Body: Council Type: Agenda Meeting: Regular Date: September 10, 2019 Collection: Council Agendas Municipality: Frontenac County
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Accessibility Advisory Committee Tuesday, September 10, 2019 – 10:00 a.m. Township of South Frontenac Council Chamber 4432 George St, Sydenham, ON
AGENDA Page 1.
Call to Order
Adoption of the Agenda a) That the agenda for the September 10, 2019 meeting of the Joint Frontenac Accessibility Advisory Committee be approved.
Disclosure of Pecuniary Interest and General Nature Thereof
Adoption of Minutes a) Minutes of Meeting held March 12, 2019
3-6
That the minutes of the Joint Frontenac Accessibility Advisory Committee meeting held March 12, 2019 be adopted. 5.
Deputations and/or Presentations
Reports to the Accessibility Advisory Committee a) 2019-100 Frontenac Accessibility Advisory Committee Quarterly Update Report – Q2 & 3
7 - 10
This report is for information purposes only. 11 - 13
b)
2019-099 Frontenac Accessibility Advisory Committee Solicitation of comments regarding the County of Frontenac Regional Active Transportation Plan and Edging along the K&P Trail. This report is for information purposes only. It is intended to solicit advice from the Committee on the Regional Active Transportation Plan and edging along the K&P Trail.
Township Updates
Page 1 of 17
Page
14 - 16 17
a)
Township of North Frontenac
b)
Township of Central Frontenac
c)
Township of South Frontenac
d)
Township of Frontenac Islands
Communications
Other Business
Next Meeting a) The next meeting of the Frontenac Accessibility Advisory Committee is scheduled for Tuesday, December 3, 2019 at 10 a.m.
Adjournment
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AGENDA ITEM #a)
Frontenac Joint Accessibility Advisory Committee Meeting Minutes March 12, 2019 A meeting of the Frontenac Joint Accessibility Advisory Committee (FAAC) was held at the Grace Centre, 4295 Stage Coach Road, Sydenham on Tuesday, March 12, 2019 at 10:30 AM Present:
Neil Allen, Community Representative, South Frontenac, Chair Margaret Knott, Community Representative, Frontenac Islands, Vice Chair Ed Schlievert, Community Representative, North Frontenac David Yerxa, Representative, Community at Large Councillor Bill MacDonald, Council Liaison
Regrets
Kurt Halliday, Community Representative, Central Frontenac
Staff
Jannette Amini, County of Frontenac Sherry Corneil, Township of South Frontenac Donna Longmire, Township of Central Frontenac Eric Korhonen, Township of North Frontenac
Call to Order
Ms. Amini called the meeting to order at 10:31 a.m. and proceeded to the Election of Officers. 2.
Election of Officers Election of Chair
Moved By: Seconded By:
Mr. Schlievert Ms. Knott
That Neil Allen be elected Chair of the Frontenac Accessibility Advisory Committee for 2019. Carried
Minutes of Meeting held March 12, 2019
Page 3 of 17
AGENDA ITEM #a)
Moved By: Seconded By:
Councillor MacDonald Mr. Yerxa
That nominations for Chair be closed. Carried Mr. Allen accepted the nomination. Election of Vice Chair Moved By: Seconded By:
Mr. Schlievert Mr. Yerxa
That Margaret Knott be nominated Vice-Chair of the Frontenac Accessibility Advisory Committee for 2019. Carried Moved By: Seconded By:
Mr. Schlievert Mr. Yerxa
That nominations for Vice-Chair be closed. Carried Ms. Knott Accepted the nomination. 3.
Adoption of the Agenda
Moved By: Seconded By:
Ms. Knott Mr. Yerxa
That the agenda for the March 12, 2019 meeting of the Joint Frontenac Accessibility Advisory Committee be approved. Carried 4.
Disclosure of Pecuniary Interest and General Nature Thereof
There were none. 5.
