Body: Council Type: Document Meeting: Regular Date: December 9, 2025 Collection: Documents Municipality: Central Frontenac
Document Text
The Corporation of the Township of Central Frontenac Regular Meeting Of Council Agenda Tuesday, December 9, 2025 at 6:00 PM Soldiers Memorial Hall, 1107 Garrett St. Sharbot Lake, ON
Page 1.
Call to Order
Land Acknowledgement We would like to begin by acknowledging that the land on which we gather is the traditional and unceded territory of the Algonquin nation.
National Anthem Please stand for the National Anthem
Approval of the Agenda THAT the agenda for the regular meeting of Council to be held December 9, 2025, be approved as presented [amended].
Disclosure of Pecuniary Interest
Approval of the Minutes
12 - 27
November 25, 2025 & December 4, 2025 Minutes of the Regular Meeting of Council held Nov 25 2025- Draft .docx Minutes of the Special Meeting of Council held Dec 4 2025- draft Appendix “A” 2026 Council Amendments - Final Dec 4 2025
THAT the minutes from the regular meeting of Council held on November 25, 2025, and the Special Meeting of Council held on December 4th, 2025, be approved as presented [amended]. 7.
Mayors Remarks
Appointment of Deputy Mayor As per By-Law 2023-53-A By-Law to Establish a Procedural Policy for Members of Council and Committees, Section 8.0 sets out the procedure for Appointing a Page 1 of 98
Deputy Mayor. Appointments of Deputy Mayor shall be for one (1) year. a) The Deputy Mayor shall be appointed at the Inaugural Meeting and the first regular Council Meeting in December, thereafter. b) The Deputy Mayor shall be selected from a different ward each year throughout the term of Council, allowing for representation from each ward once per 4-year term of Council. Council Members have the right to decline the Deputy Mayor Role. If all Members of a ward decline the Deputy Mayor Role, then a Member of another ward may be nominated. Suggested order for ward selection: Year 1- Hinchinbrooke Year 2- Oso Year 3- Olden Year 4- Kennebec
a.
Nomination THAT ____________ be nominated for appointment of Deputy Mayor for the 2026 year.
b.
Appointment THAT ________________ be appointed to serve as Deputy Mayor for the year 2026.
Delegations a.
Cheryl Furlong & Al Reid Regarding Wilkinson Road THAT Council receive the presentation from Cheryl Furlong and Al Reid regarding Wilkinson Road, for information.
Public Meeting
Consent Agenda a.
Correspondence received for December 9th, 2025
- Resolution dated November 18, 2025, Municipality of Wawa
regarding Upholding Women’s Rights, Leadership, and Environmental Health in the Implementation of Ontario Bill 5. 2. Letter dated November 19, 2025, City of Hamilton regarding Page 2 of 98
Impacts of Provincial Bill 60 on Tenants in Hamilton. 3. Letter dated November 21, 2025, The Town of Goderich regarding Proposed Amendments to Conservation Authorities Act (CAA). 4. Letter dated November 21, 2025, Mississippi Valley Conservation Authority (MVCA) regarding Proposed Amendments to Conservation Authorities Act (CAA). 5. Letter dated November 21, 2025, Township of North Frontenac regarding Proposed Amendments to Conservation Authorities Act (CAA). 6. Letter dated November 24, 2025, City of Cambridge regarding Rent Protection for Tenants. 7. Letter dated November 26, 2025, Township of Southwold regarding Proposed Amendments to Conservation Authorities Act (CAA). 8. Letter dated November 28, 2025, City of Brantford regarding Professional Activity (P.A) Day on Municipal Election Day – School Boards. 9. Letter dated November 28, 2025, Town of Puslinch regarding Ontario Community Infrastructure Fund. Available upon request
THAT Item a in the Consent Agenda be hereby received for information, as it is deemed to be routine. 12.
Deferred Items
Staff Reports/Departmental Updates a.
227-2025 DS November Building Activity Report
28 - 29
227-2025 DS Building Activity November 2025 -A.docx
THAT Council receive the Construction Details (Building Activity) report for November 2025 for information. b.
228-2025 DS 2025 Capital Project Update
30 - 32
228-2025 - DS - Capital Projects- A.docx
THAT Council receive the Capital Projects report as presented by the Chief Building Official for information. c.
229-2025 DS Rural Ontario Development (ROD) Grant Application
33 - 34
229-2025 - DS - ROD Grant- A.docx Page 3 of 98
WHEREAS Soldiers Memorial Hall and surrounding community would benefit from upgrades to the hall kitchen; AND WHEREAS The Rural Ontario Development (ROD) Grant offers up to 35% or $25,000 to fund small community infrastructure enhancements; NOW THERFORE BE IT RESOLVED THAT Council approve the recommendation of the Chief Building Official to work with the Community Services Coordinator and apply for the ROD grant to enhance the kitchen at Soldiers Memorial Hall. d.
230-2025 PW December Activity Report
35 - 36
230-2025 - Public Works December Activity Report- A.docx
THAT Council receive the Public Works Activity Report as presented by the Public Works Manager for information. e.
231-2025 PW December Capital Project Report
37 - 38
231-2025 - Public Works December Project Status Report -A.docx
THAT Council receive the Public Works Status Report as presented by the Public Works Manager for information. f.
232-2025 PW Business Recycling Update
39 - 41
232-2025 - Public Works Business Recycling -A.docx 232-2025 - PW - Attach 1 - Letter to Businesses - Recycling Changes A.docx
THAT Council receive the Business Recycling Report dated December 9, 2025, as presented by the Public Works Manager for information. g.
233-2025 CFFRS December Activity Report
42 - 49
233-2025 CFFRS Activity Report -December Council Meeting -A.docx
THAT Council receive the Central Frontenac Fire Rescue (CFFR) Activity Report prepared by the Manager of Emergency Services/Fire Chief dated December 9, 2025. h.
234-2025 FIN Accounts Payable- December 2025
50 - 64
234-2025 - FIN - Accts Payable - December 9, 2025 -A.docx Page 4 of 98
234-2025 - FIN - Attach 1 - AP Report to Council December 9, 2025.pdf 234-2025 - FIN - Attach 2 - 2025, Nov 21 Check Distribution Report.pdf
THAT Council receive the Accounts Payable Report (Cheque Distribution) in the amount of $559,241.24 as prepared by the Treasurer, for information. i.
235-2025 FIN December 357, 358, 359 Responses
65 - 66
235-2025 FIN December 9, 2025 357,358,359 Response(s) -A.docx
THAT Council for the Township of Central Frontenac approve the following reduction/change of Assessment pursuant to the Municipal Act. Roll Number 10-39-060-010-15810-0000 for the period of August 11, 2025 to December 31, 2025 as reported by MPAC. Reason – Demolition/ Razed by fire, demolition, or otherwise - (357)(1)(d)(i) – Class change from exempt to taxable. AND FURTHER THAT Council approves an adjustment of taxes to be calculated by the tax department for the related period. j.
236-2025 ADMIN CA Consolidation & Lunch and Learn Session November 7, 2025
67 - 79
236-2025 - ADMIN - CA Consolidation - Lunch and Learn Session November 7, 2025 -A.docx
MOTION 1 THAT Council receive for information the summary of updates regarding Conservation Authority consolidation, Source Protection amendments, floodplain mapping projects, and related provincial legislative changes presented through the Lunch and Learn session held on November 7, 2025, as prepared by the Planning Coordinator. MOTION 2 WHEREAS the Conservation Authorities Act (1946) enables municipalities to establish local conservation authorities, and when municipalities choose to form such authorities, they Page 5 of 98
assume responsibility for governance and funding through the appointment of a Board of Directors and the provision of an annual levy; AND WHEREAS local municipalities established the Rideau Valley Conservation Authority in 1966, the Mississippi Valley Conservation Authority in 1968, and the Quinte Conservation Authority in 1947, and currently provide over 50% of total conservation authority funding, while the Province of Ontario provides less than 5%; AND WHEREAS municipalities have governed their respective conservation authorities for decades, tailoring programs and services to local watershed needs, maintaining accountable services standards, and ensuring fair and predictable costs for ratepayers; AND WHEREAS Bill 68 (Schedule 3) and ERO posting 025-1257 proposes to consolidate Ontario’s 36 conservation authorities into seven regional authorities and create the Ontario Provincial Conservation Agency, a Crown agency that would assume oversight over conservation authorities and have the ability to levy authorities to cover its costs; AND WHEREAS the Province already possesses the authority to establish overarching legislation, regulations, standards and policies across all conservation authorities through the Conservation Authorities Act and the Ministry of Environment, Conservation and Parks; NOW THEREFORE BE IT RESOLVED THAT the Corporation of the Township of Central Frontenac calls on the Government of Ontario to maintain local, independent, municipally governed, watershed-based conservation authorities to ensure strong local representation in decisions related to municipal levies, community-focused service delivery, and the protection and management of conservation lands; AND FURTHER THAT while the Corporation of the Township of Central Frontenac supports provincial goals for consistent permit approval processes, shared services and digital Page 6 of 98
modernization, imposing a new top-down agency structure without strong local accountability and governance risks creating unnecessary cost, red tape, and bureaucracy, thereby undermining efficiency and responsiveness to local community needs; AND FURTHER THAT the Corporation of the Township of Central Frontenac supports efforts to balance expertise, capacity and program delivery across the province, and requests that the province work collaboratively with municipalities and local conservation authorities to determine the most effective level of strategic consolidation to achieve both provincial and local objectives; AND THAT a copy of this resolution be sent to the Ontario Minister of Environment, Conservation and Parks, to the local MP(s) and MPP(s), the Association of Municipalities of Ontario, the Rural Ontario Municipal Association, the local conservation authority(s), and all municipalities in Ontario. k.
237-2025 Road Allowance Closure Request (Rostron)
80 - 82
237-2025 - ADMIN-Road Allowance Closure- Approval in Principal (Rostron) -A.docx 237-2025 - ADMIN-Attach 1-Road Allowance Closure- Approval in Principal (Rostron) -A.pdf
THAT Council approve in principle the recommendation of the Planning Coordinator to close part of the unopened road allowance between Concession 4 & 5, Lot 20, Geographic Township of Hinchinbrooke, being part of PIN 36156-0202; AND THAT Council authorize staff to proceed to a public meeting to receive resident input on the proposed closure. l.
238-2025 ADMIN Change of Conditions Consent APPRN-20240033
83 - 86
238-2025 - ADMIN - Change Conditions of Consent APPN-2024-0033 A.docx
THAT Council receive the report titled Change of Conditions of Provisional Approval for Consent Application APPN-20250033, for information; Page 7 of 98
AND FURTHER THAT subject to any discussion at the December 9th, 2025 meeting, that Council approve the application for Change of Conditions for Consent Application as submitted. m.
239-2025 ADMIN Year End Activity Report
87 - 89
239-2025 ADMIN- 2026 Year End Activity Report -A.docx
THAT Council receives the 2026 Year End Activity Report as prepared by the Deputy Clerk, for information. n.
240-2025 Holiday Hours & Office Closure Notice
90 - 91
240-2025 ADMIN Report on Office Closure during the holidays -A.docx
WHEREAS it has been past practice for the municipal office to be closed between Christmas and the New Year; AND WHEREAS the Municipality grants employees a half day off with pay on December 24th and December 31st, as outlined in the Employee Policy; AND WHEREAS it is proposed that the municipal office be closed from the end of the business day on December 23rd to and including January 2nd, which will require employees to use four (4) days of vacation; AND WHEREAS it has been customary for the municipal office to close during the Christmas holiday period, with some staff choosing to take vacation on December 22nd and 23rd while others remain scheduled to work; NOW THEREFORE BE IT RESOLVED that Council acknowledge and recognize the continued practice of closing the municipal office between Christmas and the New Year. 14.
Committee/Other Reports a.
Motion from the Central Frontenac Recreation Advisory Committee (CFRAC) For Consideration Presented by CFRAC Chair- Phillip Smith Page 8 of 98
“MOVED BY: Bill Everett and SECONDED by Bob Teal THAT Central Frontenac Recreation Advisory Committee recommend to Council that any unspent budgeted funds from the accumulated budget for the Central Frontenac Recreation Committee (District #1, District #2, District #3, District #4 Sub Committees) be transferred to reserves designated specifically for Central Frontenac Recreation Advisory Committee. Carried "
THAT Council accept the recommendation of the Central Frontenac Recreation Advisory Committee (CFRAC) to transfer any unspent funds from the CFRAC 2025 budget into reserves; AND FURTHER THAT these funds be designated in reserves specifically for the Central Frontenac Recreation Advisory Committee . 15.
Communications/Correspondence for Action
By-Laws/Agreements a.
2025-53 Provide a 2026 Interim Tax Levy
92 - 93
2025-53 Being a By-Law to Provide a 2026 Interim Tax Levyaccessible.docx
THAT By-Law 2025-53, being a by law to provide a 2026 interim Tax Levy, be read a first, second and third time and finally passed this 9th day of December 2025. 17.
Notice of Motions a.
Councillor Gowdy- Amend Bylaw 2024-41 (Canine Bylaw)
94 - 97
241-2025- BLE Reponse to Proposed Amendements to Bylaw 2024-41 -A.docx
WHEREAS By-law No. 2024-41, being a bylaw for the licensing of dogs and prohibiting the running at large of dogs within the Township of Central Frontenac, was enacted on November 26, 2024; AND WHEREAS Council considers it desirable to amend the said by-law to update some definitions and changing sections 5.3, 9.1 & 2 and correcting a spelling error in section 10 a; Page 9 of 98
NOW THEREFORE BE IT RESOLVED THAT By-law No. 2024-41 be amended as follows: Section 5.3 is amended to read “Every person who owns or harbors a dog shall remove and sanitarily dispose of any excrement left by the dog anywhere on Township property and from any other property that same becomes a nuisance or sanitary hazard.” Section 9.1 is replaced with the following: “No owner of any dog shall cause or permit a dog to run at large within the limits of the Township unless the animal is a “Working dog”.” Section 9.2 is replaced with the following: “Unless a dog is on a premises with the premises owner’s permission, every dog shall be under the control of a capable person.” Section 10 a the number 3 be replaced with a number 4 to correct the number to match the verbiage. Definitions: Running at large shall mean “any animal as defined herein that is found any place other than the premises of the owner, without permission of the premises owner and is not under the control of capable person.” Definitions: Under the control of a capable person shall mean " a dog that is at all times on a leash or restraint of a maximum length of 2 meter and under care and control and capable of being physically restrained in such a manner as to prevent contact with people and other animals.” Definitions: Working dog shall mean “any dog doing useful work, such as hunting, guarding livestock, herding animals or pulling wagons or sleds.” AND FURTHER THAT the Clerk be directed to prepare the necessary amending by-law for consideration at the January 13 2026 meeting. Page 10 of 98
18.
