Body: Planning Committee Type: Agenda Meeting: Regular Date: February 21, 2013 Collection: Council Agendas Municipality: Frontenac County
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150TH ANNIVERSARY ADVISORY COMMITTEE AGENDA
Date and Time
Thursday, February 21, 2013 at 2:00 p.m.
Place
County of Frontenac Administrative Boardroom 2069 Battersea Road, Glenburnie
Members: Councillor Gary Davison Marcel Giroux, Chair Barbara Sproule
Jim Vanden Hoek Phil Leonard, Community Member Warden Janet Gutowski, Ex-Officio
Page 1.
Call to order
Adoption of the agenda
Disclosure of pecuniary interest and general nature thereof
Adoption of minutes
2-5
•
Deputations and/or presentations •
6-24
25
Mr. Craig Bakay will address the 150th Anniversary Planning Advisory Committee on his proposal for a documentary on the local band Bauder Road.
150th Anniversary Advisory Committee (AAC) Work Plan •
Minutes of Meeting held December 12, 2012
2013-045 150th Anniversary Planning Advisory Committee 2013 Work Plan Update
Communications •
Communication received from the Howe Island Historical Society Upcoming Event - Howe Island Winter Tales from the Last Century
Other business
Next meeting date •
The next 150th Anniversary Planning Advisory Committee meeting is scheduled for Wednesday, April 24, 2013 at 10:00 a.m. at the County Administration Building.
- Adjournment
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Minutes of the 150th Anniversary Planning Advisory Committee Meeting December 12, 2012 A meeting of the 150th Anniversary Planning Advisory Committee was held in the Frontenac Boardroom of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, December 12, 2012 at 10:00 a.m. In attendance: Marcel Giroux, Chair Warden Janet Gutowski (teleconference) Councillor Gary Davison Phil Leonard (teleconference) Staff: Elizabeth Savill, CAO/ Clerk Jannette Amini, Deputy Clerk, Recording Secretary Angelique Tamblyn, Executive Assistant Alison Vandervelde, Communications Officer 1.
Call to order
The Chair called the meeting to order at 10:21 a.m. 2.
Adoption of the agenda
Committee Recommendation THAT the agenda be confirmed. CARRIED 3.
Disclosure of pecuniary interest and general nature thereof
The Chair requested the Recording Secretary to make note in the minutes that no members of the committee declared any disclosures of pecuniary interest 4.
Closed meeting: Nil
Adoption of minutes
Committee Recommendation THAT the minutes of the meeting held October 31, 2012 be approved as circulated. CARRIED th
150 Anniversary Planning Advisory Committee Meeting Minutes December 12, 2012 Received by Council December 19, 2012
Minutes of Meeting held December 12, 2012
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Business arising from the minutes: Nil
Deputations and/or presentations: Nil
Communications Media Release - Winning 150th Anniversary Logo Design
Members noted the attention that the Media Release has received by the press. Correspondence received from Donna Larocque The Committee received the correspondence from Donna Larocque. 9.
150th Anniversary Advisory Committee (AAC) Work Plan
Ms. Vandervelde walked the Committee through the Work Plan Update Report and advised that staff is seeking more guidance around the survey and what it should include. The Committee noted that a calendar identifying events needs to be created for 2013 as members will be attending a selection of these events to promote the 150th Anniversary in 2015. More emphasis should be placed on engaging other Committees in the County as opposed to a survey. If the intent of the survey is to obtain recommendations or suggestions from outside organizations then additional thought needs to be put into the survey. The Committee decided to defer discussion on the survey in order to provide members an opportunity to give this some thought and to come back with guidelines of what information it should contain and to whom it should appeal. It was noted that the Kingston Public Library has a student who is supplied with an iPad to go out and collect stories. The County could do something similar with part of the questionnaire asking people to submit their stories such as their family history and put this together as a collection. This could be a project for grade 12 history students. It was noted that the Land O’Lakes Tourism Association has hired an Events Coordinator whose role is to help with events around the County. The County could approach the association to determine what assistance can be offered. Given the funding for the position was received through the Community Futures Development Corporation (CFDC), staff will also look into further funding opportunities to augment the information shared with the committee at its last meeting. It was pointed out that the South Frontenac Council meetings are held on Tuesdays not Wednesdays as noted in the Work Plan update. Committee members will meet with each of the respective Township Council either at the April or May Council meetings. A program needs to be created so that all delegations are saying the same thing. Staff will send out an email to members to determine which Township Council they would like to attend and staff will contact each Township to ensure delegations are on the agenda. ACTION ITEM
150th Anniversary PAC Meeting Minutes December 12, 2012 Received by Council December 19, 2012
Minutes of Meeting held December 12, 2012
