Body: Council Type: Agenda Meeting: Regular Date: Date unknown Collection: Council Agendas Municipality: Frontenac County

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Frontenac County Council Meeting Wednesday, March 18, 2026, 9:30 AM County of Frontenac Administration Building 2069 Battersea Road, Glenburnie, ON Meeting YouTube link

Call to Order We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.

Closed Session

Approval of Addendum

Disclosure of Pecuniary Interest and General Nature Thereof

Adoption of Minutes Resolved That the minutes of the regular Council meeting held February 18, 2026 be adopted. 26-02-18 Regular Council Meeting Minutes

Delegations and or Presentations 6.1.

Delegation MP Scott Reid will address County Council regarding the issue of Alto Rail. Please Note: MP Reid will be joining the meeting virutally and is only available after 10 a.m.

Proclamations

(Page 23)

8.

Move into Committee of the Whole That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.

Briefings 9.1.

CAO Briefings Mr. Kevin Farrell, Chief Administrative Officer, will provide County Council with his monthly CAO Briefing 2026-03-18 CAO Monthly Report

(Page 35)

10. Unfinished Business
11. Consent Reports from the Chief Administrative Officer
12. Committee of Management of Fairmount Home 12.1. Move into Committee of Management of Fairmount Home That Committee of the Whole Council adjourn and meet as Committee of Management of Fairmount Home, with the Deputy Warden in the Chair.

12.2. Report 2026-032 - Fairmount Home – HQO Quality Improvement Plan Be it Resolved That the Council of the County of Frontenac receive the Fairmount Home – Health Quality Ontario (HQO) Quality Improvement Plan (QIP) report; And Further That the Council of the County of Frontenac approve the QIP submission to HQO.

Report 2026-032 - Fairmount Home – HQO Quality Improvement Plan Appendix A Narrative QIP 2026 Appendix B Workplan QIP 2026 Appendix C QIP Progress Report 2025

12.3. Return to Committee of the Whole Council That the Committee of Management of Fairmount Home adjourn and revert back to Committee of the Whole Council.

13. Recommend Reports from the Chief Administrative Officer

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(Page 47) (Page 49) (Page 56) (Page 58)

13.1. Report 2026-026 - Corporate Services Support in the Prioritization and Full Funding by the Province of Ontario of the Kingston Health Sciences Centre Redevelopment Project Whereas the Kingston Health Sciences Centre (KHSC) is the largest acute care and cancer centre in Southeastern Ontario, serving more than 500,000 residents across a broad regional catchment area including Lennox & Addington, Frontenac, Hastings, Prince Edward County, Leeds & Grenville, and more; and Whereas KHSC’s primary hospital site Kingston General Hospital is operating in an aged, constrained facility, with critical infrastructure that no longer meets modern health-care standards for patient safety, accessibility, and clinical innovation; and Whereas the proposed KHSC redevelopment project, including a major rebuild of KGH and the Cancer Centre of Eastern Ontario, will strengthen regional access to emergency services, surgical care, maternal and pediatric care, cancer care, and specialized programs that local hospitals rely on; and Whereas ensuring the Province of Ontario prioritizes and funds the KHSC rebuild will provide significant benefits to all municipalities in the region, reducing service backlogs, improving patient care, and supporting equitable health-care outcomes; and Whereas the City of Kingston, in its advocacy with the province for the KHSC rebuild and within its capacity is helping them on land potential in the city’s west end, and Whereas a unified regional voice is essential to demonstrate to the provincial government the urgency and broad community support for investment in modern, resilient, and future-ready hospital infrastructure in Southeastern Ontario, and Whereas the province is currently consulting Ontarians about their 2026 budget priorities and this is a time for Frontenac and neighbouring communities to express their continued support for this project to have it included in their budget; Therefore Be It Resolved That Council of the County of Frontenac supports the City of Kingston’s motion on advocating to the Province of Ontario for the prioritization and full funding of the Kingston Health Sciences Centre Redevelopment Project; And Further That the County of Frontenac add its support in advocating to the Province of Ontario for the prioritization and full funding of the Kingston Health Sciences Centre Redevelopment Project; and, And Further That a copy of this motion of support to be sent to the City of Kingston, the Kingston Health Science Centre, the Hon. Doug Ford, Premier of Ontario, the Hon. Sylvia Jones, Minister of Health, Deputy Minister of Health, Secretary of Cabinet, the Hon. Kinga Surma, Minister of Infrastructure, John Jordan, MPP, Lanark-Frontenac-Kingston, and Ted Hsu, MPP, Kingston and the

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Islands, urging immediate advancement of the KHSC rebuild in the provincial capital plan Report 2026-026 - Corporate Services Support in the Prioritization and Full Funding by the Province of Ontario of the Kingston Health Sciences Centre Redevelopment Project

(Page 61)

13.2. Report 2026-027 - Corporate Services Wolfe Island Community Medical Clinic Funding Agreement Be It Resolved That the Warden and Clerk be authorized to enter into an agreement with the Wolfe Island Community Medical Clinic for the purpose of providing the Clinic with $17,500 to support the Nurse Practitioner Pilot Project, attached to this report as Appendix A; And Further That Council authorizes the use of $17,500 from the Strategic Projects Reserve (Healthcare in our Community) to fulfill this commitment. Report 2026-027 - Corporate Services Wolfe Island Community Medical Clinic Funding Agreement Appendix A Wolfe Island Medical Clinic Funding Agreement

(Page 64) (Page 67)

13.3. Report 2026-028 - Emergency and Transportation Services 2025 Response Time Standards Performance Be It Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services - 2025 Legislated Response Time Standard Performance report, And Further That the 2025 Response Time Standard Performance report outcomes for the County of Frontenac be reported to the Director, Emergency Health Regulatory and Accountability Branch, Ministry of Health as required by legislation. Report 2026-028 - Emergency and Transportation Services 2025 Response Time Standards Performance

(Page 71)

14. Information Reports from the Chief Administrative Officer 14.1. Report 2026-029 - Corporate Services 2025 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees Report 2026-029 Corporate Services 2025 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees

(Page 74)

14.2. Report 2026-030 - Corporate Services FLA OHT Collaborative DecisionMaking Agreement Report 2026-030 - Corporate Services FLA OHT Collaborative Decision-Making Page | 4

(Page 78)

Agreement FLA-OHT Collaborative Decision Making Agreement REVISED vF (003)

(Page 78) (Page 81)

14.3. Report 2026-031 - LEADS Learning Series This report is for information purposes only. Report 2026-031 - LEADS Learning Series

(Page 117)

15. Reports from Advisory Committees of County Council 15.1. Governance Review Committee Staff Briefing: Jannette Amini, Manager of Legislative Services/Clerk will brief County Council on the proposed amendments to the Procedural By-law Procedural By-law Briefing

15.2. Governance Review Committee - Report to Council The Governance Review Committee reports and recommends as follows: 1.Report 2026-024 - Corporate Services Approval of Amendments to Procedural By-law 2022-0026 Be It Resolved That the Council of the County of Frontenac approve the following amendments to Procedural By-law 2022-0026: 1.All housekeeping amendments noted on Appendix A – Updated Proposed Amendments Chart, as amended. 2.Section 2.3 Definitions, add the following: Motion to Reconsider means a motion by which Council can revisit the vote on a previous motion. Motion to Suspend means a motion that temporarily bypasses the rules of the Procedural By-law 3.Section 6.10 Role of Deputy Warden, remove “a) Act as Chair of the Committee of the Whole.” 4.Section 9.3 h) Appointments to External Boards and Committees be removed as an item of business at Council’s Inaugural meeting 5.Section 9.15, Electronic Meetings, add the following: amend ii) to add “or infrastructure disruption (Ferries to the Islands)” amend iii) to add “has a family health issue”

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add a new v) a member is attending a meeting or event or carrying out their role on behalf of their respective township. 6.Under section 9.16, add an additional restriction 5) at a meeting closed to the public. 7.Section 9.17 add the following: This restriction does not apply to Joint Council Meetings with the Lower Tiers. To ensure the County is meeting its legislative requirements under the AODA and its duty to accommodate, this limit of restricting electronic participation to two (2) times per year does not apply to members of the Frontenac Accessibility Advisory Committee. 8.Under Section 10, Closed Meetings, add: Electronic Devices 10.3No electronic recording or transmitting devices will be allowed in closed session. All members will be required to leave these in a safe space determined by the Clerk. This restriction does not apply to accessibility aids 9.Under Section 15.1, Pecuniary Interests, add the following 2 clauses: e)Where the declaration of interest is made on a matter that is not open to the public, the Members shall, in a written statement to the Clerk, declare the interest, and that shall be recorded in the minutes during open session, or of the next meeting that is open to the public. f)A Registry shall be kept by the Clerk of every written statement made by Members of the general nature of the declared interest. The Registry shall be available for public inspection. 10.Section 17.6 amended the title to Speak Twice 11.Under Section 21, By-laws, add the following: Minor Administrative Amendments 21.9The Clerk, in consultation with the Chief Administrative Officer and Warden, may make the following changes to by-laws: Page | 6

a)correct spelling, punctuation or grammatical errors, or errors which are clerical, typographical, arithmetic or similar in nature; b)alter the style or presentation of text or graphics to improve electronic or print presentation; c)replace a description of a date or time with an actual date or time; d)if a provision provides that it is contingent on the occurrence of a future event and the event occurs, remove text referring to the contingency and make any other changes that are required as a result; e)correct errors in the numbering or provisions or other portions of a by-law and make any changes in cross-references that are required as a result; f)if a provision of a transitional nature is contained in a by-law, make any changes that are required as a result; and g)make a correction, if it is obvious both that an error has been made and what correction should be taken to more fully represent the intention of Council.” 12.Section 22.27 Add “of Council” after the first “Members” 13.Schedule B-1, Joint Accessibility Advisory Committee, under Establishment of the Committee, remove: (iv) The Committee shall hold a minimum of four (4) and a maximum of six (6) Meetings per year” 14.Schedule B-4, Administration Committee, Establishment of the Panel, delete the existing committee composition and replace with: The County of Frontenac Administration Committee shall be comprised of the four (4) Township Mayors and Warden, should the sitting Warden not hold the position of Township Mayor. 15.Schedule C Change KFL&A to South East Health Unit (SEHU) 2.Report 2026-025 - Corporate Services Change in Time and Location of the Inaugural County Council Meeting Be it Resolved That the November 25, 2026 Inaugural Meeting of County Council be held in the Kingston Frontenac County Court House, 5 Court St, Page | 7

Kingston, if available; And Further That the start time of November 25, 2026 Inaugural Meeting of County Council be changed from 9:30 a.m. to 7:30 p.m. Governance Review Committee - Report to Council Appendix B Final Version of Procedural By-law By-Law No

16. Return to Council That Council revert from Committee of the Whole Council, to Council.

17. Adoption of the Report of the Committee of the Whole Council That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted.

18. Motions Notice of Which has Been Given

19. Giving Notice of Motion

20. Communications That Council consent to the following communications of interest to Council listed below be received and filed:

21. From Debbi Miller providing an update on the Frontenac Community Working Group regarding Healthcare

22. From the County of Northumberland regarding a Resolution concerning the Ontario Community Infrastructure Fund (OCIF)

23. From the County of Northumberland regarding a Resolution Supporting the Call for Reform and Publication of the Ontario Sex Offender Registry

24. From the Kingston Frontenac Public Library providing its Jan 21 2026 Board Minutes

25. From the Municipality of St. Charles regarding a Resolution on Small Northern New Residential Property Tax Class

26. From the Municipality of St. Charles regarding a Resolution on Strengthening SelfDefence Protections and Addressing Rising Home Invasions in Ontario

27. From the Town of LaSalle regarding a Resolution concerning School Bus Safety and Stop-Arm Camera Systems

28. From the Township of Assiginack regarding a Resolution concerning School Bus Arm Camera System Expansion Page | 8

(Page 130) (Page 135)

9. From the Township of Casey regarding a Resolution concerning OMERS Bill 68 10. From the Township of Harley regarding a Resolution concerning OMERS Bill 68 11. From the Township of Hudson regarding a Resolution concerning OMERS Bill 68 12. From the Township of Lader Lake regarding a Resolution of support for School Bus Safety and stop-arm camera system 13. From the Township of Stone Mills regarding a Resolution concerning the ALTO High Speed Rail Project 14. From Scott Reid, M.P. regarding Petition Opposing Alto High Speed Rail 15. From the Ministry of Rural Affairs offering a Community Economic Development 101 Workshop 16. From the Regional Municipality of York regarding a Resolution concerning Circular Materials Ontario 17. From the Township of Addington Highlands regarding a Resolution concerning the Alto High Speed Rail Project 18. From the Township of Addington Highlands regarding a Resolution concerning the Alto High Speed Rail Project 19. From the City of Ottawa regarding a Resolution concerning Restricting Public Consumption of Illegal Substances Act 20. From the Town of Blue Mountains regarding a Resolution Supporting Ontario Community Infrastructure Fund 21. From the Town of The Blue Mountains regarding a Resolution of Support for Bill 21, Protect our Food Act, 2025 22. From the Township of Joly regarding a Resolution in Opposition to Consolidate Conservation Authorities 23. From the Township of Plympton-Wyoming regarding a Resolution concerning the Protect our Food Act, opposition to Consolidate the CA’s and Reduced Rate Distribution of Library Resources 24. From the Township of Rideau Lakes regarding a Resolution Concerning the Alto High Speed Rail Project (Bill C-15 Budget) 25. From the Township of Southgate regarding a Resolution in Support of Bill 21 Protect Our Food Act 2025

21. Other Business
22. Bylaws General Bylaws and Confirmatory Bylaw

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22.1. First and Second Reading Resolved That leave be given the mover to introduce by-laws 1) and 2) that have been circulated to all Members of County Council and that by-laws 1) and 2) be read a first and second time.

22.2. Third Reading Resolved That by-laws 1) and 2) be read a third time, signed, sealed and finally passed.

22.3. Bylaws

1. To authorize the Warden and Clerk to enter into an agreement with the Wolfe Island Community Medical Clinic for the purpose of providing the Clinic with $17,500 for the Nurse Practitioner Pilot Project (Proposed Bylaw 2026-010)
2. To confirm all actions and proceedings of County Council on March 18, 2026 (Proposed By-law 2026-011)

By-Law 2026-010 - to Authorize Warden and Clerk to Execute an agreement with the Wolfe Island Community Medical Clinic By-law 2026-011 To confirm all actions and proceedings of County Council on March 18, 2026

23. Adjournment That the meeting hereby adjourn at

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(Page 194) (Page 195)

Meeting Minutes Frontenac County Council Meeting Wednesday, March 18, 2026, 9:30 AM County of Frontenac Administration Building

Roll Call Council Present Deputy Warden R. Vandewal, Councillor F. Fowler, Councillor F. Smith, Councillor G. Lichty, Councillor J. Greenwood-Speers, Councillor N. Gowdy, Councillor R. Leonard Council Absent Staff Present (in-person) • • • • • • • • •

Jannette Amini, Manager of Legislative Services/Clerk Sonya Bolton, Manager of Community Planning Susan Brant, Administrator Kevin Farrell, Chief Administrative Officer Joe Gallivan, Director of Planning and Economic Development Marc Goudie, Paramedic Chief/Director of Emergency Services Alexandra Hammond, Executive Assistant to the CAO Debbi Miller, Community Development Officer Philip Piasetzki, Director of Corporate Services/Treasurer

Call to Order

Closed Session

Approval of Addendum

Disclosure of Pecuniary Interest and General Nature Thereof

Adoption of Minutes

Motion 036-26 Moved By: Councillor Gerry Lichty

Page 11 of 196

Seconded By: Councillor Judy Greenwood-Speers Resolved That the minutes of the regular Council meeting held February 18, 2026 be adopted.26-02-18 Regular Council Meeting Minutes MOTION CARRIED

Delegations and or Presentations 6.1.

Delegation

MP Scott Reid addressed County Council regarding the issue of Alto Rail. Please Note: MP Reid will be joining the meeting virutally and is only available after 10 a.m.

Proclamations

Move into Committee of the Whole

Motion 037-26 Moved By: Councillor Nicki Gowdy Seconded By: Councillor Ray Leonard That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. MOTION CARRIED

Briefings 9.1.

CAO Briefings

Mr. Kevin Farrell, Chief Administrative Officer, provided County Council with his monthly CAO Briefing2026-03-18 CAO Monthly Report

10. Unfinished Business
11. Consent Reports from the Chief Administrative Officer
12. Committee of Management of Fairmount Home 12.1. Move into Committee of Management of Fairmount Home Motion 038-26 Moved By: Councillor Fred Fowler Seconded By: Deputy Warden Ron Vandewal Page | 2 Page 12 of 196

That Committee of the Whole Council adjourn and meet as Committee of Management of Fairmount Home, with the Deputy Warden in the Chair. MOTION CARRIED

12.2. Report 2026-032 - Fairmount Home – HQO Quality Improvement Plan Motion 039-26 Moved By: Councillor Fran Smith Seconded By: Councillor Gerry Lichty Be it Resolved That the Council of the County of Frontenac receive the Fairmount Home – Health Quality Ontario (HQO) Quality Improvement Plan (QIP) report; And Further That the Council of the County of Frontenac approve the QIP submission to HQO. Report 2026-032 - Fairmount Home – HQO Quality Improvement PlanAppendix A Narrative QIP 2026Appendix B Workplan QIP 2026Appendix C QIP Progress Report 2025 MOTION CARRIED

12.3. Return to Committee of the Whole Council Motion 040-26 Moved By: Councillor Judy Greenwood-Speers Seconded By: Councillor Nicki Gowdy That the Committee of Management of Fairmount Home adjourn and revert back to Committee of the Whole Council. MOTION CARRIED

13. Recommend Reports from the Chief Administrative Officer 13.1. Report 2026-026 - Corporate Services Support in the Prioritization and Full Funding by the Province of Ontario of the Kingston Health Sciences Centre Redevelopment Project Motion 041-26 Moved By: Councillor Ray Leonard Seconded By: Councillor Fred Fowler Whereas the Kingston Health Sciences Centre (KHSC) is the largest acute care and cancer centre in Southeastern Ontario, serving more than 500,000 residents across a broad

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regional catchment area including Lennox & Addington, Frontenac, Hastings, Prince Edward County, Leeds & Grenville, and more; and, Whereas KHSC’s primary hospital site Kingston General Hospital is operating in an aged, constrained facility, with critical infrastructure that no longer meets modern health-care standards for patient safety, accessibility, and clinical innovation; and, Whereas the proposed KHSC redevelopment project, including a major rebuild of KGH and the Cancer Centre of Eastern Ontario, will strengthen regional access to emergency services, surgical care, maternal and pediatric care, cancer care, and specialized programs that local hospitals rely on; and, Whereas ensuring the Province of Ontario prioritizes and funds the KHSC rebuild will provide significant benefits to all municipalities in the region, reducing service backlogs, improving patient care, and supporting equitable health-care outcomes; and, Whereas the City of Kingston, in its advocacy with the province for the KHSC rebuild and within its capacity is helping them on land potential in the city’s west end, and, Whereas a unified regional voice is essential to demonstrate to the provincial government the urgency and broad community support for investment in modern, resilient, and futureready hospital infrastructure in Southeastern Ontario, and, Whereas the province is currently consulting Ontarians about their 2026 budget priorities and this is a time for Frontenac and neighbouring communities to express their continued support for this project to have it included in their budget; Therefore Be It Resolved That Council of the County of Frontenac supports the City of Kingston’s motion on advocating to the Province of Ontario for the prioritization and full funding of the Kingston Health Sciences Centre Redevelopment Project; And Further That the County of Frontenac add its support in advocating to the Province of Ontario for the prioritization and full funding of the Kingston Health Sciences Centre Redevelopment Project; And Further That a copy of this motion of support to be sent to the City of Kingston, the Kingston Health Science Centre, the Hon. Doug Ford, Premier of Ontario, the Hon. Sylvia Jones, Minister of Health, Deputy Minister of Health, Secretary of Cabinet, the Hon. Kinga Surma, Minister of Infrastructure, John Jordan, MPP, Lanark-Frontenac-Kingston, and Ted Hsu, MPP, Kingston and the Islands, urging immediate advancement of the KHSC rebuild in the provincial capital plan. MOTION CARRIED

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13.2. Report 2026-027 - Corporate Services Wolfe Island Community Medical Clinic Funding Agreement Motion 042-26 Moved By: Councillor Fran Smith Seconded By: Councillor Gerry Lichty Be It Resolved That the Warden and Clerk be authorized to enter into an agreement with the Wolfe Island Community Medical Clinic for the purpose of providing the Clinic with $17,500 to support the Nurse Practitioner Pilot Project, attached to this report as Appendix A; And Further That Council authorizes the use of $17,500 from the Strategic Projects Reserve (Healthcare in our Community) to fulfill this commitment. MOTION CARRIED

13.3. Report 2026-028 - Emergency and Transportation Services 2025 Response Time Standards Performance Motion 043-26 Moved By: Councillor Judy Greenwood-Speers Seconded By: Councillor Nicki Gowdy Be It Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services - 2025 Legislated Response Time Standard Performance report, And Further That the 2025 Response Time Standard Performance report outcomes for the County of Frontenac be reported to the Director, Emergency Health Regulatory and Accountability Branch, Ministry of Health as required by legislation.Report MOTION CARRIED

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14. Information Reports from the Chief Administrative Officer 14.1. Report 2026-029 - Corporate Services 2025 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees 14.2. Report 2026-030 - Corporate Services FLA OHT Collaborative DecisionMaking Agreement 14.3. Report 2026-031 - LEADS Learning Series

15. Reports from Advisory Committees of County Council 15.1. Governance Review Committee Staff Briefing: Jannette Amini, Manager of Legislative Services/Clerk briefed County Council on the proposed amendments to the Procedural By-lawProcedural By-law Briefing

15.2. - Governance Review Committee - Report to Council Motion 044-26 Moved By: Councillor Ray Leonard Seconded By: Warden Bill Saunders THATtheReport received from the Governance Review Committee be received and adopted. The Governance Review Committee reports and recommends as follows:

1. Report 2026-024 - Corporate Services Approval of Amendments to Procedural Bylaw 2022-0026 Be It Resolved That the Council of the County of Frontenac approve the following amendments to Procedural By-law 2022-0026:
2. All housekeeping amendments noted on Appendix A – Updated Proposed Amendments Chart, as amended.
3. Section 2.3 Definitions, add the following: Motion to Reconsider means a motion by which Council can revisit the vote on a previous motion. Motion to Suspend means a motion that temporarily bypasses the rules of the Procedural By-law
4. Section 6.10 Role of Deputy Warden, remove “a) Act as Chair of the Committee of the Whole.”
5. Section 9.3 h) Appointments to External Boards and Committees be removed as an item of business at Council’s Inaugural meeting Page | 6 Page 16 of 196

5. Section 9.15, Electronic Meetings, add the following: amend ii) to add “or infrastructure disruption (Ferries to the Islands)” amend iii) to add “has a family health issue” add a new v) a member is attending a meeting or event or carrying out their role on behalf of their respective township. 6. Under section 9.16, add an additional restriction 5) at a meeting closed to the public. 7. Section 9.17 add the following: This restriction does not apply to Joint Council Meetings with the Lower Tiers. To ensure the County is meeting its legislative requirements under the AODA and its duty to accommodate, this limit of restricting electronic participation to two (2) times per year does not apply to members of the Frontenac Accessibility Advisory Committee. 8. Under Section 10, Closed Meetings, add: Electronic Devices 10.3 No electronic recording or transmitting devices will be allowed in closed session. All members will be required to leave these in a safe space determined by the Clerk. This restriction does not apply to accessibility aids 9. Under Section 15.1, Pecuniary Interests, add the following 2 clauses: e) Where the declaration of interest is made on a matter that is not open to the public, the Members shall, in a written statement to the Clerk, declare the interest, and that shall be recorded in the minutes during open session, or of the next meeting that is open to the public. f) A Registry shall be kept by the Clerk of every written statement made by Members of the general nature of the declared interest. The Registry shall be available for public inspection. 10. Section 17.6 amended the title to Speak Twice 11. Under Section 21, By-laws, add the following: Minor Administrative Amendments 21.9 The Clerk, in consultation with the Chief Administrative Officer and Warden, may make the following changes to by-laws: Page | 7 Page 17 of 196

a) correct spelling, punctuation or grammatical errors, or errors which are clerical, typographical, arithmetic or similar in nature; b) alter the style or presentation of text or graphics to improve electronic or print presentation; c) replace a description of a date or time with an actual date or time; d) if a provision provides that it is contingent on the occurrence of a future event and the event occurs, remove text referring to the contingency and make any other changes that are required as a result; e) correct errors in the numbering or provisions or other portions of a by-law and make any changes in cross-references that are required as a result; f) if a provision of a transitional nature is contained in a by-law, make any changes that are required as a result; and g )make a correction, if it is obvious both that an error has been made and what correction should be taken to more fully represent the intention of Council.” 12. Section 22.27 Add “of Council” after the first “Members” 13. Schedule B-1, Joint Accessibility Advisory Committee, under Establishment of the Committee, remove: (iv) The Committee shall hold a minimum of four (4) and a maximum of six (6) Meetings per year” 14. Schedule B-4, Administration Committee, Establishment of the Panel, delete the existing committee composition and replace with: The County of Frontenac Administration Committee shall be comprised of the four (4) Township Mayors and Warden, should the sitting Warden not hold the position of Township Mayor. 15. Schedule C Change KFL&A to South East Public Health (SEPH) 2. Report 2026-025 - Corporate Services Change in Time and Location of the Inaugural County Council Meeting Be it Resolved That the November 25, 2026 Inaugural Meeting of County Council be held in the Kingston Frontenac County Court House, 5 Court St, Kingston, if available;

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And Further That the start time of November 25, 2026 Inaugural Meeting of County Council be changed from 9:30 a.m. to 7:30 p.m. - Governance Review Committee - Report to Council MOTION CARRIED

16. Return to Council Motion 045-26 Moved By: Councillor Fred Fowler Seconded By: Councillor Fran Smith That Council revert from Committee of the Whole Council, to Council. MOTION CARRIED

17. Adoption of the Report of the Committee of the Whole Council Motion 046-26 Moved By: Deputy Warden Ron Vandewal Seconded By: Councillor Smith That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. MOTION CARRIED

18. Motions Notice of Which has Been Given

19. Giving Notice of Motion

20. Communications That Council consent to the following communications of interest to Council listed below be received and filed:

21. From Debbi Miller providing an update on the Frontenac Community Working Group regarding Healthcare

22. From the County of Northumberland regarding a Resolution concerning the Ontario Community Infrastructure Fund (OCIF)

23. From the County of Northumberland regarding a Resolution Supporting the Call for Reform and Publication of the Ontario Sex Offender Registry

Page | 9 Page 19 of 196

4. From the Kingston Frontenac Public Library providing its Jan 21 2026 Board Minutes 5. From the Municipality of St. Charles regarding a Resolution on Small Northern New Residential Property Tax Class 6. From the Municipality of St. Charles regarding a Resolution on Strengthening SelfDefence Protections and Addressing Rising Home Invasions in Ontario 7. From the Town of LaSalle regarding a Resolution concerning School Bus Safety and Stop-Arm Camera Systems 8. From the Township of Assiginack regarding a Resolution concerning School Bus Arm Camera System Expansion 9. From the Township of Casey regarding a Resolution concerning OMERS Bill 68 From the Township of Harley regarding a Resolution concerning OMERS Bill 68 10. From the Township of Hudson regarding a Resolution concerning OMERS Bill 68 From the Township of Lader Lake regarding a Resolution of support for School Bus Safety and stop-arm camera system 11. From the Township of Stone Mills regarding a Resolution concerning the ALTO High Speed Rail Project 12. From Scott Reid, M.P. regarding Petition Opposing Alto High Speed Rail 13. From the Ministry of Rural Affairs offering a Community Economic Development 101 Workshop 14. From the Regional Municipality of York regarding a Resolution concerning Circular Materials Ontario 15. From the Township of Addington Highlands regarding a Resolution concerning the Alto High Speed Rail Project 16. From the Township of Addington Highlands regarding a Resolution concerning the Alto High Speed Rail Project 17. From the City of Ottawa regarding a Resolution concerning Restricting Public Consumption of Illegal Substances Act 18. From the Town of Blue Mountains regarding a Resolution Supporting Ontario Community Infrastructure Fund 19. From the Town of The Blue Mountains regarding a Resolution of Support for Bill 21, Protect our Food Act, 2025 20. From the Township of Joly regarding a Resolution in Opposition to Consolidate Conservation Authorities 21. From the Township of Plympton-Wyoming regarding a Resolution concerning the Protect our Food Act, opposition to Consolidate the CA’s and Reduced Rate Distribution of Library Resources 22. From the Township of Rideau Lakes regarding a Resolution Concerning the Alto High Speed Rail Project (Bill C-15 Budget) Page | 10 Page 20 of 196

23. From the Township of Southgate regarding a Resolution in Support of Bill 21 Protect Our Food Act 2025

21. Other Business
22. Bylaws General Bylaws and Confirmatory Bylaw 22.1. First and Second Reading Motion 047-26 Moved By: Councillor Judy Greenwood-Speers Seconded By: Councillor Nicki Gowdy Resolved That leave be given the mover to introduce by-laws 1) and 2) that have been circulated to all Members of County Council and that by-laws 1) and 2) be read a first and second time. MOTION CARRIED

22.2. Third Reading Motion 048-26 Moved By: Councillor Judy Greenwood-Speers Seconded By: Councillor Nicki Gowdy Resolved That by-laws 1) and 2) be read a third time, signed, sealed and finally passed. MOTION CARRIED

22.3. Bylaws 24. To authorize the Warden and Clerk to enter into an agreement with the Wolfe Island Community Medical Clinic for the purpose of providing the Clinic with $17,500 for the Nurse Practitioner Pilot Project (Proposed By-law 2026-010) 25. To confirm all actions and proceedings of County Council on March 18, 2026 (Proposed By-law 2026-011)

23. Adjournment Motion 049-26 Moved By: Councillor Fred Fowler Seconded By: Councillor Ray Leonard That the meeting hereby adjourn at Page | 11 Page 21 of 196

MOTION CARRIED

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Meeting Minutes Frontenac County Council Meeting Wednesday, February 18, 2026, 9:00 AM County of Frontenac Administration Building

Council Present Warden B. Saunders, Councillor F. Fowler, Councillor F. Smith, Councillor G. Lichty, Councillor J. Greenwood-Speers, Councillor N. Gowdy, Councillor R. Leonard Council Absent Deputy Warden R. Vandewal Staff Present (in-person) • • • • • • • • •

Richard Allen, Manager of Economic Development Jannette Amini, Manager of Legislative Services/Clerk Susan Brant, Administrator Kevin Farrell, Chief Administrative Officer Joe Gallivan, Director of Planning and Economic Development Marc Goudie, Paramedic Chief/Director of Emergency Services Alexandra Hammond, Executive Assistant to the CAO Barbara McCulloch, Director of Human Resources Philip Piasetzki, Director of Corporate Services/Treasurer

Call to Order

We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.

