Body: Council Type: Agenda Meeting: Regular Date: May 9, 2019 Collection: Council Agendas Municipality: Frontenac County
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Document Text
Community Development Advisory Committee Meeting Thursday, May 9, 2019 – 10:00 a.m. Bud Clayton Memorial Board Room, 2069 Battersea Road, Glenburnie, ON
AGENDA Page 1.
Call to Order
Committee Orientation a) Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide the new Community Development Advisory Committee with an orientation.
Election of Officers a) Election of Chair
3 - 32
b)
Election of Vice Chair
Adoption of the Agenda a) That the agenda for the May 9, 2019 meeting of the Community Development Advisory Committee be adopted.
Disclosure of Pecuniary Interest and General Nature Thereof
Adoption of Minutes a) Minutes of Meeting held October 11, 2018
33 - 37
That the minutes of the Community Development Advisory Committee meeting held October 11, 2018 be adopted. 7.
Deputations and/or Presentations
Briefings a) Mr. Richard Allen, Manager of Economic Development and Planning will provide the Committee with a briefing on Tourism in Frontenac.
Reports to the Community Development Advisory
38 - 52
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Page 53 - 56
a)
2019-052 Community Development Advisory Committee Ferry by Foot 2019 Implementation Plan This report is for information purposes only.
57 - 58
b)
2019-053 Community Development Advisory Committee Event Incentive Program 2018 Review This report is for information purposes only.
Communications
Other Business
Next Meeting
Adjournment
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Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
Footer: Photo Location
AGENDA ITEM #a)
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Committee Orientation
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
Agenda • Meeting Management
• County of Frontenac Procedural By-law • Code of Conduct for Members of County Council and Committees AGENDA ITEM #a)
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Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
Procedural By-law
AGENDA ITEM #a)
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• Municipal Act requires that all municipalities have a procedural by-law • Municipal Act and Procedural By-law requires that all meetings are open to the public except under certain circumstances • The purpose of procedures is to seek to achieve consensus in an orderly and principled manner. • County Procedural By-law governs Council and Committees of Council.
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
Committee Mandate
AGENDA ITEM #a)
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• Advisory Committees are created by Council. • Advisory Committees can only do what they are authorized to do by Council (Committee Mandate) • Advisory Committees are only mandated to advise Council and any recommendations must be approved by Council prior to any action being taken.
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
Mandate of the CDAC
AGENDA ITEM #a)
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1 . S e t p r i o r i t i es f o r s u s t ai n ab i l i t y i n t h e F r o n t en ac s , i m p l e m e nt i ng t h e v i s i o n s o u t l i n e d i n D i r e c ti o ns f o r O u r F u t u r e , t h e E c o n o mi c D e v e l o p me nt C h a r t er & I m p l e m en tat i o n P l a n , a n d t h e Tr a i l s M a s t er P l a n . 2. Key Activities C r e a t e s h o r t - term p r o j e c t t e a m s f o r f o c u s ed d e v e l o p men t w i t h i n p r i o ri t i es E v a l u a t e p r o j e c t t e a m r e c o mmen dat i o ns t h r o u gh a s u s t ai n ab i l i t y l e n s P r o a c ti v e l y a d v i s e a n d i n f o r m C o u n c i l t o e n s u re d e c i s i ons a c c o unt f o r r e g i o na l a n d l o n g - t erm i m p l i c a t i ons I m p r ov e c o m m un i ty e n g a g eme nt i n t h e a c t i v i t i e s t h a t w i l l l e a d t o a s u s t ai n ab l e f u t u re f o r t h e F r o n t en ac s To r e p o rt p e r i o d i c al l y t o C o u n t y C o u n c i l a n d t o p r o d u c e a n a n n u a l w o r k p l a n f o r a d o p t i on b y C o u n c i l .
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
Duties of the Chair
AGENDA ITEM #a)
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To p r e s e r v e o r d e r a n d d e c o r u m a n d d e c i d e a l l q u e s t i o n s o f o r d e r To r e c e i v e a n d s u b m i t , i n t h e p r o p e r m a n n e r, a l l m o t i o n s presented to the Committee To p u t t o v o t e a l l q u e s t i o n s wh i c h a r e p r o p e r l y b r o u g h t b e f o r e t h e Committee or arise in the course of proceedings, and announce the results To r u l e o n a l l p r o c e d u r a l m a t t e r s , wi t h o u t d e b a t e o r c o m m e n t To d e c l i n e t o p u t t o a v o t e m o t i o n s wh i c h d o n o t c o m p l y wi t h t h e r u l e s o f p r o c e d u r e , o r wh i c h a r e n o t wi t h i n t h e j u r i s d i c t i o n o f t h e Committee To r e s t r a i n t h e M e m b e r s , wi t h i n t h e r u l e s o f o r d e r, wh e n e n g a g e d in debate To c a l l b y n a m e a n y M e m b e r p e r s i s t i n g i n b r e a c h o f t h e r u l e s o f order and may order the Member to vacate the room To a d j o u r n o r s u s p e n d t h e M e e t i n g i f t h e C h a i r c o n s i d e r s i t necessary because of grave disorder
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
Procedures of Meeting
AGENDA ITEM #a)
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Closed Meeting – Not applicable. Committees are not permitted to hold Closed Meetings Deputations and/or Presentations – Must give notice to the Clerk 10 days in advance of the meeting, limited to 2 deputations per meeting, limited to 10 minute time allotment Briefings - A verbal update to by Staff or consultants to Motions, Notice of Which has Been Given – Members get business on an agenda by way of providing notice to the Clerk prior to the publishing of the agenda Other Business Statement by Members – When a member wishes to inform the Committee of a matter that does not require action or consideration. Matters of Urgency – When a member wishes to inform the Committee of a matter that must be considered immediately, due to extreme time constraints, requires a two -thirds majority vote.
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
Definition of a Meeting A quorum of the Members of Council or Committee that are present and discuss issues in a way that materially advances the business or decision making of Council or Committee It is not appropriate to discuss Committee business via email
AGENDA ITEM #a)
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It is not appropriate to meet at a local coffee shop or restaurant to discuss Committee business
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
Public Notice Requirements Section 270 of the Municipal Act requires that municipalities have policy in place on how they will be transparent and accountable How we provide notice to the public
AGENDA ITEM #a)
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Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
Adherence to the Agenda
AGENDA ITEM #a)
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• The agenda is how we provide notice of what will be discussed at a meeting • Items should not be added to an agenda at the meeting as this provides no public notice that the Committee will be speaking about that item • “Other Business” Section 24.2 • Statement by Members • Matters of Urgency • Agenda items should fall within the Committees mandate
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
Committee Minutes • Discussion at meetings should be centered around the agenda and agenda items • Minutes of meetings are not verbatim, but are a neutral reflection of what transpired at the meeting • Minutes are prepared by the recording secretary and are only subject to change by the entire Committee AGENDA ITEM #a)
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Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
Declaration of Pecuniary Interest
AGENDA ITEM #a)
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Where a Member, either on his own behalf or while acting for, by, with or through another, has any pecuniary interest, direct or indirect, in any matter and is present at a Meeting at which the matter is the subject of consideration, the Member shall, in accordance with the Municipal Conflict of Interest Act: a) Prior to any consideration of the matter at the Meeting, disclose the Member’s interest and the general nature thereof; and b) Not take part in the discussion of, or vote on any question in respect of the matter, and c) Not attempt in any way whether before, during or after the Meeting to influence the voting on the matter.