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Jannette Amini – contact Township Councils Community Events The Committee reviewed the list of community events and the follow events were chosen as ones that the Committee would like to focus on as a priority: February North Frontenac: Snow Road Snowmobile Club Sweetheart Snowmobile Run (Warden Gutowski participates in this event and will promote the 150th Anniversary as well as distribute material) Central Frontenac: Heritage Festival (staff will make sure there is a story sign up list) April
July
North Frontenac: ATV Run – this is a huge all day event with 2 runs one in the spring and one in the fall (Mr. Giroux will follow up with this event)
Frontenac Islands: Classic - this is a 5KM run South Frontenac: Verona Jamboree – this is a well attended event which takes place the 1st full weekend in July
August Frontenac Islands: Wolfe Island Music Festival Central Frontenac: Blue Skies Festival - this is a well attended event with many coming from out of town. Linda Rush is the contact for this event September North Frontenac: ATV Run October South Frontenac: Battersea Pumpkin Fest – this festival encompasses the entire Township Staff will create laminated posters for distribution across the County for community bulletin boards which can also be placed along the K&P trail. Posters will include the 150th Anniversary logo and will be in colour. The poster should also have a call for people wanting to be involved in the celebrations along with contact information. The Committee talked about an interest in meeting with other municipalities that have experience in such celebrations such as one recently held for the Eastern Ontario Planners with respect to trails. The Committee is also looking at events by neighbouring counties that could be attended. The Committee supported the purchase of promotional materials for traveling road show events including tents, pop up banners, wind banners, sandwich boards, and a promotional counter. There is an authorized budget and staff feels $3,000 should cover the cost of all promotional material. The Committee talked about promotional shirts that could be sold as well as promotional material to be given away. 150th Anniversary PAC Meeting Minutes December 12, 2012 Received by Council December 19, 2012
Minutes of Meeting held December 12, 2012
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The Committee agreed that Donna Larocque should be asked to make a minor change to the Logo to add the year of the anniversary. The Committee decided that letterhead should be right justified with full detail and envelops to be monotone with no detail. The Committee discussed possible landmarks such as trail pavilions which could also be associated with donations to have a plaque on the kiosk. Approaching a local brewery was also discussed to have a 150th Anniversary beer and staff will follow up with this. Committee Recommendation THAT the 150th Anniversary Planning Advisory Committee receive this 2012 Work Plan Update report for information. CARRIED 10.
Other business: Nil
Next meeting date
February 21, 2013 at 10 a.m. 12.
Adjournment
The meeting adjourned at 11:49 a.m.
150th Anniversary PAC Meeting Minutes December 12, 2012 Received by Council December 19, 2012
Minutes of Meeting held December 12, 2012
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Report 2013-045 150TH ANNIVERSARY PLANNING ADVISORY COMMITTEE REPORT To:
Chair and Members
From:
Elizabeth Savill CAO
Prepared By:
Alison Vandervelde Communications Officer
Date prepared:
February 6, 2013
Date of meeting:
February 21, 2013
Re:
150th Anniversary Planning Advisory Committee – 2013 Work Plan Update
Committee Recommendation THAT the 150th Anniversary Planning Advisory Committee accept this 2013 Work Plan Update report for information.
Background The current year‟s work plan was approved by Council. This meeting‟s review represents the first opportunity of the Committee to address the activities laid out for 2013. Comment Work Plan activities achieved to date: 1.
Plan the celebration to include community engagement; partnership opportunities; recruitment of volunteers; communications plan, etc. a. Community Engagement
Community Survey A survey could be developed in order to solicit from County residents (1) celebration ideas and, (2) input on the Committee‟s preliminary plans. The survey could be issued in the spring of 2013 and remain open until the end of the year, at which time responses would be compiled into a single report for the committee‟s consideration. The short survey could include (up to 10) questions such as: th
150 Anniversary Planning Advisory Committee Report – 2013 Work Plan Update February 21, 2013
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A multi-day plowing match-style event is being planned for August 28-30, 2015. What activities would you like to see included at such an event? Can you suggest any Frontenac residents to be featured in a compilation of interesting interviews? What kind of souvenir would you like to have to remember the County‟s 150th Anniversary? o Provide several answer options here (i.e., t-shirt, mug, bag, etc) Are there small groups within the community that we should partner with in order to ensure the success of the celebrations? Are there specific County residents you can suggest who might be interested in working on a project for the 150th Anniversary? Do you have any general ideas for making the 150th celebrations a success?
