Body: Planning Committee Type: Agenda Meeting: Regular Date: August 28, 2013 Collection: Council Agendas Municipality: Frontenac County
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150TH ANNIVERSARY ADVISORY COMMITTEE AGENDA
Date and Time
Wednesday, August 28, 2013 at 10:00 a.m.
Place
County of Frontenac Administrative Boardroom 2069 Battersea Road, Glenburnie
Members: Gary Davison, County Councillor Marcel Giroux, Chair, Community Member Barbara Sproule, Community Member
Phil Leonard, Community Member Jim VandenHoek, Community Member Janet Gutowski, Warden, Ex-Officio
Page 1.
Call to order
Adoption of the agenda
Disclosure of pecuniary interest and general nature thereof
Adoption of minutes
2-7
•
Minutes of Meeting held June 26, 2013
Deputations and/or presentations
Communications
150th Anniversary Advisory Committee (AAC) Work Plan
8-19
•
2013-158 150th Anniversary Planning Advisory Committee – 2013 Work Plan Update
Other business
Next meeting date •
The next regular meeting of the 150th Anniversary Planning Advisory Committee is scheduled for Wednesday, October 30, 2013 at the County Administrative Building.
- Adjournment
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Minutes of the 150th Anniversary Planning Advisory Committee Meeting June 26, 2013 A meeting of the 150th Anniversary Planning Advisory Committee was held in the Frontenac Boardroom of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, June 26, 2013 at 10:00 a.m. In attendance: • Marcel Giroux, Chair • Jim Vanden Hoek • Barbara Sproule • Warden Janet Gutowski, Ex-Officio Regrets: • Councillor Gary Davison • Phil Leonard Staff: • Elizabeth Savill, CAO • Alison Vandervelde, Communications Officer • Angelique Tamblyn, Executive Assistant • Ms. Mullin, Communications Officer (temp) 1. Call to order Mr. Giroux, Chair, called the meeting to order at 10:09 a.m. Ms. Mullin was introduced to committee members. Ms. Mullin will be replacing Ms. Vandervelde during her leave. Mr. Giroux asked that the 150th logo be added to the agenda going forward. 2. Adoption of the agenda Moved By: Mr. Vanden Hoek Seconded By: Ms. Sproule THAT the agenda for the June 26, 2013 150th Anniversary Planning Advisory Committee be adopted as circulated. CARRIED
150th Anniversary Planning Advisory Committee Meeting Minutes June 26, 2013
Minutes of Meeting held June 26, 2013
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Disclosure of pecuniary interest and general nature thereof The Chair instructed the recording secretary to record that, in accordance with the Municipal Conflict of Interest Act, no disclosures of pecuniary interest were declared. 4. Adoption of minutes Moved By: Warden Gutowski Seconded By: Ms. Sproule THAT the minutes of the meeting of the 150th Anniversary Planning Advisory Committee held on April 24, 2013 be adopted as circulated. CARRIED 5.
Deputations and/or presentations
Communications
150th Anniversary Advisory Committee (AAC) Work Plan 2013-124 150th Anniversary Planning Advisory Committee 2013 Work Plan Update
Moved By: Seconded By:
Ms. Sproule Mr. Vanden Hoek
THAT the 150th Anniversary Planning Advisory Committee accept this 2013 Work Plan Update report for information. CARRIED
- Plan the celebration to include community engagement; partnership opportunities; recruitment of volunteers; communications plan, etc. a. Community Engagement Community Survey Moved By: Seconded By:
Mr. Vanden Hoek Ms. Sproule
THAT the 150th Anniversary Planning Advisory Committee recommend staff place ads in the Frontenac News, The Kingston and Frontenac EMC, and the Kingston and Frontenac This Week, before the next Committee meeting encouraging County residents to respond to the online survey, at an approximate total cost of $1,000. CARRIED
Committee members reviewed the work plan update including the survey and communications plan. Their discussion is summarized through the following actions: 150th Anniversary Planning Advisory Committee Meeting Minutes June 26, 2013
Minutes of Meeting held June 26, 2013
