Published November 15, 2024
Word Count 20956 words
Reading Time 99 min read

Body: EOWC Type: Agenda Meeting: Regular Date: November 15, 2024 Collection: Council Agendas Municipality: Frontenac County

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EOWC CAO’s Planning Meeting Agenda Friday, November 15, 2024 – 9:00 a.m. Virtual Zoom

Agenda Page 1.

Call to Order/Welcome

Approval of Agenda 2.1. Agenda of the November 15, 2024 EOWC CAOs’ Planning Meeting Recommended Motion: “That the agenda for the November 15, 2024 EOWC CAOs’ Planning Meeting be adopted as circulated.”

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Adoption of Minutes 3.1. Minutes of September 20, 2024 EOWC CAOs’ Planning Meeting Recommended Motion: “That the minutes of the EOWC CAO’s Planning Meeting held September 20, 2024 be approved as circulated.” EOWC CAOs Planning Meeting - 20 Sept 2024 - Minutes

New / Other Business 4.1. EOWC Election Campaign: CAOs’ Group Engagement Session - Brian Teefy, Vice President / Richard Ositashvili, Senior Consultant, StrategyCorp  The purpose of this session is to gather feedback and get direction from CAOs to carry out campaign focus, policy asks, and overall narrative.  StrategyCorp PowerPoint (coming Tuesday, November 12, 2024)  EOWC 2024-2027 Strategic Plan

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4.2. Ontario Provincial Police Billing Increase - Advocacy Update - Maureen Adams / Meredith Staveley-Watson Recommended Motion: “That the EOWC CAOs’ Group direct staff to send the letter ‘Addressing the Impact of Rising OPP Costs to Municipalities and the Need for Transparency’ to the Ontario Solicitor General, Minister of Finance, Minister of Municipal Affairs and Housing, and Minister of Rural Affairs; and Further That the EOWC CAOs’ Group direct staff to share municipal OPP costs with the provincial ministries as required.” DRAFT EOWC Letter - OPP Billing Statements - November 15 2024

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4.3. School Bus Stop Arms - Kurt Greaves / All Recommended Motion: “That the EOWC CAOs’ Group recommend the EOWC support the motion from Perth County that asks the Ontario Government to help rural municipalities fund School Bus Stop Arm Cameras.” ROMA - MTO Delegation - Perth County - AMPS and School Bus Arm Cameras

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4.4. Updated 2025 EOWC Meeting Schedule - Lauren Wilkinson EOWC 2025 Meeting Schedule - Updated Nov 5

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4.5. Draft 2025 EOWC Budget Proposal - Meredith Staveley-Watson / All Recommended Motion: “That the EOWC CAOs’ Group direct staff to bring the 2025 draft EOWC budget forward for final approval at the EOWC’s January 2025 Inaugural meeting.” EOWC 2025 Draft Budget - PDF to CAOs 4.6. ROMA 2025 Delegation Requests Update - Meredith Staveley-Watson / All  ROMA Delegation Requests due by Wednesday, November 27, 2024 4.7. Communications Plan - Meredith Staveley-Watson / All

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4.8. EORN Update - Jason St. Pierre  Technology Information Management (TIM): Municipal Project Proposal Recommended Motion: “That the EOWC CAOs’ Group direct staff to work together with EORN to support member municipalities’ with the implementation of artificial intelligence innovation and technologies in partnership with the Carleton University Technology Information Management (TIM) graduate program." Memo to EOWC CAOs 2024-11-15 4.9. EOLC Update - Maureen Adams 5.

Closed Session 5.1. Staffing Update - Craig Kelley / Sheridan Graham / Kevin Farrell Recommended Motion: “Motion to move into closed session.”

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Correspondence Recommended Motion: “That the Outgoing and Incoming Correspondence Reports be received.” 6.1. Outgoing EOWC Resolution - Support for Digital Main Street Program - Oct 18, 2024 EOWC October 2024 Newsletter EOWC Letter - EOWC Support for Licensing Framework for Rideshare Oct 24, 2024

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6.2. Incoming 2024-10-24 - Ministry of Finance Invitation 2024-10-30 - County Renfrew Resolution to Minister Parsa MCCSS Funding 2024-11-01 - Ashpodel Norwood - EOWC Calling for Investment in Municipal Infrastructure for Eastern Ontario’s Small and Rural Communities 2024-11-04 - MMAH letter to Eastern Ontario Wardens’ Caucus (EOWC) SIGNED 2024-11-05 - OEB Staff Bulletin_Load Connection 2024-11-05 - Renfrew County - FCS LTR and resolution 2024-11-06 - MRA Letter to Peter Emon Phase 1 EORN Broadband Project Contract Completion - Nexicom 2024-10-16 Phase 1 EORN Broadband Project Contract Completion - Storm Internet 2024-10-16 Phase 1 EORN Broadband Project Contract Completion - Utilities Kingston 2024-10-16.docx Phase 1 EORN Broadband Project Contract Completion - Xplore 202410-16 2024-10-14 - Township of Augusta Council Resolution 2024-10-18 - Municipality of Killarney Resolution for sustainable infrastucture funding 7.

Next Meeting EOWC Inaugural Meeting January 9-10, 2025 Kingston, ON

Adjournment Recommended Motion: “That the EOWC CAOs Planning Meeting be adjourned.”

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Minutes EOWC CAOs’ Planning Meeting 9:00 AM – Friday, Sept 20, 2024 Present: Craig Kelley, Brenda Orchard, Connor Dorey, Gary Dyke, Jennifer Moore, Ron Taylor, Kurt Greaves, Kevin Farrell, Sheridan Graham, Stephane Parisien, Maureen Adams, Marcia Wallace, Alison Tutak Guests: Jason St.Pierre (EORN), Meredith Staveley-Watson (EOWC), Lauren Wilkinson (EOWC), Anika Smithson (Environment Leadership Canada)

Call Meeting to Order / Welcome 1.1

Moment of recognition for Ray Callery, former CAO of the United Counties of Leeds and Grenville. The EOWC’s Secretary-Treasurer, Craig Kelley, called the meeting to order at 9:02 am, and thanked Stephane Parisien for hosting.

Approval of Agenda 2.1

Agenda of the September 20, 2024 EOWC CAOs’ Planning meeting Motion: “That the Agenda of the September 20, 2024 EOWC CAOs’ Planning meeting be adopted as circulated.” Moved by: Kurt Greaves Seconded by: Kevin Farrell Carried

Approval of Minutes 3.1

Minutes of the June 21, 2024 EOWC CAOs’ Planning Meeting

3.2

Minutes of the July 10, 2024 EOWC CAOs’ Special Planning Meeting Motion: “That the minutes of the EOWC CAOs’ Planning Meetings held June 21, 2024 and July 10, 2024 be approved as circulated.”

Page 5 of EOWC 104 CAOs’ Planning Meeting Minutes of September 20, 2024

Moved by: Connor Dorey Seconded by: Gary Dyke Carried

Delegations 4.1

Municipal Climate Internship: 2024 Program Update and 2025 Program Application - Anika Smithson, Program Manager, Municipal Climate Internship • •

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Anika provided an overview of the first year of the Municipal Climate Internship Program. The program focuses on educating local youth (ages 1830) through a six-month internship, offering networking opportunities, courses, and stipends. Interns work on climate change projects and learn about municipal political processes. In the first year, three interns were hosted by Lanark, SDG, and Frontenac. For year two (2025), the program is currently recruiting host municipalities with applications closing on September 20. The final selection of interns will be completed by December.

Motion: “That the EOWC CAOs’ group direct staff to continue to work with Municipal Climate Internship (MCI) staff to support the 2025 MCI program across EOWC’s member municipalities.” Moved by: Connor Dorey Seconded by: Marcia Wallace Carried

New / Other Business 5.1

EORN Update – Jason St.Pierre • •

Jason provided an update on the cell gap project Key points: o 5 sites are at high risk due to space issues

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o 70 out of 250 sites are completed, gaining traction o Rogers is working with Redwood to accelerate the tower construction process. Still solidifying the flow of information on Redwood but noted may see items coming from Redwood moving forward Jason discussed the EORN’s new Strategic Plan and emphasized the change in the Letters of Patent, allowing EORN to maintain its non-profit status and support municipalities in various capacities. Jason discussed that EORN is using CMHC funding to create modules to work through the process of MSC and communal servicing and to better support municipalities. EORN has applied for funding of phase 2 under the Impact Canada program stream. Jason discussed the current funding under the Province, noting that EORN needs to focus on regional opportunities that could be expanded across municipalities. Discussion ensued on possibility of individual municipalities paying EORN a fee for service. Discussion on bringing forward the terms of process in letter of patent to EOWC. The EORN Board approved exploration of lower-tier and multi-municipality projects, allowing for more effective municipal support.

EOLC Update – Sheridan Graham / Maureen Adams •

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Maureen gave an update on a recent session with facilitator Suzanne Gibson focused on the strategic plan, where four working groups (WGs) were established to generate actionable ideas for the EOLC, with recruitment efforts ongoing. Main work focuses on preparing for a November 27 meeting. Discussion that EOLC is primarily a research organization focused on securing funding and engaging with the right entities to execute projects and aggregate data for easier access and usability by stakeholders. Jason emphasized the importance of bridging municipalities and the private/public sector to pilot innovative projects, noting data-driven decisionmaking is crucial for the success of these initiatives. Meredith inquired about capacity and succession planning within EOLC. Sheridan mentioned that Kathy has developed a tool to help assess and identify

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projects moving forward. Brenda inquired about the composition of the WGs, Maureen explained that they will include previous members and possibly new participants from various sectors and may include a call for participation.

EOWC Governance – Craig Kelley / All •

The group discussed EOWC’s Terms of Reference to be brought forward at a later meeting to include vote by proxy and to include the strategic plan.

[Break from 10:42 – 10:54] 5.4

AMO 2024 Conference Recap and Follow-Up – Meredith Staveley-Watson / All • •

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Meredith reviewed the meeting outcomes Key takeaways: o Notable meeting with Minister Fraser, emphasizing openness to collaboration. o Federal funding programs discussed (HICC), including discussion of a remaining $1 billion from a program under HICC, which will be directed towards municipalities, and EOWC advocated for the need for rural / remote considerations. o An upcoming meeting with HICC Deputy Minister Kelly Gillis arose from AMO, where we will share modular designs and RHIS, in addition to municipal sites in EOWC region. o Discussion with various provincial Ministers were viewed as successful and staff will work with provincial staff to bring forward projects and policy recommendations around priorities of infrastructure, housing and healthcare. o The joint WOWC-EOWC-EOMC meeting received significant media attention and positive qualitative feedback regarding EOWC’s visibility and communications materials. Discussion around a renewed annual “Queens Park Day” to showcase all 13 municipalities to provincial representatives, aiming for focused discussions and better feedback. MPPs/MPs and the EOMC to be invited the Kingston Inaugural Meeting. Local Ministers and associate ministers for priority

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5.5

topics to also be invited. Change March meeting to be “Work Plan” meeting vs. Strategic plan meeting.

Housing Priority Update and Next Steps – Connor Dorey / Meredith Staveley-Watson / All 5.5.1 EOWC Draft Letter for ERO Consultation: Consideration of transition of land use planning matters to facilitate the introduction of a new policy statement issued under the Planning Act • •

• •

Meredith discussed the draft letter that we were asked to submit. Marcia emphasized the need for broader reductions in implementation policies. Stressed that the PPS alone won’t address the systemic barriers faced in areas such as environment and transportation. Suggestion of framing responses to express gratitude for completing the PPS, focusing on the importance of certainty in the process. Meredith to amend the response to the PPS based on the discussion points and send it out by October 4, 2024.

Motion: “That the EOWC CAOs direct staff to submit a response on behalf of the EOWC to the ERO 019-9065 Consultation on Consideration of transition of land use planning matters to facilitate the introduction of a new policy statement issued under the Planning Act by October 4, 2024.” Moved by: Brenda Orchard Seconded by: Gary Dyke Carried 5.5.2 Regional Housing Strategy •

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Connor followed up on the conversation with Minister Calandra regarding housing targets. Calandra indicated municipalities can establish targets independently without provincial support. Another message is the concerns from developers about inconsistencies in building phases, emphasizing the need for streamlined processes. Meredith noted that we are pulling together municipal

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“ready-to-build” lands to see if we can plug in potential projects. Marcia proposed amending the motion to address the regional housing target in collaboration with both governments, focusing on ready-to-build municipal sites. Noted that we still need targets to get federal money, and targets are a way to collect data. We still should be able to have an answer on how many units we have built. Anything built should count – it is all number of units. Getting consistent in how we count is first key piece including consistency in updating housing waitlist.

“Whereas housing is one of the strategic priorities as part of the 2024- 2027 Strategic Plan; and Whereas under the housing priority, the EOWC has endorsed the EOWC’s Regional Housing Strategy, guiding principles, and advocacy action items; and Whereas the EOWC remains a solutions-oriented and evidence-based municipal organization, and is looking to improve housing supply and related challenges across Eastern Ontario; and Whereas the EOWC’s housing working group is looking at next steps following feedback during delegations at the AMO 2024 Conference with the Federal Minister of Housing, Infrastructure and Communities, and the Ontario Minister of Municipal Affairs and Housing; and Whereas the proposed next steps from the housing working group include looking into municipal planning processes, streamlining, speed, and innovation around housing across the continuum. Therefore be it resolved that the EOWC CAOs’ group direct the housing working group to work towards the following actions: Further That the EOWC continue to advocate on housing policy based on the EOWC’s Regional Housing Strategy under the 2024-2027 Strategic Plan; and Further That the EOWC research the delivery of services to

Page 10 ofEOWC 104 CAOs’ Planning Meeting Minutes of September 20, 2024

gather evidence around the EOWC’s planning and approval processes across the region to understand where gaps, inconsistencies, streamlining and opportunities exist; and Further That the EOWC explore ways to present pilot projects around municipal sites based on “readiness to build” in our advocacy with the Federal and Provincial Government.” Moved by: Ron Taylor Seconded by: Brenda Orchard Carried 5.6

EOWC Budget Update – Meredith Staveley-Waston / All • •

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Meredith gave an update on the 2024 budget, noting no operational concerns. Key points are that a healthy surplus exists and consulting may be over due to a multi-year plan – anticipate savings without consultant for the next two years. During AMO, CAOs asked about allocations for special projects, which are accounted for in the budget. Recommended framing the surplus as a steady reserve for special projects.