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
Declaration of Pecuniary Interest Indirect pecuniary interest 2 For the purposes of this Act, a member has an indirect pecuniary interest in any matter in which the council or local board, as the case may be, is concerned, if, (a) the member or his or her nominee, i. is a shareholder in, or a director or senior officer of, a corporation that does not offer its securities to the public, ii.Has a controlling interest in or is a director or senior officer of, a corporation that offers its securities to the public, or iii.Is is a member of a body, that has a pecuniary interest in the matter; or • (b) the member is a partner of a person or is in the employment of a person or body that has a pecuniary interest in the matter. R.S.O. 1990, c. M.50, s. 2.
AGENDA ITEM #a)
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Interest of certain persons deemed that of member 3 For the purposes of this Act, the pecuniary interest, direct or indirect, of a parent or the spouse or any child of the member shall, if known to the member, be deemed to be also the pecuniary interest of the member. R.S.O. 1990, c. M.50, s. 3; 1999, c. 6, s. 41 (2); 2005, c. 5, s. 45 (3).
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
What is Pecuniary Interest
AGENDA ITEM #a)
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Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
Code of Conduct for Members of County Council and Committees
AGENDA ITEM #a)
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• Was adopted by County Council on February 20, 2019 • Covers Councillors and Committee Members (including Advisory Committee members) • All those bound by the Code of Conduct are required to acknowledges that they have read, understood and accept this Code of Conduct.
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
Committees and Members of Committees •
•
•
AGENDA ITEM #a)
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Applies to all Members of the Council of the County of Frontenac, including the Warden and, unless specifically provided, with necessary modifications to all County committees, agencies, boards and commissions, which are defined as local boards in subsection 1(1) and section 223.1 of the Municipal Act, 2001. Its purpose is to establish a general standard to ensure that all Members share a common basis for acceptable conduct, and to which all Members are expected to adhere to and comply with. Is intended to set a high standard of conduct for Members in order to provide good governance and a high level of public confidence in the administration of the County by its Members as duly elected public representatives to ensure that they each operate from a foundation of integrity, transparency, justice, truth, honesty and courtesy
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
Integrity Commissioner
AGENDA ITEM #a)
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Bill 68 broadened the role of the Integrity Commissioners, including: • Investigating alleged contraventions of the code of conduct and key sections of the Municipal Conflict of Interest Act (MCIA). • Providing advice to Members of Council and local boards respecting their obligations under 1) the local code of conduct applicable to the members; 2) the local ethical behaviour procedures, rules or policies governing the members; and, 3) the MCIA. • Municipalities must provide the public with access to an Integrity Commissioner by either appointing their own Integrity Commissioner or making arrangements with an Integrity Commissioner of another municipality, or a combination of both. • All requests from Members of Council or of a local board to the Integrity Commissioner for advice will now need to be in writing.
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
Gifts and Benefits Section 7 of the Code of Conduct outlines Gifts and Benefits Any gift to a Member risks the appearance of improper influence. Gifts may improperly induce influence or create an incentive for a Member to make decisions on the basis of relationships rather than in the best interests of the County. Section 7.2 outlines when a Member is entitled to accept a gift or benefit other than in the following circumstances
AGENDA ITEM #a)
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If you accept a gift you must file a disclosure with the Clerk of the gift or benefit indicating the person, body or entity from which it was received together with the estimated value of the gift or benefit in accordance with the Disclosure Statement set out in Appendix “A”.
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
AGENDA ITEM #a)
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AGENDA ITEM #a)
The Corporation of the County of Frontenac Code of Conduct for Members of Council and Local Boards 1.0
Application & Purpose
1.1
This Code of Conduct applies to a l l M embers of t h e Council of the County of Frontenac, including the Warden and, unless specifically provided, with necessary modifications to all County committees, agencies, boards and commissions, which are defined as local boards in subsection 1(1) and section 223.1 of the Municipal Act, 2001.
1.2
The purpose of this Code of Conduct is to establish a general standard to ensure that all Members share a common basis for acceptable conduct, and to which all Members are expected to adhere to and comply with. This Code of Conduct augments other laws which Members are governed by and which requires Members to follow the Procedural By-law and other sources of applicable law, including but not limited to:
Municipal Act, 2001 Municipal Conflict of Interest Act Municipal Elections Act, 1996 Municipal Freedom of Information and Protection of Privacy Act Human Rights Code Occupational Health and Safety Act Provincial Offences Act Criminal Code
2.0
Statement of Principles
2.1
This Code of Conduct is intended to set a high standard of conduct for Members in order to provide good governance and a high level of public confidence in the administration of the County by its Members as duly elected public representatives to ensure that they each operate from a foundation of integrity, transparency, justice, truth, honesty and courtesy.
2.2
The following key statements of principle are intended to guide Members and assist with the interpretation of the Code of Conduct:
Members shall serve and be seen to serve the public in a conscientious and diligent manner;
Members shall observe and act with the highest standard of ethical conduct and integrity;
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
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AGENDA ITEM #a)
Members shall avoid the improper use of the influence of their office and act without self-interest;
Members shall act and are expected to perform their functions with honesty, integrity, accountability and transparency;
Members shall perform their duties and arrange their private affairs in a manner that promotes public confidence and that will bear close public scrutiny;
Members shall be cognizant that they are at all times representatives of the County and of Council, recognize the importance of their duties and responsibilities, take into account the public character of their function, and maintain and promote the public trust in the County; and
Members shall uphold the spirit and the letter of the laws of Canada, Ontario and the laws and policies adopted by Council.
