Body: Council Type: Agenda Meeting: Regular Date: May 25, 2012 Collection: Council Agendas Municipality: Frontenac County
[View Document (PDF)](/docs/frontenac-county/Published Agendas/Advisory Committees of Council/Accessibility Advisory Committee/2012/Accessibility Advisory Committee (FAAC) - 25 May 2012.pdf)
Document Text
Accessibility Advisory Committee Agenda
Date and Time
[May 25, 2012 at 10:00 a.m.
Place
Sydenham Library
Members: John McDougall, County Councillor Gary Davison, County Councillor Neil Allen, South Frontenac - Chair
Danka Brewer, Central Frontenac Francine Arsenault, Community Member at Large - Vice Chair
Page 1.
Call to order
Adoption of the agenda
Disclosure of pecuniary interest and general nature thereof
Closed meeting
Adoption of minutes
2-5
•
Business arising from the minutes •
a) Committee Membership Update
•
b) Update on the Meeting with Wayne Orr, CAO Re Twp. of South Frontenac Municipal Office Renovations
Deputations and/or presentations •
6
a) Frontenac Accessibility Advisory Committee Meeting Minutes dated February 17, 2012
a) Update on AODA - Integrated Accessibility Standards Regulation: Interpretation and Application Training
Communications
Accessibility Advisory Committee Work Plan •
a) 2012 Accessibility Advisory Committee Work Plan Update
- Other business
- Next meeting date •
a) 2012 AAC Meeting Schedule
- Adjournment
Page 1 of 6
Agenda Item # 5•
JOINT ACCESSIBILITY ADVISORY COMMITTEE MEETING MINUTES February 17, 2012 A meeting of the Frontenac Joint Accessibility Advisory Committee (FAAC) was held at the Sydenham Library on Friday, February 17, 2012 at 1:00 p.m. Present:
Neil Allen, Township of South Frontenac Representative – Chair Francine Arsenault, Community at Large Representative – Vice-Chair Danka Brewer, Township of Central Frontenac Representative John McDougall, County Council Representative Gary Davison, County Council Representative Susan Beckel, County of Frontenac – Recording Secretary
CALL TO ORDER
Neil Allen called the meeting to order at 1:05 p.m.
ADOPTION OF THE AGENDA
Committee Recommendation:
Moved by: Gary Davison Seconded by: Francine Arsenault
RESOLVED THAT the Agenda for the February 17, 2012 meeting be hereby adopted as amended to include: Under Other Business: Draft Customer Service Booklet for Contractors CARRIED 3.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
The Chair requested the Recording Secretary to note in the minutes that no members of the committee declared any disclosures of pecuniary interest. 4.
APPROVAL OF THE MINUTES
Committee Recommendation
Moved by: John McDougall Seconded by: Danka Brewer
RESOLVED THAT the minutes from the December 9, 2011 meeting be hereby adopted as circulated. CARRIED County of Frontenac Joint Accessibility Advisory Committee February 17, 2012 Meeting Page 1 of 4
a) Frontenac Accessibility Advisory Committee Meeting Minutes dated February 17, 2012
Page 2 of 6
Agenda Item # 5•
DEPUTATIONS AND PRESENTATIONS – Nil
BUSINESS ARISING FROM THE MINUTES - Nil
CORRESPONDENCE/INFORMATION ITEMS a)
11-12-15 Accessibility Directorate of Ontario (ADO) Memo Re: Broader Public Sector Accessibility Planning Requirements
Memo providing information of the developments with the AODA. The Ontarians with Disabilities Act (ODA) remains in force until repealed, and legal obligations under it, including those related to annual accessibility plans, continue. Under the Integrated Accessibility Standards Regulation (IASR), the broader public sector must develop multi-year accessibility plans starting in 2013, or in 2014 for those with fewer than 50 employees. The ADO is developing resources to help meet the requirements of the IASR,
b)
12-01-13 Accessibility Directorate of Ontario Memo Re: Accessibility and the Broader Public Sector
Memo advising of two of the early requirements under the Integrated Accessibility Standards Regulation (IASR): (i) emergency procedures, plans or public safety information available to the public must be provided in an accessible format or with appropriate communications supports, upon request; and (ii) provide individualized emergency response information for employees with disabilities. c)
Draft letter to the Townships Re: Accessibility Advisory Committee
The committee reviewed a draft letter to the Townships providing an update from the Frontenac Accessibility Advisory Committee. Committee Recommendation
Moved by: Danka Brewer Seconded by: Francine Arsenault
RESOLVED THAT the draft letter to the Townships be approved with the addition of AODA information for businesses and contact information for the committee members. CARRIED
ACCESSIBILITY PLAN FOR 2012 a) Accessibility Advisory Committee Work Plan for 2012
The committee reviewed the 2012 Work Plan in detail. Committee Recommendation
Moved by: Francine Arsenault Seconded by: John McDougall
County of Frontenac Joint Accessibility Advisory Committee February 17, 2012 Meeting Page 2 of 4
a) Frontenac Accessibility Advisory Committee Meeting Minutes dated February 17, 2012
Page 3 of 6
Agenda Item # 5•
RESOLVED THAT the 2012 Accessibility Advisory Committee Work Plan be recommended to County Council for approval. CARRIED
Recruitment of New Members: The committee discussed placing a notice in The Frontenac News and Frontenac EMC. Action Item:
New School in Sharbot Lake: The committee discussed their desire to be involved with this building project, similar to the Sydenham Library project. Action Item:
Francine advised that she has connections with people on Wolfe Island and will make some inquiries. Danka will contact Debbie Kiss to inquire if she has any connections in the Township of North Frontenac.
