Published March 24, 2026

Word Count 38829 words

Reading Time 183 min read

Body: Council Type: Document Meeting: Regular Date: March 24, 2026 Collection: Documents Municipality: Central Frontenac

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Document Text

The Corporation of the Township of Central Frontenac Regular Meeting Of Council Agenda Tuesday, March 24, 2026 at 6:00 PM Council Chambers, 14216 Road 38, Sharbot Lake, ON

Page 1.

Call to Order

Land Acknowledgement We would like to begin by acknowledging that the land on which we gather is the traditional and unceded territory of the Algonquin nation.

National Anthem Please stand for the National Anthem

Approval of the Agenda THAT the agenda for the regular meeting of Council to be held on March 24, 2026, be approved as presented [amended].

Disclosure of Pecuniary Interest and General Nature Thereof

Approval of the Minutes

Regular Meeting Of Council - Mar 10 2026 - Minutes.docx THAT the minutes from the regular meeting of Council held on March 10, 2026, be approved as presented [amended]. 7.

Mayor’s Remarks

Delegations a.

Lindsay Nash, Outreach & Stewardship Coordinator, Quinte Conservation Letter of Support Request: Green Municipal Fund (GMF), Growing Canada’s Community Canopies (GCCC) Quinte Conservation GMFGCCC Fund January 2026_Township of Central Frontenac.pdf Appendix 1.pdf Appendix 2.pdf THAT Council receive the presentation from Lindsay Nash, Outreach & Stewardship Coordinator, Quinte Conservation, regarding a letter of support for the Green Municipal

Page 1 of 196

Fund (GMF), Growing Canada’s Community Canopies (GCCC). b.

Cindy Steele - Requesting Amendment to Cemetery By-Law THAT Council receive the presentation from Cindy Steele, regarding cemeteries for information.

Jim Rose of White Lake Cottagers Association - ALTO High Speed Rail Jim Rose Delegation Letter_Redacted.pdf THAT Council receive the presentation from Jim Rose of the White Lake Cottagers Association, regarding ALTO High Speed Rail for information.

Public Meeting

Consent Agenda THAT Council accept consent agenda items a) through d) for information as they are considered routine. a.

Correspondence Received for March 24, 2026

Letter dated February 19, 2026, from the City of Sarnia, regarding Mayoral Authority and Municipal Police Budget Sustainability.
Letter dated March 4, 2026, from the Township of Addington Highlands, regarding ALTO High Speed Rail Project Resolution of Council.
Letter dated March 10, 2026, from the Township of Rideau Lakes, regarding Concerns re ALTO High Speed Rail Project (Bill C-15 Budget).
Letter dated March 11, 2026, from the Township of North Dumfries, regarding Support for Bill 21, Protect Our Food Act, 2025.
Letter dated March 13, 2026, from the Town of Whitby, regarding Request for a Comprehensive Review of the Provincial-Municipal Fiscal Framework.
Letter dated March 13, 2026, from the County of Prince Edward, regarding OPP – Sustainable Police Services Funding Resolution.
Letter dated March 16, 2026, from the Town of Fort Frances, regarding Resolution of Support for the City of Sarnia – Mayoral Authority and Municipal Police Budget Sustainability. 72 EORN Cell Gap Project Monthly Update - February Frontenac County February 2026.docx

Central Frontenac Recreation Advisory Committee Minutes CFRAC Jan 22 2026.pdf

Central Frontenac Economic Development Advisory Committee Minutes 2026-01-07_EcDev Committee Minutes - Jan 7, 2026.docx

2026-02-04_EcDev Committee Minutes - Feb 4, 2026.docx 2026-02-04_Appendix-A_Greening the Downtown_2025 Status Report.docx 11.

Deferred Items Page 2 of 196

12.

Staff Reports/Departmental Updates a.

105

Report No. 51-2026 Finance Accounts Payable (Cheque Distribution) Report 51-2026 - FIN - Accounts Payable (Cheque Distribution) Report - March 24, 2026.docx 51-2026 - FIN -Attach 1 - Accounts Payable (Cheque Distribution) Report March 24, 2026.pdf 51-2026 - FIN -Attach 2 Accounts Payable (Cheque Distribution) Report February 27, 2026.pdf 51-2026 - FIN -Attach 3- Accounts Payable (Cheque Distribution) Report March 11, 2026.pdf

THAT Council receive the Accounts Payable Report (Cheque Distribution) in the amount of $1,594,121.04 as prepared by the Treasurer, for information. b.

129

Report No. 52-2026 Finance Prudent Investor Annual Report - March 24, 2026 52-2026 - FIN - Prudent Investor Annual Report - March 24, 2026.docx 52-2026 - FIN -Attach 1 - Prudent Investor Annual Report - Central Frontenac Investment Policy Statement.pdf 52-2026 - FIN -Attach 2 - Prudent Investor Annual Report - Talking Points.pdf

WHEREAS the Prudent Investment Standard requires the Treasurer to review the policy annually with Council, including any investment performance during the period covered and any other information required under the Regulation and that the Treasurer may consider to be pertinent; NOW THEREFORE BE IT RESOLVED THAT Council has received and reviewed the current investment policy statement (IPS) as part of the ONE JIB update process and confirm reapproval, without revision, of continuing the moderate risk profile under the Prudent Investor path that is geared towards a long-term investment capital return to fund Road 38 reconstruction; AND FURTHER THATCouncil receive the investment performance in this report as prepared by the Treasurer for information. c.

159

Report No. 53-2026 Finance Cemetery Scotia Trust Resignation as Trustee - March 24, 2026 53-2026 - FIN -Cemetery Scotia Trust Resignation as Trusttee - March 24, 2026.docx THAT Council receives for information the Treasurer’s Administrative Report entitled “Cemetery Scotia Trust Resignation as Trustee”;

Page 3 of 196

AND THAT Council authorizes the Treasurer to transfer the funds from Scotia Trust acct # 78004512 to the existing Royal Bank Cemetery Account. AND FURTHER THATCouncil authorizes the CAO & Mayor to sign the Release, Acknowledgment and Indemnity document for Scotia Trust once the BAO approves the application and the Treasurer has received the funds d.

162

Report No. 54-2026 Finance Insurance Report to Council - March 24, 2026 54-2026 - FIN - Insurance Report to Council - March 24, 2026.docx

WHEREAS AON is the endorsed insurance broker for the Ontario Education Collaborative Marketplace (OECM); AND WHEREAS the Central Frontenac Procurement Policy permits purchasing through group buying organizations, such as OECM without issuing a Request for Proposal (RFP), as the competitive procurement process has already been completed by the group; NOW THEREFORE BE IT RESOLVEDthat Council pre-approve the Treasurer to obtain pricing in the fall through OECM for the provision of insurance services for a three-year term (2027-2030), including the option of two one-year extensions. e.

Report No. 55-2026 Finance 357, 358, 359 - March 2026

165

55-2026 - FIN - March 2026 357, 358, 359.docx THAT Council for the Township of Central Frontenac approve the following reduction/change of Assessment pursuant to the Municipal Act. Roll Number 10-39-070-010-30722-0000 for the period of October 28, 2023 to August 28, 2025 as reported by MPAC. Reason – Demolition/ Razed by fire, demolition, or otherwise (357)(1)(d)(i). AND FURTHER that Council approves an adjustment of taxes to be calculated by the tax department for the related period. f.

Report No. 56-2026 Central Frontenac Fire & Rescue Services Activity Report - March 24 2026

167

56-2026 - CFFRS - Activity Report - March 24 2026.pdf THAT Council receive the Central Frontenac Fire Rescue (CFFR) Activity Report prepared by the Manager of Emergency Services/Fire Chief dated February 24, 2026 g.

Report No. 57-2026 Administration 2026 Cemetery Fee Increase Council Report

175

Page 4 of 196

57-2026 - ADMIN -2026 Cemetery Fee Increase Council Report.docx THAT Council receive the report for information for the new rates for 2026 as outlined in Schedule B of the By-law and pricing adjustment as per the October Consumer Price Index. h.

178

Report No. 58-2026 Administration 2026 Tower Urn By-law amendment Council Report 58-2026 - ADMIN -2026 Tower Urn By-law amendment Council Report cm.docx

THAT Council receive the report regarding the Cemetery By-Law regarding Tower Urns for information; AND FURTHER THATCouncil provide direction to staff on whether to permit these types of Urns within our cemeteries i.

182

Report No. 59-2026 Administration Planning Activity Report March 2026 59-2026 - ADMIN - Planning Activity Report.docx

THAT Council receive the Planning Activity Report dated March 24, 2026, as prepared by the Planning Coordinator for information j.

185

Report No. 60-2026 Bylaw Education and Enforcement Report March 2026 60-2026 - ADMIN - BLE Activity Report.docx

THAT Council receive the March 2026, By-law Enforcement and Education Activity Report as prepared by the By-law Enforcement Officer for information k.

187

Report No. 61-2026 Administration Council Vacancy Report 61-2026 - ADMIN - Council vacancy report for 2026.docx WHEREAS Councillor McGregor has resigned his seat on Council for (Oso District 3) effective March 10, 2026;

AND WHEREAS Council, in accordance with Section 262 of the Municipal Act, 2001, S.O. 2001, c.25, hereby declared one Councillor seat (District 3) to be vacant, effective March 10, 2026; AND WHEREAS the Municipal Act, 2001, S.O. 2001 c.25, states that Council may fill a vacancy by appointing a person who has consented to accept the office if appointed, or requiring that a By-election be held to fill a vacancy in accordance with the Municipal Elections Act, S.O., 1996, c 32; AND WHEREAS the CAO/Clerk is recommending that Council consider filling the vacancy Page 5 of 196

by appointing a person who has consented to accept the office if appointed as it may be the most cost efficient than having a By-election. AND WHEREAS the CAO/Clerk has provided options to Council to fill the vacancy as detailed herein; NOW THEREFORE BE IT RESOLVEDthat Council approve the recommendation of the CAO/Clerk to fill the vacancy by appointing a person instead of holding a By-election 13.

Committee/Other Reports

Communication/Correspondence for Action

Bylaws/Agreements

Notice of Motion a.

Councillor Phillip Smith On Call Part Time Firefighters THAT Council direct staff to undertake a comprehensive review of the potential transition from a volunteer firefighter model to a part-time paid on-call firefighter model; and THAT the review be conducted in consultation with the Fire Chief and include an assessment of all applicable legislative, regulatory, and municipal by-law requirements; and THAT the Treasurer be directed to review and report on any financial, payroll, tax, and budgetary implications for both the municipality and the firefighters associated with such a transition; and THAT staff engage with current firefighters to seek their input, perspectives, and concerns regarding a potential transition to a part-time paid on-call model; and THAT the review and any resulting report highlight recruitment and retention considerations, as well as recognize the critical role firefighters play in protecting public safety and serving the community; and THATstaff report back to Council with findings and recommendations at the 2nd council meeting in May 2026.

Giving Notice of Motion a.

Councillor Nicki Gowdy ALTO High-Speed Rail

192

Notice of Motion Form March 24 2026

Page 6 of 196

Draft Letter of Support - The Honourable Steven MacKinnon Councillor Nicki Gowdy hereby gives notice of a motion regarding Alto High Speed Rail, which will be brought forward for consideration at the Regular Meeting of Council on April 14, 2026. In accordance with the Township’s Procedural By-law No. 2023-53 the motion is being introduced for notice purposes only at this time. No discussion will occur at the March 24, 2026 meeting. The motion may be debated and considered at the April 14, 2026 meeting, subject to receiving a seconder on the motion. 18.

New/Other Business

Closed Session a.

Resolve into Closed Session THAT Council resolve into closed session pursuant to S.239(2) of the Municipal Act to discuss:

personal matters about an identifiable individual, including municipal or local board employees; s.239(2)(b)
personal matters about an identifiable individual, including municipal or local board employees; s.239(2)(b)
a position, plan, procedure, criteria or instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; s. 239(2)(f)

Rise from Closed Session THAT Council rise from closed session pursuant to S.239(2) of the Municipal Act to:

personal matters about an identifiable individual, including municipal or local board employees; s.239(2)(b)
personal matters about an identifiable individual, including municipal or local board employees; s.239(2)(b)
a position, plan, procedure, criteria or instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; s. 239(2)(f) AND FURTHER THAT staff carry out instructions as received in closed session.

Adjournment a.

196

Confirming By-law No. 2026-14 2026-14 Confirming By-Law March 24, 2026.docx THAT By-Law 2025-14 being a by-law to confirm the proceedings of the regular council meeting held 24 Mar 2026, be read first, second, and third time, and finally passed this 24th day of March, 2026];

Page 7 of 196

AND FURTHER THAT this meeting be adjourned until Tuesday, April 14, 2026, at 6:00 p.m. for a regular meeting of the Council, said meeting to be held in the Council Chambers at 14216 Road 38, Sharbot Lake, Ontario.

Page 8 of 196

The Corporation of the Township of Central Frontenac Regular Meeting of Council Minutes Tuesday, March 10, 2026, at 6:00 PM Council Chambers, 14216 Road 38, Sharbot Lake, ON Roll Call: Mayor Frances Smith, Deputy Mayor Cindy Kelsey (virtual); Councillors Dan Meeks, Bill Everett, Nicki Gowdy, Phillip Smith, Susan Irwin, Duncan McGregor and Lynn Klages Staff: CAO/Clerk Cathy MacMunn, Deputy Clerk Jody Legue, Community Services Coordinator Chris Nelson, Chief Building Official Andy Dillon, Public Works Manager Steve Gould and Public Works Technical Assistant Amanda Fellows 1.

Call to Order Mayor Smith called the meeting to order at 6:00 p.m.

Land Acknowledgement We would like to begin by acknowledging that the land on which we gather is the traditional and unceded territory of the Algonquin nation.

National Anthem Please stand for the National Anthem

Approval of the Agenda a.

March 10, 2026

MOTION NO. 2026-85 Moved by: Susan Irwin Seconded by: Dan Meeks THAT the agenda for the regular meeting of Council to be held March 10, 2026, be approved as amended, to include a verbal report from CAO/Clerk Cathy MacMunn, under Item 18. New or Other Business. Carried 5.

Disclosure of Pecuniary Interest and General Nature Thereof None Declared

Approval of the Minutes Page 9 of 196

February 24, 2026

MOTION NO. 2026-86 Moved by: Phillip Smith Seconded by: Nicki Gowdy THAT the minutes from the regular meeting of Council held on February 24, 2026, be approved as presented. Carried 7.

Mayor’s Remarks

Thinking about running for Council in the 2026 Municipal Election? The Townships of Central Frontenac, South Frontenac, and North Frontenac are hosting an information session for residents interested in learning more about becoming a municipal council member. Date: April 20, 2026, Time: 7:00 PM – 9:00 PM, Location: Soldiers Memorial Hall (Oso Hall) 1107 Garrett St., Sharbot Lake This session will provide an overview of the roles and responsibilities of municipal council members and help potential candidates better understand what’s involved in serving their community. All residents who are considering running for municipal council are encouraged to attend.
Volunteer Appreciation event will be held April 18, 2026, at Circle Square Ranch, starting at 5:00 pm. Invitations are being distributed with RSVPs due to the Committee Chairs by March 27, 2026.
Announcement- Duncan McGregor Resignation, Duncan thanked Council and Staff for their contributions and service to our community.
Helicopter drop will be held April 4th, 2026.
Central Frontenac Economic Development Committee and North Frontenac Economic Development Task Force will have a combined booth at the Quinte sportsman show, March 13th-15th, 2026.

Delegations a.

Ron Couchman, Resident Central Frontenac Presentation on Alto Rail

MOTION NO. 2026-87 Moved by: Bill Everett Seconded by: Lynn Klages THAT Council receive the presentation from Ron Couchman, resident of Central Frontenac, regarding Alto Rail for information. Page 10 of 196

Carried 9.

Public Meeting None

Consent Agenda

MOTION NO. 2026-88 Moved by: Cindy Kelsey Seconded by: Susan Irwin THAT Council accept items a) through e) for information as they are considered routine. Carried a.

Correspondence Received for March 10, 2026

Letter dated February 4, 2026, from the Township of Brudenell, Lyndoch and Raglan regarding Support for the Steel and Lumber Sectors. 2. Resolution dated February 10, 2026, from the Township of Joly regarding Nation Building Improvements to Highways 11 and 17. 3. Resolution dated February 10, 2026, from the Township of Joly regarding Opposition to the Consolidation of Conservation Authorities. 4. Letter dated February 20, 2026, from the Township of Southgate regarding Support for Bill 21, Protect Our Food Act, 2025. 5. Letter dated February 20, 2026, from the OPP Detachment Board – James Bay East regarding Support for a Provincial Bail Notification Program. 6. Letter dated February 24, 2026, from the County of Perth regarding Removal of HST and GST from New Home Sales. 7. Letter dated February 4, 2026, from the Township of Brudenell, Lyndoch and Raglan regarding a Call for Reform and Publication of the Ontario Sex Offender Registry. 8. Letter dated February 4, 2026, from the Township of Brudenell, Lyndoch and Raglan regarding a Call to Action for Justice and Protection of Canada’s Children. 9. Motion regarding Support for Modernizing the Heritage Organization Development Grant (HODG). 10. Resolution from the Municipality of Markstay-Warren regarding Improvements to Highways 11 and 17. 11. Letter dated February 2026 from the Township of Perry regarding School Bus Safety. 12. Letter dated February 18, 2026, from the Township of Perry regarding Reduced Rate Distribution of Library Resources. 13. Resolution regarding Support for the Ontario Veterinary College. Page 11 of 196

Resolution regarding the Ontario Community Infrastructure Fund (OCIF).
Newsletter dated January 2026 from the Top Aggregate Producing Municipalities of Ontario (TAPMO).
Letter dated February 26, 2026, from resident Jacqueline Kelly-Pemberton regarding Alto Rail.
Letter dated March 4, 2026, from Addington Highlands regarding Alto Rail. Quinte Conservation Executive Board Meeting Minutes December 18, 2025

Central Frontenac Washroom Committee Update

Mississippi Valley Conservation Authority Board Summary

Rideau Valley Conservation Authority January 22, 2026

Deferred Items

Staff Reports/Departmental Updates a.

Report No. 042-2026 Development Services Activity Report February 2026

MOTION NO. 2026-89 Moved by: Dan Meeks Seconded by: Phillip Smith THAT Council receive the Construction Details (Building Activity) report dated February 2026 for information. Carried b.

Report No. 043-2026 Development Services Capital Projects

MOTION NO. 2026-90 Moved by: Nicki Gowdy Seconded by: Bill Everett THAT Council receive the Capital Projects report as presented by the Chief Building Official for information. Carried c.

Report No. 044-2026 Public Works Activity Report February 2026 Page 12 of 196

MOTION NO. 2026-91 Moved by: Lynn Klages Seconded by: Cindy Kelsey THAT Council receive the Public Works Activity report dated February 2026 as prepared by the Public Works Technical Assistant for information. Carried d.

Report No. 045-2026 Public Works Purchase of Used Motor Grader

MOTION NO. 2026-92 Moved by: Susan Irwin Seconded by: Dan Meeks THAT Council receive the report regarding the proposed purchase of a 2021 Caterpillar 150 AWD motor grader in the amount of $435,772 excluding HST; AND THAT Council authorize The Public Works Manager to proceed with the purchase of the motor grader; AND FURTHER THAT the CAO/Clerk and Mayor are authorized to sign all necessary contract documents. Carried e.

Report No. 046-2026 Public Works Micro Surface Tender ( PW-2026-09)

MOTION NO. 2026-93 Moved by: Phillip Smith Seconded by: Nicki Gowdy THAT Council receive Report PW-2026-09 regarding the Micro-Surface tender; AND THAT Council accept the recommendation of the Public Works Manager and award the MicroSurfacing tender to Greenwood Paving Ltd in the amount of $286,581 excluding HST; AND FURTHER THAT Council authorize the Mayor and CAO/Clerk to sign the contract documents. Carried f.

Report No. 047-2026 Page 13 of 196

Public Works Grounds Maintenance Tender- Kennebec ( PW-2026-05) MOTION NO. 2026-94 Moved by: Bill Everett Seconded by: Lynn Klages

THAT Council receive Report PW-2026-05 regarding the Grounds Maintenance tender for the Kennebec District; AND THAT Council accepts the recommendation of the Public Works Manager and award the Kennebec District Grounds Maintenance to Kennebec Tree and Lawn Service in the amount of $11,400 excluding HST; AND FURTHER THAT Council authorize the Mayor and CAO/Clerk to sign the contract documents. Carried g.

Report No. 048-2026 Public Works Grounds Maintenance Tender- Olden ( PW-2026-06)

MOTION NO. 2026-95 Moved by: Cindy Kelsey Seconded by: Susan Irwin THAT Council receive Report PW-2026-06 Grounds Maintenance tender for the Olden District; AND THAT Council accept the recommendation of the Public Works Manager and award the Olden District Grounds Maintenance to Kennebec Tree and Lawn Service in the amount of $10,000 excluding HST; AND FURTHER THAT Council authorize the Mayor and CAO/Clerk to sign the contract documents. Carried h.

Report No. 049-2026 Public Works Grounds Maintenance Tender- Oso ( PW-2026-07)

MOTION NO. 2026-96 Moved by: Dan Meeks Seconded by: Phillip Smith

Page 14 of 196

THAT Council receive Report PW-2026-07 Grounds Maintenance tender for the Oso District; AND THAT Council accepts the recommendation of the Public Works Manager to award the Oso District Grounds Maintenance to Hamilton’s Carpentry in the amount of $28,000 excluding HST; AND FURTHER THAT Council authorize the Mayor and CAO/Clerk to sign the contract documents. Carried i.

Report No. 050-2026 Public Works Grounds Maintenance Tender-Hinchinbrooke( PW-2026-08)

MOTION NO. 2026-97 Moved by: Nicki Gowdy Seconded by: Bill Everett THAT Council receive Report PW-2026-08 regarding the Grounds Maintenance tender for the Hinchinbrooke District; AND THAT Council accepts the recommendation of the Public Works Manager and award the Hinchinbrooke District Grounds Maintenance to Hamilton’s Carpentry in the amount of $10,225 excluding HST; AND FURTHER THAT Council authorize the Mayor and CAO/Clerk to sign the contract documents. Carried 13.

Committee/Other Reports a.

Draft 2025 Septic Re-Inspection Program Report Mississippi Rideau Septic System Office (MRSSO)

MOTION NO. 2026-98 Moved by: Lynn Klages Seconded by: Cindy Kelsey THAT Council receive the Draft 2025 Septic Re-Inspection Program Report from Eric Kohlsmith, Mississippi Rideau Septic System Office, for information; AND FURTHER THAT the report be submitted to the Septic Re-Inspection Committee for further review. Page 15 of 196

Carried 14.

Communication/Correspondence for Action

Bylaws/Agreements

Notice of Motion

Giving Notice of Motion a.

Councillor Phillip Smith Councillor Phillip Smith hereby gives notice of a motion regarding On-Call PartTime Firefighters, which will be brought forward for consideration at the Regular Meeting of Council on March 24, 2026. In accordance with the Township’s Procedural By-law No. 2023-53 the motion is being introduced for notice purposes only at this time. No discussion will occur at the March 10, 2026 meeting. The motion may be debated and considered at the March 24, 2026 meeting, subject to receiving a seconder on the motion.

New/Other Business a.

Council Vacancy

MOTION NO. 2026-99 Moved by: Cindy Kelsey Seconded by: Dan Meeks WHEREAS Councillor McGregor has resigned his seat on council for (Oso District 3) effective March 10, 2026; AND WHEREAS Section 259 (1) of The Municipal Act, 2001, S.O. 2001, c.25 addresses Council Vacancies; AND WHEREAS Section 262 (1) of The Municipal Act, 2001, S.O.2001, c.25 states that if the office of a member of council becomes vacant under section 259, the council shall declare the office to be vacant; AND WHEREAS the Municipal Act, 2001, S.O. 2001 c.25, states that Council may fill a vacancy by appointing a person who has consented to accept the office if appointed, or requiring that a By-election be held to fill a vacancy in accordance with the Municipal Elections Act, S.O., 1996, c 32; AND WHEREAS the CAO/Clerk is recommending that Council consider filling the vacancy by appointing a person who has consented to accept the office if appointed as it may be the most cost efficient than having a By-election; Page 16 of 196

NOW THEREFORE BE IT RESOLVED That Council, hereby declares one Councillor seat for (Oso District 3) for the Township of Central Frontenac to be vacant effective immediately, and approve the recommendation of the CAO/Clerk to fill the vacancy by appointing a person instead of holding a Byelection. Carried 19.

Closed Session a.

Resolve into Closed Session

MOTION NO. 2026-100 Moved by: Susan Irwin Seconded by: Dan Meeks THAT Council resolve into closed session pursuant to S. 239 (2) of the Municipal Act, 2001 to:

Receive closed session minutes
for the purpose of receiving advice that is subject to solicitor-client privilege, including communications necessary for that purpose. pursuant to Section 239(2)(f) of the Act Carried b.

Rise from Closed Session

MOTION NO. 2026-101 Moved by: Phillip Smith Seconded by: Nicki Gowdy THAT Council rise from closed session pursuant to S. 239 (2) of the Municipal Act, 2001 to:

Receive closed session minutes
for the purpose of receiving advice that is subject to solicitor-client privilege, including communications necessary for that purpose. pursuant to Section 239(2)(f) of the Act AND FURTHER THAT staff carry out instructions received in closed session. Carried Rise from closed session at 7:12 pm

Adjournment a.

