Body: RULAC Type: Agenda Meeting: Committee Date: 2015 Collection: Council Agendas Municipality: Frontenac County
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RURAL-URBAN LIAISON ADVISORY COMMITTEE (RULAC) Agenda Date: Wednesday September 9, 2015 Place: Loyalist Room, 1st floor, City Hall (216 Ontario Street) Time: 9:00 a.m. – 10:30 a.m.
- Welcome
- Adoption of Minutes of Previous Meeting
RULAC meeting notes dated June 18, 2015
- Communications
- County of Frontenac Summary Report a. Fairmount Home (including financial reporting) b. Emergency Services (Frontenac Paramedic Services) (including financial reporting)
- City of Kingston Summary Report a. Ontario Works, Childcare, Housing & Social Services b. Provincial Offenses
- Other Business
- Confirmation of Next Meeting(s)
The next RULAC meeting will be held at the County offices on Battersea Road.
- Adjournment
Rural-Urban Liaison Advisory Committee Thursday, June 18, 2015 Notes County of Frontenac, Frontenac Room, 2069 Battersea Road, Glenburnie 3:30 pm.
Present:
City of Kingston Councillor Richard Allen Councillor Ryan Boehme Gerard Hunt, Chief Administrative Officer Wendy McCafferty, POA Court Administrator Susan Nicholson, Director of Legal Services & City Solicitor Sheldon Laidman, Director of Housing and Social Services
Present:
County of Frontenac Warden Denis Doyle Deputy Warden Fran Smith Councillor John McDougall Kelly Pender, Chief Administrative Officer Marian VanBruinessen, Director of Corporate Services/Treasurer Paul Charbonneau, Director of Emergency and Transportation Services Steven Silver, Interim Administrator - Fairmount Home Jannette Amini, Manager of Legislative Services/ Clerk
Welcome and Introductions
Warden Doyle called the meeting to order at 3:36 p.m. and welcomed the members of RULAC. He provided comments on the history of the relationship between the County and the City dating back to the days of Sir John A. Macdonald up until the time of amalgamation and now moving forward as adjoining municipalities. 2.
Communications
3.
Adoption of Minutes of the Previous Meeting ▪
October 6, 2014 RULAC Minutes
The minutes were approved by consensus.
4.
Opening Remarks - Introduction of RULAC and process - G. Hunt, CAO City of Kingston and K. Pender, CAO County of Frontenac
Mr. Hunt provided an overview of the history of RULAC which was established under the Ministers Orders following the 1998 amalgamation. The overview included the rationale of the cost sharing portions for both the County and the City for all joint services. The Committee is mandated to come together to create a relationship between the County and the City as well as dialogue on the joint services that each member provides. He noted that the City has advisory Committees in place that are mandated to advise on services provided by the City. This includes representation from the County of Frontenac with respect to advisory committees that are mandated to advise on services that are joint services to ensure the County’s voice is heard. The City is interested in partnering with the County and its member municipalities and much of this is done at a staff level. The City would support a review of RULAC to make it more effective to do the job it was intended to do or to disband it in its current form. He stressed that the role has to be respected for the municipality that has the authority to make decisions on the services it provides to maintain that good relationship. Mr. Pender confirmed that this committee has always looked backwards with respect to reviewing reports and staff are looking for input on how comfortable the respective Council representatives are to a review of this Committees mandate as it needs to be more forward thinking. 5.
County of Frontenac Summary Report ▪
Fairmount Home and Emergency & Transportation Services (Frontenac Paramedic Services)
Mr. Silver indicated Fairmount Home is currently under budget for 2015; however overtime costs can affect the budget and he is looking at strategies on how to mitigate this as well as any service level changes. Chief Charbonneau advised that most of the challenges in FPS budget were around Ebola costs. Chief Charbonneau walked the Committee through the Urban Ambulance Study that the County is now looking at, including opportunities for placement of new ambulance bases to meet response time standards in pockets identified in the urban area of the City of Kingston. There is opportunities for co-locations with new planned Fire Stations as well as locations in Community Centre where Fire is not available, a topic of which he has already discussed with the City’s Commissioner of Community Services. Response time standards are overall for the service and do not take into account whether the call are for the rural or urban areas. He noted that the FPS is in the top 10% for its response time standards. To questions around the 3rd crossing and how that would affect the location of ambulance bases, Chief Charbonneau noted that once the 3rd crossing occurs, certain stations could be closed and/or relocated and he is in consultation with the Fire Department on this issue. Mr. Hunt felt that a 3rd crossing could see a reduction in costs and questioned if this cost savings would be placed into capital or operating.
