Body: Council Type: Minutes Meeting: Regular Date: October 2, 2014 Collection: Agenda Attachments Municipality: Frontenac County
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TR RAILS ADVISORY CO OMMITTEE M MINUTES Octo ober 2, 2014 A meetin ng of the Trrails Adviso ory Committtee (TAC) was w held in n the Boardroom of Fairmou unt Home, 2069 2 Batterrsea Road, Glenburnie e on Thursd day, Octobe er 2, 2014 at a 10:00 AM M In attendance: • Allan A McPha ail, Chair • Warden W Den nis Doyle, Vice-Chair V • Dieter D Eberh hardt • Derrick D Spaffford • Joan Hollyw wood • Marc M Moeys s Regrets s: • Councillor C Gary G Daviso on Staff: • Anne A Marie Young, Ma anager of Economic Developmen nt • Kayla K Blakely, Recording Secretary Guest: M Girou ux • Marcel 1.
C to orde Call er
The Cha air called th he meeting to order at 10:00 a.m. 2.
A Adoption off the agend da
Moved By: B Seconde ed By:
Warden W Doyyle Mr. M Eberharrdt
he agenda for f the Octo ober 2, 2014 Trails Ad dvisory Com mmittee be approved. THAT th CARR RIED
3.
Disclosure of pecuniary interest and general nature thereof
No members of the Committee declared any disclosures of pecuniary interest. 4.
Deputations and/or presentations
Marcel Giroux, addressed the Trails Advisory Committee on the motion that he requested, which was adopted by the Township of Central Frontenac to recognize an existing portion of the K&P Trail. The existing portion of the K&P that would be recognized as part of the County Trail consists of 16 kilometers of public property which was owned by the former Township of Oso and transferred to the Township of Central Frontenac by default after the amalgamation of the former townships. Mr. Giroux received approval from the Central Frontenac Township Council to bring a resolution to the Trails Advisory Committee seeking the support of the Committee for the 16 kilometer portion of the trail, from Cannon Road to its northern boundary, becoming recognized as part of the Frontenac K&P Trail. Support from the committee was being sought before the process becomes formalized and goes to County Council. The Resolution passed by Central Frontenac wished that the existing portion of the trail be recognized in honour of Harold Clark, a former Reeve of Central Frontenac who served for two terms from 1976 until 1982 when he retired. The Chair asked Mr. Giroux to clarify how including this section of the trail under the Frontenac K&P Trail would affect or change the formal ownership of the land. Mr. Giroux suggested that this decision would be made by Council. Mr. Moeys addressed the level of repair that would be required to bring this older section up to standard with the newly constructed portion. Mr. Giroux said it would not have to be brought up to the same standard and that only minimal repairs are require, and Mr. Eberhardt mentioned that during the winter months it would be of the same standard. Ms. Young stated that formally incorporating the northern section through Sharbot Lake as part of the current Frontenac K&P would help reinforce the necessity of linking the developed section through South and Central Frontenac up to White Lake Road to the developed section in Sharbot Lake north of Cannon Road. The Committee discussed that the public often believes the trail will end in Sharbot Lake however Sharbot Lake is simply the next focus point; eventually it will reach Renfrew and beyond. Mr. Giroux mentioned the work that should be done to extend the trail to the Road 38 and Highway 7 intersection so that trail users have access to the numerous amenities located here. Ms. Hollywood resumed discussion on the standard of the trail in Sharbot Lake and if it will reflect the same quality as the new portion. Ms. Young stated that formally recognizing this northern section as a part of the County trail will allow for additional funding opportunities to aid in rebuilding and repairing the current trail conditions and in maintaining this segment in the future.
Trails Advisory Committee Meeting Minutes October 2, 2014
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5.
Adoption of minutes
Moved By: Seconded By:
Ms. Hollywood Warden Doyle
THAT the minutes of the Trails Advisory Committee meeting held August 26, 2014 be adopted as circulated. CARRIED 6.
Reports/Topics for Discussion i.
2014-147 Trails Advisory Committee – 2014 Work Plan Update
Ms. Young informed the Committee that the Clerk received approval from Council to allow the current Committees of Council to remain in place until January or February of 2015 once the new Council has settled after the 2014 Election. Regarding the development of the K&P Trail, Ms. Young stated that a third gate may be required on the previous development, to be placed on the north side of Masonville Road to prevent motorized vehicles from using this section of the trail. She also mentioned that acquiring land and consulting with the property owners in Central Frontenac for the second phase of the trail will begin in 2015 after the elections take place. Ms. Young further spoke to a funding opportunity from the Frontenac Community Futures Development Corporation (CFDC) which would be used for the construction of the next 7 kilometres of trail past White Lake Road. Ms. Young indicated that if awarded, the money must be spent by February 1, 2015. Mr. Moeys questioned if the RFP/RFQ bidding process must be redone or if Crain Construction could simply continue north from the previous build. Warden Doyle suggested inquiring with the Finance Department if this is permitted or else determining what is the quickest way to get the RFP/RFQ approved and released for the bidding process. The Chair suggested that a resolution be passed to inform Council of the necessity of moving the development process along quickly in order to have the money spent before the deadline if received. Moved By: Seconded By:
Warden Doyle Mr. Eberhardt
THAT the Trails Advisory Committee supports the next development of the K&P Trail north from the White Lake Road access approximately 7 kilometers, and asks that Council would move ahead in a timely manner, construction in November being most
Trails Advisory Committee Meeting Minutes October 2, 2014
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ideal, in order to get the money spent, if awarded, before the deadline of February 1, 2015. CARRIED ii.
Trails Concept Plan
Ms. Young informed the Committee that she will schedule public meetings in the Townships of Frontenac Islands and North Frontenac in order to gain public input on the first draft of the Trails Concept Plan. She also mentioned that further consultation may be conducted in South and Central Frontenac. Staff will make the appropriate revisions and additions to the draft after receiving feedback from the four townships.
iii.
Gate protocol for snowmobile club on the K&P Trail
Mr. Eberhardt stated that he will be in contact with Ms. Young to make a few revisions to the protocol including removing and updating some items. Moved By: Seconded By:
Mr. Eberhardt Mr. Moeys
THAT the Committee move to bring the Gate Protocol to County Council for formal adoption. CARRIED 7.
Communications
There were none. 8.
Other business
Moved By: Seconded By:
Ms. Hollywood Mr. Spafford
THAT the Committee receive the Resolution brought forward from Mr. Giroux and forward it onto Council as information; AND FURTHER THAT Council be responsible for negotiating the formal ownership and maintenance of the 16 kilometer portion of the K&P Trail as a result of it being recognized as part of the County of Frontenac K&P Trail. CARRIED Trails Advisory Committee Meeting Minutes October 2, 2014
Page 4 of 5
Ms. Young noted that a “Friends of the K&P” group is planned to be created in the year 2015 to assemble volunteers to help with maintenance of the trail, such as garbage removal. Mr. Moeys suggested that the Historical Society may have an interest in the remnants of the former railway, such as the Signal Boxes, which could be refurbished and presented as points of interest along the trail. 9.
Next meeting date
The next meeting of the Trails Advisory Committee is scheduled for Thursday, December 4, 2014 at 10 a.m. at the County Administrative Building. 10.
Adjournment
Moved By: Seconded By:
Warden Doyle Mr. Moeys
THAT the meeting hereby adjourn at 10:50 a.m. CARRIED
Trails Advisory Committee Meeting Minutes October 2, 2014
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