Confirming Bylaw for March 10, 2026

MOTION NO. 2026-102 Moved by: Bill Everett Seconded by: Lynn Klages

Page 17 of 196

THAT By-Law 2026-13 being a by-law to confirm the proceedings of the regular council meeting held March 10, 2026, be read first, second, and third time, and finally passed this 10th day of March , 2026 AND FURTHER THAT this meeting be adjourned until Tuesday, March 24, at 6:00 p.m. for a regular meeting of the Council, said meeting to be held in the Council Chambers at 14216 Road 38, Sharbot Lake, Ontario Carried

Frances Smith, Mayor

Cathy MacMunn, CAO/Clerk

Page 18 of 196

Cathy MacMunn CAO/Clerk, Township of Central Frontenac Box 89, 14216 Road 38 Sharbot Lake, Ontario

January 13, 2026

Letter of Intent – Municipal Support for Quinte Conservation Application of the Green Municipal Fund (GMF): Growing Canada’s Community Canopies (GCCC) Dear Ms. MacMunn, Quinte Conservation, alongside motivated watershed residents in the Quinte Urban Forest Network, are proposing to be the lead applicant for the Green Municipal Fund (GMF): Growing Canada’s Community Canopies (GCCC) in your area. As the lead applicant, Quinte Conservation is providing our 18 member municipalities with the option to leverage funding and staff support for tree planting projects. To proceed with the grant application, a letter of support is required from municipal councils. Quinte Conservation is proposing to obtain municipal council support and/or speak to interested councils at their February meetings. Quinte Conservation staff have committed to the majority of the administrative and logistical aspects of the application and final reporting; however, municipal staff support is required to identify details including budget, locations, and existing/proposed programs. Funding opportunities are intended for long term/permanent forestry retention and can include street tree planting, urban planting, park tree planting, riparian planting, forest restoration, and reforestation on private or public lands. A maintenance plan and a survival assessment report are required following each project. Due to this, your annual spring Community Trees bare-root tree sale order with Quinte Conservation is unlikely to be eligible for the fund. Please note that projects transitioning healthy natural wetlands and grassland ecosystems into forests are not eligible. Once partnerships have been formed and tree planting opportunities have been identified, a clear and concise project plan will be completed. If interested, municipalities will need to respond with project participation and a general project outline by the end of March 2026. Quinte Conservation will formally apply for the fund with a professionally reviewed planting plan and with the intention of tree planting in late fall 2026 or spring 2027. If successful, a period of two years is granted to implement the project; this includes required maintenance and monitoring. As lead, Quinte Conservation will focus on planting a diverse range of native tree and shrub species. See Appendix 1: Growing Canada’s Community Canopies Application Guide. This fund requires a 50% match cost share with a minimum project cost of $50,000 and a maximum of $10 million (for eligible costs), and a maximum of $1 million for infrastructure costs. Half of the total project budget will be covered by the GMF fund, and the other half could come from municipal budget, other grants (not funded by the 2 Billion Trees Program/Tree Canada), fundraising, private interest groups, etc. See Appendix 2: GMF Eligible and Ineligible Costs GCCC Tree Planting Funding for eligible

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costs. This fund may be used to increase (not replace) municipal tree planting budgets and cannot be part of any legal tree planting requirements. Further tree planting support can be provided through connecting with local interest groups, lake associations, and stewardship councils who regularly engage in tree planting activities. Even if municipal staff do not engage with this fund, providing a letter of support for Quinte Conservation to apply on behalf of your municipality opens the funding to the private groups that reside in your municipality. Quinte Conservation has identified the following expectations in working with municipal partners and private interest groups on this project: • A letter of support from council. • A 50% financial contribution to a proposed planting project. • A tree planting budget with the source of funding identified. • Identification of sites where an increase in tree canopy would be beneficial, either on private or public lands. • Any available data or current tree/canopy studies to support or identify the need for trees. Native trees and shrubs play an important role in supporting wildlife populations by providing food and shelter. Community-based, tree planting initiatives are important for the preservation and protection of the local ecology as these species will be selected based on their suitability for local climate and weather conditions. Implementing a watershed wide tree planting initiative through different levels of partnership creates capacity for the community to work together, while supporting climate resilience close to home. By acting as the lead applicant, Quinte Conservation will maximize regional impact, foster community partnerships, and advance the organization’s strategic mission for a sustainable, resilient ecosystem where people and nature can thrive. With the GMF GCCC application launch quickly approaching, please respond with your interest in bringing this proposal to municipal council for support as soon as possible. Please do not hesitate to contact me at lnash@quinteconservation.ca or 613-968-3434 ext. 124 if you have any questions or comments regarding this proposal. Sincerely,

Lindsay Nash Outreach & Stewardship Coordinator Quinte Conservation

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Growing Canada’s Community Canopies Application Guide Tree Planting Updated: March 2024

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TABLE OF CONTENTS WELCOME AND INTRODUCTION…………………………………………………………………………………………………….. 2 HOW TO USE THIS GUIDE …………………………………………………………………………………………………………………… 2 APPLICATION PROCESS ……………………………………………………………………………………………………………………… 4 STEP 1: VERIFY READINESS …………………………………………………………………………………………………………………6 STEP 2: SUBMIT A PRE-APPLICATION …………………………………………………………………………………………….6 Project information……………………………………………………………………………………………………………………………….. 8 Project eligibility ……………………………………………………………………………………………………………………………………. 12 Declaration and signature…………………………………………………………………………………………………………………. 15 STEP 3: SUBMIT A FULL APPLICATION…………………………………………………………………………………………. 15 Applicant information …………………………………………………………………………………………………………………………. 15 Project information………………………………………………………………………………………………………………………………. 16 Project approach …………………………………………………………………………………………………………………………………… 18 Project benefits …………………………………………………………………………………………………………………………………….. 27 Budget and workplan …………………………………………………………………………………………………………………………. 31 Declaration and signature………………………………………………………………………………………………………………… 33 HOW TO SUBMIT YOUR APPLICATION ………………………………………………………………………………………. 34 Organize your supporting documents………………………………………………………………………………………… 34 APPENDIX A: GLOSSARY OF KEY TERMS …………………………………………………………………………………… 35 APPENDIX B: FUNDING DETAILS …………………………………………………………………………………………………. 40 APPENDIX C: REQUIRED SUPPORTING DOCUMENTS…………………………………………………………..41 APPENDIX D: EVALUATION OF APPLICATIONS ………………………………………………………………………. 43 APPENDIX E: REPORTING REQUIREMENTS …………………………………………………………………………….. 44 APPENDIX F: MUNICIPAL COUNCIL RESOLUTION TEMPLATE …………………………………………. 45

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WELCOME AND INTRODUCTION The Green Municipal Fund’s (GMF) Growing Canada’s Community Canopies (GCCC) is a $291M initiative that supports planting trees across the country, contributing to climate action. GCCC aims to plant at least 1.2 million new trees by March 31, 2031. The initiative is a part of GMF’s broader approach to nature-based climate solutions, which will achieve significant carbon sequestration and increase forest and community resilience to climate change. GCCC offers funding to support the accessible, ambitious, resilient and equitable expansion of tree canopies in communities. GCCC will support projects that contribute to incremental tree planting in and around population centres, such as community-wide urban planting, forest restoration in naturalized areas, and more localized planting projects. GCCC seeks to fund projects that maximize the social, environmental, and economic benefits of tree planting and increase biodiversity and ecosystem health. For more information on GCCC, please visit our initiative webpage. GCCC is funded by the Government of Canada and delivered by the Federation of Canadian Municipalities. FCM has partnered with Tree Canada to enable capacity development.

HOW TO USE THIS GUIDE This guide outlines everything you need to know about applying for funding under GCCC – Tree Planting. It contains application instructions, information about how your project will be evaluated and tips for completing a great application. Follow the directions in this guide as you complete your pre-application and full application forms. Answer each question with enough detail so that someone who has never heard of your project would fully understand your application. The appendices at the end of the guide contain more useful information: • • • • • •

Appendix A: Glossary of key terms Appendix B: Funding details Appendix C: Required supporting documents Appendix D: Evaluation of application Appendix E: Reporting requirements Appendix F: Municipal council resolution template

IMPORTANT: Please visit our funding webpage prior to reading this application guide. It has essential information about funding amounts, project eligibility (including a quick “readiness check” you can complete to see if your project looks 2

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like a good fit) and required project outcomes. This application guide will navigate you towards submitting a complete application. GMF respects the principles of OCAP®. Any product, data or information that may include Indigenous knowledge may be submitted at the discretion of the applicant.1 If you would like support to complete this application, please contact us at gmfinfo@fcm.ca, call 1-877-417-0550 or book a meeting with a GMF representative.

The principles of ownership, control, access and possession—more commonly known as OCAP®— assert that Indigenous communities have control over data-collection processes, and that they own and control how this information can be used. 1

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APPLICATION PROCESS To apply for GCCC – Tree Planting funding, you must submit: • • • •

A pre-application form A full application form A project workbook All required supporting documents2

Here is a high-level overview of the sequence of phases in the application process: Phase 1: Readiness check Before applying, please answer the questions in the “readiness check” on our funding webpage to find out if your tree planting project could be eligible for funding and to learn about next steps.

Phase 2: Contact a GMF representative After you have completed the readiness check and determined if you could be eligible, please contact a GMF representative to discuss your project and obtain the necessary pre-application form through FCM’s funding portal. Contact a GMF representative to schedule an appointment: 1-877-417-0550 gmfinfo@fcm.ca Book a meeting with a GMF representative

Phase 3: Pre-application submission3 You must submit a pre-application form through FCM’s funding portal. To do this, create a client profile in the portal and follow the steps listed there to submit your pre-application form. Supporting documents are not required at this stage—they will need to be submitted as attachments with your full application form only. If you are having trouble completing this phase, contact a GMF representative at gmfinfo@fcm.ca, call 1-877-417-0550 or book a meeting with a GMF representative.

Required documents are to be submitted as attachments to your full application form only.

A reminder: If you are a municipality or municipal corporation from Quebec, all pre-applications must be submitted and approved by Ministère des Affaires municipales et de l’Habitation (MAMH). Please review the steps on how to apply on our webpage. 3

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Phase 4: Eligibility determination A GMF representative will review your pre-application form. They will confirm whether your organization and initiative are eligible to proceed to the next stage of the application process. You should receive a response within five business days of the date we receive your pre-application form.

Phase 5: Full application submission If your organization and initiative are confirmed to be eligible to proceed to the next stage, your GMF representative will inform you that the full application form is available through FCM’s funding portal. They will also provide you with a project workbook template to complete and submit with the full application form. It is important to note that even if a project is deemed eligible to move forward with a full application, it does not guarantee that the project will be approved for funding. As you complete the application form, contact your GMF representative if you have any questions. Once you’ve filled out the application form and project workbook and attached the required supporting documents, submit them to GMF through FCM’s funding portal.

Phase 6: GMF project officer review Once the full application form is submitted, a GMF project officer will be assigned to your file and will review your application for accuracy and completeness. They will work with you to resolve any remaining questions and be your point of contact throughout the remainder of the application and funding-decision process.

Phase 7: Peer review and internal review External peer reviewers evaluate GCCC – Tree Planting funding applications. There will also be an internal analysis to provide a funding recommendation to FCM’s Board of Directors.

Phase 8: Funding decision FCM’s Board of Directors approves projects funded under GCCC – Tree Planting. Please refer to our funding webpage for information on when you can expect a funding decision.

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STEP 1: VERIFY READINESS Before you request a pre-application form, please complete the “readiness check” on our funding webpage. This will give you a good indication of whether your project is suitable to apply for GCCC – Tree Planting funding. If you’re not sure whether your project aligns with the funding, or if you have questions about how to apply, please contact a GMF representative at gmfinfo@fcm.ca or 1-877-417-0550.

STEP 2: SUBMIT A PRE-APPLICATION All applicants must complete a pre-application form and submit it to GMF by uploading the form in the “supporting documents” section of FCM’s funding portal. The instructions in this step will guide you in answering the questions on the preapplication form. The information you provide in your pre-application will help GMF assess whether your initiative aligns with the funding requirements and is eligible to proceed to the next phase (full application). The project description should provide GMF staff with a reasonable understanding of what you plan on accomplishing with funding. A series of screening questions will help us determine whether your project should advance to full application, whether you would likely benefit from coaching during the application process, or whether your project is ineligible for GCCC – Tree Planting funding.

Applicant information In this part, we’re asking you to tell us who you are, where you are from and who your main partners are, if any. IMPORTANT: Please complete this section of the form directly in FCM’s funding portal to ensure we have accurate applicant information. If you have challenges completing this part in the portal, please contact us at gmfinfo@fcm.ca, call 1-877417-0550 or book a meeting with a GMF representative.

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Participating organizations In this section, please provide the name and role of each participating organization. Use the guidance in the following table to help you complete this section. IMPORTANT: If your organization is not a municipal government, your initiative must be delivered in partnership with one. You will be required to provide the name of the main project contact for your lead municipality on the project team. You will also be required to submit a municipal council resolution stating municipal partnership. Please see Appendix C: Required supporting documents for requirements of non-municipal applicants and see Appendix F: Municipal council resolution template for an example of a council resolution. Application question

Required supporting information

Organization name [type to select from list in the portal]

You must use the full legal name of the organization.

You will select from the following options in a drop-down menu:4

Organization role [select one]

Lead Applicant: a entity (e.g., not-for-profit, municipal services corporation, etc.) in partnership with the lead municipality) Lead Municipality: the primary municipal partner to a nonmunicipal lead applicant; usually the municipality where the initiative is taking place or that will benefit from the initiative Lead Applicant and Municipality: if the lead applicant is a municipality, this is the appropriate selection Partner: if the organization is not the lead applicant or the lead municipality, this is the appropriate selection (e.g., projects with multiple municipal partners, any non-municipal funders, consultants, etc.)

Project contacts In this section, please provide details for the lead project contact(s). Be sure to include their primary role(s) in the project and their affiliated organization(s). Use the guidance in the table below to help you complete this section.

The lead on the application (whether it be a “lead applicant” or a “lead applicant and municipality”) is responsible for signing the agreement with FCM, overseeing the initiative (even if a third party completes the work), incurring the costs of the initiative and submitting the required reporting to FCM. 4

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(You may include additional contacts here, but it is not required at this stage. You will have to provide contact details for all project contact(s) at the full application stage.) IMPORTANT: Contacts listed in this section will have access to view the application, but the form can only be submitted by the application contact. We strongly recommend that you designate only one application contact who will be responsible for completing the full application process and receiving all related FCM correspondence. Application question

Required supporting information

Organization name [select from list in the portal]

You will only be permitted to select the names of the organizations you listed as participating organizations in the previous question.

Contact name [open text]

Please enter first and last name. You will select from several options in a drop-down menu. One of the contacts you provide must be the Application Contact. This is the primary contact for the application and the person who will be permitted to submit the application. If you wish to provide additional contacts, we recommend you select them from the following list:

Contact role [select one]

Secondary Contact: the secondary point of contact supporting the submission of the application Municipal Contact: contacts representing the municipality if not already identified as an application contact or secondary contact Consultant: the primary contact representing the consulting team, if applicable Read-Only: a contact that is permitted to view the application; they will not be permitted to make any changes to the application directly

Project information In this part, we are asking you to: • • •

Provide an overview and description of the project Confirm that your planting plan includes detailed specifications Confirm that you have a maintenance plan

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Project overview In this section, please indicate your project’s working title. This title will be used to publicly identify the project. Use the guidance in the following table to help you complete this section. Application question Project working title [open text]

Required supporting information The title should include, at a minimum: • the name of the municipality or, in the case of multiple municipalities, the region • a description of what the project is with at least one keyword based on the project

We are asking you to answer the next question because you cannot apply for the Government of Canada’s 2 Billion Trees Program (or for a provincial or territorial program funded through the 2 Billion Trees program) and GCCC – Tree Planting funding for the same project. Question: Has the municipality where trees are being planted previously received funding through the Government of Canada’s 2 Billion Trees program or from a provincial or territorial program funded through the 2 Billion Trees program? [select one] • Yes • No o If yes, was it for this project? [select one] ▪ Yes ▪ No

In the next question, we’re asking you to tell us whether the municipality where trees are being planted has previously received funding through GCCC for tree planting—either directly as the lead applicant or indirectly through a partner that planted trees within the municipal boundary. If the answer is yes, please indicate the total value of previously accessed funding for the municipality, including funds received directly by the municipality and funds received by a partner for planting activities occurring within the municipal boundary. Question: Has the municipality where trees are being planted previously accessed funding through GCCC for tree planting? [select one] • Yes • No o If yes, please indicate the total value of previously accessed funding under this initiative. [open text]

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Note: You can submit more than one application for GCCC – Tree Planting funding. GMF will contribute up to a maximum of $10 million in cumulative funding, including a maximum lifetime contribution of $1 million in infrastructure activity costs within the boundaries of a municipality over the lifetime of a program, regardless of whether the municipality is the lead applicant or a partner. Please refer to Appendix B: Funding details for an overview of eligible infrastructure costs.

Project description In this section, we’re asking you to provide a short description of the project, including tree planting objectives, covering the information requested in the table below. The information you provide in this section will help us to better understand your initiative and the project site. Details to include in your project description •

•

A brief description of the project site(s), including the type of growing environment planned; carried out and/or planned site-preparation activities; the tree species to be used and their appropriateness for the local area; and how the species chosen will support forest diversity and resilience A brief description of the scope of your project, including the tree planting objectives and key activities that it will include (i.e., what do you want the project to achieve?)

Planting plan Submitting a detailed planting plan (or equivalent) prepared or reviewed by a professional with urban tree or forest health training, will be a requirement at the full application stage. Please indicate in your answer the question below if you have this document. Question: Do you have a planting plan (or equivalent) prepared or reviewed by a professional with urban tree or forest health training (arborist, forester, biologist, ecologist, landscape architect or horticulturalist)? [select one] •

•

Yes No

At the full application stage, peer reviewers will assess your planting plan to determine if you are planting the right trees in the right places to maximize longterm survival. The following elements should be considered in your planting plan:

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Site selection:

Location of the planting sites Ownership of the planting sites

Site analysis:

Soil conditions: Depth, volume, texture, nutrient capacities, compaction, moisture and drainage Growing conditions: Sunlight exposure, water availability Height/space restrictions: Rooting and growing space for planted trees, including overhead and belowground wires, utilities, and other infrastructure or physical limitations Other factors to consider: Salt spray, wind exposure, water accumulation in all seasons, snow removal, etc.

Stock selection:

Identifying procurement options for tree stock Identifying the size of stock to be planted Explaining any considerations in selecting the quality of stock

Species selection:

Species to be planted Species suitability: Explaining how the species selected match(es) site conditions (soil type, sunlight, space availability) Species composition: Indicating total number of species, native vs. non-native, etc. Alignment with project objectives: Explaining how species selection aligns with project objectives Regulations: Explaining how species selection complies with local regulations Additional rationale: Explaining if any official guidance or overarching plans (e.g., provincial guidance on tree planting) have informed decisions on species selection; elaborating on anything else that has informed species selection

Planting design:

Tree spacing and layout for forest restoration/afforestation Detailed designs for urban plantings Timing of planting operations

Planting techniques:

Hole size, depth of planting Root ball preparation Backfilling procedures Mulching Tree protection measures

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Soil-preparation techniques:

Details on any soil-preparation activities, such as improving soil structure and soil amendments

Please indicate in your answer to the question below what elements your planting plan includes. If your planting plan lacks any of these elements, you may benefit from our dedicated coaching. For more information on coaching, please visit our Tree Canada coaching webpage. Question: Please check the box if the planting plan includes detailed specifications regarding the planning of: [select all that apply] ❑ ❑ ❑ ❑ ❑ ❑ ❑

Site selection Site analysis Stock selection Species selection Planting design Planting techniques Soil-preparation techniques

Maintenance plan At the full application stage, you will be asked to describe how you plan to care for and maintain the trees that will be planted in the first years of planting as well as over the long term. Please indicate your response to the question below. Question: Do you have a plan to maintain trees in the long term, which includes schedules and tasks for tree maintenance such as watering, mulching, weeding, pruning practices, fertilization, tree support removal, monitoring and evaluation protocols, and pest and disease management? [select one] • •

Yes No

Project eligibility In this part, we will ask you to provide some key details about your project. Your answers to the questions below will enable us to confirm your project’s eligibility.

Budget In this section, please indicate your project’s estimated start and end date, the amount of your funding request and the anticipated total project cost. 12

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IMPORTANT: To be eligible for this funding, your project must have a minimum value of $50,000. Planting activities, including site preparation, must be completed within two years of receiving funding approval, with one additional year allocated for monitoring and maintenance activities. Budget

Required supporting information

Project start and end dates (yyyy-mm-dd) [date fields]

Indicate the estimated start and end dates for your proposed initiative.

Funding request ($) [currency field]

Indicate the amount of funding you are requesting for your proposed initiative.

Anticipated total project cost ($) [currency field]

Provide the anticipated total cost of your proposed initiative.

Incremental planting In this section, we want to know if your project’s tree planting will be incremental, meaning above and beyond current municipal tree planting efforts. Proposed tree planting activities must be new activities, and your project will be determined ineligible if funding would replace/displace previously committed budgets or sources of funding for tree planting. Please indicate whether this is the case in your response to the question below. Question: Will this project result in incremental tree planting (over and above normal planting activities)? [select one] • Yes • No

Legally required activities In this section, we’d like to know if your project is a voluntary contribution to tree planting—not a mere fulfilment of legal obligations. Projects where the planting, management and monitoring of trees is legally required following commercial activity (e.g., logging, construction, or any other business operations that might involve the removal or damage of trees) or as a condition for impact assessment approval are not eligible. Please indicate your response to the question below.

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Question: Are the planting activities in this project legally required (e.g., following commercial activity or as a condition for impact assessment approval)? [select one] • Yes • No

Project site(s) In this section, we want to find out if your selected project site is suitable for permanent planting. Answering “yes” to the question below affirms your intention for the trees to remain there permanently. Question: Will the tree planting be a long-term initiative where the site allows for permanent planting of trees? [select one] • Yes • No

In the next question, we want to confirm that your project will contribute to planting that is ecologically suitable or otherwise appropriate for its location, given the site conditions. This includes not planting on sites that naturally would be non-forest ecosystems, such as natural grasslands or wetlands. Please indicate your response to the question below. (If you answer “yes” in the question below, your project will be considered ineligible.) Question: Will your project transition intact non-forested ecosystems (such as native grasslands and wetlands) to forests? [select one] • Yes • No

Species selection Projects that plant invasive species, defined by provincial/territorial governments or other authorities, are not eligible for funding. The planting of invasive species may contravene provincial, territorial and/or federal laws related to forested lands and species at risk. Please indicate in your response to the question below whether any species in your project proposal are considered invasive species. Question: Does the species selection include any species considered invasive by regional, provincial or federal authorities? [select one] • Yes • No

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Declaration and signature In the declaration and signature section, simply type the information of the person with signing authority from the lead applicant organization. Note: Only the lead applicant with the “application contact” role can submit the preapplication form. They must ensure they have permission to submit the application on behalf of their organization. Consultants working with a lead applicant to prepare this application cannot sign this declaration or submit this form.

STEP 3: SUBMIT A FULL APPLICATION If your project is deemed eligible (based on the information you provided in the preapplication form), your GMF representative will inform you that the full application form is available through FCM’s funding portal. They will also provide you with an Excel project workbook template to complete and submit. As you complete the application form and workbook, please contact your GMF representative if you have any questions. Once you’ve verified the information in your application form, project workbook and required supporting documents, please submit them to GMF through FCM’s funding portal. Note: Answers you provided during the pre-application stage will not be pre-populated in the full application form. You will need to provide these responses again.

Applicant information Instructions on how to answer these questions were provided in the pre-application guidance (Applicant information section). Note: Please submit contact details for any additional project contact(s) at this stage.

Supporting document(s) IMPORTANT: At this stage, you may be required to attach the supporting documentation specified through FCM’s funding portal. Possible required attachments for the “Applicant information” section: All projects led by municipal partners must include a council resolution demonstrating the municipality’s support for tree planting within its jurisdictional 15

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boundaries. See Appendix F for a template municipal council resolution and see Appendix C: Required supporting documents for requirements for non-municipal applicants.

Project information In this part, we’re asking you for some more information so we can better understand the details of your project. Note: When possible, please refer to specific page numbers or sections in your supporting documents when you answer application questions. This will ensure staff and peer reviewers evaluate your application accurately.

Project overview Instructions on how to answer this were provided in the pre-application guidance (Project information section).

Project description Instructions on how to answer this were provided in the pre-application guidance (Project information section).

Project site(s) Instructions on how to answer this were provided in the pre-application guidance (Project eligibility section).

Incremental planting Instructions on how to answer this were provided in the pre-application guidance (Project eligibility section).

Legally required activities Instructions on how to answer this were provided in the pre-application guidance (Project eligibility section).

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Permits If your project requires them, all permits, approvals and authorizations must be obtained before tree planting commences to ensure your project complies with local and national regulations. Please respond to the question below to indicate if any required permits and regulatory approvals have been secured. If permits or approvals are required that have not yet been secured, please provide an update on the status of these permits or approvals. If permits are or approvals are not required, please select “not applicable”. Question: Appropriate permits, approvals and authorizations are required for funding to be administered. Have all required permits and regulatory approvals for this project been secured? [select one] • Yes • No • N/A o If no, please tell us the status of any required permits. [open text]

Planting on non-municipal land When planting projects occur on non-municipal land, consent must be obtained from the landowner. You will need to attach letters of support from landowners for any plantings on non-municipal land. The landowner should also demonstrate that the planting site will be permanent and commit to maintaining the trees over the long term. See the Supporting document(s) section. NOTE: For distributed planting on private land such as residences, the lead applicant is accountable for the planting and first year’s maintenance of funded trees. Lead applicants may delegate this responsibility to a third party, provided they provide proof of this delegation. For projects with distributed residential planting where the exact sites are unknown at the time of application, a contract template that would be signed by each property owner demonstrating their long-term commitment to maintaining the trees could be provided instead of letters of support. Please indicate whether this consent, demonstrated through letters of support, is in place, if applicable, in your response to the question below. Question: If tree planting is to occur on non-municipal lands, has support been obtained? [select one] • Yes • No • N/A

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Supporting document(s) Important: At this stage, you may be required to attach the supporting documentation specified through FCM’s funding portal. Required attachments for the “Project information” section: You will need to provide letters of support from landowners or landowner contract templates for residential plantings, if applicable.

Project approach In this part, we want to better understand your project’s approach and methodology. We’d like more information on your project team, project preparation, engagement strategy, connection to long-term forest management and planning objectives, planting plan, tree selection strategy, risk management, and your maintenance and monitoring approach.

Project team In this section, please answer the following questions describing your project team. In the table, please identify members of your project team (including your project partners, if applicable) and their roles in the project. The table should include at least one member of the lead applicant’s project management team, as well as anyone responsible for training and capacity-building to ensure the successful completion of your initiative. If your project is sponsored or championed by a municipal elected official, include them as well. If you have not yet hired a key team member, please identify them in the table anyway (e.g., “consultant TBD”) and detail their anticipated roles and responsibilities along with their required level of experience and expertise (e.g., as defined in your request for proposal). Applications will be assessed based on the project team and its ability to lead the project to completion and deliver the expected benefits. Question: Please describe in the table below the roles and responsibilities of the project team and partners. [fillable table] Name

Title

Organization

[open text]

Scope of responsibilities [open text]

Years of experience [numerical]

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Project preparation Your application will be evaluated on the extent and quality of preparatory work prior to planting, including conducted or planned site-preparation activities, the participation of qualified professionals, and the status of inputs for the project (i.e., tree stock availability; connection with nurseries, land and labour) to assess your ability to successfully deliver the project. Not having project inputs secured at the time of application will not jeopardize the chance of receiving funding if there is a reasonable plan to secure those inputs without significantly compromising project timelines. In your response to the question below, please describe any preparatory work that has been or will be carried out, including site-preparation activities such as soil preparation including decontamination or replacement if needed site clearing, fertilization, residue management and any other preparation activities that are required. If site preparation involves the removal or installation of infrastructure, please describe if the work requires/required the participation of qualified professionals, such as engineers. IMPORTANT: You may also attach an additional document providing the details of the site-preparation plan in the Supporting document(s) section, or you could include it as part of your planting plan and reference the page numbers. Question: Please describe any preparatory work that has been or will be carried out, including site-preparation activities. [open text]

Engagement strategy In this section, we’d like to know about your project’s plan for engagement. When you fill out the table below, please describe the extent to which you have identified and engaged and/or plan to engage relevant rights holders and stakeholders for successful project planning, design, execution and operations. For example, these might include operations staff, staff from other relevant departments, council, regulators, agencies, Indigenous groups from the traditional territories the municipality is situated upon, citizens’ groups, and not-for-profit organizations. IMPORTANT: If an engagement strategy has already been created for the project, please include it as an attachment in the Supporting document(s) section. Where appropriate, GMF strongly emphasizes actively building broad public support with the community, as well as inclusive, accessible, and authentic engagement and representation of equity-deserving groups. 19

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For each group identified, select the level of engagement among these five categories from IAP2’s Spectrum of Public Participation: •

Inform: The group will be/has been provided with balanced and objective information to assist them in understanding the problem, alternatives and/or solutions.

•

Consult: The group will provide/has provided feedback on analysis, alternatives and/or decisions.

•

Involve: You will work/have worked directly with the group throughout the process to ensure that their concerns and aspirations are consistently understood and considered.

•

Collaborate: You will partner/have partnered with the group in each aspect of the decision, including the development of alternatives and the identification of the preferred solution.

•

Empower: This group will have/has had final decision-making power.

Question: Please describe in the table below the engagement plan for your project. [fillable table]

Stakeholder or rights holder, including equity-deserving groups

Level of engagement

Description

[select one]* Group A

Group B

• Inform • Consult • Involve • Collaborate • Empower [select one]* • • • • •

Inform Consult Involve Collaborate Empower

[open text]

In cases where one activity serves several purposes, select the highest degree of engagement the activity serves (e.g., “consult” rather than “inform”).

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In this next question, we’re asking you to describe any inclusive engagement practices that were/will be implemented for your project, or how you plan on developing these practices with stakeholders/rights holders. Inclusive community engagement entails identifying and engaging with equitydeserving groups or vulnerable populations that have an interest in the project, reducing barriers to participation, empowering diverse groups with decisionmaking, and building relationships and connections through meaningful engagement. Examples of inclusive community engagement practices include, but are not limited to, the following: • • • •

Identifying and addressing potential barriers to participation by equitydeserving groups (personal resources, motivation and attitude, cultural factors, etc.) Making changes to the project based on feedback received from community engagement activities Using multiple methods of communication to help reach diverse groups in the community Reviewing communication materials for improved accessibility (e.g., written clearly in a style like plain language; translated into the languages spoken in the community; formatted with high-contrast colours, accessible fonts, alt text for visuals, etc.)