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2.

Closed Session 2.1.

Move into closed session

Motion 014-26 Moved By: Councillor Gerry Lichty Seconded By: Councillor Judy Greenwood-Speers Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

1. Adoption of Closed Minutes of Meetings held November 19, 2025
2. A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to the expropriation of lands for the K P Trail Motion Carried

2.2.

Return to Council

Motion 015-26 Moved By: Councillor Nicki Gowdy Seconded By: Councillor Ray Leonard Resolved That Council rise from Committee of the Whole closed session without reporting Motion Carried

Approval of Addendum

Motion 016-26 Moved By: Councillor Fred Fowler Seconded By: Councillor Fran Smith Resolved That the addendum for the February 18, 2026 meeting of the Council of the County of Frontenac be approved. Motion Carried (a 2/3 vote was received)

Disclosure of Pecuniary Interest and General Nature Thereof

There were none.

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5.

Adoption of Minutes

Motion 017-26 Moved By: Councillor Fred Fowler Seconded By: Councillor Fran Smith Resolved That the minutes of the regular Council meeting held January 21, 2026 be adopted. Motion Carried

Delegations and or Presentations 6.1.

Delegations and or Presentations

Ms. Sheila MacDonald and Ms. Kathy Ganz, of the Wolfe Island Community Medical Clinic, addressed County Council regarding the request from the Township of Frontenac Islands for matching funds to support the Nurse Practitioner Pilot Program for the Wolfe Island Community Medical Clinic.

Therapeutic Recreation Month February 2026

Motion 018-26 Moved By: Councillor Gerry Lichty Seconded By: Councillor Judy Greenwood-Speers Whereas Therapeutic Recreation is a collaborative and purposeful process facilitated by trained professionals offering recreation and leisure assessment, planning, intervention and evaluation to achieve individual goals; And Whereas Therapeutic Recreation supports the development of strengths while addressing social, emotional, physical, spiritual and cognitive needs; And Whereas Therapeutic Recreation is provided by trained professionals who work with individuals including older adults in clinical and/or community settings, such as Long-Term Care Homes including Fairmount Home; And Whereas the benefits of Therapeutic Recreation include a decrease in responsive behaviours, loneliness, boredom and depression, and improvements in overall Quality of Life and Wellbeing and cognitive abilities; Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims the month of February as Therapeutic Recreation Month, with the theme of

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“Recreation Therapy Evidence in Action” to showcase the many roles that Therapeutic Recreation play in a patient’s health-care journey. Motion Carried

Move into Committee of the Whole

Motion 019-26 Moved By: Councillor Nicki Gowdy Seconded By: Councillor Ray Leonard That Council adjourn and meet as Committee of the Whole Council, with the Warden in the Chair. Motion Carried

CAO Monthly Briefing

Mr. Kevin Farrell provided County Council with his monthly CAO Briefing.

10. Unfinished Business
11. Consent Reports from the Chief Administrative Officer
12. Committee of Management of Fairmount Home 12.1. Committee of Management of Fairmount Home Motion 020-26 Moved By: Councillor Fred Fowler Seconded By: Councillor Fran Smith That Committee of the Whole Council adjourn and meet as Committee of Management of Fairmount Home, with the Warden in the Chair. Motion Carried

12.2. Report 2026-015 - Fairmount Home Resident and Family Annual Satisfaction Survey 2025 This report is for information purposes only.

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12.3. Report 2026-016 - Fairmount Home - Long-Term Care Home Service Accountability Agreement LSAA - Schedule E - Form of Compliance Declaration Motion 021-26 Moved By: Councillor Fran Smith Seconded By: Councillor Gerry Lichty Resolved That the Council of the County of Frontenac receive the Fairmount Home - LongTerm Care Home Service Accountability Agreement (LSAA) - Schedule E - Form of Compliance Declaration Report; And Further That the Council of the County of Frontenac direct the Clerk to sign the LongTerm Care Home Service Accountability Agreement Schedule E – Form of Compliance Declaration for return to Ontario Health. Motion Carried

12.4. Report 2026-018 - Fairmount Home Q4 Quarterly Update Report This report is for information purposes only.

12.5. Committee of Management of Fairmount Home Motion 022-26 Moved By: Councillor Judy Greenwood-Speers Seconded By: Councillor Nicki Gowdy That the Committee of Management of Fairmount Home adjourn and revert back to Committee of the Whole Council. Motion Carried

13. Recommend Reports from the Chief Administrative Officer 13.1. Report 2026-014 - Corporate Services 2025 Year End Report of the County of Frontenac Emergency Management Program Committee Motion 023-26 Moved By: Councillor Ray Leonard Seconded By: Councillor Fred Fowler Be It Resolved That the Council of the County of Frontenac receive the Corporate Services – 2025 Year End Report on the County of Frontenac Emergency Management Program Committee report;

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And Further That a copy of the 2025 Year End Report of the County of Frontenac Emergency Management Program Committee be posted to the County of Frontenac Website. Motion Carried

13.2. Report 2026-017 - Planning and Economic Development Trailhead Funding Agreement Sharbot Lake Motion 024-26 Moved By: Councillor Fred Fowler Seconded By: Councillor Fran Smith Be It Resolved That the Warden and Clerk be authorized to enter into an agreement with the Township of Central Frontenac for the purpose of providing the Township of Central Frontenac with $100,000 to establish a Trailhead for the K&P Trail in the Village of Sharbot Lake And Further That Council authorized the use of $100,000 from the K&P Trail Reserve to fulfill this commitment. Motion Carried

13.3. Report 2026-019 - Corporate Services Annual Accessibility Status Report Motion 025-26 Moved By: Councillor Gerry Lichty Seconded By: Councillor Judy Greenwood-Speers Be It Resolved That in accordance with Ontario Regulation 91/11: Integrated Accessibility Standards section 4(3), that a copy of this Annual Accessibility Status Report be posted to the County of Frontenac Website; And Further That in accordance with Ontario Regulation 91/11: Integrated Accessibility Standards section 4(3.1) and (3.2), that a copy of this Annual Accessibility Status Report be forwarded to the Frontenac Lower Tiers for posting on their respective websites. Motion Carried

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13.4. Report 2025-020 - Corporate Services Setting of the 2027 County Council Orientation Budget Deliberations and Solicitation of Public Input Motion 026-26 Moved By: Councillor Nicki Gowdy Seconded By: Councillor Ray Leonard Resolved That the Council of the County of Frontenac confirm the following dates for the New Council Orientation and 2027 Budget Deliberations: October 1 to November 30, 2026 2027 Frontenac County Budget project open on engagefrontenac.ca for public engagement Tuesday, January 19, 2027 New Council Orientation - Introduction to Council and the County of Frontenac Wednesday, January 20, 2027 New Council Orientation - Introduction to External Agencies and Public Meeting for the Solicitation of Public Input into the 2027 budget (as part of the Regular Council meeting) Wednesday, February 10, 2027 Council Presentation - 2027 Business Plans & Project Proposals Detailed Budget Presentation Thursday, February 11, 2027 Council Presentation - 2027 Business Plans & Project Proposals Detailed Budget Presentation Wednesday, February 17, 2027 Council Presentation - Detailed Budget Presentation Motion Carried

13.5. Report 2026-022 - Corporate Services 2025 Frontenac Howe Islander Petition for Subsidy Motion 027-26 Moved By: Councillor Fred Fowler Seconded By: Councillor Fran Smith Resolved That the Council of the County of Frontenac accept the Corporate Services – 2025 Frontenac Howe Islander Ferry Petition for Subsidy report; And Further That Council authorize the Clerk to petition the Ministry of Transportation for $1,272,924. Motion Carried

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13.6. Report 2026-023 - Corporate Services Authorization to Sell Surplus Trail Lands in Tichborne Motion 028-26 Moved By: Councillor Judy Greenwood-Speers Seconded By: Councillor Gerry Lichty Be It Resolved That County Council authorize the Warden and Clerk to execute an Agreement of Purchase and Sale, with the abutting landowner at 11628 Road 38 for the conveyance of lands legally described as Concession 1, Part Lots 18 to 20 and Concession 2, Part Lots 16, 20 and 21, in the former Township of Hinchinbrooke, for the agreed purchase price of $5,600.00; And Further That the County Clerk is hereby further authorized to execute all closing documents as may be required in order to complete the subject transaction, and to do all other things as may be reasonably required to close and complete the foregoing transaction. Motion Carried

14. Information Reports from the Chief Administrative Officer 14.1. Report 2026-012 - Human Resources Equity Diversity and Inclusion Committee Statement of Respect 14.2. Report 2026-013 - Corporate Services 2025 Annual Report on Delegation of Authority

15. Reports from Advisory Committees of County Council

16. Return to Council Motion 029-26 Moved By: Councillor Ray Leonard Seconded By: Councillor Nicki Gowdy That Council revert from Committee of the Whole Council, to Council. Motion Carried

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17. Adoption of the Report of the Committee of the Whole Council Motion 030-26 Moved By: Councillor Fran Smith Seconded By: Councillor Fred Fowler That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motion Carried

18. Motions Notice of Which has Been Given Warden Saunders, with Councils consent, turned the Chair over to Councillor Lichty.

18.1. Funding Support for Wolfe Island Nurse Practitioner Motion 031-26 Moved By: Warden Bill Saunders Seconded By: Councillor Judy Greenwood-Speers Whereas Frontenac County Council has received a request from the Township of Frontenac Islands regarding funding support for the recruitment and retention of a Nurse Practitioner to provide primary care services on Wolfe Island; And Whereas County Council acknowledges its ongoing commitment to healthcare recruitment and retention initiatives as established through the County’s 2024-2028 Budget and Business Plan, including annual contributions toward primary care recruitment within Frontenac County; And Whereas County Council recognizes that the Township of Frontenac Islands has committed municipal funding in the amount of $17,500 toward supporting a Nurse Practitioner position serving Wolfe Island residents; And Whereas this funding would support a one-year pilot project Nurse Practitioner Program for the Wolfe Island Community Medical Clinic; Now Therefore Be It Resolved That County Council approve the allocation of funding in the amount of $17,500 from the Strategic Project Reserve for Healthcare, to support the Wolfe Island Nurse Practitioner initiative. Motion Carried Warden Saunders took back the Chair.

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19. Giving Notice of Motion 20. Communications That Council consent to the following communications of interest to Council listed below be received and filed:

1. From the County of Northumberland regarding a Resolution of Support for the Ontario Community Infrastructure Fund (OCIF)
2. From the EOWC providing its News Release on Champions Regional Priorities at ROMA 2026
3. From the Kingston Frontenac Housing Corporation providing confirmation of the reconstruction of McMullen Manor in Verona
4. From the Kingston Frontenac Public Library providing its Board Minutes of November 26 2025
5. From the Municipality of St. Charles regarding a Resolution concerning Nation Building Improvements to Highways 11-17 (2+1 and Four-Lane Options)
6. From the Town of Wasaga Beach regarding a Resolution of Support for Reform to Sentencing, Parole, and Public Access to the Ontario Sex
7. From the Township of Assiginack regarding a Resolution of support for the Elbows Up Climate Action
8. From the Township of Assiginack regarding a Resolution on the closure of Lifelabs
9. From EORN regarding a Resolution concerning OMERS and Bill 68’s legislative changes to the OMERS Act
10. From the EOWC providing its January 2026 Newsletter
11. From the Food Policy Council of KFL&A providing its Winter 2026 Newsletter
12. From the Town of Plympton-Wyoming regarding a Resolution Supporting Enhanced School Bus Safety and the Implementation of Stop-Arm Camera Systems
13. From the County of Prince Edward regarding a Resolution for support of Bill 21, Protect Our Food Act 2025
14. From the Municipality of Highlands East regarding a Resolution concerning Affordable Housing
15. From the Municipality of Magnetawan regarding a Resolution concerning Bell Fibre
16. From the Town of Parry Sound regarding a Resolution concerning School Bus Safety

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21. Other Business 21.1. Appointments to the Administration Committee Two (2) members of County Council - one(1) from the Township North Frontenac and one (1) from the Township of Central Frontenac Motion 032-26 Moved By: Councillor Gerry Lichty Seconded By: Councillor Judy Greenwood-Speers That Councillors Gerry Lichty and Frances Smith be appointed to the Administration Committee for 2026 Motion Carried

22. Bylaws General Bylaws and Confirmatory Bylaw 22.1. First and Second Reading Motion 033-26 Moved By: Councillor Nicki Gowdy Seconded By: Councillor Ray Leonard Resolved That leave be given the mover to introduce by-laws 1) through 4) that have been circulated to all Members of County Council and that by-laws 1) through 4) be read a first and second time. Motion Carried

22.2. Third Reading Motion 034-26 Moved By: Councillor Nicki Gowdy Seconded By: Councillor Ray Leonard Resolved That by-laws 1) through 4) be read a third time, signed, sealed and finally passed. Motion Carried

22.3. Bylaws 17. By-law 2026-007 to authorize the Warden and Clerk to enter into an agreement with the Township of Central Frontenac for the purpose of providing the Township of Central Frontenac with $100,000 to establish a Trailhead for the K&P Trail in the Village of Sharbot Lake

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18. By-law 2026-008 to amend Procedural By-law No. 2022-0026 (appoint Members to the Administration Committee) 19. By-law 2026-009 to authorize the Warden and Clerk to execute an Agreement of Purchase and Sale for lands legally described as Concession 1, Part Lots 18 to 20 and Concession 2, Part Lots 16, 20 and 21, in the former Township of Hinchinbrooke 20. By-law 2026-010 to confirm all actions and proceedings of County Council on February 18, 2026

23. Adjournment Motion 035-26 Moved By: Councillor Fred Fowler Seconded By: Councillor Fran Smith That the meeting hereby adjourn at 10:29 a.m. Motion Carried

Bill Saunders, Warden

Jannette Amini, Clerk

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Administrative Report M arch 18, 2 026 Rep ort 202 6-03

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CAO Schedule Highlights - March • • • • • • • •

Governance Review Committee – Mar 3 LIFT Yellow Belt Training – Mar 4 and 5 MTO & Frontenac Islands/County – Mar 11 Senior Leadership Team Meeting – Mar 11 HR Director Ferry Tour – Mar 12 FLA OHT Leadership – Mar 12 EOWC Health Care Group – Mar 13 New Hire Orientation – Mar 16

• • • • • • •

Frontenac County Council – Mar 18 Warden Tour of Fairmount Home – Mar 18 Old House Staff Meeting – Mar 19 EOWC Board Meeting – Mar 19 and 20 Queens HR Course – Mar 23 to 26 PEDAC Meeting – Mar 26 ALTO Roundtable – Mar 26

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Human Resources Update – Key Activity Recruitment: • As of March 12, 2026 – 74 postings • Summer Students (Planning, Economic Development, GIS) – anticipated start May 2026. • Community Development Officer started March 2nd • St Lawerance Career Fair Completed, well attended event which garnered lots of interest. • Fairmount Recruitment is ongoing (Summer PSW Floats, RPNs, PSWs, Dietary Aide, Housekeeping & Laundry Aide, Cook) • PT Paramedic Recruitment is ongoing – offers are going out as references are completed and successful; onboarding begins on May 4, 2026 Labour Relations: • OPSEU bargaining – awaiting dates • 4 mediations / arbitrations

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Frontenac Paramedics •

Pa ramedic s were able to meet a card iac arres t s urviv or at a c ere mo ny at our Wo odbin e ba se .

•

Members o f the publi c wh o in itiat ed res us cit ati on e ffort s prior t o Paramed ic arriv al we re a lso rec ogniz ed .

•

We ha ve welc omed our s ec ond Swit ze rland Parame dic St uden t who is c omplet ing an in terns hip with F ront enac Pa ramedic s.

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Fairmount Home Pink Shirt Day Resident and staff promoted inclusion, and kindness.

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Fairmount Home BPSO Champion Training

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Communications Website Pageviews FrontenacCounty.ca VisitFrontenac.ca FrontenacMaps.ca EngageFrontenac.ca CivicWebPortal Social Media Engagement County Facebook & Instagram County X Twitter County Youtube County LinkedIn FPS X Twitter Visit Frontenac Facebook & Instagram Fairmount Facebook K&P Trail Facebook Group H.I. Ferry X Twitter Total engagements in September Change from January 2026 Change from February 2025

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18,106

5,730 4,508 5,209

18,464 16 526 191 77 53

6,904 260 12 60,056

1% 37.4%

Planning Services – Township Applications (February) 3

•

2

2

2

1

1

0 North Frontenac

Central Frontenac

Frontenac Islands

Number of Applications

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While s ome app lica tion s from 202 5 c ont inue to be proc es s ed, th e lev el of ne w app licat ions was s till low in F ebrua ry bec aus e of th e wea the r.

Healthcare in our Community Frontenac Business Services, Medical Practitioner Recruitment Loan • This loan product seeks to address financial gaps for startup medical practices, particularly those led by recent graduates or newcomers who may face barriers in assessing traditional financing. Loan Features

• Available to medical doctors and nurse practitioners qualified to practise in Ontario and establishing a practice in our service area; • Up to $150,000 with a 10-year amortization and interest-only payments in Year 1; • Interest rate at Prime, reflecting the Exceptional Circumstances of the urgency of the health care shortage; • Application fee waived; • Loan fully open to prepayment with no penalties

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Economic Development Welcome Emma Stucke! Emma brings e xp erienc e in pu blic and priv at e s ec tor land us e p lannin g, c ons erv atio n, and loc al ec on omic dev elo pment . E mma s tud ied p lannin g at Dalho us ie Univ ers ity a nd obta ined a Mast er’s of E co nomic Dev elopme nt and I nnov ati on f rom t he Un ive rsit y of Wat erloo. Sh e gre w up in G anan oque and no w liv es in King st on.

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2026 Frontenac County Lean Training

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Conservation Authorities (CAs) Announcement • CAs being consolidated from 36 to 9.

• Frontenac will be covered by 2 CAs. • Upper and Single Tier Funding and Board Appointments

• To be implemented by early 2027, subject to amendments.

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Report 2026-032

Council Recommend Report To:

Warden and Members of County Council

From:

Kevin Farrell, Chief Administrative Officer

Prepared by:

Susan Brant, Administrator Fairmount Home

Date of meeting:

March 18, 2026

Re:

Fairmount Home – HQO Quality Improvement Plan

Recommendation Be it Resolved That the Council of the County of Frontenac receive the Fairmount Home – Health Quality Ontario (HQO) Quality Improvement Plan (QIP) report; And Further That the Council of the County of Frontenac approve the QIP submission to HQO. Background In addition to Fairmount Home’s Quality Assessment & Assurance Committee (QAAC), the home is required to submit a QIP to Ontario Health electronically through their online submission platform QIP Navigator at Health Quality Ontario. Health Quality Ontario provides the quality measure(s) for each year and the home’s focus for 2026 is a reduction in the percentage of residents who fell in the 30 days leading up to their assessment. The HQO QIP narrative and workplan are attached respectively as appendix A and appendix B. The narrative provides an overview of the home, access and flow, equity and indigenous health, resident experience, provider experience, safety, palliative care, and population health management, while the workplan details planned change ideas to reduce falls, current performance and target for the HQO indicator. Comment The 2025 HQO Quality Improvement Plan was approved by County Council in report 2025-029 at their March 19, 2025 meeting. The quality indicator for 2025 was an Page 47 of 196

increase in the percentage of staff who have completed relevant equity, diversity, inclusion, and anti-racism (EDIAR) education. In the Progress Report 2025 attached as Appendix C, the home’s current performance is 100% of staff trained on EDIAR education, which meets the home’s target for the indicator. As outlined in the Narrative QIP 2026 attached as Appendix A, Fairmount Home continued its partnership with the Registered Nurses Association of Ontario (RNAO) on the implementation of three (3) Best Practice Guidelines: Person-and-Family-Centred Care, Pressure Injury Management: Risk Assessment, Prevention and Treatment, and Transitions in Care and Services. In addition, Fairmount has introduced Clinical Pathways that focus on admissions, delirium screening, falls and pain management leading to an improved quality of care for residents. Strategic Priority Implications Strengthen Quality of Life Through Enhanced Service Delivery •

Improve the quality of care and services provided to residents

•

Enhance staff training and development opportunities

Financial Implications There are no financial implications. Organizations, Departments and Individuals Consulted and/or Affected Fairmount Home Management Team

Council Recommend Report Fairmount Home – HQO Quality Improvement Plan March 18, 2026

Page 48 of 196

Page 2 of 2

Quality Improvement Plan {QIP)

Narrative for Health Care Organizations in Ontario March 10, 2026 Page 49 of 196

Fairmount Home

te'1 Ontario

W

Health

-

Org ID 51094 I Fairmount Home for the Aged

NARRATIVE QIP 2026/27

OVERVIEW Fairmount Home is an accredited, municipal long-term care home with 128 beds. Our vision is to be the home of choice for our residents, staff, and volunteers. Guided by the Gentlecare® philosophy, we provide exceptional resident-centred quality care in a safe, respectful, and compassionate home. We are committed to the Gentlecare® philosophy in delivering resident-focused care which empowers residents to make individual choices. Page 50 of 196

We are committed to be a leader in the provision of exceptional quality care through teamwork, innovation, and continuous learning. We are committed to strong partnerships with our residents, caregivers, staff, volunteers, community, and health care system partners. We are committed to the treatment of our residents, caregivers, staff, and volunteers with dignity, embracing diversity, and demonstrating inclusion and equity in our day-to-day operations. Fairmount Home’s current Strategic Plan was updated in 2023 to guide the home’s operations for 2023 - 2027. During this exercise, it was evident that continued focus on high-quality, residentcentred care was of importance for all stakeholders. This year we will be placing emphasis on reducing the number of

-

NARRATIVE QIP 2026/27

residents that had a fall 30 days leading up to their resident assessment period.

ACCESS AND FLOW Fairmount Home is committed to supporting residents’ access to care in the right place at the right time, which is evident through our model of care that incorporates two (2) full-time Nurse Practitioners and a Medical Director.

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Nurse Practitioners assess, diagnose, treat, and monitor a wide range of health problems using an evidence-based approach to their practice. They consult and collaborate with the Medical Director and other health care professionals within the Fairmount Home team and community to meet the needs of our residents. Chronic disease management, a palliative approach to care, health promotion and illness prevention, as well as helping residents and their families navigate through the health care system are integral to resident care. The home recently received funding for equipment and training from Ontario Health East. This funding is intended to enable longterm care homes to build capacity by purchasing equipment and/or training that supports the assessment, testing, and treatment of conditions that most often lead to avoidable emergency department visits. This funding enabled the purchase of wireless bed alarms. These bed alarms will aid in alerting staff when residents are attempting to self-transfer and prevent avoidable emergency department visits.

Org ID 51094 I Fairmount Home for the Aged

EQUITY AND INDIGENOUS HEALTH Fairmount Home is an inclusive home that is committed to treating residents, caregivers, staff, and volunteers with dignity, embracing diversity, and demonstrating inclusion and equity. The home’s Vision, Mission and Values commit the home to high quality care and meeting the diverse and unique needs of our residents. Fairmount Home maintains a Cultural Competency and Diversity plan, which describes how the cultural needs of residents are met. It is the home’s policy to provide services to residents of all cultures, age, races, gender, sexual orientation, socio economic status, languages, ethnic backgrounds, spiritual beliefs, and religions in a manner that recognizes, values, affirms, and respects the worth of the individuals while protecting and preserving the dignity of each person. Fairmount Home ensures non-discriminatory and respectful services to residents and families by employing both internal and external cultural competency practices. Ongoing improvement and dissemination of these efforts is evidence of Fairmount’s commitment to the provision of culturally appropriate services and care. In 2025, the County of Frontenac developed The Employee Equity, Diversity, and Inclusion (EDI} Committee. The EDI Committee is a group of employees dedicated to fostering and maintaining an inclusive, equitable, and diverse work environment. The committee promotes awareness, recommends policy improvements, and supports initiatives to create and maintain a workplace where everyone is valued, respected, and treated accordingly.

-

Org ID 51094 I Fairmount Home for the Aged

NARRATIVE QIP 2026/27

PATIENT/CLIENT/RESIDENT EXPERIENCE

PROVIDER EXPERIENCE

Annually, Fairmount Home conducts Resident and Family Satisfaction Surveys in conjunction with 7 other long-term care homes in the region. This approach allows Fairmount to benchmark the survey results against other local long-term care homes to identify areas for continuous improvement.

Fairmount Home promotes a strong organizational culture that engages staff to promote an excellent quality of care for our residents. Over the past couple of years, we have taken an active role to demonstrate appreciation and gratitude for our staff in many different ways, as all staff are highly valued. For example, we host an annual staff service event, employee appreciation week (giveaways, prize draws, fun activities), promotion of the Gotcha! employee recognition program with award draws, and recognition of national days/weeks (Nurses Week, NP, PSW day, Therapeutic Recreation Month, etc.).

In 2025, we had a total of 67 responses with 40 from caregivers and 27 from residents. Surveying the residents and caregivers annually allows for open communication, suggestions, and feedback. In 2025, our average resident and caregiver satisfaction response score was 98%, significantly above the target of 90%. Page 52 of 196

Residents and caregivers are able to voice concerns and suggestions in a number of ways including discussions with staff, a suggestion box, complaint and compliment forms, website forms, care conferences, Residents’ Council meetings, Food Committee meetings, and Family Council meetings, just to name a few. All feedback is assessed by the appropriate forum and actioned as appropriate. A representative from Residents’ Council and Family Council participate in our Quality Assurance and Assessment Committee. Their participation has been helpful in guiding and informing quality improvement plans to ensure we are meeting resident care needs.

An Employee Referral Bonus Program encourages employees to refer qualified candidates and the employees are eligible for a bonus once the qualified candidate is hired and meets set milestones. Gift cards are provided to staff who are required to work mandatory overtime as another way to say thank you for an unfortunate situation . Staff also have access to supports from the Occupational Health Nurse and the TELUS Health employee assistance program, which offers a variety of confidential services. Fairmount’s management team, union executive members, Human Resources, and Financial Services continue to collaborate, implement, and adjust staff schedules for the home’s PSWs, RPNs, and RNs. Staff schedule changes are based on resident care needs, staff feedback, and operational requirements. Overall, the staff schedule changes have been effective in decreasing staff burnout, increasing staff morale and has improved the ability to retain and hire additional staff.

-

Org ID 51094 I Fairmount Home for the Aged

NARRATIVE QIP 2026/27

SAFETY

PALLIATIVE CARE

Fairmount Home adopted the ‘Just Culture’ framework in early 2017. Senior leadership and Fairmount’s management team participated in additional education and as a result we look at resident safety incidents through a different lens and created a culture of safe reporting. Staff are encouraged to discuss resident safety incidents and concerns. As a result, we work together to look at the circumstances of each situation to identify contributing factors, make system and/or organizational changes, and share lessons learned.

Fairmount Home is committed to delivering high quality palliative care by implementing recommendations of the Ontario Palliative Care Network’s (OPCN) Palliative Care Health Services Delivery Framework. This framework describes a model of care with 13 recommendations, that will enable our residents and their caregivers to remain supported in long-term care until the end of their life.

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We utilize our clinical software PointClickCare to document incidents of risk (falls, behaviours, choking, safety concerns, etc.), which enables data analysis, identification of trends, and development of action/safety plans as appropriate. Our best practices, inspection results, and incident analysis are shared through a variety of different avenues such as staff meetings/correspondence, monthly newsletters, resident care conferences, open dialogue with residents/family members, Quality Assurance and Assessment Committee, Residents’ Council, and Family Council meetings. Our Health & Safety committee completes monthly workplace inspections, identifying concerns and corrective actions in a timely manner. The committee also meets quarterly to review employee incident reports and analyze trends. Staff are trained to report safety concerns immediately to a supervisor, inspect equipment prior to use, and complete risk assessments prior to entering a resident’s room.