The above statements are key principles that are intended to facilitate an understanding, application and interpretation of the Code of Conduct – the principles are not operative provisions of the Code of Conduct and are not intended to be enforced independently as such. 3.0
Definitions
3.1
The following terms shall have the following meanings in this Code of Conduct: (a)
“CAO” means the Chief Administrative Officer of the County;
(b)
“child” means a child born within or outside marriage and includes an adopted child and a person whom a parent has demonstrated a settled intention to treat as a child of his or her family;
(c)
“confidential information” means information or records that are in the possession, in the custody or under the control of the County that the County is either precluded from disclosing under the Municipal Act, 2001 or other applicable legislation, its Procedural By-law or any of its other by-laws, policies, rules or procedures, or that it is required to refuse to disclose under the Municipal Freedom of Information and Protection of Privacy Act or other legislation;
(d)
“conflict of interest” means a situation in which a Member has competing interests or loyalties between the Member’s personal or private interests and his or her public interests as an elected representative such that it might influence his or her decision in a particular a matter;
(e)
“Council” means the council for the County and includes, as the context may require and with all necessary modifications, any County committee,
County of Frontenac Code of Conduct for Members of Council and Local Boards And Complaints Protocol
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
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AGENDA ITEM #a)
agency, board or commission, which are defined as local boards in the Municipal Act, 2001; (f)
“County” means The Corporation of the County of Frontenac;
(g)
“fiduciary” means the obligation of a person in a position of authority to act on behalf of another, assuming a duty to act in good faith and with care, candour and loyalty in fulfilling this obligation;
(h)
“frivolous” means of little or no weight, worth, importance or any need of serious notice;
(i)
“local board” means any County committee, agency, board or commission, which is a local board as defined in subsection 1(1) and section 223.1 of the Municipal Act, 2001;
(j)
“meeting” means a regular, special or other meeting of Council or a committee of Council where: (i) (ii)
a quorum of Members is present, and Members discuss or otherwise deal with any matter in a way that materially advances the business or decision-making of Council;
(k)
“Member” means a Member of the Council for the County;
(l)
“non-pecuniary interest” means a private or personal interest that a Member may have that is non-financial in nature and that would be considered by a reasonable person, apprised of all the circumstances, as being likely to influence the Member’s decision in any matter in which the non-pecuniary interest arises, and may include, but is not limited to, an interest that arises from a relationship with a person or entity;
(m)
“parent” means a person who has demonstrated a settled intention to treat a child as a member of his or her family whether or not that person is the natural parent of the child;
(n)
“spouse” means a person to whom the person is married or with whom the person is living in a conjugal relationship outside marriage;
(o)
“staff” means the CAO and all officers, directors, managers, supervisors and all non-union and union staff, whether full-time, part-time, contract, seasonal or volunteer, as well as agents and consultants acting in furtherance of the County’s business and interest;
(p)
“vexatious” means troublesome or annoying in the case of being instituted without sufficient grounds and serving only to cause irritation and aggravation to the person being complained of; and
(q)
“Warden” means the head of council for the County.
County of Frontenac Code of Conduct for Members of Council and Local Boards And Complaints Protocol
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
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AGENDA ITEM #a)
4.0
General Obligations
4.1
In all respects, a Member shall: (a)
make every effort to act with good faith and care;
(b)
conduct themself with integrity, courtesy and respectability at all meetings of the Council or any committee and in accordance with the County’s Procedural By-law or other applicable procedural rules and policies;
(c)
seek to advance the public interest with honesty;
(d)
seek to serve their constituents is a conscientious and diligent manner;
(e)
respect the individual rights, values, beliefs and personality traits of any other person, recognizing that all persons are entitled to be treated equally with dignity and respect for their personal status regarding gender, sexual orientation, race, creed, religion, ability and spirituality;
(f)
refrain from making statements known to be false or with the intent to mislead Council or the public;
(g)
recognize that they are representatives of the County and that they owe a duty of loyalty to the residents of the County at all times;
(h)
accurately communicate the decisions of Council and respect Council’s decision-making process even if they disagree with Council’s ultimate determinations and rulings; and
(i)
refrain from making disparaging comments about another Member or unfounded accusations about the motives of another Member.
5.0
The Role of Staff
5.1
Council as a whole approves the budget, policies and governance of the County through its by-laws and resolutions. An individual Member does not direct nor oversee the functions of the staff of the County.
5.2
The County’s staff serve Council and work f o r t h e County as a body corporate under the direction of the CAO. Inquiries of staff from Members should be directed to the CAO or to the appropriate senior staff as directed by the CAO.
5.3
A Member shall comply with the County’s Council and Staff Relationship Policy.
5.4
A Member shall not publicly criticize staff. Should a Member have any issue with respect to any staff member, such issue shall be referred to the CAO who will direct the matter to the particular staff member’s appropriate superior.
County of Frontenac Code of Conduct for Members of Council and Local Boards And Complaints Protocol
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
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5.5
A Member shall respect the role of staff in the administration of the business and governmental affairs of the County, and acknowledge and appreciate that staff: (a)
provide advice and make policy recommendations in accordance with their professional ethics, expertise and obligations and that a Member must not falsely or maliciously injure the reputation of staff members whether professional or ethical or otherwise;
(b)
work within the administration of justice and that a Member must not make requests, statements or take actions which may be construed as an attempt to influence the independent administration of justice and, therefore, a Member shall not attempt to intimidate, threaten, or influence any staff member from carrying out that person’s duties, including any duty to disclose improper activity; and
(c)
carry out their duties based on political neutrality and without undue influence from any individual Member and, therefore, a Member must not invite or pressure any member of staff to engage in partisan political activities or be subjected to discrimination or reprisal for refusing to engage in such activities.
6.0
County Property
6.1
Council is the custodian of the assets of the County. The community places its trust in Council and those it appoints to make decisions for the public good in relation to these assets.
6.2
By virtue of their office or appointment, a Member must not use or permit the use of the County’s land, facilities, equipment, supplies, services, staff or other resources for activities other than the business of the County. No Member shall seek financial gain for themselves, family or friends from the use or sale of County-owned intellectual property, computer programs, technological innovations, or other patent, trademarks or copyright held by the County.
7.0
Gifts and Benefits
7.1
Any gift to a Member risks the appearance of improper influence. Gifts may improperly induce influence or create an incentive for a Member to make decisions on the basis of relationships rather than in the best interests of the County. A Member shall not accept a fee, advance, gift, gift certificate, cash, hospitality or any form of personal benefit connected directly or indirectly with the performance of his or her duties except as provided in Section 7.2. A gift, benefit or hospitality provided with the Member’s knowledge to a Member’s spouse, child, or parent, or to a Member’s staff that is connected directly or indirectly to the performance of the Member’s duties is deemed to be a gift to that Member. Any doubt concerning the propriety of the gift should be resolved by the Member not accepting or keeping it.
