Body: Committee of the Whole Type: Agenda Meeting: Committee of the Whole Date: February 5, 2014 Collection: Council Agendas Municipality: Frontenac County
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Committee of the Whole – Regular Meeting February 5, 2014 – 9:00 a.m. The Frontenac Room, 2069 Battersea Road, Glenburnie, ON
AGENDA Page
- CALL TO ORDER
- ADOPTION OF AGENDA
- DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
- DEPUTATIONS AND/OR PRESENTATIONS 3-13
a)
Mr. Ernest Lapchinski, Management Committee and Chair of the Building Committee, Pine Meadows Nursing Home, will address the Committee of the Whole regarding a request for funding from the County of Frontenac.
- CLOSED MEETING a)
As authorized under Section 239 of the Municipal Act to consider: a) labour relations regarding advice that is subject to solicitor-client privilege. County Solicitor Mark Mason, Hicks Morley, will be in attendance.
b) Employee negotiations regarding contract negotiations with CUPE 2290 [Addenda] 6. REPORTS a)
Consideration of applications submitted for appointment to the Sustainability Advisory Committee (2 Appointments) [Applications distributed separately from the agenda.]
b)
Integrated Accessibility Standards Regulation (IASR) Council Training Session Ms. Amini, Manager of Legislative Services/Clerk, will facilitate this training session.
Page 1 of 36
Page 6. REPORTS 14-18
c)
Continuation of Budget Meeting Deliberations Closed Session As authorized under Section 239 of the Municipal Act to consider: a) Labour Relations - as it relates to current service and staffing levels
19-28
Budget Material [Addenda] d) 2013-026 Corporate Services 2014 DRAFT Budget Reserve Discussion [Addenda] 7. RISE AND REPORT 8. COMMUNICATIONS
29-36
a)
Minutes of the January 8, 2014 Committee of the Whole Meeting.
- NOTICE OF MOTION
- OTHER BUSINESS
- PUBLIC QUESTION PERIOD
- ADJOURNMENT
Page 2 of 36
Mr. Ernest Lapchinski, Management
Pine Meadow Nursing Home (PMNH) Presentation to County Council, February, 2013 AgendaItem#4a)
Page 3 of 36
1
Mr. Ernest Lapchinski, Management
Who are we
2
AgendaItem#4a)
Page 4 of 36
• 60 bed “B” class facility • Built 1993 with community/provincial funds • Not for profit • Governance: owned and operated by the Community through Land O’Lakes Community Service and a Pine Meadow Nursing Home Management Committee • Received MOH approval to upgrade to class “A” and proceeding with plan this Spring
Mr. Ernest Lapchinski, Management
PMNH
3
AgendaItem#4a)
Page 5 of 36
• 21 of our clients come from Frontenac County, 9 from city of Kingston, 6 from North Frontenac, 5 from Central Frontenac, 1 from South Frontenac (at present but changes) • Most clients from area wish to stay in area • Community Care Access Centre (CCAC) has 90% plus of clients requesting PMNH as 1st choice • It is on behalf of these folks we are here today
Mr. Ernest Lapchinski, Management
PMNH – An Excellent Track Record • Satisfaction Rating – rated highest of 11 nursing homes surveyed • Accreditation – consistently accredited Selected by Ministry of Health & Long Term Care (MOH) to work with Minimum Data Set/ Resident Assessment Instrument (MDS/RAI) AgendaItem#4a)
Page 6 of 36
4
Mr. Ernest Lapchinski, Management
It takes a team to care
5
AgendaItem#4a)
Page 7 of 36
• Pine Meadow plays an important role in providing quality of life and well-being to some of the Frontenac’s frailest elderly. • Each member of our dedicated staff ensures a caring and safe home for all. • It is critical that County Council understand the importance of adequate and fair funding and thereby fulfilling their end of our already established team. • Support to hospitals cost approximately $1200/day whereas cost for long term care costs approximately $110/day – amazing value for the money!
Mr. Ernest Lapchinski, Management
PMNH • • •
• • • • •
6
AgendaItem#4a)
Page 8 of 36
2010 was a transformative year for Long Term Care in Ontario With the implementation of a number of major government initiatives that significantly impacted Pine Meadow The proclamation of the new Long Term Care Home Act and its accompanying new regulations have proven to be costly yet we have not received any additional funding to aid us in these changes (some of which include legislated increased staffing) We have had to implement RAI/MDS as a new funding model and training staff has been expensive Simply stated HST also impacts us We have also had to train our staff with a new compliance process The burden of all these changes has been Pine Meadow’s alone to bear We can’t close beds or refuse resident admissions as the need in our area is too great but the growing gap between costs and the government funding to support housekeeping, laundry, maintenance and dietary related services has grown
Mr. Ernest Lapchinski, Management
PMNH • It is now more than ever that we need the financial support of the County, and you are one of our team members, to aid us in continuing to provide quality care to OUR people
AgendaItem#4a)
Page 9 of 36
7
Mr. Ernest Lapchinski, Management
Nursing Homes – A Growth Industry • The Madawaska Highlands, of which North Frontenac, the north part of Central Frontenac and Addington Highlands is a part of, has the oldest population in Ontario, and the demand for Nursing Home capabilities keeps increasing • By the year 2015 Canadians over 65 years of age will outnumber children • PMNH – a major employer north of Hwy 7 • 75 Staff members – many of who come from Frontenac County • Administrator lives in Sydenham, Chairman of Management Committee lives in North Frontenac • We are on the border of L &A and Frontenac and have not choice but to care for residents from both counties
AgendaItem#4a)
Page 10 of 36
8
Mr. Ernest Lapchinski, Management
PMNH needs updating
9
AgendaItem#4a)
Page 11 of 36
• When PMNH opened in 1993 – a great deal of its equipment was purchased used • Much of this equipment needs replacement now • Much of the facility needs to be refurbished/upgraded: Change ward rooms from 4 to 2 beds; for issues of privacy and dignity, and provide the same style residence as a class “A” facility • Expansion plans have been submitted to the MOHLTC and have been accepted • Plans to provide dialysis lab, physiotherapy dept. and a cardio rehab facility serving inpatients and outpatients from the North Country, L &A and Frontenac
Mr. Ernest Lapchinski, Management
Funding Sources
10
AgendaItem#4a)
Page 12 of 36
• Pine Meadow is funded in the same manner as all Nursing Homes in Ontario • Pine Meadow receives: MOH funding in three envelopes; Nursing, Accommodations and Programs Resident fees Donations and Fund Raising Like all Ontario nursing homes, not extra from anywhere else
Mr. Ernest Lapchinski, Management
PMNH Requests
11
AgendaItem#4a)
Page 13 of 36
• $25,000 annually for the next 10 years • Which is less than 3% of the amount you give to Fairmount Home • Fairmount has a wait list of 200 (a two year wait) • Assistance in maintaining PMNH at a high level of quality, which our elderly and frail residents deserve • It is my hope that you as a Council will find it fair to meet our modest requirements, thank you and if we have time we will answer any or all questions that you may have.