Please describe your project’s inclusive engagement practices in your response to the question below. Question: Please describe any inclusive engagement practices that were or will be implemented for your project. [open text]

Connection to long-term forest management and planning objectives In this section, we want to better understand how your project’s planting activities are linked to or supported by the municipality’s long-term forest management and planning objectives. Your application will be evaluated on the presence of a municipal framework to support tree management and its connection to the project. A framework may include existing municipal or regional policies, plans, programs or guidelines (e.g., urban forest management plan, urban forest strategy, best management practices, tree protection bylaws, urban master plans, or other laws or policies that impact the

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protection or set goals for tree cover). When you fill out the table below, please include a brief description or a web link for policies, bylaws, plans, best-management practices or other dimensions of your municipality’s approach to supporting long-term tree management. Please also show how the project’s planting activities are linked to these objectives. Question: Please describe in the table how this initiative is connected to long-term management and planning objectives. [fillable table]

Long-term forest management or planning objective

[open text]

Description of how planting activities are linked

[open text]

Tree planting GCCC aims to plant at least 1.2 million new trees by March 31, 2031. Applications that maximize tree planting through multiple planting types or that demonstrate ambition relative to a municipality’s size will be more likely to receive funding (please see Appendix D: Evaluation of applications ). In your answer to the question below, please indicate the proposed number of trees to be planted for your project. Question: Please indicate the proposed number of trees to be planted. [numerical]

Planting plan Instructions on how to answer these questions were provided in the pre-application guidance (Project information section). You are required to provide a planting plan (or equivalent). It should be prepared or reviewed by a professional with urban tree or forest health training (arborist, forester, biologist, ecologist, landscape architect, horticulturalist). A detailed list outlining what should be considered in your planting plan was provided in the pre-application guidance (Project information section). Please upload your planting plan in the Supporting document(s) section.

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Species selection Canada’s rapidly changing climate is adversely affecting forest health across the country. In your response to the question below, please indicate the ways that your project’s tree selection will contribute to forest resilience to climate change. Please refer to Appendix A: Glossary of key terms for definitions. Question: Please select if/how the tree selection will contribute to forest resilience to climate change: ❑ Planting a variety of tree species to promote biodiversity ❑ Planting resilient tree species that can withstand warming climates ❑ Planting fire-resistant species in fire-prone areas ❑ Avoiding planting species threatened by current endemic pests and diseases ❑ Planting higher quality stock and tree species ❑ Other

In the text box below, please explain how your species selection addresses each applicable area that you selected in the question above. Be sure to provide specific examples in your response. For example, you could describe the mix of tree species you are planting to promote biodiversity, and if they are native species or not. You could also describe how selected species are appropriate for current and future climate scenarios. Higher application evaluation scores will be given to projects that have considered how species selection will contribute to forest resilience to climate change. Question: Please elaborate on your selection above to describe how tree selection will contribute to forest resilience. [open text]

Instructions on how to answer this question were provided in the pre-application guidance Species selection section. Question: Does the species selection include any species considered invasive by regional, provincial or federal authorities? [select one] • Yes • No

Maintenance plan In this section, we want to better understand your approach to the maintenance of planted trees. The first three years of planting are most critical for watering and care, and this is why we are asking you to describe the frequency of applicable activities (such as watering, weeding, mulching and pruning); detail any additional tree protection activities (for example from mowers, weed whacking, snow removal, deer

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and rodents, etc.); and indicate who will be responsible for each maintenance activity. IMPORTANT: You may also attach an additional document providing the details of your maintenance plan in the Supporting document(s) section. If the maintenance plan is already attached as a separate document or included in your planting plan, you may instead identify the relevant page numbers. Question: Please explain how trees will be maintained in the long term, including schedules and tasks for tree maintenance such as watering, mulching, weeding, pruning practices, fertilization, tree support removal, and pest and disease management. [open text]

GMF encourages applicants to have a replanting plan in case of tree mortality and to include a contingency for maintenance and replanting in project budgets. In your response to the question below, please tell us how you will address tree mortality. Please indicate the tree survival rate that you are targeting one year after planting, and if there is any plan for replanting/replacing trees in the case of mortality. If replanting will not be carried out (e.g. in some forest restoration projects), please provide the rationale. Please also describe in your response who will be responsible for replanting and if this activity has been budgeted for. Finally, please describe any mechanisms in place to ensure tree replacement in the case of mortality (e.g., supplier warranty). Question: Please provide information on how tree mortality will be addressed and include strategies for replanting. [open text]

Monitoring In this section, we want to better understand your strategies for post-planting monitoring and management to promote long-term tree survival. Your application will be evaluated on the quality of the post-planting monitoring and management plan. Please describe your monitoring and management plan in your response to this question. Please include details on how you will measure, track and report on tree health and other relevant considerations after planting. Please explain how you will address tree mortality over time. Please also outline steps for internal and external knowledge-sharing. Question: Please provide details on how the trees will be monitored for health and survival after they have been planted, including once the support from the GCCC initiative has ended. [open text]

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Note: To ensure project success, you will be required to submit a monitoring and maintenance report approximately one year after project completion. Ten percent of the project’s value (up to a total of $100,000) will be retained until the report is submitted. Please refer to Appendix E: Reporting requirements for details on the data collected through this report. GCCC will carry out site audits for 25 percent of funded planting projects.

Agricultural planting In this section, we’d like you to tell us whether your project involves integrating trees into farmland that will continue to be used for farming even after the trees have been planted. Projects that incorporate trees into farmland, such as shelterbelt or riparian planting, can increase biodiversity and resilience by creating diverse habitats, improving soil health and making the farmland more resilient to climate change. Your response to the question below will not affect your project’s evaluation but will help us understand how often these types of agricultural planting projects occur. Question: Does this project involve planting trees on farmland where the land use after the trees have been planted will remain as farmland? [select one] • Yes • No

Afforestation/reforestation In your response to this question, please indicate if your project contributes to afforestation and/or reforestation. Please refer to Appendix A: Glossary of key terms for definitions. Question: Does this project involve planting trees on land where there are no or very few trees (afforestation), planting on land that was forested but was disturbed, for example by wildfire or insect infestation (reforestation), or both? [select one] • Afforestation • Reforestation • Both • N/A

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Risk management In this section, we’d like to understand the biggest risks and challenges you face in implementing your project, including environmental, technical, operational, planning, time- and cost-related risks, and how you will manage and mitigate them. Applications will be evaluated on their risk management plans and mitigation strategies. Reviewers will assess the project’s understanding and adoption of risk management strategies with appropriate mitigation of potential risks to the project’s execution. When you fill out the table below, please identify relevant implementation risks and challenges along with risk-mitigation measures or strategies to address them. Question: Please list in the table below the biggest risks and challenges faced in implementing this project, and how you will manage/mitigate them. [fillable table] Risk description [open text]

Mitigation measures [open text]

Supporting document(s) Important: At this stage, you will be required to attach supporting documentation specified through FCM’s funding portal. Required attachments for the “Project approach” section: o

Project team members’ resumés or documents listing their professional qualifications and experience as they relate to this project (Note: Please provide detailed resumés or descriptions of experience for lead members of the project team; short descriptions of experience are sufficient for other team members.) A planting plan (or equivalent) prepared or reviewed by a professional with urban tree or forest health training (arborist, forester, biologist, ecologist, landscape architect, horticulturalist). Please provide the name/credentials of this professional in the plan.

Optional attachments for this section: o o o o o

Site preparation plan or design Engagement strategy Maintenance plan Monitoring or management plan Risk register document (in addition to the table in the Risk management section above)

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Project benefits In this part, we want to better understand your project’s anticipated benefits. GMF seeks to fund the very best examples of municipal innovation in tree planting that achieves a multitude of benefits for the environment, communities and local economies. We will award higher application evaluation scores to projects that demonstrate excellence in the areas described below.

Community climate change resilience Tree planting is an effective nature-based climate solution that works to mitigate multiple climate risks facing communities. GCCC will assess whether projects deploy tree planting with the multifaceted lens of building climate resilience. In your response to the question below, please indicate the ways that your project will build community resilience to climate change. Question: Please select how your project will build community resilience to climate change by planting trees in areas of greatest need. [select all that apply] ❑ Planting in population areas with disproportionately low canopy cover ❑ Planting in areas where evidence demonstrates high susceptibility to the urban heat island effect ❑ Planting with the intention of mitigating flood risk ❑ Planting to improve equitable access to the benefits of tree canopy

In the text box below, please elaborate on your selection above to describe how your project will build community resilience to climate change by planting in areas of greatest need. Please ensure that you provide sufficient detail in the text box and attach any additional documentation (e.g., maps) to demonstrate this if not already provided. Higher application scores will be awarded to projects that seek to mitigate climate risks for communities, plant in areas of greatest need, and improve equitable access to the benefits of tree canopy. Question: Please elaborate on your selection above to describe how your project will build community resilience to climate change by planting in areas of greatest need. [open text]

Socio-economic benefits The questions in this section will help us to assess your project’s targeted socioeconomic outcomes.

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We’d like to know if your municipality has a diversity and inclusion plan: a strategic framework designed to cultivate diversity and inclusivity within an organization. It should outline intentional actions, policies and initiatives aimed at creating an environment that values and respects individuals from various backgrounds, experiences and identities. Please indicate whether you have one in your response to the question below. Question: Does your municipality have a diversity and inclusion plan, target or practice to increase workforce participation of under-represented groups? [select one] • •

Yes No

We’d also like to know about your organization’s approach to social procurement, which is a framework or set of guidelines established by an organization to direct its procurement practices in a way that goes beyond traditional cost and quality considerations. Please let us know in your response to the question below. Question: Does your organization have a social procurement policy? [select one] • Yes • We have a social procurement framework or guidelines • We are currently developing a social procurement policy • We are interested in developing a social procurement policy • Unsure what social procurement is • No

We’d like to know if your project includes considerations for social value and/or sustainability. For example, procuring trees locally reduces the greenhouse gas emissions associated with transportation. Trees grown in local nurseries are acclimated to the specific climate, soil conditions and ecosystem of the region, enhancing their ability to adapt and thrive after planting. Please indicate how your project will include such considerations in your response to the question below. Question: Please describe how your project will include social value and/or sustainability considerations in its procurement practices, including steps that are being taken to procure trees from the most local source possible for this project. [open text]

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We’d also like to know about your project’s potential to generate and fairly distribute the following: •

social benefits (e.g., increasing access to new and improved shared spaces for members of the community, including equity-deserving groups; designing with accessibility in mind; designing to improve air quality, public health outcomes, safety and/or security; designing to reduce noise) economic benefits (e.g., creating quality jobs; applying social and local procurement of goods and services criteria; fair community wealth-building where economic opportunities are prioritized for members of equitydeserving communities)

•

You can find more detailed definitions and examples of socio-economic benefits in Appendix A: Glossary of key terms. In your response to the question below, please tell us about your project’s potential to result in improved socio-economic outcomes and a more equitable distribution of benefits and burdens in the community for present and future generations. Please select (and add) as many benefits that are relevant to your project. Question: In the table below, please describe any other socio-economic benefits your project will generate. Please only select outcomes that you will implement or measure. Suggested benefits include: • Improved accessibility • Improved shared spaces • Inclusive employment and apprenticeship opportunities • Other community benefits [fillable table]

Suggested socio-economic benefit

Description

[select one] • • • •

Improved accessibility Improved shared spaces Inclusive employment and apprenticeship opportunities Other community benefits

[open text]

Biodiversity and ecosystem health The questions in this section will help us to assess your project on its targeted biodiversity and ecosystem health outcomes.

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Habitat restoration for species at risk can contribute to biodiversity conservation. In the question below, please indicate whether your project involves work on habitat restoration for species at risk and other species of interest. Note that planting trees alone does not necessarily constitute habitat restoration for species at risk and other species of interest. Answer “yes” if your planting activities are expected to do any of the following: • • •

Improve existing habitat for species at risk or species of interest by reforesting areas following disturbance(s) in critical habitat areas Create new habitat for species at risk or species of interest by increasing connectivity between natural areas containing critical habitat Support activities outlined in species-at-risk recovery strategies, action/management plans or other conservation documents

If you answer “yes,” please also note in your response any species at risk or other species of interest supported by this project, including: Caribou

Western Screech-Owl

Wood Turtle

Grizzly Bear

Spotted Owl

Salmon

American Marten

Northern Goshawk

Limber Pine

Little Brown Myotis

Chimney Swift

Whitebark Pine

Bicknell’s Thrush

Other (specify)

Question: Does this project involve work on habitat restoration, specifically habitats for species at risk and other species of interest? [select one] • Yes • No o If yes, for which species? [open text]

We’d also like to know about the biodiversity and ecosystem health benefits your project will generate. Examples of benefits may include habitat restoration; support for species at risk and other species of interest; planting to increase ecosystem connectivity; and restoring or enhancing the ecological value of sites. Please tell us about these benefits in your response to the question below. Question: In the table below, please describe the biodiversity and ecosystem health benefits the project will generate. [fillable table]

Biodiversity and ecosystem health benefits [open text]

Description [open text]

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Environmental benefits In this section, we’d like to know how your project will generate any additional environmental benefits beyond those described in the previous sections. Examples could include the following: • •

Improving air, soil and water quality Slope stabilization/erosion controls

Projects will be assessed based on the significance of the other environmental benefits they will generate. Please tell us about these benefits in your response to the question below.

Question: In the table below, please describe any other environmental benefits the project will generate. [fillable table]

Other environmental benefits [open text]

Description [open text]

Supporting document(s) Optional attachments for the “Project benefits” section: You may provide additional documentation outlining further details about your project’s benefits, such as: o o

Your organization’s social procurement policy, framework or guidelines (if available) Any documentation demonstrating your project’s benefits

Budget and workplan Budget Before answering the questions in this this section, please complete the project workbook provided to you by your GMF representative. Please see the Supporting document(s) section for guidance on completing your project workbook. We also encourage you to consult Appendix E: Reporting requirements to ensure that your project’s budget includes sufficient resources to meet reporting requirements. 31

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We will assess applications on the merits of their project budgets and workplans. Budgets should be realistic and reflect the proposed workplan. Workplans should have concrete deliverables tied to established project milestones. They should have realistic timelines and consider elements such as permitting processes, regulatory approvals, data collection, project monitoring and performance verification. We will evaluate budgets and workplans based on industry standards for projects of similar size, scope and location. When you fill out the table below, please include the budget information about your project that you provided at the pre-application stage, updating it if necessary. Use the guidance provided in the table to help you complete it. Please ensure that the values for the funding request and the anticipated total project costs are the same as those in your project workbook.

Budget

Required supporting information

Project start and end date (yyyy-mm-dd) [date-time field]

Indicate the start and end dates for your proposed initiative

Funding request ($) [currency field]

Indicate the amount of funding you are requesting for your proposed initiative

Anticipated total project cost ($) [currency field]

Provide the total costs of your proposed initiative

Supporting document(s) IMPORTANT: At this stage, you will be required to attach the supporting documentation specified through FCM’s funding portal. Required attachments for this section: GCCC project workbook. Your project workbook is a critical supporting document for your funding application. It will be used for approved projects to create the funding agreement and for project monitoring. Please be sure to carefully read and follow the instructions provided in the project workbook. Optional attachments for the “Budget and workplan” section: You may attach additional documentation that provides further details about your project.

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Declaration and signature In the declaration and signature section of the application form, simply type out the information for the person with signing authority from the lead applicant organization (i.e., the person who will sign the application if it is successful). Reminder: Only a lead applicant with the “application contact” role can submit the full application form. This person must ensure they have permission to submit the application on behalf of their organization. Consultants working with a lead applicant to prepare this application cannot sign this declaration or submit this form. Once the application is complete, please verify that you have gathered and attached all supporting documents to your submission, which are listed in Appendix C: Required supporting documents. Follow the instructions in the next part of this guide to submit your application and required documents.

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HOW TO SUBMIT YOUR APPLICATION Organize your supporting documents Before submitting your application, please check the list of required supporting documents in Appendix C: Required supporting documents.

Ready to submit? Once you have verified the information in your full application form, in your project workbook and in the required supporting documents, you can submit everything to GMF through FCM’s funding portal. Ensuring that your submission is complete and includes all necessary supporting documents will shorten processing time. Here are some tips for completing the submission process: • Make sure you have answered all the questions in the application form, and check that the project workbook is complete. • When everything is ready, submit your required supporting documents, your project workbook (as an Excel file) and completed application form (as a PDF file) by uploading them in the “supporting documents” section in FCM’s funding portal. • Please refer to our attachment guidelines to find out which file formats are accepted, what the limits are on file size, and what to do if your files are too large. Remember, don’t hesitate to contact your GMF representative if you have any questions before submitting. After submission, a GMF project officer will review your application for accuracy and completeness. They will work with you to resolve any remaining questions.

Quebec municipal applicants Quebec municipalities interested in applying should refer to the GCCC – Tree Planting funding webpage for more details or please contact us at gmfinfo@fcm.ca, call 1-877-417-0550 or book a meeting with a GMF representative.

Need help, or have suggestions to improve this guide? If you are having trouble completing the application or uploading files, or if you have any questions or suggestions for us, we want to hear from you. Please give us a call at 1-877-417-0550 or email us at gmfinfo@fcm.ca. 34

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APPENDIX A: GLOSSARY OF KEY TERMS 2SLGBTQI+: Two-spirit, lesbian, gay, bisexual, transgender, queer, intersex and others. The symbol “+” represents people who identify as being part of various sexual and gender communities and use additional terminologies. Accessibility: In the context of GMF-funded projects accessibility is centred on both tangible and intangible improvements. Tangible improvements to accessibility could look like creating physical spaces to aid people living with disabilities or mobility issues. Intangible improvements could look like implementing measures for greater access to services for people living with disabilities, such as sensory-friendly quiet hours or flexible scheduling and service delivery. Afforestation: Afforestation refers to the process of establishing a forest or stand of trees in an area where there was no or minimal forest cover. Biodiversity: Short for biological diversity, biodiversity refers to the variability among living organisms, including diversity within species, between species and of ecosystems. Biodiversity is crucial for maintaining ecological balance, sustaining ecosystems and providing numerous benefits through ecosystem services (e.g., pollination, purification of water and air). Canopy cover: Tree canopy cover is the layer of leaves, branches and stems of trees that cover the ground when viewed from above. “Planting in urban areas with disproportionately low canopy cover” refers to areas within cities or towns where the amount of tree cover is significantly lower compared to other parts of the urban environment. Carbon sequestration: Sequestration is the process of capturing and storing atmospheric carbon dioxide. It is one method of reducing the amount of carbon dioxide in the atmosphere with the goal of reducing global climate change. This process can occur naturally, such as through plant growth, or can be facilitated by certain technologies. Ecosystem health: Ecosystem health refers to the condition or state of an ecosystem. It is a measure of the stability and sustainability of an ecosystem, its ability to maintain its structure and functions, and its capacity to withstand stress and disturbances. Endemic pests and diseases: In the context of forest resilience, endemic pests and diseases refer to harmful organisms and conditions that are native or regularly found within a certain area or among a certain species of trees. These pests and diseases are part of the natural ecosystem and have co-evolved with the local flora, often leading to a balance where the damage caused is usually not catastrophic. However, changes in environmental conditions, such as those brought about by climate change, can disrupt this balance and lead to outbreaks that can significantly harm or even wipe out certain tree species. Avoiding the selection of species that are 35

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threatened by endemic pests and diseases is a key strategy for enhancing forest resilience. Examples of endemic pests and diseases include the emerald ash borer, Dutch elm disease, oak wilt and hemlock woolly adelgid, among others. Equity-deserving group: A group of people who, because of systemic discrimination, face barriers that prevent them from having the same access to the resources and opportunities available to other members of society, and that are necessary for them to attain just outcomes. This phrase can refer to Indigenous peoples, newcomers to Canada, non-binary persons, people who are part of 2SLGBTQI+ communities, religious minority groups, people living with disabilities, racialized persons, and women. Equitable access to the benefits of tree canopy: Planting in neighborhoods where social and economic factors can amplify climate hazards — such as in communities with lower income levels, with varied employment statuses, racial or ethnic backgrounds, health statuses, and across all ages. Fire-resistant species: Fire-resistant species refer to types of trees that have adapted to survive or even thrive in conditions where wildfires are common. These species have certain characteristics that make them less susceptible to fire damage, such as thick bark, high moisture content in leaves, and the ability to quickly resprout after a fire. Planting fire-resistant species can help to reduce the spread and intensity of wildfires, protecting both the forest and surrounding communities. It can also help to maintain the health and biodiversity of the forest in fire-prone areas, as they are able to survive and recover from fires more effectively than non-resistant species. By contributing to the overall resilience of the forest, fire-resistant species can help to mitigate the impacts of climate change, which is expected to increase the frequency and intensity of wildfires. High-quality stock and tree species: Higher-quality stock in the context of tree planting typically refers to seedlings or trees that exhibit robust and desirable characteristics for successful growth and longevity. These characteristics may include good root development, disease resistance and appropriate genetic traits for the local climate. Higher-quality tree species are those well-suited to the local environment, resilient to potential threats like pests or diseases, and capable of providing long-term ecological benefits. Native species are often preferred for their adaptability to local conditions and their ability to support local ecosystems. When designing a tree planting project, it’s crucial to select species that align with the specific goals and ecological context of the planting site. Improved shared spaces: Improvements to shared spaces can include physical elements (such as new or renovated parks), intangible elements (such as cultural, educational and recreational opportunities), and improved safety and security (such as road and pedestrian safety and food security). The additional shade that trees provide can be incorporated as part of outdoor shared spaces, allowing for more cooling to reduce the urban heat island effect. Trees and natural spaces can also 36

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reduce stress and increase feelings of well-being. They can also act as a sound barrier, reducing noise pollution in shared spaces. Inclusive employment and apprenticeship: Employment as a community benefit helps to ensure that infrastructure projects improve the lives of people in the community through inclusive hiring and training. This typically consists of decentpaying jobs and apprenticeship opportunities for residents and equity-deserving groups. Inclusive employment and training develop the local workforce while improving economic security and inclusion for diverse community groups. Note that this indicator requires monitoring the number of employees hired who belong to one or more equity-deserving group(s) or monitoring the number of hours worked by employees who belong to one or more equity-deserving group(s) throughout the project. Example: “Comox Valley Regional District (population: 66,500) obtained funding from a federal grant that included Infrastructure Canada’s Community Employment Benefits Program. The project was completed on time and on budget. The final community employment benefit hours far exceeded the original committed totals. Employment hours for Indigenous Peoples and apprenticeships more than doubled, and employment hours for under-represented populations ended up being more than four times the original commitment. There were no additional cost implications associated with the social procurement concepts that were included in the RFP.” (Source: Buy Social Canada) Indigenous community: Indigenous communities are those for which a province or territory has passed an act or a regulation that affords them the status of a municipality or an Indigenous community (which includes First Nations, Métis and Inuit) that is undertaking in partnership with a municipal government an eligible project, or has a shared service agreement for any purpose with a municipal government related to municipal infrastructure, climate change or adaptation. Indigenous peoples: First Nations, Métis and Inuit people and communities, including urban Indigenous communities. Invasive species: Invasive species, in the context of tree planting, refer to non-native trees, shrubs or herbaceous plants that have been introduced to an area and that can thrive and spread aggressively outside their natural range. These species can cause harm to the environment, economy or health in the new area. They often outcompete native species for resources such as light, water and nutrients, leading to a reduction in biodiversity. Invasive species lists are held by provincial/territorial and regional authorities. Meaningful engagement: This is an intentional process with the purpose of working in inclusive and respectful ways with all stakeholders and rights holders to shape decisions, actions, impacts or change.

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Newcomers to Canada: A self-identified group that may include people who have obtained landed immigrant status, refugee status or permanent resident status up to five years prior to a given census year. Non-binary persons: Persons whose gender identity does not align with a binary understanding of gender such as “man” or “woman.” People living with disabilities: People who have a long-term or recurring physical, mental, psychiatric, intellectual or sensory impairment that, in interaction with various attitudinal and environmental barriers, hinders their full and effective participation in society on an equal basis with others. This is a self-identified status and does not require an external or formal recognition of disability. Pruning practices: Pruning practices refer to the selective removal of certain parts of a tree, such as branches, buds or roots. This is done for a variety of reasons, including improving tree health, directing growth, increasing the quality of flowers, fruit, foliage or stems, and reducing the risk of falling branches. Pruning can also be used to increase light penetration into the crown of the tree or to reduce wind resistance in the tree. It is an important part of tree maintenance and can contribute to the overall health and longevity of trees. Racialized persons: A person or group of people categorized according to ethnic or racial characteristics and subjected to discrimination on that basis. Reforestation: Reforestation involves replanting trees in an area that was once forested but has been deforested or degraded, such as an area that has been damaged by wind storms, severe insect infestations or fire. Religious minority groups: A group of people who share religious characteristics differing from those of the majority or dominant population, and who often experience discrimination or exclusion. Rights holders: In Canada, Indigenous peoples have constitutionally protected rights. This means there is a duty to consult Indigenous peoples, as rights holders, in Canada (e.g., in resource development projects). Riparian planting: Riparian tree planting within an agricultural context involves the strategic planting of trees and vegetation along the banks of rivers, streams or other water bodies within or adjacent to agricultural areas. This practice is aimed at establishing riparian buffers, which are vegetated zones that serve as a protective barrier between agricultural activities and water bodies, preventing soil erosion by stabilizing stream banks, filtering and reducing agricultural runoff entering water bodies, providing habitat for wildlife and improving overall water quality. Shelterbelt planting: Shelterbelt tree planting involves creating a barrier or row of trees and shrubs strategically planted to provide protection against wind, control soil erosion and offer other environmental benefits. Shelterbelts are typically positioned to shield crops, livestock or structures from the impact of strong winds. 38

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Social procurement: Social and sustainable procurement is a strategic approach that organizations use to purchase goods and services while considering their broader social and community impact. The primary goal of social procurement is to leverage procurement practices to generate more positive social, economic and environmental outcomes in a community or a region. Social procurement can be an important element of fair and equitable local economic development. Social procurement policy: A social procurement policy is a framework or set of guidelines established by an organization to direct its procurement practices in a way that goes beyond traditional cost and quality considerations. A policy would, for example, define the organization’s commitment to specific socio-economic objectives, such as promoting purchasing from small or local businesses, socialpurpose businesses and diverse businesses (i.e., businesses that are majority-owned by members of an equity-deserving group). Species at risk: Refers to an extirpated, endangered or threatened species or a species of special concern. These are any species of animals, birds, fish, plants or other organisms that are at risk of extinction due to habitat loss, climate change, overexploitation and other factors. Stakeholders: A stakeholder can be an individual or group concerned about a particular issue and/or who holds legal or de facto rights to manage or make decisions. Tree species resistant to warming climate: Species of trees that are resistant to a warming climate can survive, adapt and even thrive in conditions of increased temperatures and altered precipitation patterns, which are characteristic of climate change. These species have certain traits that make them more resilient to these changes, such as the ability to tolerate drought, heat and other stressors associated with a warming climate. For example, planting Douglas-fir because it is the dominant species located in an adjacent warmer and drier bio-geoclimatic zone. Urban heat island: Urban heat islands are urbanized areas that experience higher temperatures than outlying areas. Buildings, roads and other infrastructure absorb and re-emit the sun’s heat more than natural landscapes, such as forests and water bodies, do. Urban areas where these structures are highly concentrated and greenery is limited become “islands” of higher temperatures relative to outlying areas. Communities in these areas often face heightened risks of heat-related illnesses, reduced air quality and higher energy consumption. Women: All people who identify as women, whether they are cisgender or transgender.

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APPENDIX B: FUNDING DETAILS The table below presents our funding overview. Funding amounts are based on total eligible costs for each stage. Further details on eligible costs are provided on our funding webpage. Funding details GCCC – Tree Planting will contribute the following: • A grant for up to 50% of eligible costs • Up to a maximum grant amount of $10 million Infrastructure activity costs that are directly associated with tree planting* are eligible activities to which GCCC – Tree Planting will contribute the following: • Grant up to 50% of eligible costs • Up to a maximum of $1 million per municipality

Note: GMF will contribute up to 50 percent of eligible infrastructure costs up to a lifetime maximum of $1 million per municipality throughout the lifetime of the GCCC Initiative, wherein infrastructure costs refer to any costs tied to the acquisition, installation, modification or removal of permanent physical infrastructure (e.g., sidewalks, soil cells, irrigation systems, utilities). This maximum is inclusive of all GCCC funding within the jurisdictional boundary of a municipality, regardless of a project’s lead applicant. Infrastructure costs directly associated with tree planting activities can fall under Capital Expenditures, Equipment Rental or Services cost categories. Contact us to learn more about conditions.

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APPENDIX C: REQUIRED SUPPORTING DOCUMENTS Along with your submission of the full application form, we’ll be asking you to include supporting documents with important information about your organization and the details of the proposed project. Required documents will differ depending on the type of project and whether your organization is a municipal government or a partner of a municipal government. The table below lists the mandatory documents along with the requirements and conditions your organization must fulfil before you can apply to GMF. Additional supporting documentation may be requested. You are also welcome to provide further evidence as it becomes available. Note: When possible, in your full application please refer to specific page numbers or sections in your supporting documents. This will ensure staff and peer reviewers evaluate your application accurately.