RULAC Minutes June 18, 2015
Page 2 of 4
For the benefit of the new City Councillors, Chief Charbonneau provided the rationale for the elimination of an ambulance in 2013. Councillor Allen asked if other municipalities that we provide our service to are also charged for deficiencies given that when a Kingston ambulance is called to another municipalities it then places Kingston residents at risk. Chief Charbonneau noted this could be a discussion with adjoining treasurers; however currently, the demographics along Highway 15 works in the City’s favour. It was noted that Kingston City Council passed a motion for the Mayor and CAO to have discussions with the County on its priorities and financial challenges and this will be done shortly. The intent is to encourage out of the box thinking and the sharing of resources and responsibilities. Kingston currently has a $5M challenge over 3 years and City Council intends to meet that challenge and this will be communicated to all external agencies. 6.
City of Kingston Summary Report ▪
Ontario Works, Childcare, Housing and Provincial Offences
Mr. Laidman noted that from an overall perspective from the last quarter of 2014 and the first quarter of 2015, his Department is under budget due to administrative costs. This year the Department is considerably under budget for Ontario works and Housing due to the impact of the SAMS system which is a software change that has been implemented across Ontario. From a financial perspective, the province provided an additional $160,000 which had to be spent within 3 weeks so this was put towards the cost of administration. Other impact of SAMS is that it has been an extremely frustrating process with no reporting from the Province so he is unable to report or advise the County of the number of cases there are in the County. He cannot give a firm date of when these issues would be fixed; however he noted that the City of Kingston is within the top 10 across the Province that are doing well under this new system. Mr. Laidman provided an overview of the reports with respect to housing, noting the provincial CHIPI funding that provides $4M in provincial funding for homelessness and the Investment In Affordable Housing funding, which funds the Kingston Frontenac Renovates program, that has been committed for another 6 years including 2015. Mr. Laidman noted that both the City and the County have been able to take advantage of the Ontario Works uploading over the past several years using those savings to offset the cost of other programs; however this will soon end and cautioned that budgets will increase. Staff are looking at ways to mitigate this. Ms. Nicholson provided an overview of the POA reports, specifically noting Bill 31, being the Transportation Statute Law Amendment Act (Making Ontario’s Roads Safer), has now received 3rd reading; however this new legislation will not be retroactive. Ms. Nicholson will be bringing a report forward to City staff and City Council with respect to debt collection. With respect to the Provincial Court, it will be relocating to 362 Montreal Street in the summer of 2015 which is a municipally owned facility that will help keep costs down and provides additional space that allows the court to function properly. This will also provide an opportunity for better technology as the current lease did not allow the City to upgrade any technology.
RULAC Minutes June 18, 2015
Page 3 of 4
7.
Other Business
8.
Confirmation of Next Meeting
The next meeting will be held sometime in the fall. Mr. Hunt and Mr. Pender will work together to bring forward a report to the next meeting on the future of RULAC. 9.
Adjournment
The meeting adjourned at 4:51 p.m.
RULAC Minutes June 18, 2015
Page 4 of 4
County of Frontenac Report to Rural-Urban Liaison Advisory Committee (RULAC) To:
Chair and Members of RULAC
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Paul Charbonneau, Director of Emergency and Transportation Services/Chief of Paramedic Services Steven Silver, Interim Administrator, Fairmount Home Marian VanBruinessen, Director of Corporate Services/Treasurer
Date of meeting:
September 9, 2015
Re:
Highlights of County of Frontenac Reports – June 2015 to August 2015
This report provides RULAC members with highlights of the reports between June 2015 to August 2015. The summary below provides information and links to the County Council reports. Staff will be available at the meeting to provide further information.