AgendaItem#6c) County of Frontenac Asset Listing
Asset ID
AFRC0000045
Asset Description Palace Road -land Fairmount - land land - Sydenham Base K&P Rail line land - K&P Trail North Frontenac Base land Palace Road -Sidewalk Palace Road -Storm Sewer Palace Road -Parking lot inel access roa Parking lot expansion
AFRC0000061 AFRCO000074
AFRCO000002 AFRCO000029 AFRCO000057 AFRC0000075 AFRCO000078 AFRC0000081 AFRC0000003 AFRC0000004 AFRC0000005
Asset Class ID LAND
Acquisition Cost 148,724.00
LAND
85,979.86
LAND
47,645.65
LAND
181,303.62
LAND
9,447.40
LAND
31,806.27
LAND IMP
6,380.00
LAND IMP
14,255.00
LAND IMP
47,641.00
LAND IMP
77,580.84
K&P Trail Upgrades
LAND IMP
242,513.38
Well Well - North Frontenac Station
LAND IMP
129,405.82
AFRCO000082
LAND IMP
11,907.96
AFRC0000083
K&P Trail Upgrades
LAND iMP
180,595.83
AFRCO000067
K & P Trail - Bridge
BRIDGES
133,694.50
AFRC0000073
K&P Trail Bridge 2
BRIDGES
204,710.49
AFHI0000001
BUILDING
60,931.91
BUILDING
533,000.00
BUILDING
572,390.65
BUILDING
320,494.88
AFRC0000007
Ferry Building Palace Road Building Palace Road -Modifications Old House-structure Old House-mechanical Old House-electrical Old House-interior Old House-structure-Roof Replacement Old House-structure-Porch post replaceme Old House-mechanical-AC office and 2nd f Old House-mechanical-AC boardroom and ad Old House-electrical upgrade Old House-interior-carpet replacement-be Old House-interior renovations-bettermen County Annex County Entrance Sydenham Ambulance Base Well ness Room Flooring library Wolfe Island Base North Frontenac Base Palace Road - Roof FM02 Server
MACH & EQUIP
11,402.64
AFRCO000008
FM03 Server
MACH & EQUIP
10,278.36
AFRC0000009
FM04 Server
MACH & EQUIP
16,487.43
AFRCOOOOOlO
MACH & EQUiP
4,391.28
MACH & EQUIP
4,391.28
AFRCOOOOOB
FM12 Server FM13 Server FMll Server FM08 Server
AFRC0000015 AFRC0000016
AFRCO000001 AFRC0000006 AFRC0000030 AFRC0000035 AFRCO000036 AFRCO000037 AFRCO000038 AFRCO000039 AFRC0000040 AFRC0000041 AFRC0000042 AFRC0000043 AFRC0000044 AFRC0000046 AFRC0000048 AFRCO000053 AFRCO000054 AFRC0000055 AFRCO000058 AFRC0000064 AFRC0000065
AFRC0000011 AFRC0000012
AFRC0000017 AFRC0000018 AFRC0000019 AFRC0000020 AFRC0000021 AFRC0000022 AFRC0000023 AFRC0000025 AFRC0000026 AFRC0000027 AFRC0000028
BUiLDING
31,825.00
BUILDING
11,465.00
BUILDING
72,743.00
BUILDING
29,900.00
BUILDING
19,500.00
BUILDING
11,600.00
BUILDING
6,298.00
BUILDING
75,400.00
BUILDiNG
23,375.00
BUILDING
27,600.00
BUILDING
701,152.35
BUILDING
65,190.29
BUILDING
691,282.81
BUiLDING
7,159.71
BUILDING
2,135,803.71
BUILDING
240,752.02
BUILDING
182,954.55
BUILDING
62,425.85
MACH & EQUIP
6,257.52
MACH & EQUIP
16,067.16
Sentryfile
MACH & EQUIP
14,029.20
Firewall JBS Time Manager Frontenac Room-A/V Equipment Emergency Generating System Mobile Shelving System Great Plains Financial system Great Plains Cdn Payroll Great Plains Fixed Asset module Telephone System Phone system Phone system-replc due to water damage HR system -lnfo:HR
MACH & EQUIP
8,528.76
MACH & EQUIP
15,306.00
Continuation of Budget Meeting Deliberations
MACH & EQUIP
8,596.71
MACH & EQUIP
57,136.55
MACH & EQUIP
27,002.39
MACH & EQUIP
133,163.85
MACH & EQUIP
5,729.44
MACH & EQUIP
4,351.73
MACH & EQUIP
9,828.00
MACH & EQUIP
30,000.00
MACH & EQUIP
29,488.32
MACH & EQUIP
26,029.23
Page 14 of 36
AgendaItem#6c) County of Frontenac Asset Listing
Asset ID AFRC0000047
AFRCO000051 AFRC0000056 AFRC0000060 AFRC0000066 AFRC0000069 AFRC0000070 AFRC0000071 AFRC0000072 AFRCOOOOOn AFRC0000079 AFRC0000080 AFRC0000049
Asset Description IT cooling System Palace Road Generator Barracuda Archiver Full Domain Upgrade Solar Panels - Sydenham LA Base GIS- Software/Web system Solar Panels - Palace Road Base Eagenda Electronic Records Management System Website Server FRC-22 Solar Project - Fairmount Toyota Prius 2010
Continuation of Budget Meeting Deliberations
Asset Class ID MACH & EQUIP MACH & EQUIP MACH & EQUIP MACH & EQUIP MACH & EQUIP MACH & EQUIP MACH & EQUIP MACH & EQUIP MACH & EQUIP MACH & EQUIP MACH & EQUIP MACH & EQUIP VEHICLES
Acquisition Cost 12,000.00
18,286.93 7,294.32 27,137.70 85,878.16 187,004.29 65,362.95 17,908.74 40,704.00 14,267.16 6,279.61 37,387.52 28,224.05
Page 15 of 36
Continuation of Budget Meeting Deliberations
The County of Frontenac Schedule 2 - Capital Asset Reserve Schedule -10-Year Plan Summary by Asset Class 10 Yearl Year 3 Year 4 VearS Vear6 Year 7 YearS Year 9 ———–…..,.———_ – Year 2 -. -__.___ .—–.. . . . . ………,r—-..–
Year 10
–1lI!l
Building & Bridges Machinery & Equipment Vehicles
283,609 8,288,675 4,646,660 2,744,241
42,164 866,530 826,047 704,181
42,164 866,530 837,471 709,454
42,164 866,530 846,200 732,171
41,902 866,530 857,633 736,267
41,829 866,530 860,832 746,668
41,829 866,530 881,149 765,293
41,829 866,730 893,237 776,501
31,436 871,239 897,806 781,527
31,436 871,239 905,138 786,071
Grand Total
15,963,186
2,438,922
2,455,619
2,487,064
2,502,333
2,515,859
2,554,801
2,578,298
2,582,009
2,593,883
2017
2018
Land Improvements
Schedule 2 - Capital Asset Reserve Schedule -10-Year Plan Summary by Department and Asset Class 10
Asset Class 1D
.