Motion: “That the EOWC CAOs receive the EOWC 2024 budget for information; and Further That the CAOs direct staff to bring the 2024 budget forward for information at the EOWC meeting on October 18, 2024.” Moved by: Kurt Greaves Seconded by: Jennifer Moore Carried

Correspondence Motion: “That the Outgoing and Incoming Correspondence Reports be received.”

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Moved by: Brenda Orchard Seconded by: Connor Dorey Carried

Next Meeting

October 18, 2024 Wardens’ Meeting County of Renfrew

Adjournment Motion: “That the EOWC CAOs’ Planning Meeting be adjourned at 11:53 am.” Moved by: Kurt Greaves Seconded by: Marcia Wallace Carried

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November 15, 2024 Hon. Michael Kerzner George Drew Bldg 25 Grosvenor St Toronto, Ontario M7A 1Y6 Minister.SOLGEN@ontario.ca Hon. Peter Bethlenfalvy Frost Bldg S, 7th Flr 7 Queen’s Park Cres Toronto, Ontario M7A 1Y7 Minister.fin@ontario.ca Hon. Paul Calandra College Park, 17th Flr 777 Bay St Toronto, Ontario M7A 2J3 Minister.mah@ontario.ca Hon. Lisa Thompson College Park 777 Bay St Toronto, Ontario M7A 2J4 Minister.mra@ontario.ca

Re: Addressing the Impact of Rising OPP Costs to Municipalities and the Need for Transparency

Dear Ministers, I am writing on behalf of the Eastern Ontario Wardens’ Caucus (EOWC), representing 103 small-urban and rural municipalities across Eastern Ontario, to express significant concerns regarding the increased costs to municipalities and the lack of transparency around the Ontario Provincial Police (OPP) billing statements. We appreciate that the Ontario Government is currently examining the issue. However, as municipalities prepare for their 2025 budgets, we believe that a more open and collaborative approach is needed. Without support, these costs impact residents directly through their property tax bill.

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Page 13 of 104 - Advocacy Update - Maureen A… Ontario Provincial Police Billing Increase

Municipalities are mandated to balance their budgets annually and the current OPP cost increase is not sustainable, especially for smaller municipalities and our taxpayers. At this time, municipalities lack sufficient information on the underlying reasons for the cost increases. This makes it extremely difficult for municipalities to engage in productive, solutions-oriented discussions about how to manage these rising costs together with the Province and the OPP. As it stands, the components contributing to the increased expenses remain unclear, and there is a general lack of details in the communication of these factors outlined in the OPP billing model sent to municipalities. Across the EOWC region, XX% is the average 2025 cost increase for the OPP. On average, this represents about XX% of a municipality’s overall annual budget, which is a very significant portion. These services are becoming an increasingly large proportion of municipal budgets. Without financial support, if these trends continue, it will become exceedingly difficult to manage the OPP service costs, particularly in the 2025 budget and beyond. Taxpayers are asking municipal elected officials directly about the tax bills. Municipalities need to be able to explain to the public the reasons for these increases, but without clearer communication and advanced notice of these OPP billing changes, it is nearly impossible to do so effectively. Without proper insight into the reasons behind these rate hikes, it is difficult to provide sound, informed responses when questioned fairly by our taxpayers. Municipalities also need greater clarity around the impact of the OPP cost increases on our budgets. If the significant deficit experienced in 2023 was caused by factors such as police staffing overtime due to staffing shortages, how can municipalities plan for potential deficits in 2024 or beyond? The uncertainty of these projected costs is causing considerable strain as municipalities face challenges in balancing budgets. We want to work together with your government and our community partners to serve and keep our communities safe. One example of municipal leadership across the EOWC region includes the United Counties of Stormont, Dundas and Glengarry, which has proactively hired a mental health nurse to assist in responding to OPP calls. This initiative has proven to be a cost-effective solution for managing service demands while addressing mental health needs. However, these municipal actions can only go so far. Without additional resources from the OPP itself to support policing services, municipalities will continue to face significant challenges in balancing service delivery and managing rising costs. In conclusion, we request a more transparent and proactive approach to addressing OPP service costs. We need clearer communication on the factors driving these increases, advanced notice of changes to billing, and more support to help municipalities manage OPP costs effectively in partnership with the Ontario Government. We look forward to your response and to working together to find practical solutions that will ensure our communities can continue to receive the services they need without facing unsustainable financial burdens.

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Page 14 of 104 - Advocacy Update - Maureen A… Ontario Provincial Police Billing Increase

Sincerely,

Peter Emon Chair, 2024 Eastern Ontario Wardens’ Caucus Info@eowc.org

CC: Meredith Staveley-Watson Manager of Government Relations and Policy Eastern Ontario Wardens’ Caucus Meredith.staveley-watson@eowc.org

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Page 15 of 104 - Advocacy Update - Maureen A… Ontario Provincial Police Billing Increase

Background Perth County is grateful for this opportunity to request the provincial government mandate school bus arm cameras and to request financial assistance to fund school bus arm cameras and AMPS. The decision to install school bus arm cameras goes beyond financial considerations and concerns the safety of school children and the well-being of the community. Small and rural municipalities need resources to coordinate the program. While AMPS will help streamline the program and establish an alternative route for multiple charges, the costs to establish AMPS are out of reach for small and rural communities.

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Keeping children safe is a serious community safety issue that impacts all municipalities in the Province. This issue is more prevalent in rural communities where children are bussed to and from school on a daily basis.

Our Ask Perth County respectfully requests that the Provincial Government underwrite the costs for implementation and operation of Administrative Monetary Penalty Systems (AMPS) in small and rural municipalities. The costs to establish AMPS are substantial. Small and rural municipalities have insufficient amounts of traffic to generate the required funds to cover the annual operational costs.

Further, Perth County requests that the Provincial Government require all school buses to have stop arm cameras installed. Perth County also requests that the Province fund the costs of installing and operating school bus arm cameras and the costs related to enforcement and administration.

Perth County ONTARIO-CANADA

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Administrative Monetary Penalty System (AMPS) Ontario requires a qualified Provincial Offences Officer review and process the images and issue the Penalty Orders (tickets). Alternatively, this may be done through a processing centre. It is recognized that municipalities may realize efficiencies by establishing joint processing centres or partnering with the already established processing centre, located in Toronto. At present, the processing centres do not process tickets for failing to stop for a school bus. It is understood that Local Authority Services (LAS), AMO’s Business Services, is in the process of deploying a pilot project in Barrie to offer a standardized provincial processing centre. The pilot will first focus on Automated Speed Enforcement (ASE), then Red Light Cameras (RLCs), and lastly, school bus arm cameras.

School Bus Arm Cameras Perth County has investigated installing school bus arm cameras. As a small and rural municipality, Perth County does not have the volume of charges or traffic to generate sufficient funds through fine revenue to offset the implementation, installation, maintenance, and annual operational costs of installing school

bus arm cameras. In 2022 in Perth County, there were 15 charges for failing to stop for a school bus, amounting to gross fine revenue of $3,925.00. It should be noted that these charges were based on having a witness gather sufficient evidence for the police to lay the charge against the driver of the vehicle. It is extremely difficult for school bus drivers or bystanders to gather the necessary evidence in the moment sufficient for police to lay the charge and convict the driver. However, anecdotal evidence from the busing operators in Perth County is that school bus drivers on average witness two blow-bys per day, which is consistent with the numbers reported across the province.

Perth County ONTARIO-CANADA

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Court Services Provincial Offences Court

ROMA Delegation to Minister of Transportation Our Ask: Perth County respectfully requests that the Provincial Government underwrite the costs for implementation and operation of Administrative Monetary Penalty Systems (AMPS) in small and rural municipalities. The costs to establish AMPS are substantial. Small and rural municipalities have insufficient amounts of traffic to generate the required funds to cover the annual operational costs. Further, Perth County requests that the Provincial Government require all school buses to have stop arm cameras installed. Perth County also requests that the Province fund the costs of installing and operating school bus arm cameras and the costs related to enforcement and administration. Community Impact: Keeping children safe on their way to and from school is a serious community safety issue that impacts all municipalities in the Province. Failure to stop when a school bus arm is extended risks the lives of children. This issue is more prevalent in rural communities where children are bussed to and from school on a daily basis. Installing school bus arm cameras is a community safety issue, which involves all levels of the government coming together to combine resources and collaborate to ensure the safety of all children. AMPS may assist with alleviating some of the burden of administering charges for failing to stop by automating the process, as well as reducing court burden. AMPS, as an alternative to the provincial court system, would move the enforcement of some offences to the municipality, rather than through the court system. However, the cost, time, collaboration, and resources to establish AMPS are substantial. Small and rural municipalities have insufficient amounts of traffic to generate the required funds to cover implementation and the annual operational costs. Administrative Monetary Penalty System (AMPS) Ontario Regulation 355/22 “Administrative Penalties for Vehicle Owner Contraventions Detected Using Camera Systems” establishes the Administrative Penalty regulatory framework for camerabased automated enforcement programs, including Automated Speed Enforcement (ASE), Red Light Corporation of the County of Perth 1 Huron Street, Stratford, Ontario, Canada N5A 5S4 t. 519-271-0531 f. 519-271-6265 www.perthcounty.ca

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Cameras (RLC) and school bus arm cameras. Some municipalities are using AMPS for parking and bylaw enforcement. The types of charges covered under AMPS for automated enforcement of camerabased vehicle infractions include speeding, disobey street sign, red light violations and failing to stop for school bus. Under AMPS, the owner of the vehicle, rather than the driver, is charged a set fine, with no demerit points being deducted. The offence does not go on the owner’s driving record, even if they were driving at the time, and enforcement is limited such that the owner’s driver’s licence is not suspended, but rather payment is compelled at the time of renewal of vehicle ownership. For AMPS, the Province requires a qualified Provincial Offences Officer review and process the images and issue the Penalty Orders (tickets). Alternatively, this may be done through a processing centre. It is recognized that municipalities may realize efficiencies by establishing joint processing centres or partnering with the already established processing centre, located in Toronto. At present, the processing centres do not process tickets for failing to stop for a school bus. It is understood that Local Authority Services (LAS), AMO’s Business Services, is in the process of deploying a pilot project in Barrie to offer a standardized provincial processing centre. The pilot will first focus on ASE, then RLCs, and lastly, school bus arm cameras. School Bus Cameras: In Perth County, approximately 12,000 students ride a school bus or van to and from school on a daily basis. According to Provincial statistics, there are nearly 824,000 students who ride a school bus daily. Studies across various Ontario jurisdictions indicate that there are approximately 30,000 blow-bys a day in Ontario. A blow-by occurs when a motorist illegally passes a stopped school bus with their lights flashing and the stop arm extended. A failure to stop can result in a driver being fined between $400 to $2,000 and given six demerit points for a first offence. Subsequent offences can result in a driver being fined up to $4,000, six demerit points, and up to six months in jail. At present, school bus drivers or bystanders must capture enough details such as the date, time, location, vehicle plate number, and description, for the police to investigate and lay the charge. The school bus driver or witness may need to attend court to support the prosecution. Perth County has investigated installing school bus arm cameras. As a small and rural municipality, Perth County does not have the volume of charges or traffic to generate sufficient funds through fine revenue to offset the implementation, installation, maintenance, and annual operational costs of installing school bus arm cameras. In 2022 in Perth County, there were 15 charges for failing to stop for a school bus, amounting to gross fine revenue of $3,925.00. It should be noted that these charges were based on having a witness gather sufficient evidence for the police to lay the charge against the driver of the vehicle. It is extremely difficult for school bus drivers or bystanders to gather the necessary evidence in the moment sufficient for police to lay the charge and convict the driver. However, anecdotal evidence

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from the busing operators in Perth County is that school bus drivers on average witness two blow-bys per day, which is consistent with the numbers reported across the province. As such, it is reasonable to assume that there would be an increase in the number of charges with the installation of cameras. Without AMPS, it is still possible to install school bus arm cameras to capture images of blow-bys and process tickets. O. Reg 424/20: School Bus Cameras allows photographs or videos taken by school bus stop-arm cameras to be used as evidence against the vehicle owner for the offence of failing to stop for a school bus. A Police Officer needs to review the photographs or videos taken to ensure that they comply with legislative requirements to be used as evidence and then lay the charge. An Offence Notice is sent to the vehicle’s owner, who would be required to pay the fine or may request a trial through the POA court. Partnership between the private sector for school bus transportation, the school board, Police Services, the Ministry of Transportation, and the Ministry of Attorney General would be needed to implement the program. Perth County acknowledges that multiple levels of government, school boards, and police boards need to collaborate to address this issue. The regulation of school bus safety is shared between the federal and provincial government. The federal government, through Transport Canada, is responsible for establishing manufacturing standards, including safety equipment, for school buses in Canada. However, the Province is responsible for maintaining and enforcing those safety regulations. The Ministry of Education gives school boards autonomy for student transportation and school boards, under the Safe Schools Act, 2000, and has a duty to keep students safe. Summary: In summary, Perth County is grateful for this opportunity to request the provincial government mandate school bus arm cameras and to request financial assistance to fund school bus arm cameras and AMPS. The decision to install school bus arm cameras goes beyond financial considerations and concerns the safety of school children and the well-being of the community. Small and rural municipalities need resources to coordinate the program. While AMPS will help streamline the program and establish an alternative route for multiple charges, the costs to establish AMPS are out of reach for small and rural communities. Attachments: Appendix A – Report to Council, titled “Administrative Monetary Penalty System and School Bus Arm Cameras”, dated June 15, 2023

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Perth County Cultivating Opportunity

Report Regular Council

To:

Warden Ehgoetz and Members of Council

Meeting Date:

June 15, 2023

Prepared By:

Annette Diamond, Director of Legal / Corporate Services

Subject:

