Body: Council Type: Document Meeting: Regular Date: January 10, 2013 Collection: Documents Municipality: Frontenac County
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Document Text
Fairmount Home Meeting Agenda Management Team Date: January 10, 2013 Time: 9:30 a.m. Place: Fairmount Boardroom Members:
Julie Shillington Deb Crawford Tom Mercer
Mary Lake Gail Williams Rosemarie Christian Jones
Page 1.
Welcome and Introductions
Adoption of Minutes of the Previous Meeting
Additions to Agenda under Other Business
Delegations
Communications
Business Arising out of Minutes a)
Dietary Workflow (LTS Consulting Report)
b)
“We Love Your Opinion” Book
c)
Evacuation Chair Instruction Sheet and Numbered Labels
d)
Scent Awareness Policy - Final Approval
e)
Locking Door for 1North Care Carts/Curtain Repair/Replacement
f)
Well Project
g)
Fire Drill Scenarios
h)
Snoozelen Policy
i)
Fire Plan Updates
j)
Emergency Callback Exercise
k)
Door and Door Frame Protection/Painting
l)
Evacuation Sites re Emergency
m)
1North Humidity RFP
n)
Garbage Receptacle Lids on the Pathways
o)
Bomb Threat Exercise
p)
Missing Resident Exercise Summary
Page 1 of 7
Page 6.
5-6
Business Arising out of Minutes q)
Resident Wall Unit - Spare Doors
r)
Clinical Chart Policy Update re Sections/Filing of Electrical Checklists
s)
Location of Evacuation Lists
t)
Scabies Policy/Checklist
u)
2North Chart Room Set-Up (documentation assistants)
v)
Removal of Black Marks on Floor
w)
Storage Unit
x)
Phone/Power Outage Communication
y)
Lift/Repositioning Policies
z)
New Performance Appraisal Format
aa)
1st and 2nd Floor Servery Sinks Cleaning (PM schedule)
ab)
Annual Cleaning and Sanitizing of Cambro Ice Unit/Ice Machines (PM schedule)
ac)
Chair Count re Resident/Family Christmas Dinner
ad)
Staff Body Mechanics when Doing Dishes
ae)
2North Tub Room - Removal of Hard Water Scale
af)
Fire Pull Cover (2North)
ag)
Staff Survey (worklife pulse)
ah)
Swipe Verification Form
ai)
11-7 Duties for PSW (weights)
aj)
Bed Alarm Order
ak)
Survey of Nursing Supplies for Residents
al)
Diet Orders
am)
Lift Quotation/Equipment Budget
an)
Gentle Persuasive Approach (GPA) Training
ao)
HAACP Training
ap)
1North Flooring Replacement
aq)
Rechargeable and Double A Batteries
ar)
Food Brought in from Outside (policy update)
as)
HAACP Form Completion
at)
Cookie Tongs for Nourishment
au)
Work Order for Leaky Faucet (1South dirty utility room)
New Business a)
Resident Care – Compliance, Accreditation, Classification
Page 2 of 7
Page a)
b) 7
Resident Care – Compliance, Accreditation, Classification i)
Compliance
ii)
Accreditation
iii)
Residents’ Council Update
Support Services i)
Recycle Bins at Staff Smoking Area
ii)
Diet Rosters
c)
Treasury
d)
Administration
e)
i)
Concerns
ii)
Risk ID’s
iii)
Work Plan
Human Resources i)
f)
Staffing
Health & Safety i)
Monthly Fire Drill
ii)
Management Inspections Schedule: Julie – June 13, 2013, November 7, 2013 Tom – February 8, 2013, July 11, 2013, December 12, 2013 Rosemarie – March 7, 2013, August 8, 2013, January 11, 2014 Gail – January 11, 2013, April 11, 2013, September 12, 2013 Mary – May 9, 2013, October 10, 2013
g)
Information Technology
h)
Communications
i)
Education Information Sharing (Staff Attendance at Conventions/Workshops)
j)
Quality Improvements/Audits i)
Hazard Analysis Report (Quarterly-Feb)
ii)
Complaint Documentation Report (Quarterly-March)
iii)
Symptoms Report (Monthly-January report due in February)
iv)
Near Misses/Incident Reports (Quarterly-Feb)
Page 3 of 7
Page j)
Quality Improvements/Audits v)
Restraint Audits (Monthly – done the 3rd week, report the 4th week)
Other Business
Confirmation of time, date and location of next meeting
- Adjournment
Page 4 of 7
AgendaItem#6ad)
Staff Body Mechanics when Doing Dishes
Page 5 of 7
AgendaItem#6ad)
Staff Body Mechanics when Doing Dishes
Page 6 of 7
AgendaItem#7bii)
Policy & Procedure Manual Program:
Dietary & Hydration Services
Policy:
Diets – Resident Diet Information
Revision Date: Index Number: D&HS-10 Page 1 of 1 Effective: July 1, 2011
Approved:
Policy:
Systems will be in place to ensure that resident diet information is accurate and readily available.
Objective:
To ensure that resident information is accurate and readily available to all that need it. To ensure that all diet orders are ordered following the approved procedure. To ensure that residents are provided with the proper nutritional care.
Procedure:
It is the responsibility of the Clinical Dietitian or designate to co-ordinate the gathering and updating of resident diet information. It is the responsibility of the Nurse Practitioner, Physician or Clinical Dietitian to approve all diet orders. Resident diet information is kept in the following places:
Diet list at the each servery counter Diet list in main kitchen Nourishment menu cycle on nourishment cart Programming list on programming cart Resident’s Health Record in the Dietary section Resident’s Care Plan
When a referral is received for a diet change the Clinical Dietitian will follow-up on the request. If a diet order is changed, it will be entered on the Nutrition Profile Form for that resident as well as updated in the resident’s care plan, on the diet list at the servery and nourishment cart. The individual changing the diet list must be sure to date and initial the change. For other changes, such as table changes, they must be noted on the seating plan on the resident home area and the Manager of Food Services or designate will update as needed. They must be sent to the Manager of Food Services immediately. Changes must be made on all information sources immediately. If there is a discrepancy between what texture or diet the resident is on, the following process will be followed: a) The RN will assess the situation and make a recommendation based on all available information, assessing risk, resident choice, etc., and b) The RN will complete a referral form to the Clinical Dietitian requesting a change in diet order. c) The Dietary Aide will provide requested diet as per change. The Clinical Dietitian must review these diet changes.
Diet Rosters
Page 7 of 7