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ACTION 150th001: Ms. Mullin to distribute the minutes of the Committee meetings to: i. everyone on the Communications (ie Ms. Vandervelde’s) distribution list ii. all those who completed the survey iii. the groups and organizations identified for the County to partner with (listed on the survey at question #4) iv. those who indicated an interest in working on the project (listed on the survey at question #5) v. the others suggested who would be interested in working on the project (listed on the survey at question #6) as one way to keep the community continuously updated on the celebration plans. ACTION 150th002: Ms. Mullin to order logo stickers for both regular application and for windscreens to further build awareness of the upcoming celebrations. Mr. Vanden Hoek and Mr. Giroux both agreed that this would be a minor cost and staff should proceed immediately so the stickers can be available for all of the summertime events to be attended. No other souvenirs are required at this time. ACTION 150th003: Committee members and staff to seek out community members and groups who are supportive of the celebratory efforts and explore the reciprocal use of logos. Specifically, County staff will look for written authority to add logos to the County’s web site and promotional material. Ms. Mullin to begin by preparing letters for those who have expressed interest in the celebrations. ACTION 150th004: Ms. Mullin to order name tags that reflect the logo. The tags are to have no titles. Name tags and should be ordered for key staff also. These name tags will be worn at all public events. ACTION150th005: Ms. Mullin to review the list of residents to be featured in a compilation of interesting interviews and i. Correct: the spelling of Viril Garrett’s name ii. Add: Agnes Thomas, NF (between Ompah and Snow Road) iii. Add: Shirley Peruniak and Sandra Moase (Sharbot Lake historical walking guide) ACTION150th006: Ms. Mullin to contact the RCMP Musical Ride representatives to determine their level of interest. Proposed Community Events for Committee Attendance ACTION150th007: Ms. Mullin to update the calendar with the following information: i. North Frontenac: Ms. Spoule outlined all of the Canada Day events planned beginning on June 29th. She plans to attend several including a breakfast in Snow Road on Saturday and a cold plate dinner in Ompah followed by fireworks on Sunday. ii. Central Frontenac: Warden Gutowski and Chair Giroux plan to attend a full day of Canada Day activities in Sharbot Lake on July 1st beginning with a breakfast and culminating with fireworks on the beach. They agreed to set up and support the 150th booth for the event. 150th Anniversary Planning Advisory Committee Meeting Minutes June 26, 2013
Minutes of Meeting held June 26, 2013
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iii. iv. v. vi. vii. viii. ix.
South Frontenac: Although not in attendance, Councillor Davison and Mr. Leonard are expected to be attending several Canada Day events around the Township over the weekend. Frontenac Islands: Mr. Vanden Hoek explained to the committee that there are no Canada Day events or activities planned on Frontenac Islands. Committee members anticipated the set up of the booth for the Verona Lions Jamboree July 4-6. Mr. Giroux to attend Blue Skies Festival. Mr. Vanden Hoek to set up and support the booth at the WI Plowing Match in September. The booth to be ready for use at the Inverary Homesteader Days and the Battersea Pumpkin Festival. Mr. Giroux to attend North Frontenac Services Fair in Cloyne on July 12.
At this point in the meeting, Ms. Vandervelde distributed the 150th vests to the committee members present. Members expressed their satisfaction and appreciation with the vests. Efforts by County staff will be made to ensure the vests for Mr. Leonard and Councillor Davison are delivered before the weekend. Mr. Vanden Hoek raised the concept of developing a passport for continued discussion. Committee members engaged in a lively discussion resulting in the following: ACTION150th008: Ms. Mullin to proceed to explore the potential for a Passport Project by: i. Setting the timeframe for the passport (like a poker run) from July 1, 2014 to August 30, 2015 ii. Planning the final draw to coincide with the final dance on August 30th iii. Setting the passport up with the intention of stimulating economic vibrancy and building community awareness throughout the region iv. Placing the approval responsibility for inclusion on the committee v. Distributing the passports at no fee; consider using the schools ACTION 150th009: Ms. Mullin to follow up on the Passport Project with committee members (and include the County’s Manager of Economic Sustainability) requesting each to suggest opportunities that could be considered for inclusion. In turn, members can use the area economic development committees and tourism groups, including Land O’ Lakes. The costs associated with the activity also need to be considered and should be suggested by members. Opportunities and costs to be included in the August meeting agenda. b. Partnership Opportunities Presentations to Township Councils Members confirmed that the presentations made to each Township Council went well. c. Recruitment of Volunteers Total Scope
150th Anniversary Planning Advisory Committee Meeting Minutes June 26, 2013
Minutes of Meeting held June 26, 2013