Administrative Monetary Penalty System and School Bus Arm Cameras

Recommended Action: THAT Council receives the “Administrative Monetary Penalty System and Automated School Bus Stop Arm Camera System” report; and THAT Council refer the issue of the potential installation of school bus arm cameras to the Community Safety and Well-Being Council for research and collaboration. Executive Summary: Perth County staff have investigated the feasibility of implementing an Administrative Monetary Penalty System (AMPS) for automated enforcement of camera-based vehicle infractions, which would include Automated Speed Enforcement (ASE), Red Light Cameras (RLC) and Automated School Bus Stop Arm Cameras. Staff have also researched the issue of proceeding with school bus arm cameras without implementing an AMPS program. Specific to school bus arm cameras, municipalities, police services, school boards, and transportation providers need to work together to pool resources and develop a framework to implement an Automated School Bus Camera System, with appropriate funding. Background Information: AMPS AMPS is an alternative to the provincial court system, which moves the enforcement of some offences to the municipality, rather than through the court system. Ontario Regulation 355/22 “Administrative Penalties for Vehicle Owner

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Contraventions Detected Using Camera Systems” came into effect on July 1, 2022, which established an Administrative Penalty regulatory framework for camera-based automated enforcement programs, including Automated Speed Enforcement (ASE), Red Light Cameras (RLC) and school bus arm cameras. At this time, there are no municipalities that have implemented an AMPS for camera-based vehicle infractions. Some municipalities use AMPS for parking and by-law enforcement. The types of charges covered under AMPS for automated enforcement of camera-based vehicle infractions include speeding, disobey street sign, red light violations and failing to stop for school bus. In 2022, there were 4,418 of these types of charges in Perth County and approximately $492,000.00 gross revenue collected on these charges. Gross revenue includes fine, court costs, Victim Fine Surcharge, administrative late fee, and collection agency costs, if assigned. These statistics are broken down as follows: 2022 Charges and Gross Revenue for Speeding, Red Lights and Blow-bys Infraction Speeding, includes community safety zone Disobey Sign Red Light – Fail to Stop Fail to Stop for School Bus Total

Number of charges 4,150 224 29 15 4,418

Gross Revenue $430,357.83 $48,698.25 $9,030.00 $3,925.00 $492,011.08

It is anticipated that with the installation of cameras for ASE, RLCs and school bus arms, the number of tickets will increase. For instance, in Waterloo, following the installation of ASE, the number of tickets tripled from 2,244 in 2021 to 9,788 in 2022. Under AMPS, the owner of the vehicle, rather than the driver, is charged a set fine, with no demerit points being deducted. The offence does not go on the owner’s driving record, even if they were driving at the time, and enforcement is limited such that the owner’s driver’s licence is not suspended, but rather payment is compelled at the time of renewal of vehicle ownership. For AMPS, the Province requires a qualified Provincial Offences Officer review and process the images and issue the Penalty Orders (tickets). Alternatively, this may be done through a processing centre. The City of Toronto has a Joint Processing Centre, through an agreement with Redflex Traffic Systems, which allows any municipality to participate in their contract. The processing centre

Page 22Greaves of 104/ All School Bus Stop Arms

was implemented pursuant to the Safer School Zones, Act, 2017 with the Cities of Mississauga, Burlington, Ottawa, London, Brampton, Hamilton, the Regions of Peel, Durham, Waterloo, the Town of Ajax and the County of Oxford. The 12 municipalities have a cost sharing agreement with start up funds of approximately $100,000 from each partnering municipality. The Centre receives and reviews the images, links the licence plate number to the vehicle owner, sends out notices to the owner, and prepares the evidence for court. Municipalities may also set up their own processing centre. In February 2023, the Region of Waterloo issued a Request for Information for the development and implementation of a case management system for a regional AMPS program. Local Authority Services (LAS), AMO’s Business Services is in the process of deploying a pilot project in Barrie to offer a standardized provincial processing centre. The pilot will first focus on ASE, then RLCs, and lastly, school bus arm cameras. School Bus Arm Cameras A “blow-by” occurs when a motorist illegally passes a stopped school bus with their lights flashing and the stop arm extended. A failure to stop can result in a driver being fined between $400 to $2,000 and given six demerit points for a first offence. Subsequent offences can result in a driver being fined up to $4,000, six demerit points, and up to six months in jail. At present, school bus drivers or bystanders must capture enough details such as the date, time, location, vehicle plate number, and description, for the police to investigate and lay the charge. The school bus driver or witness may need to attend court to support the prosecution. The total number of charges for failing to stop for a school bus in 2022 was 15, with gross revenue of $3925.00 collected. It is reasonable to assume that there would be an increase in the number of charges with the installation of cameras. However, as driver behaviours adjust, these infractions may decrease in subsequent years. Without AMPS, it is still possible to install school bus arm cameras to capture images of blow-bys and process tickets. O. Reg 424/20: School Bus Cameras allows photographs or videos taken by school bus stop-arm cameras to be used as evidence against the vehicle owner for the offence of failing to stop for a school bus. A Police Officer needs to review the photographs or videos taken to ensure that they comply with legislative requirements to be used as evidence and then lay the charge. An Offence Notice is sent to the vehicle’s owner, who would be required to pay the fine or may request a trial through the POA court. Partnership between the private sector for school bus transportation, the school

Page 23Greaves of 104/ All School Bus Stop Arms

board, Police Services, the Ministry of Transportation, and the Ministry of Attorney General would be needed to implement the program. Huron Perth Transportation Services, through Avon Maitland District School Board, services 57 schools within Huron and Perth Counties, including Stratford and St Marys. There are 11,696 students bused to both elementary and secondary schools, with 324 home to school routes and 648 runs daily. There are five busing companies that provide home to school busing. Huron Perth Transportation Services also manages provincial school routes and late runs that leave at 5:00pm so students can participate in extra-curricular activities. They also manage taxi services for specialised students attending special programs at specific schools when there are no extra drivers available. The issue of school bus cameras was raised at the Community Safety and WellBeing Council (“CSWB”) meeting in March 2023. The Executive Leadership Team of the CSWB includes members from the City of Stratford, Town of St. Marys, Municipality of North Perth, Municipality of West Perth, Township of Perth East, and Township of Perth South. City of Stratford Social Services, Stratford Police Services, Perth County OPP, and Perth County Paramedic Services also participate. Avon Maitland District School Board also participates as a key stakeholder. Priority Area #1 for the Council includes enhanced prevention and protection for safer communities. The CSWB Council invites members of the public to contact them with emerging safety issues, ideas for how to address local safety and well-being concerns, and information related to safety that can be shared through their networks. Comments: Implementing AMPS In July 2022, the Ontario Ministry of Transportation released Guidelines for Administrative Penalties for Vehicle Based Contraventions. Municipalities are responsible for all aspects and costs of establishing their own AMPS. Specifically, to establish AMPS, steps would include:

Page 24Greaves of 104/ All School Bus Stop Arms

-

centre or partner with other municipalities through a Joint Municipal Service Board Hiring a Screening Officer to confirm, vary or set aside the Penalty Order. Hiring a Hearing Officer who can appeal the decision of the Screening Officer. The Provincial Offences Officer, Screening Officer, and Hearing Officer positions must be three separate individuals A Program Coordinator/Clerk/Assistant would likely be needed as well to coordinate the program and manage fee collection, reconciliation, remittance, reporting, scheduling, etc. Entering into an agreement with the Ministry of Transportation (MTO) for each automated enforcement system program Entering into an agreement with Authorized Requester Information Services (ARIS) to access plate registrant information Entering into an agreement with the Ministry of Attorney General (MAG) for various provisions, including licence plate denial requests for unpaid Penalty Orders and the Victim Component (VC) requirements (this fee is the same as the required POA Victim Fine Surcharge) Entering into agreements with vendors that could supply, install and maintain cameras, with secured data transfer and storage Creating an IT program that tracks Penalty Orders that are issued, appealed, or resolved Establishing a process for tracking and collecting payments Tracking, collecting and remitting the VC of the Penalty Order Complying with all applicable privacy legislation Establishing appropriate operational requirements, such as coding and payment for VC collection and remittance Ensuring public notice/education/awareness/signage of AMPS and appeal process Meeting several mandatory reporting requirements to MTO and MAG on an annual and bi-annual basis

To date, no municipality has moved to AMPS for vehicle-based contraventions. The benefit of an AMPS program is to provide an alternative to the Provincial Court System by eliminating the offences that would go to early resolution and trial screen, reducing court time and freeing up judicial resources. Appendix A provides a visual overview of the difference between the Provincial Court process and AMPS, as well as what a school bus arm camera program would like using the current POA court system.

Page 25Greaves of 104/ All School Bus Stop Arms

School Bus Arm Cameras Currently, when a driver blows-by a bus, a witness is needed, whether it is the school bus driver, a bystander, or a Police Officer. The witness must gather sufficient information including date, time, location, vehicle plate number, and a description of the car and driver, for the Police to investigate and lay the charge. Even with the required information, the witness may need to attend court to testify. With the installation of school bus cameras, the image or video captured would be treated similar to the information provided by a witness. The image or footage would be reviewed the by the Police and treated as evidence to support the charge, which would be laid against the driver. With an AMPS program, the image would be sent to a processing centre for review, as opposed to having a Police Officer investigate and view the image. The centre would determine if the evidence is sufficient to lay the charge, access the plate registration information, issue the Penalty Order against the owner, and mail the ticket. Of note, the provincial Joint Processing Centre in Toronto does not currently process photos from school bus arm cameras. The City of Thunder Bay recently determined in December 2022 that stop-arm cameras on Thunder Bay school buses are not feasible at this time after investigating and determining there was a lack of resources to process the footage and issue tickets. The City of Ottawa has established its own processing centre staffed by local police to process tickets from school bus arm cameras. Mattawa was the first jurisdiction in Ontario to implement stop-arm technology on all 19 of its school buses. An American company, BusPatrol Inc., provides the equipment and photographs, while the police review the pictures and lay the charges. BusPatrol Inc, as an American company, is unable to access licence plate information to process the image. Accordingly, Mattawa relies on the OPP to view the photos and video and lay the charges. Without AMPS, resources from the Stratford Police Services and Perth County OPP are needed to process the footage from a school bus arm camera and to lay the charge. Request for Statistics John Chapman, owner of Newry Coach Lines and a member of the board of directors for the Independent School Bus Operators Association, indicated that

Page 26Greaves of 104/ All School Bus Stop Arms

anecdotally, school bus drivers are seeing approximately two blow-bys a day or approximately 30,000 per year. Through Huron Perth Student Transportation Services, staff have requested bus operators gather statistics regarding the frequency and location of blow-bys for three months (April to June), which will be aggregated for further analysis. Identifying the areas where blow-bys occur most frequently will assist with determining the best approach to addressing this issue. Depending on the location, alternatives could include: focused enforcement, speed radar signs, speed reduction zones, silhouette signs, and pick-up and drop off spots designated as a school safety zones. Potential Alternatives Installation of school bus arm cameras does not stop blow-bys, nor does it hold the driver accountable. There are other actions which may be considered to help assure the safety of children on school buses, such as:

Page 27Greaves of 104/ All School Bus Stop Arms

a) Require all school buses to have stop arm cameras installed and paid for by the Province for the start of the 2023-2024 school year; and b) Underwrite the costs for the implementation and on-going annual costs for Administrative Monetary Penalties in small and rural municipalities. This resolution has received significant support from other municipalities including the Township of Howick, Municipality of South Huron, Township of Puslinch, Tay Valley Township, Township of Perth South, and Municipality of Wawa. On April 20, 2023, Perth County Council Passed a resolution to support North Perth, and wrote to Premier Doug Ford, on May 5, 2023, supporting North Perth’s call on the Province to support the implementation of AMPs. Staff have consulted with Matthew Rae, MPP for Perth-Wellington, who is consulting with the Ministry of Transportation regarding provincial funding and support for the installation of school bus cameras. Collective Forum Staff recommend that the issue of installing school bus arm cameras be referred to the Community Health and Well-being Council to continue to research and work together to determine each organization’s respective roles. Perth County’s Court Services is responsible for administering the charges once laid. A Police Officer lays the charges. The bus transportation companies are needed to gather evidence and there are multiple companies providing transportation, which is coordinated through Huron Perth Student Transportation Services. Each organization has a role to play and must have the ability to commit the resources required to implement the program. Public Engagement: Perth County’s Communications Officer will be assisting the Community Safety and Well-Being Council with the launch of a media campaign in September to coincide with School Bus Safety Week. Financial Implications: Fines Collected The operating budget for Court Services, Provincial Offences for 2023 is $1,650,000.00. The anticipated fine revenue for 2023 is $1,650,000.00. The fine revenue collected in 2022 was $1,700,764.00.