Application category

Required supporting documents • •

• • All applications

•

• • • • Non-municipal applicants

•

Completed application form Planting plan (or equivalent), prepared or reviewed by a professional with urban tree or forest health training (arborist, forester, biologist, ecologist, landscape architect, horticulturalist) Project workbook, including budget and workplan Letters from confirmed sources of funding (Note: You are not required to have all sources of funding confirmed prior to submitting your application. However, funding that is confirmed must be supported with a letter using the template) Evidence of municipal support (e.g., council resolution describing your organizational commitment to, and financial support for, the project and funding application to GMF) Project team resumés Letters of support from landowners, if applicable Letters of support from project partners, if applicable Municipal council resolution stating municipal partnership on the project Confirmation of organizational support from CEO or CFO

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• •

•

Eligible Indigenous communities

•

Articles of incorporation, including all supporting documentation Last 3 consecutive audited financial statements if applicable. If you don’t have audited financial statements, please provide any of the following documents: review engagements, annual reports to CRA or published financial reports. If eligible through partnership with a municipality: o municipal council resolution stating municipal partnership If eligible through a shared service agreement: o shared service agreement with a Canadian municipality related to municipal infrastructure, climate change or adaptation

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APPENDIX D: EVALUATION OF APPLICATIONS External peer reviewers will evaluate all tree planting project applications. There will also be an internal analysis to provide a funding recommendation to FCM’s Board of Directors. GMF will evaluate your project using the following criteria: Readiness and planning Connection to long-term forest management and planning objectives

Project preparation and planning

10%

Engagement strategy

10%

Project design Right tree for chosen environment to promote tree survival and forest resilience

20%

Maintenance plan

20%

Benefits Community climate change resilience

10%

Socio-economic benefits

10%

Biodiversity and ecosystem health

10%

Other environmental benefits

Implementation scoring Team and partners

pass/fail

Workplan

pass/fail

Budget

pass/fail

Risk management

pass/fail

Measuring and monitoring

pass/fail

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APPENDIX E: REPORTING REQUIREMENTS If you are approved for funding, you will be required to submit project reports to GMF. The purpose of these reports is to confirm that your project is progressing as planned or to inform GMF of any unforeseen changes. The reports are also meant to share your community’s experience in undertaking the initiative with others seeking to address similar issues in their communities. Project reports include a series of questions relating to project outcomes, key stakeholders involved in the project, methodology and approach used, your findings and recommendations, next steps in the project, and lessons learned from the project. They are typically in the range of five to ten pages but may be longer depending on the complexity of the project. Before submitting your application, it is important to consider all required reporting documents for project completion and disbursement. Please ensure that your project workbook includes sufficient budgetary accommodations for all final reporting needs. This includes, but is not limited to, sufficient staff time. To demonstrate a commitment to survivability, GMF will withhold 10 percent of the project grant (not exceeding $100,000) for one year following the completion of planting, during which the recipient community will carry out ongoing maintenance and monitoring of planted trees. The submission of a report summarizing activities and survival rates after one year will be the condition of releasing the balance of the grant. Your project’s contributions to greenhouse gas emission reductions and carbon sequestration will be calculated for you at the end of your project using the information gathered in GCCC’s reporting templates. The following reporting documents will be required: • Project progress report • Project completion report • Updated project workbook that includes: o An expense claim o All confirmed sources of funding • Request for disbursement • Monitoring and maintenance report summarizing activities and tree survival rates to be submitted approximately one year after completion of planting activities • Financial audit (external) of all eligible costs incurred for the purpose of the project. This will only be required for non-municipal applicants with approved grant amounts equal or greater than $500,000 or as deemed necessary by GMF. • Photos of completed project

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APPENDIX F: MUNICIPAL COUNCIL RESOLUTION TEMPLATE Sample: Resolution Instructions To be eligible for GMF’s funding, non-municipal applicants must provide a resolution drafted and adopted by the municipal council partnering on the project. When submitting your application to FCM, please include proof that the resolution was adopted by submitting one of the following: • a formal copy of the resolution (on letterhead with a seal or signature and date) • a signed and dated copy of the minutes at which the motion was adopted (including the text of the resolution) • a signed and dated copy of the text of the resolution, with confirmation from the applicant that the text is identical to that adopted by council A resolution is not required for municipal lead applicants. However, a resolution may be used to meet evidence of municipal support, which is an application submission requirement.

Council resolution requirements If you choose to draft your own resolution, it must acknowledge that the partner organization is submitting the application in partnership with the municipality, and that funding allocated to partners for planting within the boundaries of a municipality count towards that municipality’s lifetime contribution from the GCCC initiative.

Sample council resolution text Whereas, has the following interest: (list the main reasons for the municipal interest in the project) Whereas, is undertaking Be it resolved that acknowledges that is applying for a funding opportunity from the Federation of Canadian Municipalities’ Growing Canada’s Community Canopies initiative for , in partnership with . also recognizes that the lifetime contribution from the Growing Canada’s Community Canopies initiative will not exceed $10 million for tree planting within our municipality, inclusive of a maximum contribution of $1 million for infrastructure activity costs, and that if approved this project will be counted towards that limit. 45

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GMF Eligible and Ineligible Costs – GCCC Tree Planting Funding This table outlines what costs can be partially reimbursed by FCM. Please pay particular attention to any costs that may be ineligible. Note: If your application is approved, expenses that are eligible for partial reimbursement or advance payment must be: •

incurred after the date the application is received by FCM (costs to write the application incurred up to 90 days prior to receipt of the application by FCM)

•

invoiced directly to your organization

•

an integral and an essential component of the initiative required to achieve the environmental objective; and

•

actually, and reasonably incurred in accordance with applicable industry standards.

FCM reserves the right to audit financial statements or expenses incurred at a future date to verify cost eligibility. Please keep financial accounts and records for at least seven years. These include, but are not limited to, contracts, invoices, statements, receipts and vouchers. Financial records, including labour costs, must be documented in a manner that meets audit standards (GAAP) and enables verification of cost eligibility and level of effort.

Cost Category

Eligible costs

Ineligible costs

Section A: Costs incurred prior to date application received by FCM (1) Pre-application

Costs to write the GMF application up to $5000 incurred up to 90 days prior to application receipt date.

All other costs incurred prior to application receipt date, including any stakeholder engagement or research that took place to support the writing of the full application or insertion of information into the Project Workbook.

Section B: Costs incurred after date application received by FCM (2) Administrative

Administrative costs that are directly linked to and have been incurred for the project, such as: • communication costs (e.g., long-distance calls)

Office space, supplies and general overhead costs incurred in the ordinary course of business.

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permits, approvals and authorizations required for the projects • printing or photocopying by outside suppliers • acquisition of documents used exclusively for the project • document translation Advertising costs essential to communicating the project to the public, as well as project evaluation, such as: • fees for advertising development • fees for media distribution • website development • public surveys •

(3) Advertising

(4) Audit

The cost of a third-party financial audit for implementation projects with GCCC grants greater than $500K as required by FCM for non-municipal applicants.

(5) Capital

Capital costs as defined and determined in accordance with generally accepted accounting principles (GAAP), including: • costs for acquiring, developing, constructing, modernizing or leasing systems (equipment, hardware, software, etc.), • costs of construction, renovation or modernization of planting sites such as site preparation, • the purchase of tree stock • the purchase of shrubs and herbaceous plants, up to 15 per cent of planting stock costs, as long as they will help protect trees or are an essential component of habitat restoration objectives. • other supplies and materials specifically needed to undertake the project (such as soil and mulch), • planting costs, • lease of land for nurseries. • purchase of planting or maintenance equipment and vehicles, up to a maximum of $50,000 or 10% of eligible project costs. Purchasing of this equipment is allowed if the purchase cost is comparable to renting.

•

Advertising costs for general education or publicity that is a result of ongoing or other business activity and not a specific requirement of the project. Promotional items.

•

Purchase of real property.

•

Rental of tools or equipment related to ongoing or other business activities.

•

Note: Costs associated with the acquisition, installation, modification, or removal of permanent infrastructure (e.g. sidewalk modification, soil cell installation, irrigation systems) are eligible and must be individually listed and identified as “Infrastructure related costs” in the budget tab (Tab 4)

(6) Equipment rental

•

(7) Meetings and public gatherings

Costs related to meetings and public gatherings held to communicate the project to the public and collect feedback, such as: • facility rental • audiovisual equipment rental • services to support people with specific needs, where such services contribute to the equity and inclusion objectives of the project (e.g., simultaneous interpretation, shuttle service, babysitting service, etc.).

Rental of tools and equipment related to the project.

Any hospitality expenses such as: • food and drinks, unless part of a specific cultural protocol • alcohol • door prizes • entertainment • music • decorations

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• •

• (8) Services

the provision of food and drinks, when it is part of a specific cultural protocol. Honoraria for cultural leaders, Elders, Indigenous knowledge keepers, and/or cultural keepers. (Note: these honoraria should reflect the role of Indigenous Peoples as subject matter experts). Costs related to local cultural protocols (e.g., gifts, cultural ceremonies)

Fees for professional or technical consultants and contractors.

•

flowers, centerpieces

•

Costs for engineering studies, audit studies or feasibility studies for which grants or contributions are provided by or committed to be provided by the Government of Canada

Note: Service fees associated with the installation, modification, or removal of permanent infrastructure (e.g. sidewalk modification, soil cell installation, irrigation systems) are eligible and must be individually listed and identified as “Infrastructure related costs” in the budget tab (Tab 4) (9) Staff remuneration

Daily rates actually paid by the eligible recipient to its employees (including permanent and contract employees) in Canada for time actually worked on the implementation including maintenance and monitoring of the project up to one year post planting (including staff time to participate in GCCC-led capacity building activities related to the eligible initiative). The daily rate per employee shall include the following costs: •

•

direct salaries: actual and justifiable sums paid by the eligible recipient to employees in accordance with the eligible recipient’s pay scales as regular salary excluding overtime pay and bonuses. fringe benefit, in accordance with the eligible recipient’s policies, as follows: a) time-off benefits (prorated to the annual percentage of time actually worked on the implementation of the project): allowable number of days to be paid by the eligible recipient for the payable absences of statutory holidays and annual vacation. b) paid benefits: actual sums paid by the eligible recipient for paid benefits (prorated to the annual percentage of time actually worked on the implementation of the project); this includes the eligible recipient’s contribution to employment insurance and workers’ compensation plans (where applicable), health and medical insurance, group life insurance, or other mandatory government benefits.

Regular salaries and/or benefits of applicant staff or partners including: • Overtime pay. • Bonuses/performance pay. • Fringe benefits, such as sick days, maternity leave, parental leave, pension plan and any other fringe benefits not listed as eligible. • Costs related to ongoing or other regular business activities and not specifically required for the project. • Staff wages while receiving training or attending learning events. • Professional membership fees or dues • Staff remuneration for which a grant or contribution are provided by or committed to be provided by the FCM.

Note: For private (for-profit) entities only, as determined by FCM, the value of total staff remuneration cannot exceed 10% of the project’s eligible costs. (10) Transportation, shipping and courier charges

Transportation costs for delivery of materials and services essential for the project.

•

Any transportation expense related to ongoing or other business activities.

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(11) Travel and accommodation

Travel and project-associated expenses for you and consultants to the extent that the travel and accommodation rates comply with Treasury Board of Canada guidelines and to the extent that such travel is necessary to complete the project and to the extent that such travel is necessary. This includes travel and accommodation costs to attend GCCC-led capacity building activities related to the eligible initiative (up to a maximum of $10,000 or 10% of eligible project costs, whichever is lower)

•

(12) Taxes

The portion of taxes for which your organization is not otherwise eligible for rebate.

•

The portion of taxes for which your organization is eligible for rebate (provincial, territorial or federal).

(13) In-kind

N/A

•

Any goods and services that are received through donation or in-kind contribution.

Note: Lead applicants can include costs for staff time for time actually worked on the implementation of the project and list this as “staff remuneration.” See Staff Remuneration category above.

•

Travel and associated expenses of a partner in the project. Travel, accommodation and fees to attend conferences, missions, trade shows, etc.

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Abigail McKinnon Subject:

FW: White Lake (Olden) Cottagers’ Association’s response to ALTO and the Northern Route

From: Jim Rose Sent: March 15, 2026 11:29 AM To: Cathy Macmunn cmacmunn@centralfrontenac.com Cc:

Subject: White Lake (Olden) Cottagers’ Association’s response to ALTO and the Northern Route Dear Ms McMunn, Please forward this submission regarding the proposed route of the high speed train submitted by the White Lake (Olden) Cottagers Association to the members of Council of the Township of Central Frontenac, for their review and action. Thank you. Submission regarding the proposed route of the high speed train from the White Lake (Olden) Cottagers Association. The Association represents the environmental interests of 33 properties / 56 owners / cottages with frontage on White Lake (Olden) situated in the township of Central Frontenac. The Association does not support any form of development in the vicinity of White Lake (Olden) that could imperil the water quality of White Lake. White Lake is a Fish Sanctuary which is federally protected in recognition of its role as an essential water source and broodstock reservoir for the White Lake Fish Culture Station. Federal designation and protection through the Fisheries Act has been delegated to the Ministry of Natural Resources. The local landowners and the municipal government have supported this protection and maintained the water’s pristine condition to enable the White Lake Fish Culture Station. The Fish Culture Station was established in 1933 and has been under protection since that time through both Federal and Provincial regulations. Our municipal government and our Association have enhanced and supported this protection since the 1970’s. Jim Rose President 1

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EORN Cell Gap Project Monthly Update February 2026 Regional view Planned

Completed

New this month

Upgrades to existing towers

311

n/a

New towers in service

257

174

New co-locations

Land use authority

257

256

Please note that this information is collected monthly and is subject to change as the project moves forward.

Frontenac County Planned

Completed

New this month

Upgrades to existing towers

n/a

New towers in service

New co-locations

Land use authority

n/a

Please note that this information is collected monthly and is subject to change as the project moves forward.

Note: data is updated by Rogers on the 15th of each month. Data provided for this update was received on February 15, 2026.

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Frontenac County EORN Cell Gap Project Monthly Update

Frontenac County Uplifts Build Schedule Tower identifier

Site name

Municipality

In-service plan

C0234

Arden

Township of Central Frontenac

In-service

C0235

Sharbot Lake

Township of Central Frontenac

In-service

C2169

Godfrey

Township of Central Frontenac

In-service

C2170

Parham

Township of Central Frontenac

In-service

C3467

Highway 7 at Mountain Grove

Township of Central Frontenac

In-service

C3629

Highway 7 (Kaladar – Arden)

Township of Central Frontenac

In-service

C3406

Howe Island

Township of Frontenac Islands

In-service

C3469

Bon Echo

Township of North Frontenac

In-service

C1978

Harrowsmith

Township of South Frontenac

In-service

C3368

Verona

Township of South Frontenac

In-service

C3647

Frontenac Provincial Park 0 South

Township of South Frontenac

In-service

C4105

Missouri

Township of South Frontenac

In-service

C4106

Sydenham South

Township of South Frontenac

In-service

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Frontenac County EORN Cell Gap Project Monthly Update

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Frontenac County EORN Cell Gap Project Monthly Update

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The Corporation of the Township of Central Frontenac Central Frontenac Recreation Advisory Committee Minutes January 22, 2026 at 6:00 PM Council Chambers – 14216 Road 38, Sharbot Lake, Ontario

Roll Call Members: Bill Everett, Boyd Klages, Lesley Merrigan, Bob Teal, and Phillip Smith Regrets: Cory Thompson Staff in Attendance: Nill 1.

Call to Order Phillip Smith as Chair called the meeting to order at 6:00 PM.

Approval of Agenda MOVED BY: Lesley Merrigan and Seconded by Boyd Klages THAT the agenda of the January 22, 2026 meeting be approved as presented. Carried

Disclosure of Pecuniary Interest Nill

Approval of Minutes a)

CFRC Minutes from November 27, 2025

MOVED BY: Boyd Klages and seconded by Bob Teal THAT the minutes of November 27, 2025, meetings be approved as presented. Carried b)

District #1 – November 20, 2025 District #1 – December 17, 2025

MOVED BY: Lesley Merrigan and seconded by Boyd Klages

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THAT the meeting minutes of District #1 dated November 20, 2025, and December 17, 2025 be accepted for information. Carried 5.

Business a) Financial Update There has been no update so the amount remains $1,742.69. b) Canada Day Canada Day has been given a distinct budget of $21,000.00 for 2026. First meeting for Canada Day should be the week of February 15 to 21, 2026 to start planning. Expenditures currently expected:

Sound System - $2,100.00
Fireworks - $11,000.00
Entertainment - $2,500.00 MOVED BY: Lesley Merrigan and seconded by Bob Teal THAT $4,600.00 for entertainment and the sound system be allocated from the 2026 Canada Day Budget and further we ask the treasurer to sign the contract required for the sound equipment. Carried c) Fishing Derby Discussion Phillip Smith provided a one page document regarding highlights for proposed 2026 Youth fishing derby, June 21, 2026.
Lesley Merrigan offered to connect with MNR to see if they have any handouts available or general guidelines they may suggest.
Estimated number of volunteers at 10, 2 for registration, 2 weighing, 3 for cooking, and 3 additional helpers.
Should start advertising end of March.
Bob Teal will be official weigh in.
Discuss with Mike Deans about food and drinks for day.
Fun Game to have at weigh in (casting game).
Ask Michael McGovern about insurance or need for waiver.
Setup online registration and offer a free lunch if pre-registered.
Weigh in from 10:00 am to Noon.

d) Volunteer Awards 2026 For 2026 The Award will be by district with each district making their district nomination. The recipient must be a resident of Central Frontenac. We will need to have the district nominations back by the Central Frontenac Recreation Advisory Committee Meeting November 27, 2025 at 6:00 PM Mountain Grove Fire Hall, 1045 Mill Road, Mountain Grove, Ontario

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May 21, 2026 meeting. 6.

New/Other Business a) 3-Pitch – Bob Teal mentioned that he was looking to start the 2026 season in May. b) Resolution Run – 28 people participated and $1,100 was raised for the foodbank. Was successful and looking at doing again next year.

Next Meeting February 19, 2026 at 6:00, Mountain Grove Fire Hall, Mountain Grove, ON

Adjournment MOVED BY: Lesley Merrigan THAT this meeting be adjourned at 7:04 PM Carried

Central Frontenac Recreation Advisory Committee Meeting November 27, 2025 at 6:00 PM Mountain Grove Fire Hall, 1045 Mill Road, Mountain Grove, Ontario

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Township Of Central Frontenac 1084 Elizabeth St. Sharbot Lake, ON K0H 2P0 District 3 Recreation Sub-Committee Agenda February 1st 2026 Present: Duncan McGregor, Craig Middleton, Joan Hollywood, Sandy Robertson, Leslie MERRIGAN, Ashley Sargeant, Daniel Brady

Call to Order
Approval of Agenda Moved by: Dan

Seconded by: Ashley

Approval of Minutes Moved by: Sandy

Seconded by: Craig

Disclosure of Pecuniary Interest . -Duncan declared in conversation regarding first aid courses
Financials Motion #1 Moved by: Dan

Seconded by: Leslie

To approve the [Dec 2025 , JAN, 2026] expenses paid from petty cash and further to reimburse the petty cash with a cheque made out to the Treasurer for the total of $2610.00, to be taken from the FUND described in the expense list. Motion #2 Moved by: Ashley

Seconded by: Joan

To pay/reimburse [Sign Design] [$367.25] for expenses incurred for [board Advertisement damages], to be paid through Accounts Receivable and to be reimbursed to the Township minus the recoverable tax portion, from the [Rink Fund). Motion #3

Moved by: Duncan Seconded by: Ashley

To receive the financial report information.

Presently

General $2947.47, Pickleball 45856.83, Canteen $993.40 , Rink $9884.08,Ball hockey $965.00

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6. Rink Hockey Tournament Dec raised $1800.00 went into rink fund Suggested that others be trained on Zamboni Cooling system - Central Frontenac Rec has to be approached to get a grant with a business plan ..Craig states that cooling system would roughly cost approximately $250,000 Fund raising ideas mentioned…on line 50/50..chase the Ace Motion #4 Moved by: Leslie. Seconded by: Dan To receive the rink report for information and to begin researching grant opportunities for a cooling system. 7. Canteen Discussion about running canteen, Ashley expressed interest in having it open perhaps Friday and Saturday evenings. It was agreed that consistency as to when it is open would be good. 8. Ball Hockey Motion #5 Moved by: Dan Seconded by: Joan

THAT Youth Ball Hockey is approved again for 2026 with a budget not to exceed $5000.00.

2026 Recreation Possible Events/Programs EVENT

DATE

LEAD

Easter Drop

April 4,2026

Duncan

Outdoor Dance ?

Leslie

Fishing Derby?

Dan

BUDGET

Jail N Bail Movie Night

Golf Tournament

Craig

Swim Lessons

Dan , Duncan,Ashley

Halloween

Duncan

Canada Day Soap Box Race

To be Discussed

80,s roller skate

Leslie

District 3 Recrea on Sub-Commi ee-Agenda February 1st 2026 9:00 AM

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Township Of Central Frontenac 1084 Elizabeth St. Sharbot Lake, ON K0H 2P0

Fundraising Events Discussion: 50/50 draw , chase the Ace …we are unable to get license through Rec committee, however we could maybe go through Lions or Fire Fighters or some such organization. Craig to look into this. Euchre Tournament to be planned by Duncan …bar to be run by Leslie….date to be determined when hall is available…tentative Feb 28th. Craig to organize Golf Tournament Leslie to organize dance June or July outdoor Suggested Tip tap program to be set up for different events like Egg drop , to allow people to donate to things easily

cost initially is $200.00 plus ongoing $50.00 month
10$. Tap amount

Motion #6

Moved by: Ashley Seconded by: Craig

-that fund raising events discussed be approved. 10. Recruitment Discussion was that we have enough committee members at present and that each event ,the lead will gather necessary people to run the event. However we are always open to new people joining this committee.

Regular Meeting Dates Motion #7 Moved by: Sandy. Seconded by: Joan. THAT the 2026 meeting dates will be the 3rd Sunday of each month. February 15 March 15 April 19 May 17

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June 21 July 19 August 16 September 20 October 18 November 15 December 20

AND THAT the meetings will start at 9:00 AM at the NFTC unless otherwise stated. District 3 Recrea on Sub-Commi ee-Agenda February 1st 2026 9:00 AM

Township Of Central Frontenac 1084 Elizabeth St. Sharbot Lake, ON K0H 2P0

Appointments Motion #8 Moved by: Dan Seconded by: Craig THAT ( no one wants to be) be appointed as the Chair for 2026 therefor we will take turns chairing meetings. Communication through emails to determine what needs to be discussed at each meeting as the time approaches. THAT Craig Middleton be appointed as the Treasurer for 2026. THAT Sandy Robertson. be appointed as the Secretary for 2026. THAT __Ashley and Dan be appointed as the Canteen Co-Ordinator for 2026. THAT Ashley be appointed as the Social Media Lead for 2026.

Motion 9: Rec to have a Euchre tournament with a budget of $1500.00. Moved by Sandy and seconded by Dan Motion 10: to spend up to $500.00 on a Tip tap tapping tip device.

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Moved by : Leslie seconded Ashley

Round Table Is it possible to get a blanket liquor license for the rink? Discussed. Leslie states that she doubts this. How does the MNR decide what lakes are being stocked? Question to be proposed to council. Feeling is that public goes to ish in the North. Committee member”s names go on list, and others to bring forward names of people to go on list for volunteers of the year award ( Wanda Henderson award). Names to go to Leslie. Executive vote on this before April 19th Central Rec Committee meeting. Canada Day planning to start shortly says Leslie. First aid offered to Rec Committee …Should we pay for members or member to take first aid course. Duncan thinks township should pay for their volunteers. Suggested that an AED ( automatic external defibrillator) be at the rink and Pickleball courts. An ask from Central Frontenac Rec Committee to finance this through our budget? Leslie to do some research as others in Central Frontenac may want them as well at other rinks and recreational areas.
Adjournment Motion #12 Moved by:Leslie :Seconded by: Duncan THAT the meeting be adjourned until Feb 15,2026 at 9 a.m

District 3 Recrea on Sub-Commi ee-Agenda February 1st 2026 9:00 AM

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District #4 Recreation Sub- Committee Meeting Minutes Date: November 19, 2025 Requests to Township: Request

Rationale

Previously Requested

New Request

Note or Amendment

Removal of cleaning material from the equipment room

Community Use

July 17 sept 18 Oct 16 Dec. 12 March 19

Bob will contact Bill Young about building storage under the bathroom sinks for cleaning product.

Ramps at Picadilly Hall

Health and Safety

August 21 Sept 18 Dec. 12

Still underway as of March

Attendance: Bob Teal, Christine Teal, Betty Babcock, Margo McCullough, Sarah McCullough, Liz Steele Drew, Becci Neadow, Tina Howes, Kyle Wood, Tracy Hole Regrets: Nicki Gowdy, Nicki Le Clair, Lisa Hamilton, Kelly Wood Agenda:

Acceptance of Minutes from previous meeting (October 15, 2025): Motioned by Tina seconded by Margo.
Action items from previous meeting: A. Hinchinbrooke school site follow up: Meeting was held last weekend. There is a lot of damage to the school. There are visible holes in the foundation to the outside of the building. There will be another meeting on Saturday November 22nd at 1pm at Jessie Cronks if anyone would like to join. Discussion around requesting the township to put in writing the statement that the back 2 acres of the school property will be kept by the township for recreational purposes. B. Canteen Supplies & Clean Up follow up: Thank you Tina and Betty for doing the canteen cleanup. Bob got all the pop out and stored for winter. It was noted that the soap dispenser was malfunctioning. C. Halloween Party follow up: Held on Oct 18, 12 kids and 15 adults in attendance. It appeared to be a younger group than typical. Kids really enjoyed the hot dogs. Becci purchased 2 totes for storing the Halloween party supplies. She only ended up needing 1. The additional tote will be taken to the storage shed.

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District #4 Recreation Sub- Committee Meeting Minutes Date: November 19, 2025 D. Christmas Party: Hall & Santa is booked. Margo will be putting posters up at Hopes and the post office. A poster has been dropped at the Library. Nicki L, Margo and Sarah are planning a day to shop for supplies. The poster will be posted on social media this week. E. Christmas Vendor Event: Reminder Bob is making soup, Tina is making Chili, Nicki L is making tea biscuits, Liz is doing buns. Becci will make a 2nd pot of Chili. F. Items for Budget follow up: We still have some money left in the budget for this year. Bob suggested getting some fine gravel for around the Pickle Ball Court, and sand for the baseball field. Discussion around purchasing trees to create some shade. Spoke about putting trees where the guard posts are by the canteen. Bob spoke about getting 15-20ft tall trees to plant, potentially Red Maples. Bob will get quotes for 6 Red Maple Trees. Discussion around purchasing benches to be placed by the pickle ball courts, Bob will get pricing. Discussion around purchasing a defibrillator to be used at the canteen. We will need approval to purchase and install a defibrillator. Bob will bring up defibrillators at Central Rec. We will also speak to Nicki G about this subject. G. First Aid Course follow up: Phillip looking into it. H. Chinese Dinner & Quarter Auction: Waiting to hear from Jade Gardens about the cost for food. 1 donation has come in. Christine has created the event page on Facebook for people to be aware of the event and how to purchase tickets (Jan 10 vendor event). I. Volunteer List follow up: Please look at the list that Christine sent out and make sure everyone is included. J. Volunteer Dinner: Bob is waiting to hear from Tim Cota about food. Tina has the hall booked for March 27th. Nicki G ordering the cake. 3) Treasurer’s Report: $ 37,477.68 in account with Township $ 508.25 cash on hand $ 37, 985.93 in total Motioned to accept treasurer’s report by Tina seconded by Tracy . 4) New Items: a) Slanted Pole at the Ball Diamond: Bob received a quote from Frontenac Power for $1,299.50 to straighten the right field light pole @ the Parham ballfield. We have requested Michael McGovern to issue payment and Bob will book for the work to be completed.