Giving Notice of Motions
New/Other Business
Closed Session
Adjournment
98
Confirming By-Law 2025-54 2025-54 Confirming By-Law Decmber 9 2025.docx
THAT By-Law 2025-54 being a by-law to confirm the proceedings of the regular council meeting held December 9th, 2025 be read first, second, and third time, and finally passed this 9th day of December 2025; AND FURTHER THAT this meeting be adjourned until Tuesday, January 13th, 2026, at 6:00 p.m. for a regular meeting of the Council, said meeting to be held at the Soldiers Memorial Hall, 1107 Garrett Street, Sharbot Lake ON.
Page 11 of 98
The Corporation of the Township of Central Frontenac Regular Meeting of Council Minutes Tuesday, November 25, 2025, at 6:00 PM Council Chambers, 14216 Road 38, Sharbot Lake, ON
Roll Call Members: Frances Smith, Mayor; Councillors: Susan Irwin, Dan Meeks, Nicki Gowdy, Duncan McGregor, Bill Everett, Lynn Klages, and Cindy Kelsey Regrets: Councillor Phillip Smith Staff in Attendance: Jody Legue, Deputy Clerk/CAO EA; Chris Nelson, Community Service Coordinator; Chris McDonough, Fire Chief; Michael McGovern, Treasurer 1.
Call to Order
Land Acknowledgement We would like to begin by acknowledging that the land on which we gather is the traditional and unceded territory of the Algonquin nation.
National Anthem Please stand for the National Anthem
Approval of the Agenda Moved by: Susan Irwin Seconded by: Dan Meeks THAT the agenda for the regular meeting of Council to be held November 25, 2025, be approved as presented. Carried
Disclosure of Pecuniary Interest
Approval of the Minutes Page 12 of 98
a.
Moved by: Bill Everett Seconded by: Nicki Gowdy THAT the minutes from the regular meeting of Council held on November 11, 2025, be approved as presented . Carried
Mayors Remarks a.
Mayor Smith reminded everyone that the Festival of Trees will be held on November 28 and 29 at the Oso Hall.
b.
The Staff Christmas Party was held on November 22, 2025, featuring a wonderful turkey dinner. Mayor Smith thanked everyone involved in organizing the event.
c.
Mayor Smith announced that she will be retiring at the end of this term of Council and encouraged others to consider running.
d.
Councillor Susan Irwin announced that Kick and Push Brewery was awarded the Business of the Year Award at the recent Frontenac Business Awards. The Rise Farm received the Business Partnership Award.
e.
Councillor Irwin announced that the Sharbot Lake Holiday Market will be held at the Oso Hall on Saturday, December 6th, from 10:00 a.m. to 1:00 p.m. A farm-to-table lunch will also be available beginning at 11:00 a.m.
f.
Councillor Irwin reported that the Lions Club Murder Mystery event was held on November 23, 2025, with over 100 people in attendance. All funds raised will be directed back into supporting the community.
g.
Councillor Duncan McGregor thanked Mayor Smith and Councillor Gowdy for attending County Council with him to petition for $100,000 in funding for the washroom project. Due to the Mayor’s persistence and Councillor Gowdy’s support, the Township will receive $100,000 toward the washroom project in Sharbot Lake. Page 13 of 98
8.
Delegations a.
Jane Anderson, Resident Crow Lake Village Road Safety Moved by: Duncan McGregor Seconded by: Bill Everett THAT Council receives the presentation from Jane Anderson, a resident of Crow Lake Village, regarding safety concerns on Crow Lake Road within the village, for information. Carried Mayor Smith directed that the matter be reviewed by the Public Works Manager.
Public Meeting
Consent Agenda Moved by: Lynn Klages Seconded by: Cindy Kelsey THAT Council approves items a) through c), as they are considered routine items. Carried a.
Correspondence Received for November 25, 2025
- Letter dated October 14, 2025, Town of Edwardsburg Cardinal regarding the Ontario Community Infrastructure Fund (OCIF)
- Letter dated October 17, 2025, from the Town of Whitby regarding blue box collection and impact to small businesses.
- Letter dated November 4th, 2025, from the Municipality of Wawa regarding Rent Protection for Tenants
- Letter dated November 4th, 2025, from the Municipality of Wawa regarding Elect Respect Pledge
- Letter dated November 6, 2025, from South -West Oxford to Premier Ford, regarding Automated Speed Enforcement Page 14 of 98
6. Letter dated November 12, 2025, Township of McGarry regarding Swim to Survive 7. Letter dated November 12, 2025, Township of McGarry regarding GST/HST relief on new homes 8. Letter dated October 14, 2024, From Fort Francis in support of City of Dryden Swim to Survive Motion 9. Fall 2025 AORS advance 10. Letter dated November 12, 2025, Township of Selwyn regarding Curbside recycling eligibility for Non-Profit Organizations. 11. Letter dated November 12, 2025, from Township of Chapple regarding the Elect Respect Pledge 12. Letter dated November 10, 2025, from East Gwillimbury, in support of Goderich regarding Opposition to Protect Ontario by Unleashing our Economy 13. Letter dated November 18, 2025, from East Gwillimbury in support of Wawa resolution – Accessible and Effective Alcohol Container Return System in Ontario 14. Letter dated November 18, 2025, from Goderich, in support of Tay Valley Resolution – Collaborative Action on Sustainable Waste Management in Ontario 15. Letter dated November 17, 2025, from United Counties of SD&G regarding Conservation Authorities 16. Letter dated November 19, 2025, from Town of Ajax, Solve the Crisis and Winter Homelessness Program Support 17. Letter dated November 18, 2025, from Fort Erie in support to t City of Brampton- on the Provincial Decision on Automated Speed Enforcement (ASE) 18. Letter dated November 18, 2025, from the Town of Parry Sound in support of Bradford West Gwillimbury’s call to remove GST/HST from new home purchases. 19. Letter dated November 18, 2025, from the Town of Parry Sound in support of South-West Oxfords resolution on the Provincial decision on Automated Speed Enforcement (ASE) 20. Letter dated November 18, 2025, from Madawaska Valley in support of a resolution from Brudenell, Lyndoch Raglan Township in support of Swim to Survive
b.
Rideau Valley Conservation Authority Minutes Page 15 of 98
c.
EORN (Eastern Ontario Regional Network) Update
Deferred Items
Staff Reports/Departmental Updates a.
215-2025- Fire services Activity Report Moved by: Dan Meeks Seconded by: Susan Irwin THAT Council receives the Central Frontenac Fire Rescue (CFFR) Activity Report prepared by the Manager of Emergency Services/Fire Chief dated November 25, 2025 Carried
b.
216-2025- Finance Accounts Payable Report Moved by: Nicki Gowdy Seconded by: Duncan McGregor THAT Council receives the Accounts Payable Report (Cheque Distribution) in the amount of $1,075,891.49 as prepared by the Treasurer, for information. Carried
c.
217-2025- Finance Apportionments Moved by: Bill Everett Seconded by: Duncan McGregor THAT Council approve the following apportionment(s) of assessment as recommended by MPAC for 2025 as applicable for the following roll number(s): 10-39-010-010-03501-0000 & 10-39-010-010-03505-0000 & 1039-010-010-03506-0000; 10-39-040-010-10400-0000 & 10-39040-010-10500; 10-39-060-010-12505-0000; 10-39-060-01012510-0000; 10-39-070-020-23405-0000; 10-39-080-020-110020000; 10-39-080-030-13000-0000 & 10-39-080-030-13005-0000 Carried
d.
218-2025 Finance 357, 358 & 359 Responses Page 16 of 98
Moved by: Cindy Kelsey Seconded by: Lynn Klages THAT Council for the Township of Central Frontenac approves the following reduction of Assessment pursuant to the Municipal Act. Roll Number 10-39-040-020-16250-0000 for the period of August 8, 2025, to December 31, 2025, as reported by MPAC. Reason – Demolition/ Razed by fire, demolition, or otherwise (357) (1)(d)(i) – Class changes from exempt to taxable. AND FURTHER THAT Council approves an adjustment of taxes to be calculated by the tax department for the related period. Carried e.
219-2025- Finance Draft Procurement Policy Moved by: Susan Irwin Seconded by: Dan Meeks THAT Council accepts the attached draft procurement policy for information purposes as prepared by the Treasurer; AND FURTHER THAT the draft procurement policy bylaw be passed later in the meeting. Carried
f.
220-2025- Finance 2024 Financial Statements Moved by: Cindy Kelsey Seconded by: Nicki Gowdy THAT Council receives the presentation by MNP of the 2024 Financial Statements; AND THAT council approves the 2024 Financial Statements as presented. Carried
g.
221-2025- Finance Insurance Report Moved by: Duncan McGregor Seconded by: Bill Everett THAT Council authorizes the CAO/Clerk and the Treasurer to sign the renewal for the providing of insurance services with Page 17 of 98
Aon for the year 2026, more specifically for the period of January 1 to December 31, 2026, at a cost of $286,528. Carried h.
222-2025- Administration Planning Activity Report Moved by: Lynn Klages Seconded by: Cindy Kelsey THAT Council receives the Planning Activity Report dated November 25, 2025, as prepared by the Planning Services Assistant for information. Carried
i.
223-2025- Administration Bylaw Activity Report Moved by: Dan Meeks Seconded by: Susan Irwin THAT Council receive the November 2025, By-law Enforcement and Education Activity Report as prepared by the By-law Enforcement Officer for information. Carried
j.
224-2025- Administration Activity Report Moved by: Nicki Gowdy Seconded by: Susan Irwin THAT Council receive the November 2025 Administrative Activity Report as prepared by the Deputy Clerk for information. Carried
k.
225-2025- Administration Amended Committee of Council Policy Report Moved by: Bill Everett Seconded by: Duncan McGregor THAT Council receives the Amended Committees of Council Policy report as prepared by the Deputy Clerk for information; AND THAT Council approves the amended Committees of Council Policy as presented; Page 18 of 98
AND FURTHER THAT the policy be enacted effective immediately to guide all Council-appointed Committees. Carried l.
226-2025- Administration Draft Sewage System Standards Bylaw Report Moved by: Cindy Kelsey Seconded by: Lynn Klages THAT Council receives the Preliminary Draft Sewage System Standards Bylaw report, for information; AND THAT Council provides comments and feedback on the draft bylaw to the Deputy Clerk by January 15, 2026; AND THAT staff release a survey to gather public comments and feedback on the draft bylaw, with a closing date of December 31st, 2025, and submit the results to Council in a timely manner; AND FURTHER THAT staff update the draft bylaw accordingly for Council review at an upcoming meeting. Carried
Committee/Other Reports None
Communications/Correspondence for Action None
By-Laws/Agreements a.
By-Law #2025-50 Procurement Policy Moved by: Susan Irwin Seconded by: Cindy Kelsey THAT By-Law 2025-50, being a by-law to adopt a policy to govern the purchasing of goods and services, be read a first, second, and third time, and finally passed this 25th day of November 2025. Carried
Notice of Motions Page 19 of 98
None 17.
Giving Notice of Motions a.
Councillor Nicki Gowdy Amend By-Law 2024-41 (Canine Bylaw) TAKE NOTICE that Councillor Nicki Gowdy gives Notice of Motion to amend By-law 2024-41 (Canine Bylaw), to be considered at the December 9, 2025, Regular Meeting of Council.
New/Other Business a.
Notice of Special Meeting of Council Pursuant to the Municipal Act, 2001, and the Township of Central Frontenac Procedural By-law, notice is hereby given that a Special Meeting of Council has been called for the purpose of presenting the Mayor’s Draft 2026 Budget. Date: December 4th, 2025 Time: 4:00 PM Location: Council Chambers, 14216 Road 38, 2025 All members of Council and the public are advised that the Special Meeting will address the matters specified above and no other business will be conducted.
Closed Session a.
Resolve into Closed Session Moved by: Dan Meeks Seconded by: Lynn Klages THAT Council resolve into closed session pursuant to S. 239.2 of the Municipal Act to discuss personal matters about an identifiable individual, including municipal or local board employees S.239.2(b) Carried
b.
Rise from Closed Session Page 20 of 98
Moved by: Nicki Gowdy Seconded by: Bill Everett THAT Council rise from closed session pursuant to S. 239.2 of the Municipal Act to discuss personal matters about an identifiable individual, including municipal or local board employees S.239.2(b); AND FURTHER THAT Staff carry out instructions provided by Council in closed session. Carried 20.
Adjournment a.
Confirming By-Law 2025-51 Moved by: Nicki Gowdy Seconded by: Duncan McGregor THAT By-Law 2025-51 being a by-law to confirm the proceedings of the regular council meeting held November 25, 2025, be read first, second, and third time, and finally passed this 25th day of November 2025; AND FURTHER THAT this meeting be adjourned until Thursday, December 4th, at 4:00 p.m. for a special meeting of the Council, said meeting to be held in the Council Chambers located at 14216 Road 38, Sharbot Lake. Carried Mayor Smith Adjourned the meeting at 8:09 PM
Frances Smith, Mayor
Cathy MacMunn, CAO/Clerk
Page 21 of 98
The Corporation of the Township of Central Frontenac Special Meeting of Council Minutes Thursday, December 4, 2025, at 12:30 PM Council Chambers, 14216 Road 38, Sharbot Lake, ON
Roll Call Members: Frances Smith, Mayor; Bill Everett, Deputy Mayor; Councillors: Susan Irwin, Dan Meeks, Phillip Smith, Nicki Gowdy, Duncan McGregor, Lynn Klages, and Cindy Kelsey (Virtual) Staff in Attendance: Cathy MacMunn, CAO/Clerk; Jody Legue, Deputy Clerk; Chris Nelson, Community Services Coordinator; Chris McDonough, Fire Chief; Andy Dillon, Chief Building Official; Michael McGovern, Treasurer; Steve Gould, Public Works Manager; Erin Babcock, Deputy Treasurer; Amanda Fellows, Public Works Technical Assistant. 1.
Call to Order Mayor Smith called the meeting to order at 12:30 pm 1.1
Land Acknowledgement We would like to begin by acknowledging that the land on which we gather is the traditional and unceded territory of the Algonquin nation.
1.2
Oh Canada Please stand for the National Anthem
Approval of the Agenda 2.1
Special Meeting of Council - Proposed 2026 Budget Moved by: Susan Irwin Seconded by: Bill Everett THAT the agenda for the Special Meeting of Council to be held December 4, 2025, be approved as presented. CARRIED Page 1 of 4
Page 22 of 98
3.
Disclosure of Pecuniary Interest and General Nature Thereof 3.1
Councillor Duncan McGregor declared Pecuniary Interest in Council Amendment 2026-22, as he works for a company that provides FOB Services.
