Body: Council Type: Agenda Meeting: Regular Date: June 15, 2015 Collection: Council Agendas Municipality: Frontenac County
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Accessibility Advisory Committee June 15, 2015 – 10:00 a.m. Frontenac Room, County Administrative Building 2069 Battersea Road, Glenburnie
AGENDA Page 1.
Call to Order
Adoption of the Agenda a) That the agenda for the June 15, 2015 meeting of the Joint Frontenac Accessibility Advisory Committee be approved.
Disclosure of Pecuniary Interest and General Nature Thereof
Adoption of Minutes a) Minutes of Meeting held March 16, 2015
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That the minutes of the Joint Frontenac Accessibility Advisory Committee meeting held March 16, 2015 be adopted. 5.
Deputations and/or Presentations
Accessibility Advisory Committee Work Plan Discussion with Members of the Kingston Municipal Accessibility a) Advisory Committee Mr. Bob Baird, Chair and Mr. Drew Kennedy, Vice-Chair of the Kingston Municipal Accessibility Advisory Committee will be in attendance. b)
Chair’s Report Mr. Allen will provide the Committee with an overview and update of his meetings with Township of South Frontenac Staff regarding accessibility updates to Centennial Park.
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c)
2015-068 Accessibility Advisory Committee 2015 Second Quarter Update Report This report is for information purposes only.
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Page d)
County Administrative Building Accessibility Review Mr. Kelly Pender, Chief Administrative Officer will be seeking input and feedback from the Committee with respect to workstation accessibility in the County Administrative Building.
Communications
Other Business
Next Meeting
Adjournment
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AGENDA ITEM #a)
Joint Frontenac Accessibility Advisory Committee Meeting Minutes March 16, 2015 A meeting of the Joint Frontenac Accessibility Advisory Committee (FAAC) was held at the Township of South Frontenac’s Council Chamber, 4432 George Street, Sydenham on Monday, March 16, 2015 at 10:00 AM Present:
Neil Allen Councillor Tom Dewey, Council Liaison Councillor John McDougall Warden Denis Doyle, Ex-Officio
Regrets:
Francine Arsenault
Staff:
Jannette Amini, County of Frontenac Alison Vandervelde, County of Frontenac Mark Podgers, County of Frontenac Donna Longmire, Township of Central Frontenac Rick Chesebrough, Township of South Frontenac
Call to order
Ms. Amini called the meeting to order at 10:00 a.m. and called for nominations for the Chair. 2.
Election of Officers Election of Chair
Moved By: Seconded By:
Warden Doyle Councillor Dewey
THAT Neil Allen be elected Chair of the Frontenac Accessibility Advisory Committee for 2015. CARRIED
Minutes of Meeting held March 16, 2015
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AGENDA ITEM #a)
Moved By: Seconded By:
Councillor McDougall Councillor Dewey
THAT nominations for Chair be closed. CARRIED There being no further nominations, Mr. Allen was elected Chair. Election of Vice-Chair Moved By: Seconded By:
Councillor McDougall Warden Doyle
THAT Francine Arsenault be nominated Vice-Chair of the Frontenac Accessibility Advisory Committee for 2015. CARRIED Moved By: Seconded By:
Councillor Dewey Warden Doyle
THAT nominations for Vice-Chair be closed. CARRIED There being no further nominations, Ms. Arsenault was elected Vice-Chair. 3.
Adoption of the agenda
Moved By: Seconded By:
Councillor McDougall Warden Doyle
THAT the agenda for the March 16, 2015 Frontenac Accessibility Advisory Committee meeting be adopted. CARRIED 4.
Disclosure of pecuniary interest and general nature thereof
None were declared.
County of Frontenac Joint Accessibility Advisory Committee March 16, 2015
Minutes of Meeting held March 16, 2015
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AGENDA ITEM #a)
Adoption of minutes
Moved By: Seconded By:
Councillor McDougall Councillor Dewey
RESOLVED THAT the minutes of the Frontenac Accessibility Advisory Committee meeting held December 8, 2014 be adopted as circulated. CARRIED 6.
