Body: Council Type: Minutes Meeting: Regular Date: May 6, 2019 Collection: Agenda Attachments Municipality: Frontenac County
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Minutes of the Planning Advisory Committee Meeting May 6, 2019 A meeting of the Planning Advisory Committee was held in the Frontenac Room, County Administrative Office, 2069 Battersea Road, Glenburnie on Monday, May 6, 2019 at 10:00 a.m. Present: Warden Higgins Deputy Warden Smith Councillor Vandewal Phil Leonard Lisa Henderson Barbara Sproule Regrets: Councillor Doyle Staff Present: Kelly Pender, Chief Administrative Officer Megan Rueckwald, Manager of Community Planning Joe Gallivan, Director of Planning and Economic Development Angelique Tamblyn, Executive Assistant (Recording Secretary) Alyssa Alexander, Planning Intern 1.
Call to Order
Ms. Rueckwald called the meeting to order at 10:04 a.m. 2.
Committee Orientation a)
Mr. Kelly Pender, CAO, provided the new Planning Advisory Committee with an orientation which included an overview of meeting procedures, the Planning Advisory Committees mandate and the member’s roles and responsibilities with respect to the Code of Conduct for elected and appointed officials.
3.
Election of Officers
Ms. Rueckwald conducted the election of officers. a)
Election of Chair
Moved By: Seconded By:
Councillor Vandewal Warden Higgins
That Deputy Warden Frances Smith be elected Chair of the Planning Advisory Committee for 2019. Carried Moved By: Seconded By:
Mr. Leonard Councillor Vandewal
That nominations for Chair be closed. Carried Deputy Warden Smith accepted the nomination of Chair. b)
Election of Vice Chair
Moved By: Seconded By:
Councillor Vandewal Warden Higgins
That Warden Higgins be elected Vice-Chair of the Planning Advisory Committee for 2019. Carried Moved By: Seconded By:
Councillor Vandewal Ms. Sproule
That nominations for Vice-Chair be closed. Carried Warden Higgins accepted the nomination of Vice-Chair. Deputy Warden Smith assumed the Chair.
Planning Advisory Committee Meeting Minutes May 6, 2019
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4.
Adoption of the Agenda
Moved By: Seconded By:
Ms. Sproule Ms. Henderson
That the agenda for the May 6, 2019 meeting of the Planning Advisory Committee be adopted. Carried 5.
Disclosure of Pecuniary Interest and General Nature Thereof
Ms. Sproule declared a pecuniary interest with respect to item 7a) regarding the deputation of Mr. Darwyn Sproule on the Township of North Frontenac citizen concerns over Areas of Natural and Scientific Interest (ANSI) as Mr. Darwyn Sproule is her son. 6.
Adoption of Minutes a)
Minutes of Meeting held April 9, 2018
Moved By: Seconded By:
Councillor Vandewal Mr. Leonard
That the minutes of the Planning Advisory Committee meeting held April 9, 2018 be adopted. Carried b)
Minutes of Public Meeting held May 9, 2018
Moved By: Seconded By:
Warden Higgins Ms. Sproule
That the minutes of the Planning Advisory Committee Public meeting held May 9, 2018 be adopted. The Committee would like the minutes to reflect that the June meeting was cancelled in 2018. Carried 7.
Deputations and/or Presentations
Ms. Sproule left the meeting due to a pecuniary interest.
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a)
Mr. Darwyn Sproule provided a deputation to the Committee regarding Township of North Frontenac citizen concerns over Areas of Natural and Scientific Interest (ANSI). Mr. Sproule notes that Mr. Steven Dunham was also in attendance as a concerned property owner. Mr. Sproule went through the presentation provided to the Committee and expressed concern that residents were not informed of the ANSIs and that the designation impacts private lands. He informed the Committee that the residents have not received information from the Ministry and that these decisions should be dealt with at the Township level. Mr. Sproule requested a change to the County Official Plan to separate regional and provincially significant ANSIs.
