Regular Council - 14 Dec 2011 — North Frontenac News Media

Published December 14, 2011

Word Count 40394 words

Reading Time 190 min read

Body: Council Type: Document Meeting: Regular Date: December 14, 2011 Collection: Agenda Attachments Municipality: Frontenac County

[View Document (PDF)](/docs/frontenac-county/Item Attachments/Regular Council - 14 Dec 2011.pdf)

Document Text

County Council Meeting – Regular Session December 14, 2011 – 9:00 a.m. The Frontenac Room, 2069 Battersea Road, Glenburnie, On

AGENDA Page 1.

CALL TO ORDER

ADOPTION OF THE AGENDA

DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

DEPUTATIONS AND/OR PRESENTATIONS a) Jeff Sandiford, Chair, Sustainability Advisory Committee Re: ICSP Sustainable Actions 2011 b) Don Ross and Dann Michols, Frontenac Arch Biosphere Network Re: Plaque Presentation c) Senior Management Team Re: 2012 Preliminary Budget

CLOSED MEETING As Authorized under Section 239 of The Municipal Act, to consider: a) Adoption of Closed Meeting Minutes b) Personal matters about and identifiable individual

5-15

ADOPTION OF MINUTES Adoption of Regular Meeting Minutes

BUSINESS ARISING FROM THE MINUTES

COMMUNICATIONS FOR INFORMATION

16-22

Communications for Information

COMMUNICATIONS FOR ACTION Limestone District School Bd. Year 3 of 5 Strategic Key Initiatives Working Draft

REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER

Page 1 of 248

Page 10.1. Administrative Services 10.1.1.Administration 24-26

a) Closed Meeting Investigator Contract Extension

10.1.2.Economic Development 27-49

a) Frontenac K&P Trail Engineering Bridge Design

10.1.3.Land Use Planning 50-68 69-71 72-75

a) Garrison Shores- Plan of Condominimum- Final Approval b) Source Water Protection Plans c) County Official Plan

10.1.4.Sustainability Planning 76-127

a) Sustainable Actions 2011

10.1.5.Human Resources 128-129

a) 2012 Non-Union Salary Adjustment

10.2. Financial Services 130-217 218-227

2012 Preliminary Budget

Reserve and Reserve Funds

10.3. Emergency and Transportation Services NIL 10.4. Fairmount Home 228-229

Elevator Repairs

Fairmount Grapevine Gazette, December 2011

ACCOUNTS

230-235

Accounts for November 8 to December 6, 2011

MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN

GIVING NOTICE OF MOTION

OTHER BUSINESS

14.1. External Boards and Committees a)

Kingston Frontenac Library Update– John Purdon

Page 2 of 248

Page 14.1. External Boards and Committees 236-237

KFL&A Public Health Update– Bud Clayton

RULAC, LSR and Other Updates– Susan Beckel

Algonquin Land Claim Update– John Inglis

Frontenac County Youth Justice Advisory Committee Update– Gary Davison

Affordable Housing Development Committee Update– John McDougall

Rideau Corridor Landscape Steering Committee Update– David Jones

14.2. Advisory Committees of County Council 238-241

Sustainability Advisory Committee

Green Energy Task Force ●

FIT Program Review Draft Comments

150th Anniversary of County Advisory Committee

Trails Advisory Committee

14.3. Other Updates a)

Election of the Warden and the Deputy Warden.

PUBLIC QUESTION PERIOD

BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW

242-243

a) By-law No. 2011-0041 - Execute Closed Meeting Investigator Contract Extension Agreement

244

b) By-law No. 2011-0042 - To Authorize the Clerk to Execute Agreement with ThyssenKrupp

245-246 247-248

By-law No. 2011-0043 - To Appoint the Warden and Deputy Warden By-law No. 2011-0044 - Confirmation of Proceedings

ADJOURNMENT Confirmation of time, date and location for upcoming County Council Meetings: ●

Regular Meeting of Council- January 18, 2012

Page 3 of 248

Agenda Item # 5•

COUNCIL OF THE COUNTY OF FRONTENAC CLOSED MEETING MINUTES November 16, 2011 Present: Warden Gary Davison; Deputy Warden Janet Gutowski; Councillors Denis Doyle, David Jones, John Purdon, John McDougall, Bud Clayton and John Inglis; Liz Savill, CAO/Clerk; Marian VanBruinessen, Treasurer; Julie Shillington, Administrator of Fairmount; Paul Charbonneau, Director of Emergency Services/Chief of Paramedics; Anne Marie Young, Manager of Economic Development; Joe Gallivan, Manager of Sustainability Planning; Colleen Hickey, Human Resources Labour Relations; and Susan Beckel, Deputy Clerk Adoption of Closed Meeting Minutes dated October 19, 2011 Motion # C13-11

Moved by: Councillor Doyle Seconded by: Councillor Jones

RESOLVED THAT the minutes of the closed meeting held October 19, 2011 be hereby adopted as circulated. CARRIED OSPEU Local 462 Grievance regarding Firefighters doing work of Paramedics Colleen Hickey advised that the County has received a grievance from OPSEU Local 462 regarding firefighters doing the work of paramedics. Ms. Hickey advised that the grievance will be held in abeyance until the upcoming annual review of the tiered response agreement with the Townships and the City of Kingston is complete. Paul Charbonneau advised that the agreement is with five fire departments and speaks to a finite group of calls to which the County asks Township fire departments to respond. Mr. Charbonneau further advised that research indicates that fire services should respond to calls involving cardiac arrest and motor vehicle accidents only. The new legislated response time standard criteria will include the percentage of times that an Automated External Defibrillator (AED) is placed on a patient in less than six minutes; fire services could have a positive impact on this criterion. Council directed Mr. Charbonneau to engage the Area Fire Coordinator, City of Kingston Fire Chief Tulk to begin the review of the tiered response agreement. Council returned to open session with no report.

Gary Davison, Warden

K. Elizabeth Savill, Clerk Closed Meeting of Council Minutes November 16, 2011

As Authorized under Section 239 of The Municipal Act, to consider:

Page 1 of 1

Page 4 of 248

Agenda Item # 6•

MINUTES OF THE REGULAR MEETING OF COUNCIL November 16, 2011

A regular meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, November 16, 2011 at 2:00 pm. PRESENT:

Warden Gary Davison, Deputy Warden Janet Gutowski, Councillors David Jones, Denis Doyle, John Purdon, John McDougall, Bud Clayton and John Inglis

ALSO PRESENT:

County: Liz Savill, CAO/Clerk; Marian VanBruinessen, Treasurer; Paul Charbonneau, Director of Emergency & Transportation Services; Julie Shillington, Administrator of Fairmount; Anne Marie Young, Manager of Economic Development; Joe Gallivan, Manager of Sustainability Planning; Susan Beckel, Deputy Clerk (recording secretary) Media: Jeff Green and Craig Backay

CALL TO ORDER

Warden Davison called the meeting to order at 2:06 p.m. 2.

ADOPTION OF THE AGENDA •

November 16th Agenda

Motion #304-11

Moved by: Seconded by:

Councillor Jones Councillor Doyle

RESOLVED THAT the agenda for the November 16, 2011 County Council meeting be adopted as amended as follows: Delete: Under Agenda Item #4 - Deputations and/or Presentations Don Ross and Dann Michols, Frontenac Arch Biosphere Network Re: Plaque Presentation Under Agenda Item #10 - Reports from the Chief Administrative Officer

Regular Meeting of Council Minutes November 16, 2011 -2:00 pm

Adoption of Regular Meeting Minutes

Page 5 of 248

Agenda Item # 6•

Administrative Services - Sustainability Planning - ICSP Sustainable Actions Document Add: Under Agenda Item #5 - Closed Meeting Labour Relations issue as per Section 239(1)(d) of The Municipal Act •

CARRIED

Introduction of New Staff/Announcement

Marian VanBruinessen introduced Susan Brant as the County’s new Deputy Treasurer. Paul Charbonneau introduced Jennifer Dawson as the County’s new Executive Assistant in Emergency and Transportation Services. Liz Savill introduced Alison Vandervelde as the County’s new Sustainability Assistant. Susan Beckel advised Council that the electronic meeting management system will be used beginning with the December 14, 2011 Council meeting. The system allows the e-publishing of the County Council agenda, minutes and by-laws on line with archive and search capabilities for improved transparency and access to information for the general public. 3.

DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

The Warden requested the Clerk to record that, in accordance with the Municipal Conflict of Interest Act, no member of County Council declared a conflict of interest for any items on the agenda. 4.

DEPUTATIONS AND/OR PRESENTATIONS 4.1

Kevin Farrell, GIS Technician presentation regarding GIS Day 2011

Councillor Clayton arrived at 2:12 pm. Kevin Farrell, GIS Technician provided a presentation and video for GIS Day 2011. Council and Mr. Farrell posed with the GIS Day 2011 cake for a photo opportunity. Motion #305-11

Moved by: Seconded by:

Councillor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac acknowledge the presentation from Kevin Farrell, GIS Technician, regarding GIS Day 2011. CARRIED

4.2

Don Hart, Clay Elston and Gord Lindsay of the Rotary Foundation of Rotary International - Re: Certficate of Appreciation presented to Fairmount Home

Lynda Laird, Volunteer Coordinator introduced Mr. Don Hart, Mr. Clay Elston and Mr. Gord Lindsay, Rotary Foundation of Rotary International who provided an overview of the long Regular Meeting of Council Minutes November 16, 2011 - 2:00 pm

Adoption of Regular Meeting Minutes

Page 2 of 11

Page 6 of 248

Agenda Item # 6•

relationship that the Rotary Club of Kingston and Frontenac has had with Fairmount Home which includes musical evenings, financial donations in excess of $50,000 and volunteering. Mr. Hart, Mr. Elston and Mr. Lindsay presented Council with a Paul Harris Fellowship Certificate of Appreciation for Fairmount Home to recognize Fairmount’s outstanding contribution to the community and advised that the Rotary Club of Kingston and Frontenac have made a donation in Fairmount’s Home’s name to the Paul Harris Fellowship. Motion #306-11

Moved by: Seconded by:

Councillor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac accept the presentation from Don Hart, Clay Elston and Gord Lindsay of the Rotary Foundation of Rotary International regarding the certificate of appreciation to Fairmount Home. CARRIED 4.3

John Harris - Re: Insurance RFP

Marian VanBruinessen introduced insurance consultant Mr. John Harris who was in attendance to provide the findings of the municipal insurance report. Mr. Harris outlined the reasons for his recommendation to accept the second lowest bid, Cowan Insurance, at a cost $15,000 higher than the lowest bidder: (i) Cowan has preferred medical malpractice liability insurance coverage for nursing and paramedic services; (ii) Cowan provides broader coverage and is the County’s current insurer; (iii) Cowan includes 50 hours for 2 representatives to evaluate buildings and conduct a risk hazard inspection which will be the initial step to a risk management program; and (iv) Cowan includes earthquake and flood insurance. Mr. Harris advised that the submission also includes optional Councillors’ Accident insurance. In response to questions, Mr. Harris advised:

His work did not include a broker search as the broker is established through the insurance market.
The last assessment of County buildings was completed in 2004.
Councillors have accident insurance through their respective Townships’ coverage, but each Township may have different coverage and he is unsure if the Township coverage would be effective for their duties at the County level. Motion #307-11

Moved by: Seconded by:

Councillor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac receive for information the presentation from John Harris regarding the municipal insurance request for proposals. CARRIED Stuart Jones, Paul Papps and Heather Roebuck, Ministry of Transportation 4.4 Re: Frontenac-Howe Islander Ferry Stuart Jones, Heather Roebuck and Paul Papps provided a presentation regarding the Frontenac-Howe Islander Ferry Drive Project. Part 1 of the project will see the ferry’s diesel Regular Meeting of Council Minutes November 16, 2011 - 2:00 pm

Adoption of Regular Meeting Minutes

Page 3 of 11

Page 7 of 248

Agenda Item # 6•

engine replaced with a set of batteries powering an electric motor. Mr. Jones advised that this is a sustainable improvement that will eliminate the diesel emissions, result in a quieter operation of the ferry and reduce operational costs by approximately $54,000/year. The existing generator on board will charge the battery pack when it docks which will take approximately one-half hour each time. Part 2 of the project will see the replacement of the double bull wheel drive eliminating the requirement for a cable. In response to questions, Mr. Jones/Mr. Papps advised:

MTO did not consider solar charging at this time because battery charging has advanced and further advised that this project will not affect the speed of the ferry operation.
The expected 30 year battery life has been drawn from the naval experts and batteries come with a guarantee. A Canadian company is producing these batteries for electric ferries in Europe.
The Frontenac-Howe Islander Ferry is 10 years old, compared with the Glenora Ferry which is 60 years and continues to operate.
The method of recycling the batteries has not been determined to date.
The Glenora Ferry will provide the ferry service while the retrofit work is being completed.
This project is beyond the proposal stage as funding has been secured and MTO is hoping to issue the tender by year end.
The rebuilding of the ferry dock is planned for spring 2012 and will be scheduled in advance in order that the public can be notified. Deputy Warden Gutowski commended the province on being proactive with a sustainable upgrade to the ferry operation which is also economically viable, noting that the payback period could decrease if fuel prices continue to rise. Motion #308-11

Moved by: Seconded by:

Councillor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac receive for information the presentation from Stuart Jones, Paul Papps and Heather Roebuck, Ministry of Transportation regarding the Frontenac-Howe Islander Ferry Drive Project. CARRIED 5.

CLOSED MEETING •

Closed meeting as authorized by Section 239 of the Municipal Act

Motion #309-11

Moved by: Seconded by:

Councillor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac enter into a closed meeting as authorized under Section 239 of the Municipal Act, to consider: Adoption of closed meeting minutes dates October 19, 2011 Labour relations matter CARRIED Motion #310-11

Moved by: Seconded by:

Regular Meeting of Council Minutes November 16, 2011 - 2:00 pm

Adoption of Regular Meeting Minutes

Councillor Jones Councillor Doyle

Page 4 of 11

Page 8 of 248

Agenda Item # 6•

RESOLVED THAT the Council of the County of Frontenac rise from the closed meeting with no report. CARRIED 6.

ADOPTION OF MINUTES •

Adoption of County Council Meeting Minutes dated October 19, 2011

Motion #311-11

Moved by: Seconded by:

Councillor Jones Councillor Doyle

RESOLVED THAT the minutes of the regular meeting of County Council held on October 19, 2011 be hereby adopted as circulated. CARRIED 7.