Fairmount Home is addressing recommendation one (1) by inviting residents and their caregivers in the development of their end-oflife care plan at the time of admission, during their six-week postadmission care conferences, annually, and as needed. During the development of their end-of-life care plan, the resident and their caregiver can communicate their wishes at the time of their end-oflife (i.e. music, tastes, scents, spiritual, location of death, funeral home selection etc.). For recommendation eight (8), Fairmount Home is focusing on the ‘Planning for end-of-life care will begin as early as possible and when it is acceptable to the patient (resident) and their family/caregivers.’ Fairmount Home is addressing recommendation Nine (9) ‘The family/caregivers of the patient with a life-limiting illness will be supported throughout the person’s illness trajectory, at the end of life, and through death and bereavement.’ Assistance is provided by offering community bereavement supports at the six-week postadmission care conferences, annually, and as needed. This facilitates support throughout the person’s illness trajectory, at the end of life, and through death and bereavement. Family council also

-

NARRATIVE QIP 2026/27

offers support to family members of residents.

POPULATION HEALTH MANAGEMENT

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Fairmount Home has been working collaboratively with multiple external health system providers to improve the quality of life and address the health needs of the residents whom we serve. Our home has continued into our third year of partnership with the Centres for Learning, Research & Innovation in Long-Term-Care to promote and improve upon our pain and palliative care program in alignment with the Fixing Long-Term Care Act, 2021. Furthermore, Fairmount is receiving support from a Palliative Care Clinical Coach through the Frontenac, Lennox-Addington Ontario Health Team to further support and sustain our pain and palliative care program. The partnership has allowed for improved policies, enhanced education and learning opportunities for our staff. Our behavioural support team {BSO) continues to collaborate with external partners at Providence Care through quarterly BSO integration meetings, where knowledge sharing is crucial. Our BSO team also actively collaborates with the psycho-geriatric team at Providence Care to provide education, additional support services, and specialist consultation regarding responsive behaviours within the home. Fairmount Home remains actively involved with the Registered Nurses Association of Ontario {RNAO) as a Best Practice Spotlight Organization pre-designate. Through this partnership, Fairmount Home has implemented three (3) best practice guidelines {BPGs): Person-and-Family-Centred Care, Pressure Injury Management: Risk Assessment, Prevention and Treatment, and Transitions in Care and Services. Through this partnership we have connected and shared

Org ID 51094 I Fairmount Home for the Aged

ideas, policies, documents and education with various other longterm care homes and key stakeholders across Ontario. In alignment with the partnership with the RNAO, Fairmount Home has also been actively introducing Clinical Pathways to implement BPGs, improve workflow, improve risk assessments and lead to improved quality of care for our residents. Our work with Clinical Pathways has so far focused on admissions, delirium screening, falls and pain management. Fairmount Home has focused on these external partnerships and collaborations to improve the quality of life and meet the diverse medical and psycho-social needs of our residents.

CONTACT INFORMATION/DESIGNATED LEAD Contact information is available on our website at: www.frontenaccounty.ca/en/fairmounthome

-

NARRATIVE QIP 2026/27

SIGN-OFF It is recommended that the following individuals review and sign-off on your organization’s Quality Improvement Plan (where applicable): I have reviewed and approved our organization’s Quality Improvement Plan on

Board Chair/ Licensee or delegate

Page 55 of 196

Administrator /Executive Director

Quality Committee Chair or delegate

Other leadership as appropriate

Org ID 51094 I Fairmount Home for the Aged

-

Org ID 51094 I Fairmount Home for the Aged

WORKPLAN QIP 2026/27

Safety

Measure - Dimension: Safe Indicator #1

Type

Percentage of LTC home residents who fell in the 30 days leading up to their assessment

0

Unit/ Population

Source/ Period

Page 56 of 196

%/ LTC home CIHI CCRS / July 1 to residents September 30,2025 (Q2), as target quarter of rolling 4quarter average

Current Target Target Justification Performance 27.97

25.17

External Collaborators

Provincial Target= 15.01, although still well above provincial target, our goal needs to be realistic and attainable.

Change Ideas Change Idea #1 Implement Purposeful Rounding to assess pain, positioning, toileting needs, personal environment Methods

Process measures

Target for process measure

Working group will be created to brainstorm different ideas and oversee the implementation process.

Number of residents falling per quarter.

The number of residents falling during the 30 days preceding their resident assessment will decrease by 10% by December 31, 2026.

Report Access Date: March 10, 2026

Comments

-

Org ID 51094 I Fairmount Home for the Aged

WORKPLAN QIP 2026/27

Change Idea #2 Ensure risk scores are forwarded to the appropriate designate for further follow-up as appropriate. Methods

Process measures

RPN - Documentation Assistants will flag Number of FRS and SFRS assessment scores flagged to the medical team AND all Fracture Risk Scale (FRS) scores >4 AND all Scott Fall Risk Screen (SFRS) RPN - Rehabilitation Assistant. scores >7 to the medical team AND RPN

• Rehabilitation Assistant.

Target for process measure

Comments

100% compliance of notification by the RPN - Documentation Assistances of residents with a FRS >4 and/or SFRS >7 will be flagged to the medical team AND RPN - Rehabilitation Assistant by December 31, 2026.

Change Idea #3 Implement a post fall huddle (root cause analysis) guideline to assist front line staff to gather/collect all data pertinent to the fall.

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Methods

Process measures

Target for process measure

Post fall huddle documentation will be reviewed to determine how many post fall huddles were completed. Information to be pulled from RNAO Post Fall Assessment clinical pathway.

Number of falls with documented post fall huddle.

100% compliance by December 31, 2026.

Comments

Change Idea #4 Increase fall prevention awareness with residents and care givers. Methods

Process measures

Target for process measure

Develop an educational article to publish Number of ‘Gazette’s’ delivered with fall 100% of residents will receive ‘The in the home’s monthly newsletter ‘The prevention information available. Gazette’ and extra copies will be Gazette’. available at the reception area for care givers.

Report Access Date: March 10, 2026

Comments

-

Quality Improvement Plans 26/27 (QIP): Progress Report on the 2025/26 QIP

Fairmount Home for the Aged

Equity I Equitable I Optional Indicator This Year

Last Year

Indicator #1

Percentage of staff (executive-level, management, or all) who have completed relevant equity, diversity, inclusion, and anti­ racism education (Fairmount Home for the Aged)

Page 58 of 196 Report Accessed : March 10, 2026

50.00

100

Performance

Target

(2025/26)

(2025/26)

100.00

100.00 %

NA

Performance

Percentage Improvement

Target

(2026/27)

(2026/27)

(2026/27)

-

Quality Improvement Plans 26/27 (QIP): Progress Report on the 2025/26 QIP

Fairmount Home for the Aged

Change Idea #1 Ii’.!’ Implemented □ Not Implemented □ In Progress

All current management and staff will complete relevant equity, diversity, inclusion, and anti-racism education in 2025. Process measure • Number of management and staff that completed relevant equity, diversity, inclusion, and anti-racism education per quarter.

Target for process measure • 65% of management and staff will complete relevant equity, diversity, inclusion, and anti-racism education by June 30, 2025 and 100% by December 31, 2025.

Lessons Learned Were we able to accomplish this goal by including EDI training as part of our mandatory annual training.

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Change Idea #2 Ii’.!’ Implemented □ Not Implemented □ In Progress

All newly hired employees will receive relevant equity, diversity, inclusion, and anti-racism education during their orientation period. Process measure • Number of newly hired employees that completed relevant equity, diversity, inclusion, and anti-racism education during their orientation period each month.

Target for process measure • 100% of newly hired employees will receive relevant equity, diversity, inclusion, and anti-racism education during their orientation period.

Lessons Learned EDI training has been incorporated into our onboarding process and therefore all new hires received EDI training.

Report Accessed: March 10, 2026

-

Quality Improvement Plans 26/27 (QIP): Progress Report on the 2025/26 QIP

Fairmount Home for the Aged

Comment In 2025, the County of Frontenac developed The Employee Equity, Diversity, and Inclusion (EDI) Committee. The Employee (EDI) Committee is a group of employees dedicated to fostering and maintaining an inclusive, equitable, and diverse work environment. The committee promotes awareness, recommends policy improvements, and supports initiatives to create and maintain a workplace where everyone is valued, respected, and treated accordingly.

Page 60 of 196 Report Accessed : March 10, 2026

Report 2026-026

Council Recommend Report To:

Warden and Members of County Council

From:

Kevin Farrell, Chief Administrative Officer

Prepared by:

Jannette Amini, Clerk’s Office

Date of meeting:

March 18, 2026

Re:

Corporate Services Support in the Prioritization and Full Funding by the Province of Ontario of the Kingston Health Sciences Centre Redevelopment Project

Recommendation Whereas the Kingston Health Sciences Centre (KHSC) is the largest acute care and cancer centre in Southeastern Ontario, serving more than 500,000 residents across a broad regional catchment area including Lennox & Addington, Frontenac, Hastings, Prince Edward County, Leeds & Grenville, and more; and Whereas KHSC’s primary hospital site Kingston General Hospital is operating in an aged, constrained facility, with critical infrastructure that no longer meets modern healthcare standards for patient safety, accessibility, and clinical innovation; and Whereas the proposed KHSC redevelopment project, including a major rebuild of KGH and the Cancer Centre of Eastern Ontario, will strengthen regional access to emergency services, surgical care, maternal and pediatric care, cancer care, and specialized programs that local hospitals rely on; and Whereas ensuring the Province of Ontario prioritizes and funds the KHSC rebuild will provide significant benefits to all municipalities in the region, reducing service backlogs, improving patient care, and supporting equitable health-care outcomes; and

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Whereas the City of Kingston, in its advocacy with the province for the KHSC rebuild and within its capacity is helping them on land potential in the city’s west end, and Whereas a unified regional voice is essential to demonstrate to the provincial government the urgency and broad community support for investment in modern, resilient, and future-ready hospital infrastructure in Southeastern Ontario, and Whereas the province is currently consulting Ontarians about their 2026 budget priorities and this is a time for Frontenac and neighbouring communities to express their continued support for this project to have it included in their budget; Therefore Be It Resolved That Council of the County of Frontenac supports the City of Kingston’s motion on advocating to the Province of Ontario for the prioritization and full funding of the Kingston Health Sciences Centre Redevelopment Project; And Further That the County of Frontenac add its support in advocating to the Province of Ontario for the prioritization and full funding of the Kingston Health Sciences Centre Redevelopment Project; and, And Further That a copy of this motion of support to be sent to the City of Kingston, the Kingston Health Science Centre, the Hon. Doug Ford, Premier of Ontario, the Hon. Sylvia Jones, Minister of Health, Deputy Minister of Health, Secretary of Cabinet, the Hon. Kinga Surma, Minister of Infrastructure, John Jordan, MPP, Lanark-FrontenacKingston, and Ted Hsu, MPP, Kingston and the Islands, urging immediate advancement of the KHSC rebuild in the provincial capital plan Background The KHSC provides tertiary and acute care services to over 650,000 residents across Southeastern Ontario. The redevelopment of hospital infrastructure is critical to meeting the healthcare needs of our growing population and requires provincial approval to move forward. Some municipalities have publicly expressed their support, most recently the Township of South Frontenac, the City of Belleville and the Town of Gananoque at their council meetings, which resulted from a motion that was raised and approved at Kingston City Council in December 2025. Comment KHSC leadership is hoping to track which municipalities have discussed or endorsed this initiative so they can appropriately acknowledge that support. Council Recommend Report Corporate Services Support in the Prioritization and Full Funding by the Province of Ontario of the Kingston Health Sciences Centre Redevelopment Project March 18, 2026 Page 2 of 3

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This is being brought forward to Frontenac County Council to advise Council about the City of Kingston motion and to have the County of Frontenac express its support through a formal resolution. This information will help KHSC leadership understand the breadth of regional support and ensure it properly recognizes those municipalities standing with them in advocating for improved healthcare infrastructure for Southeastern Ontario. Strategic Priority Implications Priority 4 Maximize Administrative Leadership within the County Administration • • •

Ensure efficient and responsible financial management of County resources. Ensure transparency and accountability of the governance of the County of Frontenac (Council and its Committees). Ensure community engagement remains a continued priority and to develop dynamic solutions to improve citizen awareness/involvement in County of Frontenac activities and to promote collaboration with member municipalities.

Financial Implications There are not financial implications associated with this report. For Council reference, in 2018, the County of Frontenac has pledged $55,061 annually for 10 years to the University Hospitals Kingston Foundation. The County has recognized $440,488 for eight of ten payments, as of December 31, 2025. Prior to that the County made a 10-year commitment and contributed $540,000 ($54k/year) Organizations, Departments and Individuals Consulted and/or Affected Phil Piasetzki, Acting Treasurer

Council Recommend Report Corporate Services Support in the Prioritization and Full Funding by the Province of Ontario of the Kingston Health Sciences Centre Redevelopment Project March 18, 2026 Page 3 of 3

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Report 2026-027

Council Recommend Report To:

Warden and Members of County Council

From:

Kevin Farrell, Chief Administrative Officer

Prepared by:

Jannette Amini, Clerk’s Office

Date of meeting:

March 18, 2026

Re:

Corporate Services Wolfe Island Community Medical Clinic Funding Agreement

Recommendation Be It Resolved That the Warden and Clerk be authorized to enter into an agreement with the Wolfe Island Community Medical Clinic for the purpose of providing the Clinic with $17,500 to support the Nurse Practitioner Pilot Project, attached to this report as Appendix A; And Further That Council authorizes the use of $17,500 from the Strategic Projects Reserve (Healthcare in our Community) to fulfill this commitment. Background The purpose of this report is to seek Council approval of a Funding Agreement between the County of Frontenac and the Wolfe Island Community Medical Clinic for the purpose of providing the Clinic with $17,500 to support the Nurse Practitioner Pilot Project which matches the Township of Frontenac Islands contribution.

Page 64 of 196

At its regular meeting held February 18, 2026, Council passed the following resolution, be Motions, Notice of Which has Been Given, clause 18.1: Motions Notice of Which has Been Given 18.1. Funding Support for Wolfe Island Nurse Practitioner Motion 031-26 Moved By: Warden Bill Saunders Seconded By: Councillor Judy Greenwood-Speers Whereas Frontenac County Council has received a request from the Township of Frontenac Islands regarding funding support for the recruitment and retention of a Nurse Practitioner to provide primary care services on Wolfe Island; And Whereas County Council acknowledges its ongoing commitment to healthcare recruitment and retention initiatives as established through the County’s 2024-2028 Budget and Business Plan, including annual contributions toward primary care recruitment within Frontenac County; And Whereas County Council recognizes that the Township of Frontenac Islands has committed municipal funding in the amount of $17,500 toward supporting a Nurse Practitioner position serving Wolfe Island residents; And Whereas this funding would support a one-year pilot project Nurse Practitioner Program for the Wolfe Island Community Medical Clinic; Now Therefore Be It Resolved That County Council approve the allocation of funding in the amount of $17,500 from the Strategic Project Reserve for Healthcare, to support the Wolfe Island Nurse Practitioner initiative. Motion Carried Comment The Funding Agreement presented with this report ensures both accountability and transparency regarding the use of taxpayer funds. The agreement before Council is structured as a funding agreement, not an ongoing partnership or service agreement. Under the proposed agreement, the County will provide $17,500, representing the entirety of Council’s commitment to the Wolfe Island Community Medical Clinic as per its resolution of February 18, 2026. Council Recommend Report Corporate Services Wolfe Island Community Medical Clinic Funding Agreement March 18, 2026 Page 2 of 3

Page 65 of 196

The agreement establishes the respective roles, responsibilities, and commitments of the County and the Clinic with respect to the Nurse Practitioner pilot project serving the residents of Wolfe Island and Simcoe Island and confirms that the County’s involvement is limited to a defined financial contribution role. In addition, the submission of a report to the County, clarifying the outcomes and delivery of services on the successful completion of the 12-month Nurse Practitioner Pilot Project will be required no later than March 31, 2027. This funding will be allocated from the Strategic Projects Reserve (Healthcare in our Community), to support the Nurse Practitioner Pilot Project at the Clinic. Funds will be released once the agreement is signed, which confirms that this contribution represents the County’s full and final funding commitment, with no future funding obligation. The proposed Funding Agreement implements Council’s direction from Motion #031-26 and provides a clear and accountable framework for the use of County funds. Strategic Priority Implications Priority 4 • • •

Maximize Administrative Leadership within the County Administration

Ensure efficient and responsible financial management of County resources. Ensure transparency and accountability of the governance of the County of Frontenac (Council and its Committees). Ensure community engagement remains a continued priority and to develop dynamic solutions to improve citizen awareness/involvement in County of Frontenac activities and to promote collaboration with member municipalities.

Financial Implications The approved funds totalling $17,500 are to be taken from the Strategic Projects Reserve (Healthcare in our Community). Organizations, Departments and Individuals Consulted and/or Affected Debbi Miller, Community Development Officer Phil Piasetzki, Acting Treasurer

Council Recommend Report Corporate Services Wolfe Island Community Medical Clinic Funding Agreement March 18, 2026 Page 3 of 3

Page 66 of 196

Funding Agreement for the Wolfe Island Community Medical Clinic Between The Corporation of the County of Frontenac (the “County”) And The Wolfe Island Community Medical Clinic (the “Clinic”) Whereas the County has adopted and implemented support for healthcare recruitment and retention as part of the approval of the County 2024-2028 Budget and Business Plan process, including contributions of $22,000 per year that began in 2023 to support the recruitment of primary care professionals to clinics located within Frontenac County.

And Whereas the Operational Review that was carried out from July 2024 to March 2025 identified that healthcare in Frontenac County requires support at municipal, community, and provincial levels to be sustained as a critical part of the Frontenac communities. And Whereas the County recognizes that the Township of Frontenac Islands has committed municipal funding in the amount of $17,500 toward supporting a 12-month pilot project for a Nurse Practitioner at the Wolfe Island Community Medical Clinic; And Whereas Frontenac County Council has received a request from the Township of Frontenac Islands to support the Clinic’s Nurse Practitioner 12month pilot project on Wolfe Island; Now Therefore this Memorandum of Understanding Witnesses That the parties agree as follows:

1. Purpose and Scope 1.1. This agreement establishes the respective roles, responsibilities, and commitments of the County and the Clinic with respect to the Nurse Practitioner pilot project serving the residents of the Wolfe Island and Simcoe Island. 1.2. This agreement confirms that:

Page 67 of 196

a) the County’s involvement is limited to a defined financial contribution role; and b) the Clinic assumes full responsibility for covering all administrative responsibilities associated with the Nurse Practitioner pilot project, including wages, benefits, and other criteria associated with the positions employed. 2. Definitions 2.1. “Nurse Practitioner” means the registered nurse with advanced graduate-level education and clinical training retained by the Clinic who provides care to Wolfe Island and Simcoe Island residents. 2.2. “Funding” means the monetary contribution provided by the County of Frontenac specifically for services provided by the Nurse Practitioner. 2.3. “Eligible costs” means the costs associated with the services of the Nurse Practitioner. 3. County Financial Contribution 3.1. The County shall provide a financial contribution of Seventeen Thousand, Five Hundred Dollars ($17,500) toward the cost of the Clinics Nurse Practitioner pilot project. 3.2. This contribution represents the maximum and final funding commitment of the County to the Clinic with respect to Frontenac County Council’s resolution 031-26 passed February 18, 2026. 3.3. County funds may be applied only to eligible Nurse Practitioner pilot project related services. 3.4. County funding shall not be used for services provided by the Clinic that are not carried out by the Nurse Practitioner. 4. Reporting Requirements 4.1. Submission of a report to the County, clarifying the outcomes and delivery of services on the successful completion of the 12 month Nurse Practitioner Pilot Project no later than March 31, 2027.

Funding Agreement between the County of Frontenac and Wolfe Island Community Medical Clinic March 18, 2026 Page 2 of 4

Page 68 of 196

4.2. Confirmation of payment in full of the $17,500 committed by the Township of Frontenac Islands: 5. Limitation of County Responsibility 5.1. The County shall assume no responsibility for the operation of the Clinic. 5.2. The County’s responsibilities under this agreement are expressly limited to: a) the financial contribution described in Section 3; 6. Term and Termination 6.1. Notwithstanding termination of this Agreement, the Clinic’s obligations related to ownership, operation, maintenance, indemnification, and limitation of liability shall survive. 7. Indemnification 7.1. The Clinic shall indemnify and hold harmless the County from any claims, damages, liabilities, or actions arising from the operation of the Clinic and its amenities. 8. General 8.1. This Funding Agreement shall be governed by the laws of the Province of Ontario. 8.2. Amendments must be in writing and approved by both Parties.

Funding Agreement between the County of Frontenac and Wolfe Island Community Medical Clinic March 18, 2026 Page 3 of 4

Page 69 of 196

SIGNATURES THE CORPORATION OF THE COUNTY OF FRONTENAC Per: _________________________________

Per: ____________________________

Name:

Name:

Title:

Title:

Date: _________________________________

Date: ___________________________

THE WOLFE ISLAND COMMUNITY MEDICAL CLINIC Per: _________________________________

Per: ____________________________

Name:

Name:

Title:

Title:

Date: _________________________________

Date: ___________________________

Funding Agreement between the County of Frontenac and Wolfe Island Community Medical Clinic March 18, 2026 Page 4 of 4

Page 70 of 196

Report 2026-028

Council Recommend Report To:

Warden and Members of County Council

From:

Kevin Farrell, Chief Administrative Officer

Prepared by:

Marc Goudie, Chief of Paramedics

Date of meeting:

March 18, 2026

Re:

Emergency and Transportation Services 2025 Response Time Standards Performance

Recommendation Be It Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services - 2025 Legislated Response Time Standard Performance report, And Further That the 2025 Response Time Standard Performance report outcomes for the County of Frontenac be reported to the Director, Emergency Health Regulatory and Accountability Branch, Ministry of Health as required by legislation. Background The Legislated Response Time Standard Performance Plan (RTPP) is set by Council annually for the upcoming year and reported to the Ministry of Health (MOH) by October 31 each year. The results for the previous year must be reported to MOH by March 31 annually. In February 2025, Kingston Central Ambulance Communication Centre went live with the Medical Priority Dispatch System (MPDS), a new tool for 911 call triaging, decision support, and dispatching. In preparation for its implementation, Council was advised that Frontenac Paramedics should align the RTPP for low-acuity calls (Orange, Yellow, or

Page 71 of 196

Green) with MPDS. As such, CTAS 3, 4, and 5 response times were adjusted to 60, 120, and 240 minutes respectively. Comment The chart below shows Frontenac Paramedics’ Response Time Performance for 2025. This information is pulled from the Ambulance Dispatch Decision Support (ADDS) operated by the Province of Ontario. SCA CTAS 1 CTAS 2 CTAS 3 CTAS 4 CTAS 5

Plan in Minutes 6 8 10 60 120 240

Plan in Percentage 48% 70% 75% 75% 75% 75%

% Compliance 38.08% 65.41% 66.78% 99.34% 99.85% 100%

The Emergency Health Regulatory and Accountability Branch of the Ministry of Health released the Response Time Standards last year and came into force on November 7, 2025. Prior to this standard, the requirements for planning and reporting on response times fell under regulations contained in The Ambulance Act. The Response Time Standards is a “living document” and work is being done to update the standard. ORH Report. Frontenac Paramedics engaged the services of ORH in 2024 to conduct a service review and demands analysis to update a previously prepared report from 2019 using updated data. From that report they made staffing and resource recommendations for the next 10 years. The ORH report recommends an increase to Paramedic resources in 2026, 2027, and 2028 with the additional of a 12 hour/7 day a week ambulance for each of those years. MPDS. In February 2025, the Kingston Central Ambulance Communications Centre implemented a new dispatch software called Medical Priority Dispatch System (MPDS). This new system is designed to better prioritize Paramedic responses based on patient acuity. The sickest patients calling 911, those experiencing a ‘Threat to Life’, will be prioritized as high acuity and responded to immediately with lights and sirens. Lower acuity calls, those calls with non-life-threatening conditions or minor injuries, could experience a delay if paramedic resources are under pressure and responding to other higher acuity calls. Lower acuity calls will not unnecessarily be delayed if resources are available to respond. Frontenac Paramedics need to create resiliency within our response system to make sure that we are meeting the needs of the community and the patients we serve while at the same time creating a system that is resilient against patient harm on account of any delays. Response Time Importance to CTAS. Response times are more clinically relevant in cases of acute, severe, and life-threatening emergencies. Specifically, those are Sudden Cardiac Arrests (SCA) calls and CTAS 1 and 2 calls. These represent the most ill or Council Recommend Report 2025 Response Time Standards Performance March 18, 2026

Page 2 of 3

Page 72 of 196

injured patients where response times will influence morbidity and mortality. Less acutely ill patients, CTAS 3, 4, and 5 patients, are at less risk of further deterioration of their condition affecting morbidity and mortality should a delay occur. Ambulance Service Review. The Ministry of Health’s Ambulance Service Review Team conducts scheduled inspections of each Paramedic Service in the province every three years. Not meeting our response time standard will likely be a finding in their Service Review Report. Financial Implications There are no financial implications at this time. Organizations, Departments and Individuals Consulted and/or Affected Jennifer Perry, Performance Standards Assistant, Frontenac Paramedics

Council Recommend Report 2025 Response Time Standards Performance March 18, 2026

Page 3 of 3

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Report 2026-029

Council Information Report To:

Warden and Members of County Council

From:

Kevin Farrell, Chief Administrative Officer

Prepared by:

Phil Piasetzki, Acting Treasurer

Date of meeting:

March 18, 2026

Re:

Corporate Services 2025 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees

Recommendation This report is for information purposes only. Background Section 284 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, states: The treasurer of a municipality shall in each year on or before March 31 provide to the Council of the municipality an itemized statement on remuneration and expenses paid in the previous year to: a) each member of Council in respect of his or her services as a member of the Council or any other body, including a local board, to which the member has been appointed by Council or on which the member holds office by virtue of being a member of Council; b) each member of Council in respect of his or her services as an officer or employee of the municipality or other body described in clause (a); and c) each person, other than a member of Council, appointed by the municipality to serve as a member of any body, including a local board, in respect of his or her services as a member of the body. 2001, c. 25, s. 284 (1).

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Comment By-law No. 2022-0052, and its predecessor By-law No. 2015-0042 outlines the remuneration to be paid to Councillors and Non-Council Appointees of the County as well as attendance at conferences and training opportunities. The following charts provide an itemized statement on remuneration and expenses paid in 2025 to members of Council and persons appointed by Council to serve on Boards and Committees. Council Members

Compensation as Council Member or Appointee

Mileage and Per Diems

Conference/Training Travel and Other Related Expenses

Total *

Gerry Lichty, Warden

37,245.97

4,139.45

1,867.33

$43,252.75

Bill Saunders, Deputy Warden

22,753.04

1,778.66

2,123.56

$26,655.26

Fred Fowler

17,728.56

4,335.21

2,342.46 $24,406.23

Nicki Gowdy

17,728.56

1,007.38

2,270.65

$21,006.59

Judith Anne Greenwood-Speers

17,728.56

2,250.05

3,092.40

$23,071.01

Ray Leonard

17,728.56

857.69

0.00

$18,586.25

Frances Smith

17,728.56

2,902.57

0.00

$20,631.13

Ron Vanderwal

18,024.03

1,511.65

2,252.61

$21,788.29

*Expense reporting is based on when the expense reimbursement was paid to, or on the behalf of, the member of Council. Note that 2025 totals may include expenses that were incurred in 2024 but were submitted and/or reimbursed in 2025. Likewise, expenses which would occur in 2026 and be reported on the County’s financial statements in 2026, but were paid for in 2025, would be included in the 2025 totals above. Council remuneration includes representation on the following Boards and Committees: Ron Vandewal

Planning and Economic Development Advisory Committee Planning and Economic Development Advisory Committee

Frances Smith

Governance Review Committee

Fred Fowler

Planning and Economic Development Advisory Committee Governance Review Committee

Council Information Report Corporate Services 2025 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees March 18, 2026 Page 2 of 4

Page 75 of 196

Frontenac Joint Accessibility Advisory Committee Nicki Gowdy

Kingston Frontenac Public Library Board (November 2025 – present) City of Kingston Housing and Homelessness Advisory Committee Administration Committee Planning and Economic Development Advisory Committee

Judith Anne Greenwood-Speers

KFL&A Public Health Board

Ray Leonard

Administration Committee

Gerry Lichty

Governance Review Committee

Governance Review Committee

Administration Committee Food Policy Council of Kingston, Frontenac, Lennox, and Addington Bill Saunders

Frontenac Joint Accessibility Advisory Committee Kingston Frontenac Public Library Board (January - November 2025) Administration Committee

The summary of remuneration for persons, other than a member of Council, appointed by the County to serve as a member of any body, including a local board: Kingston Frontenac Public Library Board

Mileage HST Included

Per Diem

Misc.

Total

$

$

$

$

Louise Moody

321.12

450.00

771.12

Alan Revill

507.42

750.00

9.00

1,266.42

Planning and Economic Development Advisory Committee

Mileage HST Included

Per Diem

Total

$

$

$

Leona Fleischman

130.64

300.00

430.64

Mike Hage

496.08

225.00

721.08

Phil Leonard

178.92

225.00

403.92

Jim McIntosh

330.30

225.00

555.30

Council Information Report Corporate Services 2025 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees March 18, 2026 Page 3 of 4

Page 76 of 196

Frontenac Joint Accessibility Advisory Committee

Mileage HST Included

Per Diem

Total

$

$

$

Neil Allen

75.00

75.00

David Yerxa

75.00

75.00

Janet McDonald

156.96

75.00

231.96

Erin Ferguson Pat Joslin

Strategic Priority Implications As indicated in the 2023-26 Strategic Plan, good governance and legislative compliance falls under the priority of Maximize Administrative Leadership within the County Administration, specifically: •

Ensure efficient and responsible financial management of County resources.