With direction from the Committee, staff can compile and publish a survey for community feedback. Proposed Community Events for Committee Attendance Date FEBRUARY Saturday, February 9 Friday, February 15 – Monday, February 18 APRIL Saturday, April 27
JULY Monday, July 1 Thursday, July 4 – Saturday, July 6 AUGUST Saturday, August 3 – Sunday, August 4 Friday, August 9 – Saturday, August 10 August OCTOBER October
Event Snow Road Snowmobile Club Sweetheart Snowmobile Run Frontenac Heritage Festival
Ompah Volunteer Firefighters Association Ride for Dad North Frontenac ATV Run
- All day event; organizers suggest dinner would be the best time to attend (4:00 p.m. – 7:00 p.m.) Canada Day (all Townships) 62nd Verona Lions Jamboree
Blue Skies Festival (Central Frontenac) Wolfe Island Music Festival Inverary Homesteader Days Battersea Festival
Committee members plan to be present at the Snow Road Snowmobile Run on February 9th and the Central Frontenac Heritage Festival on February 16th. Committee members in attendance are asked to give a verbal report of their experiences at these events. Promotional signage has been produced for the “Roadshow Booth” that Committee members will use at community events – it is expected to be used for the first time at the Heritage Festival. Staff members have made preliminary contacts with organizers of the remaining events to determine the possibility of the Committee‟s attendance at each. The Committee is asked to assign a member or two for each event in the first half of the year to ensure all events are covered. th
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Proposal from Community Member Alison Vandervelde, Communications Officer, has been contacted by a member of the public with an idea for the 150th celebrations. She proposes a compilation of family trees along with photographs would be a fitting way to recognize and honour the families who have called the County their home for generations. She has been working on her own family tree information and though she is unavailable to lead the project, she would like to be involved in some way. The email correspondence is attached to the agenda as Exhibit „A‟. Over the past three years, the County of Frontenac has hired a summer student to support the Information Services group with GIS activities. In 2012, the GIS Summer Student began an inventory of cemeteries in the County. In a searchable database, the inventory includes photographs of all gravestones, the corresponding information (Name, Surname, Maiden Name, Date of Birth and Date of Death), and the mapped location of gravesites within each cemetery. All 13 cemeteries in North Frontenac Township, three cemeteries in Central Frontenac Township and one cemetery in Frontenac Islands Township have been inventoried to date. The inventory consists of approximately 3,300 photos of gravestone and information on 5,700 gravesites (often, two gravesites share one stone). Pending approval of the County budget, plans are in place to hire a GIS Summer Student for 2013, who will continue this project. The inventory is currently accessible only to County and Township staff, but it will become public in the future. b. Partnership Opportunities Presentations to Township Councils Staff have confirmed the following opportunities for committee members to present to Township Councils: Township Frontenac Islands South Frontenac Central Frontenac North Frontenac
Date Monday, May 13 Tuesday, May 14 Tuesday, May 28 Tuesday, May 21
Time 6:30 p.m. 7:00 p.m. 6:30 p.m. 9:00 a.m.
Location Wolfe Island Town Hall Township Office Soldiers Memorial Hall Clar-Mill Fire Hall
Further information on each presentation is attached to the agenda as Exhibit „B‟. The Committee is asked to assign a member or two for each presentation to ensure all are covered. Staff will develop a PowerPoint presentation to support committee members during their presentations. Meeting with Mr. Jim Garrard, Executive Director, Macdonald Bicentennial Commission On Friday, January 18th, Mr. Marcel Giroux, Committee Chair, Ms. Liz Savill, CAO and Ms. Alison Vandervelde, Communications Officer met with Mr. Garrard for a conversation on the Commission‟s plans for the next few years and potential opportunities for collaboration between the Commission and the 150th Anniversary Planning Advisory Committee. A Note to File from that meeting is attached to the agenda Exhibit „C‟. Kingston Frontenac Public Library The Committee has discussed the Library‟s “Story Me” tool and potential usability for the 150th Anniversary. The Committee is asked to provide clarity around the end product imagined for this project. Would it take the form of a book? An e-book? A series of vignettes? th