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. . ’ .2013 -, 2014 . 2015 2016’. . S $ S S
S
~ 2019
- 2020 _L·. $ S S
. 2021
2022
S
$
Fairmount Home for the Aged
Vehicles
228,544 6,983,719 2,598,722 25,440
32,938 629,041 343,258 4,582
32,938 629,041 345,521 4,582
32,938 629,041 345,599 4,582
32,938 629,041 350,402 4,582
32,865 629,041 352,868 4,582
32,865 629,041 361,681 4,582
32,865 629,041 362,675 4,951
22,472 629,791 363,474 4,951
22,472 629,791 364,164 4,951
Fairmount Home for the Aged Total
9,836,425
1,009,818
1,012,082
1,012,160
1,016,962
1,019,355
1,028,168
1,029,531
1,020,689
1,021,378
Building & Bridges Machinery & Equipment Vehicles
55,065 1,265,512 800,390 53,643
9,225 232,559 183,346 14,456
9,225 232,559 188,928 14,456
9,225 232,559 189,344 14,456
8,964 232,559 190,394 14,804
8,964 232,559 190,394 14,804
8,964 232,559 198,299 16,099
8,964 232,759 202,607 16,461
8,964 234,811 202,890 16,461
8,964 234,811 203,410 16,461
Frontenac County Total
2,174,610
439,586
445,168
445,584
446,721
446,721
455,920
460,791
463,125
463,646
County share of Fairmount - not reserved
2,307,924 1,374,220 3,682,145
211,833 256,240 468,073
211,833 256,240 468,073
211,833 256,240 468,073
211,833 256,327 468,160
211,810 256,327 468,137
211,810 257,622 469,431
211,810 258,184 469,994
208,724 260,236 468,960
208,724 260,236 468,960
Land Improvements
Building & Bridges Machinery & Equipment
Frontenac County Land Improvements
Additional allocation required to fund Land Improvements, Bridges, Buildings
Capital Asset Reserve Schedule -10 Year Plan Revised Sept 27
Summary -10 Year Plan
Page 1 of 2
AgendaItem#6c)
Page 16 of 36
County Land Improvements, Bridges and Buildings, Vehicles - not reserved
Continuation of Budget Meeting Deliberations
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2014’ ~ ’." 2015- ~"’.: r- 2016-<-’«’"·Y ‘-2017 “-
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Frontenac Paramedic Services
Land Improvements Building & Bridges Machinery & Equipment
0
0
755,090
0 331,443 760,116
0 337,564 764,659
1,065,782
1,083,046
1,091,559
1,102,223
0 4,931
0 4,931
0 4,931
0 6,636
0 6,636
0 0
0 0
0 0
0 0
0 0
0 0
4,931
4,931
4,931
4,931
4,931
6,636
6,636
2,487,064
2,502,333
2,515,859
2,554,801
2,578,298
2,582,009
2,593,883
0 0 299,444 685,144
0 0 303,022 690,417
0 0 311,256 713,134
0 0 316,837 716,882
0
0
0 317,570
0 321,169
0 0 327,956
Vehicles
0 0 1,247,548 2,665,159
727,283
744,613
Frontenac Paramedic Services Total
3,912,707
984,588
993,438
1,024,390
1,033,719
1,044,853
0 39,444
0 4,931
0 4,931
0 4,931
0 4,931
0
0 0
0
0
0
0 0
39,444
4,931
4,931
15,963,186
2,438,922
2,455,619
Ferry Operation
Land Improvements Building & Bridges Machinery & Equipment Vehicles
Ferry Operation Total
Grand Total
Summary - 10 Year Plan
Page2of2
AgendaItem#6c)
Page 17 of 36 Capital Asset Reserve Schedule -10 Year Plan Revised Sept 27
AgendaItem#6c)
County of Frontenac 2014 DRAFT Budget Summary of All Departments Operating and Capital 2013 2014-2013 Budget Variance
2014 Budget
2013 Budget
$
$
$
14.038,561 3.246,399 651,168 10.010,435 27.946.563
231.613 53.610 -74.721 165.394 375,896
Projected Year End $
REVENUE Federal and Provincial Transfers Fees and Service Charges Other Revenue
Ciity of Kingston.Contribution Subtotal Revenue Before Requisition
14,270,174 3,300.009 576,447 10.175.829 28.322,459
-273,809 -”’=="-_–"==’-
32,282,034
4.233.384 32.179.947
102,087
Health Unit Transfers to Others TOTAL Expense
195.850 2.275.054 791,835 780,703 34,600 16,422,049 934,112 14.729,435 1.210,805 851,086 866.397 703.517 913.999 40.709.442
178.850 2,653.316 722.307 766.770 17.650 15.990,484 909,399 14.616.781 1.248,704 769,467 819.356 690.736 958.034 40,341.854
17.000 -378.262 69.528 13.933 16.950 431.565 24.713 112,654 -37,899 81,619 47,041 12,781 -44.035 367.588
Requisition from Municipalities
8,427,408
8,161,907
Hydro/Railway Right of way Payments in Lieu of Taxation
600 40,357 90000 8.296,451
Transfers From Reserves/Reserve Funl_ _–“3.:.::9.::59”’.:.::5.:-75"TOTAL Revenue
1.62% 1.62% -12.96%
1.63% 1.33%
14.222.397 3.273.834 650.300 8.465.701 26.612.232
2.778.337 ==’-_—,=c:,:=::…
-6.92%
0.32%
29.390.569
8.68%
177.884 2,179.946 398.675 927.012 93,441 16.049.870 897.116 12.394,511 1.254,735 820,647 787,296
EXPENSE General County General Government Sustainability Planning Economic Development Emergency Management Land Ambulance" Transportation Services - Ferry Fairmount Home" Social Services Social Housing Library
Supplementary Taxes To Levy
-16.63%
8.78% 1.78% 48.99%
2.63%
2.65% 0.76% -3.13% 9.59% 5.43%
-4.82% 0.90%
690.732 957.733 37,629.598
265,501
3.25%
8,239.029
600 39,767 50.000
0 590 40.000
0.00% 1.48% 60.00%
693 39.767 151.680
8.071.540
224,911
2.79%
8,046,889
1.82%
Growth
1.47%
Levy increase
1.31%
2013 Working Fund Transfer Impact
1.86%
*includes the capital cost of the auditorium
- includes one time capital costs
February 5, 2014
Continuation of Budget Meeting Deliberations
Page 18 of 36
AgendaItem#6d)
Report 2014-026 RECOMMEND REPORT TO COUNCIL To:
