Body: Council Type: Document Meeting: Regular Date: September 23, 2025 Collection: Documents Municipality: Central Frontenac

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The Corporation of the Township of Central Frontenac Regular Meeting Of Council Agenda Tuesday, September 23, 2025 at 6:00 PM Council Chambers, 14216 Road 38, Sharbot Lake, ON

Page 1.

Call to Order

Land Acknowledgement We would like to begin by acknowledging that the land on which we gather is the traditional and unceded territory of the Algonquin nation.

National Anthem Please stand for the National Anthem

Approval of the Agenda THAT the agenda for the Regular Meeting of Council of September 23, 2025 be approved as amended to suspend the provisions of Section 10.4 the Procedural By-law 2023-53 respecting delegations, and to permit four (4) delegations to be heard.

Disclosure of Pecuniary Interest

Approval of the Minutes

11 - 24

Regular Meeting of Council - Sep 09 2025 - Minutes.docx

THAT the minutes from the regular meeting of Council held on September 9, 2025, be approved as presented [amended]. 7.

Mayors Remarks

Delegations a.

Steven Reeder, Originative Energy Solutions Partners (OESP)

25 - 33

Request for Municipal Support Resolution Page 1 of 186

THAT council receive the presentation from Steven Reeder with Originative Energy Solutions partners for information. b.

David Bates- Resident 2024-41 Canine Control Bylaw

THAT Council receive the presentation from David Bates regarding the Canine Control By-law for information. c.

Tracey Hole & Aleris Cronk- Residents District #4

34

Hinchinbrooke School Property- Community vision

THAT Council receive the Hinchinbrooke School Property Community Vision report from Tracey Hole and Aleris Cronk for information. d.

Rhonda Kimberley Young, Railway Society

35 - 45

Letter of Support Request Caboosefundraising- A.pdf

THAT Council receive the presentation from Rhonda Kimberley Young from the Railway Society for information; AND FURTHER THAT Council authorize the CAO/Clerk to write a letter of support the for Railway Society’s ROD grant application. 9.

Public Meeting

Consent Agenda a.

Correspondence received for September 23rd, 2025

1. City of Welland dated September 4, 2025. Re: Ontario

Municipal Advisory Committee Review Survey. 2. Town of Fort Frances dated August 11, 2025. Re: Support for the Elect Respect campaign. 3. Town of Fort Frances dated August 11, 2025. Re: Opposition to Strong Mayor Powers. 4. Township of Southgate dated September 4, 2025. Re: Resolution of Support – City of St. Catharine’s – Elect Respect Pledge. 5. Township of Perry dated September 4, 2025. Re: Support for Advocacy for Increased Income Support Thresholds for Canadian Veterans. Page 2 of 186

6. Township of Armour dated September 9, 2025. Re: O. Reg.

391/21 - Blue Box Regulation. 7. Town of Goderich dated September 16, 2025. Re: Endorsement of City of St. Catherine’s Motion – Elect Respect Pledge. 8. Municipality of South Huron dated September 17, 2025. Re: Proposed Amendments to the Resource Recovery and Circular Economy Act. 9. Bluewater Recycling Association dated September 2, 2025. Re: Feedback on Proposed Amendments to the Resource Recovery & Circular Economy Act.

b.

Central Frontenac Housing Committee Minutes- June 23, 2025

46 - 50

2025-06-23 - Housing.docx

c.

Economic Development Advisory Committee Minutes- August 6, 2025

51 - 55

2025-08-06_EcDev Committee Minutes - August 6, 2025- A.pdf Wayne

d.

Trail Committee Minutes- September 9, 2025

56 - 70

Trails Committee- September 9th- A.pdf

THAT Council receive items a through d for information as they are considered routine. 11.

Deferred Items

Staff Reports/Departmental Updates a.

171-2025 - PLAN - Severance Review Report

71 - 81

2025-09-23 Planning Report - Severance Review Update.docx

THAT the Council for the Township of Central Frontenac direct staff to prepare water supply standards to be used by applicants proposing to create a new lot on private services; AND THAT the draft water supply standards be presented to Council and the public for review and comment prior to being endorsed by Council; AND THAT Council also direct staff to begin the process of amending the Official Plan to propose allowing a third severance in the Rural Area; Page 3 of 186

AND THAT the Official Plan Amendment process run concurrently with the development of the water supply standards. b.

172-2025 CFFRS Activity Report September 23 2025

82 - 86

CFFRS Activity Report -September Council Meeting.docx

THAT Council receive the Central Frontenac Fire Rescue (CFFR) Activity Report prepared by the Manager of Emergency Services/Fire Chief dated September 23, 2025 c.

173-2025 - FIN - Accts Payable - September 23, 2025

87 - 110

Accts Payable - September 23, 2025.docx AP Report to Council September 23, 2025.pdf 2025, July 28 Check Distribution Report.pdf 2025, August 11 Check Distribution Report.pdf 2025, August 27 Check Distribution Report.pdf

THAT Council receive the Accounts Payable Report (Cheque Distribution) in the amount of $1,966,072.32 as prepared by the Treasurer, for information. d.

174-2025 - FIN - Apportionments of Taxes

111 - 112

Apportionments Report

THAT Council approve the following apportionment(s) of assessment as recommended by MPAC for 2025 as applicable for the following roll number(s): 10-39-040-010-01400-0000; 10-39-040-020-21420-0000 & 1039-040-020-21425-0000; 10-39-040-040-01300-0000 & 10-39040-040-01303-0000; 10-39-040-060-00200-0000 & 10-39-040060-00204-0000; 10-39-040-060-01825-0000; 10-39-040-06007500-0000 & 10-39-040-060-07550-0000; 10-39-050-02032600-0000 & 10-39-050-020-32700-0000; 10-39-070-02019700-0000 & 10-39-070-020-19707-0000; 10-39-080-02016501-0000; 10-39-080-020-17100-0000; 10-39-080-030-185000000 &10-39-080-030-18505-0000; 10-39-080-030-18500-0000 & 10-39-080-030-18512-0000 &10-39-080-030-18513-0000

Page 4 of 186

e.

175-2025 - FIN - 357/358/359 Application Response(s)

113 - 114

357/358/359 Application Response(s

THAT Council for the Township of Central Frontenac approve the following reduction of Assessment pursuant to the Municipal Act. Roll Number 10-39-010-020-01800-0000 for the period of July 30, 2025 to December 31, 2025 as reported by MPAC. Reason – Demolition/Razed by fire, demolition, or otherwise (357)(1)(d)(i); And; Roll Number 10-39-040-020-01900-0000 for the period of November 14, 2024 to December 31, 2025 as reported by MPAC. Reason – Demolition/Razed by fire, demolition, or otherwise - (357)(1)(d)(i); And; Roll Number 10-39-080-010-03900-0000 for the period of November 14, 2024 to December 31, 2025 as reported by MPAC. Reason – Ceases to be liable for the tax rate it was taxed - (357)(1)(a) And; Roll Number 10-39-080-040-01158-0000 for the period of June 26, 2025 to December 31, 2025 as reported by MPAC. Reason – Demolition/Razed by fire, demolition, or otherwise (357)(1)(d)(i) AND FURTHER THAT Council approves an adjustment of taxes to be calculated by the tax department for the related period. f.

176-2025 - FIN - Draft Capital Policy Report

115 - 155

Capital Policy Report - September 23, 2025.docx Draft TCA Policy (2025).docx Current CF TCA Policy.pdf

THAT Council receive the Draft Tangible Capital Asset (TCA) Policy for information; AND FURTHER THAT council provide the Treasurer with recommendations. Page 5 of 186

g.

177-2025 FIN New Website Platform Required

156 - 157

177-2025 FIN New Website Platform Required.docx

THAT Council receive the report for information; AND THAT Council receive for information the Treasurer’s report entitled “New Website Platform Required”; AND THAT Council supports the selection of Sandbox Software Solutions as the successful proponent to create a new website for Central Frontenac Township at a cost of $22,157+ annual hosting of $5,700; AND THAT Council directs the Treasurer to add the cost to the 2026 budget; AND THAT Council authorize the CAO & Mayor to enter a contract for website services with Sandbox Software Solutions to start late in 2025 to avoid last minute issues for our residents. h.

178-2025 - ADMIN - By-Law Activity Report

158 - 159

BLE Activity Report

THAT Council receive the September 23, 2025 Bylaw Enforcement and Education Activity Report as prepared by the Bylaw Enforcement Officer for information. i.

179-2025 ADMIN- Planning Activity Report - September 23rd, 2025

160 - 162

Planning Activity Report

THAT Council receive the Planning Activity Report dated September 23rd, 2025 as prepared by the Planning Services Assistant for information. j.

180-2025 ADMIN September Activity Report

163 - 167

Admin Activity Report

THAT Council receive the September 2025 Administration activity report as presented by the Chief Administrative Officer/Clerk for information. Page 6 of 186

k.

181-2025 - ADMIN Committee of Council Titles Report

168 - 177

Committee of Council Titles Report Attach #1: Committees of Council Policy

THAT Council receive the “Committee of Council Titles” report for information; AND THAT all Committees of Council be renamed to incorporate the term “Advisory” in their official titles; AND FURTHER THAT Standing Committees be retitled as Standing Advisory Committees, Ad Hoc Committees be retitled as Ad Hoc Advisory Committees, and all other Committees of Council be renamed to reflect their advisory role. l.

182-2025 ADMIN Open House

178 - 179

Hosting an Open House.docx

WHEREAS the municipality purchased the former Simonett building from W.A. Robinson Holdings Inc. in June 2025, and subsequently relocated municipal offices to the new building on July 14, 2025; AND WHEREAS the CAO/Clerk is recommending that Council consider hosting an Open House in October 2025 to formally introduce the new municipal facility to the public; AND WHEREAS it is proposed that invitations be extended to residents, neighbouring township representatives, legal counsel, contractors, and other relevant stakeholders as outlined in this report; NOW THEREFORE BE IT RESOLVED that Council approve the recommendation of the CAO/Clerk to host an Open House for the new municipal building. 13.

Committee/Other Reports a.

Septic Re-Inspection Committee

180 - 182

Terms of Reference Page 7 of 186

Recruitment of Public Member

THAT Council accept and approve the Terms of Reference as submitted by the Septic Re-Inspection Committee. WHEREAS Jim McIntosh has resigned from the Septic ReInspection Committee; AND WHEREAS the Committee’s composition requires a minimum of three (3) public members; NOW THEREFORE BE IT RESOLVED THAT Council authorize staff to initiate the recruitment process to fill the vacancy on the Septic Re-Inspection Committee. b.

Central Frontenac Housing Committee - Terms of Reference

183 - 186

OFFICIAL DRAFT - Central Frontenac Housing Committee Terms of Reference

THAT Council accept and approve the Terms of Reference as submitted by the Central Frontenac Housing Committee. c.

Adhoc Website Committee Appointment Ad Hoc committees must have less than 50% members of Council, per S. 3 Central Frontenac Committee Policy

THAT the Ad Hoc Website Advisory Committee be comprised of ________ members of Council and up to _______ members of the public; AND THAT __________________________ be appointed as the Council members of said Committee; AND FURTHER THAT Council authorize staff to commence the recruitment process for community members of the Ad Hoc Website Advisory Committee. d.

Heritage Committee Appointment THAT _______________ be appointed as the second (2nd) member of Council on the Heritage Committee. AND FURTHER THAT Council authorize staff to begin recruitment of community members for said committee. Page 8 of 186

14.

Communications/Correspondence for Action

By-Laws/Agreements

Notice of Motions

Giving Notice of Motions

New/Other Business

Closed Session

a.

Resolve into Closed Session THAT Council resolve into closed session pursuant to S. 239.2 of the Municipal Act to discuss personal matters about an identifiable individual, including municipal or local board employees (S.239.2(b))

b.

Rise From Closed Session THAT Council rise from closed session pursuant to S. 239.2 of the Municipal Act to discuss personal matters about an identifiable individual, including municipal or local board employees (S.239.2(b))

Adjournment

187

Confirming By-Law 2025-44

THAT By-Law 2025-44 being a by-law to confirm the proceedings of the regular council meeting held September 23rd, 2025, be read first, second, and third time, and finally passed this 23rd day of September, 2025; AND FURTHER THAT this meeting be adjourned until Tuesday, October 14th, 2025, at 6:00 p.m. for a regular meeting of the Council, said meeting to be held at the Council Chambers, 14216 Road 38, Sharbot Lake, ON

Page 9 of 186

The Corporation of the Township of Central Frontenac Regular Meeting Of Council Minutes Tuesday, September 9, 2025 at 6:00 PM Council Chambers, 14216 Road 38, Sharbot Lake, ON

Roll Call Members: Mayor Frances Smith, Deputy Mayor Bill Everett, Councillors: Susan Irwin, Dan Meeks, Phillip Smith, Nicki Gowdy, Duncan McGregor, Lynne Klages, and Cindy Kelsey Staff in Attendance: Cathy MacMunn – CAO/Clerk, Jody Legue – Deputy Clerk/EA to the CAO, Chris Nelson – Community Services Coordinator, Andy Dillon – Chief Building Official, Steve Gould – Public Works Manager, and Amanda Fellows – Public Works Technician 1.

Call to Order Mayor Smith called the meeting to order at 6:00 p.m.

Land Acknowledgement We would like to begin by acknowledging that the land on which we gather is the traditional and unceded territory of the Algonquin nation.

National Anthem Please stand for the National Anthem

Approval of the Agenda The agenda has been amended under Section 19: Closed Session to include three (3) additional items under Section 239(2) of the Municipal Act: Two (2) items – personal matters about an identifiable individual, including municipal or local board employees (Section 239(2)(b)); One (1) item – a proposed or pending acquisition or disposition of land by the municipality or local board (Section 239(2)(c)). THAT the agenda for the regular meeting of Council to be held September 9, 2025, be approved as amended. Page 11 of 187

Moved by: Susan Irwin Seconded by: Dan Meeks Carried 5.

Disclosure of Pecuniary Interest None.

Approval of the Minutes THAT the minutes from the regular meeting of Council held August 12, 2025 and the minutes from the special meeting of Council held on August 27, 2025, be approved as presented. Moved by: Phillip Smith Seconded by: Nicki Gowdy Carried

Mayors Remarks a.

Return to Regular Meeting Schedule Mayor Smith noted that the summer “holiday” schedule of one meeting per month in July and August has concluded. With the arrival of September, Council has returned to its regular schedule of two meetings per month. She remarked on how quickly the summer passed and that fall is now upon us.

b.

Fish Fry Councillor Meeks thanked all community members who came out to support the Fish Fry on Saturday, September 6, 2025, noting it was a great turnout. Mayor Smith added that the fish was excellent.

Delegations/Presentations a.

Richard Allen, Manager of Economic Development, County of Frontenac

Page 12 of 187

THAT Council receive the Municipal Accommodation Tax presentation from Richard Allen, Manager of Economic Development with the County of Frontenac, for information. Moved by: Susan Irwin Seconded by: Dan Meeks Carried

Public Meeting None.

Consent Agenda Item A(13) was pulled from the Consent Agenda and will be discussed under Section 14 (Communications/Correspondence for Action). a.

Correspondence Received September 9, 2025

1. Municipality of Strathroy-Caradoc dated August 7,
2. Re: Support Amendment for O. Reg. 391/21: Blue Box .
3. City of Mississauga dated July 30, 2025. Re: Non-Native “Exotic” Animals.
4. Town of Blue Mountains dated July 14, 2025. Re: Climate Action Now Network TBM (CANN).
5. Town of Blue Mountains dated July 14, 2025. Re: Climate Action Now Network TBM (CANN).
6. Township of Southgate dated August 11, 2025. Re: Increased Income Support Thresholds for Canadian Veterans.
7. Municipality of West Nipissing dated August 12, 2025. Re: Moratorium on Aerial Spraying of Glyphosate in the Nipissing Forest.
8. Township of Armour dated August 12, 2025. Re: Standardized Governance of Family Health Teams.
9. Township of Rideau Lakes dated August 5, 2025. Re: Request for Support – V.O.I.C.E. Coalition.
10. Township of Terrance Bay dated August 12, 2025. Re: Exemption to O. Reg. 343/22 – Firefighter Certification Requirements. Page 13 of 187

10. Township of West Lincoln dated August 12, 2025. Re: Support of H.E.R. Respect Campaign. 11. Township of West Lincoln dated August 12, 2025. Re: Endorse the Development of a Code of Conduct for Human Trafficking Prevention in Niagara Region. 12. Town of Goderich dated August 22, 2025. Re: Standing Senate Committee on Agriculture and Forestry. 13. Ladies Auxiliary of The Royal Canadian Legion dated July 31, 2025. Re: Request for donation. 14. Municipality of Tweed dated August 12, 2025. Re: Collaborative Action on Sustainable Waste Management in Ontario. 15. Township of Brudenell, Lyndoch, and Raglan dated August 6, 2025. Re: Advocacy for Increased Income Support Thresholds for Canadian Veterans. 16. Woolwich Township dated August 27, 2025. Re: Resolution Passed by Woolwich Township Council – Strong Mayor Legislation. 17. Township of Brudenell, Lyndoch, and Raglan dated August 6, 2025. Re: Request for Exemption to Proposed Mandatory Firefighter Certification Requirements (O. Reg. 343/22) Supporting Correspondence from the Township of Black River – Matheson. 18. Frontenac County dated August 15th, 2025. Re: EORN Cell Gap Project Monthly Update August 2025. 19. Letter from Sarah Pilon, dated September 4, 2025 regarding the speed limit on Westport Rd. b.

Economic Development Committee Minutes - June 4, 2025

c.

Economic Development Committee Minutes - July 9, 2025

d.

Volunteer Appreciation Events Committee - July 16, 2025 THAT Council receive items a) through d) with the exception of #13 for information, as they are considered routine items. Moved by: Duncan McGregor Seconded by: Bill Everett Carried

Page 14 of 187

11.

Deferred Items

Staff Reports/Departmental Updates a.

163-2025 - Public Works Activity Report THAT Council receive the Public Works Activity Report as presented by the Public Works Manager for Information. Moved by: Lynne Klages Seconded by: Cindy Kelsey Carried

b.

164-2025 - Public Works Project Status Report THAT Council receive the Public Works Project Status Report as presented by the Public Works Manager for information. Moved by: Susan Irwin Seconded by: Phillip Smith Carried Councillor Irwin requested that an additional column be added in the report to show the final cost of completed projects alongside the budgeted amounts, in order to compare for any surplus or deficit for budget planning purposes.

c.

165-2025 PW Draft Parking Bylaw THAT Council receive the Draft Parking By-Law report, for information; AND THAT Council provide comments and feedback on the draft parking bylaw to the Deputy Clerk by September 30th, 2025; AND THAT staff release a survey to gather public comments and feedback on the draft parking bylaw, with a closing date of September 30th, 2025; AND FURTHER THAT staff update the draft bylaw accordingly for Council review at an upcoming meeting.

Page 15 of 187

Moved by: Dan Meeks Seconded by: Nicki Gowdy Carried d.

166-2025 DS August Construction Details THAT Council receive the Construction Details (Building Activity) report for August 2025 for information. Moved by: Duncan McGregor Seconded by: Lynne Klages Carried

e.

167-2025 - DS Capital Projects Status Report August 2025 THAT Council receive the Capital Projects report as presented by the Chief Building Official for information. Moved by: Bill Everett Seconded by: Cindy Kelsey Carried Councillor Irwin requested that an additional column be added in the report to show the final cost of completed projects in order to compare for any surplus or deficit.

f.

168-2025-ADMIN-Road Allowance Closure- Approval in Principal (Goodfellow) Approval in Principal Report Map of Road Allowance.pdf THAT Council approve in principle the recommendation of the CAO/Clerk to close part of the unopened road allowance between Concession 1 & 2, Lot 25, Geographic Township of Hinchinbrooke, Part of PIN 36158-0482; AND THAT Council authorize staff to proceed to a public meeting to receive resident input on the proposed closure. Moved by: Nicki Gowdy Seconded by: Susan Irwin Page 16 of 187

Carried g.

169-2025 - ADMIN Heritage Festival Committee THAT Council receive the “Heritage Festival Committee” report for information; AND THAT Council repeals By-law 2007-245, being a by-law to establish a Central Frontenac Heritage Festival Committee, in its entirety; AND THAT Council choose one of the following options: AND THAT Council re-establish a Heritage Festival Committee comprised of two (2) council members and a minimum of four (4) community members, one from each district; AND FURTHER THAT Council direct staff to proceed with recruiting community members for appointment to this committee. Moved by: Cindy Kelsey Seconded by: Duncan McGregor Carried Councillor Kelsey noted that while the committee experienced difficulties last year, she has successfully managed it the same way for the past ten years without issue. She expressed support for Option 2, keeping the committee separate but with two council members included to provide additional support. She also supported appointing four community members. Councillor Klages agreed with Councillor Kelsey, commending her past leadership and noting that last year’s challenges were an exception. She supported maintaining the committee as a stand-alone body with community involvement, adding that including an additional council member would be beneficial. Mayor Smith suggested that the four community members should be drawn from each district, which she felt would strengthen the committee. Page 17 of 187

Councillor Kesey asked if this requirement could be incorporated into Option 2, and Mayor Smith confirmed that it could. Councillor McGregor asked whether four members would be sufficient. Councillor Kelsey responded that more members could be added if desired, and Councillor Klages recommended wording the structure as a minimum of four community members. Council agreed to proceed with Option 2. h.

170-2025 ADMIN Designate Safe Yards Bylaw in AMPS THAT Council approve the addition of the Safe Yard Property By-law [2025-40] as a designated by-law under the Administrative Monetary Penalties (AMPS) By-law [2024-43]; AND THAT the necessary amending by-law be presented later in the meeting for passage. Moved by: Phillip Smith Seconded by: Dan Meeks Carried

Committee/Other Reports a.