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ACTION150th010: Ms. Mullin to: i. Develop a recruitment process to find a volunteer prepared to coordinate the call for historic artifacts and curate the display. Consideration should be given to a static display in each Township (perhaps in community halls), a static display at the County, a travelling display, and a virtual display. ii. Consider further details for discussion at the next committee meeting. d. Legacy Project ACTION150th011: Ms. Mullin to continue developing partnerships including Limestone School Board which may segue into the bursary-scholarship discussions. ACTION150th012: Ms. Mullin to include additional legacy ideas to the list: i. Make a contribution to each Township in support of a local legacy project that might involve: a. the war memorial being developed in NF b. the museum efforts in SF c. etc. $20,000 allocation from reserves - $5,000 per municipality was discussed. Mr. Vanden Hoek introduced the concept of a hub and spokes in relation to the need to have much of the effort driven by volunteers. His analogy suggested that the Committee was a very small hub and the key elements involved the various celebratory activities being driven at the end of the spokes through volunteer efforts. ACTION150th013: Ms. Mullin to include a further discussion of this topic on the August agenda. e. Communications Plan Ms. Vandervelde reviewed the plan with the Committee. No comments were offered. f. Promotional Video ACTION150th013: Mr. Giroux to follow up with Sydenham High School’s offer made at the Sustainability Breakfast to discuss the video opportunities. The Committee questioned whether the project could be linked to the scholarship effort. The budget of the project for the County might be limited to the cost of production equipment. 2. Assist in the development of a major event and/or several smaller events a. Ancillary Events Committee members discussed the suggestion to host a conference in 2015 and concluded it was too ambitious to attempt. Moved By: Seconded By:
Ms. Sproule Mr. Vanden Hoek
THAT the 150th Anniversary Planning Advisory Committee recommend that the following prominent persons receive an early invitation to attend the Opening Ceremonies of the Central Celebration: 150th Anniversary Planning Advisory Committee Meeting Minutes June 26, 2013
Minutes of Meeting held June 26, 2013
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• • • • • • • • •
Queen Prime Minister Premier MPs MPPs Senator Past & Present County Council & Staff Past & Present Township Council & Staff Governor General & Lieutenant Governor CARRIED
Moved By: Seconded By:
Ms. Sproule Mr. Vanden Hoek
THAT the 150th Anniversary Planning Advisory Committee recommend a Central Celebration be planned for August 28 – 30, 2015 that would include a variety of activities and events to draw an audience of County residents, visitors and tourists and be the one of the main avenues for celebrating the County’s 150th Anniversary. AND FURTHER THAT Council authorize a 150th Anniversary Grand Ball to be held as part of the Central Celebration on Saturday, August 29, 2015, with logistics to be determined by a Working Group that would report back to the Committee. CARRIED The Committee members discussed possible details of the Grand Ball: a full costume ball with period music (Wolfe Island successfully used studio musicians at a previous event); costumes may be available through the Kingston Historical Costume Society; an opening heritage dance, etc. 8.
Other business
Next meeting date
The next meeting of the 150th Anniversary Planning Advisory Committee is scheduled for Wednesday, August 28, 2013 at 10:00 a.m. at the County Administrative Building. 10.
Adjournment
Moved By: Seconded By:
Warden Gutowski Ms. Sproule
THAT the 150th Anniversary Planning Advisory Committee meeting adjourn at 12:10 p.m. CARRIED
150th Anniversary Planning Advisory Committee Meeting Minutes June 26, 2013
Minutes of Meeting held June 26, 2013
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Report 2013-158 150TH ANNIVERSARY PLANNING ADVISORY COMMITTEE REPORT To:
Chair and Members
From:
Elizabeth Savill CAO
Prepared By:
Kristin Mullin Communications Officer
Date prepared:
August 21, 2013
Date of meeting:
August 28, 2013
Re:
150th Anniversary Planning Advisory Committee – 2013 Work Plan Update
Committee Recommendation THAT the 150th Anniversary Planning Advisory Committee accept this 2013 Work Plan Update report for information.
Background The current year’s work plan was approved by Council. This meeting’s review represents the third opportunity of the Committee to address the activities laid out for 2013. Work Plan activities achieved to date: 1.