BUSINESS ARISING FROM THE MINUTES

COMMUNICATIONS FOR INFORMATION •

Communications Report

Motion #312-11

Moved by: Seconded by:

Councillor Jones Councillor Doyle

RESOLVED THAT the following items listed in the Communications of Interest to County Council report dated October 19, 2011 be received and filed for information purposes: Communications of Interest Items from Ministries, Other Municipalities, etc., Other Correspondence, AMO Member Communications and FCM Communications; Eastern Ontario Wardens’ Caucus meeting minutes dated August 21, 2011; KFL&A Public Health Board meeting minutes dated September 28, 2011; and Kingston Frontenac Public Library Board meeting minutes dated September 28, 2011 CARRIED 9. COMMUNICATIONS FOR ACTION 10.

REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER

10.1

Administrative Services 10.1.1 Administration - Nil 10.1.2. Economic Development (a)

Towards a Strategy for Sustainability Tourism Report

Motion #313-11

Moved by: Seconded by:

Regular Meeting of Council Minutes November 16, 2011 - 2:00 pm

Adoption of Regular Meeting Minutes

Councillor Jones Councillor Doyle

Page 5 of 11

Page 9 of 248

Agenda Item # 6•

RESOLVED THAT the Council of the County of Frontenac receive for information the Administrative Services - Economic Development – Towards a Strategy for Sustainable Tourism Report. CARRIED (b)

Trails Advisory Committee Draft Work Plan 2011-2012 report

Motion #314-11

Moved by: Seconded by:

Councillor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac receive the Administrative Services Economic Development – Trails Advisory Committee Draft Work Plan 2011/2012 report; AND FURTHER THAT the Council of County of Frontenac amend By-law No. 2010-0020 as discussed in this report; AND FINALLY THAT the Council of the County of Frontenac approve the Trails Advisory Committee Draft Work Plan 2011/2012 within the context of the Committee’s mandate. CARRIED 10.1.3 Land Use Planning - Nil 10.1.4 Sustainability Planning - Nil 10.1.5 Human Resources - Nil 10.2

Financial Services (a)

2011 3rd Quarter Financial Review

Motion #315-11

Moved by: Seconded by:

Councillor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac receive for information the Financial Services - 2011 3rd Quarter Financial Review report. CARRIED (b)

2011 Year End Transfer of Access Funds into Reserve

In response to a question from Councillor Jones, Marian VanBruinessen advised that any year end surplus from Fairmount Home operations is transferred to a reserve for Fairmount; however any year end surplus in other areas is transferred to the general working funds reserve. Ms. VanBruinessen advised that reserve and reserve fund balances will be reviewed in detail during the 2012 budget deliberations. Motion #316-11

Moved by: Seconded by:

Councillor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac receive the Financial Services – 2011 Year-End Transfer of Excess Funds into Reserve report;

Regular Meeting of Council Minutes November 16, 2011 - 2:00 pm

Adoption of Regular Meeting Minutes

Page 6 of 11

Page 10 of 248

Agenda Item # 6•

AND FURTHER THAT Council direct that a by-law be introduced later in the meeting to authorize the transfer of any surplus/deficit funds at the end of 2011 to the Reserve for Working Funds. CARRIED (c)

2012 Municipal Insurance Contract Award

Motion #317-11

Moved by: Seconded by:

Councillor Jones Councillor Doyle

RESOLVED THAT County Council receive the Financial Services – Municipal Insurance Contract Award report; AND FURTHER that County Council name Holway & Hutchinson as broker of record for insurance on the Frontenac-Howe Islander which renews February 20, 2012; AND FINALLY that County Council authorize the Treasurer to proceed to develop a contract for the 2012 County General Insurance with Frank Cowan Inc. and request that Holway & Hutchison arrange and coordinate a complete inspection of the County properties to review values and identify liability and property hazards as included in the Cowan proposal. CARRIED Motion #318-11 Moved by: Councillor Doyle Seconded by: Councillor Jones RESOLVED THAT Council of the County of Frontenac authorize the inclusion of County Councillors Accident Insurance coverage in the 2012 County General insurance contract with Frank Cowan Inc. Warden Davison requested a recorded vote. YEAS

NAYS

Councillor Doyle Deputy Warden Gutowski Councillor Jones Councillor McDougall Warden Davison (2 votes)

Councillor Clayton Councillor Inglis Councillor Purdon

Total Yeas: 6

Total Nays: 3 As a result of the recorded vote, the motion was declared………………. CARRIED

(d)

2012 Tax Ratios and Tax Rate Reductions

Motion #319-11

Moved by: Seconded by:

Councillor Jones Councillor Doyle

RESOLVED THAT Council of the County of Frontenac accept the Financial Services – 2012 Tax Ratios and Tax Rate Reductions report; Regular Meeting of Council Minutes November 16, 2011 - 2:00 pm

Adoption of Regular Meeting Minutes

Page 7 of 11

Page 11 of 248

Agenda Item # 6•

AND FURTHER THAT Council consider a by-law, introduced later in the meeting, to re-confirm for 2012 the tax ratios and tax rate reductions currently in place. CARRIED (e)

Interim Approval of Expenditures for 2012

Motion #320-11

Moved by: Seconded by:

Councillor Jones Councillor Doyle

RESOLVED THAT Council of the County of Frontenac receive the Financial Services – Interim Approval of 2012 Expenditures report; AND FURTHER, Council direct the Treasurer to continue to pay accounts and payroll in accordance with amounts approved for the 2011 budget. CARRIED 10.3

Emergency and Transportation Services (a)

North Frontenac Joint Land Ambulance-Fire Station Update

Motion #321-11

Moved by: Seconded by:

Councillor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – North Frontenac Joint Land Ambulance/Fire Station Update report for information; AND FURTHER THAT the Council of the County of Frontenac support in principle the sharing of costs as described in this report and in all other matters in accordance with the draft agreement prepared by the Solicitor to both the County and Township and summarized in this report; AND FINALLY, that the Clerk be requested to return this matter for final resolution by County Council as soon as the Township of North Frontenac has confirmed its final support of these cost sharing matters and confirmed all other details required for the project to proceed. CARRIED 10.4 Fairmount Home (a)

Performance Measures

Julie Shillington advised Council that she will resend the accreditation survey to all members of Council as there is another section that needs to be completed. Motion #322-11

Moved by: Seconded by:

Councillor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac receive for information the Fairmount Home – Performance Measures report;

Regular Meeting of Council Minutes November 16, 2011 - 2:00 pm

Adoption of Regular Meeting Minutes

Page 8 of 11

Page 12 of 248

Agenda Item # 6•

AND FURTHER THAT Council request the Administrator to provide regular quarterly reports on the performance measures identified in this report and any additional measures as added from time to time. CARRIED (b)

Volunteer News- October 2011

Motion #323-11

Moved by: Seconded by:

Councillor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac receive for information the Fairmount Home Volunteer News - October 2011 edition. CARRIED (c)

Grapevine Gazette- November 2011

Motion #324-11

Moved by: Seconded by:

Councilllor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac receive for information the Fairmount Home Grapevine Gazette - November 2011 edition. CARRIED 11.

ACCOUNTS •

Accounts for October 12- November 7, 2011

Motion #325-11

Moved by: Seconded by:

Councilllor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac receive for information the following accounts for the period of October 12 to November 7, 2011: Payroll dated between October 12 to November 7, 2011 in the amount of $908,115.24; and Cheque listing in the amount of $1,265,472.00. CARRIED 12.

MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN

GIVING NOTICE OF MOTION

OTHER BUSINESS Kingston Frontenac Library Update - Councillor Purdon advised that interviews for the CEO position will be held this week. A retirement reception for Deborah Defoe, CEO/Chief Librarian will be held on November 25, 2011 from 69p.m. at the Radisson. KFL&A Public Health Update - Councillor Clayton advised that the board had discussed the 75%/25% provincial/municipal cost sharing ratio and staff had advised the board that this can only be achieved by cancelling programs. RULAC, LSR and Other Updates - Susan Beckel advised that the RULAC meeting had to be rescheduled.

Regular Meeting of Council Minutes November 16, 2011 - 2:00 pm

Adoption of Regular Meeting Minutes

Page 9 of 11

Page 13 of 248

Agenda Item # 6•

Algonquin Land Claim Update - Councillor Inglis advised that the next meeting will be held on November 30, 2011. Frontenac County Youth Justice Advisory Committee Update - Warden Davison had no report. Affordable Housing Development Committee Update - Councillor McDougall advised that there was no meeting this month. Rideau Corridor Landscape Strategy Steering Committee - Councillor Jones advised that the next meeting will be held on November 18, 2011. Advisory Committees of Council o Sustainability Advisory Committee - September 27, 2011 Meeting Minutes o Green Energy Task Force - Review of FIT Program Draft Comments o 150th Anniversary Advisory Committee o Trails Advisory Committee - September 22, 2011 Meeting Minutes o Accessibility Advisory Committee Other Updates o Confirmation of Change of Date of December County Council Meeting to December 14, 2011 at 9:00 a.m. Motion #326-11

Moved by: Seconded by:

Councillor Jones Councillor Doyle

RESOLVED THAT the following advisory committee minutes be adopted as circulated: Sustainability Advisory Committee meeting minutes dated September 27, 2011; and Trails Advisory Committee meeting minutes dated September 22, 2011. CARRIED Motion #327-11

Moved by: Seconded by:

Councillor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac hereby endorse the Feed In Tariff (FIT) Program Review draft comments from the County’s Green Energy Task Force; AND FURTHER THAT Council authorize the submission of the comments to the Ontario Government for consideration. TABLED 15.

PUBLIC QUESTION PERIOD

BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW

Motion #328-11

Moved by: Seconded by:

Councillor Jones Councillor Doyle

RESOLVED THAT leave be given the mover to introduce the following by-laws that have been circulated to all members of County Council and that these by-laws be read a first and second time: By-law No. 2011-0036 - To authorize 2012 tax ratios and tax rate reductions By-law No. 2011-0037 - To authorize the transfer of any surplus or deficit from the 2011 budget to the reserve for working funds By-law No. 2011-0038 - To appoint a Deputy Treasurer - Susan Brant

Regular Meeting of Council Minutes November 16, 2011 - 2:00 pm

Adoption of Regular Meeting Minutes

Page 10 of 11

Page 14 of 248

Agenda Item # 6•

By-law No. 2011-0039 - To amend By-law No. 2011-0020 (a by-law to establish a Trails Advisory Committee) By-law No. 2011-0040 - To confirm council proceedings on November 16, 2011 CARRIED Motion #329-11 Moved by: Councillor Jones Seconded by: Councillor Doyle RESOLVED THAT the following by-laws be read a third time, signed, sealed and finally passed: By-law No. 2011-0036 - To authorize 2012 tax ratios and tax rate reductions By-law No. 2011-0037 - To authorize the transfer of any surplus or deficit from the 2011 budget to the reserve for working funds By-law No. 2011-0038 - To appoint a Deputy Treasurer - Susan Brant By-law No. 2011-0039 - To Amend By-law No. 2011-0020 (a by-law to establish a Trails Advisory Committee) By-law No. 2011-0040 - To confirm council proceedings on November 16, 2011. CARRIED 17. ADJOURNMENT •

Adjournment of the Meeting

Motion #330-11

Moved by: Seconded by:

Councillor Jones Councillor Doyle

RESOLVED THAT the meeting hereby adjourn at 4:10 p.m.

CARRIED

Gary Davison, Warden

K. Elizabeth Savill, Clerk

Regular Meeting of Council Minutes November 16, 2011 - 2:00 pm

Adoption of Regular Meeting Minutes

Page 11 of 11

Page 15 of 248

Agenda Item # 8•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Casey Buchanan Executive Assistant

Date Prepared:

December 7, 2011

Date of Meeting:

December 14, 2011

Re:

Communications of Interest to County Council

It is recommended that the following communications of interest to the County be received and filed (copies are available upon request). Ministries, Other Municipalities, etc:

City of Kingston, October 30, 2011 – The City of Kingston has circulated for Council’s review its 2012-2016 Strategic Plan Pamphlet.
County of Huron, November 2, 2011 – The Council of the County of Huron at its October 5, 2011 meeting passed a resolution supporting the woodlot landowners within the Province of Ontario by requesting the Minister of Finance and the Minster of Municipal Affairs and Housing to conduct an immediate review and include the losses sustained by woodlot owners in the applications for eligible assistance under ODRAP and that the eligible assistance be made retroactive to the August 21, 2011 tornado disaster that struck Goderich and area.
County of Lennox & Addington, November 7, 2011 – Letter advising Council that on October 12, 2011 the Council of the County of Lennox and Addington adopted a resolution fully endorsing the positions outlined by the County of Frontenac resolution regarding KFL&A Public Health Contributions and hopes that their support may lead to new fiscal arrangements for Public Health.
County of Huron, November 8, 2011 – The Council of the County of Huron at its meeting on November 2, 2011 passed a resolution objecting to the direction from the Fire Marshal’s Office restricting use of sheds, barn and other farm buildings for parties and related uses. The resolution was circulated to the Ontario Fire Marshal’s Office, all Members of Provincial Parliament and all Municipalities in Ontario.
City of Kingston, November 17, 2011 – At the November 15, 2011 meeting of Council a motion was approved supporting the development of a youth strategy that

Administrative Report Communications of Interest to County Council December 14, 2011

Communications for Information

Page 1 of 3

Page 16 of 248

Agenda Item # 8•

promotes diversity and tolerance and the provides inclusive programs and services for all young people. 6. City of Kingston, November 17, 2011 – Correspondence announcing the appointment of Councillor B. Reitzel and Councillor J. Scott to the Rural Urban Liaison Advisory Committee. 7. Ministry of Citizenship, November 2011 – Announcement advising Council that nominations for the Ontario Medal for Young Volunteers are being accepted by the Ontario Honours and Awards Secretariat. Nominations will be accepted for volunteers aged 15 to 24 who understand the importance of volunteering and who demonstrated leadership, initiative and perseverance as well as inspire others. Councillors are encouraged to visit www.ontario.ca/honoursandawards if you would like to nominate a young volunteer.

