Body: EOLC Type: Agenda Meeting: Regular Date: May 2, 2024 Collection: Council Agendas Municipality: Frontenac County
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Eastern Ontario Leadership Council Agenda Thursday, May 2, 2024 – 1:00 PM Zoom https://us06web.zoom.us/j/88531682150?p wd=h06GNbmBZjG4oqjbj2GuR1Gl2qQOfs.1
Agenda Page 1
Call to Order/Welcome - Chair Roger Haley
2
Declaration of Conflict of Interest
3
Adoption of the Agenda a) Agenda of the May 2, 2024 Eastern Ontario Leadership Council Meeting Recommended Motion “That the agenda of the May 2, 2024 Board of Directors of the Eastern Ontario Leadership Council Meeting be adopted as circulated.”
4 3-6
Approval of Minutes a) Minutes of the April 10, 2024 Eastern Ontario Leadership Council Meeting Recommended Motion “That the minutes of the Board of Directors of the Eastern Ontario Leadership Council held on April 10, 2024 be approved as presented.”
5
Verbal Partner Update a) Eastern Ontario Wardens’ Caucus b) Eastern Ontario Mayors’ Caucus c) Ontario East Economic Development Commission d) Community Futures Eastern Ontario (CFEO) Network e) Eastern Ontario Regional Network
6
Report of the Project Coordinator - Kathy Wood
7
Verbal Report of the Finance Committee - Chair Maureen Adams a) Statement of Financial Position and Discussion of Draft Budget 20242025
7 - 13
14
Page 8
Verbal Reports from the Working Group a) Integrated and Intelligent Transportation Systems – Maureen Adams b) Technology Integration and Innovation – Sheridan Graham c) Workforce Development and Deployment – Craig Desjardins
9
Date of AGM - Chair Roger Haley
10
Appointment of New Treasurer
11
Correspondence a) Outgoing b)
Incoming
12
Consideration of By-Laws
13
Date of the Next Meeting June 6, 2024 at 1:00 pm - Virtual (Note: A calendar invite has been sent for the first Thursday of each month. The Chair may cancel depending on the workload.)
14
Adjournment a) Recommended Motion “That the May 2, 2024 meeting of the Board of Directors of the Eastern Ontario Leadership Council be adjourned”.
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Minutes Eastern Ontario Leadership Council Thursday, April 10, 2024 at 1:00 p.m. VIA ZOOM Board Members Present: Roger Haley (Chair), Bonnie Clark (Vice-Chair), Jay Amer, John Beddows, Jeff Leal, Jason St. Pierre Others Present: Maureen Adams, Brenna Dallaway, Sheridan Graham, Kelly Pender, Kathryn Wood (Project Coordinator), Lauren Wilkinson, Heather Wrightly Regrets: Craig Desjardins, Cyndy Palleske, Jasbir Raina
- Call to Order – Chair Roger Haley •
Call to order and welcome from Chair Haley at 1:05 p.m. Chair Haley welcomed John Beddows to the committee. Lauren Wilkinson was introduced as EOWC’s new Administrative and Communications Coordinator who will also be supporting the EOLC. Brenna Dallaway, from EORN, observed the meeting. Roundtable introductions were held.
- Declaration of Conflict of Interest • There were no declarations of pecuniary interest.