Plan the celebration to include community engagement; partnership opportunities; recruitment of volunteers; communications plan, etc. a. Community Engagement
Community Survey The Community Survey was distributed at the May 24th ICSP Breakfast, through the May e-newsletter, Frontenac County Bytes and at each of the Township Presentations. An ad directing residents to the survey has been placed in the Frontenac and Kingston EMCs as well as the Frontenac News and the both the Frontenac and Kingston This th
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Week. As of August 20, 2013, 50 responses have been received – a summary is included at the end of this report as Appendix A. Minutes of the June 26th meeting have been distributed to all of the groups that were identified in June 26th 150th Anniversary Planning Advisory Committee Work Plan Update. Logo stickers were ordered and are ready for community distribution at upcoming events. The stickers are removable so can be used on vehicles as well as on clothing. Staff needs clarification on logo name tags. Colour is available on rectangular aluminum name tags but not in a size that would clearly show the 150 th logo. The other option is to create a custom acrylic shape but it could only have one colour imprint on it and is significantly more expensive. Proposed Community Events for Committee Attendance Date FEBRUARY Sat, Feb 9 Fri, Feb 15 – Mon, Feb 18 Thurs, Feb 28 APRIL Sat, Apr 27
JUNE/JULY Sat Jun 29Mon, Jul 1 Mon, Jul 1
Sat Jun 29Mon, Jul 1
Mon, Jul 1
Thurs, Jul 4 – Sat, Jul 6
Event
Status
Snow Road Snowmobile Club Sweetheart Snowmobile Run (attended by Warden Gutowski) Frontenac Heritage Festival (attended by Chair Giroux and Warden Gutowski) Howe Island Tales from the Last Century (attended by Councillor Davison)
Ompah Volunteer Firefighters Association Ride for Dad North Frontenac ATV Run
- All day event; organizers suggest dinner would be the best time to attend (4:00 p.m. – 7:00 p.m.)
Canada Day Celebrations in North Frontenac
- Breakfast in Snow Road, Cold plate dinner in Ompah and fireworks display. Canada Day Celebrations in Central Frontenac
- Full day of activities in Sharbot Lake beginning with a breakfast and culminating with fireworks on the beach. Canada Day Celebrations in South Frontenac
- Councillor Davison and Mr. Leonard will be attending several Canada Day events around the Township over the weekend. Canada Day Celebration on the Frontenac Islands
- Mr. Vanden Hoek explained to the committee that there are no Canada Day events or activities planned on Frontenac Islands 62nd Verona Lions Jamboree
- Committee members set up of the booth for
Ms. Sproule
Warden Gutowski and Chair Giroux Councillor Davison and Mr. Leonard
Councillor Davison and Mr.
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Leonard
the Verona Lions Jamboree July 4-6. Fri, Jul 12
AUGUST Sat, Aug 3 – Sun, Aug 4 August August September September
OCTOBER October
Frontenac Essential Services Fair - Cloyne
- Mr. Giroux to set up of the booth for the Frontenac Essential Services Fair
Mr. Giroux
Blue Skies Festival
- Mr. Giroux will not be attending due to family commitments and length of the event Inverary Homesteader Days Wolfe Island Family Ball Tournament Wolfe Island Plowing Match
- Mr. Venden Hoek to set up of the booth for the Wolfe Island Plowing Match
Mr. Vanden Hoek
Battersea Pumpkin Festival
b. Partnership Opportunities 150th Anniversary Logo Sharing Ms. Mullin has prepared a letter for community members and groups that have expressed interest in the celebrations to enter into a reciprocal logo sharing partnership. The letter and agreement are included at the end of this report as Appendix B. c. Recruitment of Volunteers Total Scope A “hub and spokes” diagram is attached as Appendix C at the end of this report which illustrates the flow of information and workload from the committee to working groups. Central Celebration Historic Artifacts – management of the collection and exhibition Legacy Project(s) Scholarship Program Documentation of our History Historic Artefacts – Volunteer Curator A process has been developed to recruit a volunteer to curate and coordinate the display. The recruitment process is included at the end of this report as Appendix D. d. Legacy Project At the June meeting, the committee discussed contributing to a legacy project in each of the 4 townships. Suggestions for legacy projects: a) War Memorial in NF b) Museum in SF c) Mural Project in Sharbot Lake by the Heritage Railway Committee – CF d) Redevelopment of Wolfe Island Canal – FI th
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e) Splash park – any township 2.
