28-2025

Published October 28, 2025

Word Count 40944 words

Reading Time 193 min read

Body: Council Type: Document Meeting: Regular Date: October 28, 2025 Collection: Documents Municipality: Central Frontenac

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The Corporation of the Township of Central Frontenac Regular Meeting Of Council Agenda Tuesday, October 28, 2025 at 6:00 PM Council Chambers, 14216 Road 38, Sharbot Lake, ON

Page 1.

Call to Order

Land Acknowledgement We would like to begin by acknowledging that the land on which we gather is the traditional and unceded territory of the Algonquin nation.

National Anthem Please stand for the National Anthem

Approval of the Agenda THAT the agenda for the regular meeting of Council to be held October 28, 2025, be approved as presented [amended].

Disclosure of Pecuniary Interest

Approval of the Minutes THAT the minutes from the regular meeting of Council held on October 14, 2025, be approved as presented [amended].

11 - 20

Regular Meeting of Council - Oct 14 2025 - Minutes - sw.docx

THAT the minutes from the regular meeting of Council held on September 23, 2025, be approved as amended.

21 - 33

Regular Meeting of Council - Sep 23 2025 - Minutes - amended.docx

Mayors Remarks

Delegations a.

Steve Newstead, Lions Club Regarding Oso Hall Page 1 of 231

THAT Council receive the presentation from Steve Newstead from the Sharbot Lake Lions Club regarding Oso Hall for information. 9.

Public Meeting a.

206-2025- Road Allowance Closure Public Meeting (Goodfellow)

34 - 38

Road Allowance Closure Public Meeting (Goodfellow) Public Notice Ad.pdf 168-2025 - ADMIN - Road Allowance Closure request (GOODFELLOW).docx

THAT Council receives input from the public meeting and the accompanying report prepared by the Planning Services Assistant; AND FURTHER THAT subject to the comments received at today’s public meeting that Council approve the recommendation to stop up and close the unopened road allowance between Concessions 1 & 2, Lot 25 Geographic Township of Hinchinbrooke, being Part of PIN 36158-0482. AND FURTHER THAT Council authorize staff to proceed with the next steps of arranging a survey and an appraisal of the land, and bringing forward a by-law to council to stop up, close and convey this subject road allowance to the applicant, as a lot addition, subject to any easements as may be required by Hydro One Networks Inc., said by-law to indicate that all costs relating to the registration of the by-law and transfer documents on title be at the property owner’s expense. 10.

Consent Agenda a.

Correspondence Received for October 28, 2025

Town of Goderich dated October 10, 2025. Re: Endorsement of the Township of Woolwich Resolution – Bill C-61 First Nations Clean Water Act.
Town of Goderich dated October 9, 2025. Re: Endorsement of The City of Dryden’s Resolution – Swim to Survive Training.
Township of Stone Mills dated October 7, 2025. Re: Electoral

Page 2 of 231

Reform. 4. Town of Whitby dated October 17, 2025. Re: Extended Producer Responsibility for Blue Box Recycling Collection and Impacts to Small Businesses located in Mixed-Use Properties. 5. Town of Plympton-Wyoming dated October 8, 2025. Re: Provincial Fee Freeze -Conservation Authorities. 6. Township of Puslinch dated October 17, 2025. Re: City of Dryden Support – Mandatory water safety and Swim-toSurvive training in Elementary Curriculum. 7. Municipality of Bluewater dated October 16, 2025. Re: Resolution Urging the Federal Government to Keep Climate Change as a Foremost National Priority. 8. Township of Edwardsburgh Cardinal dated September 29, 2025. Re: Ontario Community Infrastructure Fund (OCIF). 9. Town of Wasga Beach dated October 16, 2025. Re: Mandatory Water Safety & Swim-to-Survive Training. 10. Municipality of South Huron dated October 20, 2025. Re: Swim-to-Survive Training. 11. City of Dryden dated September 22, 2025. Re: Swim-to-Survive Training. 12. Town of Ajax dated October 22, 2025. Re: Provincial Decision on Automated Speed Enforcement (ASE). 13. Township of Edwardsburgh Cardinal dated October 14, 2025. Re: Ontario Community Infrastructure Fund. 14. Municipality of South Huron dated October 23, 2025. Re: Ontario Community Infrastructure Fund.

Volunteer Appreciation Events Advisory Committee September 9, 2025

39 - 41

2025-09-03 - Volunteer Appreciation Minutes - A.pdf

Quinte Conservation Source Protect Authority Meeting September 19, 2024

42 - 45

Minutes - QCA - SPA - Sept 19 2024 - A.PDF

Quinte Conservation Executive Board Meeting - April 17, 2025

46 - 54

Minutes - QCA - April 17 2025 - A.PDF

Quinte Conservation Executive Board Meeting - May 15, 2025

55 - 60

Minutes - QCA May 15 2025 - A.PDF

Quinte Conservation Executive Board Meeting - June 19, 2025

61 - 67

Minutes - QCA - June 19 2025 - A.PDF

Page 3 of 231

Quinte Conservation Executive Board Meeting - September 18, 2025

68 - 71

Minutes - QCA - Sept 18 2025 - A.PDF

THAT Council receive items a) to g) for information, as they are considered routine items. 11.

Deferred Items

Staff Reports/Departmental Updates a.

193-2025 CFFRS Activity Report -October Council Meeting.docx THAT Council receive the Central Frontenac Fire Rescue (CFFR) Activity Report prepared by the Manager of Emergency Services/Fire Chief dated October 28, 2025

72 - 78

194-2025 Accts Payable - October 28, 2025.docx

79 - 105

2025, September 11 Check Distribution Report.pdf 2025, September 26 Check Distribution Report.pdf 2025, October 9 Check Distribution Report.pdf

THAT Council receive the Accounts Payable Report (Cheque Distribution) in the amount of $2,214,520.35 as prepared by the Treasurer, for information. c.

195-2025 FIN October Apportionments

106 - 109

October 28, 2025 - Apportionments.docx

THAT Council approve the following apportionment(s) of assessment as recommended by MPAC for 2025 as applicable for the following roll number(s): 10-39-040-010-01400-0000; 10-39-040-020-21420-0000 & 1039-040-020-21425-0000; 10-39-040-040-01300-0000 & 10-39040-040-01303-0000; 10-39-040-060-00200-0000 & 10-39-040060-00204-0000; 10-39-040-060-01825-0000; 10-39-040-06007500-0000 & 10-39-040-060-07550-0000; 10-39-050-02032600-0000 & 10-39-050-020-32700-0000; 10-39-070-02019700-0000 & 10-39-070-020-19707-0000; 10-39-080-02016501-0000; 10-39-080-020-17100-0000; 10-39-080-030-18500Page 4 of 231

0000 &10-39-080-030-18505-0000; 10-39-080-030-18500-0000 & 10-39-080-030-18512-0000 &10-39-080-030-18513-0000 d.

196- 2026 FIN Report to Council October 28, 2025 - Revenue and Expense to Budget up to September 30, 2025.docx

110 - 140

Quarterly Reporting Budget to Actuals - Summary (September 30, 2025).pdf 5 Year Total Revenues by Department (September 30, 2025).pdf 5 Year Total Expenses by Department (September 30, 2025).pdf Operating & Capital Budget Quarterly Report - Council - Summary (September 30, 2025).pdf Operating & Capital Budget Quarterly Report - Council -By Dept. (September 30, 2025).pdf

THAT Council accept the Revenue and Expenditure budget to actual variances report for the period ending September 30, 2025, for information. e.

197-2025 FIN Capital Policy Report - October 28, 2025.docx

141 - 159

TCA Policy Final (2025).docx

THAT Council approve the Final Tangible Capital Asset (TCA) Policy. f.

198-2025 FIN Prudent Investor Annual Report - Oct 28 2025 .docx

160 - 187

Central Frontenac Investment Policy Statement.pdf

WHEREAS the Prudent Investment Standard requires the Treasurer to review the policy annually with Council; NOW THEREFORE IT BE RESOLVED THAT Council has received and reviewed the current investment policy statement (IPS) as part of the ONE JIB update process and confirm reapproval, without revision, of continuing the moderate risk profile under the Prudent Investor path that is geared towards a long-term investment capital return to fund Road 38 reconstruction. g.

199-2025 FIN MFOA Conference report - October 28, 2025.docx

188 - 196

Page 5 of 231

Municipal Finance Officers Association (MFOA) Conference

THAT Council receive the Municipal Finance Officers Association Conference Report for information. h.

200-2025 FIN 2026 Budget Process Dates - October 28, 2025.docx

197 - 203

MMAH Visual - Strong Mayor Budget Process.pdf

THAT Council receives for information the report prepared by the Treasurer entitled “Budget policy with 2026 Budget Process and Dates “; AND THAT Council reduce the time period as set out in subsection 7(3) of Ontario Regulation 530/22 to pass a resolution making an amendment to the proposed budget from 30 days to 15 days (November 20, 2025 to December 4, 2025); AND FURTHER THAT Council reduce the time period as set out in subsection 7(3) of Ontario Regulation 530/22 to override the head of council’s veto of an amendment to the proposed budget from 15 days to 7 days (December 10, 2025 to December 16, 2025); AND THAT Council approves the 2026 Budget Schedule as presented. i.

201-2025 Planning Activity Report October 2025

204 - 206

Planning Activity Report

THAT Council receive the Planning Activity Report dated October 28, 2025 as prepared by the Planning Services Assistant for information. j.

202-2025 - ADMIN - Road Allowance Closure Request (Hivuk)

207 - 214

Road Allowance Closure Request (Hivuk) 13R-23406.pdf 134-2024 ADMIN 6 Road Closure Request- Hoffman.docx 60-2025 PUBLIC MEETING Report for Hiruk Road Closing.docx

THAT Council receive the Road Allowance Closure Request Report as prepared by the Planning Services Assistant for information;

Page 6 of 231

AND FURTHER THAT Council approve the recommendation of the Planning Services Assistant to stop up, close, declare surplus and sell part of a highway. k.

203-2025 ADMIN BLE Activity Report

215 - 216

THAT Council receive the October 20, 2025 Bylaw Enforcement and Education Activity Report as prepared by the Bylaw Enforcement Officer for information l.

204 -2025 ADMIN Activity Report October 2025 THAT Council receive the October 2025 Administrative Activity Report as prepared by the Deputy Clerk for information.

217 - 219

205-2025 - ADMIN - 2026 Council Calendar

220 - 222

2026 Council Calendar Report 2026 Council Calendar

THAT Council receive for information the 2026 Council Calendar; AND FUTHER THAT Council accept the proposed dates for the 2026 regular meetings of Council. n.

207-2025 ADMIN 150th Anniversary of Sharbot Lake

223 - 224

207-ADMIN Sharbot Lake 150th Anniversary.docx

WHEREAS the Sharbot Lake Village Historical Group has undertaken an extensive archival project focusing on the village’s origins and historical development; AND WHEREAS 2025 marks the Village’s 150th Anniversary; AND WHEREAS the historical group is requesting Council to waive the rental fees for Oso Hall on the following dates May 7-10, 2026, and August 6-9, 2026, to host the public historical display. NOW THEREFORE BE IT RESOLVED that Council recognize the significance of Sharbot Lake Village’s 150th anniversary and approve the request to waive the rental fees for Oso Hall on May 7-10th and August 6-9th, 2026. Page 7 of 231

13.

Committee/Other Reports a.

Central Frontenac Recreation Advisory Committee - Terms of Reference

225 - 228

Central Frontenac Recreation Advisory Committee Terms of Reference - Draft

THAT Council approve the Terms of Reference as submitted by the Central Frontenac Recreation Advisory Committee. b.

Creation of Sub Committee, Canada Day Committee Motion from Central Frontenac Recreation Committee- September, 2025 MOVED BY: Bob Teal and Seconded by Boyd Klages THAT the Central Frontenac Recreation committee recommend to Council that the Canada Day Committee be established as a subcommittee of Central Frontenac Recreation Committee moving forward. CARRIED

THAT Council approve the recommendation of the Central Frontenac Recreation Advisory Committee to establish the Canada Day Committee as a sub-committee of the Central Frontenac Recreation Committee.

Communications/Correspondence for Action a.

Friends of the Residents of the Sharbot Lake Retirement Residence WHEREAS the Friends of the Residents of the Sharbot Lake Retirement Residence are fundraising to purchase a wheelchair-accessible vehicle to help residents travel to medical and other appointments; AND WHEREAS their goal is to raise $60,000 through community donations and events such as the upcoming “Jingle Bell Bash” on November 8, 2025 at the Oso Hall; NOW THEREFORE BE IT RESOLVED THAT Council support this initiative and approve a donation in the amount of Page 8 of 231

$__________; AND FURTHER THAT this initiative aligns with the Township’s Strategic Priority: Healthy Community Development by supporting medical services. b. THAT Council receive the 2025 Annual Report from the Perth and Smiths Falls District Hospital Foundation for information; NOW THEREFORE BE IT RESOLVED THAT Council consider a 2026 budget donation to the Perth and Smiths Falls District Hospital Foundation as an investment in accessible local care, innovation, and the overall health of our community. AND FURTHER THAT this initiative aligns with the Township’s Strategic Priority: Healthy Community Development by supporting medical services. 15.

By-Laws/Agreements a.

2025-46 -Being a By-Law to Permanently Close Declare Surplus and Sell Part of a Highway (Hivuk)

229 - 230

Road Allowance Closure By-Law (15894 Road 509)

THAT By-Law 2025-46, being a by-law permanently close declare surplus and sell part of a highway, be read a first, second, and third time, and finally passed this 28th day of October, 2025. 16.

Notice of Motions a.

Curbside Waste Pick Up Councillor Nicki Gowdy WHEREAS during the municipal election campaign in the fall of 2022, many residents inquired about the possibility of curbside waste pick up; AND WHEREAS we are soon going to be entering into budget deliberations, it would be a relevant time to investigate the cost of Township curbside waste pick up; Page 9 of 231

NOW THEREFORE BE IT RESOLVED THAT Council direct Staff to investigate the cost of curbside waste collection and bring a report back to Council at the November 11, 2025 regular meeting of Council Strategic Priority: Resilient Natural Environment, this could help with the ever-growing roadside dumping and to help support the bylaw officer with the new safe yards bylaw.

Giving Notice of Motions

New/Other Business

Closed Session

Adjournment

231

Confirming By-Law 2025-47

THAT By-Law 2025-47 being a by-law to confirm the proceedings of the regular council meeting held October 28, 2025, be read first, second, and third time, and finally passed this 28th day of October, 2025; AND FURTHER THAT this meeting be adjourned until Tuesday, November 11, 2025, at 6:00 p.m. for a regular meeting of the Council, said meeting to be held at the Council Chambers, 14216 Road 38, Sharbot Lake, ON

Page 10 of 231

The Corporation of the Township of Central Frontenac Regular Meeting Of Council Minutes Tuesday, October 14, 2025 at 6:00 PM Council Chambers, 14216 Road 38, Sharbot Lake, ON Roll Call Members: Deputy Mayor Bill Everett, Councillors: Susan Irwin, Dan Meeks, Phillip Smith, Nicki Gowdy, Duncan McGregor, Lynne Klages, and Cindy Kelsey Regrets: Mayor Frances Smith Staff in Attendance: Cathy MacMunn – CAO/Clerk, Jody Legue – Deputy Clerk/EA to the CAO, Chris Nelson – Community Services Coordinator, Andy Dillon – Chief Building Official, Lance Cowdy – Public Works Supervisor, and Amanda Fellows – Public Works Technical Assistant 1.

Call to Order Deputy Mayor Everett called the meeting to order at 6:00 p.m.

Land Acknowledgement We would like to begin by acknowledging that the land on which we gather is the traditional and unceded territory of the Algonquin nation.

National Anthem Please stand for the National Anthem

Approval of the Agenda Moved by: Susan Irwin Seconded by: Dan Meeks THAT the agenda for the regular meeting of Council to be held October 14, 2025, be approved as presented. CARRIED

Disclosure of Pecuniary Interest None.

Page 11 of 231

Approval of the Minutes Moved by: Phillip Smith Seconded by: Nicki Gowdy THAT the minutes from the regular meeting of Council held on September 23, 2025, be approved as presented. CARRIED Councillor Gowdy requested that Staff confirm the Mayor’s comments regarding Mr. Bates’ delegation on the Canine By-Law.

Mayors Remarks a.

Township Open House Deputy Mayor Everett announced that the Township Open House will be held on Monday, October 20, 2025, from 4:00 p.m. to 6:00 p.m.

Memorial Bench Deputy Mayor Everett showed an image of the Memorial Bench for Robert Harvey, which was installed by the Harvey Family the previous weekend. He thanked Bill Young for his assistance and to the Township for approving the placement of the bench, which is located in Fossey Park facing the lake.

Veteran’s Banner Program Deputy Mayor Everett advised that the banners for the Veterans Banner Program are expected to arrive this week. Installation is currently being coordinated, with the goal of having the banners displayed within the next few weeks. Chris Nelson, Community Services Coordinator, added that the banners are anticipated to arrive within the next few days and that installation will occur as soon as possible, ideally by the end of the week if all goes as planned.

Delegations None.

Public Meeting None.

Page 12 of 231

10.

Consent Agenda a)

Correspondence Received for October 14, 2025

City of Dryden dated September 22, 2025. Re: Urge for Mandatory Water Safety and Swim-to-Survive Training in Ontario Elementary School Curriculum.
City of North Bay dated August 12, 2025. Re: Northern Ontario Resource Development Support (NORDS) Pilot Program.
Municipality of Assiginack dated August 19, 2025. NORDS Pilot Program.
The Municipality of St. Charles dated September 17, 2025. Re: NORDS Pilot Program.
Municipality of Brighton dated September 15, 2025. Re: Support for Electoral Reform.
Bonfield Township dated September 24, 2025. Re: Urgent Appeal Regarding Canada Post Labour Dispute and Impact on Municipal Communications.
Canadian Union of Postal Workers dated September 24,
Re: Federal Government Plan – Canada Post Corporation Review.
City of Kitchener dated September 26, 2025. Re: Municipal Act Amendment on Paper Billing.
Township of West Lincoln dated September 26, 2025. Re: Support Consultation on the Future of Community Natural Gas Expansion.
Niagara Region dated September 30, 2025. Re: Motion Respecting State of Emergency on Mental Health, Homelessness and Addictions.
City of Pickering dated October 3, 2025: Re: Elect Respect.
Town of Newmarket dated October 7, 2025. Re: Automated Speed Enforcement Resolution.
Municipality of Waterloo dated October 8, 2025. Re: Amending Ontario Regulation 391/21.

Rideau Valley Conservation Authority Draft Minutes - July 24, 2025

EORN Call Gap Project Monthly Update - September 2025 Moved by: Duncan McGregor Seconded by: Susan Irwin THAT Council receive items a) to c) for information, as they are considered routine items. CARRIED

Page 13 of 231

Councillor McGregor requested that Item A (1) be removed from the consent agenda for discussion. Following the discussion, Council’s consensus was in support of the item. 11.

Deferred Items None.

Staff Reports/Departmental Updates a.

183-2025 DS - September Building Report Moved by: Nicki Gowdy Seconded by: Susan Irwin THAT Council receive the September Construction Details (Building Activity) report as presented by the Chief Building Official for information. CARRIED

184-2025 DS - Capital Projects Status Report September 2025 Moved by: Susan Irwin Seconded by: Lynne Klages THAT Council receive the Capital Projects report as presented by the Chief Building Official for information. CARRIED

185-2025 DS - Mountain Grove Hall Interior Renovations Moved by: Lynne Klages Seconded by: Cindy Kelsey WHEREAS the Mountain Grove Hall experienced flood damage in the kitchen in 2024 and requires repairs; AND WHEREAS the washrooms and stairs do not meet current AODA requirements; NOW THEREFORE BE IT RESOLVED THAT Council approve the recommendation of the Chief Building Official and award the renovation of the Mountain Grove Hall to Wise Choice Contracting, in the amount of $196,000; AND THAT Council direct the Chief Building Official to issue a purchase order for the work; Page 14 of 231

AND FURTHER THAT the Mayor and CAO/Clerk be authorized to sign the final Contract. CARRIED d.

186-2025 PW - Activity Report Moved by: Cindy Kelsey Seconded by: Dan Meeks THAT Council receive the Public Works Activity Report as presented by the Public Works Supervisor for information. CARRIED

187-2025 PW - Capital Project Status Report Moved by: Susan Irwin Seconded by: Phillip Smith THAT Council receive the Public Works Project Status Report as presented by the Public Works Supervisor for information. CARRIED

188-2025 PW - Change Order Notice - Circular Materials Ontario Moved by: Phillip Smith Seconded by: Cindy Kelsey THAT Council receive the Change Order Notice report as presented by the Public Works Supervisor for information; AND THAT Council authorize the CAO and Mayor to sign the Change Order issued by Circular Materials Ontario, extending the agreement until December 31, 2028, effective January 1, 2026. CARRIED

189-2025 PW Draft Parking Bylaw Moved by: Dan Meeks Seconded by: Susan Irwin THAT Council receive the updated Draft Parking By-law, as prepared by the Deputy Clerk, for information; AND THAT Council receive the public feedback and comments for information;

Page 15 of 231

AND FURTHER THAT Council authorize Staff to proceed with a legal review of the draft Parking By-law, with the results and any related feedback or comments to be brought forward to Council upon completion. CARRIED h.

190-2025 ADMIN - Municipal Support Resolution Moved by: Nicki Gowdy Seconded by: Phillip Smith WHEREAS Steven Reader on behalf of Originative Energy Solutions Partners appeared before Council at the September 23, 2025, meeting regarding a Proposal for a Long-Term Capacity Services Project LT2 (c-1) AND WHEREAS the land they have an option on is approximately 111 acres and their project would occupy less than ¼ of the land which is located at 7349 Hinchinbrooke Road and is currently licenced and used as a commercial gravel yard; AND WHEREAS a resolution is a mandatory requirement that confirms the municipality’s support for the proposal submission, not a guarantee of a contract award, and is a crucial part of the project’s application process. AND WHEREAS Originative Energy Solutions Partners are proposing to submit a bid to the Ontario Independent Electricity System Operator (IESO) and is requesting Council’s support of their project (LT2(c-1); NOW THEREFORE BE IT RESOLVED THAT Council supports Originative Energy Solutions Partners in submitting a proposal for the Long-Term Capacity Services Project located at 7349 Hinchinbrooke Road North; AND FURTHER THAT this resolution be attached to the prescribed form as identified as Exhibit A for LT2(c-1) RFP as issued by the Independent Electricity System Operator (“IESO”). CARRIED

191-2025 ADMIN Acceptance of Final Organizational and Service Delivery Review Moved by: Phillip Smith Seconded by: Nicki Gowdy

Page 16 of 231

THAT Council accept the Final Organizational and Service Delivery Review as prepared by Capital Park Consulting; AND THAT Staff be authorized to develop an implementation plan based on the recommendations contained in the report for future Council consideration. CARRIED 13.

Committee/Other Reports a.

192-2025 Request to Temporary a Close Portion of K&P trail Moved by: Duncan McGregor Seconded by: Susan Irwin THAT Council approve the temporary closure of the K&P Trail between the Sharbot Lake Beach and the Government Docks (Thompson’s Cut) on October 31, 2025, from 3:00 p.m. to 8:00 p.m., for a Community Halloween event; AND FURTHER THAT Staff post advance notice of the closure on the Township’s Facebook page and website by October 27, 2025; AND THAT Staff notify the Frontenac ATV Club and the Eastern Ontario Trails Alliance (EOTA) of the closure; AND THAT Staff ensure temporary signage is placed at both ends of the closed section of the trail to assist trail users with a detour route through the village. CARRIED

Economic Development Advisory Committee - October 1, 2025 Moved by: Dan Meeks Seconded by: Lynne Klages THAT Council approves an amendment to the “Organization of the Committee” section of the new Terms of Reference for the Central Frontenac Economic Development Advisory Committee be amended to state that the Committee shall be composed of up to ten (10) members, including three (3) appointed Members of Council and up to seven (7) community representatives. CARRIED

Page 17 of 231

Moved by: Cindy Kelsey Seconded by: Susan Irwin THAT Council approve the appointment of Davin Allan to the Central Frontenac Economic Development Advisory Committee as a representative of the Central Frontenac business community. CARRIED 14.

Communications/Correspondence for Action None.

By-Laws/Agreements None.

Notice of Motions None.

Giving Notice of Motions a.

Councillor Gowdy – Curbside Waste Collection WHEREAS during the municipal election campaign in the fall of 2022, many residents inquired about the possibility of curbside waste collection; AND WHEREAS we are soon going to be entering into budget deliberations, it would be a relevant time to investigate the cost of Township curbside waste collection; THEREFORE IT BE RESOLVED THAT Council direct Staff to investigate the cost of curbside waste collection and bring a report back to Council at the November 11, 2025, regular meeting of Council.

New/Other Business None.

Closed Session a.

Resolve into Closed Session Moved by: Phillip Smith Seconded by: Cindy Kelsey Page 18 of 231

THAT Council resolve into closed session pursuant to S. 239.2 of the Municipal Act to discuss personal matters about an identifiable individual, including municipal or local board employees. S 239.2(b) CARRIED b.

Rise From Closed Session Moved by: Lynne Klages Seconded by: Dan Meeks THAT Council rise from closed session pursuant to S. 239.2 of the Municipal Act to discuss personal matters about an identifiable individual, including municipal or local board employees. S 239.2(b) CARRIED

Report From Closed Session Implementation Plan- Organizational and Service Delivery Review Moved by: Duncan McGregor Seconded by: Cindy Kelsey THAT the Chief Administrative Officer/Clerk be directed to implement the recommendations contained in the Organizational and Service Delivery - Final Report prepared by Capital Park Consulting Inc. (CPC) dated September 5, 2025, based upon the implementation plan approved by Council; AND FURTHER THAT the financial implications contained in the CPC report be included in future budget consideration by Council. AND THAT We proceed to advertise for a Deputy Fire Chief. CARRIED

Adjournment Confirming By-Law 2025-45 Moved by: Nicki Gowdy Seconded by: Duncan McGregor THAT By-Law 2025-45 being a by-law to confirm the proceedings of the regular council meeting held October 14, 2025, be read first, second, and third time, and finally passed this 14th day of October 2025;

Page 19 of 231

AND FURTHER THAT this meeting be adjourned until Tuesday, October 28, 2025, at 6:00 p.m. for a regular meeting of the Council, said meeting to be held at the Council Chambers, 14216 Road 38, Sharbot Lake, ON CARRIED The meeting was adjourned at 7:13 p.m.

Frances Smith, Mayor

Cathy MacMunn, CAO/Clerk

Page 20 of 231

The Corporation of the Township of Central Frontenac Regular Meeting of Council Minutes Tuesday, September 23, 2025, at 6:00 PM Council Chambers, 14216 Road 38, Sharbot Lake Roll Call Members: Mayor Frances Smith, Deputy Mayor Bill Everett, Councillors: Susan Irwin, Dan Meeks, Phillip Smith, Nicki Gowdy, Duncan McGregor, Lynne Klages, and Cindy Kelsey. Staff in Attendance: Cathy MacMunn–CAO/Clerk, Jody Legue–Deputy Clerk/EA to the CAO, Chris Nelson–Community Services Coordinator, Michael McGovern–Treasurer, and Nicole Shorts–By-law Enforcement Officer.

Call to Order Mayor Smith called the meeting to order at 6:00 p.m.

Land Acknowledgement We would like to begin by acknowledging that the land on which we gather is the traditional and unceded territory of the Algonquin nation.

National Anthem Please stand for the National Anthem

Approval of the Agenda Moved by: Susan Irwin Seconded by: Cindy Kelsey THAT the agenda for the Regular Meeting of Council of September 23, 2025 be approved as amended to suspend the provisions of Section 10.4 the Procedural By-law 2023-53 respecting delegations, and to permit four (4) delegations to be heard. AND FURTHER THAT 2 additional items be added to section 19. Closed Session,

1. (2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

Page 21 of 231

2. 2.239.2(c) a proposed or pending acquisition or disposition of land by the municipality or local board. CARRIED 5.

Disclosure of Pecuniary Interest None.

Approval of the Minutes Moved by: Dan Meeks Seconded by: Lynne Klages THAT the minutes from the regular meeting of Council held on September 9, 2025, be approved as amended. CARRIED The minutes have been corrected under Item 16: the third paragraph now reads ‘…Councillor Irwin, Mayor Smith and Councillor Everett raised concerns…’ instead of ‘…Councillor Irwin, Mayor Smith and Councillor McGregor raised concerns…’

Mayors Remarks a.

Flag Raising Mayor Smith shared that earlier this afternoon, a flag-raising ceremony was held at the beach with Chief Doreen Davis to mark the beginning of the Week of Reflection in honour of Truth and Reconciliation. To recognize this important time, the Sharbot Obaadjiwan flag will be flown at half-mast until October 1, 2025. On September 30, 2025, members of the Sharbot Obaadjiwan community will return to the beach for Every Child Matters Day. Mayor Smith encouraged residents to attend, reflect, and engage meaningfully with the community.

Volunteer Appreciation Mayor Smith shared that the Volunteer Appreciation Event was held on Saturday, September 20, 2025, with approximately 80 people in attendance. Council Members served barbequed meals to the volunteers, who were also presented with Volunteer Pins in recognition of their valuable contributions. Mayor Smith extended sincere thanks to all volunteers for their dedication and service to the community.

Page 2 of 13 Page 22 of 231

Safety Truck Rodeo Mayor Smith announced that on September 10, 2025, Township staff members Taylor Blackburn and Joel Connally represented the Township in the District 8 Association Road Supervisors’ Safety Truck Rodeo. The Township is very proud of their achievements: Taylor placed first in the district and will advance to the provincial finals on September 24, 2025, while Joel placed third. The provincial Safety Truck Rodeo is a prestigious competition that showcases the skill and professionalism of Ontario’s top municipal equipment operators, with challenges designed to replicate real-world working conditions.

Delegations a.

Steven Reader, Originative Energy Solutions Partners (OESP) Moved by: Bill Everett Seconded by: Cindy Kelsey THAT Council receive the Pre-Engagement Confirmation Notice provided by Originative Energy Solutions Partners regarding a proposal to construct and operate a Long-Term Capacity Service Project located on Municipal Project Lands identified as Pt. Lt. 3 4, Con. 2, Hinchinbrooke District, Municipal address 7349 Hinchinbrooke Road North. CARRIED Moved by: Bill Everett Seconded by: Phillip Smith THAT Council receive the presentation from Steven Reeder with Originative Energy Solutions partners for information. CARRIED

David Bates- Resident 2024-41 Canine Control Bylaw Moved by: Nicki Gowdy Seconded by: Duncan McGregor THAT Council receive the presentation from David Bates regarding the Canine Control By-law for information. CARRIED Mayor Smith thanked Mr. Bates for his comments and advised that they will be taken under consideration and referred to the Township’s By-Law Enforcement Officer. Page 3 of 13 Page 23 of 231

Tracey Hole & Aleris Cronk- Residents District #4 Moved by: Phillip Smith Seconded by: Cindy Kelsey THAT Council receive the Hinchinbrooke School Property Community Vision report from Tracey Hole and Aleris Cronk for information. CARRIED

Rhonda Kimberley Young, Railway Society Moved by: Duncan McGregor Seconded by: Lynne Klages THAT Council receive the presentation from Rhonda Kimberley Young from the Railway Society for information; AND FURTHER THAT Council authorize the CAO/Clerk to write a letter of support for the Railway Society’s Rural Ontario Development Program grant application. CARRIED

Public Meeting None.

Consent Agenda a.

Correspondence received for September 23rd, 2025

City of Welland dated September 4, 2025. Re: Ontario Municipal Advisory Committee Review Survey.
Town of Fort Frances dated August 11, 2025. Re: Support for the Elect Respect campaign.
Town of Fort Frances dated August 11, 2025. Re: Opposition to Strong Mayor Powers.
Township of Southgate dated September 4, 2025. Re: Resolution of Support – City of St. Catharine’s – Elect Respect Pledge.
Township of Perry dated September 4, 2025. Re: Support for Advocacy for Increased Income Support Thresholds for Canadian Veterans.
Township of Armour dated September 9, 2025. Re: O. Reg. 391/21 - Blue Box Regulation.
Town of Goderich dated September 16, 2025. Re: Endorsement of City of St. Catherine’s Motion – Elect Respect Pledge.

