Body: Council Type: Agenda Meeting: Regular Date: June 8, 2022 Collection: Council Agendas Municipality: Frontenac County
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Administrative Building Design Task Force Meeting Wednesday, June 8, 2022 – 6:30 p.m. Meeting to be held in combination of in person and Virtual Electronic Format, and live streamed on the County of Frontenac’s YouTube Channel https://youtu.be/VuiiLRbxTsA
AGENDA Page 1.
Call to Order
Election of Officers a) Election of Chair b)
Election of Vice Chair
Adoption of the Agenda a) That the agenda for the June 8, 2022 meeting of the Administrative Building Design Task Force be adopted.
Disclosure of Pecuniary Interest and General Nature Thereof
Adoption of Minutes a) Minutes of Meeting held February 17, 2021
3-6
That the minutes of the Administrative Design Task Force meeting held February 17, 2021 be adopted. 6.
Deputations and/or Presentations
7 - 18
Reports a) Staff Briefing: staff will provide the Task Force with a PowerPoint presentation outlining the Project Overview, Design/Tender Process & Bids and a Budget/Financial Breakdown as well as answer questions.
19 - 26
b)
2022-058 Office of the Chief Administrative Officer Review and Award of the RFP for the Renovations & Additions for Joint Admin Facility for the County of Frontenac and Cataraqui Regional Conservation Authority
Page 1 of 26
Page Colbourne & Kembel Architects Inc will be on hand to provide both the Task Force and the CRCA Task Force with an overview of all submissions. Note on June 7, 2022: The budget/proforma have been updated based upon the latest information from the architect and further discussions with the CRCA
Recommendation: Be It Resolved That the Office of the Chief Administrative Officer – Review and Award of the RFP for the redevelopment of the Administrative Building report be received; And Further Thatthe Council of the County of Frontenac authorize the Warden and Clerk to enter into an agreement with Emmons & Mitchell Construction (2000) Ltd for the Renovations & Additions for Joint Admin Facility for the County of Frontenac and Cataraqui Regional Conservation Authority in the amount of Four Million, Four Hundred and Ninety Thousand ($4,490,000.00), subject to the approval by the Cataraqui Region Conservation Authority (CRCA). 8.
Communications
Other Business
Next Meeting
Adjournment
Page 2 of 26
Minutes of the Administrative Building Design Task Force Meeting February 17, 2021 A meeting of the Administrative Building Design Task Force was held in virtual electronic format, hosted at the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, February 17, 2021 at 11:09 a.m. Present: Councillor Martin – Chair Councillor MacDonald – Vice Chair Warden Vandewal Councillor Doyle Staff Present: Jannette Amini, Manager of Legislative Services/Clerk (Recording Secretary) Alex, Director of Corporate Services/Treasurer Kevin Farrell, Manager of Continuous Improvement/GIS Kelly Pender, Chief Administrative Officer 1.
Call to Order
Ms. Amini, Clerk, called the meeting to order at 11:09 and proceeded with the election of officers. 2.
Election of Officers a)
Election of Chair
Moved By: Seconded By:
Deputy Warden Doyle Warden Vandewal
That Councillor Gerry Martin be elected Chair of the Administrative Building Design Task Force for 2021. Carried Moved By: Seconded By:
Councillor Vandewal Councillor Doyle
That nominations for Chair be closed. Carried Councillor Martin accepted the Nomination of Chair.
Minutes of Meeting held February 17, 2021
Page 3 of 26
b)
Election of Vice Chair
Moved By: Seconded By:
Deputy Warden Doyle Councillor Martin
That Councillor Bill MacDonald be elected Vice Chair of the Administrative Building Design Task Force for 2021. Carried Moved By: Seconded By:
Warden Vandewal Deputy Warden Doyle
That nominations for Vice Chair be closed. Carried Councillor MacDonald accepted the Nomination of Vice Chair. 3.
Adoption of the Agenda
Moved By: Seconded By:
Councillor Doyle Councillor MacDonald
That the agenda for the February 17, 2021 meeting of the Administrative Building Design Task Force be adopted. Carried 4.
Disclosure of Pecuniary Interest and General Nature Thereof
There were none. 5.
Adoption of Minutes a)
Minutes of Meeting held December 16, 2020
Moved By: Seconded By:
Councillor Doyle Councillor MacDonald
That the minutes of the Administrative Design Task Force meeting held December 16, 2020 be adopted. Carried
Administrative Building Design Task Force Meeting Minutes February 17, 2021
Minutes of Meeting held February 17, 2021
Page 2 of 4
Page 4 of 26
6.