Assist in the development of a major event and/or several smaller events a. RCMP Musical Ride
The Musical Ride travels to every province on a four-year rotational basis Ms. Mullin has contacted the RCMP Musical Ride and was informed that the group is touring in Saskatchewan and the Atlantic provinces in 2015 but there is still potential to schedule the Musical Ride to perform in Frontenac County earlier in the season (May 2015). There are many logistical requirements and costs associated with hosting the musical ride which would need to be addressed. The host must provide: 36 stalls for stabling horses Feed and bedding for horses Parking for trailers and access to a power source Outdoor Show site (A 120’x220’ grass or dirt surface is required) or Indoor Show site ( 100’x200’ with packed sand, dirt or stone dust footing) Sound reinforcement system Master of Ceremonies Seating Parking Washroom facilities Security First aid Event advertising b. Passport Program Committee members to present lists of opportunities and costs for the passport program as directed at the June meeting. Ms. Mullin spoke to Kingston gets Active Coordinator, Kristin Cote about their similar passport program. Summary of the meeting is attached as Appendix E.
Financial Implications To date, $60,000 has been allocated in reserves to support community-wide celebrations of the County’s 150th Anniversary. The total costs of such celebrations have yet to be determined although as the committee makes recommendations to Council which are in turn approved, the budget requirements will become clearer. 2014 reserve allocation recommendations will reflect the final plans for the celebration. Revenues from admission tickets for the grand ball and merchandise sales are expected to offset a portion of the cost of the central celebration.
Schedule of Remaining 2013 Meetings Wednesday, October 30 at 10am Wednesday, December 11 at 10am th
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Appendix A County of Frontenac’s 150th Anniversary In 2015, the County of Frontenac will celebrate its 150th Anniversary. Over the course of 2013 and 2014, the 150th Anniversary Planning Advisory Committee will attend community events throughout the County to promote the 2015 anniversary and gather input and ideas from residents. The Committee has preliminary plans for a central celebration to take place over the last weekend in August 2015. In order to ensure the commemoration is fitting of 150 years of our vast County’s colourful history, the Committee needs your input on the following few questions. We appreciate your time and interest.
- A multi-day plowing match-style event is being planned for August 28-30,
- Which of the following activities you would like to see included at such an event? Answer Options Plowing Demonstrations Three-Pitch Tournament Local Vendor Exhibition Area Local Food Vendor Area Beer Tent Heritage Displays Children’s Activities On-site Camping Heritage Costume Ball Live Music Soapbox Derby Baking Contest Talent Show
Online Responses 6 2 9 10 6 9 9 3 5 10 6 6 3
Offline Responses 14 4 17 22 13 21 16 6 7 16 4 11 8
Land and water stewardship display Picnic basket auction horse drawn wagon youth art/skills street parade RCMP musical ride County Services Displays Run, hike, Cycle the Canada Trail with a celebrity Scything demo, caning demo, cow/goat milking demo, horse-drawn wagon rides, farm equipment demo (haying, grain harvesting), live farm animal display, invite heritage re-enactors to camp on site (some groups re-enact the voyageurs time period) Move “Homesteader Days” to this weekend and site Farrier on-site demonstration th
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exhibits for stewardship events, accomplishments, planning. Could be poster exhibits along the line of Naturally Rich Frontenac, plus lake associations, ducks Unlimited, Frontenac Arch. New Comments Small midway, lawnmower races 2. What souvenir(s) would you prefer to purchase to remember the County’s 150th Anniversary? Answer Options Key Chain (Approx $5) Child’s Toy (Approx $5) Travel Mug (approx $10) Water Bottle (approx $10) Toque (approx $10) T-Shirt (approx $15) Baseball Cap (approx $15) Golf Umbrella (approx $25) Golf Shirt (approx $40) Sweatshirt (approx $45) Light Jacket (approx $65)
Online Responses 1 1 2 0 2 3 4 3 3 3 0
Offline Responses 5 2 8 2 2 12 12 2 4 3 4
Handmade wood jewellery box (be several local woodworkers, with common medallion), for $50 to $100 Frisbee for $5 Rather than “stuff”, how about equal contributions to a fund and issue a “certificate” on the spot Solar Flashlight or any other solar products Personal flotation device for sale with 150th logo Commemorative Plate Local Maple Syrup or maple sugar, fishing lure, native beaded earrings or jewellery, Farmers Market coupon or coin, herbal salve, jar of wild rice, wild flower seeds, heritage garden seeds I would like to see a piece of rock from Frontenac etched by a local arts person I would highly recommend pre-selling and collecting money before you order. During events leading to 2015, that way you won’t lose money and have a better idea for ordering. Local stone coasters. Frontenac County Flags Why not have donations to the charity of the individual’s choice in the name of the event? sticker, small flag, washable tattoo Coffee mug (Approx $5) Coin - (approx $10) piece on money representative of the county ( Wolfe Island did one for 1812, ask the WI Historical Society) Contact person Martine Chercuitte Plate (approx $10) Metal (not plastic) water bottles. coffee mug th