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8. Municipality of South Huron dated September 17, 2025. Re: Proposed Amendments to the Resource Recovery and Circular Economy Act. 9. Bluewater Recycling Association dated September 2, 2025. Re: Feedback on Proposed Amendments to the Resource Recovery & Circular Economy Act.

Central Frontenac Housing Committee Minutes- June 23, 2025

Economic Development Advisory Committee Minutes- August 6, 2025

Trail Committee Minutes- September 9, 2025 Moved by: Bill Everett Seconded by: Dan Meeks THAT Council receive items a through d for information as they are considered routine. CARRIED

Deferred Items None.

Staff Reports/Departmental Updates a.

171-2025 - PLAN - Severance Review Report Moved by: Susan Irwin Seconded by: Nicki Gowdy THAT the Council for the Township of Central Frontenac direct staff to prepare water supply standards to be used by applicants proposing to create a new lot on private services; AND THAT the draft water supply standards be presented to Council and the public for review and comment prior to being endorsed by Council; AND THAT Council also direct staff to begin the process of amending the Official Plan to propose allowing a third severance in the Rural Area; AND THAT the Official Plan Amendment process run concurrently with the development of the water supply standards. CARRIED Page 5 of 13 Page 25 of 231

172-2025 CFFRS Activity Report September 23 2025 Moved by: Phillip Smith Seconded by: Bill Everett THAT Council receive the Central Frontenac Fire Rescue (CFFR) Activity Report prepared by the Manager of Emergency Services/Fire Chief dated September 23, 2025 CARRIED

173-2025 - FIN - Accts Payable - September 23, 2025 Moved by: Lynne Klages Seconded by: Susan Irwin THAT Council receive the Accounts Payable Report (Cheque Distribution) in the amount of $1,966,072.32 as prepared by the Treasurer, for information. CARRIED

174-2025 - FIN - Apportionments of Taxes Moved by: Duncan McGregor Seconded by: Dan Meeks THAT Council approve the following apportionment(s) of assessment as recommended by MPAC for 2025 as applicable for the following roll number(s): 10-39-040-010-01400-0000; 10-39-040-020-21420-0000 & 1039-040-020-21425-0000; 10-39-040-040-01300-0000 & 10-39040-040-01303-0000; 10-39-040-060-00200-0000 & 10-39-040060-00204-0000; 10-39-040-060-01825-0000; 10-39-040-06007500-0000 & 10-39-040-060-07550-0000; 10-39-050-02032600-0000 & 10-39-050-020-32700-0000; 10-39-070-02019700-0000 & 10-39-070-020-19707-0000; 10-39-080-02016501-0000; 10-39-080-020-17100-0000; 10-39-080-030-185000000 &10-39-080-030-18505-0000; 10-39-080-030-18500-0000 & 10-39-080-030-18512-0000 &10-39-080-030-18513-0000 CARRIED

175-2025 - FIN - 357/358/359 Application Response(s) Moved by: Lynne Klages Seconded by: Nicki Gowdy THAT Council for the Township of Central Frontenac approve the following reduction of Assessment pursuant to the Municipal Act. Page 6 of 13 Page 26 of 231

Roll Number 10-39-010-020-01800-0000 for the period of July 30, 2025 to December 31, 2025 as reported by MPAC. Reason – Demolition/Razed by fire, demolition, or otherwise (357)(1)(d)(i); And; Roll Number 10-39-040-020-01900-0000 for the period of November 14, 2024 to December 31, 2025 as reported by MPAC. Reason – Demolition/Razed by fire, demolition, or otherwise (357)(1)(d)(i); And; Roll Number 10-39-080-010-03900-0000 for the period of November 14, 2024 to December 31, 2025 as reported by MPAC. Reason – Ceases to be liable for the tax rate it was taxed (357)(1)(a) And; Roll Number 10-39-080-040-01158-0000 for the period of June 26, 2025 to December 31, 2025 as reported by MPAC. Reason – Demolition/Razed by fire, demolition, or otherwise - (357)(1)(d)(i) AND FURTHER THAT Council approves an adjustment of taxes to be calculated by the tax department for the related period. CARRIED f.

176-2025 - FIN - Draft Capital Policy Report Moved by: Cindy Kelsey Seconded by: Phillip Smith THAT Council receive the Draft Tangible Capital Asset (TCA) Policy for information; AND FURTHER THAT Council provide the Treasurer with recommendations. CARRIED

177-2025 FIN New Website Platform Required Moved by: Susan Irwin Seconded by: Duncan McGregor THAT Council receive the report for information; AND THAT Council receive for information the Treasurer’s report entitled “New Website Platform Required”; Page 7 of 13 Page 27 of 231

AND THAT Council supports the selection of Sandbox Software Solutions as the successful proponent to create a new website for Central Frontenac Township at a cost of $22,157+ annual hosting of $5,700; AND THAT Council directs the Treasurer to add the cost to the 2026 budget; AND THAT Council authorize the CAO & Mayor to enter a contract for website services with Sandbox Software Solutions to start late in 2025 to avoid last minute issues for our residents. CARRIED h.

178-2025 - ADMIN - By-Law Activity Report Moved by: Dan Meeks Seconded by: Lynne Klages THAT Council receive the September 23, 2025 Bylaw Enforcement and Education Activity Report as prepared by the Bylaw Enforcement Officer for information. CARRIED

179-2025 ADMIN- Planning Activity Report - September 23rd, 2025 Moved by: Bill Everett Seconded by: Nicki Gowdy THAT Council receive the Planning Activity Report dated September 23rd, 2025 as prepared by the Planning Services Assistant for information. CARRIED

180-2025 ADMIN September Activity Report Moved by: Susan Irwin Seconded by: Bill Everett THAT Council receive the September 2025 Administration activity report as presented by the Chief Administrative Officer/Clerk for information. CARRIED

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181-2025 - ADMIN Committee of Council Titles Report Moved by: Nicki Gowdy Seconded by: Duncan McGregor THAT Council receive the “Committee of Council Titles” report for information; AND THAT all Committees of Council be renamed to incorporate the term “Advisory” in their official titles; AND FURTHER THAT Standing Committees be retitled as Standing Advisory Committees, Ad Hoc Committees be retitled as Ad Hoc Advisory Committees, and all other Committees of Council be renamed to reflect their advisory role. CARRIED

182-2025 ADMIN Open House Moved by: Lynne Klages Seconded by: Cindy Kelsey WHEREAS the municipality purchased the former Simonett building from W.A. Robinson Holdings Inc. in June 2025, and subsequently relocated municipal offices to the new building on July 14, 2025; AND WHEREAS the CAO/Clerk is recommending that Council consider hosting an Open House in October 2025 to formally introduce the new municipal facility to the public; AND WHEREAS it is proposed that invitations be extended to residents, neighbouring township representatives, legal counsel, contractors, and other relevant stakeholders as outlined in this report; NOW THEREFORE BE IT RESOLVED that Council approve the recommendation of the CAO/Clerk to host an Open House for the new municipal building. CARRIED Council agreed to set October 20, 2025, from 4:00 pm- 6:00 pm as the scheduled date and time.

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13.

Committee/Other Reports a.

Septic Re-Inspection Committee Recruitment of Public Member Moved by: Bill Everett Seconded by: Duncan McGregor THAT Council accept and approve the Terms of Reference as submitted by the Septic Re-Inspection Committee. CARRIED Moved by: Susan Irwin Seconded by: Cindy Kelsey WHEREAS Jim McIntosh has resigned from the Septic ReInspection Committee; AND WHEREAS the Committee’s composition requires a minimum of three (3) public members; NOW THEREFORE BE IT RESOLVED THAT Council authorize staff to initiate the recruitment process to fill the vacancy on the Septic Re-Inspection Committee. CARRIED

Central Frontenac Housing Committee - Terms of Reference Moved by: Cindy Kelsey Seconded by: Phillip Smith THAT Council accept and approve the Terms of Reference as submitted by the Central Frontenac Housing Committee. CARRIED

Adhoc Website Committee Appointment Moved by: Nicki Gowdy Seconded by: Dan Meeks THAT the Ad Hoc Website Advisory Committee be comprised of 2 members of Council and 4 members of the public; AND THAT Bill Everett and Susan Irwin be appointed as the Council members of said Committee; Page 10 of 13 Page 30 of 231

AND FURTHER THAT Council authorize staff to commence the recruitment process for community members of the Ad Hoc Website Advisory Committee. CARRIED Ad Hoc committees must have less than 50% members of Council, per S. 3 Central Frontenac Committee Policy d.

Heritage Committee Appointment Moved by: Phillip Smith Seconded by: Cindy Kelsey THAT Nicki Gowdy be appointed as the second (2nd) member of Council on the Heritage Committee. AND FURTHER THAT Council authorize staff to begin recruitment of community members for said committee. CARRIED

Communications/Correspondence for Action None.

By-Laws/Agreements None.

Notice of Motions None.

Giving Notice of Motions None.

New/Other Business None.

Closed Session a.

Resolve into Closed Session Moved by: Dan Meeks Seconded by: Susan Irwin THAT Council resolve into closed session pursuant to S. 239.2 of the Municipal Act to discuss

personal matters about an identifiable individual, including municipal or local board employees (S.239.2(b)) Page 11 of 13 Page 31 of 231

2. 239. (2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. 3. 239.2(c) a proposed or pending acquisition or disposition of land by the municipality or local board. CARRIED b.

Rise From Closed Session Moved by: Phillip Smith Seconded by: Bill Everett THAT Council rise from closed session pursuant to S. 239.2 of the Municipal Act to discuss

personal matters about an identifiable individual, including municipal or local board employees (S.239.2(b))
1. (2)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.
239.2(c) a proposed or pending acquisition or disposition of land by the municipality or local board. CARRIED

Offer for former Municipal Office Moved by: Susan Irwin Seconded by: Lynne Klages WHEREAS the former Municipal Office, located at 1084 Elizabeth Street, Sharbot Lake, was declared surplus; AND WHEREAS Council has received an offer to purchase the former Municipal Office; NOW THEREFORE BE IT RESOLVED THAT Council hereby accept the offer from Community Living-North Frontenac Board of Directors as presented in closed session. CARRIED

Adjournment Moved by: Duncan McGregor Seconded by: Lynne Klages THAT By-Law 2025-44 being a by-law to confirm the proceedings of the regular council meeting held September 23rd, 2025, be read first, second, and third time, and finally passed this 23rd day of September, 2025; Page 12 of 13 Page 32 of 231

AND FURTHER THAT this meeting be adjourned until Tuesday, October 14th, 2025, at 6:00 p.m. for a regular meeting of the Council, said meeting to be held at the Council Chambers, 14216 Road 38, Sharbot Lake, ON CARRIED The meeting was adjourned at 8:20 p.m.

Bill Everett, Deputy Mayor

Cathy MacMunn, CAO/Clerk

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

xx-2025 October 28, 2025 Cathy MacMunn, CAO/Clerk Abigail McKinnon, Planning Services Assistant Road Allowance Closure - Public Meeting (Goodfellow)

RECOMMENDATION THAT Council receive the input provided at the public meeting, along with the accompanying report prepared by the Planning Services Assistant; AND FURTHER THAT subject to the comments received at today’s public meeting, Council approve the recommendation to stop up and close the unopened road allowance located between Concessions 1 and 2, Lot 25, in the Geographic Township of Hinchinbrooke, being Part of PIN 36158-0482; AND FURTHER THAT Council authorize staff to proceed with the necessary next steps, including arranging for a survey and appraisal of the land, and subsequently bringing forward a by-law to Council to stop up, close, and convey the subject road allowance to the applicant as a lot addition, subject to any easements that may be required by Hydro One Networks Inc.; AND FURTHER THAT the by-law stipulate that all costs associated with the registration of the by-law and transfer documents on title shall be the responsibility of the property owner. BACKGROUND Council approved in principle to proceed with this road closure at the September 9, 2025, council meeting. See staff report 168-2025.

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Notice of the Public meeting was posted in the Frontenac News, online, and at the subject property. Adjoining property owners, Conservation Authority, Hydro One, and Infrastructure Ontario (on behalf of Ministry/Province) were notified by mail or email. DISCUSSION As of the date of this report, no inquiries have been received. Next steps will be to arrange for the reference plan and appraise the land. Once this is complete staff will bring a by-law back to council for consideration. STRATEGIC PLAN PRIORITY Not applicable. FINANCIAL IMPLICATIONS Unknown at this time. The purchase price for the land will be placed in reserves per our road closing/sale policy. ATTACHMENTS/REFERENCES Copy of Public Meeting Notice Staff Report 168-2025

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC PUBLIC MEETING NOTICE File Number: APPN-2025-0043 Subject Lands: Part of the road allowance between Concessions 1 & 2, Lot 25 Geographic Township of Hinchinbrooke, Township of Central Frontenac, being Part of PIN 36158-0482. Location: Council Chambers – 14216 Road 38, Sharbot Lake ON. 6:00 p.m. Purpose of Closure: Sell to adjacent landowners Public Meeting Date: October 28, 2025 Objections or Comments Deadline: October 28, 2025 on or before 4:30 p.m. TAKE NOTICE: that the Council of the Corporation of the Township of Central Frontenac proposes to enact a By-Law to stop up, close and convey a portion of the road allowance as set out and described below. Any person who claims their land will be prejudicially affected by the proposed closure may submit written submissions to The Township of Central Frontenac in advance of the meeting or may submit oral submissions at the meeting before Council. ADDITIONAL INFORMATION: Further information related to the proposed Road Allowance Closure can be obtained by contacting the undersigned.

Abigail McKinnon Planning Coordinator Township of Central Frontenac P.O. Box 89 - 14216 Road 38 Sharbot Lake, ON K0H 2P0 amckinnon@centralfrontenac.com 613 279 2935 ext. 260

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

168-2025 September 9, 2025 Cathy MacMunn, Chief Administrative Officer/Clerk Abigail McKinnon, Planning Services Assistant Road Allowance Closure request – Part of the unopened road allowance between Concession 1 & 2, Lot 25, Geographic Township of Hinchinbrooke, Part of PIN 36158-0482

RECOMMENDATION THAT Council approve in principle the recommendation of the CAO/Clerk to close part of the unopened road allowance between Concession 1 & 2, Lot 25, Geographic Township of Hinchinbrooke, Part of PIN 36158-0482; AND THAT Council authorize staff to proceed to a public meeting to receive resident input on the proposed closure. BACKGROUND Township staff received a request from Tina and Roland Goodfellow to close the road allowance referenced above. The applicants have indicated that the purpose of this request is to provide greater flexibility for the future siting of a residence on their property. DISCUSSION Although Township policy generally discourages the closure of road allowances that provide access to water, staff note that this particular road allowance is largely comprised of wetland. Additionally, there are alternative, more suitable public access points to Eagle Lake, including the public beach and boat launch. Staff therefore see no practical need to retain this road allowance for future recreational purposes.

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It is also worth noting that a pre-existing structure encroaches on the road allowance, and that the applicants own the abutting lands on all sides. Closure of this road allowance would reduce municipal liability, enlarge the existing lots, and bring the lands into conformity with the Township’s Zoning By-law. The request has been circulated to internal managers and planning staff. Should Council support the recommendation to proceed, the next steps will include scheduling a public meeting, issuing public notice in accordance with Township policy, and circulating the proposal to required technical agencies for comment. STRATEGIC PLAN PRIORITY Not applicable FINANCIAL IMPLICATIONS An appraisal of land value would be obtained to determine purchase price. The applicant is responsible for all administrative, legal and surveying costs. Any revenue from the sale would be put into reserves. ATTACHMENTS/REFERENCES Map

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The Corporation of the Township of Central Frontenac Volunteer Appreciation Committee

September 3, 2025 at 9:00 a.m. 14216 Road 38, Sharbot Lake - Council Chambers

Roll Call Members: Councillor Duncan McGregor and Councillor Lynn Klages Staff in Attendance: Jody Legue - Deputy Clerk & EA to the CAO and Sarah Watkins

Clerical Assistant Regrets: Abigail McKinnon - Planning Assistant

Call to Order

Chair Duncan McGregor, called the meeting to order at 9:08 a.m.

Approval of Agenda MOVED BY: Lynn Klages

SECONDED BY: Jody Legue

THAT the agenda of the September 3, 2025, meeting be approved as presented . CARRIED 3.

Disclosure of Pecuniary Interest

None.

Approval of Minutes MOVED BY: Sarah Watkins

SECONDED BY: Duncan McGregor

THAT the minutes of the July 16, 2025 , meeting be approved as presented . CARRIED

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Business a) Status Update Jody reported that only $700 has been spent so far for the invitations and pins. The remaining expenses will be for catering and decorations. Sarah updated the committee that 92 RSVPs had been received, not including Council members and their guests, which would bring the total attendance to approximately 110 people. She noted that Abby had sent the caterer a figure of 120 to be safe.

b) Decorations Jody shared that the plan includes tablecloths and fall-themed decorations. Lynn suggested that any leftover decorations could be reused for the office. Jody also reminded the group that drinks had not been discussed, noting that water, pop, coffee, tea, and juice will need to be purchased, along with coolers to keep them cold. Lynn suggested using percolators for coffee and hot water, with tea bags, milk, sugar, and creamer provided. Jody mentioned that water bottles and sugar from OSO Hall could be used.

Abby will be responsible for picking up the catering, as Sarah will be away that weekend and unable to attend. Each committee chair will be asked to prepare a five-minute speech highlighting accomplishments, and Sarah will reach out to the chairs to let them know. Jody offered the use of her karaoke speaker for speeches. She also confirmed the event will wrap up around 8 p.m. and asked if Council would be able to assist with setup. Lynn proposed that half of Council help with setup and the other half assist with cleanup. Jody said she would confirm with Bill Young about where chairs and tables should be taken and stored after the event.

Duncan asked how the pins would be presented. The group Volunteer Appreciation Committee Meeting September 3, 2025 @ 9:00 a.m. 14216 Road 38, Sharbot Lake - Council Chambers

Page 40 of 231

discussed the option of placing them at each setting, but Sarah noted this could result in plus-ones receiving them and there not being enough for absent volunteers. The committee agreed that the best approach would be for the committee chairs to distribute the pins to their members and volunteers.

Jody said that paper plates would be purchased and mentioned that Costco offers reusable forks and knives that could be cleaned and reused. Duncan suggested considering Kingston Party Rentals, which offers metal cutlery and plate rentals that can be returned unwashed for approximately $200, well within budget. The committee agreed to proceed with Kingston Party Rentals for cutlery and plates. Lynn asked about napkins, and Jody confirmed that they would be included in the decoration budget, with the plan being to purchase fall-themed napkins. Duncan added that Kingston Party Rentals also provides tablecloth rentals, and Jody said she would compare rental versus purchase costs before making a decision.

New/Other Business

None

Next Meeting

At the call of the chair. 8.

Adjournment MOVED BY: Lynn Klages

SECONDED BY: Sarah Watkins

THAT the Volunteer Appreciation Committee meeting be adjourned. CARRIED

The Meeting was adjourned at 9:27 a.m.

!(J~w1

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Duncan McGregor, Chair Volunteer Appreciation Committee Meeting September 3, 2025 @ 9:00 a.m. 14216 Road 38, Sharbot Lake - Council Chambers

Page 41 of 231

Minutes of the meeting of the Quinte Conservation Source Protection Authority Meeting

Date: Location:

September 19, 2024 QC Boardroom

Members Present:

Bob Norrie (Town of Greater Napanee)

Dave Ogden (Tyendinaga Township) Don Kuntze (City of Quinte West) Don Stewart (Stirling and Rawdon Township) James Flieler (Municipality of Tweed) Jamie Zieman (Town of Deseronto) Janice Maynard (County of Prince Edward) John Hirsch (County of Prince Edward) Kathryn Brown (City of Belleville) Kelly Henderson (City of Belleville) Kirby Thompson (Addington Highlands Township) Krysta-Lee Woodcock (Stone Mills Township) Lynn Klages (Township of Central Frontenac) Mike Kerby (Centre Hastings Municipality) Mike Stevens (Marmora and Lake Municipality) Norm Roberts (Township of South Frontenac) Members Absent:

Brent Taylor (Twp of Tudor & Cashel) Carrie West (Township of Madoc) Nathan Townend (Loyalist Township) Paul Carr (City of Belleville)

Also Present:

Amy Dickens (Source Water Protection Coordinator) Brad McNevin (CAO) Christine Philibert (Water Resources Manager)

Kristina Hamilton (Corporate Services Assistant) Mary Gunning (Aquatic Science Manager) Paul McCoy (Planning and Regulations Manager) Tammy Smith (Corporate Services Manager)

Page 2 of 12

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1. Call to Order The Chair called the meeting to order at 3:35 pm. a. Notice Regarding Cell Phones and Pagers Cell phones and pagers are not permitted to be turned on during the meeting, except in an event of an emergency. If the device is to be left on, it must be announced at the beginning of the meeting. b. Collection of Personal Information for Board Minutes This is addressed to anyone that is not a board member and/or staff person of Quinte Conservation: Your name will be used in the board meeting minutes and the minutes will become public information after review and approval of the board. If you are present for a delegation or hearing, the context of your presentation will be recorded in the minutes of the board meeting.

Approval of the Agenda MOTION SPA-24-009 Moved By: Lynn Klages Seconded By: James Flieler THAT, the Agenda for the September 19, 2024 Source Protection Authority Meeting be approved. CARRIED
Chair’s Announcement to Guests

N/A 4. Disclosure of Pecuniary Interest

N/A 5. Approval of the Minutes of the Quinte Source Protection Authority meeting of March 21, 2024. MOTION SPA-24-010 Moved By: Paul Carr Seconded By: Kathryn Brown THAT, the Minutes from the March 21, 2024 Quinte Source Protection Authority Meeting be approved. CARRIED

Page 3 of 12

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11. Source Protection Committee Membership (Motion to Approve) MOTION SPA-24-011 Moved By: Mike Kerby Seconded By: Lynn Klages THAT, Phil Norton, Heather Lang, and Sandy Latchford be appointed to the economic sector for a term of 5 years; and THAT Terry Kennedy, Gillan Ward, Josh Powles, and Mel Plewes be appointed to the public sector for a term of 5 years. CARRIED

Staff letters have been forwarded to municipalities regarding municipal appointments. Trying to establish membership, and the committee size has been reworked. Previously, Deseronto and Napanee shared one representative. Moving forward, Deseronto, Napanee and Belleville will be combined into one representative. Similarly, the northern municipalities require a singular position to represent multiple municipalities. 12. Program Update Report (Motion to receive) MOTION SPA-24-012 Moved By: Mike Kerby Seconded By: Dave Ogden That the Quinte Source Protection Authority receive the program update. CARRIED 13. Other Business N/A 14. Date and Time of Next Meeting The date and time of the next meeting is at the call of the Chair.

Adjournment The meeting was adjourned at 3:40 pm. MOTION SPA-24-012 Moved By: James Flieler Seconded By: Paul Carr CARRIED THAT, the meeting be adjourned. Chris Malette, Chair

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SOURCE PROTECTION COMMITTEE CHAIR APPOINTMENT

On October 24th, 2025, the Source Protection Committee appointed Terry Kennedy as the interim Chair for a six-month period. After the expiration of Chair Kennedy’s six-month appointment, a provincially appointed Chair had not been selected, and Chair Kennedy was reappointed as interim Chair until an official Chair appointment has been made by the Province. EDUCATION AND OUTREACH DRINKING WATER WISE WEBINARS

2025 marks the third year of the Drinking Water Wise Webinar series. This informational webinar series is free to anyone interested in joining, and it aims to educate the public on drinking water source protection. There have been four webinars completed in 2025 so far, with one more planned on November 27 th. All webinars are recorded and available for people to view on Quinte Conservation’s YouTube channel. The topics covered in 2025 include Well Maintenance and Safety, the History of Source Water Protection, Cisterns 101, Septic Systems 102, and Karst Geology. The organizing committee obtained experts from a variety of organizations, including the Ontario Ground Water Association, the Walkerton Clean Water Centre, the Canadian Clean Water Association, the Ontario Onsite Wastewater Association, and TerraDynamics Inc.. To date, the webinars have accumulated 1,900 registrants and 2,300 YouTube views. Over the past three years, the average number of registrants and YouTube views per webinar has doubled, showing that this initiative has been successful in sharing source water protection knowledge across the Province. DRINKING WATER PROTECTION RADIO CONTEST

Quinte Conservation launched the third annual Drinking Water Protection Radio Contest. This year, eight classes with approximately 200 students participated in the contest. There was a total of 46 ads submitted from both local school boards (Algonquin and Lakeshore Catholic District School Board and Hastings Prince Edward District School Board). The winning ad for 2025 was from Maggie Garland’s grade six/seven class at George Vanier Catholic School in Belleville. This is Ms. Garland’s second time securing the win for her class. Last year, her student (Alex E) from St. Mary’s in Trenton submitted the winning ad. The winning class received a Water Rangers Testkit, free transportation to and from the Gerry O’Connor Water Treatment Facility, a tour of the water treatment facility, a pizza lunch and a Food Cycler Eco 3 unit. The winning students were invited to record their radio ad at 91X FM’s studio at Loyalist College, and the ad was aired on the radio for several weeks starting on April 23, 2025. CELEBRATING 25 YEARS OF SOURCE WATER PROTECTION VIDEO:

Quinte Conservation staff worked with several other Conservation Authorities, Conservation Ontario, and Loyalist College to produce a documentary-style video to celebrate 25 years of source water protection. The video aims to highlight the important work that has been accomplished since 2000, and the work that Page 8 of 12

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Bfbbfhjddi Minutes of the meeting of the Quinte Conservation Executive Board Meeting

Date: Location:

April 17, 2025 3:30pm Joe Eberwein Boardroom (Quinte Conservation)

Members Present:

Bob Norrie (Town of Greater Napanee), Brent Taylor (Twp of Tudor and Cashel), Dave Ogden (Tyendinaga Township), Don Kuntze (City of Quinte West), Don Stewart (Stirling and Rawdon Township), James Flieler (Municipality of Tweed), Jamie Zieman (Town of Deseronto), Janice Maynard (County of Prince Edward), John Hirsch (County of Prince Edward), Kathryn Brown (City of Belleville), Kirby Thompson (Addington Highlands Township), Mike Stevens (Marmora and Lake Municipality), Paul Carr (City of Belleville)

Members Absent:

Carrie West (Township of Madoc), Chris Malette (City of Belleville), KrystaLee Woodcock (Stone Mills Township), Lynn Klages (Township of Central Frontenac), Mike Kerby (Centre Hastings Municipality), Nathan Townend (Loyalist Township), Norm Roberts (Township of South Frontenac)

Staff Present:

Brad McNevin (CAO), Amy Dickens (Source Water Protection Coordinator), Christine Phillibert (Water Resources Manager), Kristina Hamilton (Corporate Services Assistant), Lindsay Nash (Outreach and Stewardship Coordinator), Paul McCoy (Planning and Regulations Manager)

Also Present:

Lawrence O’Keefe

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1. Chair called the meeting to order at 3:33 pm. a. Land Acknowledgement

Approval of the Agenda (Motion to Approve) MOTION QC-25-024 Moved By: Dave Ogden Seconded By: Janice Maynard THAT, the Agenda for April 17, 2025, Executive Board Meeting be approved. CARRIED
Approval of the Minutes of the Quinte Conservation Executive Board meeting of February 20,

MOTION QC-25-025 Moved By: Don Stewart Seconded By: Kathryn Brown THAT, the Minutes from the February 20, 2025, Quinte Conservation Executive Board Meeting be approved. CARRIED 4. Business Arising from the Minutes

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5. Disclosure of Pecuniary Interests

Delegations

•

Lawrence O’Keefe – Flowering Rush on the Napanee River

Presentation as submitted. Board - Is this found anywhere else, such as The Bay of Quinte? Lawrence -Likely but has not been confirmed. Quinte Conservation has done Environmental DNA (eDNA) testing for water soldier and flowering rush, and it has been observed in that testing. Board- Do Conservation Authorities east and west have the same problem? Lawrence -Yes that is Correct. This invasive species is showing up elsewhere. Groups continue to fight for funding of flowering rush work. A lot of competing with Phragmites as it is a more commonly known problem. It is our hope that the Napanee River group will provide foundation for funding moving forward. Board- Is $10 000.00K enough? Lawrence – For the treatment with the chemical there is a cost for a 9L jug at approximately $2500.00. 1 jug will be needed and an additional jug to have and hold in stock in case the need presents itself. Board- Is the application Backpack spray? Lawrence - Drone application assessment is currently being done however, Jon boats are general used. Less than 8hrs to complete the application. Board- Where did this originate? Lawrence -Asia. Board- Will it come back? Lawrence -Ministry has deemed it invasive, and illegal to purchase. There is need for public information on how to properly get rid of the plant. Don’t pull, as it produces more growth, dig… Board- Can we send info pkg to municipalities?

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Lawrence -Quinte Conservation has info pkgs, but it competes with other invasives that get a lot of attention. Sharing best practices is the answer. Board – Are you (Lawrence O’Keefe) willing to come to municipalities for information sessions? Lawrence -yes. Lawrence - there is eDNA testing currently happening for some invasive species on the bay. City of London also has an array of solutions that they are currently using successfully. Staff- Reminder that there is a need to be mindful of Source Water Protection. Multiple spraying currently going on and SWP is not typically considered. Reminder for need to be mindful of SWP. Lawrence – This herbicide is an eco-friendly option.

Monthly Permits Summary (Motion to Receive) MOTION QC-25-026 Moved By: Kirby Thompson Seconded: John Hirsch

THAT, the monthly permits summary for the month of February and March 2025, be received. CARRIED

Board-Are we tracking the same number of applications, what are the numbers compared to last year? Staff- Numbers are lower than last year but picking up as we move into warmer weather. 8. Monthly Planning Summary (Motion to Receive) MOTION QC-25-027 Moved By: Paul Carr Seconded By: Dave Ogden

THAT, the monthly planning summary for the month of February and March 2025, be received. CARRIED

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9. Monthly Source Water Program Update - Verbal (Motion to Receive) Amy MOTION QC-25-028 Moved By: Bob Norrie Seconded By: Janice Maynard THAT, the Monthly Source Water Program Verbal Update be received. CARRIED Part IV • • • Technical •

•

29 Section 59 Clearance Notices Recertifications: Amy Dickens, Sharlene Richardson Staff continue to participate in a provincial working group to improve Part IV training and resource sharing Water Budgets: o Staff are investigating the accuracy of water budgets completed in 2009. o Inserting numbers that represent the current populations, crops, livestock, permits to take water, and rural water use into the same modelling program. Issues contributing area pilot project: o The working group has created a request for a proposal.

E&O •

•

Webinars: o The first Drinking Water Wise Webinar of 2025 was held on April 9th with special guests from the Ontario Ground Water Association and the Haliburton, Kawartha, Pine Ridge District Health Unit. Over 250 people registered for the event, with approximately 50% live attendance and 80 YouTube views since the video was uploaded. o The second webinar for 2025 is scheduled for May 21st with the Walkerton Clean Water Centre to discuss the History of Source Water Protection. Radio Contest - Approximately 200 students participated in this year’s contest with a total of 46 radio ad submissions (eight classes). o Maggie Garland’s grade 6/7 class at Georges Vanier in Belleville won the third annual Drinking Water Protection Radio Contest. o The winning students will be recording their ad on April 22nd at the 91 X radio station o The winning class will receive their grand prize on April 23rd o The prize includes free transportation for a field trip, a tour of the Gerry O’Connor Water Treatment Plant in Belleville, A Water Ranger’s Education Testkit, an Eco 3 Food Cycler and a pizza lunch

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•

• •

25 Years of Source Water Protection in Ontario - QC staff helped lead an initiative to create a video highlighting the successes that have occurred in the past 25 years of source water protection. The video interviews six individuals involved in source water protection, most notably, Retired Justice Dennis O’Connor. The video was done in partnership with Loyalist College, where Goutham Kokila provided his talents to edit the interviews into one cohesive video.

OTHER • • • • • • • •

SPC - Councillor Roy Pennell and Andrew Landy resigned from the SPC in 202 Welcomed: - Kayla Beach-Courtney (PEC), Bill Sherlock and Jessica Eisnor (Health Unit Liaisons) Ministry close to having a chair. No name to report New Chair was sent to QC staff for comments. QC staff submitted the 2nd financial reporting for the MECP on Jan. 30, 2025, and are working away on the next report due end of May. All policies either fully implemented or in progress. SPC scored “Progressing well” on (1) Source Protection Plan Policies, (2) municipal progress, septic inspections, risk management plans, and source protection awareness. SPC scored “satisfactory” for provincial progress, due to responses that were more focussed on process and less on implementation efforts of the previous year.