3.2
Councillor Nicki Gowdy declared Pecuniary Interest in Council Amendment 2026-14, as she lives next door to the sand dome project site.
3.3
Councillor Cindy Kelsey declared Pecuniary Interest in Council Amendment 2026-28 & 2026-29, as she works for Canada Post.
Business 4.1
Mayor’s Proposed 2026 Budget Michael McGovern, Treasurer, presented the Mayor’s 2026 Proposed Budget on behalf of Mayor Smith.
4.2
Council Amendments for Consideration Michael McGovern, Treasurer, presented the submitted Council amendments for review and discussion. Council’s direction has been recorded in the FINAL 2026 Council Budget Amendments document, which is attached as Appendix “A”, as the final record. At 3:27 pm, Mayor Smith announced a required vote to extend the Special Meeting of Council by 1 hour, beyond the regular 3-hour time limit. Moved by: Cindy Kelsey Seconded by: Dan Meeks THAT Council extends the duration of the special meeting of Council held December 4th, 2025, beyond the regular three (3) hour limit; AND FURTHER THAT the meeting be extended for an additional hour. CARRIED Page 2 of 4
Page 23 of 98
Moved by: Cindy Kelsey Seconded by: Dan Meeks WHEREAS the Mayor submitted the Proposed Budget on November 20, 2025, for the 2026 fiscal year in accordance with O. Reg. 530/22 (Strong Mayor Powers – Budget); AND WHEREAS Council is permitted, within the revised Council amendment period of 15 days ending December 4, 2025, to pass resolutions amending the Mayor’s Proposed Budget; NOW THEREFORE BE IT RESOLVED THAT Council hereby accepts the amendments to the Mayor’s 2026 Proposed Budget as outlined in Appendix “A” – the 2026 Council Budget Amendment document; AND THAT Council Amendments 2026-01, 2026-02, 2026-03, 2026-04, 2026-17, 2026-18, 2026-19, 2026-21, 2026-29, 202630, 2026-33, 2026-34, 2026-35, 2026-36 and 2026-37 as listed in Appendix “A”, be approved; AND FURTHER THAT the final Council Amendment, 2026-37, authorizes the Treasurer to finalize the 2026 Budget at a 4.9% levy increase by drawing the required amount from reserves; AND THAT these amendments be submitted to the Mayor in accordance with the revised Mayoral veto period of five (5) days; AND FURTHER THAT, upon the expiry of the Mayoral veto period on December 9, 2025, and subject to any Mayoral veto or Council override process under O. Reg. 530/22, the 2026 Budget, as revised by Council, shall be deemed adopted in accordance with the regulation. CARRIED Page 3 of 4
Page 24 of 98
Councillor Duncan McGregor called for a recorded vote. Recorded Vote F. Smith YES B. Everett YES N. Gowdy YES C. Kelsey YES S. Irwin YES D. Meeks YES C. Klages YES D. McGregor NO P. Smith YES
Adjournment 5.1
Confirming Bylaw 2025-52 Moved by: Phillip Smith Seconded by: Lynn Klages THAT By-Law 2025-52 being a by-law to confirm the proceedings of the special meeting of council held December 4, 2025, be read first, second, and third time, and finally passed this 4th day of December, 2025; AND FURTHER THAT this meeting be adjourned until Tuesday, December 9th, 2025, at 6:00 p.m. for a regular meeting of the Council, said meeting to be held at the Council Chambers, 14216 Road 38, Sharbot Lake, ON. CARRIED
Frances Smith, Mayor
Cathy MacMunn, CAO/Clerk
Page 4 of 4
Page 25 of 98
APPENDIX “A” 2026 Council Amendment Document Amendment
Acct #
Acct Name
Acct #
Acct Name
TOTAL
Net Adjustment to Levy Net Adjustment to Levy $
173,012 -$
16,571 -$
$
0
$
0 $
Reserves Increase/(Decrease)
Carried/
818,622
Defeated
% of levy increase
Veto
Override
1.57%
2026-01
($470,239) & 20-0606024-70370 ($34,000)
2026-02
20-020-0250-40097
( ( Village Project-covered) & ($167,000) & 20-060Grants) & 20-060-602420-060-6024-70370 (SL 6024-40094 ($303,000) & 40094 (Federal Grants) & Grants from Non-govt agencies 20-160-1659-46375 Transfer from Reserves
2026-03
10-020-0240-60035
OMERS pension (council)
-$
9,449
-9449
Carried
-0.09%
trsfr to reserves
2026-04
10-160-1659-72640
Grants to other rec groups
-$
10,000
-10000
Carried
-0.09%
Council amendments
-$
818,622
2026-05
10-020-0250-72370
15,000
Defeated
-0.14%
Net pull from reserves
-$
522,156
10-160-1640-79998
special projects Misc. expenses Sharbot Lake school site
-$
2026-06
-$
13,000
Defeated
-0.12%
2026-07
20-160-1641-70370 Public Works vehicle repairs multiple lines
Oso Hall repairs
-$
20,000
Defeated
-0.18%
2026-08
Multiple lines
-$
83,900
Defeated
-0.76%
2026-09
10-060-0614-71871
-$
15,000
Defeated
-0.14%
2026-10
10-060-0611-71872
ditching underground infrastructure
-$
15,000
Defeated
-0.14%
2026-11
10-060-0612-71873
gravel
$
250,000
Defeated
2.27%
2026-12
20-040-4010-70370
dry hydrant
$
0
Defeated
0.00%
2026-13
Arden hall repairs
$
0
Defeated
0.00%
2026-14
20-160-1621-70370 20-060-6104-46375 (PW0101)
$
200,000
Defeated
1.82%
2026-15
10-100-1040-70018
-$
35,000
Defeated
-0.32%
2026-16
20-040-4015-70370
2026-17
20-060-0600-loan
10-180-1800-79998
Godfrey Salt Dome Operating-Health Services-Cemeteries Respiratory Protection (FI0005) Planning & Development Misc.
2026-18
Acct to be added
Eagle Lake Resurface
20-060-0600-46375
2026-19
10-160-0614-71871
2026-20
Multiple accts
2026-21
20-060-6108-70370
2026-22
20-160-0074-70370
2026-23
10-020-0250-79999
Ditching Wilkinson Road Septic Re-Inspection program Multilple accts g Road/Mountain Grove Road (PW0105) worst 20-060-0600-46375 Remove FOB System - all major buiildings 20-020-0250-46375 Misc. Expenses Default # 2
2026-24
10-020-0250-70056
Social Engagement
2026-25
10-020-0250-70335
2026-26
Internal loan, increase payments
20-040-0401-46375 & 20- ($60,000)& Grant Revenue ($80,000) 040-0410-40093
0
15,000
-15000
Defeated
0.00%
Carried
-0.14%
50,000 Carried
0.00%
Septic Reinspection program
30,000
-$
88,530
Transfer from Reserves
$
0 -$
Transfer from Reserves
$
0
Defeated
0.00%
-$
35,000
-35000
Defeated
-0.32%
-$
6,000
Defeated
-0.05%
Economic Development
$
17,000
Multiple lines
Salary & Benefits
$
100,000
2026-27
10-100-1098-79998
Misc. Expenses
$
3,000
2026-28
10-020-0250-70036
Postage Metre
$
2026-29
10-020-0250-70035
Postage
-$
5,500
-5500
2026-30
20-040-4010-70375
Fire Reserve
$
50,000
50000 $
2026-31
10-040-0401-70042
Fire Ban Notifications
-$
4,000
2026-32
10-160-1659-71866
3,000
10-160-1659-72640
-$
5,000
2026-34
20-060-6074-70370
Tools Other Grants to Rec Groups Hinchinbrooke Sand Dome
-$
2026-33
$
Page 26 of 98
$
Transfer from Reserves
0 -$
Mayor budget
$
20-060-0600-46375
Transfer from Reserves
$ -$
Carried 100,000 Carried
30000
17000
Carried
0.27%
Defeated
-0.80%
700,000 Carried
0.00%
Carried
0.15%
Defeated
0.91%
0
Defeated
0.03%
0
Defeated
0.00%
Carried
-0.05%
-5000 0 -$
50,000 Carried
0.45%
Defeated
-0.04%
Defeated
-0.03%
Carried
-0.05%
165,000 Carried
0.00%
H:\Administration\Council Reports\2023-2026 (inc Nov-Dec 2022)\2025\12-09-2025\Copy of Copy of 2026 Council Amendments ONLY - Dec 4 2025 (Dec 5 adj. impact to reserves column) am- JL EB MM
296466
2026-35
20-060-6110-70370
10-020-0250-79999
3/4 ton with plow 20-060-0600-46501 Misc. Expenses Default # 2
$
2026-36
0
Insurance Recovery
0 $
20,000
20000
Carried
2026-37
20-020-0250-46375
Transfer from Reserves
0
0 -$
118,609
-53622 -$
0.00%
Carried
0.18%
53,622 Carried
-1.08%
Page 27 of 98
H:\Administration\Council Reports\2023-2026 (inc Nov-Dec 2022)\2025\12-09-2025\Copy of Copy of 2026 Council Amendments ONLY - Dec 4 2025 (Dec 5 adj. impact to reserves column) am- JL EB MM
STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario
REPORT NUMBER: DATE: FROM: PREPARED BY: RE:
227-2025 December 09, 2025 Andy Dillon, Chief Building Official Crystal Nedow, Building Inspector November Construction Details (Building Activity) Report
Recommendation THAT Council receive the Construction Details (Building Activity) report for November 2025 for information.
Construction Value Construction Value, Year to Date Permit Fees Permit Fees, Year to Date Number of Permits in Total, Year to Date New Residential Units New Residential Units, Year to Date New Seasonal Units New Seasonal Units, Year to Date New Com/Inds/Inst Units New Com/Inds/Inst Units, Year to Date Sewage System Sewage System, Year to Date Closed Permits, Year to Date
Nov-23 Nov-25 Nov-24 $1,022,000 $638,000 $1,405,000 $11,996,893 $18,776,340 $13,866,730 $19,829 $12,027 $34,859 $231,772 $348,602 $238,247 14 11 22 168 190 120 1 0 4 17 19 20 0 1 2 12 12 14 0 0 0 1 0 0 4 6 10 66 62 28 140 110 57
Page 28 of 98
$20,000,000 $15,000,000 Nov-25
$10,000,000
Nov-24
$5,000,000 $0
Nov-23 Construction Value
Construction Value, Year to Date
200 150 Nov-25
100
Nov-24 50 0
Nov-23 Number of Permits in
Total, Year to Date
District #1 KE
District #2 OL District #3 OS
Number of Permits in 2025
36
45
48
District #4 HI 39
Number of Permits in 2025 60 50 40 30 20 10 0
District #1 KE
District #2 OL
District #3 OS
District #4 HI
Page 29 of 98
STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario
REPORT NUMBER: DATE: FROM: PREPARED BY: RE:
228-2025 December 09, 2025 Andy Dillon, Chief Building Official Andy Dillon, Chief Building Official Capital Project Status Report
RECOMMENDATION THAT Council receive the Capital Projects report as presented by the Chief Building Official for information. BACKGROUND Project Status Report Project Description Name Interior Olden Hall Reno Medical Gutters Centre Trail Head Accessible Washroom Washroom Automation Arden Hall and Repairs Oso Hall Floor Design Engineering Work
Project Type
Status
Budget
Actual
Capital
Tender
$200,000
$196,000
Capital
Completed $15,000
$11,000
Capital
In Progress
$300,000
$363,000
Capital
In Progress
$15,000
$500
$5,000
$0
$80,000
$42,500
Capital
On Hold In Operating Progress
Page 30 of 98
DISCUSSION Olden Community Centre: The interior work for the Olden Community Centre has been awarded to Wise Choice Contracting and is scheduled to start later this month. The hall will be closed for January and February 2026 to complete the renovations. Staff have applied for the Enhancing Access to Spaces for Everyone (EASE) Grant to possibly fund a power door operator and exterior ramp. Medical Centre: The eaves troughs and downspouts to redirect water away from the entrances has been completed. Trailhead Washroom: Norwood & Co. has started construction. The foundation and well have been completed. Arden Hall: An Eco bee smart thermostat has been installed at Arden Hall. This upgraded technology is expected to help reduce the number of service calls related to HVAC system issues. We are pricing automated door controls. Soldiers Memorial Hall: The floor and kitchen have been in use beyond their expected service life, and we should consider replacement in 2026. Engineering: Design work for the Trailhead Washroom has been completed. Design work for the Olden Community Centre interior is completed, and exterior design work for the ramp is in progress. STRATEGIC PLAN PRIORITY These projects align with Vibrant and Prosperous Community. Improving our facilities to be more inclusive creates a place for all to enjoy. Prioritize investments in community facilities based on utilization and maintenance requirements
Page 31 of 98
FINANCIAL IMPLICATIONS Any project greater than $20,000 or is over budget will require advance approval by Council. Any applicable project will be discussed on an individual basis about how to cover the overage. ATTACHMENTS/REFERENCES N/A
Page 32 of 98
STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario
REPORT NUMBER: DATE: FROM: PREPARED BY: RE:
229-2025 Dec 09, 2025, Andy Dillon, Chief Building Official Andy Dillon, Chief Building Official Rural Ontario Development Program (ROD)
RECOMMENDATION WHEREAS Soldiers Memorial Hall and surrounding community would benefit from upgrades to the hall kitchen. AND WHEREAS The Rural Ontario Development (ROD) Grant offers up to 35% or $25,000 to fund small community infrastructure enhancements. NOW THERFORE BE IT RESOLVED THAT Council approve the recommendation of the Chief Building Official to work with the Community Services Coordinator and apply for the ROD grant to enhance the kitchen at Soldiers Memorial Hall. BACKGROUND The ROD program supports projects that strengthen rural communities through infrastructure improvements and collaborative initiatives. The Community Development stream specifically funds projects that enhance community spaces and foster economic and social development. Eligible applicants include municipalities, and the program encourages partnerships with other groups. The next intake for applications runs from January 19, 2026, to February 26, 2026, with projects required to be completed by March 31, 2027.