Deputations and/or presentations
Accessibility Advisory Committee Work Plan a)
County of Frontenac 150th Anniversary Celebrations
Ms. Alison Vandervelde, Communications Officer, provided the Committee with an overview of the events planned during the celebration from August 28 to 30, 2015. A copy of her presentation is attached to the record in the Clerk’s Office. With respect to the presentation, the following points were made by the Committee: Food vendors are located in a sloped and treed area which would be difficult for someone using a mobility aid to navigate. It was suggested that these vendors be set up along pre-existing paths. Based on past experiences at events in the park such as Canada Day Celebrations, concerns were expressed about the existing ditch along the field in Centennial Park which renders the parking lot for that field inaccessible to those using mobility aids as they are unable to cross this ditch. It was also noted that there are no curb cuts along the parking lot for those using mobility aids. It was suggested that a letter be sent to the Township to address this issue. Moved By: Seconded By:
Warden Doyle Councillor Dewey
RESOLVED THAT Frontenac Accessibility Advisory Committee has recognized that the ditch that runs between the parking lot and the baseball diamonds in Centennial Park, Harrowsmith, poses issues for those using mobility aids and recommends to the Township of South Frontenac that some form of bridge/ramp/culvert with guard rails be added to provide those using mobility aids access to this field from the parking lot; AND FURTHER THAT a section of the curb along the parking lot be cut to permit mobility aid access to the field;
County of Frontenac Joint Accessibility Advisory Committee March 16, 2015
Minutes of Meeting held March 16, 2015
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AGENDA ITEM #a)
AND FURTHER THAT this work be completed by the Township prior to the summer outdoor events season to benefit events such as the Canada Day Celebrations in July and the County of Frontenac’s 150th Anniversary Showcase, August 28, 29, 30, 2015. CARRIED Any displays for the event should be located along the roadway and not along the fence due to the rough terrain. Concerns were expressed regarding food vending trucks typically being too high for those with mobility aids to access. It was suggested that staff ensure food vendors have a Customer Service Policy as legislated under the Accessible Customer Service Standard that identifies how they will provide services to persons with disabilities. It was suggested that the event be staffed with a support person(s) to assist those with disabilities such as those designated as Personal Support Workers (PSW). This can also be noted in any pamphlets/brochures printed for the event. It was suggested that the maps for the event identify accessibility features such as washrooms, location of command centre, etc. b)
Emergency Plans
Mr. Mark Podgers, Alternate Community Emergency Management Coordinator (A) for the County of Frontenac provided the Committee, with assistance from Fire Chief Rick Chesebrough, CEMC for the Township of South Frontenac, with an overview of Emergency Planning and Emergency Preparedness for persons with special needs. He also noted to the Committee brochures that are available through the Fire Marshalls Office or online to assist persons or organizations that assist persons with special needs. In the event of an emergency where evacuations take place, agreements are in centers with the School Boards for the use of schools as reception places, all of which are accessible; however during an emergency, this responsibility would fall to the Townships. The Committee discussed with Mr. Podgers the idea of a registry for those with special needs; however this would be a self-registry which is difficult to obtain and due to privacy laws, this information cannot always be shared among agencies. It was suggested that emergency preparedness for persons with special needs be included in the promotional material during Emergency Preparedness Week. c)
2015-031 Accessibility Advisory Committee Accessible Reception/Service Counters – Fairmount Home and County Administrative Building
Ms. Amini provided an overview of the report and noted that she is looking for the Committee to offer its support for this project when being presented to Council.
County of Frontenac Joint Accessibility Advisory Committee March 16, 2015
Minutes of Meeting held March 16, 2015
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AGENDA ITEM #a)
Moved By: Seconded By:
Warden Doyle Councillor Dewey
RESOLVED THAT the Frontenac Accessibility Advisory Committee support a project proposal being presented to Council during the 2016 budget deliberations that would see reception/service counters at Fairmount Home and the County Administrative Building accessible in 2016. CARRIED d)
2015-033 Accessibility Advisory Committee 2015 First Quarter Update Report
Ms. Amini provided an overview of the report and asked if any member was interested in attending the AODA 10th Anniversary celebration in Ottawa on April 22nd to please let her know and she will ensure they are registered. e)
Committee Orientation
- County of Frontenac Procedural By-law (Meeting Management)
- Code of Conduct for Members of County Council and Committees
Ms. Amini provided a PowerPoint presentation on Committee Orientation, a copy of which is attached to the record in the Clerk’s Office. 8.
Communications
Other business
Next meeting date
The next meeting will be scheduled sometime in June with the date to be determined by the Chair. 11.