Budget Control (Motion to Approve) MOTION QC-25-029 Moved By: Jamie Zieman Seconded By: Kathryn Brown

THAT, the Budget Control, be approved. CARRIED 11. Bloomfield Mill Pond Property Agreement (Motion to Approve) MOTION QC-25-030 Moved By: Kirby Thompson Seconded By: Jamie Zieman

THAT, staff be directed to enter into an agreement with The Corporation of the County of Prince Edward for the usage of the Henry Leavens Conservation Area located in Bloomfield. CARRIED Staff offered an overview of the report as submitted. Liability and maintenance key main points.

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Board- Is the roadway actually part of the mill property? Staff- Area marked in yellow is where the existing laneway that is private property and not on QC property.

2025 Spring Freshet – Verbal Report (Motion to Receive) Christine P MOTION QC-25-031 Moved By: Jamie Zieman Seconded By: Mike Stevens

THAT, the 2025 Spring Freshet Verbal Report be received CARRIED Staff gave an overview of the spring freshet. Winter – we had a late start to snow, lower snowpack, near end of November reached normal. Normal ice thickness Spring – We experienced an early melt mid March driven by snow melt and little rainfall. A major precipitation event and northern melt lead to slow rise. Staff provided outline of seasonal activities: Monitoring snow conditions twice a month, extra 3 times this winter for better assessments. Measured ice thickness to assist with flood forecasting. Sent out municipal releases, phone calls with municipalities and public, regarding rising water levels. Flood- levels were average 1-2 yr flood ranging to 5 yr flood in some watersheds. Similar to 2023, nothing significant throughout the watersheds. This year was somewhat unique with no mid winter melt. We had rain events separated by weeks, allowing water levels to decline in between rain events. We’ve seen more debris this spring and had some beaver dam breaches, resulting in road washout locations. Thanks to the team for efforts that go into the program. This really is a group effort Board- What Influence do the dams have on the floods? I don’t think they have any influence. Staff- depends on the structure, Tweed dam maintains a certain level of water and does not contribute to flooding. Lingham Lake has a dam which in the fall, we draw the dam down making room for spring snow melt. Our watershed dams have limited ability to influence spring water levels. Our reservoirs are not huge so capacity to hold spring runoff is limited. Further information on our website February’s update was quite accurate but really only as good as the weather forecasts.

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13. 2024 Stewardship Report (Motion to Receive) MOTION QC-25-032 Moved By: Jamie Zieman Seconded By: Bob Norrie

THAT, the 2024 Outreach and Stewardship Report be received CARRIED Presentation as submitted. Vanderwater Discovery Day Tues Aug 12, 2025 Boat Cleaning Station – available for rent, $300/wk, great initiative for Invasive Species Education- clean drain and dry. Mobile unit- solar powered, GPS Tracked- anti theft features, water free. Letters of interest sent out to municipalities. 2 Volunteer Information sessions / quarter Earth day – April 22 Tues Board member- If we (municipality) are looking for a time to set up replanting, how do we proceed. Staff –a partnership could be investigated. Contact Lindsay. 14. Other Business • Update regarding the CO AGM, o Chair Dave Barton (Mayor of Uxbridge, Vice Chair of TRCA) o Vice Chair Ed McGugan (Counc. Township of Huron-Kinloss, Chair Maitland Valley) o Vice Chair Pat Warren (Counc. Kawartha Lakes, Chair of Kawartha Conservation) o Director, Rob Baldwin, CAO Lake Simcoe CA o Director, Chandra Sharma, CAO Halton Region CA o Director, Brad McNevin, CAO Quinte Conservation – I will also continue my role as the chair of the CO Budget and Audit Committee as well as my role as the Canadian Advisor representing all 36 Conservation Authorities on the Great Lakes Fisheries Commission. I also represent CO on the GLWQA Annex 2 Lakewide Partnership Management Committee which is a binational committee Brad to bring a report to the Board outlining the QC staff that support CO and all 36 conservation authorities. •

•

Update regarding Foundation deposit- Anew has made a 1 million deposit into the carbon account. Still working with legal team for foundation set up. Deposit is reflective of 2021-22 credits. Board- Will there be a media release on that? Staff – no release scheduled as we are working through the details and looking at rebranding. Board- Suggested viewing “All too Clear”- Fisheries issue in the Great lakes.

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15. Adjournment of 2024 Business (Motion to Approve) The meeting was adjourned at 5: 27 pm. MOTION QC-25-033 Moved By: Kirby Thompson Seconded By: James Flieler THAT, the meeting be adjourned. CARRIED

Don Kuntze, Chair

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Bfbbfhjddi Minutes of the meeting of the Quinte Conservation Executive Board Meeting

Date: Location:

May 15, 2025, 3:30pm Joe Eberwein Boardroom (Quinte Conservation)

Members Present:

Bob Norrie (Town of Greater Napanee), Carrie West (Township of Madoc), Dave Ogden (Tyendinaga Township), Don Kuntze (City of Quinte West), James Flieler (Municipality of Tweed), Jamie Zieman (Town of Deseronto), Janice Maynard (County of Prince Edward), Kathryn Brown (City of Belleville), Kirby Thompson (Addington Highlands Township), Krysta-Lee Woodcock (Stone Mills Township), Lynn Klages (Township of Central Frontenac), Norm Roberts (Township of South Frontenac), Paul Carr (City of Belleville)

Members Absent:

Brent Taylor (Twp of Tudor and Cashel), Chris Malette (City of Belleville), Don Stewart (Stirling and Rawdon Township), John Hirsch (County of Prince Edward), Mike Kerby (Centre Hastings Municipality), Mike Stevens (Marmora and Lake Municipality), Nathan Townend (Loyalist Township)

Staff Present:

Brad McNevin (CAO), Amy Dickens (Source Water Protection Coordinator), Kristina Hamilton (Corporate Services Assistant), Paul McCoy (Planning and Regulations Manager)

Also Present:

Ella O’Neill (Corporate Services Summer Student)

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1. Chair called the meeting to order at 3:40 pm. a. Land Acknowledgement

I would like to begin this meeting by acknowledging the lands where we conduct business and find ourselves on today are located on the traditional territories of the Anishinaabe (ah-nish-i-NAH-bee), Haudenosaunee (hoh-DEE-noh-SHoh-nee), Mississaugas, Huron-Wendat (hyur-aan – wawn-dat) peoples. b. Collection of Personal Information for Board Minutes This is addressed to anyone that is not a board member and/or staff person of Quinte Conservation: Your name will be used in the board meeting minutes and the minutes will become public information after review and approval of the board. If you are present for a delegation or hearing, the context of your presentation will be recorded in the minutes of the board meeting. 2. Approval of the Agenda (Motion to Approve) MOTION QC-25-034 Moved By: Lynn Klages Seconded By: Bob Norrie THAT, the Agenda for May 15, 2025, Executive Board Meeting be approved. CARRIED 3. Approval of the Minutes of the Quinte Conservation Executive Board meeting of April 17, 2025. MOTION QC-25-035 Moved By: Dave Ogden Seconded By: Kirby Thompson THAT, the Minutes from the April 17, 2025, Quinte Conservation Executive Board Meeting be approved CARRIED 4. Business Arising from the Minutes

N/A 5. Disclosure of Pecuniary Interests

N/A 6. Delegations

N/A

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7. Quinte Conservation Executive Board Election memo (Motion to receive) MOTION QC-25-036 Moved By: Lynn Klages Seconded: Paul Carr

THAT, the staff report outlining the election procedure for the position of vice-chair be received. CARRIED 8. Appointment of Election Scrutineers (Motion to Approve) MOTION QC-25-037 Moved By: Kathryn Brown Seconded By: Dave Ogden

THAT, Tammy Smith, Corporate Services Manager and Kristina Hamilton, Corporate Services Assistant be appointed as scrutineers for the purpose of counting ballots. CARRIED 9. Election of Vice Chair

The Chair calls for nominations for Vice-Chair. James Flieler nominated Janice Maynard. Janice Maynard accepted. The Chair called a second time for nominations for Vice-Chair. The Chair called a third time for nominations for Vice-Chair. 10. Appointment of Vice Chair for 2025 and 2026 (Motion to Approve) MOTION QC-25-038 Moved By: Kathryn Brown Seconded: Dave Ogden

THAT, Janice Maynard be appointed Vice-Chair of the Quinte Conservation Executive Board for 2025 and 2026, AND THAT, the May-15-2025 elected Vice-Chair of the Quinte Conservation Executive Board be appointed to the Conservation Ontario Council for 2025,

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AND FURTHER THAT, the May-15-2025 elected Vice-Chair of the Quinte Conservation Executive Board be appointed as a signing officer in accordance with the Quinte Conservation Administrative By-law. CARRIED 11. Monthly Permits Summary (Motion to Receive) MOTION QC-25-039 Moved By: Paul Carr Seconded: Krysta-Lee Woodcock

THAT, the monthly permits summary for the month of April 2025 be received. CARRIED 12. Monthly Planning Summary (Motion to Receive) MOTION QC-25-040 Moved By: Norm Roberts Seconded By: Kirby Thompson

THAT, the monthly planning summary for the month of April 2025 be received. CARRIED 13. Monthly Source Water Program Update - Verbal (Motion to Receive) MOTION QC-25-041 Moved By: James Flieler Seconded By: Norm Roberts

THAT, the Monthly Source Water Program Verbal Update be received. CARRIED -Submitted Progress report, will be up on the website shortly. -Staff continue to wait for direction from MECP regarding the prescribed instruments. We are anticipating correspondence soon from the province. -staff highlighted the 25th Anniversary Walkerton Tragedy. -staff identified that the interim report will be submitted on time to meet MECP timelines. 14. McLeod Dam Hydro Report (Motion to Receive) MOTION QC-25-042 Moved By: James Flieler Seconded By: Norm Roberts

THAT, the McLeod Dam Hydro Report be received. CARRIED 5

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Board- are operator costs higher? Staff -Yes we have seen some major maintenance costs over the period from late last year and into this year. We will be submitting a claim to Corp Finance to access the reserve account for major maintenance because we pay into each year as part of the original financing agreement. We are going to wait until all the expenses are in for the repairs and then submit one claim. 15. Update to the QC Regulations Policy Manual (Motion to Approve) MOTION QC-25-043 Moved By: Paul Carr Seconded By: Kirby Thompson

THAT, the following policies and guidelines be approved in conjunction with updates to the “Policy Manual to Implement the Conservation Authorities Act and Ontario Regulation 41/24”:

Cut and Fill Policies
Cut and Fill Guidelines
Hearing Guidelines
Part D-Procedures of the Policy Manual. CARRIED

Staff – offered explanation of process and explained that the policy is our manual that is used during the permitting review process. The cut and fill policy and guidelines will help staff and board members make decisions on files. Board - Effective immediately? Staff- If approved yes, it would apply to all files moving forward and applies to all new permits but would not be retroactive Board- Is there any hearing scheduled? Staff- We have 1 formally requested hearing scheduled in June. Board – Does approval for Policies come from the board and how does this differ from operational guidelines. Is the policy guidelines and operational guidelines approved by the board? Not sure we want to get into the weeds of the approval process. Need guidance on what the board’s role is vs the operational policies. (Legislature) Staff – We are looking for Board approval our policies and guideline and some of these small issues rather than having to take issues to hearings. The cut and fill policy would be similar to the Board approved Karst guidelines that staff presented for approval.

Frink Centre Pavillion Enclosure (Motion to Approve) MOTION QC-25-044 Moved By: Paul Carr Seconded By: Bob Norrie 6

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THAT, Quinte Conservation enter a contract with Ducon Contractors and Homes Ltd. for the design and build of the Pavilion Enclosure at the H.R. Frink Conservation Area and Outdoor Education Centre.

CARRIED

Board- Was this part of the budget? Staff- Frink upgrades are part of the Capital Asset Management Plan and we will be looking to use self generated revenue, reserves from school board agreement and grant funding if successful. 17. Staff Recognition to Conservation Ontario and Network (Motion to Receive) MOTION QC-25-045 Moved By: Kirby Thompson Seconded By: Dave Ogden

THAT, the staff report highlighting the dedication and commitment of Quinte Conservation staff to the Conservation Ontario Network be received. CARRIED 18. Other Business -multiple comments regarding Bill 5 -QW has approved subdivisions, yet still no houses built. -new government means perhaps new friend -not accepting public input into endangered species

No environmental assessments = severe consequences.

Date and Time of Next Meeting The date and time of next meeting is June 19, 2025, or earlier at the call of the chair.
Adjournment (Motion to Approve) The meeting was adjourned at 4:12 pm. MOTION QC-25-046 Moved By: Kirby Thompson Seconded By: Norm Roberts THAT, the meeting be adjourned. CARRIED

Don Kuntze, Chair

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Bfbbfhjddi Minutes of the meeting of the Quinte Conservation Executive Board Meeting

Date: Location:

Jun 19, 2025 3:30pm Joe Eberwein Boardroom (Quinte Conservation)

Members Present:

Carrie West (Township of Madoc), Don Kuntze (City of Quinte West), Don Stewart (Stirling and Rawdon Township), James Flieler (Municipality of Tweed), Jamie Zieman (Town of Deseronto), Janice Maynard (County of Prince Edward), John Hirsch (County of Prince Edward), Kathryn Brown (City of Belleville), Kelly Henderson (City of Belleville), Lynn Klages (Township of Central Frontenac), Mike Kerby (Centre Hastings Municipality), Mike Stevens (Marmora and Lake Municipality), Norm Roberts (Township of South Frontenac), Paul Carr (City of Belleville)

Members Absent:

Bob Norrie (Town of Greater Napanee), Brent Taylor (Twp of Tudor and Cashel), Dave Ogden (Tyendinaga Township), Kirby Thompson (Addington Highlands Township), Krysta-Lee Woodcock (Stone Mills Township), Nathan Townend (Loyalist Township)

Staff Present:

Brad McNevin (CAO), Amy Dickens (Source Water Protection Coordinator), Christine Phillibert (Water Resources Manager), Kristina Hamilton (Corporate Services Assistant), Paul McCoy (Planning and Regulations Manager), Tammy Smith (Corporate Services Manager), Tim Trustham (Lands Operations Coordinator)

Also Present:

Richard Steiginga – Baker Tilly

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1. Chair called the meeting to order at 3:30 pm. a. Land Acknowledgement

Approval of the Agenda (Motion to Approve) MOTION QC-25-047 Moved By: Lynn Klages Seconded By: Carrie West THAT, the Agenda for June 19, 2025, Executive Board Meeting be approved. CARRIED
Approval of the Minutes of the Quinte Conservation Executive Board meeting of May 15,

MOTION QC-25-048 Moved By: Paul Carr Seconded By: Norm Roberts THAT, the Minutes from the May 15, 2025, Quinte Conservation Executive Board Meeting be approved CARRIED

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4. Business Arising from the Minutes

N/A 5. Disclosure of Pecuniary Interests

N/A 6. Delegations

N/A 7. Consolidated Financial Statements, 2024 (Motion to Approve) MOTION QC-25-049 Moved By: John Hirsch Seconded: Mike Stevens

THAT, the Consolidated Financial Statements as presented by Richard Steiginga, representative of Baker Tilly, be approved. CARRIED Presentation as submitted by Richard Steiginga. Clean and qualified auditors report.

Board- 2million in carbon offset imbalance, would go to foundation. Would receivables go there as well? Staff- This was deposited into its own account. Future offset deposits also would go into this account. All deposits are backlogged to start of program. These amounts were set up as receivables for years prior but are now being recorded in real time for the foundation. Board- Is there an update on the foundation itself? Staff- The lawyer has reestablished the foundation, active number for foundation. Nothing has been done to re engage group at this time but will work on that in the future. Richard- Documentation relates to revenue so the account was set up as receivable. Cannot calculate that alone. Board- Carbon offsets continue to flow through the Conservation Authority? Staff- Yes , it is currently set up like that Board- Do we know what is going to be done with the money from Offsets? Could we pay off Dam early? Staff- That has come up in conversation, but the real purpose is to establish a bank account to fund what is not already funded by the government. We think focus should be to support land acquisition, stewardship, etc.

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Staff- We are under contract with Anew, for which there is a list of items to deliver with their marketing plan. We have committed to the plan, on the premise that certain things are to be done with the funds. Board- 2M is for the last 3 yrs, Is that expected to be consistent or has it held? Staff- Credits are essentially auctions with repeat buyers. Some contract for many years. Futures market, do not own an asset, voluntary. Staff explained the process of credits and the marketing plan with Anew, demand for our product. When the process started, it was worth $8/ tonne, now $30/ tonne and it is projected to earn $50/tonne, but these amounts are variable Board- Do we sell incremental? Staff- Staff explained further process of measurement. Original quotes were of 30% of plot , we will remeasure and it is guesstimated that we have more available than originally thought, potentially growing credits Richard- 2 million is recognised as revenue, and recognised $2,344,000.00 overall Board- Not always good to pay off debt early depending on interest rates, but we’re getting closer to paying off Dam Richard- Statement on standards of audit.

Budget Control (Motion to Approve) MOTION QC-25-050 Moved By: Lynn Klages Seconded By: Paul Carr

THAT, the Budget Control, be approved.

CARRIED

Monthly Permits Summary (Motion to Receive) MOTION QC-25-051 Moved By: James Flieler Seconded: Norm Roberts

THAT, the monthly permits summary for the month of May 2025 be received. CARRIED

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10. Monthly Planning Summary (Motion to Receive) MOTION QC-25-052 Moved By: Mike Kerby Seconded By: James Flieler

THAT, the monthly planning summary for the month of May 2025 be received. CARRIED 11. Monthly Source Water Program Update - Verbal (Motion to Receive) MOTION QC-25-053 Moved By: Paul Carr Seconded By: Lynn Klages

THAT, the Monthly Source Water Program Verbal Update be received. CARRIED

Amy will provide a verbal update with notice about an email vote over the summer Good news- Drinking Water Wise Webinar July 9th, private drinking water, water conservation, how cisterns work , speaker Jason Jackson from Canadian Water Quality Association -25th Walkerton tragedy commemoration video released on Conservation Ontario youtube page early July. Collaboration with Loyalist College film department. Video highlights all the hard work that has been completed over the last 25 years of source water protection.

Provincial approval negotiations have been finalized. MECP have agreed to new language in provincial approval policies requiring additional conditions specific to source water protection. We will be taking final proposed wording to the source protection committee as soon as possible, likely early July. We’ll then email the board for an email approval. Final resubmission to MECP anticipated mid July
New Collaboration with Price Eddy’s Beer. Prince eddy’s partnership. Picton Intake Protection

Zone 2 and uses municipal water to make beer. To release a Lager with Quinte Conservation identifier on can and the slogan ‘great beer starts with clean water’ on the can and link to website. To be released in July. No freebie samples yet.

Full meeting in September to finalize the language updates. Staff- Amy and Keith fought hard and should be commended. Quinte Conservation staff really drove the bus on this issue. Board- Thank you for what you do

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12. Updates to the Quinte Conservation Planning Act Application Review MOTION QC-25-054 Moved By: John Hirsch Seconded By: Carrie West

THAT, the various housekeeping and legislative updates made to Quinte Conservation’s Planning Act Application Review Policy Manual be approved. CARRIED Staff offered brief summary, document is used for review planning documents. Has not been updated since 2017, needed to be done to include last years regulation changes. Promotes preconsultation. Some language has changed, which gives staff some flexibility for issuing permits. Board- All planning comes to QC for planning review? Staff- Correct Board- Will bill 5 have any effect on this document? Staff- Yes Board- What bill 5 affects is Endangered species, environmental assessment, environmental protection, special economics. Board -Will we(Board) be providing comments on this bill? Staff – Quinte Conservation has provided comments and they have submitted a response Board- Is there an opportunity in September to hear from staff as to what the implications of the bill will actually be? Staff- Yes we can Board- Can our (municipality) building departments flat our refuse a permit? Staff- Municipalities cannot issue permit without consultation with us. Board- discussion on process of going around the rules. Staff – Our job is to follow the rules and regulations, hearings are for those who don’t agree with the rules and regulations, therefore taking it to a different audience to decide upon. 13. Other Business -Foundation meeting to be scheduled for a time in the near future, date to be discussed.

Date and Time of Next Meeting The date and time of next meeting is September 18, 2025, or earlier at the call of the chair.

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15. Adjournment (Motion to Approve) The meeting was adjourned at 4: 45 pm. MOTION QC-25-055 Moved By: Lynn Klages Seconded By: Norm Roberts THAT, the meeting be adjourned. CARRIED

Don Kuntze, Chair

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Bfbbfhjddi Minutes of the meeting of the Quinte Conservation Executive Board Meeting

Date: Location:

September 18, 2025 3:30pm Joe Eberwein Boardroom (Quinte Conservation)

Members Present:

Carrie West (Township of Madoc), Dave Ogden (Tyendinaga Township), Don Stewart (Stirling and Rawdon Township), Jamie Zieman (Town of Deseronto), Janice Maynard (County of Prince Edward), Kathryn Brown (City of Belleville), Kelly Henderson (City of Belleville), Kirby Thompson (Addington Highlands Township), Lynn Klages (Township of Central Frontenac), Norm Roberts (Township of South Frontenac)

Members Absent:

Bob Norrie (Town of Greater Napanee), Brent Taylor (Twp of Tudor and Cashel), Don Kuntze (City of Quinte West), James Flieler (Municipality of Tweed), John Hirsch (County of Prince Edward), KrystaLee Woodcock (Stone Mills Township), Mike Kerby (Centre Hastings Municipality), Mike Stevens (Marmora and Lake Municipality),Nathan Townend (Loyalist Township), Paul Carr (City of Belleville)

Staff Present:

Brad McNevin (CAO), Catherine Sinclair (Regulations Officer), Christine Phillibert (Water Resources Manager), Curtis Vance (GIS/IT Systems Supervisor), Dave Eastcott (Water Resources Technician), Kristina Hamilton (Corporate Services Assistant), Mark Boone (Hydrologist/Regulations Officer), Paul McCoy (Planning and Regulations Manager), Tim Trustham (Lands Operations Coordinator)

Also Present:

Tim Rashotte

Mark Pederson – O’Flynn Weese LLP Bryon Keene – Jewell Engineering Kaitie Keene – Jewell Engineering Craig Mann – Riverstone Environmental Solutions Al Shaw - Riverstone Environmental Solutions Don DeGenova – Mayor, Tweed Peter Valiquette – Councillor, Tweed

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1. Chair called the meeting to order at 3:39 pm.

Collection of Personal Information for Board Minutes a. Land Acknowledgement

Approval of the Agenda (Motion to Approve) MOTION QC-25-057 Moved By: Dave Ogden Seconded By: Kirby Thompson THAT, the Agenda for September 18, 2025, Executive Board Meeting be approved. CARRIED
Approval of the Minutes of the Quinte Conservation Executive Board meeting of June 19, 2025 (Motion to Approve) MOTION QC-25-058 Moved By: Jamie Zieman Seconded By: Norm Roberts THAT, the Minutes from the June 19, 2025, Quinte Conservation Executive Board Meeting be approved CARRIED
Business Arising from the Minutes

N/A 3

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6. Disclosure of Pecuniary Interests

N/A 7. Delegations

N/A 8. McLeod Dam SHP Hydro Contract (Motion to Approve) MOTION QC-25-059 Moved By: Kathryn Brown Seconded: Dave Ogden

THAT, Quinte Conservation enters into a formal agreement with the IESO (Small Hydro Program); AND FURTHER THAT, the Vice Chair and CAO sign the Small Hydro Program – Amended and Restated Contract (SHP-AR-001). CARRIED 9. Land Acquisition to Expand the Frink Center Conservation Area MOTION QC-25-060 Moved By: Kathryn Brown Seconded By: Kelly Henderson

THAT, staff be directed to purchase Part of Lot 25, Con 7, Geographic Township of Thurlow, Municipality of the City of Belleville (being P.I.N. 405350145) from the current landowner for the agreed amount of $250, 000 with the capital funds provided by the Jack and Bernice Parrott Foundation. CARRIED Board- Was any appraisal done? Staff- It has been evaluated through real estate but negotiated with owner. There is historic access, from Scuttlehole Road, however we intend to have it surveyed. Board- I would like to Speak in support of this acquisition. The Frink Center is a crown jewel and really important in the Township of Thurlow. Continuing to acquire next to the Frink is a very positive step, and would like to extend thanks to the owner, for consideration to Quinte Conservation first. 10. Other Business N/A

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11. Date and Time of Next Meeting The date and time of next meeting is October 16, 2025, or earlier at the call of the chair. 12. Adjournment (Motion to Approve) The meeting was adjourned at 3:44 pm. MOTION QC-25-061 Moved By: Jamie Zieman Seconded By: Norm Roberts THAT, the meeting be adjourned. CARRIED

Janice Maynard, Vice Chair

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

193-2025 October 28, 2025 Chris McDonough, Manager of Emergency Services Fire Chief Chris McDonough, Manager of Emergency Services Fire Chief Donna Longmire, Fire Services Coordinator Central Frontenac Fire Rescue (CFFR) Activity Report

RECOMMENDATION THAT Council receive the Central Frontenac Fire Rescue (CFFR) Activity Report prepared by the Manager of Emergency Services/Fire Chief dated October 28, 2025, for information. BACKGROUND Fire Prevention/Public Education In September, Fire Rescue Services focused social media campaigns on seasonal safety topics, including back-to-school awareness (“Watch for Kids”), fire extinguisher safety, cottage closing safety, and autumn safety tips. The department continues to advance community engagement and public education initiatives, with annual inspections ongoing in vulnerable occupancies. Meeting/Training Sessions

During this reporting period, staff attended several important meetings, including sessions with Environment and Climate Change Canada, the Canadian Red Cross on Fire and Life Safety, Emergency Management Sector monthly meeting and the monthly District Chiefs’ Meeting. These engagements facilitated collaboration, information sharing, and updates that strengthen fire safety initiatives and overall emergency preparedness.

Given limited internal resources and time constraints, staff have been working closely with South Frontenac Fire Rescue Services to support ongoing compliance with mandatory firefighter certification requirements. Recruit firefighter training is progressing, with Firefighter Level 2 training scheduled in partnership with South Page 72 of 231

Frontenac Fire Rescue Services from September, with anticipated completion in October.

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Fire and Emergency Operations

Staff are currently coordinating with Border Services regarding the delivery of the replacement apparatus for P441; however, delivery has experienced a slight delay. CFFRS has also begun preparations for the 2026 budget.

ATTACHMENTS/REFERENCES ➢ ➢ ➢

September 2025 CFFR – Incidents Three Year Comparison for the Month of September – Incidents September Training/Meetings

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September 2025 CFFR – Incidents

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Page 76 of 231

Three Year Comparison for the Month of September Incidents

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September Training/Meetings

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

194-2025 October 28, 2025 J. Michael McGovern, Treasurer J. Michael McGovern, Treasurer Accounts Payable Report

RECOMMENDATION THAT Council receive the Accounts Payable Report (Cheque Distribution) in the amount of $2,214,520.35 as prepared by the Treasurer, for information. BACKGROUND Invoices are routinely received, processed, and paid regularly, typically on a bi-weekly basis. DISCUSSION Invoice details are available from the Treasurer at the office. Please call in advance of the meeting for any information. STRATEGIC PLAN PRIORITY Sustainable Core Services are at the heart of our commitment. We will ensure that essential services remain efficient and accessible, enabling our community’s sustainable growth. FINANCIAL IMPLICATIONS The municipality’s cash position is sufficient to cover these invoice payments.

Disclaimer – Original copies with approval signatures are available upon request Page 79 of 231

ATTACHMENTS/REFERENCES Cheque Distribution Reports.

Disclaimer – Original copies with approval signatures are available upon request Page 80 of 231

System:

2025-09-11

User ID:

mmcgovern

Ranges: Vendor ID: Vendor Name: Cheque Date: Sorted By:

From: First First 2025-09-11 Vendor Name

Distribution Types Included:

Cheque Number

Date

Vendor:

ADVA002

030007

ALGO001

Administration

BARR001

BEAR001

030011 030011 030011 030011

030013

$1,215.24

$8,599.30 $17,608.23

$26,207.53

5935740

BEAR001 BearCom Canada Corporation (form

$440.70

Bell Canada

2025-09-11 2025-09-11 2025-09-11 2025-09-11

BERT003

08012025B 08012025A

BARR001 Barrett’s Farm & Family Centre

Administration

Administration Administration Administration Administration

Total For Vendor

Vendor:

SK23495-00012090-090

Alliance SEcurity Team

BearCom Canada Corporation (formerly Turris)

2025-09-11

BELL001

ALLI002

Administration Transportation Services

Total For Vendor

Vendor:

$24,453.89

Barrett’s Farm & Family Centre

Total For Vendor

EFT000000006565

EDUCATION LEV AUG 25

ALGO001 Algonquin And Lakeshore

Administration

2025-09-11 2025-09-11

Vendor:

$1,153.17

Alliance SEcurity Team

Total For Vendor

030010 030010

CFFJANITORIAL:0825

ADVA002 Advanced Janitorial & Property

General Government

2025-09-11

Vendor:

Document Amount

Algonquin And Lakeshore

2025-09-11

ALLI002

030008

Document Number

Advanced Janitorial & Property

Total For Vendor

Vendor:

To: Last Last 2025-09-11

Department

2025-09-11

EFT000000006564

AVAIL, TAKEN, FNCHG, PURCH, TRADE, MISC, FREIGHT, TAXES, WRITE, OTHER, UNIT, ROUND, GST, WH RZGAIN, RZLOSS

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

4:11:28 PM

6133353862 AUG 25 6133352140 AUG 25 528888063 AUG 25 6133355713 AUG 25

BELL001 Bell Canada

$104.43 $101.37 $244.41 $106.23

$556.44

Bryon Bertrim

2025-09-11

Total For Vendor

Administration

BERT003 Bryon Bertrim

20250827RFD

$122.04

Page 81 of 231

System:

2025-09-11

User ID:

mmcgovern

4:11:28 PM

Cheque Number

Date

Vendor:

BROW002

030012

Vendor Name

2025-09-11

CADU001

Document Number

Apply Amount

Dist Type

Brown, Gord Administration

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

20250911EXP

BROW002Brown, Gord

$2,175.80

Caduceon Enterprises Inc.,

EFT000000006566

2025-09-11

Administration

I25-014449

$65.69

EFT000000006566

2025-09-11

Administration

I25-014452

$65.69

CADU001 Caduceon Enterprises Inc.,

$131.38

Total For Vendor

Vendor:

CANA006

Canadian Pacific Railway Co.

EFT000000006567

2025-09-11

Transportation Services

1000-0011169808

$769.00

EFT000000006567

2025-09-11

Transportation Services

1000-0011169778

$1,210.50

Total For Vendor

Vendor:

CAPI001

030014

Administration

Total For Vendor

CENT005

030015

Recreation & Cultural Services

Total For Vendor

CINT001

2514-SL

CAPI001 Capital Park Consulting

$5,932.50

Central Frontenac Railway Heritage Society

2025-09-11

Vendor:

$1,979.50

Capital Park Consulting

2025-09-11

Vendor:

CANA006 Canadian Pacific Railway Co.