- Fairmount Home Highlights Steven Silver Fairmount Home Reports – No Council Reports June to August 2015 Emerging Issues
Scheduling during the summer months has been a challenge to meet required minimum levels and as a result overtime expenses are higher than budgeted. Management will be reviewing current staffing levels and categories (part-time and casual) to identify potential efficiencies.
County Council will receive a report at its meeting on September 23, 2015 giving options for the delivery of environmental & dietary management services in 2016. The current management contract with Sodexo has been extended to March 31, 2016.
Report to RULAC Highlights of County Reports – June to August 2015 September 9, 2015
Page 1 of 2
2. Emergency Services (Frontenac Paramedic Services) Highlights Chief Paul Charbonneau Emergency & Transportation Services/ Frontenac Paramedic Services Reports Report No. and Title 2015-069 Canadian Safety and Security Program – Canadian Paramedic Health and Wellness Program
Date to Council 15-0715
Link on County of Frontenac website
Department
https://frontenac.civicweb.net/FileStorage/A 3792105E6E84A6EB844AFCEDA28041B2015069%20Emergency%20and%20Transportati on%20Services%20-%20C.pdf
ETS
Emerging Issues
The Kingston Urban Station Study is complete and an information report will be received by County Council at its meeting on September 23, 2015. The study shows the pressure points within the city where response times can be improved by re-location of resources. There is no immediate recommendations for the 2016 budget.
County Council will receive a report at its meeting on September 23, 2015 regarding the legislated Response Time Standard (RTS). Council must confirm each October what its RTS will be for the next year. FPS continues to meet, and in some measures exceed the stated RTS.
County Council received, in a Closed Session, a report at its meeting of August 25, 2015 regarding deployment models for the Wolfe Island Ambulance Station. This base is the last volunteer base in Ontario and changes to the employment status of the current staff will mean changes to how the station is resourced. Council adopted an “on-site/on-call” model and management is currently discussing related issues with OPSEU Local 462 for the transition.
Report to RULAC Highlights of County Reports – June to August 2015 September 9, 2015
Page 2 of 2
City of Kingston Report to RULAC To:
Chair and Members of RULAC
From:
Gerard Hunt, Chief Administrative Officer
Resource Staff:
Sheldon Laidman, Director, Housing & Social Services Susan Nicholson, Director of Legal Services & City Solicitor
Date of Meeting:
September 9, 2015
Subject:
HIGHLIGHTS OF CITY REPORTS – June 1, 2015 to August 31, 2015
HOUSING & SOCIAL SERVICES
Report No. & Title
Date to Committee/ Council
Link on City website
Group/ Department
Q2 2015 LSR Financial Report
n/a
See Exhibit A to this report
Housing & Social Services
Highlights: As of June 30, 2015, the County’s share of LSR Social Services is 45.4% of budget. For Ontario Works (OW), Q2’15 net expenditures for the County are 47.7% of budget primarily due to OW Administration. In Q1’15, OW received an additional $160,600 in 100% provincial funding to assist with SAMS expenditures. This funding was unbudgeted and had to be spent by March 31, 2015. The majority of eligible expenses associated with this funding were OW salaries and benefits which lowered OW administration costs. As well, there were a few vacant OW positions in the first half of the year. OW Allowances for the County were 49% of budget for Q2’15. Although Employment Assistance Delivery was only 4.2% of budget, this represents a very small cost for the County. Due to workload reductions introduced by MCSS for Ontario Works due to SAMS, case managers were not responsible for updating participation agreements with clients during the majority of Q1-Q2 which has resulted in discretionary employment expenses being lower than budgeted.
