS Section 131 of the Municipal Act, 2001, S.O. 2001, c.25, provides that a local municipality may prohibit and regulate the use of any land for the storage of used motor vehicles for the purpose of wrecking or dismantling them or salvaging parts from them for sale or other disposition. AND WHEREAS Section 398 of the Municipal Act, 2001, S.O. 2001, c25, provides that a local municipality may impose fees and charges for work done by the municipality to implement a by-law, and once charged, add unpaid fees or charges to the tax roll and collect them in the same manner as municipal taxes. Whereas section 434.1(1) of the Municipal Act, 2001, S.O. 2001, c25, provides that a municipality may require a person, subject to such conditions as the municipality considers appropriate, to pay an administrative penalty if the municipality is satisfied that the person has failed to comply with a by-law of the municipality passed under this Act. AND WHEREAS Section 436 of the Municipal Act, 2001, S.O. 2001, c25, provides that the municipality may require the production of documents and things relevant to an inspection and conduct other examinations, texts, and investigations to determine if a bylaw has been contravened. AND WHEREAS the Council of the Township of Central Frontenac deems it desirable to establish standards for the maintenance and safety of yards, so that the owners and occupants provide minimum standards for persons who may live at, attend or otherwise be affected by the condition of the properties, and so that yards support safe access, visibility, maintenance, and land use compatibility.

Central Frontenac By-Law No. 2025-40 Safe Yards August 12th, 2025 Page 286 of 299

NOW THEREFORE the Council of the Township of Central Frontenac enacts as follows: 1.

SHORT TITLE

This by-law shall be referred to as the “Safe Yards By-law”.

DEFINITIONS

For the purpose of this by-law the following words shall have the following meanings: “Adjacent Lands” shall refer to properties or pieces of land that are next to or bordering each other. “CAO/Clerk” shall mean the Chief Administrative Officer/Clerk of the Township of Central Frontenac. “Compost Heap” shall refer to a human-made pile or collection of organic waste materials, such as food scraps, yard trimmings, leaves, grass clippings, and other biodegradable materials. “Council” shall mean the Council of the Township of Central Frontenac. “Debris” shall refer to scattered fragments or remnants of something that has been broken, destroyed, or discarded. It includes, but is not limited to materials such as broken pieces of wood, metal, glass, stones, or other waste items. “Drainage Swale” means a shallow, sloped channel designed to manage stormwater runoff by directing it away from buildings, roads, or other areas. “Exterior Property” means the portion of a lot excluding buildings. “Immediate Action” means action taken without delay, and in any case within no later than 72 hours of notice being given. “Infestation” means the presence or invasion of pests, insects, animals, or harmful organisms in a place in such a way that they may create damage, contamination, or health risks. “Motor Vehicle” includes an automobile, a motorcycle, a motor assisted bicycle, and any other vehicle propelled or driven otherwise than by muscular power. “Noxious Weeds” shall mean any plant as identified as such in the Weed Control Act, R.S.O.,1990, c. W.5, S.3.

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“Occupant” means a tenant, renter, or anyone who occupies a property, even if they do not own it. “Officer” means a By-law Enforcement Officer for the Township of Central Frontenac who has been duly appointed by by-law for the purpose of administering and enforcing the provisions of this by-law. “Owner” includes the registered owner of the property and any person for the time being managing or receiving the rent of or paying the municipal taxes on the property whether on his or her own account or as agent or trustee of any other person or who would receive the rent if such property were rented. “Person” includes an individual, firm, corporation, association or partnership; “Recreational Vehicle” means any vehicle so constructed that is suitable for being attached to a Motor Vehicle for the purpose of being drawn or is propelled by the Motor Vehicle and is capable of being used for living, sleeping, eating or accommodation of persons on a temporary, transient or short-term basis, even if the vehicle is jacked up or its running gear is removed. This definition includes, without limiting the generality of the foregoing, a motor home, tent trailer, a camper trailer, a recreational trailer, a fifth wheel or a bus converted into a motor home. A recreational vehicle does not include a mobile home, a park model trailer or a manufactured home. “Refuse” includes waste material, trash, and garbage items. It includes items like paper, plastic, food scraps, broken furniture, and other things that are thrown away because they are no longer useful. “Roll-Off Service Bin” means containers (also called “roll-off dumpsters”) designed or used for the purpose of collecting and disposing of waste, debris, or construction materials, often used for home renovations, construction work, or large clean-ups. “Safe Condition” means a condition that does not pose or constitute an undue or unreasonable hazard, fire risk or risk to life, limb or health of any person on or near the property. “Parts” means components of machines, vehicles, or electronic devices. “Property” means a building or structure or part of a building or structure and includes the lands and premises appurtenant thereto and all mobile homes, mobile buildings, mobile structures, out-buildings, fences and erections thereon whether heretofore or hereafter erected and includes Vacant Property; “Unsafe Condition” means a condition that poses or constitutes an undue or unreasonable hazard, fire risk, or risk to life, limb or health of any person on or near the property. Central Frontenac By-Law No. 2025-40 Safe Yards August 12th, 2025 Page 288 of 299