Economic Development Committee - Terms of Reference WHEREAS Council has adopted a new Committees of Council Policy; AND WHEREAS the Economic Development Committee Terms of Reference must be updated to align with this policy and current committee structure; NOW THEREFORE BE IT RESOLVED THAT Council accept the amended Terms of Reference as amended by changing the name from Economic Development Committee to Economic Development Advisory Committee. Page 18 of 187

Moved by: Lynne Klages Seconded by: Bill Everett Carried Councillor Smith asked if Council should take some of the recommendations from the organizational review which suggested the committees become advisory committees and make that evident in the name. 14.

Communications/Correspondence for Action a.

Correspondence Item A (13) - Ladies Auxiliary of The Royal Canadian Legion Re: Request for donation. I would like to pull item #13 from correspondence to discuss Township has contributed in past years. Can we donate this year? I propose some new swag and a $25 gift card for groceries. Moved by: Lynne Klages Seconded by: Cindy Kelsey Councillor Klages provided an overview of a letter dated July 31, 2025, from the Ladies Auxiliary of the Gordon Gaylord Branch in Arden. The letter requested Council’s support through a donation for their upcoming quarter auction and Chinese dinner fundraiser, with proceeds to assist individuals in the community supported by the Legion in Arden. Councillor Klages noted that, in the past, Council has made donations to this event and suggested continuing this practice. She proposed that Council contribute some newly acquired township promotional items along with a $25 grocery gift card from Mike Dean’s Grocers.

By-Laws/Agreements a.

2025-42 A By-law to Designate the Safe Yards By-law under AMP ( 2024-43) THAT By-Law 2025-42, being a by-law to designate the Safe Yards By-Law under AMPS (2024-43), be read a first, second Page 19 of 187

and third time and finally passed this 9th day of September, 2025. Moved by: Cindy Kelsey Seconded by: Susan Irwin Carried 16.

Notice of Motions a.

Duncan McGregor Potential One-Way - Elizabeth Street WHEREAS the number of available parking spaces in the village of Sharbot Lake is a known issue AND THAT the south intersection of Road 38 and Elizabeth Street has been identified as a potentially hazardous intersection AND THAT traffic movement through Elizabeth Street is often congested and difficult due to two-way traffic THAT Council direct staff to bring a report to the October 28th Council meeting outlining potential benefits/concerns with changing Elizabeth Street to a One-Way Street Moved by: Duncan McGregor Seconded by: Lynne Klages Defeated Councillor McGregor clarified that he is not requesting Elizabeth Street be made one-way, but raised concerns regarding parking and a hazardous intersection at the south end of the street. He noted that a one-way configuration could provide benefits such as improved streetscaping and pedestrian safety. He emphasized that this is not a proposed solution but a conversation starter. Councillor Klages expressed interest in receiving a staff report outlining both the positives and negatives to help Council make a balanced decision.

Page 20 of 187

Councillor Irwin, Mayor Smith, and Councillor McGregor each raised concerns, both personally and on behalf of residents, regarding the possibility of converting Elizabeth Street to a one-way street. Councillor Gowdy asked Cathy MacMunn, CAO/Clerk, whether the studies completed for the Elizabeth Street project 10–12 years ago had considered these issues. Cathy MacMunn responded that she did not recall any such considerations by the Public Works Manager at that time. Councillor McGregor noted that he would not support the project if it posed a financial burden on the municipality. He emphasized the importance of public feedback and shared that he had posted information on social media and visited nearly all residents on Elizabeth Street. He stated that the direction of a potential one-way has not been determined and clarified that safety concerns relate to exiting the street, not the volume of traffic. b.

Duncan McGregor Website Ad-Hoc Committee THAT Council form an Ad-Hoc committee comprised of staff, members of the public and members of Council to review the Township website and provide recommendations on how it can be more accessible, user friendly and support other items outlined in the strategic plan. Moved by: Duncan McGregor Seconded by: Susan Irwin Carried Cathy MacMunn, CAO/Clerk, noted that the current website will no longer be supported after December 2025 and that the Treasurers are working with the County to identify a new company to manage the website. Mayor Smith added that an ad hoc committee can be established immediately to review the current website and Page 21 of 187

provide input on what works and what does not, to assist in the development of the new site. A motion to appoint Council members to the ad hoc website committee will be brought forward at the next regular meeting of Council. 17.

Giving Notice of Motions None.

New/Other Business None.

Closed Session a.

Resolve into Closed Session THAT Council resolve into closed session pursuant to S. 239.2 of the Municipal Act, 2001, to discuss:

1. a proposed or pending acquisition of disposition of land by the municipality or local board ( S.239.2(c))
2. a proposed or pending acquisition of disposition of land by the municipality or local board ( S.239.2(c))
3. personal matters about an identifiable individual, including municipal or local board employees (S.239.2 (b)).
4. personal matters about an identifiable individual, including municipal or local board employees (S.239.2 (b)). Moved by: Lynne Klages Seconded by: Dan Meeks Carried

b.

Rise from Closed Session

Page 22 of 187

THAT Council rise from closed session pursuant to S. 239.2 of the Municipal Act, 2001, to discuss:

1. a proposed or pending acquisition of disposition of land by the municipality or local board ( S.239.2(c))
2. a proposed or pending acquisition of disposition of land by the municipality or local board ( S.239.2(c))
3. personal matters about an identifiable individual, including municipal or local board employees (S.239.2 (b)).
4. personal matters about an identifiable individual, including municipal or local board employees (S.239.2 (b)). AND FURTHER THAT Staff carry out instructions received from Council in closed session. Moved by: Bill Everett Seconded by: Phillip Smith Carried

Adjournment THAT By-Law 2025-xx being a by-law to confirm the proceedings of the regular council meeting held September 9, 2025, be read first, second, and third time, and finally passed this 9th day of September, 2025; AND FURTHER THAT this meeting be adjourned until Tuesday, September 23, 2025, at 6:00 p.m. for a regular meeting of the Council, said meeting to be held at the Council Chambers, 14216 Road 38, Sharbot Lake, ON Moved by: Duncan McGregor Seconded by: Nicki Gowdy Carried The meeting was adjourned at 7:41 p.m.

Frances Smith, Mayor Page 23 of 187

Cathy MacMunn, CAO/Clerk

Page 24 of 187

Ontario Green Peaker:

Originative Energy Solutions Partners Presentation to Central Frontenac September, 23rd 2025 Page 25 of 187

Private & Confidential

Introductions • Originative Energy Solutions Partners • Five energy development professional with broad skill sets

• Engineering, operations, EPC / major equipment procurement, construction management • Financing, Power Purchase Agreement negotiations, financial modelling, bid prep

• Over 150 years of development experience

Page 26 of 187

• Ontario, US and International • Gas generation/ HV transmission/ large hydro/ coal/ cogeneration/ wind/ solar/ ethanol plants • Key players in the development of many of Ontario’s major gas generation plants (4,000 Megawatts) • Key players in over 8,000 Megawatts of generation developed 2

The Project • Ontario is procuring capacity in their Long Term 2 RFP Capacity Stream in 2025 and subsequent years, with an initial call for 600 Megawatts due in December 2025 and to be operational by 2030 with follow up tenders for 1,000 Megawatts • Originative Energy Solutions Partners (OESP) is a very successful group of energy developers and entrepreneurs with over 150 years of energy project creation experience • OESP has an environmentally conscious and expeditious energy solution “Green Peaker” utilizing conventional turbines but using bio-fuels rather than natural gas or oil for the long-term capacity requirements and a strategy that can accelerate deployment of capacity • By utilizing this technology in this way we are reducing emissions and supporting local employment both during construction and in the long term by creating several well-paid jobs in the area Page 27 of 187

• We have selected a brownfield site that is currently being used for a gravel operation rather than more pristine lands in the area 3

Our Ask • We are here today to ask for a Municipal Support Resolution (MSR) as required by the IESO as part of the bid process • By issuing a MSR this does not change our obligations to work with the county to obtain all required permits and zoning as well as all of the environmental permits as required by the Ministry of Environment • Of additional note, we also need to deliver a Pre-Engagement Confirmation Notice to the Municipality

Page 28 of 187

4

Benefits To The County • Tax base • Several million dollar in local work during construction • Long term employment at the site • Several contracts for delivery, landscaping, maintenance etc. going forward • We plan on entering into a support agreement with the county over and above the increased property taxes that this project will generate • This project will have a high aesthetic standard through a professional landscape plan developed in conjunction with the municipality Page 29 of 187

5

7349 Hinchinbrooke Road: Proposed Project Location and Point of Interconnection to Transmission

Page 30 of 187

6

7349 Hinchinbrooke Road: Illustrative Project Layout

Page 31 of 187

7

Next Steps

Page 32 of 187

 We ask that Council vote in favor of granting a Municipal Support Resolution and that we continue to work in a collaborative effort to see this project through to a successful conclusion  Work together to develop a support agreement for the community  We will be working with the local First Nations to inform them of the project and its benefits and solicit their support. 8

Page 33 of 187

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9

Hinchinbrooke School Property – Proposed Community Vision Cultivating community, learning, and sustainability for generations to come. Education & Skills •Agricultural workshops & outdoor education •Youth & adult learning (digital literacy, trades, resume writing) •Intergenerational teaching (gardening, crafts, 4H) •Skills centre: cooking, sewing, woodworking Community & Wellness •Senior centre & youth drop-in •Yoga, meditation, nutrition, snowshoeing •Counselling, tutoring, massage therapy •Mobile health services & Life Labs pop-ups •Cafe & bakery

Page 34 of 187

Family & Child Services •Daycare & children’s play structures •Mini splash pad (ideal for daycare & local school programs) •Summer camp programs (partnerships) •Library relocation (from Fire Station)

Local Food & Sustainability •Garden beds & rentable greenhouse plots •Bee sanctuary & pollinator education programs •Community pantry •Farmers’ markets & craft sales •Seed saving & food sovereignty initiatives Events & Engagement •Event space for weddings, birthdays, and community gatherings (profitable returns) •Rec & fair committee partnership for events •Silent auctions, line dancing, and other social events •Community kitchen (i.e. pancake breakfast, holiday dinners) Infrastructure & Services •OPP workstation & first responder training site •Shared/rented office space for other services •Food & ice cream truck location (seasonal) •Routine mobile services (e.g., dental, health checkups)

CFRHS

Caboose Project Rhonda Kimberley-Young, Secretary

Page 35 of 187

Project Objective

Page 36 of 187

2

1

2

3

4

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Fundraising for 3 goals

Transport Caboose

Anniversary Mural

Refurbish Caboose

150th Celebration

County Council

2025

Who is the CFRHS?

Page 37 of 187

NFP dedicated to promoting railway history of our area We maintain and improve the railway park in Sharbot Lake We have the only non-natural tourist attraction in the area We support the beautification and development of our area We support the trails network (K&P, trans Canada trail) 3

County Council

20

We wish to make a significant improvement to our park by adding a vintage 1922 caboose. Once onsite, the interior of the caboose would be refurbished as museum space for artifacts

Page 38 of 187

To celebrate the 150th anniversary (our village and the railway causeway), we wish to install a large mural depicting the initial train crossing 150 years ago

Impact on the Central Frontenac Community:  Park is already 2nd most popular attraction (#1 is the beach)  Park is enjoyed by hikers, cyclists, snowmobilers and ATVs  Unique location of park ś two trails intersect, lake view  Park serves 2 purposes ś railway displays, artifacts etc. and excellent rest/stopping point enjoyed by trail users  Enhanced railway park will support downtown revitalization, growth of trail network, attract visitors, beautify village  Park is appreciated by locals and visitors alike

Page 39 of 187

5

Awareness

Frontenac News article, flyer distribution (2200), presence at events to get the word out

Direct appeal for donations/sponsors

Our Fundraising plans

Emails, mail to Railway Society members, local businesses, service clubs, trail associations etc. Will continue this outreach

Planned activities Planning local fundraising activities including a fall dinner, dance, 50/50 etc. along with other events through the next year

ROD grant application – due Sept 24

35% on a reimbursed basis; we are seeking an exemption to 50% due to extenuating circumstances

Page 40 of 187

Partners

Although we have received donations, having the county as ňpartnerŐwill enhance our chances of receiving much-needed ROD grant funding

Timeline Fall 2025

Winter – Spring 2026

Get Caboose Moved from Barry’s Bay to Sharbot Lake

Mural Prepared for spring unveiling; Plans for May 8 Anniversary Event

Fall ś Winter 2025 Continue our Fundraising Efforts for the project

Spring – Summer 2026 Continue any necessary refurbishing of caboose interior Spring 2026

Page 41 of 187

Special Community Anniversary Event to recognize completion of the causeway May 8

How we get there Direct Appeal Fundraising

ROD application/ budget

To date, we have raised about 7K from Individuals and Families

Transport Caboose Refurbish Caboose Mural Contingency Total

We have raised about 2Kfrom local businesses and service clubs We will continue our direct appeal We have other fundraising plans to bridge some of the budget gap Page 42 of 187

8

30 k 8k 8k 3K 49 K

At 35% reimbursement, we need to raise about 32 k locally; At 50% reimbursement, we need to raise about 25 k

County Council

Our Ask of County Council

Our ROD grant application will be much stronger with a municipal Partner; we are seeking 5 k in funding and a letter of support This project will directly support tourism and local businesses; good for business and the aesthetics of our village Timing - the 150th Anniversary!

2025

Thank you!  The Central Frontenac Railway Society appreciates your consideration of our request!  Our Board and Volunteers work hard to maintain and protect our railway history and to create a welcoming park  Our park gets rave reviews from visitors from around the country and around the world; we want to make it even better ś this is a rare opportunity to grow our museum!  Our community can use a ňboostŐ; to achieve this project to celebrate our 150th Anniversary will show local businesses, visitors and residents, that we are proud of our history, our village, our trails and keen to support our areaŇs economic growth, beautification and revitalization Page 43 of 187

9

The Central Frontenac Railway Heritage Society needs your help!

We are very excited that we have acquired a new display for Railway Heritage Park in Sharbot Lake. This is our newest project, and our most ambitious one in recent years. We are thrilled that the timing of this venture will coincide with the 150th anniversary of the village of Sharbot Lake and the completion of the K&P Railway causeway across the Narrows in 1876.

The society has managed to find and procure a vintage 1922, wooden-sided Canadian Pacific caboose. This caboose was originally built by the Canadian Car & Foundry Company and has been partially restored by a group of dedicated volunteers in Barry’s Bay, Ontario. As well as being a showpiece on exhibit at Railway Heritage Park, it will create additional space to house historical displays and artifacts.

Each year, the park and our displays are visited by local people and tourists from around the world alike. Since our park is on the trail network, it is a popular stopping point for cyclists, hikers, ATVers and snowmobilers. A recent assessment of the most popular attractions in our community put our Railway Heritage Park in second place, only surpassed by the beautiful Sharbot Lake Beach. The Railway Heritage Society is not only committed to respecting and preserving our community’s railway history; we want to keep improving the park, attracting new visitors and ensuring that our village puts its best foot forward for the people who live and work here and the people who visit us and support our community economically. That’s why we need your help!

Page 44 of 187

Getting the caboose here from Barry’s Bay will be the biggest expense of the project. We do not have adequate funds to cover the transportation costs. While we will pursue grants to defray the moving costs and any refurbishing needed on the interior, we still need to raise local funds. If you are a regular contributor to our Society, please consider making a special contribution to this project. If you haven’t contributed before, please consider a financial contribution to help make this goal a reality!

If you are a local business, please consider supporting this project which will enhance tourism potential in our community. If you are a part of a local service club, you know the value of community building and we hope your organization might be able to make a financial contribution.

We will acknowledge those who make significant contributions. Once the inside of the caboose is finished and ready to open (Summer or Fall, 2026), we will publicly display a list of those whose generosity helped us hit our goal. Our society is a government authorized, non-for-profit organization; we are able to provide a tax-deductible receipt to individuals or businesses that are willing to donate to this project

Sponsorship Levels: Individuals / Families:

Businesses / Service Clubs:

$100-199

Friends of CFRHS

$100 - $249 Bronze Sponsor

$200-399

Supporters of CFRHS

$250 - $499 Silver Sponsor

$400+

Patrons of CFRHS

$500 - $999 Gold Sponsor $1000+

Platinum Sponsor

Cheques may be made out to Central Frontenac Railway Heritage Society and mailed to Box 142, Sharbot Lake, ON K0H 2P0 E-transfers may be sent to kickandpush.sharbotlake@gmail.com In either case, please specify “caboose project” so that you may be recognized. If you have any questions, contact Rhonda Kimberley-Young by phone (416-435-5193) or by email to rkimberleyyoung@gmail.com

Page 45 of 187

The Corporation of the Township of Central Frontenac Central Frontenac Housing Committee Minutes June 23rd, 2025 at 9:00 a.m. Station #3 Fire Hall, Wagarville Road, Sharbot Lake, ON

Roll Call Members: Councillor Phillip Smith, Councillor Susan Irwin, Councillor Dan Meeks, Louise Moody, Peggy Hurley Regrets: Cathy MacMunn - CAO/Clerk; Jody Legue - Deputy Clerk; Mayor Frances Smith Staff in Attendance: Sarah Watkins - Clerical Assistant 1.

Call to Order Chair, Phillip Smith called the meeting to order at 9:02 am

Approval of Agenda MOVED BY: Susan Irwin

SECONDED BY: Dan Meeks

THAT the Agenda for June 23rd, 2025, be approved as presented. CARRIED 3.

Disclosure of Pecuniary Interest None.

Approval of Minutes a) May 16th, 2025 MOVED BY: Peggy Hurley

SECONDED BY: Dan Meeks

THAT the minutes of the May 16th, 2025, meeting be approved as presented. CARRIED

Page 46 of 187

b) May 24th, 2025 MOVED BY: Peggy Hurley

SECONDED BY: Susan Irwin

THAT the minutes of the May 24th, 2025, Open House be approved as presented. CARRIED 5.

Business a) Sharbot Lake Site Update

Phillip reported that there is no update on the grant at this time. Louise inquired if there is a timeframe or deadline for the grant. Phillip was unsure but will provide an update when more information becomes available. Louise noted that no further progress can be made on the environmental review until funding is received. Louise mentioned that library patrons have been asking whether the library will be included in the new space. The location is seen as desirable due to its walkable distance for community members. b) Open House Review Phillip noted that there were continued concerns about the type of housing being proposed, particularly the absence of support services for individuals who may move in. Susan commented that it was informative to learn about the need for support services, especially for those without access to a car. Louise added that since COVID-19, many services are now willing to come directly to people’s homes, which has improved access for some residents. Susan shared feedback that a complaint about the current youth hub/group is that it lacks enough programming for boys and appears to be too female-focused. Peggy mentioned that a community member had shared several creative ideas for how the space could be used. Peggy also mentioned a public concern regarding salt usage during winter maintenance, noting potential environmental impacts from snow and ice clearing.

Housing Committee Meeting June 23rd, 2025, at 9:00 a.m. Station #3 Fire Hall, Wagarville Road, Sharbot Lake, ON

Page 47 of 187

c) Report to Council Phillip noted the need to report back to Council that the committee took a housing-focused approach, but community feedback suggests this is not currently desired. Susan observed that many rural communities face a divide, with some residents supporting growth and housing, while others are opposed. Louise emphasized the importance of creating a space for community dialogue.

Louise proposed that a central community center in Parham could serve multiple needs and revitalize community connection. Dan suggested that the site could also function as a seniors’ center, potentially offering a continuum of care from assisted living to 24/7 care, similar to the care home in Northbrook. He also mentioned that long waitlists for nearby care homes point to a need for more senior living options in the area. Louise referenced the concept of a NORC (Naturally Occurring Retirement Community), which allows residents to age in place with a long-term care facility nearby, minimizing the need to leave their community. Susan suggested exploring a community centre model with housing attached, offering both shared space and residential options. Lousie noted that some small communities, such as Arden and Tichborne, were once vibrant hubs but have lost services over the past 40–70 years.

Peggy asked if there are other suitable locations in the Parham area for housing development. Phillip replied that none of the township-owned properties are currently suitable or usable for housing. Louise asked whether the old township office could be converted into housing. Peggy noted it would likely be lower density if used for that purpose. Dan suggested it may be more practical to focus on the Sharbot Lake site instead. Phillip emphasized the idea of partnering with housing organizations by offering land at a reduced rate to support development. He added that many organizations are eager to build housing but lack available land. Housing Committee Meeting June 23rd, 2025, at 9:00 a.m. Station #3 Fire Hall, Wagarville Road, Sharbot Lake, ON

Page 48 of 187

He suggested considering smaller parcels of land for duplexes, which could be more achievable. Louise referenced a housing system on Wolfe Island that had been previously reviewed and could offer inspiration. She stressed that shared spaces are essential for building community. Louise also recommended researching reclaimed buildings being used as housing and reviewing stats to see if the number of housing units has increased.

Susan suggested the committee needs to bring community feedback back to Council to determine next steps for the space. Phillip proposed rewording some of the open house notes to better reflect community input and bringing those to Council. He also suggested working with Jody to draft a report for Council, which will be circulated to the committee for approval before submission. Phillip raised the idea of inviting the Chair of Habitat for Humanity to speak about funding mechanisms and current housing initiatives. He also proposed looking at housing statistics from nearby municipalities to get a clearer picture of housing models applicable to Central Frontenac, particularly while awaiting progress on the Sharbot Lake site. Louise noted that while many people want to live in the village, there is a need for smaller housing units with shared amenities.

New/Other Business None.

Next Meeting

The next meeting is scheduled for Tuesday, September 16, 2025, at 9:00 a.m., to be held either at the Fire Hall or the Council Chambers—location to be confirmed. An invitation will be extended to Habitat for Humanity and/or the City of Kingston Housing Committee to attend. A virtual option will be made available for guests who wish to join remotely.