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District #4 Recreation Sub- Committee Meeting Minutes Date: November 19, 2025 b) Resolution Run: You can run or walk. All money raised will go to the food bank. The run/ walk is to take place on January 3, 2026. There will be a 1k, 2k or 5k. All Rec Committees to take part. There will be sponsor sheets for raising funds. There will be snacks at the OSO Hall. Looking for people to help set up and run the event. The Lions club has partnered with Central Rec to help run the event. No alternate date. Food bank donations will also be collected on the day of. c) Jan 10th Vendor Event: Hall is booked. Event takes place from 10-2. Vendors being booked. Becci & Lisa will help sell auction tickets. Sarah will make a pot of Hamburger stew, Liz will make a pot of Chili, Tina will bring buns. d) December Meeting: It was decided that the December 17th meeting will be cancelled. We will meet again on January 21, 2026. If anything comes up please send it out by email. 5) Adjournment: Motioned by Tina seconded by Liz . Action/Discussion items for next meeting: January 21, 2026 .

Completed Requests for Township: Request

Rationale

Previously Requested

Completion

Repairs on wooden bleachers

Health and Safety

August 16

October Bob and Stu

Meeting with Conservation Authority regarding Tichborne Rink

Community Use

November 1 November 23

January 9

Dedication Plaque for Tree for Mary Howes

Honour 15 years of volunteer service

August 16

April 14

Request meeting place for rec committee

Community use

November 23 January 18

April 14

Removal of extra garbage bins.

Community use and environment

June 21

July 16

Mulch under playground

Health and Safety

July 19

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District #4 Recreation Sub- Committee Meeting Minutes Date: November 19, 2025 Septic Tank Lids

Health and Safety

July 19 August 16 April 19

August

Barrel bolts for women’s washroom

Community Use

August 16

August

Parking at the Parham Landing

Safety

September 20

September

Grading of the track at the fairgrounds

Safety

September 20

September

Request for funding for Tichborne Rink

Community Use

October 18 November 15

January 3

Clean up of old fire hall

Safety and Community use

November 23 January 18 April 19, 2023 March 20, 2024

ongoing

Post No Smoking signs

Health and Safety

January 17, 2024 February March 20 April 17 May 15

June 2024

Repair outlet by canteen window

Health and Safety

arch 20, 2024 April 17 May 1

June 2024

Collect garbage from bins at ballfield

Environmental

March 20, 2024 April 17

June 2024 Ongoing

Boathouse ramp at Parham landing

Health and Safety

June 19

Levelling under metal Health and Safety bleachers

January 18 April 19 June 21 July 19 August 16 September 20

June 2024

Outdoor bathroom facility

Community Use

September 20

May 2024

Put gravel in the player dugouts

Health and Safety

August

Completed October 18.

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District #4 Recreation Sub- Committee Meeting Minutes Date: November 19, 2025 Assess posted signs (real estate, advertisements, etc.) at the intersections of Wagarville/Road 38 and Wagarville/ Long Lake Roads

Cameras at the canteen angled towards the pickleball court

Community Use

Provide contact information of Health and Safety Representatives and direction on how to and to whom to report issues Light bulbs replaced at Rink Warming Shack

March 20, 2024 April 17 May 15 June 19

Nicki will bring this up to Steve. There is no sign by-law. They will remove any derilect signs. Community members can remove signs and return. Completed Sept 18.

June 19, 2024 July 17

Nicki will find out who is responsible. This will be going into next year’s budget. Completed Sept 18

March 20, 2024 April 17 May 15 June 19 July 17 Sept 18 Dec, 12 Health and safety

Nov 14 Dec. 12

Jan 15, 2025

Cathy MacMunn Is to be the contact but we will need her contact information. Bob will bring to Central Meeting. 613-929-4809 Completed Jan 15

Track graded/ or dragged

Community use

April 16

Bob discussing with Bill

Incident Report Forms

Health and Safety

Feb 19 March 19

Discussion to take place at central Rec. Move to archive

Page 88 of 196

District #4 Recreation Sub- Committee Meeting Minutes Date: January 28, 2026 Requests to Township: Request

Rationale

Previously Requested

New Request

Note or Amendment

Attendance: Bob Teal, Christine Teal, Betty Babcock, Margo McCullough, Sarah McCullough, Becci Neadow, Tina Howes, Kyle Brown, Tracy Hole, Nicki Gowdy Regrets: Nicki Le Clair, Lisa Hamilton, Liz Steele Drew Agenda:

Acceptance of Minutes from previous meeting (Nov 19, 2025): Motioned by Tina seconded by Margo .
Action items from previous meeting A. Christmas Party Report: Party went well. It was a storm so there was low attendance. Had a brunch with Santa. Parents and kids enjoyed all the activities. 12 Children and 12 parents in attendance. B. Vendor Event Reports (Nov & Jan): Both were great.The canteen did well at November event, 11 vendors. At the January event we had a bake table as a response to requests from the November event. Having the bake table makes a big difference in money made. C. Items for Budget follow up re: defibulator: Nicki G to check in about a defibrillator with the township. Nicki mentioned that Scott Reid often gives them out for free to communities. Nicki to follow up with Scott Reid. D. First Aid Course follow up: A few members are in need of the course. Bob will reach out to the other rec committees to see if they’re interested in having their members take part. Discussion around getting Duncan McGregor to run the course. It was also brought up that members should get their Safe Food Handlers course if they do not already. The course can be taken online and the rec committee will reimburse you. E. Chinese Dinner & Quarter Auction: Food is ordered and the deposit has been paid. Volunteers for the event are lined up. Don’t forget to make a baked item. Baked items are being sold for a dollar so please portion accordingly. We currently have 35 items. We would like 50 items. Please let us know if you have an item.

Page 89 of 196

District #4 Recreation Sub- Committee Meeting Minutes Date: January 28, 2026 F. Volunteer Dinner: The dinner will be on March 27th. Tina has booked the C.E building. If you think of anyone who volunteered last year that isn’t on the list please let Bob know. G. Resolution Run Report: 28 people ran raising $1,100 for the food bank. All who partook seemed to enjoy the event. There was a 1km, 2km and 5km course. We hope to host it again next year, and plan to get advertisements out earlier. 3) Treasurer’s Report: $ 34,705.82 in account with Township $ 513.53 cash on hand $ 35,219.40 in total Motioned to accept treasurer’s report by Tina seconded by Nicki G . 4) New Items: a) Motions Made by Email: i)

Motion to spend $50 for the Resolution Run. Motioned by Liz seconded by Christine.

ii)

Motion to spend $50 on peanut butter for the Peanut Butter Challenge and make a donation of $50 to the North & Central Frontenac Food Bank. Motioned by Lisa and seconded by Tina.

iii)

Motion to spend $50 on renting the CE Building for the Nov 27, 2025 Euchere Night. Motioned by Lisa seconded by Christine.

iv)

Motion to purchase a new muffler for the snowblower at an estimated cost of $180.00. Motioned by Liz seconded by Christine. (1) The snowblower will need to be taken for new belts and a tune up in the spring.

Motion to spend up to $100 on food trays for long time volunteer Bill Lowery’s funeral reception. Motioned by Liz seconded by Nicki G.

vi)

Motion to provide $30 in canteen vouchers and to purchase a big prize up to $150 for the Chinese Dinner and Quarter Auction. Motioned by Nicki G seconded by Becci.

b) Orders Confirmed by Email:

Page 90 of 196

District #4 Recreation Sub- Committee Meeting Minutes Date: January 28, 2026 i)

Bob ordered new bases & pitchers mound for the ball field at Play it Again Sports in Kingston. The cost was $665.00 plus tax.

ii)

Bob ordered 6 trees for the ball field to be delivered in the spring. The cost was $1,650 plus tax. 1 tree is to be donated over to District 1 as a memorial tree for Wanda Harrison. c) Yearly Events: Please look at the yearly events we do and if you would like to run an event. We would like to get our dates booked and know who will lead each event. d) Executive Positions: We will be voting on executive positions. Please think about if you would like to take on an executive position. Please note we will be adding an Event Coordinator position to our executive roles. e) Volunteer List: List was reviewed at the meeting. Again if you think of anyone else to add to the list please let us know. 5) Adjournment: Motioned by Tina seconded by Tracy. Action/Discussion items for next meeting: February 18, 2026 .

Completed Requests for Township: Request

Rationale

Previously Requested

Completion

Repairs on wooden bleachers

Health and Safety

August 16

October Bob and Stu

Meeting with Conservation Authority regarding Tichborne Rink

Community Use

November 1 November 23

January 9

Dedication Plaque for Tree for Mary Howes

Honour 15 years of volunteer service

August 16

April 14

Request meeting place for rec committee

Community use

November 23 January 18

April 14

Removal of extra garbage bins.

Community use and environment

June 21

July 16

Mulch under playground

Health and Safety

July 19

Page 91 of 196

District #4 Recreation Sub- Committee Meeting Minutes Date: January 28, 2026 Septic Tank Lids

Health and Safety

July 19 August 16 April 19

August

Barrel bolts for women’s washroom

Community Use

August 16

August

Parking at the Parham Landing

Safety

September 20

September

Grading of the track at the fairgrounds

Safety

September 20

September

Request for funding for Tichborne Rink

Community Use

October 18 November 15

January 3

Clean up of old fire hall

Safety and Community use

November 23 January 18 April 19, 2023 March 20, 2024

ongoing

Post No Smoking signs

Health and Safety

January 17, 2024 February March 20 April 17 May 15

June 2024

Repair outlet by canteen window

Health and Safety

arch 20, 2024 April 17 May 1

June 2024

Collect garbage from bins at ballfield

Environmental

March 20, 2024 April 17

June 2024 Ongoing

Boathouse ramp at Parham landing

Health and Safety

June 19

Levelling under metal Health and Safety bleachers

January 18 April 19 June 21 July 19 August 16 September 20

June 2024

Outdoor bathroom facility

Community Use

September 20

May 2024

Put gravel in the player dugouts

Health and Safety

August

Completed October 18.

Page 92 of 196

District #4 Recreation Sub- Committee Meeting Minutes Date: January 28, 2026 Assess posted signs (real estate, advertisements, etc.) at the intersections of Wagarville/Road 38 and Wagarville/ Long Lake Roads

Cameras at the canteen angled towards the pickleball court

Community Use

Provide contact information of Health and Safety Representatives and direction on how to and to whom to report issues Light bulbs replaced at Rink Warming Shack

March 20, 2024 April 17 May 15 June 19

Nicki will bring this up to Steve. There is no sign by-law. They will remove any derilect signs. Community members can remove signs and return. Completed Sept 18.

June 19, 2024 July 17

Nicki will find out who is responsible. This will be going into next year’s budget. Completed Sept 18

March 20, 2024 April 17 May 15 June 19 July 17 Sept 18 Dec, 12 Health and safety

Nov 14 Dec. 12

Jan 15, 2025

Cathy MacMunn Is to be the contact but we will need her contact information. Bob will bring to Central Meeting. 613-929-4809 Completed Jan 15

Track graded/ or dragged

Community use

April 16

Bob discussing with Bill

Incident Report Forms

Health and Safety

Feb 19 March 19

Discussion to take place at central Rec. Move to archive

Removal of cleaning material from the equipment room

Community Use

July 17 sept 18 Oct 16 Dec. 12 March 19

Bob will contact Bill Young about building storage under the bathroom sinks for cleaning product.

Page 93 of 196

District #4 Recreation Sub- Committee Meeting Minutes Date: January 28, 2026 Ramps at Picadilly Hall

Health and Safety

August 21 Sept 18 Dec. 12

Still underway as of March

Page 94 of 196

MINUTES OF THE CENTRAL FRONTENAC ECONOMIC DEVELOPMENT ADVISORY COMMITTEE (EDAC) HELD ON JANUARY 7, 2026

ROLL CALL: MEMBERS: Lynn Klages, Susan Irwin, Duncan McGregor (left the meeting at 10:49 a.m.), Sara Carpenter. REGRETS: Christine Butler, Derek Redmond, Davin Allan, Chris Nelson (staff).

CALL TO ORDER Lynn Klages called the meeting to order at 10:08 a.m.
APPROVAL OF AGENDA MOVED by D. McGregor, SECONDED by S. Irwin: THAT the agenda be approved. CARRIED
DECLARATION OF PECUNIARY INTEREST None disclosed.
APPROVAL OF MINUTES MOVED by D. McGregor, SECONDED by L. Klages: THAT the minutes of the December 3, 2025 meeting of the Central Frontenac Economic Development Advisory Committee be approved. CARRIED
BUSINESS ARISING a. Environmental Scan The Polar Plunge in support of the CF Railway Heritage Society has been postponed until Jan. 10 due to extreme cold. The owners of the new gym in SL CF Economic Development Advisory Committee Jan. 7, 2026 – 10:00 a.m. CF Township Board Room, Sharbot Lake

Page 1

Page 95 of 196

are hard at work preparing the facility for opening. Central Frontenac’s 2026 volunteer appreciation event will be held during National Volunteer Week (April 19-25). The Frontenac Heritage Festival is Family Day weekend, with events and activities in and around Sharbot Lake from the evening of Friday, Feb. 13 through Sunday, Feb. 15. b. Working Group Updates D. McGregor proposed that the committee establish its priorities and working framework for 2026-2027. Since provincial elections will be held in the fall, there is some urgency to act before a new council is elected and committee activity is paused. This will be a topic at the next EcDev meeting. i. Greening of Sharbot Lake // Enhance Visual Experience S. Irwin reported that the October, 2025 contribution from the CF Economic Development Committee to Villages Beautiful – $2,500 – has been advanced. Cost estimates are needed for additional banner hardware, as well as for the production of attractive tourism banners for seasonal installation. C. Nelson will be asked to provide costing. Public Works lacks the proper equipment to clear the gravel pedestrian walkway at Thomson’s Cut, said S. Irwin. They are exploring alternatives. ii. Staff Position/Partnerships CF’s Ec Dev committee will be partnering with NF’s Economic Development Task Force at two trade shows this year. S. Carpenter will work with C. Nelson to organize the initial planning meeting for the joint working group. C. Butler and S. Carpenter met virtually with Amy Hogue from OHTO (Ontario Highlands Tourism Organization) to discuss how our two organizations might work together on shared priorities. (See Visitor Attraction, b. vii.) D. McGregor queried whether the Community Coordinator position might be reoriented to include more of the economic development duties of the job. L. Klages will chat about this with CAO Cathy MacMunn. The committee agreed to hold additional meetings in the short term to

CF Economic Development Advisory Committee Jan. 7, 2026 – 10:00 a.m. CF Township Board Room, Sharbot Lake

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accelerate some of the committee’s initiatives. The next meeting will be on Jan. 19 at 10:00 a.m. in the CF boardroom. iii. Lake and Trail Interface S. Irwin advised that Ec Dev’s financial contribution to the CFRHS (Central Frontenac Railway Heritage Society) is awaiting some paperwork for processing. Installation of the concrete curbs at the K&P trail in downtown SL is paused until spring; C. Nelson will coordinate the installation with Public Works and the CFRHS. iv. Signage L. Klages referenced a presentation she had shared with the committee in September entitled, A Case for Branding Promoting Business and Tourism. Members agreed that branding is an important economic driver for any municipality. Consulting firms are sometimes engaged to create comprehensive branding programs, potentially a worthwhile investment. The committee has asked C. Nelson to present some preliminary design ideas for “Welcome to CF” signage, to be posted at entry points to the Township. v. Volunteers L. Klages reported that there will be a change of venue for the Township’s 2026 Volunteer Appreciation event. Circle Square Ranch is being considered. vi. Township Website The Township has struck a committee to advise on CF website’s redesign and ongoing content development and quality assurance. The committee will consist of CF staff, councillors, and members of the public. S. Irwin, S. Carpenter and C. Butler are participating. The project plan approved by Council calls for a beta version of the website to be ready by April 17, and deployment by May 12.

CF Economic Development Advisory Committee Jan. 7, 2026 – 10:00 a.m. CF Township Board Room, Sharbot Lake

Page 3

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vii. Visitor Attraction CF and NF have struck a working group to jointly design the booth for March and April’s trade shows, develop promotional materials, decide on key messages, and work out logistics. The first meeting will be held as soon as a date can be finalized. The shows are the Quinte Sportsman Boat and RV Show (March 13-15) and the Ottawa Outdoor and Adventure Travel Show (Apr. 25-26). S. Carpenter and C. Butler connected virtually on December 15 with Amy Hogue, OHTO’s digital content specialist. Amy and Kasey Rogerson, her Industry Development counterpart, are very open to coming to SL for a presentation on how business and tourism operators can leverage the reach of OHTO to promote their organizations. This might be of particular interest to the Sharbot Lake Business Group. S. Carpenter and C. Butler will take the first steps in organizing something for early April. 6. NEW/OTHER BUSINESS a. Financial Update After including approved expenditures, a balance of $5,014 remains in the CF Economic Development committee’s 2025-2026 budget, S. Carpenter reported. D. McGregor will request the transfer of these funds to reserves, to be used for municipal tourism-oriented signage projects. L. Klages and D. McGregor noted that the 2026-2027 budget for the Central Frontenac Economic Development Advisory Committee was approved at Council at $24,500. 7. NEXT MEETING Monday, Jan. 19, 2026 at 10:00 a.m. 8. ADJOURNMENT L. Klages adjourned the meeting at 11:20 a.m.

CF Economic Development Advisory Committee Jan. 7, 2026 – 10:00 a.m. CF Township Board Room, Sharbot Lake

Page 4

Page 98 of 196

MINUTES OF THE CENTRAL FRONTENAC ECONOMIC DEVELOPMENT ADVISORY COMMITTEE (EDAC) HELD ON FEBRUARY 4, 2026

ROLL CALL: MEMBERS: Lynn Klages, Susan Irwin, Christine Butler, Sara Carpenter. REGRETS: Davin Allan, Derek Redmond, Duncan McGregor. STAFF PRESENT: Chris Nelson, Community Services Coordinator.

CALL TO ORDER Lynn Klages called the meeting to order at 10:10 a.m.
APPROVAL OF AGENDA Coordinator’s Report was added under Business Arising as a new standing item. MOVED by S. Carpenter, SECONDED by S. Irwin: THAT the agenda be approved as amended. CARRIED
DECLARATION OF PECUNIARY INTEREST None disclosed.
APPROVAL OF MINUTES A date correction was made on page 3. MOVED by S. Irwin, SECONDED by C. Butler: THAT the minutes of the January 19, 2026 meeting of the Central Frontenac Economic Development Advisory Committee be approved as amended. CARRIED

CF Economic Development Advisory Committee Feb. 4, 2026 – 10:00 a.m. CF Township Board Room, Sharbot Lake

Page 1

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5. BUSINESS ARISING a. Environmental Scan A road salt shortage reported in other municipalities hasn’t affected CF so far. The Frontenac Heritage Festival will be held on Family Day Weekend, Feb. 1315, with activities and events in SL and Arden. The Crossing Pub’s music night Thursdays are becoming quite popular; they have introduced a Sunday brunch; more promotions and specials are planned. The Fall River Café appears to be closed for the winter; the small building adjacent to the restaurant has been sold. b. Coordinator’s Report C. Nelson presented an updated version of the Staff Request Form and requested the committee’s feedback. Chris agreed to incorporate a few suggestions and will add additional content in the coming month. c. Working Group updates i.

Greening of Sharbot Lake / Enhance Visual Experience S. Irwin and C. Butler shared a status report on the greening and beautification projects of 2025 that were undertaken by Villages Beautiful with the robust support of these two committee members. (See Appendix A.) Their collective accomplishments were impressive. C. Butler asked C. Nelson if the Township could repost or share Villages Beautiful Facebook posts more often to help improve VB’s reach throughout the township. Chris said he could definitely help with that.

ii. Staff position / Partnerships – deferred. iii. Signage – deferred. iv. Volunteers – deferred. v. Township website – deferred. vi. Visitor attraction – deferred.

CF Economic Development Advisory Committee Feb. 4, 2026 – 10:00 a.m. CF Township Board Room, Sharbot Lake

Page 2

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d. EcDev Strategic Priorities for 2026-2027 When revisiting the priority-setting exercise from last year, C. Butler looked at items that the committee had not been able to pursue, to see if they might be candidates for activities in the coming year. S. Carpenter mentioned D. Allan’s suggestion about EcDev potentially sponsoring regular educational events for the local business community. There was agreement about the need to strengthen ties with the Sharbot Lake Business Group. S. Carpenter asked C. Nelson for a copy of the BR+E manual (Business Retention & Expansion program from OMAFA) to see if elements of the program could be worthwhile to replicate in CF. Given the absence of several committee members and the urgency of some trade show planning, L. Klages and C. Butler suggested revisiting strategic planning at the next meeting. e. Trade Show Discussion The committee explored options for equipment, promotional materials and supplies that will be needed for the upcoming trades shows. C. Nelson provided budget estimates. The trade show working group, consisting of CF and NF participants, will have a planning meeting in SL on Feb. 9. MOVED by L. Klages, SECONDED by S. Carpenter: THAT the Central Frontenac Economic Development Advisory Committee (EDAC), spend up to $3,000, excluding HST, to exhibit at two trade shows in early 2026 to help attract more visitors to the area. Eligible costs include 50% of the booth rental (North Frontenac will share the booth and pay 50%), and expense reimbursement per CF’s usual mileage and per diem rates for the CF staff and EDAC volunteers who will staff the booth. The two shows are the Quinte Sportsman Boat and RV Show in Belleville, March 13-15; and the Ottawa Outdoor + Adventure Travel Show, April 25-26. CARRIED MOVED by L. Klages, SECONDED by S. Irwin: THAT the Central Frontenac Economic Development committee (EDAC) invest up to $3,000, excluding HST, in CF-branded promotional materials, a mix of reusable items, CF-branded giveaways, and attractive handouts; promotional materials are intended to

CF Economic Development Advisory Committee Feb. 4, 2026 – 10:00 a.m. CF Township Board Room, Sharbot Lake

Page 3

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amplify the Central Frontenac brand and showcase the area’s singular natural beauty and character. CARRIED MOVED by L. Klages, SECONDED by S. Irwin: THAT for Central Frontenac Township’s attractive and professional public image to be supported by strong visual communication from staff, appropriate graphic design software is needed. EDAC supports CF Township’s procurement of graphic design software for staff use, for example Canva Pro, which is widely used and reasonably priced. CARRIED 6. NEW/OTHER BUSINESS a. N/A 7. NEXT MEETING Wednesday, March 4, 2026, at 10:00 a.m. 8. ADJOURNMENT L. Klages adjourned the meeting at 12:06 p.m.

CF Economic Development Advisory Committee Feb. 4, 2026 – 10:00 a.m. CF Township Board Room, Sharbot Lake

Page 4

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APPENDIX A 2025 Status Report re: DTR Goals: Greening of Sharbot Lake Village

Establishing a Relationship with Villages Beautiful ●

● ●

A collaborative working relationship has been established to support the gardening initiatives of Villages Beautiful throughout the Township, as well as its annual Festival of Trees event in Sharbot Lake. Villages Beautiful Contact: Debbie Waite: dsw.261@gmail.com Outreach and support was very much appreciated by Villages Beautiful!

Embracing an annual beautification project: consistent themes/ plants throughout the village ●

In consultation with Villages Beautiful and Sharbot Lake Area Businesses a red and white planting theme was adopted and readily embraced by participants to display our Canadian National Pride

●

Financial Support of $3,500 was allocated for the purchase of self-watering planters and hanging baskets on the causeway and to assist area businesses. $2,644 was spent. Note: 2 “urn” type self-watering planters located at Sharbot Lake Beach will need to be replaced. They went astray when construction of the new washroom commenced and have not been found.

●

The purchase of plants from local vendors such as Goodfellows Flowers and 1010 Lawn & Garden Centre, was encouraged. Vendors embraced the planting theme ordering red and white flowering plants for purchase.

●

A grant of $2,500 was made to Villages Beautiful to support the 25th anniversary of the Festival of Trees. Numerous businesses contributed gift baskets, tree decorations and gift certificates to make the event a great success.

Supporting tree planting o

Per the DTR at p. 28: “A Steering Committee for “Greening the Park” was established in 2022” with tree planting occurring the same year.

The DTR (p.28) also records: “A broader “Vision of Trees” proposal including a list of diverse species and various placements throughout the village has been shared with the Management Group for consideration”. Efforts to track down the “Vision of Trees” proposal which included outreach to Bill Bowick, Cheryl Matson and Alison Robinson, proved

Feb. 4, 2026

Submitted by S. Irwin and C. Butler

Page 103 of 196

APPENDIX A unsuccessful. Cheryl, however, recommended keeping things simple with a focus on native species. o

A decision was made to focus on the beautification project, rather than trees, for 2025.

Maintaining Greenery: Liaise with Public Works re watering/ maintenance contracts, and budget Volunteers with Villages Beautiful took responsibility for public area plantings, garden maintenance and watering except for the causeway hanging baskets. Watering of the causeway hanging baskets was included in the Township maintenance contract with Jeff Hamilton in 2025 following Susan’s negotiations with Township staff. Negotiations are currently underway for the 2026 maintenance contract to include watering of all public area gardens, planters and baskets in the village that were watered in 2025 by Villages Beautiful volunteers. Details of the number and location of planters etc., as well as anticipated watering frequency, have been shared by Susan with Public Works and the CAO. Businesses and organizations assumed responsibility for planters at their locations.
Engaging volunteers, businesses, and organizations We’ve had an overwhelmingly positive response to our downtown greening efforts. Businesses, churches, non-profits, schools, residents, and public spaces across the south end (from Robinson Excavation to the north gas stations) and key community locations—including Fossey Park, the Medical Centre, Government Dock, Thompson’s Cut, Mason’s, the Pickleball area, and more— have been included and were enthusiastic about participating. Local vendors were fully on board and ordered appropriate flowers and provided pricing. We found some businesses were happy to water, some prefer support with watering, some were paying for flowers themselves, and others don’t require assistance—showing strong community buy-in at all levels. The initiative has also gained broader momentum, with Lesley Merrigan expressing interest in expanding the project across all of Central Frontenac through Recreation Committee involvement. Additionally, Jeff Green published an article highlighting the initiative, and funding will be supported through the Economic Development budget. Villages beautiful led the way by actively posting about growing their group and looking for volunteers. Their group organized working parties where the different locations were tackled and maintained.

Feb. 4, 2026

Submitted by S. Irwin and C. Butler

Page 104 of 196

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

51-2026 March 24, 2026 J. Michael McGovern, Treasurer J. Michael McGovern, Treasurer Accounts Payable Report

RECOMMENDATION THAT Council receive the Accounts Payable Report (Cheque Distribution) in the amount of $1,594,121.04 as prepared by the Treasurer, for information; BACKGROUND Invoices are routinely received, processed, and paid regularly, typically on a bi-weekly basis DISCUSSION Invoice details are available from the Treasurer at the office. Please call in advance of the meeting for any information. STRATEGIC PLAN PRIORITY Sustainable Core Services are at the heart of our commitment. We will ensure that essential services remain efficient and accessible, enabling our community’s sustainable growth. FINANCIAL IMPLICATIONS The municipality’s cash position is sufficient to cover these invoice payments.

Page 105 of 196

ATTACHMENTS/REFERENCES Cheque Distribution Reports.