Discussion Warden Higgins provided an update on behalf of North Frontenac Township. He stated that the Township never previously included ANSIs on their mapping and that the Ministry did inform the Township that there was an error with the Palmerston Lake ANSI. He stated that the County Official Plan should treat regional and provincial ANSI differently and that a resolution will be coming forth from the North Frontenac Council to change the County Official Plan. He stated that Bancroft MNRF staff could not meet with the Warden due to restricted travel. He stated that there is conflicting information in the Madawaska Highlands Land Use Plan and whether it pertains to Crown Land. He referred to Appendix 1A in the County of Frontenac Official Plan. Mr. Gallivan commented that the Ministry approved the County Official Plan in 2016 and that background studies were completed to inform the policy including the population projections and natural heritage study. Mr. Gallivan confirmed that the policies in the Official Plan came from the natural heritage study and provided the Committee with an overview of the public consultation completed for the Plan. Mr. Gallivan advised that he will be recommending to Council that the natural heritage study be updated in 2020 as part of the Official Plan update. He stressed that ANSI are regional concerns, not local and that the County is prepared to provide further information at the next meeting. Ms. Rueckwald advised that many members of the public and the Council may not be aware of the ANSI as the discussion has been local to North Frontenac. Ms. Rueckwald advised that Council could provide direction for planning staff to prepare a report regarding justification and official plan amendment process and timelines. Mr. Sproule noted that he and Mr. Dunham did meet with two employees in Bancroft regarding this ongoing issue. Chair Smith thanked Mr. Sproule for the presentation. Moved By: Seconded By:
Mr. Leonard Councillor Vandewal
That Council directs planning staff to prepare a report for the June 2019 County Council meeting that: Planning Advisory Committee Meeting Minutes May 6, 2019
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i. Provides rationale for the inclusion of Regional and Provincial Significant ANSIs in the County Official Plan; and ii. Provides an overview of the process for an Official Plan Amendment including the Planning Act framework and the anticipated timelines. Carried Ms. Sproule returned to the meeting. 11:05 a.m. b)
Ms. Claire Dodds and Ms. Trudy Gravel, Township of South Frontenac Planning Department, provided the Committee with an overview of the Townships planning and scheduled future works.
Ms. Dodds noted that the Development Services Department has seen a fair amount of change with many new staff being hired in the last 6 months. Dodds noted that the Department is focusing on three main projects, and provided an update on the development charges bylaw, growth management study, and Official Plan update. Ms. Gravel spoke to the influx of pre-consultation requests and walk-ins the Township is experiencing and the number of applications. Ms. Dodds noted that they received many inquiries for larger scale developments in South Frontenac. They are working with the County on building improvements and to streamline their Committee of Adjustment process and to improve processes and efficiencies. Ms. Dodds noted that they are reporting to South Frontenac Council on their work on this. Ms. Dodds extended her appreciation to Council and senior administration, and she also extended special thank you to Ms. Rueckwald for the assistance in the transition of planning staff. Ms. Dodds and Ms. Gavel noted that they are looking forward to working with County of Frontenac. Councillor Vandewal noted that the Township is trying to focus more time spent with the walk-in traffic and explain to residents the planning information up front. Council is also supporting to contract out some work such as engineering and fulfilment of conditions, and looking at planning services for items such as backlogs for planning applications. He said they receive 8-10 walk-ins per day in the spring and it has been a steady stream of applications. Chair Smith thanked Ms. Dodds and Ms. Gavel for presenting at the meeting. They exited the presentation at 11:19 a.m.
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8.
Briefings a)
Mr. Joe Gallivan, Director of Planning and Economic Development provided the Planning Advisory Committee with his regular Director’s briefing. Mr. Gallivan introduced Alyssa Alexander who provided an overview of her planning interests and expressed excitement for working with the County. Ms. Sproule asked a question regarding the regional roads and the discrepancies in funding amongst the comparator municipalities. Mr. Pender provided clarification on this. Ms. Rueckwald provided an update on the improvements to the County Planning webpage.
Mr. Leonard exited the meeting at 11:49 am. 9.