Deputations and/or Presentations
Reports a)
2021-021 Office of the Chief Administrative Officer Review of Detailed Design Plans and Budget Financial Analysis for the Joint Administrative Building
Moved By: Seconded By:
Councillor Doyle Councillor MacDonald
Be It Resolved That the Office of the Chief Administrative Officer – Office of the Chief Administrative Officer – Review of Detailed Design Plans and Budget/Financial Analysis for the Joint Administrative Building be received; And Further That the Administrative Building Design Task Force approve the Detailed Designs developed by Colbourne & Kembel Architects Inc. and proceed through Phase 3 of the Workplan – RFP for Detailed Design, as noted in the report. Carried Mr. Pender provided an overview of the report, noting that one of the major changes of the plans since last presented to the Task Force in December is more use of basement space in order to reduce costs. To questions regarding how the costs of this re-development will affect the County’s levy, Mr. Pender noted that the County has been making contributions to reserves for capital repairs so this could be funded by a combination of borrowing and use of reserves. Should Council chose not to use reserves, the worst case scenario would be a 2% increase to the levy; however this will coincide with the end of the 0.65% dedication to capital reserves. The debenture on Fairmount Home expires September 2022 and it is anticipated that the redevelopment of this building will be late 2022 early 2023. To questions regarding if both the County of Frontenac and the CRCA are in agreement that this is the best design, Mr. Pender noted that these designs have been vetted through both the County’s staff design committee and the CRCA design committee and incorporates comments from both. To questions regarding if the size space issues for the CRCA that it had noted at the joint meeting had been addressed, Mr. Pender noted that everyone’s office is getting smaller; however the compromise is far more functional meeting rooms. He also noted that work from home strategies will also change how people work. Between both groups we are comfortable that the meeting rooms and flex space compensate for the reduced office sizes.
Administrative Building Design Task Force Meeting Minutes February 17, 2021
Minutes of Meeting held February 17, 2021
Page 3 of 4
Page 5 of 26
Moved By: Seconded By:
Deputy Warden Doyle Warden Vandewal
That the detailed designs presented today be presented to County Council at its March 17, 2021 meeting. Carried 8.
Communications
Other Business
Next Meeting
The next meeting is preliminary scheduled for Wednesday, April 21, 2021 following the County Council meeting. 11.
Adjournment
Moved By: Seconded By:
Deputy Warden Doyle Councillor Macdonald
That the meeting hereby adjourn at 11:37 a.m. Carried
Administrative Building Design Task Force Meeting Minutes February 17, 2021
Minutes of Meeting held February 17, 2021
Page 4 of 4
Page 6 of 26
Background and Tender Submission Report
Staff Briefing: staff will provide the Task Force with a PowerPoint pres…
Admin Office Task Force Page 7 of 26
June 8/22
Staff Briefing: staff will provide the Task Force with a PowerPoint pres…
Agenda • Project Overview – Kelly • Design/Tender Process & Bids – Todd • Budget/Financial Breakdown – Alex • Q&A – Katrina, Kelly, Todd and Alex
Page 8 of 26
• Note: Although this is technically a County Committee meeting, questions may be asked by any County Councillor or CRCA Board member present at the meeting
Staff Briefing: staff will provide the Task Force with a PowerPoint pres…
The Origins of the Project • 2013: Project first proposed in the 2013 Service Delivery Review “The physical work environment for the staff assigned to the old hours is no a professional office environment. Work stations are scattered throughout the various rooms of a residential house which results in a noisy and inefficient work environment.” Also recommended looking at an office in the County.