•

Ensure transparency and accountability of the governance of the County of Frontenac (Council and its Committees).

Financial Implications Amounts paid to County Council and other Board and Committee members were within budget. Organizations, Departments and Individuals Consulted and/or Affected Kathie Shaw, Senior Financial Analyst Alexandra Hammond, Executive Assistant Jannette Amini, Manager of Legislative Services/Clerk

Council Information Report Corporate Services 2025 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees March 18, 2026 Page 4 of 4

Page 77 of 196

Report 2026-030

Council Information Report To:

Warden and Members of County Council

From:

Kevin Farrell, Chief Administrative Officer

Prepared by:

Jannette Amini, Clerk’s Office

Date of meeting:

March 18, 2026

Re:

Corporate Services FLA OHT Collaborative Decision-Making Agreement

Recommendation This report is for information purposes only. Background In 2019 the Ontario Government announced the implementation of Ontario Health Teams (OHTs) on an application basis. Initially the Kingston Health Sciences Centre (KHSC) and the Lennox & Addington County General Hospital (LACGH) applied for individual OHTs. The Province directed both groups to work together to develop one OHT. The OHTs replace the role of the Local Health Integration Networks (LHINs) and disperse funds for health-related operations. Throughout 2021, staff lobbied the hospitals for a seat at the OHT table and asked for governance to be addressed. Actions included the Wardens of Lennox and Addington and Frontenac sending a joint letter expressing this concern and offering to provide a facilitator to ensure that governance was developed; the two Counties participated in a joint meeting to discuss its role on the Frontenac, Lennox and Addington Ontario Health Team (FLA OHT). As a result, at the invitation of the Executive Lead for the OHT, the Wardens of the two Counties participated in their first OHT meeting on January 20, 2022.

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At maturity, OHTs are responsible for making decisions regarding service delivery and resource allocation for healthcare in the regions they serve. The current priority areas of the FLA-OHT include: • • • •

Aging Well at Home Palliative Care Partnerships Addictions and Mental Health Integration Coordinated Discharge

These aims align with County service delivery including, paramedics, community paramedicine and long-term care. As part of our participation on the Transitional Leadership Collaborative (TLC) the County is able to contribute to the various working tables and committees that will support the members of the TLC in their decision making. As a result, at its regular meeting held February 16, 2022, County Council appointed the following employees to the FLA OHT: Kelly Pender, Resources and Finance Marc Goudie, Coordinated Discharge Matt Mills, Communications and Engagement Susan Brant, Long-Term Care Network Kevin Farrell, Health Homes The resolution also included that employee assignment may be substituted by the Chief Administrative Officer depending upon availability and the expertise required and that employee participation be contingent upon continued representation by the Warden at the senior decision-making table. Since the passing of this resolution, Kelly Pender has been removed and Debbi Miller has been added. Comment The FLA OHT has been reviewing its governance and operational structures and engaging with partners and community members to ensure how we work together meets everyone’s needs. One of the products of this work is a refreshed Collaborative Decision-Making Agreement (CDMA) that reflects the FLA OHT’s maturity as an Ontario Health Team. The final draft, having been circulated through the OHT networks and leadership table, is attached as Appendix A. The FLA OHT is requesting that each partner review this document and sign it, indicating the partners ongoing commitment as a partner in the FLA OHT. The signatory may be a CEO, Executive Director, or Board Chair, or as internal governance processes permit. As the County’s representative on the FLA OHT Leadership Collaborative the Warden would sign the agreement; however, it should be noted that the CDMA remains a nonbinding framework and does not override partner governance authority. Networks remain flexible structures that may evolve over time. Cross-sector, system-wide participation, collaborative approaches, and consensus decision-making remain the Council Information Report Corporate Services FLA OHT Collaborative Decision-Making Agreement March 18, 2026

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Page 2 of 3

default approach. As such, this report is being provided for Council’s information and does not require an authorizing resolution. Strategic Priority Implications Priority 3: Champion and coordinate collaborative efforts with partners to resolve complex problems otherwise beyond the reach Specifically, the objectives that support this strategy states that the County will continue to pursue collaborative opportunities to achieve service efficiencies and other economies through shared services. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Warden Bill Saunders

Council Information Report Corporate Services FLA OHT Collaborative Decision-Making Agreement March 18, 2026

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Frontenac, Lennox and Addington Ontario Health Team Collaborative Decision-Making Framework Agreement

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1.

Purpose of this Decision-Making Framework Agreement

The Frontenac Lennox and Addington Ontario Health Team (FLA OHT) was approved in 2021 as an “Ontario Health Team” by the Minister of Health under the Connecting Care Act, 2019. In 2020, we developed a Collaborative Decision-Making Framework Agreement (“Framework Agreement”), adapted from resources provided by the Ministry of Health, McMaster RISE Forum, and templates written by Borden, Ladner, Gervais. The CDMA established how organizations (“Partners”) would work together as an OHT to achieve our shared objective. The FLA OHT is funded through a Transfer Payment Agreement (TPA) with Ontario Health that sets provincial priorities focused on integrated care and the principles of the Quintuple Aim. Kingston Community Health Centres serves as the implementation funding recipient on the OHT’s behalf. OHTs, as a collective, are responsible for the priorities and deliverables outlined in the TPA. While funding is provided through the TPA, Partners may contribute resources to advance shared provincial and local priorities. Guided by the TPA, Partners work together to achieve provincial priorities and co-design local strategies that respond to the unique needs of our community. We are revising the CDMA to reflect the OHT’s advancing maturity and the input gathered though Partner consultations and generative discussions between June 2024 and November 2025. These discussions leveraged previous work of the Governance Advisory Committee, which in 2023, was tasked by the Transitional Leadership Collaborative to explore options and provide recommendations on a mature governance model to be developed for the FLA OHT. In signing this updated Framework Agreement, the Partners have agreed to work together to achieve strategic coordination and system integration (“Shared Objectives”). The FLA OHT vision seeks to achieve “A healthier community where we all have equitable access to high-quality care, services and supports that empower us toward achieving our best health.” Our mission, through collaboration, is to achieve a “PeopleCentred Health Home” for everyone in the KFLA regions. The OHT will be as successful as its community and its partners will succeed. “WE” are the OHT. The OHT facilitates connected strategy across sectors while allowing partners to maintain their distinct roles. By “knitting together” formal and informal networks, the OHT fosters collaboration and joint initiatives that address complex health and wellness needs. The OHT emphasizes understanding and responding to community priorities, ensuring services are accessible, coordinated, and aligned with what patients and residents need. It also supports co-created research, education, and workforce development that benefit both partners and the broader region. Additionally, the OHT showcases tangible results aligned with government and funder priorities, which strengthens our collective voice for effective advocacy of local and provincial issues.

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The purpose of this Framework Agreement is to: ● Set out how the Partners will work together as an FLA OHT to achieve the Shared Objectives; and, ● Establish a Leadership Collaborative and other organizational structures to enable the work of Partners to achieve the Shared Objectives. Non-Binding Nature of This Framework Agreement This Framework Agreement is NOT intended to create any contractual or legally enforceable obligation on signatories of the OHT, including CEOs, board chairs, officers, employees or anyone else. Independent governance authority of Boards of Directors or other governing bodies of any potential OHT Partner shall remain unfettered. 2.

Guiding Values and Principles

The following will be reviewed and amended as necessary through the Leadership Collaborative with engagement of all Partners. Together, we will: 1.

Be guided by the voices of people. Patients, clients, families and caregivers are partners in co-designing their health care system. System co-design will be inclusive and respectful, to best meet the needs of the diverse populations that we serve. This includes meaningful partnerships with Francophone, Indigenous, and equity-deserving communities embedded across the OHT’s structures to advance health equity. In working with Indigenous communities, we acknowledge and respect the Two Row Wampum Belt philosophy which we will use to guide the cocreation of solutions with Indigenous communities. In parallel, these principles will inform our approach to health equity and complement our commitments under the French Language Services Act, 1990.

Pay special attention to the most vulnerable and marginalized in our communities. To meet the needs of all, we recognize a need to balance efficiency and equity.

Be grounded in the Social Determinants of Health. A health equity framework will be used to drive our work forward.

Be future focused, considering children and youth, while planning for a sustainable health care system that meets the needs of people and providers today and into the future.

Value and invest in prevention, including early intervention; promoting protective factors and reducing risk factors; and supporting healthy behaviours. We will focus on wellness, supporting people in their homes, wherever they may be.

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6.

Leverage the power of partnerships. OHT partners will include Health Service Providers, as well as municipalities, traditional, non-traditional and community interest holders.

Focus on improving care experiences and health outcomes, guided by the Quintuple Aim. OHT signatories are expected to be system thinkers, network builders, not sectoral representatives, focused on transparency, building trust and innovation. We will be accountable for outcomes that have a meaningful impact in the lives of the people we serve.

Be supported by good governance, that is effective and efficient, fostering relationships and trust through collaboration to achieve better health outcomes for our community.

Embrace digital innovation, maximizing digital health opportunities and technical solutions.

10. Be evidence based. The OHT will build on existing approaches and look for evidence for new opportunities. We will push for more and better data to understand existing problems and their causes and to monitor the implementation of new approaches.
11. Governance and Operations model The figure below summarizes our governance and operations model which has been refined throughout the recent consultation and discussions to tease out distinct roles across the structure, including project fund-holders, the Leadership Collaborative, OHT signatories, Community Council, Primary Care Network, Partner Networks and the operational team, including the Executive Lead, support structure committees and working groups. This model clarifies the Leadership Collaborative’s role as the strategic direction-setting body, acknowledges project fund-holder accountability and reflects the diverse roles partners can play, contributing in different ways across the model. It also reinforces the continuous and integrated participation of Indigenous, Francophone, and other equity deserving partners across all levels and enables the OHT to remain flexible to adapt to provincial priorities while also being responsive to community interests. Details on each structure are noted in the following sections.

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4. Partners and Networks (a) Signatory Commitments Signatories are those organizations that have signed this Framework Agreement. By signing this Framework Agreement, signatories have confirmed their commitment to: (i) The updated shared vison, mission, and guiding values and principles, (set out in section 2), (ii) Collaborate to achieve the Shared Objectives of strategic coordination and system integration, and to endeavour to eliminate, minimise or mitigate any conflict between the Shared Objectives and any of their other contractual and service obligations and relationships. (iii) Embrace Multiple, Flexible Roles: Partners can contribute to multiple roles simultaneously, including service provider, collaborator, co-designer, funder, supporter and advocate. Flexibility allows Partners to contribute where it makes sense and to shift their roles over time. Different organizational mandates and capacities mean Partners contribute in different ways, and all are valuable. Page 5 of 36

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(iv) Belong and Contribute at All Levels: The FLA OHT is nothing without its partners. Collectively “WE” are the FLA OHT. Contributions, even if limited in scope, can be meaningful and effective, and facilitate shared connection. (v) Balance Equity and Efficiency: Partners acknowledge the value of collaboration towards a regional health and wellness system that meets the needs of the broad population and equity-seeking populations. Partners recognize resources are needed for both approaches and collaboration can position these models in a complementary way. (vi) Adhere to the provisions of this Framework Agreement with respect to information sharing, transparency, privacy and confidentiality as set out in section 9. (vii) Participate in the collaborative structures as provided in this Framework Agreement. In addition to the noted ways in which Partners may contribute to the OHT, they may also participate in the Leadership Collaborative. Section 4, Leadership Collaborative, provides additional detail on the scope and composition of the OHT’s governance model. (b)

Participation of Non-Signatory Partners

In exceptional cases, some partners may want to actively support the OHT, its vision, principles and activities, but are unable to sign a formal document (e.g. agencies of provincial organizations or others restricted by legislative, regulatory, or governance constraints). Non-signatory partners are expected to collaborate in good faith, consistent with the spirit of the commitments outline in Section 4: Signatory Commitments. These partners may contribute essential perspectives to strategic planning, as well as resources and support toward achieving the OHT’s deliverables. Non-signatory partners may participate in Networks, committees, and other OHT structures. They may also be invited to join the Leadership Collaborative in a non-voting advisory capacity, ensuring their perspectives inform strategic discussions. (c)

Networks

The FLA OHT Networks organize partners (signatory and non-signatory) by sector to strengthen collaboration among those who serve people in similar ways. Networks are designed to address the needs and provide integrated services for all people in the community including the most vulnerable. Networks also establish a mechanism in which the OHT can engage with and obtain guidance and advice from Partners in a coordinated fashion. Networks providing a channel to communicate and share information across the OHT and Partners are expected to support the flow of information Page 6 of 36

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within their Network(s) and across other OHT structures they may participate in, as appropriate. A Partner may be part of one or several Networks. Partners may identify the Network(s) they wish to join based on their interests and contributions when joining the OHT (or periodically as interests/capacity changes), with final confirmation in collaboration with the Leadership Collaborative to ensure alignment with opportunities for strategic coordination and integration. Networks may be amalgamated, subdivided or removed, and new Networks may be added by the Leadership Collaborative. Schedule A sets out the Networks to which the signatories to this Framework Agreement belong with the understanding that these may evolve as networks are built. (d)

Admitting New Partners

Organizations may be admitted as new Partners to the OHT by the Leadership Collaborative, provided they become a signatory to this Framework Agreement. Partners may identify the Network(s) they wish to join based on their interests and contributions when joining the OHT, with final confirmation by the Leadership Collaborative to ensure alignment with opportunities for strategic coordination and integration. 5. Role of the Leadership Collaborative (TLC) The TLC is established as the collaborative direction-setting structure of the OHT. The TLC is mandated to facilitate the OHT’s efforts towards its Shared Objectives as a convenor of collaboration and cross-sector problem solving, responsiveness to community priorities through innovation and a forum to strengthen our collective voice and impact. TLC is responsible for implementation of the OHT’s TPA with OH. To fulfill this role and as the direction-setting structure of the OHT, TLC provides leadership, through the Executive Lead, to the OHT’s operational team. TLC does not have formal authority for the financial and operational parts of Projects, however, collaborative members and fund-holders responsible for OHT Projects (described in section 9 as voluntary collaborative initiatives), look to this group to consult on strategic plans to support achievement of Shared Objectives. The composition, mandate and processes of the TLC are set out in Schedule B. For greater certainty, the TLC has no authority to make a decision that binds a Partner. The TLC will not take the place of any Partner’s governance or operational decisionmaking.

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Roles and Duties (a)

The role of the TLC members is to provide broad sectorial perspectives and strategic views of matters considered by the TLC including opportunities to strengthen strategic alignment, reduce duplication and coordinate shared goals across sectors.

(b)

TLC members are expected to bring their range of perspectives knowledge and experience from their service, occupation, specialization, and living experience.

(c)

TLC members will demonstrate fairness and a commitment to in-depth evaluation of a matter under consideration and endeavour to put the interests of people, providers, and the achievement of the Shared Objectives, above individual interest of an individual, organization or Network.

(d)

TLC members will normally serve two years subject to re-appointment by their Partner organization or affiliated Network and ratified by TLC. TLC may shorten terms for members who are unable to meet their responsibilities. While a Partner may belong to more than one Network, no individual may hold more than one seat at the TLC.

(e)

The TLC confirms and supports each Partner’s self-identified Network(s) affiliation, ensuring alignment with opportunities for strategic coordination and integration.

6. Role of Community Council (CC) The FLA OHT recognizes that people, patients, families, and care partners are experts by virtue of their lived and living experience. The voices of people, patients, families, and care partners are represented at the OHT’s CC. The CC terms of reference are included in Schedule C. Community Council serves a vital role within the OHT structure, providing both an advisory role at the TLC, and a role in co-design and early planning of our OHT work. Community Council members have an equal voice at the table. The Partners, the TLC and OHT subcommittees and working groups will engage community members, through the Community Council, in all levels of decision-making and system co-design. Representation from the CC will be included in the TLC (as provided in Schedule B – TLC Terms of Reference) and in the Primary Care Network (as provided in Schedule D – PCN governance framework), subcommittees and working groups of the TLC as appropriate. The FLA OHT endorses the Ontario Ministry of Health Patient, Family and Caregiver Declaration of Values developed by their Patient and Family Advisory Council.

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7.

Role of Primary Care

The Partners will establish a Primary Care Network (“PCN”), which will provide leadership and advice directly to the TLC and appropriate subcommittees, working groups and projects. Three members of this Network will serve as members of the TLC to act as a liaison and ensure that the voice and perspective of primary care at the TLC. The PCN will establish a governance framework aligned with guidance provided by the Ministry of Health/Ontario Health as appropriate; this framework is included in this agreement as Schedule D – PCN governance framework. 8.

Role of Physician Specialists

Physicians working in specialty disciplines (outside of primary care) and organizations delivering specialty services in the KFLA region provide unique and valuable perspectives that support and inform the Shared Objectives of the OHT’s Partners. To strengthen integration, regular engagement mechanisms will be established to enable communication between these specialist providers and the PCN, identifying opportunities for collaboration, innovation and alignment. An ex-officio SEAMO participant will serve on the TLC to ensure specialist knowledge and expertise informs shared priorities and system-wide strategies. 9.

Communication and Engagement

The TLC, with support from the communication and engagement support structure, will develop and implement a communication and engagement strategy, including communication to Partners, interested parties and the broader public. The strategy will be anchored in the community’s priorities and needs with intentional outreach to Indigenous, Francophone, and other equity-deserving groups to ensure their voices shape decisions. The strategy will help partners embrace and amplify shared messages collectively. An annual workplan will be developed and implemented to advance progress towards the objectives of the strategic plan. Specific content will address both internal and externalfacing issues (such as recruitment and retention of health human resources, showcasing access and attachment success stories, supporting information sharing and awareness of collaborative efforts and learnings as examples). Partners agree to support the established communication and engagement plan which is reviewed periodically and refreshed as appropriate. It is noted that a distinct communications and engagement plan for the Indigenous community is required and is in development. Publicly facing communications will be delivered in both English and French.

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10. Projects To fulfill the Shared Objectives of the FLA OHT, Partners will have the opportunity to voluntarily enter collaborations [“Projects”] on specific strategies, initiatives, programs, and services. Each Project will be implemented in accordance with a mutually accepted “Project Agreement” (e.g. Memorandum of Understanding, Accountability Agreement, other). 11. Information Sharing, Transparency, Privacy and Confidentiality (a)

Information Sharing. Partners shall engage in ongoing communications and provide information to each other, the TLC, Executive Lead (and operational team) and subcommittees and working groups of the TLC to achieve the Shared Objectives.

(b)

Transparency and Disclosure. As part of the OHT’s risk management framework, in an effort to mitigate or manage potential risks, if a Partner becomes aware of an issue that might materially impact its, or another Partner’s, ability to perform its obligations under this Framework Agreement or a Project or Project Agreement, they will promptly notify the TLC so that the impact on the Shared Objectives can be assessed and mitigated.

(c)

Privacy. Partners agree to support the development of a privacy infrastructure compliant with applicable privacy laws for the protection of personal health information. Until such time that the FLA OHT privacy infrastructure is established, each Partner is responsible to manage access, use and disclosure of personal health information entrusted to them and according to applicable privacy laws. Partners will enter into a data sharing agreement in respect of sharing personal health information for all other purposes.

(d)

Confidentiality. Partners shall not disclose any Confidential Information of other Partners to a third party, except: (a) with written consent of the relevant Partners; (b) to the extent that disclosure is necessary to meet applicable laws or governmental or public authority directives or other requirements; or (c) as permitted under the terms of this Framework Agreement. In this paragraph, “Confidential Information” means information of a Partner that by its nature is confidential and proprietary information but does not include information that: (i)

was known to or received by the receiving Partner before its receipt from the disclosing Partner (unless acquired on a confidential basis);

(ii)

was public knowledge at the time received by the receiving Partner or later became public knowledge through no fault of the receiving Partner; or,

(iii) was independently developed by a Partner without reference to the Confidential Information previously disclosed by a Partner.

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(e)

Loss or Compromise of Confidentiality. If a Partner discovers any loss or compromise of the Confidential Information of another Partner, it will notify the Partner promptly and cooperate with it to mitigate the loss or compromise. Upon request, each Partner shall return or destroy all Confidential Information of the relevant Partner that it is not required to retain by applicable laws or other requirement. Any loss or compromise of personal health information shall be addressed in accordance with applicable laws and any data sharing agreement entered into between and/or among the Partners.

(f)

Public Notices and Media Releases. TLC approves the communication and engagement plan and delegates execution of the plan to the Executive Lead for the operational team to execute. The spokespersons for the FLA OHT shall be the Executive Lead, or such member or members of the TLC as determined by the TLC from time to time.

(g)

Conflict of Interest. Each Partner will, to the best of their ability, eliminate, minimize, or mitigate any conflict between the FLA OHT and its other contractual and service obligations and relationships outside of the FLA OHT. If a Partner becomes aware of any fact or circumstance that may harm that or another partner’s ability to perform its obligations as described in this document, it will promptly notify the TLC and the other partners of the nature of the fact or circumstance and its anticipated impact so that the partners, through the TLC, may consider how to remedy, mitigate, or otherwise address the fact or circumstance.

12. Dispute Resolution The Partners shall use their best efforts to avoid disputes by clearly articulating expectations, establishing clear lines of communication, and respecting each Partner’s interests. However, if a dispute arises, the Partners shall, acting in good faith, follow the dispute resolution procedures set out in Schedule E.
13. General a) Independent Contractors. The relationship between the Partners under this Framework Agreement is that of independent contractors. This Framework Agreement is not intended to create a partnership, agency or employment relationship between or among the Partners. No Partner shall have the power or authority to bind another Partner or to assume or create any obligation or responsibility, expressed or implied, on another Partners’ behalf or in its name, nor shall it hold itself out to any third party as a partner, agent or employee of another Partner. Each Partner shall be responsible and liable for its own employees, agents and subcontractors, unless otherwise agreed to in a Project Agreement.

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b) Governing Law. This Framework Agreement is governed by, and interpreted and enforced in accordance with, the laws of the Province of Ontario and the laws of Canada applicable in the Province of Ontario.

The undersigned have executed this Framework Agreement. [Insert signature lines and addresses of Partners]

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SCHEDULE A: Partners’ Integrated Service Network Assignments To ensure this document remains accurate and up to date, the list of signatories is not included here. Instead, please refer to the FLA OHT website, Partners page, which identifies current signatories by Network affiliation. This centralized source is maintained by the operational team and is regularly updated to reflect the most recent information

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- FLA OHT Leadership Collaborative Terms of Reference FLA OHT Leadership Collaborative (TLC) – Terms of Reference Mandate

The TLC is mandated to facilitate the OHT’s efforts towards its Shared Objectives as a convenor of collaboration and crosssector problem solving, responsiveness to community priorities through innovation and a forum to strengthen our collective voice and impact. The Leadership Collaborative is committed to ensuring that decisions reflect the needs of the entire population served by the OHT, including Indigenous, Francophone, and other equitydeserving communities. TLC is responsible for implementation of the OHT’s TPA with OH. To fulfill this role and as the direction-setting structure of the OHT, TLC provides leadership, through the Executive Lead to the OHT’s operational team. TLC does not have formal authority for the financial and operational parts of Projects, however, collaborative members and fund-holders responsible for OHT Projects (described in section 9 as voluntary collaborative initiatives), look to this group to consult on strategic plans to support achievement of Shared Objectives. The details of this Terms of Reference are consistent with the Framework Agreement. Roles and Responsibilities: Planning and Priorities

1. Establish an overall strategic plan for the FLA OHT and develop an annual work plan consistent with the strategic plan;
2. Identify and determine collaborative priorities, monitoring collective impact towards Shared Objectives including local and provincial priorities (as described in the TPA). Resources and Accountability
3. Provide oversight and direction to the operational team on the allocation of resources earmarked for the FLA OHT to advance provincial and local priorities and initiatives;
4. Collaborate on oversight of financial management with respect of OHT implementation funding and performance; and,

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3. Report from time to time to Partners on the work of the TLC and subcommittees, support structures, working groups and/or projects. Communications & Engagement

1. Develop and implement a communications strategy, including communication to Partners, interested parties and the broader public; and,
2. Engage with and seek input from Partners at operational and governance levels as well as with the community, with intentional outreach to Indigenous, Francophone, and other equity-deserving groups to ensure their voices shape decisions. Evaluation and Performance
3. Inform the development and design of a Learning Health System (a model where research is embedded in the everyday delivery of health care to enable continuous improvement) within KFLA region, focusing on the Quintuple Aim and OHT building blocks to support data-driven population health improvement efforts, performance measurement and continuous learning. Quality and Risk
4. Develop and maintain a defined risk management framework.
5. Define acceptable risk tolerance levels for strategic initiatives, distinct from the financial risk tolerance of individual fundholders.
6. Actively review, identify and work to mitigate risks to the collaborative trust of the OHT (e.g. reduce potential of a partner feeling “left behind”) by ensuring transparent communication and inclusive engagement with all partners and monitoring engagement through regular partner board discussions. Subcommittees The TLC may establish one or more Networks, subcommittees, Networks and support structures or working groups to assist it in fulfilling its role. Working Groups The TLC shall determine the mandate and composition of any such subcommittee or working group. Each Network, subcommittee, support structure and/or working group shall have its own Terms of Reference.

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Membership

The TLC composition and membership “honeycomb” model emphasizes perspectives rather than entities, promoting inclusivity, diversity of views and respect for parallel but connected paths (i.e. Two-Row Wampum Belt philosophy). This approach aligns with the mandate of TLC as convenor of collaboration and cross-sector problem solving, responsiveness to community priorities through innovation and a forum to strengthen our collective voice and impact. As a means of promoting systems thinking, members are selected to represent a “perspective” (e.g. Wellness & Care in the Community), rather than their organization. Each honeycomb reflects a specific “perspective” for well-rounded decision-making and coordination, with a goal to balance perspectives across the collective. See Appendix A for membership chart, noting voting and nonvoting roles.

Selecting and Changing Membership

The selection process for TLC membership and changing membership has been designed to best serve the mandate of the committee, promoting a diversity of perspectives towards systems thinking. This includes qualities such as an integrated care mindset, comfort with complexity, change, and evolving priorities, and use of evidence and population health data to guide strategy. To help ensure the success of the TLC in fulfilling its mandate, TLC members will be identified through a collaborative approach to support the inclusion of members demonstrating these qualities. TLC members shall be selected through a process proposed by Partners of the respective Network or Partner organization. The TLC can provide advice and support to the Network/Partner organization in the selection process to ensure the mandate of the committee as described above is achieved. A Network, the Community Council or the PCN may replace its member(s) on the TLC, or appoint a temporary alternative at its own discretion, on reasonable notice to the TLC provided the collaborative process followed is acceptable to the TLC. The TLC, by consensus may require a Network, the Community Council or the PCN to replace its TLC member where that member is not acting in accordance with the Framework Agreement. The replacement member shall be selected through a collaborative process identified by the Partner group and confirmed of by the TLC.

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Moderator (“Chair”)

The TLC shall appoint an independent moderator who will serve the function of “Chair” of TLC meetings. The Moderator leads, in collaboration with the Executive Lead agenda setting. The Moderator facilitates discussions towards the group’s Shared Objectives. The Moderator mediates conflicts that may arise related to the functioning of the TLC and ensures the consensus model is upheld during decision-making processes. The Moderator shall be appointed annually by the TLC.

Alternate Moderator

The TLC shall appoint an independent alternate moderator who will, in instances where the Moderator is unavailable, serve the function of “Chair” of TLC meetings as described above.

Meetings

Meetings shall be held regularly as required and at a minimum quarterly. The Moderator may determine the meeting procedures. Agendas will be sent in advance. Meetings may be held in person or virtually. By consensus, additional individuals will be invited to participate in meeting discussions.

Quorum

Quorum will be a majority of the members of the TLC present inperson or virtually. (50%+1) If a member cannot attend, the member may (but is not required to) send a designate for that meeting, who shall be included in quorum and may participate fully in the consensus process. If quorum is not present the members present may meet for discussion purposes only and no decisions shall be made. If quorum is not present, the group may use alternative methods to gather input and keep work progressing, such as circulating proposals by email, hosting virtual discussions, or collecting feedback through other agreed-upon channels. Any decisions requiring formal consensus will be deferred until a quorum is achieved.

Consensus

Unless otherwise specified in a decision-making framework adopted Decision Making by unanimous approval of the TLC, decisions will be made by consensus. Consensus means that each member is prepared to support the decision, even if they do not agree with the decision/recommendation. Members are encouraged to participate fully in decisions that directly impact their area of responsibility. To maintain flexibility and role-appropriate participation rather than uniform involvement, members will determine their level of engagement in decision-making, based on the relevance of the issue to their scope of responsibility or mandate. Page 17 of 36

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If a matter does not pertain to a member’s scope, they may opt out of active decision-making while remaining informed. This approach ensures meaningful engagement without imposing unnecessary obligations. Dispute Resolution

Partners will make every effort to resolve disputes collaboratively through informal discussion. If resolution is not reached, the parties may jointly engage a trusted, neutral individual—agreed upon by both sides—to facilitate dialogue and provide input based on knowledge and insight. This person need not be a paid professional to provide guidance and help identify options for resolution. Formal mediation or withdrawal remains a last resort. Schedule E sets out a detailed process for dispute resolution.

Minutes

Meeting minutes will document deliberations and recommendations. Discussion during meetings shall be open, frank, and free-flowing.

