Body: Council Type: Agenda Meeting: Regular Date: December 3, 2019 Collection: Council Agendas Municipality: Frontenac County
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Frontenac Accessibility Advisory Committee Tuesday, December 3, 2019 – 10:00 a.m. Township of South Frontenac Council Chamber, 4432 George Street, Sydenham
AGENDA Page 1.
Call to Order
Adoption of the Agenda a) That the agenda for the December 3, 2019 meeting of the Joint Frontenac Accessibility Advisory Committee be approved.
Disclosure of Pecuniary Interest and General Nature Thereof
Adoption of Minutes a) Minutes of Meeting held September 10, 2019
3-6
That the minutes of the Joint Frontenac Accessibility Advisory Committee meeting held September 10, 2019 be adopted.
7 - 10
Deputations and/or Presentations
Reports to the Accessibility Advisory Committee a) 2019-146 Frontenac Accessibility Advisory Committee Quarterly Update Report – Q3 & 4 This report is for information purposes only.
11 - 17
b)
2019-0147 Frontenac Accessibility Advisory Committee Joint Accessibility Plan Annual Status Report Be It Resolved That the Frontenac Accessibility Advisory Committee – Joint Accessibility Plan Annual Status report be received; And Further That in accordance with Ontario Regulation 91/11: Integrated Accessibility Standards section 4(3), that a copy of this Annual Status Report be posted to the County of Frontenac Website;
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Page And Further That in accordance with Ontario Regulation 91/11: Integrated Accessibility Standards section 4(3.1) and (3.2), that a copy of this Annual Status Report be forwarded to the Frontenac Lower Tiers for posting on their respective websites. c)
2019 Celebrating Accessibility Awards [Nominations to be distributed under separate cover] That be selected as the 2019 recipient of the County of Frontenac Celebration of Accessibility Award
Township Updates a) Township of North Frontenac b)
Township of Central Frontenac
c)
Township of South Frontenac
d)
Township of Frontenac Islands
Communications
Other Business
Next Meeting
Adjournment
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AGENDA ITEM #a)
Frontenac Joint Accessibility Advisory Committee Meeting Minutes September 10, 2019 A meeting of the Frontenac Joint Accessibility Advisory Committee (FAAC) was held at the Township of South Frontenac’s Council Chamber, 4432 George Street, Sydenham on Tuesday, September 10, 2019 at 10:00 AM Present:
Neil Allen, Community Representative, South Frontenac, Chair Margaret Knott, Community Representative, Frontenac Islands, Vice Chair Ed Schlievert, Community Representative, North Frontenac Kurt Halliday, Community Representative, Central Frontenac David Yerxa, Representative, Community at Large Councillor Bill MacDonald, Council Liaison
Regrets
Councillor Gerry Martin
Staff
Jannette Amini, County of Frontenac Eric Korhonen, Township of North Frontenac
Call to Order
The Chair called the meeting to order at 10:00 a.m. 2.
Adoption of the Agenda
Moved By: Seconded By:
Mr. Halliday Ms. Knott
That the agenda for the September 10, 2019 meeting of the Joint Frontenac Accessibility Advisory Committee be approved. Carried 3.
Disclosure of Pecuniary Interest and General Nature Thereof
There were none.
Minutes of Meeting held September 10, 2019
Page 3 of 17
AGENDA ITEM #a)
Adoption of Minutes Minutes of Meeting held March 12, 2019
Moved By: Seconded By:
Councillor MacDonald Mr. Schlievert
That the minutes of the Joint Frontenac Accessibility Advisory Committee meeting held March 12, 2019 be adopted. Carried 5.