Page 9 of 26
Staff Briefing: staff will provide the Task Force with a PowerPoint pres…
The Origins of the Project •
•
•
2016: First committee meeting held Sept 2016 o Reviewed the WSP condition assessment report - $212K in maintenance required for the building o General accessibility concerns, in particular washrooms o Committee completed a walkabout looking at staffing conditions 2017: Talks began on alternate workspaces including idea of moving to the County. o Options for renovations or expansion examined – including the 3rd floor attic o 8 Options examined o Began looking at co-location options with South Frontenac and/or CRCA
Page 10 of 26
2018: Admin Building Task Force Established and four meetings held o Three locations identified Current location CRCA Site Sydenham o A facilitator and architect were hired to support the process
Staff Briefing: staff will provide the Task Force with a PowerPoint pres…
The Origins of the Project •
Page 11 of 26
2019: Admin Building Task Force held five meetings o Reviewed options report from CKA o Municipal Modernization Funding received to assist with the design o SF withdraws from the process o CRCA site eliminated o CKA report estimates total cost for the joint (with CRCA) project at $3.7M o Work plan approved, including the development of an MOU with the CRCA. o Target for completion was Fall of 2021 o MOU developed and signed by both parties – committing to moving jointly through the design process
Staff Briefing: staff will provide the Task Force with a PowerPoint pres…
The Origins of the Project •
•
2020: Pandemic – Final concept plan endorsed by the Task Force and Detailed Design commenced o Made use of basement and added basement/walkout under the Council Chambers o Smaller office spaces to recognize changing work patterns o more emphasis on collaboration spaces o accessibility issues addressed o More efficient/spacious shared reception area accommodated
Page 12 of 26
2021: Two meetings o Reviewed the Class D cost estimate $4.21M o Reviewed revised Council Chambers layout and made changes o Reviewed CoF/CRCA building split = (68/32) o Infrastructure Funding Grant of $100k received o Bids for standalone reception area rejected as over budget Now included in new project
Note: Does not include contingency (generally +/- 25%) Staff Briefing: staff will provide the Task Force with a PowerPoint pres…
The Origins of the Project
Page 13 of 26
Staff Briefing: staff will provide the Task Force with a PowerPoint pres…
The Origins of the Project •
2022: First Meeting – June 7, 2022 o Release of final tender document delayed due to COVID challenges o Tender released on April 21/22 o Tender closed on June 1/22 (two extensions) o Four bids received – Low Bid from Emmons & Mitchell -$4.45M o
Approximately $220/ft.2
Page 14 of 26
Staff Briefing: staff will provide the Task Force with a PowerPoint pres…
Page 15 of 26
Staff Briefing: staff will provide the Task Force with a PowerPoint pres…
Page 16 of 26
Staff Briefing: staff will provide the Task Force with a PowerPoint pres…
Next Steps • June 8/22 – approve the motion to recommend to Council Be It Resolved That the Office of the Chief Administrative Officer – Review and Award of the RFP for the redevelopment of the Administrative Building report be received; And Further That the Council of the County of Frontenac authorize the Warden and Clerk to enter into an agreement with Emmons & Mitchell Construction (2000) Ltd for the Renovations & Additions for Joint Admin Facility for the County of Frontenac and Cataraqui Regional Conservation Authority in the amount of Four Million, Four Hundred and Ninety Thousand ($4,490,000.00), subject to the approval by the Cataraqui Region Conservation Authority (CRCA).
Page 17 of 26
• June 15/22 – recommendation goes to County Council + CRCA Board • June 16/22 – award of contract • July 1/22 – mobilization – remote work staff (except for select admin) • Jan 1/23 – CRCA moves in to renovated Paramedic Suite • End of 23 – All back in office
Staff Briefing: staff will provide the Task Force with a PowerPoint pres…
Notes
Page 18 of 26
• Lease agreement (based upon MOU and actual design/budget) being finalized by Cunningham Swan – anticipate approval in July • County paramedics, planning and economic development will use CRCA facilities during construction. CRCA lease payment proposed to commence upon full project completion • Booked for SF Council Chambers for County Council meetings • Thank you: • CKA: Todd, Justin, Tim • CRCA: Katrina, Tom and Donna • County Staff