SEPT 4, 2025

CENT005 Central Frontenac Railway Herita

$1,000.00

CINTAS

EFT000000006568

2025-09-11

Administration

4240844942

$119.94

EFT000000006568 EFT000000006568

2025-09-11 2025-09-11

Administration Administration

4241562628 4241562500

$119.94 $2,098.22

Total For Vendor

Vendor:

CONS001

EFT000000006569

2025-09-11

CONS002

EFT000000006570

General Government

EFT000000006571

COOP002 2025-09-11

EDUCATION LEV AUG 25

CONS001 Conseil Des Ecoles Publiques

$1,572.79

Conseil Scolaire Catholique Du

2025-09-11

General Government

Total For Vendor

Vendor:

$2,338.10

Conseil Des Ecoles Publiques

Total For Vendor

Vendor:

CINT001 CINTAS

EDUCATION LEV AUG 25

CONS002 Conseil Scolaire Catholique Du

$1,842.03

Cooper Equipment Rentals Administration

C69075951

$1,749.24 Page 82 of 231

System:

2025-09-11

User ID:

mmcgovern

Cheque Number

4:11:28 PM

Date

EFT000000006571

Vendor Name 2025-09-11

COUN001

Document Number

Administration

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

C69075807

COOP002 Cooper Equipment Rentals

Apply Amount

Dist Type $222.75

$1,971.99

County Of Frontenac

EFT000000006572

2025-09-11

Administration

IVC00000000066503

$768.02

EFT000000006572

2025-09-11

Administration

IVC00000000066504

$771.93

EFT000000006572

2025-09-11

Administration

IVC00000000066653

$825.32

EFT000000006572

2025-09-11

Administration

IVC00000000066654

$778.13

EFT000000006572

2025-09-11

Administration

IVC00000000066655

Total For Vendor

Vendor:

CULL001

EFT000000006573 EFT000000006573

CUNN001

$833.68

$3,977.08

Culligan Ottawa Water Conditioning

2025-09-11 2025-09-11

Administration Administration

Total For Vendor

Vendor:

COUN001 County Of Frontenac

4621015 4625892

CULL001 Culligan Ottawa Water Conditioni

$12.37 $5.76

$18.13

Cunningham, Swan, Carty

EFT000000006574

2025-09-11

Administration

206297

$3,000.15

EFT000000006574 EFT000000006574

2025-09-11 2025-09-11

Administration Administration

205457 205458

$340.70 $271.51

CUNN001 Cunningham, Swan, Carty

$3,612.36

Total For Vendor

Vendor:

DALE001

EFT000000006575

Da-Lee (Other product of Morris Chemicals)

2025-09-11

Administration

Total For Vendor

Vendor:

DICO001

EFT000000006576

030016

ELEV001

Administration

030009

FERG008

Administration

FIRE002

$339.00

2072

ELEV001 Eleven Environmental

$1,939.08

Archie Ferguson

2025-09-11

Administration

Total For Vendor

Vendor:

2305

DICO001 Dicola Petroleum

Eleven Environmental

2025-09-11

Total For Vendor

Vendor:

$10,291.73

Dicola Petroleum

2025-09-11

Total For Vendor

Vendor:

INV0103758

DALE001 Da-Lee (Other product of Morris

20250911CR

FERG008 Archie Ferguson

$51.66

Fire Marshal’s Public Fire Safety Council

Page 83 of 231

System:

2025-09-11

User ID:

mmcgovern

Cheque Number

4:11:28 PM

Date

EFT000000006577

Vendor Name 2025-09-11

GEMM001

EFT000000006578

2025-09-11

GREE001

EFT000000006579

Administration

2025-09-11

GWIL001

030017

HAMI001

$8,689.70 $2,894.73 $8,510.03

$20,094.46

3035-410358 3035-410359

JEFF001 Jeff’s Auto Glass (Uniglas)

$841.85 $841.85

$1,683.70

2025059 2025060 2025058

KENN004 Kennebec Tree & Lawn

$678.00 $423.75 $2,239.73

$3,341.48

Kingston Driveway Sealing

Total For Vendor

EFT000000006583

HAMI001 Hamilton Carpentry

Administration Administration Administration

2025-09-11

Vendor:

3420 3421 3422

Kennebec Tree & Lawn

2025-09-11 2025-09-11 2025-09-11

KING015

030019

$118,650.00

Administration Administration

Total For Vendor

Vendor:

9345

Jeff’s Auto Glass (Uniglas)

2025-09-11 2025-09-11

KENN004

EFT000000006582 EFT000000006582 EFT000000006582

$116.39

GWIL001 G. Williams Paving Ltd

Administration Administration Administration

Total For Vendor

Vendor:

$2,401.25

Hamilton Carpentry

2025-09-11 2025-09-11 2025-09-11

JEFF001

EFT000000006581 EFT000000006581

145088

GREE001 Greenshield Pest Control Inc

Administration

Total For Vendor

Vendor:

$1,344.76

G. Williams Paving Ltd

Total For Vendor

EFT000000006580 EFT000000006580 EFT000000006580

00005067

GEMM001 Gemmill Sand And Gravel Limited

Administration

2025-09-11

Vendor:

Dist Type

Greenshield Pest Control Inc

Total For Vendor

Vendor:

IN169338

FIRE002 Fire Marshal’s Public Fire Safet

Apply Amount

Gemmill Sand And Gravel Limited

Total For Vendor

Vendor:

Document Number

Administration

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

Administration

052

KING015 Kingston Driveway Sealing

$1,200.00

KJPMGT001 Kj Pender Mgt 2025-09-11

General Government

2025-11

$1,370.52

Page 84 of 231

System:

2025-09-11

User ID:

mmcgovern

Cheque Number

4:11:28 PM

Date

Vendor Name

Total For Vendor

Vendor:

KLAG001

EFT000000006584

KROW001

030020

LDPO001

030021 030021

MESS001

$380,437.92

MGBP000015130

$19,906.51

221123

LOND001 Londry Alarms

$1,480.30

McConville Excavating Administration Administration

Total For Vendor

EFT000000006589 EFT000000006589 EFT000000006589

EDUCATION LEV AUG 25

LOCA001 Local Authority Services Ltd

Administration

2025-09-11 2025-09-11

Vendor:

$91.86 $76.82

Londry Alarms

2025-09-11

MCCO001

$361.60

$168.68

LIME001 Limestone District School Board

Administration

Total For Vendor

Vendor:

$361.60

Local Authority Services Ltd

2025-09-11

LOND001

EFT000000006588

46021 34522

LDPO001 L.D. Power Sports

General Government

Total For Vendor

Vendor:

146-234858

Limestone District School Board

2025-09-11

LOCA001

EFT000000006587

$159.81

KROW001Krown Rust Control Perth Inc

Administration Administration

Total For Vendor

Vendor:

20250902

L.D. Power Sports

2025-09-11 2025-09-11

LIME001

EFT000000006586

$1,370.52

KLAG001 Lynn Klages

Administration

Total For Vendor

Vendor:

Dist Type

Krown Rust Control Perth Inc

Total For Vendor

EFT000000006585 EFT000000006585

Apply Amount

KJPMGT001 Kj Pender Mgt

General Government

2025-09-11

Vendor:

Document Number

Lynn Klages

2025-09-11

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

1646 1643

$734.22 $734.22

MCCO001 McConville Excavating

$1,468.44

Messer Canada Inc (formerly Linde)

2025-09-11 2025-09-11 2025-09-11

Total For Vendor

Administration Protection Services Administration

2109321840 2109306127 2109306546

MESS001 Messer Canada Inc (formerly Lind

$715.41 $748.97 $694.33

$2,158.71

Page 85 of 231

System:

2025-09-11

User ID:

mmcgovern

4:11:28 PM

Cheque Number

Date

Vendor:

MIKE001

EFT000000006590

Vendor Name

2025-09-11

MNPL001

EFT000000006591

Administration

2025-09-11

NEAD001

EFT000000006592

$503.07

$9,195.38

0003

NEAD001 Neadow Property Maintenance(yard

$941.68

Paris Site Furnishings Outdoor Fitness Administration

Total For Vendor

PERT002

12648310

MNPL001 MNP LLP

Administration

2025-09-11

Vendor:

Dist Type

Neadow Property Maintenance(yard works)

2025-09-11

PARI001

030022

MIKE DEANS JULY 25

MIKE001 Mike Dean Super Food Stores

Administration

Total For Vendor

Vendor:

Apply Amount

MNP LLP

Total For Vendor

Vendor:

Document Number

Mike Dean Super Food Stores

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

P14445

PARI001 Paris Site Furnishings Outdoor

$3,488.84

Perth & District Portable Toilet Rentals

EFT000000006593

2025-09-11

Administration

PT2980

$427.14

EFT000000006593 EFT000000006593 EFT000000006593

2025-09-11 2025-09-11 2025-09-11

Administration Administration Administration

PT-2981 PT2982 PT-2983

$427.14 $427.14 $1,800.09

Total For Vendor

Vendor:

PRIN001

EFT000000006594 EFT000000006594 EFT000000006594

030023

RECE003

Administration Transportation Services Administration

030024

RECE013

$658.32 $1,105.08 $349.19

$2,112.59

AUGUST 31, 2025

RECE003 Receiver General - GST/HST recov

$5,592.25

Receiver General Of Canada (Garnishee)

2025-09-11

RICO0001

PRIN001 Princess Auto

Administration

Total For Vendor

Vendor:

3529049 3537399 3537401

Receiver General - GST/HST recoverable

2025-09-11

Total For Vendor

Vendor:

$3,081.51

Princess Auto

2025-09-11 2025-09-11 2025-09-11

Total For Vendor

Vendor:

PERT002 Perth & District Portable Toilet

GAR PAYS AUG SEP 25

RECE013 Receiver General Of Canada (Garn

Ricoh Canada Inc.

$344.32

Page 86 of 231

System:

2025-09-11

User ID:

mmcgovern

Cheque Number

4:11:28 PM

Date

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT Vendor Name

Document Number

Apply Amount

Dist Type

EFT000000006595

2025-09-11

Administration

SCO94990853

$176.11

EFT000000006595 EFT000000006595

2025-09-11 2025-09-11

Administration Administration

SCO94990854 SCO94990855

$134.58 $68.78

Total For Vendor

Vendor:

ROBI006

EFT000000006596

2025-09-11

RUSH001

$379.47

Jeff Robins Administration

Total For Vendor

Vendor:

RICO0001 Ricoh Canada Inc.

AUGUST 22, 2025

ROBI006 Jeff Robins

$200.00

Rush Truck Centres (formerly Tallman)

EFT000000006597 EFT000000006597

2025-09-11 2025-09-11

Administration Administration

3042882047 3042864263

$82.38 $8,470.91

EFT000000006597 EFT000000006597

2025-09-11 2025-09-11

Administration Administration

3042874804 3042968938

$888.18 $1,898.26

Total For Vendor

Vendor:

RWEL001

EFT000000006598

2025-09-11

SAND001

EFT000000006599

Transportation Services

SAVI001

EFT000000006600

Administration

SHAR005

030026

SHAR011

EFT000000006601

2025-09-11

$1,412.50

49609

SHAR005 Sharbot Lake Marina

$257.02

Sharbot Lake Automotive Protection Services

Total For Vendor

SHOR001

INV-3936

SAVI001 Savino Human Resources Partners

Administration

2025-09-11

Vendor:

$137.39

Sharbot Lake Marina

Total For Vendor

030025

00729321

SAND001 Sands Canada Inc.,

Administration

2025-09-11

Vendor:

$6,311.05

Savino Human Resources Partners

2025-09-11

Total For Vendor

Vendor:

K-10196

RWEL001 R.W. Electric

Sands Canada Inc.,

2025-09-11

Total For Vendor

Vendor:

$11,339.73

R.W. Electric

Total For Vendor

Vendor:

RUSH001 Rush Truck Centres (formerly Tal

8707

SHAR011 Sharbot Lake Automotive

$259.90

Nicole Shorts Administration

AUG 25 2025

$186.76

Page 87 of 231

System:

2025-09-11

User ID:

mmcgovern

Cheque Number

4:11:28 PM

Date

Vendor Name

Total For Vendor

Vendor:

SHRE001

030027

SMIT005

STIN003

STOR001

EFT000000006603

030028

$5,779.96

$325.00

$894.85

83808

THEF001 The Frontenac News

$152.43

Trackmatics Inc.

2025-09-11

VINK003

INV-37168

TAYS001 Tayside Motorsports

Administration

Total For Vendor

Vendor:

$2,774.56 $3,005.40

The Frontenac News

2025-09-11

TRAC001

48453

STOR001 Storring Septic Service Ltd

Administration

Total For Vendor

Vendor:

34000520 34000522

Tayside Motorsports

2025-09-11

THEF001

EFT000000006605

$50.85

STIN003 W.O. Stinson & Sons Ltd

Administration

Total For Vendor

Vendor:

$156.19

Storring Septic Service Ltd

2025-09-11

TAYS001

EFT000000006604

20250911RFD

SMIT005 Holly Smith

Administration Administration

Total For Vendor

Vendor:

8101093505

W.O. Stinson & Sons Ltd

2025-09-11 2025-09-11

Total For Vendor

Vendor:

Dist Type

$186.76

SHRE001 Shred-It International

Administration

Total For Vendor

EFT000000006602 EFT000000006602

Apply Amount

Holly Smith

2025-09-11

Vendor:

SHOR001 Nicole Shorts

Administration

Total For Vendor

030018

Document Number

Shred-It International

2025-09-11

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

43826

TRAC001 Trackmatics Inc.

$1,893.88

Vinkle Cleaning Services (Cassandra Vinkle)

EFT000000006606

2025-09-11

Administration

HINCH0017

$1,217.44

EFT000000006606

2025-09-11

Administration

OSO0017

$4,384.68

Total For Vendor

Vendor:

WILL002

VINK003 Vinkle Cleaning Services (Cassan

Williams Hot Mix Ltd

$5,602.12

Page 88 of 231

System:

2025-09-11

User ID:

mmcgovern

Cheque Number

4:11:28 PM

Date

EFT000000006607

Vendor Name 2025-09-11

WURT001

EFT000000006608

2025-09-11

XPLO001

EFT000000006609

Administration

2025-09-11

YOUN006

Dist Type $4,038.37

$4,038.37

26533401

WURT001 Wurth Canada Limited

$60.79

Xplornet Communications Administration

Total For Vendor

Vendor:

5597

WILL002 Williams Hot Mix Ltd

Apply Amount

Wurth Canada Limited

Total For Vendor

Vendor:

Document Number

Administration

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

INV57212931

XPLO001 Xplornet Communications

$175.13

D.G. Younge Cemetery Services

Total For Vendor

YOUN006 D.G. Younge Cemetery Services

GRAND TOTAL

$2,966.25

$717,505.95

Page 89 of 231

System:

2025-09-25

User ID:

mmcgovern

Ranges: Vendor ID: Vendor Name: Cheque Date: Sorted By:

From: First First 2025-09-25 Vendor Name

Distribution Types Included:

Cheque Number

Date

Vendor:

AJST001

AVAIL, TAKEN, FNCHG, PURCH, TRADE, MISC, FREIGHT, TAXES, WRITE, OTHER, UNIT, ROUND, GST, WH RZGAIN, RZLOSS

Department

Document Number

Administration Administration

0000194298 0000194467

EFT000000006611

2025-09-25

Administration

0000194297

Total For Vendor

ALGO001

ANCH001

030030

General Government

BELL001

BLAC001

030032

CALD001

030034 030034

$308.20 $244.08

$552.28

IK0080061

BLAC001 Black Dog Tire & Lubricants Ltd,

$368.82

CAldwell Banker REalty

2025-09-25

CANA009

6133742335 AUG 25 528888063 SEPT 25

BELL001 Bell Canada

Administration

Total For Vendor

Vendor:

$4,644.30

Black Dog Tire & Lubricants Ltd,

2025-09-25

Total For Vendor

Vendor:

48374

ANCH001 Anchor Concrete Products Ltd

Administration Administration

Total For Vendor

EFT000000006613

$23,509.38

Bell Canada

2025-09-25 2025-09-25

Vendor:

JUNE 25

ALGO001 Algonquin And Lakeshore

Administration

Total For Vendor

030031 030031

$1,533.99

$4,910.31

Anchor Concrete Products Ltd

2025-09-25

Vendor:

AJST001 A.J. Stone Company Ltd

$2,477.10 $899.22

Algonquin And Lakeshore

2025-09-25

Total For Vendor

Vendor:

Document Amount

A.J. Stone Company Ltd

2025-09-25 2025-09-25

EFT000000006612

To: Last Last 2025-09-25

EFT000000006611 EFT000000006611

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

10:31:48 AM

SEPTEMBER 8, 2025

CALD001 CAldwell Banker REalty

$282.50

Canadian Tire

2025-09-25 2025-09-25

Total For Vendor

Administration Administration

CANA009 Canadian Tire

6028672 10109

$183.75 $248.59

$432.34

Page 90 of 231

System:

2025-09-25

User ID:

mmcgovern

10:31:48 AM

Cheque Number

Date

Vendor:

CANA015

030033

Vendor Name

2025-09-25

CEDA001

Document Number

Apply Amount

Dist Type

Canadian Network Broadcasting Administration

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

2541011

CANA015 Canadian Network Broadcasting

$450.87

Cedar Signs

EFT000000006614

2025-09-25

Protection Services

IVC/2025/3929

$12,042.48

EFT000000006614

2025-09-25

Administration

INV/2025/3930

$2,298.72

Total For Vendor

Vendor:

CINT001

CEDA001 Cedar Signs

$14,341.20

CINTAS

EFT000000006615

2025-09-25

Administration

4243058434

EFT000000006615

2025-09-25

Administration

4242379866

Total For Vendor

Vendor:

CONS001

EFT000000006616

CONS002

EFT000000006617

General Government

COOP002

JUNE 25

CONS001 Conseil Des Ecoles Publiques

General Government

JUNE 25

CONS002 Conseil Scolaire Catholique Du

2025-09-25

Transportation Services

C69076327

EFT000000006618

2025-09-25

Transportation Services

C69076318

Total For Vendor

COUN001

$1,883.88

Cooper Equipment Rentals

EFT000000006618

Vendor:

$1,551.69

Conseil Scolaire Catholique Du

2025-09-25

Total For Vendor

Vendor:

$143.86

$287.72

Conseil Des Ecoles Publiques

2025-09-25

Total For Vendor

Vendor:

CINT001 CINTAS

$143.86

COOP002 Cooper Equipment Rentals

$384.11 $248.44

$632.55

County Of Frontenac

EFT000000006619 EFT000000006619

2025-09-25 2025-09-25

Administration Administration

IVC00000000066704 IVC00000000066703

$996.88 $1,632.16

EFT000000006619 EFT000000006619 EFT000000006619 EFT000000006619 EFT000000006619

2025-09-25 2025-09-25 2025-09-25 2025-09-25 2025-09-25

General Government Administration Administration Administration Administration

IVC00000000066710 IVC00000000066709 IVC00000000066711 IVC00000000066712 IVC00000000066713

$3,677.37 $552.24 $1,915.35 $1,419.26 $1,763.52

EFT000000006619 EFT000000006619

2025-09-25 2025-09-25

Administration Administration

IVC00000000066708 IVC00000000066707

$80.80 $620.45

Total For Vendor

Vendor:

CRAI002

COUN001 County Of Frontenac

$12,658.03

Crains’ Construction Ltd

Page 91 of 231

System:

2025-09-25

User ID:

mmcgovern

Cheque Number

10:31:48 AM

Date

EFT000000006620

Vendor Name 2025-09-25

CRON002

030041

2025-09-25

CULL001

EFT000000006621 EFT000000006621 EFT000000006621

24628

$698.07

SEPT 11 2025

CRON002 Leslie Cronk

$825.23

Culligan Ottawa Water Conditioning

2025-09-25 2025-09-25 2025-09-25

CUNN001

Dist Type

CRAI002 Crains’ Construction Ltd

Administration

Administration Administration Administration

Total For Vendor

Vendor:

Apply Amount

Leslie Cronk

Total For Vendor

Vendor:

Document Number

Administration

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

47802TO 37661TO 47789TO

CULL001 Culligan Ottawa Water Conditioni

$45.22 $82.22 $126.22

$253.66

Cunningham, Swan, Carty

EFT000000006622 EFT000000006622 EFT000000006622 EFT000000006622

2025-09-25 2025-09-25 2025-09-25 2025-09-25

Administration Administration Administration Administration

205853 206594 206596 206597

$264.15 $186.45 $186.45 $186.45

EFT000000006622 EFT000000006622 EFT000000006622 EFT000000006622

2025-09-25 2025-09-25 2025-09-25 2025-09-25

Administration Administration Administration Administration

202731 202732 204379 203425

$169.50 $665.88 $442.14 $372.38

CUNN001 Cunningham, Swan, Carty

$2,473.40

Total For Vendor

Vendor:

CWCOM001 CW and Company

030035

2025-09-25

Administration

Total For Vendor

Vendor:

DWBS001

030036

Administration

Total For Vendor

E360S01

EFT000000006623

EFT000000006624 EFT000000006624 EFT000000006624 EFT000000006624

EARL001 2025-09-25 2025-09-25 2025-09-25 2025-09-25

SEPT 3 2025

DWBS001 DW Building Restoration Services

$22,059.63

E 360 Solutions

2025-09-25

Administration

Total For Vendor

Vendor:

$160.35

DW Building Restoration Services Inc

2025-09-25

Vendor:

8456

CWCOM001 CW and Company

1050003-000175302

E360S01 E 360 Solutions

$380.80

Earl Rosebush Fuels Administration Administration Administration Administration

376984 376976 377006 377007

$59.82 $4,922.25 $1,826.02 $992.15

Page 92 of 231

System:

2025-09-25

User ID:

mmcgovern

Cheque Number

10:31:48 AM

Date

Vendor Name

Total For Vendor

Vendor:

ELIT004

Document Number

Administration

2583

030037

2025-09-25

Administration

2584

Total For Vendor

EFT000000006625 EFT000000006625

2025-09-25 2025-09-25

FRON002

030038

EFT000000006626

EFT000000006627 EFT000000006627 EFT000000006627 EFT000000006627

EFT000000006628 EFT000000006628

3016

$31,682.50

5809

GARA001 Garage Door Company Of SE Ontari

$1,559.68

00005094 00005100 00005105 00005092

GEMM001 Gemmill Sand And Gravel Limited

$1,430.02 $4,292.91 $1,121.67 $27,430.77

$34,275.37

145245 145250

GREE001 Greenshield Pest Control Inc

$116.39 $116.39

$232.78

Greer Galloway Consulting Engineers

2025-09-25

HALE001

$1,318.32

FRON002 Frontenac Community Arena

Administration Administration

Administration

Total For Vendor

Vendor:

$565.00 $753.32

Greenshield Pest Control Inc

2025-09-25 2025-09-25

GREG001

EFT000000006629

Flieler, Elaine

Administration Administration Administration Administration

Total For Vendor

Vendor:

$6,644.40

$19,650.70

Gemmill Sand And Gravel Limited

2025-09-25 2025-09-25 2025-09-25 2025-09-25

GREE001

FLIE001

105 104

Administration

Total For Vendor

Vendor:

$13,006.30

Garage Door Company Of SE Ontario

2025-09-25

GEMM001

Elite Seamless Eavestrough

Recreation & Cultural Services

Total For Vendor

Vendor:

$7,800.24

Frontenac Community Arena

2025-09-25

GARA001

ELIT004

Administration Administration

Total For Vendor

Vendor:

Dist Type

Flieler, Elaine

Total For Vendor

Vendor:

Elite Seamless Eavestrough

2025-09-25

FLIE001

Apply Amount

EARL001 Earl Rosebush Fuels

030037

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

46276

GREG001 Greer Galloway Consulting Engine

$4,447.04

Hales Excavation & Trucking Ltd

030039

2025-09-25

Administration

4613

030039

2025-09-25

Administration

4692

$1,036.64 $3,000.58

Page 93 of 231

System:

2025-09-25

User ID:

mmcgovern

Cheque Number

10:31:48 AM

Date

030039

Vendor Name 2025-09-25

JEWE001

EFT000000006630

2025-09-25

KALA001

4624

HALE001 Hales Excavation & Trucking Ltd

Apply Amount

Dist Type $3,565.29

$7,602.51

Jewell Engineering Administration

Total For Vendor

Vendor:

Document Number

Transportation Services

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

00122143

JEWE001 Jewell Engineering

$350.30

Kaladar Auto Parts (Carquest)

EFT000000006631 EFT000000006631 EFT000000006631 EFT000000006631

2025-09-25 2025-09-25 2025-09-25 2025-09-25

Administration Protection Services Protection Services Administration

6104-241601 6104242054 6104-241604 6104-241605

EFT000000006631

2025-09-25

Administration

6104-242890

$131.85

KALA001 Kaladar Auto Parts (Carquest)

$2,430.85

Total For Vendor

Vendor:

KIMC001

EFT000000006632 EFT000000006632

Kimco Steel Sales Limited

2025-09-25 2025-09-25

Administration Administration

Total For Vendor

Vendor:

KING002

EFT000000006633

KLAG001

EFT000000006634

030040

030029

2025-09-25

SEPT 17 2025

KLAG001 Lynn Klages

$1,732.47

35047

LDPO001 L.D. Power Sports

$27.11

Jen Lee

2025-09-25

LEES001

$520.74

Administration

Protection Services

Total For Vendor

Vendor:

811228

KING002 Kingston Humane Society

L.D. Power Sports

2025-09-25

LEEJ001

$2,893.29

Administration

Total For Vendor

Vendor:

KIMC001 Kimco Steel Sales Limited

Lynn Klages

2025-09-25

LDPO001

EFT000000006635

$1,285.68 $1,607.61

Protection Services

Total For Vendor

Vendor:

490475 490070

Kingston Humane Society

2025-09-25

Total For Vendor

Vendor:

$1,662.82 $146.89 $10.49 $478.80

FEED

LEEJ001 Jen Lee

$56.28

Amy Lees Protection Services

$185.00

Page 94 of 231

System:

2025-09-25

User ID:

mmcgovern

Cheque Number

10:31:48 AM

Date

Vendor Name

Total For Vendor

Vendor:

LIME001

EFT000000006636

LUBE001

030042

MANI001

EFT000000006637

EFT000000006638

NEAD001

EFT000000006641 EFT000000006641

2025-09-25 2025-09-25

$576.24

AUGUST 2025

$2,580.82

MIKE001 Mike Dean Super Food Stores

$2,580.82

MINI013

422808251415038

Ministry Of Finance - Policing

$107,797.67

Neadow Property Maintenance(yard works)

2025-09-25

NORT002

SEPTEMBER 23, 2025

Protection Services

Administration

Total For Vendor

Vendor:

$22,118.14

Ministry Of Finance - Policing

Total For Vendor

EFT000000006640

$249.52

$22,118.14

MCGO001 McGovern, Michael

Administration

2025-09-25

Vendor:

$249.52

Mike Dean Super Food Stores

2025-09-25

MINI013

030044

MANULIFE OCT 25

MANU001 Manulife Financial

Administration

Total For Vendor

Vendor:

38180392

McGovern, Michael

2025-09-25

MIKE001

EFT000000006639

$7,684.00

MANI001 Manitoulin Transport

General Government

Total For Vendor

Vendor:

$385,298.65

Manulife Financial

2025-09-25

MCGO001

57442

LUBE001 Lubecore

Protection Services

Total For Vendor

Vendor:

JUNE 25

Manitoulin Transport

Total For Vendor

MANU001

$185.00

LIME001 Limestone District School Board

Transportation Services

2025-09-25

Vendor:

Dist Type

Lubecore

Total For Vendor

030043

Apply Amount

LEES001 Amy Lees

General Government

2025-09-25

Vendor:

Document Number

Limestone District School Board

2025-09-25

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

NEAD001 Neadow Property Maintenance(yard

$2,068.94

North Frontenac Telephone Co. Administration Administration

82093964 SEPT 25 82102967 SEPT 25

$89.27 $169.44

Page 95 of 231

System:

2025-09-25

User ID:

mmcgovern

Cheque Number

10:31:48 AM

Date

Vendor Name

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

PERT004

Document Number

NORT002 North Frontenac Telephone Co.

Apply Amount

Dist Type

$258.71

Perth Motors

030045

2025-09-25

Administration

129694

$33.90

030045

2025-09-25

Administration

76477

$1,191.02

030045

2025-09-25

Administration

129736

$67.80

030045

2025-09-25

Administration

129847

$399.45

Total For Vendor

Vendor:

PETR002

030046 030046

Administration Protection Services

Total For Vendor

PLAN002

030047

2025-09-25

PRIN001

EFT000000006642

RDCG001

3560709

$720.83

515193149

PURO001 Purolator Courier Ltd

$63.60

RDC Group

2025-09-25

REVE001

$589.35

PRIN001 Princess Auto

Administration

Total For Vendor

Vendor:

104713-06-2025

PLAN002 Planitar Inc.

Purolator Courier Ltd

Total For Vendor

EFT000000006643

$86.89

Administration

2025-09-25

Vendor:

PETR002 Petro Canada Sharbot Lake

Princess Auto

2025-09-25

PURO001

030048

$29.36 $57.53

Administration

Total For Vendor

Vendor:

JULY 1 25 MAR 4

Planitar Inc.

Total For Vendor

Vendor:

$1,692.17

Petro Canada Sharbot Lake

2025-09-25 2025-09-25

Vendor:

PERT004 Perth Motors

25223

RDCG001 RDC Group

$1,118.71

Revell Ford Lincoln

030049

2025-09-25

Administration

233832

$79.06

030049 030049 030049

2025-09-25 2025-09-25 2025-09-25

Protection Services Protection Services Protection Services

233277 233830 233333

$138.07 $361.76 $139.78

Total For Vendor

Vendor: EFT000000006644

RGLOG001 2025-09-25

REVE001 Revell Ford Lincoln

$718.67

RG Logging Environmental Services

1057

$5,600.00

Page 96 of 231

System:

2025-09-25

User ID:

mmcgovern

Cheque Number

10:31:48 AM

Date

Vendor Name

Total For Vendor

Vendor:

RLG0001

EFT000000006645

ROTA001

030050

Apply Amount

Dist Type

$5,600.00

SPI00060

RLG0001 RLG

$2,712.00

Rotating Rug Rental Administration

Total For Vendor

STIN003

RGLOG001RG Logging

Administration

2025-09-25

Vendor:

Document Number

RLG

2025-09-25

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

117836

ROTA001 Rotating Rug Rental

$118.00

W.O. Stinson & Sons Ltd

EFT000000006646 EFT000000006646

2025-09-25 2025-09-25

Administration Administration

34000790 34000791

$826.99 $1,796.49

EFT000000006646 EFT000000006646 EFT000000006646 EFT000000006646 EFT000000006646

2025-09-25 2025-09-25 2025-09-25 2025-09-25 2025-09-25

Administration Administration Administration Administration Administration

34000812 34000925 34000926 34000927 34000832

$1,295.55 $1,148.06 $1,058.19 $2,299.56 $1,785.41

EFT000000006646 EFT000000006646 EFT000000006646 EFT000000006646 EFT000000006646

2025-09-25 2025-09-25 2025-09-25 2025-09-25 2025-09-25

Administration Administration Administration Administration Administration

34000852 34000875 2241263 108001417 108001269

$1,914.50 $4,078.36 $11.28 $23.13 $28.36

Total For Vendor

Vendor:

SULM001

030051

2025-09-25

TAYL002

030052

Administration

2025-09-25

THEF001

EFT000000006647 EFT000000006647

Administration

EFT000000006648

TOWN007 2025-09-25

$50.85

16214

TAYL002 Taylor Auto Mall

$191.29

The Frontenac News

2025-09-25 2025-09-25

Administration Administration

Total For Vendor

Vendor:

09242025

SULM001 SULLIVAN, MATTHEW

Taylor Auto Mall

Total For Vendor

Vendor:

$16,265.88

SULLIVAN, MATTHEW

Total For Vendor

Vendor:

STIN003 W.O. Stinson & Sons Ltd

83893 83894

THEF001 The Frontenac News

$620.78 $282.05

$902.83

Town & Country Electrical Contractors Ltd Administration

2507

$2,636.94

Page 97 of 231

System:

2025-09-25

User ID:

mmcgovern

Cheque Number

10:31:48 AM

Date

Vendor Name

Total For Vendor

Vendor:

WURT001

EFT000000006649

YOUN006

Document Number

TOWN007 Town & Country Electrical Contra

Apply Amount

Dist Type

$2,636.94

Wurth Canada Limited

2025-09-25

Administration

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

26551473

WURT001 Wurth Canada Limited

$320.60

D.G. Younge Cemetery Services

Total For Vendor

YOUN006 D.G. Younge Cemetery Services

GRAND TOTAL

$711.90

$773,255.39

Page 98 of 231

System:

2025-10-09

User ID:

mmcgovern

Ranges: Vendor ID: Vendor Name: Cheque Date: Sorted By:

From: First First 2025-10-09 Vendor Name

Distribution Types Included:

Cheque Number

Date

Vendor:

1894001

EFT000000006651

2025-10-09

Administration

CANA006

$1,774.10

$526.33 $3,292.37

$3,818.70

TAX REFUND

BUTL001 Allan Butler

$5,190.01

Canadian Pacific Railway Co.