Deputations and/or Presentations
Reports to the Accessibility Advisory Committee 2019-100 Frontenac Accessibility Advisory Committee Quarterly Update Report – Q2 & 3
Ms. Gail Young and Ms. Louise Moody of Frontenac Transportation Services addressed the Committee with respect to Accessible Transportation, including an in-depth account of the pilot project approved by County Council for 2018. In terms of the survey carried out regarding the need for accessible transportation, Ms. Young noted that FTS received 11 responses; however none required accessible transportation. She noted in May of 2019 the request received for help for accessible transportation unfortunately at that time, the funding had ended. Since that time the person has passed away. A copy of Ms. Young’s presentation is attached to the record in the Clerk’s office. She is looking to the Committee in terms of what to request from the County. Driving Miss Daisy is an agency that provides rides and has its own vehicle or will come to a client’s home and drive their vehicle. She is not certain if the agency is for or not for profit. Ms. Young did confirm that FTS does not receive a lot of requests for accessible rides, however when one comes in, there is no funding available to assist. Questions were asked regarding how subsidy, or the amount of subsidy is determined, to which Ms. Young noted that when a person calls to request a ride, they are asked what they are comfortable paying so it is left up to the individual requesting the ride what they pay. Should the County support setting aside a reserve for accessible transportation, the reserve would only be used for rides and not administration costs, noting that there was no administration costs allocated from the $10,000 pilot project funding provided in 2018. This reserve could be open to both Rural and Southern Frontenac Services. Ms. Moody clarified that accessible transportation is not part of FTS’s mandate and they are simply here to ask what the need is and how FTS can help. County of Frontenac Joint Accessibility Advisory Committee Minutes September 10, 2019
Minutes of Meeting held September 10, 2019
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AGENDA ITEM #a)
It was suggested an alliance of agencies that work with people with disabilities such as ODSP, Independent Living Centre, may be able to provide input on where and how to solve the subsidy problem to which Ms. Moody noted that she sits on the Children and Youth Services Planning Committee (CYSPC) and the reoccurring issue that comes up at that group is transportation. As a result, the Committee has set up a community foundation to do work on a collective impact on rural transportation. Ms. Young noted that FTS has studied this issue for about a year and a half. Those on ODSP are already covered. The issue is with those who have a sudden health issue. 2019-099 Frontenac Accessibility Advisory Committee Solicitation of comments regarding the County of Frontenac Regional Active Transportation Plan and Edging along the K&P Trail. This report was for information purposes only and was intended to solicit advice from the Committee on the Regional Active Transportation Plan and edging along the K&P Trail. The following comments were made in terms of the questions asked in the report:
- Can the barrier be set back from the trail to provide space for maintenance, so long as it is between the trail and the hazard? The barrier should be back from the trail as far as possible so long as it is the same level of the trail and not part of the incline.
- We’ve assumed that in some cases fencing is preferable – is there anything we should consider when constructing fencing? Fence prongs sticking up should be rounded and at a sufficient height to protect those walking
- If there is vegetation that forms a barrier in place, is additional protection required? This would depend on the vegetation and the severity of the fall as power chairs can go fast and slip through thin vegetation.
Township Updates Township of North Frontenac
The Township is in process of apply for grants and will present those plans to the Committee at a future date. Township of Central Frontenac Mr. Halliday noted the request from Arden Boutique regarding a ramp to the building, to which he provided information from the Ontario Building Code; however he is yet to hear back.
County of Frontenac Joint Accessibility Advisory Committee Minutes September 10, 2019
Minutes of Meeting held September 10, 2019
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AGENDA ITEM #a)
Township of South Frontenac Mr. Allen noted that the ramp to the Grace Centre is complete. Township of Frontenac Islands Ms. Knott noted that the township has done well in a number of areas. She specifically noted that the Township is in the process of developing the Marysville Secondary Plan, a focal point of Wolfe Island, specifically for tourism which is expected to increase with the new ferry. There is a plan to enlarge the village so the accessibility needs may take longer. She did note that businesses have not dealt well with accessibility issues, with the exception of the General Wolfe Inn which is the only one that is truly accessible. 8.
Communications
Other Business
Next Meeting The next meeting of the Frontenac Accessibility Advisory Committee is scheduled for Tuesday, December 10th, 2019 at 10 a.m.