City of Kingston Report to RULAC
September 9, 2015 Page 2 of 7
For Childcare Programs, Q2’15 net expenditures for the County are 47.3% of the budget primarily due to lower than anticipated utilization of fee subsidies and wage subsidies. It is projected that fee subsidies will increase in the last quarter of 2015. Wage subsidies are lower than expected due to the closure of a dual site childcare agency located in the City of Kingston. These funds will be re-allocated prior to year end. Housing Administration for Q2’15 was under budget at 36.8% due to receiving $158,000 in provincial funding in Q1. Also, consulting fees have not been fully incurred. Housing Program Costs for the County were also slightly under budget at 43.5% due to subsidy adjustments made to housing providers. Issues/Challenges: For Ontario Works - Over the past 3 years, the OW caseload has leveled out but there is always a risk that the caseload could trend back to where it continually increases year over year. There is always a challenge with estimating the caseload for Ontario Works as well as the benefit unit family makeup. For Childcare – The 2014/15 school term was the final phase for implementing full day kindergarten for 4 and 5 year olds across Ontario. Childcare Operators are now working in a system that primarily serves children from infants to 3.8 years of age throughout the day and children 4 – 12 years of age in before and after school programs. The focus moving forward is to enhance the quality of childcare programs. For Housing – See Emerging Issues section of report below. Upcoming Activity and Emerging Issues: For OW - the province has announced the integration of 7 employment related benefits which was scheduled to go into effect on October 1, 2015. This has since been delayed. Detailed information and funding changes have not yet been publicized. The Province is also currently engaged in consultations regarding employment integration across Employment Ontario Service Providers, ODSP and OW service providers. For Childcare – Staff are working on a new general operating funding model that will replace three wage subsidy programs as of January 1, 2016. This provincially led initiative will provide funding flexibility for licensed Childcare Operators. In the past, wage subsidy programs were primarily used to increase salaries for those staff working in Childcare programs and special needs programs. The purpose of general operating funding is to support the costs of operating licensed childcare and may be used for staff wages and benefits, lease and occupancy costs, utilities, administration, transportation for children, resources, nutrition, supplies and maintenance. For Housing - The Housing Division is in the final stages of its analysis of End of Operating Agreements and Step Down Federal Funding impacts. Details will be provided in a future Council and RULAC report; however, the main issue is Federal housing funding will step down year by year and cease in 2034 while at the same time operating agreements with most social
City of Kingston Report to RULAC
September 9, 2015 Page 3 of 7
housing providers will end leaving the Service Manager vulnerable funding and service wise. Preliminary budgetary increases to offset these funding changes while maintaining mandated service levels are as follows: 2016 4.3%, 2017 4.9%, 2018 7.1%, 2019 4.7%, 2020 4.2%, 2021 8.5%, 2022 4.5%, 2023 5.7%, etc. These are unsustainable budgetary impacts that we are challenged to find adequate solutions to under existing legislative framework. Report No. & Title
Date to Link on City website Committee/ Council
Group/ Department
HHC-15-008
Jul 9, 2015
Homelessness PIT Count and Survey
Committee
Housing & Social Services
Information Report
https://www.cityofkingston.c a/documents/10180/999443 2/HHC_A051515008.pdf/ca182a18-443d451e-901c-fa1e5807c3a3
Highlights: One of the strategies identified in the 10-Year Municipal Housing and Homelessness Plan (the Plan) is to conduct a “Point-In-Time” (PIT) Homeless Count at the outset of the implementation of the Plan and every two years thereafter. The purpose of the PIT count is to generate information on people experiencing homelessness in the City so services can be better aligned to their needs and measure the success of the implementation of the Plan. The first Homeless Count and Survey for the City of Kingston was conducted on Wednesday, October 16, 2013, and in the County of Frontenac, between October 21 and November 1, 2013. As the two-year mark after the baseline PIT count and survey for service areas approaches, a national PIT count and survey process has been developed and is being promoted by Employment and Social Development Canada (ESDC). Sixty-one urban communities that receive Homelessness Partnering Strategy funds, including Kingston, have been invited to participate in Canada’s first coordinated count. This count is scheduled for January 2016. The advantages of participating in a national count that uses a common approach include: communities using common procedures and tools (e.g. surveys) and timelines, comparability of results, and reliability of aggregating provincial/regional/pan-Canadian data. Staff intends to follow the ESDC PIT count date, methodology and protocols going forward. The United Way of Kingston, Frontenac, Lennox and Addington, as the area’s designated “Community Entity” that receives and allocates federal Homeless Prevention Strategy Funds, may qualify to apply for and receive approximately $25,000 from Employment and Social Development Canada’s Homelessness Partnering Strategy for first year start-up costs to implement the coordinated Canadian PIT count. The United Way is awaiting notification of the award amounts and requirements. It is unlikely that ESDC funding will be available to support subsequent years’ PIT implementation.