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Barley Days Brewery Through recent email correspondence, Barley Days Brewery of Prince Edward County has expressed interest in being involved in the County‟s 150th Anniversary. Though the brewery could not brew a beer specifically for the anniversary, they could use one of their brands and change the label to reflect the event. The Brewery would also be interested in being a vendor in a Food & Beer Tent at the 2015 Central Event, assuming the proper licensing is in place. Proposal from Mr. Denis Bedard, Organizer, Ompah Volunteer Firefighters Association Ride for Dad North Frontenac ATV Run After contacting Mr. Bedard about the committee‟s attendance at the April ATV Run, he inquired about the possibility of the Firefighters Association‟s initiative being included in the 150th committee‟s promotional efforts. Mr. Bedard suggested that a promotional message about the ATV run be included in online communications highlighting the 150th Anniversary (i.e., website e-newsletters). Partnership Agreement The proposal from Mr. Bedard highlights the committee‟s requirement for a formal Partnership Agreement, a first draft of which is attached to the agenda as Exhibit „D‟. The Committee is asked to review this agreement and offer comment on its value and any changes to content. The Committee is asked to begin a list of organizations to approach for a potential partnership agreement (i.e., Kingston Frontenac Public Library, Sir. John A. Bicentennial Commission, Township Councils, Limestone District School Board, etc). The concept of the partnership agreement might be of interest to the County‟s Sustainability Advisory Committee also. Before finalizing an agreement, it is suggested input be sought from this Committee. c. Recruitment of Volunteers Historical Societies Letters of invitation for involvement were sent out to local Historical Societies in December. Staff anticipates responses might be received over the next few months once groups have a chance to meet. Promotional Flyer Staff has developed a poster to distribute throughout the County in high-traffic areas. The poster includes a call to action: “Got Ideas? Get Involved!” and contact information for Ms. Vandervelde. The poster is intended to raise awareness about the 150th Anniversary and encourage residents to get involved. The poster is attached to the agenda as Exhibit „E‟. d. Legacy Project The Township of North Grenville celebrated its 150th Anniversary in 2006. One of the major celebratory projects was its 150 Years, 150 Kilometres of Trails initiative. The following list of Legacy Projects has been excerpted from the North Grenville Integrated Community Trails Strategy (http://ow.ly/hEIBw). Five legacy projects were developed, including a community garden, Anniversary Park, a trail and boardwalk between the Ferguson Forest Centre (FFC) and downtown Kemptville, ‘150 th
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Kilometres of Trails’, and Ryan’s Well. Each project was created to promote and celebrate Kemptville and North Grenville. The ‘150 Kilometres of Trails’ links each project. Ms. Vandervelde spoke to Mr. Forbes Symon, North Grenville‟s Director of Planning and Development, by telephone. Mr. Symon shared the following insights: North Grenville‟s legacy projects were lead by the municipality‟s Legacy Committee. The municipality had approximately 70kms of recreational trails and they added heritage routes, roadways and bike paths to that, for approximately 150kms of “interesting areas to explore”. The idea really caught the imagination of the community and it did not matter that they didn‟t really have 150kms of trails. The project inspired the community‟s love of trails and trails have really become the top recreational asset in the municipality. It is now a Council priority to build new trails. The Community Garden continues to be a success. Every year, a group of volunteers opens and maintains the garden, high school biology students create seedlings annually and excess vegetables are donated to local charities during harvest season. The Anniversary Park was built at a trailhead location and included a gazebo and access to the Rideau River. Public funds were used for 50% of the project – approximately $200,000 (over five years) and additional funding came through the CFDC and in-kind donations. The community pulled together to make the park‟s construction a success – the Home Builders Association offered free labour and service clubs supported the project. Mr. Symon feels enhancing trailhead locations in this way is a fantastic legacy project. If there is interest from the Committee, Mr. Symon and/or someone from the Legacy Committee might be available to attend a Committee meeting or meet with committee members in North Grenville. e. Communications Plan Ms. Donna Larocque, winning designer of the 150th Anniversary Planning Advisory Committee‟s Logo Design Contest, was awarded the prize of $1,000 (CAD) and a certificate of appreciation at the January 16, 2013 meeting of County Council. At the committee‟s request, Ms. Larocque added a design element that indicates the year of the celebration. The revised logo is featured on County letterhead and envelopes, and is being used in all outgoing correspondence. The revised logo is attached to the agenda as Exhibit „F‟. A Communications Plan is being developed. In order to move the Communications Plan efficiently though the internal approval process, it will be created and attached as an appendix to a Communications Policy. A Policy Working Group has been identified and the first steps of policy creation have begun. The Communications Policy and Plan are expected to be complete by July 2013. The Committee will have the opportunity to comment on the draft plan before then. 2.