Other Correspondence:

Kingston, Frontenac and Lennox & Addington Public Health, November 15, 2011 – Correspondence on behalf of the Board was received on November 24, 2011 responding to Council’s resolution regarding funding of public health in the area. The Board stressed in the letter that it too is concerned that the Government of Ontario has created a situation in which many local public health agencies have not been funded adequately by the province to sustain the ration of 75:25. Dr. Gemmill has written on behalf of the Board to the Chief Medical Officer of Health to bring this issue to her attention noting that it is the Board’s belief that it is the Province’s responsibility to make the necessary adjustments so that ratios can be met in all areas. The Board would like Council to be aware that there have been several positions funded for KFL&A Public Health on a 100% provincial basis and when all funding for KFL&A is considered, municipalities pay between 23 and 24% of the total. The Board is hopeful that the issue will be resolved as it is committed to using the increased provincial public health funding post-SARS for programming rather than as a rebate to obligated municipalities. AMO Member Communications:
News Releases: nil Ontario’s Environmental Commissioner Talks Trash and Waste Diversion to Provincial Legislature (November 29, 2011)
AMO Breaking News Recent Reports Further AMO’s Call for Better POA Fine Collection Tools (November 16, 2011) Ontario Throne Speech - Promises Continued Uploading of Municipal Social Services Costs (November 23, 2011) Provincial Government Delivers 2011 Fall Economic Statement (November 23,

AMO Report to Members on November 2011 Board Meeting (November 28, 2011) Waste Diversion should be among the Province’s Top Environmental Priorities (November 29, 2011)

Administrative Report Communications of Interest to County Council December 14, 2011

Communications for Information

Page 2 of 3

Page 17 of 248

Agenda Item # 8•

Gas Tax Fund Communications Requirements - Social Media Guidelines (November 30, 2011) Bills Introduced Since November 24, 2011 (December 1, 2011) Ontario One Call Act re-introduced in Legislature (December 1, 2011) Bills Introduced Since December 1, 2011 (December 8, 2011) 3. Watch Files (dates) November 17, 2011 November 24, 2011 December 1, 2011 FCM Communications: 4. News Releases Letter to PPP Canada (November 25, 2011) Statement by FCM President Berry Vrbanovic following speech by Liberal Leader Bob Rae at Today’s FCM Advocacy Days’ Board of Directors Luncheon (November 29, 2011) Federal Government Promises New Infrastructure Plan Will Deliver LongTerm Solutions (November 30, 2011) Letter by FCM President Berry Vrbanovic: CD Howe Report Marches Right Past What Taxpayers See Every Day (November 30, 2011) B

Eastern Ontario Wardens’ Caucus (EOWC) Meeting Minutes/News Releases: nil

Agency/Board Minutes: 5. KFL&A Board of Health – November 30, 2011 6. Kingston Frontenac Public Library Board – October, 2011

The following items of correspondence require action

Limestone District School Board, November 10, 2011 – Correspondence from the Director of Education sharing the final report on the Success for All: Strategic Directions 2009-2014 report. It is noted the Strategic Plan: Year 3 of the 5-Year Plan, Key Initiatives for 2011-2012 has been approved for use in the current school year as a working draft and input is requested on its content and format by January 3, 2012.

Administrative Report Communications of Interest to County Council December 14, 2011

Communications for Information

Page 3 of 3

Page 18 of 248

Agenda Item # 8•

MINUTES Regular Meeting #2011-08 Kingston Frontenac Public Library Board October 26, 2011 - 4:00 PM Delahaye Room, Central Library Present: Barbara Aitken, Paige Cousineau, Deborah Defoe (Chief Librarian/CEO), Ralph Gatfield, Wilma Kenny, Erik Knutsen, Councillor Jim Neill, Floyd Patterson, Councillor John Purdon, Claudette Richardson (Chair), Monica Stewart Staff Present: Doug Brown (Manager, Facilities), Patricia Enright (Manager, Children’s/Youth Services and Rural Branches), Mary Glenn (Recording Secretary), Barbara Love (Manager, Adult Services)Shelagh Quigley (Manager, Human Resources) Chris Ridgley (Budget / HR Analyst), Lester Webb (Manager, Systems and Technical Services)

CALL TO ORDER Ms. Richardson called the meeting to order at 4:05 PM.
ADOPTION OF THE AGENDA The agenda was accepted as distributed.
DECLARATIONS OF CONFLICT OF INTEREST There were no declarations of conflict of interest.
ACCEPTANCE OF MINUTES 4.1

Kingston Frontenac Public Library Meeting #2011-07 held September 28, 2011

2011-56 KENNY - GATFIELD That the minutes of Regular Meeting #2011-07 of the Kingston Frontenac Public Library Board held September 28, 2011 be approved as circulated. CARRIED 4.2 2011-57

Committee of the Whole Meeting held October 12, 2011 GATFIELD – STEWART

That the Minutes of the Committee of the Whole meeting held October 12, 2011 be confirmed. CARRIED 5. BUSINESS ARISING FROM THE MINUTES 5.1

CEO Search Committee – Update

Ms. Stewart reported that the committee has met with the consultant. During the meeting the consultant asked for the committee’s input on key things to look for in the new CEO. He was happy to report that what he heard from the committee was in line with what he heard from other stakeholders. The position has been posted in various places including our website, and interviews are scheduled for mid to late November.

Communications for Information

Page 19 of 248

Agenda Item # 8•

Minutes of Regular Meeting #2011-08 held October 26, 2011 Kingston Frontenac Public Library Board

Page 2

ACTION ITEMS 6.1

Use of Library Space for Art Exhibits Policy

This was brought forward from the June Committee of the Whole meeting. A group who had rented a room for a piano recital had an issue with the nude artwork displayed in the Wilson Room. As suggested at the COW meeting, the Art Exhibition Committee was asked to work on a draft policy statement which has now come to the Board for approval. Ms. Stewart explained that if the policy is accepted, changes will need to be made to forms such as the room booking form which will make it clear that there will be artwork on display so the group can make their own decision. However because the forms are purely administrative, they don’t require board approval. Councillor Neill spoke in favour of the policy and likes the fact that it refers to the OLA’s Statement on the Intellectual Rights of the Individual. There was further discussion with respect to finding the right balance, and supporting freedom of expression while being respectful. Mr. Patterson said that it would be up to the art committee to make that decision. Councillor Purdon suggested that the policy be revised to state Kingston Frontenac and Area Community Artists. Councillor Neill wanted to ensure that we do not preclude artists from local communities such as Gananoque, Westport, and Napanee. The statement will be revised as suggested by Councillor Purdon and left broad to include artists in the local communities. 2011-58 STEWART – KENNY That the KFPL Board adopt the KFPL Use of Library Space for Art Exhibits Policy, as amended. CARRIED

6.2

Procurement of Goods and Services Policy and Procedures

Ms. Defoe explained that although this is not scheduled for review by the board until later in the term, because of ODA legislation changes had to be made to the policy to comply with accessibility standards. In addition, there is a proposal to change the approval limits so that they are aligned with the approval limits at the City. Ms. Defoe further explained that the approval limits simply give authority to staff to sign off and this would be within the budget. Ms. Quigley explained further that this policy goes hand in hand with our Accessibility Policy which is already in place. As suggested, the policy will be revised to include: Accessibility as defined by the Accessibility Policy. 2011-59 PURDON – GATFIELD That the KFPL Board adopt the KFPL Procurement of Goods and Services Policy and Procedures as amended. CARRIED

INFORMATION ITEMS 7.1

Correspondence / Information Received and Sent 7.1.1

From the City of Kingston a letter dated October 5 to confirm that Kingston City Council approved our request that October be proclaimed “Public Library Month 2011” in the City of Kingston, and enclosing a Certificate of Proclamation.

7.1.2

To Marcel and Pam Giroux, a letter of appreciation for their hospitality in hosting the luncheon during the branch bus tour in August, signed by the Chair.

Communications for Information

Page 20 of 248

Agenda Item # 8•

Minutes of Regular Meeting #2011-08 held October 26, 2011 Kingston Frontenac Public Library Board

Page 3

Received / sent since distribution of the agenda: 7.1.3

A completed nomination form for the International Day of Persons with Disabilities Access Award nominating KFPL for the award.

7.1.4

From the City of Kingston, a letter dated October 19, 2011 to confirm the appointment of Denise Cumming to the Kingston Frontenac Public Library Board for the term ending November 30, 2014.

7.1.5

From Merilyn Simonds, Artistic Director, Kingston Writersfest, a note of appreciation for our support of Writersfest. As a token of their appreciation, they would like to donate a complete set of Kingston WritersFest 2011 books to KFPL. Responded with a letter of appreciation accepting the KWF 2011 books and informing Ms. Simonds that we will be putting a book plate in each acknowledging the festival.

7.1.6

Press Release announcing the retirement of Deborah Defoe, Chief Librarian / Chief Executive Officer.

2011-60 PURDON – GATFIELD That the Board receive the correspondence as listed in the Agenda, plus addeds. CARRIED 8.

MONITORING REPORTS 8.1

Communication and Counsel

8.1.1 Chief Librarian’s Report Ms. Defoe explained that at a session she attended at the CLA conference earlier this year, it was suggested that quarterly statistics that were comparative would be more meaningful than the monthly statistics that the board had been getting. Ms. Cousineau asked if an individual board member could ask for statistics in the format which had been provided earlier in the year. Councillor Neill pointed out that, according to our model of Governance, this would need to be a decision made by the Board via a motion and not something that an individual board member could request. Discussion ensued, and Councillor Neill and several board members stated their preference to receive comparative statistics quarterly. Ms. Defoe will come up with a schedule of how the Board could look at various components over the year. 8.2

Financial Planning and Budgeting

Ms. Defoe reported that the City has given us a directive to stay within a 2.5% increase. The draft budget being presented is at 2.66%. Councillor Neill asked if there could be discussion with regards to reinstating Kingscourt hours. Ms. Defoe explained that the Board would first have to discuss if this is where the Board wants to direct additional hours as we get many requests for more hours at other branches, particularly Calvin Park. Further, according to the standards in the Branch Services Master Plan, Kingscourt branch had more hours than required according to the guidelines, whereas Pittsburgh branch is still not in line with the standards. This type of discussion would become more about the philosophy behind the guidelines and would have to be a board decision and motion.

Communications for Information

Page 21 of 248

Agenda Item # 8•

Minutes of Regular Meeting #2011-08 held October 26, 2011 Kingston Frontenac Public Library Board

2011-61

Page 4

GATFIELD - STEWART That the Board accept the 2012 Budget as presented at the board meeting and direct the Chief Librarian / Chief Executive Officer to forward a copy of the budget estimate to the City of Kingston and to the County of Frontenac. CARRIED Ms. Cousineau had several questions regarding the budget, some of which were general questions regarding the format of the budget. It was suggested by some of the board members that Ms. Cousineau might be interested in attending some of the sessions offered at the OLA conference which are very helpful in this regard. Ms. Cousineau asked about the Administration column and whether those costs relate to Central only or to the entire system. Ms. Defoe explained that Administration does not relate only to Central but includes everything that is not broken out and related to branch support such as the courier van, and that the budget must be submitted using the format that the City provides to us. 8.3

Financial Condition (3rd quarter)

2011-62 PURDON – GATFIELD That the Board accept the following reports of the Chief Librarian/Chief Executive Officer: Financial Planning and Budgeting Communication and Counsel Financial Condition (3rd quarter) CARRIED

OTHER BUSINESS 9.1

All Staff Day (Staff Development, November 11, 2011)

Board members received an invitation to join staff for lunch at All Staff Day. It was reported that the Livable City Award presentation would take place later this evening and that Calvin Park library had been nominated. 10.

NEXT MEETING DATE AND ADJOURNMENT The next Committee of the Whole meeting will be held at 4:30 PM, Wednesday, November 9, 2011, Delahaye Room, Central Library The next regular Board Meeting will be at 4:00 PM, Wednesday, November 23, 2011, Delahaye Room, Central Library. There being no further business, the meeting was adjourned at 5:45 PM.

Claudette Richardson, Chair

Communications for Information

Mary Glenn, Recording Secretary

Page 22 of 248

Agenda Item # 9•

Limestone District School Board November 10, 2011

FROM THE DIRECTOR OF EDUCATION, BRENDA L . HUNTER Dear Partner in Education, Beginning in November 2009, the Limestone District School Board asked our many partners in education for their input regarding the Board’s Strategic Plan, and annual initiatives. Thank you for your thoughtful input and suggestions. Success For All: Strategic Directions 2009 - 2014 reflects the Limestone District School Board’s commitment to accountability, and to collaborative and effective planning that provides for the best possible outcomes for our students. As we did a year ago, we are pleased to share with you the final report on last year’s initiatives Strategic Plan: Year 2 of 5 End of Year Report 2010-2011. As well, The Strategic Plan: Year 3 of the 5-Year Plan, Key Initiatives for 2011 - 2012 has been approved for use in the current school year as a working draft, and your input to the content and format is important. We would appreciate any feedback by January 3, 2012. You may direct your feedback to hunterb@limestone.on.ca. Thank you for your cooperation and understanding. If you have any further questions or concerns, please do not hesitate to contact the Director or me.

Jane Douglas Communications Officer 613.544.6920 ext. 311 1.800.267.0935 Limestone District School Board Education Centre 220 Portsmouth Avenue, Kingston, ON K7L 4X4 www.limestone.on.ca

Limestone District School Bd. Year 3 of 5 Strategic Key Initiatives Working Draft

Page 23 of 248

Agenda Item # 101011011•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Susan Beckel Deputy Clerk

Date prepared:

November 18, 2011

Date of meeting:

December 14, 2011

Re:

Administrative Services – Closed Meeting Investigator Contract Extension

Background On October 21, 2009, the Council of the County of Frontenac adopted By-law No. 2009-0036 being a by-law to appoint Fournier Consulting as the Closed Meeting Investigator for the County pursuant to the Municipal Act, 2001, as amended. A one year contract was executed effective from January 1, 2010 to December 31, 2010 with the option of renewal. The Townships of Central Frontenac, South Frontenac and Frontenac Islands also contracted with Fournier Consulting and the County paid the initial retainer on behalf of the County and the three constituent municipalities. This contract was renewed for one year from January 1, 2011 to December 31, 2011. As per the Municipal Act:

239.1 Investigation - A person may request that an investigation of whether a municipality or local board has complied with section 239 or a procedure by-law under subsection 238 (2) in respect of a meeting or part of a meeting that was closed to the public be undertaken, (a) by an investigator referred to in subsection 239.2 (1); or (b) by the Ombudsman appointed under the Ombudsman Act, if the municipality has not appointed an investigator referred to in subsection 239.2 (1). 239.2 (1) Investigator - Without limiting sections 9, 10 and 11, those sections authorize the municipality to appoint an investigator who has the function to investigate in an independent manner, on a complaint made to him or her by any person, whether the municipality or a local board has complied with section 239

Administrative Report Administrative Services – Closed Meeting Investigator Contract Extension December 14, 2011

a) Closed Meeting Investigator Contract Extension

Page 1 of 3

Page 24 of 248

Agenda Item # 101011011•

or a procedure by-law under subsection 238 (2) in respect of a meeting or part of a meeting that was closed to the public, and to report on the investigation. (2) Powers and duties - Subject to this section, in carrying out his or her functions under subsection (1), the investigator may exercise such powers and shall perform such duties as may be assigned to him or her by the municipality. (3) Matters to which municipality is to have regard - In appointing an investigator and in assigning powers and duties to him or her, the municipality shall have regard to, among other matters, the importance of the matters listed in subsection (5). (4) Same, investigator - In carrying out his or her functions under subsection (1), the investigator shall have regard to, among other matters, the importance of the matters listed in subsection (5). (5) Same - The matters referred to in subsections (3) and (4) are, (a) the investigator’s independence and impartiality; (b) confidentiality with respect to the investigator’s activities; and (c) the credibility of the investigator’s investigative process. (6) Delegation - An investigator may delegate in writing to any person, other than a member of council, any of the investigator’s powers and duties under this Part. (7) Same - An investigator may continue to exercise the delegated powers and duties, despite the delegation. (8) Status - An investigator is not required to be a municipal employee. (9) Application - Subsection 223.13 (6) and sections 223.14 to 223.18 apply with necessary modifications with respect to the exercise of functions described in this section. (10) Report and recommendations - If, after making an investigation, the investigator is of the opinion that the meeting or part of the meeting that was the subject-matter of the investigation appears to have been closed to the public contrary to section 239 or to a procedure by-law under subsection 238 (2), the investigator shall report his or her opinion and the reasons for it to the municipality or local board, as the case may be, and may make such recommendations as he or she thinks fit. (11) Publication of reports - The municipality or local board shall ensure that reports received under subsection (10) by the municipality or local board, as the case may be, are made available to the public. Comment To date the County has had no closed meeting investigations.