City of Kingston Report to RULAC
September 9, 2015 Page 4 of 7
City staff intend to work with the United Way to plan the January 2016 coordinated PIT count and survey. The United Way is currently reviewing the possibility of assuming responsibility to be the lead organization for the January 2016 PIT count and survey, pending the details and award amount to be provided in the notification letter. The January 2016 PIT count and survey will provide a baseline from which staff will comprehensively measure the achievement of Plan goals every two years, throughout the balance of the Plan’s implementation. Issues/Challenges: This is an information report. No issues or challenges were identified. Upcoming Activity: City staff intend to work with the United Way to plan the 2016 coordinated PIT count and survey. Report No. & Title
Link on City website Date to Committee/ Council
Group/ Department
15-010
Jul 9, 2015
Housing & Social Services
Progress of the Plan’s 75 Recommendations
Committee
Information Report
https://www.cityofkingston. ca/documents/10180/9994 432/HHC_A051515010.pdf/749a4ae2-216549eb-bef2-1c51c41677e4
Highlights: In December 2013, the 10-Year Municipal Housing and Homelessness Plan (the Plan) was approved by Kingston City Council and the recommendations and strategies in the former Municipal Housing Strategy are included in the 10-Year Plan. This report addressed recommendation Number 6 which required that staff establish a monitoring table to show progress against approved recommendations. The table was attached at Exhibit A. The monitoring table reports expected progress towards achieving the recommendations in the 10-Year Municipal Housing and Homelessness Plan with 10 recommendations being completed, 33 recommendations in progress and 31 recommendations ongoing which have become part of day to day operations. Issues/Challenges: This is an information report. No issues or challenges were identified. Upcoming Activity:
City of Kingston Report to RULAC
September 9, 2015 Page 5 of 7
The Housing Division is taking the lead for the majority of recommendations in the Plan. Implementation of these recommendations is a collaborative effort and Housing Program staff have been working closely with the other service providers, County staff and other City departments, as appropriate, and as it relates to the implementation of these recommendations. Report No. & Title
Date to Link on City website Committee/ Council
Group/ Department
HHC-15-011
Aug 13, 2015
Housing & Social Services
Communications Plan – 10 Year Municipal Housing and Homelessness Plan
https://www.cityofkingston.c a/documents/10180/104326 94/HHC_A061515011.pdf/615af930-84ff443f-9a7c-b51e287b43b0
Information Report Highlights: The implementation of the 10 Year Municipal Housing and Homelessness Plan (the Plan) began after Council adoption of the Plan in December 2013. In April 2014, a Request for Proposal was issued to homeless service providers resulting in a shift in the delivery of homeless services locally to adopt the housing first approach as approved by Council through the adoption of the 10 Year Plan. City staff from Housing Programs and Strategic Communications have been working together on delivering a Communications Plan to work with the community towards increasing awareness of new approaches to affordable housing and homelessness. As part of the Communications Plan, an on-line survey was conducted late in 2014 and the results of that survey are summarized in Exhibit A and B to Report Number HHC-15-011 on the City website. Results are provided for both the City and the County. Issues/Challenges: This is an information report. No issues or challenges were identified. Upcoming Activity: City staff continue to work on phase 2 of the Communications Plan as changes to the emergency shelter system became effective July 1, 2015.