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New Comments Coffee Mug, County Pin, notepaper (county crest) 3. Can you suggest any Frontenac residents to be featured in a compilation of interesting interviews to highlight the past, present and future of our region? John O’Shea Ken Keyes John Posthumus Storrington Soccer Association Organizer (were local kids meet); Glenburnie Store owner? On Wolfe island: Ken Keys - Kingston maire, government representative and involve on Wolfe Island John O’Shea - Worked on the Wolfe Island ferry for over 30 years and historical memory of the Island Brian Johnson - Capt story from the past Gord Rodgers, President of The Frontenac Stewardship Foundation Gray Merriam, FSF. Both these men can speak on the progress and plans needed for stewardship plans for Frontenac Co. I would like Mark Mattson, Pres. of L Ont. Waterkeeper Louise Day Wilma and Cam Kerry, Alan McDonald - Loughborough PS Lyn Cronk - Eastern Cowboy Adventures; Harold Perry - Ardoch Algonquins; Someone from InRoads Studio Tour Glen and Pat McNicolls and family Revell Ford – Harry or Larry Two Television Arts Students at Sydenham SS – Lucas Silver and Sebastian Back – Gold Medal Winners Ontario! Vergil Garrette, Rudy and Joan Hollywood, Darlene & George Conboy Helen Praskey, Directory of Arden Glee Club (many decades) Marcel Giroux Barbara Sproule, Bill Gore (Plevna), Peter Bell, Lee White (Plevna) New Comments Everett Hogan, Wolfe Island, past president of many committees including Wolfe Island Plowing matches and International Plowing matches and Judge for these for many years! Frank York, Harry revel, barb Steward, Gary Davison, Ed Asselstine, Ken Harper, Marilyn Duffy, Ken Brown, Louise Day, the Groenewegen family, Trousedale family, Phil Leonard, Floyd Deyp, 4. Are there groups or organizations in the County that we should partner with in order to ensure the success of the celebrations? NFCS and SFCS Lions Clubs Ministry of Natural Resources, Lake Associations (i.e., Bobs & Crow Lakes), Frontenac and Sharbot Lake Provincial Parks, Cataraqui Conservation Authority Limestone District School Board SL Farmers Market, Heritage Festival Group, Native Peoples, Dr. Bell Legions, Churches, Lions th
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North Frontenac could develop a tour through the Township, with interesting stops along the way. National Farmers Union Frontenac Stewardship Foundation Historical Societies (Portland, Oso, Kennebec, others) Lions and Legion Groups, Schools Blue Skies Music Gestival, Limestone District School Board, LOLTA Possible 200 organisations in the county. How many have been contacted? Scouts, Battersea Pumpkin Festival organizers, Rideau Canal, Fire department Good communication Good advertising Definitely the Frontenac Stew. Foundation, which replaced the FSC which were terminated by the provincial government. Maybe a panel presentation by a rep. of lake associations, drinkable water, Lake Ontario Waterkeeper, FSFoundation, New Comments I think local women’s institutes are amazing, the work they do as a group! Lions Clubs, Women’s Auxiliary’s, Senior Groups, 4H clubs, OFA, NFU, Conservation Authority’s, Frontenac Arch, Land O Lakes Tourist Association Non profit groups 5. Are you interested in working on a project for the 150th Anniversary? Answer Options Yes No
Online Responses 6 4
Offline Responses 8 7
David Woodman A behind the scenes type jobs - Tina Toon Denis & Martine Chercuitte Would like to work with F Stewardship Foundation Board and County planners on stewardship plan for Fr. Co. Barrie Gilbert Mark Segsworth Frontenac Stewardship Council North Frontenac Council Patty Middleton Pat Furlong Brownlee – in winter months Brian Reitzel Lynn Wilson New Comments I think it would be wise to list the projects that you need people for and let them choose which one they might like to volunteer for most. Anne Marie Young 613-376-3519 John McDougall 613-374-2516 Sharon Rodden Sharon_rodden@yahoo.ca 6. Are there others you might suggest who would be interested in working on a project for the 150th Anniversary? th
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Women’s Institutes Wolfe Island All of Fr. Stew. Found. board. Mera Heritage Weavers, Cheesemakers Glen and Pat McNicholls Dwayne McNann New Comments Tracy St. John 7. If you have any other ideas for making the 150th celebrations a success, please share them with us here.