Assist in the development of a major event and/or several smaller events a. Research
The Committee directed staff to prepare a list of similar celebrations in nearby Counties that committee members might attend or look to for research purposes. Following is the list as assembled so far. With the Town of Aurora celebrating in 2013, the Committee may want to consider attending some of its events and/or inviting its organizers to a Committee meeting. Date 2014
Region County of Lennox and
Celebration 150th Anniversary
Event Official Opening of the renovated,
th
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Addington
expanded County Museum & Archives http://www.lennox-addington.on.ca/media-releases/770-museum-a-archives-capital-project.html Official Birthday: February 3, 2013 Town of Aurora 150th Celebration See Date Military Tattoo: May 5 Summer Celebration: June 29-July 1 Multicultural Fair: September 21 http://www.town.aurora.on.ca/aurora/150 August 3-6, 2012 Lanark Village 150th Celebration Anniversary Weekend http://lanarkcountytourism.com/150th-anniversary-of-lanark-village/ 2006 North Grenville 150th 150 years, 150km Anniversary of Trail http://www.ngtrails.ca/ngtrails.cfm b. Determine the logistics of the major event Land O‟ Lakes Tourism Association The Land O‟ Lakes Tourism Association has an Event Coordinator on contract until April, 2014. Ms. Rachelle Hardesty, LOLTA‟s General Manager, has indicated that Maegan Mitchell, Event Coordinator, would be available to assist in some way with the 150th Committee‟s planning for 2015 celebrations. Frontenac Community Futures Development Corporation The Frontenac Community Futures Development Corporation has Eastern Ontario Development Program confirmed funding for its internship program only until March 2014. In order to be eligible for application, the committee must demonstrate that the position would either (1) lead to the growth of new and existing businesses within rural Eastern Ontario communities, or (2) enable community-led economic development that enhances and diversifies local economies. Projects must be fully implemented and funds fully expended within the funding period, so a deliverable would be required by 2014. The next deadline for applications is anticipated as May 1, 2013. Meeting with South Frontenac Township Staff will arrange for committee members Mr. Phil Leonard and Mr. Gary Davison to meet with Mr. Wayne Orr, CAO of South Frontenac Township and South Frontenac‟s Recreation Coordinator in March 2013. Central Event Framework and Map The framework for a Central Celebration has been drafted as follows. A draft event map has been prepared for the Committee‟s review as well. The map is attached to the agenda as Exhibit „G‟.
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Framework for a Central Celebration August 28, 29, 30, 2015 Location to be Confirmed: Harrowsmith Centennial Park / Vacant Land / Other Events and Activities all to be Confirmed Friday, August 28 Mid Afternoon
Opening Ceremony o Welcoming – Warden and Council, Dignitaries et al o Read letters from dignitaries
Late Afternoon/Early Evening o
Sir John Eh? Performance
Evening
Talent Show o First round of competition with announcement of second round competitors
Early to Late Evening
Concert
Saturday, August 29 Early Morning
Kick-off Breakfast o Past & Present County Council & Staff and families table
Early Morning to Noon
Frontenac & Sharbot Lake Farmers Markets (special location at the celebration site)
Mid Morning to Early Afternoon
Township Three Pitch Tournament o Past and present Councillors, staff and family of each Township (former Townships perhaps) form a three pitch team and compete in elimination tournament
Early Afternoon
Soap Box Derby
Mid Afternoon
Sheep Dog Displays
Late Afternoon to Early Evening o
150 Years, 150 Dishes: Potluck – Bring a dish or $5 to eat (fundraiser?)
Evening
Talent Show
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o
Second round of competition with announcement of finalists
Mid to Late Evening
Concert / Dance
Fireworks display
Night
Sunday, August 30 Mid Morning
Community Pancake Breakfast (Fundraiser?)
Talent Show o Final Round and Announcement of Winner
Noon
Early Afternoon
Closing Ceremony Announcement of door prizes?
Weekend-Long Activities Plowing demonstrations (can the County‟s plowing match dates coordinate with this event?) First Nations area / demonstrations 150 km of trails – Relay Race throughout weekend Kids Activities – Water zone, face painting, bouncy castle, petting zoo, mini putt, etc Heritage Displays – Central Frontenac Railway Heritage Society, Cloyne Pioneer Museum, Historical Societies Period Costumes “Photo Booth” Community Group Displays – Girl Guides, 4H, Scouts, Lions, Legion, Canoe Clubs, Quilters Associations, etc… Business Exhibition Area (all businesses donate a door prize?) Local Food Vendors – Beaver tails, Seed to Sausage, Limestone Organic Creamery, Desert Lake Gardens, Hillside Coffee, Ella‟s Bakery & Café, etc… Livestock Displays Sustainability Booth – County Staff “County Crew” – High school students available throughout the day to assist people On site camping – Safety concerns: police, fire, paramedics, Red Cross, etc Beer tent 3.