Confidentiality

The TLC members shall respect the confidentiality of information received by, and discussions of, the TLC.

Policies

The TLC may adopt policies, protocols, and procedures to support the work of the TLC and its support structures, subcommittees and working groups.

Review and Amendment

These Terms of Reference shall be reviewed annually by the TLC and may be amended only with the written agreement of the Partners.

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Appendix A: TLC Terms of Reference Membership Composition (Current TLC Membership – Future TBD) Perspective

of

members

Organization / Network

Member Name

Voting Members: Primary Care

3

Primary Care Network

Elaine Ma Kevin Loughlin To be named

Wellness & Care in the Community

Health Neighbourhood Providers

2

5

i) Community Support Services (Appointed by Care & Support in the Community Network)

Louise Moody

ii) Public Health (Ex-Officio voting)

Piotr Oglaza

i) Integrated Mental Health & Substance Use Network

Terry Landry

ii) Kingston Health Sciences Centre (Ex-Officio voting)

David Pichora

iii) Lennox & Addington Community Mike Bell General Hospital (Ex-Officio voting) Cathy Szabo iv) Providence Care (Ex-Officio Danielle Claus voting) v) SEAMO (Ex-Officio voting) Community

5

i) Community Council Co-Chairs (2 Ex-Officio voting)

Brenda Luffman

ii) Indigenous Leaders (2 rotating)

Lynn Brant Tera Osborne Susan Barberstock

iii) Francophone Leader (1)

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Kerry Stewart

To be named

Municipalities

OHT Fundholder

3

1

i) Frontenac

Bill Saunders

ii) City of Kingston

Lanie Hurdle

iii) Lennox & Addington

Nathan Townend

CEO Kingston Community Health Centre

Ben Gooch

Non-Voting Members & Support: Moderator

To be Named

OHT Executive Lead and backbone team Indigenous Elder

1

Ontario Health atHome

1

Learning Health System

4

Appointed by the Indigenous community

Jennifer Loshaw i) Communications & Engagement ii) Digital Strategy iii) QUEST/Evaluation iv) Finance & Operations

Collaboration Coach

Grandmother Kathy Brant

1

Theresa MacBeth David Barber Catherine Donnelly Jonathan Bingeman Rob Wood

Note: FLA OHT Indigenous Partners are developing collective view towards OHT participation and specific details concerning how best to engage and collaborate including membership on TLC is forthcoming

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REVIEWED: These Terms of Reference will be reviewed annually. Date of Last Review

Reviewed by:

February 12, 2026

Transitional Leadership Collaborative

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FLA OHT Community Council Terms of Reference Purpose The Community Council is a vital part of the Frontenac, Lennox & Addington Ontario Health Team structure. Community Council members have both an advisory role to FLA OHT leadership and a role engaging in early planning and co-design of our OHT work. Community Council members have an equal voice at the table. Community Council is intentionally designed as a “brave” space for sharing experiences, ideas, stories and updates with fellow community members and to create an open and ongoing dialogue. The FLA OHT recognizes that people, patients, families and care partners are experts by virtue of their lived and living experience. Therefore, the Community Council maintains human experiences at the forefront of all discussions and weighs organizational expectations against those experiences. Note: throughout this document, the term “community members/people” is inclusive of diverse individuals, patients, clients, residents, families and care partners, Indigenous, Francophone, racialized community members, people with disabilities and 2SLGTBQIA+ Principles The Community Council is founded on these principles: • We are partners in co-designing the system we access. • We prioritize inclusion and equal access to health services. • We invite perspectives from diverse community members. • We are open to working together in new ways, respecting each other’s points of view. • We respect the confidentiality of information received, presented and discussed during meetings and through any form of communication (email, text, telephone, social media, news media, video and sound recording). Key Functions FLA OHT Strategic Plan • We make recommendations on the creation, implementation and evaluation of the FLA OHT Strategic Plan. • We bring the voices of people with lived and living experiences. Local health system planning • We help identify the steps in a person’s health-care journey; • We share how individuals and groups of people are affected by decisions, policies and practices; • We provide and solicit input from various Community members on the FLA OHT priority projects and initiatives; and • We share information from Community Council meetings with FLA OHT working groups and support structures. Community Connections In partnership with Communications and Engagement Lead, we support interactions with community members, families, care partners and staff to identify opportunities for improvement and to build awareness about the FLA OHT and its initiatives. Provincial Initiatives We participate in and provide feedback to provincial community partners as requested. 22

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Reporting Community Council co-chairs report to the FLA OHT Transitional Leadership Collaborative. Membership The Community Council is co-chaired by two community members who are also area part of the FLA OHT Transitional Leadership Collaborative. Please refer to Appendix A for a more detailed description of this role. Community Council Members Community members living in the KFLA region or who seek care in the KFLA region may be a member of the FLA OHT Community Council. Members lived and living experiences and identities aim to reflect the diversity and demographics of the KFLA region including Indigenous, Francophone and equityseeking community members. Some members of the Community Council are part of the FLA OHT working groups and support structures. Please refer to Appendix B for a more detailed description of these roles. Appendix C – describes the role of an Associate Community Member Community Council Member Term • The term will be 3 years with the possibility of 1 renewal. The renewal will be decided by the council member and the co-chairs. • All former members will be eligible to be considered again for membership on the council after being off for 1 year. • Staggered recruitment is recommended for succession planning, to ensure the smooth transition of the Council’s operation and continued engagement within OHT project groups. • Members may withdraw their membership at any time in writing or by informing the Community Council Co-Chairs and Executive Coordinator at anastassiyak@kchc.ca . Attendance The Community Council meets ten times a year (September – June). Members who miss three or more meetings without prior notification may be removed from the Council. Honorarium Policy The FLA OHT Community Member Honorarium Policy is intended to support the FLA OHT’s commitment to person-centred engagement through the establishment of an honorarium that recognizes community members valued participation in OHT planning and implementation. Members will receive the Honorarium Policy when they onboard with the FLA OHT. Communications Protocol Any inquiries from media are to be directed to the FLA OHT Communications and Engagement Lead - Marie Bartlett marieba@kchc.ca Decision Making Decisions of the Community Council are made by consensus: each member is prepared to support the decision even if they do not fully agree with the decision or recommendation. Conflict of Interest 23

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If someone determines they have a conflict of interest, a member should identify this and exclude themselves from the conversation. Date of the Framework Development: April 6, 2022 Date of Framework Adoption: May 11, 2022 Date of Annual review: March 12, 2025 This document will be reviewed annually or as needed. Definitions Brave Space A safe space is one that doesn’t incite judgment based on identity or experience - where the expression of both can exist and be affirmed without fear of repercussion and without the pressure to educate. While learning may occur in these spaces, the ultimate goal is to provide support. A brave space encourages dialogue. Recognizing difference and holding each person accountable to do the work of sharing experiences and coming to new understandings.” Source: https://alternativebreaks.org/safe-or-brave-spaces/ (Please find more in Appendix D) Diversity Diversity is the representation of all varied human differences, including but not limited to race, ethnicity, gender, gender identity, sexual orientation, age, socio-economic status, physical ability or attributes, religious or ethical values systems, national origin, political beliefs, and cultures. Inclusion Inclusion is the extent to which individuals feel welcomed, respected, supported, and valued. We recognize every individual’s inherent worth, dignity, talents, beliefs, backgrounds, and ways of living, and believe that every person’s voice adds value. Appendix A Community Council Co-Chair Role The Community Council is co-chaired by two community members, who are members of the FLAOHT Transitional Leadership Collaborative. Responsibilities of co-Chairs: • Attend virtually or in-person three meetings each month. Meetings include: FLA OHT Community Council, Transitional Leadership Council, and an Agenda preparation meeting. • Commitment of about 8-10 hours/month (includes prep work). • Attend FLA OHT Partnership Town Hall meetings (2 /year) and participate in planning as needed. • Co-chair Community Council meetings and create inclusive, respectful environments. • Share the decisions, feedback, and ideas of the community council members to contribute to, and influence decisions made by the FLA OHT and the Transitional Leadership Council. • Provide bi-directional information between Community Council and the Transitional Leadership Collaborative. 24

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Participate in community members recruitment & selection process and succession planning as needed. • Initiate and lead activities, review and follow-up on action items. Participate in administrative/ agenda prep meetings with the FLA OHT staff. • Communicate and engage with the Community Council members, patient and family member advisory councils, client and family councils, of partner organizations and broader community as needed, in collaboration with the Communications and Engagement Lead and other members of the FLA OHT team. Nominations/Re-election process: • In spring, there will be an election held to select a new co-chair. Nominations for the position of co-chair will be received from the Community Council. • Minimum requirement: Nominees who have been on the Community Council for a minimum of 6 months (preferably for 1 year) are welcome to put their name forward. • Application process: Interested Community Council members will fill out an application (previous experience as a facilitator/chairperson of a voluntary association is recommended but not required). Applications are to be sent to the FLA OHT Executive Coordinator at anastassiyak@kchc.ca . • Nominees will then be voted on by the Council in a manner agreed to by the Council. If there are multiple applications, they will be voted on by the council anonymously in a meeting. If there is only one application, the person will be announced as a co-chair uncontested. • New co-Chairs will step into their roles effective June (with the support of past coChairs if possible). • Term: The co-chair will remain on as co-chair for a 2-year term regardless of how long they have been a member of the council. Staggered appointment of co-chairs is recommended for succession planning and to ensure the smooth transition of the Council’s operation. • If no applications have been received, the outgoing co-chair may choose to continue on as co-chair for a 1-year transition year at the end of the 2-year term. • At the end of the co-chair’s term, the co-chair may choose to continue on the Council for a period of 1 year in the role of past co-chair as a resource and support to the incoming chair. • Co-Chairs may withdraw their membership at any time in writing or by informing the FLA OHT Executive Lead. •

Appendix B Community Member Involvement in the FLA OHT Groups Community members co-designing processes with other members of the FLA OHT tables and keeping the community members’ experience and perspectives at the forefront of all discussions. Working Group / Support Structure member • A participant at a single working group or support structure, which involves sharing their lived experience, interests, skills, and abilities. Requirements: prepare for meetings by reviewing documents to be discussed at meetings and contribute advice and feedback for decision-making. 25

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• • • •

Attend virtually or in person about one meeting per month, usually 1.5-2 hours per meeting (in addition to the Community Council meetings). Commitment of about 4 hours/month Members may withdraw their membership at any time in writing or by informing the Community Council co-Chairs and Leads of their working group/ support structure. Term: refer to the Community Council Member Term on page 3.

Characteristics of a successful Community Council member: • Respectful of others and their perspectives • Comfortable speaking in a group and interacting with others • Good listener • Ability to use personal experience constructively • Demonstrate a non-judgmental and positive attitude • Work collaboratively with other community partners and staff • Desire to expand knowledge and skills • Desire to participate in creating meaningful change The Role of a Community Council Member: • Regular or occasional attendance at the Community Council meetings is highly recommended. • Participate as an active member of the project group you’ve joined and attend meetings regularly. • Read meeting materials before the meeting and come to the meeting prepared to contribute and discuss agenda items. Materials will be sent out the week before the meeting. • Objectively listen to and appreciate the views of others. • Tell your story and share your point of view. • Advocate for patient, family, and caregiver needs from a broad perspective. • Participate in the development of new processes, programs, and services; health system planning and decision-making. • Respect the collaborative process and understand that final decisionmaking related to care and process improvements is the responsibility of FLA OHT organizations. • Promote improved collaboration and relationships between community members and staff. • Maintain confidentiality of patient and organizational sensitive material. FLA OHT Volunteer Recruitment process • Recruitment opportunity/application is posted on the FLA OHT website at flaoht.ca (https://www.flaoht.ca/become-a-volunteer) • Advertise through the FLA OHT communication channels (social media, newsletter, partner organizations, word of mouth), and broader community engagement events. • Traditional resumes will not be required as part of the application/selection process. • Review applications (decide on a number of meet-and-greet meetings, criteria based on current gaps at the FLA OHT groups) • Meet with an interested community member to discuss the opportunities and answer any questions about projects and roles. 26

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•

Let candidates know they’ve been successful and the next steps.

Onboarding • Introductory meeting and email to new member providing information about their role and responsibilities. Review the Onboarding Orientation Handbook. • If the new member joins a Working Group/Support Structure, the leads of the project group will share background documents and support the member to feel welcomed. Succession Planning FLA OHT project groups and Community Council will ensure there is succession planning in place each year to cover any existing or upcoming gaps. Appendix C Associate Community Members Any members of the community who are interested and willing to contribute their experience and knowledge through virtual/email/survey/focus group engagement opportunities – and is not a member of the FLA OHT project groups or Community Council. Associate members may be invited to the Community Council meetings to share their unique experiences. These members will be invited to the Partnership council town hall meetings twice a year. Recruitment for this group will be ongoing through the FLA OHT website.

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SCHEDULE D: Primary Care Network governance framework THIS PRIMARY CARE NETWORK AGREEMENT made as of the 29 day of September, 2021. Amended October 3, 2024 BETWEEN: THE FRONTENAC LENNOX AND ADDINGTON PRIMARY CARE NETWORK: AND THE FRONTENAC LENNOX AND ADDINGTON OHT PRIMARY CARE PROVIDERS (Collectively referred to as the “Primary Care Providers”)

WHEREAS the Primary Care Network(the “PCN”) will serve as a sector forum where all providers of comprehensive primary care serving the attributed population of the Frontenac Lennox and Addington Ontario Health Team (FLA OHT); including family physicians, nurse practitioners, interdisciplinary primary care organizations, and academic Family Medicine, desire to constitute a group arrangement as an unincorporated PCN in order for purposes including but not limited to, selecting representative members from the PCN Leadership Council to the FLA OHT TLC. AND WHEREAS in constituting the PCN, the Primary Care Providers desire to set out certain administrative procedures and covenants which are fundamental to the operation of the PCN AND WHEREAS the Primary Care Providers agree to conduct their affairs in a manner that promotes participation, collegiality, democracy, legitimacy, transparency and cooperation. AND WHEREAS the Ministry of Health has stipulated that a Primary Care Network is an integral and essential component of an Ontario Health Team. NOW THEREFORE THIS AGREEMENT WITNESSETH that, in consideration of the mutual covenants and agreements contained herein, the Primary Care Providers covenant and agree with each other as follows: ARTICLE 1: INTERPRETATION 1.01

Definitions

“AGM” means Annual General Meeting “CHC” means Community Health Centre “ED” means Executive Director “FHT” means Family Health Team “FHO” means Family Health Organization “FHG/CCM” means Family Health Group and Comprehensive Care Model

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“FLA OHT” means Frontenac Lennox and Addington Ontario Health Team “KFLA” means Kingston, Frontenac, Lennox and Addington “OHT” means Ontario Health Team “PCN” means Primary Care Network “PCP” means Primary Care Providers “TLC” means Transitional Leadership Collaborative “WG” means Working Group 1.02

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of Ontario. 1.03

Gender

The use of the term they shall be used to refer to all genders. ARTICLE 2: ESTABLISHMENT OF THE PRIMARY CARE NETWORK 2.00

Vision and Mission of the Primary Care Network

Vision: Working closely with the Ministry of Health and Ontario Health, every person in Frontenac, Lennox and Addington (FLA) will have access to a home in the health care system that includes their own primary care provider and a team of practitioners ensuring they are provided timely, comprehensive, and connected care. Mission: The PCN will be the strong, united voice of primary care in our community. It will serve as the forum for strategic discussion and establishment of shared goals and collaborative action for the advancement of the vision of the Health Home. 2.01

Purpose of the Primary Care Network

A strong primary care sector is the cornerstone of a high performing, efficient and robust health care system. Primary care is often the entry point to the health system for many patients and families. An integrated, sustainable, and comprehensive primary care system is the mechanism to ensure continuity of care throughout the system. The ability to effectively fulfill this role is dependent on primary care being integrated as a sector within itself and with other sectors and partners in the broader health care system. By functioning as a collective, rather than independent providers, primary care will be better positioned to identify and act on sector-specific and cross-sector issues, challenges, and opportunities. With the development of Ontario Health Teams (OHTs), and other regional initiatives, it is critical that local primary care has organized and sustainable governance models to help support the continued partnership with other health care providers in planning and implementing local strategies for integrated care. The Primary Care Network (PCN) will serve as this sector forum where family physicians, interdisciplinary primary care organizations, academic and hospital family medicine leadership, with community/patient representatives will support primary care activities. The PCN serves as both the

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voice for primary care and the main contact for partners and collaborators in creating integrated initiatives to optimize our patients’ health status and the experience for patients, teams, and clinicians within the FLA region 2.02

Membership

Members of the PCN serve the attributed population of the Frontenac Lennox and Addington OHT and include: all family doctors and nurse practitioners who provide comprehensive primary care, Executive Directors or CEOs who represent interdisciplinary primary care organizations and the Chair of the Department of Queen’s Family Medicine representing the academic centre in our community. New members in the community providing primary care services may submit application for membership to the Primary Care Network at any time. 2.03

Term

The PCN shall continue until dissolved by at least 75% majority and shall include any person who has affixed their signature opposite their name on the signing pages hereto, but does not include those persons who may, from time to time, cease to be members of the PCN. The admission or withdrawal of a Primary Care Provider shall not cause the dissolution of the PCN. 2.04

Group Activities

The Primary Care Providers agree that the business of the PCN will be carried out based on the attributes of collegiality, cooperation, democracy, legitimacy, participation and transparency. ARTICLE 3: MANAGEMENT OF PRIMARY CARE NETWORK 3.00

PCN Members of Leadership Council Composition and Nomination

(a) The PCN Leadership Council will consist of 10 members including the Chair. The Leadership Council will be comprised of physicians and/or nurse practitioners diversified by geography and practice model; a FHT Executive Director, the CHC CEO or CHC Physician, and two patient/client representatives. (b) Nominations for leadership council positions shall be accepted from each practice/service delivery model grouping as shown in Appendix A If there is more than one nominee from within a group, that group will vote, and a simple majority will prevail. Patient/client representatives may nominate themselves. (c) Only Members (2.02) of the PCN shall be entitled to vote in this election. (e.g., FHT affiliated physicians would vote for the FHT physician(s) leadership council position. FHG/CCM physicians would vote for the FHG/CCM physician, the EDs of the interdisciplinary primary care organizations vote for the FHT ED position and FHO not affiliated with FHT physicians would vote for the FHO not affiliated with FHT physicians).Term of positions shall be staggered to ensure continuity on the leadership council. Initial terms will be either 2 or 3 years and subsequent terms will be 2 years. Members would normally serve no more than three consecutive terms. Exception would be in the case that there is no other nominee. (See Appendix C for policies and procedures.) 3.01

Annual General Meeting

(a) Shall be held annually for all members of the PCN. May be held in person or by any available technology and if a vote is needed it will be done anonymously. The AGM shall be held before March 31 annually.

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3.02

Elections

Nominations for PCN Leadership Council Member positions must be received 20 working days prior to the AGM. If an election is required, this will be organized by the PCN Leadership Council in advance of the AGM. Voting will be done in advance of the AGM by any anonymous means agreed upon by the PCN Leadership Council. Leadership Council Membership will be announced at the AGM. 3.03

PCN Leadership Council Function

(a) Meetings will be held bi-monthly or at the call of the Chair. Minutes will include deliberations and recommendations. Meetings may be by any available technology. The quorum for any meeting will be 50 per cent of its membership. If a quorum is not present, members present may meet for discussion purposes only; however, no decisions can be made. (b) Every effort will be made to make consensus-based decisions. Consensus means each Leadership Council member present is prepared to support the decision even if they disagree with the decision/recommendation. If consensus cannot be reached, unless the matter is about amendment of this agreement, a decision by simple majority plus one of the voting members present (if attainable) shall be brought forward. If a vote is needed it will be done anonymously. (c) PCN Leadership Council members are expected to communicate with their respective organizations. However, this group has no authority over the governance, operations, funding, or management of the individual physicians, organizations and/or clinics. (d) PCN Leadership Council may appoint additional Officers, such as a Vice-Chair, from the PCN Leadership Council Members. (e) This agreement shall be reviewed by the Leadership Council every two years. 3.04

PCN Leadership Council Chair

(a) Shall be elected by the Members of the PCN Leadership Council annually. (b) The Chair shall abstain from voting unless needed to break a tie vote. (c) The PCN Leadership Council Chair shall be responsible for the ongoing management of the Primary Care Network. Special duties and responsibilities may be described in a written position description approved by the PCN and will also include such tasks as mutually agreed by the PCN. The PCN Leadership Council will elect its Chair immediately following the AGM. 3.05

Amendments

(a) Decisions on amendments to this Agreement as suggested by the PCN Leadership Council shall be voted on at a Membership meeting and must be approved by at least 75% majority of the entire Membership. (b) The PCN membership will approve any amendments, only after approval by the PCN Leadership Council Members as a whole, who cast their ballot at a duly organized vote or meeting. Participating PCN Leadership Council Members will receive at least fifteen days’ notice of any meeting at which such vote will be taken.

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ARTICLE 4: PCN Relationship to the Frontenac Lennox and Addington OHT (FLA OHT) and other Regional Initiatives 4.01 Relationship to the Frontenac Lennox and Addington OHT (FLA OHT) (a) FLA-OHT is a group of clinicians and organizations accountable for delivering coordinated care to a defined geographic population. It is recognized that primary care is foundational to the implementation of this health system transformation. (b) The PCN Leadership Council will select by consensus (or vote if required), two primary care physicians from the PCN Leadership Council to sit on the FLA-OHT Transitional Leadership Collaborative (TLC). These positions shall be reviewed annually, and an individual shall serve for a maximum of three years. Until such time that all practices/physicians have access to team-based care with allied health practitioners, one physician shall be from a Family Health Team model of practice and one shall be from a non-Family Health Team model of practice. (c) The Primary Care FLA-OHT representatives will work within the FLA-OHT TLC as health systems advisors to provide input on FLA-OHT policies and initiatives, including the support of effective primary care leadership and engagement. (d) Working groups for operationalizing the OHT initiatives may draw membership from all physician members, primary care organizations, allied health professionals, and non-member partners providing services to focus populations. (e) Any member of the PCN can serve on a WG. WGs are established by the OHT-TLC. The PCN will provide recommendations for WG membership to the OHT-TLC. The PCN Leadership Council will call for nominations for WG members, including co-chairs of project groups, to drive change through primary care leadership and make recommendations to the FLA-OHT TLC. Members may nominate themselves. (f) TLC has the ultimate authority to select representatives for OHT WGs. 4.02 Relationship to other Regional Initiatives TBD (if needed at a later date). 5.0

Indemnification

(a)

The PCN shall indemnify and hold harmless each PCP from and against any and all claims, losses, liabilities or damages incurred by reason of an act performed or omitted to be performed by a PCP in good faith on behalf of the PCN and in a manner reasonably believed by such PCP to be within the scope of the authority conferred upon them by this Agreement in the best interests of the PCN, provided that any act or omission giving rise to such claim, loss, liability or damage does not amount to negligence or willful misconduct;

(b)

It is acknowledged and agreed by each of the PCPs that this document is intended to be a shared decision-making Agreement only and not in any way is it intended to establish or create a partnership. Nonetheless, there may be joint liabilities incurred for which each individual PCP could be exposed or responsible for an obligation of another PCP. In the event that their respective obligations and liabilities pertaining to the PCN are several as to their respective interest, each PCP shall indemnify and save harmless the other PCPs (the “Indemnified Parties”) from any and all claims, losses or liability whatsoever in excess of the Indemnified Parties’ pro-rata share. Any PCP

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whose negligence or willful misconduct has given rise to such claims, losses or liability shall not be entitled to the benefit of the protections provided in this paragraph. 6.0

Entire Agreement

This Agreement constitutes the entire agreement between the PCPs and except as herein stated and in the instruments and documents to be executed and delivered pursuant hereto, contains all the representations and warranties of the parties. There are no oral representations or warranties among the PCPs of any kind. This Agreement may not be amended or modified in any respect except by written instrument signed by all Physicians. 7.0

Successors and Assigns

This Agreement shall ensure to the benefit of and be binding upon the parties and their respective heirs, successors, estates and assigns. 8.0

Severability

In the event that any one or more of the provisions of this Agreement shall be held to be invalid or unenforceable by a court of competent jurisdiction, such provision(s) shall be deemed not to have been written and shall not affect the validity or enforceability of any other provisions of this Agreement.

IN WITNESS WHEREOF this Agreement has been executed by the parties hereto. Signed, sealed and delivered

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PCN - Appendix A Composition of the Primary Care Network Members of Leadership Council The following people are members of a recognized primary care organization providing comprehensive care and are registered with said organization. 2 FHT affiliated physicians * 1 FHT ED* 1 Chair, Department of Family Medicine (QFHT) 2 FHO physicians (non-FHT affiliated- one urban, one rural 3 1 Indigenous Interprofessional Primary Care Team Physician 1 CHC physician or alternate representative 2 patient/family/caregiver representatives (one urban, one rural) *At least one of these positions is ideally from a rural practice and may be represented by an NP at the discretion of the FHT

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PCN Appendix B – Membership of the Primary Care Network @ October 2024

1. Physicians/Nurse Practitioners of the following Primary Care Organizations • Amherstview FHO • Frontenac Doctors • Great Lakes FHG • Greenwood FHO • Kingston CHC • Kingston FHO • Lakelands BSM • Limestone FHO • Maple FHO • Meadowbrook FHG • Mighty Docs FHO • Newton FHG • Queen’s FHO • Quarry Medical (Solo) • Rural Kingston FHO • Sharbot Lake FHT • Thousand Islands FHO • Tsi Kanonhkhwatsheríyo Indigenous Primary Care Team

2. Executive Directors of the following Family Health/Allied Health Teams • Kingston FHT • Lakelands FHT • Loyalist FHT • Maple FHT • Queen’s FHT • RFLA Allied Health Team • Sharbot Lake FHT • Tsi Kanonhkhwatsheríyo Indigenous IPCT • 1000 Islands FHT

3. Queens Department of Family Medicine

4. Kingston Community Health Centre

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Dispute Resolution Process

1. Informal Resolution Partners shall make every effort to resolve disputes collaboratively through informal discussion. To encourage constructive dialogue, the parties involved should jointly prepare a brief written summary of the relevant facts and potential options for resolution.
2. Facilitated Dialogue If informal efforts do not lead to resolution, the parties may jointly engage a trusted, neutral individual—agreed upon by both sides—to facilitate discussion and provide insight. This individual may be internal or external and need not be a paid professional. Their role is advisory and facilitative, not determinative.
3. Formal Mediation (Last Resort) If facilitated dialogue does not resolve the dispute, the parties may agree to appoint a professional mediator. Each party shall bear its own costs of participation, and the mediator’s costs shall be shared equally between the disputing parties.
4. Withdrawal If a dispute cannot be resolved after following these steps, a Partner may withdraw from the Framework Agreement.

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Report 2026-031

Council Recommend Report To:

Warden and Members of County Council

From:

Kevin Farrell, Chief Administrative Officer

Prepared by:

Marc Goudie, Chief of Paramedics

Date of meeting:

March 18, 2026

Re:

LEADS Learning Series

Recommendation This report is for information purposes only. Background The LEADS Learning Series introduces participants to the LEADS leadership framework that represents the collective wisdom of the current literature on health leadership and leadership development. The LEADS acronym stands for the five leadership domains contained within the framework: Lead Self; Engage Others; Achieve Results; Develop Coalitions; and Systems Transformation. This framework describes the capabilities required by leaders dedicated to making meaningful health system changes, integrating actions dedicated to patients, families, and community while building healthy workplaces. LEADS creates a culture of distributed leadership, where each person in the system, regardless of position or title, has the necessary leadership skills and feels empowered to exercise leadership when it is required. Comment In the Fall of 2024, the County of Frontenac began to deliver the LEADS Learning Series internally to staff across three cohorts. Following the delivery of the LEADS Learning Series, we embarked on getting our program accredited through the Canadian

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College of Health Leaders (CCHL), including an extensive curriculum mapping process and an evaluation by CCHL. Having our program accredited by the CCHL, participants are issued a certificate upon completion that recognizes their learning and leadership milestones and serves as an important prerequisite to other CCHL leadership programs. Currently, 51 County of Frontenac staff have completed the LEADS Learning Series and have been issued certificates. It is our intention to deliver the LEADS Learning Series to another cohort of participants in the Fall of 2026. Financial Implications The LEADS Learning Series was initially delivered by two Certified LEADS Specialists (CLS). The cost of training two CLS and the Organizational License required to deliver this program was $9,800. If each of the 51 people completed the LEADS Learning Series independently through an external organization, the cost would be approximately $91,545. By delivering this training internally, the County saved $81,745 while providing this high-quality leadership program to our staff. Organizations, Departments and Individuals Consulted and/or Affected Jeremie Hurtubise, Deputy Chief of Performance Standards, Frontenac Paramedics

Council Recommend Report LEADS Learning Series March 18, 2026

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County Council Procedural By-law Review

County Council Procedural By-law Review March 18, 2026

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Section 2.3 - Definitions • Motion to Reconsider means a motion by which Council can revisit the vote on a previous motion.

• Motion to Suspend means a motion that temporarily bypasses the rules of the Procedural By-law

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Section 6.10 – Role of Deputy Warden Removing • a) Act as Chair of the Committee of the Whole.

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Section 9 – Types of Meeting Minor amendment to the Inaugural Meeting of Council

➢ Removing Appointments to External Boards and Committees Staff will bring this forward at Council’s first regular meeting in December.