County of Frontenac Code of Conduct for Members of Council and Local Boards And Complaints Protocol
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
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AGENDA ITEM #a)
7.2
For greater clarity, despite Section 7.1, a Member is entitled to accept any compensation, remuneration or benefits authorized by law but shall not accept any gift or benefit other than in the following circumstances: (a)
such gifts or benefits that normally accompany the responsibilities of office and are received as an incident of protocol or social obligation;
(b)
a political contribution otherwise reported by law, in the case of a Member running for office;
(c)
services provided without compensation by persons volunteering their time;
(d)
nominal tokens, mementos or souvenirs received as an incident of protocol or social obligation that normally accompanies the responsibilities of elected office or at a function honouring the Member;
(e)
food, lodging, transportation and entertainment provided by provincial, regional and local governments or any agencies or subdivisions of them or by the federal government or by a foreign government within a foreign country, or by a conference, seminar or event organizer where the Member is either speaking or attending in an official capacity as a representative of the County;
(f)
entrance fees or food and beverages consumed at banquets, receptions or similar events, if: (i)
attendance serves a legitimate municipal business purpose related to the normal business of the County,
(ii)
the person extending the invitation or a representative of the organization is in attendance, and
(iii) the value is reasonable and the invitations are infrequent;
7.3
(g)
gifts not having a value greater than $300;
(h)
benefits received as a door prize, raffle or similar draw at an event, conference or seminar attended by the Member; and
(i)
any gift or benefit, if the Integrity Commissioner is of the opinion, before the gift or personal benefit has been accepted, that it is unlikely that receipt of the gift or benefit gives rise to a reasonable presumption that the gift or benefit was given in order to influence the Member in the performance of his or her duties.
A Member who has received and accepted a gift or benefit pursuant to Section 7.2 shall file a disclosure of the gift or benefit indicating the person, body or entity from which it was received together with the estimated value of the gift or benefit
County of Frontenac Code of Conduct for Members of Council and Local Boards And Complaints Protocol
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
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in accordance with the Disclosure Statement set out in Appendix “A”. The list shall be provided to the Clerk on an annual basis commencing on March 31 of every year and shall be a matter of public record. 7.4
A Member shall not seek or obtain by reason of his or her office any personal privilege or advantage with respect to municipal services not otherwise available to the general public and not connected directly or indirectly to the performance of the Member’s duties.
8.0
Confidential Information
8.1
Members receive confidential information from a number of sources as part of their work as elected officials. This includes information received in confidence by the County that falls under the privacy provisions of the Municipal Freedom of Information and Protection of Privacy Act and other applicable privacy laws and information received during closed meetings of Council. Examples of types of information that a Member must keep confidential, unless expressly authorized by Council or as required by law, include, but are not limited to: (a)
matters related to ongoing litigation or negotiation, or that is the subject of solicitor-client privilege;
(b)
information provided in confidence, for example the identity of a complainant where a complaint is made in confidence;
(c)
price schedules in contract tender or Request for Proposal submissions if so specified;
(d)
personnel matters about an identifiable individual;
(e)
“personal information” as defined in the Municipal Freedom of Information and Protection of Privacy Act; and
(f)
any census or assessment data that is deemed confidential.
8.2
A Member shall not disclose the content of any confidential information, or the substance of deliberations, of a closed meeting. A Member has a duty to hold any information received at closed meetings in strict confidence for as long and as broadly as the confidence applies. All confidential documents received at a closed meeting are to be turned into the Clerk at the end of the closed meeting. A Member shall not, either directly or indirectly, release, make public or in any way divulge any such information or any confidential aspect of the closed deliberations to anyone, unless authorized by Council or as required by law.
8.3
A Member shall not disclose, use or release confidential information in contravention of applicable privacy laws. Members are only entitled to information in the possession of the County that is relevant to matters before
County of Frontenac Code of Conduct for Members of Council and Local Boards And Complaints Protocol
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
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the Council, or a committee. Otherwise, Members enjoy the same access rights to information as any other member of the community o r re s id en t of t he County and must follow the same processes as any private citizen to obtain such information. 8.4
A Member shall not misuse confidential information in any way or manner such that it may cause detriment to the County, Council or any other person, or for financial or other gain for themselves or others.
8.5
A Member shall respect the right to confidentiality and privacy of all clients, volunteers and staff, and should be aware of their responsibilities under applicable legislation, County policies, procedures and rules, ethical standards and, where appropriate, professional standards.
8.6
A Member shall not disclose any confidential information received by virtue of his or her office, even if the Member ceases to be a Member.
9.0
Discrimination and Harassment
9.1
A Member shall treat all members of the public, one another and staff with respect and without abuse, bullying or intimidation and ensure that their work environment is free from discrimination and harassment.
9.2
A Member shall not use indecent, abusive or insulting words, phrases or expressions toward any member of the public, another Member or staff. A Member shall not make comments or conduct themselves in any manner that is discriminatory to any individual based on the individual’s race, colour, ancestry, citizenship, ethnic origin, place of origin, creed or religion, gender, sexual orientation, marital status, family status, disability, age or record of offences for which a pardon has not been granted.
9.3
A Member shall comply with the County’s workplace harassment and violence policy.
10.0
Improper Use of Influence
10.1
A Member shall not use the influence of their office or appointment for any purpose other than the exercise of his or her official duties in the public interest.
10.2
A Member shall not use the status of their position to influence the decision of another person to the private advantage or non-pecuniary interest of themselves, their parents, children or grandchildren, spouse, or friends or associates, or for the purpose of creating a disadvantage to another person or for providing an advantage to themselves.
County of Frontenac Code of Conduct for Members of Council and Local Boards And Complaints Protocol
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
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11.0
Conflicts of Interest
11.1
A Member shall seek to avoid conflicts of interest, both pecuniary and nonpecuniary. A Member shall comply with the requirements of the Municipal Conflict of Interest Act with respect to obligations relating to pecuniary interests. A Member shall take proactive steps to mitigate any non-pecuniary conflicts of interest in order to maintain public confidence in the County and its elected officials.
11.2
Members are encouraged to seek guidance from the Integrity Commissioner when they become aware that they may have a conflict between their responsibilities to the public as a Member and any other interest, pecuniary or non-pecuniary.
12.0
Council Policies and Procedures
12.1
A Member shall observe and adhere to the policies, procedures and rules established from time to time by Council.
13.0
Election Activity
13.1
A Member is required to conduct themselves in accordance with the Municipal Elections Act, 1996 and any County policies pertaining to elections. The use of the County’s resources, both property and staff time, for any election-related activity is strictly prohibited. Election-related activity applies to the Member’s campaign and any other election campaigns for municipal, provincial or federal office.
14.0
Respect for the Code of Conduct
14.1
A Member shall respect the process for complaints made under the Code of Conduct or through any process for complaints adopted by the County. A Member shall not act in reprisal or threaten reprisal against a person who makes a complaint or provides information to the Integrity Commissioner during an investigation. A Member shall interact courteously and respectfully with the Integrity Commissioner and with any person acting under the direction of the Integrity Commissioner.
14.2
A Member shall cooperate with requests for information during any investigations or inquiries under the Code of Conduct. A Member shall not destroy or damage documents or erase electronic communications or refuse to respond to the Integrity Commissioner where a complaint has been filed under the Code of Conduct or any process for complaints adopted by the County.