Are you building a 150th email distribution/contact list? RCMP Musical Ride, strike a 150th Commemorative Medallion Create a local “time capsule” to be opened again in the next 150 years Sometimes when you have a convention setting you could try to set up a bus or tour of the County’s celebrated sites Take each small settlement and highlight people from it; “ghost towns” Make a War Canoe available throughout the summer Celebrate the unusually rich environment that we all enjoy – particularly over 400 named lakes and the rich landscapes that support them. Costume high tea, or picnic on the beach Fishing tournament; fireworks display; each district in the County have a day they sponsor and are responsible for the activities that day, and showcase the unique qualities of that district New Comments It may be a thought to ask local Municipalities to see if there is a group of people in their communities who might like to organize some things that they could contribute to the Committee for the celebrations. Perhaps each Municipality could produce a display of their own local, historical pictures and information as well as other interesting things that would apply. Please plan for a “lasting legacy” Central location to attract people from Kingston too
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Appendix C
Central Celebration Working Group
Documentation of History Working Group
Scholarship Program Working Group
150th Anniversary Planning Advisory Committee
Historic Artefacts Working Group
Legacy Projects Working Group(s)
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xD
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Appendix D Museum Curator Recruitment Plan
- Develop a position description
- Distribute the position description to County and Township staff
- Post the position opportunity on local job boards (KEYS, Kijiji, SLC Employment Service, United Way and County websites, County Volunteer Boards)
- Post the opportunity at local historical societies, museums and libraries
- Contact St. Lawrence College, and Queen’s University to see if this could be utilized as a project for any of their students
- Review candidate resumes and share short list with the 150th Anniversary Planning Advisory Committee
- Create a selection committee to conduct interviews
- Confirm interview questions and rating scale
- Complete Interview process
- Select the preferred candidate Items to consider when writing volunteer Museum Curator position description Time commitment – dates/hours Requirement for personal vehicle Mileage costs Mechanisms to transport artifacts Safekeeping and insurance of artifacts Other issues?
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Appendix E
Report of Meeting Kristin Cote, Kingston Gets Active Coordinator July 18, 2013 The Kingston Gets Active program is supported by a full-time coordinator and two part-time coordinators. It provides a similar passport program for grade 5 & 8 students all through KFL&A. It is used to encourage youth to be active on a regular basis, and enjoy the many health benefits that come from being physically active. Grade 9 students use their student cards as “access passes” to community partners and grade 5 students are given an “activity pass” with their picture on it as part of their school photo package (Public Health funds the printing of the activity passes). The tracking system used is web-based. Students must register online to track their visits to community partners. When a student uses his/her pass at a community partner location, he/she is given a plastic token. The token has a code on it which the participant can take home and enter online to redeem points. Participants compete with other students from their schools for points, and schools compete against each other for year-end prizes. Kingston Gets Active also runs week-long contests for points throughout the year. This web app was developed for free by Queen’s students. Queen’s sends out a RFP for projects for their computer students once a year. Ms. Cote is a full-time coordinator of this program and shared that a large portion of her time is spent engaging and educating community partners about the program. She does site visits and presentations to participating organizations before the activity pass is active to ensure that all program locations are clear on how the program works. She also spends a lot of time promoting the program within the schools (making visits and presentations to all schools throughout the year to educate and engage participants). There is always work to be done promoting the recreational options available to students and their families as well as working with the community partners to make sure things are running smoothly. Ms. Cote also distributes a monthly newsletter to keep participants engaged throughout the year.
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150 Anniversary Planning Advisory Committee Report – 2013 Work Plan Update – Appendices C-E August 28, 2013
2013-158 150th Anniversary Planning
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