WARDEN AND MEMBERS OF COUNCIL
From:
Marian VanBruinessen Acting CAO
Prepared by:
Marian VanBruinessen Director of Corporate Services/Treasurer
Date prepared:
January 20, 2014
Date of meeting:
February 5, 2014
Re:
Corporate Services – 2014 DRAFT Budget Reserve Discussion
Recommendation RESOLVED THAT the Council of the County of Frontenac accept this Corporate Services – 2014 DRAFT Budget Reserve Discussion report; AND FINALLY THAT the Council of the County of Frontenac direct staff to reallocate the reserves and reserve funds as per Council direction. Background County Council was provided with presentations and reports on reserves and reserve funds during the 2013 budget deliberations. At that time Council indicated that direction on the reserves should be made in line with a strategic planning exercise. The initial Council strategic planning session took place January 28th, 2014. Comment The following provides a detailed discussion of the reserves and their original purpose.
Corporate Services - 2014 Draft Budget Reserve Discussion February 5, 2014
2013-026 Corporate Services
Page 1 of 10
Page 19 of 36
AgendaItem#6d)
OPERATIONAL RESERVES FRC Working Fund Reserve Purpose: Established to provide cash flow for operations resulting from unexpected expenditures to eliminate the requirement to borrow funds to meet immediate obligations. History: Allocations to and from the Working Fund have been undertaken annually. Council has utilized the Working Fund Reserve to mitigate the impact of the requirements of capital replacement and to lower the tax rate.
FMT Working Fund Reserve Purpose: Established to provide cash flow for Fairmount Home operations and to eliminate the requirement to borrow funds to meet immediate obligations. Projects, not completed in one budget year will be funded from an allocation from this reserve in the following year. This fund was established when Fairmount Home was carried as a different entity with its own audited financial statements. When Fairmount Home was consolidated as a department no additional funds were allocated to this reserve.
FRC Land Use Planning Purpose: To provide for liabilities incurred as a result of the County’s involvement in Land Use Planning. History: The County is responsible for subdivision approval. Although we do require that applicants provide funding for any OMB activity that they might generate, the County recognized that in some circumstances the County might be faced with additional Land Use Planning costs. JOINT FMT Severance Reserve Purpose: To provide for requirements related to the termination of employees. History: The amounts in and out of this fund fluctuate depending on the labour requirements.
JOINT FMT Operations Reserve Purpose: To provide for requirements related to periodic contracts. History: This reserve was established in 2010. It provides for contracts that arise periodically, but are not required annually, to smooth the budget impact. The duct cleaning contract for example is required every five years. Corporate Services - 2014 Draft Budget Reserve Discussion February 5, 2014
2013-026 Corporate Services
Page 2 of 10
Page 20 of 36
AgendaItem#6d)
JOINT FPS Severance Reserve History: This reserve was established when the service was transferred to the County. The Ministry of Health and Long Term Care provided severance funding that it had accrued to the date of download. Subsequent County contributions provided for requirements inherent in the historical contracts with Hotel Dieu and Parham Ambulance Services until a contract was negotiated with the County. The current contract does not have the same liability for termination/retirement payments, however there are legislated termination requirements. JOINT FPS NEER Reserve Purpose: This was a new reserve in 2011, utilizing funds raised for the NEER (WSIB New Experimental Experience Rating) assessment and not utilized in 2012. History: Workers Safety Insurance Bureau reconciles claims and contributions over a 4 year period. This can result in a surcharge or a rebate. To smooth the effect of this reconciliation the full amount retained in this reserve was allocated to cover the NEER costs in 2013. ASSET MANAGEMENT RESERVES FRC Capital Replacement Purpose: This reserve will provide for County capital vehicle and equipment requirements. The replacement cost of buildings is not provided for by the replacement reserve. Proposed 2013: A reassessment of requirements was undertaken in 2012. As a result, it was identified that $800,390 should be in the FRC Capital replacement reserve by the end of 2013, requiring a catch up contribution of $225,746 in 2013. Ongoing annual contributions for the next 9 years ranges between $185,000 and $223,000. To mitigate the impact of the increased allocation it is suggested that $54,246 be transferred from the Working Fund Reserve in 2014. In subsequent years, the Working Fund transfer will be utilized to mitigate this allocation for capital equipment such that the increase to the levy would not exceed $20,500.