“Vacant Property” means a lot or lands that are not currently being used for any development or activity. “Vehicle” includes any machine or device used for transporting people or goods from one place to another. “Yard” shall mean an open space on a lot, extending from the exterior walls of any building or structure to the property boundaries, and remaining free from buildings or structures. This includes lots developed with buildings as well as vacant property used for recreational purposes (e.g., camping, seasonal use).

GENERAL STANDARDS FOR ALL PROPERTIES AND USES

3.1

No person, being the owner or occupant of a property, including a vacant property, shall fail to maintain the property in conformity with the standards required in this By-law.

3.2

No owner or occupant of a property shall use, occupy or allow permit or consent to use or occupation of the property unless such property conforms to the standards prescribed in this By-law.

3.3

The owner of any property which does not conform to the standards in this By-law shall maintain the property to conform to the standards and shall clear the property of all refuse, debris or accumulations of material that prevent access to or exit from the property in the case of emergency, or other safety or health hazard and shall leave the property in a graded and levelled condition.

3.4

Every owner or occupant shall take immediate action to eliminate any unsafe condition.

3.5

Every owner or occupant shall barricade any unsafe condition until the necessary repairs or demolition can be carried out.

3.6

This By-law does not apply to matters assessed by the CAO/Clerk or Officer as being unsubstantiated or without sufficient grounds for further consideration.

RESPONSIBILITY OF OWNER

4.1.

The owner of a property shall maintain and keep clean the property in accordance with the By-law and take immediate action to eliminate any unsafe condition. The owner of every property, including vacant property, shall be responsible for any refuse, debris or other material which has blown, drifted or otherwise been transported from the property, including the collection and removal of the refuse, debris or other material as directed by an Officer.

Central Frontenac By-Law No. 2025-40 Safe Yards August 12th, 2025 Page 289 of 299

MAINTENANCE OF LANDS

5.1

Every owner and occupant shall keep their property in a safe condition and free from: 5.1.1 Refuse, debris or unsafe conditions; 5.1.2 Infestation or conditions that may promote an infestation; 5.1.3 Noxious Weeds; 5.1.4 scrap and junk materials including without limitation, tools, tires, appliances, equipment or any part thereof, and discarded, unwanted, or broken items that are no longer usable for their original purpose; 5.1.5 any vehicle including a recreational vehicle, machinery or parts thereof which is in a wrecked, discarded, dismantled, unlicensed, inoperative or abandoned condition, except in an establishment licensed or authorized to conduct a salvage, wrecking or repair business and then only if such establishment conforms with all relevant by-laws of the Municipality and provincial and federal legislation; 5.1.6 timber, lumber, building materials or any other type of product or material stored or kept under unsafe conditions. This provision does not apply to: (a)

wood that has been cut and stored for use in a stove or other heating appliance incidental to the heating of a building or for cooking purposes; and

(b)

building materials that are directly related to ongoing construction or landscaping on the property for which a valid building permit has been issued.

5.1.7 any human-made pit, excavation or deep waterbody that is unfenced or unprotected against risk or accident. 5.1.8 any combustible, flammable, volatile, caustic or explosive substance unless stored in Canadian Standards Association or Underwriters’ Laboratories of Canada approved containers and under safe conditions. 5.1.9 trees, shrubs, hedges, brush, and any dead, decayed, or damaged branches or limbs located along property lines adjacent to roads, sidewalks, or buildings in an unsafe condition or which poses a risk to public safety, visibility, or structural integrity. Central Frontenac By-Law No. 2025-40 Safe Yards August 12th, 2025 Page 290 of 299