County of Frontenac Code of Conduct for Members of Council and Local Boards And Complaints Protocol
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
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15.0
Penalties for Non-Compliance with the Code of Conduct
15.1
Where the Integrity Commissioner reports that there has been a violation of the Code of Conduct by a Member, Council delegates the authority to the Integrity Commissioner to impose the following penalties on the Member: (a)
a reprimand; or
(b)
a suspension of the remuneration paid to the Member in respect of his or her services as a Member for a period up to ninety (90) days.
15.2 The Integrity Commissioner may also require that the Member take any or all of the following corrective or remedial actions: (a)
provide a written or verbal apology;
(b)
return property or make reimbursement of its value or of money spent;
(c)
be removed from or not be appointed to the membership on a committee of Council;
(d)
be removed from or not be appointed as chair of a committee of Council; and
(e)
comply with any other remedial or corrective action or measure deemed appropriate by the Integrity Commissioner.
16.0
Legal Fees
16.1
A Member of Council is responsible for his or her own legal costs if he or she retains a lawyer or paralegal to provide counsel, advice or representation on any matter related to the Code of Conduct, including, but not limited to, an investigation and the imposition of penalties or remedial or corrective measures or actions by the Integrity Commissioner.
17.0
Complaint Protocol
17.1
The Complaint Protocol – Code of Conduct is Appendix “B” to the Code of Conduct.
County of Frontenac Code of Conduct for Members of Council and Local Boards And Complaints Protocol
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
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APPENDIX “A” DISCLOSURE STATEMENT FOR GIFTS OR BENEFITS Member’s Name: Gift Received or Nature of Benefit:
Received From: Date of Receipt:
Value or Estimate of Gift:
Please describe the circumstances under which the Gift or Benefit was received:
Please describe your intentions with respect to the Gift or Benefit:
Do you anticipate transferring the Gift or Benefit described above to the municipality? Yes, immediately
Yes, eventually
Member’s Signature
County of Frontenac Code of Conduct for Members of Council and Local Boards And Complaints Protocol
Ms. Jannette Amini, Manager of Legislative Services/Clerk, will provide …
No Date
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AGENDA ITEM #a)
Minutes of the Community Development Advisory Committee Meeting October 11, 2018 A meeting of the Community Development Advisory Committee was held in the Bud Clayton Memorial Room, County Administrative Office, 2069 Battersea Road, Glenburnie on Thursday, October 11, 2018 at 10:30 a.m. Present: Robert Clinton, Chair Barrie Gilbert Wilma Kenny Tracy John Councillor John McDougall, Council Liaison Warden Ron Higgins Regrets: Ella Vanderburgt Betty Hunter, Vice Chair Staff Present: Alison Vandervelde, Community Development Officer Jannette Amini, Manager of Legislative Services/Clerk (Recording Secretary) 1.
Call to Order
The Chair called the meeting to order at 10:30 a.m. 2.
Adoption of the Agenda
Moved By: Seconded By:
Councillor McDougall Warden Higgins
That the agenda for the October 11, 2018 meeting of the Community Development Advisory Committee be adopted. Carried 3.
Disclosure of Pecuniary Interest and General Nature Thereof
There were none.
Minutes of Meeting held October 11, 2018
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AGENDA ITEM #a)
Adoption of Minutes a)
Minutes of Meeting held August 9, 2018
Moved By: Seconded By:
Ms. John Councillor McDougall
That the minutes of the Community Development Advisory Committee meeting held August 9, 2018 be adopted. Carried 5.
Deputations and/or Presentations
Reports to the Community Development Advisory a)
2018-121 Community Development Advisory Committee Frontenac Ambassador Program, Second Year Review
This report is for information purposes only. With respect to a question on why Ambassadors felt they were not involved, Ms. Vandervelde noted there are specific Ambassadors involved with specific goals that may not have responded to the survey. She did caution that the survey questions are open to interpretation. With respect to growth in the workforce, it was noted that transportation has been identified as an issue in retaining staff as people cannot afford the cost of transportation when working minimum wage. The Committee also had a discussion around the effects that minimum wage has had on the job market, both positive and negative. In addition, it was noted that ethics in the younger generation have shifted as people now prioritize quality/family time over part-time work. With respect to urban migration, discussions from local realtors indicate this migration is coming, specifically from Ottawa. As a result, staff have suggested businesses might appreciate a 5 to 10 year economic outlook specifically for Frontenac. Warden Higgins highlighted the work being done by the Eastern Ontario Warden’s Caucus (EOWC) through the Eastern Ontario Regional Network (EORN) with respect to internet and cell gap coverage. The conversation led to the public push for recreational facilities in their own municipalities so that families do not have to travel to Kingston. Examples were splash pads and skateboard parks which attract young families. If the County is serious about tourism, the department will require additional staff in the next few years. One suggestion was that the County invest some funding in a Masters Community Development Advisory Committee Meeting Minutes October 11, 2018
Minutes of Meeting held October 11, 2018
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AGENDA ITEM #a)
student who would do the majority of the work; however this does require a lot of coaching and mentoring, and is not usually associated with task-oriented projects. With respect to staff time, given the issue of limited resources, decisions need to be made on which projects to focus on. b)
2018-122 Community Development Advisory Committee Open Farms in Frontenac 2018 Moved By: Ms. John Seconded By: Ms. Kenny Be It Resolved That the County of Frontenac continue to coordinate the “Open Farms in Frontenac” event in 2019; And Further That $4,000 be included in the 2019 Economic Development budget to address costs associated with coordinating and marketing the Open Farms event. And further that given the success and projected growth of the open farms and its alignments with the Economic Development Charter, that Open Farms be considered a priority in the 2019-2022 Economic Development Work plan Carried As Amended (See Motion to Amend below which was Carried) Motion to Amend Moved By: Seconded By:
Warden Higgins Ms. Kenny
And further that given the success and projected growth of the open farms and its alignments with the Economic Development Charter, that Open Farms be considered a priority in the 2019-2022 Economic Development Work plan Carried Ms. Vandervelde provide the Committee with a debrief of Wednesday night’s meeting with Open Farms participants as this information was not included in the report. Comments included: Everyone liked the signage as one component of the overall effective marketing campaign. Seemed like most visitors were locals and would like to focus next year on drawing out the Kingston consumers. Visitors tended to be mostly young families and the foodie crowd but they would like to shift this more to the foodie market for next year. Regarding the date for next year, it was suggested to combine Open Farms with the plowing match to compliment Open Farms, and boost attendance at the plowing match. Staff will create an online survey to get individual feedback from participants before confirming the 2019 event date.