Page 106 of 196

TOWNSHIP OF CENTRAL FRONTENAC Treasurer’s Report ACCOUNTS PAYABLE

2026-03-11

TOTAL A/P Cash Requirements

$1,594,121.04 to be approved by Council

Date February 27, 2026 March 11, 2026

DISTRIBUTION General Government Council General Administration Technology 911 Civic Addressing Central Frontenac Fire Emergency Measures Conservation Authorities Policing Fenceviewers Animal Control Livestock Losses Building Department Facilities Coordinator/Septic program By-law Enforcement Roads Department Streetlighting Waste Disposal Cemeteries Helipad Medical Centre Recreation Other Cultural Planning Economic Development/Festival Municipal Drain HST Rebate(100% Gst, 78% Pst)

$ $

926,737.60 667,383.44

Total

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

1,594,121.04 621,283.40 4,026.30 69,082.06 18,834.32 108,689.56 10,813.43 2,274.46 3,452.67 560,492.78 7,311.94 7,287.93 88,805.86 194.12 12,346.21 79,226.00

Page 107 of 196

System:

2026-03-11

User ID:

mmcgovern

Ranges: Vendor ID: Vendor Name: Cheque Date: Sorted By:

From: First First 2026-02-27 Vendor Name

Distribution Types Included:

Cheque Number

Date

Vendor:

2BDE001

EFT000000007050

2026-02-27

Administration

EFT000000007052

EFT000000007053

030238

0000197889

$79.10

MARCH 2026 LEVY

ALGO001 Algonquin And Lakeshore

$31,906.87

Atkinsrealis Canada

2026-02-27

BELL001

$166.56

AJST001 A.J. Stone Company Ltd

General Government

Administration

Total For Vendor

Vendor:

1213957

Algonquin And Lakeshore

2026-02-27

ATKI001

$17,854.00

AGOI001 AGO Industries Inc

Administration

Total For Vendor

Vendor:

$17,854.00

A.J. Stone Company Ltd

2026-02-27

ALGO001

3017-03

2BDE001 2B Developments

Administration

Total For Vendor

Vendor:

Document Amount

AGO Industries Inc

2026-02-27

AJST001

Document Number

2B Developments

Total For Vendor

Vendor:

To: Last Last 2026-02-27

Department

AGOI001

EFT000000007051

AVAIL, TAKEN, FNCHG, PURCH, TRADE, MISC, FREIGHT, TAXES, WRITE, OTHER, UNIT, ROUND, GST, WH RZGAIN, RZLOSS

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

4:51:06 PM

1776596

ATKI001 Atkinsrealis Canada

$452.00

Bell Canada

030239

2026-02-27

Administration

6133355713 FEB 26

$109.32

030239 030239 030239 030239 030239

2026-02-27 2026-02-27 2026-02-27 2026-02-27 2026-02-27

Administration Administration Administration Administration Administration

6133352140 FEB 26 6133353862 FEB 26 6133355713 JAN 26 6133353862 JAN 26 528888063 JAN 26

$104.32 $107.47 $106.23 $104.43 $255.38

030239

2026-02-27

Administration

6133352140 JAN 26

$101.37

Total For Vendor

Vendor: 030246

BERT004 2026-02-27

BELL001 Bell Canada

$888.52

Marlene Bertrim Recreation & Cultural Services

FEB 24 2026

$346.91

Page 108 of 196

System:

2026-03-11

User ID:

mmcgovern

Cheque Number

4:51:06 PM

Date

Vendor Name

Total For Vendor

Vendor:

CARK001

030240

2026-02-27

CINT001

Document Number

BERT004 Marlene Bertrim

Apply Amount

Dist Type

$346.91

Car Keys Express Administration

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

CKE-3113296

CARK001 Car Keys Express

$442.40

CINTAS

EFT000000007054

2026-02-27

Administration

4255660443

$171.88

EFT000000007054 EFT000000007054 EFT000000007054 EFT000000007054

2026-02-27 2026-02-27 2026-02-27 2026-02-27

Administration Administration Administration Administration

4256417217 4257187603 4258676672 4259398738

$171.88 $171.88 $226.29 $171.88

Total For Vendor

Vendor:

COMM004

EFT000000007055 EFT000000007055

2026-02-27 2026-02-27

CONS001

EFT000000007056

Recreation & Cultural Services Recreation & Cultural Services

2026-02-27

CONS002

EFT000000007057

$1,500.00 $1,500.00

$3,000.00

MARCH 26 LEVY

CONS001 Conseil Des Ecoles Publiques

$2,143.53

Conseil Scolaire Catholique Du

2026-02-27

COUN001

COMM004Community Living

General Government

Total For Vendor

Vendor:

2026-02 2026-03

Conseil Des Ecoles Publiques

Total For Vendor

Vendor:

$913.81

Community Living

Total For Vendor

Vendor:

CINT001 CINTAS

MARCH 26 LEVY

$2,305.51

CONS002 Conseil Scolaire Catholique Du

$2,305.51

County Of Frontenac

EFT000000007058 EFT000000007058 EFT000000007058

2026-02-27 2026-02-27 2026-02-27

General Government Administration Administration

IVC00000000066981 IVC00000000066972 IVC00000000066971

$60,440.81 $906.83 $1,774.88

EFT000000007058 EFT000000007058

2026-02-27 2026-02-27

Administration Administration

IVC00000000066978 IVC00000000066979

$688.68 $180.79

Total For Vendor

Vendor:

CREI001

COUN001 County Of Frontenac

$63,991.99

CREIGHTON

EFT000000007059

2026-02-27

Administration

INV330957

$2,324.08

EFT000000007059 EFT000000007059

2026-02-27 2026-02-27

Administration Administration

INV330581 INV331154

$3,141.40 $1,864.50

Page 109 of 196

System:

2026-03-11

User ID:

mmcgovern

Cheque Number

4:51:06 PM

Date

Vendor Name

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

CULL001

Document Number

Apply Amount

CREI001 CREIGHTON

Dist Type

$7,329.98

Culligan Ottawa Water Conditioning

EFT000000007060

2026-02-27

Administration

37105TP

$66.22

EFT000000007060

2026-02-27

Administration

37104TP

$88.22

EFT000000007060

2026-02-27

Administration

573371TP

$90.22

EFT000000007060

2026-02-27

Administration

57352TP

Total For Vendor

Vendor:

DICO001

EFT000000007061

2026-02-27

E360S01

EFT000000007062

Administration

2026-02-27

EARL001

EFT000000007063

EFT000000007064 EFT000000007064

030241

403255

457880 457758

FIRE004 Fireservice Management Ltd

Administration

REBATE

FIRE007 Firehouse Subs Public Safety Fou

2026-02-27

Administration

115

EFT000000007065

2026-02-27

Administration

114

Total For Vendor

030242

FLUE001 2026-02-27

$142.38 $87.58

$229.96

$4,413.95

Flieler, Elaine

EFT000000007065

Vendor:

$291.02

Firehouse Subs Public Safety Foundation of Canada

2026-02-27

FLIE001

$502.18

EARL001 Earl Rosebush Fuels

Protection Services Protection Services

Total For Vendor

Vendor:

1050003-0000186198

E360S01 E 360 Solutions

Fireservice Management Ltd

2026-02-27 2026-02-27

FIRE007

$339.00

Administration

Total For Vendor

Vendor:

DICO001 ACC Haulage Dicola WAter

Earl Rosebush Fuels

2026-02-27

FIRE004

$339.00

Administration

Total For Vendor

Vendor:

0085911

E 360 Solutions

Total For Vendor

Vendor:

$36.97

$281.63

ACC Haulage Dicola WAter

Total For Vendor

Vendor:

CULL001 Culligan Ottawa Water Conditioni

FLIE001

Flieler, Elaine

$565.00 $753.32

$1,318.32

Fluent Information Management Systems Inc Administration

INV-10577

$2,034.00

Page 110 of 196

System:

2026-03-11

User ID:

mmcgovern

Cheque Number

4:51:06 PM

Date

Vendor Name

Total For Vendor

Vendor:

GINC001

Document Number

FLUE001 Fluent Information Management Sy

2026-02-27

Administration

97219

EFT000000007066

2026-02-27

Administration

97115

Total For Vendor

GREG001

EFT000000007067 EFT000000007067

2026-02-27 2026-02-27

HOLE002

EFT000000007068

030243

EFT000000007069

EFT000000007070

EFT000000007071 EFT000000007071

EFT000000007072

29136

$610.20

RB17192746863

$2,029.48

3035-411549

JEFF001 Jeff’s Auto Glass (Uniglas)

$1,067.79

Kennebec Tree & Lawn

2026-02-27 2026-02-27

KING002

$92.29

J&JL001 J & J Landscaping

Administration

Administration Administration

Total For Vendor

Vendor:

$3,702.80

Jeff’s Auto Glass (Uniglas)

2026-02-27

KENN004

FEB 7 2026

INTE002 International Coat of Arms

Administration

Total For Vendor

Vendor:

$1,584.05 $2,118.75

J & J Landscaping

2026-02-27

JEFF001

47836 48105

HOLE002 Hole, Branden

Administration

Total For Vendor

Vendor:

$469.75

International Coat of Arms

2026-02-27

J&JL001

$1,087.03

$1,556.78

GREG001 Greer Galloway Consulting Engine

Protection Services

Total For Vendor

Vendor:

$2,034.00

Hole, Branden

2026-02-27

INTE002

GINC001 Gincor Industries

Administration Administration

Total For Vendor

Vendor:

Dist Type

Greer Galloway Consulting Engineers

Total For Vendor

Vendor:

Apply Amount

Gincor Industries

EFT000000007066

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

2026009 2026008

KENN004 Kennebec Tree & Lawn

$678.00 $423.75

$1,101.75

Kingston Humane Society

2026-02-27

Total For Vendor

Protection Services

811339

$532.20

KING002 Kingston Humane Society

$532.20

Page 111 of 196

System:

2026-03-11

User ID:

mmcgovern

4:51:06 PM

Cheque Number

Date

Vendor:

KROW002

030244

Vendor Name

Administration

Total For Vendor

KSWI001

Document Number

Apply Amount

Dist Type

Krown Rust Control (kingsotn)

2026-02-27

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

146-241589

KROW002Krown Rust Control (kingsotn)

$452.00

K & S Windsor Salt Ltd

EFT000000007073

2026-02-27

Administration

5300772808

$11,533.97

EFT000000007073 EFT000000007073

2026-02-27 2026-02-27

Administration Administration

5300773365 5300773433

$5,664.36 $4,753.14

EFT000000007073 EFT000000007073

2026-02-27 2026-02-27

Administration Administration

5300774625 5300772271

$4,840.71 $4,963.85

EFT000000007073 EFT000000007073 EFT000000007073 EFT000000007073 EFT000000007073

2026-02-27 2026-02-27 2026-02-27 2026-02-27 2026-02-27

Administration Administration Administration Administration Administration

5300775129 53004776070 5300776755 5300777407 5300778118

$4,796.92 $5,154.02 $4,906.38 $5,275.79 $4,788.71

EFT000000007073

2026-02-27

Administration

5300778051

$5,575.43

Total For Vendor

Vendor:

LEDU001

030245

Protection Services

Total For Vendor

LEVA001

$62,253.28

Mario Leduc

2026-02-27

Vendor:

KSWI001 K & S Windsor Salt Ltd

BUILD REFUND

LEDU001 Mario Leduc

$600.00

Levac Propane Inc

EFT000000007074 EFT000000007074 EFT000000007074 EFT000000007074

2026-02-27 2026-02-27 2026-02-27 2026-02-27

Administration Administration Administration Administration

2123279 2120851 2122682 2147405

$1,802.80 $4,404.80 $1,822.53 $736.97

EFT000000007074 EFT000000007074 EFT000000007074 EFT000000007074 EFT000000007074

2026-02-27 2026-02-27 2026-02-27 2026-02-27 2026-02-27

Administration Administration Administration Administration Administration

2142789 2083353 2142781 2141260 2063288

$816.84 $476.06 $2,147.34 $1,624.44 $1,393.08

EFT000000007074 EFT000000007074 EFT000000007074 EFT000000007074 EFT000000007074

2026-02-27 2026-02-27 2026-02-27 2026-02-27 2026-02-27

Administration Administration Administration Administration Administration

M000893 2063289 2115061 2113543 2121753

$2,496.94 $1,085.38 $711.36 $835.14 $688.92

Total For Vendor

Vendor:

LIME001

EFT000000007075

2026-02-27

EFT000000007076

MANU001 2026-02-27

$21,042.60

Limestone District School Board General Government

Total For Vendor

Vendor:

LEVA001 Levac Propane Inc

MARCH 2026 LEVY

LIME001 Limestone District School Board

$414,585.54

Manulife Financial General Government

MANULIFE MAR 26

$24,376.98 Page 112 of 196

System:

2026-03-11

User ID:

mmcgovern

Cheque Number

4:51:06 PM

Date

Vendor Name

Total For Vendor

Vendor:

MCCU004

030253

2026-02-27

MESS001

Document Number

Apply Amount

MANU001 Manulife Financial

Dist Type

$24,376.98

Sarah McCullough Recreation & Cultural Services

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

FEB 25 26

MCCU004 Sarah McCullough

$100.00

Messer Canada Inc (formerly Linde)

EFT000000007077

2026-02-27

Administration

2108300119

$336.94

EFT000000007077

2026-02-27

Protection Services

2109871322

$721.35

Total For Vendor

Vendor:

MIKE001

EFT000000007078

2026-02-27

MISS001

EFT000000007079

Administration

2026-02-27

MLSU001

EFT000000007080 EFT000000007080

Protection Services

2026-02-27 2026-02-27

NEDO002

EFT000000007081

EFT000000007082 EFT000000007082

EFT000000007083

$2,680.78 $2,266.42

$4,947.20

FEB 4 2026

NEDO002 Nedow, Crystal

$454.80

OMERS

2026-02-27 2026-02-27

ONTA001

029658 030024

MLSU001 M & L Supply

Administration

Administration Administration

Total For Vendor

Vendor:

$18,834.32

Nedow, Crystal

2026-02-27

OMER001

CF LEVY 2026

MISS001 Mississippi Valley Cons Author

Administration Administration

Total For Vendor

Vendor:

$887.68

M & L Supply

Total For Vendor

Vendor:

JANUARY 2026

MIKE001 Mike Dean Super Food Stores

Mississippi Valley Cons Author

Total For Vendor

Vendor:

$1,058.29

Mike Dean Super Food Stores

Total For Vendor

Vendor:

MESS001 Messer Canada Inc (formerly Lind

OMERS JANUARY 2026 OMERS FEBRUARY 2026

OMER001 OMERS

$39,163.62 $38,069.72

$77,233.34

Ontario Association Of Fire Chiefs

2026-02-27

Total For Vendor

Administration

67758

ONTA001 Ontario Association Of Fire Chie

$28.25

Page 113 of 196

System:

2026-03-11

User ID:

mmcgovern

4:51:06 PM

Cheque Number

Date

Vendor:

PATS001

EFT000000007084

Vendor Name

2026-02-27

PETR002

030248

Administration

EFT000000007085 EFT000000007085

2026-02-27 2026-02-27

PRIN001

EFT000000007086 EFT000000007086 EFT000000007086

030249

030250 030250

030251

030252 030252 030252

$1,856.59 $945.47

$2,802.06

$1,463.04 $420.50 $746.15

$2,629.69

595254853

PURO001 Purolator Courier Ltd

$126.47

20260027163 20260028093

RECE006 Receiver General For Canada Ra

$1,519.52 $3,316.08

$4,835.60

Receiver General Of Canada (Garnishee)

2026-02-27

REVE001

44262 3692905 3712614

PRIN001 Princess Auto

Transportation Services Protection Services

Administration

Total For Vendor

Vendor:

$4.51

Receiver General For Canada - Radio License

2026-02-27 2026-02-27

RECE013

1028524396 3202687156

PITN001 Pitney Bowes Global Credit Servi

Administration

Total For Vendor

Vendor:

$4.51

Purolator Courier Ltd

2026-02-27

RECE006

223588

PETR002 Petro Canada Sharbot Lake

Administration Administration Administration

Total For Vendor

Vendor:

$1,302.03

Princess Auto

2026-02-27 2026-02-27 2026-02-27

PURO001

PATS001 Pat’s Radiator Service Ltd

Administration Administration

Total For Vendor

Vendor:

$1,302.03

Pitney Bowes Global Credit Services

Total For Vendor

Vendor:

Dist Type

166448

Administration

Total For Vendor

PITN001

Apply Amount

Petro Canada Sharbot Lake

2026-02-27

Vendor:

Document Number

Pat’s Radiator Service Ltd

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

FEB 24 2026

RECE013 Receiver General Of Canada (Garn

$595.66

Revell Ford Lincoln

2026-02-27 2026-02-27 2026-02-27

Total For Vendor

Administration Administration Administration

REVE001 Revell Ford Lincoln

SO# 588257 236038 235787

$3,071.25 $225.88 $380.79

$3,677.92

Page 114 of 196

System:

2026-03-11

User ID:

mmcgovern

4:51:06 PM

Cheque Number

Date

Vendor:

RICO0001

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT Vendor Name

Document Number

Apply Amount

Dist Type

Ricoh Canada Inc.

EFT000000007087

2026-02-27

Administration

SCO95125960

$68.78

EFT000000007087

2026-02-27

Administration

SCO95162429

$109.00

EFT000000007087

2026-02-27

Administration

SCO95178895

$863.18

Total For Vendor

Vendor:

RUSH001

RICO0001 Ricoh Canada Inc.

$1,040.96

Rush Truck Centres (formerly Tallman)

EFT000000007088

2026-02-27

Administration

3044956694

$155.23

EFT000000007088 EFT000000007088

2026-02-27 2026-02-27

Administration Administration

3044712004 3044729772

$4,166.61 $564.43

EFT000000007088 EFT000000007088 EFT000000007088

2026-02-27 2026-02-27 2026-02-27

Administration Administration Administration

3044694885 3045042656 3044932012

$1,003.16 $10.80 $1,400.43

RUSH001 Rush Truck Centres (formerly Tal

$7,300.66

Total For Vendor

Vendor:

SAND001

EFT000000007089

Sands Canada Inc.,

2026-02-27

Administration

Total For Vendor

Vendor:

SIGN001

EFT000000007090

2026-02-27

SIMM001

030254 030254

Administration

15647

SIGN001 SignDesign

Administration Administration

Total For Vendor

STIN003

$230.96

$433.92

Simmons Plumbing and Pumps

2026-02-27 2026-02-27

Vendor:

SAND001 Sands Canada Inc.,

$230.96

SignDesign

Total For Vendor

Vendor:

00732159

8284 8303

SIMM001 Simmons Plumbing and Pumps

$553.70 $2,878.11

$3,431.81

W.O. Stinson & Sons Ltd

EFT000000007091 EFT000000007091 EFT000000007091 EFT000000007091 EFT000000007091

2026-02-27 2026-02-27 2026-02-27 2026-02-27 2026-02-27

Administration Administration Administration Administration Administration

34001785 34001843 34001842 34001970 34001774

$2,598.94 $2,844.21 $1,703.71 $3,079.40 $4,116.82

EFT000000007091 EFT000000007091 EFT000000007091 EFT000000007091 EFT000000007091

2026-02-27 2026-02-27 2026-02-27 2026-02-27 2026-02-27

Administration Administration Administration Administration Administration

34001837 34001962 34001961 34001960 34001955

$2,113.97 $2,699.85 $2,984.33 $542.69 $4,405.45

EFT000000007091 EFT000000007091 EFT000000007091 EFT000000007091 EFT000000007091

2026-02-27 2026-02-27 2026-02-27 2026-02-27 2026-02-27

Administration Administration Administration Administration Administration

34001954 34001821 34001938 34001885 34001884

$1,913.56 $4,203.74 $6,363.88 $5,381.20 $2,861.07

EFT000000007091

2026-02-27

Administration

34001872

$363.95 Page 115 of 196

System:

2026-03-11

User ID:

mmcgovern

Cheque Number

4:51:06 PM

Date

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT Vendor Name

Document Number

Apply Amount

Dist Type

EFT000000007091

2026-02-27

Administration

34001795

$932.71

EFT000000007091 EFT000000007091

2026-02-27 2026-02-27

Administration Administration

34001894 34001893

$6,093.19 $1,021.23

EFT000000007091

2026-02-27

Administration

34001765

$2,885.00

EFT000000007091

2026-02-27

Administration

34001764

$1,028.22

EFT000000007091

2026-02-27

Administration

34001727

$1,906.88

EFT000000007091

2026-02-27

Administration

34001959

$1,659.63

EFT000000007091

2026-02-27

Administration

483028538

$758.59

EFT000000007091

2026-02-27

Administration

461005961

$455.20

EFT000000007091

2026-02-27

Administration

94005025

$2,450.74

EFT000000007091

2026-02-27

Administration

94005044

$3,835.56

EFT000000007091 EFT000000007091 EFT000000007091 EFT000000007091

2026-02-27 2026-02-27 2026-02-27 2026-02-27

Administration Administration Administration Administration

461006267 108002630 108002871 108002861

$266.42 $446.55 $542.95 $525.65

Total For Vendor

Vendor:

TAYL002

030255

2026-02-27

THEF001

EFT000000007092 EFT000000007092

Administration

2026-02-27 2026-02-27

THEO001

18188

TAYL002 Taylor Auto Mall

$376.31

The Frontenac News Administration Administration

Total For Vendor

Vendor:

$72,985.29

Taylor Auto Mall

Total For Vendor

Vendor:

STIN003 W.O. Stinson & Sons Ltd

84581 84579

THEF001 The Frontenac News

$1,209.73 $620.78

$1,830.51

The Ontario Aggregate Resources Corporation

030256

2026-02-27

Transportation Services

26-237348

$1,095.83

030256 030256 030256

2026-02-27 2026-02-27 2026-02-27

Transportation Services Transportation Services Transportation Services

24-237697 24-237698 26-237354

$789.00 $1,284.89 $848.00

Total For Vendor

Vendor:

THEP001

EFT000000007093

2026-02-27

THOM002

030257 030257

Administration

Administration Administration

Total For Vendor

EFT000000007094

THUN001 2026-02-27

26018

THEP001 The Public Sector Digest (PSD Ci

$254.25

Thomson Reuters

2026-02-27 2026-02-27

Vendor:

$4,017.72

The Public Sector Digest (PSD Citywide Inc)

Total For Vendor

Vendor:

THEO001 The Ontario Aggregate Resources

853236082 853235958

THOM002 Thomson Reuters

$221.55 $132.93

$354.48

Thunder Graphics Inc Administration

225510

$3,566.28

Page 116 of 196

System:

2026-03-11

User ID:

mmcgovern

Cheque Number

4:51:06 PM

Date

Vendor Name

Total For Vendor

Vendor:

TOWN007

EFT000000007095

2026-02-27

UNIV001

EFT000000007096

EFT000000007097

030258 030258

EFT000000007098

$2,619.13

I13706

VALL002 Valley Plumbing & Water Treatmen

$377.42

WSIB FEB 2026 WSIB JAN 2026

WSIB001 WSIB

$14,918.00 $15,365.05

$30,283.05

WSP Canada Inc.

2026-02-27

YOUN006

UNIV001 Universal Supply Group (Quinte/N

Protection Services Protection Services

Administration

Total For Vendor

Vendor:

$1,394.74

WSIB

Total For Vendor

WSPC001

332121051

Administration

2026-02-27 2026-02-27

Vendor:

$3,566.28

Valley Plumbing & Water Treatment

2026-02-27

WSIB001

2569

TOWN007 Town & Country Electrical Contra

Administration

Total For Vendor

Vendor:

Dist Type

Universal Supply Group (Quinte/Napa/Fraction/CMax

2026-02-27

VALL002

Apply Amount

THUN001 Thunder Graphics Inc

Administration

Total For Vendor

Vendor:

Document Number

Town & Country Electrical Contractors Ltd

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

20341828

WSPC001 WSP Canada Inc.

$357.36

D.G. Younge Cemetery Services

Total For Vendor

YOUN006 D.G. Younge Cemetery Services

GRAND TOTAL

$1,130.00

$926,737.60

Page 117 of 196

System:

2026-03-11

User ID:

mmcgovern

Ranges: Vendor ID: Vendor Name: Cheque Date: Sorted By:

From: First First 2026-03-11 Vendor Name

Distribution Types Included:

Cheque Number

Date

Vendor:

ADVA002

030259

AJST001

Administration

030260 030260 030260

EFT000000007101 EFT000000007101 EFT000000007101

030265

EFT000000007102 EFT000000007102

EFT000000007103

2026-03-11

$104.43 $101.37 $510.76

IK0082156 IK0082698 IK0082155

$915.71 $1,985.34 $496.27

$3,397.32

PSO276278-1

BRIS001 J.R. Brisson (Tera Pro)

$3,560.61

Canadian Pacific Railway Co.

2026-03-11 2026-03-11

CINT001

$5,082.68

$716.56

BLAC001 Black Dog Tire & Lubricants Ltd,

Administration

Transportation Services Transportation Services

Total For Vendor

Vendor:

$3,367.40 $309.28 $1,406.00

J.R. Brisson (Tera Pro)

Total For Vendor

CANA006

6133353862JAN16 6133352140JAN16 528888063FEB10

BELL001 Bell Canada

Administration Administration Protection Services

2026-03-11

Vendor:

$1,153.17

Black Dog Tire & Lubricants Ltd,

2026-03-11 2026-03-11 2026-03-11

BRIS001

0000198149 0000198159 0000198523

AJST001 A.J. Stone Company Ltd

Administration Administration Administration

Total For Vendor

Vendor:

$1,153.17

Bell Canada

Total For Vendor

BLAC001

CFFJANITORIAL:0226

ADVA002 Advanced Janitorial & Property

Administration Administration Administration

2026-03-11 2026-03-11 2026-03-11

Vendor:

Document Amount

A.J. Stone Company Ltd

2026-03-11 2026-03-11 2026-03-11

BELL001

Document Number

Advanced Janitorial & Property

Total For Vendor

Vendor:

To: Last Last 2026-03-11

Department

Total For Vendor

EFT000000007100 EFT000000007100 EFT000000007100

AVAIL, TAKEN, FNCHG, PURCH, TRADE, MISC, FREIGHT, TAXES, WRITE, OTHER, UNIT, ROUND, GST, WH RZGAIN, RZLOSS

2026-03-11

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

4:50:00 PM

1000-0011174494 1000-0011174524

CANA006 Canadian Pacific Railway Co.