2025-10-09 2025-10-09

CINT001

IK0079579 IK0080248

BLAC001 Black Dog Tire & Lubricants Ltd,

Administration

Transportation Services Transportation Services

Total For Vendor

Vendor:

5947691

Allan Butler

Total For Vendor

EFT000000006655 EFT000000006655

$1,581.97

BEAR001 BearCom Canada Corporation (form

Administration Administration

2025-10-09

Vendor:

29495

Black Dog Tire & Lubricants Ltd,

2025-10-09 2025-10-09

BUTL001

030054

$3,672.50

BAYR001 Bayridge Printer

Administration

Total For Vendor

Vendor:

1470

1894 Inc

BearCom Canada Corporation (formerly Turris)

2025-10-09

BLAC001

EFT000000006654 EFT000000006654

1894001

Administration

Total For Vendor

Vendor:

Document Amount

Bayridge Printer

2025-10-09

BEAR001

EFT000000006653

Document Number

1894 Inc

Total For Vendor

Vendor:

To: Last Last 2025-10-09

Department

BAYR001

EFT000000006652

AVAIL, TAKEN, FNCHG, PURCH, TRADE, MISC, FREIGHT, TAXES, WRITE, OTHER, UNIT, ROUND, GST, WH RZGAIN, RZLOSS

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

3:24:51 PM

1000-0011170647 1000-0011170617

CANA006 Canadian Pacific Railway Co.

$769.00 $1,210.50

$1,979.50

CINTAS

EFT000000006656

2025-10-09

Administration

4244549796

$143.86

EFT000000006656 EFT000000006656

2025-10-09 2025-10-09

Administration Administration

4243805706 1905907709

$143.86 $18,994.17

Total For Vendor

CINT001 CINTAS

$19,281.89

Page 99 of 231

System:

2025-10-09

User ID:

mmcgovern

3:24:51 PM

Cheque Number

Date

Vendor:

COOP002

EFT000000006657

Vendor Name

2025-10-09

COWD002

030055

Administration

2025-10-09

CULL001

C69076692

COOP002 Cooper Equipment Rentals

Administration

BOOTS

COWD002Cowdy, Lance

$940.16

$200.00

Culligan Ottawa Water Conditioning

2025-10-09 2025-10-09

Administration Administration

58456TO 4639243

EFT000000006658

2025-10-09

Administration

4634217

Total For Vendor

CUNN001

Dist Type

$200.00

EFT000000006658 EFT000000006658

Vendor:

Apply Amount

Cowdy, Lance

Total For Vendor

Vendor:

Document Number

Cooper Equipment Rentals

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

CULL001 Culligan Ottawa Water Conditioni

$63.22 $5.76 $12.37

$81.35

Cunningham, Swan, Carty

EFT000000006659 EFT000000006659

2025-10-09 2025-10-09

Administration Administration

206611 207114

$601.99 $1,045.25

EFT000000006659 EFT000000006659 EFT000000006659 EFT000000006659 EFT000000006659

2025-10-09 2025-10-09 2025-10-09 2025-10-09 2025-10-09

Administration Administration Administration Administration Administration

206804 207172 207465 207171 200292

$374.15 $540.22 $220.35 $582.91 $507.13

CUNN001 Cunningham, Swan, Carty

$3,872.00

Total For Vendor

Vendor:

DICO001

EFT000000006660

Dicola Petroleum

2025-10-09

Administration

Total For Vendor

Vendor: 030056

DRID001

030057

2025-10-09

DWBS001

Administration

030058

EOET001 2025-10-09

1223

DRID001 D. Riddell Welding and Fabricati

$1,073.50

DW Building Restoration Services Inc

2025-10-09

Administration

Total For Vendor

Vendor:

$339.00

D. Riddell Welding and Fabrication

Total For Vendor

Vendor:

2421

DICO001 Dicola Petroleum

2025-09-02

DWBS001 DW Building Restoration Services

$122,199.13

EOETA Protection Services

2025-67

$900.00

Page 100 of 231

System:

2025-10-09

User ID:

mmcgovern

Cheque Number

3:24:51 PM

Date

Vendor Name

Total For Vendor

Vendor:

FIRE001

EFT000000006661

FIRE002

EFT000000006662

EFT000000006665 EFT000000006665 EFT000000006665

030059

5811 5830

$2,127.79 $544.10

$2,671.89

00005109 00005119 00005086

GEMM001 Gemmill Sand And Gravel Limited

$45,347.87 $207.02 $359,037.77

$404,592.66

94563

GINC001 Gincor Industries

$845.38

Greenshield Pest Control Inc

2025-10-09

HEAR003

$1,318.32

GARA001 Garage Door Company Of SE Ontari

Administration

Total For Vendor

Vendor:

$753.32 $565.00

Gincor Industries

2025-10-09

GREE001

EFT000000006667

Flieler, Elaine

Administration Administration Administration

Total For Vendor

Vendor:

$209.91

Gemmill Sand And Gravel Limited

2025-10-09 2025-10-09 2025-10-09

GINC001

EFT000000006666

FLIE001

106 107

Administration Administration

Total For Vendor

Vendor:

FIRE002 Fire Marshal’s Public Fire Safet

$209.91

Garage Door Company Of SE Ontario

2025-10-09 2025-10-09

GEMM001

$3,196.10

IN169695

Administration Administration

Total For Vendor

Vendor:

2060

Flieler, Elaine

2025-10-09 2025-10-09

GARA001

EFT000000006664 EFT000000006664

$900.00

FIRE001 Firefixx

Administration

Total For Vendor

Vendor:

Dist Type

Fire Marshal’s Public Fire Safety Council

2025-10-09

FLIE001

EFT000000006663 EFT000000006663

Apply Amount

EOET001 EOETA

Administration

Total For Vendor

Vendor:

Document Number

Firefixx

2025-10-09

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

145712

GREE001 Greenshield Pest Control Inc

$116.39

HeartFelt Response Medical Inc

2025-10-09

Total For Vendor

Administration

HRM-253706DB

$10,346.28

HEAR003 HeartFelt Response Medical Inc

$10,346.28

Page 101 of 231

System:

2025-10-09

User ID:

mmcgovern

3:24:51 PM

Cheque Number

Date

Vendor:

IRON002

030060

Vendor Name

2025-10-09

KIMC001

EFT000000006668

Administration

Apply Amount

Dist Type

2314

IRON002 Iron Trade Works

$2,486.72

Kimco Steel Sales Limited

2025-10-09

Administration

Total For Vendor

Vendor:

Document Number

Iron Trade Works

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

490828

$1,332.98

KIMC001 Kimco Steel Sales Limited

$1,332.98

KJPMGT001 Kj Pender Mgt

EFT000000006669

2025-10-09

General Government

Total For Vendor

Vendor:

LDPO001

EFT000000006670 EFT000000006670

LEGU001

EFT000000006671

Administration Administration

2025-10-09

LEVA001

EFT000000006672

MCGO001

2047253

$430.28

1651

$734.22

MCCO001 McConville Excavating

$734.22

McGovern, Michael

2025-10-09

MCHY001

EFT000000006674

$392.40

LEVA001 Levac Propane Inc

Administration

General Government

Total For Vendor

Vendor:

SEPT 27V 2025

McConville Excavating

Total For Vendor

EFT000000006673

$98.53

LEGU001 Jody Legue

Administration

2025-10-09

Vendor:

$65.27 $33.26

Levac Propane Inc

2025-10-09

MCCO001

030061

LDPO001 L.D. Power Sports

General Government

Total For Vendor

Vendor:

35185 46294

Jody Legue

Total For Vendor

Vendor:

$575.00

L.D. Power Sports

2025-10-09 2025-10-09

Total For Vendor

Vendor:

2025-14

KJPMGT001 Kj Pender Mgt

SEPT 16 2025

MCGO001 McGovern, Michael

$45.00

M&C Hydraulics

2025-10-09

Total For Vendor

Administration

MCHY001 M&C Hydraulics

731002352

$540.12

Page 102 of 231

System:

2025-10-09

User ID:

mmcgovern

3:24:51 PM

Cheque Number

Date

Vendor:

MCKI001

EFT000000006675

Vendor Name

2025-10-09

MESS001

Document Number

Apply Amount

Dist Type

Abigail McKinnon General Government

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

SEPT 20 2025

MCKI001 Abigail McKinnon

$3,846.49

Messer Canada Inc (formerly Linde)

EFT000000006676

2025-10-09

Administration

2109118924

$735.42

EFT000000006676

2025-10-09

Administration

2109426156

$774.32

Total For Vendor

Vendor:

META001

030062

2025-10-09

MORR002

030063

Protection Services

2025-10-09

NEAD001

EFT000000006677

Administration

2025-10-09

OAKE002

EFT000000006678

EFT000000006680 EFT000000006680 EFT000000006680

EFT000000006681

2025-10-09

$2,632.24

AUGUST OMERS 25 SEPT OMERS 25

OMER001 OMERS

$60,786.54 $39,864.20

$100,650.74

Perth & District Portable Toilet Rentals

2025-10-09 2025-10-09 2025-10-09

PITN001

195606

OAKE002 Oakes Truck Sales

Administration Administration

Administration Administration Administration

Total For Vendor

Vendor:

$2,298.82

OMERS

2025-10-09 2025-10-09

PERT002

NEAD001 Neadow Property Maintenance(yard

Administration

Total For Vendor

Vendor:

$306.71

Oakes Truck Sales

2025-10-09

OMER001

EFT000000006679 EFT000000006679

SEPT 24 25

MORR002 Morrow, John

Administration

Total For Vendor

Vendor:

$604.84

Neadow Property Maintenance(yard works)

Total For Vendor

Vendor:

22360

META001 Metalfab Fire Trucks

Morrow, John

Total For Vendor

Vendor:

$1,509.74

Metalfab Fire Trucks

Total For Vendor

Vendor:

MESS001 Messer Canada Inc (formerly Lind

PT-3179 PT-3180 PT-3178

PERT002 Perth & District Portable Toilet

$341.71 $341.71 $341.71

$1,025.13

Pitney Bowes Global Credit Services Administration

3202628768

$945.47 Page 103 of 231

System:

2025-10-09

User ID:

mmcgovern

Cheque Number

3:24:51 PM

Date

Vendor Name

Total For Vendor

Vendor:

PURO001

Document Number

Administration

505202171

030064

2025-10-09

Administration

580191117

Total For Vendor

EFT000000006682

2025-10-09

ROTA001

030065

RUSH001

UNIV001

EFT000000006686 EFT000000006686

$118.00

$89.15

$1,412.50

44040 44006

TRAC001 Trackmatics Inc.

$1,893.88 $2,966.25

$4,860.13

Universal Supply Group (Quinte/Napa/Fraction/CMax

2025-10-09 2025-10-09

VINK003

INV-3992

SAVI001 Savino Human Resources Partners

Administration Administration

Total For Vendor

Vendor:

$95.35

Trackmatics Inc.

Total For Vendor

EFT000000006685 EFT000000006685

3043234887

RUSH001 Rush Truck Centres (formerly Tal

Administration

2025-10-09 2025-10-09

Vendor:

$63.00

$245.92

Savino Human Resources Partners

2025-10-09

TRAC001

030066 030066

118114

ROTA001 Rotating Rug Rental

Administration

Total For Vendor

Vendor:

$182.92

Rush Truck Centres (formerly Tallman)

2025-10-09

SAVI001

EFT000000006684

PE-02259989

RIDE001 Rideau Pipe & Drilling Supp

Administration

Total For Vendor

Vendor:

$945.47

Rotating Rug Rental

Total For Vendor

EFT000000006683

PURO001 Purolator Courier Ltd

Administration

2025-10-09

Vendor:

Dist Type

Rideau Pipe & Drilling Supp

Total For Vendor

Vendor:

Purolator Courier Ltd

2025-10-09

RIDE001

Apply Amount

PITN001 Pitney Bowes Global Credit Servi

030064

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

332115680 332115728

UNIV001 Universal Supply Group (Quinte/N

$123.94 $367.88

$491.82

Vinkle Cleaning Services (Cassandra Vinkle)

2025-10-09 2025-10-09

Total For Vendor

Administration Administration

OSO0018 HINCH0018

VINK003 Vinkle Cleaning Services (Cassan

$4,384.68 $1,217.44

$5,602.12

Page 104 of 231

System:

2025-10-09

User ID:

mmcgovern

3:24:51 PM

Cheque Number

Date

Vendor:

XPLO001

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT Vendor Name

Document Number

Apply Amount

Dist Type

Xplornet Communications

Total For Vendor

XPLO001 Xplornet Communications

GRAND TOTAL

$187.85

$723,759.01

Page 105 of 231

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

195-2025 Month, Day, Year J. Michael McGovern, Treasurer Erin Babcock, Deputy-Treasurer Apportionment of Taxes

RECOMMENDATION THAT Council approve the following apportionment(s) of assessment as recommended by MPAC for 2025 as applicable for the following roll number(s): 10-39-040-010-01400-0000; 10-39-040-020-21420-0000 & 10-39-040-02021425-0000; 10-39-040-040-01300-0000 & 10-39-040-040-01303-0000; 10-39040-060-00200-0000 & 10-39-040-060-00204-0000; 10-39-040-060-01825-0000; 10-39-040-060-07500-0000 & 10-39-040-060-07550-0000; 10-39-050-02032600-0000 & 10-39-050-020-32700-0000; 10-39-070-020-19700-0000 & 10-39070-020-19707-0000; 10-39-080-020-16501-0000; 10-39-080-020-17100-0000; 10-39-080-030-18500-0000 &10-39-080-030-18505-0000; 10-39-080-030-185000000 & 10-39-080-030-18512-0000 &10-39-080-030-18513-0000 BACKGROUND Apportionments are the results received from MPAC related to a severance or consolidation application submitted by property owners, the municipality’s planning department, or lawyers. STRATEGIC PLAN PRIORITY DISCUSSION MPAC was requested to apportion these properties which were legally divided. As per section 356 of The Municipal Act, it is required that at a meeting, Council is to make its decision to approve or deny the apportionment. The applicant is notified of Council’s decision and may further appeal to the Assessment Review Board. A decision of the Assessment Review Board is final. FINANCIAL IMPLICATIONS

Page 106 of 231

N/A ATTACHMENTS Apportionment Sheet(s) attached.

Page 107 of 231

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

xx-2025 October 28, 2025 Michael McGovern, Treasurer Erin Babcock, Deputy-Treasurer Apportionment of Taxes

RECOMMENDATION THAT Council approve the following apportionment(s) of assessment as recommended by MPAC for 2024 and 2025 as applicable for the following roll number(s): 10-39-010-030-03910-0000 & 10-39-010-030-03912-0000; 10-39-020-010-17303-0000 & 10-39-020-010-17300-0000; 10-39-040-040-00300-0000 & 10-39-040-040-003020000;10-39-060-010-16305-0000 & 10-39-060-010-16300-0000; 10-39-060-020-102000000 & 10-39-060-020-10202-0000 & 10-39-060-020-10203-0000 & 10-39-060-02010204-0000; 10-39-060-020-12300-0000; 10-39-070-010-33325-0000 & 10-39-070010-33329-0000; 10-39-070-020-17835-0000 & 10-39-070-020-17847-0000; 10-39070-020-24505-0000 & 10-39-070-020-24602-0000; 10-39-080-040-19200-0000 & 1039-080-040-20100-0000 BACKGROUND Apportionments are the results received from MPAC related to a severance or consolidation application submitted by property owners, the municipality’s planning department, or lawyers. DISCUSSION MPAC was requested to apportion these properties which were legally divided. As per section 356 of The Municipal Act, it is required that at a meeting, Council is to make its decision to approve or deny the apportionment. The applicant is notified of Council’s decision and may further appeal to the Assessment Review Board. A decision of the Assessment Review Board is final.

Page 108 of 231

STRATEGIC PLAN PRIORITY N/A FINANCIAL IMPLICATIONS N/A ATTACHMENTS/REFERENCES Apportionment Sheet(s) attached

Page 109 of 231

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

196-2025 October 28, 2025 J. Michael McGovern, Treasurer J. Michael McGovern, Treasurer Budget to actuals variance report to September 30, 2025

RECOMMENDATION THAT Council accept the Revenue and Expenditure budget to actual variances report for the period ending September 30, 2025, for information. BACKGROUND This report contains the results from the quarterly review of budget to actuals, which is an ongoing process within the finance department. Departments have access to the financial information, which is updated nightly. The Treasurer will notify the department heads of any concerns that arise throughout the year. DISCUSSION All departments are affected by timing of operational & capital purchases, and the transfer to/from reserves yearly entry which has not been completed yet.

Revenues (Percentages left to be collected)

Overall average with Operating & Capital – 9% compared to 40% for 2024 (27% with removing extra reserves pull for office & fire truck) Operations only = 13%, compared to 17% in 2024

Page 110 of 231

• • • • • • • • • • • • •

Bank interest – 27% left to collect Tax Sale Surplus fund - $43k from files before legislative changes Grant revenue timing By-law revenue at 54% left to collect Penalties & interest $25k higher than 2024 due to higher receivables Building revenues $136k lower than 2024, slow start but picking up Part 8 Septic revenues are lower than expected – 33% left to collect Cemetery revenues are $5k higher than 2024 actuals Facilities revenues are $41k higher than 2024 but Planning revenues are $65k vs $117k in 2024, due to 2 larger road Closings occurring in 2024 Public Works revenue ahead of budget due to insurance recovery, & also impacted by timing of revenues Recreation under budget re parkland transfer for Arena operations to be completed Waste site bag sales & tipping fees $15k higher than budget due to lagging 2024 recycling contract revenue of $35k & new average revenue is $5.5k month

Expenditures (Percentages left to spend)

Overall average with Operating & Capital - 21% compared to 26% for 2024 (31% after taking into account fire truck & admin office purchase) Operations only = 38%, compared to 44% in 2024 • • • • • • •

Majority of expenses are over 25% left to spend Policing one month behind for billing Conservation Authorities & Insurance are paid for the year. Libraries – Insurance higher than budget & heating not budgeted Central Frontenac Recreation – insurance allocated and FCA $ paid earlier Cemeteries $12k lower than 2024 due to lower capital projects Public Works operating expenses at 31% left to spend, Winter Maintenance overall with 45% left to spend, Olden Garage heating higher

Page 111 of 231

•

• • •

•

than 2024 Building Expense – 37% re salary allocation to be completed to Part 8 Septic inspections, under budget otherwise re lower legal fees, fuel & training Facilities - $21k more than 2024 re timing of special projects – Oso Hall – entry to be completed re allocation of supplies to other facilities Fire – 41% left to spend Waste – 57%, $53k less than 2024, materials, training & fuels, site monitoring & compliance higher than 2024 for active site & transfer stations Planning – 46%, $64k less than 2024 re Road Closing expenses

ATTACHMENTS/REFERENCES Quarterly Reporting Budget to Actuals – Summary (September 30, 2025) 5 Year Total Revenues by Department (September 30, 2025) 5 Year Total Expenses by Department (September 30, 2025) Operating & Capital Budget Quarterly Report - Council – Summary (September 30, 2025) Operating & Capital Budget Quarterly Report - Council – By Dept. (September 30, 2025)

Page 112 of 231

2025 YTD

Variance

Actuals

2024 YTD

to 2024

Variance

As of September 30, 2025

Quarterly Reporting Budget to Actuals - Summary

2025 Actuals

(9,500)

(273,762)

(186,769)

(10,249)

(1,502,245)

(101,338)

177,269

6.4%

36.7%

27.0%

(1,866.0%)

(126,289)

(2,414,992)

(532,491)

(154,904)

(24,462)

(172,229)

258,729

(31,865)

Budget

6 Council Amended Approved

(375,100)

(150,751)

(2,587,221)

Revenue

Bank Interest

(161,000)

(4,089,466)

Net Supplemental Tax Revenue

Grant Revenue

Contracted Services

Capital

208,691

472,551

2,105,202

5,175,715

(11,273,113)

(423,100)

(560,027)

(5,654,920)

1,223,108

270,783

138,103

247,885

1,110,452

5,405,615

(10,268,857)

(205,215)

(789,909)

(6,075,230)

885,735

59,766

70,588

224,666

994,750

(229,900)

(1,004,256)

(217,885)

229,882

420,310

42.0%

18.1%

33.8%

47.5%

47.3%

(4.4%)

8.9%

51.5%

(41.0%)

(7.4%)

1,083,290

271,123

109,033

245,295

1,496,223

318,841

(4,108,798)

(401,905)

(480,557)

2,340

139,818

(340)

29,070

2,590

(385,771)

5,086,774

(6,160,059)

196,690

(309,352)

(6,077,570)

Penalties & Interest

Fuel & Lubes

330,549

Transfer from Reserves

Heat & Hydro

2,108,843

Training/Conference

Salaries & Benefits

Road & Bridge Maintenance

Materials, Supplies, Repairs, & Misc.

78,922

4,178,920

109,900

4,961,399

1,289,240

261,818

40,133

4,178,920

60,114

3,245,075

1,013,151

288,145

181,713

38,789

49,786

1,716,324

276,089

50.7%

41.0%

49.1%

45.3%

34.6%

21.4%

292,988

312,792

49,625

57,737

3,250,466

623,640

(13,133)

(50,974)

(5,391)

389,511

Expenses

Total Revenue

Permits, Licences, Inspections & Fines

Misc. Revenue

Insurance

Transfer to Reserves

443,531

279,855

Run Date: 10/10/25 3:35 PM

(9,492)

4,178,920

2,377

Vehicle & Equipment Repairs & Maint.

568,000

Telephone/Radio Communications

Winter Maintenance

Page No: 1

Page 113 of 231

Total Expenses Total

2024 YTD

Variance

As of September 30, 2025

Quarterly Reporting Budget to Actuals - Summary

Variance

9,363,959

Variance

3,203,900

2025 YTD

8,111,053

2025

4,002,255

to 2024

20.7%

Actuals

33.0%

4,556,451

3,552,195

Actuals

7,206,155

17,475,012

6 Council Amended Approved Budget 22,031,463

Run Date: 10/10/25 3:35 PM

10,758,350

Page No: 2

Page 114 of 231

Township of Central Frontenac For period ending September 30, 2025

Total Revenues - Quarterly Reporting - 5 Yrs Actuals(Chart) - 3D Bar Chart

Page No: 2

Run Date: 10/10/25 2:39 PM

Page 115 of 231

Township of Central Frontenac For period ending September 30, 2025

Total Expenses - Quarterly Reporting - 5 yrs Actuals(Chart)-3D Bar Chart

Page No: 2

Run Date: 10/10/25 1:51 PM

Page 116 of 231

Township of Central Frontenac

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council - SUMMARY PAGE

Final

2025

(1,641,563)

($24,958)

$1,286,172

($4,057,135)

2025 vs 2024

(41.4%)

99,827

1,577,963

Actuals Variance $

(4.8%)

Actuals

$1,667,295

52.1%

2024 YTD

(5,698,698)

$81,347

($130,045)

Variance %

($4,031,403)

74,869

2,864,135

Budget General Government

$156,216

$2,734,090

Facilities Services

Cemetery Services

Building Services

$8,544,049

$1,168,658

$70,749

$62,602

$1,821,704

107,686

7,146,521

813,722

20,197

55,527

1,822,196

$3,552,195

$123,999

$1,397,528

$354,936

$50,552

$7,075

($492)

33.0%

53.5%

16.4%

30.4%

71.5%

11.3%

6,210,372

117,945

4,620,239

364,731

36,142

(72,500)

1,107,588

($10,259)

$2,526,282

$448,991

($15,945)

$128,027

$714,608

Fire Services

Public Works and Waste Management Services

7,206,155

Run Date: 10/10/25 2:15 PM

$995,783

$231,685

Total Township of Central Frontenac

Planning Services

$10,758,350

Technology and Civic Address Services

Corporate Services

Page No: 1

Page 117 of 231

General Government Revenue

General Government

Township of Central Frontenac

2025

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

18.3%

(1,939,809)

($220,968)

2025 vs 2024

18.3%

Actuals Variance $

($485,123)

18.3%

Actuals

($485,123)

2024 YTD

(2,160,777)

($485,123)

Variance %

(2,160,777)

6 Council Amended Approved

($2,645,900)

(2,160,777)

$12,895

($31,282)

General Government Revenue

($2,645,900)

164,658

General Government Revenue

($2,645,900)

115,319

General Government Expenses

Total General Government Revenue

45.8%

($3,836,167)

$112,637

100.0%

298,246

($4,057,135)

133,376

$18,269

(113.7%)

298,246

128,214

$2,021,511

(155.4%)

(1,641,563)

$246,013

$2,152,418

(41.4%)

(155.4%)

$128,215

(3,799,511)

$2,152,418

($18,269)

(3,537,921)

$1,667,295

Run Date: 10/10/25 2:15 PM

($3,799,511)

($1,778,000)

(3,537,921)

18,269

($1,385,503)

(5,698,698)

$18,269

($1,385,503)

Council

General Government Expenses Capital - Reserves Transfer to/from - GG Total General Government Expenses Total General Government Expenses Total General Government

($4,031,403)

Conservation Authorities

Page No: 1

Page 118 of 231

Operating - Corporate Services

Corporate Services

Township of Central Frontenac

2025

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

(57.7%)

506,093

1,060,462

(554,369)

$42,487

$126,051

($83,564)

2025 vs 2024

31.4%

Actuals Variance $

$233,433

58.6%

Actuals

$543,293

2024 YTD

(637,933)

$776,726

Variance %

($404,500)

548,580

1,186,513

6 Council Amended Approved

Corporate Services Revenue

$1,729,806

Corporate Services

$1,325,306

$34,078

($7,400)

$1,320,330

(383)

7,564

(7,947)

670,121

$27,061

$26,514

$547

$650,209

101.4%

77.8%

(7.4%)

49.2%

16,877

22,115

(5,238)

943,595

($17,260)

($14,551)

($2,709)

($273,474)

Policing Expense

Animal Control Revenue

$26,678

($23,426)

(17,682)

4,152

(21,834)

150

$9,256

$10,848

($1,592)

($150)

(109.9%)

72.3%

6.8%

5,595

21,610

(16,015)

(50)

250

(300)

($23,277)

($17,458)

($5,819)

$200

($100)

$300

Livestock Losses Revenue

Medical Centre Revenue

($8,426)

$15,000

LIbrary - 5998 Arden Rd

Library - 1282 Wagarville Rd

$638

$1,858

$8,541

2,128

268

547

2,672

($581)

$370

$1,311

$5,869

(37.6%)

58.0%

70.6%

68.7%

2,237

387

516

3,190

($109)

($119)

$31

($518)

Library - 1455 Mtn Grove Rd Library - 1045 Mill Rd

Run Date: 10/10/25 2:15 PM

$1,547

Library

Total Medical Centre

Medical Centre

Total Livestock

Livestock Losses Expense

Medical Centre Expense

Livestock

Total Animal Control

Animal Control

Total Policing

Animal Control Expense

Policing

Total Corporate Services

Corporate Services Expense

Page No: 2

Page 119 of 231

Township of Central Frontenac

2025

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

45.2%

(136.2%)

5,160

(3,777)

6,330

($166)

($3,881)

$3,715

2025 vs 2024

($960)

(520.0%)

1,383

Actuals Variance $

$6,009

36.1%

Actuals

1,665

$52

38.8%

2024 YTD

7,280

$721

Variance %

$705

(62)

$773

6 Council Amended Approved

$13,289

1,279

Other Cultural

$950

($10)

1,217

By-Law

Total Other Cultural

16.2%

108.7%

1,485,070

(1,076)

6,323

($286,369)

($600)

($15,229)

Lottery License Lottery License Revenue Total Lottery License

Capital - Corporate Services

Total Operating - Corporate Services

Capital - Corporate Services CPCS Capital Projects - Corporate Services

$3,271

$111,063

16.2%

($18,500)

($324)

56.9%

$1,591,918

53.8%

(8,906)

($324)

41,960

93.3%

(1,676)

$1,580,623

(27,131.3%)

($21,500)

$102,157

(1,676)

4.8%

$132,563

($2,000)

1,198,701

($1,627,878)

100.0%

9,594

($2,000)

($6,000)

(18,500)

$2,779,324

1,633,878

($100,000)

($40,000)

$6,000

(117,716)

$142,157

($123,716)

By-law Enforcement Revenue

($100,000)

Total By-Law

Capital - Reserves Transfer to/from - Corporate Services

Capital - Medical Centre Loan

CPMC Capital Projects - Medical Centre

Capital - Transfer to/from Reserves - Medical Centre CPBYLCapital - Reserves Transfer to/from - By-Law Total Capital - Corporate Services Total Capital - Corporate Services Total Corporate Services

($45,234)

$3,000

$121,716

$32,766

$15,000

2,864,135

1,665,434

3,000

110,003

24,556

11,713

($130,045)

($1,710,668)

$11,713

$8,210

$3,287

(4.8%)

3,781.8%

9.6%

25.1%

21.9%

1,577,963

92,893

21,842

31,963

(2,872)

$1,286,172

$1,572,541

$2,714

($20,250)

$2,872

($45,234)

Run Date: 10/10/25 2:15 PM

$3,000

$110,003

$2,734,090

($117,716)

Capital - Other Revenue - Corporate Services

By-law Enforcement Expense

$1,665

$2,000

Library - 1037 Robert St

Other Cultural Revenue

$1,990

Total Library

Other Cultural Expense

Page No: 3

Page 120 of 231

Technology and Civic Address Services

Township of Central Frontenac

2025

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

$132,955

65,153

1,000

64,153

($2,325)

$68,802

56.4%

50.8%

33.2%

51.4%

51.7%

99,827

(3,217)

1,508

(4,725)

103,044

($24,958)

$12,933

$12,883

$50

($37,891)

($38,891)

2025 vs 2024

$1,000

65,153

$14,870

56.4%

Actuals Variance $

$133,955

(4,675)

$12,545

52.1%

Actuals

$133,955

14,391

$12,545

2024 YTD

($7,000)

9,716

$81,347

Variance %

$29,261

9,716

6 Council Amended Approved

$22,261

74,869

Technology Revenue & Expense

Civic Address Revenue

$22,261

Total Technology Revenue & Expense

Civic Address Revenue & Expense

Total Technology Revenue & Expense

Operating - Civic Address

Total Operating - Civic Address

Run Date: 10/10/25 2:15 PM

$1,000

Civic Address Expense

$156,216

Technology Expense

Total Civic Address Revenue & Expense

Capital - Reserves Transfer to/from - I.T.