5.1.10 the improper use or maintenance of Roll-off Service Bins, including but not limited to the overflow of garbage onto the ground surrounding the bin, failure to remove bins in a timely manner so as to prevent odours or Infestation, and the placement of Roll-off Service Bins within any Drainage Swale under any circumstances. 5.2

Compost heaps shall be maintained in a clean, sanitary and safe condition at all times and in accordance with all health regulations. Without limiting the generality of the foregoing: 5.2.1 The Compost heap shall be no larger than 1 square meter (10 square feet) and 1.8 meters (6 feet) in height. 5..2.2 Compost heaps must be enclosed on all sides by concrete block, lumber, metal frame structure with a concrete floor, or in a commercial plastic container designed for composting. They shall be constructed to prevent the entry of animals and be provided with a tight-fitting cover which shall be kept closed at all times except when material is being placed therein. 5.2.3 Compost heaps shall not be placed in the front yard or side yards and shall not under any circumstances be located within any Drainage Swale.

5.3

No person shall alter roof drainage, sump pump discharge, or surface grading in a manner that causes water to be directed onto a sidewalk, stairs, hard-paved or concrete surface, or onto adjacent properties in a way that may cause damage or create an unsafe condition. 5.3.1 No swimming pool shall be drained onto adjacent lands.

5.4

Every owner and occupant shall undertake snow storage in such a manner and location on property to prevent an unsafe condition, hazard, flooding, erosion and other damage to adjacent lands.

5.5

Every owner of a property containing a commercial, industrial, or multi-residential tenancy use shall maintain all steps, walks, driveways, and areas used or intended for parking, loading, or passage in a manner that ensures they are: a)

Safe for use under normal conditions during both daytime and nighttime hours;

Free from tripping hazards, large holes, deep ruts, or any other condition that may pose a risk to pedestrian or vehicular safety;

Central Frontenac By-Law No. 2025-40 Safe Yards August 12th, 2025 Page 291 of 299

Maintained to ensure unobstructed access for firefighters and other emergency personnel at all times; and

Equipped with and maintained with adequate lighting in all access areas leading to a dwelling unit, commercial unit, or industrial unit, as well as in driveways and designated parking areas, to ensure safe passage and visibility during nighttime hours.

5.6

Except as provided in the applicable zoning by-law for the property, no person shall use any property for storing used motor vehicles for the purpose of wrecking or dismantling them or salvaging parts from them for sale or other disposition.

5.7

The warehousing or storage of material, inoperative equipment used for parts or operative equipment that is required for the continuing operation of the agricultural, industrial or commercial use of a property shall be maintained so as not to create a fire or accident hazard and shall provide unobstructed access for emergency vehicles.

ADMINISTRATION

6.1

The CAO/Clerk or designate shall administer the By-law and establish any practices, policies and procedures necessary to implement the By-law.

6.2

The CAO/Clerk or designate shall prescribe all forms and notices necessary to implement the By-law and may amend such forms and notices from time to time as necessary.

OFFICERS AND INSPECTORS

7.1

An Officer or any person acting under his/her instructions may at all reasonable times, upon producing proper identification, enter upon any property, excluding any building used as a dwelling, for the purpose of conducting an inspection to determine whether there is or has been a contravention of this by-law, a direction or order issued under this By-law.

7.2

An Officer shall be responsible for the administration and enforcement of this Bylaw.

7.4

The Officer and any person acting under the Officer’s instruction may at all reasonable times and upon producing proper identification enter and inspect any property.

NOTICE OF NON-CONFORMING PROPERTY

Central Frontenac By-Law No. 2025-40 Safe Yards August 12th, 2025 Page 292 of 299

8.1

An Officer may cause a placard to be placed on a property or the exterior of any building which does not conform to the standards contained in this By-law. The placard shall state the particulars of the non-conformity until it conforms to the standards set by this By-law. No person shall remove, deface or cover up any such placard.

ORDERS

9.1

An Officer who finds that a property does not conform to any of the standards may make and serve or cause to be served upon or send by prepaid registered mail to the owner or occupant an order containing: a)

The Municipal address or legal description of such property,

Reasonable particulars of the remedial repairs to be affected or a statement that the property is to be cleared of all debris, refuse, or safety hazards and left in a graded and level condition,

The period in which there must be compliance with the terms and conditions of the order and notice that, if such repairs or clearance is not done with in the time specified in the order, the Municipality may carry out the repair or clearance at the expense of the owner, and be added to the Municipal Tax Roll,

The deadline to comply with an order shall not be later than 30 days after the day the order is issued.