Adjournment
Moved By: Seconded By:
Councillor MacDonald Mr. Halliday
That the meeting hereby adjourn at 11:23 Carried
County of Frontenac Joint Accessibility Advisory Committee Minutes September 10, 2019
Minutes of Meeting held September 10, 2019
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AGENDA ITEM #a)
Report 2019-146 Committee Report To:
Chair and Members of the Frontenac Accessibility Advisory Committee
From:
Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting: December 3, 2019 Re:
Frontenac Accessibility Advisory Committee – Quarterly Update Report – Q3 & 4
Recommendation This report is for information purposes only. Background The Accessibility Advisory Committee is mandated to assist County and Township Councils in the County of Frontenac in enabling persons with disabilities to have equal access to all opportunities within the County as well as work with Council and the community at large to identify and address the needs of persons with disabilities within the community. Comment The follow is a list of accessibility updates and activities that have occurred during Q3 & 4 of 2019:
- Community Accessibility Upgrades K&P Trail Update The final connection between Kingston and Sharbot Lake has been completed this fall. As this section diverted from the railbed that maintains a 2-3% grade, the contractor was asked to ensure the surface was well compacted and to keep slopes below 5% whenever possible.
The contractor is currently working on an adequate solution to meet edge protection requirements without impacting the drainage across the trail infrastructure. The proposed solution will be similar to the attached photo.
Frontenac County was successful in receiving a $5500 grant from the Frank Cowan Company for a rest area along the trail. Proposed design considerations for this type of infrastructure are outlined on page 53 of the Frontenac Regional Active Transportation Plan. Staff have also submitted a larger grant application to support the development of the Verona Trailhead, to increase benches and other rest area infrastructure and to improve accessibility overall along the entire
2 019-146 Frontenac Accessibility Advisory Committee Quarterly Update Re…
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AGENDA ITEM #a)
length of the Frontenac K&P Trail. If successful, the AAC will be consulted with regard to design and location of this infrastructure.
- Transportation Services for the County of Frontenac County Council provided the Southern Frontenac Community Services and the Rural Frontenac Community Services with funding in the amount of $48,000 each through a 1 year contract to assist in transportation in the County. Based on quarterly reports submitted by both agencies to the County of Frontenac, the following is provided for the Committees information. It should be noted that the SFCSC mandate is only that of seniors whereas the mandate of RFCS includes those on low income: Rural Frontenac Community Services
Southern Frontenac Community Services
Q1
Q2
Q3
Q1
Q2
Q3
Rides to Seniors
32%
30%
35%
93%
95%
96%
Rides to Low
68%
70%
65%
0%
N/A
N/A
Frontenac Accessibility Advisory Committee – Quarterly Update Report – Q & 3 December 3, 2019
2 019-146 Frontenac Accessibility Advisory Committee Quarterly Update Re…
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AGENDA ITEM #a)
Income 3. 2019 Access Award A call for nominations for the 2019 Celebrating Accessibility Award commenced during the week of September 16, 2019, with nominations due by Friday, November 29, 2019. Applications received were distributed to members of the Committee separate from the agenda. 4. Accessibility Compliance Reporting 2019 is a reporting year for AODA compliance for businesses and non-profit organizations with 20 or more employees, and designated public-sector organizations. Staff will be completing the report in December. It should be noted that although in previous years the County has been reporting its compliance, it has come to staffs attention that pdf documents on our website are likely not fully compliant. Staff have received a presentation by Equidox and are looking to rectify this issue. 5. Accessible PDF Document issues There are significant difficulties associated with accessing information in PDF format for individuals with low vision, blind, learning disabilities, dyslexia, temporary disabilities (concussion) and/or those who prefer learning through auditory formats. Formats like PDF format can be inaccessible to anyone who uses screen readers. There is a requirement under the AODA for municipalities to have fully accessible websites by 2021. The County has re-developed its website to meet AODA compliance in terms of its public-facing websites however given that the PDF format has dominated the software market for some time, there continues to be a volume of archived material that remains inaccessible in its current format on our website. Staff at currently investigating solutions such as PDF conversion software that converts inaccessible PDF documents into WCAG 2.0 AA-compliant HTML, accessible PDF and EPUB 2 content. Strategic Priorities Implications Priority 1: Get behind plans that build community vitality and resilience in times of growth and change. This priority responds to high interest as well as concern shared broadly across the County that communities in the Frontenacs be well supported with infrastructure and services essential to vitality and sustainability in today’s world. Financial Implications There are no direct financial implications associated with this report.