Report 2022-058 Committee Recommend Report To:
Chair and Members of the Administrative Building Task Force
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Kelly Pender, Chief Administrative Officer
Date of meeting:
June 8, 2022
Re:
Office of the Chief Administrative Officer – Review and Award of the RFP for the Renovations & Additions for Joint Admin Facility for the County of Frontenac and Cataraqui Regional Conservation Authority
Recommendation Be It Resolved That the Office of the Chief Administrative Officer – Review and Award of the RFP for the redevelopment of the Administrative Building report be received; And Further That the Council of the County of Frontenac authorize the Warden and Clerk to enter into an agreement with Emmons & Mitchell Construction (2000) Ltd for the Renovations & Additions for Joint Admin Facility for the County of Frontenac and Cataraqui Regional Conservation Authority in the amount of Four Million, Four Hundred and Ninety Thousand ($4,490,000.00), subject to the approval by the Cataraqui Region Conservation Authority (CRCA). Background At its February 17, 2021 meeting, the Administrative Building Design Task Force was provided with a report that gave an overview of the major changes to the detailed design plans since last presented to the Task Force in December of 2019. This included more use of basement space to reduce costs. As a result, the following motion was passed by the Task Force a)
2021-021 Office of the Chief Administrative Officer Review of Detailed Design Plans and Budget Financial Analysis for the Joint Administrative Building Moved By: Councillor Doyle Seconded By: Councillor MacDonald
2022-058 Office of the Chief Administrative Officer Review and Award of …
Page 19 of 26
Be It Resolved That the Office of the Chief Administrative Officer – Office of the Chief Administrative Officer – Review of Detailed Design Plans and Budget/Financial Analysis for the Joint Administrative Building be received; And Further That the Administrative Building Design Task Force approve the Detailed Designs developed by Colbourne & Kembel Architects Inc. and proceed through Phase 3 of the Workplan – RFP for Detailed Design, as noted in the report. Carried At that same meeting, the Task Force also passed the following motion: Moved By: Seconded By:
Deputy Warden Doyle Warden Vandewal
That the detailed designs presented today be presented to County Council at its March 17, 2021 meeting. Carried At the March 17, 2021 County Council meeting, Council was provided with Briefing of the Old House Design Concept and later ratified the above motion recommended by the Task Force. Comment A Site Plan application was submitted to the City of Kingston to:
- renovate existing County administrative offices
- demolish existing 1-storey addition at east end of existing building
- construct proposed 3 separate 1-storey building additions
- Adjust existing parking lot to accommodate required new parking spaces. Colbourne & Kembel Architects Inc. have worked on the RFP for the redevelopment of the building, which was release on April 21, 2022, and was scheduled to close on May 11, 2022. On April 29, requests were received from one of the larger contractors for a 1or 2-week extension. The decision was made to accommodate the request to allow adequate time to retrieve the most competitive pricing from all sub-contractors. As a result, the closing date was subsequently extended to May 25. After follow up with the 4 bidders, another 1 week extension was requested as they were away until May 30th but had planned to submit a competitive bid and the May 25 deadline was a challenge for. In addition, some of their sub-contractors had also asked for the extension. Bids were received before 2:00:00 PM June 1, 2022 at the County email address. A total of four bids were received as follows: Name of Vendor
Tender Amount
Anglin Group Ltd David J Cupido Construction Ltd
$4,995,000 $4,900,000
Recommend Report to the Administrative Building Design Task Force Office of the Chief Administrative Officer – Review and Award of the RFP for the Renovations & Additions for Joint Admin Facility for the County of Frontenac and Cataraqui Regional Conservation Authority June 8, 2022 Page 2 of 4