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DISCUSSION The Soldiers Memorial Hall is a key gathering space for residents, community groups, and other organizations. The kitchen facilities are outdated and insufficient to meet current needs of the community. The existing kitchen also has issues with ventilation and clearance to combustibles. Renovating the kitchen at the Soldiers Memorial Hall will deliver significant benefits to the community. The upgraded facility will better accommodate a variety of activities, including special events, cultural programs, and community gatherings. The project is expected to be undertaken in partnership with the Lions Club and the North Frontenac Little Theatre, ensuring that it reflects diverse community interests and fosters meaningful collaboration with our local partners. This investment will strengthen the hall’s ability to host events, increase rental revenue, and support local economic development. To move forward, Council approval is required to endorse the application. STRATEGIC PLAN PRIORITY This project aligns with Vibrant and Prosperous Community. Improving our facilities creates a place for more people to enjoy. Prioritize investments in community facilities based on utilization and maintenance requirements. FINANCIAL IMPLICATIONS The total estimated cost of the kitchen renovation project is estimated at $75,000. The ROD Community Development stream may provide up to 35 percent of eligible costs up to $25,000, if the application is successful. The remaining $50,000 will need to be funded through a combination of municipal contributions and partner support, which may include both financial and in-kind resources. If we are successful, the municipal share will be confirmed after staff work with partners to secure letters of commitment outlining their contributions. There are no immediate financial impacts until the grant application is approved, but Council’s endorsement is required to proceed. ATTACHMENTS/REFERENCES https://www.ontario.ca/page/rural-ontario-development-program https://www.ontario.ca/document/rural-ontario-development-program-rod-guidelinescommunity-development
Page 34 of 98
STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario
REPORT NUMBER: DATE: FROM: PREPARED BY: RE:
230-2025 December 9, 2025 Steve Gould, Public Works Manager Amanda Fellows, Public Works Technical Assistant, Lance Cowdy, Public Works Supervisor Public Works Activity Report
RECOMMENDATION THAT Council receive the Public Works Activity Report as presented by the Public Works Manager for information. BACKGROUND The Public Works Manager provides a monthly report summarizing the key activities and operations undertaken by the Public Works Department across the Township. DISCUSSION As we approach the winter season, the Public Works Department has been actively preparing Township roads and infrastructure to ensure safe and reliable travel for residents and visitors. Nightly and weekend road patrols have begun. These patrols allow staff to regularly monitor road conditions as weather patterns shift and daylight hours shorten. Culvert replacement work continued throughout the month, with completed replacements on Lindsay Burke Road, Clarendon Road, and Summit Road. These improvements will enhance drainage and road stability heading into winter. Spot grading has been carried out on numerous Township roads—including White Lake Road, Wilkinson Road, Cranberry Lake Road, Dwyer Road, Fish Creek Road, Shibley Road, Bell Line Road, Pit Road, Westgate Road, Echo Lake Road, and Over the Hills Road, among others. Due to fluctuating temperatures and the development of frost in
Page 35 of 98
the road base, full grading is not feasible at this time. Daytime warming softens the road surface, and fully grading roads under these conditions would lead to soft, muddy sections and increased pothole formation. Spot grading is therefore used to address localized issues, filling potholes with gravel and smoothing problem areas while maintaining overall road integrity. Crews were deployed during the significant November 7th snowstorm and continue to respond to evolving weather conditions, including sanding operations as required with rising and falling temperatures. Winter sand has been delivered to both the Olden Garage and the South Frontenac Township sand dome. The Hinchinbrooke Garage crew will operate out of the South Frontenac facility until the temporary sand dome is constructed. Patching on hardtop roads has been completed in advance of winter to help reduce pothole development during the colder months, when patching is not feasible. The Public Works Department is fully prepared for the 2025–2026 winter season. Equipment, materials, and staff are in place to ensure timely responses to winter weather events and to support ongoing maintenance requirements throughout the Township.
Page 36 of 98
STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario
REPORT NUMBER: DATE: FROM: PREPARED BY: RE:
231-2025 December 9, 2025 Steve Gould, Public Works Manager Amanda Fellows, Public Works Technical Assistant, Lance Cowdy, Public Works Supervisor Public Works Project Status Report
RECOMMENDATION THAT Council receive the Public Works Status Report as presented by the Public Works Manager for information.
BACKGROUND A report outlining the status of the capital and major operational projects in the 2025 budget year. DISCUSSION Operational Projects
Project Name
Description
Status
Budget
Actuals
Gravel Calcium Street Sweeping Winter Sand
New gravel applied Dust Control Sweeping up Sand
Ongoing Completed Completed
$528,740.00 $225,000.00 $35,000.00
$506,155.00 $215,407.00 $17,846.00
Winter sand for roads
Ongoing
$208,000.00
$30,731.00*
*not complete totals
Page 37 of 98
Capital Projects Project Name 2024 Tandem Truck 2025 Tandem Truck 2025 Half Ton 2025 Tractor and Chipper 2024 Tractor Brusher Combo 2024 Sharbot Lake Causeway Bridge 2020 Sharbot Lake Village Project 2025 Dickson Crescent 2025 Road 509 2025 Pavement Preservation Hinchinbrooke Sand Dome
Description
Status
Budget
Replace truck 20
In Progress
$450,000.00
Replace truck 13
Completed
$410,000.00
$375,184.00
Replace truck 4 Roadside Clean up
Completed Completed
$60,000.00 $120,000.00
$54,690.00 $119,643.00
New Brushing Machine and tractor
Completed/ In Progress
$520,000.00
$417,678.00
Replace old bearings
Completed
$220,000.00
$206,157.00
Cannon Rad, Matthew Street, Garrett Street Resurface Dickson Cres. Resurface a Portion of Road 509 CRF, Micro-Surface & Crack Sealing
Planning
$470,239.00
Completed
$80,000.00
$71,232.00
Completed
$350,000
$317,732.53
Completed
$800,000.00
$567,352.00*
Planning
$120,000.00
Replacing Sand Dome Tarp
Actuals
*not complete totals
Page 38 of 98
STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario
REPORT NUMBER: DATE: FROM: PREPARED BY: RE:
232-2025 December 9, 2025 Steve Gould, Public Works Manager Amanda Fellows, Public Works Technical Assistant, Lance Cowdy, Public Works Supervisor Business Recycling
RECOMMENDATION THAT Council receive the Business Recycling Report dated December 9, 2025, as presented by the Public Works Manager for information. BACKGROUND The Circular Materials Ontario (CMO) transition period, which began for Central Frontenac on January 1st, 2025, will conclude on December 31st, 2025. As the Township and CMO move into the post-transition phase, recycling collection services will be adjusted to comply with new provincial regulations and program requirements. Under the updated framework, CMO and Emterra will no longer accept recycling generated by businesses or Industrial, Commercial, and Institutional (IC&I) sectors through the municipal residential recycling program. As a result, the Township must update its recycling processes for these users to remain compliant. DISCUSSION Effective January 1, 2026, the Township of Central Frontenac will provide dedicated recycling bins for commercial and IC&I users at the Oso Waste Site, located at 1130 Wemp Road. Two bins—one for containers and one for fibres—will be installed to maintain the Township’s established two-stream recycling approach. Access to these bins will be limited to businesses and eligible IC&I entities operating within the Township. Public Works staff will install a set of stairs between the bins to ensure safe, convenient access for users depositing materials.
Page 39 of 98
Once filled, the bins will be transported to Waste Management in Kingston for appropriate processing. These changes apply only to businesses and IC&I categories. Residential users will continue utilizing Emterra’s recycling bins, with no changes to residential recycling services at this time. The following categories will be authorized to use the Township-provided recycling bins at the Oso Waste Site:
- Private sector businesses
- Non-for-profit organizations
- Places of worship
- Daycares
- Municipal buildings and facilities (libraries, arenas, community centers, etc.)
- Post-secondary institutions (colleges and universities)
- Commercial farming operations
- Provincially owned campgrounds and trailer parks Businesses that currently maintain internal recycling programs or contract private service providers are encouraged to continue those arrangements. Following this Council meeting, a formal notification letter will be sent to all businesses and IC&I organizations within the Township to inform them of these upcoming changes. Waste site attendants will also be briefed to ensure they can effectively support users and enforce the new requirements. FINANCIAL IMPLICATIONS Beyond regular vehicle maintenance and fuel costs associated with transporting full bins for disposal, processing fees will apply at Waste Management in Kingston. Average disposal costs are estimated at $185 per metric tonne for containers and $25 per metric tonne for fibres. Higher volumes and more frequent bin transports are anticipated during the summer months compared to winter. ATTACHMENTS Letter to Businesses – Recycling Changes
Page 40 of 98
DAY, MONTH, YEAR To: All Businesses Within the Township of Central Frontenac Re: Changes to Business Recycling Procedures Effective January 1, 2026 The Township of Central Frontenac is writing to notify you of upcoming changes to business recycling procedures that will take effect on January 1, 2026. As part of the new provincial recycling regulations implemented in 2025, the Township’s transition period with Circular Materials Ontario (CMO) will conclude on December 31, 2025. With the end of this transition period, business recycling will no longer be accepted in the Emterra residential recycling bins. Beginning January 1, 2026, all businesses operating within the Township will be required to bring their recyclable materials to the Oso Waste Site, located at 1130 Wemp Road. This requirement applies to all commercial, institutional, and organizational users, including but not limited to daycare centres, schools, not-for-profit organizations, Township facilities, and Provincial Parks. To support this change, the Township will provide two dedicated recycling bins at the Oso Waste Site—one for fibres and one for containers. A set of stairs will be installed between the bins to ensure safe and convenient access. Users must continue to separate recycling into the appropriate stream before depositing materials. Please note the following important details: •
Businesses that currently contract private waste and recycling services may continue to use those providers.
•
These changes apply only to recycling materials. Existing procedures for regular waste disposal remain unchanged.
We appreciate your cooperation as the Township works to comply with new provincial recycling requirements and maintain responsible waste management practices. If you have any questions or require further information, please contact the Public Works Department at 613-279-2935 ext. 235 and request Amanda Fellows. Sincerely, Public Works Department Township of Central Frontenac Page 41 of 98
STAFF REPORT TO COUNCIL Township of Central Frontenac 1084 Elizabeth St. Sharbot Lake, Ontario
REPORT NUMBER: DATE: FROM: PREPARED BY: RE:
233-2025 December 9, 2025 Chris McDonough, Manager of Emergency Services Fire Chief Chris McDonough, Manager of Emergency Services Fire Chief Donna Longmire, Fire Services Coordinator Central Frontenac Fire Rescue (CFFR) Activity Report
RECOMMENDATION THAT Council receive the Central Frontenac Fire Rescue (CFFR) Activity Report prepared by the Manager of Emergency Services/Fire Chief dated December 9, 2025 BACKGROUND Fire Prevention/Public Education As the festive season approaches, CFFR is preparing a series of social media safety campaigns on Facebook, including holiday cooking safety, Christmas lighting guidelines, the “12 Days of Holiday Fire Safety,” and proper Christmas tree disposal. In early January, we will launch our Winter Safety Tips campaign. Firefighters are also completing preparations for the Santa Claus Parade December 13th and the annual Polar Bear Plunge on January 1. Meeting/Training Sessions CFFR successfully completed NFPA 1001 Level I and II, training for additional recruits, as well as Emergency First Response training for twelve firefighters. In November, a joint Officers’ Meeting was held with District Chiefs and Captains to discuss departmental initiatives and gather feedback from all levels. A District Chiefs’ meeting is scheduled for December 11 to review the 2026 Training Schedule.