- Adoption of the Agenda Moved by: Jeff Leal Seconded by: Jason St.Pierre That the agenda of the April 10, 2024 EOLC meeting be approved as presented. CARRIED
- Motion to Approve the Minutes of the Meeting Held on March 7, 2024: Moved by: Jeff Leal Seconded by: John Beddows That the minutes of the Board of Directors of the Eastern Ontario Leadership Council held on
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Page 3 Eastern of 14 Ontario Leadership Council Meeting Minutes of the April 10, 2024
March 7, 2024 be approved as presented. CARRIED 5. Verbal Partner Updates a) Eastern Ontario Wardens’ Caucus – Bonnie Clark • The Wardens’ Caucus completed their strategic planning session in March, with a three-year view. • Momentum continues in support of the EOWC 7 in 7+ regional housing plan, with recent meetings with the Prime Minister’s office as well as staff from Minister Fraser’s office; EOWC will be returning to Parliament Hill in May for further discussions. • Bonnie Clark thanked the EOMC for their letters of support, noting that partnerships will be important to the success of the project. b) Eastern Ontario Mayors’ Caucus – Jeff Leal • The Mayors’ Caucus will be meeting in April in Gananoque where their continued focus will be on the revitalization of the hundred-bed facility in Smiths Falls to provide large-scale treatment capacity for addressing addiction and mental health issues. • There may be an opportunity for Kathy Wood and the EOLC to assist in gathering data to access appropriate funding opportunities. • The council discussed the importance of this facility and the benefits of a largescale approach in achieving maximum efficiency in relation to service providers and professionals, as well as the impact on emergency rooms, judicial systems and affordable housing. • Bonnie Clark will request that the EOWC provide a letter of support at the next meeting Kelly Pender joined the meeting at 1:24 p.m. c) Ontario East Economic Development Commission – Jay Amer • Jay Amer provided an update on the latest accomplishments of the Ontario East Economic Development Commission, including budget approval and marketing plan completion and an invitation to speak at the eastern Ontario housing summing in Ottawa in May • The Ontario East Municipal Conference will take place in September in Ottawa • The work force development program has been re-funded and the program is ramping up, helping connect those looking for employment with those looking for employees • Membership invoices will be issued this month and the spring quarterly meeting is being planned with more details to follow. d) Community Futures Eastern Ontario (CFEO) Network – Cyndy Palleske •
No update was provided at this time.
e) Eastern Ontario Regional Network – Jason St.Pierre • Jason St.Pierre provided updates on the Cell Gap Project and the business plan for the EOWC 7 in 7+ regional housing plan • With support from the EOWC, Frontenac County and 2B Developments, EORN
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Page 4 Eastern of 14 Ontario Leadership Council Meeting Minutes of the April 10, 2024
has been successful in obtaining a grant from CMHC for a study on the development and creation of municipal corporations for communal servicing; more information will be forthcoming following the official announcement. Meredith Staveley-Watson joined the meeting at 1:43 p.m. 6. Report of the Project Coordinator – Kathy Wood Kathy Wood provided a comprehensive report of recent activities. One particular area of interest has been the requests for information on EOLC activities and available data, which may provide an opportunity for the council to reconsider the way work is completed and presented. Where the council has previously selected a project and then secured funding sources, the province is shifting their focus to funding projects that are ‘ready to deliver’; this may require the EOLC to review their approach. Additionally, the council will need to evaluate the allocation of financial resources, particularly in relation to data access and storage. Staff are looking for feedback and direction from the council on next steps and lines of pursuit. The council held an in-depth discussion on productivity and growth, labour force and the changing demographics in eastern Ontario, as well as the educational funding model. The council agreed that there are many aspects of the report that require further discussion and direction. As a result, the report will be brought forward to the next meeting. Moved by: Jeff Leal Seconded by: Bonnie Clark That the project coordinator report, statement of financial status and draft budget be received for information and that the report be brought forward at the next meeting for further discussion. CARRIED 7. Verbal Report of the Finance Committee – Chair Maureen Adams Maureen Adams reviewed the availability of funds to work on items proposed in the budget. The committee is currently comprised of three individuals, plus the project coordinator. With two committee members nearing retirement, will need to fill those positions. Jasbir Raina, Sheridan Graham and Cyndy Palleske had previously expressed interest and will be contacted again. In preparation for the AGM, the EOLC will proceed with engaging Baker Tilley to complete the annual audit. A new Treasurer will need to be appointed following Kelly Pender’s retirement and the financial administration is currently being transferred to the United Counties of Stormont, Dundas and Glengarry. Chair Haley thanked Kelly Pender for his involvement with the EOLC as Treasurer. Moved by: Jeff Leal Seconded by: Bonnie Clark That the verbal report from the Finance Committee be received for information. CARRIED
- Verbal reports from the Working Group:
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Page 5 Eastern of 14 Ontario Leadership Council Meeting Minutes of the April 10, 2024
a) Integrated and Intelligent Transportation Systems – M. Adams • The working group will be convening a meeting in the near future and will provide an update thereafter. b) Technology Integration and Innovation – S. Graham • A meeting scheduled is for April 16, 2024 and an update will be provided at the next meeting. c) Workforce Development and Deployment – C. Desjardins • No update was presented at this time. Moved by: Jeff Leal Seconded by: Bonnie Clark That the updates from the Integrated and Intelligent Transportation Systems and Technology Integration and Innovation working groups be received for information. CARRIED
- Date of AGM – Chair Roger Haley A report will be brought forward at the next meeting with a plan for the AGM to be held in late June or early July.