Page 28Greaves of 104/ All School Bus Stop Arms

For the types of charges that would fall under AMPS (speeding, disobey sign, red light – fail to stop, fail to stop for school bus) the total gross revenue collected in 2022 was $492,011.08. It is reasonable to assume that the number of charges and fine revenue collected will increase with the implementation of AMPS but it is difficult to predict what that increase will be. Waterloo saw the number of tickets for ASE offences triple. However, not all tickets result in fine revenue that can be collected. AMPS To implement an AMPS program, costs would include:

Page 29Greaves of 104/ All School Bus Stop Arms

o Program Coordinator – Pay Band 6 - $67,755.60-$75,748.40 o The above numbers are rough estimates looking at the current salary grid and similar positions. It would be necessary to create full job mandate and submit each role for job evaluation. It is also assumed that there would be enough Penalty Orders disputed to justify full time employment for the Screening Officer and Hearings Officer. As a comparator for an estimate, the City of Toronto has provided the following costs for Automated Speed Enforcement charges through their joint processing centre:

Page 30Greaves of 104/ All School Bus Stop Arms

for review to the police. Staff also reached out to BusPatrol Inc. but did not receive a reply. It is important to note that the installation of school bus arm cameras is a safety initiative and would not result in generating revenue or reach cost recovery. The volume of charges and associated fine revenue would not result in cost recovery. Since 2010, there have been 128 charges laid for blow-bys in Perth County and not all fines were paid for those charges. Others Consulted: Specific to the issue of school bus arm cameras, staff have consulted with:

Page 31Greaves of 104/ All School Bus Stop Arms

Administrative Penalties Guidance Document, and the Report of the Canadian Task Force on School Bus Safety in Canada, dated February 2020. Connection to Strategic Plan: Goal 2 – Regionalization & Service Effectiveness Goal 3 – Customer Service Excellence Goal 5 – Corporate Sustainability Attachments: Appendix A - Process Comparison Appendix B - Table of Estimated Costs Reviewed By: Lori Wolfe, CAO

Page 32Greaves of 104/ All School Bus Stop Arms

Page 33Greaves of 104/ All School Bus Stop Arms

POA COURT SYSTEM VS ADMINISTRATIVE MONETARY PENALTY SYSTEM

Perth County Cultivating Opportunity

Offence Occurs (Speeding, Red Lights, Blowbys)

Comparison of Processes

Must Have a Witness (Police,

School Bus Driver, Bystander)

Photo/Video Offence Occurrs (Blowby)

AUTOMATED MONETARY

PENALTY

SYSTEM

Administrative Penalty (Automated

Speed Enforcement, Red Light Cameras,

Blowby)

Evidence Captured by Camera &

Forwarded to the Police

Photo/Video Evidence Captured by Camera & Forwarded to Processing Centre

Evidence Gathered (Date, Time, Location, License Plate, Description of Vehicle, Description of Driver)

Police Lay charge against driver

Fine Paid, Demerit Points OR Contested through POA Court System

Fine Paid

Police Investigate and Review

Photo/Video Evidence

Police lay charge against owner

(Not on Driving

Record & No Demerit Points) OR Contested through POA Court System

Processing

Fine Paid

Centre

(Not on Driving

Reviews Photo, Accesses Plate Registration, Issues Penalty Order & Mails to Vehicle Owner

Record & No Demerit Points) OR Contested Through Screening Officer

Appeal to Hearing Officer

Page 34Greaves of 104/ All School Bus Stop Arms

Estimated Costs For AMPS Disclaimer: These numbers are estimates only based on available and extrapolated information. Please refer to endnotes.

Per Ticket Fee Processing Centre MTO/ARIS Cameras

Salaries

Incidentals

Processing Centre

Per Month

Per Year

$20.00i X 4418 ticketsii $8.25iii X 4418 tickets

Estimated Annualized Fees $88,360.00 $36,448.50

~$375.00 per school bus arm cameraiv X 12 months ~325 busesv

$1,462,500.00 $500,000.00 $520,000.00

~ $68,000 Provincial Offences Officer ~ $99,000 Screening Officer ~ $130,000 Hearing Officer ~ $72,000.00 Program Coordinator

$68,000.00 $99,000.00 $130,000.00 $72,000.00

Including but not limited to: • planning and research to establish and implement AMPS • road signage and communications/public education/awareness • overhead (office space, human resources support, legal fees, technology support, etc.) TOTAL PER YEAR $2,976,308.50 One-time fee (not included in estimated annualized fees) $54,000.00

Page 35Greaves of 104/ All School Bus Stop Arms

i Estimate based on numbers provided by City of Toronto ii Total number of charges in 2022 for speeding, disobey sign, red light violations, and fail to stop for school bus (potential

camera-based infractions) iii Estimate based on numbers provided by City of Toronto iv Estimate provided by Verra Mobility, who provides the ASE and RLCs for Toronto, of approximately $250.00 - $300.00 US per bus per month, which includes purchasing, installing, and maintaining the cameras, as well as forwarding the photographs and/or videos for review to the police v Estimate extrapolated from statistics provided by Huron Perth Student Transportation Services, with 5 bus companies transporting 20,808 students to 57 schools within Huron and Perth Counties, with 324 home to school routes and 648 runs daily plus provincial school routes and late runs vi The price for ASE cameras is difficult to estimate not knowing how many cameras would be installed. Wellington County estimated $50,000 per camera in their Committee Report regarding Automated Speed Enforcement, dated September 9, 2020, which included a review of expenses incurred by Toronto, London, and Durham. vii As a comparator for the number of cameras, Waterloo currently has 16 ASE cameras and will be installing another 16 by the end of 2023. Hamilton currently has two ASE cameras. viii The price of RLCs is difficult to estimate, not knowing how many cameras to install. Windsor-Essex estimated a cost of $520,000 to install 10 RLCs in 2020. Hamilton estimated the maintaenance and operation of the RLC equipment by a contractor to be approximately $28,000 per year. ix There is one traffic light in Perth County on a boundary road with Wellington County, but there are traffic lights in the Lower Tiers in Mitchell and Listowel. This number includes the potential for RLCs in Stratford and St Marys, as there is an intermunicipal service agreement between the Town of St. Marys, the City of Stratford and the County of Perth. As a comparator, Waterloo has cameras installed at 15 intersections located within Cambridge, Kitchener and Waterloo. Windsor-Essex proposed installing 10 RLCs. Hamilton has 42 RLCs and is installing another 10 in 2023.

Page 36Greaves of 104/ All School Bus Stop Arms

Perth County Cultivating Opportunity

AMPS and School Bus Arm Cameras Perth County Council | June 15, 2023

Page 37Greaves of 104/ All School Bus Stop Arms

What is AMPS?  Administrative Monetary Penalty System  Alternative to Provincial Court System  Opt-in framework

 Moves the enforcement of vehicle-based

contraventions captured by automated enforcement systems to the Municipality:  Automated Speed Enforcement (ASE)  Red Light Camera (RLC)

 Automated School Bus Arm Cameras  Streetcar Cameras

PerttfCounty Cultivating Opportunity

Page 38Greaves of 104/ All School Bus Stop Arms

Regulations Administrative Penalty is issued by the municipality, instead of a ticket under POA  Administrative Penalty must be issued within 23 days after the contravention date  Penalty is imposed on the owner of the vehicle, not the driver  Administrative Penalties do not go on a driving record  Demerit points are not deducted  Payment compelled when vehicle ownership is renewed 

PertK^County Cultivating Opportunity

Page 39Greaves of 104/ All School Bus Stop Arms

POA Court System

Offence Occurs (Speeding, Red Lights, Blowbys)

Must Have a Witness (Police,

School Bus Driver, Bystander)

Evidence Gathered (Date, Time, Location, License Plate, Description of Vehicle, Description of Driver)

Fine Paid, Demerit Points OR Contested through POA Court System

Pertkfcounty Cultivating Opportunity

Page 40Greaves of 104/ All School Bus Stop Arms

Automated Monetary Penalty System

a

AUTOMATED MONETARY

PENALTY SYSTEM

Administrative Penalty (Automated

Speed Enforcement, Red Light Cameras, Blowby)

Photo/Video Evidence Captured by Camera & Forwarded to Processing Centre

Processing Centre Reviews Photo, Accesses Plate Registration, Issues Penalty Order & Mails to Vehicle Owner

Fine Paid (Not on Driving

Record & No Demerit Points) OR Contested Through Screening Officer

Appeal to

Hearing Officer

PertK’County Cultivating Opportunity

Page 41Greaves of 104/ All School Bus Stop Arms

Comparison of Processes

Offence Occurs (Speeding, Red Lights, Blowbys)

Must Have a Witness (Police, School Bus Driver,

Bystander)

AUTOMATED MONETARY

PENALTY SYSTEM

Administrative Penalty (Automated

Speed Enforcement, Red Light Cameras, Blowby)

Photo/Video Evidence Captured by Camera & Forwarded to Processing Centre

Evidence Gathered (Date, Time, Location, License Plate, Description of Vehicle, Description of Driver)

Police lay charge against driver

Fine Paid, Demerit Points OR Contested through POA Court System

Processing

Fine Paid

Centre Reviews Photo, Accesses Plate

(Not on Driving

Registration, Issues Penalty Order & Mails to Vehicle Owner

Record & No Demerit Points) OR Contested Through Screening Officer

Appeal to

Hearing Officer

PertffCounty Cultivating Opportunity

Page 42Greaves of 104/ All School Bus Stop Arms

Agreements to Implement AMPS 1. 2. 3.

Ministry of Transportation (MTO) for each automated enforcement system program (ASE, RLCs, School Bus Cameras) Authorized Requester Information Services (ARIS) to access plate registrant information Ministry of Attorney General (MAG) for various provisions, including licence plate denial requests for unpaid Administrative Penalties and the Victim Component Fee Vendor(s) to supply, install and maintain cameras, with secured data transfer and storage Joint Processing Centre (or establishing a Processing Centre) Software Vendor to support program Intermunicipal Services Agreement between the Town of St. Marys, City of Stratford, and County of Perth

PerttfCounty Cultivating Opportunity

Page 43Greaves of 104/ All School Bus Stop Arms

Steps to Implement AMPS 1. 2. 3. 4. 5. 6. 7. 8. 9.

Create the regulatory framework which complies with all legislative requirements, including an authorizing By-law Create an IT program that tracks Administrative Penalties that are issued, appealed, or resolved Establish and train on operational workflows and processes for tracking and collecting payments Create accessible forms, such as the Penalty Notice Form, Screening Request, Screening Decision, Request for Hearing, Hearing Decision and Request for an Accommodation Establish policies related to fees, reductions/variances, payment plans, conflicts of interest, accommodations, public complaints, records retention, etc. Track, collect and remit the Victim Component fee (same as Victim Fine Surcharge) of the Administrative Penalty Conduct Privacy Impact Assessment and comply with all applicable privacy legislation Ensure public notice/education/awareness/signage of AMPS and appeal process Meet mandatory annual and bi-annual reporting requirements to MTO and MAG

PerttfCounty Cultivating Opportunity

Page 44Greaves of 104/ All School Bus Stop Arms

Staffing Requirements Provincial Offences Officer or Agreement with local Processing Centre to lay the Administrative Penalty

Screening Officer

To confirm, vary, or set aside the Administrative Penalty

Hearing Officer

To hear the appeal from a Screening Officer

Program Coordinator/ Clerk/ Assistant

To coordinate the program and manage fee collection, reconciliation, remittance, reporting, scheduling, etc.

PerttfCounty Cultivating Opportunity

Page 45Greaves of 104/ All School Bus Stop Arms

2022 Charges and Gross Revenue for Camera Based Infractions Number of charges

Infraction

Gross Revenue

Speeding, includes community safety zone

4,150

$430,357.83

Disobey Sign

224

$48,698.25

Red Light – Fail to Stop

29

$9,030.00

Fail to Stop for School Bus

15

$3,925.00

4,418

$492,011.08

Total:

PerttfCounty Cultivating Opportunity

Page 46Greaves of 104/ All School Bus Stop Arms

Estimate of Gross Revenue vs Costs 2022 Charges: 2022 Gross Revenue:

4418 $492,011

X 3 (based on Waterloo’s increase) Estimated gross revenue:

$1,476,033.00 (less VC, unpaid fines, overhead, etc.) Estimated annual cost per year: $2,976,308.50 (see Appendix B in material for details)

PerttfCounty Cultivating Opportunity

Page 47Greaves of 104/ All School Bus Stop Arms

School Bus Arm Cameras Process – no AMPS

Photo/Video Offence Occurrs (Blowby)

Evidence Captured by Camera & Forwarded to the Police

Fine Paid Police Investigate and Review

Photo/Video Evidence

Police Lay charge against owner

(Not on Driving Record & No Demerit Points)

OR Contested through POA Court System

Pertl^County Cultivating Opportunity

Page 48Greaves of 104/ All School Bus Stop Arms

Potential Costs vs Gross Revenue  Penalty for failing to stop for a school bus: $490.00 minimum fine  Anecdotal evidence of 2 blow-bys per day X 194 teaching days per

year for Ontario schools = 388 Offence Notices (assuming Police can review and issue Notices for all photos)  Estimated gross revenue ($490 x 388) = $190,120.00 (less VC, court costs, unpaid fines, overhead, etc.)  Estimated cost per school bus arm camera ($375 X 12 months X 325 buses) = $1,462,500.00 (plus administrative fees, court time, etc.)

PerttfCounty Cultivating Opportunity

Page 49Greaves of 104/ All School Bus Stop Arms

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Page 50Greaves of 104/ All School Bus Stop Arms

Community Safety and Well-Being Council

Cultivating Opportunity

Page 51Greaves of 104/ All School Bus Stop Arms

Next Steps  Minister of Transportation responded to

North Perth  Delegation to the Minister of Transportation by the Western Ontario Wardens Caucus in August  Huron Perth Student Transportation Services is gathering statistics  Media Campaign to coincide with School Bus Safety Week in September

Perth County Cultivating Opportunity

Perth County Page 52Greaves of 104/ All School Bus Stop Arms

Cultivating Opportunity

Questions?