Housing Committee Meeting June 23rd, 2025, at 9:00 a.m. Station #3 Fire Hall, Wagarville Road, Sharbot Lake, ON

Page 49 of 187

8.

Adjournment MOTION MOVED BY: Lousie Moody

SECONDED BY: Susan Irwin

THAT the Housing Committee meeting held on June 23rd, 2025, be adjourned. CARRIED Time of Adjournment: 10:09 am

Chair, Phillip Smith

Housing Committee Meeting June 23rd, 2025, at 9:00 a.m. Station #3 Fire Hall, Wagarville Road, Sharbot Lake, ON

Page 50 of 187

Central Frontenac Economic Development Committee August 6, 2025 – 10:00 a.m. Sharbot Lake Fire Hall, Wagner Rd

MINUTES OF THE CENTRAL FRONTENAC ECONOMIC DEVELOPMENT COMMITTEE HELD ON AUGUST 6, 2025 PRESENT: Susan Irwin, Duncan McGregor, Lynn Klages, Sara Carpenter, Derek Redmond, Christine Butler Staff: Chris Nelson, Community Services Coordinator REGRETS: Jill Lock

1. CALL TO ORDER S. Carpenter called the meeting to order at 10:09 a.m.
2. APPROVAL OF AGENDA MOVED by Lynn Klages, SECONDED by Susan Irwin: THAT the agenda be approved. CARRIED
3. DECLARATION OF PECUNIARY INTEREST None disclosed.
4. APPROVAL OF MINUTES MOVED by Susan Irwin, SECONDED by Christine Butler: THAT the minutes of the July 9, 2025 meeting of the Central Frontenac Economic Development Committee be approved. CARRIED
5. BUSINESS ARISING a. Environmental Scan Notable changes and events in the past month. The Beer Store in Sharbot Lake is closing in September as alcoholic beverages become increasingly available at retail; it’s unclear how beverage container returns will be handled now, although the 1

Page 51 of 187

Central Frontenac Economic Development Committee August 6, 2025 – 10:00 a.m. Sharbot Lake Fire Hall, Wagner Rd

Province apparently has a plan for 2026. The Sharbot Lake Country Inn/Crossing Pub has installed a new Open/Closed LED sign at the curb, which should make it easier to see when they’re open. There have been ongoing challenges with traffic sight lines and parking around the Cardinal Café; the Township has restricted street parking in front, which the owners are trying to have amended. The country music festival on July 26 was more successful than ever, attracting a bigger crowd and a younger demographic. The County’s July 22 business networking breakfast at Lehlewa was a great success, with business people from all over the county connecting with one another. b. Working Group Updates i.

Greening of Sharbot Lake // Enhance Visual Experience The heat wave has made plant watering a challenge and the baskets on the causeway have experienced some wilting. C. Butler observed that some other communities manage this successfully; maybe with a different approach, the baskets could look nice next year. D. McGregor wondered about adding extra watering by volunteers to the Township’s regular watering schedule. S. Irwin suggested that decorative banners could be another option, which she will discuss with Villages Beautiful. The remaining budget could cover some few fall displays. S. Irwin will contact Villages Beautiful to discuss.

ii. Staff Position/Partnerships The Township’s organizational review recommendations will be presented to Council in a closed session August 6, D. McGregor reported, and will be made public later. S. Carpenter noted that if and economic development position is recommended, some funding might be available from the Rural Ontario Development Program. Another alternative might be an accommodation tax, part of which could fund economic development, Duncan said. There was discussion about possible collaboration with North Frontenac. D. McGregor and C. Nelson plan to attend the Sept. 15 meeting of the NF Economic Development Task Force to explore further. iii. Lake and Trail Interface A small group of committee members and public works staff met with Richard Allen on July 22 at the Trailhead to review an EcDev plan to improve traffic flow. 2

Page 52 of 187

Central Frontenac Economic Development Committee August 6, 2025 – 10:00 a.m. Sharbot Lake Fire Hall, Wagner Rd

Several proposed alterations emerged from the site visit and were brought back to committee. However, a couple of important elements remain to be addressed. Another field visit will be scheduled to try to work them out. D. McGregor suggested that in the interim, the committee could approve the purchase of the concrete curbs that will be needed so that they can be deployed once the final configuration is decided. As well, he has offered to organize some volunteers to do some brush clearing at the Trailhead, with Public Works agreeing to remove the material. MOVED by D. McGregor, SECONDED by S. Carpenter: THAT the CF Economic Development Committee, via the Public Works Department, purchase a quantity of moveable concrete curbs to be installed in area of the Government Dock and Trailhead to improve traffic flow, for up to $4,000, not including HST. CARRIED iv. Signage C. Nelson reported that the gateway signs should be ready by August 13. v. Volunteers L. Klages told the committee about the upcoming Volunteer Appreciation event, and handed out invitations to each committee member. vi. Township Website C. Nelson did not yet have information on the timing or process for the Township website to migrate to the new platform. The County is also facing similar decisions. Chris will speak with CF Treasurer McGovern about how it will work. What is known is that maintenance (software updates, product releases) will no longer be available for the existing platform as of Dec. 30, and only bare bones support will exist after June, 2026. In the meantime, Chris has been doing clean-up the website. However, any major changes would require managers to assess the content relating to their own departments and make decision about adding, removing or revising. D. McGregor felt that website improvements are beyond the scope of the EcDev Committee. A better solution would be to create an ad hoc committee of Council 3

Page 53 of 187

Central Frontenac Economic Development Committee August 6, 2025 – 10:00 a.m. Sharbot Lake Fire Hall, Wagner Rd

to include Township staff to address the website. vii. Visitor Attraction L. Klages brought news from the Friends of Arden, a longstanding community volunteer group with dwindling numbers who are trying to ensure the continuation of their work. Lynn reported that the Rec Committee has the capacity to take on some of their functions, but a couple of vital tasks might need outside help: the large gateway sign at the entrance to Arden, which is a platform for local businesses to advertise, and a printed local businesses booklet, published every few years. At some point, the EcDev Committee might be asked to assist. c. Letter of Support S. Carpenter furnished a letter of support about exploring turning Elizabeth Street in Sharbot Lake into a one-way street, for D. McGregor’s proposed motion at Council. 6. NEW/OTHER BUSINESS a. Budget update. S. Carpenter provided an update on the financial standing of the EcDev Committee. There was a question about why $5,600 for community engagement software was being charged to EcDev, when the committee doesn’t use it at all. MOVED by D. McGregor, seconded by L. Klages: THAT the “Bang the Table” software charge be removed from the budget of the Central Frontenac Economic Development Committee, and that the Township consider withdrawing from the program entirely. CARRIED MOVED by L. Klages, SECONDED by S. Irwin: THAT the Touch Stay subscription used for the CF Vistors Guide be renewed for a one-year period. CARRIED b. Rural Ontario Development Fund – prospects. Deferred. c. Funders forum. S. Carpenter attended a forum in Kingston featuring several Ontario government departments – including OMAFA – with funding for capital 4

Page 54 of 187

Central Frontenac Economic Development Committee August 6, 2025 – 10:00 a.m. Sharbot Lake Fire Hall, Wagner Rd

and human resources projects, at the business and community levels. A number of initiatives on EcDev’s radar could qualify. 7. NEXT MEETING Wed. September 3, 2025 at 10:00 a.m. 8. ADJOURNMENT The meeting was adjourned at 11:51 a.m.

5

Page 55 of 187

1 The Corporation of the Township of Central Frontenac Trails Committee Minutes

September 9, 2025 c

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Township Offices, 14216 Rd 38, Sharbot Lake

Roll Call

Members: Mayor Frances Smith, Chair; Wayne Robinson, Secretary; Gerald Courneya

Jim Knapp

Regrets: Wayne Bush, Craig Middleton, Jonas Bonnetta

Call to Order

Frances Smith called the meeting to order at 10 am.

Approval of Agenda

MOVED BY: Gerald and seconded by Jim:

THAT the agenda of the 9^’’ day of September, meeting be approved as presented. Carried 3.

Disclosure of Pecuniary Interest. No one declared.

Approval of Minutes

a) June 25t^ 2025

MOVED BY: Wayne seconded by Gerald:

THAT the minutes of the June 28^^,2025

meeting be approved

as

presented. Carried.

Page 56 of 187

5. Business

a) Presentation by Jim Knapp, President of the Frontenac ATV Club

Jim started by telling the committee that he and his group had travelled several times the full length of the Tay Havelock trail over the last few months {our portion) and he indicated that the trail is in very poor condition. He presented several photos of the trail, which are attached. There are several trees that need to be removed and some work on some of the bridges is also needed.

Jim also informed us that the Frontenac ATV club had grown from some 150 members to about 690 members now.

He told the committee that he had a strong member base that was most willing to do work on the trail and that they also had equipment available.

Jim said that the trail from Sharbot Lake to Maberly was particularly bad and that many trail rides avoid using it. He said there is an acute need for some bridge repair work on the bridges west of Sharbot Lake.

Gerald added to the discussion by informing the committee that the Township, the legal owner of the trail, required by law to have an OSIM bridge report every two years on the state of all its bridges. He suggested

that we should have an engineering firm carry this out and that the County uses Keystone Engineering that their bridges. For reference on the subject: OSIM Bridge Inspection Requirements

The Ontario Structure Inspection Manual fOSIM) outlines the requirements for bridge inspections, including the following key points:

Inspection Frequency: Bridges must be inspected every two calendar years by or under the direction of a professional engineer.

Jim also said that his Club could offer the following to our Committee and the Township 1.

His club has several trained trail wardens.

2. They have the ability to apply of grants.

3. They have a professional retired grant writer in their club.

4. They have a maintenance team.

5. They have access to equipment.

6. They have a professional arborist as a member and several certified chainsaw crewmembers.

Page 57 of 187

Jim also said that the agreement between the Township, the EOTA and the ATV club had expired. Fran asked if he would send a copy and we would look at getting it renewed.

Fran also agreed to set up a meeting with Cindy of the EOTA for Fran and Wayne to meet and discuss some of the maintenance issues on the trail.

Fran is going to try and set it up for the first week of October. Update on K & P work:

Gerald reported that the expropriations on the section at Snow Road were now complete and paid for. Before the transaction could be completed a landowner had torn out a bridge and that will need to be replaced but if all

goes well that section of the trail should be open for snowmobiles this winter.

Update on Bathroom Project

Wayne reported that the project had been approved by the Township of Central Frontenac and that construction is scheduled to begin September

20‘T The Committee has prepared a request to the County of Frontenac for the $100,000.00 set aside by the County for Trailhead and Infrastructure improvements for the trail. The request is for it to be in the 2026 County budget. General Discussion:

It is of great concern of the committee that the state of the 45 kms of trails

in the Township needs a different strategy than having an agreement with the EOTA to maintain the trail. It was suggested that a consortium of sorts needs to be establish made up of the Township, the County, the ATV Club, the Snowmobile Club and the EOTA that will work together to raise money and bring the trail up to an acceptable level and put in place a long term maintenance plan.

Gerald suggested that a meeting be pulled together of the various parties after Fran and Wayne meet with Cindy at the EOTA.

Page 58 of 187

Next Meeting To be called by the Chair Adjournment

MOVED BY: Jim Knapp THAT this meeting be adjourned at 11:07 am Carried

Page 59 of 187

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Many kilometers of rock protruding from the trail. A cyclist hitting these rocks at cycling speed will cause serious damage to the wheel or cause cyclist to fall and could cause serious injury to the rider. Page 60 of 187

Serious damage to ATV’s can occur also.

Page 61 of 187

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Page 62 of 187

Expensive repairs to an ATV. For years, much of this trail has seen little to no upkeep. With the scenery it offers, it could easily develop into a sought-after destination.

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This Trail currently sees very little traffic. Even modest improvements would attract more users bringing economic benefits to the small businesses along the way

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Page 70 of 187

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario REPORT NUMBER: DATE:

172-2025 September 23, 2025

FROM:

Cathy MacMunn, CAO/Clerk, Township of Central Frontenac

PREPARED BY:

Sonya Bolton, Manager of Community Planning, County of Frontenac

RE:

Final Report for the Review of Residential Severances in the Rural Area

RECOMMENDATION THAT the Council for the Township of Central Frontenac direct staff to prepare water supply standards to be used by applicants proposing to create a new lot on private services; and, THAT the draft water supply standards be presented to Council and the public for review and comment prior to being endorsed by Council; and, THAT Council also direct staff to begin the process of amending the Official Plan to propose allowing a third severance in the Rural Area; and, THAT the Official Plan Amendment process run concurrently with the development of the water supply standards. BACKGROUND Details about the background information related to this severance review, including links to previous staff reports, can be found in Attachment 1 to this report. DISCUSSION This severance review was conducted to determine whether it would be appropriate to amend the Official Plan to allow for a third severance (new lot) on properties in the Rural Area of the municipality. As part of this review, staff conducted a vacant land inventory for the Township and a policy review of the existing policies in the Township’s Official Plan. While the results of the vacant land inventory and policy review are discussed here, further details about both can be found in Attachment 1 to this report. There are 2,376 parcels of vacant land in the Township, but following the analysis through the vacant land inventory, 762 parcels, approximately one third of the total were

Page 71 of 187

removed, because they could not be developed or severed because of land ownership, zoning, or lack of road access. The inventory did not include screening for properties that could be partially excluded because of zoning or the presence of natural heritage features or hazards; however, given the number of parcels removed from the vacant land inventory, staff do not see the value of pursuing additional screening criteria work through GIS. The policies in the Official Plan regarding the consent process are clear and provide good direction on what is required of an applicant and what staff and the Committee of Adjustment need to consider as part of their review of an application. Based on the experience that planning staff have processing and reviewing consent applications for the Township, there are two Official Plan policies that are not being adequately implemented: •

Sufficient lot area for a building envelope for both the severed and retained parcels outside of any natural hazards or natural heritage features; and,

•

Confirmation of an adequate and appropriate supply of potable water for new lots.

Lot Area During a previous Council meeting regarding this issue of changing the number of severances, a question was raised as to whether the minimum required lot area for rural residential lots could be reduced. The current requirement for rural residential lots is a minimum area of 0.8 hectares (2 acres). Planning staff are not in support of changing this requirement. This requirement represents a current best practice, allowing enough land for a building envelope that includes space for a dwelling, a well that can be separated from other structures on the property in accordance with the Ontario Building Code, a septic tank and bed, and a location for a secondary septic bed to allow sufficient space for a future replacement of the system. Section 3.15.1.2 of the Official Plan requires the following: “The lot(s) to be severed and to be retained must meet the requirements of the Zoning By-law. The applicant will be required to demonstrate that there is a sufficient land area suitable for a building envelope on a proposed lot that is outside of natural or human-made hazards, outside of the required 30 metre setback from the water and all yard setbacks and influence areas required, and outside of an easement or any part of a private lane or rightof-way. In determining compliance with the zoning by-law, areas which are not useable on a lot may be excluded for the purposes of calculating the minimum required lot area or a required setback.” Where someone is proposing a new lot that does not meet the minimum requirement of the zoning by-law, they have the option of also applying for a minor variance for the proposed reduction in lot area. However, the onus is on the applicant to prove that the reduced lot size is appropriate, and they can provide a functional building envelope outside of all hazards and natural heritage features. In some applications, it has been

Page 72 of 187

necessary to require an applicant to provide a site survey showing the limits of this functional building envelope. In the April 8, 2025, report to Council, planning staff had illustrated that only 11 of the 163 new lots that had been created between 2020 and 2024 had been issued building permits for new dwellings. Several of the new lots created during this time included lots with very constrained building envelopes, and a number of these lots remain undeveloped at the time of writing this report. It is the recommendation of planning staff that the policy wording in Section 3.15.1.2. of the Official Plan that states “…areas which are not useable on a lot may be excluded…” be modified to read “areas which are not useable on a lot shall be excluded…” Reductions in overall lot area can still be considered on a property by property basis through the minor variance process, but strengthening the policy wording provides greater clarity for staff, property owners, and members of the Committee of Adjustment. Water Supply Section 3.15.5 of the Official Plan states the following: “An adequate quantity of potable water and sewage capacity shall be demonstrated to be available for each new lot. Applicants shall provide sufficient technical information to demonstrate this to the satisfaction of the applicable review agency.” There are similar policies to this in the County Official Plan and the Provincial Planning Statement, because the provision of appropriate water and wastewater services to a property is a cornerstone of safe development. Section 3.15.1.18 of the Official Plan also permits the Township to impose conditions related to the installation of water supply or sewage disposal systems, while Section 3.17.2 includes policies about individual onsite systems for water supply and sewage disposal and states the following: “Lands throughout the Township may be serviced by individual on-site sewage services and individual on-site water services. Individual on-site services are owned, operated and managed by the owner of the property upon which the system(s) are located. Planning applications for new development shall be supported with information satisfactory to addressing relevant parts of the Ministry of Environment and Climate Change D-series Guidelines and the Ontario Water Resources Act. Where a lot or lots are serviced with individual on-site water and sewage services site conditions shall be suitable for the long-term provision of such services. This may require a hydrogeological and water supply assessment study designed to assess the potential risk to groundwater. Reference shall be made to Ministry of the Environment, Conservation and Parks, Guidelines D-5-4 and D-5-5, Technical Guideline for Individual OnSite Sewage Systems: Water Quality Impact Risk Assessment, in

Page 73 of 187

undertaking the appropriate assessment. Approval of new lots may include sufficient off-site reserve sewage system capacity for hauled sewage and the lot shall be accessible by a sewage hauler.” The installation of septic systems for individual residential properties is governed by the provisions of the Ontario Building Code (OBC). The ability of a site to accommodate a septic system is something that is already considered as part of the lot creation process through consultation with staff in the Township’s Building Department. However, a review of an appropriate potable water supply is not something that is currently being done in the Township when new lots are proposed, as there are no standards in the OBC or adopted by the municipality. While septic systems are governed by the OBC, water supply systems are subject to different provincial guidelines, and reviewed by qualified professionals, such as a hydrogeologist, well driller, etc. To guide the review of water supply for new lot creation and/or additional residential units in rural areas, many municipalities have created water supply standards based on provincial guidelines that are endorsed by council and used by staff has part of the review of planning applications. A municipal water supply standard sets the minimum requirements to ensure that the community has access to water that is both safe to use and sufficient in volume. It addresses: •

Quantity – making sure there is a reliable and adequate supply of water to meet daily needs, support growth, and provide fire protection.

•

Quality – ensuring the water meets Ontario’s health and safety regulations for drinking water and other uses.

In short, the standard provides assurance that the proposed water system can consistently deliver enough water, at the right quality, to serve a property, without negatively impacting adjacent wells. Both the Township of South Frontenac and the City of Kingston have these standards, and the County is in the process of assisting the Township of North Frontenac in creating similar standards for additional residential units. Planning staff recommend that the Township develop and endorse a water supply standard to ensure that proposed new lots have an adequate supply of water. The work that the County has already undertaken for North Frontenac can be used as a starting point for the development of a standard for Central Frontenac and should not take very long to develop. It could be done concurrently with the public process for the proposed Official Plan Amendment to increase the number of severances in the Rural Area. Conclusion The outcome of the vacant land inventory and the existing policy framework in the Township Official Plan provides planning staff with a basis to support an amendment to

Page 74 of 187

the Official Plan permitting a third severance in Rural Areas, providing the following conditions are met: •

The date of June 2, 2008, in the Official Plan for the basis of number of lots created remains the same.

•

Greater attention is paid to the creation of lots with building envelopes that meet the minimum lot area requirements of the Zoning By-Law, and the calculation of lot area excludes lands that cannot be developed due to natural hazards or natural heritage features. This should be reflected in a change to the wording of Section 3.15.1.2 that should indicated that areas of land that are not buildable shall be excluded from the lot area calculation.

•

The Township adopt water supply standards for the creation of new residential lots to ensure that all lots can maintain an adequate supply of water without negatively impacting surrounding properties. These standards should be in place prior to any approval of the Official Plan Amendment (OPA) to increase the number of severances and can be developed concurrently with the OPA process.

FINANCIAL IMPLICATIONS The only costs to date have been associated with staff time. At the time of writing this report, County planning staff have spent approximately 58 hours on this project, which works out to approximately $7,540. The cost of that work will be billed to the Township in accordance with the service agreement between the Township and the County, along with any future costs associated with processing the actual Official Plan Amendment application. The number of hours noted above does not include hours worked on the project by GIS staff, which is billed under a separate agreement, the County student interns, or Township staff. The development of the water supply standards would be based on work already undertaken by County staff. Any additional costs to the Township would be minimal, such as the payment of costs for the County’s hydrogeologist on contract to review the draft document and having them appear before Township Council to answer questions. ATTACHMENTS/REFERENCES

1. Background Information and Vacant Land Inventory

Page 75 of 187

Attachment 1: Background Information and Vacant Land Inventory Background Information At the October 10, 2023, Township Council meeting, the following resolution was passed: “That Council direct staff to prepare a report to amend the Official Plan to allow for an increase of lots to be severed from two to three or four or as many as allowed per the Planning Act.” On October 22, 2024, Planning staff presented a report to Township Council outlining the policy framework that severances are reviewed under and the next steps and staff hours/costs that would be associated with this review. A copy of that staff report is available at the following link: October 22, 2024 Council Report. On April 8, 2025, Planning staff presented an update report to Township Council outlining the results of the first phase of the review, showing the data regarding the number of vacant lots currently in the Township (2,376 in total), recent severance activity, and recent building permit activity for new homes. A copy of that staff report is available at the following link: April 8, 2025 Council Agenda and Report. On August 12, 2025, Planning staff presented an update report to Township Council outlining the results of the road access analysis. When vacant lots without any road access are removed from the inventory, the total number of vacant lots drops from 2,376 parcels to 1,846 parcels, a decrease of 530 parcels or 22.3 percent. A copy of that staff report is available at the following link: August 12, 2025 Council Report. At the August 12 meeting, Council endorsed planning staff’s recommendation to complete the vacant land inventory. Vacant Land Inventory At the meeting on April 8, 2025, staff presented the preliminary data showing that were 2,376 parcels of vacant land (33%) out of the total of 7,170 parcels that are in the Township (refer to Figure 1). Feedback from some members of Council was that many of the existing vacant parcels are not accessible and therefore would not be eligible for a building permit to construct a home.