Frontenac Accessibility Advisory Committee – Quarterly Update Report – Q & 3 December 3, 2019
2 019-146 Frontenac Accessibility Advisory Committee Quarterly Update Re…
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AGENDA ITEM #a)
Organizations, Departments and Individuals Consulted and/or Affected Richard Allen, Manager of Economic Development Eric Korhonen, Township of North Frontenac Donna Longmire, Township of Central Frontenac Sherry Corneil, Township of South Frontenac Darlene Plumley, Township of Frontenac Islands
Frontenac Accessibility Advisory Committee – Quarterly Update Report – Q & 3 December 3, 2019
2 019-146 Frontenac Accessibility Advisory Committee Quarterly Update Re…
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AGENDA ITEM #b)
Report 2019-147 Committee Report To:
Chair and Members of the Frontenac Accessibility Advisory Committee
From:
Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting: December 3, 2019 Re:
Frontenac Accessibility Advisory Committee – Joint Accessibility Plan Annual Status Report
Recommendation Be It Resolved That the Frontenac Accessibility Advisory Committee – Joint Accessibility Plan Annual Status report be received; And Further That in accordance with Ontario Regulation 91/11: Integrated Accessibility Standards section 4(3), that a copy of this Annual Status Report be posted to the County of Frontenac Website; And Further That in accordance with Ontario Regulation 91/11: Integrated Accessibility Standards section 4(3.1) and (3.2), that a copy of this Annual Status Report be forwarded to the Frontenac Lower Tiers for posting on their respective websites. Background Ontario Regulation 191/11: Integrated Accessibility Standards Section 4(1) requires designated public sector organizations to establish, implement, maintain and document a multi-year accessibility plan, which outlines the organization’s strategy to prevent and remove barriers and meet its requirements under this Regulation. In addition, Section 4(3) requires those same designated public sector organizations to prepare an annual status report on the progress of measures taken to implement the strategies of the multi-year accessibility plan and to post the status report on their website. An upper-tier municipality and any lower-tier municipalities that form part of it for municipal purposes may prepare a joint accessibility plan and a joint annual status report. A joint accessibility plan and a joint annual status report prepared in accordance with subsection (3.1) are deemed to be the accessibility plan and annual status report of each municipality to which they apply.
2019-0147 Frontenac Accessibility Advisory Committee Joint Accessibility…
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AGENDA ITEM #b)
Comment In 2017, the Frontenac Accessibility Advisory Committee recommended to Council the approval of the 2018-2022 Multi-Year Accessibility Plan. The Plan included a number of significant changes, including introductions to all member municipalities, the addition of two Appendices, Appendix A identifying accomplishments to date and Appendix B Accessibility Strategic Action Plan for each of the member municipalities. The inclusion of these Appendices helped to create a Multi-year plan that is a living document, which moving forward, were to be reported on and updated annually to track the status of projects as well as add new projects as they are identified. Significant achievements have been seen in 2019 by all of the Frontenacs in part by the significant work and direction of the Joint Frontenac Accessibility Advisory Committee. Composition of the Committee: The committee is comprised of 7 members, the majority of who must have a disability, and who hold office from the date of their appointments to the end of the term of Council. The FAAC is comprised of a very dedicated group of individuals, all of whom are interested in making the County more accessible to all who live, work, play or visit here. The below chart identifies the current membership of the FAAC: MEMBER
TOWNSHIP
Neil Allen, Chair
Township of South Frontenac
Margaret Knott, Vice Chair
Township of Frontenac Islands
Kurt Halliday
Township of Central Frontenac
Ed Schlievert
Township of North Frontenac
David Yerxa
Community Member at Large
Bill MacDonald
County Councillor/Corporate Services Council Liaison
Gerry Martin
County Councillor
The Warden is also Ex-Officio of the committee and the committee is supported administratively by Jannette Amini, Manager of Legislative Services/Clerk. FAAC Agendas and Minutes FAAC meeting agendas and minutes are posted on the County’s web site and may be viewed on the Civic Web Portal which houses all Council and Advisory Committee Agendas and Minutes. The FAAC is also supported by an Accessibility page on the County’s website. Frontenac Accessibility Advisory Committee – Quarterly Update Report – Q3 & 4 December 3, 2019
2019-0147 Frontenac Accessibility Advisory Committee Joint Accessibility…
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AGENDA ITEM #b)