$1,210.50 $769.00

$1,979.50

CINTAS Administration

4260912587

$171.88

Page 118 of 196

System:

2026-03-11

User ID:

mmcgovern

Cheque Number

4:50:00 PM

Date

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT Vendor Name

Document Number

Apply Amount

Dist Type

EFT000000007103

2026-03-11

Administration

4260299227

$171.88

EFT000000007103

2026-03-11

General Government

4259398611

$1,370.84

Total For Vendor

Vendor:

CITY004

030261

2026-03-11

COLV001

EFT000000007104

Administration

2026-03-11

COXD002

030262

Administration

2026-03-11

CREI001

EFT000000007105

EFT000000007106

02262026

$400.00

INV334449

CREI001 CREIGHTON

$542.40

Culligan Ottawa Water Conditioning

2026-03-11

CUNN001

$2,778.78

COXD002 Cox, David

Administration

Total For Vendor

Vendor:

$2,778.78

CREIGHTON

2026-03-11

CULL001

8170

COLV001 Colvoy Equipment

Transportation Services

Total For Vendor

Vendor:

$4,679.39

Cox, David

Total For Vendor

Vendor:

IN-0049256

CITY004 City of Kingston Fire & Rescue-T

Colvoy Equipment

Total For Vendor

Vendor:

$1,714.60

City of Kingston Fire & Rescue-Training

Total For Vendor

Vendor:

CINT001 CINTAS

68766TP

CULL001 Culligan Ottawa Water Conditioni

$66.22

Cunningham, Swan, Carty

EFT000000007107

2026-03-11

Administration

212836

$6,202.75

EFT000000007107 EFT000000007107 EFT000000007107 EFT000000007107 EFT000000007107

2026-03-11 2026-03-11 2026-03-11 2026-03-11 2026-03-11

Administration Administration Administration Administration Administration

202408 212845 213098 203448 203430

$1,695.00 $2,011.40 $14,145.84 $526.03 $548.37

EFT000000007107 EFT000000007107 EFT000000007107 EFT000000007107 EFT000000007107

2026-03-11 2026-03-11 2026-03-11 2026-03-11 2026-03-11

Administration Administration Administration Administration Administration

213255 212827A 212827B 212824 212796

$4,418.30 $186.45 $33.90 $1,922.41 $734.50

EFT000000007107 EFT000000007107 EFT000000007107 EFT000000007107 EFT000000007107

2026-03-11 2026-03-11 2026-03-11 2026-03-11 2026-03-11

Administration Administration Administration Administration Administration

213001B 213001A 2128271 212827H 212827E

$146.90 $870.10 $146.90 $186.45 $367.25

EFT000000007107 EFT000000007107 EFT000000007107

2026-03-11 2026-03-11 2026-03-11

Administration Administration Administration

212827F 212827G 210664

$33.90 $146.90 $1,186.50

Page 119 of 196

System:

2026-03-11

User ID:

mmcgovern

Cheque Number

4:50:00 PM

Date

Vendor Name

Total For Vendor

Vendor:

DESC001

EFT000000007108

2026-03-11

DICO001

EFT000000007109

EFT000000007110

EFT000000007111 EFT000000007111

EFT000000007112

EFT000000007113

EFT000000007114 EFT000000007114 EFT000000007114

EFT000000007115

KI23497 KI23586

$509.58 $595.26

$1,104.84

00005255

$174,327.71

98009

GINC001 Gincor Industries

$1,030.88

Greenshield Pest Control Inc

2026-03-11 2026-03-11 2026-03-11

HALE001

$439.33

GEMM001Gemmill Sand And Gravel Limited

Administration

Administration Administration Administration

Total For Vendor

Vendor:

$339.00

Gincor Industries

2026-03-11

GREE001

1050003-0000188033

EAST003 Eastern Fluid Power Inc

Administration

Total For Vendor

Vendor:

$339.00

Gemmill Sand And Gravel Limited

2026-03-11

GINC001

008656

E360S01 E 360 Solutions

Administration Administration

Total For Vendor

Vendor:

$100.00

Eastern Fluid Power Inc

2026-03-11 2026-03-11

GEMM001

$35,509.85

$100.00

DICO001 ACC Haulage Dicola WAter

Administration

Total For Vendor

Vendor:

Dist Type

E 360 Solutions

2026-03-11

EAST003

02232026

DESC001 Deschamps, Tyree

Administration

Total For Vendor

Vendor:

Apply Amount

ACC Haulage Dicola WAter

2026-03-11

E360S01

CUNN001 Cunningham, Swan, Carty

Protection Services

Total For Vendor

Vendor:

Document Number

Deschamps, Tyree

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

148319 148320 148323

GREE001 Greenshield Pest Control Inc

$116.39 $116.39 $116.39

$349.17

Hales Excavation & Trucking Ltd

2026-03-11

Total For Vendor

Administration

5168

HALE001 Hales Excavation & Trucking Ltd

$752.57

Page 120 of 196

System:

2026-03-11

User ID:

mmcgovern

4:50:00 PM

Cheque Number

Date

Vendor:

HAMI001

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT Vendor Name

Document Number

Apply Amount

Dist Type

Hamilton Carpentry

EFT000000007116

2026-03-11

Administration

3474

$47,234.00

EFT000000007116

2026-03-11

Administration

3475

$32,962.10

Total For Vendor

Vendor:

HOLE001

EFT000000007117 EFT000000007117

2026-03-11 2026-03-11

HOLE004

030263 030263

Protection Services Administration

030264

EFT000000007118

2026-03-11

KENN004

EFT000000007119 EFT000000007119

EFT000000007120

EFT000000007121

EFT000000007122

2026-03-11

$711.90

$678.00 $423.75

$1,101.75

496643

$916.93

KIMC001 Kimco Steel Sales Limited

$916.93

Kingston Humane Society

2026-03-11

KLAG001

2026012 2026011

KENN004 Kennebec Tree & Lawn

Administration

Protection Services

Total For Vendor

Vendor:

3035-411623

Kimco Steel Sales Limited

2026-03-11

KING002

$4,196.55

JEFF001 Jeff’s Auto Glass (Uniglas)

Administration Administration

Total For Vendor

Vendor:

2492

Kennebec Tree & Lawn

2026-03-11 2026-03-11

KIMC001

$145.13 $1,024.65

$1,169.78

IRON002 Iron Trade Works

Administration

Total For Vendor

Vendor:

02232026 MAR102026

Jeff’s Auto Glass (Uniglas)

Total For Vendor

Vendor:

$238.39

HOLE004 Hole, David

Administration

Total For Vendor

JEFF001

$100.00 $138.39

Iron Trade Works

2026-03-11

Vendor:

HOLE001 Hole, Dan

Administration Administration

Total For Vendor

IRON002

03032026 MAR102026

Hole, David

2026-03-11 2026-03-11

Vendor:

$80,196.10

Hole, Dan

Total For Vendor

Vendor:

HAMI001 Hamilton Carpentry

811356

$532.20

KING002 Kingston Humane Society

$532.20

Lynn Klages Administration

MAR52026

$768.62 Page 121 of 196

System:

2026-03-11

User ID:

mmcgovern

Cheque Number

4:50:00 PM

Date

Vendor Name

Total For Vendor

Vendor:

KSWI001

Document Number

KLAG001 Lynn Klages

Dist Type

K & S Windsor Salt Ltd

2026-03-11

Administration

5300787123

EFT000000007123

2026-03-11

Administration

5300787923

Total For Vendor

LEVA001

Apply Amount

$768.62

EFT000000007123

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

KSWI001 K & S Windsor Salt Ltd

$10,598.11 $11,019.51

$21,617.62

Levac Propane Inc

EFT000000007124 EFT000000007124 EFT000000007124 EFT000000007124

2026-03-11 2026-03-11 2026-03-11 2026-03-11

Administration Administration Administration Administration

2148889 2149260 2156543 2158988

$747.63 $2,011.97 $4,077.81 $1,475.24

EFT000000007124 EFT000000007124 EFT000000007124

2026-03-11 2026-03-11 2026-03-11

Administration Administration Administration

2158987 2161625 2156472

$1,136.05 $647.49 $806.35

Total For Vendor

Vendor:

MACM001

EFT000000007125

2026-03-11

MARK001

EFT000000007126

General Government

2026-03-11

MCCO001

EFT000000007127 EFT000000007127 EFT000000007127

Administration

2026-03-11 2026-03-11 2026-03-11

MCKI001

EFT000000007128

EFT000000007129

$339.00

1720 1721 1722

$734.22 $734.22 $734.22

MCCO001 McConville Excavating

$2,202.66

Abigail McKinnon

2026-03-11

MESS001

MAR72026

MARK001 Mark R. Halladay Emergency Servi

Administration Administration Administration

Planning and Development

Total For Vendor

Vendor:

$79.20

McConville Excavating

Total For Vendor

Vendor:

MAR102026

MACM001 MacMunn, Cathy

Mark R. Halladay Emergency Services,

Total For Vendor

Vendor:

$10,902.54

MacMunn, Cathy

Total For Vendor

Vendor:

LEVA001 Levac Propane Inc

20260109

MCKI001 Abigail McKinnon

$37.08

Messer Canada Inc (formerly Linde)

2026-03-11

Total For Vendor

Administration

2109922523

MESS001 Messer Canada Inc (formerly Lind

$820.67

Page 122 of 196

System:

2026-03-11

User ID:

mmcgovern

4:50:00 PM

Cheque Number

Date

Vendor:

MICH001

EFT000000007130

Vendor Name

2026-03-11

MINI001

030266

Administration

EFT000000007131 EFT000000007131

2026-03-11 2026-03-11

MORR002

030267

EFT000000007132

EFT000000007133 EFT000000007133

EFT000000007134

030269

$4,026.30 $108,689.56

$112,715.86

MAR102026

$163.21

MORR002 Morrow, John

$163.21

18287

NATI003 National Grating

$2,837.43

008 9

NEAD001 Neadow Property Maintenance(yard

$941.68 $941.68

$1,883.36

MAR102026

NELS003 Chris Nelson

$192.10

Newhook, Renee Transportation Services

Total For Vendor

NORT002

JANUARY312026 20260131

Ministry Of Finance - Policing

Administration

2026-03-11

Vendor:

$1,341.65

Chris Nelson

2026-03-11

NEWH001

MINI013

Administration Administration

Total For Vendor

Vendor:

$1,341.65

Neadow Property Maintenance(yard works)

2026-03-11 2026-03-11

NELS003

L1750649632

Minister Of Finance - EHT

Administration

Total For Vendor

Vendor:

$4,069.39

National Grating

2026-03-11

NEAD001

MINI001

Administration

Total For Vendor

Vendor:

$4,069.39

Morrow, John

Total For Vendor

NATI003

MICH001 Michelin North America

Protection Services Protection Services

2026-03-11

Vendor:

Dist Type

Ministry Of Finance - Policing

Total For Vendor

Vendor:

DA0010777697

Transportation Services

Total For Vendor

MINI013

Apply Amount

Minister Of Finance - EHT

2026-03-11

Vendor:

Document Number

Michelin North America

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

WO#3709

NEWH001 Newhook, Renee

$400.00

North Frontenac Telephone Co.

EFT000000007135 EFT000000007135

2026-03-11 2026-03-11

Administration Administration

MAR12026 MAR012026

EFT000000007135

2026-03-11

Administration

MAR12026_0

$169.44 $141.25 $699.30 Page 123 of 196

System:

2026-03-11

User ID:

mmcgovern

Cheque Number

4:50:00 PM

Date

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT Vendor Name

Document Number

Apply Amount

Dist Type

EFT000000007135

2026-03-11

Administration

MAR12026-82093964

$89.27

EFT000000007135 EFT000000007135

2026-03-11 2026-03-11

Administration Administration

MAR12026-27921231 MAR12026-37566501

$257.94 $179.68

Total For Vendor

Vendor:

NORT004

NORT002 North Frontenac Telephone Co.

$1,536.88

Brandt Tractor Ltd

EFT000000007136

2026-03-11

Administration

160000968

EFT000000007136

2026-03-11

Administration

160001316

$76.65

EFT000000007136

2026-03-11

Administration

160500627

$1,806.63

Total For Vendor

Vendor:

NWRE001

030268

Administration

Total For Vendor

OBOA002

EFT000000007137

2026-03-11

PERF001

EFT000000007138

EFT000000007139

EFT000000007140

030271

030272

2026-03-11

$6,102.00

PT-3818

$341.71

MAR102026

PITN002 Pitney Works

$11,300.00

Prodecal Ltd

2026-03-11

PROF001

$25.00

$6,102.00

PERT002 Perth & District Portable Toilet

Administration

Total For Vendor

Vendor:

$25.00

Pitney Works

2026-03-11

PROD001

IN2348960

PERF001 Perfect Mind

Administration

Total For Vendor

Vendor:

$2,825.00

Perth & District Portable Toilet Rentals

2026-03-11

PITN002

MAR62026

OBOA002 OBOA Building Admin Chapter

Administration

Total For Vendor

Vendor:

$2,825.00

Perfect Mind

2026-03-11

PERT002

NWRE001 Nationwide Restaurant Equipement

Protection Services

Total For Vendor

Vendor:

INV-001857

OBOA Building Admin Chapter

Total For Vendor

Vendor:

$2,111.05

Nationwide Restaurant Equipement

2026-03-11

Vendor:

NORT004 Brandt Tractor Ltd

$227.77

11974

PROD001 Prodecal Ltd

$533.36

Professional Pumps & Water Treatment Administration

6308

$248.60

Page 124 of 196

System:

2026-03-11

User ID:

mmcgovern

Cheque Number

4:50:00 PM

Date

Vendor Name

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

PROF002

Document Number

PROF001 Professional Pumps & Water Treat

Apply Amount

Dist Type

$248.60

Profire Emergency Equipment Inc.

030273

2026-03-11

Administration

SO057582

$1,655.45

030273

2026-03-11

Administration

INVO077797

$951.03

030273

2026-03-11

Administration

INVP077802

Total For Vendor

Vendor:

PURO001

030274 030274 030274

Administration Administration Administration

Total For Vendor

RUSH001

$883.77

$3,490.25

Purolator Courier Ltd

2026-03-11 2026-03-11 2026-03-11

Vendor:

PROF002 Profire Emergency Equipment Inc.

550232130 520254427 500246981

PURO001 Purolator Courier Ltd

$186.80 $55.11 $58.20

$300.11

Rush Truck Centres (formerly Tallman)

EFT000000007141 EFT000000007141 EFT000000007141

2026-03-11 2026-03-11 2026-03-11

Administration Administration Administration

3045246685 3044963398 3045033677

EFT000000007141

2026-03-11

Administration

3045315237

$576.19

RUSH001 Rush Truck Centres (formerly Tal

$9,794.05

Total For Vendor

Vendor:

RYAN001

EFT000000007142

Ryan Communications

2026-03-11

Administration

Total For Vendor

Vendor:

SAND001

EFT000000007143

2026-03-11

SAND002

030275

Administration

2026-03-11

SAVI001

EFT000000007144

EFT000000007145

2026-03-11

$868.83

24271

SAND002 Sandbox Software Solutions

$5,007.57

HARBR Human Resources

2026-03-11

STIN003

00732239

SAND001 Sands Canada Inc.,

Administration

Total For Vendor

Vendor:

$844.51

Sandbox Software Solutions

Total For Vendor

Vendor:

747822

RYAN001 Ryan Communications

Sands Canada Inc.,

Total For Vendor

Vendor:

$101.47 $1,614.87 $7,501.52

INV-4257

$1,412.50

SAVI001 HARBR Human Resources

$1,412.50

W.O. Stinson & Sons Ltd Administration

94005082

$1,393.78

Page 125 of 196

System:

2026-03-11

User ID:

mmcgovern

Cheque Number

4:50:00 PM

Date

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT Vendor Name

Document Number

Apply Amount

Dist Type

EFT000000007145

2026-03-11

Administration

483028901

$956.45

EFT000000007145 EFT000000007145

2026-03-11 2026-03-11

Administration Administration

461006650 2683256

$276.30 $11.28

EFT000000007145

2026-03-11

Administration

94005051

$2,087.39

EFT000000007145

2026-03-11

Administration

94005060

$2,766.56

EFT000000007145

2026-03-11

Administration

94005061

$2,257.68

EFT000000007145

2026-03-11

Administration

94005084

$467.82

EFT000000007145

2026-03-11

Administration

94005092

$1,233.46

EFT000000007145

2026-03-11

Administration

94005093

$1,470.70

EFT000000007145

2026-03-11

Administration

94005098

$2,898.62

EFT000000007145

2026-03-11

Administration

94005099

$3,046.38

EFT000000007145 EFT000000007145 EFT000000007145 EFT000000007145

2026-03-11 2026-03-11 2026-03-11 2026-03-11

Administration Administration Administration Administration

34001981 34002032 34002033 34002042

$1,607.82 $1,201.59 $1,508.64 $2,304.30

EFT000000007145 EFT000000007145 EFT000000007145 EFT000000007145 EFT000000007145

2026-03-11 2026-03-11 2026-03-11 2026-03-11 2026-03-11

Administration Administration Administration Administration Administration

34002044 34002048 34002079 34002080 34002103

$3,168.41 $1,392.73 $1,419.85 $4,564.64 $2,050.01

EFT000000007145 EFT000000007145 EFT000000007145 EFT000000007145 EFT000000007145

2026-03-11 2026-03-11 2026-03-11 2026-03-11 2026-03-11

Administration Administration Administration Administration Administration

34002104 34002105 34002106 34002113 108003063

$4,326.77 $4,670.06 $2,116.26 $1,363.44 $776.99

EFT000000007145

2026-03-11

Administration

108003231

Total For Vendor

Vendor:

STRO001

030270

2026-03-11

TAYL002

030276

Administration

Total For Vendor

TAYS001

EFT000000007146

2026-03-11

TBGM001

030277

EFT000000007147

2026-03-11

$246.88

38372

TAYS001 Tayside Motorsports

$760.09

TBG Mechanical Solutions Ltd.

2026-03-11

THEF001

17465

TAYL002 Taylor Auto Mall

Administration

Total For Vendor

Vendor:

$1,581.19

Tayside Motorsports

Total For Vendor

Vendor:

92706649

STRO001 NORS (strongo)

Taylor Auto Mall

2026-03-11

Vendor:

$474.39

$51,812.32

NORS (strongo)

Total For Vendor

Vendor:

STIN003 W.O. Stinson & Sons Ltd

#8366

TBGM001 TBG Mechanical Solutions Ltd.

$2,282.65

The Frontenac News Administration

84698

$620.78

Page 126 of 196

System:

2026-03-11

User ID:

mmcgovern

Cheque Number

4:50:00 PM

Date

Vendor Name

Total For Vendor

Vendor:

THEM003

030278

2026-03-11

THEP001

EFT000000007148

EFT000000007149

030279 030279

EFT000000007150 EFT000000007150

$5,628.92

$1,050.88

PS040723043 PS040723044

TORO001 Toromont Cat

$652.37 $4,459.30

$5,111.67

Universal Supply Group (Quinte/Napa/Fraction/CMax

2026-03-11 2026-03-11

VINK003

225561

THUN001 Thunder Graphics Inc

Administration Administration

Total For Vendor

Vendor:

$649.75

Toromont Cat

Total For Vendor

UNIV001

26110

THEP001 The Public Sector Digest (PSD Ci

Administration

2026-03-11 2026-03-11

Vendor:

$620.78

Thunder Graphics Inc

2026-03-11

TORO001

MS26-69699

THEM003 The Municipal Information Networ

Administration

Total For Vendor

Vendor:

Dist Type

The Public Sector Digest (PSD Citywide Inc)

2026-03-11

THUN001

Apply Amount

THEF001 The Frontenac News

Administration

Total For Vendor

Vendor:

Document Number

The Municipal Information Network

Total For Vendor

Vendor:

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT

332124114 332124104

UNIV001 Universal Supply Group (Quinte/N

$20.45 $262.14

$282.59

Vinkle Cleaning Services (Cassandra Vinkle)

EFT000000007151

2026-03-11

Administration

HINCH0023

$1,217.44

EFT000000007151

2026-03-11

Administration

OSO0023

$4,384.68

Total For Vendor

Vendor: 030280

WISE001 2026-03-11

XPLO001

$5,602.12

Wise Choice Cont Administration

Total For Vendor

Vendor:

VINK003 Vinkle Cleaning Services (Cassan

1057

WISE001 Wise Choice Cont

$55,370.00

Xplornet Communications

Total For Vendor

XPLO001 Xplornet Communications

$183.61

Page 127 of 196

System:

2026-03-11

User ID:

mmcgovern

Cheque Number

4:50:00 PM

Date

Page:

Township of Central Frontenac CHEQUE DISTRIBUTION REPORT Vendor Name

Document Number

GRAND TOTAL

Apply Amount

Dist Type

$667,383.44

Page 128 of 196

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

xx-2025 March 24, 2026 J. Michael McGovern, Treasurer J. Michael McGovern, Treasurer Prudent Investor (PI) Annual Review

RECOMMENDATION WHEREAS the Prudent Investment Standard requires the Treasurer to review the policy annually with Council, including any investment performance during the period covered and any other information required under the Regulation and that the Treasurer may consider to be pertinent; NOW THEREFORE BE IT RESOLVED THAT Council has received and reviewed the current investment policy statement (IPS) as part of the ONE JIB update process and confirm re-approval, without revision, of continuing the moderate risk profile under the Prudent Investor path that is geared towards a long-term investment capital return to fund Road 38 reconstruction; AND FURTHER THAT Council receive the investment performance in this report as prepared by the Treasurer for information. BACKGROUND Since starting with the Prudent Investor Standard in early 2025, we have invested $3,300,000. The Market value as of December 31, 2025 is $3,731,192.21, which is a return of 15.72% since inception. To put the PI return above into perspective, the interest earned on bank account balances in the year were an average of 3.25%, well below the performance achieved under Prudent Investor.

Page 129 of 196

DISCUSSION Investing under the Prudent Investor Standard will continue to allow us to leverage investment dollars to help with costs of Road projects such as Road 38. STRATEGIC PLAN PRIORITY Sustain Core Services are at the heard of our commitment. We will ensure that essential services remain efficient and accessible, enabling our community’s sustainable growth. FINANCIAL IMPLICATIONS Returns are reinvested as per our policy. ATTACHMENTS/REFERENCES Central Frontenac Investment Policy Statement Central Frontenac Talking Points

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Central Frontenac

TALKING POINTS – Q4 2025 Data as of December 31, 2025 Total Portfolio Return (%) Central Frontenac – Model F

3 Months

YTD

Since Inception

Inception Date

2.40

15.72

1/14/2025

Economic snapshot Slowing growth due to U.S. tariffs and tumbling immigration was partially offset in 2025 by fiscal stimulus, continued interest-rate cuts by central banks and massive capital expenditures in artificial intelligence. Inflation remains too high in the U.S. and slightly elevated in several developed markets, primarily due to tariff increases and persistent post-pandemic economic scarring. However, year-over-year inflation is expected to peak in the spring of 2026 before declining. In Canada, we believe economic growth should accelerate moderately in the year ahead and may pleasantly surprise relative to consensus expectations. Tariff headwinds should fade, and notable tailwinds are expected. These beneficial forces include interest-rate cuts, further fiscal stimulus, low oil prices, a positive stock-market wealth effect, further growth in artificial-intelligence expenditures and the early stages of an AI-driven productivity boost. The U.S. economy should remain among the developed-world’s economic growth leaders.

POSITIVE THEMES

NEGATIVE THEMES

Some growth tailwinds for 2026

U.S. economy decelerates mildly

Monroe Doctrine + Venezuela

Tariff impact on inflation undershooting expectations

Risk assets trending less reliably upward

AI and the economy

Combination of rate cuts + economic expansion is rare and constructive for markets

Worries about AI bubble continue

Hoping for faster productivity growth ahead

Social Security funding concerns

Upside surprises for Canadian economy

Chinese housing weakness

INTERESTING

Central bank actions in review Inflection points ahead: Supreme Court on Tariffs New Fed Chair Feb 1 shutdown risk USMCA coming into focus

For additional details, https://www.rbcgam.com/en/ca/insights/

Page 157 of 196

Canadian Fixed Income • •

•

The Bank of Canada (BOC) reduced interest rates twice following a six-month pause, with cuts occurring in September and October. These reductions brought the policy rate to 2.25%. The Canadian fixed income market experienced mixed performance in the fourth quarter, with rising Government of Canada bond yields creating headwinds that were partially mitigated by narrowing credit spreads The shorter duration holdings in Central Frontenac’s portfolio returned 0.36% (Short Term Bonds) to 1.08% (Commercial mortgages) in Q4.

Global Fixed Income & Credit • Government bond yields have fluctuated in a relatively narrow range over the past year as investors weighed easier monetary policy against increased government spending and firmer inflation. • Markets have priced in just over two Fed rate cuts for 2026. • Narrowing in U.S. credit spreads following progress on trade deals suggests increased confidence in the outlook for economic growth. Although spreads are relatively narrow, the all-in yields on corporate and high-yield bonds remain appealing to fixed-income investors. • Central Frontenac’s global credit fund returned 1.01% (global credit) in Q4. Canadian Equity • • •

• •

The Canadian stock index outperformed many of its global peers, as strength in banks, gold mining and technology offset a sluggish domestic economy and led to another round of all-time highs in Q4. Over half of the market performance this year has been due to solid earnings, while higher valuations explain the remainder of the index’s move. The gold companies in the S&P/TSX have more than doubled this year as higher gold prices drove free cash flows. Gold companies now represent 13.3% of the index, so the performance of the broader index will be somewhat dependent on the direction of precious-metals prices. S&P/TSX consensus earnings estimates have been raised for 2026 to 15%. The core Canadian equity strategies held by Central Frontenac posted strong returns, ranging from 4.93% (value) to 7.70% (quantitative) over the quarter.

Global Equity •

•

• •

Global equities climbed to fresh records during the past quarter as investors embraced risk-taking amid easier monetary conditions, strong corporate profits and optimism around the benefits of artificial intelligence. The strong gains mean that valuations have been creeping higher almost everywhere, and the overvaluation story is no longer just a U.S. large-cap phenomenon. However, European and emerging market stocks remain attractively priced. The core U.S. equity exposure’s performance was muted in Q4. Outside the U.S., Central Frontenac’s international equity fund exposure performed well at ~3.0% over the quarter, and the newly added emerging market equity exposure performed the best (8.41% for the dividend fund, 5.65% for the core fund).

Prepared by PH&N Institutional

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

53-2026 March 24, 2026 J. Michael McGovern, Treasurer J. Michael McGovern, Treasurer Cemetery Scotia Trust Resignation as Trustee

RECOMMENDATION THAT Council receives for information the Treasurer’s Administrative Report entitled “Cemetery Scotia Trust Resignation as Trustee”; AND THAT Council authorizes the Treasurer to transfer the funds from Scotiatrust acct

78004512 to the existing Royal Bank Cemetery Account.

AND FURTHER THAT Council authorizes the CAO & Mayor to sign the Release, acknolwdement and indemnity document for Scotiatrust once the BAO approves the application and the Treasurer has received the funds BACKGROUND As a cemetery operator, proceeds from each sale of interment rights is required to be collected and deposited into a trust fund for future cemetery care and maintenance. Contributions by cemetery operators to the fund became mandatory in Ontario in 1955. A percentage of the price paid for interment or scattering rights is put into the Care and Maintenance Fund or Account, which is a trust fund for the upkeep of a cemetery in perpetuity. The trust fund’s purpose is to ensure there is money available to maintain the cemetery for future generations, including after a cemetery no longer has new burials nor the revenue that comes with them from the sale of interment rights. The Township currently holds Cemetery Care and Maintenance Funds in Scotiatrust associated with the Olden Cemetery and also hold funds in an RBC (Royal Bank of Canada) dedicated account in relation to all of our other cemeteries. Perpetual care

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came to be in 1979, and therefore the scotia trust account was set up before the previous treasurer started in 1981. DISCUSSION We received a notice dated January 16, 2026 from Scotia Wealth Management (Scotia) that they are resigning as Trustee for Cemetery Funds. As of the January 16th communication, Scotia believed the Bereavement Authority (BAO) would complete a bulk transfer of the funds based on direction from the account holders. A follow up communication dated February 9, 2026, Scotia advised that the BAO will not be completing a bulk transfer as anticipated and that each cemetery operator/licensee will need to follow the BAO process to transfer the funds. Scotia has set the resignation date of April 16, 2026. This will impact approximately 300 accounts. Reference (O.Reg 30/11) - Under the Funeral, Burial and Creation Services Act, 2002, S.O.2002, c.33: 85. For the purposes of subsection 53 (5) of the Act, a municipality may act as the trustee of a care and maintenance fund or account, (a) for a cemetery of which the municipality is the owner; or (b) for a cemetery of which the municipality is not the owner, if the cemetery operator requests the municipality to act as trustee. The process from the BAO to complete the transfer is:

Obtain a council resolution supporting the transfer for funds from the ScotiaTrust account to the Township’s dedicated cemetery account with RBC.
Submit a formal “Application to Transfer Cemetery Care and Maintenance Fund/Account
Provide the most recent statement of account/fund from the current trustee Staff are recommending that the Municipality transfer the balances from ScotiaTrust to our RBC account as we earn interest and any interest earned is allowed to be used annually to offset operating costs of the cemetery’s, which the municipality currently completes annually. Once approval is received from council to complete the transfer, staff are then required to complete an application to the BAO to transfer the funds. Approval is required from the BAO before the physical transfer of funds can be completed. STRATEGIC PLAN PRIORITY

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Healthy Community Development is very important. We will create an environment that nurtures physical, mental, and social wellbeing, providing the foundation for every individual’s success. FINANCIAL IMPLICATIONS The balance in the account as of December 31, 2025 is $17,238, which would be transferred to the Royal Bank of Canada and therefore, all Cemetery Funds would be held under Care and Maintenance will be in the same account. Yearly deposits have ranged from approximately $2,000 to $6,000, depending on the # of purchases made. ATTACHMENTS/REFERENCES n/a

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

54-2025 March 24, 2026 J. Michael McGovern, Treasurer J. Michael McGovern, Treasurer 2027 Insurance Renewal

RECOMMENDATION WHEREAS AON is the endorsed insurance broker for the Ontario Education Collaborative Marketplace (OECM); AND WHEREAS the Central Frontenac Procurement Policy permits purchasing through group buying organizations, such as OECM without issuing a Request for Proposal (RFP), as the competitive procurement process has already been completed by the group; NOW THEREFORE BE IT RESOLVED that Council pre-approve the Treasurer to obtain pricing in the fall through OECM for the provision of insurance services for a three-year term (2027-2030), including the option of two one-year extensions. BACKGROUND In both 2016 and 2021, Council authorized the CAO/Clerk and the Treasurer to enter into three-year agreements for insurance services with Aon, each including the option of two one-year extensions. During those years, Frontenac County, along with the municipalities of South Frontenac, North Frontenac, and Central Frontenac, jointly issued Requests for Proposal (RFPs) for an insurance consultant. The sole respondent in both instances was Cameron & Associates, at a cost of approximately $9,000 per municipality (ranging from $5,000 to $20,000), in addition to significant staff time required to compile necessary

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documentation. The consultant subsequently issued an RFP for insurance services on behalf of the participating municipalities. In 2016 three firms submitted bids: •

JLT – $135,476

•

Aon – $115,909

•

Frank Cowan – $227,555

In 2021, Central Frontenac received three submissions: •

Intact – $297,353

•

Marsh – $313,496

•

Aon – $217,148

More recently, the Frontenac Treasurers discussed the possibility of issuing a joint RFP. However, it was determined that this approach would likely not provide significant financial benefit, given the limited savings achieved previously and the considerable staff time required. As a result, one municipality has chosen to remain with its current provider, one has already renewed, and two remain undecided. This suggests that Central Frontenac may proceed independently or with limited collaboration. Since 2016, the number of insurance providers available to bid has decreased to approximately four, reducing overall market competitiveness. According to the OECM website, Aon is a leading global professional services firm operating in Canada as Aon Reed Stenhouse Inc., with approximately 1,600 employees across 23 offices. Their structure includes specialized industry practice groups and broking centres of excellence, providing sector-specific expertise. Aon’s Public Sector team has over 40 years of experience and currently services more than 200 institutions in Canada, placing approximately $200 million in premiums. DISCUSSION Prior to 2016, the Municipality had experience working with Frank Cowan, which provided strong service. While there were initial concerns regarding the transition to Aon, the change resulted in annual savings of approximately $175,000. Since that time, Aon and its service team have consistently demonstrated a high level of professionalism and customer service, exceeding expectations. Their pricing has also remained competitive.