Page 76 of 187

Figure 1: A map of the Township of Central Frontenac showing the total number of vacant lots in the municipality. Planning staff recognize that Council is intent on proceeding with the severance review. Considering this, planning staff received direction from the Township CAO/Clerk on July 22, 2025, to proceed with the rest of the work to complete the vacant land inventory for the severance review. Receiving permission to proceed with the review prior to the August 12 Council meeting allowed the County to use the assistance of the interns that had been hired for the summer, including in GIS, without additional cost to the Township.

Page 77 of 187

The remainder of the vacant land inventory was completed by the end of August, and it included removing additional vacant parcels based on the following additional screening criteria: • • • • • • • • • •

All Crown land parcels; All vacant parcels of land owned by the Province of Ontario or one of its ministries; All vacant parcels of land owned by the County of Frontenac; All vacant parcels of land owned by the Township of Central Frontenac; All vacant parcels of land owned by one of the conservation authorities; All vacant parcels of land owned by a land conservancy group; All vacant parcels of land adjacent to an at-capacity lake; All vacant parcels of land completely covered by a Provincially Significant Wetland (PSW); All vacant parcels of land completely zoned as Environmental Protection Zone – Parks, Conservation Areas and Crown Land (EP-C); and, All vacant parcels of land completely zoned as Environmental Protection Zone – Provincially Significant Wetland (EP-PSW).

With the above criteria applied, an additional 489 vacant lots were removed from the inventory. When combined with the road access data, the total number of vacant lots remaining in the inventory is 1,614, which is only 32% of the overall total of 2,376. (refer to the map in Figure 2 and corresponding legend in Figure 3). It should be noted that the screening criteria did not include parcels partially covered by wetlands or other natural heritage features, or within the influence area of pit, quarries, or waste disposal sites. Planning staff anticipate that there are additional parcels that would not be appropriate for development but see no value at this time in pursuing further screening criteria work through GIS.

Page 78 of 187

Figure 2: A map showing the number of vacant lots in the Township of Central Frontenac, after the application of various screening criteria that removed lots without road access, etc.

Page 79 of 187

Figure 3: The legend for Figure 2 Policy Review In addition to the vacant land inventory, planning staff have reviewed the Township’s Official Plan, specifically as it relates to the division of land and servicing for water and wastewater. A copy of the Official Plan can be found online at this link: Central Frontenac Official Plan. The policies related to the division of land are in Section 3.15 of the Official Plan. Large scale development must be done through a plan of subdivision, but small-scale development, where only a couple of lots are proposed to be severed, are done through the consent process. The Township’s Committee of Adjustment is the approval authority for consents. Section 3.15.1.3 of the Official Plan provides the following direction regarding the number of consents:

Page 80 of 187

“The consent process is intended to be used for lot line adjustments, easements and similar administrative purposes, or for the creation of limited new lots as follows: •

A maximum of two (2) new lots (2 new lots, plus a retained lot) may be created by consent from a land holding as it existed on June 2, 2008 in the Rural Area and Waterfront Area.

•

A maximum of three (3) new lots (3 new lots, plus a retained lot) may be created by consent from a land holding as it existed on June 2, 2008 in the Settlement Area.”

It is standard practice in land use planning to use the date of a previous Official Plan as the point in time that the number of severances is calculated from, and to maintain that date moving forward.

Page 81 of 187

STAFF REPORT TO COUNCIL Township of Central Frontenac 1084 Elizabeth St. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

172-2025 September 23, 2025 Chris McDonough, Manager of Emergency Services Fire Chief Chris McDonough, Manager of Emergency Services Fire Chief Donna Longmire, Fire Services Coordinator Central Frontenac Fire Rescue (CFFR) Activity Report

RECOMMENDATION THAT Council receive the Central Frontenac Fire Rescue (CFFR) Activity Report prepared by the Manager of Emergency Services/Fire Chief dated September 23, 2025 BACKGROUND Fire Prevention/Public Education In August, social media safety campaigns highlighted children’s fire safety, hiking safety, on-campus and off-campus student living, Labour Day messaging, Voyent Alert, and burn ban status updates. To further support community engagement and education, fire department staff participated in events including Cottage Association AGMs, senior group meetings, and the local fair. Meeting/Training Sessions Throughout the reporting period, staff attended several key meetings, including sessions with Environment and Climate Change Canada, the Ontario Fire Chiefs Administrative Assistants Association, the Ontario Fire Marshal regarding the Fire Protection Grant, the Canadian Red Cross on Fire and Life Safety, and the District Chiefs’ Meeting. These sessions provided important opportunities for information sharing, coordination, and updates that strengthen fire safety initiatives and emergency preparedness. Recruit firefighter training has progressed, with classroom sessions for Firefighter 1 completed. Five recruits successfully passed the written exam and efforts are underway to schedule the live fire training component. Due to lack of resources and time constraints, staff are exploring third-party resources for compliance with mandatory firefighter certification requirements going forward. Fire and Emergency Operations Page 82 of 187

The replacement apparatus for P441 is currently being retrofitted in the United States for Canadian operations. Delivery is now expected between late September/early October, with additional work to be completed in Canada upon arrival. The annual emergency measurers exercise has been submitted to Emergency Management Ontario, and staff have updated all contact information with the Ontario Fire Marshal Training Portal, Red Cross, and other partnership organizations. CFFRS is also reviewing the structure of its Health and Safety Committee and has begun preparations for the 2026 budget.

ATTACHMENTS/REFERENCES ➢ August 2025 CFFR – Incidents ➢ Three Year Comparison for the Month of August – Incidents ➢ August Training/Meetings

Page 83 of 187

August 2025 CFFR – Incidents

Page 84 of 187

Three Year Comparison for the Month of August Incidents

Page 85 of 187

August Training/Meetings

Page 86 of 187

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

173-2025 September 23, 2025 J. Michael McGovern, Treasurer J. Michael McGovern, Treasurer Accounts Payable Report

RECOMMENDATION THAT Council receive the Accounts Payable Report (Cheque Distribution) in the amount of $1,966,072.32 as prepared by the Treasurer, for information. BACKGROUND Invoices are routinely received, processed, and paid regularly, typically on a bi-weekly basis. DISCUSSION Invoice details are available from the Treasurer at the office. Please call in advance of the meeting for any information. STRATEGIC PLAN PRIORITY Sustainable Core Services are at the heart of our commitment. We will ensure that essential services remain efficient and accessible, enabling our community’s sustainable growth. FINANCIAL IMPLICATIONS The municipality’s cash position is sufficient to cover these invoice payments.

Disclaimer – Original copies with approval signatures are available upon request Page 87 of 187

ATTACHMENTS/REFERENCES Cheque Distribution Reports.

Disclaimer – Original copies with approval signatures are available upon request Page 88 of 187

TOWNSHIP OF CENTRAL FRONTENAC Treasurer’s Report ACCOUNTS PAYABLE

2025-09-05

TOTAL A/P Cash Requirements Date July 28, 2025 August 11, 2025 August 27, 2025

DISTRIBUTION General Government Council General Administration Technology 911 Civic Addressing Central Frontenac Fire Emergency Measures Conservation Authorities Policing Fenceviewers Animal Control Livestock Losses Building Department Facilities Coordinator/Septic program By-law Enforcement Roads Department Streetlighting Waste Disposal Cemeteries Helipad Medical Centre Recreation Other Cultural Planning Economic Development/Festival Municipal Drain HST Rebate(100% Gst, 78% Pst)

$1,966,072.32 to be approved by Council

$ $ $

360,552.70 459,188.03 1,146,331.59

Total

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

1,966,072.32 113,430.45 2,833.62 68,883.25 234,103.00 661.68 2,894.06 2,485.14 2,664.51 1,315,764.67 9,388.57 3,454.76 1,900.71 37,295.56 4,869.20 165,443.14

Page 89 of 187

System:

2025-07-28

User ID:

mmcgovern

Ranges: Vendor ID: Vendor Name: Cheque Date: Sorted By:

From: First First 2025-07-28 Vendor Name

Distribution Types Included:

Date

Vendor:

A&MD001

AJST001

General Government

2025-07-28

BELL001

029953 029953 029953 029953

029962

EFT000000006474

029955

EFT000000006475

$106.32 $262.68 $104.52 $101.45

OVERPAYMENT

$125.00

$125.00

4237186882

CINT001 CINTAS

$119.94

$119.94

Courageous Companions K9 Administration

Total For Vendor

CRAI002

$10,786.98

$574.97

BOYL001 Mark Boyle

Administration

2025-07-28

Vendor:

$10,786.98

CINTAS

2025-07-28

COUK9001

6133355713 JULY 25 528888063 JULY 25 6133353862 JULY 25 6133352140 JULY 25

BELL001 Bell Canada

Administration

Total For Vendor

Vendor:

0000192973

Mark Boyle

Total For Vendor

CINT001

$386.59

AJST001 A.J. Stone Company Ltd

Administration Administration Administration Administration

2025-07-28

Vendor:

$386.59

Bell Canada

Total For Vendor

BOYL001

132

A&MD001 A & M Designs

Administration

2025-07-28 2025-07-28 2025-07-28 2025-07-28

Vendor:

Document Amount

A.J. Stone Company Ltd

Total For Vendor

Vendor:

Document Number

A & M Designs

Total For Vendor

EFT000000006473

To: Last Last 2025-07-28

Department

2025-07-28

Vendor:

1

AVAIL, TAKEN, FNCHG, PURCH, TRADE, MISC, FREIGHT, TAXES, WRITE, OTHER, UNIT, ROUND, GST, WH RZGAIN, RZLOSS

Cheque Number

029952

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

11:24:39 AM

99468

COUK9001Courageous Companions K9

$360.47

$360.47

Crains’ Construction Ltd

2025-07-28

Total For Vendor

Administration

24488

$226.00

CRAI002 Crains’ Construction Ltd

$226.00

Page 90 of 187

System:

2025-07-28

User ID:

mmcgovern

11:24:39 AM

Cheque Number

Date

Vendor:

CULL001

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT Vendor Name

Document Number

Apply Amount

2

Dist Type

Culligan Ottawa Water Conditioning

EFT000000006476

2025-07-28

Administration

03783TO

$54.97

EFT000000006476

2025-07-28

Administration

JULY 25 LOWERY

$118.96

EFT000000006476 EFT000000006476

2025-07-28 2025-07-28

Administration Administration

03784TO 03769TO

$53.72 $126.22

Total For Vendor

Vendor:

CUNN001

CULL001 Culligan Ottawa Water Conditioni

$353.87

Cunningham, Swan, Carty

EFT000000006477 EFT000000006477

2025-07-28 2025-07-28

Administration Administration

204594A 204594B

$107.35 $1,039.60

EFT000000006477 EFT000000006477 EFT000000006477 EFT000000006477 EFT000000006477

2025-07-28 2025-07-28 2025-07-28 2025-07-28 2025-07-28

Administration Administration Administration Administration Administration

204594C 204594D 204594E 204594F 204594G

$180.80 $180.80 $180.80 $180.80 $367.25

EFT000000006477 EFT000000006477 EFT000000006477 EFT000000006477 EFT000000006477

2025-07-28 2025-07-28 2025-07-28 2025-07-28 2025-07-28

Administration Administration Administration Administration Administration

204594H 204594I 204594J 204594K 204594L

$367.25 $254.25 $146.90 $73.45 $349.18

EFT000000006477

2025-07-28

Administration

204595

$1,528.89

CUNN001 Cunningham, Swan, Carty

$4,957.32

Total For Vendor

Vendor:

CWCOM001 CW and Company

029956

2025-07-28

Administration

Total For Vendor

Vendor:

FITZ002

029961

Protection Services

Total For Vendor

FLIE002

029958

029960

EFT000000006492

2025-07-28

Lindsay Fitzgerald

FLIE002

$232.20

$232.20

JULY 17 2025

Flieler, Tyrell

Administration

Total For Vendor

HOLE001

JULY 12, 2025

$50.00

$50.00

GHD Digital

2025-07-28

Vendor:

FITZ002

Protection Services

Total For Vendor

GHDD001

$1,474.65

Flieler, Tyrell

2025-07-28

Vendor:

CWCOM001 CW and Company

$1,474.65

Lindsay Fitzgerald

2025-07-28

Vendor:

8369

723002870

GHDD001 GHD Digital

$6,458.37

$6,458.37

Hole, Dan Recreation & Cultural Services

930644

$1,390.00

Page 91 of 187

System:

2025-07-28

User ID:

mmcgovern

Cheque Number

11:24:39 AM

Date

Vendor Name

Total For Vendor

Vendor:

HUMP001

029954

2025-07-28

KENN007

029957

EFT000000006478

EFT000000006479

EFT000000006480

EFT000000006481

EFT000000006482

EFT000000006483

EFT000000006484

2025-07-28

MANULIFE AUGUST 2025

MANU001 Manulife Financial

$23,225.66

$23,225.66

JULY 10 2025

MATS004 Chase Matson

$242.16

$242.16

MAY- JUNE 25

$464.55

MIKE001 Mike Dean Super Food Stores

$464.55

Brandt Tractor Ltd

2025-07-28

PERT002

$520.74

$520.74

Administration

Administration

Total For Vendor

Vendor:

811166

KING002 Kingston Humane Society

Mike Dean Super Food Stores

2025-07-28

NORT004

$825.67

Protection Services

Total For Vendor

Vendor:

KIMC001 Kimco Steel Sales Limited

Chase Matson

2025-07-28

MIKE001

$825.67

General Government

Total For Vendor

Vendor:

$167.28

Manulife Financial

2025-07-28

MATS004

$167.28

487921

Protection Services

Total For Vendor

Vendor:

FIRE

Kingston Humane Society

2025-07-28

MANU001

$200.00

$200.00

KENN007 Daryl Kennedy

Administration

Total For Vendor

Vendor:

CHRSITMAS PART 25

Kimco Steel Sales Limited

2025-07-28

KING002

$1,390.00

HUMP001 Carrie Humphries

Protection Services

Total For Vendor

Vendor:

Dist Type

Daryl Kennedy

Total For Vendor

KIMC001

Apply Amount

HOLE001 Hole, Dan

General Government

2025-07-28

Vendor:

Document Number

3

Carrie Humphries

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

8064712

NORT004 Brandt Tractor Ltd

$2,172.81

$2,172.81

Perth & District Portable Toilet Rentals Administration

PT-2087

$341.71

Page 92 of 187

System:

2025-07-28

User ID:

mmcgovern

Cheque Number

11:24:39 AM

Date

Vendor Name

Total For Vendor

Vendor:

REAL001

EFT000000006485

029963

Administration

EFT000000006486

2025-07-28

STOR001

EFT000000006487 EFT000000006487

EFT000000006488 EFT000000006488

029959

EFT000000006489

029964 029964

$625.00

$120,263.64 $172,754.40

SUPE001 Superior Road Products

$293,018.04

FENCEVIEW

SUTH002 George Sutherland

$252.24

$252.24

The Frontenac News

2025-07-28

TRAC001

$300.00 $325.00

1034 1035

Protection Services

Administration

Total For Vendor

Vendor:

48126B 48126A

George Sutherland

Total For Vendor

THEF001

$21.72

$21.72

STOR001 Storring Septic Service Ltd

Transportation Services Transportation Services

2025-07-28

Vendor:

00728598 REMAINDER

Superior Road Products

2025-07-28 2025-07-28

SUTH002

$2,712.00

$2,712.00

SAND001 Sands Canada Inc.,

Administration Administration

Total For Vendor

Vendor:

SPI00060

Storring Septic Service Ltd

2025-07-28 2025-07-28

SUPE001

$3,531.25

$3,531.25

RLG0001 RLG

Protection Services

Total For Vendor

Vendor:

$341.71

Sands Canada Inc.,

Total For Vendor

Vendor:

107277

REAL001 Realtax Inc

Administration

Total For Vendor

SAND001

Dist Type

RLG

2025-07-28

Vendor:

Apply Amount

4

Realtax Inc

2025-07-28

RLG0001

Document Number

PERT002 Perth & District Portable Toilet

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

83655

THEF001 The Frontenac News

$234.89

$234.89

Trackmatics Inc.

2025-07-28 2025-07-28

Total For Vendor

Administration Administration

TRAC001 Trackmatics Inc.

43114 43113

$768.40 $1,864.50

$2,632.90

Page 93 of 187

System:

2025-07-28

User ID:

mmcgovern

11:24:39 AM

Cheque Number

Date

Vendor:

UNIV001

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT Vendor Name

Document Number

Apply Amount

5

Dist Type

Universal Supply Group (Quinte/Napa/Fraction/CMax

EFT000000006490

2025-07-28

Administration

332111704

$20.49

EFT000000006490

2025-07-28

Administration

332111640

$192.86

Total For Vendor

Vendor:

WURT001

UNIV001 Universal Supply Group (Quinte/N

$213.35

Wurth Canada Limited

Total For Vendor

WURT001 Wurth Canada Limited

GRAND TOTAL

$1,654.37

$360,552.70

Page 94 of 187

System:

2025-08-11

User ID:

mmcgovern

Ranges: Vendor ID: Vendor Name: Cheque Date: Sorted By:

From: First First 2025-08-11 Vendor Name

Distribution Types Included:

Cheque Number

Date

Vendor:

ADVA002

029965

AJST001

Administration

EFT000000006494 EFT000000006494

EFT000000006495

$1,153.17

$48.83 $56.50 $241.03

$346.36

MGBP000018092 MGBP000018869

AMO001 AMO

$36,083.68 $13,874.56

$49,958.24

Battlefield Equip Rental

2025-08-11

CANA006

0000193162 0000193145 0000193134

AJST001 A.J. Stone Company Ltd

Administration Administration

Transportation Services

Total For Vendor

Vendor:

$1,153.17

AMO

2025-08-11 2025-08-11

BATT001

CFFJANITORIAL0725

ADVA002 Advanced Janitorial & Property

Administration Administration Administration

Total For Vendor

Vendor:

Document Amount

A.J. Stone Company Ltd

2025-08-11 2025-08-11 2025-08-11

AMO001

Document Number

Advanced Janitorial & Property

Total For Vendor

Vendor:

To: Last Last 2025-08-11

Department

Total For Vendor

EFT000000006493 EFT000000006493 EFT000000006493

1

AVAIL, TAKEN, FNCHG, PURCH, TRADE, MISC, FREIGHT, TAXES, WRITE, OTHER, UNIT, ROUND, GST, WH RZGAIN, RZLOSS

2025-08-11

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

1:42:35 PM

24288338

BATT001 Battlefield Equip Rental

$1,695.00

$1,695.00

Canadian Pacific Railway Co.

EFT000000006496

2025-08-11

Transportation Services

1000-0011169041

$1,210.50

EFT000000006496

2025-08-11

Transportation Services

1000-0011169071

$769.00

Total For Vendor

Vendor:

CINT001

CANA006 Canadian Pacific Railway Co.