Adoption of Minutes Minutes of Meeting held September 11, 2018
Moved By: Seconded By:
Mr. Yerxa Mr. Schlievert
That the minutes of the Joint Frontenac Accessibility Advisory Committee meeting held September 11, 2018 be adopted. Carried County of Frontenac Joint Accessibility Advisory Committee March 12, 2019
Minutes of Meeting held March 12, 2019
Page 2 of 4
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AGENDA ITEM #a)
Deputations and/or Presentations Presentation by Southern Frontenac Community Services Accessibility Upgrades to the Grace Centre
Mr. Townsend, CEO of Southern Frontenac Community Services welcomed the Committee to the Grace Centre and provided an overview of what happens at the Centre, including a Book Club and Coffee Shop. Mr. Mills provided an overview of upgrades to the hall including improvements to its acoustics. He also noted improvements to both levels of the building which have been carried out to date. He then noted the funding just received for additional improvements including the ramp to the lower level of the Centre and washroom renovations. He provided architectural drawings of the proposed ramp with construction to begin next month by M. Sullivan and Son. A copy of the presentation is attached to the record in the Clerk’s Office. The washroom is being completed by Joe Bowes with the accessories and fixtures being done by Fox Plumbing. Due to the size and space of the area, the washrooms will not be fully accessible but will accommodate mobility aids including wheelchairs. 7.
Reports to the Accessibility Advisory Committee 2019-030 Frontenac Accessibility Advisory Committee Quarterly Update Report – Q1
This report was for information purposes only; however Ms. Amini will follow up with Frontenac Transportation Services to obtain results of the survey it issued regarding accessible transportation. 8.
Township Updates Frontenac Islands
No updates were provided. Central Frontenac Updates were attached to the agenda. North Frontenac No Updates were provided
County of Frontenac Joint Accessibility Advisory Committee March 12, 2019
Minutes of Meeting held March 12, 2019
Page 3 of 4
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AGENDA ITEM #a)
South Frontenac Updates were attached to the agenda; however Ms. Corneil noted that the Township of South Frontenac is also re-doing its website this year as well as providing meeting space for the upcoming webinar by the Accessibility Directorate of Ontario for AAC members to help build practical knowledge and skills to contribute to the success of the committee. 9.
Communications a)
From Kurt Halliday regarding government-related accessibility initiative for students and schools. Other Business
Mr. Townsend provided the Committee with a tour of the Grace Centre. 11.
Next Meeting
The next meeting is scheduled for June 25, 2019 at 10:30 a.m. at the Township of South Frontenac Council Chamber. 12.
Adjournment
Moved By: Seconded By:
Councillor MacDonald Mr. Schlievert
That the meeting hereby adjourn at 11:30 a.m. Carried
County of Frontenac Joint Accessibility Advisory Committee March 12, 2019
Minutes of Meeting held March 12, 2019
Page 4 of 4
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AGENDA ITEM #a)
Report 2019-100 Committee Report To:
Chair and Members of the Frontenac Accessibility Advisory Committee
From:
Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting: September 10, 2019 Re:
Frontenac Accessibility Advisory Committee – Quarterly Update Report – Q2 & 3
Recommendation This report is for information purposes only. Background The Accessibility Advisory Committee is mandated to assist County and Township Councils in the County of Frontenac in enabling persons with disabilities to have equal access to all opportunities within the County as well as work with Council and the community at large to identify and address the needs of persons with disabilities within the community. Comment The follow is a list of accessibility updates and activities that have occurred during Q2 & 3 of 2019:
- Community Accessibility Upgrades Accessible Transportation Pilot Program Survey – Frontenac Transportation Services During the 2018 budget deliberations, Frontenac Transportation Services requested $20,000 of additional funding to cover the reduction in third party rides projected for 2017/2018 and that this be funded on an on-going basis as long as the trend in the reduction of third party rides continued. County Council allowed for a onetime funding of $20,000 to be funded from the Seniors Transportation Reserve, to be monitored for success, in support of this request. As part of the monitoring, staff were advised by FTS that at the end of 2018, Frontenac Transportation Services had spent a total of $11,769 leaving a balance of $8,231 to return to the County of Frontenac. FTS indicated in its report that it would like to propose to the County of Frontenac that this funding be set aside to fund accessible transportation. In 2018 FTS hosted a pilot project to fund accessible transportation; however, despite advertising and working with the local services providers, there was a minimal response for funding at that time. The $10,000 allocated for the program was not
2019-100 Frontenac Accessibility Advisory Committee Quarterly Update Rep…
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AGENDA ITEM #a)