County of Frontenac Contribution to Capital Replacement Reserve*** Year
Annual contribution to replacement reserve
Transfer from working fund
Corporate Services - 2014 Draft Budget Reserve Discussion February 5, 2014
2013-026 Corporate Services
to levy
Page 3 of 10
Page 21 of 36
AgendaItem#6d)
2012 2013 2014 2015 2016 2017
88,000 225,746 183,346 188,928 189,344 190,394
117,246 54,246 39,428 19,344
88,000 108,500 129,000 149,500 170,000 190,500
***Please note that as indicated in the Capital Plan there is no provision for the replacement of Buildings included in this allocation. FRC Ontarians with Disabilities Reserve Purpose: The County established this reserve to provide for the retrofits that will be required as a result of the AODA legislation. The requirements will include structural changes as well as adjustments in IT and furnishings. FRC Land Acquisition Reserve Purpose: The County established this reserve to provide for costs related to land acquisition in relation to the trail and other projects. FRC GIS Project Reserve Purpose: To provide for the future requirements of the GIS Project. History: This reserve was established in 2010 to provide funds for the purchase of the aerial mapping. This project is budgeted for 2014 and will deplete this reserve. Future allocations for this will be undertaken as part of the asset management strategy. FMT Capital Reserve Purpose: Established to provide for capital replacement. History: This reserve was first funded through modest annual transfers of $21,000 taken from the FMT Capital Reserve Fund. In 2010 when the PSAB asset inventory process was complete the fund was brought up to reflect the County’s share of capital replacement requirements. Ongoing allocations are required to ensure that we provide for the County’s share of equipment replacement. Allocations to date have not provided for building replacement. FMT Capital Reserve Fund Purpose: Established to provide for Fairmount capital redevelopment requirements. History: This fund was initially established to provide for the capital requirements of the rebuild. The project was finally supported through a debenture and the County has drawn $125,000 annually to offset part of its contribution to the Corporate Services - 2014 Draft Budget Reserve Discussion February 5, 2014
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debenture. This reserve fund is also being utilized to pay for the County’s share of the Fairmount Home Auditorium Redevelopment Project. JOINT FPS Vehicle Replacement Reserve Purpose: Established to provide for the ongoing replacement of vehicles based on the estimated useful life of those vehicles. History: This reserve was set up when the service was transferred to the County. The useful life has been amended to provide an additional 3.0 years based on the County’s direction of refurbishment of ambulances after their initial 4.5 useful life. JOINT FPS Equipment Replacement Reserve Purpose: Established to provide for the ongoing replacement of equipment based on estimated useful life. History: This reserve was established when the service was transferred to the County. FPS General Reserve Purpose: Established to provide for the uncertainty as to the requirements for land ambulance and the Province’s contribution rate. History: No additional contribution has been made since 2005. The additional costs of the Robertsville Ambulance Station are being funded from this reserve in 2014.
JOINT FPS Other Projects Reserve Purpose: Established to provide for new land ambulance capital projects. History: By 2009 most of the land ambulance cross border billing contracts were resolved. This liability had been accrued since 2002 on the basis of an estimate of total cost per call, and anticipating payment for all calls. Final contracts are primarily based on a standard cost per call and the County was successful in its assertion that repatriation calls should be paid for by the municipality of residence for that call. As a result a substantial surplus was realized and MOH indicated that its share of the funding for this liability could be transferred to a reserve for special projects. The Robertsville Ambulance Station project will utilize the remaining funds in this reserve. LEGALLY RESTRICTED RESERVES FRC Frontenac-Howe Islander Ferry Revenue Reserve
Corporate Services - 2014 Draft Budget Reserve Discussion February 5, 2014
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Purpose: Established as a result of the 2004 agreement with the Ministry of Transportation for the Frontenac-Howe Islander Ferry service which allows an amount of up to 5% of operating expenses to be reserved. History: The agreement recognizes the consolidation of fees and fares for both ferries. To mitigate the variances in fees and fares collected, MTO agreed that the County could retain up to 5% of the Operating costs in a reserve. This is to provide for shortages related to the County or Township share of the expenditures. As there was no increase in fees and fares in 2014 it is anticipated that this reserve will be depleted. JOINT FMT Donations Reserve Fund Purpose: Established to provide for benefit of the residents. History: This fund is supported by donations from various sources and is meant to be used for the benefit of the residents. Fairmount Residents’ Council makes recommendations for the use of these funds. JOINT FMT Pathways Reserve Fund Purpose: Established to provide for maintenance of the pathways. History: This fund is supported by donations from various sources for the maintenance of the pathways behind Fairmount Home.
FMT Capital Campaign Reserve Fund Purpose: Established to provide for donations related to Fairmount capital redevelopment requirements. History: This fund was initially established as the repository for the Fairmount Redevelopment Capital Campaign donations. Donations received subsequent to the end of the campaign and which were designated for the redevelopment have been deposited in this account. Currently the fund holds donations designated for the Fairmount Home Redevelopment Project. These funds can only be spent on the capital project. EXTERNAL AGENCY RESERVES FRC Stabilization Reserve Purpose: Established to mitigate any unforeseen downturns in the economy related to social services and the potential budget implications this might entail. History: This reserve was built up when municipalities still had responsibility for ODSP and a change in the economy could have had a far greater impact on the budget. As discussed in 2013, this reserve could be reduced and the remainder put into strategic projects. Corporate Services - 2014 Draft Budget Reserve Discussion February 5, 2014
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FRC Library Reserve Purpose: This fund was developed when the County learned that the library anticipated capital projects for which the City was reserving its share separately. History: It has been used to support vehicle purchases and expansion of the IT system. FRC Social Housing Out of Scope Reserve Purpose: Established to provide for the capital costs incurred in social housing projects in the County which are 100% County costs. History: Allocations of $25,000 have been made annually. In 2014 McMullen Manor will require $90,000 in capital upgrades. FRC Frontenac Renovate Program Reserve (Discretionary Benefit) Purpose: In 2013 County Council directed that any surplus funds generated from the Discretionary Benefit Program be allocated to the Renovates Program Reserve. STRATEGIC REGIONAL RESERVES FRC Investing in Ontario Reserve Fund Purpose: Established with Provincial funding to provide for County capital projects. History: The Investing in Ontario funds are to be held in a separate fund and can only be used for capital projects. The County approved an allocation of these funds in 2008, but revised the allocation by resolution in August 2010. These projects included Fairmount Capital Projects ($200,000), the K&P Trail ($300,000), Green Initiatives ($416,000) and Broadband Funding ($365,000). Funds can only be expended in line with Council’s August 2010 resolution. FRC Strategic Projects Reserve Purpose: Established to ensure there were funds available should a large strategic project arise or to provide the ability to take advantage of unforeseen opportunities requiring a County contribution. History: Over 2013 and 2014 $20,000 has been allocated to the FISH TV project. FRC 150th Anniversary Reserve Purpose: The reserve is proposed to support the 150th Anniversary celebrations in 2015. Corporate Services - 2014 Draft Budget Reserve Discussion February 5, 2014