Community Development Advisory Committee Meeting Minutes October 11, 2018
Minutes of Meeting held October 11, 2018
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AGENDA ITEM #a)
Sales were very good across all locations. Following the success of Open Farms, some producers ran short on products for their regular customers the following week. Next year, they will plan for packaging specifically for Open Farms so as not to impact their regular sales. Attendance ranged from an estimate of approximately 250 to 600-700 at some locations. There was a lot of conversation among the participants around logistics and how to better handle these types of crowds next year. Staff have also heard from other farms that want to be involved next year. Comments regarding the videos were great and the farms want to do them again next year as it portrays the comradery of the farming community to the audience. There were positive comments around the t-shirts noting that they added to the feeling of consistency across locations, which visitors really seemed to appreciate. They were also highly visible, making farm staff and volunteers easy to identify. It was felt that the cost of staff time should be shown in dollars so that the full cost to the County is shown. Council needs to see the impact to work plans when staff focus on specific projects that take up significant time. Regarding comments about offloading this project externally, staff cautioned that having a coordinator is what really made this project work. Without a dedicated coordinator, the event will eventually fizzle. c)
2013-123 Community Development Advisory Committee Ferry by Foot
Moved By: Seconded By:
Ms. John Warden Higgins
Be It Resolved That the County of Frontenac continue with the Ferry by Foot Campaign in 2019; And Further That Social Media Marketing of $250 for the Ferry by Foot program be incorporated into the 2019 Economic Development tourism development budget; And Further That the County of Frontenac seek partners to operate the Big Sandy Bay Shuttle Bus on weekends through July and August of 2019 and report back to Council in Q2 of 2019. Carried It was questioned if staff were aware of how many people chose to use the bus as a result of hearing about this on social media, to which staff noted that a survey of passengers was considered; however this year, staff wanted to keep it simple. Staff will consider using a quick questionnaire on the shuttle bus next year. It was questioned if staff could make better use of the electronic signs already at the ferry dock to better explain the ferry system; staff noted that currently, the dock area is overwhelmed with signage which is why staff focused on the social media campaign.
Community Development Advisory Committee Meeting Minutes October 11, 2018
Minutes of Meeting held October 11, 2018
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AGENDA ITEM #a)
d)
2018-124 Community Development Advisory Committee Investigation into the Establishment of a Frontenac Arts Fund
Moved By: Seconded By:
Councillor McDougall Ms. Kenny
Recommend That staff continue to coordinate with the Kingston Arts Council in regard to the development of a program to support the arts in Frontenac and report back with recommendations as part of the 2020 budget process. Carried The Committee suggested adding the Grace Centre to the artistic platforms and outlets in Frontenac. 7.
Communications
Other Business
Ms. Vandervelde noted the Festival of Small Halls concert series, which is looking to seriously grow through Eastern Ontario, hosted two concerts at venues in Frontenac this year. Organizers have confirmed that due to this year’s success, they will use the Grace Centre in Sydenham and the Golden Links Hall in Harrowsmith for concerts again next year as well as a potential to expand to Verona. Many of the attendees to the concerts came from Kingston and further away. 9.
Next Meeting a)
The next regular meeting of the Community Development Advisory Committee is scheduled for Thursday, December 13 at 10:30 a.m. at the County Administrative Building. Adjournment
Moved By: Seconded By:
Warden Higgins Mr. Gilbert
That the meeting hereby adjourn at 12:19 Carried
Community Development Advisory Committee Meeting Minutes October 11, 2018
Minutes of Meeting held October 11, 2018
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AGENDA ITEM #a)
Page 38 of 58 Mr. Richard Allen, Manager of Economic Development and Planning will pro…
Introduction to Tourism in Frontenac
1. Hands On Experiences
Agri-Tourism & Culinary Experiences
Adventure Travel
AGENDA ITEM #a)
Page 39 of 58 Mr. Richard Allen, Manager of Economic Development and Planning will pro…
Global Trends in Tourism
Sources: 1 http://www.marketingmag.ca/consumer/millennials-want-experiences-not-stuff-column-164421 2 http://www.nielsen.com/us/en/insights/reports-downloads/2012/global-trust-in-advertising-and-brand-messages.html 3 http://www.adweek.com/socialtimes/social-media-and-travel-go-hand-in-hand-infographic/625230
AGENDA ITEM #a)
Page 40 of 58 Mr. Richard Allen, Manager of Economic Development and Planning will pro…
Visitor Preferences and Demographics
Traditional Role: Destination Marketing Organization
Emerging Role: Destination Management Organization
• Mandated with marketing a destination for tourism. In practice for over 100 years. • Served as intermediaries between hotels, small tourism business, and prospective travellers • Started with leisure but expanded to meetings and conventions, incentive travel, sport tourism, events, etc.
• Mandated with marketing a destination for tourism… BUT ALSO • Advocating with government, industry • Destination brand management, • Encourage investment in product development • Enable destination development • Can include projects focused on infrastructure, workforce development, funding, training, etc.
AGENDA ITEM #a)
Page 41 of 58 Mr. Richard Allen, Manager of Economic Development and Planning will pro…
What is a D(M)O?