City of Kingston Report to RULAC
September 9, 2015 Page 6 of 7
Report No. & Title
Date to Link on City website Committee/ Council
Group/ Department
15-311
Aug 11, 2015
Housing & Social Services
Q2 Report on Agreements Executed under Delegated Approval and Signing Authority
https://www.cityofkingston. ca/documents/10180/1041 9038/COU_A191515311.pdf/10d22b82-516b47af-99c8-7059c23f7f15
Information Report Highlights: The purpose of Report 15-001 was to renew and confirm for the term of Council the delegation of authority for the approval and execution of a number of administrative agreements related to Community Services programs. Report 15-235 provided Council with a broader understanding of the type and number of agreements that are involved under this approval and execution process for Q1 and Report 15311 provided the same data for Q2 of 2015. Issues/Challenges: The delegated authority sought in this report does not include agreements related to new municipal or provincial initiatives which may involve new or appreciable changes in policy, program delivery, service levels or significant financial implications for the City. Likewise, this delegated authority does not apply to exceptional undertakings required to avoid, address or resolve significant unanticipated and/or undesirable events or circumstances. It does allow for items of an administrative or routine nature to be approved by appropriate City staff. Upcoming Activity: It is staff’s intent to report quarterly with this information with this report covering the second quarter of 2015. PROVINCIAL OFFENSES ADMINISTRATION Report No. & Title
Date to Committee/ Council
Link on City website
Group/ Department
Q2 2015 Provincial Offences Reports
n/a
See Exhibit B to this report
Legal Services
City of Kingston Report to RULAC
September 9, 2015 Page 7 of 7
Highlights: Fine revenue for the second quarter of 2015 is above the expected average by approximately $154,564. Accordingly, expenditures are lower than the expected average by approximately $43,224. Volume of charges received for the second quarter declined slightly as has been occurring over the past several years. Please see the quarterly report for Q2 2015 for additional detail (Exhibit B). The new Provincial Offences Courthouse at 362 Montreal Street has been completed and the move took place on Saturday, August 22, 2015. Some interior and exterior signage remains outstanding but all systems are operational and court is ready to resume sitting on Tuesday, September 8, 2015. Issues/Challenges: Collection activity for unpaid fines which are in default is active and continuous. Notices of fine and due date are mailed, driver’s licenses are suspended daily, files are assigned to the collection agency weekly, and payment plans are established with defendants whenever possible. Defaulted fines are added to the property tax rolls where possible and when warranted, and Certificates of Default are registered as well. Upcoming Activity: Issuance of a new RFP for Collection Agency services will occur in the third quarter of 2015. Emerging Issues We await word from the Province regarding Administrative Monetary Penalties (AMPS) and how any implementation of that will affect the Provincial Offences Court and the manner in which matters are brought before the Courts. Administrative Monetary Penalties, if implemented, will provide a mechanism for settling matters out of the courtroom in the traditional fashion.
City of Kingston Analysis - OW, ODSP, CHILDCARE & HOUSING: LSR YTD QUARTERLY REPORT YEAR: 2015
QUARTER: 2015 Consolidated Net Budget
PROGRAM DESCRIPTION
2015 Consolidated Actual Costs to Date
2nd
% Consolidated Budget Expended
PERIOD ENDING DATE: 30-Jun-15
2015 City Net Approved Budget
City Actual Costs City % Budget to Date Expended Wt Assessment used =
Comments 78.931% City / 21.069% County
ONTARIO WORKS OW Administration
$
3,867,999
$
1,838,119
47.5%
$
3,087,824 $
1,467,371
47.5%
OW Program Delivery OW Allowances
$
2,092,301 $
1,030,477
49.3%
$
1,894,622 $
933,683
49.3%
Employment Assistance Delivery Subtotal OW Program Costs
$ $
32,251 $ 2,124,552 $
4,189 1,034,666
13.0% 48.7%
$ $
29,348 $ 1,923,970 $
Total OW Admin & Program Costs
$
5,992,551
2,872,785
47.9%
$
5,011,794
$
Actual OW Allowance & Benefit Ratio YTD OW Caseload Average
$
4,068 937,750
13.9% 48.7%
2,405,121
48.0%
Note - $160,600 additional SAMS 100% funding received for Q1; lowered Admin costs
Client admin expenses low due to SAMS workload reductions and PA’s not being updated; this puts more upload funding into Admin at 91.4%.
