Body: Council Type: Minutes Meeting: Committee Date: September 12, 2019 Collection: Agenda Attachments Municipality: Frontenac County
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Minutes of the Community Development Advisory Committee Meeting September 12, 2019
A meeting of the Community Development Advisory Committee was held in the Bud Clayton Memorial Room, County Administrative Office, 2069 Battersea Road, Glenburnie on Thursday, September 12, 2019 at 10:00 AM Present: Betty Hunter, Chair Wilma Kenny, Vice Chair Barrie Gilbert Mary Kloosterman Lisa Henderson Councillor Alan Revill, Council Liaison Councillor Denis Doyle Regrets: Gregory Rodgers Staff Present: Richard Allen, Manager of Economic Development Alison Vandervelde, Community Development Officer Jannette Amini, Manager of Legislative Services/Clerk Brieanna Saunders, Administrative Clerk (Recording Secretary) 1.
Call to Order
The Chair called the meeting to order at 10:03 a.m. 2.
Adoption of the Agenda
Moved By: Seconded By:
Councillor Doyle Mr. Gilbert
That the agenda for the September 12, 2019 meeting of the Community Development Advisory Committee be adopted. Carried
3.
Disclosure of Pecuniary Interest and General Nature Thereof
There were none. 4.
Adoption of Minutes a)
Minutes of Meeting held July 11, 2019
Moved By: Seconded By:
Councillor Revill Councillor Doyle
That the minutes of the Community Development Advisory Committee meeting held July 11, 2019 be adopted. Carried 5.
Deputations and/or Presentations a)
Ms. Teresa Hebb, President of Renfrew County ATV Club and Mr. Marc Moeys, Verona ATV Club addressed the Community Development Advisory Committee regarding the Temporary Access Agreement with Verona ATV Club. A copy of Ms. Hebb’s presentation is attached to the record in the Clerk’s Office. [See Reports to the Community Development Advisory Committee, clause a)]
Ms. Kloosterman entered meeting at 10:05 a.m. Ms. Hebb responded to questions by Committee members, including where trail passes are required, the benefit of users requiring trail passes and how revenues generated from the sale of permits are distributed to various trails clubs and associations. The Committee was briefed on the previous decisions of past Councils regarding the use of motorized vehicles being permitted on the K&P Trail and that motorized vehicles are only permitted use on the trail north of Verona. Members reiterated support of this decision that the discussion to permit motorized vehicles on the trail further south not be re-opened. Mr. Moeys noted that although motorized vehicles are not permitted on the trail south of Verona, they are on there. He is looking to provide an opportunity for ATV users to ride the trail north of Verona, have it signed and see the benefits of having a regulated trail. Members expressed concerns over the survey information being provided in the presentation as it only surveys ATV users who have permits which does not include those without permits, who are generally the users that cause the most complaints. Increased use of Craig Road as an access point could require attention in the future, as there is no space to park or unload there. Currently, users are directed to park and unload at the Verona Trail Head and use Highway 38 to travel north through the village to access the trail at Craig Road.
Community Development Advisory Committee Meeting Minutes September 12, 2019
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Mr. Moeys stated that it is expected that the group will seek incorporation as soon as the agreement has been signed. 6.
