Body: Council Type: Minutes Meeting: Regular Date: February 8, 2018 Collection: Agenda Attachments Municipality: Frontenac County
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Minutes of the Community Development Advisory Committee Meeting February 8, 2018 A meeting of the Community Development Advisory Committee was held in the Bud Clayton Memorial Room, County Administrative Office, 2069 Battersea Road, Glenburnie on Thursday, February 8, 2018 at 10:00 AM Present: Robert Clinton Barrie Gilbert Betty Hunter Wilma Kenny Ella Vanderburgt Councillor John McDougall, Council Liaison Warden Ron Higgins Regrets: Tracy John Staff Present: Richard Allen, Manager of Economic Development Kelly Pender, Chief Administrative Officer Alison Vandervelde, Communications Officer Jannette Amini, Manager of Legislative Services/Clerk (Recording Secretary) 1.
Call to Order
Ms. Amini called the meeting to order at 10:33 a.m. and proceeded to the Election of Officers. 2.
Election of Officers a)
Election of Chair
Moved By: Seconded By:
Ms. Hunter Mr. Gilbert
That Bob Clinton be elected Chair of the Community Development Advisory Committee for 2018. Carried
Moved By: Seconded By:
Councillor McDougall Warden Higgins
THAT nominations for Chair be closed. Carried b)
Election of Vice-Chair
Moved By: Seconded By:
Warden Higgins Mr. Gilbert
THAT Betty Hunter be elected Vice-Chair of the Community Development Advisory Committee for 2018. Carried Moved By: Seconded By:
Warden Higgins Councillor McDougall
THAT nominations for Vice-Chair be closed. Carried Mr. Clinton assumed the Chair. 3.
Adoption of the Agenda
Moved By: Seconded By:
Warden Higgins Mr. Gilbert
That the agenda and addendum for the February 8, 2018 meeting of the Community Development Advisory Committee be adopted. Carried 4.
Disclosure of Pecuniary Interest and General Nature Thereof
Betty Hunter declared a pecuniary interest on item 7 c – Event Incentive Pilot Program Implementation report as she is part of the Backroads Studio Tour and could potentially apply for this grant.
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5.
Adoption of Minutes a)
Minutes of Meeting held December 14, 2017
Moved By: Seconded By:
Councillor McDougall Warden Higgins
That the minutes of the Community Development Advisory Committee meeting held December 14, 2017 be adopted. Carried 6.
Deputations and/or Presentations a)
Mr. Jonas Bonnetta addressed the Community Development Advisory Committee regarding his proposal for the County of Frontenac to create a Frontenac Arts Fund to help boost arts and culture in the Frontenacs, a copy of which was attached to the agenda. He noted numerous examples of artists that have visited his studio who have also had interactions with the community at large through local restaurants and how this contributes to the local economy. He noted funding that he has received over the years from upper levels of government that has allowed him the time to create and write and how other municipalities such as Peterborough are starting to offer micro grants at the municipal level. He is suggesting that the grant have an intake of twice per year, during the spring and the fall and that successful artists could sit as jurists for future grants. A recipient would be required to report on the benefit of the grant and how that money was used, such as the number of songs written, or the number of hours of studio time that led to a successful recording. Mr. Bonnetta stated that he is planning on starting a Frontenac Arts Council and is hoping that the County will partner with this as this is a necessity in starting an arts hub in the County. Ms. Hunter noted the arts studios in North Frontenac and the various artists in the County. She cautioned that we not duplicate what is already being offered through the CFDC. Regarding questions on how this would be phased in and submissions prioritized, Mr. Bonnetta visualizes a single intake form that would include the amount being requested, an overview of the proposal, and where the grant funding would be spent. He is suggesting a jury of a few artists, possibly a few CDAC members, with a one month intake time followed by an approval period. Artists would be given 6 months to a year to complete their final
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report and any material publicized would be required to have the Frontenac logo on it, as this material has the potential to go around the world. Councillor McDougall cautioned that as presented, this appears to be less encompassing and lacks a creative energy from the community. Mr. Bonnetta noted that an arts council needs to happen and an arts fund pulls people out of the woodwork. In addition, an arts council is able to apply for other funding and would stand a higher chance of receiving it than if he alone were to apply on behalf of the County. He noted arts councils in other municipalities that not only receive grants but also received discounts at local businesses. Mr. Allen noted that this is a Community Development Advisory Committee and this is part of that larger community. The structure and function is what we are trying to figure out. He wants to ensure that what staff come up with is in line with the discussions taking place today. Staff will continue to work on the motion passed by council. b)
Mr. Wayne Conway, The Verona Community Association addressed the Community Development Advisory Committee to present a statement regarding the development of the Verona Trail Head. He provided an overview of his submission which was distributed at the meeting, a copy of which is attached to the record in the Clerk’s Office. He noted that his priority is the kiosk as he committed to the car dealership where it is currently located that the kiosk would be removed. Councillor McDougall reminded Mr. Conway about the accessibility requirements of any features being placed on the site and it was questioned if there is any coordination taking place as it appears the VCA is acting on its own to add enhancements to the site. Mr. Allen noted that most enhancements have been suggested during the public meeting and the report later in the meeting recommends formalizing the coordination with the VCA.