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History: An allocation of $30,000 has been transferred annually from the Working Fund Reserve. It is expected that the event in 2015 will deplete the reserve. FRC Federal Gas Tax Reserve Fund Purpose: Established to provide for projects support by the Federal Gas Tax Agreement (FGT). History: The FGT Agreement requires that the FGT funds transferred to the municipality are held in a separate fund. The County has undertaken an Integrated Community Sustainability Plan process which has been utilized for FGT funds disbursement. The full amount received annually is being transferred to the Townships currently. OPTIONS FOR CONSIDERATION FRC Working Fund Reserve: The Government Finance Officers (GFOA) recommended carrying a Working Fund balance of 5%-15% of general operating revenues. However GFOA indicated that other factors should be considered. These include a) the size of the municipality b) vulnerability to extreme events c) budget practices (inclusion of a contingency or not) d) dependability of intergovernmental revenue e) expenditure volatility f) borrowing capacity and g) capital projects - do critical projects have a funding source. Based on this discussion, it was suggested in 2013 that $2,151,500 be carried in the Working Fund Reserve. The Service Delivery and Organizational Review recommended creating operating stabilization reserves for Fairmount Home and Frontenac Paramedic Services of 10% of annual operating expenditures for each department. If separate stabilization/contingency reserves are provided for each department, the Working Fund should only provide for cash flow. An annual assessment of cash flow/stabilization requirements can be undertaken each year at budget time and a recommendation as to the required balances brought forward. County Council has however also utilized the Working Fund to provide for one time projects, to provide the cost of new capital, to augment other reserves, such as Land Acquisition and the 150th Anniversary reserves. In addition Council has utilized transfers from this reserve to lower the final tax levy. These amounts will be fully levied in future years if the Working Fund Reserve only provides for cash flow. Opening balance - estimated
$4,482,778
For cash flow
1,200,000
To provide 10% stabilization reserve for Land Ambulance (County share) To 150th Anniversary in 2014 Corporate Services - 2014 Draft Budget Reserve Discussion February 5, 2014
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324,000 30,000
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To 150th Anniversary in 2015
30,000
To FRC capital replacement reserve in 2014 To FRC capital replacement reserve in 2015
54,246 39,428
To Land acquisition reserve in 2014
20,000
For one time 2014 projects
55,000
For prior year project in 2014 Balance to be reallocated
5,000 $2,725,104
Balance – Options for reallocation a) County Capital replacement (current shortfall for buildings, etc. as per 2012 consultant report $4,150,218) b) Strategic Projects Reserve – Regional Waste Management, Regional Seniors Housing, Economic Development Focus c) Emergency/Disaster Fund d) Land Acquisition for Trails e) 150th Anniversary - additional support FMT Working Fund Reserve: It is estimated that the County should be levying $111,000 annually for its share of equipment and vehicle replacement for Fairmount Home, after achieving a balance of $951,040 (balance estimated at $870,601 at the end of 2014). In 2014 the County is levying $71,169 and transferring $71,169 from the FMT Working Fund Reserve to bring the FMT Capital Replacement Reserve closer to the recommended balance. The Service Delivery and Organizational Review report recommended retaining 10% of expenditures as a stabilization reserve for Fairmount Home. It is assumed that this recommendation was made to deal with fluctuations such as the annual CMI which it is difficult to predict and which affects funding. It is recommended that the FMT Working Fund Reserve be renamed the Stabilization Reserve and that in 2015 the full amount of the Capital Reserve requirements be levied. To FRC Capital Replacement Reserve in 2014 For FMT prior year projects in 2014 Remainder renamed FRC FMT Stabilization Reserve
71,169 40,320 397,534
FRC Stabilization/Contingency Reserve This reserve was created and built up when municipalities were responsible for the Ontario Disability Support Program (ODSP), which has been fully uploaded to the Province and Ontario Works, which is being uploaded over time. It is recommended that this be moved to an Operating Reserve to provide for stabilization and that $150,000 be retained for fluctuations in Social Service costs. Further an amount should be provided for other contingencies not accounted for under Fairmount or Land Ambulance. These can arise from Corporate Services - 2014 Draft Budget Reserve Discussion February 5, 2014
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additional legislated requirements, unanticipated legal claims, etc., suggest $150,000. There has been interest in providing a reserve for the Renovates Program as County residents are heavily utilizing the program which is currently in place until the end of 2014. Council might be interest in allocating an additional amount to this reserve. 2014 opening balance For FRC Stabilization/Contingency Social Service and County Balance to be reallocated
$975,000 300,000 $675,000
Balance – Options a) Frontenac Renovate Program Reserve (Discretionary Benefits) b) Strategic Projects Reserve – Regional Waste Management, Regional Seniors Housing, Economic Development Focus Financial Implications Prudent allocation of reserves supports long term financial sustainability. Sustainability Implications Sustainability is dependent on good governance and stewardship of County resources. Organizations, Departments and Individuals Consulted and/or Affected County of Frontenac Staff
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AgendaItem#8a)
MINUTES OF THE COMMITTEE OF THE WHOLE January 8, 2014 A regular meeting of the Committee of the Whole was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, January 8, 2014 at 9:00 a.m. PRESENT:
Warden Bud Clayton, Deputy Warden Denis Doyle, Councillors Gary Davison, David Jones, John Purdon, John McDougall, John Inglis and Janet Gutowski
ALSO PRESENT:
County: Marian VanBruinessen, Acting CAO/Treasurer; Jannette Amini, Acting Clerk; Joe Gallivan, Manager of Sustainability Planning Media: Jeff Green, The Frontenac News and Elliot Ferguson, The Kingston Whig-Standard
CALL TO ORDER
Councillor McDougall called the meeting to order at 9:08 a.m. and proceeded to the election of a new Chair and Vice-Chair. Moved by: Councillor Purdon Seconded by: Councillor Inglis THAT Councillor McDougall be elected Chair of the Committee of the Whole for the year 2014. CARRIED Moved by: Councillor Davison Seconded by: Deputy Warden Doyle THAT Councillor Jones be elected Vice-Chair of the Committee of the Whole for the year 2014. CARRIED Councillor Jones noted personal issues at this time and advised that he may not be able to attend every Committee of the Whole meeting; however will stand as Chair if called to do so. Moved by: Councillor Davison Seconded by: Warden Clayton THAT nominations for Chair be closed. CARRIED Councillor McDougall called the vote Councillor McDougall – 8 Committee of the Whole Meeting Minutes January 8, 2014
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Councillor Jones – 0 Councillor McDougall was elected as the Chair of the Committee of the Whole for the year 2014. Moved by: Deputy Warden Doyle Seconded by: Councillor Davison THAT Councillor Jones be nominated as the Vice-Chair of the Committee of the Whole for the year 2014. CARRIED Moved by: Deputy Warden Doyle Seconded by: Councillor Davison THAT nominations for Vice-Chair be closed. CARRIED Councillor Jones was elected as Vice-Chair of the Committee of the Whole for the year 2014. 2.