Page 42 of 98
2026 Training Programs CFFRS has received approval to proceed with several training opportunities for 2026, including: • Resilient Minds Workshop: Scheduled for March, this evidence-based, peerled mental health awareness program—developed by firefighters for firefighters—will be offered in two sessions due to high demand. • Regional Training Centre Access: The Kingston Training Centre has been designated a Regional Training Centre. CFFRS members will be attending upcoming courses offered at the Centre. • Technical Training: NFPA 1072 (HazMat Awareness, HazMat Operations, HazMat ERG) training and testing is scheduled for January. • NFPA 1001 Firefighter I: Practical evaluations are set for February. Fire and Emergency Operations With winter approaching, all stations are preparing for Ice Water Operations and seasonal safety procedures. Additionally, biannual pay calculations have been completed and are ready for distribution. ATTACHMENTS/REFERENCES ➢ November 2025 CFFR – Incidents ➢ Three Year Comparison for the Month of November – Incidents ➢ November Training/Meetings ➢ Thank you letter from North Frontenac Fire Chief, Adam Robinson
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November 2025 CFFR – Incidents
Page 44 of 98
Page 45 of 98
Three Year Comparison for the Month of November – Incidents
Page 46 of 98
Page 47 of 98
November Training/Meetings
Page 48 of 98
Thank you letter from North Frontenac Fire Chief, Adam Robinson
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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario
REPORT NUMBER: DATE: FROM: PREPARED BY: RE:
234-2025 December 9, 2025 J. Michael McGovern, Treasurer J. Michael McGovern, Treasurer Accounts Payable Report
RECOMMENDATION THAT Council receive the Accounts Payable Report (Cheque Distribution) in the amount of $559,241.24 as prepared by the Treasurer, for information. BACKGROUND Invoices are routinely received, processed, and paid regularly, typically on a bi-weekly basis. DISCUSSION Invoice details are available from the Treasurer at the office. Please call-in advance of the meeting for any information. STRATEGIC PLAN PRIORITY Sustainable Core Services are at the heart of our commitment. We will ensure that essential services remain efficient and accessible, enabling our community’s sustainable growth. FINANCIAL IMPLICATIONS The municipality’s cash position is sufficient to cover these invoice payments. ATTACHMENTS/REFERENCES Cheque Distribution Reports. Disclaimer – Original copies with approval signatures are available upon request Page 50 of 98
Disclaimer – Original copies with approval signatures are available upon request Page 51 of 98
TOWNSHIP OF CENTRAL FRONTENAC Treasurer’s Report ACCOUNTS PAYABLE
2025-11-29
TOTAL A/P Cash Requirements
$559,241.24 to be approved by Council
Date November 21, 2025
DISTRIBUTION General Government Council General Administration Technology 911 Civic Addressing Central Frontenac Fire Emergency Measures Conservation Authorities Policing Fenceviewers Animal Control Livestock Losses Building Department Facilities Coordinator/Septic program By-law Enforcement Roads Department Streetlighting Waste Disposal Cemeteries Helipad Medical Centre Recreation Other Cultural Planning Economic Development/Festival Municipal Drain HST Rebate(100% Gst, 78% Pst)
$
559,241.24
Total
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
559,241.24 53,411.80 49,386.80 108,653.00 2,861.81 1,617.66 4,507.31 188,282.60 20,034.43 6,502.17 78,237.89 8,850.70 36,895.07
Page 52 of 98
System:
2025-11-21
User ID:
mmcgovern
Ranges: Vendor ID: Vendor Name: Cheque Date: Sorted By:
From: First First 2025-11-21 Vendor Name
Distribution Types Included:
Cheque Number
Date
Vendor:
ADVA001
030098
ADVA002
Administration
AJST001
030107
030099
030100
030101
$35,571.39
$107.85
$107.85
ALLI002
SK23495-00012388-103
Alliance SEcurity Team
$84.75
$84.75
Bell Canada
2025-11-21
BENS001
XMAS 2025
ALLE001 Jessica Allen
Administration
Administration
Total For Vendor
Vendor:
AJST001 A.J. Stone Company Ltd
$1,258.41 $1,042.91 $32,285.23 $984.84
Alliance SEcurity Team
2025-11-21
BELL001
0000195480 0000195528 0000195373 0000195532
General Government
Total For Vendor
Vendor:
$1,153.17
$1,153.17
Jessica Allen
2025-11-21
ALLI002
CFFJANITORIAL:1025
ADVA002 Advanced Janitorial & Property
Administration Administration Administration Administration
Total For Vendor
Vendor:
$9,441.77
$9,441.77
A.J. Stone Company Ltd
2025-11-21 2025-11-21 2025-11-21 2025-11-21
ALLE001
2587
ADVA001 Advantage Data Collection Ltd
Administration
Total For Vendor
Vendor:
Document Amount
Advanced Janitorial & Property
Total For Vendor
EFT000000006756 EFT000000006756 EFT000000006756 EFT000000006756
Document Number
Advantage Data Collection Ltd
2025-11-21
Vendor:
To: Last Last 2025-11-21
Department
2025-11-21
030097
1
AVAIL, TAKEN, FNCHG, PURCH, TRADE, MISC, FREIGHT, TAXES, WRITE, OTHER, UNIT, ROUND, GST, WH RZGAIN, RZLOSS
Total For Vendor
Vendor:
Page:
Township of Central Frontenac CHEQUE DISTRIBUTION REPORT
8:29:56 AM
6133742335 OCT 25
BELL001 Bell Canada
$178.61
$178.61
Benson
2025-11-21
Total For Vendor
Administration
BENS001 Benson
16SWZZZ
$133.84
$133.84
Page 53 of 98
System:
2025-11-21
User ID:
mmcgovern
8:29:56 AM
Cheque Number
Date
Vendor:
BLAC001
Vendor Name
Document Number
2025-11-21
Administration
IK0080320
EFT000000006757
2025-11-21
Administration
IK0080949
Total For Vendor
CADU001
Apply Amount
2
Dist Type
Black Dog Tire & Lubricants Ltd,
EFT000000006757
Vendor:
Page:
Township of Central Frontenac CHEQUE DISTRIBUTION REPORT
BLAC001 Black Dog Tire & Lubricants Ltd,
$3,719.67 $890.86
$4,610.53
Caduceon Enterprises Inc.,
EFT000000006758 EFT000000006758
2025-11-21 2025-11-21
Administration Administration
I25-020974 I25-020969
$65.69 $65.69
EFT000000006758 EFT000000006758
2025-11-21 2025-11-21
Administration Administration
I25-020968 I25-020976
$65.69 $65.69
EFT000000006758 EFT000000006758 EFT000000006758 EFT000000006758 EFT000000006758
2025-11-21 2025-11-21 2025-11-21 2025-11-21 2025-11-21
Administration Administration Administration Administration Administration
I25-020977 I25-020973 I25-020970 I25-020979 I25-020978
$65.69 $65.69 $65.69 $65.69 $62.72
EFT000000006758 EFT000000006758 EFT000000006758
2025-11-21 2025-11-21 2025-11-21
Administration Administration Administration
I25-020971 I25-020975 I25-020972
$62.72 $62.72 $62.72
CADU001 Caduceon Enterprises Inc.,
$776.40
Total For Vendor
Vendor:
CANA009
030102 030102
Canadian Tire
2025-11-21 2025-11-21
Administration Administration
Total For Vendor
Vendor:
CHAM002
EFT000000006759
CINT001
EFT000000006760 EFT000000006760 EFT000000006760
Administration
COOP002
EFT000000006761
EFT000000006762 EFT000000006762
2025-11-21 2025-11-21
$1,975.92
$1,975.92
4248251151 4248955419 4249734061
CINT001 CINTAS
$171.88 $171.88 $171.88
$515.64
Cooper Equipment Rentals
2025-11-21
COUN001
595828
CHAM002 Champion Commercial Products Inc
Administration Administration Administration
Administration
Total For Vendor
Vendor:
$935.41
CINTAS
2025-11-21 2025-11-21 2025-11-21
Total For Vendor
Vendor:
CANA009 Canadian Tire
$520.82 $414.59
Champion Commercial Products Inc
2025-11-21
Total For Vendor
Vendor:
1028474 1028489
C69077264
COOP002 Cooper Equipment Rentals
$540.23
$540.23
County Of Frontenac Administration Administration
IVC00000000066800 IVC00000000066825
$1,841.67 $1,038.02
Page 54 of 98
System:
2025-11-21
User ID:
mmcgovern
Cheque Number
8:29:56 AM
Date
EFT000000006762
Vendor Name 2025-11-21
COWD005
030109
2025-11-21
CULL001
IVC00000000066826
COUN001 County Of Frontenac
Apply Amount
3
Dist Type $1,186.50
$4,066.19
Madison Cowdy General Government
Total For Vendor
Vendor:
Document Number
Administration
Total For Vendor
Vendor:
Page:
Township of Central Frontenac CHEQUE DISTRIBUTION REPORT
XMAS 2025
COWD005Madison Cowdy
$89.72
$89.72
Culligan Ottawa Water Conditioning
EFT000000006763 EFT000000006763 EFT000000006763 EFT000000006763
2025-11-21 2025-11-21 2025-11-21 2025-11-21
Administration Administration Administration Administration
4652871 4647904 92111TO 92112TO
$5.76 $12.37 $35.47 $34.72
EFT000000006763 EFT000000006763
2025-11-21 2025-11-21
Administration Administration
92110TO 92096TO
$33.97 $116.22
Total For Vendor
Vendor:
CUNN001
EFT000000006764
2025-11-21
DARC001
EFT000000006765
Administration
DEDI001
030104
DELA001
Administration
E360S01
EFT000000006767
$2,166.92
$2,166.92
10471016
DELA001 De Lage Landen Financial Service
$1,076.66
$1,076.66
E 360 Solutions
2025-11-21
EARL001
7436
DEDI001 Dedicated Environmental Servivce
Administration
Administration
Total For Vendor
Vendor:
$570.65
$570.65
De Lage Landen Financial Services
2025-11-21
Total For Vendor
Vendor:
CI30014151
DARC001 Darch Fire (1200 Degrees)
Dedicated Environmental Servivces
Total For Vendor
EFT000000006766
$329.44
$329.44
Protection Services
2025-11-21
Vendor:
207206
CUNN001 Cunningham, Swan, Carty
Darch Fire (1200 Degrees)
2025-11-21
Total For Vendor
Vendor:
$238.51
Cunningham, Swan, Carty
Total For Vendor
Vendor:
CULL001 Culligan Ottawa Water Conditioni
1050003-0000179316
E360S01 E 360 Solutions
$422.22
$422.22
Earl Rosebush Fuels
EFT000000006768
2025-11-21
Administration
381738
EFT000000006768
2025-11-21
Administration
381739
$480.39 $482.13
Page 55 of 98
System:
2025-11-21
User ID:
mmcgovern
Cheque Number
8:29:56 AM
Date
Vendor Name
Total For Vendor
Vendor:
EAST004
030105
EARL001 Earl Rosebush Fuels
Administration
Total For Vendor
FLIE001
Document Number
$25,425.00
$25,425.00
Flieler, Elaine Administration
109
EFT000000006769
2025-11-21
Administration
108
Total For Vendor
GFLE001
GINC001
EFT000000006771
EFT000000006773 EFT000000006773 EFT000000006773
EFT000000006774 EFT000000006774
$1,525.50
$1,525.50
0119903
GRAY001 Gray’s Grocery
$474.47
$474.47
Greenshield Pest Control Inc
2025-11-21 2025-11-21 2025-11-21
HALE001
14311
GOEV001 GO EVO INC.
Protection Services
Administration Administration Administration
Total For Vendor
Vendor:
$2,984.40
$2,984.40
Gray’s Grocery
Total For Vendor
GREE001
95577
GINC001 Gincor Industries
Administration
2025-11-21
Vendor:
$379.12
$379.12
GO EVO INC.
2025-11-21
GRAY001
030106
LQ03097489
GFLE001 GFL Environmental Inc,
Administration
Total For Vendor
Vendor:
$753.32
$1,318.32
Gincor Industries
2025-11-21
GOEV001
EFT000000006772
Flieler, Elaine
Administration
Total For Vendor
Vendor:
FLIE001
$565.00
GFL Environmental Inc,
2025-11-21
Total For Vendor
Vendor:
$962.52
2025-102
2025-11-21
EFT000000006770
Dist Type
EAST004 Eastern Ontario Paving Inc
EFT000000006769
Vendor:
Apply Amount
4
Eastern Ontario Paving Inc
2025-11-21
Vendor:
Page:
Township of Central Frontenac CHEQUE DISTRIBUTION REPORT
146278 146276 146275
GREE001 Greenshield Pest Control Inc
$116.39 $116.39 $116.39
$349.17
Hales Excavation & Trucking Ltd
2025-11-21 2025-11-21
Total For Vendor
Protection Services Administration
4923 4922
HALE001 Hales Excavation & Trucking Ltd
$2,712.07 $812.45
$3,524.52
Page 56 of 98
System:
2025-11-21
User ID:
mmcgovern
8:29:56 AM
Cheque Number
Date
Vendor:
HOLE001
Vendor Name
Document Number
2025-11-21
Recreation & Cultural Services
930646
EFT000000006775
2025-11-21
Recreation & Cultural Services
930645
Total For Vendor
HOPK001
EFT000000006776
KENN004
Dist Type
HOLE001 Hole, Dan
$600.00 $790.00
$1,390.00
Hopkins Chitty Land Surveyors Inc
2025-11-21
Administration
Total For Vendor
Vendor:
Apply Amount
5
Hole, Dan
EFT000000006775
Vendor:
Page:
Township of Central Frontenac CHEQUE DISTRIBUTION REPORT
12327
HOPK001 Hopkins Chitty Land Surveyors In
$2,260.00
$2,260.00
Kennebec Tree & Lawn
EFT000000006777
2025-11-21
Administration
2025070
$2,239.73
EFT000000006777 EFT000000006777
2025-11-21 2025-11-21
Administration Administration
2025071 2025072
$678.00 $423.75
Total For Vendor
Vendor:
KIMC001
EFT000000006778
2025-11-21
KING002
EFT000000006779
Administration
KROW001
EFT000000006780
811278
$520.74
KING002 Kingston Humane Society
$520.74
Krown Rust Control Perth Inc
2025-11-21
KSWI001
$1,505.83
$1,505.83
Protection Services
Protection Services
Total For Vendor
Vendor:
492503
KIMC001 Kimco Steel Sales Limited
Kingston Humane Society
2025-11-21
Total For Vendor
Vendor:
$3,341.48
Kimco Steel Sales Limited
Total For Vendor
Vendor:
KENN004 Kennebec Tree & Lawn
171-40217
KROW001Krown Rust Control Perth Inc
$338.89
$338.89
K & S Windsor Salt Ltd
EFT000000006781 EFT000000006781
2025-11-21 2025-11-21
Administration Administration
5300755700 5300754661
$5,290.85 $10,440.77
EFT000000006781
2025-11-21
Administration
5300755340
$5,248.43
Total For Vendor
Vendor:
LDPO001
EFT000000006782
2025-11-21
LEGU001
$20,980.05
L.D. Power Sports Administration
Total For Vendor
Vendor:
KSWI001 K & S Windsor Salt Ltd
LDPO001 L.D. Power Sports
Jody Legue
36139
$27.11
$27.11
Page 57 of 98
System:
2025-11-21
User ID:
mmcgovern
Cheque Number
8:29:56 AM
Date
EFT000000006783
Vendor Name 2025-11-21
LEVA001
Document Number
General Government
Total For Vendor
Vendor:
Page:
Township of Central Frontenac CHEQUE DISTRIBUTION REPORT
NOV 1 25
LEGU001 Jody Legue
Apply Amount
6
Dist Type $310.00
$310.00
Levac Propane Inc
EFT000000006784
2025-11-21
Administration
2064453
$544.69
EFT000000006784
2025-11-21
Administration
2070726
$2,435.90
Total For Vendor
Vendor:
LIVI001
030108
Administration
Total For Vendor
LUBE001
EFT000000006785
2025-11-21
MANU001
EFT000000006786
030110
MCCO001
MESS001
030112
1652
$734.22
$734.22
2109533690
MESS001 Messer Canada Inc (formerly Lind
$774.32
$774.32
Milestone Monument Company
2025-11-21
MINI013
$137.72
$137.72
MCCO001 McConville Excavating
Administration
Administration
Total For Vendor
Vendor:
1016339
Messer Canada Inc (formerly Linde)
2025-11-21
MILE001
$25,378.33
$25,378.33
MAXI001 Maxill
Administration
Total For Vendor
Vendor:
MANULIFE DEC 25
McConville Excavating
Total For Vendor
EFT000000006787
$457.65
$457.65
MANU001 Manulife Financial
Administration
2025-11-21
Vendor:
$565.00
Maxill
2025-11-21
030111
58335
LUBE001 Lubecore
General Government
Total For Vendor
Vendor:
$565.00
Manulife Financial
2025-11-21
MAXI001
Livingston International Inc.
Administration
Total For Vendor
Vendor:
LIVI001
17566000015600
Lubecore
Total For Vendor
Vendor:
$2,980.59
Livingston International Inc.
2025-11-21
Vendor:
LEVA001 Levac Propane Inc
4091
MILE001 Milestone Monument Company
Ministry Of Finance - Policing
$395.50
$395.50
Page 58 of 98
System:
2025-11-21
User ID:
mmcgovern
Cheque Number
8:29:56 AM
Date
EFT000000006788
Vendor Name 2025-11-21
NEAD001
Document Number
Protection Services
Total For Vendor
Vendor:
MINI013
422710251352028
2025-11-21
Administration
006
2025-11-21
Administration
005
Total For Vendor
NEDO001
EFT000000006790 EFT000000006790
2025-11-21 2025-11-21
NORT004
$108,653.00
$108,653.00
$2,068.93 $941.69
$3,010.62
4817
$1,757.15
NEDO001 Nedow Construction Inc
$1,757.15
North Frontenac Telephone Co. Administration Administration
Total For Vendor
Vendor:
NEAD001 Neadow Property Maintenance(yard
Administration
Total For Vendor
NORT002
Dist Type
Nedow Construction Inc
2025-11-21
Vendor:
7
Neadow Property Maintenance(yard works)
EFT000000006789
030113
Apply Amount
Ministry Of Finance - Policing
EFT000000006789
Vendor:
Page:
Township of Central Frontenac CHEQUE DISTRIBUTION REPORT
82093964 NOV 25 82102967 NOV25
NORT002 North Frontenac Telephone Co.