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Electronic Meetings Section 9.15, Electronic Meetings, add the following: • amend iii) to add “has a family health issue” and “infrastructure issues (Ferry)” • add a new v) a member is attending a meeting or event or carrying out their role on behalf of their respective township. Under section 9.16, add an additional restriction • 5) at a meeting closed to the public.

Section 9.17 add the following: • This restriction does not apply to Joint Council Meetings with the Lower Tiers. • To ensure the County is meeting its legislative requirements under the AODA and its duty to accommodate, this limit of restricting electronic participation to two (2) times per year does not apply to members of the Frontenac Accessibility Advisory Committee.

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Section 10 – Closed Meetings Add the following Electronic Devices 10.3 No electronic recording or transmitting devices will be allowed in closed session. All members will be required to leave these in a safe space determined by the Clerk. This restriction does not apply to accessibility aids

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Section 15 – Pecuniary Interests Add the following e) Where the declaration of interest is made on a matter that is not open to the public, the Members shall, in a written statement to the Clerk, declare the interest, and that shall be recorded in the minutes during open session, or of the next meeting that is open to the public. f)

A Registry shall be kept by the Clerk of every written statement made by Members of the general nature of the declared interest. The Registry shall be available for public inspection.

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Specific Rules Minor change to adjust an inconsistency • Section 17.6 amended the title to Speak Twice

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By-laws Minor Administrative Amendments 21.9 The Clerk, in consultation with the Chief Administrative Officer and Warden, may make the following changes to by-laws: a) correct spelling, punctuation or grammatical errors, or errors which are clerical, typographical, arithmetic or similar in nature; b) alter the style or presentation of text or graphics to improve electronic or print presentation; c) replace a description of a date or time with an actual date or time; d) if a provision provides that it is contingent on the occurrence of a future event and the event occurs, remove text referring to the contingency and make any other changes that are required as a result; e) correct errors in the numbering or provisions or other portions of a by-law and make any changes in cross-references that are required as a result; f) if a provision of a transitional nature is contained in a by-law, make any changes that are required as a result; and g) make a correction, if it is obvious both that an error has been made and what correction should be taken to more fully represent the intention of Council.” Page 127 of 196

Schedules B (Advisory Committees and C (External Boards) Schedule B-1, Joint Accessibility Advisory Committee, under Establishment of the Committee, remove: • (iv) The Committee shall hold a minimum of four (4) and a maximum of six (6) Meetings per year” Schedule B-4, Administration Committee, Establishment of the Panel, delete the existing committee composition and replace with: • The County of Frontenac Administration Committee shall be comprised of the four (4) Township Mayors and Warden, should the sitting Warden not hold the position of Township Mayor. Schedule C Change KFL&A to South East Health Unit (SEHU) Page 128 of 196

Thank You

Questions

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Committee Report To:

Warden and Council Members of the County of Frontenac

From:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

March 18, 2026

Re:

Governance Review Committee - Report to Council

All items listed on the Governance Review Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Governance Review Committee Report to be separated from that motion and considered separately, whereupon the Governance Review Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. The Governance Review Committee reports and recommends as follows: 1.

Report 2026-024 - Corporate Services Approval of Amendments to Procedural By-law 2022-0026

Be It Resolved That the Council of the County of Frontenac approve the following amendments to Procedural By-law 2022-0026:

All housekeeping amendments noted on Appendix A – Updated Proposed Amendments Chart, as amended.

Section 2.3 Definitions, add the following:

Motion to Reconsider means a motion by which Council can revisit the vote on a previous motion.

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Motion to Suspend means a motion that temporarily bypasses the rules of the Procedural By-law

Section 6.10 Role of Deputy Warden, remove “a) Act as Chair of the Committee of the Whole.”

Section 9.3 h) Appointments to External Boards and Committees be removed as an item of business at Council’s Inaugural meeting

Section 9.15, Electronic Meetings, add the following:

amend ii) to add “or infrastructure disruption (Ferries to the Islands)”

amend iii) to add “has a family health issue”

add a new v) a member is attending a meeting or event or carrying out their role on behalf of their respective township.

Under section 9.16, add an additional restriction

5. at a meeting closed to the public.

Section 9.17 add the following:

This restriction does not apply to Joint Council Meetings with the Lower Tiers.

Governance Review Committee Report March 18, 2026

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To ensure the County is meeting its legislative requirements under the AODA and its duty to accommodate, this limit of restricting electronic participation to two (2) times per year does not apply to members of the Frontenac Accessibility Advisory Committee.

Under Section 10, Closed Meetings, add:

Electronic Devices

10.3

No electronic recording or transmitting devices will be allowed in closed session. All members will be required to leave these in a safe space determined by the Clerk. This restriction does not apply to accessibility aids

Under Section 15.1, Pecuniary Interests, add the following 2 clauses:

e)

Where the declaration of interest is made on a matter that is not open to the public, the Members shall, in a written statement to the Clerk, declare the interest, and that shall be recorded in the minutes during open session, or of the next meeting that is open to the public.

f)

A Registry shall be kept by the Clerk of every written statement made by Members of the general nature of the declared interest. The Registry shall be available for public inspection.

Section 17.6 amended the title to Speak Twice

Under Section 21, By-laws, add the following:

Minor Administrative Amendments

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21.9

The Clerk, in consultation with the Chief Administrative Officer and Warden, may make the following changes to by-laws:

a)

correct spelling, punctuation or grammatical errors, or errors which are clerical, typographical, arithmetic or similar in nature;

b)

alter the style or presentation of text or graphics to improve electronic or print presentation;

c)

replace a description of a date or time with an actual date or time;

d)

if a provision provides that it is contingent on the occurrence of a future event and the event occurs, remove text referring to the contingency and make any other changes that are required as a result;

e)

correct errors in the numbering or provisions or other portions of a by-law and make any changes in cross-references that are required as a result;

f)

if a provision of a transitional nature is contained in a by-law, make any changes that are required as a result; and

g)

make a correction, if it is obvious both that an error has been made and what correction should be taken to more fully represent the intention of Council.”

Section 22.27 Add “of Council” after the first “Members”

Schedule B-1, Joint Accessibility Advisory Committee, under Establishment of the Committee, remove:

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(iv) The Committee shall hold a minimum of four (4) and a maximum of six (6) Meetings per year”

Schedule B-4, Administration Committee, Establishment of the Panel, delete the existing committee composition and replace with:

The County of Frontenac Administration Committee shall be comprised of the four (4) Township Mayors and Warden, should the sitting Warden not hold the position of Township Mayor.

Schedule C Change KFL&A to South East Health Unit (SEHU)

Report 2026-025 - Corporate Services Change in Time and Location of the Inaugural County Council Meeting

Be it Resolved That the November 25, 2026 Inaugural Meeting of County Council be held in the Kingston Frontenac County Court House, 5 Court St, Kingston, if available;

And Further That the start time of November 25, 2026 Inaugural Meeting of County Council be changed from 9:30 a.m. to 7:30 p.m.

Governance Review Committee Report March 18, 2026

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Consolidated Copy Amendments General Amendments By-law No.

Title

Date of Passage

2023-042

To delete the Communal Service Governance/Operational Model Review Committee and add the Communal Services Technical Advisory Committee)

Sept. 20, 2023

2023-051

to amend By-law No. 2022-0026 (to add the Chief Administrative Officer Selection Committee)

Nov. 23, 2023

2024-005

To Delete the Communal Services Technical Advisory Committee

Jan. 17, 2024

2024-029

Establishment of a Governance Review Committee and Disbandment of the Procedural By-law Review Committee and delete the Procedural By-law Review Committee

October 16, 2024

Committee Appointment Amendments 2023-020

Appointment to the Joint Frontenac Accessibility Advisory Committee

Apr. 19, 2023

2024-039

To appointment David Yerxa to the FAAC

Nov 20, 2024

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By-Law No. 2022-0026 OF The Corporation of the County of Frontenac being a by-law to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings and to Repeal By-Law Number 20130020, Council Procedural By-Law, as Amended, in its Entirety Short Title: “Procedural By-Law” Whereas The Ontario Municipal Act, 2001, authorizes the Council of every municipality to pass By-laws for governing the proceedings of its Council, the conduct of its Members and the calling of meetings; And Whereas, Section 238 (2) further indicates that every municipality and local board shall pass a Procedure By-law for governing the calling, place and proceedings of meetings; now therefore be it And Whereas the Council of the Corporation of the County of Frontenac deems it expedient to repeal and replace By-Law Number 2013-0020, Council Procedural ByLaw, as amended, which was passed on May 15, 2013; Now Therefore Be It Resolved That the Council for The Corporation of the County of Frontenac hereby enacts as follows: Section 1: Short Title 1.1

This Chapter may be referred to as “The Procedural By-Law”. Section 2: Interpretation/Definitions

Use of Pronouns 2.1

Throughout this by-law, the words “he” and “his” shall, where appropriate, be deemed to read “she” and “her”.

Headings 2.2

Headings are inserted in this by-law for ease of reference only and are not to be used as interpretation aids.

Definitions 2.3

In this By-Law: “Abstain” means to refrain from voting. Members who abstain for reasons other than a declared conflict of interest shall be deemed to vote in opposition of the question or matter. “Act” means the Municipal Act, 2001, S.O. 2001, c. 25, as amended or reenacted from time to time.

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“Ad Hoc” Committee means a committee appointed by Council from time to time, to act on a temporary or singular issue and shall be discontinued by Council when their recommendations upon the specified initiative or matter have been provided, and dealt with by Members of Council and further recommendations are no longer required. “Addendum” means a listing of the items to be added to or withdrawn from a published agenda. “Advisory Committee” means a committee established by Council to act in an advisory capacity to Council on operational and strategic issues during the full term of Council. “Agenda” means the Order of the Day. “Alternate Member” means a member appointed by the Township(s) to act in place of a person who is the member of the Township council and County Council, when the person is unable to attend a meeting of County council for any reason. “Briefings” A verbal update to County Council or Committees of County Council by County Staff or consultants to the County or someone with expertise who has been invited by County Council or Committee. “CAO” means the Chief Administrative Officer of The Corporation. “Chair” means the person presiding at a meeting. “Clerk” means the Clerk of the County of Frontenac as required in the Municipal Act, 2001, and as appointed by By-Law. “Closed Meeting” means a meeting or a part of a meeting of Council or a Committee, which is not open to the public in accordance with the Municipal Act, 2001 and any amendments thereto. “Closed Meeting Investigator” means the body authorized by Council to investigate requests for a closed meeting investigation. “Committee” means any standing committee, sub-committee, advisory committee, ad hoc committee or task force established by County Council. “Committee Chair” means the person presiding at a committee meeting. “Committee of the Whole” means a meeting of all Members of Council sitting as Committee of the Whole at which the rules in this by-law with respect to the number of times a member may speak to an issue do not apply, with the exception to Delegations. “Committee Vice-Chair” means the Vice-Chair of a Committee, who shall act in the Chair’s absence.

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“Council” means the Council of the Corporation. “Corporation” means the Corporation of the County of Frontenac. “Delegate” means the presenter for the delegation in attendance at a Council or Committee meeting. “Delegation” means an address to Council or Committee made at the request of a person wishing to speak. “Deputy Warden” means the position appointed to fulfill the responsibilities of the Warden in his absence. “Ex Officio” means the Warden who by virtue of office shall be a member of all Committees and shall have the same rights and privileges as other members of the respective committee. “Holiday” means: New Year’s Day, Family Day, Good Friday, Easter Monday, Victoria Day, Canada Day, Civic Holiday, Labour Day, Thanksgiving, Christmas Day, Boxing Day. “Integrity Commissioner” means the body authorized by Council to review complaints made with respect to the Code of Conduct for Members of County Council and Committees. (Amended by By-law 2015-0044 passed October 21, 2015). “In Writing” means handwritten, typewritten or electronically displayed. “Majority Vote” means an affirmative vote of more than one half of the Members present and voting. “Meeting” means a quorum of the Members of Council or Committee that are present (either in person or virtual) and discuss issues in a way that materially advances the business or decision making of Council or Committee. “Member” means a Councillor of the Corporation and for Committees as defined in 1(h), shall mean a person appointed to the Committee. “Minutes” means a record, without note or comment, of all resolutions, decisions and other proceedings of Council and Committee Meetings. “Motion to Call the Question” means a motion to close debate and bring Council to a vote on a pending question. “Motion to Postpone” means a motion by which action on a pending question can be put off, within limits, to a definite day, meeting, or hour, or until after a certain event. “Motion to Receive” means a motion to acknowledge the particular item, report or recommendation under consideration and to have it placed in the records of Council with no additional action being taken. By-law No. 2022-0026 County of Frontenac Procedure By-law July 20, 2022

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“Motion to Reconsider” means a motion by which Council can revisit the vote on a previous motion. “Motion to Refer” means a motion to dispose of a question under consideration, with or without any proposed amendment, in order to seek consideration by, and, if deemed desirable, one or more reports from any designated committee, body or official. Motion to Suspend means a motion that temporarily bypasses the rules of the Procedural By-law “Motion to Table” means a motion to postpone without setting a definite date as to when the matter will be considered again. “Ombudsman” means the Ombudsman appointed under the Ombudsman Act. “Pecuniary Interest” means a direct or indirect pecuniary interest of a Member of Council within the meaning of the Municipal Conflict of Interest Act, R.S.O. 1990, c.M.50, as amended. “Point of Order” means a question by a Member with a view to calling attention to any issue relating to the Procedure By-law or the conduct of Council’s business or in order to assist the Member in understanding Council’s procedures, making an appropriate motion, or understanding the effect of a motion. “Point of Privilege” or “Personal Privilege” means a question by a Member who believes that another Member has spoken disrespectfully towards that Member or another Member or who considers that his integrity or that of a Member or County official has been impugned or questioned by the Member. “Present” means physically or through virtual format in attendance at the meeting. “Presentation” means an address to Council or Committee at the request of Council, a committee or staff. “Quorum” as it relates to Council and its Committees means a majority of the members. “Recorded Vote” means a written record to be included in the minutes of the meeting of the name and vote of every Member voting on any matter or question. “Resolution” means the decision of Council or its Committees on any motion. “Standing Committee” means a Committee of Members of Council appointed by Council to consider matters regarding the Committees mandate.

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“Time Sensitive Items” means those items on the agenda or addendum where action must be taken prior to the next regularly scheduled meeting of County Council. “Two-thirds majority vote” means an affirmative vote of at least two-thirds of the Members present. “Warden” means the Head of Council of The Corporation. Section 3: Application General 3.1

The rules of procedure set out in this by-law shall govern all proceedings of Council and its Committees.

Suspension of Rules of Procedure 3.2

Subject to Subsection 3.3 any part or parts of this by-law may be suspended, by resolution clearly indicating the purpose and intent of the suspension, if agreed upon by two-thirds majority vote of the Members present, provided the motion is in order.

3.3

The suspension shall only apply to the rule and/or procedure which is stated within the Motion to Suspend, clearly indicating the purpose and intent of the suspension and only during the Meeting in which such Motion to Suspend was introduced.

3.4

Notwithstanding Subsection 3.2 of this By-Law, the following rules and procedures may not be suspended: (a) Quorum necessary for Meetings; (b) the special Meeting rule set out in Subsection 9.11 of this By-Law; (c) the Motion to Reconsider rules set out in Subsection 18.30 and 18.31 of this By-law; and, (d) any rules or procedures that are set out by legislation.

Purpose and Intent 3.5

The purpose of this By-law is to seek to achieve consensus in an orderly and principled manner and the rules of this By-law are based on the principle that: a) The majority of members have the right to decide; b) The minority of members have the right to be heard; c) All members have the right to information to help make decisions, unless otherwise prevented by law; d) Members have the right to an efficient meeting; e) All members have the right to be treated with respect and courtesy; and, f) All members have equal rights, privileges and obligations.

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Statutory Requirements 3.6

Notwithstanding anything in this by-law, where Council or a Committee convenes for the purpose of holding a meeting as required by any statute, the provisions of the statute and the Statutory Powers Procedure Act, as applicable, shall govern the proceedings.

Parliamentary Authority 3.7

The governing legislation, the Procedural By-law, or any standing or special rules of order adopted by the County of Frontenac shall govern the procedures of the Council and committees. Where inconsistencies exist, the latest edition of “Robert’s Rules of Order” shall be the parliamentary authority, which governs the proceedings. Section 4: Membership on Council

Certificate of Election 4.1

No person shall take a seat on Council until the Clerk has received the certificate of election from the Clerk of the lower tier municipality as established by Section 232 of the Municipal Act, 2001 and amendments thereto

Declaration of Office 4.2

In accordance with the provisions of Section 232 of the Municipal Act, 2001 and amendments thereto, no person shall take a seat on Council until the person takes the Declaration of Office in the form established by the Minister for that purpose.

4.3

The Declaration will be administered by: a) The Clerk at each November inaugural meeting b) A Justice of the Peace at the Inaugural meeting of the new Council, unless unavailable

Appointment of Alternate Member 4.4

Pursuant to Section 267 of the Municipal Act, 2001 and amendments thereto, if a Member of County Council is unable to act as a Member of County Council for a period exceeding one month, the local municipal council may appoint one of its Members as an Alternate Member of County Council to act in place of the Member until the Member is able to resume acting as a Member of County Council.

4.5

Pursuant to Section 268 of the Municipal Act, 2001 and amendments thereto, the council of a local municipality may appoint one of its members as an alternate member of County council, to act in place of a person who is a member of County Council, when the person is unable to attend a meeting of County Council for any reason

4.6

Subsection 4.4 does not authorize:

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(a) the appointment of more than one alternate member during the term of council; (b) the appointment of an alternate member to act in place of an alternate member appointed under subsection 267 (1) or (2); or (c) the appointment of an alternate head of council of the County of Frontenac. 4.7

Despite clause 4.6 (a), if the seat of the member who has been appointed as an alternate member under subsection 4.6 becomes vacant, the council of a local municipality may appoint another of its members as an alternate member for the remainder of the council term.

Alternate Members of County Council 4.8

An Alternate Member shall not take his seat on County Council until the Clerk of the County has received a certified copy of the appointment by-law passed by the lower tier municipality naming the alternate.

4.9

An alternate appointed under Section 267 of the Municipal Act shall be limited to representing the municipality at a meeting of County Council with the exception of the annual Inaugural Meeting, but not at a meeting of an advisory or special committee, board or agency to which the member of Council has been appointed.

4.10

An alternate appointed under Section 268 of the Municipal Act shall be limited to representing the municipality at a meeting of County Council with the exception of the annual Inaugural Meeting, and not at a meeting of an advisory or special committee, board or agency to which the member of Council has been appointed.

4.11

If appointed under Section 268 of the Municipal Act, it is the responsibility of the Member of Council upon whose behalf an alternate will be serving to ensure that a copy of the meeting agenda is provided to the alternate in advance of the meeting.

4.12

The reimbursement of appropriate costs incurred by an alternate while serving in this capacity shall be paid by the County; however any remuneration will be the responsibility of the constituent municipality. An alternate shall not be eligible to attend a convention or seminar on behalf of the County.

4.13

An alternate attending a meeting of County Council as an observer only, shall leave the meeting room when the meeting is closed to the public. Section 5: Election of Warden and Deputy Warden

Term of Office 5.1

The term of office of the Warden and Deputy Warden shall be 1 year unless re-elected to remain in Office by Council

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Election of Warden and Deputy Warden 5.2

The election of the Warden and Deputy Warden shall be held each year at the November County Council meeting

Eligibility to hold office of Warden and Deputy Warden 5.3

All members of County Council are eligible to hold the office of Warden and Deputy Warden.

5.4

The Warden and Deputy Warden cannot be from the same municipality.

Presiding Officer 5.5

The election of the Warden shall be conducted by the Clerk.

Nominations 5.6

Nominations shall be received until Council by Motion closes the nominations

5.7

Once nominations have been closed, the Clerk shall determine the willingness of each candidate nominated to stand for election

5.8

Each mover and seconder of those candidates who stand for election shall be entitled to speak once in support of their candidate for a maximum of five minutes

5.9

Each candidate who stands for election may make a presentation to Council, not to exceed five minutes in duration

Voting 5.10

The election of the Warden shall be by secret ballot under the authority and the direction of the Clerk

5.11

Pursuant to Section 233(4) of the Municipal Act, 2001 and amendments thereto, for the purposes of election of Warden, each Member of County Council shall have one vote

5.12

If no candidate for Warden receives a majority of the votes cast, the candidate receiving the fewest votes shall be eliminated from the next secret ballot. In the case of a tie for the fewest votes, there will be a second vote of the candidates that tied to determine which candidate will be eliminated from the ballot

5.13

In the case of an equality of votes for Warden, the successful candidate shall be determined by the Clerk placing the names of the candidates on equal size pieces of paper in a receptacle and one name shall be drawn by a person named by the Clerk. The successful candidate shall be the one whose name was drawn

5.14

All ballots shall be destroyed by shredding them following the election of Warden and Deputy Warden

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Acclamation of Warden 5.15

Where only one person is nominated for Warden and nominations have been closed by resolution, the Clerk shall declare that person elected to the office in question, by acclamation

Election of Deputy Warden 5.16

The same process shall be followed for the election of the Deputy Warden as for the Warden Section 6: Roles and Responsibilities

Role of Council 6.1

It is the role of Council to: a) Represent the public and to consider the well-being and interest of the municipality; b) Develop and evaluate the policies and programs of the municipality; c) Determine which services the municipality provides; d) Ensure that administrative policies, practices and procedures and controllership policies, practices and procedures are in place to implement the decisions of council e) Ensure the accountability and transparency of the operations of the municipality, including the activities of the senior management of the municipality; f) Maintain the financial integrity of the municipality; and g) Carry out the duties of council under the Ontario Municipal Act or any other act.

6.2

Individual Authority – not provided No individual Council Member may direct any Member of staff to perform such duties that have not been authorized by resolution of the Council.

6.3

Established Policies – Members – respect Members of Council shall respect and adhere to the Policies set by the Council and under no circumstances take it upon themselves individually to circumvent established policies.

6.4

Council – liaison with CAO Council Members will liaise with the Chief Administrative Officer on any given matter concerning the municipality.

6.5

Information – by Staff – Members of Council Council Members may request clarification and information from Members of staff, at a meeting on routine matters, who have been assigned the responsibility of providing standard operating procedures.

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Preparation of Members to Council Meetings 6.6

Members of Council shall come prepared to every meeting where their participation is required, by having read all the material supplied, including agendas and staff reports, to facilitate discussion and the determination of action at the meeting. Whenever possible, the Members(s) shall make inquiries to Management regarding materials supplied in advance of the meeting

Reports - Requests 6.7

All requests for substantive reports shall be by Council resolution, which shall identify the appropriate Department or Manager and objectives of the report.

Interference – directed to administration 6.8

No Members(s) shall have the authority to direct or interfere with the performance of any work by Administration of the municipality. All inquiries shall be directed through the office of the Chief Administrative Officer

Role of Warden 6.9

It is the role of the Head of Council to: a) Act as Chief Executive Officer (CEO) of the municipality; b) Preside over Council Meetings so that its business can be carried out efficiently and effectively; c) Provide leadership to the Council d) Provide information and recommendations to the Council with respect to the role of council as described in section 5.1 (d) and (e) above; (without limiting section (5.2(c)) e) Represent the municipality at official functions; f) Carry out the duties of the head of council under this or any other Act. g) Uphold and promote the purposes of the municipality h) Promote public involvement in the municipality’s activities i) Act as the representative of the municipality both within and outside the municipality, and promote the municipality locally, nationally and internationally; and j) Participate in and foster activities that enhance the economic social and environmental well-being of the municipality

Role of Deputy Warden 6.10

In addition to the responsibilities of performing the duties of the Head of Council in the absence of the Warden: a) Be prepared to assume the duties of the Warden. b) Meet regularly with the Warden to be briefed on political matters such as the work of the Eastern Ontario Wardens Caucus. c) Support and attend meetings of a political nature at the request of the Warden. d) Be generally familiar with executive requirements of the County.

6.11

The duties of the Deputy Warden do not include ex officio responsibilities on Committees.

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6.12

Other than noted above, appointment to the position of Deputy Warden does not confer any additional powers or duties upon the incumbent in the general execution of duties defined as a County Councillor.

Chief Administrative Officer 6.13

It is the role of the Chief Administrative Officer to: a) Exercise general control and management of the affairs of the municipality for the purpose of ensuring the efficient and effective operation of the municipality and the staff placed under his/her supervision; and b) Perform such other duties as assigned by the municipality.

Clerk 6.14

It is the role of the Clerk to: a) Record, without note or comment, all resolutions, decisions and other proceedings of the Council; b) Record the name and vote of every Member voting on any matter or question, if required by any Member present at a vote; c) Keep the originals or copies of all By-laws and of all minutes of the proceedings of the Council’ d) Perform the other duties required under the Ontario Municipal Act, the Municipal Elections Act, and any other Act and e) Perform such duties as are assigned by the municipality

Delegation – by Clerk 6.15

The Clerk may delegate in writing to any person, other than a Member of Council, any of the Clerk’s powers and duties under this and any other Act.

6.16

Despite the delegation, the Clerk may continue to exercise the delegated powers and duties.

Municipal Administration – Officers – Employees 6.17

It is the role of municipal administration to: a) Implement Council’s decisions and establish administrative practices and procedures to carry out Council’s decisions; b) Undertake research and provide advice to Council on the policies and programs of the municipality; and c) Carry out other duties required under this or any Act and other duties assigned by the municipality Section 7: Conduct During Meetings

Role of the Warden 7.1

It shall be the duty of the Warden: a) To preserve order and decorum and decide all questions of order, subject to an appeal to the Council b) To receive and submit, in the proper manner, all motions presented to the Members of the Council

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7.2

c) To put to vote all questions which are properly brought before Council or necessarily arise in the course of proceedings, and announce the results d) To rule on all procedural matters, without debate or comment e) To decline to put to a vote motions which do not comply with the rules of procedure, or which are not within the jurisdiction of Council f) To restrain the Members, within the rules of order, when engaged in debate g) To call by name any Member persisting in breach of the rules of order of the Council and may order the Member to vacate the Council Chamber h) To adjourn or suspend the Meeting if the Warden considers it necessary because of grave disorder i) To authenticate, by signature, all by-laws, and minutes of the Council; j) To represent and support the Council, declaring its will and implicitly obeying its decisions in all things The Warden may expel or exclude from any Meeting any person or Member whom the Warden feels has exhibited improper conduct during a Meeting of Council

Warden to Participate in Discussion 7.3

The Warden (or Chair) may ask or answer questions and comment in a general way without ceding the chair.

7.4

If the Warden (or Chair) wishes to speak on a motion or take a definite position and try to persuade Council to support that position, then the Warden (or Chair) must call on the Deputy Warden (or Vice-Chair of a Committee) to take over the chairing of the Meeting until the Warden has finished speaking.

7.5

If the Warden (or Chair) wishes to make a motion, then the Warden (or Chair) must call on the Deputy Warden (or Vice-Chair) to chair the Meeting until the motion has been resolved.

Voting 7.6

The Warden may vote on any matter at his discretion with the exception of a recorded vote at which time voting is required

Conduct of Members 7.7

No Member shall: a) Speak disrespectfully of any Member of Federal or Provincial parliaments, the Council, any constituent municipality, any member or any official or employee of the County; b) Use offensive words or unparliamentary language; c) Speak in a manner that is discriminatory in nature on the basis of the individual’s race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age, marital status, family status or disability; d) Engage in private conversation while in the Council Meeting or use electronic devices (including but not limited to cellular phones) in a manner which interrupts the proceeding of the Council;

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e) Leave his seat or make any noise or disturbance while a vote is being taken and until the result of the vote is announced; f) Speak on any subject other than the subject under debate; g) Where a matter has been discussed in a closed Meeting, and where the matter remains confidential, disclose the content of the matter or the substance of deliberations of the closed Meeting; h) Criticize any decision of the Council except for the purpose of moving that the question be reconsidered; or i) Disobey the rules of the Council or a decision of the Chair or of the Council on questions of order or practice or upon the interpretation of the rules of the Council. In case a Member persists in any such disobedience, after having been called to order by the Warden, the Warden shall not recognize that Member, except for the purpose of receiving an apology from the Member tendered at the Meeting or any subsequent Meeting Dress Code – Council Meetings – Public Meetings 7.8

All Members of Council are expected wear proper business attire (ties optional) during regularly scheduled, special and In-Camera meetings, although exceptions may be made during extenuating circumstances.

Dress Code – Committee of the Whole 7.9

During any Saturday or Budget meeting, Members of the Council may, if they so choose, wear a “Business casual” attire, which shall mean clothing that is less formal than the regular Business Attire.

Head Dressing 7.10

During the conduct of any meeting of the Council, wearing of any hats, other than for religious purposes, are strictly forbidden by any Members of the Council, Administration or Members of the General Public. Section 8: Code of Ethic – Confidentiality

Executive (In-Camera) subjects – public interest 8.1

Upon completion of any “In-Camera” council meetings, the decisions of the Council with respect to any of the enumerated items listed in Section 4.10; and direction to municipal Administration in accordance therewith, shall then be reported publicly by Council, to the extent that the public interest permits.

Council Response – In-Camera enquiries 8.2

The response of Council Members to enquiries about any matter dealt with during an “In-Camera” closed meeting, prior to it being reported publicly, shall be “This matter is still under advisement” “no comment”, or words to that effect.