Susan will contact Mayor Janet Gutowski to request information on the status on the project and relay the committee’s desire to be involved.
Accessible Picnic Tables: The committee discussed working with the high schools to have the students build the tables. Action Item:
Susan will contact Anne Marie Young, Manager of Economic Sustainability at the County to determine if the AAC could apply for project funding through the Smaller Scale Initiatives program and contact the high schools to see if it would be a project of interest for the students.
Gary Davison left the meeting at 1:40 p.m. 9.
OTHER BUSINESS a) Businesses Compliance with AODA Customer Service Standard
The committee discussed options for circulating information to County businesses regarding their compliance obligations under the AODA Customer Service Standard, including inserts with township tax bills, advertisements in local newspapers, posting information on the municipal websites, displays at Township and County open houses, public meetings, community events or in the municipal offices. Action Item:
As requested by the members, Susan will provide copies of the Accessibility for Ontarians with Disabilities, 2005 legislation to the committee members.
Action Item:
Susan will contact Wayne Orr, CAO – Township of South Frontenac to schedule a meeting with the committee to review the office renovation plans.
b) Next Meeting Date The next meeting will be held on April 27, 2012 at 10:00 a.m. at the Sydenham Library. County of Frontenac Joint Accessibility Advisory Committee February 17, 2012 Meeting Page 3 of 4
a) Frontenac Accessibility Advisory Committee Meeting Minutes dated February 17, 2012
Page 4 of 6
Agenda Item # 5•
Future meeting dates were scheduled as follows: June 22, 2012 at 10:00 a.m. September 7, 2012 at 10:00 a.m. c) Frontenac Heritage Festival Danka reminded the committee that the Frontenac Heritage Festival is being held from February 24 – 26 in Sharbot Lake. 10.
ADJOURNMENT
Committee Recommendation
Moved by: Danka Brewer Seconded by: John McDougall
RESOLVED THAT the meeting hereby adjourn at 2:25 p.m. CARRIED
Neil Allen, Chair
Susan Beckel, Recording Secretary
County of Frontenac Joint Accessibility Advisory Committee February 17, 2012 Meeting Page 4 of 4
a) Frontenac Accessibility Advisory Committee Meeting Minutes dated February 17, 2012
Page 5 of 6
a) 2012 Accessibility Advisory Committee Work Plan Update
FRONTENAC JOINT ACCESSIBILITY ADVISORY COMMITTEE 2012 WORK PLAN Mandate of the Committee (By-law No. 2011-0022) To assist the County and Township Councils in the County of Frontenac in enabling persons with disabilities to have equal access to all opportunities within the County. Proposed Activities for 2012
Committee awareness amongst the Townships
Accessible picnic table project
Details of the Activity
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
- letter to Township Councils outlining committee’s mandate, membership, etc.
- request to be delegation at each Council meeting
- project was not completed in 2011, carried over to provide one accessible picnic table for each Township (subject to grant funding)
- assists with Activity No. 1
- Comment on any Township or County building projects or site plans regarding accessibility.
County of Frontenac Front Entrance renovations (subject to 2012 budget approval)
Township of South Frontenac municipal office renovations
multi-year accessibility plan
required policies and procedures
- Recruitment of Members
- Members required for Frontenac Islands and North Frontenac
Agenda Item # 9•
Page 6 of 6
- Make recommendations to Councils regarding compliance with AODA, specifically the requirements to meet the Integrated Accessibility Standard Regulation and ongoing compliance with AODA Customer Service Standard.