Administrative Report Administrative Services – Closed Meeting Investigator Contract Extension December 14, 2011

a) Closed Meeting Investigator Contract Extension

Page 2 of 3

Page 25 of 248

Agenda Item # 101011011•

Fournier Consulting Services is in agreement to extend the contract for a two (2) year term from January 1, 2012 to December 31, 2013 under the same terms and conditions, with the following exceptions: (i) there will be no retainer fee(s) as this was a one-time initial cost associated with the original contract; and (ii) the hourly rate will increase from $100 to $125. It is the recommendation of staff that the County extend this contract with Fournier Consulting Services for two (2) years. Financial Considerations The 2012 budget for Closed Meeting Investigator is $500, which represents an allowance for possible investigations conducted at $125/hour plus expenses.

Sustainability Considerations The focus area of Capacity Building and Governance speaks to providing an equal and equitable level of service across the County as a priority and ensuring that the government decision-making processes are clear and transparent. Through this joint contract covering the County and three of the four constituent municipalities, the objectives of consistent level of service and transparency are achieved, while ensuring good stewardship of financial resources. Recommendation RESOLVED THAT Council of the County of Frontenac accept the Administrative Services – Closed Meeting Investigator Contract Extension report dated December 14, 2011; AND FURTHER THAT Council authorize the extension of the contract with Fournier Consulting Services for the services of Closed Meeting Investigator for a period of two years effective from January 1, 2012 to December 31, 2013 and further instruct the Clerk to execute the necessary letter of extension. Organizations, Departments and Individuals Consulted and/or Affected Township of Central Frontenac Township of South Frontenac Township of Frontenac Islands

Administrative Report Administrative Services – Closed Meeting Investigator Contract Extension December 14, 2011

a) Closed Meeting Investigator Contract Extension

Page 3 of 3

Page 26 of 248

Agenda Item # 101011012•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Anne Marie Young Manager of Economic Sustainability

Date prepared:

December 6, 2011

Date of meeting:

December 14, 2011

Re:

Sustainability – Frontenac K&P Trail Engineering Bridge Design

Background The unopened portion of the K&P rail bed, acquired by the County of Frontenac in 2008, runs through the Township of South Frontenac and part of the Township of Central Frontenac. The County’s acquisition of the land was undertaken as part of its economic stimulation efforts. The development of this multi-use trail offers an alternative transportation network for our residents and visitors, links us into the Trans Canada Trail system, connects our communities, and provides healthy lifestyle and recreational opportunities. The 2011 budget, as approved, supports trail-related activities by staff. These activities include: the contracting of an engineering company to design structures for the four remaining locations requiring bridge reconstruction, a vital component for the development of the trail; development opportunities including signage; and brushing and resurfacing activities. Comment General Observations: The successful proponent contracted for this project was Greer Galloway Group Inc. Its visual inspections confirmed the findings of the 2010 Evaluation and Detailed Structural Assessment Report, which found that the existing abutments at Fish Creek, White Creek and Hardwood creek would be suitable to accept new structures. The existing abutments are of masonry and/or concrete construction and have sustained some minor to moderate deterioration over the years. Repairs and/or modifications will be required prior to installing new superstructures. The Elbow Creek location differs from the other three locations in that it does not have any existing abutments. A visual inspection at this site did, however, confirm that there are timber piles between embankments that can be used to help support a new superstructure. The trail bed approaches at all four structure locations have been disturbed / excavated. Some re-grading and trail bed restoration will be required to provide transitions to the structures. Administrative Report Sustainability – Frontenac K&P Trail Engineering Bridge Design December 14, 2011

a) Frontenac K&P Trail Engineering Bridge Design

Page 1 of 2

Page 27 of 248

Agenda Item # 101011012•

Cost Estimates: The following chart summarizes the budget cost estimates for each of the four structures. The costs are based on the assumption that a prefabricated structure similar to the bridge used at Millhaven Creek will be used. The Elbow Creek Bridge includes a price for new abutments. A breakdown can be found in the full report. Structure Elbow Creek Bridge Fish Creek Bridge White Creek Bridge Hardwood Creek Bridge

Cost $249,682 $132,650 $141,650 $181,350

The full report has been filed with this document. It has been reviewed by the Trails Advisory Committee. Sustainability Implications This project supports a number of focus areas adopted in Directions for Our Future and is directly identified in Sustainable Actions 2010 as recommended project 4.1.12 – Trail Network Development. The project supports the development of a network of trails in the County facilitating recreation and transportation networks and promoting active lifestyles. Financial Implications Provisions for the reconstruction of a bridge structure at Hardwood Creek, south of Verona, will be presented as part of the 2012 County budget.

Recommendation RESOLVED THAT the Council of the County of Frontenac receive this Sustainability – Frontenac K&P Trail Engineering Bridge Design report. Organizations, Departments and Individuals Consulted and/or Affected County of Frontenac Township of South Frontenac Township of Central Frontenac Greer Galloway Group Inc. Trails Advisory Committee Quinte Region Conservation Authority Rideau Valley Conservation Authority

Administrative Report Sustainability – Frontenac K&P Trail Engineering Bridge Design December 14, 2011

a) Frontenac K&P Trail Engineering Bridge Design

Page 2 of 2

Page 28 of 248

Agenda Item # 101011012•

a) Frontenac K&P Trail Engineering Bridge Design

Page 29 of 248

Agenda Item # 101011012•

a) Frontenac K&P Trail Engineering Bridge Design

Page 30 of 248

Agenda Item # 101011012•

a) Frontenac K&P Trail Engineering Bridge Design

Page 31 of 248

Agenda Item # 101011012•

a) Frontenac K&P Trail Engineering Bridge Design

Page 32 of 248

Agenda Item # 101011012•

County of Gananoque K&P Trail Bridge Progress Report

APPENDIX A

a) Frontenac K&P Trail Engineering Bridge Design

Page 33 of 248

Agenda Item # 101011012•

Project: GGG File #:

K&P Trail Bridges County of Frontenac 11‐3‐3165

Photo 1 – Elbow Creek Looking North

Photo 2 – Elbow Creek Looking East

1620 Wallbridge-Loyalist Road, RR#5 Belleville, Ontario, K8N 4Z5 Tel: 613-966-3068 Fax: 613-966-3087 E-mail: bmoore@greergalloway.com

a) Frontenac K&P Trail Engineering Bridge Design

Page 34 of 248

Agenda Item # 101011012•

Project: GGG File #:

K&P Trail Bridges County of Frontenac 11‐3‐3165

Photo 3 – Elbow Creek Looking East

Photo 4 – Elbow Creek Looking Southwest

1620 Wallbridge-Loyalist Road, RR#5 Belleville, Ontario, K8N 4Z5 Tel: 613-966-3068 Fax: 613-966-3087 E-mail: bmoore@greergalloway.com

a) Frontenac K&P Trail Engineering Bridge Design

Page 35 of 248

Agenda Item # 101011012•

Project: GGG File #:

K&P Trail Bridges County of Frontenac 11‐3‐3165

Photo 5 – Fish Creek Looking South

Photo 6 – Fish Creek Looking West

1620 Wallbridge-Loyalist Road, RR#5 Belleville, Ontario, K8N 4Z5 Tel: 613-966-3068 Fax: 613-966-3087 E-mail: bmoore@greergalloway.com

a) Frontenac K&P Trail Engineering Bridge Design

Page 36 of 248

Agenda Item # 101011012•

Project: GGG File #:

K&P Trail Bridges County of Frontenac 11‐3‐3165

Photo 7 – Fish Creek Looking East

Photo 8 – Fish Creek Looking West

1620 Wallbridge-Loyalist Road, RR#5 Belleville, Ontario, K8N 4Z5 Tel: 613-966-3068 Fax: 613-966-3087 E-mail: bmoore@greergalloway.com

a) Frontenac K&P Trail Engineering Bridge Design

Page 37 of 248

Agenda Item # 101011012•

Project: GGG File #:

K&P Trail Bridges County of Frontenac 11‐3‐3165

‐

Photo 9 – White Creek Looking South

Photo 10 – White Creek looking East

1620 Wallbridge-Loyalist Road, RR#5 Belleville, Ontario, K8N 4Z5 Tel: 613-966-3068 Fax: 613-966-3087 E-mail: bmoore@greergalloway.com

a) Frontenac K&P Trail Engineering Bridge Design

Page 38 of 248

Agenda Item # 101011012•

Project: GGG File #:

K&P Trail Bridges County of Frontenac 11‐3‐3165

Photo 11 – White Creek Looking East

Photo 12 – White Creek Looking West

1620 Wallbridge-Loyalist Road, RR#5 Belleville, Ontario, K8N 4Z5 Tel: 613-966-3068 Fax: 613-966-3087 E-mail: bmoore@greergalloway.com

a) Frontenac K&P Trail Engineering Bridge Design

Page 39 of 248

Agenda Item # 101011012•

Project: GGG File #:

K&P Trail Bridges County of Frontenac 11‐3‐3165

Photo 13 – Hardwood Creek Looking South

Photo 14 – Hardwood Creek Looking East

1620 Wallbridge-Loyalist Road, RR#5 Belleville, Ontario, K8N 4Z5 Tel: 613-966-3068 Fax: 613-966-3087 E-mail: bmoore@greergalloway.com

a) Frontenac K&P Trail Engineering Bridge Design

Page 40 of 248

Agenda Item # 101011012•

Project: GGG File #:

K&P Trail Bridges County of Frontenac 11‐3‐3165

Photo 15 – Hardwood Creek Looking West

Photo 16 – Hardwood Creek Looking East

1620 Wallbridge-Loyalist Road, RR#5 Belleville, Ontario, K8N 4Z5 Tel: 613-966-3068 Fax: 613-966-3087 E-mail: bmoore@greergalloway.com

a) Frontenac K&P Trail Engineering Bridge Design

Page 41 of 248

Agenda Item # 101011012•

County of Gananoque K&P Trail Bridge Progress Report

APPENDIX B

a) Frontenac K&P Trail Engineering Bridge Design

Page 42 of 248

Agenda Item # 101011012•

a) Frontenac K&P Trail Engineering Bridge Design

Page 43 of 248

Agenda Item # 101011012•

a) Frontenac K&P Trail Engineering Bridge Design

Page 44 of 248

Agenda Item # 101011012•

a) Frontenac K&P Trail Engineering Bridge Design

Page 45 of 248

Agenda Item # 101011012•

a) Frontenac K&P Trail Engineering Bridge Design

Page 46 of 248

Agenda Item # 101011012•

County of Gananoque K&P Trail Bridge Progress Report

APPENDIX C

a) Frontenac K&P Trail Engineering Bridge Design

Page 47 of 248

Agenda Item # 101011012•

ELBOW CREEK BRIDGE Item Description No. 1 Earth Excavation and Filling/Grading 2 Supply and Compact Granular A Road Base Supply and Install New Single Rail Steel Beam 3 Guide Rail and Hazard Markers 4 Erosion and Sediment Control Measures 5 Construct New Abutments 6 Dewatering 7 Supply and Install Modular Steel Bridge 8 Traffic Control 9 Mobilization and Demobilization

L.S. t

Est. Qty. 1 25

$150.00

$10,500.00

L.S. ea. L.S. L.S L.S. L.S. Total

1 2 1 1 1 1

$5,000.00 $30,000.00 $15,000.00 $110,432.00 $5,000.00 $35,000.00

$5,000.00 $60,000.00 $15,000.00 $110,432.00 $5,000.00 $35,000.00 $249,682.00

Unit Price

Total

$8,000.00 $30.00

$8,000.00 $750.00

Unit

Unit Price

Total

$8,000.00 $30.00

$8,000.00 $750.00

FISH CREEK BRIDGE Item Description No. 1 Earth Excavation and Filling/Grading 2 Supply and Compact Granular A Road Base Supply and Install New Single Rail Steel Beam 3 Guide Rail and Hazard Markers 4 Erosion and Sediment Control Measures 5 Abutment and Bearing Modifications 6 7 8 9 10

Mortar Joint Repair Dewatering Supply and Install Modular Steel Bridge Traffic Control Mobilization and Demobilization

a) Frontenac K&P Trail Engineering Bridge Design

L.S. t

Est. Qty. 1 25

$150.00

$5,700.00

L.S. m3

1 4.0

$5,000.00 $5,000.00

$5,000.00 $20,000.00

m3 L.S. L.S L.S. L.S. Total

2 1 1 1 1

$6,000.00 $15,000.00 $26,200.00 $5,000.00 $35,000.00

$12,000.00 $15,000.00 $26,200.00 $5,000.00 $35,000.00 $132,650.00

Unit

Page 48 of 248

Agenda Item # 101011012•

WHITE CREEK BRIDGE Item Description No. 1 Earth Excavation and Filling/Grading 2 Supply and Compact Granular A Road Base Supply and Install New Single Rail Steel Beam 3 Guide Rail and Hazard Markers 4 Erosion and Sediment Control Measures 5 Abutment and Bearing Modifications 6 7 8 9 10

Mortar Joint Repair Dewatering Supply and Install Modular Steel Bridge Traffic Control Mobilization and Demobilization