Update the Celebration Plan for County Council by October 2013
The Celebration Plan for the County‟s 150th Anniversary as prepared by the Committee and accepted by County Council is included here. Staff will ensure the plan is updated for County Council by October 2013. Main Element Dates: August 28-30, 2015 th
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Location: Centennial Park, Harrowsmith (to be confirmed) Leads: Councillor Davison; Mr. Leonard Support: Working Groups to be formed A draft Schedule of Events has been prepared for Committee discussion including speakers, activities, entertainment, invitees, etc. It will be refined over the next few months and a preliminary schedule will be presented to Council within the next year. Smaller Events Through 2013 and 2014, a series of events will be selected and confirmed to which a team of members will attend to promote the 150th celebrations. In 2015, key events around the County will be confirmed for a team of members to attend as part of the 150 th celebrations. Events will be confirmed that offer the best opportunities to residents throughout the County to participate and engage. Research The research continues. Community stories have begun to be collected by the library and further individuals will be identified to ensure a broad range of stories are gathered. Other opportunities are also being explored. Marketing and Promotions This area continues to evolve. Ideas are being noted and more information will be brought to Council in 2013. Funding Opportunities Both federal and provincial programs are available to support significant milestones including a 150th Anniversary. It is too early to apply at this time but staff will continue to monitor the programs and ensure plans as they develop align with the criteria of the programs. More information will be shared with Council in 2013. Schedule of 2013 Meetings Thursday, February 21 at 2pm Wednesday, April 24 at 10am Wednesday, June 26 at 10am Wednesday, August 28 at 10am Wednesday, October 30 at 10am Wednesday, December 11 at 10am
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Alison Vandervelde Subject:
FW: 150th anniversary
—–Original Message—-From: Jane Vanderzande Sent: Wednesday, January 30, 2013 12:17 PM To: Alison Vandervelde Subject: Re: 150th anniversary Hi Alison Thanks for getting back to me. I didn’t see myself as the lead here. Thanks for the offer. The ideas were just suggestions to see if anyone thought they were worth pursuing. I can certainly contact my family lines in Clarendon and suggest they participate. I’m sure one family history has been done on the Cox family – I’ll check that out, for you. I have a great deal on the Dennie/Denna/ lines and can easily print it out from my genealogy program. It makes it quite readable – not just dates and names. As you say, advertising is going to be a big part of this. The Kingston Branch of the Ontario Genealogical Society is responsible for Frontenac County and Lennox and Addington County. They have a newsletter and monthly meetings. The Ontario Genealogical Society also has a monthly newsletter. The Archives at Queens University is responsible for archiving information on Frontenac County. I believe the archivist is still Paul Banfield. He is also the archivist at the Diocese of Ontario, Anglican Church Archives in Kingston or at least was. I think Reverend Thompson did a history of St. John’s Anglican Church in Ardoch for their anniversary. He is deceased but perhaps his work is in the archives in Kingston. It seems like my focus is Clarendon and Miller since that’s where my father’s family settled and I can help out there. Most if not all the cemeteries back there have been transcribed. There appears to be a big push (on the internet) to get photographs of cemetery stones posted (http://cemetery.canadagenweb.org/ON/ and http://www.rootsweb.ancestry.com/~cangmg/) There are others but they tend to be more American in content. This may or may not be another project idea. Personally I am thrilled when I find one of “my” family gravestones on the internet. Naturally, we have to keep in mind that those implying that one or two of the names on the stone are still walking around would not be eligible for uploading. I’d be happy to give any input for this worthwhile project and participate where I can. I would like to be part of it. Thanks Jane Vanderzande 1