Committee Activities Over the last year, the committee met regularly. Key activities over the last several months and upcoming initiatives include:
Calling for and receiving nominations for the Celebrating Accessibility Award which is an award that honours, once per year, a person, group or organization that has made a significant contribution towards improving access for persons with disabilities in their respective communities. The award is presented each year at the annual Warden’s Reception with the recipient receiving a certificate as well as their name being recognized on a multi plated plaque for perpetual recognition of the annual Accessibility Award; Provided input and recommendations on the County of Frontenac Regional Active Transportation Plan and Edging along the K&P Trail ; Received quarterly updates on the County’s K&P Trail, including providing input to staff on accessibility requirements/enhancements of the trail Provided input and recommendations on accessible transportation in the County of Frontenac; Provided assistance and guidance to local businesses, specifically around barrier free access to older buildings. Participated in the process of developing the Marysville Secondary Plan, a focal point of Wolfe Island, specifically for tourism which is expected to increase with the new ferry.
The FAAC is always pleased to review any plans and/or proposals and provide comments regarding accessibility to the Township that have any building or renovation projects, upgrades/changes to municipal parks, sidewalks, etc. planned. The committee can also provide accessibility audits on facilities which can assist in budget planning. Together we can continue to remove barriers in order that the County as a whole becomes more accessible for everyone. Accessibility Policies and Plan for the Frontenacs The 2018-2022 accessibility policies and plan outlines the policies and actions that the Frontenacs will put in place to improve opportunities for people with disabilities. The Frontenacs are committed to treating all people in a way that allows them to maintain their dignity and independence. Through accessibility planning and with the advice of the Frontenac Joint Accessibility Advisory Committee, the Frontenacs have continued in 2019 to strategically identify, remove and prevent as many barriers to persons with disabilities as possible, as noted in Appendix A to this report. Accessible Emergency Information The Frontenacs are committed to providing our customers and clients with publicly available emergency information in an accessible way upon request. There were no requests made for this information in an accessible format in 2019.
Frontenac Accessibility Advisory Committee – Quarterly Update Report – Q3 & 4 December 3, 2019
2019-0147 Frontenac Accessibility Advisory Committee Joint Accessibility…
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AGENDA ITEM #b)
Training The Frontenacs ensured, as part of the onboarding process, that all new employees, volunteers and other staff members were trained in 2019 on Ontario’s accessibility laws and on the Human Rights Code as it relates to people with disabilities. Training was provided in a way that best suited the duties of employee, volunteer and other staff members. In addition, Accessible Document Training was provided to Administrative and Planning staff for the County of Frontenac and was also opened to Township staff. 2 members of the Township of South Frontenac attended this training. It should be noted that administrative staff at the County and all Townships were also provided with accessible document training in 2015. A Working Minds workshop was provided to the County’s Management Team which is designed by the Mental Health Commission of Canada aimed at reducing the stigma of mental illness in the workplace. In 2020, the County of Frontenac will implement a new onboarding process that includes in-depth accessibility training provided by the Manager of Legislative Services/Clerk. Strategic Priorities Implications Priority 1: Get behind plans that build community vitality and resilience in times of growth and change. This priority responds to high interest as well as concern shared broadly across the County that communities in the Frontenacs be well supported with infrastructure and services essential to vitality and sustainability in today’s world. Financial Implications There are no direct financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Eric Korhonen, Township of North Frontenac Donna Longmire, Township of Central Frontenac Jillian McCormick, Township of South Frontenac Darlene Plumley, Township of Frontenac Islands
Frontenac Accessibility Advisory Committee – Quarterly Update Report – Q3 & 4 December 3, 2019
2019-0147 Frontenac Accessibility Advisory Committee Joint Accessibility…
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2019-0147 Frontenac Accessibility Advisory Committee Joint Accessibility…
Appendix A The following is a The Committee receives, on a quarterly basis, updates from the County and Townships as accessibility upgrades are identified along with the status of such upgrades.