L.S. t

Est. Qty. 1 25

$150.00

$5,700.00

L.S. 3 m

1 4.0

$5,000.00 $5,000.00

$5,000.00 $20,000.00

1 1 1 1 1

$6,000.00 $35,000.00 $26,200.00 $5,000.00 $30,000.00

$6,000.00 $35,000.00 $26,200.00 $5,000.00 $30,000.00 $141,650.00

Unit Price

Total

$8,000.00 $ $30.00

$8,000.00 $ $750.00

Unit

m L.S. L.S L.S. L.S. Total

Unit Price

Total

$8,000.00 $30.00

$8,000.00 $750.00

HARDWOOD CREEK BRIDGE Item Description No. 1 Earth Excavation and Filling/Grading 2 Supply pp y and Compact p Granular A Road Base Supply and Install New Single Rail Steel Beam 3 Guide Rail and Hazard Markers 4 Erosion and Sediment Control Measures 5 Abutment and Bearing Modifications 6 7 8 9 10

Mortar Joint Repair Dewatering Supply and Install Modular Steel Bridge Traffic Control Mobilization and Demobilization

a) Frontenac K&P Trail Engineering Bridge Design

L.S. t

Est. Qty. 1 25

$150.00

$7,800.00

L.S. 3 m

1 5

$5,000.00 $5,000.00

$5,000.00 $25,000.00

1 1 1 1 1

$6,000.00 $25,000.00 $78,800.00 $5,000.00 $20,000.00

$6,000.00 $25,000.00 $78,800.00 $5,000.00 $20,000.00 $181,350.00

Unit

m L.S. L.S L.S. L.S. Total

Page 49 of 248

Agenda Item # 101011013•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Joe Gallivan Manager of Sustainability Planning

Date prepared:

December 1, 2011

Date of meeting:

December 14, 2011

Re:

Sustainability – Garrison Shores Plan of Condominium Final Approval (County File No. 10CD-2010/001)

Background The Garrison Shores draft approved plan of condominium is located near the hamlet of Arden on the south side of Highway No. 7 abutting Garrison Lake. The property consists of 45.34 ha (112 acres) identified as Lots 17 and 18, Concession 7, Part of Lot 17, Concession 8 and Part of the Road Allowance between Concessions 7 & 8, Geographic Township of Kennebec, now part of the Township of Central Frontenac, County of Frontenac. The application is for a 55 block condominium with 53 residential parcels, most of which have existing dwellings of various sizes and uses and two (2) common element blocks that will remain undeveloped. A map of the property is attached as Appendix A. The property was originally purchased in the 1980s by Ontario Homestead Lands. This group sold cottages to individuals based on circular campsites. The cottagers became known as the Garrision Shores Owners Association (GSOA). Many cottages were constructed and septic systems and wells were installed. Unfortunately when the property was originally developed there were defects in the title, and a need was identified to rectify these deficits through the creation of a plan of condominium. In 1997 draft approval to create plan of condominium on the property was approved by the Ministry of Municipal Affairs and Housing, however the conditions of draft approval were not met and approval lapsed. The GSOA submitted another application in 2002 for a vacant land condominium to the Frontenac Management Board. In 2005 the Township of Central Frontenac began work on the Official Plan Amendment (OPA) and Zoning By-law for the site. The OPA was approved in 2007. In October 2008 the agent was advised that a new application was required based on the Bill 51 reforms to the Planning Act.

Administrative Report Sustainability – Garrison Shores Plan of Condominium Final Approval (County File No. 10CD-2010/001) December 14, 2011 Page 1 of 3

a) Garrison Shores- Plan of Condominimum- Final Approval

Page 50 of 248

Agenda Item # 101011013•

On May 14, 2009, Nelligan, O’Brien Payne (agent for GSOA) submitted an application for approval of a plan of condominium to the County. The application was deemed complete on October 12, 2010 and issued County File No. 10CD-2010/001. A public meeting was held by the Township of Central Frontenac on behalf of the County on November 23, 2010 as required under the Planning Act. The circulated agencies, including the Township of Central Frontenac, responded with comments and recommendations as appropriate for this application. These comments and recommendations were used to form conditions of draft approval. On April 20, 2011 County Council approved the issuing of draft approval to the Garrison Shores plan of condominium subject to a number of conditions. As the conditions of draft approval have been cleared, the County has now received a request from the proponent for final approval.

Comment County staff have reviewed the Final Plan of Condominium for conformity with the approved draft plan of condominium and reviewed each condition to ensure the conditions were satisfied. The conditions of draft condominium approval have been met to the satisfaction of County Staff through the submission of the final plan and through clearance letters provided by the Township of Central Frontenac, KFL&A Public Health, Quinte Conservation and other agencies. Appendix B includes a copy of the clearance letters from these agencies, as well as documentation from the applicant detailing how all of the conditions of draft approval have been satisfied. Staff is satisfied that the application for final approval; (i) is consistent with the Provincial Policy Statement; (ii) meets the tests under Section 51(24) of the Planning Act; (iii) complies with policies of the Township of Central Frontenac’s Official Plan and conforms to the site specific Zoning By-law; and (iv) has fulfilled the conditions of draft approval issued by County Council on April 20, 2011.

Financial Implications The required fee to process final approval of the plan of condominium in the amount of $600 has been paid to the County by the proponent and all funds owed have been paid to the Township.

Sustainability Implications One of the key focus areas of Directions for Our Future, the County’s Sustainability Plan, is Land Use Planning and Management. From a sustainability perspective, this involves an approach that ensures a clean and healthy environment, a strong economy, and long term viability. Final approval of the plan of condominium will ensure the long-term viability of the existing development along the lake and puts rules in place that will allow for lake protection should any further development proceed in the future. It will also enhance the economic sustainability of the Garrison Shores community by providing clear title for the property.

Administrative Report Sustainability – Garrison Shores Plan of Condominium Final Approval (County File No. 10CD-2010/001) December 14, 2011 Page 2 of 3

a) Garrison Shores- Plan of Condominimum- Final Approval

Page 51 of 248

Agenda Item # 101011013•

Recommendation RESOLVED THAT Council of the County of Frontenac receive the Sustainability – Garrison Shores Plan of Condominium Final Approval (County File No. 10CD-2010/001) report; AND FURTHER the Council of the County of Frontenac grant final approval to the plan of condominium submitted by Nelligan O’Brien Payne on behalf of Garrison Shores Owners’ Association (GSOA) for Lots 17 and 18, Concession 7, Part of Lot 17, Concession 8 and Part of the Road Allowance between Concessions 7 & 8, Geographic Township of Kennebec, now part of the Township of Central Frontenac, County of Frontenac, being County File No. 10CD2010/001; AND FINALLY that the Clerk be authorized to issue this final approval by executing the required documents.

Organizations, Departments and Individuals Consulted and/or Affected Township of Central Frontenac Commenting Agencies

Administrative Report Sustainability – Garrison Shores Plan of Condominium Final Approval (County File No. 10CD-2010/001) December 14, 2011 Page 3 of 3

a) Garrison Shores- Plan of Condominimum- Final Approval

Page 52 of 248

wa gh Hi

hg As

ve ro

r Teal T

m Su

Tr ge Rid

ce ru Sp

ruc Sp

r eT

ce ru Sp

ruc Sp

Inset Map:

R ake on L d

100

200

r eT

is Garr

Page 53 of 248 0

Bufflehead Ln

Sp ru ce

hw Hig

7 ay

400

Metres Data Source: OGDE, MPAC & The County of Frontenac. Created: Nov 29th, 2011 Reference: Produced by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange. The County of Frontenac disclaims all responsibilty for errors, omissions or inaccuracies in this publication.

NORTH FRONTENAC TOWNSHIP

CENTRAL FRONTENAC TOWNSHIP TOWNSHIP OF SOUTH FRONTENAC

Agenda Item # 101011013•

a) Garrison Shores- Plan of Condominimum- Final Approval

APPENDIX A: LOCATION MAP OF GARRISON SHORES

Page 54 of 248

Agenda Item # 101011013•

a) Garrison Shores- Plan of Condominimum- Final Approval

Agenda Item # 101011013•

a) Garrison Shores- Plan of Condominimum- Final Approval

Page 55 of 248

Agenda Item # 101011013•

a) Garrison Shores- Plan of Condominimum- Final Approval

Page 56 of 248

Agenda Item # 101011013•

a) Garrison Shores- Plan of Condominimum- Final Approval

Page 57 of 248

Agenda Item # 101011013•

a) Garrison Shores- Plan of Condominimum- Final Approval

Page 58 of 248

Agenda Item # 101011013•

a) Garrison Shores- Plan of Condominimum- Final Approval

Page 59 of 248

Agenda Item # 101011013•

a) Garrison Shores- Plan of Condominimum- Final Approval

Page 60 of 248

Agenda Item # 101011013•

a) Garrison Shores- Plan of Condominimum- Final Approval

Page 61 of 248

Agenda Item # 101011013•

a) Garrison Shores- Plan of Condominimum- Final Approval

Page 62 of 248

Agenda Item # 101011013•

a) Garrison Shores- Plan of Condominimum- Final Approval

Page 63 of 248

Agenda Item # 101011013•

a) Garrison Shores- Plan of Condominimum- Final Approval

Page 64 of 248

Agenda Item # 101011013•

a) Garrison Shores- Plan of Condominimum- Final Approval

Page 65 of 248

Agenda Item # 101011013•

a) Garrison Shores- Plan of Condominimum- Final Approval

Page 66 of 248

Agenda Item # 101011013•

a) Garrison Shores- Plan of Condominimum- Final Approval

Page 67 of 248

Agenda Item # 101011013•

a) Garrison Shores- Plan of Condominimum- Final Approval

Page 68 of 248

Agenda Item # 101011013•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Joe Gallivan Manager of Sustainability Planning

Date prepared:

December 7, 2011

Date of meeting:

December 14, 2011

Re:

Sustainability – Source Water Protection Plans

Background The Source Water Protection Plan initiative originates from the Clean Water Act (2006), the goal of which is to protect public health by ensuring that clean and plentiful sources of drinking water are available both short and long-term.

Comment The main objectives of the Source Water Protection Plans are to make sure that every significant drinking water threat ceases to be a significant risk and that no other drinking water threats become significant risks in the future. The plans signify the implementation phase of protection of drinking water that became a public priority following the Walkerton, Ontario tragedy where a contaminated public water supply resulted in major illnesses and the loss of lives. The local Conservation Authorities have now prepared draft plans and are in the public consultation phase. Three Source Protection Plans include lands within the County of Frontenac: Cataraqui Region Quinte Region Mississippi Valley / Rideau Valley (joint plan) The attached map illustrates the Conservation Area boundaries covering the Frontenacs. At the time of writing of this report, three Townships (North, Central, and South) have provided comments on the respective source water plans and how they will affect municipal operations.

Administrative Report Sustainability – Source Water Protection Plans December 14, 2011

b) Source Water Protection Plans

Page 1 of 2

Page 69 of 248

Agenda Item # 101011013•

All three Source Protection Plans are thorough and provide our municipalities with extensive guidance in protecting key drinking water sources. The involvement of each of the Conservation Authorities in implementing these plans will be critical and ongoing. These plans cross Township boundaries and link into adjacent Counties. Should the County of Frontenac move forward with an Official Plan during this term of Council, it will become a principal document to recognize and identify the plans.

Sustainability Implications Healthy and protected water is one of the main focus areas of Directions for Our Future, and the implementation of these source water plans is recognized as one of the key indicators. Financial Implications Not applicable.

Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Sustainability - Source Water Protection Plans report; AND FURTHER that Council recognize that the establishment of the three Source Water Protection Plans will be an important milestone in the implementation of Directions for Our Future; AND FINALLY that Council support the goals and objectives as outlined in all three Source Water Protection Plans affecting the County of Frontenac.

Organizations, Departments and Individuals Consulted and/or Affected All Four Townships Cataraqui, Quinte, Rideau Valley, and Mississippi Valley Conservation Authorities Ministry of Municipal Affairs & Housing Ministry of the Environment

Administrative Report Sustainability – Source Water Protection Plans December 14, 2011

b) Source Water Protection Plans

Page 2 of 2

Page 70 of 248

b) Source Water Protection Plans

COUNTY OF FRONTENAC - CONSERVATION AUTHORITY BOUNDARIES

Page 71 of 248

Quinte Conservation Authority

Rideau Valley Conservation Authority

Agenda Item # 101011013•

Mississippi Valley Conservation

Cataraqui Region Conservation Authority

Legend Conservation Boundary County of Frontenac City of Kingston

Surrounding Municipality

Data Source: OGDE, MPAC & The County of Frontenac. Created: Dec 6th, 2011 Reference: Produced by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange. The County of Frontenac disclaims all responsibilty for errors, omissions or inaccuracies in this publication.

40 Kilometres

Agenda Item # 101011013•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill, CAO

Prepared by:

Joe Gallivan, Manager of Sustainability Planning

Date prepared:

December 8, 2011

Date of meeting:

December 14, 2011

Re:

Sustainability – County of Frontenac Official Plan

Background A staff report on preliminary discussions of the creation of a County Official Plan was submitted to Council at the meeting held on May 18, 2011. A subsequent report on the advantages of having a County Plan for the Frontenacs was reviewed by Council at the July 6, 2011 meeting. Subsequently, at the Council meeting held on August 18th, the Ministry of Municipal Affairs and Housing made a presentation to Council on the benefits of County planning. The purpose of this report is to seek direction from Council on beginning the process of putting a County Official Plan in place for the Frontenacs so that adoption of a Plan can be considered during the term of this Council (2014). Comment The creation of a County Official Plan was listed as a recommended project in Sustainable Actions 2009. There was also discussion by County Council during priority setting and budget sessions at the beginning of its term on the possibility of preparing an Official Plan during the term of this Council. One of the main reasons for having a County Official Plan is to ensure that land use planning occurs in a coordinated, integrated, and comprehensive approach when dealing with planning matters which cross both Township boundaries and the boundaries of adjacent Counties. As noted in previous staff reports, there are a number of reasons that a County Official Plan could benefit the Frontenacs: The Ministry of Municipal Affairs and Housing supports the concept that a County Official Plan is in the best position to coordinate both Provincial and local planning interests, both of which must be addressed in accordance with the Planning Act and the Provincial Policy Statement (PPS). Administrative Report Sustainability – County of Frontenac Official Plan December 14, 2011 – Page 1 of 4

c) County Official Plan

Page 72 of 248

Agenda Item # 101011013•

A County Official Plan would delegate approval authority of the Townships’ Official Plans and Official Plan Amendments (OPAs) from the Ministry of Municipal Affairs and Housing to County Council. Approval authority at the County level will mean greater local autonomy and understanding of local interests. With County Council as the approval authority, it can be expected that there will be a significantly reduced time for Township OPA approvals. Any time a Township OPA is before County Council, there will be a benefit having two Councillors who will have a local understanding of the issue and will have attended the public meeting and listened to citizens’ comments. There may be legitimate regional planning issues that should be overseen by a regional (County) plan. Some issues, including natural heritage (wetlands, rivers, woodlands, wellhead protection, etc.) can be effectively handled through a County-wide approach. It is expected that a County Official Plan for the Frontenacs would be general in nature with considerable flexibility in making interpretations and deciding whether any OPAs would be required. It is expected that there would be very few changes in any given year and many changes could be incorporated into periodic reviews of the plan. The County is already the approval authority for applications for approval of draft and final plans of subdivision and condominium. The process for these applications works well in that maximum opportunity is given for expression of local autonomy and interests, as well as the short time period required for pre-consultation. Should an amendment to a County Official Plan be specific to lands within one of the Townships, the public meeting could be held by the Council of the local municipality as is now done for applications for draft approval of plans of subdivision and condominium. With these meetings held at Township offices there would be no inconvenience to local residents. County Planning in the Context of the Frontenacs It needs to be recognized that each of the Township Official Plans contain detailed policies and cover planning issues that are specific to each municipality. With the exception of South Frontenac (which is currently involved in an update), all of the Official Plans have been approved under the 2005 Provincial Policy Statement and are consistent with provincial land use policies. In this context, it is recommended that a County Official Plan take a strategic approach to land use planning, using the County’s sustainability plan with its broad community vision as an underlying theme. This would allow for a general direction for planning and development in the County by prescribing strategic goals, objectives, and policies. It should be the intention of a Frontenac County plan to set the context for planning in the County as a whole and to help provide direction for regional planning issues. It would not be the intention of a County Plan to interfere with those planning matters which are considered to be the responsibility of the Townships. The goal would be to ensure that the local Official Plans complement the County Official Plan by providing detailed strategies, policies, and the land use designations for planning and development at the local level. In Eastern Ontario, both Peterborough County and Haliburton County serve as models for County plans that take a ‘high level’ approach and provide a regional planning perspective. It is recommended that this same approach be used for Frontenac County.