2022-058 Office of the Chief Administrative Officer Review and Award of …
Page 20 of 26
Ubcon Construction Limited Emmons & Mitchell
$4,770,000 $4,490,000
Contractors who submitted bids are outlined on the bid analysis and the bid results for the project are outlined in Appendix A and B respectively, provided by Colbourne & Kembel, Architects Inc. As noted in the correspondence, all the Contractors who submitted bids were eligible as determined by their attendance at the Pre-Bid Mandatory Site Meeting. One of the eligible bidders did not submit a bid. Bids are valid for 30 days. All bids were compliant, with the low bidder being Emmons & Mitchell Construction (2000) Ltd., with a bid amount of $4,490,000.00. This falls within the County’s Project budget. Emmons & Mitchell Construction (2000) Ltd. has provided a schedule as follows: ➢ Construction Start Date: June.27/22 ➢ Phase 1 Substantial Completion: Dec 2022 ➢ Overall Substantial Completion: Aug 2023 ➢ Total Completion: Sept 2023. In accordance with construction industry bidding standards, Colbourne & Kembel Architects Inc. are therefore suggesting that the contract be awarded to Emmons & Mitchell Construction (2000) Ltd. The start of construction is dependent on-site plan control approval and the issuance of Building permits. Contractors cannot start to construct or de-construct until building permits are obtained. At this point site plan control may hold the start of construction up as building permits cannot be obtained until the site plan control agreement is in place. Colbourne & Kembel Architects Inc will be on hand to provide both the Task Force and the CRCA Task Force with an overview of all submissions, with recommendations set to go to County Council for approval at its regular meeting on June 15, 2022, at 9:30 a.m., and to the CRCA Board for approval at its special meeting later that day at 6:45 p.m. The recommendation notes that this approval is subject to approval by the CRCA Board so that should the CRCA opt to not participate, County Council would not be required to pass a motion of reconsideration. The CRCA Board would not need this provision in its resolution, given that the County Council will be meeting ahead of the CRCA Board. Strategic Priority Implications Priority 3 Champion and coordinate collaborative efforts with partners to resolve complex problems otherwise beyond the reach Specifically, the objectives that support this strategy states that the County will continue to pursue collaborative opportunities to achieve service and cost efficiencies and other economies through cost-sharing and shared services. This priority identifies the CRCA as a current and potential project partner Recommend Report to the Administrative Building Design Task Force Office of the Chief Administrative Officer – Review and Award of the RFP for the Renovations & Additions for Joint Admin Facility for the County of Frontenac and Cataraqui Regional Conservation Authority June 8, 2022 Page 3 of 4
2022-058 Office of the Chief Administrative Officer Review and Award of …
Page 21 of 26
In addition, shared facilities reduce the overall environmental footprint required to occupy two separate facilities. Depending upon outcomes/options in terms of a shared facility, the overall greenhouse gas footprint of the County could be reduced because of this project, thereby assisting in meeting our GHG emission requirements as noted in the County’s Energy Conservation and Demand Management Plan. Financial Implications Based on the schedule provided from the contractor, occupancy for Cataraqui Conservation would begin January 1, 2023, with full completion of the building on January 1, 2024. The amount of the lease payments will be finalized after construction is complete and subject to the total cost of construction and the interest rate at the time of borrowing. The lease payments by Cataraqui Conservation would begin after completion is complete for a term of 21 years. The current estimated lease payment by Cataraqui Conservation would be $120,839 per year, based on the total cost of the building and a 31.8% allocation of costs determined by its share of dedicated space. This indicative lease payment is based off the cost of borrowing