- Appointment of new Treasurer The appointment of a new Treasurer will be done at later date, as indicated above.
- Incoming Correspondence – None
- Outgoing Correspondence – None
- Consideration of By-Laws – None
- Date of the Next Meeting – May 2, 2024 at 1 p.m. (Note: A calendar invite has been sent for the first Thursday of each month. The Chair may cancel depending on the workload.)
- Adjournment Moved by: Jeff Leal Seconded by: John Beddows That the April 10, 2024 meeting of the Board of Directors of the Eastern Ontario Leadership Council be adjourned at 2:46 p.m. CARRIED
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Page 6 Eastern of 14 Ontario Leadership Council Meeting Minutes of the April 10, 2024
Page 7 of 14
Empowering Decision-makers A DISCUSSION DOCUMENT FOR T H E E A S T E R N O N TA R I O L E A D E R S H I P C O U N C I L ( M AY 2 / 24 )
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Situation Analysis • EOLC Mandate is regional with expectation that EOLC will support 113 CSDs/municipal governments; limited NFP and private sector engagement
• Multiple successful technology development projects under our belt (e.g. Permit Central, LMINT (and previously) EORN broadband and cell gap)
• Geographic spread makes support for large-scale and/or innovative research and analytics projects difficult without external financial support (“invisible”)
• Recovery and Resilience project identified important indicators; less attention paid to economic and labour market growth
• Individual municipalities and/or stakeholders have learned to live without much data but it means “flying blind” into the future
• Over time, the EOLC has acquired multiple useful datasets; not consolidated or organized for direct queries or as “training” sets for AI purposes
• Priority issues have evolved (e.g. workforce housing; healthcare labour force has become more acute)
• Limited analytics capability across the region; even less inhouse coding expertise or expertise with AI applications
• Complexity and uncertainty are pervasive
• ChatGPT, ChatPDF, CoPilot and other AI-oriented Microsoft add-ins are now available in Office and MS365 subscriptions, sometimes with additional costs (until recently, only available to MS customers with at least 300 employees)
• Pandemic reversed several broad trends with some positive and negative effects
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Follow on from last month’s report Suggested short-term strategy (reordered from previous report): Create a data repository for all existing and easily available datasets along with algorithms developed to project from 2021 data or break down data to CSD level Update the EOLC website Focus on issues that most influence the region’s resilience and growth potential Identify strategic questions that most need answering for Eastern Ontario in the years ahead Acquire any additional dataset requirements required to answer the preceding questions Organize a day-long working session to validate research and analytics directions Build a simple “skateboard” (see slide seven) Find funding to support platform
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What Inputs Do We Have/Need? What Factors Do We Want to Influence to Enhance the Regional Economy and Labour Market? What Outcomes Do We Want?
What Factors Are The Catalysts?
What Inputs Are Required?
Increased sales/business revenue; profitability
“Business intelligence” Marketing and Sales
Investment capital; cashflow Stable inflation, interest rates
Increased size of core workforce
Training services
In-migration, workforce housing
Greater ability to supply goods and services in-region & export
Supply chains Embedded technology
Materials, production capacity, transportation & infrastructure
Reduced per capita costs for health care
New business models, targeted incentives, personalization
Educational programs; equivalency assessments
Improved productivity in goodsproducing sector
Embedded technology; digital platforms and processes
Intellectual property Circular economy thinking
Pervasive access to digital Entrepreneurship Investment capital infrastructure The columns above are thought-starters only. The layout of the columns is for “reverse engineering”.
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What Role(s) Should The EOLC Play (Directly or Indirectly)? Forum for discussion of the issues, stimulating partnerships of other parties?