An order issued with respect to section 5 (Maintenance of Lands) may require work to be done even though the facts that constitute the contravention of this By-law were present before this By-law came into force.

9.2

An order when sent by registered mail shall be sent to the last known address of the party or parties involved.

9.3

If the Officer is unable to effect service of an order, they shall place a placard containing the terms of the order in a conspicuous place on the property and placing the placard shall be deemed to be sufficient service of the order on any owner and occupant of the property.

EMERGENCY ORDER

10.1

Notwithstanding any other provisions of this By-law, if upon inspection of a property the Officer is satisfied that there is non-conformity with the standards prescribed in

Central Frontenac By-Law No. 2025-40 Safe Yards August 12th, 2025 Page 293 of 299

this By-law to such extent as to pose an immediate danger to health or safety of any person, the Officer may make an order containing particulars of the nonconformity and requiring remedial repairs or other work to be carried out immediately to terminate the danger. 10.2

The order shall be served on the owner of the property, its occupants, and such other persons affected thereby as the Officer determines, and a copy shall be posted on the property.

10.3

After making an order, the Officer may, either before or after the order is served, take any measures necessary to terminate the danger and, for this purpose, the Municipality may, through its employees and agents, at any time enter upon the property in respect of which the order was made without a warrant.

10.4

The Officer, Municipality or person acting on its behalf is not liable to compensate the owner, occupant or any other person by reason of anything done by or on behalf of the Municipality in the reasonable exercise of its power under this By-law.

POWER OF MUNICIPALITY TO REPAIR

11.1

If an order of an Officer under this By-law is not complied with in accordance with the order the Municipality may cause the property to be repaired. a)

An Officer acting under this By-law or employees or agents of the Municipality may and upon producing proper identification enter the property at any reasonable time without a warrant in order to repair the property.

The Municipality or a person acting on its behalf is not liable to compensate the owner, occupant or any other person by reason of anything done by or on behalf of the Municipality in the reasonable exercise of its power under this By-law.

11.2

The Municipality shall be entitled to recover the costs for any repairs or maintenance undertaken to bring a property into compliance with this By-law. The owner to which an order has been issued shall be required to pay for the costs in like manner as municipal taxes.

11.3

Items that have been removed from a property and placed in storage by the Municipality pursuant its powers under this By-law, and that have not been recovered by the owner within the time period specified (60 days) in accordance with the Repair and Storage Liens Act, R.S.O. 1990, shall be disposed of or sold in accordance with that Act.

Central Frontenac By-Law No. 2025-40 Safe Yards August 12th, 2025 Page 294 of 299

12.

PENALTY AND ENFORCEMENT

12.1

Every person who contravenes any provision of this By-law is guilty of an offence and on conviction is liable to a fine as provided for in the Provincial Offences Act R.S.O. 1990, c. P33 and to any other applicable penalties.

12.2

Each person who contravenes any provision of this By-law or fails to comply with an order issued in accordance with this By-law, shall, upon issuance of a penalty notice in accordance with Administrative Monetary Penalty By-law 2024-43, be liable to pay to the Municipality an administrative penalty. If a person receives a penalty notice in accordance with the Administrative Monetary Penalty By-law for a contravention of the By-law, the following tiered penalty system applies: (a)

for a single contravention, the person shall be liable to pay to the Municipality the tier one (1) administrative penalty in the amount for that contravention as established by Schedule C to the Administrative Monetary Penalty By-law.

(b)

if the person receives a second penalty notice for a contravention of the Safe Yards By-law within twelve (12) months from the date of the penalty notice containing a tier one (1) Administrative Monetary Penalty amount, the person shall be liable to pay to the Municipality a tier two (2) Administrative Monetary Penalty amount for that contravention in the amount of the tier one (1) penalty plus $100.

(c)

if the person receives a third penalty notice for a contravention of the Safe Yards By-law within twelve (12) months from the date of the penalty notice containing a tier two (2) Administrative Monetary Penalty amount, the person shall be liable to pay to the Municipality a tier three (3) Administrative Monetary Penalty amount for that contravention in the amount of the tier two (2) penalty plus an additional $150.

(d)

If the person receives any subsequent penalty notices for further contravention of the Safe Yards By-law within twelve (12) months from the date of the penalty notice containing a tier three (3) Administrative Monetary Penalty amount, the person shall be liable to pay to the Municipality a tier three (3) Administrative Monetary Penalty amount for that offence.