Violation of regulation 8.3

Any violation of process to this regulation will result in exclusion of the offending Council Members, requiring a two-thirds vote, from future closed meetings of Council and that Members shall no longer be provided with correspondence,

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materials or information proposed to be dealt with by Members of Council at a closed meeting. Exclusion – closed meetings 8.4

The determination of whether or not a violation of process to the closed meeting provisions of this By-law and the length of the exclusion from closed meetings, if so determined, shall be made by Council at a closed meeting and the issues shall be considered by Council prior to the affected Members being excluded from any closed meeting by a two-thirds vote. The results of Council’s deliberation shall be reported out publicly.

Separate Resolution – per Member 8.5

If the purported violation of the process to the closed meeting provisions of this By-law by more than one Member is to be considered, a separate resolution of Council with respect to each affected Members is to be considered.

Member not permitted to vote 8.6

Notwithstanding Section 8.3 and 8.4, the Member affected shall not be permitted to vote on a motion respecting his purported violation of the closed meeting provision of the Procedural By-law, his exclusion from closed meetings, or the length of any such exclusion and may be asked to excuse themselves from the vote, at the discretion of Council.

Release of Information 8.7 The release of any information about matters dealt with by Council at a closed meeting shall be by the Warden or her/his delegate only upon direction of the majority of Council No public release – documents 8.8

Agendas or any items thereon for consideration by Council at a meeting closed to the public shall not be released to the public.

Obligation – confidentiality 8.9 It is the obligation of each Member of Council to keep information confidential and this obligation continues even after the Member ceases to be an elected Member of Council

• Section 9: Types of Meetings of Council Inaugural Meeting 9.1

The Inaugural Meeting of the new Council shall be held on the last Wednesday of November at 9:30 a.m.

9.2

The election of Warden and Deputy Warden shall be the first Agenda items of the inaugural Meeting of Council, and the Clerk shall act as Chair until the Warden and Deputy Warden are elected

9.3

The order of business of the Inaugural Meeting shall include:

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a) Declaration of Office to Councillors b) Election of Warden c)

Election of Deputy Warden

e) Declaration of Office to Warden and Deputy Warden f)

Dressing of Chain of Office

g) Warden’s Inaugural Address i)

Passage of By-laws

j)

Other ceremonial procedures deemed relevant

Regular Meetings of Council 9.4

Regular meetings of County Council shall take place on the third Wednesday of the month at 9:30 a.m. at the County Administrative Offices unless otherwise directed by a resolution of Council.

9.5

Should a closed session be required, Council will begin at 9:00 a.m. and resolve into Closed Meeting and will reconvene as regular Council at 9:30 a.m.

9.6

Notwithstanding the provisions of Section 9.4 of this By-law, there shall be no regular meeting of Council in the month of August

Committee of the Whole 9.7

Council may meet as Committee of the Whole to consider any matter it decides. Council may meet as Committee of the Whole during a regular Meeting of Council if included on the agenda. Council may meet as Committee of the Whole during a regular Meeting when it is not included on the agenda by way of motion and a 2/3 vote of the members who are present and voting. Council may also hold a separate Meeting to meet as Committee of the Whole should the need arise.

Special Meetings of Council 9.8

The Warden may, at any time summon a Special Meeting of Council by instructing the Clerk to issue a Notice of Special Meeting with at least fortyeight (48) hours notice to the members.

9.9

Subject to section 9.8, in the case of an emergency or extraordinary circumstances, the Warden may call a Special Meeting without notice.

9.10

The Clerk shall, upon receipt of a written petition of the majority of the Members, call a Special Meeting for the purpose and time mentioned in the petition. The Clerk shall provide all Members of at least forty-eight (48) hours notice of the Special Meeting.

9.11

The only business to be dealt with at a Special Meeting is that which is identified in the Notice of the Meeting

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Committee of Management of Fairmount Home 9.12

County Council is the Committee of Management of Fairmount Home

9.13

Council when making decisions regarding Fairmount Home, specifically when it affects the Homes ability to be in compliance, are meeting as the Committee of Management of Fairmount Home and recognize the responsibility/liability that they face in terms of their decisions.

Joint Meetings of Council 9.14

County Council may host a joint Meeting of the constituent lower tier Municipal Councils and County Council for a topic(s) that is common to all municipalities within the County. These Meetings shall be considered Special Meetings of County Council and procedural rules as outlined in this by-law shall apply

Electronic Participation 9.15

While in-person participation shall remain the primary method of participation, there is an expectation that members of Council make every effort to attend meetings in person. Councillors are permitted to participate in a meeting remotely via electronic means, in the event: i) the County of Frontenac is in a declared emergency as defined by the Emergency Management and Civil Protection Act, R.S.O. 1990. ii) Due to a significant weather event or infrastructure disruption (Ferries to the Islands). iii) a member is ill, injured, has a family health issue or on parental leave. iv) a member has been duly appointed to an external advisory board/committee and is attending a meeting or event hosted by that board/committee, should they be performing this role within Canada. v) a member is attending a meeting or event or carrying out their role on behalf of their respective township.

9.16

Electronic participation will not be allowed at the following meetings:

1. Inaugural Session of Council
2. at subsequent first meetings of the year (November)
3. at a meeting where the yearly budget is being considered unless the municipality or part thereof is under a Declared Emergency
4. where a vote of the majority of Council requires it.
5. at a meeting closed to the public.

9.17

Members may participate electronically in meetings up to two (2) times per year. A member of Council may request permission from the Warden to participate electronically in additional meetings as a result of extenuating circumstances. This restriction does not apply to Joint Council Meetings with the Lower Tiers.

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To ensure the County is meeting its legislative requirements under the AODA and its duty to accommodate, this limit of restricting electronic participation to two (2) times per year does not apply to members of the Frontenac Accessibility Advisory Committee. 9.18

A Member must give to the Clerk a notice of at least 48 hours of their intent to participate electronically in a meeting, unless extraordinary circumstances apply, to which a member will advise the Clerk as soon as possible, recognizing that due to constraints on staff, the member may be admitted late to the meeting

Technology for Electronic Participation 9.19

The technology used shall enable electronic participation of Members in decision-making and ensure the meeting can be open to the public, for example, but not limited to, telephone, video or audio conferencing

Loss of Connection during Electronic Participation 9.20

If connection for a member is lost or fails during the meeting and quorum maintained, any attempt to be reconnected will be at the call of the Chair. The Clerk will make note in the minutes that the participant left the meeting at the time the connection was lost.

Procedures for Electronic Meetings 9.21

At the discretion of the Clerk, Meetings where Electronic Means are provided may not be physically opened for the public to attend. If the meeting is not physically opened to the public, the Clerk shall ensure that members of the public have a reasonable opportunity to hear all proceedings of the Meeting through Electronic Means, except for those parts of the Meeting that are closed to the public.

9.22

The Warden (or Chair) may, with the consent of the Meeting, enact such rules as may be necessary to provide for the conduct of voting in a meeting held in whole or part through Electronic Means, including the adoption of motions on unanimous consent, which rules shall supersede the rules on voting set out in section 19 of this By-law

9.23

Despite Section 18.11, all motions will be read during meetings held under Section 9.21 Section 10: Closed Meetings of Council

10.1

All regular and special Meetings of Council shall be open to the public, except that a Meeting or part of a Meeting may be closed to the public if the subject matter being considered relates to: a) The security of the property of the municipality or local board; b) Personal matters about an identifiable individual, including municipal or local board employees;

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c) A proposed or pending acquisition or disposition of land by the municipality or local board; d) Labour relations or employee negotiations; e) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; f) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; g) A matter in respect of which a council, board, committee or other body may hold a closed Meeting under another Act; h) The Meeting is held for the purpose of educating or training the members and at the Meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee. i) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; j) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; k) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; or l) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Other criteria 10.2

A meeting or part of a meeting shall be closed to the public if the subject matter being considered is, a) a request under the Municipal Freedom of Information and Protection of Privacy Act, if the council, board, commission or other body is the head of an institution for the purposes of that Act; or b) an ongoing investigation respecting the municipality, a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act, an Ombudsman referred to in subsection 223.13 (1) of the Municipal Act, or the investigator referred to in subsection 239.2 (1) of the Municipal Act.

Electronic Devices 10.3

No electronic recording or transmitting devices will be allowed in closed session. All members will be required to leave these in a safe space determined by the Clerk. This restriction does not apply to accessibility aids

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Time of Closed Session 10.4

All Closed Session Meetings shall be held by the Committee of the Whole immediately preceding the Regular Meeting, starting at 9:00 a.m.

10.5

In the event that the Closed Session Agenda items are not completed in the allotted time prior to the Regular Meeting, the Closed Session may be recessed and resumed following completion of the Regular Meeting business items and prior to the passing of by-laws, or during a certain time in the agenda by resolution of Council

Written Resolution for Closed Meetings 10.6

A written resolution outlining the general nature of the subject matter is required before going into a closed Meeting and in the case of a closed Meeting held under 10.1 or 10.2, the resolution shall state the general nature of the subject matter to be discussed

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Introducing New Business at a Closed Meeting 10.7

If a member of Council wishes to introduce new business at a closed Meeting, it must be introduced in open session and then confirmed at the adoption of the agenda. When the Council resolves into a closed session, the Council member advise on the nature of the new business and the County Council, by majority vote, will determining if the matter will be dealt with in the closed session. No debate on the issue will take place until the motion to deal with the new business has been decided in the majority.

Closed Meeting Documentation to Remain Confidential 10.8

All information, documentation and/or deliberations received, reviewed or taken in a closed Meeting, including agendas and minutes shall, remain confidential and shall not be released to the public

Closed Meeting Investigator Reports 10.9

Where Council is in receipt of a report from the Ombudsman reporting his or her opinion that a Meeting or part of a Meeting appears to have been closed to the public contrary to the provisions of Section 239 of the Act or the provisions of this By-Law, Council shall pass a Resolution confirming how it intends to address the report Section 11: Notice of Meetings

Notice to Members 11.1

Notice of regular Meetings, including agendas, minutes, and supporting documents shall be provided via electronic mail by the Friday preceding the date of the Council Meeting. Alternative formats shall be made available upon request of the member. Notice may be provided by telephone or personal contact in case of an emergency

Notice to Public 11.2

Notice of regular Meetings shall be given by posting agendas and supporting documentation on the County’s web site. In the event an agenda is amended, it shall be reposted as an amended agenda. To meet accessibility needs, alternative formats shall be made available upon request. Section 12: Quorum

12.1

Quorum as it relates to Council shall consist of a majority of the members. (Quorum for Frontenac County Council is 5 members)

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12.2

If a quorum is not present at a scheduled Meeting thirty (30) minutes after the scheduled commencement time, the Meeting shall stand adjourned until the date of the next regular Meeting and the Clerk, shall record the names of the Members present

Protocols for Beginning Session 12.3

At the hour appointed, when a Quorum is present, the Warden shall take the Chair and call Council to order. The Clerk shall record in the minutes attendance of Members of County Council, County Staff, If a Member of Council arrives late or leaves before final adjournment, the Clerk shall note the time of arrival or departure in the minutes

Loss of Quorum 12.4

If Quorum is lost during a Meeting, the Chair shall call a recess for a period of fifteen (15) minutes, or until a Quorum is present, whichever is sooner.

12.5

If there is no Quorum after fifteen (15) minutes, the Meeting shall stand adjourned and a special meeting be called as soon as possible to conclude the unfinished business. A confirmatory by-law for actions taken by Council up until the point when quorum was lost will be included on the agenda for the special meeting

Loss of Quorum due to Pecuniary Interest 12.6

Notwithstanding Section 12.4 and 12.5, where the number of Members, who by reason of the provisions of the Municipal Conflict of Interest Act, are prohibited from participating in a Meeting is such that, at that Meeting, the remaining Members are not of sufficient number to constitute a quorum, then the remaining number of Members shall be deemed to constitute a quorum, provided that such number is not less than two

Absence of Warden 12.7

In the case of the Warden not attending within fifteen (15) minutes after the hour fixed for holding the meeting of the Council, and provided that a quorum is present, the Deputy Warden shall take the Chair and call the Members to Order; and he/she shall preside until the arrival of the Warden

Absence of Warden and Deputy Warden 12.8

In the absence of the Warden and Deputy Warden, and if a quorum is present, the Clerk shall call the Members to order. A Chairperson shall be chosen from the Members present who shall preside over the meeting until the arrival of the Warden or Deputy Warden Section 13: Agenda and Addendum

General 13.1

The Clerk, in consultation with the Warden, shall have prepared and delivered to the Members a minimum of five days prior to the Meeting of Council an electronic agenda, including staff reports, by-laws and background information,

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for their review and consideration in accordance with Section 11.1 of this ByLaw. Agenda Order 13.2 The business of Council shall be taken in the order in which it stands upon the agenda as follows: a) Call to Order b) Roll Call c) Closed Meeting d) Approval of Addendum e) Disclosure of Pecuniary Interest and General Nature Thereof f) Adoption of Minutes g) Deputations and/or Presentations h) Proclamations i) Move into Committee of the Whole j) Briefings k) Unfinished Business l) Move into Committee of Management of Fairmount Home m) Revert Back to Committee of the Whole n) Consent Reports from the Chief Administrative Officer o) Recommend Reports from the Chief Administrative Officer p) Information Reports from the Chief Administrative Officer q) Reports from Advisory Committees of County Council r) Return to Council s) Adoption of the Report of the Committee of the Whole t) Motions, Notice of Which has Been Given u) Giving Notice of Motion v) Communications w) Other Business x) By-laws – General By-laws and Confirmatory By-law y) Adjournment 13.3

Approval of the Addendum, if required, directly follows Closed Meeting, with a 2/3 vote of the members present and voting.

13.4 Deadline to submit materials to the Addendum 13.4

The deadline for receipt of added materials to be included on an Addendum shall be 9:00 a.m. one (1) business day prior to the scheduled Meeting, subject to the discretion of the Warden.

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Unfinished Business 13.5

When any business matter from an agenda is left unresolved at the time of adjournment, either for want of a quorum or otherwise, such business shall be taken up in succession at the next Meeting of the Council as unfinished business, or at a Special Meeting of Council as summoned by the Warden pursuant to Section 9.8

Briefings 13.6

Briefings are allowed at the beginning of the Meeting or when the issue arises on the agenda. If a briefing is expected to be in excess of 10 minutes, the agenda will note the length of time the briefing is expected to last Section 14: Council Minutes

Minutes Content 14.1

The Clerk shall prepare and cause the minutes to be taken of each meeting of Council and which shall include: a) The place, date and time of the meeting; b) The name of the presiding officer or officers and the record of the attendance of the Members. c) Members who enter after the commencement of a meeting or leave prior to adjournment, the time shall be so noted in the minutes. d) To record, without note or comment, all resolutions, decisions and other proceedings of the Council. e) To record all publicly declared conflict of interests made by Members and identify that the Member has recused itself from discussion or vote on the declared matter, when the subject matter is brought up for debate. f) If required by any Members present at a vote, to record the name and vote of every Member voting on any matter or question

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Adoption of Minutes 14.2

Minutes of all open Meetings of Council shall be adopted at the next regular Meeting of Council and the Warden and Clerk shall then sign such minutes. Minutes of all closed Meetings of Council shall be adopted at the next closed Meeting of Council and the Warden and Clerk shall then sign such minutes. Members of County Council may ask questions of clarification of the minutes. Section 15: Disclosure of Pecuniary Interest

Method of Disclosure 15.1

Where a Member, either on his own behalf or while acting for, by, with or through another, has any pecuniary interest, direct or indirect, in any matter and is present at a Meeting at which the matter is the subject of consideration, the Member shall, in accordance with the Municipal Conflict of Interest Act:

a) Prior to any consideration of the matter at the Meeting, disclose the Member’s interest and the general nature thereof; and b) Not take part in the discussion of, or vote on any question in respect of the matter, and c) Not attempt in any way whether before, during or after the Meeting to influence the voting on the matter, and d) Shall file a written statement of the interest and its general nature with the Clerk e) Where the declaration of interest is made on a matter that is not open to the public, the Members shall, in a written statement to the Clerk, declare the interest, and that shall be recorded in the minutes during open session, or of the next meeting that is open to the public. f) f) A Registry shall be kept by the Clerk of every written statement made by Members of the general nature of the declared interest. The Registry shall be available for public inspection. Closed Meetings 15.2

Where a Meeting is not open to the public, in addition to complying with the requirements of the Municipal Conflict of Interest Act, the Member shall forthwith leave the Meeting or the part of the Meeting during which the matter is under consideration

Absence – Disclosure at Next Meeting 15.3

Where the interest of a Member has not been disclosed by reason of the Member’s absence from a particular Meeting, the Member shall disclose the Member’s interest and otherwise comply at the first Meeting of the Council or Committee, as the case may be, attended by the Member after the particular Meeting

Record and Registry of Disclosure 15.4

The Clerk shall record in reasonable detail the particulars of any disclosure of pecuniary interest made by a Member, and this record shall appear in the Minutes of that Meeting

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15.5

The Clerk shall establish and maintain a registry in which shall be kept, a) a copy of each statement filed under section 15.1; and b) a copy of each declaration recorded under section 15.1

15.6

The registry shall be available for public inspection upon 48 hours written notice to the Clerk’s Office Section 16: Delegations and/or Presentations

Request for Delegation 16.1

Any person desiring to present information orally on matters of fact or to make a request of Council shall give notice and disclose the subject matter to the Clerk not less than ten days preceding the Council Meeting at which such person desires to be heard

16.2

In order to be scheduled as a delegation before Council, a person shall submit to the Clerk written and/or electronic documentation concerning the presentation not less than seven days preceding the Council Meeting

16.3

The Clerk, in consultation with the Warden, shall have the authority to deem a delegation inappropriate or outside the scope of Council authority and deny the item a place on the agenda

16.4

Except as required by law, any person appearing before Council or a Committee who has previously appeared before Council or the same Committee on the same subject matter shall be limited to providing only new information in their second and subsequent appearances

16.5

Under extenuating circumstances, exceptions to the ten days’ notice required in 16.1 may be approved by the Clerk.

16.6

Each delegate shall be limited to not more than a total of ten (10) minutes. Extensions to these limits will be at the discretion of the Warden

16.7

A maximum of two (2) delegations may address Council per Meeting, excluding the County’s External Boards and funded agencies.

16.8

The number of speakers for one delegation shall be limited to two, unless authorized by Council resolution.

Conduct at Meeting 16.9

All delegates shall address the Warden, shall state their name and whom they represent

16.10

No delegate shall: a) Speak disrespectfully of any person; b) Use offensive language; c) Speak on any subject other than the subject for which he has received approval to address Council;

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d) Disobey the rules of procedure or a decision of the Warden or Council. 16.11

The Warden may curtail any deputation, any questions of a deputant or debate during a deputation for disorder or any other breach of this by-law, and, if the Warden rules that the deputation is concluded, the person or persons appearing shall withdraw

16.12

Members of the public who constitute the audience at a Meeting, shall not: a) Address Council or Committee without permission; b) Bring signage, placards or banners into such Meetings and refrain from any activity or behavior that would affect the Council deliberations. Specific

Recognition of Member 17.1

To address Council, a Member shall request to speak, be recognized by the Warden and direct all comments through the Warden.

Order of Speakers 17.2

When two or more Members indicate their desire to speak at the same time, the Warden shall designate the order of speakers.

Interruptions 17.3

When a Member is speaking, no other Member shall interrupt the Member speaking, except to raise a point of order, privilege or personal privilege

17.4

Any Member may require a motion or question under discussion to be read at any time during the debate, but not so as to interrupt the Member speaking.

Five Minutes 17.5

No Member shall speak for longer than five minutes on a question without Council’s permission.

Speak Twice 17.6

No Member shall speak more than twice to the same question without Council’s permission, except the presenter on the motion may respond to questions

Questions 17.7

A Member may ask a question only for the purpose of obtaining information relating to the matter under discussion and the question shall be stated succinctly and asked only of the Warden, the previous speaker or County staff

Points of Order and Privilege 17.8

When a Member rises on a point of order, point of privilege or point of personal privilege, the Member shall ask leave of the Warden to raise the point. After leave is granted, the Member shall state the point to the Warden and then remain silent until the Warden has ruled upon the point

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17.9

Subject to being overruled by Council on a vote which shall be taken immediately and without debate, the Warden shall rule on the point

17.10

Any Member may challenge the ruling of the Warden immediately following the ruling

17.11

The Warden’s ruling is final unless it is challenged.

17.12

If challenged, the Deputy Warden will take the Chair.

17.13

Council’s decision is final if the Warden is challenged Section 18: Motions

Jurisdiction 18.1

A motion or notice of motion in respect of a matter which is not within the jurisdiction of Council shall not be in order and shall not be considered by Council

Putting a motion on the agenda 18.2

Motions introducing new matters must be in the hands of the Clerk by Noon on the Friday prior to the regular County Council or Committee Meeting for inclusion on the agenda.

18.3

Every motion must be in writing and have a mover and seconder before being submitted to the Clerk for inclusion on the agenda.

18.4

All motions will be placed in the order in which they are received.

18.5

Motions for which notice has not been previously given shall only be considered if agreed upon by a two-thirds majority vote of the Members present.

18.6

After a motion has been proposed and seconded, and placed in the hands of the Warden, it shall be considered to be in the possession of Council but may be withdrawn with the consent of the mover and the support of a majority of Council.

Motions Introduced Orally 18.7

The following may be introduced orally without written notice and without leave of Council: a) A point of order, privilege or personal privilege b) Presentation of petitions c) A motion to waive or suspend the rules of procedure d) A motion to recess e) A motion to adjourn f) A motion to call the question g) A motion to separate the question

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h) A motion that Council resolve itself into a closed Meeting i) A motion to receive an item j) A motion to table an item k) A motion to lift from the table l) A motion to refer m) A motion to defer n) A motion to amend, and o) A motion to adopt a recommendation Motions to be in Writing 18.8

Except as provided in Section 18.7, all motions and notices of motion shall be in writing.

Motions to be Seconded 18.9

A motion shall be moved and seconded before being open for discussion and consideration. Motions under Sections 18.7 (a) and (b) do not require a seconder.

Mover May Vote in Opposition 18.10

A member may move a motion in order to initiate discussion and debate and that Member may vote in opposition to the motion. A seconder of a motion may also vote in opposition to the motion.

Motion Considered to be read 18.11

Motions contained in the published agenda will only be read if requested by a member of Council or under the following conditions: a) A member requests a recorded vote on the motion b) Where an amendment to a main motion is made, both the amendment, and the motion as amended

18.12

Any member of Council may request that a motion be summarized by its author.

18.13

Motions not contained in the published agenda shall be read.

Motion Extend 18.14

A motion carried by a two-third vote of the members present and voting will extend the meeting past 1:00 p.m.

18.15

At 12:45 p.m. the Warden will ask if Council wishes to proceed beyond 1:00 p.m. A motion put forward must stipulate the purpose of the extension (i.e. to complete the agenda in its entirety, or a certain portion of the agenda, or that the extension is for a specific period of time).

18.16

If a two-thirds vote is not achieved to extend the meeting, Council will consider the time sensitive items, and at 12:55 p.m. Council will move directly to bylaws.

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Motion to Recess 18.17

A motion to recess is debatable; however debate is restricted to the length of time of the recess only.

18.18

A motion to recess is amendable; however any amendment shall refer to the length of time of the recess only.

Motion to Adjourn 18.19

A motion to adjourn the Council Meeting is not debatable and shall always be in order except: a) when another Member is in possession of the floor; b) when a vote has been called; c) when the Members are voting, or d) when a Member has indicated to the Warden his desire to speak on the matter before Council.

18.20

A motion to adjourn shall take precedence over any other motion.

Motion to Call the Question 18.21

A motion to call the question is not debatable and shall be put immediately.

18.22

A member who moved a motion to call the question shall not be allowed to speak to the question again if the motion is decided in the negative.

Motion to Table (postpone indefinitely) 18.23

A motion to table: a) is not amendable; b) shall apply to the motion and any amendments under debate when the motion to table is made; c) is debatable; however debate may go into only the reasons why the motion should or should not be dealt with at this time;

18.24

If the motion to table carries, in the absence of any direction from Council, the matter may not be discussed until a Member through a Notice of Motion, brings it forward to a subsequent Meeting.

Motion to Refer 18.25

A motion to refer, until it is decided, shall precede all amendments of the main question

18.26

A motion to refer: a) is amendable; b) is debatable; c) shall include the name of the Committee or official to whom the motion or amendment is to be referred; and

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d) shall include the terms upon which it is to be referred and time or period, if any, on or within which the matter is to be returned Motion to Postpone 18.27 A motion to defer: a) is debatable; b) is amendable; c) shall include the time to or period within which, consideration of the matter is to be deferred; and d) shall include an explanation to demonstrate the purpose of the motion to defer. Motion to Amend 18.28 A motion to amend: a) is debatable b) only one motion to amend a motion shall be on the floor at any one time c) shall receive disposition of Council before a previous amendment to the question d) shall not be amended more than once before voting e) shall be relevant to the question to be received f) shall not be received proposing a direct negative to the question g) may propose a separate and distinct disposition of a question h) shall be put in the reverse order to that in which it is moved. Motion to Receive 18.29 A motion to receive, moved after the main motion, is debatable and shall be treated as an amendment to the main motion Motion for Reconsideration 18.30 A motion to reconsider a matter within one year following the decision of the Council shall be in order to permit correction of hasty, ill-advised or erroneous action or to take into account added information or a changed situation that has developed since the taking of the vote. A motion to reconsider is not in order if the provisions of the original motion have been partly carried out or involve a contract were the party to the contract has been notified on the outcome. 18.31 A motion to Reconsider a) A motion to reconsider is debatable; b) No discussion of the main question shall be allowed until the motion for reconsideration is carried by a two-thirds majority vote of the members present; c) Once the question is reopened, it is reopened in its entirety unless the reopening motion specifies otherwise; d) If the question is reopened, all previous decisions of the Council remain in force unless the Council decides otherwise; e) No motion to reconsider may, itself, be the subject of a motion to reconsider By-law No. 2022-0026 County of Frontenac Procedure By-law July 20, 2022

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Notices of Motion 18.32

A notice of motion shall be given in accordance with the Agenda of Council and shall be in writing and shall include the name of the mover and seconder.

18.33

The Clerk shall place notices of Motion on the Agenda in the order in which they are received

Giving Notices of Motion 18.34

The Clerk will read any notices of motion at the designated point on the Agenda; however they will form part of the Agenda for the subsequent Meeting of Council

18.35

Any Member giving a Notice of Motion shall disclose the subject matter of the motion.

18.36

Any notice of motion, the subject matter of which falls within the mandate of a Committee, shall be referred directly to that Committee by the Council unless the Council determines that it should not be first considered by the Committee, for reasons of emergency, health, safety or legal deadline. Section 19: Voting

Order of Votes 19.1

Motions relating to an item under consideration shall be voted on in the following order: a) A motion to waive or suspend the rules of procedure b) A motion to adjourn c) A motion to recess d) A motion to receive an item e) A motion to call the question f) A motion to defer g) A motion to refer h) A motion to amend, in reverse order of its being placed i) A motion to table an item j) The main motion.

Members Shall Vote 19.2

Every Member present at a Meeting of Council where a question is put shall vote on the question, unless prohibited by statute, in which case the Clerk shall so record

Number of Votes 19.3

Subject to the exception under Section 5.11 above, every Member present at a Meeting of Council where a question is put shall have 1 vote except for the Mayor of South Frontenac who shall have 2 votes.

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19.4

If the Mayor of South Frontenac is absent at a Meeting, the other Councillor representing South Frontenac shall only have 1 vote.

19.5

If the Mayor of South Frontenac is absent at a Meeting and requests the alternate for South Frontenac attend on his/her behalf, the alternate member shall only have 1 vote

Warden to State the Question 19.6

Immediately preceding the taking of a vote, the Warden shall state, if requested, the question in the precise form in which it will be recorded in the minutes

Method of Voting 19.7

A Member shall vote by raising a hand or otherwise indicating the Member’s vote, except where a recorded vote is requested.

19.8

During virtual meetings, the Warden may have the discretion to call a vote by asking all those opposed to the motion

Actions During Vote 19.9

When the Warden calls for the vote on a question, a) Each Member shall occupy his seat and shall remain in place until the result of the vote has been declared by the Warden, and b) During this time no Member shall walk across the room or make any other motion or speak to the question or any other Member or make any noise or disturbance.

Split Votes 19.10

Upon the request of any Member, and when the Warden is satisfied that a matter under consideration contains distinct proposals, the vote upon each proposal shall be taken separately

No Vote Deemed Negative 19.11

If any Member present does not vote at a Meeting of the Council where a question is put and a recorded vote taken, he shall be deemed to vote in the negative except where the Member is prohibited from voting by statute

19.12

The Warden may vote on any question and shall vote in the case of recorded votes

Majority Vote 19.13

All decisions of Council shall require a majority vote except as otherwise set out in this By-Law

Equality of Votes 19.14

Any motion that receives a tie vote shall be deemed to have been decided in the negative.

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Two-Thirds Vote 19.15

The following decisions of Council require a two-thirds majority vote: a) A motion to consider a report or by-law that does not relate to a matter listed on the Agenda; b) A motion to consider a matter previously postponed indefinitely or to a time or eventuality that has not been reached or occurred under Section 18.27 of this By-Law; c) A motion to reconsider a question decided within the previous year under Section 18.30 and 18.31 of this By-Law; d) A motion to suspend the provisions of the By-Law under Section 3.2 of this By-Law; e) A motion to call the question under Section 18.21 and 18.22 of this By-law.

Recorded Vote 19.16

A request for a recorded vote by a Member present at the Meeting shall be made prior to the commencement of the vote being taken or immediately thereafter.