90.633% 2643
2,898
CHILDCARE SERVICES Childcare Admin. (Reg & ELCC)
$
288,200
$
145,642
50.5%
$
227,998
$
114,957
50.4%
$ $ $ $
850,809 1,523 490,789 134,041
$ $ $ $
43.8%
$
790,669 $ 1,448 $ 388,726 $ 124,119 $ $ 1,304,962 $
334,455 165 171,838 60,297 1,044 567,799
42.3% 11.4% 44.2% 48.6%
1,477,162
361,753 352 217,707 65,117 2,169 647,098
42.5% 23.1% 44.4% 48.6%
$
$ $ $ $ $ $
$
1,765,362
$
792,740
44.9%
$
1,532,960
$
682,756
44.5%
Housing Administration Housing Program Costs Emergency Hostels Total Housing Admin & Prog Costs
$ $ $ $
862,234 $ 10,262,602 $
- $ 11,124,836 $
316,052 5,886,318 6,202,370
36.7% 57.4% 0.0% 55.8%
$ $ $ $
681,423 $ 9,617,943 $
- $ 10,299,366 $
249,463 5,605,729 5,855,192
36.6% 58.3% 0.0% 56.9%
Total City-County LSR Soc Serv Costs
$
18,882,749
9,867,895
52.3%
$
16,844,120
8,943,069
53.1%
Childcare Programs Fee Subsidy (DNA, ELCC, OW Formal) Fee Subsidy (Informal OW) Wage Subsidy (DNA, ELCC) Special Needs (DNA & ELCC) Other(repairs & mntc) Net CC Program Delivery Total Childcare Costs
1 service provider has closed in May
43.5%
HOUSING SERVICES
$
$
Under budget as $158K in provincial admin fee revenue received in Q1. Consulting fees not fully incurred. Over budget due to property tax cash flow. Using add’l provincial funding to off-set costs.
County Analysis - OW, ODSP, CHILDCARE & HOUSING: LSR YTD QUARTERLY REPORT YEAR: 2015
QUARTER: 2015 Consolidated Net Budget
PROGRAM DESCRIPTION
2015 Consolidated Actual Costs to Date
2nd
% Consolidated Budget Expended
PERIOD ENDING DATE: 30-Jun-15 County % County Actual Budget Costs to Date Expended
2015 County Net Draft Budget
Comments
ONTARIO WORKS OW Administration
$
3,867,999 $
1,838,119
47.5%
$
780,175 $
370,749
47.5%
OW Program Delivery OW Allowances
$
2,092,301 $
1,030,477
49.3%
$
197,679 $
96,794
49.0%
Employment Assistance Delivery Subtotal OW Program Costs
$ $
32,251 $ 2,124,552 $
4,189 1,034,666
13.0% 48.7%
$ $
2,903 $ 200,582 $
121 96,915
4.2% 48.3%
Total OW Admin & Program Costs
$
5,992,551
2,872,785
47.9%
$
980,757
467,664
47.7%
$
Actual OW Allowance & Benefit Ratio YTD OW Caseload Average
$
Note - $160,600 additional SAMS 100% funding received for Q1; lowered Admin costs
Client admin expenses low due to SAMS workload reductions and PA’s not being updated; this puts more upload funding into Admin at 91.4%.
9.367% 255
2,898
CHILDCARE SERVICES Childcare Admin (Reg & ELCC)
$
288,200
$
145,642
50.5%
$
60,202
$
30,685
51.0%
Childcare Programs Fee Subsidy (DNA, ELCC, OW Formal) Fee Subsidy (Informal OW) Wage Subsidy ( DNA, ELCC) Special Needs (DNA & ELCC) Other Subtotal CC Program Delivery
$ $ $ $ $ $
850,809 1,523 490,789 134,041 1,477,162
$ $ $ $ $ $
361,753 352 217,707 65,117 644,929
42.5% 23.1% 44.4% 48.6%
60,140 75 102,062 9,922 172,199
$ $ $ $ $ $
27,298 187 45,869 4,820 1,125 79,299
45.4% 249.3% 44.9% 48.6%
43.7%
$ $ $ $ $ $
Total Childcare Costs
$
1,765,362
$
792,740
44.9%
$
232,401
$
109,984
47.3%
1 service provider has closed in May
46.1%
HOUSING SERVICES Housing Administration
$
862,234 $
316,052
36.7%
$
180,811 $
66,589
36.8%
Under budget as $158K in provincial admin fee revenue received in Q1. Consutling fees not fully incurred.