Administrative Report Sustainability – County of Frontenac Official Plan December 14, 2011 – Page 2 of 4

c) County Official Plan

Page 73 of 248

Agenda Item # 101011013•

Community Involvement Following the County’s commitment to grassroots public involvement during the creation of the sustainability plan, it is recommended that a comprehensive approach be taken to involve the citizens, stakeholders, and the Townships in the development of a County Plan. It is important that discussions be held across the County for people to both understand what a regional plan is all about, and to help determine what priorities for land use and community economic development should recognized in the Plan. Should Council endorse the development of a County Plan, staff will bring forward a work plan early in 2012 that would set out the timelines and the methods of consultation over the next three years. It is proposed that the majority of the work on developing the plan be done inhouse by planning staff; however there may be a need for additional assistance for the public consultation phase.

Sustainability Implications This project is specifically highlighted in the County’s Sustainability Plan. It touches on all four pillars of the plan: social, cultural, economic, and environmental. The development of a County Official Plan should be considered as one of the cornerstone efforts in the implementation of Directions for Our Future. It will serve as the County land use planning document that can be used to implement a number of regional studies such as the Municipal Housing Strategy, the Natural Heritage Study, Community Improvement Planning, Population Projections, the Seniors Housing initiative, and a number of economic development programs. Also, it will promote local decision-making and ‘Made in the Frontenacs’ solutions as County Council will become the approval authority for local Official Plan Amendments and five year updates to Official Plans.

Financial Implications The 2012 draft budget includes a budget envelope for the preparation of a County Official Plan. The budget has been developed to cover meeting costs and the possible need for help in public consultation. Recommendation RESOLVED THAT the Council of the County of Frontenac receive this Sustainability – County Official Plan report; AND FURTHER that Council endorse the initiation of the development of a County Official Plan with the goal to having a draft plan to be considered by Council for adoption within its current term; AND FURTHER that Council direct staff to prepare a detailed work plan and consultation program to be presented to Council in early 2012; AND FURTHER that a County Official Plan be prepared under the following parameters:

Administrative Report Sustainability – County of Frontenac Official Plan December 14, 2011 – Page 3 of 4

c) County Official Plan

Page 74 of 248

Agenda Item # 101011013•

(1) That the Official Plan be prepared as a ‘high level’ planning document using a regional planning perspective, recognizing that detailed planning policies are now in place for the four Townships’ Official Plans; (2) That the Official Plan use a systems-based approach and act as a guide for dealing with cross-boundary and cross-jurisdictional planning issues; (3) Ensure that the Official Plan is consistent with the Provincial Policy Statement while offering a solutions-oriented planning approach to deal with land use planning issues that are common to the Frontenacs; and (4) That community consultation regarding the vision and content of the Official Plan be extensive. Organizations, Departments and Individuals Consulted and/or Affected All four Townships Sustainability Planning Ministry of Municipal Affairs & Housing

Administrative Report Sustainability – County of Frontenac Official Plan December 14, 2011 – Page 4 of 4

c) County Official Plan

Page 75 of 248

Agenda Item # 101011014•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Date prepared:

December 8, 2011

Date of meeting:

December 14, 2011

Re:

Sustainability – Sustainable Actions 2011

Background The County of Frontenac’s initial ICSP project resulted in the development of two documents: Directions for Our Future, County of Frontenac Guide to Sustainability and its implementation document Sustainable Actions, County of Frontenac Sustainability Project Recommendations June 2009. These are community driven and developed documents that reflect the input provided by many hundreds of our residents, businesses and stakeholders through many public meetings, conversations, surveys, web postings, workshops, etc. These documents were presented as information to Council at its special meeting of Joint Councils held on June 17, 2009. Subsequently, at its September 16, 2009 meeting following additional public consultation, Council adopted both documents (Motion #272-09). The Sustainable Actions document that was approved by Council in 2009 and the subsequent updated document adopted by Council in 2010 contain detailed lists of projects that were identified and assessed by the Frontenac community on the basis of their contributions to the sustainability of the County into the future, and are aligned with the 50-year vision of Directions for Our Future. In 2009, there were forty projects identified by the public (individuals, business representatives and stakeholders) that were recommended to be acted upon in the short term. By the end of 2010, twenty-two of these projects had been started and/or fully implemented, in which, was a remarkable accomplishment considering sustainability planning had just begun in Frontenac County. In Sustainable Actions 2010, there were thirty-four projects, identified by the public, recommended for action in the short term. Of these, twenty-two projects have been started and/or fully implemented at this time. Directions for Our Future and Sustainable Actions (including the annual updates) are intended to guide the County with a long-range vision, and to assist Council in project implementation and the provision of consistent policy direction in the coming years. County Council committed to the annual review and update of its sustainability documents when it adopted Directions for Our Future and Sustainable Actions. Without this commitment, Council has no way of knowing

Administrative Report Sustainability – Sustainable Actions 2011 December 14, 2011

a) Sustainable Actions 2011

Page 1 of 4

Page 76 of 248

Agenda Item # 101011014•

whether the community’s priorities have shifted and therefore whether it is focusing on the best activities to reach the desired sustainable future for the Frontenacs.

Comment County Council created its Sustainability Advisory Committee (SAC) this year acknowledging that the County’s vision stated in Directions for Our Future (DFOF) is Fresh with Opportunity Growing Vibrant, Innovative, Natural, Sustainable Places. The SAC was challenged to assist the Frontenacs to reach sustainability overall and ensure strong community engagement. It was asked to provide input and suggestions regarding the implementation of Directions for Our Future, in particular to help meet the “Commitment Towards a Sustainable Future” and the “Community Input” elements. In particular, SAC was given the key activities:

Provide input into the community engagement plan including: partnership opportunities; recruitment of volunteers; communications plans; etc.
Assist with the development of the 2011 Sustainability Workshop agenda.
Recommend to County Council by December 2011 a revised Sustainable Actions 2011 which will ensure this important community based input will be available to Council during its 2012 budget deliberations. Significant community engagement was again achieved during 2011. As part of keeping Sustainable Actions up to date and meeting Council’s commitment to keep the public informed about how sustainability planning is moving ahead and to continue to ask citizens about other ideas and projects, County staff has been undertaking a number of initiatives over the last year and reporting to SAC. For example, staff spoke at meetings and conferences, attended events, and set up information/consultation booths at a number of locations across the County over the summer and fall of 2011. These opportunities were deliberately selected in an effort to maximize broad consultation with Frontenac County residents and business representatives to seek out ideas and comments. This was the third year in which these consultations took place. The dates and venues are detailed in Section 9.1: Frontenac Federation of Agriculture meeting, FABN Workshop, Community Energy Network Retreat, Canada Day Parade in Harrowsmith, West Devil Lake Property Owners Group AGM, Frontenac Farmers’ Market, Fourteen Island Lake Cottagers Association, County/CFDC Trade Show, Ontario East Municipal Conference, et al. At each, members of the sustainability team met like-minded residents, business people and other stakeholders with who shared ideas and excitement can grow into meaningful relationships. In addition to all of these activities, the annual Breakfast was held in May and the Workshop was held in October. Again, input was offered by SAC and both events achieved overwhelming involvement and engagement of our community members. As a result of all of these consultation sessions, a revised Sustainable Actions 2011 (Appendix A) has been drafted and reviewed by the SAC. It contains a new list of priority projects – fiftyfive projects this year – that can begin to be acted upon during 2012. All of the projects meet one or more of the four pillars of sustainability: social, cultural, economic, and environmental. Attached for Council’s information is the list (Appendix B) of those projects that staff will be bringing forward for its consideration during the 2012 budget discussions.

Administrative Report Sustainability – Sustainable Actions 2011 December 14, 2011

a) Sustainable Actions 2011

Page 2 of 4

Page 77 of 248

Agenda Item # 101011014•

Sustainability Implications The Integrated Community Sustainability Plan is the cornerstone to reaching the community’s vision of how the Frontenacs should be and become into the next 50 years. It is critical that the annual review be conducted to ensure the community’s priorities are understood and documented. This commitment to maintain regular consultation and dialogue with the community was made by Council with the adoption of Directions for Our Future in 2009.

Financial Implications Any financial implications will be addressed through Council’s budget deliberations. There are none related to adopting this community document. Recommendation RESOLVED THAT the Council of the County of Frontenac receive this Sustainability – Sustainable Actions 2011 report; AND FURTHER that Council adopt Directions for Our Future, Sustainable Actions 2011. Organizations, Departments and Individuals Consulted and/or Affected ICSP Participants Townships of Frontenac Stakeholders Residents Business Representatives

Administrative Report Sustainability – Sustainable Actions 2011 December 14, 2011

a) Sustainable Actions 2011

Page 3 of 4

Page 78 of 248

Agenda Item # 101011014•

Administrative Report Sustainability – Sustainable Actions 2011 December 14, 2011

a) Sustainable Actions 2011

Page 4 of 4

Page 79 of 248

Agenda Item # 101011014•

Sustainable Actions 2012 December 14th, 2011

DRAFT

a) Sustainable Actions 2011

Page 80 of 248

Agenda Item # 101011014•

a) Sustainable Actions 2011

Page 81 of 248

Agenda Item # 101011014•

Table of Contents 1.0 Background ……………………………………………………………………………………………….. 2.0 Introduction ……………………………………………………………………………………………….. 3.0 Priority Projects for Sustainability ………………………………………………………………….. 4.0 Priority Projects with Detail…………………………………………………………………………… 5.0 Projects for 2013 and Beyond ………………………………………………………………………… 6.0 Projects with Detail for 2013 and Beyond………………………………………………………… 7.0 Current Sustainable Actions ………………………………………………………………………….. 8.0 Community Participation Tools ……………………………………………………………………… 8.1 Community Partnership Agreement …………………………………………………………….. 8.2 Memorandum of Understanding …………………………………………………………………. 9.0 Indicators …………………………………………………………………………………………………… 10.0 ICSP Acknowledgements …………………………………………………………………………….. 11.0 Appendices ………………………………………………………………………………………………. 11.1 The Process Towards Sustainability ……………………………………………………………….. 11.2 Priority Projects for 2011 ……………………………………………………………………………… 11.3 Priority Projects for 2009-2010 ………………………………………………………………………

DRAFT

a) Sustainable Actions 2011

Page 82 of 248

Agenda Item # 101011014•

1.0

Background

Sustainability is defined in Directions for Our Future (DFOF), the Frontenacs’ Integrated Community Sustainability Plan (ICSP), as: Reaching a desired future state that incorporates values – identified by community members and organizations – which integrate social, cultural, economic and environmental issues

Our shared desired future state is defined through a vision that recognizes the history of the area. Values and principles are outlined. The importance of the effort and determination and commitment necessary to achieve a sustainable future is understood. Our annual sustainability gathering offers a forum to discuss recent achievements and future considerations and to ensure community interest and engagement remain fresh, updated and inspiring. This pivotal celebration allows for ongoing recognition and collaboration between those who make the path towards sustainability a reality.1 This document, Sustainable Actions 2011 (SA2011), offers a written account of the work done furthering sustainability by the County and its many partners through the 2011 year. It also provides a record of the activities identified by the community as priority projects. The original Sustainable Actions was produced in June 2009; last year’s account was produced in November 2010. As previously reported, people interested in the future of the County continue to come forward in ever growing numbers to converse and to contribute to the development and implementation of Frontenac’s ICSP. Since we began our sustainability journey together in 2005, over one thousand different stakeholders have offered their time and resources to meet, comment, provide insights, offer ideas and work to make the Frontenacs a better place. By correspondence, email, one-on-one conversations, surveys, web input and group discussions, all of these contributions continue to support our common vision – our understanding of who we are, where we want to be and how we can begin to get there over the next 50 years. So many are involved in sustainability activities throughout the Frontenacs. Many initiatives identified by our community members individually and 1

DFOF, page 16

a) Sustainable Actions 2011

DRAFT

Sustainable Actions

Page 83 of 248

Agenda Item # 101011014•

collectively are captured here. They are also catalogued and described at www.directionsforourfuture.ca. This site is bringing community members together to share ideas and information and to report their successes to one another. Also reported at Sections 4.0 and 5.0 are the projects identified by the community as those priority activities that should be undertaken in 2012 or beyond. These have all been vetted through a dedicated representative group of stakeholders and by the County of Frontenac’s Sustainability Advisory Committee. When County Council identifies an opportunity or is invited to be involved with a project, it considers its role and the nature of support it is prepared to offer. When it determines financial resources are to be contributed through its annual budgeting exercise, sourcing these funds requires further consideration. Those projects which County Council chooses to support through federal gas tax funds must be thoroughly assessed to ensure they meet the program criteria. As opportunities arise, Community Partnership Agreements are being sought with those who are committed to the Frontenacs’ sustainability vision. When projects are jointly undertaken, memoranda of understanding are being used to confirm commitments of all partners. Indicators continue to evolve and are reported on the web site. Updating and publishing them reflect the commitment made to monitor our successes in each of the pillars of sustainability. We look forward to your ongoing contributions as the implementation of DFOF continues into 2012 with guidance from SA2011. Without the ongoing implementation of projects, policies and actions that support sustainability, the vision will dim. We thank you for your efforts: for the projects and activities you have undertaken; and for your contributions made at the numerous formal and informal meeting opportunities attended including this year’s Sustainability rd Breakfast in May which offered a mid-year report and our 3 Annual Sustainability Workshop held in October at which we reviewed and reported the year’s progress towards sustainability and gathered further input to ensure SA2011 reflects the community’s thoughts, perspectives and desires. Every stakeholder plays an important role ensuring a sustainable future for the Frontenacs can be enjoyed by future generations.