Total Technology and Civic Address Services

Page No: 4

Page 121 of 231

Fire Service Revenue

Fire Services

Township of Central Frontenac

2025

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

($44,945)

219,094

(18,346)

$4,664

$18,739

$186,663

($26,599)

41.1%

68.5%

54.9%

11.0%

46.0%

59.2%

191,875

78,056

17,770

29,017

2,567

147,594

238,493

(83,849)

$7,280

($4,171)

($16,083)

$1,269

$3,626

($19,399)

$65,503

2025 vs 2024

($44,945)

151,220

$28,066

9.8%

Actuals Variance $

$405,757

3,836

$9,501

50.2%

Actuals

$169,959

12,934

$9,222

2024 YTD

$8,500

13,599

$214,203

Variance %

Fire Service - Administration Expense

$41,000

85,336

6 Council Amended Approved

Fire Service - Vehicles & Equipment Expense

$23,100

212,572

Fire Service Revenue

Fire Service - Training Expense

$94,558

Fire Service Revenue

Fire Service - Communications Expense

$426,775

($77,922)

$121,000

$647,922

$1,175,649

$6,000

1,840,542

1,134,593

(87,297)

134,762

1,087,128

705,949

7,358

($492)

$26,107

($443,593)

$9,375

($13,762)

($439,206)

$469,700

($1,358)

1.4%

(64.2%)

(12.0%)

(11.4%)

(67.8%)

40.0%

(22.6%)

1,107,588

1,191,437

485,638

(150,000)

635,638

705,799

427

$714,608

$649,105

$648,955

$150

$6,931

$20,697

Fire Service - Emergency Response Operations Expense

Capital - Reserves Transfer to/from - Fire

$691,000

1,822,196

Capital - Equipment Loan - Fire

CPFIR Capital Projects - Fire

Capital Projects - Fire Service

Total Operating Fire Service Expense

Emergency Measures Expense

Capital - Other Revenue

$1,866,649

Total Fire Service Expense Total Fire Services

Run Date: 10/10/25 2:15 PM

$62,703

$134,762

$451,490

Total Capital Projects - Fire Service

$1,821,704

Fire Service - Fire Prevention & Safety Education Expense

Operating Fire Service Expense

Fire Service Expense

Total Fire Service Revenue

Fire Service - Fire Stations Expense

Page No: 5

Page 122 of 231

Building Service Revenue

Building Services

Building Service Revenue Building Service Revenue Total Building Service Revenue

Building Service Expenses

Total Building Service Revenue

Building Service Expense

Total Building Service Expense Facilities Coordinator Expense Faciilities Coordinator Expense Total Facilities Coordinator Expense CPBLDCapital Projects - Bulding

Township of Central Frontenac

2025

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

($282,800)

(129,618)

$15,056

($153,182)

52.9%

7.6%

54.2%

110,365

159,800

(241,317)

($61,854)

$22,224

$111,699

2025 vs 2024

($282,800)

182,024

$54,576

Actuals Variance $

($282,800)

182,024

$54,576

Actuals

$197,080

48,511

2024 YTD

$197,080

48,511

Variance %

$103,087

6 Council Amended Approved

$103,087

(79,339)

85.3%

24.2%

(15,705)

270,165

$10,205

($52,630)

$66,339

CPFACCapital Projects - Facilities Capital - Reserves Transfer to/from - Facilities Coordinator Total CPFAC Capital Projects - Facilities

Septic Re-Inspection

Total Building Service Expenses

Septic Reinspection Revenue

($79,339)

($85,339)

66,339

$69,632

85.3%

100.0%

($79,339)

66,339

($32,000)

$6,000

$66,339

217,535

($32,000)

$6,000

$66,339

(5,500)

Capital Projects - Building

$287,167

(5,500)

Septic Reinspection Revenue

Septic Reinspection Expense

Run Date: 10/10/25 2:15 PM

($79,339)

($37,500)

7.0%

($37,500)

($6,000)

Total CPBLD Capital Projects - Bulding

Total Septic Reinspection Revenue

Capital - Reserves Transfer to/from - Building

Page No: 6

Page 123 of 231

Township of Central Frontenac

2025

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

4,739

($4,739)

2025 vs 2024

100.0%

Actuals Variance $

100.0%

Actuals

$54,485

2024 YTD

$54,485

Variance %

$54,485

6 Council Amended Approved

$54,485

Septic Reinspection Expense

Total Part 8 Septic Inspections Revenue

$5,000

$96,250

($75,000)

$31,985

$15,000

5,000

1,323

(48,213)

9,500

15,000

$7,075

$68,140

$94,927

($26,787)

$22,485

11.3%

259.6%

98.6%

35.7%

70.3%

(72,500)

(90,382)

9,165

(99,547)

(10,966)

$128,027

$48,492

$5,000

($7,842)

$51,334

$20,466

$15,000

Capital Reserves Transfer to/from- Septic Re-Inspection

$5,000

55,527

(41,890)

Total Capital Projects - Inspection

Capital Reserves Transfer to/from - Septic Inspection

Capital Projects - Inspection

Part 8 Septic Inspections Expense

Part 8 Septic Inspections Revenue

Part 8 Septic Inspections

Total Septic Re-Inspection

Total Capital Projects - Re-Inspection

Total Part 8 Septic Inspections Expense

$26,250

Total Part 8 Septic Inspections Total Building Services

Run Date: 10/10/25 2:15 PM

$62,602

Capital Projects - Re-Inspection

Total Septic Reinspection Expense

Page No: 7

Page 124 of 231

Cemeteries Hinchinbrooke

Cemetery Services

Township of Central Frontenac

2025

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

1,526

(4,862)

$3,116

$3,297

($181)

2025 vs 2024

(908.6%)

(3,336)

Actuals Variance $

(92.9%)

Actuals

$4,543

111.0%

2024 YTD

(5,043)

$2,220

($2,323)

Variance %

($500)

(220)

4,823

6 Council Amended Approved

$2,500

Parham Parham Revenue

$2,000

Piccadilly Revenue

$5,500

($2,750)

1,175

(7,001)

$4,325

$4,251

78.6%

(154.6%)

611

(1,625)

$564

($5,376)

(5,826)

$800

($500)

$8,576

100.0%

311.9%

($4,812)

($500)

$300

(1,014)

$800

$2,750

Wagarville Revenue

$300

Echo Lake Expense

Echo Lake

Total Wagarville

Wagarville

Wagarville Expense

($1,696)

Total Echo Lake Total Cemeteries Hinchinbrooke

Mountain Grove New

Cemeteries Olden

100.0%

(4,350)

$789

($260)

$300

(550)

$300

153

100.0%

59.5%

(397)

213.0%

(6,046)

($1,190)

37.2%

$300 $5,350

(810)

126.4%

$11,396

($2,000)

$558

$300

Mountain Grove Revenue - New

($632)

$529

942

100.0%

($479)

132

$986

$1,000

(986)

($305)

($500)

$1,000

305

$1,500

Total Mountain Grove New Mountain Grove Old Mountain Grove Revenue - Old Mountain Grove Expense - Old

Run Date: 10/10/25 2:15 PM

(507)

Mountain Grove Expense - New

Total Piccadillly

PIccadilly Expense

Piccadillly

Total Parham

Parham Expense

Page No: 8

Page 125 of 231

Township of Central Frontenac

2025

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

Variance %

Actuals

2024 YTD

2025 vs 2024

Actuals Variance $

($784)

198.6%

(202)

$1,986

($85)

(986)

($85)

Total St. John’s Anglican

Mountain Grove General Revenue

Mountain Grove General

Total Mountain Grove General

Cemeteries Oso

Total Cemeteries Olden

Oconto

($500)

814

(1,271)

$1,857

$1,086

$771

132.6%

57.2%

(154.2%)

(133)

543

(676)

$271

($595)

Zealand

Total Oconto

Cemeteries Zealand Revenue

(457)

$500

(192.1%)

240.0%

100.0%

Run Date: 10/10/25 2:15 PM

$1,143

($700)

($324)

$1,900

$1,200

$700

$4,034

(700)

100.0%

(6,134)

$250

$500

$250

($2,100)

$500

$1,400

Total Zealand

St. Pauls Revenue

St. Pauls

St. Pauls Expense Total St. Pauls

Cemeteries Kennebec

Total Cemeteries Oso

Gaylord Expense

Gaylord

(7,277)

Cemeteries Zealand Expense

$1,000

(15)

($340)

6 Council Amended Approved

(15)

Total Mountain Grove Old

(614)

$4,782

100.0%

(13,773)

$2,167

($2,615)

St. John’s Anglican

183.0%

6,629

100.0%

(5.8%)

(7,144)

($500)

(100)

$2,104

10.8%

($500)

(100)

$491

(24.4%)

St. John’s Anglican Revenue

($100)

(954)

$486

100.0%

($100)

(8,991)

$977

$750

$1,150

4,014

$1,250

($8,500)

(4,977)

$750

$4,500

$1,250

Cemeteries Oconto Revenue

($4,000)

St. John’s Anglican Expense

Cemeteries Oconto Expense

Page No: 9

Page 126 of 231

Township of Central Frontenac

2025

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

$250

100.0%

Variance %

$250

($300)

6 Council Amended Approved

$250

($300)

Total Gaylord

Bordenwood Revenue

Bordenwood

Total Elm Tree

Elm Tree Expense

Elm Tree

Bordenwood Expense

($493)

$450

($50)

50.2%

49.3%

100.0%

33,886

34,213

(327)

($1,555)

($1,375)

($180)

2025 vs 2024

$33,061

50.2%

Actuals Variance $

($50)

(507)

$32,568

Actuals

$450

32,838

$32,568

2024 YTD

($1,000)

32,331

Total Bordenwood

Cemeteries General Revenue

$65,899

32,331

Cemeteries General

Total Cemeteries Kennebec

Cemeteries General Expense

$64,899

$1,000

20,197

1,000

36,142

14,497

2,340

12,157

($15,945)

($13,497)

($1,340)

($12,157)

71.5%

$1,000

Run Date: 10/10/25 2:15 PM

$70,749

$50,552

$64,899

Total Cemeteries General Total Cemeteries General

Capital Projects - Cemeteries

CPCEMCapital Projects - Cemeteries Capital - Transfer to/from Reserves - Cemeteries Total Capital Projects - Cemeteries Total Capital Projects - Cemeteries Total Cemetery Services

Page No: 10

Page 127 of 231

Heliport

Facilities Services

Township of Central Frontenac

2025

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

$2,000

100.0%

Variance %

$2,000

6 Council Amended Approved

Heliport

$2,000

Heliport

Total Heliport

Hinchinbrooke Facilities

Total Heliport

$1,110

30.8%

(111.0%)

5,230

(1,569)

$1,115

($541)

2025 vs 2024

$2,818

Actuals Variance $

6,345

(2,110)

Actuals

$9,163

($1,000)

2024 YTD

Hall - 1025 Oak Flats Rd Revenue

Hall - 1025 Oak Flats Rd

Hall - 1025 Oak Flats Expense Total Hall - 1025 Oak Flats Rd Ballpark/Fairgrounds - 1164 Wagarville Rd Ballpark/Fairgrounds - 1164 Wagarville Rd Expense Total Ballpark/Fairgrounds - 1164 Wagarville Rd Rink - Fream St. Tichborne Rink - Fream St. Tichborne Expense Total Rink - Fream St. Tichborne Beach/Boat Launch - 1277 Eagle Lake Rd Beach/Boat Launch - 1277 Eagle Lake Rd Expense Total Beach/Boat Launch - 1277 Eagle Lake Rd Hinchinbrooke Pulbic School Hinchinbrooke Public School Expense Total Hinchinbrooke Pulbic School Hinchinbrooke Rec. General Hinchinbrooke Rec. General Expense Total Hinchinbrooke Rec. General

$8,163

1,484

4,235

$7,691

$3,928

83.8%

48.1%

6,448

3,661

($4,964)

$574

($305)

1,484

($305)

$9,175

305

($214)

$9,175

305

($214)

($962)

100.0%

214

($10,574)

($962)

100.0%

214

($10,574)

2,127

$1,500

100.0%

26,511

2,127

$1,500

100.0%

26,511

71.9%

$1,000

72.2%

71.9%

$1,000

72.2%

$2,976

$1,500

$41,418

$2,976

$1,500

$41,418

1,165

$1,000

15,937

1,165

$1,000

15,937

$4,141

$57,355

Run Date: 10/10/25 2:15 PM

$57,355

$4,141

Page No: 11

Page 128 of 231

Township of Central Frontenac

2025

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

(27.3%)

71.9%

7,562

10,886

(3,324)

39,266

($1,094)

($598)

($496)

($16,445)

2025 vs 2024

$58,513

44.6%

Actuals Variance $

$820

58.5%

Actuals

22,821

$8,295

2024 YTD

$81,334

(3,820)

$9,115

Variance %

($3,000)

6,468

10,288

6 Council Amended Approved

$18,583

Hall - 5998 Arden Rd

Kennebec Facilities

Hall - 5998 Arden Rd Revenue

$15,583

Total Hinchinbrooke Facilities

Hall - 5998 Arden Rd Expense Total Hall - 5998 Arden Rd

$85,757

$56,550

$4,000

$5,226

$2,555

$1,843

11,137

(2,332)

45,137

33,976

138

2,980

225

1,350

$1,812

$332

$40,620

$22,574

$3,862

$2,246

$2,330

$493

14.0%

(16.6%)

47.4%

39.9%

96.6%

43.0%

91.2%

26.7%

14,763

(2,520)

33,387

19,593

1,501

3,014

1,717

($3,626)

$188

$11,750

$14,383

$138

$1,479

($2,789)

($367)

Balllpark - 1034 Queen St Expense

($2,000)

Ballpark - 1034 Queen St

$12,949

Hall - 1522 Mountain Grove Rd

Olden Facilities

Total Kennebec Facilities

Total Kennebec Rec General

Kennebec Rec. General Expense

Kennebec Rec General

Total Kennebec Trails

Kennebec Trails Expense

Kennebec Trails

Total Rink - 5998 Arden Rd

Rink - 5998 Arden Rd Expense

Rink - 5998 Arden Rd

Total Beach Arden

Beaches Expense

Beach Arden

Total Ballpark - 1034 Queen St

Hall - 1522 Mountain Grove Rd Revenue

Run Date: 10/10/25 2:15 PM

Hall - 1522 Mountain Grove Rd Expense

Page No: 12

Page 129 of 231

Total Hall - 1522 Mountain Grove Rd Ball Park - 1069 Olden Park Rd(Old) Ball Park - 1069 Olden Park Rd(Old) Expense Total Ball Park - 1069 Olden Park Rd(Old) Rink - 1413 Mountain Grove Rd Rink - 1413 Mountain Grove Rd Expense Total Rink - 1413 Mountain Grove Rd

Beach Long Lake Expense

Beach Long Lake

Total Beach Long Lake New Mtn Grove Ball Park New Mtn Grove Ball Park Expense Total New Mtn Grove Ball Park Olden Memorial Park Olden Memorial Park Expense Total Olden Memorial Park Olden Rec. General Olden Rec General & Memorial Park Expense Total Olden Rec. General Total Olden Facilities

Sharbot Lake Public School

Oso Facilities

Sharbot Lake Public School Revenue Sharbot Lake Public School Expense

Hall - 1107 Garrett St.

Total Sharbot Lake Public School

Township of Central Frontenac

2025

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

Variance %

2025 vs 2024

Actuals Variance $

($3,438)

Actuals

12,243

2024 YTD

$2,144

19.6%

8,805

$10,949

6 Council Amended Approved

($2,610)

($782)

($2,610)

($782)

2,610

($577)

1,397

2,610

($577)

1,397

100.0%

881

$50

($615)

100.0%

881

$50

($615)

$1,055

91.9%

$30,355

615

$1,055

91.9%

$30,355

615

$3,431

90.0%

21,145

$22,753

($245)

$3,431

90.0%

21,145

($245)

304

$450

6.7%

40,749

2,473

$1,055

304

$450

6.7%

2,473

$1,055

$3,669

24.6%

977

82.7%

$3,735

$3,669

977

82.7%

$3,735

51,500

$20,750

96.5%

$10,616

$500

51,500

$23,010

130.9%

$10,616

$500

63,502

$64,688

2,228

$55,169

(23,010)

$87,698

2,228

$55,169

2,312

$12,844

$84,252

(20,698)

$12,844

$67,000

Run Date: 10/10/25 2:15 PM

($21,675)

$1,335

($23,010)

$67,000

Page No: 13

Page 130 of 231

Township of Central Frontenac

2025

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

$4,095

12.4%

(11.3%)

(68.3%)

4,117

13,340

(9,223)

$8,543

$9,415

($872)

2025 vs 2024

(10,095)

$1,788

($2,307)

Actuals Variance $

22,755

Actuals

($6,000)

12,660

2024 YTD

$20,448

Variance %

Hall - 1107 Garrett St. Revenue

$14,448

6 Council Amended Approved

Hall - 1107 Garrett St. Expense Total Hall - 1107 Garrett St.

$2,580

$120,480

$500

$8,520

$7,380

891

31,316

293

5,964

10,403

$4,862

$1,689

$89,164

$207

$2,556

($3,023)

80.9%

63.8%

65.5%

74.0%

41.4%

30.0%

(41.0%)

65,508

2,016

983

48,367

3,508

5,540

($21,919)

$744

($92)

($17,051)

$293

$2,456

$4,863

Ballpark - 1089 Dickson Cres.

$2,580

2,760

$4,862

Ballpark - 1089 Dickson Cres.Expense

$7,622

$184,941

Public Works Office Expense

Public Works Office

Total SL Govt Dock

SL Govt Dock Expenses

SL Govt Dock

Total Oso Rec General

Oso Rec General Expense

Oso Rec General

Total Crow Lake Dock

Crow Lake Dock Expense

Crow Lake Dock

Total Beach 1021 Medical Centre Rd.

Beach 1021 Medical Centre Expense

Beach 1021 Medical Centre Rd.

Total Ballpark - 1089 Dickson Cres.

2,760

($175)

43,589

($175)

$7,622

175

$228,530

Swim Program

Total Oso Facilities

Swim Program Swim Program Expense Total Swim Program

Run Date: 10/10/25 2:15 PM

175

Total Public Works Office

Page No: 14

Page 131 of 231

Township of Central Frontenac

2025

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

(11.1%)

$5,553

2025 vs 2024

(11.1%)

Actuals Variance $

($553)

(11.1%)

Actuals

($553)

2024 YTD

5,553

($553)

($175)

5,553

Variance %

175

$5,000

5,553

6 Council Amended Approved

$5,000

Trails Committee

Total Swim Program

. .

$5,000

Trails Committee Expense

Total . Trails Committee

Central Frontenac Recreation

Total Trails Committee

Central Frontenac Recreation Revenue

$320,481

($161,696)

247,224

(795)

($87,644)

$73,257

($160,901)

(55.2%)

22.9%

99.5%

175,066

182,088

(7,022)

$71,363

$65,136

$6,227

Central Frontenac Recreation

Central Frontenac Recreation Expense

($87,644)

$502

($19,880)

246,429

96.7%

19,880

246,429

100.0%

$19,298

$14,498

$34,979

$200,000

502

3,712

99.8%

100.0%

3,712

100.0%

92.3%

$5,000

87.3%

$219,498

$276,990

502

($19,378)

$158,785

$15,000 $200,000 $5,000 $220,000

$266,309

$15,681

23,010

($15,681)

38,691

15,681

19,880

$158,785

Total Central Frontenac Recreation Total Central Frontenac Recreation

Indoor Capital Projects

Capital Projects - Facilities

CPIHI Indoor Capital Projects - Hinchinbrooke Facilities CPIKE Indoor Capital Projects - Kennebec Facilities CPIOL Indoor Capital Projects - Olden Facilities CPIOS Indoor Capital Projects - Oso Facilities Total Indoor Capital Projects Outdoor Capital Projects

$300,000

CPOHI Outdoor Capital Projects - Hinchinbrooke Facilities

$305,000

17,474.9%

$5,000

CPOOSOutdoor Capital Projects - Oso Facilities

($349,498)

CPOOLOutdoor Capital Projects - Olden Facilities

Total Outdoor Capital Projects

347,498

Run Date: 10/10/25 2:15 PM

$347,498

($2,000)

Capital - Transfer to/from Reserves - Facilities

Capital Projects General - Facilities

Page No: 15

Page 132 of 231

Capital - Other Revenue Total Capital Projects General - Facilities Total Capital Projects - Facilities Total Facilities Services

Township of Central Frontenac

2025

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

26.1%

17,474.9%

364,731

10,580

(13,012)

$448,991

$376,111

$360,510

$13,012

2025 vs 2024

($349,498)

30.4%

Actuals Variance $

$136,309

Actuals

347,498

$354,936

2024 YTD

386,691

Variance %

($2,000)

813,722

6 Council Amended Approved

$523,000

Run Date: 10/10/25 2:15 PM

$1,168,658

Page No: 16

Page 133 of 231

Public Works Services

Public Works and Waste Management Services

Township of Central Frontenac

2025

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

(7.3%)

(26,549)

$43,050

($39,450)

2025 vs 2024

$4,499

814,263

($7,590)

($56,007)

Actuals Variance $

$4,499

216,984

Actuals

(65,999)

32.6%

609,623

2024 YTD

(65,999)

48.7%

Variance %

($61,500)

$415,147

29.1%

6 Council Amended Approved

($61,500)

857,313

$152,923

100.0%

Public Works Revenue

$1,272,460

160,977

($34)

$247,631

Public Works Revenue

$313,900

602,033

Roads General Expenses

Public Works Expenses

Total Public Works Revenue

Roads Equipment Maintenance

$849,664

Roadside Maintenance Operations Expense

Bridges & Culverts Operations Expense

$768,740

$270,000

$105,000

$170,500

$17,174

$823,340

70,881

491,953

745,437

101,712

19,990

146,012

10,804

647,644

$1,756,173

$54,119

$403,232

$23,303

$168,288

$85,010

$24,488

$6,370

$175,696

31.3%

43.3%

45.0%

3.0%

62.3%

81.0%

14.4%

37.1%

21.3%

3,427,009

112,853

439,797

425,019

68,137

70,001

65,283

11,175

593,874

$427,747

($41,972)

$52,156

$320,418

$33,575

($50,011)

$80,729

($371)

$53,770

($34)

Garage - 9439 Rd 38 Expense

Hardtop Maintenance Operations Expense

$895,185

3,854,756

Garage - 5916 Arden Rd Expense

Loosetop Maintenance Operations Expense

$125,000

Garage - 1085 Olden Park Rd Expense

Winter Control Operations Expense

$5,610,929

Garage - 1020 Wagner Rd Expense

Safety Devices Operations Expense Total Public Works Expenses

CPBR Capital Projects - Bridges - Public Works

CPEQ Capital Projects - Equipment - Public Works

CPFL Capital - Fleet - Public Works

$1,734,239

$220,000

$693,000

$920,000

1,014,625

207,456

586,754

437,054

$719,614

$12,544

$106,246

$482,946

10.4%

41.5%

5.7%

15.3%

52.5%

1,260,601

22,369

41,671

60,042

($245,976)

$185,087

$545,083

$377,012

Capital Projects - Public Works

CPRD Capital Projects - Roads - Public Works

100.0%

Run Date: 10/10/25 2:15 PM

($10,659)

$107,533

$12,467

10,659

$12,000

107,533 CPSP Capital Projects - Special Projects - Public Works

CPBU Capital Projects - Buildings - Public Works

$120,000

Page No: 17

Page 134 of 231

Capital - Equipment Loan - Public Works Capital - Crow Lake Rd Loan - Public Works Capital - 2021 Loan Capital - Reserves Transfer to/from - Public Works Capital - Other Revenue - Public Works

Township of Central Frontenac

2025

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

Variance %

24.9%

28.2%

20,351

$43,105

$7,984

$28,335

42,200

6 Council Amended Approved

130,148

2025 vs 2024

($7,626)

Actuals Variance $

27,977

$3,546

($144,758)

Actuals

186,958

2024 YTD

126,602

$2,043,017

$42,200

$2,431,314

$173,253

1,139,084

($1,577)

($80,579)

$1,251,328

4,539,544

($1,577)

(597,795)

11,514

($1,577)

54.7%

($63,026)

13.0%

(29.3%)

11,514

(9,051.1%)

($721,544)

56.3%

11,514

($817,770)

63,026

$1,039,128

56.3%

($1,237,654)

3,182,101

$12,816

56.3%

(678,374)

6,970,858

$12,816

1,251,328

$2,460,557

9,937

$12,816

$1,893

($16,108)

$13,674

$8,009,986

9,937

(141,776)

($1,496,144)

$22,753

9,937

(81.4%)

Streetlights

Total Public Works Services

Streetlights Expense Streetlights Expense Total Streetlights Expense Total Streetlights

Waste Management Revenue

Waste Management Services

$63,026

$22,753

$70,834

Capital - Wheeled Excavator Lease

$22,753

(157,884)

(35,135)

20-060-6103-70370 Not used (PW0000)

($87,050)

(176,911)

Total Capital Projects - Public Works

Waste Disposal General Revenue

(95.5%)

($14,215)

(83.7%)

($3,142)

($19,716)

$16,242

5,778

41,460

$87,076

83.2%

(33,242)

59.6%

(191,126)

$3,890

$107,609

($17,000)

2,636

21,744

($104,050)

$6,526

$129,353

Waste Tipping Fees Revenue

Waste Management Expense

Total Waste Management Revenue

Waste General Expense

($147)

($20,740)

1039 Walker Rd (Wilkinson) Expense

3,083

74,994

($927)

($9,347)

28.5%

52,978

45.6%

64,375

$2,462

70.5%

$21,664

17.4%

2,936

$13,320

$104,440

54,254

43,631

$5,398

63,448

$75,918

$76,768

Run Date: 10/10/25 2:15 PM

$148,071

10180 Rd 38 Expense

1122 Wemp Rd Expense

1094 Olden Park Rd Expense

6409 Arden Rd Expense

Page No: 18

Page 135 of 231

Fish Creek Total Waste Management Expense

Capital - Transfer to/from Waste Management

Capital - Transfer to/from - Waste Management

Total Capital - Transfer to/from - Waste Management Total Waste Management Services Total Public Works and Waste Management Services

Township of Central Frontenac

2025

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

3,877

$258,508

$5,123

67.6%

57.3%

56.9%

4,620,239

69,181

246,092

3,424

$164,326

($53,566)

$453

2025 vs 2024

192,526

16.4%

Actuals Variance $

$9,000

164,326

$345,584

Actuals

$451,034

164,326

$1,397,528

2024 YTD

$164,326

165,726

Variance %

$164,326

7,146,521

6 Council Amended Approved

$511,310

Run Date: 10/10/25 2:15 PM

$2,526,282

$96,545 $8,544,049

Page No: 19

Page 136 of 231

Planning General

Planning Services

Township of Central Frontenac

2025

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

$2,500

($24,000)

$291,985

(27,128)

941

(28,069)

166,227

165,830

397

$533

($28,523)

$5,628

$1,559

$4,069

$125,758

$126,155

($397)

69.5%

53.3%

69.1%

(26.2%)

62.4%

(17.0%)

43.1%

43.2%

17,580

(61,331)

(24,262)

432

(24,694)

(15,900)

216,292

217,072

(780)

$31,203

($15,919)

$47,122

$12,002

$35

$11,967

($11,228)

($12,169)

($50,065)

($51,242)

$1,177

2025 vs 2024

($21,500)

(12,727)

($27,990)

(255.2%)

(43,751)

Actuals Variance $

($21,500)

467

($27,990)

85.8%

(43,751)

Actuals

($41,250)

(12,260)

$10,209

263.0%

2024 YTD

$1,000

(12,260)

$10,039

263.0%

Variance %

Minor Variances Revenue

($40,250)

(14,209)

$20,248

6 Council Amended Approved

Minor Variances Expense

($40,250)

1,661

$20,248

Planning General

Severances Revenue

($4,000)

(12,548)

Planning General Revenue

Severances Expense

$11,700

(12,548)

Road Closings/Openings

Total Severances

Severances

Total Minor Variances

Minor Variances

Total Planning General

Planning General Expense

Road Closings/Openings Revenue

$7,700

Run Date: 10/10/25 2:15 PM

$31,203

$941

Road Closings/Openings Expense

$7,700

Total Road Closings/Openings

Official Plan

Total Road Closings/Openings

Page No: 20

Page 137 of 231

Township of Central Frontenac

2025

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

Final Budget

($2,300)

100.0%

$714

($320)

2025 vs 2024

$500

100.0%

529

(3,520)

Actuals Variance $

($2,300)

($1,800)

34.9%

Actuals

$500

($1,800)

44.8%

2024 YTD

($1,800)

$1,007

($2,060)

Variance %

Official Plan Revenue

($1,800)

1,243

(3,840)

6 Council Amended Approved

Official Plan Expense

$2,250

($5,900)

Official Plan

Zoning Revenue

Zoning

Total Official Plan

Zoning Expense

($3,650)

611

(6,113)

163

(2,597)

$3,702

$2,589

$1,113

($163)

($1,053)

(205.7%)

80.9%

(22.3%)

28.8%

(3,100)

(2,991)

($2,402)

($3,013)

$163

$394

Total Zoning

($5,000)

(5,502)

Site Plan

Total Condominium

Condominium Expense

Condominium

Total Zoning

Site Plan Revenue

$3,200

(5,502)

85.6%

100.0%

(8,343)

$8,343

Run Date: 10/10/25 2:15 PM

$331

$1,969

($2,300)

$611

Site Plan Expense

($1,800)

$2,300

($2,300) 331

($1,800)

Total Site Plan Total Site Plan

Subdivision Revenue

Subdivision

Subdivision Expense

Page No: 21

Page 138 of 231

Total Subdivision

Capital Planning Expenses

Total Subdivision

Capital Planning Expenses Capital - Transfer to/from Reserves - Planning Total Capital Planning Expenses Total Capital Planning Expenses Total Planning Services

Township of Central Frontenac

Actuals

2025 YTD

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

2025

Variance %

Actuals

2024 YTD

2025 vs 2024

Actuals Variance $

$8,674

Final Budget 6 Council Amended Approved

$8,674

$1,000

(8,343)

$1,000

(8,343)

1,000

$1,000

($331)

1,000

($331)

$1,000

1,000

331

$1,000

Run Date: 10/10/25 2:15 PM

($10,259)

$1,000

117,945

331

53.5%

107,686

$123,999

$231,685

Page No: 22

Page 139 of 231

Total

Township of Central Frontenac

$ left to collect/spend

Budget Variance

As of September 30, 2025

Operating & Capital Budget Quarterly Report - Council

Actuals

2025 YTD

$3,552,195

2025

7,206,155

Final Budget

$10,758,350

6 Council Amended Approved

Page No: 23

Variance %

33.0%

Actuals

2025 vs 2024

Actuals Variance $

$995,783

2024 YTD

6,210,372

Run Date: 10/10/25 2:15 PM

Page 140 of 231

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

197-2025 October 28, 2025 J. Michael McGovern, Treasurer J. Michael McGovern, Treasurer Final Capital Policy Report

RECOMMENDATION THAT Council approve the Final Tangible Capital Asset (TCA) Policy as prepared by the Treasurer. BACKGROUND A draft TCA Policy was brought to the September 23, 2025, council meeting. There were no suggestions for change, so I am bringing the Final TCA Policy back for council approval. I did make one change, which was to use a standard policy format provided by the Clerks department, which looks nicer. The current capital asset policy that we have been operating under was passed in 2009 when municipalities were initially required to record tangible capital asset purchases and amortize the cost over the life of the asset. Asset Management has improved substantially since inception; therefore, the draft policy has been refreshed with updated definitions and represents current practices. DISCUSSION Going forward, I would recommend that the TCA policy be reviewed during each term of council, so it is the Treasurers intention to bring the TCA Policy back to council with any suggested revisions in the middle of each term.

Page 141 of 231

STRATEGIC PLAN PRIORITY Sustainable Core Services are at the heart of our commitment. We will ensure that essential services remain efficient and accessible, enabling our community’s sustainable growth. FINANCIAL IMPLICATIONS Applicable costs for asset purchases and maintenance have been budgeted. ATTACHMENTS/REFERENCES TCA Policy Final (2025)

Page 142 of 231

The Corporation of the Township of Central Frontenac Policy

Section:

Policy Title and Number

FN 2025-01

Tangible Capital Asset Policy

Effective Date: October 29, 2025

Revision Date:

Policy Statement

Tangible Capital Assets are the single largest investment made by the Township and need to be handled in accordance with Public Sector Accounting Board Section 3150 on the annual Financial Statements. This policy will outline the treatment of Tangible Capital Assets by the Finance Department and Township staff. Objective This Policy supports the following Corporate Strategic Objective of Sustainable Core Services ensuring: a. Fiscal Responsibility b. Accountability for the Township’s Tangible Capital Assets c. Compliance with PSAB d. Efficient and effective use of TCA e. Enhanced measurement of cost of service f. Improved information to support long term planning

Purpose The purpose of this policy is to establish guidelines around the treatment of Tangible Capital Assets as it relates to PSAB 3150 and the Township Financial Statements. a. Outline the accounting treatment of Tangible Capital Assets to assist users of the Township Financial Statements as it pertains to the investment made in property, plant and equipment. b. Criteria as to the recognition of a Tangible Capital Asset, the carrying amount, annual Amortization, and any impairment losses as per PSAB 3150. c. As per the Canadian Institute of Chartered Accountants section 1508, establish criteria for accounting estimates when measurement uncertainty exists. d. Establish roles and responsibilities for Township staff. e. Ensure consistent and transparent treatment of all Tangible Capital Assets.

Tangible Capital Assets – Accounting Guidelines FN 2025-01

Page |1

Page 143 of 231

The Corporation of the Township of Central Frontenac Policy

Section:

Policy Title and Number

FN 2025-01

Tangible Capital Asset Policy

Effective Date: October 29, 2025

Revision Date:

Application This policy applies to all Township staff as well as all other staff or officials whose financial information is included in the Township’s consolidated Financial Statements.

Definitions Accumulated Amortization – represents the total to date of the annual amortization expense relating to the Tangible Capital Asset since it was placed in use. Acquisition Cost – the amount of consideration given up to: acquire, construct, develop or better a Tangible Capital Asset. This includes but is not limited to installation costs, delivery and duty costs, and staffing costs. Amortization – process of annually expensing the cost of the Tangible Capital Asset, less any Residual Value, over the Tangible Capital Asset’s Estimated Useful Life. Betterment – costs incurred to enhance the service potential of a Tangible Capital Asset. One of the following criteria must exist in order to capitalize these costs:   

Significant reduction in operating cost Estimated Useful Life is extended Quality of the output is improved

Disposals – this occurs when the Township releases ownership of the Tangible Capital Asset. This can happen through sale, destruction, loss or abandonment. Estimated Useful Life – estimate of the period over which a Tangible Capital Asset is expected to be used. This can be in years or units (hours or kilometers). This period is the amount of time or units that the Tangible Capital Asset will be amortized over. Fair Market Value - amount of consideration given for a Tangible Capital Asset between two unrelated parties in an arms-length transaction where all parties are knowledgeable and willing. Gain on Disposal – the amount of proceeds that exceed the Net Book Value of the Tangible Capital Asset when the Tangible Capital Asset is disposed of. Gains will be allocated to the department that was responsible for the Tangible Capital Asset and transferred to reserves as part of the year end process. Tangible Capital Assets – Accounting Guidelines FN 2025-01

Page |2

Page 144 of 231

The Corporation of the Township of Central Frontenac Policy

Section:

Policy Title and Number

FN 2025-01

Tangible Capital Asset Policy

Effective Date: October 29, 2025

Revision Date:

General Capital Assets are assets that are movable, are not part of the infrastructure system, and could be used to support multiple systems. Generally Accepted Accounting Principles – generally referred to as GAAP. This is a combination of authoritative standards and the commonly accepted ways of recording and reporting accounting information.