required for rides, with only $891.16 being spent to promote the program. Earlier this year, Frontenac Transportation Services was asked to fund an accessible ride; however the funding was no longer available from the County of Frontenac. Frontenac Transportation Services would like to have a discussion with the Accessible Advisory Committee regarding accessible transportation before sending a request to County Council. 2. Transportation Services for the County of Frontenac In 2012, Southern Frontenac Community Services Corporation (SFCSC) and Rural Frontenac Community Services (RFCS) came together to form a collaborative entity to provide rides for residents of Frontenac County through the Frontenac Transportation Service (FTS). Since its inception, the County of Frontenac has provided an annual funding contribution of $96,000 (2018 contribution). This partnership between RFCS and SFCSC was terminated in early 2018, resulting in the County receiving two separate requests for portions of the $96,000 funding allocation. As a result, the County split the $96,000 equally among the two agencies through a 1 year contract. Based on quarterly reports submitted by both agencies to the County of Frontenac, the following is provided for the Committees information. It should be noted that the SFCSC mandate is only that of seniors whereas the mandate of RFCS includes those on low income: Rural Frontenac Community Services
Southern Frontenac Community Services
Ride provided
Q1
Q2
Q1
Q2
Rides to Seniors
32%
68%
93%
95%
Rides to Low Income
68%
70%
0%
N/A
Adults with Disabilities
N/A
N/A
7%
N/A
- Accessibility Training Under the AODA, all employees and volunteers of the County of Frontenac and the Townships must be trained on the Customer Service Standard, the Information and Communications Standard, the Employment Standard, the Transportation Standard and the Design of Public Spaces Standard as well as the Human Rights Code. This training includes members of Council. AODA training was provided to a number of new employees including 24 new Paramedic recruits. Accessible Document Training was provided to administrative and Planning staff for the County of Frontenac on Tuesday, August 20th. This training was also open to Frontenac Accessibility Advisory Committee – Quarterly Update Report – Q2 & 3 September 10, 2019
2019-100 Frontenac Accessibility Advisory Committee Quarterly Update Rep…
Page 2 of 4
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AGENDA ITEM #a)
Township staff. 2 members of the Township of South Frontenac attended this training. A Working Minds workshop was provided to the County’s Management Team on Friday, August 23. The Working Minds is a course designed by the Mental Health Commission of Canada aimed at reducing the stigma of mental illness in the workplace. 4. 2019 Access Award A call for nominations for the 2015 International Day of Persons with Disabilities Access Award will commence during the week of September 16, 2019, with nominations due by Friday, November 29, 2019. With respect to the timing and presentation of the award, it was originally proposed that this be presented at the December Council meeting for two reasons, with the first being that the United Nations International Day of Persons with Disabilities Day falls on December 3rd of each year and that by having the award presented at County Council brings greater recognition given that the press is in attendance. In 2017, the Committee supported the proposal by staff to, moving forward, have the award ceremony take place during the Warden’s reception, typically in October or November. This would allow for a much larger audience as typically the Warden’s reception has over 100 invited guests, including members of the press. It also takes place in the evening, making it more accessible to those who work or have commitments during the day. In light of the recent funding cuts announced by the Province, and the state of financial uncertainty, Warden Higgins has opted to not hold the Warden’s reception in 2019. As a result, the Access Award will be presented at the December 18, 2019 County Council meeting. 5. Accessibility Compliance Reporting 2019 is a reporting year for AODA compliance for businesses and non-profit organizations with 20 or more employees, and designated public-sector organizations. The compliance report confirms that the organization has met its current accessibility requirements under the Accessibility for Ontarians with Disabilities Act (AODA). Strategic Priorities Implications Priority 1: Get behind plans that build community vitality and resilience in times of growth and change. This priority responds to high interest as well as concern shared broadly across the County that communities in the Frontenacs be well supported with infrastructure and services essential to vitality and sustainability in today’s world. Financial Implications There are no direct financial implications associated with this report.
Frontenac Accessibility Advisory Committee – Quarterly Update Report – Q2 & 3 September 10, 2019
2019-100 Frontenac Accessibility Advisory Committee Quarterly Update Rep…
Page 3 of 4
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AGENDA ITEM #a)
Organizations, Departments and Individuals Consulted and/or Affected Richard Allen, Manager of Economic Development Eric Korhonen, Township of North Frontenac Donna Longmire, Township of Central Frontenac Sherry Corneil, Township of South Frontenac Darlene Plumley, Township of Frontenac Islands
Frontenac Accessibility Advisory Committee – Quarterly Update Report – Q2 & 3 September 10, 2019
2019-100 Frontenac Accessibility Advisory Committee Quarterly Update Rep…
Page 4 of 4
Page 10 of 17
AGENDA ITEM #b)
Report 2019-099 Committee Report To:
Chair and Members of the Frontenac Accessibility Advisory Committee
From:
Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting: September 10, 2019 Re:
Frontenac Accessibility Advisory Committee – Solicitation of comments regarding the County of Frontenac Regional Active Transportation Plan and Edging along the K&P Trail.