$1,979.50

CINTAS

EFT000000006497 EFT000000006497

2025-08-11 2025-08-11

Administration Administration

4238621180 4235937837

$2,098.22 $2,300.97

EFT000000006497 EFT000000006497

2025-08-11 2025-08-11

Administration Administration

4237884532 4238621426

$119.94 $119.94

Total For Vendor

Vendor: 029966

CLAN001 2025-08-11

CINT001 CINTAS

$4,639.07

CLANCY ELECTRIC Administration

1856

$4,682.72

Page 95 of 187

System:

2025-08-11

User ID:

mmcgovern

Cheque Number

1:42:35 PM

Date

Vendor Name

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

CULL001

Document Number

Apply Amount

CLAN001 CLANCY ELECTRIC

2

Dist Type

$4,682.72

Culligan Ottawa Water Conditioning

EFT000000006498

2025-08-11

Administration

15385TO

$44.22

EFT000000006498

2025-08-11

Administration

4607781

$12.37

EFT000000006498

2025-08-11

Administration

4612704

Total For Vendor

Vendor:

DALE001

EFT000000006499 EFT000000006499

2025-08-11 2025-08-11

FIRE004

EFT000000006500 EFT000000006500

Administration Administration

2025-08-11 2025-08-11

FLIE001

EFT000000006501 EFT000000006501

EFT000000006502

EFT000000006503

EFT000000006504

$299.46

Flieler, Elaine

$753.32 $565.00

$1,318.32

4056

GARA001 Garage Door Company Of SE Ontari

$189.28

$189.28

00004973

GEMM001Gemmill Sand And Gravel Limited

$98,888.25

$98,888.25

Greenshield Pest Control Inc

2025-08-11

HART001

FLIE001

102 103

Administration

Administration

Total For Vendor

Vendor:

$118.09 $181.37

Gemmill Sand And Gravel Limited

2025-08-11

GREE001

FIRE004 Fireservice Management Ltd

Administration

Total For Vendor

Vendor:

$17,537.40

Garage Door Company Of SE Ontario

2025-08-11

GEMM001

456722 456685

Administration Administration

Total For Vendor

Vendor:

$8,784.90 $8,752.50

Flieler, Elaine

2025-08-11 2025-08-11

GARA001

DALE001 Da-Lee (Other product of Morris

Administration Administration

Total For Vendor

Vendor:

INV0103853 INV0103852

Fireservice Management Ltd

Total For Vendor

Vendor:

$5.76

$62.35

Da-Lee (Other product of Morris Chemicals)

Total For Vendor

Vendor:

CULL001 Culligan Ottawa Water Conditioni

144615

GREE001 Greenshield Pest Control Inc

$116.39

$116.39

Hartington Equipment

EFT000000006505 EFT000000006505

2025-08-11 2025-08-11

Administration Administration

IV91918 IV92198

EFT000000006505

2025-08-11

Administration

IV91923

$885.98 $3,522.05 $1,146.05

Page 96 of 187

System:

2025-08-11

User ID:

mmcgovern

Cheque Number

1:42:35 PM

Date

EFT000000006505

Vendor Name 2025-08-11

J&JL001

EFT000000006506

2025-08-11

KIMC001

EFT000000006507

Administration

2025-08-11

LOND001

EFT000000006508

029968

EFT000000006509

029969

029967

$212.22

$212.22

2109221795

MESS001 Messer Canada Inc (formerly Lind

$731.04

$731.04

MINI013

382307251326028

Ministry Of Finance - Policing

$108,653.00

$108,653.00

John and Kim Monaghan

2025-08-11

NEAD001

1008764

MAXI001 Maxill

Protection Services

Transportation Services

Total For Vendor

Vendor:

$366.12

$366.12

Ministry Of Finance - Policing

2025-08-11

MONA001

221047

LOND001 Londry Alarms

Administration

Total For Vendor

Vendor:

$1,314.16

Messer Canada Inc (formerly Linde)

2025-08-11

MINI013

KIMC001 Kimco Steel Sales Limited

Administration

Total For Vendor

Vendor:

$1,314.16

Maxill

2025-08-11

MESS001

$2,029.48

$2,029.48

488556

Administration

Total For Vendor

Vendor:

$5,220.76

$10,774.84

Londry Alarms

2025-08-11

MAXI001

RB17192746765

J&JL001 J & J Landscaping

Administration

Total For Vendor

Vendor:

Dist Type

Kimco Steel Sales Limited

Total For Vendor

Vendor:

IV91360

HART001 Hartington Equipment

Apply Amount

3

J & J Landscaping

Total For Vendor

Vendor:

Document Number

Administration

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

ENTRANCE REF

MONA001 John and Kim Monaghan

$400.00

$400.00

Neadow Property Maintenance(yard works)

EFT000000006510

2025-08-11

Administration

1

$941.68

EFT000000006510

2025-08-11

Administration

2

$941.68

Total For Vendor

Vendor:

OAKE002

NEAD001 Neadow Property Maintenance(yard

Oakes Truck Sales

$1,883.36

Page 97 of 187

System:

2025-08-11

User ID:

mmcgovern

Cheque Number

1:42:35 PM

Date

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT Vendor Name

Document Number

Apply Amount

4

Dist Type

EFT000000006511

2025-08-11

Administration

195471

$373.42

EFT000000006511 EFT000000006511

2025-08-11 2025-08-11

Protection Services Protection Services

194351 194813

$367.54 $827.75

EFT000000006511

2025-08-11

Protection Services

194297

$2,574.86

EFT000000006511

2025-08-11

Transportation Services

194636

$3,088.48

EFT000000006511

2025-08-11

Transportation Services

195208

$2,173.34

EFT000000006511

2025-08-11

Protection Services

194906

$263.14

EFT000000006511

2025-08-11

Administration

194907

$822.05

Total For Vendor

Vendor:

PARH001

029970

2025-08-11

PATR001

029971

Recreation & Cultural Services

Administration

Total For Vendor

PERT002

EFT000000006512 EFT000000006512 EFT000000006512 EFT000000006512

2025-08-11 2025-08-11 2025-08-11 2025-08-11

PROT001

EFT000000006513

029972

$762.75

$341.71 $341.71 $341.71 $1,885.52

$2,910.65

3027

PROT001 Pro-Tech Training Services Inc

$1,678.05

$1,678.05

Purolator Courier Ltd Administration

Total For Vendor

REAL001

PT-2779 PT-2780 PT-2781 PT-2782

PERT002 Perth & District Portable Toilet

Administration

2025-08-11

Vendor:

$762.75

Pro-Tech Training Services Inc

2025-08-11

PURO001

E05507

PATR001 Pat Rogers Towing Service

Administration Administration Administration Administration

Total For Vendor

Vendor:

$2,500.00

$2,500.00

Perth & District Portable Toilet Rentals

Total For Vendor

Vendor:

PARHAM FAIR 25

PARH001 Parham Agriculture Society

Pat Rogers Towing Service

2025-08-11

Vendor:

$10,490.58

Parham Agriculture Society

Total For Vendor

Vendor:

OAKE002 Oakes Truck Sales

595176022

PURO001 Purolator Courier Ltd

$286.71

$286.71

Realtax Inc

EFT000000006514 EFT000000006514

2025-08-11 2025-08-11

Administration Administration

107753 107754

$1,282.55 $1,282.55

EFT000000006514 EFT000000006514 EFT000000006514 EFT000000006514 EFT000000006514

2025-08-11 2025-08-11 2025-08-11 2025-08-11 2025-08-11

Administration Administration Administration Administration Administration

107755 107761 107760 107759 107758

$1,282.55 $870.10 $870.10 $1,175.20 $1,446.40

Total For Vendor

REAL001 Realtax Inc

$8,209.45

Page 98 of 187

System:

2025-08-11

User ID:

mmcgovern

1:42:35 PM

Cheque Number

Date

Vendor:

RECE013

029973

Vendor Name

Administration

Total For Vendor

RELI001

029974

EFT000000006515

2025-08-11

ROAD002

029975

EFT000000006516

029976 029976

029977

EFT000000006517

029978

$25,223.01

$25,223.01

$1,412.50

$1,412.50

49316 49314

$689.30 $1,356.00

$2,045.30

141574

STRY002 Stryker Canada

$479.12

$479.12

G. Tackaberry & Sons

2025-08-11

TAYL002

INV-3892

SHAR005 Sharbot Lake Marina

Administration

Administration

Total For Vendor

Vendor:

$6,300.00

Stryker Canada

Total For Vendor

TACK001

1499

SAVI001 Savino Human Resources Partners

Administration Administration

2025-08-11

Vendor:

$62.68

Sharbot Lake Marina

Total For Vendor

STRY002

$62.68

$6,300.00

ROAD002 Roadlast Asphalt & Sealing Maint

Administration

2025-08-11 2025-08-11

Vendor:

$1,031.17

Savino Human Resources Partners

2025-08-11

SHAR005

1054

RGLOG001RG Logging

Administration

Total For Vendor

Vendor:

$1,031.17

Roadlast Asphalt & Sealing Maintenance Inc

Total For Vendor

SAVI001

AUGUST

RELI001 Reliance Home Comfort

Recreation & Cultural Services

2025-08-11

Vendor:

Dist Type

RG Logging

Total For Vendor

Vendor:

PAYS JUNE JULY

RECE013 Receiver General Of Canada (Garn

Administration

Total For Vendor

RGLOG001

Apply Amount

Reliance Home Comfort

2025-08-11

Vendor:

Document Number

5

Receiver General Of Canada (Garnishee)

2025-08-11

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

A-0906368

TACK001 G. Tackaberry & Sons

$3,495.85

$3,495.85

Taylor Auto Mall

2025-08-11

Total For Vendor

Administration

TAYL002 Taylor Auto Mall

15539

$157.75

$157.75

Page 99 of 187

System:

2025-08-11

User ID:

mmcgovern

1:42:35 PM

Cheque Number

Date

Vendor:

THEF001

EFT000000006518

Vendor Name

2025-08-11

THEP001

EFT000000006519

Administration

2025-08-11

TOWN007

EFT000000006520

029979

029980

EFT000000006521

029981

EFT000000006522 EFT000000006522

029982

$920.75

$65,650.11

$1,893.88

$1,893.88

332102734

$20.51

$20.51

454771

UPPE002 Upper Canada Office Systems

$474.60

$474.60

Vinkle Cleaning Services (Cassandra Vinkle)

2025-08-11 2025-08-11

WTCC001

43840

UNIV001 Universal Supply Group (Quinte/N

Administration

Administration Administration

Total For Vendor

Vendor:

$920.75

Upper Canada Office Systems

Total For Vendor

VINK003

$7,027.97

$65,650.11

TRAC001 Trackmatics Inc.

Administration

2025-08-11

Vendor:

$7,027.97

Universal Supply Group (Quinte/Napa/Fraction/CMax

2025-08-11

UPPE002

3896804

TPMO001 TPM (Ont) Ltd

Administration

Total For Vendor

Vendor:

$528.66

Trackmatics Inc.

Total For Vendor

UNIV001

2480

TOWN007 Town & Country Electrical Contra

Administration

2025-08-11

Vendor:

$528.66

TPM (Ont) Ltd

Total For Vendor

TRAC001

24651

THEP001 The Public Sector Digest (PSD Ci

Administration

2025-08-11

Vendor:

Dist Type

Town & Country Electrical Contractors Ltd

2025-08-11

TPMO001

83677

THEF001 The Frontenac News

Administration

Total For Vendor

Vendor:

Apply Amount

The Public Sector Digest (PSD Citywide Inc)

Total For Vendor

Vendor:

Document Number

6

The Frontenac News

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

HINCH0016 OSO0016

VINK003 Vinkle Cleaning Services (Cassan

$1,217.44 $4,384.68

$5,602.12

WTC Communications

2025-08-11

Total For Vendor

Administration

08012025

WTCC001 WTC Communications

$424.65

$424.65

Page 100 of 187

System:

2025-08-11

User ID:

mmcgovern

1:42:35 PM

Cheque Number

Date

Vendor:

XPLO001

EFT000000006523

Vendor Name

2025-08-11

029983

YOUN001

Document Number

Apply Amount

7

Dist Type

Xplornet Communications Administration

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

INV56908778

XPLO001 Xplornet Communications

$169.48

$169.48

Young, Bill

2025-08-11

Total For Vendor

Protection Services

20250802

YOUN001 Young, Bill

$200.00

$200.00

GRAND TOTAL

$459,188.03

Page 101 of 187

System:

2025-08-29

User ID:

mmcgovern

Ranges: Vendor ID: Vendor Name: Cheque Date: Sorted By:

From: First First 2025-08-27 Vendor Name

Distribution Types Included:

Cheque Number

Date

Vendor:

AJST001

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

2:41:41 PM

1

To: Last Last 2025-08-29

AVAIL, TAKEN, FNCHG, PURCH, TRADE, MISC, FREIGHT, TAXES, WRITE, OTHER, UNIT, ROUND, GST, WH RZGAIN, RZLOSS

Department

Document Number

Document Amount

A.J. Stone Company Ltd

EFT000000006524 EFT000000006524

2025-08-27 2025-08-27

Administration Administration

0000193413 0000193401

$1,785.57 $7,377.54

EFT000000006524 EFT000000006524 EFT000000006524

2025-08-27 2025-08-27 2025-08-27

Administration Administration Administration

0000193555 0000193549 0000190248-1

$1,659.76 $1,099.66 $25,712.02

Total For Vendor

Vendor:

BADO003

029988 029988

Transportation Services Transportation Services

Total For Vendor

BEAR001

EFT000000006525

2025-08-27

BELL001

ENTRANCE PERMIT ENTRANCE PERMIT 2

BADO003 Doug Badour

$400.00 $400.00

$800.00

BearCom Canada Corporation (formerly Turris) Administration

Total For Vendor

Vendor:

$37,634.55

Doug Badour

2025-08-29 2025-08-29

Vendor:

AJST001 A.J. Stone Company Ltd

5933241

BEAR001 BearCom Canada Corporation (form

$231.65

$231.65

Bell Canada

029984 029984

2025-08-29 2025-08-29

Administration Administration

6133742335 JULY 25 6133352140AUG

$148.92 $101.37

029984 029984 029984

2025-08-29 2025-08-29 2025-08-29

Administration Administration Administration

528888063AUG 6133353862AUG 6133353557AUG

$244.41 $104.43 $106.23

Total For Vendor

Vendor:

BLAC001

EFT000000006526

2025-08-27

029985

CANA009

$705.36

Black Dog Tire & Lubricants Ltd, Administration

Total For Vendor

Vendor:

BELL001 Bell Canada

IK0078911

BLAC001 Black Dog Tire & Lubricants Ltd,

$474.58

$474.58

Canadian Tire

2025-08-29

Total For Vendor

Administration

CANA009 Canadian Tire

10092

$1,295.42

$1,295.42

Page 102 of 187

System:

2025-08-29

User ID:

mmcgovern

2:41:41 PM

Cheque Number

Date

Vendor:

CAPI001

029986

Vendor Name

Administration

Total For Vendor

CHAM002

EFT000000006527

2025-08-27

CINT001

EFT000000006528 EFT000000006528

029987

EFT000000006529 EFT000000006529 EFT000000006529 EFT000000006529

030003

EFT000000006530

EFT000000006531

EFT000000006532

2025-08-27

25466TO 25480TO 25481TO 25482TO

$136.22 $98.72 $103.72 $53.72

$392.38

ENTRANCE PERMIT

$400.00

$400.00

205068

$639.02

CUNN001 Cunningham, Swan, Carty

$639.02

Da-Lee (Other product of Morris Chemicals)

2025-08-27

DICO001

$400.00

$400.00

CUMI001 Steve Cuming

Administration

Administration

Total For Vendor

Vendor:

$119.94 $119.94

Cunningham, Swan, Carty

2025-08-27

DALE001

WO#3936

CULL001 Culligan Ottawa Water Conditioni

Transportation Services

Total For Vendor

Vendor:

$2,253.90

Steve Cuming

Total For Vendor

CUNN001

$2,253.90

$239.88

COTA002 Cota, Gord

Administration Administration Administration Administration

2025-08-29

Vendor:

$9,953.04

Culligan Ottawa Water Conditioning

2025-08-27 2025-08-27 2025-08-27 2025-08-27

CUMI001

4240111074 4239501863

CINT001 CINTAS

Transportation Services

Total For Vendor

Vendor:

$9,953.04

Cota, Gord

Total For Vendor

CULL001

594461

CHAM002 Champion Commercial Products Inc

Administration Administration

2025-08-29

Vendor:

Dist Type

CINTAS

2025-08-27 2025-08-27

COTA002

PAYMENT #3

CAPI001 Capital Park Consulting

Administration

Total For Vendor

Vendor:

Apply Amount

Champion Commercial Products Inc

Total For Vendor

Vendor:

Document Number

2

Capital Park Consulting

2025-08-29

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

INV0004757

DALE001 Da-Lee (Other product of Morris

$9,492.00

$9,492.00

Dicola Petroleum Administration

2221

$339.00 Page 103 of 187

System:

2025-08-29

User ID:

mmcgovern

Cheque Number

2:41:41 PM

Date

Vendor Name

Total For Vendor

Vendor:

E360S01

EFT000000006533

2025-08-27

EAST003

EFT000000006534

029993

EFT000000006535

EAST003 Eastern Fluid Power Inc

$51.92

$51.92

FITZ002

AUGUST 1 2025 TRAINI

Lindsay Fitzgerald

$1,033.72

$1,033.72

Freightliner North Bay

2025-08-27

GREE001

$388.96

$388.96

KI20586

Protection Services

Administration

Total For Vendor

Vendor:

1050003-0000172867

Lindsay Fitzgerald

Total For Vendor

FREI001

$339.00

E360S01 E 360 Solutions

Administration

2025-08-29

Vendor:

Dist Type

Eastern Fluid Power Inc

2025-08-27

FITZ002

Apply Amount

DICO001 Dicola Petroleum

Administration

Total For Vendor

Vendor:

Document Number

3

E 360 Solutions

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

FREIGHTLINER 2025

FREI001 Freightliner North Bay

$416,337.20

$416,337.20

Greenshield Pest Control Inc

EFT000000006536

2025-08-27

Administration

144742

$116.39

EFT000000006536

2025-08-27

Administration

144747

$116.39

Total For Vendor

Vendor:

GREG001

EFT000000006537 EFT000000006537

2025-08-27 2025-08-27

HAMI001

EFT000000006538

Administration Administration

2025-08-27

HART001

EFT000000006539 EFT000000006539

45852 45821

GREG001 Greer Galloway Consulting Engine

$4,652.78 $7,411.73

$12,064.51

Hamilton Carpentry Administration

Total For Vendor

Vendor:

$232.78

Greer Galloway Consulting Engineers

Total For Vendor

Vendor:

GREE001 Greenshield Pest Control Inc

3410

HAMI001 Hamilton Carpentry

$8,689.70

$8,689.70

Hartington Equipment

2025-08-27 2025-08-27

Total For Vendor

Administration Transportation Services

IV87788 IV92942

HART001 Hartington Equipment

$349.31 $1,529.34

$1,878.65

Page 104 of 187

System:

2025-08-29

User ID:

mmcgovern

2:41:41 PM

Cheque Number

Date

Vendor:

HOPK001

EFT000000006540

Vendor Name

2025-08-27

IMPR001

Document Number

Apply Amount

4

Dist Type

Hopkins Chitty Land Surveyors Inc Administration

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

12018

HOPK001 Hopkins Chitty Land Surveyors In

$7,345.00

$7,345.00

Impression Printing

EFT000000006541

2025-08-27

Administration

61775

$972.50

EFT000000006541

2025-08-27

Administration

61693

$583.20

Total For Vendor

Vendor:

JEWE001

EFT000000006542

2025-08-27

KENN004

EFT000000006543 EFT000000006543 EFT000000006543

Administration

2025-08-27 2025-08-27 2025-08-27

KETE001

029989

EFT000000006544

EFT000000006545

029990

$600.00

$600.00

$988.08

KIMC001 Kimco Steel Sales Limited

$988.08

811186

$520.74

KING002 Kingston Humane Society

$520.74

Kingston Fire & Rescue Administration

Total For Vendor

LDPO001

$3,341.48

489206

Protection Services

2025-08-29

Vendor:

$2,239.73 $423.75 $678.00

Kingston Humane Society

2025-08-27

KING007

ENTRANCE PERMIT KETE

KETE001 Gary Ketenjian

Administration

Total For Vendor

Vendor:

2025047 2025049 2025048

Kimco Steel Sales Limited

2025-08-27

KING002

$1,323.80

KENN004 Kennebec Tree & Lawn

Transportation Services

Total For Vendor

Vendor:

$1,323.80

Gary Ketenjian

Total For Vendor

KIMC001

JEWE001 Jewell Engineering

Administration Administration Administration

2025-08-29

Vendor:

00121987

Kennebec Tree & Lawn

Total For Vendor

Vendor:

$1,555.70

Jewell Engineering

Total For Vendor

Vendor:

IMPR001 Impression Printing

010695

KING007 Kingston Fire & Rescue

$4,587.63

$4,587.63

L.D. Power Sports

EFT000000006546

2025-08-27

Administration

34119

EFT000000006546

2025-08-27

Administration

34178

$232.22 $118.82 Page 105 of 187

System:

2025-08-29

User ID:

mmcgovern

Cheque Number

2:41:41 PM

Date

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT Vendor Name

Document Number

Apply Amount

5

Dist Type

EFT000000006546

2025-08-27

Administration

34241

$388.63

EFT000000006546

2025-08-27

Administration

33846

$245.18

Total For Vendor

Vendor:

LEED001

029991

2025-08-29

LIGH001

029992

Administration

Administration

Total For Vendor

LOND001

EFT000000006547

2025-08-27

MACM001

EFT000000006548

EFT000000006549

EFT000000006550

029994

029995

00021253

$161.34

$161.34

4243879

MILL002 Miller Paving Limited The miller

$337,001.13

$337,001.13

Ministry Of Finance - Policing

2025-08-29

NEAD001

$26,252.22

$26,252.22

MARA001 Marathon Equipment Inc

Administration

Protection Services

Total For Vendor

Vendor:

MANULIFE SEPT 2025

Miller Paving Limited The miller group

2025-08-29

MINI013

$300.00

$300.00

MANU001 Manulife Financial

Transportation Services

Total For Vendor

Vendor:

OFFIC AUG 9 AND 16

Marathon Equipment Inc

2025-08-27

MILL002

$461.04

$461.04

MACM001 MacMunn, Cathy

General Government

Total For Vendor

Vendor:

$754.84

Manulife Financial

2025-08-27

MARA001

219616

LOND001 Londry Alarms

General Government

Total For Vendor

Vendor:

LIGH001 Lightning Equipment Sales, Inc.

$754.84

MacMunn, Cathy

2025-08-27

MANU001

47827

Administration

Total For Vendor

Vendor:

$113.00

$113.00

Londry Alarms

Total For Vendor

Vendor:

4110

LEED001 Leeder Monuments

Lightning Equipment Sales, Inc.

2025-08-29

Vendor:

$984.85

Leeder Monuments

Total For Vendor

Vendor:

LDPO001 L.D. Power Sports

MINI013

380608250911028

Ministry Of Finance - Policing

Neadow Property Maintenance(yard works)

$108,653.00

$108,653.00

Page 106 of 187

System:

2025-08-29

User ID:

mmcgovern

Cheque Number

2:41:41 PM

Date

EFT000000006551

Vendor Name 2025-08-27

NEWH001

029996

2025-08-29

NORT002

EFT000000006552 EFT000000006552

EFT000000006553 EFT000000006553 EFT000000006553

EFT000000006554

029998

029999

$1,910.41 $2,353.31 $588.66

OMERS 2025 JULY

$40,984.88

$40,984.88

PLANITAR 104713-06-2

PLAN002 Planitar Inc.

$589.35

$589.35

Purolator Courier Ltd

2025-08-29

REAL001

$258.71

$4,852.38

OMER001 OMERS

Administration

Administration

Total For Vendor

Vendor:

$169.44 $89.27

Planitar Inc.