County of Frontenac Status Update – 2019 Initiative
Details
Completion Date
Administrative Building
Consult with ACC in the development and review of building plans; washrooms will be made accessible. To date, an agreement has been made between the County of Frontenac and the Cataraqui Region Conservation Authority (CRCA) for a joint facility.
Construction Window 20-21
Solicitation of comments regarding the County of Frontenac Regional Active Transportation Plan and Edging along the K&P Trail to ensure edging meets user needs in terms of accessibility
Complete
K & P Trail
Building Commissioning Fall 21
Completion of the K & P Trail to Sharbott Lake with public meeting and consultation with the AAC pursuant to Section 80.8 (1) & (2) of the IASR Redevelopment of emergency access route around the perimeter of the building. Although this is required as an emergency access route should the need to evacuate the building occur, it is also used by staff, residents, and residents family members as a solid surface exterior path for enjoyment of walking outdoors. This redevelopment included the provision of exterior ramps for barrier free access to the lower level of the administration building which previously were not there. It also included a new accessible outdoor eating area for staff and visitors using the lower level meeting rooms.
Complete
Accessibility Planning
Part of the County’s accessibility planning is a $10,000 annual commitment to the Accessibility Reserve to address the removal of barriers to County facilities
$5,000 was allocated this year to the Fairmount Home/Administrative Building exterior pathway and eating area
AGENDA ITEM #b)
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Fairmount Home/Administrative Building exterior pathway and eating area
2019-0147 Frontenac Accessibility Advisory Committee Joint Accessibility…
Township of Frontenac Islands Status Update – 2019 Initiative
Details
Completion Date
Secondary Plan for Marysville The first public consultation on the Secondary Plan for the Village of Marysville has taken place and accessibility features will be given consideration throughout the process
Complete
Accessible Playgrounds
Accessible playground equipment has been budgeted for the Community Centre Grounds.
Pending
Accessible eating areas
Accessible picnic tables have been placed at the tourist centre and along the path connecting the community centre grounds to the seniors apartments
Complete
Stair Nosing
Steps leading to the municipal office have been bubble plated to assist with vision and accessible entrance.
Complete
Township of North Frontenac Status Update – 2019 Initiative
Details
Completion Date
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AGENDA ITEM #b)
Page 16 of 17 Frontenac Accessibility Advisory Committee – Quarterly Update Report – Q3 & 4 December 3, 2019
2019-0147 Frontenac Accessibility Advisory Committee Joint Accessibility…
Township of South Frontenac Status Update – 2019 Initiative
Details
Completion Date
Bradshaw School House
Redoing the accessible ramp to building code
Summer 2019
Verona Medical Centre
38" door and accessible button
Will be budgeted for 2020
Repairing back ramp to make it safe with railing
Fall 2019
Town Hall
New 38" front door with push button and panic bar
Completed January 2019
Website
Redevelopment of the Township’s website was undertaken. Conformity with WCAG 2.0, Level AA was integrated into the website project proposal. This has allowed the website to transition to WCAG 2.0, Level AA well before the 2021 deadline.
Completed Aug 2019, launched September 3rd, 2019
Township of Central Frontenac Status Update – 2019 Details
Completion Date
Website
Townships new website is up and running. It is more AODA compliant then the past site
Completed
Front Counter
Remove the barrier for a more welcome environment to residents and renovate for an accessible counter
Completed
Entrance at Soldiers Memorial Hall (Stairs)
Remove old stairs and install new stairs as per Building Code
July 2019
Frontenac Accessibility Advisory Committee – Quarterly Update Report – Q3 & 4 December 3, 2019
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AGENDA ITEM #b)
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Initiative