2025 Meeting Schedule Meeting Date

CAOs’ Planning Meeting

Wardens’ Caucus Meeting

Location

Thursday, January 9 and Friday, January 10

►

Market Square Hotel 285 King St E, Kingston

Friday, January 17 (Wardens’ Special)

►

Virtual (To prepare for ROMA)

►

Sheraton Centre Hotel 123 Queen St. W, Toronto

Sunday, January 19 to Tuesday, January 21

(Jan 19)

Friday, February 21

►

►

Thursday, March 27 (afternoon) and Friday, March 28 (morning) Friday, April 25

Virtual

►

Virtual

►

Monday, May 12 (EOWC afternoon meeting) and Tuesday, May 13 Queen’s Park Day

County of Frontenac

►

Queen’s Park City of Toronto

Thursday, June 19 (OMAA Board meeting in Toronto on June 20)

►

County of Northumberland

Friday, July 4

►

Virtual (Approve AMO Materials)

Friday, July 18

►

Virtual

Thursday, August 14 (Wardens’ Special)

►

Virtual (To prepare for AMO)

Sunday, August 17 to Wednesday, August 20

►

City of Ottawa

Friday, September 26 Monday, October 20 (EOWC afternoon meeting) and Tuesday, October 21 Parliament Hill Day Friday, November 14

United Counties of Prescott & Russell

►

►

►

Page 53 Schedule of 104 - Lauren Wilkinson Updated 2025 EOWC Meeting

Parliament Hill City of Ottawa

Virtual

EASTERN ONTARIO WARDENS’ CAUCUS 2025 Draft Budget 2024 Budget vs Actual YTD Expenses as of Oct 31, 2024

OPERATING REVENUES Membership Fees Contributions from Reserves Federal Funding Provincial Funding Misc. Revenue (Comms. Conference) Interest Revenue

EXPENSES Audit Legal Conference Registration Training/Membership Housing Summits Miscellaneous Web hosting and computer software Inaugural Meeting Purchase of service Internship program Administrations/Supplies Website/Accessibility Communications Consulting/Facilitation purchase of service Travel/Mileage (staff) Advocacy Days / Government Relations Dinners / Receptions Eastern Ontario Leadership Council

Surplus (Deficit) Accumulated Surplus - Beginning of Year Contribution from Reserves Accumulated Surplus - Operations

Budget 2025 Draft

Budget Inc / Dec Over prior year

351,000 10,000

8.00%

15,000 376,000

8,000 2,000 8,000 2,000 0 500

Budget 2024 Approved

% of Budget

325,000

325,000

4,093 22,749 351,842

325,000

640 944 2,491 105,428

8,000 3,000 7,000 2,000 6,000 500 3,000 6,000 159,400

0% 0% 32% 59% 0% 128% 31% 42% 66%

-66.67% 50.00% -16.67% 5.26% -16.00%

186 2,873 3,712 12,890 18,094

1,500 4,000 6,000 9,500 25,000

12% 72% 62% 136% 72%

13.33% 0.00%

13,306 25,000

15,000 25,000

89% 100%

376,000

220,918

325,000

68%

0

130,924 126,439

0

0

257,362

0

9,000 252,000

0.00% -33.33% 14.29% 0.00% -100.00% 0.00% -100.00% 50.00% 58.09%

Actual YTD 2024 As of Oct 31, 2024

500 6,000 5,000 10,000 21,000 10,000 17,000 25,000

PageProposal 54 of 104 Draft 2025 EOWC Budget

2,253 1,181

Memorandum To:

EOWC CAOs

From: EORN staff Date: November 15, 2024 Re:

Notification to EOWC staff on requirement for EOWC members on EORN Board

Notification: EORN staff wanted to flag EOWC staff that there will be a requirement for possible new representatives from the EOWC to sit on the EORN Board in 2025. A report will come forward to the EOWC Board in January 2025 for the EOWC Inaugural meeting. As part of the governance process for the Eastern Ontario Regional Network the EOWC is required to provide five (5) EOWC nominees for the EORN Board of Directors. The representatives will serve for a one-year term, with the options to reappoint. Currently there are three sitting EOWC members Nancy Peckford, Francis Smith and Bonnie Clark. Carma Williams and Jennifer Murphy are sitting EOWC representatives who are not Wardens. Nancy Peckford will have completed her term as Warden at the United Counties of Leeds and Grenville and Frances Smith will have completed her term as Warden at Frontenac County. Background: There is a two-step process to determine the five members. Step 1 – The EOWC nominates two (2) members from its current 2025 Board of Directors. Step 2 - The EOWC nominates three (3) individuals who meet the eligibility criteria from a list created by a “call” to all EOWC member municipalities. If there are more than five applications by eligible candidates for the EOWC member seats on the EORN board of directors, then the EOWC will conduct an election as outlined below. Once the five nominees are identified by the EOWC they are sent to EORN who will present them at EORN’s annual general meeting (AGM) for ratification. Additional Background Information:

Page 55 ofTechnology 104 EORN Update - Jason St. Pierre Information Management (TIM): …

[Document Title] I)

EORN has a nine-person Board of Directors specified in the bylaws of the Corporation:

(a)

Two (2) Members who currently hold a seat on the Board of Directors of the Eastern Ontario Wardens Caucus Inc. (“EOWC”) and who are also a member of a council of a municipality which is a member of EOWC.

(b)

Three (3) additional Members who either currently hold a seat on the Board of Directors of the EOWC, or who have previously held a seat on the Board of Directors of the EOWC and who are also a member of council of a municipality which is a member of EOWC.

(c)

One (1) Director shall be elected from among the Members of the EOMC who are separated municipalities within Eastern Ontario and have financially contributed to EORN save and except the City of Ottawa;

(d)

Three (3) additional Directors shall be elected members of the public (through a process managed by the EORN board and ratified at the EORN AGM).

II)

Term of Office

The Directors shall be elected for a one (one) year term. Directors shall be eligible for reelection at the end of their term; however, no Director shall serve for more than six (6) consecutive terms. Directors to the EORN Board take office on the day of the EORN annual general meeting.

Possible EOWC Process Step 1: At the EOWC Inaugural meeting on January 2025, a review of the process will be provided by EORN. Step 2: At the EOWC meeting at ROMA closer to the end of January the EOWC will nominate two members from amongst the 2023 EOWC Board of Directors. Step 3: In early February a call for candidates via a letter from the EOWC Chair will go to each EOWC member municipality outlining the nominations process. Candidates interested in having their name stand should obtain a resolution of support from their respective Councils. Candidates will also be requested to provide a biography. Step 4:

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[Document Title] Candidates who seek to be nominated by the EOWC will be asked to attend the regular meeting of the EOWC before the EORN AGM (possibly March 2025). Each candidate will be offered up to 5 minutes to address their EOWC Board. Step 5: Voting: If there are four or more candidates for the three EOWC positions an election by secret ballot will be held. To be elected a candidate must receive a majority of the votes of the EOWC Board. Where more than one position is to be filled voting will continue until all positions are duly elected. Step 6: Upon completion of the process the EOWC will provide EORN with the five (5) nominees for ratification or election as the case maybe, prior to the EORN AGM. Step 7: The slate of nine (9) nominees (5 EOWC, 1 EOMC, 3 Public) will be advanced for approval at the AGM and the eligible members present will vote on the slate.

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Resolution: EOWC Support for Continuation of Digital Main Street Funding Moved by: Vice-Chair Bonnie Clark Seconded by: Warden John Wise “Whereas since 2016, the Digital Main Street program across Ontario has supported more than 87,000 entrepreneurs and small businesses by providing no cost support that includes tailored digital strategies, tools, consultations, online education, and training events; and Whereas since 2016, the Digital Main Street program across Ontario has supported the creation of more than 3,000 jobs for youth and young adults; and Whereas Digital Main Street supports businesses and offers services throughout the EOWC’s member municipalities; and Whereas the Digital Main Street program has become a synchronous natural extension of the work our local municipalities and Small Business Enterprise Centers (SBECs) do to support small business, and acts harmoniously to provide support in another key area for businesses; and Whereas in addition to working with businesses that are just at the start of their digital transformation, the Digital Main Street program offers support to businesses at any stage and within any industry; and Whereas this support comes in the form of supporting them with digital transformation, new sales/revenue channels, and leveraging digital tools/technologies at every step of their journey to help their business, as well as ensure they and their clients remain secure and protected in light of the increase in cyber attacks; and Whereas, operating funding has been discontinued, impacting the ability to maintain services, eliminating the time spent with business owners on this critical support, time spent in the community working with business owners directly; and Whereas the uncertainty of continued funding, makes budgeting and longterm planning difficult; and Whereas Digital Main Streets Transfer Payment Agreements with the Ministry of Economic Development, Job Creation and Trade, expired on March 31, 2024

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Therefore be it resolved that the EOWC request that the Province continue to fund Digital Main Street in line with the needs of our small businesses across Ontario; and Further That a copy of this resolution be sent to Honourable Vic Fedeli, Minister of Economic Development, Job Creation & Trade; MPP Effie J. Triantafilopoulos, Parliamentary Assistant to the Minister of Economic Development, Job Creation and Trade; MPP Deepak Anand, Parliamentary Assistant to the Minister of Economic Development, Job Creation and Trade; MPP Nina Tangri, Associate Minister of Small Business; JP Cadeau, Deputy Minister for Economic Development, Job Creation & Trade; Rachel Simeon, Assistant Deputy Minister, Innovation and Economic Partnerships Division, Ministry of Economic Development, Job Creation and Trade.” CARRIED

Signed by: Peter Emon, Chair October 18, 2024

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Newsletter October 2024

EOWC Advocacy Across the Region Eastern Ontario Wardens’ Caucus Response to the Minister of Finance’s 2024 Fall Economic Statement The Eastern Ontario Wardens’ Caucus (EOWC) welcomes the Ontario Government’s investment in municipalities and the services that they deliver as part of the 2024 Ontario Economic Outlook and Fiscal Review: Building Ontario for You, announced on October 30, 2024 by Minister of Finance, Peter Bethlenfalvy. The Ontario Government’s plan reduces the deficit and retains a path to balance the budget by 2026–2027. Compared to the 2024 Budget, Ontario is also projected to see both stronger growth in real GDP and employment in 2024. Read the full report here.

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EOWC News Release

EOWC Vice-Chair Bonnie Clark on CBC Radio On October 23, the EOWC’s Vice-Chair Bonnie Clark, Warden of Peterborough County, appeared on CBC Radio One’s Ontario Morning with host Nav Nanwa to discuss Peterborough County’s recent motion addressing homelessness. This motion is part of a growing push for bold action to tackle the homelessness crisis. This conversation aligns with the EOWC’s ongoing advocacy efforts around housing and healthcare, and supports the “Solve the Crisis” campaign put forth by Ontario’s Big City Mayors. During the AMO 2024 Conference in August, the EOWC, the WOWC, and the Eastern Ontario Mayors’ Caucus put forward a call of support around the campaign as these issues are taking place in communities of all sizes. The EOWC remains committed to urging both the federal and provincial governments for increased support and coordination to address the homelessness and mental health crisis taking place across our communities. Listen to the full interview here.

Recent Events Connecting Across Regions: EOWC Attends WOWC Conference

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Left-to-right: EOWC Chair, Peter Emon; WOWC Chair, Glen McNeil; EOWC Vice-Chair, Bonnie Clark

The EOWC was pleased to attend the Western Ontario Wardens’ Caucus (WOWC) conference on October 25 in the Municipality of ChathamKent. It was an opportunity to connect with our western counterparts, share insights, and support the important work being done for rural and smallurban communities across Ontario. At the conference, we had the chance to deepen our connections with ministerial staff to discuss our ongoing efforts in Eastern Ontario. Collaborating across regions helps us strengthen our advocacy and shape policies that benefit our municipalities and residents. Together, we can make a big impact and keep improving life in our communities.

Parliamentary Assistant, Matthew Rae and EOWC Manager of Government Relations, Meredith Staveley-Watson

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The EOWC Board of Directors’ Meeting in Renfrew County The EOWC hosted our fall 2024 Board of Directors meeting at Calabogie Peaks Resort in Renfrew County, hosted by Chair Peter Emon and CAO Craig Kelley, where members discussed our strategic priorities and current advocacy efforts. EOWC members also learned valuable insights from the Renfrew County paramedics who provided updates into on their ongoing work with the Virtual Triage Assessment Centre (VTAC) and MESA, along with a behind-the-scenes tour of their innovative equipment.

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Left-to-right: Mayor of Leamington, Hilda MacDonald; Past AMO President, Mayor of Perry Sound, Jamie McGarvey; EOWC Chair, Peter Emon; EOWC Vice-Chair, Bonnie Clark; Past AMO President, Milton Regional Councillor, Colin Best

The EOWC attends AMO Knowledge Exchange on Community and Supportive Housing The EOWC attended the Association of Municipalities of Ontario (AMO) Knowledge Exchange on Community and Supportive Housing on October 1-2, 2024. It was a great opportunity to engage with elected officials, municipal staff, Indigenous partners, and sector experts to discuss innovative solutions for advancing supportive housing across Ontario. ​Thanks to AMO for organizing this event and for the important discussions on topics like ending homelessness, government housing efforts, working together with different sectors, financing options, and Indigenous housing. We look forward to building partnerships and making progress for our communities!

Partner Updates

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News Release: Thirty-two New 5G Cell Towers are Now Operational Across Eastern Ontario ​The Eastern Ontario Regional Network (EORN) and Rogers Communications have launched 32 new 5G towers and an upgraded site across eastern Ontario, boosting connectivity for residents, businesses, and visitors. This achievement is part of the $300-million EORN Cell Gap Project, a public-private initiative funded by government partners and Rogers, aimed at improving rural mobile access, public safety, and economic growth. With 69% of the project completed, EORN is making steady progress toward reliable high-speed connectivity throughout the region. Read the full news release here.

EOWC 2025 Schedule

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The EOWC meeting schedule for 2025 is now live! For more details and meeting locations, visit the EOWC website. If you are interested in presenting as a delegation or learning more about the EOWC, we encourage reach out to us directly at info@eowc.org.

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Download the Full EOWC 2025 Meeting Schedule

Upcoming Events 2025 EOWC Inaugural Meeting The EOWC will be hosting its 2025 Inaugural Meeting on January 9-10, 2025 in the City of Kingston. We’ll be welcoming new members, getting ready for a fulsome year ahead, and tackling the priorities that matter to Eastern Ontario. Stay tuned for more updates or visit the EOWC website to learn more.

Rural Ontario Municipal Association (ROMA) 2025 Conference The ROMA 2025 Annual Conference is taking place January 19-21, 2025 at the Sheraton Centre Hotel in Toronto. Join the ROMA Board of Directors in celebrating rural Ontario with this year’s theme, Rural Routes. The conference will feature a variety of educational programming, expert panels, keynote speakers, and more, all focused on the unique perspectives and day-to-day realities of local municipal leaders. This is a fantastic opportunity to engage in discussions about local matters through delegation meetings and to hear from the Premier of Ontario and provincial party leaders regarding their priorities and vision for the province. Learn more and register today!

News in the Region

Ontario Building More Supportive and Affordable

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Housing in the City of Kingston and County of Lanark The Ontario government is providing over $2.4 million through the Social Services Relief Fund (SSRF) to help create 34 supportive housing units in Kingston, six transitional housing units in Perth, and two affordable housing units in Smiths Falls. This funding will facilitate the quicker development of various housing types, ensuring that all Ontarians, especially vulnerable populations, have access to safe and affordable homes. This announcement is part of a larger provincial investment of nearly $700 million annually for homelessness prevention programs and supportive housing initiatives across Ontario. Read the full news release.