Infrastructure is the set of facilities and systems that serve a country, city, or other area, and encompasses the services and facilities necessary for its economy, households and firms to function.[2] Infrastructure is composed of public and private physical structures such as roads, railways, bridges, airports, public transit systems, tunnels, water supply, sewers, electrical grids, and telecommunications (including Internet connectivity and broadband access). In general, infrastructure has been defined as “the physical components of interrelated systems providing commodities and services essential to enable, sustain, or enhance societal living conditions” and maintain the surrounding environment. Loss on Disposal – the amount that the Net Book Value exceeds the proceeds realized when the Tangible Capital Asset is disposed. The loss will be allocated to the department that was responsible for the Tangible Capital Asset. This is a non-cash transaction. Net Book Value – difference between the Tangible Capital Asset Acquisition Cost and the Accumulated Amortization. Public Sector Accounting Board – generally referred to as PSAB, this board was created to serve the public interest by establishing accounting standards for the public sector in addition to providing guidance for financial and other performance information. Repairs and Maintenance – costs incurred to keep the Tangible Capital Asset in working condition. These costs are expensed annually and shown on the Township’s Statement of Operations. Residual Value – the estimated net realizable value of a Tangible Capital Asset at the end of the Tangible Capital Asset’s useful life. The Township generally assumes a Residual Value of $0. Straight-line amortization – allocates the cost less estimated residual value of a capital asset equally over each year of its estimated useful life. It is assumed that the economic usefulness is the same each year and therefore the amortization charge is the same for each year of its useful life.

Tangible Capital Assets – Accounting Guidelines FN 2025-01

Page |3

Page 145 of 231

The Corporation of the Township of Central Frontenac Policy

Section:

Policy Title and Number

FN 2025-01

Tangible Capital Asset Policy

Effective Date: October 29, 2025

Revision Date:

Tangible Capital Asset – non-financial Tangible Capital Assets having physical substance that include all of the following criteria:

   

Are held for use and intended to be used on a continuous basis by the Township in the delivery of the goods and services provided to the citizens, businesses and visitors of the Township Have useful life greater than one year Are not intended for sale The ownership and control clearly rest with the Township

Tangible Capital Assets – Accounting Guidelines FN 2025-01

Page |4

Page 146 of 231

The Corporation of the Township of Central Frontenac Policy

Section:

Policy Title and Number

FN 2025-01

Tangible Capital Asset Policy

Effective Date: October 29, 2025

Revision Date:

Procedures Tangible Capital Assets PSAB 3150

This accounting standard outlines that all Tangible Capital Assets be held at historical cost and shown on the Township’s Statement of Financial Position. In addition, the Township has a Tangible Capital Asset Note to the Financial Statement, which includes the following information:     

The Tangible Capital Assets recorded at cost The Net Book Value of all Tangible Capital Assets The Accumulated Amortization The annual Amortization that is expensed on the Statement of Operations The Disposals and any adjustments that occurred in the given year

This note allows the reader of the Financial Statements the ability to see what changed during the year in the Tangible Capital Assets owned by the Township. Capital Lease

The Township may enter into an agreement with a third party to lease a Tangible Capital Asset. The lease is deemed a capital lease and will be treated as all other Tangible Capital Assets, if the Township receives substantially all the benefits and risks associated with the Tangible Capital Asset. At least one of the following criteria must exist for a lease to be capitalized:   

There is a reasonable chance that the Township will assume ownership of the Tangible Capital Asset at the end of the lease. This can be achieved if there is bargain purchasing (75% of the Fair Market Value of the Tangible Capital Asset) option for the Township. The lease term is for more than 75% of the Estimated Useful Life of the Tangible Capital Asset. The present value of the minimum lease payments is equal to 90% or more of the Fair Market Value of the Tangible Capital Asset at the inception of the lease.

If one of the thresholds are met, then a Tangible Capital Asset will be recorded with an offsetting capital lease liability for the present value of the minimum lease payment.

Tangible Capital Assets – Accounting Guidelines FN 2025-01

Page |5

Page 147 of 231

The Corporation of the Township of Central Frontenac Policy

Section:

Policy Title and Number

FN 2025-01

Tangible Capital Asset Policy

Effective Date: October 29, 2025

Revision Date:

Tangible Capital Asset Functional Category

For the purpose of reporting, Tangible Capital Assets need to be categorized. Tangible Capital Assets will be categorized in the following groups for the notes to the Financial Statements, which follows the Ministry of Municipal Affairs and Housing Financial Information Return:       

General Government Protection Services Transportation Services Environmental Services Health Services Recreation and Cultural Services Planning and Development

Tangible Capital Asset Classification

For the purpose of reporting, Tangible Capital Assets need to be classified. Tangible Capital Assets will be classified in the following groups for the Financial Statements:           

Land Landfill and land Improvements Buildings and building improvements Machinery, Equipment and Furniture Vehicles Computer Software Roads and road infrastructure Bridges and bridge infrastructure Storm sewer system Frontenac Community Arena Assets under Construction

In addition, each Tangible Capital Asset will be assigned to the department to which is responsible for the Tangible Capital Asset. This will allow annual amortization to be expensed to the correct department as well as tying the Tangible Capital Assets into the annual Financial Information Return.

Tangible Capital Assets – Accounting Guidelines FN 2025-01

Page |6

Page 148 of 231

The Corporation of the Township of Central Frontenac Policy

Section:

Policy Title and Number

FN 2025-01

Tangible Capital Asset Policy

Effective Date: October 29, 2025

Revision Date:

Recording and Valuing Tangible Capital Assets

When recording Tangible Capital Assets, the Township has two approaches that are both accepted under GAAP, Whole Tangible Capital Asset and component. Whole Tangible Capital Asset – this approach would see the entire Tangible Capital Assets and all components recorded and amortized as one Tangible Capital Asset. An example would be a snowplow truck. Component Approach – under this approach, major components of a Tangible Capital Asset are recorded and amortized as separate pieces. An example of this would be a building that would be recorded as structure, roof, electrical, plumbing, and HVAC. The Component approach is more appropriate for large scale Tangible Capital Assets that can easily be broken down into smaller Tangible Capital Assets, which can have different values and estimated useful lives. Additional factors to consider when choosing an approach:    

Significance of the amounts Quantity of individual Tangible Capital Assets Availability/reliability of the information with respect to the specific components Information needs to make future decisions

Segments

Linear Tangible Capital Assets (roads, and stormwater pipes) will be broken down into logical segments as determined by the department responsible for the Tangible Capital Asset in cooperation with the finance department. Pooled Tangible Capital Assets

In certain situations, the Township makes a large purchase of several smaller items. For example, books or computers. In this situation, the individual Tangible Capital Asset is below the threshold; however the combined total is well over the threshold. If this is the case, effort will be made to capitalize individually if determined feasible by the Treasurer, and if not, then the Tangible Capital Assets will be capitalized as a pooled Tangible Capital Asset and recorded; and amortized over the useful life. Tangible Capital Assets – Accounting Guidelines FN 2025-01

Page |7

Page 149 of 231

The Corporation of the Township of Central Frontenac Policy

Section:

Policy Title and Number

FN 2025-01

Tangible Capital Asset Policy

Effective Date: October 29, 2025

Revision Date:

Recording a Tangible Capital Asset

A Tangible Capital Asset should be recorded and recognized on the Financial Statements when both of the following criteria exist:  

It is probable that a future benefit to the Township will be obtained from the Tangible Capital Asset There is a reliable/appropriate base of measurement

The acquisition date of the Tangible Capital Asset is the earlier of:  

The date that the legal ownership of the Tangible Capital Asset is transferred to the Township The date that the construction of the Tangible Capital Asset is completed and ready for use

Determining when a Tangible Capital Asset is complete and ready for use requires situation specific considerations. These considerations will be made with the department responsible in conjunction with the Finance Department. Capitalization Threshold

The threshold represents the minimum cost that an individual (or pooled) Tangible Capital Asset must have before being capitalized and shown on the Statement of Financial Position. Costs must meet the criteria to be considered a Tangible Capital Asset and meet or exceeds the following capitalization threshold. Tangible Capital Asset Land Land Improvements Buildings Vehicles, Machinery and Equipment Pooled Tangible Capital Assets Linear (Roads, Storm Sewer system)

Threshold All Land purchases are capitalized $5,000 $5,000 $5,000 $5,000 $5,000

Betterment versus Maintenance

Costs of Betterment are considered to be part of the Tangible Capital Asset and therefore capitalized whereas maintenance costs are expensed annually on the Statement of Operations. Major Betterments should be included in the annual Capital Budgets whereas repairs and Tangible Capital Assets – Accounting Guidelines FN 2025-01

Page |8

Page 150 of 231

The Corporation of the Township of Central Frontenac Policy

Section:

Policy Title and Number

FN 2025-01

Tangible Capital Asset Policy

Effective Date: October 29, 2025

Revision Date:

maintenance should be included in the annual Operating Budgets of the respective department. To be considered a Betterment, the cost must be equal to or greater than 20% of the historical cost for both individual and pooled Tangible Capital Assets. In addition to criterion, one of the following must also exist:    

The Estimated Useful Life is extended by 25% The costs result in an increased capacity of at least 25% The efficiency of the Tangible Capital Asset is increased by 15% The operational costs decreased by 15%

When a cost cannot be differentiated between a Betterment and maintenance, the cost will be considered an expense and shown in the annual Statement of Operations. Valuing Tangible Capital Assets

Tangible Capital Assets are considered non-financial Tangible Capital Assets and are included in the Statement of Financial Position. In accordance with GAAP, the historical cost of the Tangible Capital Asset must be used when capitalizing the expenditures. Costs can include:        

Purchase price of the Tangible Capital Asset Direct construction costs including labour (external) and materials Installation costs Design and engineering fees Legal and surveying fees Site preparation Freight and duty costs Insurance costs related to the transportation of the Tangible Capital Asset

For projects that result in multiple Tangible Capital Assets, for example a building, the general costs will be distributed based on the percentage of the individual Tangible Capital Assets. Township staffing costs (salaries and benefits) can be allocated to the capital project, however the staff member’s time must be clearly attributable to the project and not include hours working on other items. Whether staffing costs can be capitalized is at the sole discretion of the Treasurer. Tangible Capital Assets – Accounting Guidelines FN 2025-01

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The Corporation of the Township of Central Frontenac Policy

Section:

Policy Title and Number

FN 2025-01

Tangible Capital Asset Policy

Effective Date: October 29, 2025

Revision Date:

Interest costs related to the financing of a Tangible Capital Asset will not be capitalized, rather expensed through the annual Statement of Operations. Contributed or Donated Tangible Capital Assets

The Township can have Tangible Capital Assets either donated or contributed to the delivery of the services provided by the Township. A donated Tangible Capital Asset could be a piece of land given for the purposes of a park and a contributed Tangible Capital Asset could be linear works received during the assumption of a subdivision. These Tangible Capital Assets need to be capitalized at the Fair Market Value on the date of contribution and included on the Statement of Financial Position. For donated Tangible Capital Assets, the department receiving the Tangible Capital Asset should obtain an independent valuation from a third-party, such as an appraisal or engineering professional opinion. This third-party valuation will be the Fair Market Value assigned to the donated Tangible Capital Asset. For contributed Tangible Capital Assets, the department receiving the Tangible Capital Assets will obtain the Fair Market Value of the Tangible Capital Assets through the development contract or agreement. If a Fair Market Value cannot be determined by the process outlined above, then a nominal value will be used and a note to disclose this information will be included with the Statement of Financial Position. Amortization

Amortization reflects the annual cost to the Township of the Tangible Capital Assets. As the Tangible Capital Asset is consumed (through the Estimated Useful Life) a portion is allocated as an operating expense through amortization. The Township will utilize the straight-line method of amortization which includes the Half Year Rule. This rule states that only 50% of the annual amortization will be booked in year one. Land is the only category of Tangible Capital Assets that will not be amortized.

Tangible Capital Assets – Accounting Guidelines FN 2025-01

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The Corporation of the Township of Central Frontenac Policy

Section:

Policy Title and Number

FN 2025-01

Tangible Capital Asset Policy

Effective Date: October 29, 2025

Revision Date:

As per section PSAB 3150.29, the amortization method of Estimated Useful Life of a Tangible Capital Asset should be adjusted if one of the following events occurs:      

A change in how the Tangible Capital Asset is used Removal of the Tangible Capital Asset out of service for an extended period of time (one year) Physical damage to the Tangible Capital Asset Significant technological advancements Change in the demand for the service (that the Tangible Capital Asset provides) Change in legislation affecting the period of time over which a Tangible Capital Asset can be used.

Amortization is reviewed on an annual basis through the completion of the Financial Statements. Estimated Useful Life

The estimated useful life (included in Appendix A) is the shorter of either the physical, technological, commercial or legal life. Using professional judgement, staff have assigned an estimated useful life for the various Tangible Capital Assets that are owned and operated by the Township. Although the physical life of the Tangible Capital Asset may differ, the intent is to try and make these two useful lives the same. Factors that go into setting the estimated useful life include:   

Experience with similar Tangible Capital Assets Third party knowledge of the Tangible Capital Assets Expected usage of the Tangible Capital Asset in conjunction with the maintenance program

Impairment of a Tangible Capital Asset

When a Tangible Capital Asset is no longer able to provide the good and or service that it was purchased to perform, the Net Book Value of that Tangible Capital Asset needs to be reduced to reflect the new Fair Market Value of the Tangible Capital Asset to the Township. Any impairments will be expensed to the department responsible and will be shown on the annual Statement of Operations.

Tangible Capital Assets – Accounting Guidelines FN 2025-01

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The Corporation of the Township of Central Frontenac Policy

Section:

Policy Title and Number

FN 2025-01

Tangible Capital Asset Policy

Effective Date: October 29, 2025

Revision Date:

Indications of impairment include:      

A change in how the Tangible Capital Asset is used A change in the manner to which a Tangible Capital Asset is used Physical damage to the Tangible Capital Asset Significant technological advancements Change in the demand of the service (that the Tangible Capital Asset provides) A decision to halt construction before the Tangible Capital Asset is in a useable condition

Disposals

On disposal, the historical cost and accumulated amortization is removed from the Statement of Financial Position. As per PSAB 3150, the difference between the net proceeds on disposal and the Net Book Value of the Tangible Capital Asset is accounted for as either revenue (Gain on Disposal) or expense (Loss on Disposal) through the Statement of Operations. Disposals of a Tangible Capital Asset may occur by sale, trade-in, destruction, loss or abandonment. Tangible Capital Assets under Construction (Work in Progress)

During construction or the ordering process of a Tangible Capital Asset the costs will be recorded to the Work in Progress inventory account. Once the Tangible Capital Asset is completed and ready to be transferred into use, the Tangible Capital Asset is then transferred to the correct Tangible Capital Asset classification. Tangible Capital Assets included in the Work in Progress account are not amortized until they are considered in service. All costs included in Work in Progress must be written off if construction of the Tangible Capital Asset is terminated or deferred indefinitely or have been in Work In Progress for five years, whichever is earlier.

Exclusions There are no exclusions from this policy.

Tangible Capital Assets – Accounting Guidelines FN 2025-01

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The Corporation of the Township of Central Frontenac Policy

Section:

Policy Title and Number

FN 2025-01

Tangible Capital Asset Policy

Effective Date: October 29, 2025

Revision Date:

Consequences of Non-Compliance As per section 294.1 of the Municipal Act, 2001: A municipality shall, for each fiscal year, prepare annual financial statements for the municipality in accordance with generally accepted accounting principles for local governments as recommended, from time to time, by the Public Sector Accounting Board of the Chartered Professional Accountants of Canada.

Review Cycle This policy will be reviewed once every term of Council.

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The Corporation of the Township of Central Frontenac Policy

Section:

Policy Title and Number

FN 2025-01

Tangible Capital Asset Policy

Effective Date: October 29, 2025

Revision Date:

Appendix A Tangible Capital Asset (Categories & Segments)

Years

Land

Indefinite

Landfill and land improvements Dry Hydrants Retaining Wall Sports Structure Sports Faciity Cemetery Aggregate Pit Columbarium Beach Band Shell Monument Parking lots - Paved Parking lots - Gravel

25 20 to 50 15 to 20 15 to 20 100 100 100 25 to 40 100 20 to 25 100

Buildings Building - A/C Building - Ductwork Building - Electrical panel Building - Fire Detection & Alarm Building - Fire Suppression Building - Flooring finish (hardwood, tile, etc.) Building - Foundation Building - Furnace Building - Grounds (exterior) Building - Insulation Building - Interior Shelving/Office Furniture Building - Interior wall finish material (panelling, drywall, etc) Building - Kitchen Exhaust System Building - Lighting Building - Overhead (Garage) Doors Building - Plumbing Fixtures (Toilets, Sinks, Faucets) Building - Plumbing System (drainage, water lines, well pump) Building - Roofing material Building - Siding Building - Stairs Building - Structural support (beams, studs, joists, etc) Building - Windows Building lot

10 to 20 15 to 20 15 to 20 15 to 20 15 to 20 15 to 20 100 15 to 20 15 to 20 15 to 20 20 to 25 15 to 20 35 15 to 20 25 15 to 20 15 to 20 20 to 25 15 to 20 15 to 20 50 to 100 15 to 20 100

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The Corporation of the Township of Central Frontenac Policy

Section:

Policy Title and Number

FN 2025-01

Tangible Capital Asset Policy

Effective Date: October 29, 2025

Revision Date:

Machinery, Equipment & Fleet Machinery & Equipment Equipment Grader Heavy Commercial Loader/Backhoe Tractors Trailers Vehicle Equipment I.T. Computer Software I.T. Hardware & Software

3 to 15 10 to 20 9 to 12 11 to 20 15 to 20 12 10 to 20 3 4

Fleet ATV Equipment Fire Pumper Fire Tanker Heavy Commercial Light Commercial Trailers

7 3 to 15 20 20 to 35 9 to 12 8 to 12 12

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The Corporation of the Township of Central Frontenac Policy

Section:

Policy Title and Number

FN 2025-01

Tangible Capital Asset Policy

Effective Date: October 29, 2025

Revision Date:

Roads and road infrastructure Roads Sub Base - Not Paved Base - Not Paved Sub Base - Paved Base - Paved Surface - Paved Ditching Guardrails Light Posts Shoulder Sidewalks Signs Street Lights Stormwater Network Catch Basin Storm Sewer Pipe

120 15 to 50 120 15 to 50 15 to 20 15 13 8 10 to 20 30 8 50

43 40

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The Corporation of the Township of Central Frontenac Policy

Section:

Policy Title and Number

FN 2025-01

Tangible Capital Asset Policy

Effective Date: October 29, 2025

Revision Date:

Bridges and bridges infrastructure Bridges Bridges - Abutments Bridges - Approaches Bridges - Barriers Bridges - Beams/MLE’s Bridges - Coatings Bridges - Decks Bridges - Embankments & Streams Bridges - Joints Bridges - Piers Bridges - Retaining Walls Bridges - Sidewalks/Curbs Bridges - Abutments Bridges - Accessories Bridges - Approaches Bridges - Barriers Bridges - Beams/MLE’s Bridges - Decks Bridges - Embankments & Streams Bridges - Sidewalks/Curbs Culverts Culverts - Barriers Culverts - Embankments & Streams Culverts - Foundations

50 40 to 50 20-50 Years 50 50 50 50 50 50 50 50 40 50 50 20 50 50 50 50

20 20 20

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Report Number:

-2025

Date of Meeting:

October 28, 2025

From:

J. Michael McGovern

Prepared By:

J. Michael McGovern

Re:

Prudent Investor Annual Review A. Recommendation(s) Whereas the Prudent Investment Standard requires the Treasurer to review the policy annually with Council; Now Therefore Be It Resolved that Council has received and reviewed the current investment policy statement (IPS) as part of the ONE JIB update process and confirm re-approval, without revision, of continuing the moderate risk profile under the Prudent Investor path that is geared towards a long-term investment capital return to fund Road 38 reconstruction. B. Background On August 13, 2024, Council approved the attached Prudent Investor bylaw and gave the CAO/Clerk and the Treasurer the authority to sign the agreement for Prudent Investor Standard and to complete the client questionnaire. The portfolio of investments has performed very good since our initial investment. The total money invested is considered a long-term investment vs short

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term. The total investment of $2,800,000 was invested in accordance with the Township’s investment policy and goals as adopted by council, and provincial legislation, including that the funds were invested with the One Investment program under the Prudent Investor Standard. The value of our current investments as of September 12, 2025 is $3,109,203, which is an increase of $309,203 (11%) from our initial investment. C. Discussion Investing under the Prudent Investor Standard will allow us to leverage investment dollars to help with costs of Road projects such as Road 38. D. Financial Implications Returns are reinvested as per our policy. E. Attachments Central Frontenac Investment Policy Statement

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

199-2025 October 28, 2025 J. Michael McGovern, Treasurer J. Michael McGovern, Treasurer Municipal Finance Officers Association (MFOA) Conference Sept. 16 to 19, 2025

RECOMMENDATION THAT Council receive the Municipal Finance Officers Association Conference Report as prepared by the Treasurer, for information. BACKGROUND MFOA Annual Conference – Niagara Falls, Ontario The Treasurer attended in person the three-and-a-half-day MFOA Annual Conference held in Niagara Falls, Ontario. The MFOA conference continues to be an excellent opportunity to participate in informative and relevant sessions focused on the municipal finance environment. Equally valuable was the opportunity to network with 452 finance professionals attending in person, to share experiences, explore various solutions to common challenges, and connect with past, present, and potential future vendors that support municipal service delivery. In addition, over 500 participants attended the conference virtually. As a member of the MFOA Board, the Treasurer found it especially meaningful to mentor both new and returning attendees and to assist with various aspects of the conference. Several attendees mentioned that their first introduction to MFOA had been

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through the Treasurer a number of years ago and that this initial connection encouraged their continued participation. I was also deeply honoured to be the recipient of the Suzanna Dielman award, selected by MFOA staff. This award recognizes an individual whose dedication, positive attitude, and commitment reflect the spirit of Suzanna Dielman, whose passion for municipal finance, insightfulness, and dedication to enhancing sector knowledge were an inspiration to all who worked with her. The Deputy Treasurer attended the conference virtually, gaining valuable insights on a range of topics relevant to municipal finance. The virtual format provided access to key updates from organizations such as Municipal Property Assessment Corporation (MPAC), Ministry of Municipal Affairs and Housing (MMAH), and Ministry of Infrastructure (MOI)—agencies that have a direct impact on municipalities—while allowing her to remain available to staff and the public as needed. While all sessions were informative and useful, of note were the following: Future-Ready Municipalities: Long-term Financial Planning (LTFP) in a Dynamic Environment Watson & Associates presented an overview of a LTFP, what it is, what it can do, varying elements, assessing the quality, how investments impact the LTFP, and we also went through a case study, as well as why it is important to continuously evaluate our LTFP. Questions to ask during the process:

Are my current reserves sustainable?
How much debt financing might be required, considering the Annual Debt Repayment limits?
Will growth have an impact?
What if questions? What if we build a pool, what lifecycle costs are associated?

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Long-term financial planning combines financial forecasting with strategizing.

Elements should include Time Horizon, Scope, Frequency, Content, & Visibility

Key takeaways were:

Conservative financial planning of future rates A LTFP will help to ensure the future health of our municipality Asset management planning requirements & legislative changes require longterm planning to ensure services to our residents Robust investment strategies will assist in maximising our portfolio,

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o which I applaud council for approving our Prudent Investor Policy to help set us up for the future Updates Session Ministry of Infrastructure

Reviewed Asset management planning O.Reg 588/17 requirements such as current Levels of Service (LOS), costs to maintain by July 1, 2024, and Proposed LOS, required activities to meet the proposed LOS and a strategy to fund the activities Reminded of support to municipalities through Asset Management Plan (AMP) it Up 3.0 through MFOA touching on Coaching & Assistance for small municipalities with less than 5k (Central Frontenac Township is a recipient) A quality assurance review was completed on the AMP’s submitted, key themes to be addressed are 1. Common compliance gaps, 2. Capacity challenges for small and/or rural municipalities, and 3. AMP quality. Key findings will be shared later this year The Ministry continues to provide $400 million under the Ontario Community Infrastructure Funding (OCIF) Formula Allocation program. Notices were released during the conference, which the early release was appreciated. Even though the funding for CF Twp decreased by $65,792 ($592,128 vs $657,920), the funding is still very much appreciated. The allocations are based on the Current Replacement Values (CRV) submitted by each township, in comparison to other municipalities

Municipal Property Assessment Corporation (MPAC)

Strategic Plan – Built for Change – To be the global leader in transforming property assessment, data, and services by delivering exceptional value to Ontarians MPAC is always ready to go as soon as a reassessment is called, MPAC’s challenges the longer that we go without a reassessment are: o Growing gap between assessed value and market conditions o Planning and budgeting are harder MPAC is facing challengers like all municipalities, such as risk of losing institutional knowledge, adoption of modern tools and processes, and bringing in and supporting new talent. Therefore, they are investing in succession planning, talent development, mentorship and knowledge transfer, and being an inclusive, learning focused culture

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Opportunities that MPAC are focused on are: o Delivering more value through property data o Enhancing self-serve tools in Municipal Connect o Launching the Property Pulse Dashboard for real-time insights o Developing an assessment base management training program for municipal staff to help them effectively manage their assessment base MPAC is still assessing properties while the reassessment is on hold, forecasting between $12 to $14 million for Central Frontenac Township in new assessment, which would mean an increase of approximately between $180k and $212k for Central Frontenac if the forecasts come to fruition Median sale price of a residential property has increased 88% across the province since 2016

Association of Municipalities of Ontario (AMO)

Canada Community Benefit Funding – predictable, flexible & focused on local decision making Central Frontenac Township’s 2026 allocation $160,213.61 unchanged from 2025, increases to $166,622.16 for 2027 & 2028 Focused on meeting provincial targets as per O. Reg 588/17 and improving asset management data through research, webinars, case studies and facilitated discussions

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Interesting to note below that AMO identified that 31% of municipalities have one or more staff members dedicated to AM practices.

Beyond 2025: The Asset Management Journey for Ontario Municipalities

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Hemson Consulting delivered a presentation focused on the next steps following full compliance with O. Reg. 588/17: Asset Management Planning for Municipal Infrastructure. The presenters emphasized that while annual reporting and a five-year update to the Asset Management Plan (AMP) are required, the broader goal is to view asset management as a journey of continuous improvement. They highlighted how far municipalities have progressed—from a time when assets were not capitalized to today’s comprehensive and data-driven asset management practices. Moving forward, municipalities are encouraged to focus on addressing inventory gaps and enhancing data quality to support more informed decision-making and improve service delivery to residents through better management of capital assets. Hemson also suggested several areas for continued improvement, including: Having a purposeful data management strategy is one of the next improvement steps to clarify:

Define where the asset data can be found Define asset attributes required in the database Frequency of updates Who is responsible and who can access the data Department roles in managing the data

Measuring asset performance in terms of actuals vs planned, lifecycle activities required vs completed and the cost of the service is another important process to complete. Natural assets is an emerging topic being debated by Public Sector Accounting Board (PSAB) and there are some municipalities currently capturing items such as green spaces, water courses, ponds, lakes, and wetlands, pet cemeteries, & forests but is currently not a requirement. Climate change should be integrated into asset management and beyond. Other Sessions Budget presentation and redesigning a chart of accounts. A municipality presented its budget process, outlining various strategies for effectively communicating and educating stakeholders about the budget. Additionally, the municipality shared a presentation on redesigning the chart of accounts, emphasizing approaches to enhance the efficiency of multi-purpose financial reporting. We have the ability to watch sessions that we could not attend as there are times when multiple sessions are offered or to rewatch sessions that were of interest.

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The most valuable aspect was the in-person discussion forums organized by municipal size—1 to 10,000; 10,000 to 50,000; 50,000 to 150,000; and 150,000 and above. These sessions provided an opportunity for participants to discuss important issues and share experiences with peers who understand the unique challenges faced by municipalities of similar size. We are fortunate to have a highly collaborative group of professionals who openly share both successes and challenges, fostering mutual learning and continuous improvement. The appreciation and engagement among participants were clearly evident. DISCUSSION Top 5 Reasons to Attend MFOA’s Annual Conference:

Meet and Learn from the Best - the MFOA conference speakers, attendees, exhibitors and sponsors are at the forefront of the industry. This is a great opportunity to learn about best practices from other professionals that can be applied to your municipality.
Network - Make new connections with peers and find out how they are managing common challenges. Meet potential vendors who could help your municipality.
Develop - Get equipped with the tools, strategies and actionable insights that can be brought back to your municipality. Explore new ways to engage, learn and connect.
Stay Relevant - If we want to stay relevant in our profession we must embrace, understand and integrate changes, new ideas and best practices to our municipality. There is no better place to learn how to do this successfully than at the MFOA conference.
Inspire Your Team - Take what you have learned and share it with your team which in turn will positively affect your municipality’s bottom line. STRATEGIC PLAN PRIORITY Sustainable Core Services are at the heart of our commitment. We will ensure that essential services remain efficient and accessible, enabling our community’s sustainable growth. FINANCIAL IMPLICATIONS

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Mileage and accommodation expenses for four nights totaled $1,482. Conference registration fees were $1,270 for in-person attendees and $550 for online participants, plus applicable taxes. As a board member, the Treasurer’s registration fee was waived. ATTACHMENTS/REFERENCES n/a

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

200-2025 October 28, 2025 J. Michael McGovern, Treasurer J. Michael McGovern, Treasurer 2026 Budget process & dates

RECOMMENDATION THAT Council receives for information the report prepared by the Treasurer entitled “Budget policy with 2026 Budget Process and Dates “; AND THAT Council reduce the time period as set out in subsection 7(3) of Ontario Regulation 530/22 to pass a resolution making an amendment to the proposed budget from 30 days to 15 days (November 20, 2025, to December 4, 2025); AND FURTHER THAT Council reduce the time period as set out in subsection 7(3) of Ontario Regulation 530/22 to override the head of council’s veto of an amendment to the proposed budget from 15 days to 7 days (December 10, 2025, to December 16, 2025); AND THAT Council approves the 2026 Budget Schedule as presented. BACKGROUND On April 9, 2025, the Government of Ontario announced that changes were being made to Ontario Regulation 530/22 under the Municipal Act, 2001 to expand the list of Municipalities where the Head of Council has Strong Mayor Powers and duties, to include certain single-tier and lower-tier municipalities with a council composition size of six members or more, to help these municipalities move forward on shared provincialmunicipal priorities. These changes became effective in Central Frontenac on May 1, 2025 DISCUSSION

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC MDI-2025-01 MAYORAL DIRECTIVE TO STAFF REGARDING THE 2026 BUDGET To: The Chief Administrative Officer/Clerk Under the Authority: Part VI.1 (Special Powers and Duties of Head of Council) of the Municipal Act, 2001, Sections 284.3 and 284.4 (Direction to Employees) the mayor may direct municipal employees to: a) undertake research and provide advice to the head of council and the municipality on policies and programs of the municipality or of the head of council as they relate to the powers and duties under this Part; and b) carry out duties related to the exercise of the power or performance of the duty, including implementing any decisions made by the head of council under this Part. I, Frances Smith, Mayor of the Township of Central Frontenac direct the Chief Administrative Officer/Clerk and the Treasurer as follows:

Prepare a preliminary draft of the 2026 Operating and Capital Budget, adhering to established practices and processes from previous years, with an overall levy increase not exceeding 5%;
CAO/Clerk and the Treasurer are instructed to provide periodic updates to the Mayor on the progress of the 2026 draft Budget;
The proposed draft Budget shall be made available to all Members of Council, Staff, and the Public by November 20, 2025;
This Direction shall take effect on October 7, 2025, and remains in effect unless and until it is revoked or amended in writing by the Mayor.