Destination Ontario
Regional Tourism Organizations (Ontario’s Highlands) Destination Management Organization (County of Frontenac)
Industry
Ontario’s Tourism Ecosystem
• Domestic and International Marketing • Support to RTO’s • Brand Positioning (for Ontario) “Where Am I” • Research • Travel Trade
• Destination Development • Product Development & Operator Training • Regional Planning • Regional Marketing (Come Wander) • Research • Regional Marketing (Visitor Guide) • Product Development Support • Tourism Funding (Accommodation Taxes, Municipal Budgets, etc.) • Operator Support
• Hotels, Restaurants, and other Tourism Operators • Local & Niche Marketing (Ads and online, Trade Shows) • Facilitates products and tourism experiences
AGENDA ITEM #a)
Page 42 of 58 Mr. Richard Allen, Manager of Economic Development and Planning will pro…
Destination Canada
• International Marketing • Branding Canada • Signature Experiences and product development • Travel Trade
•
County involvement increased in Tourism Ecosystem including: Hosting IGNITE 3-day Tourism Training in March 2018 with OHTO Strengthening connection to Ontario’s Highlands and Come Wander Visitor experience development workshops with Frontenac Ambassadors Event Incentive Program launched in 2018 Fishing Campaign launched with Anglers Atlas in 2018 & 2019 Tourism Sentiment Index Report – 2019 Launch of the Frontenac Five in 2017 Coordination of the 2019 Frontenac Visitor Guide 2019 Accommodation Policy Review – All townships K&P Trail Construction to Sharbot Lake
AGENDA ITEM #a)
Page 43 of 58 Mr. Richard Allen, Manager of Economic Development and Planning will pro…
Tourism in 2018
• • • • • • • •
Accommodation Strategy Implementation Ferry by Foot Program and Wolfe Island Visitor Guide Frontenac Visitor Guide Open Farms Event Social Media & User Generated Content Video Campaign Event Incentive Program Signs and Billboards
AGENDA ITEM #a)
Page 44 of 58 Mr. Richard Allen, Manager of Economic Development and Planning will pro…
2019 Destination Development Projects
• The Accommodation Study was funding along with a suite of economic development projects funded by OMAFRA in a 3-year program • North Frontenac specifically requested the background study on Accommodations as part of the townships participation in the program • MDB Insight and Terra Consulting submitted a successful proposal and led the study engagement and implementation • The study included • an asset inventory of accommodations, attractions and other cultural resources that may be of interest to potential visitors • A policy review • Engagement with local tourism operators and external stakeholders • Evaluation and recommendation of appropriate accommodation development opportunities in Frontenac County. • The findings of the study and recommendations were approved by County Council in July of 2017
AGENDA ITEM #a)
Page 45 of 58 Mr. Richard Allen, Manager of Economic Development and Planning will pro…
Accommodation Strategy
Tourism has an important place on Wolfe Island, however, as the island becomes a more attractive destination, it presents conflict with local residents competing for access to the Ferry. Tourism messaging promoting Wolfe Island and it’s attractions as part of this campaign encourage walking or cycling on to the Ferry in order to reduce congestion during peak hours. The program includes: A comprehensive Visitor Guide – educating visitors on the walkability of Marysville, and the various cycling routes on the island. Signs informing visitors of how to walk on Social media messaging focused on “Ferry by Foot” “How To” guides The Big Sandy Bay Bus to help visitors reach one of the more popular attractions
AGENDA ITEM #a)
Page 46 of 58 Mr. Richard Allen, Manager of Economic Development and Planning will pro…
Ferry By Foot and Wolfe Island Visitor Guide
Goals 1. 2. 3. 4.
Connect eaters with producers Start new relationships Increase awareness of farms in Frontenac Grow Frontenac’s reputation as a region that produces good food
Last year: Sunday, September 9|10am –4pm • • • • • • •
Sonset Farm – 500+ visitors Birds & Bees Produce – 500+ visitors Long Road Eco Farm – 250 to 300 visitors Fat Chance Farmstead - 300 to 400 visitors Five Star Farm – 300 to 400 visitors Maple Ridge Farm – 540+ visitors Food Less Travelled – 600+ visitors
AGENDA ITEM #a)
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Open Farms 2019
The Frontenac Visitor Guide is a collaboration between Frontenac County, the Frontenac News, a wonderful group of Ambassadors who wrote content and dozens of local businesses who purchased ads to share the cost of the project while promoting their businesses.
• •
•
12,000 copies have been produced Guides will be distributed to local businesses in Frontenac as well as hotels and the Visitor Experience Centre in Kingston Guides have been requested by Tourism Information Centres and across Ontario
AGENDA ITEM #a)
Page 48 of 58 Mr. Richard Allen, Manager of Economic Development and Planning will pro…
Frontenac Visitor Guide
The Event Incentive is a pilot program for 2018, 2019 and 2020. Funding is used to help event promoters and organizers reach new markets and attract visitors to the Frontenac region to participate in new and expanding events. •
The incentive provides up to $10 per visitor to the Frontenac region
•
Incentives are granted on a per visitor basis. “Visitor” is defined as anyone who does not live in Frontenac or Kingston and who has to travel 40km or further to participate in the event.
•
Events must seek to attract a minimum of 50 visitors, and funding will only allow for a maximum of 500 .
•
Events must be widely promoted outside of Frontenac County to qualify.
•
Additional considerations for funding include the event is in its first year the event takes place in the off -peak season (September - June)
AGENDA ITEM #a)
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Event Incentive Program
AGENDA ITEM #a)
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Billboards and Signs
AGENDA ITEM #a)
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Marketing & Social Media
AGENDA ITEM #a)
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AGENDA ITEM #a)
Report 2019-052 Committee Information Report To:
Chair and Members of the Community Development Advisory Committee
From:
Alison Vandervelde, Community Development Officer
Date of meeting:
May 9, 2019
Re:
Community Development Advisory Committee – Ferry by Foot 2019 Implementation Plan
Recommendation This report is for information only. Background The Ferry by Foot program was launched in the Spring of 2018 following a detailed implementation plan that was outlined to the Community Development Advisory Committee in Report 2018-070. The 2018 program was considered successful and after reviewing the results of the program in Report 2018-123 the Community Development Advisory Committee recommended the following to County Council, which was approved: 2013-123 Community Development Advisory Committee Ferry by Foot Moved By: Seconded By:
Ms. John Warden Higgins
Be It Resolved That the County of Frontenac continue with the Ferry by Foot Campaign in 2019; And Further That Social Media Marketing of $250 for the Ferry by Foot program be incorporated into the 2019 Economic Development tourism development budget; And Further That the County of Frontenac seek partners to operate the Big Sandy Bay Shuttle Bus on weekends through July and August of 2019 and report back to Council in Q2 of 2019. Carried
2019-052 Community Development Advisory Committee Ferry by Foot 2019 Imp…
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Comments This report describes the implementation plan for the 2019 Ferry by Foot program, including the plan for the operation of the Big Sandy Bay Shuttle bus through July and August.