Connect With Us on LinkedIn and X

About the EOWC The EOWC is a regional non-profit organization representing 13 upper and single-tier municipalities across Eastern Ontario. The EOWC supports and advocates on behalf of 103 municipalities and nearly 800,000 residents. The EOWC covers an area of approximately 50,000 square kilometers from Northumberland County to the Québec border. The EOWC has gained support and momentum by speaking with a united voice to champion regional municipal priorities and work with government, business leaders, the media, and the public. Visit the EOWC’s website at eowc.org.

Connect with the EOWC 2024 Chair, Warden of Renfrew County, Peter Emon 2024 Vice-Chair, Warden of Peterborough County, Bonnie Clark Manager of Government Relations and Policy, Meredith Staveley-Watson info@eowc.org

Meredith Staveley-Watson, Manager of Government Relations and Policy | 235 Pinnacle

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Street | Belleville, ON K8N 3A9 CA Unsubscribe | Update Profile | Constant Contact Data Notice

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October 24, 2024 The Honourable Doug Ford Premier of Ontario Premier’s Office, Legislative Building, Room 281 Toronto, Ontario M7A 1A1 Premier@ontario.ca Tho Honourable Prabmeet Sarkaria Minister of Transportation 5th Flr, 777 Bay St Toronto, ON M7A 1Z8 minister.mto@ontario.ca

Re: Eastern Ontario Wardens’ Caucus support for an Ontario-wide licensing framework for rideshare companies Dear Premier Ford and Minister Sarkaria, On behalf of the Eastern Ontario Wardens’ Caucus (EOWC), representing 103 rural and small urban municipalities across Eastern Ontario, I am writing to request that the Ontario Government strongly consider adopting a provincewide licensing framework for rideshare companies. Municipalities across Eastern Ontario, including the County of Northumberland and Township of Russell, have been advocating for a provincial licensing framework for rideshare companies that would align Ontario with Quebec and British Columbia. Ridesharing provides a vital transportation option in communities across Ontario, but much of the province is still underserved by ridesharing services. In many parts of the province, ridesharing is unregulated or regulated in a ‘patchwork’ manner. Since 2016, dozens of municipalities across Ontario have developed unique bylaws to regulate ridesharing. These bylaws cover topics such as licensing scheme, insurance requirements, driver screening standards, vehicle requirements, and fee / payment schedules.

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The benefits of an Ontario-wide licensing framework of rideshare companies include: •

Supports economic development - As Ontario continues to attract investments in areas such as electronic vehicle (EV) manufacturing, communities across the province will need additional transportation options. Ridesharing helps people get around growing communities while also providing part-time flexible job opportunities.

•

Connects communities - The current patchwork regulatory structure does not reflect the reality of regional transportation, which does not stop at municipal borders. Similar to the One Fare approach of the government, a provincial regulatory framework would allow people to use ridesharing to move seamlessly between communities in the province.

•

Helps reduce impaired driving - Research shows that the presence of ridesharing in a community can help reduce impaired driving. In many rural communities, transportation options are often sparse or unavailable late at night, which can lead some individuals to choose to drive impaired. A provincial regulatory framework would allow ridesharing to expand more easily into these communities and provide people with a safe ride option.

•

Enables innovative approaches to transit – As one example of innovative partnerships, the Town of Innisfil and Uber Canada codesigned a custom transit solution, named Innisfil Transit. With a touch of a button, residents are offered flat fare rides to popular destinations, such as the train station, the recreation complex, or the Innisfil Employment Area. Since the launch of Innisfil Transit, thousands of residents have taken trips to connect with the commuter rail station, get to work, go out with friends, or visit their doctor.

Premier Ford and Minister Sakaria, we thank you for your consideration of this important issue. As always, the EOWC remains a trusted partner and welcomes continued collaboration and opportunities for open dialogue on behalf of our member municipalities.

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Sincerely,

Peter Emon Chair, 2024 Eastern Ontario Wardens’ Caucus Info@eowc.org

CC:

Hon. Paul Calandra, Minister of Municipal Affairs and Housing minister.mah@ontario.ca Hon. Lisa Thompson, Minister of Rural Affairs minister.mra@ontario.ca The Association of Municipalities Ontario (AMO) amopresident@amo.on.ca Rural Ontario Municipal Association (ROMA) roma@roma.on.ca Meredith Staveley-Watson, Manager of Government Relations, EOWC info@eowc.org

Page 3 of 3 EOWC | 235 Pinnacle St P.O. Box 4400 Belleville ON K8N 3A9

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Outlook An Invitation from the Ministry of Finance / Une invitation du ministère des Finances From The Ministry of Finance invitations.fin@ontario.ca Date Thu 2024-10-24 3:44 PM To

EOWC info@eowc.org

Français

Ministry of Finance Banner

The Ontario Ministry of Finance invites Peter Emon Eastern Ontario Wardens’ Caucus to participate in an embargoed virtual technical briefing hosted by the Deputy Minister of Finance prior to the release of the 2024 Ontario Economic Outlook and Fiscal Review on Wednesday, October 30, 2024 Starting at 12:30 p.m.

To confirm or decline your attendance, please CLICK HERE. As a condition of accessing this embargoed technical briefing, you will be required to accept the Terms of Use and confirm your registration by October 28, 2024, at 12:00 p.m. Any registrations past this time will not be accepted. PLEASE NOTE: Unauthorized disclosure of the confidential information provided at the virtual lockup may cause loss, damages or other prejudice to the Government of Ontario or other persons. Information shared is confidential and may not be released, transmitted or disclosed without the consent of the Ontario Minister of Finance. Information contained in the 2024 Ontario Economic Outlook and Fiscal Review will be posted to www.ontario.ca/fallstatement after the Minister of Finance begins to deliver his speech in the Legislature. The information included on the above-named website may be used and re-used in accordance with the terms of use for that website.

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Privacy The information you provide in response to this invitation is collected in compliance with section 38(2) of the Freedom of Information and Protection of Personal Privacy Act, R.S.O. 1990 F.31 and will be used for the purpose of stakeholder engagement. You will not be placed on any mailing lists, nor will your information be released to any third party, except as may be authorized by law. If you have any questions please contact the Manager of Budget Secretariat, Communications Services Branch, 3rd floor, Frost Building North, 95 Grosvenor Street, Toronto, Ontario, M7A 1Z1 or email invitations.fin@ontario.ca. For more information on protecting your personal information, please visit our privacy statement.

English Ministry of Finance Banner

Le Ministre des Finances de l’Ontario invite Peter Emon Eastern Ontario Wardens’ Caucus à participer à une séance d’information technique virtuelle frappée d’un embargo animée par le sous-ministre des Finances avant le dépôt du document Perspectives économiques et revue financière de l’Ontario 2024 le mercredi 30 octobre 2024 à partir de 12 h 30 Pour confirmer votre présence ou décliner l’invitation, veuillez CLIQUER ICI. Pour pouvoir avoir accès à cette séance d’information technique virtuelle frappée d’un embargo, vous devrez accepter les Conditions d’utilisation et confirmer votre inscription d’ici le 28 octobre 2024, à midi. Toute inscription qui nous parviendra après cette échéance sera refusée. VEUILLEZ NOTER : La divulgation non autorisée des renseignements confidentiels fournis lors de la séance virtuelle pourrait entraîner des pertes, des dommages ou d’autres préjudices au gouvernement de l’Ontario ou à d’autres personnes. Les renseignements partagés sont confidentiels et ne peuvent être publiés, transmis ou divulgués sans le consentement du ministre des Finances de l’Ontario. Les renseignements contenus dans le document Perspectives économiques et revue financière de l’Ontario 2024 seront affichés sur le site Web www.ontario.ca/exposeautomne après que le ministre des Finances aura commencé son allocution à l’Assemblée législative. Ces renseignements peuvent être utilisés et réutilisés conformément aux conditions d’utilisation de ce site. Respect de la vie privée Les renseignements que vous donnez en remplissant l’invitation sont recueillis conformément à l’article 38(2) de la Loi sur l’accès à l’information et la protection de la vie privée, L.R.O. 1990, chap. F 31. Ils seront utilisés aux fins de la participation des parties prenantes. Votre nom ne sera ajouté à aucune liste d’envoi, et les renseignements vous concernant ne seront divulgués à aucune tierce partie, sauf dans les cas où la loi le permettrait. Pour toute question, veuillez communiquer avec la chef du Secrétariat du

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Budget, Direction des services des communications, 3e étage, Édifice Frost Nord, 95, rue Grosvenor, Toronto (Ontario) M7A 1Z1 ou envoyer un courriel à l’adresse invitations.fin@ontario.ca. Pour plus de précisions sur la protection de vos renseignements personnels, consultez notre Déclaration concernant la protection de la vie privée.

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Renfr°eW

Office of the County Warden

Ontario . Canada

£� Our HUlory, Snare Our Future!

9 INTERNATIONAL DRIVE PEMBROKE, ON, CANADA K8A6WS 613-735-7288 FAX:613-735-2081 www.countyofrenfrew.on.ca

October 30, 2024 The Honourable Michael Parsa Minister of Children, Community and Social Services 7th Fir, 438 University Ave Toronto, Ontario MSG 2K8 Via email: MinisterMCCSS@ontario.ca RE: Funding of Child Welfare Agencies Dear Minister Parsa, The Council of the Corporation of the County of Renfrew at their regular meeting on October 30, 2024, passed the following motion: WHEREAS the County of Renfrew and the City of Pembroke have no financial obligations concerning the funding of Child Welfare agencies; and WHEREAS the Financial Accountability Office in June 2024 identified issues with funding in the Child Welfare sector; and WHEREAS Family and Children’s Services of Renfrew County has experienced a funding cut of $1.59 million, or 10.8%, over the past ten 10 years; and WHEREAS Family and Children’s Services of Renfrew County was provided planning allocations reflecting a further funding reduction of $963,603 over the next two years; and WHEREAS Family and Children’s Services of Renfrew County has achieved administrative efficiencies as a multi-service agency, has implemented various cost mitigation measures, including reductions in staff and services, and has reached a point where further measures could negatively impact children at risk and their families; and WHEREAS both the County of Renfrew and the City of Pembroke are committed to improving the health and safety of their residents; and NOW, THEREFORE BE IT RESOLVED that the County of Renfrew and the City of Pembroke formally request the Province of Ontario to consult with and collaborate with Child Welfare agencies to develop an updated and equitable Child Welfare funding formula; and BE IT FURTHER RESOLVED that the newly developed funding formula be structured to ensure an equitable and proportionate distribution that meets the diverse, unique, individual, and complex needs of the communities and populations served; and BE IT FURTHER RESOLVED that the Warden of the County of Renfrew and the Mayor of the City of Pembroke be directed to write a letter to Minister Parsa expressing their concerns and request a meeting in the fall of 2024 or to submit a joint delegation request for the 2025 Rural Ontario Municipal Association (ROMA) conference;

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November 1, 2024

Sent by E-mail

Re: Calling for Investment in Municipal Infrastructure for Eastern Ontario’s Small and Rural Communities

At its regular meeting held on October 22, 2024, the Council of the Township of AsphodelNorwood passed a resolution expressing its support for the Eastern Ontario Wardens’ Caucus, the Association of Municipalities of Ontario, and the Federation of Canadian Municipalities. The resolution includes the following key points: WHEREAS Eastern Ontario’s small rural municipalities face insurmountable challenges to fund both new growth related infrastructure and ongoing maintenance of their capital assets including local roads and bridges, clean water, wastewater, waste facilities, and municipally owned buildings including recreational facilities and libraries; and WHEREAS the Federation of Canadian Municipalities has calculated that Municipal Governments across Canada are responsible for approximately 60 percent of public infrastructure that supports our economy and quality of life, but only receive 10 cents of every tax dollar; and WHEREAS the Eastern Ontario Wardens’ Caucus (EOWC) region’s capital infrastructure deficit has increased by 58 percent since 2011 and is now at $6 billion, and growing; and WHEREAS in 2018, the Ontario Government mandated all Ontario municipalities to develop and fully fund capital asset management plans by July 2025; and WHEREAS the EOWC has released a regional Municipal Infrastructure Policy Paper showing key infrastructure data, opportunities and challenges in small rural municipalities across Eastern Ontario; and WHEREAS Eastern Ontario is a growing economy that can grow more with sustainable, innovative infrastructure partnership and investment from the Federal and Ontario Governments; and WHEREAS the infrastructure deficit for small rural municipalities cannot be adequately addressed through property tax revenue, restricted municipal borrowing capacity, and municipalities limited ability to generate revenue; and WHEREAS small rural taxpayers cannot afford dramatic increases to pay for the current and future infrastructure.