APPEALS

13.1

Every person who is issued a penalty notice in accordance with the Administrative Monetary Penalty By-law with respect to a contravention of this By-law may

Central Frontenac By-Law No. 2025-40 Safe Yards August 12th, 2025 Page 295 of 299

request a review of the penalty notice in accordance with the Administrative Monetary Penalty By-law. 13.2

Every person who is issued an order under this By-Law may request, in writing, a review of the order by the CAO/Clerk, within seven (7) days of the order being issued. The CAO/Clerk shall review the order and make a decision, in his or her sole discretion, acting reasonably, as to whether to uphold, vary, or cancel the order. A request for review under this section shall not stay the order.

VALIDITY

14.1

Where a provision of this by-law conflicts with the provisions of another by-law, Act or Regulation in force within the Municipality, the provision, which establishes the higher standards to protect the health, safety and welfare of the occupants and the public shall prevail.

14.2

If any provision or article of this By-law is for any reason found to be invalid by a court of competent jurisdiction, the provision or article found to be invalid shall be severed from the By-law and the remaining provisions or articles shall remain in effect until repealed.

NOW THEREFORE the Township of Central Frontenac hereby enacts as follows:

THAT all previous bylaws, or parts thereof, inconsistent with the provisions of this bylaw are hereby repealed.
AND THAT this by-law shall come into force and take effect upon the date of the passing. READ a first and second and third time and finally passed on this 12th day of August, 2025

Frances L Smith, Mayor

Cathy MacMunn, CAO/Clerk

Central Frontenac By-Law No. 2025-40 Safe Yards August 12th, 2025 Page 296 of 299

BY-LAW REFERENC E

SHORT FORM WORDING

SET FINE

3.1

Fail to maintain property to bylaw standards

$150.00

3.4

Fail to eliminate an unsafe condition

$300.00

3.5

Fail to barricade unsafe condition

$300.00

5.1.1

Fail to keep free of refuse, debris or unsafe condition

$150.00

5.1.2

Fail to keep yard free of infestation

$150.00

5.1.3

Fail to keep free of noxious weeds

$150.00

5.1.4

Fail to keep property free of scrap and junk

$150.00

5.1.5

Fail to remove inoperative or dismantled vehicle/parts

$150.00

5.1.6

Lumber or building material in unsafe condition

$150.00

5.1.7

Fail to secure unfenced pit, excavation, or waterbody

$300.00

5.1.8

Fail to safely store hazardous material

$200.00

5.1.9

Fail to remove hazardous vegetation.

$150.00

5.1.10

Fail to maintain Roll-off Bin Service

$150.00

5.2

Fail to maintain compost heap

$150.00

5.2.2

Fail to maintain compost heap to deter animals

$150.00

5.2.3

Incorrect placing of compost heap

$150.00

5.3

Roof, sump or surface water improperly directed.

$150.00

5.3.1

Permit pool water onto adjacent property

$150.00

5.4

Snow storage hazard

$150.00

5.5b

Fail to keep driveways/ walkways safe for passage

$150.00

5.5c

Fail to maintain unobstructed access

$150.00

Page 297 of 299

5.5d

Fail to maintain adequate lighting

$150.00

5.6

Using land for wrecking, dismantling or salvaging for parts.

$200.00

5.7

Fail to maintain unobstructed access or hazard on commercial or agricultural property

$200.00

8.1

Removal of a posted order

$300.00

Page 298 of 299

The Corporation of the Township of Central Frontenac By-Law #2025-41 Being a By-Law to Confirm the Regular Meeting of Council Held on August 12th, 2025 The Council of the Corporation of the Township of Central Frontenac enacts as follows: The actions of the Council at the Regular Council meeting held on the 12th day of August 2025 in respect of each report, motion, resolution, or other action passed and taken by the Council at its meeting, is hereby adopted, ratified, and confirmed. The Mayor and the proper officers of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said action, to obtain approvals where required, and, except where otherwise provided, to execute all documents necessary on that behalf in accordance with the by-laws of Council relating thereto. Read a first, second, and third time and finally passed this 12th day of August 2025.

Frances Smith, Mayor

Cathy MacMunn, CAO/Clerk

Central Frontenac By-law No. 2025-41 Confirming By-Law August 12, 2025

Page 299 of 299

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