$91.95 $174.52
$266.47
Brandt Tractor Ltd
EFT000000006791
2025-11-21
Administration
8070374
$189.62
EFT000000006791 EFT000000006791 EFT000000006791
2025-11-21 2025-11-21 2025-11-21
Administration Administration Administration
8070296 8070272 8070297
$6.50 $242.18 $105.96
Total For Vendor
Vendor:
NORW001
030114
Administration
Total For Vendor
OAKE002
EFT000000006792 EFT000000006792
OMER001
EFT000000006793
Administration Administration
EFT000000006794
ONTA002 2025-11-21
$69,515.00
$69,515.00
196311 195834
OAKE002 Oakes Truck Sales
$512.16 $4,439.23
$4,951.39
OMERS
2025-11-21
Administration
Total For Vendor
Vendor:
25348
NORW001Norwood & Co.
Oakes Truck Sales
2025-11-21 2025-11-21
Total For Vendor
Vendor:
$544.26
Norwood & Co.
2025-11-21
Vendor:
NORT004 Brandt Tractor Ltd
OMERS OCTOBER 25
OMER001 OMERS
$45,289.34
$45,289.34
Ontario Building Officials Association Administration
142018
$421.49
Page 59 of 98
System:
2025-11-21
User ID:
mmcgovern
Cheque Number
8:29:56 AM
Date
Vendor Name
Total For Vendor
Vendor:
Page:
Township of Central Frontenac CHEQUE DISTRIBUTION REPORT
PATS001
Document Number
ONTA002 Ontario Building Officials Assoc
Apply Amount
8
Dist Type
$421.49
Pat’s Radiator Service Ltd
EFT000000006795
2025-11-21
Administration
165198
$2,154.46
EFT000000006795
2025-11-21
Environmental Services
165199
$17,240.41
PATS001 Pat’s Radiator Service Ltd
$19,394.87
Total For Vendor
Vendor:
PERT002
EFT000000006796 EFT000000006796 EFT000000006796
Perth & District Portable Toilet Rentals
2025-11-21 2025-11-21 2025-11-21
Administration Administration Administration
Total For Vendor
Vendor:
PROT001
EFT000000006797
PURO001
PERT002 Perth & District Portable Toilet
$341.71 $427.14 $343.52
$1,112.37
Pro-Tech Training Services Inc
2025-11-21
Administration
Total For Vendor
Vendor:
PT-3361 PT-3359 PT-3360
3142
PROT001 Pro-Tech Training Services Inc
$2,712.00
$2,712.00
Purolator Courier Ltd
030115
2025-11-21
Administration
575214686
$58.20
030115 030115
2025-11-21 2025-11-21
Administration Administration
530177313 540229162
$250.21 $96.20
Total For Vendor
Vendor:
RDCG001
EFT000000006798
2025-11-21
REAL001
EFT000000006799
Administration
2025-11-21
RECE013
030116
Administration
2025-11-21
RICO0001
$632.71
$632.71
110309
REAL001 Realtax Inc
$1,774.10
$1,774.10
Receiver General Of Canada (Garnishee) Administration
Total For Vendor
Vendor:
25439
RDCG001 RDC Group
Realtax Inc
Total For Vendor
Vendor:
$404.61
RDC Group
Total For Vendor
Vendor:
PURO001 Purolator Courier Ltd
NOV 19, 2025
RECE013 Receiver General Of Canada (Garn
$860.80
$860.80
Ricoh Canada Inc.
EFT000000006800 EFT000000006800
2025-11-21 2025-11-21
Administration Administration
SCO95058489 SCO95058488
EFT000000006800
2025-11-21
Administration
SCO95058487
$901.84 $137.61 $218.98
Page 60 of 98
System:
2025-11-21
User ID:
mmcgovern
Cheque Number
8:29:56 AM
Date
Vendor Name
Total For Vendor
Vendor:
ROTA001
030117
RICO0001 Ricoh Canada Inc.
Administration
Total For Vendor
RTRT001
Document Number
Apply Amount
9
Dist Type
$1,258.43
Rotating Rug Rental
2025-11-21
Vendor:
Page:
Township of Central Frontenac CHEQUE DISTRIBUTION REPORT
118801
ROTA001 Rotating Rug Rental
$170.50
$170.50
R.T.R. Tree Service
EFT000000006801
2025-11-21
Administration
4179
$2,260.00
EFT000000006801 EFT000000006801 EFT000000006801
2025-11-21 2025-11-21 2025-11-21
Administration Administration Administration
4178 4177 4176
$1,695.00 $2,090.50 $1,423.80
Total For Vendor
Vendor:
RUSH001
EFT000000006802 EFT000000006802
SAVI001
EFT000000006803
Administration Administration
2025-11-21
SEED002
030103
SHAR003
SIGN001
030119 030119
2025-11-21 2025-11-21
$1,412.50
$1,412.50
$500.00
$500.00
392138
SHAR003 Sharbot Lake Home Building Centr
$291.56
$291.56
SignDesign
2025-11-21
SIMM001
REFUND NOV 25
SEED002 David Seeds
Administration
Administration
Total For Vendor
Vendor:
$1,854.72
Sharbot Lake Home Building Centre
Total For Vendor
EFT000000006804
INV-4047
SAVI001 Savino Human Resources Partners
Protection Services
2025-11-21
Vendor:
$914.37 $940.35
David Seeds
Total For Vendor
030118
RUSH001 Rush Truck Centres (formerly Tal
Administration
2025-11-21
Vendor:
304967990 3043936586
Savino Human Resources Partners
Total For Vendor
Vendor:
$7,469.30
Rush Truck Centres (formerly Tallman)
2025-11-21 2025-11-21
Total For Vendor
Vendor:
RTRT001 R.T.R. Tree Service
15538
SIGN001 SignDesign
$171.87
$171.87
Simmons Plumbing and Pumps Administration Administration
8231 8247
$525.45 $305.10
Page 61 of 98
System:
2025-11-21
User ID:
mmcgovern
Cheque Number
8:29:56 AM
Date
Vendor Name
Total For Vendor
Vendor:
SPAC001
EFT000000006805
STIN003
Document Number
SIMM001 Simmons Plumbing and Pumps
Apply Amount
10
Dist Type
$830.55
Spaces Storage Group
2025-11-21
Recreation & Cultural Services
Total For Vendor
Vendor:
Page:
Township of Central Frontenac CHEQUE DISTRIBUTION REPORT
INV-3307
SPAC001 Spaces Storage Group
$4,520.00
$4,520.00
W.O. Stinson & Sons Ltd
EFT000000006806
2025-11-21
Administration
34001133
$1,298.31
EFT000000006806 EFT000000006806 EFT000000006806 EFT000000006806
2025-11-21 2025-11-21 2025-11-21 2025-11-21
Administration Administration Administration Administration
34001134 34001142 34001143 34001305
$1,794.78 $989.13 $2,586.57 $248.16
EFT000000006806 EFT000000006806 EFT000000006806 EFT000000006806 EFT000000006806
2025-11-21 2025-11-21 2025-11-21 2025-11-21 2025-11-21
Administration Administration Administration Administration Administration
34001169 34001261 34001310 461004659 34001101
$819.08 $2,474.36 $1,932.80 $114.51 $1,499.53
EFT000000006806 EFT000000006806 EFT000000006806 EFT000000006806 EFT000000006806
2025-11-21 2025-11-21 2025-11-21 2025-11-21 2025-11-21
Administration Administration Administration Administration Administration
34001102 34001103 34001182 34001183 934001184
$278.49 $1,312.50 $1,866.76 $1,268.55 $1,775.80
EFT000000006806 EFT000000006806 EFT000000006806 EFT000000006806 EFT000000006806
2025-11-21 2025-11-21 2025-11-21 2025-11-21 2025-11-21
Administration Administration Administration Administration Administration
34001185 34001265 34001111 34001286 34001287
$2,333.56 $1,916.45 $2,668.03 $627.43 $458.52
EFT000000006806 EFT000000006806
2025-11-21 2025-11-21
Administration Administration
2344553 108001765
$11.28 $38.28
Total For Vendor
Vendor:
TACK001
EFT000000006807
TBGM001
030120 030120
Administration
Administration Administration
Total For Vendor
THEF001
EFT000000006808
A-0906582
TACK001 G. Tackaberry & Sons
$3,687.94
$3,687.94
TBG Mechanical Solutions Ltd.
2025-11-21 2025-11-21
Vendor:
$28,312.88
G. Tackaberry & Sons
2025-11-21
Total For Vendor
Vendor:
STIN003 W.O. Stinson & Sons Ltd
7851 #7878
TBGM001 TBG Mechanical Solutions Ltd.
$169.50 $169.50
$339.00
The Frontenac News
2025-11-21
Total For Vendor
Administration
84146
THEF001 The Frontenac News
$620.78
$620.78
Page 62 of 98
System:
2025-11-21
User ID:
mmcgovern
8:29:56 AM
Cheque Number
Date
Vendor:
THEP001
EFT000000006809
Vendor Name
2025-11-21
TPMO001
030121
Administration
2025-11-21
TRAC001
EFT000000006810
EFT000000006812 EFT000000006812
EFT000000006813
EFT000000006814 EFT000000006814
030122
2025-11-21
$586.74
$101.64 $311.25
$412.89
$66.16
$66.16
OSO0019 HINCH 0019
VINK003 Vinkle Cleaning Services (Cassan
$4,384.68 $1,217.44
$5,602.12
Williams Hot Mix Ltd
2025-11-21 2025-11-21
WILT0001
102038804
VERO001 Verona Hardware Ltd
Administration Administration
Administration Administration
Total For Vendor
Vendor:
$373.54 $213.20
Vinkle Cleaning Services (Cassandra Vinkle)
2025-11-21 2025-11-21
WILL002
EFT000000006815 EFT000000006815
T120 T113
VELE002 Veley Heating and Cooling
Administration
Total For Vendor
Vendor:
896-237480 332118184
Verona Hardware Ltd
2025-11-21
VINK003
$1,893.88
$1,893.88
UNIV001 Universal Supply Group (Quinte/N
Administration Administration
Total For Vendor
Vendor:
44170
Veley Heating and Cooling
2025-11-21 2025-11-21
VERO001
$18,096.84
$18,096.84
TRAC001 Trackmatics Inc.
Administration Administration
Total For Vendor
Vendor:
$4,235.81
$4,235.81
Universal Supply Group (Quinte/Napa/Fraction/CMax
2025-11-21 2025-11-21
VELE002
3896851
TPMO001 TPM (Ont) Ltd
Administration
Total For Vendor
Vendor:
Dist Type
Trackmatics Inc.
2025-11-21
UNIV001
EFT000000006811 EFT000000006811
25261
THEP001 The Public Sector Digest (PSD Ci
Administration
Total For Vendor
Vendor:
Apply Amount
TPM (Ont) Ltd
Total For Vendor
Vendor:
Document Number
11
The Public Sector Digest (PSD Citywide Inc)
Total For Vendor
Vendor:
Page:
Township of Central Frontenac CHEQUE DISTRIBUTION REPORT
5672 5681
WILL002 Williams Hot Mix Ltd
$24,563.33 $8,066.70
$32,630.03
Wilken, Todd Transportation Services
NOV2025
$400.00 Page 63 of 98
System:
2025-11-21
User ID:
mmcgovern
Cheque Number
8:29:56 AM
Date
Vendor Name
Total For Vendor
Vendor:
WSIB001
030123
XPLO001
YOUN006
Apply Amount
Dist Type
$400.00
WSIB OCT 25
WSIB001 WSIB
$14,535.98
$14,535.98
Xplornet Communications
2025-11-21
Administration
Total For Vendor
Vendor:
WILT0001 Wilken, Todd
Protection Services
Total For Vendor
EFT000000006816
Document Number
12
WSIB
2025-11-21
Vendor:
Page:
Township of Central Frontenac CHEQUE DISTRIBUTION REPORT
INV57831038
XPLO001 Xplornet Communications
$183.61
$183.61
D.G. Younge Cemetery Services
Total For Vendor
YOUN006 D.G. Younge Cemetery Services
GRAND TOTAL
$3,830.70
$559,241.24
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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario
REPORT NUMBER: DATE: FROM: PREPARED BY: RE:
235-2025 December 9, 2025 Michael McGovern, Treasurer Erin Babcock, Deputy-Treasurer 357/358/359 Application Response(s)
RECOMMENDATION THAT Council for the Township of Central Frontenac approve the following reduction/change of Assessment pursuant to the Municipal Act. Roll Number 10-39-060-010-15810-0000 for the period of August 11, 2025 to December 31, 2025 as reported by MPAC. Reason – Demolition/ Razed by fire, demolition, or otherwise - (357)(1)(d)(i) – Class change from exempt to taxable. And further that Council approves an adjustment of taxes to be calculated by the tax department for the related period. BACKGROUND MPAC reviews applications and does a site visit where necessary to determine the new assessment details, such as, assessment amount, tax class change, etc. Phase-in of Assessment has meant that Assessments for 2012 have had to be restated by MPAC based on the now existing property to determine the new phased-in amounts. Additional reports have been implemented by MPAC to determine this information. DISCUSSION It is the normal practice to approve this adjustment of assessment as recommended by MPAC.