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The Municipality’s Procurement Policy permits the use of group purchasing organizations where value can be demonstrated: “For the procurement of goods and services, construction, or consulting services through a purchasing group where analysis supports best value.” Issuing a new RFP would require substantial staff time and resources, as well as consultant costs estimated between $5,000 and $20,000. Based on past experience, it is unlikely that this process would yield significant additional savings. It is also noteworthy that it has taken approximately ten years for insurance costs to return to 2016 levels following the initial transition to Aon.

STRATEGIC PLAN PRIORITY Sustainable Core Services are at the heart of our commitment. We will ensure that essential services remain efficient and accessible, enabling our community’s sustainable growth. FINANCIAL IMPLICATIONS Utilizing the group purchasing provisions within the Procurement Policy is expected to result in both time and cost savings by avoiding the need for a full RFP process. ATTACHMENTS/REFERENCES N/A

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

55-2026 March, 24, 2026 Michael J. McGovern, Treasurer Erin Babcock, Deputy-Treasurer 357/358/359 Response

RECOMMENDATION THAT Council for the Township of Central Frontenac approve the following reduction/change of Assessment pursuant to the Municipal Act. Roll Number 10-39-070-010-30722-0000 for the period of October 28, 2023 to August 28, 2025 as reported by MPAC. Reason – Demolition/ Razed by fire, demolition, or otherwise - (357)(1)(d)(i). AND FURTHER that Council approves an adjustment of taxes to be calculated by the tax department for the related period.

BACKGROUND MPAC reviews applications and does a site visit where necessary to determine the new assessment details, such as, assessment amount, tax class change, etc. Phase-in of Assessment has meant that Assessments for 2012 have had to be restated by MPAC based on the now existing property to determine the new phased-in amounts. Additional reports have been implemented by MPAC to determine this information. DISCUSSION It is the normal practice to approve this adjustment of assessment as recommended by MPAC.

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STRATEGIC PLAN PRIORITY N/A FINANCIAL IMPLICATIONS The assessment change will result in a reduction of property taxes for the period given based on the assessment provided. ATTACHMENTS/REFERENCES Reports from MPAC provided to Council

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38 Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

56-2026 March 24, 2026 Chris McDonough, Manager of Emergency Services Fire Chief Chris McDonough, Manager of Emergency Services Fire Chief Donna Longmire, Fire Services Coordinator Central Frontenac Fire Rescue (CFFR) Activity Report

RECOMMENDATION THAT Council receive the Central Frontenac Fire Rescue (CFFR) Activity Report prepared by the Manager of Emergency Services/Fire Chief dated February 24, 2026 BACKGROUND Fire Prevention/Public Education The month of February Fire Rescue Services focused its public education and social media initiatives on winter safety topics, including winter weather safety, snowmobile safety, and ice safety. The department continues to advance community engagement and public education efforts. Annual inspections of vulnerable occupancies remain on going, with one inspection completed in February and several additional inspections scheduled for the coming months. Meeting/Training Sessions This past month firefighters continued participate in both in-house training as well as ice water training. In addition, a “Resilient Minds” course was delivered, which is evidencebased, peer-led mental health awareness program developed by firefighters for firefighters. A total of 27 members attended the two sessions. Five firefighters also successfully obtained their NFPA 1006 for Ice Water Rescue Technician certification, further enhancing the departments technical rescue capabilities. A District Chiefs’ meeting was held in mid- February, along with participation in Environment and Climate Change Weather Briefing meetings. Work has begun on the Community Wildland Fire Protection Plan. Page 167 of 196

Fire and Emergency Operations Preparations are underway for the Emergency Exercise Program, scheduled for June 11, 2026, which will focus on responding to major weather events, including tornadoes and/or derecho-type storms. Summer students will be returning in the coming months to assist with public education, administrative duties and other departmental support tasks. The Voyent Alert system was utilized to issue informational alerts 14 times in January and 7 times in February. As of the end of February, there were 723 active subscriptions. This vital communication tools is used to send alerts to residents, businesses, and visitors during critical events such as fire or floods, as well as for routine notifications, including snow removal advisories, planned maintenance, etc.

STRATEGIC PLAN PRIORITY Sustainable Core Services are at the heart of our commitment. We ill ensure that essential services remain efficient and accessible, enabling our community’s sustainable growth. FINANCIAL IMPLICATIONS N/A ATTACHMENTS/REFERENCES ➢ ➢ ➢

February 2026 CFFR – Incidents Three Year Comparison for the Month of February – Incidents February Training/Meetings

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February 2026 Incidents

of

Incidents

% of total

Staff Hours

Fire Overheat (no fire, e.g. engines,… Vehicle Collision Vital signs absent, DOA Medical/resuscitator call no ac… Other Medical/Resuscitator Call

1 1 1 1 1 3

3.85 3.85 3.85 3.85 3.85 11.54

2 h 24 m 0 h 0m 9 h 15 m 8 h 0m 1 h 40 m 9 h 30 m

1.0 0.0 5.0 5.0 4.0 3.0

Subtotal for Arden

30.77

30 h 49m

3.0

Overheat (no fire, e.g. engines,… Vehicle Collision

2 1

7.69 3.85

1 h 59 m 0 h 54 m

1.5 2.0

Subtotal for Mountain Grove

11.54

2 h 53m

1.7

Fire Overheat (no fire, e.g. engines,… CO false alarm - equipment m… Vehicle Collision Medical/resuscitator call no ac… Other Medical/Resuscitator Call

1 2 1 1 1 3

3.85 7.69 3.85 3.85 3.85 11.54

12 h 16 m 5 h 38 m 4 h 52 m 1 h 59 m 1 h 51 m 7 h 18 m

10.0 5.0 4.0 7.0 3.0 3.7

Subtotal for Sharbot Lake

34.62

33 h 54m

5.0

Fire Overheat (no fire, e.g. engines,… CO false alarm - perceived em… Other Medical/Resuscitator Call

1 2 1 2

3.85 7.69 3.85 7.69

10 h 6 m 21 h 46 m 9 h 7m 5 h 21 m

6.0 7.0 5.0 2.0

Subtotal for Parham

23.08

46 h 20m

4.8

Total Number of Responses

113 h 56m

4.0

Response Type

Arden

Average # of Responding Personnel

Mountain Grove

Sharbot Lake

Parham

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Comparison February – Incidents

Response Type

2026

2025

2024

Arden Fire Overheat (no fire, e.g. engines, mech. devices) Vehicle Collision Oxygen administered Vital signs absent, DOA Medical/resuscitator call no action required Other Medical/Resuscitator Call Totals for Arden:

1 1 1 0 1 1 3 8

2 0 0 1 0 0 6 9

1 0 1 0 0 0 2 4

Mountain Grove Fire Overheat (no fire, e.g. engines, mech. devices) Other pre fire conditions (no fire) Vehicle Collision Oxygen administered Other Medical/Resuscitator Call Totals for Mountain Grove:

0 2 0 1 0 0 3

3 0 1 0 1 3 8

1 1 0 1 0 2 6

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Response Type Sharbot Lake Fire Overheat (no fire, e.g. engines, mech. devices) Other pre fire conditions (no fire) CO false alarm - equipment malfunction Vehicle Collision Vital signs absent, DOA Medical/resuscitator call no action required Other Medical/Resuscitator Call Totals for Sharbot Lake:

2026

2025

2024

0 1 2 0 1 1 0 1 3 9

1 3 1 1 0 4 1 0 0 11

0 1 1 0 0 2 1 0 4 12

1 2 1 0 0 0 2 6

3 0 0 1 2 1 2 9

1 1 0 0 1 0 2 7

Parham Fire Overheat (no fire, e.g. engines, mech. devices) CO false alarm - perceived emergency Spill - Gasoline or Fuel Vehicle Collision Water Ice Rescue Other Medical/Resuscitator Call Totals for Parham: Total Number of Responses

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Incidents for the Month of February 2024-2026 40

0 Total Number of Responses 2026 # of Incidents

2025 # of Incidents

2024 # of Incidents

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February 2026 Training/Meetings Type Arden *Training *Other Subtotal for Arden

of

Sessions

Session Hours

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3 2 5

6.00 2.00 8.00

Mountain Grove *Training *Other Subtotal for Mountain Grove

3 1 4

6.00 3.00 9.00

Sharbot Lake *Training Subtotal for Sharbot Lake

4 4

6.00 6.00

Parham *Training *Other Subtotal for Parham

5 2 7

37.00 20.00 57.00

All Stations *Training *Other Subtotal for All Stations

2 1 3

19.50 3.00 22.50

Total Number of Sessions:

102.50

STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

57-2026 March, 24, 2026 Cathy MacMunn, CAO/Clerk Stephanie Hammond, Financial Assistant Cemetery By-law Amendment 2020-08 - Fees

RECOMMENDATION THAT Council receive the report for information for the new rates for 2026 as outlined in Schedule B of the By-law and pricing adjustment as per the October Consumer Price Index. BACKGROUND By-law 2020-08 Schedule B of the Cemetery By-law 2020-08 adjusts yearly fees. Cost of Living for 2026 is to be set at 1.7% as follows: Sale of Interment Rights: Resident Single Grave Non Resident Single Grave

2025 2026 $869.73 $878.94 $1,281.15 $1,302.93

Oconto Cemetery Columbarium: Resident Niche Row A Resident Niche Row B Resident Niche Row C Resident Niche Row D Non Resident Niche Row A Non Resident Niche Row B

2025 $1,427.76 $1,427.76 $1,268.61 $1,141.30 $1,683.72 $1,683.72

2026 $1,451.77 $1,451.77 $1,287.00 $1,157.53 $1,712.35 $1,712.35

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2025 $1,427.76 $1,198.60

2026 $1,451.77 $1,215.80

Transfer Fee

2025 $63.65

2026 $64.73

Resident - Child Resident - Adult Resident - Cremated Non Resident - Child Non Resident - Adult Non Resident - Cremated

2025 $254.13 $636.57 $222.80 $381.94 $763.88 $350.11

2026 $258.96 $636.57 $222.80 $388.44 $776.88 $356.07

2025 $190.97

2026 $194.22

2025 $186.45

2026 $189.62

Non Resident Niche Row C Non Resident Niche Row D Transfer Fee:

Interment:

Additional Winter Burial Fee: Winter Burial Disinterment Fee: Disinterment Fee

DISCUSSION Increasing the cemetery fees in accordance with Consumer Price Index. Overall the cemetery fees will need to be increased again as they have remained static apart from CPI increases for a number of years. STRATEGIC PLAN PRIORITY Enter the Strategic Plan Priority. FINANCIAL IMPLICATIONS Increase in fees of 1.7% as per CPI

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ATTACHMENTS/REFERENCES N/A

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

xx-2026 March, 24, 2026 Cathy MacMunn, CAO/Clerk Stephanie Hammond, Financial Assistant Cemetery By-law Amendment 2020-08 – Tower Urn

RECOMMENDATION THAT Council receive the report regarding the Cemetery By-Law regarding Tower Urns for information; AND FURTHER that Council provide direction to staff on whether to permit these types of Urns within our cemeteries BACKGROUND The Township has received a request to amend the Cemetery By-law to permit the installation of Tower Urns at Piccadilly Cemetery. The request has been made by a family member who does not wish to have their mother’s cremated remains interred in the ground or in the columbarium. A Tower Urn is a structure placed on a cemetery plot, where cremated remains are housed within a niche enclosed in the monument or headstone. Currently, our cemetery by-law is silent on these types of urns. DISCUSSION Staff have consulted with the Bereavement Authority of Ontario (BAO) regarding the use of Tower Urns. The BAO has advised caution in permitting these installations within municipal cemeteries. Additionally, the BAO has indicated that monuments containing niches may be classified as “lots” under applicable regulations. As such, only a licensed cemetery operator is permitted to sell these lots. This presents a concern, as the Tower Urn

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installation is being proposed by a monument company, which is not authorized to sell cemetery lots. As per our current By-law Section 4 (g), only a maximum of (4) Urns would be permitted to be placed in the Tower Urn. The Township currently offers above-ground interment options at Oconto Cemetery through an existing columbarium. This structure contains 48 niches with a total capacity of up to 96 urns, providing a regulated and secure alterative for families who prefer not to inter cremated remains in the ground. We are concerned about the risk of vandalism with having cremated remains placed above the ground, also the Township would need to be in possession of the key to unlock the niche for an interment and an interment fee would still be applicable as Township staff would be required to be available for an interment to place the cremated remains inside. While the request reflects a growing interest in alternative interment options, there are significant regulatory, operational, and risk considerations associated with permitting Tower Urns. Council direction is requested on whether to proceed with amending Bylaw 2020-08 to include provisions for Tower Urns in our cemeteries. STRATEGIC PLAN PRIORITY The Township’s Strategic Plan priorities of responsible asset management, regulatory compliance, and maintaining respectful, safe and sustainable municipal services. Any amendment to the By-law must balance community needs with operational feasibility and long-term risk management. FINANCIAL IMPLICATIONS N/A ATTACHMENTS/REFERENCES Pictures of Tower Urn examples as provided by Milestone Monuments.

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

59-2026 March 24, 2026 Cathy MacMunn, Chief Administrative Officer/Clerk Abigail McKinnon, Planning Coordinator Planning Activity Report

RECOMMENDATION THAT Council receive the Planning Activity Report dated March 24, 2026, as prepared by the Planning Coordinator for information. BACKGROUND Monthly planning activity report for Council. DISCUSSION Planning Applications Minor Variance Applications Total Number of Applications Closed Applications Consent Applications Total Number of Applications Lot Additions Severances Right of Way/Easements Zoning By-Law Amendment Applications Total Number of Applications Closed Holding Lift Applications Total Number of Applications Closed

2025 21 18

YTD 2026 4

21 10 9 2

6 3 3

4 4

2 1

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Site Plan Control Applications Total Number of Applications Closed Applications Zoning Clearance Applications Total Number of Applications Closed Applications Zoning Compliance Applications Total Number of Applications Closed Applications

6 3

69 66

6 5

44 44

12 12

Project Updates Additional Severance Research Project A report was presented to Council on September 23, 2025, which included the recommendation from the County Planners to develop Water Quantity and Quality Standards and to amend the Official Plan to increase the number of permitted severances within the Rural Zone. The project remains in progress and is nearing completion. Property Access Research Project Township staff have received several resident complaints regarding property access issues that impact building permit applications. Staff have implemented a temporary solution and are actively exploring a permanent solution through a potential zoning bylaw amendment. This project is ongoing and continues to be a priority. Mapping of Historic Plans of Subdivision Township staff are working in collaboration with County Planning and GIS staff to map historic plans of subdivision. Raw data has been provided to the County, who are developing a new mapping layer. This initiative aims to improve the quality and accessibility of planning information, enhance staff efficiency during resident inquiries, and support more accurate planning reviews. This project is ongoing. Road Mapping Project In partnership with the Public Works Department, County GIS staff, and both County and Township Planning departments, all required data has been compiled and submitted to the County. The project is currently in the final review stage by the relevant departments. STRATEGIC PLAN PRIORITY Not Applicable. FINANCIAL IMPLICATIONS

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Not Applicable. ATTACHMENTS/REFERENCES Not Applicable.

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

xx-2026 March 18, 2026 Cathy MacMunn, CAO/Clerk Nicole Shorts, By-Law Enforcement and Education Officer March 2026 Bylaw Enforcement & Education Activity Report

RECOMMENDATION THAT Council receive the March 2026, By-law Enforcement and Education Activity Report as prepared by the By-law Enforcement Officer for information. BACKGROUND Monthly report on By-Law and Education Activity. DISCUSSION By-law Enforcement – February 18, 2026 – March 18, 2026 By-law Enforcement Count Safe Properties 9 Barking Dogs/Dogs at Large/Dog Owner Liability Act 10 Large Animal 0 Waste Management 1 Parking Complaints 1 Noise 0 Zoning 2 Miscellaneous (calls to SPCA/OPP/Building/Fire/Queries 4 on bylaws/Civil Issues) Total Inquiries 27 Dog Tag Payment Outreach 16 New Calls 17 Follow Ups 23 Total Site Investigations 40

YTD 17 33 0 1 3 0 2 12 68 27 44 46 90

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Orders Letters Warrants Fines Fine Amounts Warnings Total Orders Issued Closed Files Impounds Dog Tags Dog Tag Fees Kennels Kennel Fees Total Dog Fees

3 2 0 0 0 18 23 3 2 77 $1,154.00 1 $100.00 $1,254.00

5 12 0 10 $2,625.00 31 35 11 5 225 3,374.00 4 $700.00 $4,074.00

Policy Review: Nuisance Beaver Bylaw STRATEGIC PLAN PRIORITY Healthy Community Development Action 4- Strengthen and support the enforcement of bylaws FINANCIAL IMPLICATIONS N/A ATTACHMENTS/REFERENCES N/A

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STAFF REPORT TO COUNCIL Township of Central Frontenac 14216 Road 38. Sharbot Lake, Ontario

REPORT NUMBER: DATE: FROM: PREPARED BY: RE:

xx-2026 March 24, 2026 Cathy MacMunn, CAO/Clerk Cathy MacMunn, CAO/Clerk Council Vacancy – District 3

RECOMMENDATION WHEREAS Councillor McGregor has resigned his seat on Council for (Oso District 3) effective March 10, 2026; AND WHEREAS Council, in accordance with Section 262 of the Municipal Act, 2001, S.O. 2001, c.25, hereby declared one Councillor seat (District 3) to be vacant, effective March 10, 2026; AND WHEREAS the Municipal Act, 2001, S.O. 2001 c.25, states that Council may fill a vacancy by appointing a person who has consented to accept the office if appointed, or requiring that a By-election be held to fill a vacancy in accordance with the Municipal Elections Act, S.O., 1996, c 32; AND WHEREAS the CAO/Clerk is recommending that Council consider filling the vacancy by appointing a person who has consented to accept the office if appointed as it may be the most cost efficient than having a By-election. AND WHEREAS the CAO/Clerk has provided options to Council to fill the vacancy as detailed herein; NOW THEREFORE BE IT RESOLVED that Council approve the recommendation of the CAO/Clerk to fill the vacancy by appointing a person instead of holding a Byelection.

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B. BACKGROUND Section 259(1) of The Municipal Act, 2001, S.O. 2001, c.25 (The Act) addresses the issue of Vacant Seats. The section specifically states that the office of a member of council of a municipality becomes vacant if the member: (a) becomes disqualified from holding the office of a member of council under section 256, 257 or 258; (b) fails to make the declaration of office before the deadline in section 232; (c) is absent from the meetings of council for three successive months without being authorized to do so by a resolution of council; (d) resigns from his or her office and the resignation is effective under section 260; (e) is appointed or elected to fill any vacancy in any other office on the same council; (f) has his or her office declared vacant in any judicial proceeding; (g) forfeits his or her office under this or any other Act; or (h)dies, whether before or after accepting office and making the prescribed declarations. 2001, c. 25, s. 259 (1). When a vacancy on Council does occur, Council is faced with the decision on how to fill the vacant seat for the remainder of the term. The Act provides the following two options: 263(1) Filling Vacancies – If a vacancy occurs in the office of a member of council, the municipality shall, subject to this section, (a) fill the vacancy by appointing a person who has consented to accept the office if appointed; or (b) require a by-election to be held to fill the vacancy in accordance with the Municipal Elections Act, 1996. 2001, c. 25, s. 263 (1). 263(5) Rules applying to filling vacancies – the following rules apply to filling vacancies:

Within 60 days after the day a declaration of vacancy is made with respect to the vacancy under section 262, the municipality shall,

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(i) appoint a person to fill the vacancy under subsection (1) or (4), or (ii) pass a by-law requiring a by-election be held to fill the vacancy under subsection (1). Rule 3 states: Despite subsection (1) to (4) if a vacancy occurs within 90 days before voting day of a regular election, the municipality is not required to fill the vacancy. Historical Experience in Central Frontenac: In 2014, following the passing of Councillor William (Bill) Snyder (District 4), Council chose to fill the vacancy by appointment for the remainder of the 2014–2018 term. Phillip Smith was approached, consented to the appointment, and served the balance of the term. In 2018, after Councillor Jamie Riddell (District 2) resigned, Council again opted to fill the vacancy by appointment. John Purdon was approached, accepted the appointment, and completed the remainder of the 2014–2018 term. In 2021, following the passing of Elwin Burke, Council filled the vacancy by appointment. Phillip Smith was approached once again and accepted the role, given his prior Council experience and the limited time remaining in the term. Options Available to Fill the Vacancy: As outlined above, Council has two options under the Municipal Act to fill a vacancy, each with varying approaches. These options are presented below for Council’s consideration: Option 1:

By-Election

Option 2:

Appointment (with three possible approaches)

Appointment Process – Overview The Municipal Act does not prescribe a specific process for appointing an individual to fill a Council vacancy, aside from eligibility requirements. To be considered for appointment, an individual must meet the qualifications set out in the Municipal Elections Act, including: • • •

Be a resident of the municipality, or an owner or tenant of land in the municipality, or the spouse of such a person Be a Canadian citizen Be at least 18 years of age

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•

Not be prohibited from voting under Section 17(3) of the Municipal Elections Act or otherwise disqualified by law

Option 1 – By-election: Council may choose to fill the vacancy by conducting a by-election. In accordance with Section 263(5) of the Municipal Act, a by-law must be passed within sixty (60) days of the seat being declared vacant. Following the passage of the by-law: • •

Nomination Day must occur between 30 and 60 days afterward Voting Day is held 45 days after Nomination Day

Option 2 – Appointment (a) Appointment from Municipal Election Candidates Council may appoint a candidate from the most recent municipal election, provided the individual is not disqualified from holding office. It should be noted that some individuals may be ineligible due to failure to file required financial statements. Under the Municipal Elections Act, this results in ineligibility for election or appointment until after the next regular municipal election. (b) Appointment by Call for Applications Council may establish an open application process to invite interested and eligible individuals to apply for the position. This process would typically include: • •

Public notice through newspaper advertising Posting on the Township’s website

Council would then review applications and select a suitable candidate. (c) Direct Appointment by Council Council may directly appoint an eligible individual without a formal application process or reference to prior election results. This approach has been used previously in 2014 and 2018. In both instances, individuals appointed (Phillip Smith and John Purdon) had prior municipal experience

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and were familiar with Council procedures and responsibilities. This minimized the need for training and allowed for a seamless transition. Given the significant learning curve associated with the role of Councillor, and particularly when a limited time remains in the term, appointing an individual with prior experience may be advantageous.

C. Financial Implications Option 2(a) or 2(c) – Appointment (Election Candidate or Direct Appointment): No direct election or advertising costs. This is the most cost-effective and time-efficient option. Option 2(b) – Appointment by Application: Minimal costs associated with advertising, estimated at up to $300. No election costs. This is the second most efficient option. Option 1 – By-election: Estimated cost between $10,000 and $15,000, in addition to indirect costs such as staff time and overtime. This option would impact the 2026 budget, as no funds have been allocated for this purpose.

D. Attachments Nil

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Township of Central Frontenac Notice of Motion Section 12.2 of the Procedural By-Law #2023-53

In accordance with Section 12.2 of the Procedural By-Law # 2023-53, as amended, this form is to be completed and submitted to the Clerk for any Notice of Motion. When drafting a Notice of Motion, consideration should be given to the following conventions: • • • • • • • •

Start with the word “That” Use the 3rd person and avoid the use of the first person Clearly indicate the intention of the Council Avoid statements that are vague Aim for clarity of expression Indicate proposed action or reflect agreed views on a particular issue Do not re-introduce a resolution which has already been rejected Key questions to ask when drafting a resolution: o What is the issue? o Who does what? o How do they do it? o When do they do it? o Do they report back and when/how is that done?

I, Nicki Gowdy____________________________, a Member of Council, propose the (name) following to be considered at the April 14 2026_________, Regular Meeting of Council: (date)

Whereas the Government of Canada is advancing plans for a high-speed rail corridor in the Quebec City–Toronto corridor; and Whereas municipalities along or potentially affected by the proposed corridor may experience impacts related to land use, infrastructure, environmental considerations, emergency services, and community planning; and Whereas municipalities require timely information, meaningful consultation, and opportunities to provide input into the planning and development of the proposed high-speed rail project; and Whereas Council previously directed that correspondence be sent outlining municipal concerns and requesting engagement with senior levels of government; Therefore be it resolved that Council direct staff to forward an additional letter to the Honourable Minister of Transport outlining the municipality’s concerns regarding the proposed high-speed rail project and requesting meaningful consultation with affected municipalities; and

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Be it further resolved that the letter reiterate the municipality’s request for transparency regarding route selection, environmental impacts, land acquisition, and potential financial implications for municipalities; and Be it further resolved that copies of this correspondence be sent to Minister Steven MacKinnon , Scott Reid MPP Lanark Frontenac, Honourable Mark Carney, Martin Imbleau President of Alto, and all neighbouring municipalities, and relevant municipal associations for their information and support. Draft Letter attached.

Signature: ______________________________________________ Date Submitted to the Clerk: ________________________________

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The Honourable Steven MacKinnon Minister of Transport Government of Canada Ottawa, ON Subject: Municipal Concerns Regarding the Proposed High-Speed Rail Project Dear Minister MacKinnon, On behalf of the Council and residents of the Municipality of Central Frontenac, we are writing to express several concerns regarding the proposed high-speed rail project currently under consideration by the federal government. While we recognize the potential national benefits associated with improved intercity transportation, we believe that additional consultation and analysis are necessary to ensure that the interests of local rural communities including economic drivers and environmental issues are adequately addressed and protected. First, one of the potential routes raises significant questions related to land use and property impacts within our municipality. Preliminary information suggests that the corridor may pass through agricultural lands, environmentally sensitive areas, and established residential zones. These impacts could result in property expropriation, disruption to farming operations, and long-term changes to our community’s rural character. Second, Council is concerned about the potential environmental consequences of the project. Our municipality contains wetlands, wildlife habitats, and water resources that are critical to the ecological health of the region. We request clarity on how the federal government intends to mitigate impacts on these areas and ensure that rigorous environmental assessments are undertaken with meaningful local input. Our community is based around our lakes and the benefits that they offer to our area and to the people who come here to vacation and explore. Third, we seek greater transparency regarding the economic implications for smaller municipalities located along the proposed route. While large urban centers may benefit directly from high-speed rail connectivity, it remains unclear how communities such as ours will share in those benefits or manage the associated infrastructure pressures. We have huge concerns about the impacts to roads, emergency response times, and the bisecting of our community. We as a small rural municipality can barely cover the cost to maintain the infrastructure we now have. Our Council understands that municipalities need to be active partners in planning projects on this scale. We respectfully request that the federal government engage directly with local governments through structured consultation processes before final decisions are made regarding route selection, land acquisition, and construction timelines. The Municipality of Central Frontenac remains committed to working constructively with the federal government to ensure that transport investments balance national mobility objectives with the long-term wellbeing of local communities. We would welcome the opportunity to meet with representatives from Transport Canada to discuss these concerns in greater detail and to ensure that municipal perspectives are fully considered. Thank you for your attention to this matter. We look forward to your response.

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Sincerely,

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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW #2026-14 BEING A BY-LAW TO CONFIRM THE REGULAR MEETING OF COUNCIL HELD ON MARCH 24, 2026

The Council of the Corporation of the Township of Central Frontenac enacts as follows: The actions of the Council at the Regular Council meeting held on the 24th day of March 2026 in respect of each report, motion, resolution, or other action passed and taken by the Council at its meeting, is hereby adopted, ratified, and confirmed. The Mayor and the proper officers of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said action, to obtain approvals where required, and, except where otherwise provided, to execute all documents necessary on that behalf in accordance with the by-laws of Council relating thereto. Read a first, second, and third time and finally passed this 24th day of March 2026.

Frances L. Smith, Mayor

Cathy MacMunn, CAO/Clerk

Central Frontenac By-law No. 2026-14 Confirming By-Law March 24, 2026

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