Reports to the Planning Advisory Committee a)
2019-048 Planning Advisory Committee Status of Plans of Subdivision and Condominium in Frontenac County
This report is for information purposes only. b)
2019-049 Planning Advisory Committee Application for Draft Plan of Vacant Land Condominium Approval 10CD-2016/001 located at Part of Lots 15, 16 & 17, Concession 9, Geographic Township of Storrington, Township of South Frontenac, County of Frontenac (Shield Shores)
Moved By: Seconded By:
Councillor Vandewal Warden Higgins
Whereas an application has been filed with the County of Frontenac for a Draft Plan of Vacant Land Condominium located at Part of Lots 15, 16 & 17, Concession 9, Geographic Township of Storrington, Township of South Frontenac, County of Frontenac; And Whereas the Planning Advisory Committee and the Council of the County of Frontenac considered all written and oral submissions received on this application, the effect of which helped the Council of the County of Frontenac make an informed decision; And Whereas the application is consistent with the Provincial Policy Statement (2014), conforms to the Frontenac County Official Plan, Township of South Frontenac Official Planning Advisory Committee Meeting Minutes May 6, 2019
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Plan, will comply with the Township of South Frontenac Zoning By-law, and has been reviewed in accordance with the criteria of Section 51 (24) of the Planning Act. Therefore Be It Resolved That the Planning Advisory Committee receive the Planning Advisory Committee – Application for Draft Plan of Vacant Land Condominium Approval 10CD-2016/001 located at Part of Lots 15, 16 & 17, Concession 9, Geographic Township of Storrington, Township of South Frontenac, County of Frontenac (Shield Shores) report; And Further That the Council of the County of Frontenac approve the proposed 10CD2016/001 vacant land condominium development, including Draft Conditions of Approval attached to this report as Appendix A. Carried Mr. Youko Leclerc-Desjardins of Fotenn Consultants Inc and Mr. Barry Campbell, applicant, came forward to address any questions that the Committee may have. Councillor Vandewal noted that the last planning applications have been quiet. Warden Higgins requested clarification on the waterfrontage requirements in South Frontenac and whether the proposed frontages complied. Ms. Dodds noted that studies were submitted that addressed concerns regarding the narrow waterbody and that the minimum frontage is 91 metres outside of the narrow waterbody. Ms. Rueckwald noted that conditions by South Frontenac Township and reviewed by Township staff, planning consultants, Public Health and the local conservation authority. c)
2019-050 Planning Advisory Committee Township Committee of Adjustment Lean Process Improvement Update
This report is for information purposes only. Warden Higgins noted that the Lean Process was well done.
d)
2019-051 Planning Advisory Committee Authorization of Delegated Authority to the Director of Planning and Economic Development for Part Lot Control
Moved By: Seconded By:
Warden Higgins Ms. Sproule
Resolved That the Council of the County of Frontenac receive the Planning Advisory Committee – Delegated Authority for Part Lot Control – Amendment to Bylaw No. 20160006 Delegation of Authority Policy report for information; Planning Advisory Committee Meeting Minutes May 6, 2019
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And Further That the Council of the County of Frontenac authorize delegated authority to the Director of Planning and Economic Development for part lot control and amend the plans of subdivision and plans of condominium authorization wording. And Further That By-law 2016-0006 being a by-law to establish a Delegation of Authority Policy and to authorize the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts be amended accordingly. Carried Ms. Rueckwald explained this further to the Committee and provided examples of what type of development may require this application. 10.
Communications
Other Business
There was none. 12.
Next Meeting
The next regular meeting of the Planning Advisory Committee is scheduled for Monday, July 8, 2019 at 10:00 a.m. at the County Administrative Building. The meetings are scheduled the 2nd Monday of every 2nd Month. Action: Ms. Rueckwald will send calendar invitations to the committee. 13.
Adjournment
Moved By: Seconded By:
Councillor Vandewal Ms. Henderson
That the meeting hereby adjourn at 12:25 p.m. Carried
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