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STRATEGIC PLAN PRIORITY N/A FINANCIAL IMPLICATIONS The class change will result in property taxes being collected on this property based on the applicable tax rate. ATTACHMENTS/REFERENCES Reports from MPAC at meeting
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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario
REPORT NUMBER: DATE: FROM: PREPARED BY: RE:
236-2025 December 9, 2025 Cathy MacMunn, CAO/Clerk Abigail McKinnon, Planning Coordinator Conservation Authority Consolidation & Lunch and Learn Session November 7, 2025 – Rideau Valley Conservation Authority & Mississippi-Rideau Source Protection Region
RECOMMENDATION Recommendation #1 THAT Council receive for information the summary of updates regarding Conservation Authority consolidation, Source Protection amendments, floodplain mapping projects, and related provincial legislative changes presented through the Lunch and Learn session held on November 7, 2025, as prepared by the Planning Coordinator. Recommendation #2 WHEREAS the Conservation Authorities Act (1946) enables municipalities to establish local conservation authorities, and when municipalities choose to form such authorities, they assume responsibility for governance and funding through the appointment of a Board of Directors and the provision of an annual levy; AND WHEREAS local municipalities established the Rideau Valley Conservation Authority in 1966, the Mississippi Valley Conservation Authority in 1968, and the Quinte Conservation Authority in 1947, and currently provide over 50% of total conservation authority funding, while the Province of Ontario provides less than 5%; AND WHEREAS municipalities have governed their respective conservation authorities for decades, tailoring programs and services to local watershed needs, maintaining accountable services standards, and ensuring fair and predictable costs for ratepayers; AND WHEREAS Bill 68 (Schedule 3) and ERO posting 025-1257 proposes to consolidate Ontario’s 36 conservation authorities into seven regional authorities and
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create the Ontario Provincial Conservation Agency, a Crown agency that would assume oversight over conservation authorities and have the ability to levy authorities to cover its costs; AND WHEREAS the Province already possesses the authority to establish overarching legislation, regulations, standards and policies across all conservation authorities through the Conservation Authorities Act and the Ministry of Environment, Conservation and Parks; NOW THEREFORE BE IT RESOLVED THAT the Corporation of the Township of Central Frontenac calls on the Government of Ontario to maintain local, independent, municipally governed, watershed-based conservation authorities to ensure strong local representation in decisions related to municipal levies, community-focused service delivery, and the protection and management of conservation lands; AND FURTHER THAT while the Corporation of the Township of Central Frontenac supports provincial goals for consistent permit approval processes, shared services and digital modernization, imposing a new top-down agency structure without strong local accountability and governance risks creating unnecessary cost, red tape, and bureaucracy, thereby undermining efficiency and responsiveness to local community needs; AND FURTHER THAT the Corporation of the Township of Central Frontenac supports efforts to balance expertise, capacity and program delivery across the province, and requests that the province work collaboratively with municipalities and local conservation authorities to determine the most effective level of strategic consolidation to achieve both provincial and local objectives; AND THAT a copy of this resolution be sent to the Ontario Minister of Environment, Conservation and Parks, to the local MP(s) and MPP(s), the Association of Municipalities of Ontario, the Rural Ontario Municipal Association, the local conservation authority(s), and all municipalities in Ontario. BACKGROUND Staff attended a regional Lunch and Learn session hosted by Rideau Valley Conservation Authority (RVCA) and Mississippi-Rideau Source Protection Region (MRSPR) representatives. The session provided an overview of pending provincial changes to Conservation Authority governance, drought response updates, Source Protection policy amendments, and upcoming hazard mapping projects. The following report summarizes the information presented and highlights implications for municipalities.
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DISCUSSION Low Water Response Program Updates were provided on Level 3 drought conditions across Eastern Ontario. Under the Conservation Authorities Act, Conservation Authorities are responsible for monitoring and coordinating local low water responses. Municipalities remain key partners through water use by-laws, emergency preparedness, and public education. Local Water Response Teams include municipal, provincial, and community stakeholders. A Level 3 drought does not automatically constitute a municipal emergency but requires coordinated communication and water conservation efforts. Drinking Water Source Protection Program The Mississippi-Rideau Source Protection Region received Ministerial approval of its Section 36 Amendment in September 2025, coming into effect January 1, 2026. Updates reflect 2021 Technical Rules and include new regulated threats (processed organic waste, waste biomass, hauled sewage), revised salt and snow management policies requiring municipal Salt Management Plans by 2027, and enhanced policies for sewage works, stormwater systems, and industrial discharges. Updated impervious surface mapping uses higher-resolution 500m grids. Municipalities will receive new GIS layers and implementation training. Floodplain and Hazard Mapping The Tay Valley watershed is undergoing updated floodplain and erosion hazard mapping using LIDAR technology to improve accuracy of regulatory flood lines and erosion limits. The work, for the Rideau Valley Conservation Authority (RVCA), is expected to be finalized in Spring 2027. Public consultation will occur prior to adoption. Updated mapping will inform planning approvals, infrastructure decisions, and emergency management. Legislative and Program Updates Bill 56 proposes streamlined procedures for Source Protection Plan amendments and enhanced authority for Source Protection Authorities. Municipalities are reminded to maintain Emergency Management Plans that consider Source Water Protection zones. Replacement of aging Drinking Water Protection Zone signage will occur in partnership with Quinte Conservation, with municipalities funding signage costs.
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Conservation Authority Consolidation The province has announced a proposed consolidation of Ontario’s 36 Conservation Authorities into 7 regional agencies and the creation of the Ontario Provincial Conservation Agency (OPCA). Watershed boundaries would remain unchanged, with consolidation focused on administrative and governance functions. The OPCA would support standardized e-permitting, floodplain mapping, and policy frameworks. Consultation is expected in Fall 2025, potential legislation in Spring 2026, and implementation no earlier than 2027. Conservation Authorities would continue normal operations during the transition. Creation of the Ontario Provincial Conservation Agency (OPCA). On November 6, 2025 the Government of Ontario introduced Bill 68, Plan to Protect Ontario Act (Budget Measures), 2025 (No. 2). Schedule 3 of the Bill proposes to amend the Conservation Authorities Act to establish the Ontario Provincial Conservation Agency. The Bill received Royal Assent on November 27, 2025 without any public consultation. For a full summary of what is proposed in Schedule 3 of Bill 68, please see Attachment 2. Consolidation of Conservation Authorities On November 7, 2025, the Government of Ontario also posted a proposal on the Environmental Bill of Rights (ERO) titled Proposed boundaries for the regional consolidation of Ontario’s conservation authorities. It proposes to consolidate Ontario’s 36 conservation authorities into 7 regional conservation authorities. Through this consolidation the Township of Central Frontenac would still fall within 2 conservation authorities jurisdictions, The St. Lawrence Regional Conservation Authority and the Eastern Lake Ontario Regional Conservation Authority. The proposal is currently posted on the ERO for a 45-day consultation period ending December 22, 2025. For a summary of what is proposed please see attached table. Timeline of Actions Below is a summary of key milestones regarding the provincial roll out of proposed changes that have been released: October 31 (8 am) October 31 (10 am) November 6 November 7
Briefing for CA Chairs and General Managers (Minister McCarthy and MECP) Minister Press Briefing Bill 68 introduced Proposal to consolidate conservation authorities posted
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November 18 (10 am) November 18 (2 pm) TBD By December 10 December 22 Spring 2026 Post municipal election
MECP information session for conservation authorities MECP information session for municipalities MECP regional roundtable sessions If Bill 68 passes, formation of the Agency could begin Deadline for ERO comments on consolidation proposal If proceeding, draft legislation for the consolidation of CAs would be introduced and consulted on If proceeding, transition to regional CAs would begin
Analysis In the attached tables, RVCA staff provided the municipality with a brief history of CAs for context and background, summarize the province’s reasons for the proposed changes, provide an analysis of the proposed changes and identify areas of concern based on conversations with other CAs and municipalities, as well as Board and council resolutions beginning to circulate. Table 2: Stated Reasons for Proposed Changes
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The province has listed the following reasons why they are proposing to consolidate CAs and create a new provincial oversight agency: From ERO Posting • Patchwork of standards, service delivery: Each CA has different policies, customer service standards, fees, processes and staffing and technical capacity leading to unpredictable and inconsistent turnaround times for approvals across all CAs. This can result in uncertainty and delays for builders, landowners, and farmers seeking permits • Outdated and fragmented systems: Discrepancies in the tools and technology that CAs use have led to varying types and quality of technology and data management. This can compromise effective provincewide flood risk management and evidence-based decision making • Administrative duplication: Under the current framework, municipalities are forced to fund duplicate corporate functions, diverting costs away from frontline conservation and service delivery. • Need for more accountability and transparency: Lack of transparent performance monitoring and reporting, inconsistent customer service standards. From MECP Information Session • Ontario is expected to grow by more than six million people in the next 20 years and the challenges we face continue to increase in complexity from climate change, population growth and the pace of development • Proposed changes are intended to strengthen the capacity, influence and impact of CAs in providing vital watershed management, in safeguarding people and property from flooding, and in being transparent and accountable in the delivery of permitting, programs, and services to Ontario’s communities • With better tools and resources, and central enablement and support, CAs can operate with greater consistency and transparency, and deliver improved services to municipalities and permit applicants aligned with provincial priorities on housing, the economy, and resilient infrastructure.
Next Steps Municipal staff will receive updated GIS data once new Source Protection Plans take effect. Training sessions on technical rules and reporting systems are anticipated from late 2025 through early 2026. Staff have prepared a resolution for council consideration later in the meeting. This motion calls on the province to maintain local, independent, municipally governed, watershed-based conservation authorities to ensure strong local representation in decisions related to municipal levies, community-focused service delivery, and the protection and management of conservation lands. STRATEGIC PLAN PRIORITY
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Resilient Natural Environment - Collaborate with the Lake Associations and Conservation Authorities to provide public education on environmental concerns. FINANCIAL IMPLICATIONS There are no immediate financial impacts arising from this report. Future costs may be associated with Drinking Water Protection Zone signage replacement and potential updates to municipal Salt Management Plans. ATTACHMENTS/REFERENCES Attachment 1 - A Brief Conservation Authority History Attachment 2 - Analysis from RVCA - Proposed Changes (Creation of the OPCA) Attachment 3 - Analysis from RVCA - Proposed Changes (Consolidation of CA’s) Attachment 4 - Map of Proposed 7 Regional Conservation Authorities. Attachment 5 - Summary of ERO Posting 025-1257 (Consolidation of Conservation Authorities) Attachment 6 - Summary of Bill 68, Schedule 3 (Creation of Provincial Agency)
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Attachment 1: A Brief Conservation Authority History
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Attachment 2: Analysis from RVCA - Proposed Changes (Creation of the OPCA)
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Attachment 3 - Analysis from RVCA - Proposed Changes (Consolidation of CA’s)
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Attachment 4: Map of Proposed 7 Regional Conservation Authorities.
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Attachment 5: Regional Consolidation of Conservation Authorities
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Attachment 6: Creation of the Ontario Provincial Conservation Agency
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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario
REPORT NUMBER: DATE: FROM: PREPARED BY: RE:
237-2025 Month, Day, Year Cathy MacMunn, CAO/Clerk Abigail McKinnon, Planning Coordinator Road Allowance Closure request – Part of the unopened road allowance between Concession 4 & 5, Lot 20, Geographic Township of Hinchinbrooke, PT PIN 36156-0202
RECOMMENDATION THAT Council approve in principle the recommendation of the Planning Coordinator to close part of the unopened road allowance between Concession 4 & 5, Lot 20, Geographic Township of Hinchinbrooke, being part of PIN 36156-0202; AND THAT Council authorize staff to proceed to a public meeting to receive resident input on the proposed closure. BACKGROUND Township staff received a request from Catherine Rostron to close a part of the road allowance referenced above. The applicants have indicated that the purpose of this request is to increase property frontage on Raymo Road and access to road could facilitate a future private lane and create potential for new lot creation to land locked parcels. DISCUSSION The subject road allowance extends between Raymo Road and the Canadian Pacific Rail line. Staff do not see a practical need for the Township to retain this road allowance for future municipal purposes. The request was circulated to internal managers and planning staff for review. No concerns have been identified at the time of writing this report.
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If Council supports the recommendation to proceed, the next steps will include scheduling a public meeting, issuing public notice in accordance with Township policy, and circulating the proposal to the required technical agencies for comment. STRATEGIC PLAN PRIORITY Not applicable FINANCIAL IMPLICATIONS An appraisal of land value would be obtained to determine purchase price. The applicant is responsible for all administrative, legal and surveying costs. Any revenue from the sale would be put into reserves. ATTACHMENTS/REFERENCES Map
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PROPOSED ROAD ALLOWANCE CLOSING
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STAFF REPORT TO COUNCIL Township of Central Frontenac 1084 Elizabeth St. Sharbot Lake, Ontario
REPORT NUMBER: DATE: FROM: PREPARED BY: RE:
238-2025 December 9, 2025 Cathy MacMunn, CAO/Clerk Jennie Kapusta, Community Planner Abigail McKinnon, Planning Coordinator Change of Conditions of Provisional Approval for Consent Application APPN-2024-0033 by Tom Karlson (Andrew MacLeod – Agent) for a Property Located at Concession 2, Part Lot 26, Geographic Township of Hinchinbrooke, Township of Central Frontenac (Eagle Lake South Shore Lane)
RECOMMENDATION THAT Council receive the report titled Change of Conditions of Provisional Approval for Consent Application APPN-2025-0033, for information; AND FURTHER THAT subject to any discussion at the December 9th, 2025 meeting, that Council approve the application for Change of Conditions for Consent Application as submitted. BACKGROUND On February 11, 2025, the Committee of Adjustment approved consent applications APPN-2024-0033 and APPN-2024-0034 for the creation of an easement over two waterfront residential lots for deeded mainland parking and water access for an existing developed water access only lot. Application APPN-2024-0034 was for the creation of an easement for a parking area with three parking spots, along with a water access point to Eagle Lake. There are no changes proposed to the conditions of approval of this application. Application APPN-2024-0033 was for the creation of an easement for a driveway to connect the parking area/water access point to Eagle Lake South Shore Lane.
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The information provided to Township and County planning staff at the time of the submission of the application was that there was an existing easement for access over Eagle Lake South Shore Lane, in favour of the abutting parcel, to where the new driveway was proposed and that this easement was able to be transferred to the benefitting water access only lot. DISCUSSION When the lawyers for the applicants prepared the Certificates of Official to finalize the approved consent applications it was discovered that there was no easement over Eagle Lake South Shore Lane in favour of the abutting lands. The applicants have provided a draft reference plan (Figure 2) that describes the additional easement required and submitted it along with this request for a change of conditions.
Figure 1: Air photo sketch submitted with the consent applications showing the approved right-of-way path (white and green lines) from Eagle Lake South Shore Lane
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(black dashed line) to the shoreline of Eagle Lake, and the proposed parking area (pink square with black P).
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Figure 2: Draft survey provided with the proposal to change conditions of approval. The added easement is shown with a red outline, and the location of the new driveway is shown in blue. STRATEGIC PLAN PRIORITY FINANCIAL IMPLICATIONS None. ATTACHMENTS/REFERENCES Planning Report.