Reports to the Community Development Advisory a)
2018-010 Community Development Advisory Committee Arts Fund 2018 Budget Proposal
This report is for information purposes only and feedback and input from the Committee was gathered during the deputation of Mr. Bonnetta.
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b)
2018-011 Community Development Advisory Committee Verona Trailhead Design Concept Moved By: Warden Higgins Seconded By: Ms. Vanderburgt That staff proceed with detailed design work for the Verona Trailhead concept, incorporating feedback from the committee; And Further That staff be directed to seek an agreement with the Verona Community Association to add amenities purchased by the VCA to the Verona Trailhead site and to assist with site maintenance; And Further That staff be directed to further investigate a public art installation and community engagement process; And Further That staff be directed to review options for permitted parking uses on the Verona Trailhead property; And Further That any costs associated with the implement of the Verona Trail Head as noted in this report will be brought back to Council for approval prior to any development. Carried as Amended (See motion to Amend below which was Carried) Motion to Amend Moved By: Seconded By:
Ms. Hunter Warden Higgins
That the third clause be amended to delete the words “with Stefan Duerst, sculpture artist” Carried Mr. Allen provided an overview of the report and presented a draft drawing of the proposed parking lot. Mr. Pender noted that these are just preliminary drawings and discussion as this will be required to go to the Accessibility Advisory Committee and any designs will need to comply with the AODA. On a larger scale, this is the first of four trail heads, with the plan to have one in each township so what is set here is setting the groundwork for future sites. Through the public consultation process, staff have heard loud and clear that there needs to be flexible parking for trucks and trailers. Preliminary discussions with the Township of South Frontenac Public Works also requires that sightlines need to be maintained and unobstructed. The design will be finalized over the next few weeks but changes will likely be required as the initial drawings were done based on the ground currently being snow covered. The recommended concept will be subject to review Community Development Advisory Committee Meeting Minutes February 8, 2018
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from Public Works in South Frontenac and by the Accessibility Advisory Committee. Either option will provide the same number of parking spaces. Ms. Hunter cautioned that the picnic area have one accessible picnic table, and feels that the format would need to be paved or parking will be all over the place. After discussion of both options, Option 1 appeared to be the preferred option for the parking lot. With respect to costs and where such costs will be allocated, Mr. Allen advised that staff have not yet allocated implementation dollars for this project but suspects a budget project submission will be included in the 2019 budget. That being said, the County does have a capital budget line and a trails maintenance budget line and any capital dollars will not come from the maintenance budget. It was suggested that there could be a potential partnership with the Ministry of Natural Resources as they could have wildlife regulations posted on the kiosk. Mr. Allen provided an overviewed of the public art installation discussions, noting that this attempts to link this trail head with Mr. Duerst’s sculpture park. It was noted that there is no recognition of the uniqueness of Verona, and that the art should reflect the heritage of Verona. It was questioned if there are other artisans in the area that might want to contribute. Staff will need to ensure that any procurement of art falls within the County’s Procurement Policy but staff could pursue conversations with other artists. c)
2018-012 Community Development Advisory Committee Event Incentive Pilot Program Implementation Moved By: Ms. Kenny Seconded By: Mr. Gilbert THAT the Council of the County of Frontenac approve the Event Incentive Pilot Program implementation Plan attached to this report as Appendix A. Carried Mr. Allen provided an overview of the report. It was questioned how it will be determined who will be considered a tourist as many who reside outside of the community such as in Ottawa, own seasonal cottages in the Frontenacs and the Committee would want to ensure that these individuals are not counted when determining the number of those attracted to the event. Warden Higgins exited the meeting at 12:30
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d)
2018-013 Community Development Advisory Committee K&P Trail Construction Update Q4 2017
This report is for information purposes only. 8.
Communications a)
Teeny Tiny Summit 2017 Summary of Content
b)
Ontario Revitalizing Main Streets, Helping Small Businesses Grow Other Business
Next Meeting The next meeting of the Community Development Advisory Committee is scheduled for Thursday, April 12, 2018 at 10:30 a.m. at the County Administrative Building.
Adjournment
Moved By: Seconded By:
Mrs. Hunter Mr. Gilbert
That the meeting hereby adjourn at 12:44 p.m. Carried
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