DRAFT

a) Sustainable Actions 2011

Page 84 of 248

Agenda Item # 101011014•

2.0

Introduction

This document presents the community’s vision of sustainability in the County of Frontenac. It is a snapshot – a frozen moment in time – reminding us of where we have come from and providing a path for moving forward. This document is meant to be a reference for planning purposes; as the County moves towards sustainability this will act as a guide to shape workplans, make decisions and allocate resources. All projects listed here come directly out of community feedback. Section 3 lists the projects that are considered priorities for 2012. This is a combination of ongoing and new projects that can and should be developed in order to advance the County along the path towards sustainability. Section 4 details each 2012 priority project, including some explanation and context, and providing information on the project’s lead, support and timing. Section 5 and 6 list and provide detailed information on those projects identified as priorities for 2013 and beyond. These projects will progress the County’s vision of sustainability, but some work is required before they begin. Section 7 is a sampling of sustainability projects the community is currently working on, including the lead organization, the project’s primary focus area and some detail. The list includes 54 projects, which represent the wonderful progress our community is making, but it is in no way complete. All kinds of community groups are working in many ways that fit into the County’s vision for sustainability, and it is simply impossible to know of and list them all. Section 8 presents our Community Participation Tools – our Community Partnership Agreement and our Memorandum of Understanding. These serve to better define the relationship between the County of Frontenac and its partners in sustainability. Section 9 speaks to our indicators – measuring our progress allows us to understand where we sit on the path of sustainability and correct our course when needed. It directs the reader to www.directionsforourfuture.ca, as that is where all indicators are listed, detailed and updated. Section 10 acknowledges the commitment County Council and Advisory Committees have made to the County’s vision of sustainability. Section 11 – the Appendices provide additional background information on the process of producing Directions for Our Future, and the projects that were considered priorities in 2011 and 2010.

a) Sustainable Actions 2011

DRAFT

Sustainable Actions

Page 85 of 248

Agenda Item # 101011014•

3.0 Priority Projects for Sustainability

01 (O) 02 (O) 03 (N)

04 (O) 05 (O) 06 (O) 07 (O) 08 (N) 09 (O) 10 (O) 11 (O) 12 (O) 13 (O) 14 (O) 15 (O) 16 (O)

Support the Ban of Plastic Bags Project Support for Lake Management Planning Investigate and Present for Council’s Consideration a “Legal Rights for Nature” Bylaw County Official Plan Natural Heritage Study Community Improvement Plans Main Street Revitalization Growth Management Strategy Support for Green Local Businesses Comprehensive Sustainable Tourism Strategy and Training Plan Frontenac Centre Trail Network Development Support of Local Food and Local Farms Support for Smaller Scale Community Sustainability Initiatives e-Commerce Activities Tele-Medicine and e-Health Networks for Medical Facilities

DRAFT

a) Sustainable Actions 2011

17 (N) 18 (N) 19 (N) 20 (O) 21 (O) 22 (O) 23 (N) 24 (N)

25 (N) 26 (N)

Promote and Support the Creative Economy Attract Sustainability-Minded Businesses to the Region Look for Opportunities to Repurpose Public Buildings Community Capacity Building for Renewable Energy Residential/Commercial/Industrial Green Initiatives for New Developments Develop Partnerships with St. Lawrence College County-Wide Municipal Energy Conservation Plan Professional Training and Development for Planning and Inspection Staff to Respond Effectively to Renewable Energy Develop Strategies to Emphasize the Importance of Conservation Investigate Opportunities for Micro-Hydro and Biomass Operations in the County

Page 86 of 248

Agenda Item # 101011014•

27 (O)

Investigate/Pilot Alternatives to Traditional

28 (O)

Support Septic System Inspections including Education on Septic Awareness Develop Waste Management Strategies Municipal Fleet Vehicle Analysis Transportation Management Plan Regional Salt Management Plan Regional Signage Expansion of Hydro Transmission Capacity Expansion of Natural Gas to the Frontenacs Frontenac Transportation Collaborative Initiative Support for Health Promotion Support Community Paramedicine Implement the Recommendations of the Municipal Housing Strategy Support for Seniors Community Housing Work Collaboratively with First Nations Representatives Promote and Support Local Festivals, Events and Attractions Support Libraries Sustainability Planning

39 (N) 30 (O) 31 (O) 32 (O) 33 (O) 34 (O) 35 (N) 36 (O) 37 (O) 38 (N) 39 (O) 40 (O) 41 (O) 42 (O) 43 (O) 44 (O) 6

a) Sustainable Actions 2011

DRAFT

Septic Services 051 (O)

45 (O) 46 (O) 47 (O) 48 (O) 49 (O) 50 (O) 51 (O) 52 (O)

53 (O) 54 (O) 55 (N)

Support the Reduction of Greenhouse Gas Emissions Sustainable Partnerships with Local School Boards Comprehensive Asset Mapping Community Training Seminars for New Technology Web-Based Applications Supporting Community Involvement Strong Communications Sustainability Spending Policies and Best Practices Review Deliver Sustainability Training and Education Programs for Municipal and Public Representatives Infrastructure and Municipal Asset Management Best Practices Review Create Linkages between www.frontenacmaps.ca and all Township’s Official Plans and Zoning Bylaws

Sustainable Actions

Page 87 of 248

Agenda Item # 101011014•

4.0

2012 Priority Projects with Detail

Projects, for the purposes of this section and the next, are those projects, policies and actions put forward through our collective efforts, then reviewed and assessed for their potential to lead to greater sustainability in the Frontenacs, and ultimately found to be worthy of further effort. They have been organized by Focus Area2. Many could be found in more than one focus area and this method of organizing does not recognize the overlaps often achieved. These are celebrated – the more areas of overlap, the greater the opportunities to bring people together with different interests and areas of expertise. Little of what we do is isolated and building on new relationships can lead to even greater achievements. (All of the supporting documentation can be found at www.directionsforourfuture.ca)

1 Protection of Natural Areas Ongoing Projects/Activities

Ban Plastic Bags Project Support Support a reduction in the use of plastic bags at local retail stores.

Lead: Local Businesses and Shoppers Support: County, Townships, Communities, Stakeholders Timing: Ongoing 2. Support for Lake Management Planning A number of cottage associations in Frontenac County have been working on lake management plans and interest is building from other lake groups. A working fund is proposed that would help these groups share information and begin the process of developing ideas for lake protection. Copies of all completed plans would be fully accessible publicly through www.directionsforourfuture.ca

Lead: Support: Timing:

Lake Associations County, Townships, Communities, Stakeholders Ongoing

New Projects/Activities 3. Investigate and Present for Council’s Consideration a “Legal Rights for Nature” By-law Action has been taken in other jurisdictions from the United States to the UK, South Africa, Bolivia and Australia our community partners advise. 2

DFOF, pages 21-36

a) Sustainable Actions 2011

Page 88 of 248

Agenda Item # 101011014•

Lead: Support: Timing:

County Council/Staff First Nations, Townships, Communities, Stakeholders 2012

2 Land Use Planning and Management Ongoing Projects/Activities 4. County Official Plan A County OP provides the opportunity to ensure that land use planning occurs in a coordinated, integrated and comprehensive approach when dealing with planning matters which cross lower and upper-tier boundaries. It also provides for local decision-making. a. The protection of agricultural areas using clear definitions and distinctions (new) b. Designation of hamlets with growth potential (new)

Lead: Support: Timing: 5. Natural Heritage Study

County Council/Staff Townships, Communities, Stakeholders Commencement 2011 - Completion 2014

The Natural Heritage Study will identify a system of natural features and areas, including wetlands, woodlands and significant wildlife areas. It will identify a “broad brush” system of features and areas that supports biodiversity within the Frontenacs and connect to the natural heritage system within the City of Kingston and adjoining Counties.

Lead: County Council/Staff Support: Townships, Frontenac Stewardship Council, FABN Timing: Commencement 2011 - Completion 2012 6. Community Improvement Plans A type of plan that uses incentives for property owners supported by municipal programs to help revitalize towns and villages in the Frontenacs.

Lead: Timing:

County Council/Staff in Partnership with Townships’ Councils/Staff Commencement 2010 (Verona); 2011 (Sharbot Lake); 2012 (Marysville) Completion 2012+

Main Street Revitalization By focusing on a common ‘theme’ in a downtown core, this Rural Economic Development program ensures connectivity among main street store fronts and facades. Benefits include greater unity and consistency throughout communities and visual linkages are established throughout downtown.

Lead: Support: Timing:

Townships FCFDC, County Commencement 2011 (funding offers) - Completion subject to uptake

New Projects/Activities 8. Growth Management Strategy The purpose of a Growth Management Strategy is to help guide decisions on a wide range of issues, including transportation, infrastructure, land use planning, housing, natural heritage and resource protection. With the

a) Sustainable Actions 2011

DRAFT

Sustainable Actions

Page 89 of 248

Agenda Item # 101011014•

County’s Population Projections Study 2011-2036 completed this year, specific strategies can be developed for where and how this projected growth is to be accommodated.

Lead: Support: Timing:

County Council/Staff Townships, Communities, Stakeholders Commencement 2012 - Completion 2013

3 Economic Development and Communications Ongoing Projects/Activities 9. Support for Green Local Businesses Work with local businesses to complete energy retrofits, use greener inputs (products and services) and promote results to clients, residents and visitors.

Lead: County and Townships Staff Support: Communities, Stakeholders Timing: Ongoing 10. Comprehensive Sustainable Tourism Strategy and Training Plan The need for a sustainable tourism strategy was identified through the BR+E survey of businesses completed in 2007. Opportunities to increase the awareness of the sustainable tourism strategy within the tourism sector, develop tourism business plans and enhance accessible rural employment training should be explored.

Lead: Support: Timing: 11. Frontenac Centre

County Staff Townships, Communities, Stakeholders Commencement 2011 - Completion 2012

The Frontenac Centre, a four-season environmentally-responsible facility, would focus on supporting tourism, providing accommodations, providing excellent space for small conferences and housing local artists.

Lead: County Council/Staff Support: Townships, Communities, Stakeholders Timing: Ongoing 12. Trail Network Development In accordance with its recommendations, develop the Frontenac K&P Trail (following the Implementation Plan) and other trails throughout the County.

Lead: County Council/Staff/ Trails Committee Support: Townships, Communities, Stakeholders Timing: Ongoing 13. Support of Local Food and Local Farms Coming out of the Summit held at the end of 2010, actions should include: County-wide local food advisory group, local food charter, a follow up summit, and the development and implementation of a plan supporting local farms and farm gate sales.

Lead: Stakeholders Support: County, Townships, Communities Timing: Ongoing 14. Support for Smaller Scale Community Sustainability Initiatives

a) Sustainable Actions 2011

Page 90 of 248

Agenda Item # 101011014•

Program that offers contributions to small-scale projects which build capacity and require funding.

Lead: Support: Timing: 15. e-Commerce Activities

County Council/Staff Townships, Communities, Stakeholders Ongoing

Promote and support e-commerce in the Frontenacs, including the use of Biz Pal at the County and Townships to streamline permit and license purchases, etc.

Lead: County/Townships Support: Communities, Stakeholders Timing: Ongoing 16. Tele-Medicine and e-Health Networks for Medical Facilities Provide broadband for medical facilities to increase access to electronic medical systems and records.

Lead: Support: Timing:

County Council/Staff, Eastern Ontario Regional Network Townships, Communities, Stakeholders Ongoing - Completion 2014

New Projects/Activities 17. Promote and Support the Creative Economy Collaborative efforts between the County, Frontenac CFDC, Ontario East Economic Development Commission to promote and support the creative economy; quantify the economic impact of the creative economy and support the development of a creative community network.

Lead: County, CFDC, OEEEDC Support: Townships, Communities, Stakeholders, FABN Timing: 2012+ 18. Attract Sustainability-Minded Businesses to the Region Work to attract sustainability-minded businesses to the Frontenacs. The first step is to identify available land.

Lead: County Council/Staff Support: Townships, Communities, Stakeholders Timing: 2012+ 19. Look for Opportunities to Repurpose Public Buildings Consider opportunities/uses and seek interested parties for unneeded public buildings (currently – Sharbot Lake and Hinchinbrooke schools).

Lead: Support: Timing:

Collaborative between School Boards/Townships/County Communities, Stakeholders 2012+

4 Energy Ongoing Projects/Activities 20. Community Capacity Building for Renewable Energy A cooperative initiative to identify the region as a renewable energy hotspot and sustainability leader. The County currently chairs the overseeing committee now following an approved 5-year plan. Broad support for the project will continue moving this region forward.

a) Sustainable Actions 2011

DRAFT

Sustainable Actions

Page 91 of 248

Agenda Item # 101011014•

Lead: County/KEDCO/County of Lennox and Addington/CFDC/et al Support: Communities, Stakeholders Timing: Ongoing 21. Residential/Commercial/Industrial Green Initiatives for New Developments With the support of the Green Energy Task Force, the energy sustainability of the region will be fostered. Promotion and facilitation of new cluster developments and district heating opportunities that can lead to a district community heating pilot project and/or an off-grid community development.

Lead: County Council/Staff, GETF Support: Townships, Communities, Stakeholders Timing: Ongoing 22. Develop Partnerships with St. Lawrence College a. b.

Consider a cooperative initiative where the College is asked to use the County as a laboratory for local renewable energy projects. Consider municipal energy efficiency projects in partnership with the College.

Lead: Support: Timing:

County and Townships Council/Staff, GETF Communities, Stakeholders Ongoing

New Projects/Activities 23. County-Wide Municipal Energy Conservation Plan Municipalities work together to create and implement a common ECP for municipal assets at both levels.

Lead: County/Townships Councils/Staff, GETF Support: Communities, Stakeholders Timing: 2012+ 24. Professional Training and Development for Planning and Inspection Staff to Respond Effectively to Renewable Energy Provide municipalities with a common understanding of the steps required to review and approve renewable energy projects.