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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario
REPORT NUMBER: DATE: FROM: PREPARED BY: RE:
239-2025 December 9, 2025 Cathy MacMunn, CAO/Clerk Jody Legue, Deputy Clerk 2026 Year End Activity Report
RECOMMENDATION THAT Council receives the 2026 Year End Activity Report as prepared by the Deputy Clerk, for information. BACKGROUND Activity report on the CAO/Clerk office projects and accomplishments in 2026. DISCUSSION CAO/Clerks Department – Year-End Report (2025) By-Law Development and Legislative Compliance The CAO/Clerks Department advanced several major regulatory initiatives throughout 2025. The Safe Properties By-Law was fully implemented on August 19, 2025, providing the municipality with clearer tools to address property safety concerns. The Parking ByLaw was reviewed and modernized, and is currently pending final legal review, with implementation expected in January 2026. Preparations for the introduction of the Administrative Monetary Penalty System continued, including the identification of bylaws requiring updates such as the Noise, Waste, and Smoking By-Laws. A Draft Sewage System Standards By-Law was also created and is presently in its public and agency feedback period. Updates to the Public Notice and Accountability/Transparency By-Laws were completed, with final implementation tied to the new Delegation of Authority By-Law, anticipated in early 2026. Corporate Governance and Council Support The Department supported a number of governance improvements throughout the year. Diligent software was implemented in January 2025 to enhance Council meeting
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management and document organization. Processes, procedures, and staff training required for Strong Mayor Powers were developed and put in place to ensure compliance with provincial requirements and smooth integration into municipal operations. The Department also managed and completed eleven MFIPPA requests in 2025, ensuring transparency and timely access to information. Organizational Development and Service Improvements Significant internal improvement work was undertaken during the year. The Organizational and Service Delivery Review, completed with Capital Park Consulting on October 14, 2025, provided key recommendations to improve efficiency and service levels, and Council has now entered the implementation planning stage for 2026. A comprehensive Employee Policy Review was completed, with final updated policies scheduled for rollout to staff early in the new year. The Volunteer Appreciation Program was developed and successfully delivered for the first time, establishing a new annual event to support and recognize community volunteers. Major Corporate Projects The Department played a central role in several large corporate initiatives. The Township purchased the Simonett Building as the new municipal office, relocated operations on July 14, 2025, and welcomed the public during an open house held on October 20, 2025. The former Township Office was sold to Community Living North Frontenac Board of Directors, supporting efficient use of municipal assets. The Department also completed the lease extension with Fisheries and Oceans Canada for the Sharbot Lake and Crow Lake Government Docks. Land Management and Surplus Property Work A comprehensive review of municipal property holdings was completed, identifying eight properties as surplus. Three properties were successfully sold during 2025, while two vacant land parcels were prepared for listing but placed on hold until 2026. Additional properties have since been identified for review early in 2026, ahead of the spring real estate period. Elections Planning Preparation have begun for the 2026 municipal and school board elections. Training sessions were initiated, and early coordination meetings were held with other Frontenac municipalities to begin laying out timelines, processes, and responsibilities for the election cycle. Community Services Projects The Community Services Coordinator oversaw several key initiatives throughout the year, including the successful launch of the Veterans Day Banner Program and a
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number of signage upgrades across the Township. The role supported economic development through participation in an Ottawa trade show and by initiating a new partnership with North Frontenac to jointly attend future events and pool resources. The coordinator also collaborated with the Economic Development Committee on the government dock parking improvement project and led multiple municipal grant-writing efforts. Additional achievements included the setup and implementation of the new Council and committee boardroom in partnership with IT, as well as the launch and ongoing coordination of the Township’s monthly newsletter. Planning Services Projects In 2025, the Township made significant progress on several key planning initiatives. The Additional Severance Research Project advanced to its final stages following Council’s review and direction in September. Staff also addressed ongoing property access issues by implementing a temporary solution while pursuing a long-term fix through a potential zoning by-law amendment. Collaborative work with County Planning and GIS teams continued on mapping historic subdivision plans, with a new mapping layer anticipated in the future. Additionally, all required data for the Road Mapping Project was completed with a new layer for Frontenac maps, marking strong interdepartmental progress throughout the year. Conclusion The CAO/Clerks Department completed a significant workload in 2025, delivering major by-law updates, organizational improvements, property management projects, and governance enhancements. With several initiatives transitioning into the implementation phase, the Department is well positioned to continue supporting effective municipal operations and strategic priorities into 2026.
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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario
REPORT NUMBER: DATE: FROM: PREPARED BY: RE:
240-2025 December 9, 2025 Cathy MacMunn, CAO/Clerk Cathy MacMunn, CAO/Clerk Holiday Closure of the Municipal Office
RECOMMENDATION WHEREAS it has been past practice for the municipal office to be closed between Christmas and the New Year; AND WHEREAS the Municipality grants employees a half day off with pay on December 24th and December 31st, as outlined in the Employee Policy; AND WHEREAS it is proposed that the municipal office be closed from the end of the business day on December 23rd to and including January 2nd, which will require employees to use four (4) days of vacation; AND WHEREAS it has been customary for the municipal office to close during the Christmas holiday period, with some staff choosing to take vacation on December 22nd and 23rd while others remain scheduled to work; NOW THEREFORE BE IT RESOLVED that Council acknowledge and recognize the continued practice of closing the municipal office between Christmas and the New Year. BACKGROUND The municipal office has historically closed during the Christmas and New Year holiday period, aligning with traditional slowdown in municipal service demands and allowing staff an opportunity for rest during the statutory holiday season. This closure period has consistently been supported by Council as part of its ongoing commitment to employee well-being and operational efficiency. Closing the municipal office over the holiday period provides several benefits, including:
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•
Allowing staff to benefit from a continuous break during a time when service requests are typically reduced.
•
Supporting employee morale and work-life balance during a high-demand personal and family period.
•
Ensuring that operational needs are met by permitting staff to schedule appropriate vacation days while still maintaining essential municipal functions where required.
The proposed closure dates maintain consistency with past practice and ensure clarity for both staff and the public regarding office availability during the holiday season. FINANCIAL IMPLICATIONS The financial impact of the proposed closure is minimal. Staff will be required to utilize four (4) vacation days to accommodate the closure period, meaning no additional wage costs are incurred beyond regular holiday pay as set out in the Employment Policy and relevant legislation. Additionally, reduced operational use of the facility during this period may result in minor savings related to utilities and general office expenses.
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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW # 2025 - 53 A BY-LAW TO PROVIDE FOR INTERIM TAX LEVY AND TO PROVIDE FOR THE PAYMENT OF TAXES AND TO PROVIDE FOR PENALTY AND INTEREST OF 1.25% PER MONTH WHEREAS Section 317(1) of the Municipal Act, 2001, S.O. 2001, c 25, as amended, provides that the Council of a local municipality, before the adoption of the estimates for the Year 2026, may pass a by-law levying amounts on the assessment of property in the local municipality ratable for local municipality purposes; and, AND WHEREAS Section 317(2) of the Municipal Act, 2001, S.O. 2001, c 25, as amended, provides that a by-law under subsection (1) shall be passed in the year that the amounts are to be levied or may be passed in November or December of the previous year if it provides that it does not come into force until a specified day in the following year. AND WHEREAS Section 317(3)(1) of the Municipal Act, 2001, S.O. 2001, c25, as amended, provides that the amount levied on a property shall not exceed the prescribed percentage, or 50 per cent if no percentage is prescribed, of the total amount of taxes for municipal and school purposes levied on the property for the previous year; AND WHEREAS Section 317(5) of the Municipal Act, 2001, S.O. 2001, c25, as amended, provides for the levying of amounts on assessment added, after the by-law is passed, to the tax roll for the current year that was not on the assessment roll upon which the amounts are levied; AND WHEREAS Section 345 of the Municipal Act, 2001, S.O. 2001, c25, as amended provides that penalty and interest, not to exceed one and onequarter percent (1.25%) of the taxes due and unpaid may be charged; NOW THEREFORE The Corporation of the Township of Central Frontenac hereby enacts as follows:
- That an interim tax levy for all property classes within the Township of Central Frontenac is hereby imposed at a rate of 50% of the 2025 taxes levied.
- That an interim tax levy for all property classes within the Township of Central Frontenac is hereby imposed on all properties for the current year that did not have prior year assessment, by using the 2026 assessment and 50% of the 2025 tax rate.
Central Frontenac By-law No. 2025-53 2026 Interim Tax Levy December 9, 2025
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3. That the said interim tax levy shall become due and payable in installments as follows: Fifty percent of the interim levy rounded upwards to the next whole dollar shall become due and payable on the 19th day of February, 2026 and the balance of the interim levy shall become due and payable on the 23rd day of April 2026 and nonpayment of the amount on the date stated in accordance with this section shall constitute default. 4. That a penalty of one and one-quarter percent (1.25%) per month shall be imposed on the first day of each month following default of payment. 5. That interest of one and one quarter percent (1.25%) per month shall be imposed on the first day of each month following the end of the year for which the taxes were levied. 6. That penalties and interest added on all taxes of the interim tax levy in default shall become due and payable and shall be collected forthwith as if the same had originally been imposed and formed part of such unpaid interim tax levy. 7. That the collector may mail a written or printed notice specifying the amount of taxes payable or cause the same to be mailed to the residence or place of business of such person indicated on the last revised assessment roll, unless the taxpayer directs the Treasurer in writing to send the bill to another address. The Treasurer may send a bill to the taxpayer electronically in the manner specified by the municipality, if the taxpayer has chosen to receive the tax bill in that manner. 8. That the taxes are payable in Canadian Funds only to the Township of Central Frontenac Municipal Office, Sharbot Lake, Ontario through telebanking, Internet banking, Virtual Municipal Office, at any Canadian bank, or by Preauthorized Payment. 9. This by-law shall come into force effective January 1, 2026.
READ a first, second and third time, and finally passed this 9th day of December 2025.
Frances Smith, Mayor
Cathy MacMunn, CAO/Clerk
Central Frontenac By-law No. 2025-53 2026 Interim Tax Levy December 9, 2025
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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario
REPORT NUMBER: DATE: FROM: PREPARED BY: RE:
241-2025 December 9, 2025 Cathy MacMunn, CAO/Clerk Nicole Shorts, By-Law Enforcement & Education Officer Proposed Amendments to By-Law 2024-41 ( Canine Bylaw)
- Purpose The purpose of this report is to provide Council with an overview and assessment of the proposed amendments to Sections 5.3, 9.1, 9.2, and several related definitions within the Animal Control By-law. Based on the analysis below, staff recommend that the proposed wording not be adopted at this time, as it may create enforcement challenges and does not align with current best practices in animal control regulation.
- Summary of Proposed Changes The proposed amendments include: • Allowing “working dogs” to run at large. • Broadening the definition of “working dog” to include any dog performing useful work. • Requiring non-working dogs off-property to be on a 2-metre leash. • Revising the definitions of “running at large” and “under control.” • Limiting owner responsibilities for dog excrement to Township and private property.
- Considerations Regarding the Proposed Changes 3.1 Definition of “working dog” may be too broad The draft definition includes any dog performing useful work, with examples such as hunting, herding, guarding livestock, or pulling wagons. Staff note the following concerns: • “Useful work” is not defined and may be interpreted inconsistently. • Owners could claim their dog is a working dog without any standards, training,
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or verification. • It would be difficult for enforcement officers to determine whether a dog was actively working during an incident. This may create uncertainty and could make consistent enforcement challenging. 3.2 Allowing working dogs to run at large may introduce safety risks The proposed changes to Section 9.1 would allow working dogs to run at large without requiring: • Owner supervision, • Leash restraint, or • The presence of the handler. This could lead to: • Increased dog-related complaints or safety concerns, • Possible interactions with livestock or property, • Higher demand for enforcement services, and • Potential liability concerns if an incident occurs. Most municipalities include conditions such as “actively herding,” “under direct control,” or “on the owner’s property” to ensure safe operation of working dogs. 3.3 Potential inconsistencies with the proposed “under control” definition The updated definition requires a 2-metre leash and the ability to physically restrain the dog. Allowing working dogs to run at large without similar requirements may: • Create confusion, • Lead to inconsistent application, and • Increase enforcement challenges. 3.4 Enforcement challenges If the amendments were adopted, By-law Officers may face difficulties such as: • Determining whether a dog is genuinely “working,” • Relying on after-the-fact explanations from owners, and • Addressing potential increases in disputes, appeals, and complaints. A by-law should promote clarity, predictability, and ease of application. 3.5 Potential legal and liability considerations If a working dog running at large were to cause injury or property damage, the Township may face:
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• Liability concerns, • Public criticism, or • Issues related to insurance and enforcement expectations. 3.6 Flexibility in the current by-law The existing by-law already provides flexibility for agricultural, hunting, and livestock operations. It allows working dogs to function either on the owner’s property or under the owner’s care and control. To date, no demonstrated need has been identified for broadening the exemptions related to running at large. 4. Summary of Key Risks if the Amendments Are Adopted • Increased dog-at-large incidents • Public safety concerns • Greater liability exposure • Misinterpretation of the “working dog” exemption • Inconsistencies between definitions and operating provisions 5. Dog Excrement – Section 5.3 Staff recommend amending Section 5.3 to remove private property from the feces pick-up requirement. However, if a property becomes unsafe due to excessive accumulation of feces, it may be addressed through the Safe Yard Bylaw. 6. Section 10A Correction Section 10A will be updated to reflect the current contract with the Kingston Humane Society, establishing a three-day redemption period. 7. Recommendation THAT Council does not adopt the proposed amendments to Sections 9.1, 9.2, and related definitions at this time; AND THAT staff be directed to prepare revised wording to support clarity, enforceability, and alignment with municipal best practices. AND FURTHER THAT Staff recommend , should Council wish to proceed with the proposed changes, the draft amendments be referred for legal review to ensure they support the intent and consistent enforceability of the by-law. 8. Suggested Alternative Direction (if Council requests revisions) If Council wishes to pursue refinements rather than decline the amendments, staff have prepared alternative definitions that:
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• Clearly define when a dog qualifies as a working dog, • Require owner supervision while working off-property, • Maintain alignment with the definition of “under control,” • Support agricultural and hunting activities while ensuring public safety, and • Improve clarity across key definitions.
Draft Definitions: • “Care and Control” means having the ability at all times to manage, direct, and restrict the movement of a dog while it is off the owner’s property. • “Farm Work Dog” means a dog trained and actively engaged in herding or guarding livestock on a farm. • “Hunting Dog” means a dog under the direct supervision of a licensed hunter actively engaged in hunting in accordance with all applicable laws. • “Leash” means a device of sufficient strength and material for holding a dog, not exceeding 1.8 metres (6 feet) in length. • “Leashed” means a leash securely attached to the dog and held by the owner or secured to an object capable of restraining the dog. • “Running at Large” means a dog off the property of its owner and not under the owner’s immediate care and control. • “Working Dog” means a dog bred, trained, or employed to perform practical tasks—such as herding, guarding livestock, or pulling equipment—while remaining under the active supervision of its owner or handler when off the property.
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The Corporation of the Township of Central Frontenac By-Law #2025-xx Being a By-Law to Confirm the Regular Meeting of Council Held on December 9th, 2025 The Council of the Corporation of the Township of Central Frontenac enacts as follows: The actions of the Council at the Regular Council meeting held on the 9th day of December 2025 in respect of each report, motion, resolution, or other action passed and taken by the Council at its meeting, is hereby adopted, ratified, and confirmed. The Mayor and the proper officers of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said action, to obtain approvals where required, and, except where otherwise provided, to execute all documents necessary on that behalf in accordance with the by-laws of Council relating thereto. Read a first, second, and third time and finally passed this 9th day of December 2025.
Frances Smith, Mayor
Cathy MacMunn, CAO/Clerk
Central Frontenac By-law No. 2025-xx Confirming By-Law December 9, 2025
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