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-2NOW THEREFORE BE IT RESOLVED THAT the Township of Asphodel-Norwood joins the Eastern Ontario Wardens’ Caucus, the Association of Municipalities of Ontario, and the Federation of Canadian Municipalities in calling on the Federal and Ontario Governments to immediately and sustainably partner with Municipal Governments by investing in both the new and ongoing maintenance and repairs of municipal infrastructure in Eastern Ontario’s small rural municipalities; and THAT the Federal and Ontario Governments immediately review data and work together to implement solutions based on the EOWC’s Municipal Infrastructure Policy Paper in partnership with small rural municipalities; and FINALLY THAT this resolution be forwarded to The Honourable Justin Trudeau, Prime Minister of Canada, The Honourable Sean Fraser, Minister of Housing, Infrastructure and Communities of Canada; The Honourable Doug Ford, Premier of Ontario; The Honourable Kinga Surma, Ontario Minister of Infrastructure; The Honourable Paul Calandra, Ontario Minister of Municipal Affairs and Housing; The Honourable Lisa Thompson, Ontario Minister of Rural Affairs; The Honourable Peter Bethlenfalvy, Ontario Minister of Finance; The Honourable Prabmeet Sakaria, Ontario Minister of Transportation; The Honourable Victor Fedeli, Ontario Minister of Economic Development, Job Creation and Trade; Member of Parliament for PeterboroughKawartha, Michelle Ferreri; Member of Parliament for Northumberland-Peterborough South, Philip Lawrence, Member of Provincial Parliament for NorthumberlandPeterborough South, David Piccini; Federation of Canadian Municipalities; Association of Municipalities of Ontario; Canada Mortgage and Housing Corporation; Rural Ontario Municipal Association; and Eastern Ontario Wardens’ Caucus. Sincerely,

Melanie Hudson, Clerk Township of Asphodel-Norwood mhudson@antownship.ca

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November 4, 2024

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Hon. David Piccini, MPP Northumberland – Peterborough South David.Piccini@pc.ola.org Hon. Nolan Quinn, MPP Stormont – Dundas – South Glengarry Nolan.Quinn@pc.ola.org Laurie Scott, MPP Haliburton – Kawartha Lakes – Brock Laurie.Scottco@pc.ola.org Dave Smith, MPP Peterborough – Kawartha Dave.Smith@pc.ola.ca John Yakabuski, MPP Renfrew – Nipissing – Pembroke John.Yakabuski@pc.ola.ca

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BY EMAIL AND WEB POSTING

BULLETIN DATE ISSUED: November 5, 2024 TO:

All Licensed Electricity Distributors All Other Interested Parties

RE:

Expectations for Distributors to Support Timely Connection of New Load Customers

This Bulletin provides Ontario Energy Board (OEB) staff’s guidance and expectations for licensed electricity distributors in meeting their regulatory obligations to ensure timely customer connections. The expectations set out in this Bulletin will be taken into consideration by OEB staff in any compliance review or inspection regarding new load connections. On November 29, 2023, Ontario’s then Minister of Energy, Todd Smith, in his Letter of Direction to the OEB, requested that the OEB review and report on several issues regarding the cost of connecting residential homes. In preparing its response to the Minister, the OEB heard from a number of stakeholders, particularly developers, who expressed concerns about delays in the process of connecting new subdivisions to electricity distribution systems. Specific issues identified included poor communication and information-sharing by distributors, and delays in completing connections – leading to increased delays and costs for new housing projects. OEB staff have also undertaken several compliance reviews that have revealed significant delays in certain customer connections, including those for subdivisions. The causes of these delays often aligned with concerns noted above that were raised by developers during the consultations. Additionally, the compliance reviews identified instances where distributors failed to provide customers with necessary information regarding connection and expansion costs.

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2300 Yonge Street, 27th floor, P.O. Box 2319, Toronto, ON, M4P 1E4

T 416-481-1967

1-888-632-6273

2300, rue Yonge, 27e étage, C.P. 2319, Toronto (Ontario) M4P 1E4

F 416-440-7656

OEB.ca

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Distributors’ Regulatory Obligations Distributors have obligations to connect customers under the Electricity Act, 1998, their distribution licences and the OEB’s Distribution System Code (DSC) (Regulatory Requirements). The DSC sets out detailed timelines for responding to connection requests and completing connections on a timely basis once all applicable service conditions are met. Based on the stakeholder feedback and compliance review findings, OEB staff believes it is important to set out certain expectations for distributors in relation to their compliance with Regulatory Requirements to ensure new load connections are completed in a timely and efficient manner. Given the essential nature of electricity service, especially for housing developments, distributors must take all reasonable steps to respond to and complete customer connection requests as quickly as possible. In OEB staff’s view, unreasonable delays in doing so may be considered a denial of service to those customers and a failure to comply with the Regulatory Requirements. Expectations for Timely Connections OEB staff recognizes that connection timelines can vary greatly, depending on the scope of the project, and for that reason the Regulatory Requirements do not prescribe timelines for every step of the connection process, or for the entire duration of a connection project. For example, connections that require substantial expansions of the distribution system will naturally take longer than simpler projects. External factors like requirements for permits from, or agreements with third parties may also influence timelines but are beyond the control of distributors. However, the absence of detailed timelines, in OEB staff’s view, does not remove the requirement that distributors work diligently with customers to complete connections as soon as possible. Through the compliance reviews, OEB staff has observed that the establishment of clear project milestones, timelines, and effective communication by the distributor from the project outset significantly improves process efficiency, customer satisfaction and connection timeliness. To facilitate timely connections and compliance with the Regulatory Requirements, OEB staff expects licensed distributors to adopt the following practices, if they have not already done so: •

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Project Plan: For commercial, industrial, multi-unit residential and residential subdivision connections, provide a detailed project plan for the connection that outlines critical milestones with associated dates – including, dates related to the delivery of engineering design drawings, approvals, procurements, financial payments, and the start and completion of construction. This plan should be provided to the customer no more than 45 days after the Offer to Connect is accepted and signed by the customer, unless otherwise agreed to by the

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Ontario Energy Board

customer. The project plan should be updated and communicated to the customer whenever significant changes occur. •

Information on Other Requirements: Identify and explain any other requirements or conditions, not included in the project plan or Offer to Connect, that the customer must fulfill for the distributor to complete the connection. These may include third-party permits, approvals, inspections, and agreements, along with their associated timelines. Distributors should provide this information to the customer at the project outset, when they provide the project plan, and update it as necessary. This is intended to ensure the customer is aware of these requirements early in the connection process to be able to address them and not delay their connection.

•

Designated Contact: Assign a single point of contact for the project, such as a specific employee, phone number, or email address dedicated to connection projects. This ensures the customer has a means of obtaining updates and facilitate effective communication. Distributors should also establish an escalation process to promptly address any issues that may arise throughout the connection process.

Additionally, OEB staff would like to remind distributors of their obligations under the DSC to provide customers with information on connection costs and economic evaluation of any system expansion work. Distributors must ensure customers receive complete and timely details on the costs, inputs and assumptions used in the economic evaluation. OEB staff has identified through compliance reviews that some distributors are not meeting the timelines for completing Offers to Connect due to incomplete customer information. To avoid these delays, OEB staff strongly recommends distributors provide customers with a detailed list of information required to complete an Offer to Connect. This list of information should be made available on the distributor’s website or provided directly to customers who request it. By applying these practices, distributors can mitigate delays and uncertainties, leading to a more timely and predictable connection process for customers. Further, OEB staff is of the view that distributors following these expectations will demonstrate their commitment to good customer service and operational efficiency, ultimately benefiting the broader community by ensuring reliable and timely access to electricity services. In assessing whether a distributor has met its Regulatory Requirements, OEB staff will expect to see evidence demonstrating that the distributor has met the expectations set out in this Bulletin as part of a compliance review or inspection. Failure to meet the

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Ontario Energy Board

Bulletin’s expectations will be considered when assessing the distributor’s compliance with Regulatory Requirements. If you have any questions regarding this Bulletin, please contact IndustryRelations@oeb.ca. The OEB’s toll-free number is 1-888-632-6273. The views expressed in this Bulletin are those of OEB staff and are not binding on a panel of Commissioners. Any enquiries regarding this Bulletin should be directed to the OEB’s Industry Relations.

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Office of the County Warden

9 INTERNATIONAL DRIVE PEMBROKE, ON, CANADA K8A 6W5 613-735-7288 FAX: 613-735-2081 www.countyofrenfrew.on.ca

November 5, 2024 The Honourable Doug Ford Premier of Ontario Legislative Building Queen’s Park Toronto, ON M7A 1A1 Via email: Premier@ontario.ca RE: Child Welfare Funding Dear Premier Ford: The Council of the Corpora�on of the County of Renfrew, at their regular mee�ng on October 30, 2024, passed the following resolu�on regarding Child Welfare Funding. Council and our community are deeply concerned about the ongoing funding reduc�ons to the child welfare sector. Renfrew County is experiencing a significant rise in complex social challenges within our communi�es, placing a heavy strain on local resources and hindering our ability to effec�vely support families in need. WHEREAS the County of Renfrew and the City of Pembroke have no financial obliga�ons concerning the funding of Child Welfare agencies; and WHEREAS the Financial Accountability Office in June 2024 iden�fied issues with funding in the Child Welfare sector; and WHEREAS Family and Children’s Services of Renfrew County has experienced a funding cut of $1.59 million, or 10.8%, over the past ten years; and WHEREAS Family and Children’s Services of Renfrew County was provided planning alloca�ons reflec�ng a further funding reduc�on of $963, 603 over the next two years; and WHEREAS Family and Children’s Services of Renfrew County has achieved administra�ve efficiencies as a mul�-service agency, has implemented various cost mi�ga�on measures, including reduc�ons in staff and services, and has reached a point where further measures could nega�vely impact children at risk and their families; and WHEREAS both the County of Renfrew and the City of Pembroke are commited to improving the health and safety of their residents; and NOW, THEREFORE BE IT RESOLVED that the County of Renfrew and the City of Pembroke formally request the Province of Ontario to consult with and collaborate with Child Welfare agencies to develop an updated and equitable Child Welfare funding formula; and BE IT FURTHER RESOLVED that the newly developed funding formula be structured to ensure an equitable and propor�onate distribu�on that meets the diverse, unique, individual, and complex needs of the communi�es and popula�ons served; and BE IT FURTHER RESOLVED that the Warden of the County of Renfrew and the Mayor of the City of Pembroke be directed to write a leter to Minister Parsa expressing their concerns and request a

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mee�ng in the fall of 2024 or to submit a joint delega�on request for the 2025 Rural Ontario Municipal Associa�on (ROMA) conference; AND THAT this resolu�on be shared with Premier Doug Ford, Renfrew-Nipissing-Pembroke MPP John Yakabuski, Associa�on of Municipali�es of Ontario (AMO), Rural Ontario Municipal Associa�on (ROMA), Eastern Ontario Wardens’ Caucus (EOWC), Eastern Ontario Mayors’ Caucus (EOMC), Ontario Associa�on of Children’s Aid Socie�es (OACAS), and local municipali�es. A compounding challenge impac�ng our community is that the County of Renfrew has recently declared a state of emergency in response to the opioid crisis, with our service partner, the City of Pembroke, experiencing overdose death rates per capita that are twice the na�onal average. Family and Children’s Services of Renfrew County has been nega�vely impacted by a funding reduc�on of $1.59 million over the past ten years and is facing a further cut of $963,603 over the next two years. This con�nued erosion to the investment in our local child welfare agency will jeopardize the safety and wellbeing of vulnerable children and their families. The cuts will diminish the agency’s capacity to offer essen�al support to those with the greatest need within our small and largely rural communi�es. The social determinants of health play a cri�cal role in shaping children’s wellbeing, influencing their development, educa�onal success, and overall health outcomes. For children in communi�es with geographic isola�on and underdeveloped services such as we experience, these determinants become even more pronounced. In Renfrew County, families o�en face challenges such as limited access to quality healthcare, mental health support, and educa�onal resources. The lack of these essen�al services can result in children experiencing higher rates of chronic illnesses, mental health issues, and developmental delays. Furthermore, many families throughout our region are experiencing economic hardships, which can lead to poor nutri�on, unstable housing, and heightened exposure to environmental stressors. Again, I am sure you will agree, all of which nega�vely impact children’s long-term health and wellbeing. Maintaining consistent funding for our rural agency that provides child protec�on and essen�al support services is vital. Without adequate financial support for these cri�cal services, vulnerable children may not receive the interven�ons they need to develop and thrive. Child protec�on agencies are essen�al in safeguarding children from abuse and neglect while helping to address emo�onal and psychological challenges early in life, se�ng children on a path to healthier futures. In an area like Renfrew County with limited clinical and assis�ve infrastructure, these services o�en become a lifeline, helping to mi�gate the impact of social determinants on child health. Priori�zing funding for these services can help break the cycle of disadvantage, promote healthier environments, and ensure that all children have the opportunity to reach their full poten�al. Thank you for your interest in our most vulnerable age group in our community. Sincerely,

Peter Emon, Warden County of Renfrew warden@countyofrenfew.on.ca

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November 6, 2024

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October 16, 2024

Clayton Zekelman, President Nexicom Inc. P.O. box 1000 5 King Street East Millbrook, Ontario L0A 1G0

VIA EMAIL czekelman@nexicomgroup.net

Dear Mr. Zekelman,

Subject: Completion of EORN Broadband Project Contractual Obligations

On behalf of the Eastern Ontario Wardens’ Caucus and the Eastern Ontario Regional Network, we wish to inform you that the contractual obligations under the EORN Broadband Project, as outlined in the agreement between the Eastern Ontario Wardens’ Caucus and Nexicom Inc., have now been successfully fulfilled. As of August 31, 2024, all deliverables have been completed, and the project is now concluded. Over the course of this project, your partnership has been critical in achieving our shared goal of improving broadband access across Eastern Ontario. The fixed wireless and fibre to the home initiatives built by Nexicom Inc. throughout our rural region from 2010 to 2015 has made an enormous difference in the daily lives of residents and businesses in eastern Ontario. The success of the project is a testament to the collaborative effort and dedication of your team and ours. Together, we have made significant strides in connecting underserved communities and advancing regional connectivity. We would like to take this opportunity to thank you and your team for your commitment and support throughout this project. Your expertise and collaboration have been invaluable, and we look forward to the possibility of working together on future initiatives to further enhance connectivity across our region. Please feel free to contact Jason St.Pierre, EORN CEO at jst-pierre@eorn.ca if you have any questions or require further clarification regarding the completion of the project and the closure of our contract.

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Once again, we extend our sincerest thanks to Xplore Inc. for being a valued partner in the EORN Broadband Project.

Yours sincerely,

Peter Emon, Chair, EOWC

Jennifer Murphy, Chair, EORN

c.c. Jason St.Pierre, EORN CEO

2

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October 16, 2024 VIA EMAIL birket@corp.storm.ca

Mr. Birket Foster, CEO Storm Internet 1760 Courtwood Crescent, Ottawa, ON K2C 2B5 Dear Mr. Foster

Subject: Completion of EORN Broadband Project Contractual Obligations

On behalf of the Eastern Ontario Wardens’ Caucus and the Eastern Ontario Regional Network, we wish to inform you that the contractual obligations under the EORN Broadband Project, as outlined in the agreement between the Eastern Ontario Wardens’ Caucus and Storm Internet, have now been successfully fulfilled. As of August 31, 2024, all deliverables have been completed, and the project is now concluded.

Over the course of this project, your partnership has been critical in achieving our shared goal of improving broadband access across Eastern Ontario. The innovative fixed wireless network built by Storm Inc. throughout our rural region from 2010 to 2015 has made an enormous difference in the daily lives of residents and businesses in eastern Ontario. The success of the project is a testament to the collaborative effort and dedication of your team and ours. Together, we have made significant strides in connecting underserved communities and advancing regional connectivity.