19.17

Should a Recorded Vote be requested by a Member, the Clerk shall poll the Members as follows: a) voting shall begin with the Member who requested the Recorded Vote and shall continue alphabetically until the vote is completed; b) each Member present, except a Member who is disqualified from voting in accordance with Subsection 23.2, shall announce their vote openly; c) the Clerk shall announce the result of the Recorded Vote; and d) the names of those Members who voted for and those who voted against the Motion shall be entered in the minutes

Request for Further Vote 19.18

If a Member doubts the results of a vote as announced by the Clerk, the Member may call for the vote to be taken again and the Warden shall request that the Members shall vote again Section 20: Other Business

Items to be Considered for Other Business with Prior Notice 20.1

Miscellaneous Business/Motions that do not warrant a staff report may be placed on the agenda under Other Business provided that the business is posted on the agenda with supporting documentation.

Items to be Considered for Other Business without Prior Notice 20.2

Statement by Members – When a Councillor(s) wishes to inform Council of a matter that does not require action or consideration by Council, such information may be announced under Other Business.

20.3

Matters of Urgency – When a Councillor(s) wishes to inform Council of a matter that must be considered immediately, due to extreme time constraints,

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Council shall determine if the matter is admissible and requires immediate action by Council, by a two-thirds majority vote. Only matters of urgency, ruled admissible by Council, shall be considered by Council without prior notice. Section 21: By-laws Introduction 21.1

All by-laws shall be introduced by motion specifying the title thereof

Three Readings 21.2

Every by-law shall have three readings prior to being passed

By-Laws Taken as Read 21.3

By-laws shall be taken as read for the first, second and third readings unless otherwise decided by a majority vote of Council.

Separate Vote 21.4

By request of any Member, any by-law(s) may be discussed or voted on individually.

Pass at One Meeting 21.5

A by-law may be passed through all its stages and be finally passed at one Meeting.

Confirmatory By-law 21.6

The proceedings of every Meeting of Council shall be confirmed by by-law at each Meeting in order that every decision of Council in that year and every resolution thereof shall be of the same force and effect as if each and every one of them had been the subject matter of a separate by-law duly enacted.

Amendments 21.7

All amendments to any by-laws approved by Council shall be deemed to be incorporated into the by-law and if the by-law is enacted by Council, the amendments shall be recorded by the Clerk.

Authorization 21.8

Every By-law passed by the Council shall be numbered and dated, and shall be sealed with the Seal of the Municipal Corporation and signed by the Warden and Clerk and shall be kept by the Clerk in the Clerk’s office or any other place appointed for that purpose.

Minor Administrative Amendments 21.9 The Clerk, in consultation with the Chief Administrative Officer and Warden, may make the following changes to by-laws:

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a) correct spelling, punctuation or grammatical errors, or errors which are clerical, typographical, arithmetic or similar in nature; b) alter the style or presentation of text or graphics to improve electronic or print presentation; c)

replace a description of a date or time with an actual date or time;

d) if a provision provides that it is contingent on the occurrence of a future event and the event occurs, remove text referring to the contingency and make any other changes that are required as a result; e) correct errors in the numbering or provisions or other portions of a by-law and make any changes in cross-references that are required as a result; f)

if a provision of a transitional nature is contained in a by-law, make any changes that are required as a result; and

g) make a correction, if it is obvious both that an error has been made and what correction should be taken to more fully represent the intention of Council.”

Section 22: Committees Council’s Role 22.1 Council shall determine the appropriate number of Committees, their membership, mandates and reporting practices. Advisory Committees of County Council – Schedule B 22.2 The composition and terms of reference for Advisory Committees are in accordance with Schedule B, attached hereto and forming a part of this By-Law as follows: External Boards and Committees – Schedule C 22.3 The Committees to which County Council makes appointments, but are not Committees of County Council, is included in Schedule C. These Committees are bound by the rules established by their governing body and do not abide by the County’s Procedural By-law. Appointment/Nominees to Other Boards 22.4 Appointments and nominees to other boards, such as the KFL&A Public Health Board and the Kingston Frontenac Public Library Board, shall be appointed directly by Council. Eligible Appointees 22.5

Every member of a Committee must be either a member of Council or a person eligible to be elected as a member of the Council, in accordance with the Municipal Elections Act, unless approved by a majority resolution of Council.

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Term of Appointment 22.6

The Term of Appointment for Members of Committees shall be in accordance with the Terms of Reference of the Committees set out in Schedule B to this By-law.

22.7

Committee members will continue to serve on a committee past the expiration of their term until they are replaced. All Council membership on all Committees end on November 14 of a municipal election year.

Absenteeism 22.8

If a member of a Committee is absent for three (3) consecutive meetings without cause acceptable to the Committee, the absences will be brought to the attention of the Clerk.

22.9

The Clerk will contact the absent committee member to discuss the reasons for absenteeism and to determine whether the member wishes to provide a letter of resignation.

22.10

Upon confirmation that the member will no longer be serving on the Committee, the Clerk will notify Council of the vacancy and the need for a replacement. If a member indicates the desire to continue to serve on the Committee, the member will be advised that attendance is required, or the member will be removed from the Committee.

Election of Chairs and Vice-Chairs 22.11

Chair and Vice-Chair of each Committee shall be elected on an annual basis by the Committee from its Members: a) Each candidate for Chair and Vice-Chair who stands for election may make a presentation to the Committee; b) The Committee shall elect a Vice-Chair to chair the proceeding in the absence of the Committee Chair; c) The Warden shall not be eligible to be the Chair or Vice-Chair of a committee; d) The Chair and Vice-Chair of committees may hold their respective positions for a maximum of four consecutive years if re-elected to do so; e) Each Chair and/or Vice-Chair shall preside at every Meeting of their Committee, may vote on every question submitted for consideration and may require that resolutions be in writing.

22.12

Section 22.11 c) does not apply when the composition of the Committee with respect to Council appointments is the Mayors of each Township

Removal of Chair or Vice-Chair 22.13

The Chair or Vice-Chair can only be removed by a vote of the majority of Members of the Committee or by resolution of Council.

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Warden’s Membership on Committees 22.14

The Warden shall be an ex officio Member of all Committees and Task Forces and shall be counted for Quorum purposes and entitled to vote at such meetings.

Clerk shall be Secretary 22.15

The Clerk or designate shall be the Secretary of all Committees of Council and shall be present at all Meetings. The Clerk shall record the proceedings of all Committees of Council in the form of minutes.

22.16

The minutes shall reflect that the Minutes are not verbatim.

22.17

Despite Section 22.15, the Clerk may delegate to any employee duties related to the preparation of the Agendas, giving of notice of the Meetings, recording of the minutes and general administrative support to the Committees.

Committee Meeting Dates & Locations 22.18

Committees shall establish regular Meetings dates, times and locations at the beginning of each year. Meetings will be held in the County of Frontenac Administration Building. Alternative locations shall only be considered where staff capacity and resources are deemed sufficient

Public Notice 22.19

Notice of Meetings including agendas, minutes and supporting documentation to the Members shall be via electronic mail, regular mail, courier or facsimile. Notice may also be provided by telephone or personal contact in case of an emergency

22.20

Notice of Meetings shall be given by posting agendas and supporting documentation on the County’s website. Notice of Meetings shall be posted as soon as practical after being established by Committees. Agendas and supporting documentation shall be posted on the Friday prior to the Meeting and in the event an agenda is amended it shall be reposted as an amended agenda.

General Role of Committees 22.21

The role of Committees shall generally be to: a) make recommendations to Council on matters which are in their jurisdiction; b) guide and request staff to provide reports on the direction and nature of policy development, fact finding, analysis and generation of public policy matters; c) receive public deputations and establish mechanisms to receive further public input on vital public policy matters.

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Responsibility to Act on Recommendations 22.22

No action shall be taken on Committee recommendations until approved by Council unless the responsibility has been delegated to the Committee by Council.

Recommendations Lost or Deferred at Committee Meetings 22.23

Report Recommendations rejected by any Committee must be reported to Council with a “negative recommendation”, allowing Council the opportunity to discuss the item.

22.24

Motions that result in a tied vote at a Committee must be reported to Council with no recommendation to allow Council the opportunity to discuss and make a decision.

22.25

Report Recommendations receiving no mover or no seconder by any Committee must be reported to Council with no recommendation to allow Council the opportunity to discuss the item

Committee Procedures 22.26

The rules governing the procedure of the Council and the conduct of Members of Council at Council shall be observed as far as they are applicable, and, subject to the specific rules for Committees set out in this section including: a) the number of times of speaking on any question shall not be limited; b) a majority vote shall be required to decide any matter before the Committee; c) recorded votes shall not be weighted and members shall be called to vote by last name in alphabetic order;

Members’ Rights 22.27

Members of Council who are not Members of a specific Committee may attend Meetings of that Committee and may, with consent of the Chair of that Committee, take part in the discussion, but shall not be counted in the quorum or entitled to make motions or to vote at these Meetings.

Public Participation at Committee Meetings 22.28

At Committee meetings that are open to the public, following the introduction of an agenda item and once a motion has been introduced, members of the committee may speak to the motion first. Following the members’ discussion, the Chair may invite members of the public to share their comments, views, suggestions and opinions but may not participate in the debate. Prior to calling the question the Chair has discretion to give the public another opportunity to speak.

Absence of Chair and Vice Chair 22.29

In the event of the Chair of a Committee not attending the Committee at which he is to preside within fifteen (15) minutes after the time appointed for the commencement of the Meeting, the Committee Vice Chair shall call the Meeting to order and preside until the arrival of the Committee Chair. Should

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the Committee Vice-Chair not be in attendance at the Meeting, then, those Members in attendance shall appoint one of the Members to act in place of the Committee Chair for that Meeting. Such Member shall then call the Members to order and shall preside until the arrival of the Committee Chair or the Committee Vice-Chair. Meeting Limitation 22.30

No Committee Meeting shall be held while Council is in session

Agendas 22.31

The Clerk shall prepare for distribution Committee agendas.

22.32

In accordance with requirements for public notice, transparency and disclosure, new substantive items should not be introduced on the Agenda under Other Business.

Deputations 22.33

Any person desiring to present information to a Committee may do so subject to the following: a) The request shall be in writing and the information to be presented shall be on matters of fact or to make a request of the Committee; b) Requests shall be made not less than ten days preceding the Committee Meeting at which such person desires to be heard; c) Exceptions to the ten days’ notice requirement required in (b) above may be approved by the Committee Chair; d) Any person who is scheduled to appear as a deputation before a Committee is requested to submit written documentation for the Committee’s consideration to the Clerk’s Department not less than five (5) days preceding the Committee Meeting; e) The rules relating to time limits, behavior, curtailment of time and conduct shall be as set out in Section 16.

Declarations of Pecuniary Interest 22.34

Members of Committees shall adhere to Section 15 with respect to declarations of pecuniary interest in Committees.

Quorum 22.35

A quorum as it relates to Committees of Council shall consist of a majority of the members.

Right to Expel 22.36

The Chair has the right to expel or exclude any person from any Meeting for improper conduct.

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Reconsideration 22.37

No Committee shall reconsider any question decided by the Council within a year after the Council decision, nor consider any other matter which could involve a decision inconsistent with a Council decision. Section 23: Repeal / Enactment

By-laws Previous 23.1

By-law 2013-0020 and all adhering amendments are hereby repealed.

Effective Date 23.2

This By-law shall come into effect on the November 15, 2022

Conflict with Statute 23.3

If there is any conflict between this By-law or any portion thereof and any statute, the provisions of the statute shall prevail.

Read a First and Second Time this 20th day of July, 2022. Read a Third Time, Signed, Sealed and Finally Passed this 20th day of July, 2022. The Corporation of the County of Frontenac

Denis Doyle, Warden

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Jannette Amini, Clerk

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Schedule B-1 Advisory Committee to County Council Committee Name: Joint Accessibility Advisory Committee Establishment of the Committee (i) That a Committee to be known as the County of Frontenac Joint Accessibility Advisory Committee be hereby established. (ii) That the Committee shall be comprised of not more than 7 members as follows: ▪

2 Members of County Council

▪

4 Members of the Community who are persons with disabilities (one representative from each Township)

▪

1 Member from the Community at large

who shall hold office from the date of their appointment, at the pleasure of Council, up to the end of the term of Council. (iii) That Committee shall adhere to the County’s Procedural By-law No. 2022-0026 and any amendments thereto, specifically Section 25 – Committees to govern all proceedings of the Accessibility Advisory Committee Meetings. Mandate of the Committee To assist the County and Township Councils in the County of Frontenac in enabling persons with disabilities to have equal access to all opportunities within the County. Duties of the Committee The committee shall: (a) advise the councils about the legislative requirements and implementation of the accessibility standards and the preparation of accessibility reports and such other matters for which the council may seek its advice; (b) review in a timely manner the site plans and drawings described in section 41 of the Planning Act that the committee selects in terms of how they address the accessibility needs of persons with disabilities; (c) perform all other functions as specified by legislation. (d) in consultation with Council and Municipal Staff, review new and existing municipal by-laws and policies as applicable; (e) work with Council and the community at large to identify and address the needs of persons with disabilities within the community; (f) provide recommendations to Councils on the promotion of public awareness and understanding of the needs of persons with disabilities.

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Schedule B-1 Advisory Committees Continued Responsibilities of Council Council shall: (a) establish the Accessibility Advisory Committee and appoint its members; (b) seek advice from the Committee regarding accessibility plans and reports required to be submitted to the province; (c) seek advice from the Committee on the accessibility for persons with disabilities to a building, structure or premises, or part of a building, structure or premises, (i) that the council purchases, constructs or significantly renovates; (ii) for which the council enters into a new lease; or (iii) that a person provides as municipal capital facilities under an agreement entered into with the council in accordance with the Municipal Act, 2001; and (d) when the committee selects site plans and drawings described in section 41 of the Planning Act to review, supply them to the Committee in a timely manner for the purpose of the review; and (e) have regard to the accessibility for persons with disabilities in deciding to purchase goods and services through the procurement process for the use of it by itself, by the Townships, its’ employees or the public. General (a) That Administrative Support shall be provided by the Clerk or Designate. (b) That the records of the Accessibility Advisory Committee shall be retained and preserved in accordance with the provisions of the County Records Retention by-law. Composition of The Committee The Council of the County of Frontenac hereby appoints the following individuals to the County of Frontenac Joint Accessibility Advisory Committee: Two (2) Members of County Council: ▪ Nicki Gowdy ▪ Bill Saunders Four (4) Representatives from the Community who are Persons with Disabilities – One (1) from each of the Four (4) Townships: ▪ Township of North Frontenac – Erin Ferguson ▪ Township of Central Frontenac – David Yerxa ▪ Township of South Frontenac – Neil Allen ▪ Township of Frontenac Islands – Janet MacDonald One (1) Representative from Community at Large: ▪ Pat Joslin

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Schedule B-2 – Advisory Committee to County Council Committee Name: Planning and Economic Development Advisory Committee Establishment of the Committee (i) The County of Frontenac Planning and Economic Development Advisory Committee shall be comprised of (8) members appointed by County Council as follows: ▪

(4) members of County Council, one from each member municipality; and

▪

(4) community representatives from each Township.

(ii) The members of the County of Frontenac Planning and Economic Development Advisory Committee shall hold office from the date of their appointment, at the pleasure of Council, up to the end of the term of Council and who shall be named in Schedule “A” to this By-law; (iii) The County of Frontenac Planning and Economic Development Advisory Committee shall adhere to the County’s Procedural By-law No. 2022-0026 and any amendments thereto, specifically Section 22 – Committees for the conduct of all Meetings. Terms of Reference/Mandate The Planning and Economic Development Advisory Committee is responsible for overseeing all regional development, planning, and the Planning Act implications of economic development within the County of Frontenac in accordance with the County’s Official Plan document. The Planning and Economic Development Advisory Committee shall also be directed by the Economic Development Charter and County Strategic Plan, as well as the Trails Master Plan. The Planning and Economic Development Advisory Committee shall: 1. 2.

Be responsible directly to Council for those items emanating from the Planning & Economic Development Department. Subsequent to the approval of the budget, consider budget proposals and business plans for the Planning & Economic Development Department pertaining to items within the Committee mandate. Receive reports from staff on items within the Committee’s mandate. Receive public delegations on matters affecting general land use planning and economic development in the County of Frontenac and hold public meetings, as required by the Planning Act, with respect to plans of subdivision and condominium. All such public meetings would be held in the Township where a development proposal was located. Review and recommend to Council revisions to the Planning and Economic Development Committee’s Terms of Reference/Mandate, as required. Monitor provincial and federal legislation that has an impact on planning matters.

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The Planning and Economic Development Advisory Committee shall: 1. 2. 3.

Provide direction to staff for the implementation of the planning and development goals and policies as outlined in the County’s Official Plan document. Make recommendations to Council with respect to County Official Plan matters. Review and make recommendations to Council concerning other planning matters of the County, including regional studies affecting planning and/or economic development, special studies, sustainability issues, and planning policy matters. Review and consider reports on the following matters that fall within the mandate of the Committee:

1. Subdivision and condominium applications;
2. Extensions of draft plan approvals;
3. County and Township Official Plan amendments; and
4. County and Township Official Plan updates. Make recommendations to Council on matters relating to Community Improvement Plans (CIPs) as a means to support and promote community development in the rural areas. Receive advice from, and work with economic development stakeholders such as Community Development Advisory Committee, Community Futures Development Corporation, Land ‘O Lakes Tourism, Kingston Economic Development Corporation (KEDCO), and Township Economic Development Committees.

Composition of the Committee The Council of the County of Frontenac hereby appoints the following individuals to the County of Frontenac Planning and Economic Development Advisory Committee: Council Liaison to Planning and Economic Development Four (4) Representatives from the Community: • North Frontenac – Fred Fowler • Central Frontenac – Fran Smith • South Frontenac – Ron Vandewal • Frontenac Islands – Judy Greenwood-Speers Four (4) members of County Council, those being the Mayors of each Township (or their designate): • North Frontenac – Mike Hage • Central Frontenac – Jim McIntosh • South Frontenac – Phil Leonard • Frontenac Islands – Leona Fleischmann

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Schedule B-3 – Advisory Committee to County Council Committee Name: Administrative Building Design Task Force [Disbanded]

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Schedule B-4 – Advisory Committee to County Council Committee Name:

Administration Committee

Establishment of the Panel The County of Frontenac Administration Committee shall be comprised of the four (4) Township Mayors and Warden, should the sitting Warden not hold the position of Township Mayor. (i)

The members of the Administration Committee shall hold office from the date of their appointment, at the pleasure of Council, and appointed annually;

(ii)

The Administration Committee shall be considered a Committee of Council and bound by the meeting requirements of the County’s Procedural By-law No. 20220026 and any amendments thereto, and the Municipal Act.

Terms of Reference/Mandate: The Administration Committee is responsible for carrying out the annual Performance Appraisal of the County of Frontenac’s Chief Administrative Officer by the following procedure, as set out in By-law 2017-0028 being a By-Law to Adopt a Chief Administrative Officer Performance Appraisal Policy:

1. For the purpose of determining the timing of the Performance Appraisal for the CAO, the date of hire (or promotion) to the position will be utilized.
2. All communications, correspondence and forms completed during the performance appraisal process are considered confidential in order to ensure the protection of privacy of the incumbent.
3. Unless superseded by an employment contract or an engagement letter, the process outlined in this policy (including a 360o review) will also be utilized to evaluate the performance of the CAO at the conclusion of a six month probation period. a. Prior to hiring (or promotion) to the position of CAO the nature of this policy will be disclosed to the potential candidate.
4. The annual PA process will proceed as follows: a. In the month of the anniversary date, the CAO will provide to the review panel the following: i. A list of accomplishments on a professional and personal development level. The accomplishments will be tied to the goals and objectives outline in the previous PA, or in the event of a probationary review, the goals and objectives outline in the letter of engagement. ii. A completed PA form completed in draft for consideration by the panel. iii. A draft outline of objectives for the upcoming year. By-law No. 2022-0026 County of Frontenac Procedure By-law July 20, 2022

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iv. Any other information deemed necessary for the evaluation of the CAO’s performance (e.g., reports, research, commendations) v. To avoid any real or perceived conflict of interest, pecuniary interest or personal gain for the CAO, their family or associates, an annual disclosure memo be presented to the Panel on any external activities that he/she is currently engaged in. b. At least once per Council term, the Review Panel will work with the Manager of Human Resources to conduct a 360o review including Directors, Managers and front line staff. At the discretion of Council, the 360o review may include key outside stakeholders. i. The 360o will be coordinated by the Manager of Human Resources in a confidential manner and provided to the Review Panel in an aggregate format that protects the confidentiality of the respondents. c. The Review Panel shall review their findings and provide a final draft Performance Review and objectives for the upcoming year to the CAO for review and comment. d. The CAO can: i. Sign the Performance Review, acknowledging the feedback ii. Acknowledge but not sign the PA and provide comment to the Review Panel iii. Request a subsequent meeting with the Review Panel to provide clarification. e. Should a stalemate over the contents of the PA occur between the Review Panel and the CAO, the parties may agree to non-binding mediation by an objective third party. f. Upon completion of the Performance Review the Chair/Warden shall provide a summary report to all of Council in closed session. 5. Should a step increase be available and approved, the effective date shall be the anniversary date for the incumbent. The Administration Committee is also responsible for carrying out a broader range of oversight, including: ➢ ➢ ➢ ➢ ➢

Service Delivery Review Strategic Policies and Priorities Organizational Structure Compensation Review Receive and make recommendations to Council on nominations to Advisory Committees of Council

Composition of the Committee By-law No. 2022-0026 County of Frontenac Procedure By-law July 20, 2022

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The Council of the County of Frontenac hereby appoints the following individuals to the County of Frontenac Administration Committee: Four (4) members of County Council, with representation from each Township: • • • •

Warden Gerry Lichty Deputy Warden Bill Saunders Township Councillor Ray Leonard Township Councillor Nicki Gowdy

By-law No. 2022-0026 County of Frontenac Procedure By-law July 20, 2022

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Schedule 5 – Advisory Committee to County Council

Committee Name: Communal Services Governance/Operations Model Review Committee [Deleted by By-law 2023-042 passed September 20, 2023]

By-law No. 2022-0026 County of Frontenac Procedure By-law July 20, 2022

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Schedule 5 – Advisory Committee to County Council Committee Name: Communal Services Technical Advisory Committee [Added by By-law 2023-042 passed September 20, 2023] [Deleted by By-law 2024-005 passed January 17, 2024]

By-law No. 2022-0026 County of Frontenac Procedure By-law July 20, 2022

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Schedule 5 – Advisory Committee to County Council Committee Name: Procedural By-law Review Committee [Deleted by By-law 2024-029 passed October 16, 2024]

By-law No. 2022-0026 County of Frontenac Procedure By-law July 20, 2022

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Schedule B-5 – Advisory Committee to County Council Committee Name: Governance Policies Review Committee [Added by By-law 2024-029 passed October 16, 2024] Establishment of the Committee (iii) The County of Frontenac Governance Policies Review Committee shall be comprised of four (4) members of Council, appointed by County Council (iv) The members of the County of Frontenac Governance Policies Review Committee shall hold office from the date of their appointment, at the pleasure of Council, up to the end of the term of Council. (v) The County of Frontenac Governance Policies Review Committee shall adhere to the County’s Procedural By-law No. 2022-0026 and any amendments thereto, specifically Section 22 – Committees, for the conduct of all Meetings. Mandate/Terms of Reference: The purpose of the Governance Policies Review Committee is to enable members of Council to review upcoming and important issues and opportunities with members of administration and the public, with a focus on understanding the broader policy implications of the items being considered. The Governance Policies Review Committee shall: (i)

Provide an opportunity for Council to lead the governance processes by developing a comprehensive governance and policy framework which captures Council’s intentions, directions and expected outcomes.

(ii)

Review Council’s Committee structure and recommend changes to Committee mandates and roles.

(iii)

Act as an advisory to Council by discussing and considering all governance policies and issues prior to being placed before Council including, but not limited to:

1. Procedural By-law
2. Sale and Disposition of Land
3. Delegation of Authority
4. Accountability and Transparency
5. Public Notice

(iv)

Make recommendations to Council regarding any reports, updates, or presentations received by the Committee and refer necessary items to staff with instructions.

(v)

Provide a more informal forum for the discussion of governance policies and matters with open dialogue and the opportunity for content experts and members of the public to participate in the discussions.

By-law No. 2022-0026 County of Frontenac Procedure By-law July 20, 2022

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Roles and Responsibilities of Members: The Committee will be undertaking a review and making recommendations on the County of Frontenac Governance Policies. Members who cannot attend a meeting must inform the Clerk’s Office and may designate an alternate Councillor to attend the meeting. Reporting Structure: The Committee will report to County Council through the Reports from Advisory Committee section of the Council agenda. Frequency of Meetings: The meeting frequency for the Committee will be determined by the Committee at its first meeting. Staff Resources: The following staff may provide support to the Committee in accordance with the County of Frontenac Procedural By-law: • Chief Administrative Officer • Manager of Legislative Services/Clerk • Other Staff as required Composition of the Committee The Council of the County of Frontenac hereby appoints the following individuals to the County of Frontenac Governance Policies Review Committee: • Councillor Fran Smith • Councillor Gerry Lichty • Councillor Greenwood-Speers • Councillor Fred Fowler

By-law No. 2022-0026 County of Frontenac Procedure By-law July 20, 2022

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By-law No. 2022-0026 County of Frontenac Procedure By-law July 20, 2022

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By-law No. 2022-0026 County of Frontenac Procedure By-law July 20, 2022

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Schedule C – External Boards and Committees with County Council Appointees

1. The Kingston Frontenac Public Library Board – one member of Council and two members of the community, appointed for the term of County Council. Provides for the information, education and leisure needs of the citizens of the City of Kingston and the Townships of Frontenac through its 5 urban and 12 rural branches; establishes policies and appoints the Chief Librarian/CEO, who administers the library under the guidance of established board policies.
2. The South East Health Unit (SEHU) – one member of County Council, appointed for the term of County Council. This body provides advice and makes recommendations to KFLA Public Health on the programs and services to be offered, sets the annual budget and oversees expenditures.
3. The Rural/Urban Liaison Advisory Committee (RULAC) – The Warden, Deputy Warden and the County Councillor appointed to the City of Kingston Housing and Homelessness Advisory Committee for the term of Council, three members of Kingston City Council, the Mayor and two members of Council. The Rural/Urban Liaison Advisory Committee was established by the order of the Minister of Municipal Affairs under Section 25.2(4) of the Municipal Act. The Committee shall meet at the request of the County of Frontenac or the City of Kingston should the need arise for RULAC to fulfill its primary responsibilities as set out in the Amalgamation Order and the Local Services Realignment Agreement with respect to recommending solutions to matters of common concern and/or dispute resolution (effective December 1, 2014).
4. The Housing and Homelessness Advisory Committee (formerly the Affordable Housing Development Committee) – one member of County Council, appointed for the term of Council. This is an Advisory Committee of the City of Kingston who acts as the Local Service Realignment body for the County of Frontenac. This Committee works to ensure that there is a comprehensive understanding of housing, affordable housing and homelessness issues, initiatives and developments, with a mandate to provide advice to Kingston City Council on housing, publicly assisted affordable housing and homelessness policies, provide advice regarding the implementation of the Municipal Housing Strategy, Homelessness Plan and other municipal housing strategies, policies and directives, provide information and input on housing matters as related to poverty reduction through the appointment of one member of the Housing and Homelessness Advisory Committee to the Poverty Reduction Group, for a term of two years and two members of Housing and Homelessness Advisory Committee to the Poverty Reduction Housing Sub Working Group for a term of two years and to maintain close linkages with other City of Kingston Committees and working groups to ensure co-ordination of housing, affordable housing and homelessness initiatives.

By-law No. 2022-0026 County of Frontenac Procedure By-law July 20, 2022

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By-Law Number 2026-010 of The Corporation of the County of Frontenac being a by-law to authorize the Warden and Clerk to enter into an agreement with the Wolfe Island Community Medical Clinic for the purpose of providing the Clinic with $17,500 for the Nurse Practitioner Pilot Project. Whereas Sections 5 of the Municipal Act, 2001, as amended (hereinafter the Act) provides that a municipal power, including a municipality’s capacity, rights, powers and privileges, shall be exercised by its council by by-law, unless the municipality is specifically authorized to do otherwise; and, Whereas the County of Frontenac wishes to enter into an Agreement with the Wolfe Island Community Medical Clinic for the purpose of providing the Clinic with $17,500 for the Nurse Practitioner Pilot Project; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:

1. That the Warden and the Clerk be authorized to enter into an agreement with the Wolfe Island Community Medical Clinic for the purpose of providing the Clinic with $17,500 for the Nurse Practitioner Pilot Project..
2. That this By-law shall come into force and take effect upon the date of final passing. Read a First and Second Time this 18th day of March, 2026. Read a Third Time, Signed, Sealed and Finally Passed this 18th day of March, 2026. The Corporation of the County of Frontenac

Bill Saunders, Warden

Jannette Amini, Clerk

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By-Law No. 2026-011 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on March 18, 2026

Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:

1. That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on March 18, 2026, be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
2. That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on March 18, 2026, be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
3. That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on March 18, 2026, except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

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4. That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 18th day of March 2026 Read a Third Time and Finally Passed, Signed and Sealed this 18th day of March 2026.

The Corporation of the County of Frontenac

Bill Saunders, Warden

Jannette Amini, Clerk

By-Law No. 2026-011 – To Confirm all Actions and Proceedings of County Council March 18, 2026

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