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Preparation of the Budget (Graph for legislated timelines attached as provided by Ministry of Municipal Affairs and Housing (MMAH))   



The powers and duties of the municipality, with respect to proposing and adopting a budget are assigned to the Mayor. The Mayor cannot delegate the duty to prepare the budget. The budget must be provided by the Mayor prior to February 1st each year. Failing that, Council is responsible for preparing and adopting a budget. If the Mayor is prohibited by the Municipal Conflict of Interest Act from using the power and exercising the duty under section 284.16(2) regarding the preparation of the budget, Council may pass a resolution to amend the budget and the Mayor may not veto the resolution After receiving the proposed budget from the Mayor, Council may, withing 30 calendar days (or shorter if approved by Council), pass a resolution making an amendment to the proposed budget. the Mayor may vote on the amendment(s) as a member of Council. If Council makes an amendment, the Mayor may veto the resolution within 10 days (or shorter if determined by the Mayor) of the end of the 30-day period (or shorter if approved by Council). The Mayor is required to provide the veto to each member of Council and to the CAO/Clerk, including the reasons for the veto. Council may override the Mayor’s veto, with a two-thirds majority vote (vote of 6 out of 9) within 15 days (or shorter if approved by Council) of the expiry of the veto period. The Mayor may vote on the override.

After the expiry of the time period for council to override the Mayor’s veto, the proposed budget is deemed to be adopted by the municipality and does not require a vote of Council. Council Amendment Requirements The Mayor must prepare a balanced budget for Council’s consideration. The Mayor’s budget must include estimates of both expenditures and revenues, including the amounts to be raised from the property tax levy and user fees, as required by bylaw. Because the Township is required to adopt a balanced budget, proposed amendments that would result in an unbalanced budget are not in order and should not be accepted or put to a vote. Instead, such proposals must include offsetting provisions to maintain budget balance. For example:

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

A proposal to increase expenditures for a program must be accompanied by a matching reduction in another program, and/or an increase in a revenue source.

A proposal to reduce the amount to be collected from property taxes or user fees must be accompanied by a corresponding reduction in expenditures and/or increase in another revenue source. Treasurer and Managers Report and Budget Summary The Treasurer and Managers will prepare report(s) and the Treasurer will prepare the presentation for the Special Council Meeting. The Treasurer will also provide Council with changes between the staff proposed budget and the Mayors proposed budget as part of the presentation. By-Law Council is required to pass the Final Tax Rate By-Law to raise the property tax revenues contained in the budget. As the budget will be deemed adopted, motions to amend tax rates to increase or decrease the total levy will not be in order. Council cannot restrain the Mayor’s exercise of his powers and duties. The Final Tax Rate By-Law is approved by Council to set the tax rates, installment dates and penalties which will be provided to Council once the County approves the annual tax policy decisions (tax ratios, subclasses, discount factors). In-Year Budget Amendments - Requiring an Additional Levy 



For the purpose of raising an additional levy (i.e. general local municipal levy or a special local municipal levy), the Mayor may prepare an in-year budget amendment, by providing the proposed budget amendment to the Members of Council, the CAO/Clerk and the public. Within 21 days after receiving the proposed budget amendment, Council may pass a resolution to amend the proposed budget. In the absence of a resolution, the budget amendment is deemed adopted after 21 days. Council may also pass a resolution to shorten the 21-day period, which would result in the budget being deemed to have been adopted at that time. If Council amends the budget within the 21-day period, the Mayor may veto the amendments made by Council within 5 days by providing each member of Council and the CAO/Clerk the written veto document and the reasons for the veto. The Mayor may also shorten this five-day limit. If the Mayor does not veto the amendment, it is deemed to be adopted by the Municipality. If the Mayor vetoes the amendment, Council may override the Mayor’s veto by a vote of two-thirds (6 out of 9) of the Members of Council, within ten days after the five-day time period for the Mayor to veto the amendment. Council may

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 

shorten this time limit. The Mayor may vote on the Council override of the veto and may also shorten the 10-day time limit. After the expiry of the time period for Council to override the Mayor’s veto, the proposed budget amendment is deemed to be adopted by the municipality.

Proposed Timelines

Action

Legislated timeline

Proposed shorter timeline

Managers prepare draft budget

Proposed budget provided to Mayor

Notes

October 1 to October 31

During the process there will be meetings with CAO/Clerk, Treasurer and Managers as well as updates provided to the Mayor

Provided to Mayor by November 3

Distribution of 2026 Draft Budget to Council, Clerk and Public

Council Amendment Period

Proposed Dates

30 days

15 days

Mayor will review the budget in detail & provide any amendments to the staff provided budget

November 20

Will be circulated in an Agenda for the proposed December 4th Special Council Meeting date

November 20 to December 4

Shortened timelines are all proposed to get the budget passed before the end of the year

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Presentation of Mayors Budget to Council

December 4 & 5 (5th if needed)

Special Public Council Meeting No meeting is required.

Mayoral Veto Period

Council Veto Override Period

10 days

15 days

Tax Rate By-law

If the Mayor does not veto any amendments, the budget will be deemed adopted on December 9th.

5 days

December 5 to December 9

7 days

The budget will be December 10 to deemed adopted on December 16 December 16th.

2nd meeting in January

January meeting dates not set

STRATEGIC PLAN PRIORITY Sustainable Core Services are at the heart of our commitment. We will ensure that essential services remain efficient and accessible, enabling our community’s sustainable growth. FINANCIAL IMPLICATIONS There is no financial impact by adopting the 2026 Budget Schedule. ATTACHMENTS/REFERENCES Ministry of Municipal Affairs and Housing Visual – Strong Mayor Budget Process

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT: DATE: FROM: PREPARED BY: RE:

201-2025 October 28, 2025 Cathy MacMunn, Chief Administrative Officer/Clerk Abigail McKinnon, Planning Services Assistant Planning Activity Report

RECOMMENDATION THAT Council receive the Planning Activity Report dated October 28, 2025, as prepared by the Planning Services Assistant for information. BACKGROUND Monthly planning activity report for Council. DISCUSSION Planning Applications Minor Variance Applications Total Number of Applications Closed Applications Consent Applications Total Number of Applications Lot Additions Severances Right of Way/Easements Zoning By-Law Amendment Applications Total Number of Applications Closed Holding Lift Applications Total Number of Applications Closed Site Plan Control Applications

2024 17 15

YTD 2025 17 10

29 9 16 4

20 9 9 2

1 1

4 4

0 0

1 1

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Total Number of Applications Closed Applications Zoning Clearance Applications Total Number of Applications Closed Applications Zoning Compliance Applications Total Number of Applications Closed Applications

2 2

6 2

43 43

64 60

23 23

37 37

August Project Updates Additional Severance Research Project A report was presented to Council on September 23, 2025, which included the recommendation from the County Planners to develop Water Quantity and Quality Standards and to amend the Official Plan to increase the number of permitted severances within the Rural Zone. The project remains in progress and is nearing completion. Property Access Research Project Township staff have received several resident complaints regarding property access issues that impact building permit applications. Staff have implemented a temporary solution and are actively exploring a permanent solution through a potential zoning bylaw amendment. This project is ongoing and continues to be a priority. Mapping of Historic Plans of Subdivision Township staff are working in collaboration with County Planning and GIS staff to map historic plans of subdivision. Raw data has been provided to the County, who are developing a new mapping layer. This initiative aims to improve the quality and accessibility of planning information, enhance staff efficiency during resident inquiries, and support more accurate planning reviews. This project is ongoing. Road Mapping Project In partnership with the Public Works Department, County GIS staff, and both County and Township Planning departments, all required data has been compiled and submitted to the County. The project is currently in the final review stage by the relevant departments. STRATEGIC PLAN PRIORITY Not Applicable FINANCIAL IMPLICATIONS

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Not Applicable

ATTACHMENTS/REFERENCES Not Applicable

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

202-2025 October 28, 2025 Cathy MacMunn, CAO/Clerk Abigail McKinnon, Planning Services Assistant Road Allowance Closure Request (Hivuk/Hoffmann)

RECOMMENDATION THAT Council receive the Road Allowance Closure Request Report as prepared by the Planning Services Assistant for information; AND FURTHER THAT Council approve the recommendation of the Planning Services Assistant to stop up, close, declare surplus and sell part of a highway. BACKGROUND On August 13, 2024, Council approved in principle the recommendation of the Deputy Clerk to stop up, close, declare surplus, and sell a portion of the unopened road allowance. Subsequently, on April 22, 2025, a public meeting was held to receive comments from residents regarding this request. No comments were received at the meeting. DISCUSSION The applicant has now had a survey prepared, which has been approved by staff and deposited at the Land Registry Office. Township staff have also obtained a letter of opinion of value for the portion of the road allowance and have prepared a draft by-law, which will be discussed later in the meeting. If Council passes the by-law later in the meeting the next steps would be to register the by-law and convey the subject portion of the road allowance to the applicant.

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FINANCIAL IMPLICATIONS The purchase price for the land will be placed in reserves per our road closing and sale policy. ATTACHMENTS/REFERENCES Survey 13R-23406 Staff Report 134-2024 Staff Report 60-2025

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Page 209 of 231

Report Number:

134-2024

Date of Meeting:

August 13th, 2024

From:

Cathy MacMunn, CAO/Clerk

Prepared By:

Jody Legue, Deputy Clerk & Executive Assistant to the CAO

Re:

Road Allowance Closure request– Pt unopened road allowance between Concession 4 and 5 Lots 30 and 31, Kennebec

A. Recommendation THAT Council approve in principle the recommendation of the CAO/Clerk to close part of the unopened road allowance between Concession 4 & 5, Lots 30 & 31 Kennebec, as shown on the sketch attached to this report, as applied for by Ina Hoffmann; AND THAT we proceed to a public meeting to close the said road allowance before passing said by-law. B. Background/Information The applicant wishes to purchase the unopened road allowance on the easterly boundary of his property. This road allowance runs north-south from Henderson Rd to another road allowance that runs east-west between Lots 30 and 31, Concessions 4 & 5 Kennebec. The applicant has reached out to the landowner that abuts the road allowance on the eastern boundary, and the landowner provided a letter declaring no interest or opposition to this potential road closure and conveyance. C. Discussion The purpose of the acquisition would be to add the lands to their respective property as a lot addition to correct a lot line issue. The applicant’s barn is

Page 210 of 231

located on the road allowance, and they would like to obtain a permit for construction. With he lot addition, there is adequate space for the side line setback. Managers and planning staff have been circulated for comments. No comments or concerns were raised. Staff attended the property on June 6, 2024 (see picture below). The topography of the road allowance is flat and accessible. There is an additional road allowance running east-west that intersects with this parcel. The road allowance running east-west is accessible from Henderson Rd., approximately 375 meters to the west, and would continue to provide access to the properties to the north.. If Council endorses the recommendation today, we would next schedule a public meeting and provide notification under the policy. D. Financial Implications An appraisal of land value would be obtained to determine purchase price. The applicant is responsible for all administrative, legal and surveying costs. Any revenue from the sale would be put into reserves. E. Attachments

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Page 212 of 231

Report Number:

60-2025

Date of Meeting:

April 22, 2025

From:

Cathy MacMunn, CAO/Clerk

Prepared By:

Jody Legue, Deputy Clerk & EA to the CAO

Re:

Public Meeting – Road Closure (Hiruk).

A. Recommendation(s) THAT Council receives input from the public meeting and the accompanying report prepared by the Deputy Clerk; AND FURTHER THAT subject to the comments received at today’s public meeting that Council approve the recommendation to stop up and close the unopened road allowance between Concessions 4 and 5, Geographic Township of Kennebec, being part of PIN 361720092; AND FURTHER THAT Council authorize staff to proceed with the next steps of arranging a survey and an appraisal of the land, and bringing forward a bylaw to council to stop up, close and convey the said road allowance to the applicant, as a lot addition, subject to any easements as may be required by Hydro One Networks Inc., said by-law to indicate that all costs relating to the registration of the by-law and transfer documents on title be at the property owner’s expense. B. Background Council approved in principle to proceed with this road closure at the August 13, 2024 council meeting. See staff report 134-2024. Notice of the Public meeting was posted in the Frontenac News, online, and at the subject property. Adjoining property owners, Conservation Authority, Hydro One, and Infrastructure Ontario (on behalf of Ministry/Province) were notified by mail or email. As of the date of this report, no inquiries have been received.

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Next steps will be to arrange for the reference plan and appraise the land. Once this is complete staff will bring a by-law back to council for consideration. C. Financial Implications Unknown at this point. The purchase price for the land will be placed in reserves per our road closing/sale policy. D. Attachments Copy of Public Meeting Notice Staff Report 134-2024

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

203-2025 October 20, 2025 Cathy MacMunn, Chief Administrative Officer/Clerk Nicole Shorts, By-law Enforcement & Education Officer October 20, 2025, Bylaw Enforcement & Education Activity Report

RECOMMENDATION THAT Council receive the October 20, 2025, Bylaw Enforcement and Education Activity Report as prepared by the Bylaw Enforcement Officer for information. BACKGROUND Monthly report on By-Law and Education Activity. FINANCIAL IMPLICATIONS NIL ATTACHMENTS Activity Report: By-law Enforcement September 16, 2025– October 20, 2025

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Activity Report: By-law Enforcement September 16, 2025– October 20, 2025 By-law Enforcement Count

YTD

Safe Properties Barking Dogs/Dogs at Large/DOLA Large Animal Waste Management Parking Complaints Noise Zoning Miscellaneous (calls to SPCA/OPP/Building/Fire Dept. /Queries on bylaws/Civil Issues) Total Inquiries

13 8 1 1 0 5 1

80 140 19 14 16 30 28

4 33

46 373

New Calls Follow-ups Total Site Investigations

17 34 51

221 252 473

Total Orders Issued

0 16 0 0 23 39

28 81 1 111 96 317

Closed files

130

Impounds

Dog Tags (YTD) Kennels Total Licenses

5 1 6

415 5 420

Number of Calls

Hours Worked

4.5

30.5

Orders Letters Warrant Fines Warnings

Fees

No Charge

Fines 0 YTD $24,200.00

$6,277.00 $900.00 $7,177.00

After Hours

Policy Review Nuisance Beaver Bylaw

On Going

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

204-2025 October 28, 2025 Cathy MacMunn, CAO/Clerk Jody Legue, Deputy Clerk October 2025 Administrative Activity Report

RECOMMENDATION THAT Council receive the October 2025 Administrative Activity Report as prepared by the Deputy Clerk for information. BACKGROUND A monthly report on the activity and the actions being undertaken in the CAO/Clerks Office. DISCUSSION CAO/Clerks Schedule: Throughout the month of October, the CAO/Clerk maintained a full schedule of administrative, operational, and ceremonial responsibilities. Recruitment efforts continued with Interviews for the Public Works Operator position were conducted on October 1 and 3, in collaboration with the Public Works Manager. The CAO/Clerk also officiated a civil marriage ceremony, followed by a series of engagements during the week, including a managers’ meeting, a wedding consultation, and a meeting with a resident on October 6. Further meetings were held with Township legal counsel on October 7 and with the Human Resources Consultant on October 9, to address ongoing organizational matters.

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Regular management meetings took place on October 13, 21, and 27, while staff updates were provided on October 15 and 29 to support internal communications and operational alignment. The CAO/Clerk attended regular meetings of Council on October 14 and 28 and officiated additional civil marriage ceremonies on October 18 and 25. Other notable engagements included attendance at the Frontenac Clerks Meeting and the Township Open House on October 20, participation in a Ministry of Municipal Affairs and Housing update on October 22, and a legal seminar on October 30. File Updates The Parking By-law is in its final stages of internal review. Staff are currently incorporating the last round of feedback in consultation with the Public Works Manager, after which the draft will be forwarded for legal review. In collaboration with the Planning Coordinator, staff are developing educational maps to serve as public reference tools to support the implementation of the new by-law. Additionally, discussions are ongoing with the By-law Officer to develop public education materials regarding Administrative Monetary Penalties. These materials will be shared through the Township’s website and social media platforms. This initiative is in direct response to feedback received through the recent public survey. An Open House was successfully held on October 20, 2025. Township staff provided guided tours for members of the public and community partners, while Council members and the CAO/Clerk welcomed attendees in Council Chambers. The event was wellreceived and served as a valuable opportunity for residents to engage with Township staff and elected officials. The Organizational Review was formally accepted at the previous Council meeting. Staff are now in the process of developing a phased implementation plan, which includes the recruitment of two key municipal positions: Building Inspector and Deputy Fire Chief. In relation to the Fence Viewer process, staff will be recommending the introduction of an “opt-out” provision for the Township, due to the significant staff time currently required to administer the process. Additionally, staff have identified the development of a dedicated Fence By-law as an opportunity to improve clarity, consistency, and administrative efficiency.

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The draft Sewage System Standards By-law is currently under development. Research has been completed, and staff anticipate presenting a preliminary draft for Council’s consideration at the November 25, 2025, meeting. An updated list of surplus Township properties will also be brought forward on November 25, 2025. Currently, two vacant land parcels remain listed with local real estate agents. Preparations for the 2026 Municipal Election are underway. The Clerk’s Department has commenced election training and is currently reviewing the preliminary list of electors to ensure accuracy and support a smooth election process. In alignment with recent updates to the Township’s Accountability and Transparency Policy, staff are conducting research to support the development of an updated Delegation of Authority By-law. This work must be completed prior to repealing the existing by-law and enacting the new version. Amendments to the Noise By-law are also in progress. The proposed changes will remove the requirement for decibel measurement, thereby enhancing the enforceability of the by-law through simplified compliance and enforcement procedures. The 2025 staff Performance Evaluation process is currently underway and proceeding in accordance with the Township’s established timelines. The Employee Policy Manual is undergoing a comprehensive review. All proposed updates are being vetted by Township’s legal counsel and HR partners to ensure compliance with current legislation and to maintain consistency across policies. Finally, the sale of the former Township Office building is nearing completion. The closing date is scheduled for October 24, 2025. Staff have fully vacated the building in preparation for the final transfer of ownership.

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

xx-2025 October 28, 2025 Cathy MacMunn, Chief Administrative Officer/Clerk Abigail McKinnon, Planning Services Assistant 2026 Council Calendar

RECOMMENDATION THAT Council receive for information the 2026 Council Calendar; AND FUTHER THAT Council accept the proposed dates for the 2026 regular meetings of Council. BACKGROUND The current Procedural By-law (By-law 2023-53) establishes the Council meeting schedule as outlined in the attached calendar. DISCUSSION Subject to any proposed changes to the time or date of Council meetings to be considered through a Procedural By-law amendment, staff recommend that the 2025 meeting schedule be approved by Council. STRATEGIC PLAN PRIORITY Sustainable Core Services FINANCIAL IMPLICATIONS Not applicable. ATTACHMENTS/REFERENCES

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2026 Council Calendar

Page 221 of 231

TOWNSHIP OF CENTRAL FRONTENAC 2026 COUNCIL CALENDAR

All Meetings Held in the Council Chambers at 14216 Road 38, Sharbot Lake. Council Meetings are held at 6:00 p.m. Committee of Adjustment Meetings are at the call of the chair (5:00 p.m. before Council) Regular Council/Committee of Adjustment Meetings

January S

1 2 3 4

18 19 20 21 22 23

February

T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

May T W

Statutory Holiday

F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

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September CW S M T W T F S 1 2 3 4 5 36 7 8 9 10 11 12 37 6 38 13 14 15 16 17 18 19 39 20 21 22 23 24 25 26 40 27 28 29 30

CW 6 7 8 9

S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28

March CW 10 11 12 13 14

CW 23 24 25 26 27

June M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 S

CW 27 28 29 30 31

S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

July T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 S

CW 14 15 16 17 18

CW 31 32 33 34 35 36

October CW S M T W T F S 40 1 2 3 41 4 5 6 7 8 9 10 42 11 12 13 14 15 16 17 43 18 19 20 21 22 23 24 44 25 26 27 28 29 30 31

November CW S M T W T F S 45 1 2 3 4 5 6 7 46 8 9 10 11 12 13 14 47 15 16 17 18 19 20 21 48 22 23 24 25 26 27 28 49 29 30

April T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 S

August T W T

S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 S

December CW S M T W T F S 49 1 2 3 4 5 50 6 7 8 9 10 11 12 51 13 14 15 16 17 18 19 52 20 21 22 23 24 25 26 1 27 28 29 30 31

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

167-2025 October 28, 2025 Cathy MacMunn, CAO/Clerk Cathy MacMunn, CAO/Clerk Request to Waive Hall Rental Fees – Sharbot Lake 150th Anniversary Historical Display

RECOMMENDATION WHEREAS the Sharbot Lake Village Historical Group has undertaken an extensive archival project focusing on the village’s origins and historical development; AND WHEREAS 2025 marks the Village’s 150th Anniversary; AND WHEREAS the historical group is requesting Council to waive the rental fees for Oso Hall on the following dates May 7-10, 2026, and August 6-9, 2026, to host the public historical display. NOW THEREFORE BE IT RESOLVED that Council recognize the significance of Sharbot Lake Village’s 150th anniversary and approve the request to waive the rental fees for Oso Hall on May 7-10th and August 6-9th, 2026. BACKGROUND In 1978, the Oso Historical Society was established by a group of dedicated volunteers including Doris Ayers, Shirley Peruniack, Jessie Donnelly, and others. This initial group laid the foundation for preserving and researching the history of the village. Now in 2025, another committed team of volunteers has continued with the research and expanded upon this important work. The current group—comprising of Dianne Lake, Anne Walsh, John Lee, Sharon MacDonald, Eugene Kirkham, and Nelda Whan— has undertaken an extensive archival project focusing on the village’s origins and historical development.

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The village of Sharbot Lake traces its origins to 1875, when Matthew Garrett was granted a 94-acre parcel of land by Queen Victoria. Using modern archival resources and digital technologies, the research team has systematically studied over 150 properties within the village, documenting dates of ownership along with photographic records dating back to 1875. This comprehensive research has culminated in the creation of a detailed historical display. The display aims to educate both residents and visitors about the rich heritage of Sharbot Lake, highlighting significant events, property histories, and the community’s development over the past 150 years. In celebration of Sharbot Lake reaching its 150-year milestone the Historical Group plans to host a historical display at Oso Hall on two different occasions with the first being May 7-10th, 2026 and the second on August 6-9th, 2026. Key features of the display will include A scale model of the original Sharbot Lake village (courtesy of Dr. Peter Bell), Original records from the establishment of the Sharbot Lake Fire Department, Historical materials and photographs related to Sharbot Lake Public School and High School, an Additional artifacts and photographs reflecting the village’s historical development This event will be free and open to the public, with all work conducted by volunteers. Since it is a volunteer group, they have no capital and as such are requesting Council to waive the hall rental fee for these special occasions. STRATEGIC PLAN PRIORITY Community Identity and Pride: Celebrating local history fosters a sense of belonging and civic pride. Cultural Heritage Preservation: Showcasing the village’s heritage supports cultural tourism and educational objectives. Volunteerism and Community Partnerships: Encourages community-led initiatives and enhances Township partnerships with local groups. FINANCIAL IMPLICATIONS As a volunteer-driven initiative without access to capital funding, the group would benefit significantly from this support. While the waiver would result in a loss of rental revenue for the Township, it is anticipated that the cultural and community engagement benefits justify this concession.

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TERMS OF REFERENCE FOR: Central Frontenac Recreation Advisory Committee 2023-2026

Mandate/Purpose: To advise and make recommendations to Council on matters related to the recreational needs and strategy for the township and long-term sustainability of recreation facilities; and further to bring together the district recreation committees to facilitate coordination and efficiencies in programming, budgetary requests, and liaise with municipal staff regarding the condition and maintenance of recreation facilities within the township.

Objectives: ❖ To Coordinate Recreation Activities and Resources To facilitate communication, cooperation, and coordination among the District Recreation Sub-Committees in order to promote consistent, efficient, and equitable recreation programming and facility use across the Township. ❖ To Advise Council on Recreation Planning and Funding To provide recommendations to Council on recreation-related matters, including annual and capital budget submissions, long-term planning, and the sustainable allocation of financial and staff resources. ❖ To Support the Maintenance and Development of Recreation Facilities To liaise with municipal staff regarding the condition, maintenance, and enhancement of Township-owned recreation facilities, ensuring they are safe, accessible, environmentally responsible, and aligned with the Township’s strategic goals. ❖ To Encourage Community Engagement and Partnerships To promote collaboration and partnerships with community organizations, volunteers, and other stakeholders to enhance recreation opportunities and support inclusive, township-wide participation. ❖ To Promote Financial and Operational Sustainability To identify and support funding and resource opportunities, including grants,

Adopted: October 28, 2025

Page 225 of 231

sponsorships, and community fundraising initiatives, that contribute to the longterm financial and operational sustainability of recreation facilities and programs.

Organization of the Committee: ❖ The Committee shall be comprised of a total of 6 members. o 2 members of council appointed by council who are not already appointed to any of the District Recreation Sub-Committees, and 4 other members who are the Chairs of each District Recreation Sub-Committee. If the District Chair is an elected member of Council the District Recreation SubCommittee shall appoint either the Co-Chair of the committee, or an alternative member in its discretion may deem appropriate. In exceptional circumstances the member of Council for the District Recreation SubCommittee may attend in absence of an alternative member. ❖ Members should be residents or taxpayers of the township who possess educational or professional experience in the relevant subject matter, a strong commitment to the Terms of Reference as well as strong advocacy and communications skills. ❖ Membership shall coincide with the term of Council. ❖ Committee members will be confirmed by resolution of council as soon as the committee has formed following the new term of council following an election. ❖ Changes in membership shall be brought to Council for ratification. ❖ Staff members may be invited to attend and participate in the committee in a supporting role, but are not to be voting members. Assistance will be provided on an “as required” basis and shall act as information resource, assist with orientation of new members, facilitate reporting to council, meeting management and in some cases act as recording secretary in the preparation of minutes. ❖ Quorum for the committee is hereby established as 4 members. [in most cases this should be a majority] ❖ A Council representative must be appointed either Chair or Vice-Chair /Co-Chair, pursuant to the Township’s Procedural By-law. ❖ If a member is absent for three consecutive meetings without notice or justifiable reason, the committee will review their membership and make the appropriate recommendation to Council to replace said member.

Adopted: October 28, 2025

Page 226 of 231

❖ All committee members shall receive a copy of the Township’s Code of Conduct and abide by same. Committee members are also subject to the Municipal Conflict of Interest Act, R.S.O. 1990 c.M50 and shall disclose any direct or indirect pecuniary interest, said disclosure to be noted in the minutes. ❖ Committee Members shall be subject to the same rules as volunteers as it relates to obtaining a police records checks and volunteer training. ❖ No further sub committees or working groups shall be formed without the express direction and approval of Council by resolution or by-law then the four (4) District Recreation Sub Committees.

Procedures for committee ❖ The committee shall adopt and follow the Procedural By-Law approved by Council for the calling and running of meetings, including providing advance public notice of meetings and preparation of a formal agenda following the format set out in the procedural bylaw for committees. ❖ The committee will meet quarterly at a minimum. ❖ Agendas and approved minutes shall be given to the Clerk or designate to be uploaded to the website in a timely manner. Approved minutes shall be placed on the next council meeting agenda for council’s information. In time sensitive situations or when a committee does not meet regularly, draft minutes may be placed on the council agenda provided they are noted as “draft”.

Resources ❖ The committee may request meeting space and /or technical assistance to host hybrid or virtual meetings, which staff will make every attempt to accommodate, however this will be at the discretion of the CAO/Clerk depending on the availability of resources to do so. Meeting requests should be given to the CAO/Clerk or designate no later than 2 weeks prior to the meeting or as soon as possible, in the event of a rescheduled meeting or meeting called on short notice. Meeting locations are limited and are prioritized for staff use and paid rental bookings.

Adopted: October 28, 2025

Page 227 of 231

Conflict of Interest ❖ A conflict of interest may arise for Committee members when their personal or business interests clash with the duties and decision of the Committee. Municipal conflict of interest requirements as defined by the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50 will apply to the Committee. ❖ If a Committee member discloses a pecuniary interest, that member shall remove themselves from the meeting for the duration of the discussion and voting (if any) with respect to that matter.

Adopted: October 28, 2025

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW # 2025-46 BEING A BY-LAW TO PERMANENTLY CLOSE, DECLARE SURPLUS, AND SELL PART OF A HIGHWAY WHEREAS Section 34 of the Municipal Act, 2001, authorizes Council to pass a by-law permanently closing a public highway; AND WHEREAS it is deemed expedient to permanently close and declare surplus certain parts of a road allowance and forced road as hereinafter accurately described; AND WHEREAS notice of the proposed by-law to permanently close and declare surplus the said roads has been published in the Frontenac News, a weekly newspaper having a general circulation in the Township of Central Frontenac (hereinafter, the “Municipality”) and circulated, mailed to adjoining and other impacted properties, and posted on the Municipality’s website pursuant to the Municipality’s Road Closure and Sale policy and; AND WHEREAS the above-mentioned notice informed all who claimed that his or her land would be prejudicially affected by the stopping up, closing and declaring surplus of the said roads to appear before Council on April 22, 2025 at 6:00 p.m.; AND WHEREAS Council of the Corporation of the Township of Central Frontenac on April 22, 2025 did sit and hear any person who might be prejudicially affected by the permanent closing and sale of the said highway; AND WHEREAS Council has determined that the lands described in Section 1 and Section 2 below are surplus to the Municipality’s needs. NOW THEREFORE IT IS HEREBY ENACTED by the Council of The Corporation of the Township of Central Frontenac as follows:

That part of the unopened road allowance between Concession 4 & 5 Geographic Township of Kennebec, Now Township of Central Frontenac, being part of PIN 36172-0092, and described as Part 1 on Registered Plan 13R-23406 prepared by W. Ronald Clancy dated July 14th, 2025 and attached as Schedule “A” hereto (hereinafter, the “Road Allowance Lands”) be and is hereby permanently closed.

Central Frontenac By-law No. 2025-46 Road Allowance Closing By-law – Hivuk October 28, 2025

Page 229 of 231

2. That the Road Allowance Lands be and are hereby declared surplus to the Municipality’s needs. 3. That following the closure of the Road Allowance Lands, the Municipality shall convey the Road Allowance Lands to Ina Hoffman (“Transferee”) as a lot addition to her abutting lands legally described as PT E 100 ACRES LT 30 CON 4 KENNEBEC LYING N OF THE TRAVELLED RD (AKA HENDERSON-HARLOWE RD), EXCEPT PT 2, 13R15466; CENTRAL FRONTENAC being all of PIN 361720052 (the “Transferee’s Lands”). 4. The consideration for the conveyance of the Road Allowance Lands described in paragraph 3 shall be $8,500.00 plus HST, exclusive of all administration and legal costs to transfer the said lands, which costs shall be the responsibility of the Transferee. 5. Prior to conveying the Road Allowance Lands, the Municipality shall be satisfied that the Road Allowance Lands and the Transferee’s Lands shall merge upon conveyance by such Planning Act means, agreement or covenant as may be recommended by legal counsel and the Municipality’s planning consultants. 6. That the Mayor and the Clerk are hereby authorized to execute any such transfers, agreements and other documents as may be necessary for such purpose. 7. That a certified copy of this by-law be registered in the appropriate Land Registry Office; 8. That this by-law shall become effective upon it being registered in the appropriate Land Registry Office.

READ a first and second time this 28th day of October 2025. READ a third time and passed this 28th day of October 2025.

Frances L Smith, Mayor

Cathy MacMunn, CAO/Clerk

Central Frontenac By-law No. 2025-46 Road Allowance Closing By-law – Hivuk October 28, 2025

Page 230 of 231

The Corporation of the Township of Central Frontenac By-Law #2025-47 Being a By-Law to Confirm the Regular Meeting of Council Held on October 28th, 2025 The Council of the Corporation of the Township of Central Frontenac enacts as follows: The actions of the Council at the Regular Council meeting held on the 28th day of October 2025 in respect of each report, motion, resolution, or other action passed and taken by the Council at its meeting, is hereby adopted, ratified, and confirmed. The Mayor and the proper officers of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said action, to obtain approvals where required, and, except where otherwise provided, to execute all documents necessary on that behalf in accordance with the by-laws of Council relating thereto. Read a first, second, and third time and finally passed this 28th day of October 2025.

Frances Smith, Mayor

Cathy MacMunn, CAO/Clerk

Central Frontenac By-law No. 2025-47 Confirming By-Law October 28, 2025

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