Reports to the Community Development Advisory a)
2019-096 Community Development Advisory Committee Temporary Access Agreement with Verona ATV Club / OFATV Moved By: Councillor Doyle Seconded By: Councillor Revill Be It Resolved That the Council of the County of Frontenac authorize the Warden and Clerk to enter into a temporary agreement with the Verona ATV Club allow motorized vehicles to access the K& P Trail from Craig Road to Sharbot Lake for 2019 and 2020. And Further That County staff report back on the status of the partnership with the Verona ATV Club/OFATV prior to any future renewal. Carried Mr. Allen confirmed that this agreement is not allowing anything that is not already in place as ATV’s are already permitted on this portion of the Trail. Creating this agreement provides the County a forum to structure the partnership and engage in management activities. It provides staff a forum to contact and have a conversation with the club and allow the County to access the clubs insurance, leveling fund, and volunteer base to help grow County activities. Mr. Moeys confirmed he will be having discussions with the snowmobile clubs. b)
2019-093 Community Development Advisory Committee Development of a Frontenac Arts Strategy Moved By: Councillor Doyle Seconded By: Mr. Gilbert Be It Resolved That the County of Frontenac pursue the development of an arts strategy in 2021; And Further That the foundational work to recruit project partners, attract project funding and improve operational capacity be undertaken in 2020 to achieve this end. Carried In response to questions regarding the anticipated cost of a full strategy, Mr. Allen indicated the cost of past studies done by the County such as the Natural Heritage Study at $80,000 plus consultation, and the Accommodation Study at $50,000. Over 2020, staff will seek out funding partners and then have a more concrete numbers to prepare a budget ask in 2021, It is anticipated developing a Frontenac Arts Strategy will likely be between $50,000 and $85,000. He is looking to the Committee to confirm that there is support around the table to support the arts prior to him doing the background and research work. Although not concrete numbers, Ms. Vandervelde suspects approximately 10% of Frontenac Ambassadors are involved in the arts. Community Development Advisory Committee Meeting Minutes September 12, 2019
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c)
2019-094 Community Development Advisory Committee Confirmation of alignment of the Community Development Advisory Committee Terms of Reference/Mandate and Frontenac County Council’s 2019-2022 Strategic Plan Moved By: Ms. Kloosterman Seconded By: Ms. Kenny Be It Resolved That the Community Development Advisory Committee confirms the Terms of Reference as presented in Appendix A to this report. Carried Mr. Gilbert expressed concerns regarding the term sustainability, and in specific the environmental lens is missing from this Committee’s mandate and it was questioned how we measure our footprint on the environment. The mandate as currently worded is very broad and in some respects lacks vision. Mr. Gilbert will bring forward a motion to the next meeting regarding the inclusion of some form of environmental lens. d)
2019-095 Community Development Advisory Committee Royal Winter Fair’s Spotlight on Local Moved By: Ms. Kenny Seconded By: Councillor Revill Be it Resolved That the Council of the County of Frontenac authorize staff to enter into a contract with The Royal Winter Fair to participate in the 2019 Spotlight on Local feature. And Further That up to $5,000 from the Community Development Reserve be allocated to offset the costs associated with participating in the Royal Winter Fair’s Spotlight on Local. And Further That staff report back to the Community Development Advisory Committee on the outcomes of event participation Carried In terms of total cost, Mr. Allen indicated that staff will be using Economic Development conference budget already approved. This is being done by not attending other conferences that were planned when developing the 2019 budget. He suspects the animation and design of the space will have some cost however there is some room in the ambassador budget remaining that can be used. He noted that RTO 9 has set aside $10,000 for their space which is twice as large as ours so he suspects $5,000 should cover it. Anything not spent will remain in the reserve.
e)
2019-097 Community Development Advisory Committee Wolfe Island Farm to Table Tour
This report is for information only. It is intended to solicit advice from the Committee on the Wolfe Island Farm to Table Tour. 7.
Communications
a)
From Mr. Ron Higgins, Mayor of North Frontenac, to Betty Hunter, Chair of the CDAC, Regarding the Redistribution of Funds and the Impact on North Frontenac Activities.
Other Business
Betty Hunter, Chair – Small Business event through the CFDC with dates and locations to be confirmed. 9.
Next Meeting The next regular meeting of the Community Development Advisory Committee is scheduled for 10:00 a.m. Thursday, November 14, 2019 at the County Administrative Offices.
Adjournment
Moved By: Seconded By:
Councillor Doyle Mr. Gilbert
That the meeting hereby adjourn at 12:06 p.m. Carried
Community Development Advisory Committee Meeting Minutes September 12, 2019
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