- Execute a comprehensive content marketing campaign
- The Digital Marketing Summer Student will assist with the development of a content strategy that leverages blogs and photos created as part of the 2018 campaign. This will include updating information on various web pages to be representative of changes for 2019 (ferry schedule, new businesses, etc.) Task Develop social media content calendar to maximize exposure of content through 2019
Timeframe
Implement content marketing/social media campaign
May – Sept
Early May
- Update the Wolfe Island Visitor Guide for the 2019 summer season and educate downtown Kingston staff In 2018, approximately 6,000 Wolfe Island Visitor Guides were distributed, the majority of which were distributed via the Kingston Visitor Experience Centre located in Confederation Park, near Kingston City Hall. The Wolfe Island Visitor Guide is being updated for 2019, and will be delivered to tourism and hospitality businesses in downtown Kingston. In 2018, this proved very useful for spreading awareness among the frontline staff who interact most with visitors to Kingston, for whom a trip to Wolfe Island is a natural extension of their Kingston destination experience. The new City-Colleges Opportunities Office will be hosting a Kingston Tourism Ambassador session on May 7 to train front line staff in customer service and the tourism industry in Kingston. County staff will be able to provide an overview of the Wolfe Island experience and answer any relevant questions. Tourism Kingston is also hosting a Tourism Connector on May 30, during Tourism Awareness Week. The format and timing of this event will allow more of the temporary, part-time, and/or student staff to attend. Staff have attended this event over the past two years and are considering attending again this year, in addition to the Ambassador session. The guide is anticipated to be available for the May long weekend. Task
Timeframe
Finalize printed brochure
Early May
Distribute in downtown Kingston and meet with front line staff to ensure they are ready to deliver information to visitors
May
Information Report to Community Development Advisory Committee Ferry by Foot 2019 Implementation Report May 9, 2019
2019-052 Community Development Advisory Committee Ferry by Foot 2019 Imp…
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- Increase Wolfe Island’s cycle friendly reputation In 2018, the County established a partnership with the Great Lakes Waterfront Trail to place signed loops on both Wolfe and Howe Islands. This has resulted in a new signed route on Wolfe Island that is part of a larger provincial network of bike routes. A new trailhead sign has been installed at the Wolfe Island Visitor Information Centre and route signs are expected to be installed in late spring by Township Public Works staff. Staff will also encourage Wolfe Island businesses to consider becoming certified as “Bicycle Friendly” through a free program offered by Ontario by Bike. Currently there are three Wolfe Island locations certified on the Ontario by Bike Map. Task
Timeframe
Install Route Signage
Spring 2019
Increase number of Bicycle Friendly Businesses
Summer 2019
- Continue the Big Sandy Bay bus program on summer weekends In 2018, staff contracted Hulton’s Bus Service on Wolfe Island to provide a shuttle bus to Big Sandy Bay Conservation Area on Saturdays, Sundays, and holiday Mondays during the months of July and August. The shuttle operated for a total of 20 days, at a total cost of $14,238. Over those 20 days, a total of 1,008 passengers chose the shuttle bus for transportation into Big Sandy Bay. See Appendix G of Report 2018-123 for a detailed record of riders per shuttle trip. Based on 2018 ridership, and recent changes to the Wolfe Island Ferry schedule, the daily shuttle schedule will be shortened (starting later in the day). The shuttle will be offered for three additional days, to include the Labour Day weekend. The County and Township have budgeted funds to continue this program with support from Regional Tourism Organization 9 (RTO 9) and Visit Kingston in 2019. County staff are working to confirm logistics for transportation. Staff are considering extending the service to include the Wolfe Island Corn Maze if feasible. Once again, staff will work closely with the Big Sandy Bay Management Committee to ensure messaging about the shuttle bus aligns with the Management Area’s mandate. Task
Timeframe
Secure a transportation provider within available budget
May
Begin awareness campaign, to continue through season
June
Implement transportation service
June
Report back to Township and CDAC on measurements
October
Information Report to Community Development Advisory Committee Ferry by Foot 2019 Implementation Report May 9, 2019
2019-052 Community Development Advisory Committee Ferry by Foot 2019 Imp…
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AGENDA ITEM #a)
Sustainability Implications The Ferry by Foot program is intended to relieve some of the vehicle demand on the Wolfe Island Ferry. This will improve access to the Island, create better informed visitors, and provide a boost to Marysville’s economy. The plan addresses three of the expectations in the Frontenac Islands Township Letter of Support for the Frontenac RED grant application and it aligns strongly with the Frontenac Economic Development Charter and the Frontenac County Integrated Community Sustainability Plan. Financial Implications All of the actions of this report have been accounted for as part of the 2019 Economic Development budget. Frontenac County will receive a total of $7383.00 from RTO 9’s Tourism Partnership program to operate the Big Sandy Bay Bus. Organizations, Departments and Individuals Consulted and/or Affected Community Development Advisory Committee Frontenac County Councillors and Staff Township of Frontenac Islands Big Sandy Bay Management Committee Ministry of Transportation of Ontario Tourism Kingston and Kingston Accommodation Partners Marysville Businesses Great Lakes Waterfront Regeneration Trust Regional Tourism Organization 9 (RTO 9)
Information Report to Community Development Advisory Committee Ferry by Foot 2019 Implementation Report May 9, 2019
2019-052 Community Development Advisory Committee Ferry by Foot 2019 Imp…
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AGENDA ITEM #b)
Report 2019-053 Committee Information Report To:
Chair and Members of the Community Development Advisory Committee
From:
Alison Vandervelde, Community Development Officer
Date of meeting:
May 9, 2019
Re:
Community Development Advisory Committee – Event Incentive Program 2018 Review
Recommendation This report is for information only. Background The Frontenac County Economic Development Charter themes all relate to attracting visitors to the Frontenac region. The Accommodation Review (2017) identified the need to strengthen visitor traffic in autumn, winter and spring seasons to sustain existing businesses and to support the case for new business investment. In order to streamline funding to encourage events that will increase the impact and sustainability of tourism to the Frontenac region, County Council approved a 2018 budget allocation of $5,000 from the Community Development Reserve for the creation of an event incentive pilot program. The program operated on the basic premise of reimbursing an event promoter $10.00 for every tourist attracted to Frontenac County. The funding mechanism relies on organizers to estimate the number of visitors they will attract as part of their application. The County agrees to fund no more than this amount, and no less than 50% of the target. Event organizers develop their own methods for tracking visitors to their event. Details for the implementation of this program were outlined to the Community Development Advisory Committee in Report 2018-012. Comment In 2018, the County received 5 applications for the Event Incentive program, of which all were approved for participation in the program. However, only 2 applicants met 50% or more of their stated goal for visitor attraction and received funding.
2019-053 Community Development Advisory Committee Event Incentive Progra…
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AGENDA ITEM #b)
Each event organizer enters into an agreement with the County of Frontenac by signing a letter of understanding which outlines the conditions for their incentive funds. In each application, staff work with the applicants to identify appropriate criteria and uses of their funds while encouraging conservative estimates for visitor targets. In every case, event organizers were below their target for visitor attraction and sometimes, as indicated above, they were significantly below their target. This demonstrates that additional education and understanding is required for event organizers to understand the demographics of their audience and the potential reach of their marketing efforts. It should be noted, that while significant numbers of visitors were not identified at all of the events, each event had excellent attendance recorded, often exceeding the expectations. This may indicate strong local support for events in Frontenac County which provides a good foundation to grow events to attract visitors from further afield. Sustainability Implications The Frontenac County Integrated Community Sustainability Plan (ICSP) identifies recreation and leisure as well as arts and heritage as dynamic elements of our community. Encouraging visitors to participate in recreational pursuits through festivals and events in Frontenac helps to introduce new social and economic capital into our communities, to be reinvested for the enjoyment of our residents, youth and families. Financial Implications $5000.00 was budgeted for the Event Incentive Program in 2018. $1190.00 was dispersed to 2 event operators in 2018. Remaining funds were returned to the Community Development Reserve. Organizations, Departments and Individuals Consulted and/or Affected
Information Report to Community Development Advisory Committee Event Incentive Program 2018 Review May 9, 2019
2019-053 Community Development Advisory Committee Event Incentive Progra…
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