Body: Council Type: Agenda Meeting: Regular Date: July 18, 2018 Collection: Council Agendas Municipality: Frontenac County
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Administrative Building Design Task Force Meeting Wednesday, July 18, 2018 – 12:00 p.m. Bud Clayton Memorial Room, 2069 Battersea Road, Glenburnie, ON
AGENDA Page 1.
Call to Order
Adoption of the Agenda a) That the agenda for the July 18, 2018 meeting of the Administrative Building Design Task Force be adopted.
Disclosure of Pecuniary Interest and General Nature Thereof
Adoption of Minutes a) Minutes of Meeting held April 18, 2018
2-4
That the minutes of the Administrative Design Task Force meeting held April 18, 2018 be adopted. 5-6
b)
Minutes of Meeting held June 27, 2018 That the minutes of the Administrative Design Task Force meeting held June 27, 2018 be adopted.
Deputations and/or Presentations
Reports a) Facilitated Session with Robert Wood – Follow-up to Previous Meeting
Communications
Other Business
Next Meeting
Adjournment
7 - 12
Page 1 of 12
AGENDA ITEM #a)
Minutes of the Administrative Building Design Task Force Meeting April 18, 2018 Unconfirmed A meeting of the Administrative Building Design Task Force was held in the Frontenac Room, County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, April 18, 2018 at 12:12 p.m. Present: Councillor Vandewal, Chair Councillor Dewey, Vice Chair Councillor Nossal Councillor Inglis County Staff Present: Jannette Amini, Manager of Legislative Services/Clerk (Recording Secretary) Kelly Pender, Chief Administrative Officer Joe Gallivan, Director of Planning and Economic Development CRCA Members Present: Sandy Hay, City of Brockville Representative 1.
Call to Order
The meeting was called to order immediately following the adjournment of the Council meeting at 12:12 p.m. in the Kingston Frontenac Rotary Auditorium and members proceeded to the Frontenac Room. 2.
Adoption of the Agenda
Moved By: Seconded By:
Councillor Dewey Councillor Nossal
That the agenda for the April 18, 2018 meeting of the Administrative Building Design Task Force be adopted. Carried 3.
Disclosure of Pecuniary Interest and General Nature Thereof
There were none.
Minutes of Meeting held April 18, 2018
Page 2 of 12
AGENDA ITEM #a)
Adoption of Minutes a)
Minutes of Meeting held March 9, 2018
Moved By: Seconded By:
Councillor Inglis Councillor Nossal
That the minutes of the Administrative Design Task Force meeting held March 9, 2018 be adopted. Carried 5.
Deputations and/or Presentations
Reports a)
2018-058 Administrative Building Design Task Force Site Selection Criteria and Priority Setting
Mr. Pender provided an overview of the report, which includes the 3 steps that need to happen prior to any decisions being made. Mr. Pender displayed an excel spreadsheet that listed suggested criteria, along with the ability to apply a rating to each, which was open to the committee for discussion and or amendments. The committee discussed how far from its existing location it would be willing to go, noting that public comments seems to favour any new build being located within the County; however staff commute time also needs to be addressed. There is a property located in Harrowsmith that is owned by the Township of South Frontenac. Depending on the where and what the Committee places its priority on will determine what location will rise to the top of the list. For visibility/profile, it would need to be located either on Battersea Road, Highway 38, Perth Road or Sydenham Road as those are the busiest roads. If decisions are being made regarding financial considerations, then availability of drinking water, existing septic and site ownership would rate high. The Committee came up with some preliminary rankings regarding the site. Mr. Hayes provided some insight into the discussions of the CRCA, noting specifically that during their meeting, it was concluded that it does not need to be located in the County.
Administrative Building Design Task Force Meeting Minutes April 18, 2018
Minutes of Meeting held April 18, 2018
Page 2 of 3
Page 3 of 12
AGENDA ITEM #a)
Councillor Vandewal and the CAO will meet with their CRCA counterparts to look at a facilitated session. 7.
Communications
Other Business
There was none. 9.
Next Meeting
The next meeting will be at the call of the Chair. 10.
Adjournment
Moved By: Seconded By:
Councillor Inglis Councillor Nossal
That the meeting hereby adjourn at 1:46 p.m. Carried
Administrative Building Design Task Force Meeting Minutes April 18, 2018
Minutes of Meeting held April 18, 2018
Page 3 of 3
Page 4 of 12
AGENDA ITEM #b)
Minutes of the Administrative Building Design Task Force Meeting June 27, 2018 A meeting of the Administrative Building Design Task Force was held in the Frontenac Room, County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, June 27, 2018 at 9:00 am. Present: Councillor Vandewal, Chair Councillor Dewey, Vice Chair Councillor Nossal Absent: Councillor Inglis County Staff Present: Kelly Pender, Chief Administrative Officer (Recording Secretary) CRCA Members Present: Alan Revill, CRCA Board Chair Max Kaiser, Board Member Donna Campbell, Assistant to, Chair & General Manager Geoff Rae, General Manager Tom Beaubiah, Manager, Conservation Lands Rob McRae, Manager, Watershed Planning & Engineering Also Present: Robert Wood, 8020 Info Inc. (Facilitator) 1.
Call to Order
The Chair called the meeting to order at 9:00 a.m. 2.
Adoption of the Agenda
Moved By: Seconded By:
Councillor Nossal Councillor Dewey
That the agenda for the June 27, 2018 meeting of the Administrative Building Design Task Force be adopted. Carried
Minutes of Meeting held June 27, 2018
Page 5 of 12
AGENDA ITEM #b)
Disclosure of Pecuniary Interest and General Nature Thereof
There were none. 4.
Facilitated Session
After introductions, Mr. Wood reviewed the responses to the pre-meeting survey. Ten representatives of the two organizations provided input. Discussion took place on the following subjects:
Drivers for a joint approach Functioning of a partnership and ownership Physical location Financing and grant opportunities for shared facilities Potential partnership with the Township of South Frontenac Communications
Mr. Wood will provide a summary and an outline of questions and responses for the parties, plus a list of questions for each organization to work through at their individual meetings prior to re-grouping in late August, or early September. 5.
Next Meeting
The next meeting will be held on July 18, 2018 at 12:00 pm in the Bud Clayton room. 6.
Adjournment
Moved By: Seconded By:
Councillor Dewey Councillor Nossal
That the meeting hereby adjourn at 12:04 pm Carried
Administrative Building Design Task Force Meeting Minutes June 27, 2018
Minutes of Meeting held June 27, 2018
Page 2 of 2
Page 6 of 12
AGENDA ITEM #a)
Facilitated Session with Robert Wood – Follow-up to Previous Meeting
Page 7 of 12
AGENDA ITEM #a)
Facilitated Session with Robert Wood – Follow-up to Previous Meeting
Page 8 of 12
AGENDA ITEM #a)
Facilitated Session with Robert Wood – Follow-up to Previous Meeting
Page 9 of 12
AGENDA ITEM #a)
Facilitated Session with Robert Wood – Follow-up to Previous Meeting
Page 10 of 12
AGENDA ITEM #a)
Facilitated Session with Robert Wood – Follow-up to Previous Meeting
Page 11 of 12
AGENDA ITEM #a)
Facilitated Session with Robert Wood – Follow-up to Previous Meeting
Page 12 of 12