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—– Original Message —-From: Alison Vandervelde To: Jane Vanderzande Sent: Tuesday, January 29, 2013 8:50 AM Subject: RE: 150th anniversary Hi Jane, Thanks so much for your email. I think this is a wonderful idea. Is this a project you would like to lead? Or are you suggesting it as something our 150th Anniversary Planning Advisory Committee would lead? I think you’re right in that it will require some dedicated hours from volunteers (not only to process the information, but also to spread the word and encourage people to contribute), and I’m sure the committee would be more than happy to have you at the helm. Let me know what your thoughts are on this. Thanks again Jane, I’m very glad that you’re interested in the 150th celebrations. Alison Alison Vandervelde Communications Officer County of Frontenac - Administrative Services —–Original Message—-From: Jane Vanderzande Sent: Friday, January 25, 2013 9:42 PM To: Alison Vandervelde Subject: 150th anniversary Hi, Charlie Armstrong did a wonderful book on Clarendon and Miller many years ago. I would like to see (no not another book) individual families submit their family tree information along with copies of photographs clearly identifying what one is looking at. I myself am working on gathering up what information I have on my family – some of whom are buried in the Methodist/United Church Cemetery (corner of 506 and 509). Perhaps some volunteers would be needed to process the information and create some sort of database, file or binder to access the information in the future. Naturally the privacy laws will have to be adhered to. Anyway that’s my little project for your anniversary. Respectfully, Jane Vanderzande (nee Denna)
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150TH ANNIVERSARY PLANNING ADVISORY COMMITTEE PRESENTATIONS TO TOWNSHIP COUNCILS SOUTH FRONTENAC Date: Tuesday, May 14, 2013 Time: 7:00 p.m. Location: South Frontenac Township Office, 4432 George St., Sydenham Instructions: Please provide either the presentation or a short overview for inclusion in the Council’s agenda not later than May 9th, 2013 or bring 12 copies. Forward any PowerPoint presentation electronically by Monday May 13th to Wayne Orr, CAO/Clerk at worr@township.southfrontenac.on.ca Delegations are limited to 10 minutes
CENTRAL FRONTENAC Date: May 28th, 2013 Time: 6:30 p.m. Location: Soldiers Memorial Hall, Sharbot Lake Instructions: Please provide either the presentation or a short overview for inclusion in the Council’s agenda not later than May 9th, 2013. FRONTENAC ISLANDS Date: Monday, May 13th, 2013 Time: 6:30 p.m. Location: Wolfe Island Town Hall Instructions: There has been some conversation about amending the procedural by-law to change the starting time of Council Meetings so staff to check last week of April to confirm everything is unchanged. Also power point presentations are difficult in the meeting rooms due to lack of space. If the agenda is small and a large crowd is not anticipated it could be possible to do a power point. Staff to confirm the viability of this near the end of April. NORTH FRONTENAC Date: Tuesday, May 21st, 2013 Time: 9:00 a.m. Location: upstairs meeting room of the Clar-Mill Fire Hall, 6648 Road 506, Plevna (behind the Municipal Office) Instructions: Please provide either the presentation or a short overview for inclusion in the Council’s agenda not later than May 13th, 2013.
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NOTE TO FILE:
Meeting with Jim Garrard
Event / Activity:
Meeting with Jim Garrard, Executive Director
Date:
Friday, January 18, 2013
Location:
Downtown Kingston
County Reps in Attendance:
Marcel Giroux, Chair of 150th Anniversary Planning Advisory Committee; Liz Savill, CAO; Alison Vandervelde, Communications Officer
Opportunities / Benefits for the County:
In 2015, Canada will celebrate the 200th birthday of its first Prime Minister, Sir. John A. Macdonald. Jim Garrard is the Executive Director of the Macdonald Bicentennial Commission and agreed to meet with Mr. Giroux, Ms. Savill and Ms. Vandervelde for a conversation around anniversary celebrations in general and potential opportunities for collaboration between the Bicentennial Commission and Frontenac County’s 150th Anniversary Planning Advisory Committee.
(Use this space to briefly describe and explain the ways in which the County benefits from having a presence there)
Macdonald Bicentennial Commission
What is the Macdonald Bicentennial Commission? The Bicentennial Commission is the lead organization on national Sir. John A. Macdonald celebrations, which will be emphasized in 2015. Mr. Garrard hopes that events will begin and be fostered in Kingston before emanating to other locations. The Commission offers support to Sir. John A. celebrations through the network of resources it continues to build. In addition to federal funding, the Commission receives funding through the City of Kingston, the Kingston Arts Council, and the Kingston Accommodation Partners. The Commission has approximately 10 people on staff. Some Preliminary Ideas for Sir John A. Celebrations Mr. Garrard mentioned a number of preliminary ideas the Commission intends to pursue in some fashion:
Continue and expand on the annual January birthday celebrations, creating a tourism draw for Kingston. Expand on the historical walks. Expand on visual art projects and theatre productions. Partner with Via Rail and the Canadian Museum of Civilization for a Cross Canada Train theatre production and exhibit. Tour schools, promoting theatre, visual arts, civic discourse. Two Heritage Minutes are scheduled to be created, one of which is Sir. John A. centric. Scholarship through SLC. Funds stored with Community Foundation for Kingston & Area.