Convene meetings to bring together partners who might have part of the answer or participate in a shared effort? Seek out financing/funding opportunities and direct the right parties to apply? Share information on challenges, opportunities and successes far and wide? Undertake specific innovation projects (to share risk across the region)? Focus on research and analytics, share ‘business intelligence’ across the region?
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What Might We Build/Offer? Issues/Sectors That Might Be At The Top of Our Priority List*? Get more workforce housing built… affordably Shift the regional balance of trade (more exports, fewer imports) • Supply chains for high-potential manufacturing, agriculture and forestry Bolster health and long-term care services Develop “augmented” organizations and labour force Help PSE institutions be more nimble in a dynamic labour market • Recalling that the EOLC is a regional economic development body
A digital tool or platform that: • Offers insights on sectors or issues of importance to the region’s future • Highlights sectors in which Eastern Ontario has some degree of strength • Gets us closer to ‘real time’ insights and updating of previous work (e.g. EOWC policy papers) • Includes some ways to undertake either forecasting or scenarios • Has some AI capabilities that reduce users/analysts’ work and expands insights • Is interoperable with other platforms using compatible data formats
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Applying the Agile Development Approach • Build simple and easy to use first (MVP) • Build on existing software that most of us have or can get inexpensively • Configure and share simple AI features that will really help us • Use our own data or data we create/aggregate/acquire • Avoid the need for custom coding (AI is changing this function anyway)
m
LééderShip Council : ‘
Statement
Account
of Financial Position
Eastern Ontario Leadership Council
All numbers include HST unless there is no HSl’assessed on the transaction
Name
Contributions Previous Year Carry Forward Unallocated and Plus Committed Cash on hand at bank Revenue
Partner
Red = Suggested/Spacehol
Blue = estimated
—
S S S 5
13,671
S S S S S S 5
5 5
1,504 1,504
S 5
6,111 6,111
$
105,175
$
128,111
23,150 2,500
S S S S S S S S
25,011)
Legal/Goverance Expenses Financial Management Bank Charges Insurance (paid for 2024—2025) Auditing Services (BakerTilly; HST included; paid) Conference/Events, Travel St Accommodation Research (includes costs for data gathering, repository, analytics services) EOLC Regional Economy Dashboard Project and Application Development Sub-Total Operating Expenses (includes HSI’ later rebated back to EOLC)
S S S S S S S S S S S
S
30,011)
5
40,610
S 5
83,811
Working Group Expenses (Excluding Project Commitments) Workforce Development St Deployment— Workforce Housing and Labour Supply Projects Integrated, Intelligent Transportation Systems
S S
($25,011)included in cash on hand) EOMC Contributions ($25,011)to be transferred into EOLCaccount imminently) EORN Contributions (in—kindcontribution of admin/support time) Ontario East EDC Community Futures Eastern Ontario EOWC Contribution
Sub-Total
Cash on hand and anticipated revenues
Other Revenues/Funds Recovered Labour Market AI Project (full project budget); Phase II appliation HSI’ rebates owning ((11 2024) Sub-Total Other Revenues/Funded Recovered
Revenue
78,671
$
25,000
—
—
—
—
72,011) 25,011) 25,011) —
—
—
122,mo
made Nov. 235659.39
Total REVENUE ALL SOURCE
Operating
HESS
(usual budget allocation has been $25,000 for last several years) Website and Technology (includes domain hosting fees and EOLC Zoom license @ $180.69) Project Coordinator
Communications/Administration
Innovation Sub-Committee Sub-Total Working Group Expenses
Funding Commitments Project Funding Commitments
Sub-Total
TOTAL EXPENSES
ALL MTEGORIB
PROJECTED SURPLUS] DEFICIT FOR 2023-2024
—
735 500 625
2,630 10,471
and 2024-2025
Page 14 of 14Discussion of Draft Budget 2024-2025 Statement of Financial Position and
2,381 7,500 1,(X)0 5,(X)0
300
2,530 5,(X)0
—
—
—
—
—
—
ngect
S S
S
S
S S S 5
5,(X)0
5,(X)0 5,(X)0 5,(X)0 15,0“)
40,610
98,811
64,565
29,301