Total For Vendor

PURO001

5020543 8066870 8066906

NORT004 Brandt Tractor Ltd

General Government

2025-08-29

Vendor:

82102967 AUG 25 82093964 AUG 25

OMERS

2025-08-27

PLAN002

$400.00

$400.00

NORT002 North Frontenac Telephone Co.

Administration Administration Administration

Total For Vendor

Vendor:

$2,068.94

$2,068.94

Brandt Tractor Ltd

2025-08-27 2025-08-27 2025-08-27

OMER001

WO#3709

NEWH001 Newhook, Renee

Administration Administration

Total For Vendor

Vendor:

Dist Type

North Frontenac Telephone Co.

2025-08-27 2025-08-27

NORT004

003

NEAD001 Neadow Property Maintenance(yard

Transportation Services

Total For Vendor

Vendor:

Apply Amount

6

Newhook, Renee

Total For Vendor

Vendor:

Document Number

Administration

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

570227180

PURO001 Purolator Courier Ltd

$279.89

$279.89

Realtax Inc

EFT000000006555

2025-08-27

Administration

107916

$971.80

EFT000000006555 EFT000000006555 EFT000000006555 EFT000000006555 EFT000000006555

2025-08-27 2025-08-27 2025-08-27 2025-08-27 2025-08-27

Administration Administration Administration Administration Administration

108117 108118 108119 108120 108121

$779.70 $779.70 $779.70 $779.70 $700.60

EFT000000006555 EFT000000006555 EFT000000006555 EFT000000006555

2025-08-27 2025-08-27 2025-08-27 2025-08-27

Administration Administration Administration Administration

108122 108123 108124 108125

$779.70 $779.70 $858.80 $779.70

Page 107 of 187

System:

2025-08-29

User ID:

mmcgovern

Cheque Number

2:41:41 PM

Date

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT Vendor Name

Document Number

Apply Amount

7

Dist Type

EFT000000006555

2025-08-27

Administration

108126

$700.60

EFT000000006555 EFT000000006555

2025-08-27 2025-08-27

Administration Administration

108127 108128

$700.60 $700.60

EFT000000006555

2025-08-27

Administration

108116

$700.60

EFT000000006555

2025-08-27

Administration

108115

$779.70

EFT000000006555

2025-08-27

Administration

108113

$779.70

EFT000000006555

2025-08-27

Administration

108114

$779.70

EFT000000006555

2025-08-27

Administration

108112

$779.70

Total For Vendor

Vendor:

RICO0001

REAL001 Realtax Inc

$13,910.30

Ricoh Canada Inc.

EFT000000006556

2025-08-27

Administration

SCO94957013

$479.86

EFT000000006556 EFT000000006556

2025-08-27 2025-08-27

Administration Administration

SCO94957014 SCO94957015

$173.72 $68.78

Total For Vendor

Vendor:

ROTA001

030000

Administration

Total For Vendor

RUSH001

EFT000000006557 EFT000000006557

2025-08-27 2025-08-27

SHAR005

030001

030002

EFT000000006558 EFT000000006558

EFT000000006559 EFT000000006559

2025-08-27 2025-08-27

$3,341.18

49479

SHAR005 Sharbot Lake Marina

$652.63

$652.63

8101072228

SHRE001 Shred-It International

$580.22

$580.22

SignDesign

2025-08-27 2025-08-27

STIN003

RUSH001 Rush Truck Centres (formerly Tal

Administration

Administration Administration

Total For Vendor

Vendor:

$954.62 $2,386.56

Shred-It International

Total For Vendor

SIGN001

$133.00

3042873084 3042793674

Administration

2025-08-29

Vendor:

$133.00

Sharbot Lake Marina

2025-08-29

SHRE001

ROTA001 Rotating Rug Rental

Administration Administration

Total For Vendor

Vendor:

117477

Rush Truck Centres (formerly Tallman)

Total For Vendor

Vendor:

$722.36

Rotating Rug Rental

2025-08-29

Vendor:

RICO0001 Ricoh Canada Inc.

15385 15400

SIGN001 SignDesign

$1,101.75 $1,706.30

$2,808.05

W.O. Stinson & Sons Ltd Administration Administration

34000669 34000590

$1,124.12 $1,674.29

Page 108 of 187

System:

2025-08-29

User ID:

mmcgovern

Cheque Number

2:41:41 PM

Date

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT Vendor Name

Document Number

Apply Amount

8

Dist Type

EFT000000006559

2025-08-27

Administration

34000748

$1,980.31

EFT000000006559 EFT000000006559

2025-08-27 2025-08-27

Administration Administration

34000646 34000659

$1,870.43 $2,025.86

EFT000000006559

2025-08-27

Administration

34000660

$1,367.87

EFT000000006559

2025-08-27

Administration

34000730

$1,596.07

EFT000000006559

2025-08-27

Administration

34000740

$1,838.66

EFT000000006559

2025-08-27

Administration

34000741

$622.91

EFT000000006559

2025-08-27

Administration

34000742

$1,010.65

EFT000000006559

2025-08-27

Administration

2231109

$1,349.22

EFT000000006559

2025-08-27

Administration

34000624

$1,439.06

EFT000000006559

2025-08-27

Administration

34000625

$486.31

EFT000000006559 EFT000000006559 EFT000000006559 EFT000000006559

2025-08-27 2025-08-27 2025-08-27 2025-08-27

Administration Administration Administration Administration

34000535 34000536 34000537 34000538

$1,610.76 $2,681.49 $1,417.73 $1,421.70

EFT000000006559 EFT000000006559 EFT000000006559 EFT000000006559 EFT000000006559

2025-08-27 2025-08-27 2025-08-27 2025-08-27 2025-08-27

Administration Administration Administration Administration Administration

34000680 34000681 34000604 108001109 483026830

$1,756.87 $2,663.55 $1,761.56 $102.64 $810.61

EFT000000006559 EFT000000006559 EFT000000006559 EFT000000006559 EFT000000006559

2025-08-27 2025-08-27 2025-08-27 2025-08-27 2025-08-27

Administration Administration Administration Administration Administration

2190712 2190713 2190714 2190715 2190716

$82.31 $82.31 $82.31 $82.31 $82.31

EFT000000006559 EFT000000006559 EFT000000006559 EFT000000006559 EFT000000006559

2025-08-27 2025-08-27 2025-08-27 2025-08-27 2025-08-27

Administration Administration Administration Administration Administration

2190717 2190718 2190719 2190720 2190721

$82.31 $82.31 $82.31 $82.31 $82.31

EFT000000006559 EFT000000006559

2025-08-27 2025-08-27

Administration Administration

2190722 2190723

$82.31 $11.28

Total For Vendor

Vendor:

STRO001

029997

2025-08-29

THEA001

030004

Administration

General Government

Total For Vendor

THEF001

EFT000000006560 EFT000000006560

2025-08-27 2025-08-27

THOM002

$4,234.68

$4,234.68

STAFF APPRE

THEA001 The Axe Shop Inc.

$600.00

$600.00

The Frontenac News Administration Administration

Total For Vendor

Vendor:

92619159

STRO001 NORS (strongo)

The Axe Shop Inc.

2025-08-29

Vendor:

$33,529.36

NORS (strongo)

Total For Vendor

Vendor:

STIN003 W.O. Stinson & Sons Ltd

83781 83780

THEF001 The Frontenac News

$72.13 $30.65

$102.78

Thomson Reuters

Page 109 of 187

System:

2025-08-29

User ID:

mmcgovern

Cheque Number

2:41:41 PM

Date

030005

Vendor Name 2025-08-29

TOWN005

EFT000000006561

2025-08-27

WSIB001

030006

Protection Services

EFT000000006562

2025-08-27

YOUN006

IVC00000000004236

$16,797.00

$16,797.00

WSIB JULY 2025

WSIB001 WSIB

$14,575.22

$14,575.22

Wurth Canada Limited Administration

Total For Vendor

Vendor:

$178.50

$178.50

TOWN005 Township Of South Frontenac

Protection Services

Total For Vendor

WURT001

Dist Type

WSIB

2025-08-29

Vendor:

852401921

THOM002 Thomson Reuters

Apply Amount

9

Township Of South Frontenac

Total For Vendor

Vendor:

Document Number

Administration

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

26513876

WURT001 Wurth Canada Limited

$1,238.49

$1,238.49

D.G. Younge Cemetery Services

Total For Vendor

YOUN006 D.G. Younge Cemetery Services

GRAND TOTAL

$2,621.60

$1,146,331.59

Page 110 of 187

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

174-2025 September 23, 2025 J. Michael McGovern, Treasurer Erin Babcock, Deputy-Treasurer Apportionment of Assessment(s)

RECOMMENDATION THAT Council approve the following apportionment(s) of assessment as recommended by MPAC for 2025 as applicable for the following roll number(s): 10-39-040-010-01400-0000; 10-39-040-020-21420-0000 & 10-39-040-02021425-0000; 10-39-040-040-01300-0000 & 10-39-040-040-01303-0000; 10-39040-060-00200-0000 & 10-39-040-060-00204-0000; 10-39-040-060-01825-0000; 10-39-040-060-07500-0000 & 10-39-040-060-07550-0000; 10-39-050-02032600-0000 & 10-39-050-020-32700-0000; 10-39-070-020-19700-0000 & 10-39070-020-19707-0000; 10-39-080-020-16501-0000; 10-39-080-020-17100-0000; 10-39-080-030-18500-0000 &10-39-080-030-18505-0000; 10-39-080-030-185000000 & 10-39-080-030-18512-0000 &10-39-080-030-18513-0000 BACKGROUND Apportionments are the results received from MPAC related to a severance or consolidation application submitted by property owners, the municipality’s planning department, or lawyers. STRATEGIC PLAN PRIORITY N/A

Page 111 of 187

DISCUSSION MPAC was requested to apportion these properties which were legally divided. As per section 356 of The Municipal Act, it is required that at a meeting, Council is to make its decision to approve or deny the apportionment. The applicant is notified of Council’s decision and may further appeal to the Assessment Review Board. A decision of the Assessment Review Board is final. FINANCIAL IMPLICATIONS N/A ATTACHMENTS Apportionment Sheet(s) attached.

Page 112 of 187

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

175-2025 September 23, 2025 J. Michael McGovern, Treasurer Erin Babcock, Deputy Treasurer 357/358 Application Response(s)

RECOMMENDATION THAT the Council of the Township of Central Frontenac approve the following reduction of Assessment pursuant to the Municipal Act. Roll Number 10-39-010-020-01800-0000 for the period of July 30, 2025 to December 31, 2025 as reported by MPAC. Reason – Demolition/ Razed by fire, demolition, or otherwise - (357)(1)(d)(i); And; Roll Number 10-39-040-020-01900-0000 for the period of November 14, 2024 to December 31, 2025 as reported by MPAC. Reason – Demolition/ Razed by fire, demolition, or otherwise - (357)(1)(d)(i); And; Roll Number 10-39-080-010-03900-0000 for the period of November 14, 2024 to December 31, 2025 as reported by MPAC. Reason – Ceases to be liable for the tax rate it was taxed - (357)(1)(a) And; Roll Number 10-39-080-040-01158-0000 for the period of June 26, 2025 to December 31, 2025 as reported by MPAC. Reason – Demolition/ Razed by fire, demolition, or otherwise - (357)(1)(d)(i) AND FURTHER THAT Council approves an adjustment of taxes to be calculated by the tax department for the related period. BACKGROUND MPAC reviews applications and does a site visit where necessary to determine the new assessed value.

Page 113 of 187

Phase-in of Assessment has meant that Assessments for 2012 have had to be restated by MPAC based on the now existing property to determine the new phased-in amounts. Additional reports have been implemented by MPAC to determine this information. DISCUSSION It is the normal practice to approve this adjustment of assessment as recommended by MPAC. FINANCIAL IMPLICATIONS Tax adjustments (reductions) will be charged back to the County and School Board and to Township write offs. ATTACHMENTS Reports from MPAC at meeting

Page 114 of 187

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

176-2025 September 23, 2025 J. Michael McGovern, Treasurer J. Michael McGovern, Treasurer Draft Capital Policy Report

RECOMMENDATION THAT Council receive the Draft Tangible Capital Asset (TCA) Policy for information AND FURTHER THAT Council provide the Treasurer with recommendations. BACKGROUND The current capital asset policy that we have been operating under was passed in 2009 when municipalities were initially required to record tangible capital asset purchases and amortize the cost over the life of the asset. Asset Management has improved substantially since inception; therefore, the draft policy has been refreshed with updated definitions and represents current practices. DISCUSSION Going forward, I would recommend that the TCA policy be reviewed during each term of council, so it is the Treasurers intention to bring the TCA Policy back to council with any suggested revisions in the middle of each term. STRATEGIC PLAN PRIORITY

Page 115 of 187

Sustainable Core Services are at the heart of our commitment. We will ensure that essential services remain efficient and accessible, enabling our community’s sustainable growth. FINANCIAL IMPLICATIONS Applicable costs for asset purchases and maintenance have been budgeted.

ATTACHMENTS/REFERENCES Draft TCA Policy (2025) Current CF TCA Policy

Page 116 of 187

Page 1 of 13

Tangible Capital Assets Policy FN 2025-01 Tangible Capital Assets Policy Type: Date Approved: Department: Revisions Approved: Staff Report: By-Law No.:

Corporate Policy (Approved by Council) DD-MM-YYYY Finance

Policy Statement Tangible Capital Assets are the single largest investment made by the Township and need to be handled in accordance with Public Sector Accounting Board Section 3150 on the annual Financial Statements. This policy will outline the treatment of Tangible Capital Assets by the Finance Department and Township staff. Objective This Policy supports the following Corporate Strategic Objective of Sustainable Core Services ensuring: a. Fiscal Responsibility b. Accountability for the Township’s Tangible Capital Assets c. Compliance with PSAB d. Efficient and effective use of TCA e. Enhanced measurement of cost of service f. Improved information to support long term planning

Purpose The purpose of this policy is to establish guidelines around the treatment of Tangible Capital Assets as it relates to PSAB 3150 and the Township Financial Statements. a. Outline the accounting treatment of Tangible Capital Assets to assist users of the Township Financial Statements as it pertains to the investment made in property, plant and equipment.

Tangible Capital Assets – Accounting Guidelines P a g e | 1

FN 2025-01

Page 117 of 187

b. Criteria as to the recognition of a Tangible Capital Asset, the carrying amount, annual Amortization, and any impairment losses as per PSAB 3150. c. As per the Canadian Institute of Chartered Accountants section 1508, establish criteria for accounting estimates when measurement uncertainty exists. d. Establish roles and responsibilities for Township staff. e. Ensure consistent and transparent treatment of all Tangible Capital Assets.

Application This policy applies to all Township staff as well as all other staff or officials whose financial information is included in the Township’s consolidated Financial Statements.

Tangible Capital Assets – Accounting Guidelines P a g e | 2

FN 2025-01

Page 118 of 187

Definitions Accumulated Amortization – represents the total to date of the annual amortization expense relating to the Tangible Capital Asset since it was placed in use. Acquisition Cost – the amount of consideration given up to: acquire, construct, develop or better a Tangible Capital Asset. This includes but is not limited to installation costs, delivery and duty costs, and staffing costs. Amortization – process of annually expensing the cost of the Tangible Capital Asset, less any Residual Value, over the Tangible Capital Asset’s Estimated Useful Life. Betterment – costs incurred to enhance the service potential of a Tangible Capital Asset. One of the following criteria must exist in order to capitalize these costs:   

Significant reduction in operating cost Estimated Useful Life is extended Quality of the output is improved

Disposals – this occurs when the Township releases ownership of the Tangible Capital Asset. This can happen through sale, destruction, loss or abandonment. Estimated Useful Life – estimate of the period over which a Tangible Capital Asset is expected to be used. This can be in years or units (hours or kilometers). This period is the amount of time or units that the Tangible Capital Asset will be amortized over. Fair Market Value - amount of consideration given for a Tangible Capital Asset between two unrelated parties in an arms-length transaction where all parties are knowledgeable and willing. Gain on Disposal – the amount of proceeds that exceed the Net Book Value of the Tangible Capital Asset when the Tangible Capital Asset is disposed of. Gains will be allocated to the department that was responsible for the Tangible Capital Asset and transferred to reserves as part of the year end process.

General Capital Assets are assets that are movable, are not part of the infrastructure system, and could be used to support multiple systems. Generally Accepted Accounting Principles – generally referred to as GAAP. This is a combination of authoritative standards and the commonly accepted ways of recording and reporting accounting information.

Infrastructure is the set of facilities and systems that serve a country, city, or other area, and encompasses the services and facilities necessary for its economy, households and firms to function.[2] Infrastructure is composed of public and private physical structures such as roads, railways, bridges, airports, public transit systems, tunnels, water supply, sewers, electrical grids, and telecommunications (including Internet connectivity and Tangible Capital Assets – Accounting Guidelines P a g e | 3

FN 2025-01

Page 119 of 187

broadband access). In general, infrastructure has been defined as “the physical components of interrelated systems providing commodities and services essential to enable, sustain, or enhance societal living conditions” and maintain the surrounding environment. Loss on Disposal – the amount that the Net Book Value exceeds the proceeds realized when the Tangible Capital Asset is disposed. The loss will be allocated to the department that was responsible for the Tangible Capital Asset. This is a non-cash transaction. Net Book Value – difference between the Tangible Capital Asset Acquisition Cost and the Accumulated Amortization. Public Sector Accounting Board – generally referred to as PSAB, this board was created to serve the public interest by establishing accounting standards for the public sector in addition to providing guidance for financial and other performance information. Repairs and Maintenance – costs incurred to keep the Tangible Capital Asset in working condition. These costs are expensed annually and shown on the Township’s Statement of Operations. Residual Value – the estimated net realizable value of a Tangible Capital Asset at the end of the Tangible Capital Asset’s useful life. The Township generally assumes a Residual Value of $0. Straight-line amortization – allocates the cost less estimated residual value of a capital asset equally over each year of its estimated useful life. It is assumed that the economic usefulness is the same each year and therefore the amortization charge is the same for each year of its useful life. Tangible Capital Asset – non-financial Tangible Capital Assets having physical substance that include all of the following criteria:

   

Are held for use and intended to be used on a continuous basis by the Township in the delivery of the goods and services provided to the citizens, businesses and visitors of the Township Have useful life greater than one year Are not intended for sale The ownership and control clearly rest with the Township

Tangible Capital Assets – Accounting Guidelines P a g e | 4

FN 2025-01

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Procedures Tangible Capital Assets PSAB 3150

This accounting standard outlines that all Tangible Capital Assets be held at historical cost and shown on the Township’s Statement of Financial Position. In addition, the Township has a Tangible Capital Asset Note to the Financial Statement, which includes the following information:     

The Tangible Capital Assets recorded at cost The Net Book Value of all Tangible Capital Assets The Accumulated Amortization The annual Amortization that is expensed on the Statement of Operations The Disposals and any adjustments that occurred in the given year

This note allows the reader of the Financial Statements the ability to see what changed during the year in the Tangible Capital Assets owned by the Township. Capital Lease

The Township may enter into an agreement with a third party to lease a Tangible Capital Asset. The lease is deemed a capital lease and will be treated as all other Tangible Capital Assets, if the Township receives substantially all the benefits and risks associated with the Tangible Capital Asset. At least one of the following criteria must exist for a lease to be capitalized:  There is a reasonable chance that the Township will assume ownership of the Tangible Capital Asset at the end of the lease. This can be achieved if there is bargain purchasing (75% of the Fair Market Value of the Tangible Capital Asset) option for the Township.  The lease term is for more than 75% of the Estimated Useful Life of the Tangible Capital Asset.  The present value of the minimum lease payments is equal to 90% or more of the Fair Market Value of the Tangible Capital Asset at the inception of the lease. If one of the thresholds are met, then a Tangible Capital Asset will be recorded with an offsetting capital lease liability for the present value of the minimum lease payment.

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For the purpose of reporting, Tangible Capital Assets need to be categorized. Tangible Capital Assets will be categorized in the following groups for the notes to the Financial Statements, which follows the Ministry of Municipal Affairs and Housing Financial Information Return:       

General Government Protection Services Transportation Services Environmental Services Health Services Recreation and Cultural Services Planning and Development

Tangible Capital Asset Classification

For the purpose of reporting, Tangible Capital Assets need to be classified. Tangible Capital Assets will be classified in the following groups for the Financial Statements:           

Land Landfill and land Improvements Buildings and building improvements Machinery, Equipment and Furniture Vehicles Computer Software Roads and road infrastructure Bridges and bridge infrastructure Storm sewer system Frontenac Community Arena Assets under Construction

In addition, each Tangible Capital Asset will be assigned to the department to which is responsible for the Tangible Capital Asset. This will allow annual amortization to be expensed to the correct department as well as tying the Tangible Capital Assets into the annual Financial Information Return.

