Body: Council Type: Document Meeting: Regular Date: April 27, 2012 Collection: Documents Municipality: Frontenac County
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MINUTES OF THE FPS STAFF MEETING April 27, 2012
A regular meeting of the FPS Staff Meeting was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Friday, April 27, 2012 at 11:00 AM. 1. WELCOME The meeting was called to order at 11:04 AM. In Attendance: Jennifer Dawson, Kathryn Aldrich, Lisa Moreland, Carolyn Whitworth, Dave Gemmill, Gale Chevalier, Paul Charbonneau, Dave Herrington, Campbell Daily Regrets: Richard Russell, Todd Fisher, Mark Podgers, Ingmar Frietag, Chris McBain, Lisa Goodberry, Mike Van Hartingsveldt, Sally Kane, 2.
ADDITIONS/DELETIONS TO THE AGENDA •
Paper Product under New Business - RW
APPROVAL OF PREVIOUS MINUTES Minutes of March 15, 2012 approval has been deferred until the next staff meeting.
DELEGATIONS NA
ONGOING BUSINESS a) Courier Delivery/Pickups(JD on behalf of LG) re: approval for drop of location It was decided that there would be a central location for shipment drop-offs and pick-ups at the old house. Approval for this process has been obtained from Liz. A process was to be finalized with Liz’s EA but with the staffing changes, it has been delayed. LG will help the new EA put together a structure for shipments. b) Parham Health and Safety Inspections - to be discussed at next H&S Committee meeting This issue has been resolved and can be removed from the next agenda.
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6.
BUSINESS ARISING a) Kitchen Maintenance - JD 5 Minutes (Roundtable Item) Everyone is responsible for cleaning up their own items in the kitchen. PC discussed this issue with senior management and although they have decided not to write a policy about it, everyone understands their responsibility. PC has requested we monitor the situation. Issue resolved - remove from the next Agenda. b) Solar Power Issues at 01 Update - DH Issue resolved - remove from the next Agenda. c) E-Format Manuals for Vehicle Updates - DG Vehicle manuals are now online and are being used successfully. Bensons’ have voiced their appreciation for the system as they have all the information at their fingertips. This item is complete and can be removed from the next agenda. d) Holster and Radio Clip Update - DG The nylon holster and leather radio clip have been discontinued and are no longer available. RW has contacted Trevor Owen to see if they can replicate these items. KA will ship the prototypes April 27th. e) Ride for the Heart - JD This project is starting to gear up. The Platoon web pages are now up and their was a meeting earlier this week to discuss fundraising ideas. Each base will do their own fundraising. Fundraising ideas for 00Base include: a parking spot raffle; “Raffle off the Chief”, a golf day with the Chief, an FPS potluck and a garage sale at Jennifer’s house. If you have any items that you no longer want/use, please drop them off with Jennifer. Thanks to GC, $300 has already been raised for the 00Base. A challenge has been issued to each platoon to outfundraise each other. The goal is that each group will raise at least $1000, so that a grand total of $8000+ is reached. PC has requested that a communication go up to our colleagues at County. JD will send an email to County letting them know what is going on including the online donation link. JD will ask Alison if she can put the information on the website, Facebook and Twitter. f) EMS Week Planning The planning portion is complete for EMS week. Lisa has done all of the scheduling. Completed item - remove from Agenda
NEW BUSINESS •
Paper Products RW presented a green paper product that will provide a 30% savings over what we are currently using. The products are 100% Canadian and are anti-microbial. The products are available through Swish so we do not have to change our
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supplier. There is no costing impact from the dispensers as they are provided free of charge and RW will do the installation. PC told RW to move ahead with this changeover. 8.
CHIEF’S REMARKS Community Medicine - Mike Nolan presented to Council on community paramedicine, which generated a lot of discussion. The next step is to talk to Union. Not all of the press coverage has been accurate so we will have to make sure we continue putting out a consistent message. Budget - The Inverary Group, Senior Management, Department Heads and EA’s will be attending a budget meeting on May 27. This is the first step towards creating next years' budget. Before that date we must have the 2013/2014 work plans ready. This year’s budget process will be different since the Finance Committee will be established. They want more detail in the budget. Marion V and Finance are working on a common template for each department to use with a more detailed breakdown. The goal is to get council to approve budgets before yearend. Honour guard - We need to choose 2 people for the Honour Guard for the Ottawa convention for May 28/29th. Dave G needs to send out an email to determine who is interested in doing this and then choose two representatives. We will pay for their time and cover their costs. Staff Updates- The EA has been hired for Liz/Marion. LG will be back on the 14th of May and Kathryn will be leaving on the 18th of May. Jenny will be moving down here once the EA has started. A job offer has been made for the Supervisor position. Offers to 8 Paramedics also went out today. The new strategy for the Wolfe Island Volunteers seems to be working. There are 10-12 applicants interested in possibly doing volunteer for Wolfe Island. PC suggested we do mini interviews and tests for those positions. Fire Tiered Response – This meeting was yesterday with the five chiefs Paul and Dave. This strategy is moving ahead.
HEALTH AND SAFETY The Health and Safety meeting happened April 3rd. Tommy used to do the inspections for 00 Base but found out that this area is supposed to be inspected by county health and safety. It was suggested that Bonnie was the point person for this. Lisa M is going to find out who is supposed to be doing our inspections. Mel and Campbell are doing H&S checks once a month. They are currently changing their form to indicate ‘boat’. A recommendation was made that we should have a peep hole for the steel door by the washrooms. It was also discussed that Mark and Tommy made a flow chart that has been posted at KGH regarding the process for dealing with dirty boards.
ROUNDTABLE DISCUSSION OF ISSUES Vacation Requests: Lisa has not received any vacation information back from the Supervisors. She has requested that it be added it to the agenda for the Supervisor meeting May 3rd.
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Prius Keys: The County called us to borrow our set of Prius keys since they couldn’t find theirs. This was our last set and there have been 5 keys cut previously. There is a $350 replacement value per key. JD will send an email to County regarding this issue. Green Initiative: MTO is now taking the Ferry oil filters. We use two filters every two weeks. JD will let Alison know we are recycling filters for communications reasons Green Report: DH to get JD access for Green Report. PC likes the report that we get from Sydenham. PC has requested that DH investigate to see if we can get that format for the other Bases. PC will give DH the link for Isolara. There is no report for the Hybrid Marine Services: Campbell requires new chairs for the wheelhouse. PC suggests that he go through BC to get the approved chairs. Memos: Dave has not got a memo in a month and a half and wants to ensure that he has not missed any. It was confirmed that there have been no new memos. IT: There will be telephone system updates in the next couple of months and there may be interruptions experienced. We have run out of space several times on our shared drives. IT is trying to get everything moved over to a new drive but this will take time. DH suggests saving photos to a USB drive for archiving. PC agrees and wants the drive to reside with JD. 11.
DATE AND TIME OF NEXT MEETING The next meeting will be held May 24 at 10 AM.
ADJOURNMENT The meeting was adjourned at 12:03PM.
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