for an estimated construction cost plus site works of $4,640,000 and an interest rate of 5% over a 21-year term. It should be highlighted that the lease payment is sensitive to fluctuations in interest rate and that a 1% increase in interest rates would result in an approximately 10% increase in the annual lease payment. Each organization will be responsible for the cost of furniture of their area and those costs are not included in the lease payment. The cost of furniture is estimated at $4,000 per person. Design and project management fees are also excluded from the lease payment and are assumed to be paid upfront. The total design/project management fee is estimate at $363,558 and will be shared by both organizations in accordance with the square footage allocation. Under the lease agreement, the cost of utilities would be excluded from the lease payment. Cataraqui Conservation and the County would be responsible for their own costs for internet and telephone service. Joint costs, such as hydro, natural gas, snow clearing, janitorial services, common area maintenance, technology and capital replacement, and alarm and security costs would be shared in accordance with the 68.2%/31.8% allocation in relation to square footage. A complete breakdown of the estimated costs is attached under Appendix C. A 10-year proformas for both CRCA and the County is attached under Appendix D. Organizations, Departments and Individuals Consulted and/or Affected Alex Lemieux, Director of Corporate Services/Treasurer Kevin Farrell, Manager of Continuous Improvement/GIS Katrina Furlanetto, General Manager, Cataraqui Region Conservation Authority (CRCA) Todd Colbourne, Colbourne & Kembel, Architects Inc. Justin Chapman, Colbourne & Kembel, Architects Inc. Recommend Report to the Administrative Building Design Task Force Office of the Chief Administrative Officer – Review and Award of the RFP for the Renovations & Additions for Joint Admin Facility for the County of Frontenac and Cataraqui Regional Conservation Authority June 8, 2022 Page 4 of 4
2022-058 Office of the Chief Administrative Officer Review and Award of …
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June 1, 2022 Kelly James Pender, MBA Chief Administrative Officer County of Frontenac 2069 Battersea Road Glenburnie ON K0H 1S0 Re: Bid Results, Joint Admin Facility, Addition & Renovations Our project # 20027 Dear Kelly, We are pleased to provide the results of the tender for the Joint Admin Facility, Addition & Renovations. Bids were received before 2:00:00 PM June 1, 2022 at the County email address. A total of four bids were received. Contractors who submitted bids are outlined on the attached bid analysis form, including their base bid amount. All of the Contractors who submitted were eligible as determined by their attendance at the PreBid Mandatory Site Meeting. One of the eligible bidders did not submit a bid. This bid is valid for 30 days. All bids were compliant, with the low bidder being Emmons & Mitchell Construction (2000) Ltd., with a bid amount of $4,490,000.00. We understand that this falls within the County’s Project budget. Emmons & Mitchell Construction (2000) Ltd. has provided a schedule as follows: Construction Start Date: June.27/22 Phase 1 Substantial Completion: Dec 2022 Overall Substantial Completion: Aug 2023 Total Completion: Sept 2023. Their bid bond and Letter of Surety are in accordance with the bid documents. In accordance with construction industry bidding standards, we therefore suggest that the contract be awarded to Emmons & Mitchell Construction (2000) Ltd. Please do not hesitate to contact us should you have any questions. Sincerely,
Todd Colbourne, OAA, MRAIC
2022-058 Office of the Chief Administrative Officer Review and Award of …
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Renovations Additions for Joint Admin Facility
BID ANALYSIS FORM June 1, 2022 Colbourne & Kembel, Architects Inc. job #20027
BIDDER’S NAME
Base Bid
Addenda Bid Bond Received
Agreement to Bond
Emmons & Mitchell
$
4,490,000.00
Y
Y
Y
Ubcon Construction Limited
$
4,770,000.00
Y
Y
Y
Cupido Construction
$
4,900,000.00
Y
Y
Y
Anglin Group
$
4,995,000.00
Y
Y
Y
2022-058 Office of the Chief Administrative Officer Review and Award of …
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DATA INPUT Table One
Table Two