We would like to take this opportunity to thank you and your team for your commitment and support throughout this project. Your expertise and collaboration have been invaluable, and we look forward to the possibility of working together on future initiatives to further enhance connectivity across our region.

1

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Please feel free to contact Jason St.Pierre, EORN CEO at jst-pierre@eorn.ca if you have any questions or require further clarification regarding the completion of the project and the closure of our contract.

Once again, we extend our sincerest thanks to Storm Inc. for being a valued partner in the EORN Broadband Project.

Yours sincerely,

Peter Emon,

Jennifer Murphy,

Chair, EOWC

Chair, EORN

c.c. Jason St.Pierre, EORN CEO

2

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October 16, 2024

VIA EMAIL dfell@utilitieskingston.com

David Fell, President Utilities Kingston P.O. Box 790 Kingston, ON K7L 4XT

Dear Mr. Fell

Subject: Completion of EORN Broadband Project Contractual Obligations

On behalf of the Eastern Ontario Wardens’ Caucus and the Eastern Ontario Regional Network, we wish to inform you that the contractual obligations under the EORN Broadband Project, as outlined in the agreement between the Eastern Ontario Wardens’ Caucus and Utilities Kingston, have now been successfully fulfilled. As of August 31, 2024, all deliverables have been completed, and the project is now concluded. Over the course of this project, your partnership has been critical in achieving our shared goal of improving broadband access across Eastern Ontario. The fibre network deployed by Utilities Kingston to business parks throughout our region from 2010 to 2015 has made an enormous difference in the daily lives of residents and businesses in eastern Ontario. The success of the project is a testament to the collaborative effort and dedication of your team and ours. Together, we have made significant strides in connecting underserved communities and advancing regional connectivity. We would like to take this opportunity to thank you and your team for your commitment and support throughout this project. Your expertise and collaboration have been invaluable, and we look forward to the possibility of working together on future initiatives to further enhance connectivity across our region. Please feel free to contact Jason St.Pierre, EORN CEO at jst-pierre@eorn.ca if you have any questions or require further clarification regarding the completion of the project and the closure of our contract.

1

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Once again, we extend our sincerest thanks to Utilities Kingston for being a valued partner in the EORN Broadband Project.

Yours sincerely,

Peter Emon, Chair, EOWC

Jennifer Murphy, Chair, EORN

c.c. Jason St.Pierre, EORN CEO

2

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October 16, 2024

Geoff Lowe, Intern CEO Xplore Inc. 1000-625 Cochrane Drive Markham, ON L3R 9R9

VIA EMAIL Geoff.Lowe@xplore.ca

Dear Mr. Lowe

Subject: Completion of EORN Broadband Project Contractual Obligations

On behalf of the Eastern Ontario Wardens’ Caucus and the Eastern Ontario Regional Network, we wish to inform you that the contractual obligations under the EORN Broadband Project, as outlined in the agreement between the Eastern Ontario Wardens’ Caucus and Xplore Inc., have now been successfully fulfilled. As of August 31, 2024, all deliverables have been completed, and the project is now concluded. Over the course of this project, your partnership has been critical in achieving our shared goal of improving broadband access across Eastern Ontario. The fixed wireless network built by Xplore throughout our rural region from 2010 to 2015 has made an enormous difference in the daily lives of residents and businesses in eastern Ontario. The success of the project is a testament to the collaborative effort and dedication of your team and ours. Together, we have made significant strides in connecting underserved communities and advancing regional connectivity. We would like to take this opportunity to thank you and your team for your commitment and support throughout this project. Your expertise and collaboration have been invaluable, and we look forward to the possibility of working together on future initiatives to further enhance connectivity across our region. Please feel free to contact Jason St.Pierre, EORN CEO at jst-pierre@eorn.ca if you have any questions or require further clarification regarding the completion of the project and the closure of our contract.

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Once again, we extend our sincerest thanks to Xplore Inc. for being a valued partner in the EORN Broadband Project.

Yours sincerely,

Peter Emon, Chair, EOWC

Jennifer Murphy, Chair, EORN

c.c. Jason St.Pierre, EORN CEO

2

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____

TOWNSHIP OF AUGUSTA Date: October 15, 2024

MOVED BY LI Deputy Mayor Wynands LI Councillor Bowman LI Councillor Henry Councillor Pape

Resolution No:

16

SECONDED BY LI Deputy Mayor Wynands LI Councillor Bowman I Councillor Henry LI Councillor Pape

WHEREAS the well-being of our community members is of paramount importance, and addressing mental health and substance use disorder is crucial for the overall health and safety of all our residents; and WHEREAS the Township of Augusta, like many other regions, faces significant challenges related to mental health and addiction, with individuals and families grappling with the devastating impact of these conditions; and WHEREAS the number of drug-related deaths as a whole, is on the rise underscoring the critical importance of timely intervention and accessible treatment options and the urgent need for additional treatment beds for those at risk of negative impacts including overdose and death; and WHEREAS it is essential for those struggling with mental health issues and substance use disorders to improve timely access to care in rural, Northern, and Indigenous communities; NOW THEREFORE, BE IT RESOLVED that Council requests the Province to invest in providing more mental health and addiction services to ensure that individuals with severe mental health and addictions issues in Ontario have access to secure care when needed. BE IT FURTHER RESOLVED that copies of this motion be distributed to the Honourable Doug Ford, Premier of Ontario, Sylvia Jones, Deputy Premier and Minister of Health; Michael Tibollo, Associate Minister of Mental Health and Addictions; Robin Martin, Parliamentary Assistant to the Minister of Health; the Honourable Steve Clark, Member of Provincial Parliament for Leeds, Grenville, Thousand Islands and Rideau Lakes; the Association of Municipalities of Ontario (AMO); the Eastern Ontario Wardens Caucus; Nancy Peckford, Warden for the United Counties of Leeds and Grenville; and all neighbouring United Counties of Leeds and Grenville municipalities.

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TOWNSHIP OF AUGUSTA RECORDED VOTE: FOR

AGAINST

Councillor Bowman Councillor Henry Councillor Pape

—

Mayor Shaver Deputy Mayor Wynands E DEFEATED

Declaration of pecuniary interest by:_____________ Nature of interest:______________________________

U Oisclosed His/Her/Their Interest U Vacated His/HeriTheir Seat U Abstained from discussion & did not vote on the question

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D DEFERRED

MunicipalityofKillizmey October 18, 2024 Premier Doug Ford Email Only: premier@0rztari0.ca

Main Of?ce:

Dear Premier Ford

32 Commissioner Street Killamey, Ontario POM 2A0

Re: Sustainable Infrastructure

Tel: 705—287—2424 Fax: 705-287-2660

E—mail:

inquiries@municipalityo?<illarney.ca

PublicWorks Department: 1096Hwy 637 Killamey, Ontario POM 2A0

Funding for Small Rural

Municipalities Attached hereto is Resolution #24-3 54 that was passed by the Council of the Municipality of Killamey at their Regular Meeting held Omober 9’".2024‘ The Municipality of Killamey hereby , supports the resolutionpass ed by Hasl ing 5 County on March 28‘“ Municipali ty the assed by 2024 and ResolutionN umb er 2024-32 4 p and Ontario the calls on 14th, which 2 024 of St. Charles on August Federal Government to implement sustainableinfrastructure funding for small rural municipalities. We look forward to your favorable reply regarding this request.

Tel: 705—287—1040 Fax: 705-287—1141

Sincerely, THE MUNIC [P ALITY 0F KILLARNEY

website:

www.municipalityo?cillarney.ca

(Mrs) Angle Nuziale Administrative Assistant cc: Hastings County

Municipalities ofSt. Charles

Prime Mums,- Jumn Trudeau and Communities ofCanada Han Sean Framer. Minister 0/ Housing Infrastructure ,vasz Tr’emlzlqy.Arliug I’rex ident & CEO, Canada Mortgage & Housing Corp. cture Hon. Kinga Surma, Ontario Mmisler a] In/ruxn’u rs & Housing Hon. Paul Calandra, Minister U/Mummpu/

was

Association ofMunieipalities ofOntario Rural Ontario Municipalities Association Municipalities Federation ofCanadian Eastern Ontario Wardens Caucus

Letters-SustainableInfrastructure-18-10-2024

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WAR]

The Corporation ofthe Municipality ofKillarney 32 Commissioner Street Killarney, Ontario POM 2A0

MOVED BY:

Nikola Grubic

SECONDED BY:

Mary Bradbury

RESOLUTION NO. 24-354 BE IT RESOLVED THAT the Municipality of Killamey support the resolution passed by Hastings County on March 28m,2024 and Resolution Number 2024-324 passed by the Municipality of St. Charles on August 143‘,2024 which calls on the Ontario and Federal Government to implement sustainable infrastructure funding for small rural municipalities;

AND THAT small rural municipalities are not overlooked and disregarded on future applications for funding; AND THAT both the Federal and Ontario Governments begin by acknowledging that there is an insurmountable debt facing small rural municipalities; AND THAT both the Federal and Ontario Governments immediately commission a Working Group that includes a member of the Eastern Ontario Wardens Caucus, to develop a plan on how to deal with the impending debt dilemma; FURTHER THAT this resolution be forwarded to all those noted in the resolutions passed by Hastings County and the Municipality of St. Charles. Resolution Result

El El El I]

El

CARRIED DEFEATED TABLED RECORDED VOTE (SEE RIGHT) PECUNIARY INTEREST DECLARED WITHDRAWN

1, Candy K. Beauvais, Clerk-Treasurer

Recorded Vote Council Members Marv Bradbury VACANT SEAT Dave Froats Nikola Grubic Michael Reider Pequ

of the Municipality of Killamey on the 9m

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NO

Roque

of the

to be a true copy of Resolution #24—354passed in a

YES

C 2024.

do certify the foregoing Meeting of The Corporation

Office of the Warden, C.A.O. & Clerk Hastings County TM

235 Pinnacle St. Postal Bag 4400, Belleville ON K8N 3A9

4N0 OUR

Tel: (613) 966-1311 Fax: (613) 966—2574 www

April 17, 2024

Honourable Doug Ford, Premier of Ontario Premier of Ontario Legislative Building Queen’s Park Toronto ON M7A 1A1 Delivered via email doug fordco@pc.o|a.org premier@ontario.ca

RE: Hastings County Motion regarding sustainable infrastructure funding for small rural municipalities Please be advised that Hastings County Council, at its meeting held on March 28, 2024, passed the following resolution:

WHEREAS Ontario’s small rural municipalities face insurmountable challenges to fund both upfront investments and ongoing maintenance of their capital assets including roads and bridges and water wastewater and municipally owned buildings including recreational facilities and libraries;

WHEREAS in 2018, the Ontario government mandated all Ontario municipalities to develop capital asset management plans with the stipulation that they be considered in the development of the annual budget; WHEREAS small rural municipalities (of 10,000 people or less) are facing monumental infrastructure deficits that cannot be adequately addressed through property tax revenue alone;

WHEREAS the only application approved through the recently awarded Housing Accelerator Fund to a small rural municipality was to Marathon Ontario, who received an allocation of $1.9 million dollars while over $1.369 billion going to Ontario’s large urban centres, resulting in a 0.2% investment in rural Ontario;

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WHEREAS the Ontario Government has committed $9.1 billion to Toronto alone to assist with operating deficits and the repatriation of the Don Valley and Gardner Expressway; WHEREAS small rural Ontario cannot keep pace with the capital investments required over the next 20 years unless both the Provincial and Federal Governments come forward with new sustainable infrastructure funding;

WHEREAS it is apparent that both the Federal and Ontario Governments have neglected to recognize the needs of small rural Ontario; NOW THERFORE BE IT RESOLVED THAT Hastings County call on the Ontario and Federal Government to implement sustainable infrastructure funding for small rural municipalities; AND THAT small rural municipalities are not overlooked and disregarded on future applications for funding; AND THAT both the Federal and Ontario Governments begin by acknowledging that there is an insurmountable debt facing small rural municipalities; AND THAT both the Federal and Ontario Governments immediately commission a Working Group that includes a member of the Eastern Ontario Wardens Caucus, to develop a plan on how to deal with the impending debt dilemma; AND FINALLY THAT this resolution be fonNarded to The Honourable Justin Trudeau, Prime Minister of Canada, The Honourable Sean Fraser, Minister of Housing, infrastructure and Communities of Canada; Michel Tremblay Acting President and CEO, Canada Mortgage and Housing Corporation; The Honourable Doug Ford, Premier of Ontario; The Honourable Kinga Surma, Ontario Minister of Infrastructure; The Honourable Paul Calandra, Ontario Minister of Municipal Affairs and Housing; MP Shelby Kramp—Neuman, Hastings-Lennox Addington; MPP Ric Bresee Hastings-Lennox Addington, AMO, ROMA, FCM, Eastern Ontario Wardens’ Caucus and all Municipalities in Ontario. If you have any questions regarding the above motion, please do not hesitate to contact me directly. Sincerely,

I7W-M? Cathy Bradley Director of Legislative Services

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of/

The Corporation of the Munici ali of St. Charles RESOLUTION

lgAGlE

Regular Meeting of Council Agenda Number: 7.3. Resolution Number 2024-324 Resolution stemming from May 15, 2024 Regular Meeting of Council Item 10.1 Title: Correspondence #8 August 14, 2024 Date:

Moved by: Seconded by:

Councillor Laframboise Councillor Lachance

of St.- Charles hereby supports BE IT RESOLVEDTHAT Council for the Co rpora tion oi the Municipality regarding sustainable Hastings of the Resolution dated March 28, 2024 pa ssed by the County municipalities; infrastructure funding for small rural sent to the Prime Minister of AND BE IT FURTHERRESOLVED THAT a copy of this Resolution be of Canada. Sean Canada, Justin Trudeau; the Minister of Housing, Infrastructure and Communities inister of urma;theM S astructure, Klnga Fraser: the Premier of Ontario.Doug Ford: the Mlnister of lnl‘r member ourlooal P); ment( M Pariia of er Memb coal ourl Calandra; MunicipalAffairs and Housing, Paul Rural Ontario the (AMO); Ontario of es aliti p Municl a if Association (MPP); the of ProvincialParliament (FCM); and all Ontario Municipal Association (ROMA); the Federation 0 fCana d ian Municipalities Municipalities.

.

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