Adjournment
Moved By: Seconded By:
Warden Doyle Councillor McDougall
THAT the meeting hereby adjourn at 11:32 a.m. CARRIED County of Frontenac Joint Accessibility Advisory Committee March 16, 2015
Minutes of Meeting held March 16, 2015
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AGENDA ITEM #c)
Report 2015-068
To:
Committee Report Chair and Members of the Frontenac Accessibility Advisory Committee
From: Jannette Amini, Manager of Legislative Services/Clerk Date of meeting: Re:
June 15, 2015
Accessibility Advisory Committee – 2015 Second Quarter Update Report
Recommendation This Report is for information purposes only. Background The Accessibility Advisory Committee is mandated to assist County and Township Councils in the County of Frontenac in enabling persons with disabilities to have equal access to all opportunities within the County as well as work with Council and the community at large to identify and address the needs of persons with disabilities within the community. The purpose of this report is to update the Accessibility Advisory Committee on activities and initiatives undertaken by staff during the second quarter of 2015. Comment The follow is a list of activities from the Clerk’s Office during the second quarter of 2015: Accessibility Updates and Activities
- Accessible Document Training The AODA’s Information and Communications Standard came into effect January 1 of this year and applies to every designated public sector organization and requires that obligated organizations provide accessible documents and formats. Administrative staff from the County and all four Townships attended a five hour workshop on Creating Accessible Documents. The workshop included Basics of the Information and Communication Standard, the fundamentals of accessible documents to ensure people with disabilities have access to documents in an accessible manner including the importance of clear print guidelines, colour contrast, clear writing principles, headings, alternative text, links and other considerations, accessible Word documents and Accessible PDF (Portable Data Format) documents. Administrative staff will now work with employees to ensure all are familiar with and able to create accessible documents.
2015-068 Accessibility Advisory Committee 2015 Second Quarte…
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AGENDA ITEM #c)
- New Council and Committee AODA Training Under the AODA, all employees and volunteers of the County of Frontenac and the Townships must be trained on the Customer Service Standard, the Information and Communications Standard, the Employment Standard, the Transportation Standard and the Design of Public Spaces Standard as well as the Human Rights Code. This training includes members of Council. The Joint training session was held on Wednesday, May 27th, 2015 at the Fairmount Home Auditorium
- Age-Friendly Community Planning Grant Program At the December 8, 2014 FAAC meeting, staff brought forward a report regarding opportunities to submit applications to help communities address the needs of an aging population through the new Age-Friendly Community Planning Grant Program. Part of Ontario’s Action Plan for Seniors, the program provides municipalities with funding to plan services and programs that help seniors live in a secure environment, enjoy good health and participate more fully in their communities. In a letter dated 20 May, 2015 from the Minister responsible for seniors, the County was advised that it has received conditional approval of up to a maximum amount of $35,000 to support its application to the Age-Friendly Community Planning Grant Program.
- Updates from the Accessibility Directorate of Ontario At the 2015 Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) conference which was held June 7 to June 10, Alfred Spencer, Director, Outreach and Strategic Initiatives, Accessibility Directorate of Ontario, Ministry of Economic Development, Employment and Infrastructure hosted a Breakfast Session: Towards an Accessible Ontario: Accessibility Directorate of Ontario (ADO). His presentation noted that the Province is midway to its goal of an accessible Ontario by 2025 and provided an overview of Ontario’s Accessibility Action Plan which focuses on three key priorities: Engaging employers to understand the value of hiring people with disabilities. Strengthening the foundation of accessibility in Ontario, by modernizing Ontario’s accessibility laws and standards. With respect to the modernizing of the standards, Mr. Spencer indicated that a review of the Transportation Standard may be required especially around accessible taxis as those with physical disabilities continue to find it difficult to obtain service. With respect to the Transportation Standard, Mr. Spencer noted to the audience the outstanding example of a transportation service that services the residents of Sharbot Lake who are required to travel either to Kingston or Ottawa for medical services. Promoting the cultural shift that builds awareness of accessibility so that everyone, regardless of their ability, can reach their full potential.
Frontenac County Advisory Committees – Accessibility Advisory Committee Update Report June 15, 2015
2015-068 Accessibility Advisory Committee 2015 Second Quarte…
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AGENDA ITEM #c)
- Updates from the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) The AMCTO is happy to announce the AODA 10th Anniversary Champion Award. On June 13, 2015 the Accessibility for Ontarians with Disabilities Act (AODA) celebrated 10 years as legislation. AMCTO, with the support of the Government of Ontario, is recognizing individuals who demonstrate leadership in accessibility and disability issues through the new AODA 10th Anniversary Champion Award. This is a onetime award to recognize outstanding individuals who demonstrate passion and commitment in the promotion of awareness of accessibility and inclusiveness in their community The nomination deadline for this award is June 30, 2015 and additional information may be found by visiting the AMCTO website at www.amcto.com. Sustainability Implications Creating barrier-free communities through accessibility planning will enhance the County’s goal of sustainability in both the social and economic pillars of the County’s sustainability plan. As stated in Directions for Our Future, social sustainability is based on equity, diversity, connectivity, democracy and a good quality of life. It further states that economic development takes health, community, education, and environmental and social objectives into account. Financial Implications There are no direct financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Frontenac Accessibility Advisory Committee
Frontenac County Advisory Committees – Accessibility Advisory Committee Update Report June 15, 2015
2015-068 Accessibility Advisory Committee 2015 Second Quarte…
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