ADOPTION OF AGENDA
Motion #: COW1-14
Moved By: Seconded By:
Deputy Warden Doyle Warden Clayton
THAT the agenda for the January 8, 2014 Committee of the Whole Meeting be adopted. CARRIED 3.
DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
The Chair requested the Recording Secretary to make note in the minutes that no members of the committee disclosed any pecuniary interests. 4.
DEPUTATIONS AND/OR PRESENTATIONS i.
FCM Focus and Discussions regarding Housing in Canada
Kingston City Councillor Dorothy Hector, FCM Board Member provided the Committee of the Whole with a PowerPoint presentation on FCM’s Federal Housing Campaign with the Federal Government. A copy of the presentation is attached to the record in the Clerk’s Office. As part of Councillor Hector’s presentation, she noted the slides which outline what municipalities, including the County of Frontenac, can do to assist in the FCM Campaign.
Committee of the Whole Meeting Minutes January 8, 2014
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ii.
The Future of Housing Growth in the County of Frontenac
Ms. Mary Lynn Cousins Brame, Executive Director, Kingston & Frontenac Housing Corporation (KFHC) provided the Committee of the Whole with an update regarding the future housing growth in Frontenac County. She noted that 3% of the KFHC portfolio is located in the County of Frontenac at McMullen Manor. Ms. Cousins Brame updated the Committee regarding the fire that took place on Monday at McMullen Manor due to hydro line burst. She thanked the Fire Services of South Frontenac for expert handling of the incident as well as the Verona Free Methodist Church which took in the residents of the Manor and provided all meals at no cost. Power has been restored and all tenants were able to return to the Manor by 4 p.m. With respect to McMullen Manor, it is a 28 unit 2 storey walk up building that at one time was seniors housing. In 2000 during the provincial downloading of housing, there was a vacancy in seniors housing and a greater need for additional social housing. As well, there is no funding for seniors housing. There are currently 27 people on the waiting list for McMullen Manor and of those 27, only 9 are from the County of Frontenac, with 16 being from the City of Kingston and 2 from Toronto. Of the 27 on the list, only 3 are seniors and are not part of those from the County. One of the reasons for the wait list being so small is that it is difficult to live in the building due to the lack of amenities and transportation. In 2011, there was a 50% turnover in residents, a 20% turnover in 2012, and a 36% turnover in 2013. In order to house people successfully in Verona, residents must have their own transportation. She advised that any new social housing will not be built by KFHC as the typical cost per unit is $175,000 to construct. McMullen Manor was built in 1980 and with the aging population and those with disabilities; it does not work as it is a 2 storey walkup. Ms. Cousins Brame overviewed the capital upgrades to McMullen Manor as well as the capital improvements planned over the next 3 years including the replacement of balconies, air and heating units in the hallways and stairwells in 2014, kitchen replacements in 2015 and soffit/fascia and roof replacement in 2016. She concluded by advising the Committee that growth in social housing for this area will not happen through KFHC; however KFHC would be willing to enter into partnerships regarding property management issues. To questions raised of if the building could be either returned to seniors housing or be reassessed, Ms. Cousins Brame advised that the building was legislated as an adult building and cannot be changed and suggested that seniors should contact the housing registry and have their names placed on the waiting list for this building. She cannot speak to re-assessment of the building as this was done by the province during amalgamation.
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iii.
10 Year Municipal Housing & Homelessness Plan • Housing Affordability in Frontenac County • Strategic Direction #11 - Developing a Rural Homelessness Strategy Municipal Housing Strategy Final Summary Report • Recommendations 1, 3, 4, 13, 14, 16, 19, 21, 24, 31, 32, 35 and 36
Mr. Sheldon Laidman, Director, Housing, City of Kingston provided the Committee of the Whole with a PowerPoint presentation regarding the 10 Year Municipal Housing and Homelessness Plan, including the Municipal Housing Strategy which has been incorporated into that Plan. A copy of the presentation is attached to the record in the Clerk’s Office. To the question if consideration has been given to turning McMullen Manor into mixed housing with the lower floor being dedicated to seniors housing, Mr. Laidman noted that the Municipal Housing and Homelessness Plan indicates that mixed housing is an important issue in order to prevent ghettoization which is currently being done in Rideau Heights in Kingston. The issue regarding KFHC and McMullen Manor is that it has an obligation to keep a certain number of units as rent geared to income so if a portion of the building is not RGI then KFHC would need to find units elsewhere to make up for this. iv.
Review of the Kingston Frontenac Renovates Program
Mr. Sheldon Laidman, Director, Housing, City of Kingston provided the Committee of the Whole with a handout that indicates the funding of the Kingston Renovates Program and where the funding dollars are allocated. A copy of the handout is attached to the record in the Clerk’s Office. v.
Mr. Wayne Robinson will address the Committee of the Whole regarding Elder Care for Northern Portion of Frontenac County
Mr. Robinson provided an overview of his correspondence regarding the Elder Care for Northern Portion of Frontenac County, a copy of which was attached to the agenda. He also provided some of his background and his involvement with Dr. Bell. He is looking to the County of Frontenac to place this on its agenda with respect to Planning. He suggested that the property in Sharbot Lake could be repurposed as it currently stands empty; however will require some form of subsidy. It was noted that Economic Development in Central Frontenac have discussed this matter and have a number of recommendations that will come forward to Central Frontenac Council that will require the support of the County. Mr. Robinson advised that the building is a fair size with 34 units. vi.
County of Frontenac Seniors Community Housing Pilot Project Final Summary Report Recommendations
Mr. Joe Gallivan provided the Committee of the Whole with a PowerPoint presentation on the Seniors Community Housing Pilot Project. A copy of the presentation is attached to the record in the Clerk’s Office.
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vii.
County Official Plan - Section 5 Housing and Social Services
Mr. Gallivan provided an overview of Section 5 – Housing and Social Services of the County’s Official Plan. He did note that the Official Plan does support Housing as a regional issue. viii.
