Body: Council Type: Document Meeting: Regular Date: November 22, 2012 Collection: Documents Municipality: Frontenac County
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Fairmount Home Meeting Agenda Management Team Date: [DATE] Time: 9:30 a.m. Place: Fairmount Boardroom Members:
Julie Shillington Deb Crawford Tom Mercer
Mary Lake Gail Williams Rosemarie Christian Jones
Page 1.
Welcome and Introductions
Adoption of Minutes of the Previous Meeting
Additions to Agenda under Other Business
Delegations
Communications
Business Arising out of Minutes a)
Proposed Fairmount Website Mapping
b)
Dietary Workflow - LTS Consulting
c)
“We Love Your Opinion Book”
d)
Finger Food Policy
e)
Evacuation Chair Instruction Sheet/Labels
f)
Scent Awareness Policy
g)
Locking Doors for Care Carts
h)
Bleach Based Cleaning Product-Pricing/Delivery Time
i)
Well Project
j)
Fire Drill Scenarios
k)
Snoozelen Policy
l)
Fire Plan Updates
m)
Emergency Call Back Exercise
n)
Door Frame Protection for Med Rooms
o)
Emergency Plan Follow-Up (external partners/maintenance reporting)
p)
Policy on Employee Incident Reporting
Page 1 of 6
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5-6
Business Arising out of Minutes q)
1North Humidity RFP
r)
Removal of Servery Hoods
s)
Donation Policy - Feedback from Public Health Inspector
t)
New Chart Rack
u)
Ethics Policy Update
v)
Restorative Care Policies
w)
Garbage Receptacle Lids (Pathways)
x)
Bomb Threat and Missing Resident Exercises
y)
Assessment of Resident Wall Units
z)
Policy Updates re Electrical Inspections
aa)
Numbering of New Management Inspection Form
ab)
Location of Evacuation Lists
ac)
Smell in 2South Janitor Room
ad)
Updates to MSDS Binders (2N & 2S) - Electronic MSDS
ae)
Time of Refrigerator Temperature Readings
af)
Scabies Reports
ag)
RFP for New Photocopier
ah)
Record of Bags in Garbage Cans
ai)
Label Garbage Cans
aj)
Counter Tops for 2North and 1South
ak)
Removal of Black Marks on Floor (in resident rooms)
al)
Business Case for Purchase of Televisions for Resident Rooms
am)
Storage Unit
an)
Emergency Plan to RN Meeting
ao)
Phone Outage Communication to County Health and Safety Meeting
ap)
Lift Policy
aq)
Review of Chart Policy
ar)
Used Linen
as)
Reminder to Nursing staff re Labeling Clothing
at)
Break Down Costs for Applesauce and Fruit Rite
au)
New Performance Appraisal Format
av)
Good Food Box
aw)
Maintenance Role in Fire Plan/Instructions for Runner to Check other areas
ax)
Eye Wash Station on 2nd Floor in Old House
Page 2 of 6
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New Business a)
Resident Care – Compliance, Accreditation, Classification i)
Compliance
ii)
Accreditation
iii)
Residents’ Council Update
b)
Support Services
c)
Treasury
d)
Administration
e)
i)
Concerns
ii)
Risk ID’s
iii)
Work Plan
Human Resources i)
f)
Staffing
Health & Safety i)
Monthly Fire Drill
ii)
Management Inspections Schedule: Tom – June 13, 2012, November 7, 2012 Rosemarie – February 8, 2012, July 11, 2012, December 12, 2012 Gail – March 7, 2012, August 8, 2012, January 11, 2013 Mary – April 11, 2012, September 12, 2012 Julie – May 9, 2012, October 10, 2012
g)
Information Technology
h)
Communications
i)
Education Information Sharing (Staff Attendance at Conventions/Workshops)
j)
Quality Improvements/Audits i)
Hazard Analysis Report (Quarterly-Jan)
ii)
Complaint Documentation Report (Quarterly-Dec)
iii)
Symptoms Report (Monthly (monthly)
iv)
Near Misses/Incident Reports (Quarterly-Jan)
v)
Restraint Audits (Monthly – done the 3rd week, report the 4th week)
Page 3 of 6
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Other Business
Confirmation of time, date and location of next meeting
- Adjournment
Page 4 of 6
AgendaItem#6af)
De-brief Meeting Scabies Outbreak November 2, 2012
Staff Present: M Baker, A Skinner, B Carter, K Knox, S Karp, M Lake, J Shillington, T Mercer 1.Stacey gave a brief summary and reported that the treatment was very successful. 2.Staff present were asked to share what was done well and what could have been improved (see attached). Recommendations:
- Ensure all communications are in writing and include action plan. Be sure to post in staff locker room where all staff swipe in.
- Develop checklist for each department.
- Always treat the residents twice.
- Limit amount of clothes in wardrobes and drawers. Look at process for families to change clothing according to seasons.
- 2 extra nursing staff sufficient for day after treatment applied.
- Ensure privacy curtains are changed
- NP to provide feedback to Public Health re. draft guideline.
- Revise Fairmount’s policy.
Scabies Reports
Page 5 of 6
AgendaItem#6af)
What worked well
- Extra staff provided
- Housekeeping stripping and cleaning beds
- 3 days’ supply of clothes removed from rooms prior to treatment and laundered to be ready in am.
- DRC present both days for consistent communication & direction
- Comforters, etc. not returned to rooms until after 2nd treatment
- Staff worked hard, no complaining and so kind to the residents
Scabies Reports
What could be improved
- Label upholstered chairs before removing
- Include footwear with 3 day supply of clothes and ensure clean footwear available for immediately after treatment is applied
- Setting up in shower room with all necessary supplies (Incontinent products, garbage, gowns, gloves, etc.
- Work in pairs to apply lotion (one needs to be regular staff who knows residents}
- Designate someone to make the beds after cleaned
- Day staff did not know about 3 day supply of clean clothes in laundry room
- Cart with clean clothes brought to service area outside unit but wasn’t covered.
- Carpets not cleaned right away
- Night of initial treatment, beds cleaned and many closets emptied but other closets not emptied and rest of furniture, etc. in rooms not cleaned until next day
- Lack of co-ordination to ensure that residents being treated and beds being cleaned matched up.
Page 6 of 6