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Potential Commission & County Collaboration Mr. Garrard expressed interest in collaborating with the 150th Anniversary Committee on a common celebratory aspect. He believes the Commission could support a trail relay re-enacting the carrying of Sir John A through the County to Kingston. Mr. Garrard and Mr. Giroux spoke of a relay that could take place on foot over a number of days. It could be a formal event (including costumes, banners, overnight camping, etc,) that spans the length of the K&P Trail through the County. It could be a journey that involves villages and residents along the way. This could become a local/regional project and the Commission could potentially offer significant supports (human and financial resources). Mr. Garrard offered to issue a letter of support for the County’s celebrations, which could help in funding applications. Other Ideas for the County’s 150th Anniversary
Document Sir. John A. Macdonald’s links to the County (connect with Professors Brian Osborne and John Meisel, who lives in the County). Create an art initiative – capture a view Sir. John A. Macdonald may have actually seen. There are existing places and views in the County that haven’t changed since his day. Foster connections among artists – many throughout the County that could be connected (connect with FABN Arts Group). Museum style exhibits at local venues. Partner with the Kingston Frontenac Library for an exhibit that could tour the County branches of the library collecting artifacts all year long. Partner with schools and other local organizations. Partnerships will not only strengthen the celebrations, they could make the County eligible for expanded funding opportunities.
Things to Think About
Involvement of celebrities, which can attract attention of those who might not normally be interested. Research James Keirstead’s work for Macdonald-centric pieces. A reunion of the FTCTCTC. Involvement of the North Frontenac Little Theatre. Look at the County’s emigrants. Don’t forget about a Sports/Recreation event. Legacy Projects – look to the Lincoln Bicentennial as one example.
Attachments:
None
Follow-Up (If
Send a Thank You letter to Mr. Garrard and the Bicentennial Commission.
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Required): Next Steps / Briefings Required / Timelines / Other:
Report to 150th Anniversary Planning Advisory Committee at February 21 Meeting
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Partnership Agreement The 150th Anniversary of the County of Frontenac The 150th Anniversary of the County of Frontenac is a community-wide celebration of our region’s unique natural environment, resilient rural communities and strong independent people who call this place home. We acknowledge that, while the 150th Anniversary Planning Advisory Committee will lead the way toward 2015 commemorations of our past, present and future, the support of local businesses, community groups and residents is required to ensure celebrations are truly a Made in Frontenac success. As a Partner of the 150th Anniversary Planning Advisory Committee, we agree to support the Committee’s pursuit and execution of suitable community-wide celebrations of the County’s 150th Anniversary. We, the undersigned, commit to the following:
The County of Frontenac’s th 150 Anniversary Planning Advisory Committee commits to the following:
Name Organization
Name 150th Anniversary Advisory Planning Committee
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Celebrating Our Past, Present & Future
Got Ideas? Get Involved! Contact Alison Vandervelde, Communications Officer, County of Frontenac 613-548-9400 ext 305 or avandervelde@frontenaccounty.ca
www.frontenaccounty.ca/150 twitter.com/FrontenacCounty facebook.com/FrontenacCounty
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FIELD #1 Exhibits: Community Groups Heritage Displays Business Exhibits
BASEBALL DIAMOND Three Pitch
KIDS AREA Splash zone, face painting, bouncy castle, petting zoo BASEBALL DIAMOND Three Pitch TENT: Meal & Dance Area
FIELD #2 Special Events: Farmers Market Sheep Dog Trials
STAGE Food & Beer
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Opening/Closing Ceremony Sir John Eh Performance Talent Show Concert
Parking
K&P Trail
Fireworks
FIELD #3 Plowing Demonstrations Livestock Displays
ROADWAY: Soapbox Derby
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FIELD #4 Camping Approx 7.5 acres 15 sites per acre 112 sites altogether
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Jannette Amini Jannette Amini Friday, February 15, 2013 9:42 AM Jannette Amini FW: “Howe Island Winter Tales from the Last Century”. Please join us for a Howe Island Historical Society Event 28 February 2013
From: Sent: To: Subject:
Subject: “Howe Island Winter Tales from the Last Century”. Please join us for a Howe Island Historical Society Event 28 February 2013 Notice of an upcoming Howe Island Historical Society event: Last year, at the end of March, an HIHS group gathered for an evening event where individuals brought along small artifacts related to our Island’s history. A lively discussion ensued and those present encouraged us to plan similar events in the future. So, we are once again inviting you to join us for an evening of sharing stories of the past. We decided that winter conditions give us pause to ponder what life was like here on the Island in earlier days; so we are calling this event “Howe Island Winter Tales from the Last Century”. It will focus on recalling various aspects of Island life during the winter season – such as: farming practices; transportation issues; emergency concerns; school life; household routines and social life. We hope that you will join us and, if possible, bring along any photos, news clippings or other memorabilia that you may have for display and discussion. Some local individuals have already offered to be on hand to share ‘Island lore’ and personal experiences. We anticipate that those present will add their accounts too! Date:
Thursday 28 February 2013
Place:
St. Philomena’s Parish Hall, Howe Island
Time:
7pm
Who:
All Islanders and friends of Howe Island
P.S.
Refreshments will be served
1
Communication received from the Howe Island Historical Society
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