Construction/Lease Information Construction Cost $ 4,490,000 Site Works $ 250,000 Fixtures (Table 6) $ ‐ Design/PM Fees to Financed (Table 6) $ ‐ Less Grant (Table 8) ‐$ 100,000 Total to Be Financed $ 4,640,000 Total Sq.M. 1,898.4 20434 Sq.Ft. Total Sq.M. ‐ County 829.6 8930 Sq.Ft. Total Sq.M. ‐ CRCA 386.0 4155 Sq.Ft. Total Sq.M ‐ Common Space 682.8 7350 Sq.Ft. Check 227.07 /Sq.Ft. Estimate
2022-058 Office of the Chief Administrative Officer Review and Award of …
County of Frontenac/Cataraqui Region Conservation Authority ‐ Joint Facility Project DRAFT ‐ Construction/Lease Information
Length of Lease Capital Replacement/Amortization Inflation Interest Rate On Debt Administrative Fee on Debt
21 50 2.0% 5.0% 5.0%
$
Allocation Calculation
% of Allocation = % of Dedicated Space Final Allocation = % of Dedicated Space + % of Common Space
- Assumes One Meter
% of Ann. Fin. Charge
Table Eight (New) Grant Summary Amount $ Received? Amt xFr to Table One $
227.07
Table Five Summary Total Upfront Payment $2,320,000 Annual Loan PMT ‐$180,951 Admin Fee ‐$9,048 Amortization Total ‐$189,999
Page 25 of 26
Summary of Ongoing Costs (Yr. One) Utilities/Common Own Costs Total
‐$259,064 ‐$26,400 ‐$285,464
Final % Allocation 68.2% 31.8% ‐
% Allocation County 43.7% CRCA 20.3% Common 36.0%
7‐Jun‐22 Table Three Table Four Est. of Own Costs ‐ CRCA Utilities* & Common Costs (Yr. One) (Yr. One) Hydro* ‐$ 34,000 Internet ‐$ 4,200 Natural Gas* ‐$ 9,800 Telephone ‐$ 9,000 Snow Clearing ‐$ 4,300 Blank Janitorial (Common) ‐$ 30,000 Blank Capital Replacement** ‐$ 89,800 Blank Common Area Maint.*** ‐$ 16,164 18% Blank Technology (Common) ‐$ 50,000 One‐time Blank Alarm & Security ‐$ 25,000 One‐time? Blank Blank Blank Total ‐$ 259,064 Total ‐$ 13,200 CRCA Share ‐$ 82,382 County Share ‐$ 176,682
CRCA ‐$115,085 ‐$5,754 $0 ‐$120,839
County $2,320,000 ‐$65,866 ‐$3,293 $0 ‐$69,159
‐$82,382 ‐$13,200 ‐$95,582
‐$176,682 ‐$13,200 ‐$189,882
**Const. $/Amort. *** Percent of Capital Replacement Costs
100,000 Yes Table Six One Time or Financed Expenses 100,000 Design/Project 7.67% Management Fees %* Design/Project Mgt Fees $ 363,558 CRCA Share $ 115,611 County Share $ 247,947 Finance? No Amount to be Financed $ If “Yes” to Table 1 ‐ Furniture $/EE $ 4,000 50,000 Landscaping Costs $ 25 CRCA EE Count 30 County EE Count 100,000 CRCA $ $ 170,000 County $ $ Finance? If “Yes” to Table 1 No $ ‐
- Assumed to be a Category 5 Building (OAA Fee Guide)
Table Seven Est. of Own Costs ‐ County (Yr. One) Internet ‐$ 4,200 Telephone ‐$ 9,000 Blank Blank Blank Blank Blank Blank Blank Blank Total ‐$ 13,200
2022-058 Office of the Chief Administrative Officer Review and Award of …
Cataraqui Conservation DRAFT
10 YEAR PRO‐FORMA BUDGET
Page 26 of 26
Year Design & PM (if not financed) Fixtures (if not financed) CRCA Lease Hydro* Natural Gas* Snow Clearing Janitorial (Common) Capital Replacement** Common Area Maint.*** Technology (Common) Alarm & Security Blank Internet Telephone Blank Blank Blank Blank Blank Blank Blank Total Annual Increase %
- Assumes One Meter **Const. $/Amort.
7‐Jun‐22 1 ‐$115,611 ‐$100,000 ‐$120,839 ‐$10,812 ‐$3,116 ‐$1,367 ‐$9,540 ‐$28,556 ‐$5,140 ‐$15,900 ‐$7,950 ‐$4,200 ‐$9,000 $0 $0 $0 $0 $0 $0 $0 ‐$432,033
2
3
4
5
6
7
8
9
10
‐$120,839 ‐$11,028 ‐$3,179 ‐$1,395 ‐$9,731 ‐$29,128 ‐$5,243
‐$120,839 ‐$11,249 ‐$3,242 ‐$1,423 ‐$9,925 ‐$29,710 ‐$5,348
‐$120,839 ‐$11,474 ‐$3,307 ‐$1,451 ‐$10,124 ‐$30,304 ‐$5,455
‐$120,839 ‐$11,703 ‐$3,373 ‐$1,480 ‐$10,326 ‐$30,910 ‐$5,564
‐$120,839 ‐$12,176 ‐$3,510 ‐$1,540 ‐$10,744 ‐$32,159 ‐$5,789
‐$120,839 ‐$12,420 ‐$3,580 ‐$1,571 ‐$10,958 ‐$32,802 ‐$5,904
‐$120,839 ‐$12,668 ‐$3,651 ‐$1,602 ‐$11,178 ‐$33,458 ‐$6,023
‐$120,839 ‐$12,921 ‐$3,724 ‐$1,634 ‐$11,401 ‐$34,128 ‐$6,143
‐$318 $0 ‐$4,284 ‐$9,180 $0 $0 $0 $0 $0 $0 $0 ‐$194,324 ‐55.02%
‐$324 $0 ‐$4,370 ‐$9,364 $0 $0 $0 $0 $0 $0 $0 ‐$195,794 0.76%
‐$331 $0 ‐$4,457 ‐$9,551 $0 $0 $0 $0 $0 $0 $0 ‐$197,293 0.77%
‐$337 $0 ‐$4,546 ‐$9,742 $0 $0 $0 $0 $0 $0 $0 ‐$198,822 0.78%
‐$120,839 ‐$11,937 ‐$3,441 ‐$1,510 ‐$10,533 ‐$31,529 ‐$5,675 ‐$17,555 ‐$344 $0 ‐$4,637 ‐$9,937 $0 $0 $0 $0 $0 $0 $0 ‐$217,936 9.61%
‐$351 $0 ‐$4,730 ‐$10,135 $0 $0 $0 $0 $0 $0 $0 ‐$201,972 ‐7.33%
‐$358 $0 ‐$4,824 ‐$10,338 $0 $0 $0 $0 $0 $0 $0 ‐$203,595 0.80%
‐$365 $0 ‐$4,921 ‐$10,545 $0 $0 $0 $0 $0 $0 $0 ‐$205,250 0.81%
‐$373 $0 ‐$5,019 ‐$10,756 $0 $0 $0 $0 $0 $0 $0 ‐$206,938 0.82%