Recording and Valuing Tangible Capital Assets

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When recording Tangible Capital Assets, the Township has two approaches that are both accepted under GAAP, Whole Tangible Capital Asset and component. Whole Tangible Capital Asset – this approach would see the entire Tangible Capital Assets and all components recorded and amortized as one Tangible Capital Asset. An example would be a snowplow truck. Component Approach – under this approach, major components of a Tangible Capital Asset are recorded and amortized as separate pieces. An example of this would be a building that would be recorded as structure, roof, electrical, plumbing, and HVAC. The Component approach is more appropriate for large scale Tangible Capital Assets that can easily be broken down into smaller Tangible Capital Assets, which can have different values and estimated useful lives. Additional factors to consider when choosing an approach:    

Significance of the amounts Quantity of individual Tangible Capital Assets Availability/reliability of the information with respect to the specific components Information needs to make future decisions

Segments

Linear Tangible Capital Assets (roads, and stormwater pipes) will be broken down into logical segments as determined by the department responsible for the Tangible Capital Asset in cooperation with the finance department. Pooled Tangible Capital Assets

In certain situations, the Township makes a large purchase of several smaller items. For example, books or computers. In this situation, the individual Tangible Capital Asset is below the threshold; however the combined total is well over the threshold. If this is the case, effort will be made to capitalize individually if determined feasible by the Treasurer, and if not, then the Tangible Capital Assets will be capitalized as a pooled Tangible Capital Asset and recorded; and amortized over the useful life. Recording a Tangible Capital Asset

A Tangible Capital Asset should be recorded and recognized on the Financial Statements when both of the following criteria exist:  It is probable that a future benefit to the Township will be obtained from the Tangible Capital Asset  There is a reliable/appropriate base of measurement The acquisition date of the Tangible Capital Asset is the earlier of:

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 The date that the legal ownership of the Tangible Capital Asset is transferred to the Township  The date that the construction of the Tangible Capital Asset is completed and ready for use Determining when a Tangible Capital Asset is complete and ready for use requires situation specific considerations. These considerations will be made with the department responsible in conjunction with the Finance Department. Capitalization Threshold

The threshold represents the minimum cost that an individual (or pooled) Tangible Capital Asset must have before being capitalized and shown on the Statement of Financial Position. Costs must meet the criteria to be considered a Tangible Capital Asset and meet or exceeds the following capitalization threshold. Tangible Capital Asset Land Land Improvements Buildings Vehicles, Machinery and Equipment Pooled Tangible Capital Assets Linear (Roads, Storm Sewer system)

Threshold All Land purchases are capitalized $5,000 $5,000 $5,000 $5,000 $5,000

Betterment versus Maintenance

Costs of Betterment are considered to be part of the Tangible Capital Asset and therefore capitalized whereas maintenance costs are expensed annually on the Statement of Operations. Major Betterments should be included in the annual Capital Budgets whereas repairs and maintenance should be included in the annual Operating Budgets of the respective department. To be considered a Betterment, the cost must be equal to or greater than 20% of the historical cost for both individual and pooled Tangible Capital Assets. In addition to criterion, one of the following must also exist:    

The Estimated Useful Life is extended by 25% The costs result in an increased capacity of at least 25% The efficiency of the Tangible Capital Asset is increased by 15% The operational costs decreased by 15%

When a cost cannot be differentiated between a Betterment and maintenance, the cost will be considered an expense and shown in the annual Statement of Operations. Valuing Tangible Capital Assets

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Tangible Capital Assets are considered non-financial Tangible Capital Assets and are included in the Statement of Financial Position. In accordance with GAAP, the historical cost of the Tangible Capital Asset must be used when capitalizing the expenditures. Costs can include:        

Purchase price of the Tangible Capital Asset Direct construction costs including labour (external) and materials Installation costs Design and engineering fees Legal and surveying fees Site preparation Freight and duty costs Insurance costs related to the transportation of the Tangible Capital Asset

For projects that result in multiple Tangible Capital Assets, for example a building, the general costs will be distributed based on the percentage of the individual Tangible Capital Assets. Township staffing costs (salaries and benefits) can be allocated to the capital project, however the staff member’s time must be clearly attributable to the project and not include hours working on other items. Whether staffing costs can be capitalized is at the sole discretion of the Treasurer. Interest costs related to the financing of a Tangible Capital Asset will not be capitalized, rather expensed through the annual Statement of Operations. Contributed or Donated Tangible Capital Assets

The Township can have Tangible Capital Assets either donated or contributed to the delivery of the services provided by the Township. A donated Tangible Capital Asset could be a piece of land given for the purposes of a park and a contributed Tangible Capital Asset could be linear works received during the assumption of a subdivision. These Tangible Capital Assets need to be capitalized at the Fair Market Value on the date of contribution and included on the Statement of Financial Position. For donated Tangible Capital Assets, the department receiving the Tangible Capital Asset should obtain an independent valuation from a third-party, such as an appraisal or engineering professional opinion. This third-party valuation will be the Fair Market Value assigned to the donated Tangible Capital Asset. For contributed Tangible Capital Assets, the department receiving the Tangible Capital Assets will obtain the Fair Market Value of the Tangible Capital Assets through the development contract or agreement.

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If a Fair Market Value cannot be determined by the process outlined above, then a nominal value will be used and a note to disclose this information will be included with the Statement of Financial Position. Amortization

Amortization reflects the annual cost to the Township of the Tangible Capital Assets. As the Tangible Capital Asset is consumed (through the Estimated Useful Life) a portion is allocated as an operating expense through amortization. The Township will utilize the straight-line method of amortization which includes the Half Year Rule. This rule states that only 50% of the annual amortization will be booked in year one. Land is the only category of Tangible Capital Assets that will not be amortized. As per section PSAB 3150.29, the amortization method of Estimated Useful Life of a Tangible Capital Asset should be adjusted if one of the following events occurs:  A change in how the Tangible Capital Asset is used  Removal of the Tangible Capital Asset out of service for an extended period of time (one year)  Physical damage to the Tangible Capital Asset  Significant technological advancements  Change in the demand for the service (that the Tangible Capital Asset provides)  Change in legislation affecting the period of time over which a Tangible Capital Asset can be used. Amortization is reviewed on an annual basis through the completion of the Financial Statements. Estimated Useful Life

The estimated useful life (included in Appendix A) is the shorter of either the physical, technological, commercial or legal life. Using professional judgement, staff have assigned an estimated useful life for the various Tangible Capital Assets that are owned and operated by the Township. Although the physical life of the Tangible Capital Asset may differ, the intent is to try and make these two useful lives the same. Factors that go into setting the estimated useful life include:  Experience with similar Tangible Capital Assets  Third party knowledge of the Tangible Capital Assets  Expected usage of the Tangible Capital Asset in conjunction with the maintenance program

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Impairment of a Tangible Capital Asset

When a Tangible Capital Asset is no longer able to provide the good and or service that it was purchased to perform, the Net Book Value of that Tangible Capital Asset needs to be reduced to reflect the new Fair Market Value of the Tangible Capital Asset to the Township. Any impairments will be expensed to the department responsible and will be shown on the annual Statement of Operations. Indications of impairment include:      

A change in how the Tangible Capital Asset is used A change in the manner to which a Tangible Capital Asset is used Physical damage to the Tangible Capital Asset Significant technological advancements Change in the demand of the service (that the Tangible Capital Asset provides) A decision to halt construction before the Tangible Capital Asset is in a useable condition

Disposals

On disposal, the historical cost and accumulated amortization is removed from the Statement of Financial Position. As per PSAB 3150, the difference between the net proceeds on disposal and the Net Book Value of the Tangible Capital Asset is accounted for as either revenue (Gain on Disposal) or expense (Loss on Disposal) through the Statement of Operations. Disposals of a Tangible Capital Asset may occur by sale, trade-in, destruction, loss or abandonment. Tangible Capital Assets under Construction (Work in Progress)

During construction or the ordering process of a Tangible Capital Asset the costs will be recorded to the Work in Progress inventory account. Once the Tangible Capital Asset is completed and ready to be transferred into use, the Tangible Capital Asset is then transferred to the correct Tangible Capital Asset classification. Tangible Capital Assets included in the Work in Progress account are not amortized until they are considered in service. All costs included in Work in Progress must be written off if construction of the Tangible Capital Asset is terminated or deferred indefinitely or have been in Work In Progress for five years, whichever is earlier.

Exclusions There are no exclusions from this policy.

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Consequences of Non-Compliance As per section 294.1 of the Municipal Act, 2001: A municipality shall, for each fiscal year, prepare annual financial statements for the municipality in accordance with generally accepted accounting principles for local governments as recommended, from time to time, by the Public Sector Accounting Board of the Chartered Professional Accountants of Canada.

Review Cycle This policy will be reviewed once every term of Council.

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Appendix A Tangible Capital Asset (Categories & Segments)

Years

Land

Indefinite

Landfill and land improvements Dry Hydrants Retaining Wall Sports Structure Sports Faciity Cemetery Aggregate Pit Columbarium Beach Band Shell Monument Parking lots - Paved Parking lots - Gravel

25 20 to 50 15 to 20 15 to 20 100 100 100 25 to 40 100 20 to 25 100

Buildings Building - A/C Building - Ductwork Building - Electrical panel Building - Fire Detection & Alarm Building - Fire Suppression Building - Flooring finish (hardwood, tile, etc.) Building - Foundation Building - Furnace Building - Grounds (exterior) Building - Insulation Building - Interior Shelving/Office Furniture Building - Interior wall finish material (panelling, drywall, etc) Building - Kitchen Exhaust System Building - Lighting Building - Overhead (Garage) Doors Building - Plumbing Fixtures (Toilets, Sinks, Faucets) Building - Plumbing System (drainage, water lines, well pump) Building - Roofing material Building - Siding Building - Stairs Building - Structural support (beams, studs, joists, etc) Building - Windows Building lot

10 to 20 15 to 20 15 to 20 15 to 20 15 to 20 15 to 20 100 15 to 20 15 to 20 15 to 20 20 to 25 15 to 20 35 15 to 20 25 15 to 20 15 to 20 20 to 25 15 to 20 15 to 20 50 to 100 15 to 20 100

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Machinery, Equipment & Fleet Machinery & Equipment Equipment Grader Heavy Commercial Loader/Backhoe Tractors Trailers Vehicle Equipment I.T. Computer Software I.T. Hardware & Software

3 to 15 10 to 20 9 to 12 11 to 20 15 to 20 12 10 to 20 3 4

Fleet ATV Equipment Fire Pumper Fire Tanker Heavy Commercial Light Commercial Trailers

7 3 to 15 20 20 to 35 9 to 12 8 to 12 12

Roads and road infrastructure Roads Sub Base - Not Paved Base - Not Paved Sub Base - Paved Base - Paved Surface - Paved Ditching Guardrails Light Posts Shoulder Sidewalks Signs Street Lights Stormwater Network Catch Basin Storm Sewer Pipe

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120 15 to 50 120 15 to 50 15 to 20 15 13 8 10 to 20 30 8 50

43 40

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Bridges and bridges infrastructure Bridges Bridges - Abutments Bridges - Approaches Bridges - Barriers Bridges - Beams/MLE’s Bridges - Coatings Bridges - Decks Bridges - Embankments & Streams Bridges - Joints Bridges - Piers Bridges - Retaining Walls Bridges - Sidewalks/Curbs Bridges - Abutments Bridges - Accessories Bridges - Approaches Bridges - Barriers Bridges - Beams/MLE’s Bridges - Decks Bridges - Embankments & Streams Bridges - Sidewalks/Curbs Culverts Culverts - Barriers Culverts - Embankments & Streams Culverts - Foundations

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50 40 to 50 20-50 Years 50 50 50 50 50 50 50 50 40 50 50 20 50 50 50 50

20 20 20

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

177-2025 September 23, 2025 J. Michael McGovern, Treasurer J. Michael McGovern, Treasurer New Website Platform Required

RECOMMENDATION THAT Council receive the report for information; AND THAT Council receive for information the Treasurer’s report entitled “New Website Platform Required”; AND THAT Council supports the selection of Sandbox Software Solutions as the successful proponent to create a new website for Central Frontenac Township at a cost of $22,157+ annual hosting of $5,700; AND THAT Council directs the Treasurer to add the cost to the 2026 budget; AND THAT Council authorize the CAO & Mayor to enter a contract for website services with Sandbox Software Solutions to start late in 2025 to avoid last minute issues for our residents. BACKGROUND The Frontenac County along with all lower tiered townships issued a joint RFP (Request for Proposal) to create a new website for Frontenac County & Townships. We had 32 submissions for the RFP. The list was narrowed down to 5 proposals for further review. The reviewed proposal prices for one time fees & annual maintenance ranged in price from $19,100 to $37,350 for Central Frontenac. Sandbox scored the

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highest overall with 93.5 out of 100 due to the pricing, support, and overall customer references. The new website will allow Township staff to update parts of the website ourselves making information available to residents quicker, as well as allow for easier support from County I.T. lowering support costs. The implementation for the current software was $15,700 in 2017 and the 2025 annual maintenance was $5,715 after the hst rebate. DISCUSSION The Township’s current website provider (GHD) since 2017 provided notice that the current website hosting product (iCreate) will reach end of life June 30, 2026. With this information the township and partner municipalities decided to go to market and issue an RFP for Website Development and Hosting options. The following recommendation is a result of that shared procurement process. We agreed across the Frontenacs that Sandbox Software Solutions was the best option for all of us due to the value for money, also allowing consistency across the websites for look & support from County I.T. The other prices for one time fee & annual support costs came in at $19,100, $23,894, $25,673, & $37,350. STRATEGIC PLAN PRIORITY N/A FINANCIAL IMPLICATIONS The one-time cost of $22,157 and annual hosting of $5,700 will form part of the 2026 budget. Any costs incurred prior to the 2026 budget year will form part of the 2025-year end surplus/deficit. ATTACHMENTS/REFERENCES N/A

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY:

178-2025 September 23, 2025 Cathy MacMunn, Chief Administrative Officer/Clerk Nicole Shorts, By-law Enforcement & Education Officer September 2025 Bylaw Enforcement & Education Activity Report

RE:

RECOMMENDATION THAT Council receive the September 23, 2025, Bylaw Enforcement and Education Activity Report as prepared by the Bylaw Enforcement Officer for information. BACKGROUND Monthly report on By-Law and Education Activity. FINANCIAL IMPLICATIONS NIL ATTACHMENTS Activity Report: By-law Enforcement August 12, 2025 – September 23, 2025 15, 2025 Activity Report: By-law Enforcement August 12, 2025-September 23, 2025 By-law Enforcement Safe Properties Barking Dogs/Dogs at Large/DOLA

Count

YTD

13 14

67 132

Fees No Charge

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Large Animal Waste Management Parking Complaints Noise Zoning Miscellaneous (calls to SPCA/OPP/Building/Fire Dept. /Queries on bylaws/Civil Issues) Total Inquiries

3 1 2 3 2

18 13 16 25 27 42

5 43

340

27 26 53

204 218 422

3 0 0 11 7

28 65 1 111 73 278

Closed files

2

99

Impounds

1

20

Dog Tags (YTD) Kennels Total Licenses

14 4

410 4

Number of Calls

15

15

Hours Worked

29.5

29.5

New Calls Follow-ups Total Site Investigations Orders Letters Warrant Fines Warnings Total Orders Issued

Fines $2325.00 YTD $24200.00

$6202.00 $700.00 $6902.00

After Hours

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT: DATE: FROM: PREPARED BY: RE:

179-2025 September 23, 2025 Cathy MacMunn, Chief Administrative Officer/Clerk Abigail McKinnon, Planning Services Assistant Planning Activity Report

RECOMMENDATION THAT Council receive the Planning Activity Report dated September 23, 2025 as prepared by the Planning Services Assistant for information. BACKGROUND Monthly planning activity report for Council. DISCUSSION Planning Applications Minor Variance Applications Total Number of Applications Closed Applications Consent Applications Total Number of Applications Lot Additions Severances Right of Way/Easements Zoning By-Law Amendment Applications Total Number of Applications Closed Holding Lift Applications Total Number of Applications Closed Site Plan Control Applications

2024 17 15

YTD 2025 17 7

29 9 16 4

18 9 7 2

1 1

4 4

0 0

1 1

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Total Number of Applications Closed Applications Zoning Clearance Applicaitons Total Number of Applications Closed Applications Zoning Compliance Applicaitons Total Number of Applications Closed Applications

2 2

6 0

43 43

60 56

23 23

36 34

August Project Updates Additional Severance Research Project Council has requested continued research into a potential Official Plan amendment to increase the number of severances permitted per property. A report will be presented to Council at the August 12, 2025, meeting to provide an update on the status of this initiative. The project remains in progress but is nearing completion. Property Access Research Project Township staff have received several resident complaints regarding property access issues that impact building permit applications. Staff have implemented a temporary solution and are actively exploring a permanent solution through a potential zoning bylaw amendment. This project is ongoing and continues to be a priority. Mapping of Historic Plans of Subdivision Township staff are working in collaboration with County Planning and GIS staff to map historic plans of subdivision. Raw data has been provided to the County, who are developing a new mapping layer. This initiative aims to improve the quality and accessibility of planning information, enhance staff efficiency during resident inquiries, and support more accurate planning reviews. This project is ongoing. Road Mapping Project In partnership with the Public Works Department, County GIS staff, and both County and Township Planning departments, all required data has been compiled and submitted to the County. The project is currently in the final review stage by the relevant departments. STRATEGIC PLAN PRIORITY Not Applicable FINANCIAL IMPLICATIONS

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Not Applicable

ATTACHMENTS/REFERENCES Not Applicable

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

xx-2025 Month, Day, Year Manager Name, Title Name, Title Topic of Report

RECOMMENDATION THAT Council receive the report for information; BACKGROUND Description DISCUSSION Explanation STRATEGIC PLAN PRIORITY Enter the Strategic Plan Priority. FINANCIAL IMPLICATIONS Is it in the budget? What is the overall cost etc. ATTACHMENTS/REFERENCES Add any attachments or links here

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

180-2025 September 23, 2025 Cathy MacMunn, CAO/Clerk Jody Legue, Deputy Clerk September 2025 Administration Activity Report

RECOMMENDATION THAT Council receive the September 2025 Administration activity report as presented by the Chief Administrative Officer/Clerk for information. BACKGROUND Monthly administration activity report for Council DISCUSSION CAO/Clerk calendar for September 2025 On September 2, the CAO/Clerk attended a Low Water Response Team meeting, followed by a departmental meeting on September 3. On September 4, meetings were held with Originative Energy Solutions Partners and with a resident regarding Beaver Pond management. On September 8, the regular Managers’ Meeting was held. On September 9, the CAO/Clerk met with a community partner and attended the Regular Meeting of Council. On September 15, the CAO/Clerk participated in the Housing Committee meeting, the Septic Reinspection Committee meeting, and the Managers’ Meeting. On September 17, meetings were held with legal counsel regarding the Employee Policy Review and with staff at a departmental meeting.

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On September 18, the CAO/Clerk attended the OPP Detachment Board meeting and met with Circular Materials regarding a change notice. On September 20, the CAO/Clerk officiated a wedding. On September 22, the Managers’ Meeting was held. On September 23, the CAO/Clerk will attend the Regular Meeting of Council and will participate in the flag-raising ceremony at Sharbot Lake Beach for the National Day for Truth and Reconciliation with Chief Doreen Davis. On September 24, the Staff-Council Update session will take place. On September 29, the CAO/Clerk will attend the Joint Frontenac CAO/Treasurer meeting, followed by the Managers’ Meeting. Communications and Engagement Between the reporting period, the Township saw 7,700 active website users, of which 6,800 were new visitors within the last 30 days. Website activity remained high, with over 71,000 sessions/events and 36,000 page views, along with 8 news posts. Facebook engagement was strong, with 13 posts generating 85,800 views and reaching 19,900 people. LinkedIn activity included 2 posts, which received approximately 200 views. September 2025 Project Updates CAO/Clerks Office Surplus Properties Ongoing, the Deputy Clerk and Planning Coordinator are visiting properties to determine suitability for surplus. A report will come to Council to declare further properties surplus. Public Notice Policy, Accountability & Transparency Policy & Delegation of Authority Both the Public Notice and Accountability and Transparency policies have been reviewed by Council and are ready for enactment. The Delegation of Authority Bylaw, which is connected to these policies, is currently being updated and adapted into a standalone bylaw. Once this bylaw has been reviewed and approved by Council, all three bylaws will be enacted Safe Yard By-Law Completed and implemented.

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Cemetery Fees Pending Organizational Review Final Report to come to meeting in October Commemorative Plaques and Benches Commemorative plaques and benches have arrived and are to be installed at the Sharbot Lake Beach Park for Irena Craig and Dr. Bell. Fence Viewer Request Currently in appeal MFIPPA Requests So far this year, 11 MFIPPA (Freedom of Information) requests have been received. All have been completed. Volunteer Appreciation Event Held September 20th, 2025, at the Sharbot Lake Rink. Staff committed many hours executing the event, with Council guidance. A BBQ feast of chicken and ribs were enjoyed, and volunteers were provided with a 2025 Volunteer Pin as a token of appreciation. Staff Appreciation Event Held August 14, 2025. Staff enjoyed a BBQ meal prepared by Council, axe throwing and a small token of appreciation By-Law and Policy Review The preliminary parking bylaw has been drafted is receiving both council and public comments. The preliminary sewage system standards bylaw has been drafted and presented to Council. The Employee Policy is currently being reviewed by the legal team and CAO/Clerk. Committee Policy The Committe of Council Policy has been accepted by Council and is now in the process of being implemented, providing a consistent and accessible guidelines.

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Community Services Projects Several key community services projects remain ongoing, including the Veterans Banner Program launching this fall, Website Optimization, enhancing content quality of the Visitor Guide, Economic Development and Downtown Revitalization, as well as grant research and application efforts.

*Notable updates listed; this is not an exhaustive list

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

181-2025 September 23, 2025 Cathy MacMunn, CAO/Clerk Sarah Watkins – Clerical Assistant Committee of Council Titles

RECOMMENDATION THAT Council receive the “Committee of Council Titles” report for information; AND THAT all Committees of Council be renamed to incorporate the term “Advisory” in their official titles; AND FURTHER THAT Standing Committees be retitled as Standing Advisory Committees, Ad Hoc Committees be retitled as Ad Hoc Advisory Committees, and all other Committees of Council be renamed to reflect their advisory role. BACKGROUND The Committees of Council Policy was approved and enacted on August 12, 2025. The purpose of this policy is to establish a clear framework to ensure a consistent, standardized procedure for all Committees of Council. At the September 9, 2025, Regular Meeting of Council, some confusion arose regarding the function of Committees, specifically with respect to their advisory nature. DISCUSSION As outlined in the Committees of Council Policy and Procedural By-law 2023-53:

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“The authority of any Committee is limited to making recommendations to Council. No decision to take any action other than administrative in nature shall be recognized as emanating from any Committee.” This provision establishes that all Committees of Council are advisory in nature. Committees may make recommendations, but any decision beyond administrative matters requires Council approval before it can be acted upon.