Housing Program Costs
$
10,262,602 $
5,886,318
57.4%
$
644,659 $
280,589
43.5%
Under budget due to prior subsidy adjs for Loughborough.
Emergency Hostels Total Housing Admin & Prog Costs
$ $
- $ 11,124,836 $
6,202,370
0.0% 55.8%
$ $
- $ 825,470 $
347,178
0.0% 42.1%
Using add’l provincial funding to off-set costs.
Total City-County LSR Soc Serv Costs
$
18,882,749
9,867,895
52.3%
$
924,826
45.4%
$
2,038,628
$
Exhibit B to Report to RULAC dated September 9, 2015
C I T Y O F K I NG ST O N M E M O R A ND U M TO:
RULAC
FROM:
SUSAN NICHOLSON, CITY SOLICITOR AND DIRECTOR OF LEGAL SERVICES
SUBJECT:
POA 2015 SECOND QUARTER
DATE:
SEPTEMBER 1, 2015
QUARTERLY REPORT – REVENUE AND EXPENDIT URES 2015 Q1 2015
Q2 2015
Fine Revenue
$646,971
1
Expenditures Outstanding 2 Receivables
Q3 2015
Q4 2015
YTD 2015
Budget
$445,483
$1,092,454
$1,875,780
$190,944
$228,321
$419,265
$924,978
$13,696,153
$13,854,429
$13,854,429
- Expenditures are shown net of the county’s share of revenues in order to reflect the actual costs of operating the POA
- Uncollected fines
COMPARATIVE CHARGES AND REVENUE BY QUARTER Quarter 1 Revenues Charges
Quarter 2 Revenues Charges
Quarter 3 Revenues Charges
Quarter 4 Revenues Charges
Year To Date Revenues Charges
2011
$448,818
4,211
$547,838
4,708
S552,984
4,452
$424,459
3,161
$1,974.099
16,532
2012
$393,899
3,756
$468,246
3,898
$500,516
4,242
$433,008
2,891
$1,795,669
14,787
2013
$399,202
3,627
$520,233
4,530
$480,182
3,318
$440,862
2,829
$1,840,479
14,304
2014
$500,668
2,422
$391,275
3,378
$419,844
3,295
$396,859
2,215
$1,708,646
11,310
2015
$646,971
2,386
$445,483
2,987
$1,092,454
5,373
ACCOUNTS RECEIVABLE POA UNCOLLECTED FINES1 2011
2012
2013
2014
Outstanding
$12,179,509
$12,720,675
$13,135,814
$13,363,811
2015 To End of 2nd Quarter $13,854,429
60 days or less
$343,595
$204,924
$168,949
$264,067
$289,751
60 -120 days
$523,864
$186,625
$239,501
$164,999
$213,990
Over 120 days
$11,312,050
$12,329,125
$12,727,364
$12,934,745
$13,350,688
Uncollected Fines 3
2
Collected During S1,387,158 $1,268,527 $1,299,505 $1,257,879 $998,762 Period
- fines, fees, costs, victim surcharge and collection fees/ 2. Past due date / 3. As of conviction
LARGEST ENFORCEMENT AGENCIES COMPARATIVE CHARGES Agency
2011
2012
2013
2014
2015 To End of 2nd Quarter
Kingston Police South Frontenac OPP Sharbot Lake OPP Ministry of Transportation All other Total
11,437 2,499 847 498 1,251 16,532
9,438 2,372 948 381 1,648 14,787
8,453 2,647 1,111 745 1,348 14,304
5,739 2,522 880 1,076 1,093 11,310
3,320 873 271 361 548 5,373