Recommendation This report is for information purposes only. It is intended to solicit advice from the Committee on the Regional Active Transportation Plan and edging along the K&P Trail. Background The Accessibility Advisory Committee is mandated to assist County and Township Councils in the County of Frontenac in enabling persons with disabilities to have equal access to all opportunities within the County as well as work with Council and the community at large to identify and address the needs of persons with disabilities within the community. Comment K&P Trail Updates In June, wayfinding signage was installed at most intersections along the K&P Trail. The signs help trail users orient themselves to their location and understand the context of the trail section they are about to explore. The signs include information such as grade, surface type, parking locations and number of kilometres. Most signs have been installed at lower height for reading ease. Regional Active Transportation Plan County Council approved the Regional Active Transportation Plan for Frontenac County in July, 2019. The plan includes a number of recommendations to improve safety and accessibility along roadways and at intersections in the County. Many of the recommendations include options to improve accessibility, such as:
removal of or upgrades to gates along the K&P Trail a crosswalk across Road 38 in Sharbot Lake connecting seniors housing to the village
2019-099 Frontenac Accessibility Advisory Committee Solicitation of comm…
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AGENDA ITEM #b)
Next steps will be to review the recommendations with Townships for inclusion in capital plans. The Committee is welcome to provide comments or advice regarding the plan to assist with implementation. Edging along the K&P Trail County staff are looking for advice from the committee with respect to the requirement for edge protection on the K&P Trail. Attached is an updated crosssection with the minimum standard for required edge protection. The AODA requires a minimum of 4” barrier along the edge of the Trail anywhere a steep drop off or water may be adjacent to the trail. The recommendation of 4”x4” timbers pose a challenge for trail maintenance both for snow groomers and for grading the trail for washout. Staff are posing the following questions to the Committee:
- can the barrier be set back from the trail to provide space for maintenance, so long as it is between the trail and the hazard?
- We’ve assumed that in some cases fencing is preferable – is there anything we should consider when constructing fencing?
- If there is vegetation that forms a barrier in place, is additional protection required?
Frontenac Accessibility Advisory Committee – Solicitation of comments regarding the County of Frontenac Regional Active Transportation Plan and Edging along the K&P Trail. September 10, 2019 Page 2 of 3
2019-099 Frontenac Accessibility Advisory Committee Solicitation of comm…
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AGENDA ITEM #b)
Strategic Priorities Implications Priority 1: Get behind plans that build community vitality and resilience in times of growth and change. This priority responds to high interest as well as concern shared broadly across the County that communities in the Frontenacs be well supported with infrastructure and services essential to vitality and sustainability in today’s world. Financial Implications There are no direct financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Richard Allen, Manager of Economic Development
Frontenac Accessibility Advisory Committee – Solicitation of comments regarding the County of Frontenac Regional Active Transportation Plan and Edging along the K&P Trail. September 10, 2019 Page 3 of 3
2019-099 Frontenac Accessibility Advisory Committee Solicitation of comm…
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AGENDA ITEM #b)
Township of Central Frontenac Quarterly Accessibility Report September 2019 Initiative
Details
Completion Date
Front Counter
Remove the barrier for a more welcome environment to residents and renovate for an accessible counter
Unknown, work in progress
Entrance at Soldiers Memorial Hall (Stairs)
Remove old stairs and install new stairs as per Building Code
July 2019
Front Counter - Before barrier removal
Front Counter - After barrier removal
Township of Central Frontenac
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AGENDA ITEM #b)
Stairs at Soldiers Memorial Hall, Sharbot Lake – Before Construction
Township of Central Frontenac
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AGENDA ITEM #b)
Stairs at Soldiers Memorial Hall, Sharbot Lake – Completion
Township of Central Frontenac
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AGENDA ITEM #d)
Township of Frontenac Islands Quarterly Accessibility Report September, 2019 Initiative
Details
Secondary Plan for Marysville
The first public consultation on the Secondary Plan for the Village of Marysville has taken place and accessibility features will be given consideration throughout the process
Accessible Playgrounds
Accessible playground equipment has been Pending budgeted for the Community Centre Grounds.
Accessible eating areas
Accessible picnic tables have been placed at the tourist centre and along the path connecting the community centre grounds to the seniors apartments
Stair Nosing
Steps leading to the municipal office have Complete been bubble plated to assist with vision and accessible entrance.
Township of Frontenac Islands
Completion Date
Complete
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