For classification purposes: • •

An “Advisory Committee” must be made up of at least 50% council composition pursuant to S. 238 of the Municipal Act Any Committees with less than 50% Council composition have been classified as either “Standing Committees” or “Ad Hoc Committees”, depending on their mandate and duration.

Since Council has directed that the word “Advisory” be incorporated into the names of all committees. Staff are recommending that any committee classified as “Standing” or “Ad Hoc” will be formally titled as: • •

Standing Advisory Committee Ad Hoc Advisory Committee

This change reflects Council’s intent to ensure the advisory role of all committees is consistently identified in their names.

ATTACHMENTS/REFERENCES Attach #1: Committees of Council Policy

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The Corporation of the Township of Central Frontenac Committees of Council Policy Policy Title and Number

Section:

Committee Policy Effective Date: August 12, 2025

Revision Date:

1. Purpose To establish clear, consistent, and transparent procedures for the operation of Council-appointed committees, including agenda and minute management, membership updates, communication, and facility bookings. This SOP ensures compliance with the Central Frontenac Procedural By-law and supports effective, accountable governance.
2. Scope This Policy applies to all Council-appointed committees, including advisory, standing, and ad hoc committees. This Policy does not apply to sub-committees or informal working groups.
3. Committee Composition • • • •

“Committee” shall mean any Committee established by council as an advisory, standing, or ad hoc Committee. Advisory committees, which pursuant to S. 238 of the Municipal Act will have at least 50% council composition. Standing and/or ad hoc committees which have council representation but less than 50% with the rest comprised of community members/volunteers. All current Committees of Council can be found in Appendix ‘A’.

4. Procedure 4.1 Terms of Reference • Use the approved Terms of Reference template (Schedule A). • All committees must have a clearly defined Terms of Reference that has been formally approved by the Council, in accordance with Procedural By-law 202353, Section 9.6(a). • As per Procedural By-law 2023-53, Section 9.6(b) the Terms of Reference must include the following elements: o Mandate and Purpose o Committee structure o Number of Members required for quorum o Reporting process 1|Page

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The Corporation of the Township of Central Frontenac Committees of Council Policy Policy Title and Number

Section:

Committee Policy Effective Date: August 12, 2025

Revision Date:

Staff and support services o Budget (if applicable) o Completion date Each committee must review and update its Terms of Reference for approval with each new term of Council. o

•

4.2 Agenda Preparation • Use the approved agenda template (Schedule B). • Agendas must be distributed to committee members and the CAO/Clerk or designate at least 5 business days prior to the scheduled meeting. • Agendas will be submitted to the township to be posted publicly on the Township’s website and social media accounts at least 2 business days prior to the scheduled meeting. • As outlined in Section 10.1(d) of Procedural By-law 2023-53, the agenda template must include the following standard sections:

1. Call to Order
2. Approval of Agenda
3. Disclosure of Pecuniary Interest and General Nature thereof
4. Approval of Minutes
5. Business
6. New/Other Business
7. Next Meeting
8. Adjournment 4.3 Meetings • All meetings must be open to the public in accordance with the Municipal Act, 2001, S.O. 2001, c. 25, s. 239(1), except as otherwise provided in s. 239(2). • Meetings should be made available to both members and the public, with options for virtual and in-person participation. • Committee Meetings must be held at least quarterly, in accordance with Motion #10-2019. • Once a meeting date is confirmed, notify the CAO/Clerk or designate immediately to initiate the public notice process.

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The Corporation of the Township of Central Frontenac Committees of Council Policy Policy Title and Number

Section:

Committee Policy Effective Date: August 12, 2025

•

Revision Date:

Committee Meetings may be cancelled in consultation with the Mayor, Chair, and CAO/Clerk if insufficient business will be before the Committee. Notice of cancellation should be provided as soon as possible.

4.4 Minutes Preparation and Distribution • Use the approved minutes template (Schedule C). • Minutes must include the following information: o Date, scheduled start time, and location of meeting o Attendance, including Committee members, Staff, and Guests o Call to Order o Motions (including the name of the mover) o Time of Adjournment • All minutes must be approved at the next scheduled committee meeting. • Once approved, minutes must be sent to the CAO/Clerk or designate and the Deputy Treasurer within 5 business days of the meeting at which they were approved. • Approved minutes will be: o Posted publicly on the Township’s website o Included on the agenda for the next regular Council meeting for information. • Any recommendations or action items arising from the minutes will be addressed by the Deputy Clerk and/or Deputy Treasurer. • Minutes from committee meetings that are to be presented to Council prior to the next scheduled committee meeting shall be distributed to committee members for feedback. These minutes shall be labeled as “Draft” when included in the Council agenda. 4.5 Authority • As per Section 9.5(c) of Procedural By-law 2023-53, the authority of any Committee is limited to making recommendations to Council. No decision to take any action other than administrative in nature shall be recognised as emanating from any Committee. • Committees must follow the procurement policy in place regarding purchases and the amount of quotes required, depending on the total acquisition cost. o Please see Appendix ‘B’ for the most relevant sections. For further information, please contact the Treasurer. 3|Page

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The Corporation of the Township of Central Frontenac Committees of Council Policy Policy Title and Number

Section:

Committee Policy Effective Date: August 12, 2025

Revision Date:

4.6 Financial Requests • Financial requests must be accompanied by a copy of the relevant committee minutes (approved or unapproved). • The motion recorded in the minutes must clearly outline the requested action. • Financial requests must be submitted via email to the Deputy Treasurer for processing and follow-up action. • Cheques issued to organizations must be accompanied by an invoice. • Reimbursements to committee members must be accompanied by receipts. • Payment requests greater than $1000 may be requested to be paid through A/P to save recoverable tax and reimbursed by the Committee to the Township. 4.7 Membership • Each committee shall be comprised of a Council and Community Members. • As per Section 9.5(e) of Procedural By-law 2023-53, Community Members are to be appointed by Council. • As per Section 8.4 of Procedural By-law 2023-53, the Chair of each committee shall be a Member of Council. • Any changes to committee membership must be reported immediately to the CAO/Clerk or designate. • The CAO/Clerk or designate will update the committee membership database accordingly. • All members must formally accept the Township’s Code of Conduct (K-1 Code of Conduct, Employee Policy Manual). • All Community members must: o Obtain and submit evidence of a clear Criminal Record Check (CPIC) every four (4) years o Sign an annual CPIC declaration, in accordance with Motion #10-2019. • Committee members and volunteers are only permitted to interact with individuals in a vulnerable sector when at least two members are present. o If there is a specific need for a volunteer or committee member to meet with a “vulnerable Individual” one-on-one, they must obtain a vulnerable sector check prior to the meeting. o “Vulnerable Individual” refers to children, the elderly, or persons with disabilities.

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The Corporation of the Township of Central Frontenac Committees of Council Policy Policy Title and Number

Section:

Committee Policy Effective Date: August 12, 2025

Revision Date:

5. Hall Rentals/Bookings •

•

•

•

No Booking Fees o Committees of Council are not required to pay for boardroom or hall bookings for official Township events and meetings. Booking Requests Required o Staff will not pre-book or reserve annual or recurring events without receiving a formal booking request. o Committees are encouraged to submit booking requests well in advance to secure their preferred date. How to Book a Community Hall o Submit a request using the online Hall Booking Form: Click here to access the form. o Paper forms are also available at the Township Office. Boardroom Bookings To book a boardroom, contact the appropriate administrator o Council Chamber(s): Jody Legue| jlegue@centralfrontenac.com o Fire Stations: Donna Longmire | dlongmire@centralfrontenac.com

6. Responsibilities •

• • •

• •

Committee Chair: Responsible for ensuring the agenda is prepared and distributed on time, and that meetings are conducted in accordance with approved procedures. Committee Members: Responsible for reviewing the agenda in advance, attending meetings, and declaring any conflict of interest as required. Staff Advisor: Provides information on committee matters related to legislation, policies and procedures. May also serve as the committee secretary. CAO/Clerk or designate: Responsible for serving as the secretary for committees, including preparing agendas and minutes, receiving approved minutes, facilitating posting on the Township website, and managing updates to committee membership. Deputy Treasurer: Responsible for processing any financial requests and any related actions arising from the minutes. Community Services Coordinator: Responsible for posting updates and maintaining the committee information on the Township’s website. 5|Page

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The Corporation of the Township of Central Frontenac Committees of Council Policy Policy Title and Number

Section:

Committee Policy Effective Date: August 12, 2025

Revision Date:

7. Related Documents • • • • • • •

Municipal Act, 2001, S.O. 2001, c. 25. Procedural By-law 2023-53. Motion #10-2019 - Appointment to Committees and Committees’ Terms of Reference. Employee Policy Manual, Section K-1 Code of Conduct. Approved Template for Terms of Reference (Schedule A). Approved Template for Agendas (Schedule B). Approved Template for Minutes (Schedule C).

8. Revision History This Standard Operating Procedure (SOP) will be reviewed periodically to ensure it remains current and accurate. All changes or updates will be documented in the revision history table below. Revision Date

Description of Change

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The Corporation of the Township of Central Frontenac Committees of Council Policy Policy Title and Number

Section:

Committee Policy Effective Date: August 12, 2025

Revision Date:

Appendix ‘A’

Advisory Committees o Septic Re-Inspection Committee o Central Frontenac Housing Committee Standing/Ad Hoc Committees o o o o o o o o

Central Frontenac Economic Development Committee (Standing) Waste and Recycling Committee (Standing) Central Frontenac Recreation Committee (Standing) Central Frontenac Heritage Festival Committee (Standing) Sharbot Lake Farmers Market Committee (Standing) Central Frontenac Trails Revitalization Committee (Ad hoc) Central Frontenac Washroom Facilities Committee (Ad hoc) Volunteer Appreciation Events Committee (Ad hoc)

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The Corporation of the Township of Central Frontenac Committees of Council Policy Policy Title and Number

Section:

Committee Policy Effective Date: August 12, 2025

Revision Date:

Appendix ‘B’

Purchases Less Than ($2,500) Dollars A documented solicitation of 3 quotations may be undertaken for purchases between $150 and $2,500. Purchases between $2,500 and $15,000 Purchases between $2,500 and less than $15,000 may be purchased from a Vendor of Record (VOR). When a VOR is not able to supply the required item, a request for quotation (RFQ) shall be obtained from preferably 3 but no less than two and the lowest supplier may be selected, unless justification to the Clerk-Administrator to accept a higher bid can be made due to the quality of the product/service provided and/or the reliability/history of the vendor while considering all lifecycle costs.

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

182-2025 September 23 2025 Cathy MacMunn, CAO/Clerk Cathy MacMunn, CAO/Clerk Open House for the New Municipal Building

RECOMMENDATION WHEREAS the municipality purchased the former Simonett building from W.A. Robinson Holdings Inc. in June 2025, and subsequently relocated municipal offices to the new building on July 14, 2025; AND WHEREAS the CAO/Clerk is recommending that Council consider hosting an Open House in October 2025 to formally introduce the new municipal facility to the public;; AND WHEREAS it is proposed that invitations be extended to residents, neighbouring township representatives, legal counsel, contractors, and other relevant stakeholders as outlined in this report; NOW THEREFORE BE IT RESOLVED that Council approve the recommendation of the CAO/Clerk to host an Open House for the new municipal building. BACKGROUND The purpose of this report is to recommend that Council authorize the hosting of an Open House event at the newly acquired municipal building. This event will provide an opportunity to: •

Introduce the facility to the public,

•

Recognize the efforts of those involved in the acquisition process,

•

Strengthen community and professional relationships.

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The municipality recently acquired the former Simonett building to serve as the new municipal office. The facility was move-in ready and required no renovations, enabling a smooth and efficient transition for staff and operations. This acquisition represents a strategic, cost-effective investment that enhances infrastructure, accessibility, and service delivery for both staff and the public. DISCUSSION The proposed Open House event would include: • Guided tours of the facility • Light refreshments • Brief remarks from the Mayor Proposed Invitees: • Residents of the municipality • Elected officials and staff from neighbouring townships • Legal counsel involved in the acquisition process • Contractors and service providers who supported the transition • Members of the media and the general public The event will be promoted in advance to ensure strong community participation and awareness. STRATEGIC PLAN PRIORITY This initiative aligns with the municipality’s strategic goals of: • Community Engagement: Encouraging transparency and participation through public events. • Efficient Governance: Showcasing strategic investments in infrastructure. • Collaboration: Strengthening relationships with regional partners and stakeholders. FINANCIAL IMPLICATIONS The anticipated costs associated with the Open House (e.g., light refreshments, printed materials, minor event supplies) are modest and can be accommodated within the current operating budget. These costs will be managed by the appropriate municipal department.

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TERMS OF REFERENCE FOR: SEPTIC RE-INSPECTION COMMITTEE 2025-2026

Mandate/Purpose: This committee shall recommend to council on matters relating to reducing pollution to waterways and water sources, and identifying and resolving hazards resulting from deficient sewage systems regulated under Part 8 of the Building Code. The committee’s mandate is to review the existing re-inspection program as set out in By-Law 2018-49, amended by 2020-04 for the following: a) effectiveness in reducing pollution and hazards, b) explore options for program delivery to maximize efficiencies c) critically assess practicalities and costs associated with enforcement, d) educate and keep residents informed about best practices regarding maintenance and operation of septic systems

Objectives: •

The committee shall advise council on its recommendations for the continuation of, amendment to and/or alternatives for the program to best achieve the goal of improving the environment, reducing hazards, and determining future inspection priorities of the township;

•

Review municipal resources and cost of the program with regards to not only the inspections but also the enforcement costs;

•

Explore education opportunities for the public.

Terms of Reference Septic Re-Inspection Committee DRAFT- September 16, 2025

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Organization of the Committee: ❖ ADVOSRY: The Committee shall be comprised of a minimum of six members three of which will be council members and a minimum of three community members ❖ Community members should be residents or taxpayers of the township who possess educational or professional experience in the relevant subject matter, a strong commitment to the Terms of Reference, as well as strong advocacy and communications skills. ❖ Membership shall coincide with the term of Council. ❖ Committee members will be confirmed by resolution of council as soon as the committee has formed following the new term of council, following an election. ❖ In the event of a vacancy part way through the term, the Committee may solicit new member(s) up to the maximum, to hold the position of community member for the balance of the term. ❖ Changes in membership shall be brought to Council for ratification. ❖ Staff members may be invited to attend and participate in the committee in a supporting role, but are not to be voting members. Assistance will be provided on an “as required” basis and shall act as an information resource, assist with orientation of new members, facilitate reporting to council, meeting management and in some cases act as recording secretary in the preparation of minutes. ❖ Quorum for the committee is hereby established as four (4) members. ❖ A Council representative must be appointed Chair pursuant to the Township’s Procedural By-law. ❖ If a member is absent for three consecutive meetings without notice or justifiable reason, the committee will review their membership and make the appropriate recommendation to Council to replace said member. ❖ All committee members shall receive a copy of the Township’s Code of Conduct and abide by the same. Committee members are also subject to the Municipal Conflict of Interest Act, R.S.O. 1990 c.M50 and shall disclose any direct or indirect pecuniary interest; said disclosure to be noted in the minutes. Terms of Reference Septic Re-Inspection Committee DRAFT- September 16, 2025

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❖ Committee Members shall be subject to the same rules as volunteers as it relates to obtaining a police record check and volunteer training. ❖ No subcommittees or working groups shall be formed without the express direction and approval of Council by resolution.

Procedures for Committee ❖ The committee shall adopt and follow the Procedural By-Law approved by Council for the calling and running of meetings, including providing advance public notice of meetings and preparation of a formal agenda following the format set out in the procedural bylaw for committees. ❖ The committee will hold a minimum of four (4) meetings a year. ❖ Agendas and approved minutes shall be given to the Clerk or designee to be uploaded to the website in a timely manner. Approved minutes shall be placed on the next council meeting agenda for council’s information. In time-sensitive situations or when a committee does not meet regularly, draft minutes may be placed on the council agenda, provided they are noted as “draft”.

Resources ❖ The committee may request meeting space and /or technical assistance to host hybrid or virtual meetings, which staff will make every attempt to accommodate; however, this will be at the discretion of the CAO/Clerk, depending on the availability of resources to do so. Meeting requests should be given to the CAO/Clerk or designate no later than 2 weeks prior to the meeting or as soon as possible, in the event of a rescheduled meeting or meeting called on short notice. Meeting locations are limited and are prioritized for staff use and paid rental bookings.

Terms of Reference Septic Re-Inspection Committee DRAFT- September 16, 2025

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TERMS OF REFERENCE FOR: CENTRAL FRONTENAC HOUSING COMMITTEE 2025-2026

Mandate/Purpose: To advise and make recommendations to Council on matters related to seniors housing, and options for other housing within the Township of Central Frontenac, as well as explore and encourage opportunities to increase the housing options in Central Frontenac.

Objectives: ❖ Advocating for housing opportunities to meet the present and future needs of residents. ❖ Investigate opportunities and promote awareness of existing programs and funding opportunities for affordable, attainable, and seniors housing. ❖ Identify and recommend opportunities to increase and improve the housing mix within the Township, both for ownership and long-term rental purposes. ❖ Pursue continuous education opportunities to deepen the knowledge and understanding of the Committee, to be informed to be able to contribute to policy and program opportunities. ❖ Work collaboratively with other Township Committees and/or regional partners in an effort to enhance housing opportunities within the Township.

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Organization of the Committee: ❖ ADVISORY: The Committee shall be comprised of five (5) members, the majority of whom shall be Council representatives: o Three (3) Council representatives; and o up to two (2) community members ❖ Community members should be residents or taxpayers of the township who possess educational or professional experience in the relevant subject matter, a strong commitment to the Terms of Reference, as well as strong advocacy and communications skills. ❖ Membership shall coincide with the term of Council. ❖ Committee members will be confirmed by resolution of council as soon as the committee has formed following the new term of council, following an election. ❖ In the event of a vacancy part way through the term, the Committee may solicit new member(s) up to the maximum, to hold the position of community member for the balance of the term. ❖ Changes in membership shall be brought to Council for ratification. ❖ Staff members may be invited to attend and participate in the committee in a supporting role, but are not to be voting members. Assistance will be provided on an “as required” basis and shall act as an information resource, assist with orientation of new members, facilitate reporting to council, meeting management and in some cases act as recording secretary in the preparation of minutes. ❖ Quorum for the committee is hereby established as three (3) members. ❖ A Council representative must be appointed Chair pursuant to the Township’s Procedural By-law. ❖ If a member is absent for three consecutive meetings without notice or justifiable reason, the committee will review their membership and make the appropriate recommendation to Council to replace said member. ❖ All committee members shall receive a copy of the Township’s Code of Conduct and abide by the same. Committee members are also subject to the Municipal Conflict of Interest Act, R.S.O. 1990 c.M50 and shall disclose any direct or indirect pecuniary interest; said disclosure to be noted in the minutes.

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❖ Committee Members shall be subject to the same rules as volunteers as it relates to obtaining a police record check and volunteer training. ❖ No subcommittees or working groups shall be formed without the express direction and approval of Council by resolution.

Procedures for Committee ❖ The committee shall adopt and follow the Procedural By-Law approved by Council for the calling and running of meetings, including providing advance public notice of meetings and preparation of a formal agenda following the format set out in the procedural bylaw for committees. ❖ The committee will meet quarterly at a minimum. ❖ Agendas and approved minutes shall be given to the Clerk or designee to be uploaded to the website in a timely manner. Approved minutes shall be placed on the next council meeting agenda for council’s information. In time-sensitive situations or when a committee does not meet regularly, draft minutes may be placed on the council agenda, provided they are noted as “draft”.

Resources ❖ The committee may request meeting space and /or technical assistance to host hybrid or virtual meetings, which staff will make every attempt to accommodate; however, this will be at the discretion of the CAO/Clerk, depending on the availability of resources to do so. Meeting requests should be given to the CAO/Clerk or designate no later than 2 weeks prior to the meeting or as soon as possible, in the event of a rescheduled meeting or meeting called on short notice. Meeting locations are limited and are prioritized for staff use and paid rental bookings.

Conflict of Interest

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❖ A conflict of interest may arise for Committee members when their personal or business interests clash with the duties and decision of the Committee. Municipal conflict of interest requirements as defined by the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50 will apply to the Committee. ❖ If a Committee member discloses a pecuniary interest, that member shall remove themselves from the meeting for the duration of the discussion and voting (if any) with respect to that matter.

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The Corporation of the Township of Central Frontenac By-Law #2025-44 Being a By-Law to Confirm the Regular Meeting of Council Held on September 23rd, 2025 The Council of the Corporation of the Township of Central Frontenac enacts as follows: The actions of the Council at the Regular Council meeting held on the 23rd day of September 2025 in respect of each report, motion, resolution, or other action passed and taken by the Council at its meeting, is hereby adopted, ratified, and confirmed. The Mayor and the proper officers of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said action, to obtain approvals where required, and, except where otherwise provided, to execute all documents necessary on that behalf in accordance with the by-laws of Council relating thereto. Read a first, second, and third time and finally passed this 23rd day of September 2025.

Frances Smith, Mayor

Cathy MacMunn, CAO/Clerk

Central Frontenac By-law No. 2025-xx Confirming By-Law September 23, 2025

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