County of Frontenac Financial Contribution to Social Housing
Ms. VanBruinessen provided the Committee of the Whole with a handout which overviewed the County of Frontenac Financial Contribution to Social Housing. A copy of the handout is attached to the record in the Clerk’s Office. She clarified that while most housing managers retain reserve funds for capital replacement, KFHC does not have a reserve for those capital costs and as such, the County is 100% responsible for McMullen Manor. The Committee agreed that a “Thank You” letter should be sent to the Verona Free Methodist Church on behalf of Council for taking in the residents of McMullen Manor during Monday’s fire. 5.
CLOSED MEETING As authorized under Section 239 of the Municipal Act to consider: (d) Labour Relations and Employee Negotiations - as it relates to the organizational review of municipal employees’ responsibilities
Motion #: COW2-14
Moved By: Seconded By:
Deputy Warden Doyle Warden Clayton
RESOLVED THAT the Committee of the Whole enter into a closed meeting as authorized under Section 239 of the Municipal Act, to consider: (d) Labour Relations and Employee Negotiations - as it relates to the organizational review of municipal employees’ responsibilities CARRIED Motion #: COW3-14
Moved By: Seconded By:
Deputy Warden Doyle Warden Clayton
THAT the Committee of the Whole Council rise from closed session; AND FURTHER THAT the report of the Committee of the Whole closed session be forwarded to County Council for Adoption. CARRIED
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REPORTS i.
Committee Briefing: Mr. Walter Knott, Chair, Service Delivery and Organization Review Committee
Mr. Knott briefed the Committee of the Whole with respect to the recommendations and actions stemming from the January 6, 2014 SDOR meeting. He noted the KPMG Implementation Plan included high and low level recommendations, with the recommendations addressing administrative issues already underway by staff. He noted the various recommendations in the report and provided an overview of the Committee discussions. A copy of the January 6, 2014 SDOR minutes was attached to the agenda. He noted recommendation 18 of the KPMG Report and the Summary Report are different and through discussions with Mr. Peever, it was noted that recommendation 18 in the Summary Report is correct. To questions asked regarding whether staff were provided sufficient time in advance of the meeting to provide reports on the recommendations, Mr. Knott indicated that staff were not provided enough time or detail to respond to these recommendations; however he did note, with respect to the recommendation to reduce the number of vehicles, that one vehicle is being sold and one is a large, uneconomical vehicle. Ms. VanBruinessen advised that staff have not prepared an assessment of the value of retaining a County owned vehicle vs. mileage vs. a new vehicle and anticipates that there will be additional costs for mileage. One of the vehicles is dedicated to IT for Frontenac Paramedic Services and the other will be shared between Planning for the Official Plan work and other County staff attending meetings. The current vehicles are used quite well and staff have been asked to log mileage which is allocated to the appropriate departments. It was noted that staff responded well at Monday’s meeting with many recommendations well in hand and the GIS work which used one vehicle once complete will be done by the townships. The SDOR Committee did recognize that some mileage would need to be paid; however it was felt that this would be less than the cost of keeping and replacing a vehicle. ii.
Report of the Service Delivery and Organizational Review Committee from meeting held January 6, 2014
Motion #: COW4-14
Moved By: Seconded By:
Deputy Warden Doyle Warden Clayton
THAT the Corporate Services vehicle compliment be reduced to the 2 Prius vehicles, with the other vehicles to be disposed of accordingly. THAT Council seek a consultant for the work of two (2) lean6sigma process reviews for Procurement and the second to be brought forward by staff. THAT the CAO bring forward to County Council any policies of a significant nature for which there could be risks. CARRIED
Committee of the Whole Meeting Minutes January 8, 2014
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MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN Request to the City of Kingston Frontenac County Representation on Committees
Motion #: COW5-14
Moved By: Seconded By:
Councillor McDougall Councillor Davison
WHEREAS the City of Kingston is responsible, as the Municipal Service Manager, for services which fall under the Local Services Re-alignment formula, including the provisions of Housing and Homelessness for the City of Kingston and the County of Frontenac; AND WHEREAS the City of Kingston has a Housing and Homelessness Advisory Committee that is mandated to provide advice to Council on housing, publicly assisted affordable housing and homelessness policies, the implementation of the Municipal Housing Strategy, Homelessness Plan and other municipal housing strategies, policies and directives that affect both the City of Kingston and the County of Frontenac; AND WHEREAS it has been identified through the Municipal Housing Strategy and the Homelessness Plan that the issues around housing and homelessness in urban and rural areas are diverse; AND WHEREAS the City of Kingston makes provisions to allow for technical representation on its Boards and Committees which are not required to meet the criteria to serve on a committee, including its Housing and Homelessness Advisory Committee: THEREFORE BE IT RESOLVED THAT the Council of the County of Frontenac respectfully requests that the Council of the City of Kingston amend the Committee Composition of the Housing and Homelessness Advisory Committee to include two (2) representatives of the County of Frontenac; AND FURTHER THAT the composition of the Kingston & Frontenac Housing Corporation Board of Directors be amended to include one (1) Member of Frontenac County Council. AND FURTHER THAT a copy of this resolution be forwarded to both the City of Kingston and the Kingston & Frontenac Housing Corporation. CARRIED WITH AGREED TO AMENDMENTS 8.
RISE AND REPORT
Motion #: COW6-14
Moved By: Seconded By:
Warden Clayton Deputy Warden Doyle
THAT the Committee of the Whole Council rise; AND FURTHER THAT the report of the Committee of the Whole Council be forwarded to County Council for Adoption. CARRIED Committee of the Whole Meeting Minutes January 8, 2014
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COMMUNICATIONS i.
Minutes of Committee of the Whole Meeting held December 4, 2013.
NOTICE OF MOTION – Nil
OTHER BUSINESS
Councillor Doyle expressed that Deputations and Presentations be given the Committees fullest attention when they speak. Councillor Jones asked for confirmation of budget dates which were noted as follows: Budget – January 29, 30, 31 and February 5, 6, 7, 2014. These dates were indicated in a report to Council but not confirmed. This will be formally confirmed at the next Council meeting. The Strategic Planning Session is scheduled for January 28, 2014. Councillor Inglis asked for the procedure of the Strategic Planning session which the Clerk confirmed will be an open meeting. 12.
PUBLIC QUESTION PERIOD – Nil
ADJOURNMENT
Motion #: COW7-14
Moved By: Seconded By:
Deputy Warden Doyle Warden Clayton
THAT the meeting be hereby adjourned at 11:35 a.m. CARRIED
Jannette Amini, Acting Clerk
Councillor McDougall, Chair
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