Lead: County/Townships Staff Support: CFDC, MMAH, Public Health, Communities, Stakeholders Timing: 2012+ 25. Develop Strategies to Emphasize the Importance of Conservation This project should include educational products aimed at residential and commercial users on alternative energy options including geothermal and biomass, etc. This has been identified by the GETF as a priority.

Lead: County Council/Staff, GETF Support: Townships, Communities, Stakeholders Timing: 2012+ 26. Investigate Opportunities for Micro-Hydro and Biomass Operations in the County Opportunities are being considered for micro-hydro and biomass operations including a biomass aggregation facility.

Lead: Support: Timing:

County Council/Staff, GETF Communities, Stakeholders 2012+

a) Sustainable Actions 2011

Page 92 of 248

Agenda Item # 101011014•

5 Water Ongoing Projects/Activities 27. Investigate/Pilot Alternatives to Traditional Septic Services Investigate non-traditional waste systems that can be used by cottagers and residents in Frontenac County and can have the potential to reduce the impact on the environment.

Lead: County/Townships/Public Health Support: Communities, Stakeholders Timing: Ongoing 28. Support Septic System Inspections including Education on Septic Alternatives Provide funding to support and enhance efforts to promote septic inspections/re-inspections with a focus on lakefront properties and older systems.

Lead: Support: Timing:

County Council/Staff Townships, Communities, Stakeholders Ongoing

6 Waste New Projects/Activities

Develop Waste Management Strategies Partner with Queen’s University students and the Frontenac Arch Biosphere Network to develop waste management strategies.

Lead: Support: Timing:

County/FABN/Queen’s University Townships, Communities, Stakeholders 2012+

7 Transportation Ongoing Projects/Activities 30. Municipal Fleet Vehicle Analysis On a County and Township level identify how many vehicles are owned, potential for fuel conservation through replacement, reduced use, etc.

Lead: County/Townships Council/Staff Support: Communities, Stakeholders Timing: Ongoing 31. Transportation Management Plan A comprehensive plan should take into consideration all aspects of transportation including facilitating car pooling and active transportation opportunities taking into account the findings of a transportation demand

a) Sustainable Actions 2011

DRAFT

Sustainable Actions

Page 93 of 248

Agenda Item # 101011014•

management study and a growth management strategy from a regional transportation network perspective that aims to control costs and minimize the local taxpayer burden. a. Develop a strategy and implementation plan for multi-modal opportunities along roads in the County; address cyclist safety; create linkages via trails to schools. b. Develop a strategy and implementation plan to support public transportation. Explore incentives options, community-based car pooling/ride share notice boards, etc. c. Continue to explore car pooling including the designation of parking for this purpose. d. Explore benefits of creating a County roads system (downloaded highways). e. Investigate the feasibility of establishing power sources for electric vehicles.

Lead: County/Townships Council/Staff Support: Communities, Stakeholders Timing: Ongoing 32. Regional Salt Management Plan Municipalities can work together to reduce the environmental impact and liabilities of salt operations, while improving efficiency, by completing and implementing salt management plans for Public Works departments.

Lead: Support: Timing:

County/Townships Council/Staff Communities, Stakeholders Ongoing

8 Infrastructure Ongoing Projects/Activities 33. Regional Signage Develop a strategy for a clear, easy-to-read and consistent signage across the County

Lead: County/Townships Council/Staff Support: Communities, Stakeholders Timing: Ongoing 34. Expansion of Hydro Transmission Capacity – access the capacity of the Hydro grid in Frontenac to receive new Fit projects, identify the barriers to access the grid. Investigate the measures that need to be taken to ensure that capacity is available in Frontenac and that the Province will plan to upgrade the hydro transmission system as necessary.

Lead: Support: Timing:

County/Townships Council/Staff, GETF Communities, Stakeholders Ongoing

New Projects/Activities 35. Natural Gas to the Frontenacs Investigate scenarios to bring natural gas to Frontenac: partnering with suppliers (Union Gas, Utilities Kingston) and investigate the Frontenac K&P as well as roadways to run infrastructure.

Lead: Support: Timing:

County/Townships Council/Staff Communities, Stakeholders 2012+

a) Sustainable Actions 2011

Page 94 of 248

Agenda Item # 101011014•

9 Health and Social Services Ongoing Projects/Activities 36. Frontenac Transportation Collaborative The recommendations of the Frontenac Transportation Collaborative Plan of Action seek to ensure a more sustainable, better coordinated transportation service for clients/residents who cannot otherwise travel for medical appointments, recreation, educational/social programs, employment training, and shopping for necessities.

Lead: County/Townships Council/Staff Support: Communities, Stakeholders Timing: Ongoing 37. Support for Health Promotion Help people maintain their health through education. Topics should include prevention, medication and its side effects, the value of fresh local food, etc.

Lead: Support: Timing:

County/Townships, Public Health, Health Care Community Communities, Stakeholders Ongoing

New Projects/Activities 38. Support Community Paramedicine Investigate options for paramedic staff to perform health teaching and non-urgent care in the community. The pilot introduced by the County of Renfrew should be assessed.

Lead: Support: Timing:

County Council/Staff Communities, Stakeholders, Public Health, Health Care Providers 2012+

10 Housing Ongoing Projects/Activities 39. Implement the Recommendations of the Municipal Housing Strategy The study, completed in 2011 in partnership with the City of Kingston, contains a number of recommendations affecting the County. One identified in particular speaks to the value of stimulating growth in the supply of rental housing by introducing “Second Suites”. These were also identified in the report, “Responding to Housing Needs in Frontenac County” completed several years ago.

Lead: County Council/Staff Support: Townships, Communities, Stakeholders Timing: Commencement 2011 - Ongoing 40. Support for Seniors Community Housing Identify a Frontenac model for providing seniors housing in the Frontenacs and offer recommended locations at which a pilot project might be established.

Lead: 14

a) Sustainable Actions 2011

County Council/Staff DRAFT

Sustainable Actions

Page 95 of 248

Agenda Item # 101011014•

Support: Timing:

Townships, Communities, Stakeholders Commencement 2011 - 2012

11 Recreation and Leisure No Ongoing Projects/Activities or New Projects/Activities in this Focus Area

12 Culture and Heritage Ongoing Projects/Activities 41. Work Collaboratively with First Nations’ Representatives Seek Inclusiveness both through accepting/offering invitations to work collaboratively on initiatives of common interest in all aspects of sustainability.

Lead: County/Townships, First Nations Support: Communities, Stakeholders Timing: Ongoing 42. Promote and Support Local Festivals, Events and Attractions Develop and implement a plan to promote and support local festivals, events and attractions.

Lead: Support: Timing: 43. Support Libraries

County Council/Staff Townships, Communities, Stakeholders Ongoing

Take measures to ensure the long term stability of libraries in the County.

Lead: Support: Timing:

County Council/Staff Townships, Communities, Stakeholders Ongoing

13 Capacity Building & Governance Ongoing Projects/Activities 44. Sustainability Planning Continue to implement and update annually Sustainable Actions and to promote consistent and efficient planning and integrative decision making in association with the Townships. Organize and host a rural sustainability conference to acknowledge the achievements contributing towards the sustainability of the Frontenacs.

a) Sustainable Actions 2011

Page 96 of 248

Agenda Item # 101011014•

Lead:

County Council/Staff/Sustainability Advisory Committee in Partnership with all Community Members and Stakeholders Timing: Commencement 2005 - Ongoing 45. Support the Reduction of Greenhouse Gas Emissions The County undertakes initiatives that will reduce its carbon footprint. a. Solar panel installations have been part of several capital projects at the Sydenham Ambulance Base construction project and the Palace Road Ambulance Base roof redevelopment project. New opportunities are identified and assessed. b. LEED® Standard for County-Funded Construction.

Lead: County Council/Staff Timing: Ongoing 46. Sustainable Partnerships with Local School Boards Partner with local school boards in areas such as green building and broadband.

Lead: School Boards/County Support: Communities, Stakeholders Timing: Ongoing 47. Comprehensive Asset Mapping Continue to identify economic, social, cultural and environmental assets and create GIS mapping layers as opportunities arise.

Lead: County Council/Staff Support: Townships, Communities, Stakeholders Timing: Ongoing 48. Community Training Seminars for New Technology Hold training seminars for internet use and website creation for businesses.

Lead: Stakeholders Support: County, Townships, Communities, Stakeholders Timing: Ongoing 49. Web-Based Applications Supporting Community Involvement Support and create web-based applications that promote community involvement.

Lead: Support: Timing: 50. Strong Communications

County Council/Staff, Sustainability Advisory Committee Townships, Communities, Stakeholders Ongoing

The County’s communications – written, verbal, electronic, including it ongoing websites – should provide various opportunities for the public to engage.

Lead: County Staff, Advisory Committees Support: County Council, Townships, Communities, Stakeholders Timing: Ongoing 51. Sustainable Spending Policies and Best Practices Review The County-wide Integrated Community Sustainability Plan provides a solid foundation upon which to review and incorporate best practices and ensure a sustainability-driven municipality which realizes the triple bottom line.

Lead: Support:

a) Sustainable Actions 2011

County Staff County Council

DRAFT

Sustainable Actions

Page 97 of 248

Agenda Item # 101011014•

Timing: Ongoing 52. Sustainability Training and Education Programs for Municipal and Public Representatives Undertake an umbrella initiative, perhaps tied in with St. Lawrence College and Queen’s University, to promote training and education about sustainability planning and projects.

Lead: County/Township Staff, Advisory Committees, Stakeholders Support: Communities Timing: Ongoing 53. Infrastructure and Municipal Asset Management Significant investments are made locally in infrastructure including roads and bridges, buildings (offices, libraries, emergency and transportation services garages, etc.) and in vehicles, equipment, etc. Management of these assets ensures the good stewardship of these community resources.

Lead: Support: Timing: 54. Best Practices Review

County Staff County Council Ongoing

Contract with qualified firms or individuals to objectively assess best practices.

New Projects/Activities 55. Facilitate Access to Official Plan and Zoning Bylaw Information Create linkages between www.frontenacmaps.ca and all Townships’ Official Plans and Zoning Bylaws

Lead: Support: Timing:

County Staff Townships 2012 - Ongoing Updates

a) Sustainable Actions 2011

Page 98 of 248

Agenda Item # 101011014•

5.0

56 57 58 59 60

61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82

Projects – 2013 and Beyond

Stewardship Plan Protection of the Natural Environment by the Agricultural Sector Groundwater and Aquifer Study Lake Fish Stocking Assessment Support Sustainability Efforts of the Model Forest Network and other Community Networks Support Adopt a Highway Program Support a Seedling Program Support the Rideau Waterway Land Trust Support Queen’s University Biological Station Support Noise/Vessel Restrictions of Small/Sensitive Waterways Archaeological Master Plan Visioning Exercise for Sustainable Development Brownfield Redevelopment LEED for Neighbourhood Standards Frontenac Agricultural Feasibility Study Develop and Support Horticulture Industry Investigate the Establishment of Food Processing Facilities Consider the Feasibility of a Central Food Processing Plant Green Business Park Cellular Coverage Improvement Smart Metering Linked with Broadband and Connection Carbon Offset/Credit Program Participation County-Wide Rural Community Energy Plan Centre of Excellence in Water Management Municipal Water Systems – Long-term Integrated Management and Investment Plan Support CRCA Green Belt Plan for Collins Lake Water Conservation and Protection Plans

a) Sustainable Actions 2011

83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98

99 100 101 102 103

DRAFT

Introduce Mandatory Septic Inspections/Reinspections across the Frontenacs Waste Diversion Planning and Education Program/Zero-Waste Pilot Project Solid Waste Management Plan Complete an Independent Review of the Need for Long Term Care Beds Support for New leaf Link Program Health/Social/Community Services Development and Retention Program Support Age-Friendly Rural and Remote Communities Support for Transitional/Assisted Living Environment Support for Incentives to Build Green Support for Transitional Housing Initiatives Harmonization of Property Standards Enforcement Support Affordable Housing and Living Needs Initiatives for Demographics Promote Nature-Based Recreation and Leisure Activities Develop a Network of Multi-Use Facilities and Cultural Centres Encourage the Retention of Young People/Families Act on the Cultural Recommendations Contained in the Business Retention and Expansion Plan Identify/Promote Unique Lifestyle Options in the Frontenacs Support for the Central Frontenac Railway Museum Redevelop Wolfe Island Canal Support for a County Heritage Museum Support Initiatives that Encourage Live Theatre

Sustainable Actions

Page 99 of 248

Agenda Item # 101011014•

6.0

Projects with Detail – 2013 and Beyond

1 Protection of Natural Areas 56. Stewardship Plan Take a role in the development of a County-wide Stewardship Plan. Beginning with the exploration, assessment and mapping of the natural riches found throughout the Frontenacs (making use of the Naturally Rich Frontenacs booklet), there will be a clearer picture of the County’s assets (including but not limited to soil types, ground and surface water resources, agriculture, flora and fauna, forestry, mining, habitat distribution, landscape management) and a better understanding of the areas of highest priority for protection, preservation, conservation, and rehabilitation. An action plan should be developed as part of the Plan.

a. Stewardship through Educational Programs Collaborative efforts with Ministry of Natural Resources and other stakeholders to develop and deliver educational programs focusing on: (1) our endangered species and long-term protection requirements; and (2) clean water initiatives including shoreline clean-up.

b. Watershed Management and Protection of Non-Municipal Water Sources Building on the ongoing work of the area’s 4 Conservation Authorities, look at “best practices” of land management within a watershed boundary. This regional project will cross numerous municipal boundaries

Protection of the Natural Environment by the Agricultural Sector Ongoing identification and support efforts being made by the agriculture sector.
Groundwater and Aquifer Study Study the impacts of mining on groundwater and aquifers in the Frontenacs.
Lake Fish Stocking Assessment Assess which lakes in the Frontenacs have potential for fish stocking.
Support Sustainability Efforts of the Model Forest Network and other Community Networks Identify and support collaborative efforts and opportunities to increase sustainability with the Frontenacs, eg. the Canadian Model Forest Network represents 15 non-profit member organizations nationwide and helps bring together the information, tools and best practices to help support forest-based communities overcome obstacles that affect their long-term social and economic well-being.
Support Adopt a Highway Program The goal of this effort is the promotion of a cleaner environment along major roadways.
Support a Seedling Planting Program Provide a subsidy to encourage tree planting in the County.
Support the Rideau Waterway Land Trust The Trust has a mission to preserve important natural lands and habitat in the Rideau Corridor and foster a healthy future for the surrounding communities.
Support Queen’s University Biological Station The Queen’s University Biological Station is 7000 acre property offering and promoting conservation, research, education, and recreation programs.
Support Noise/Vessel Restrictions of Small/Sensitive Waterways Investigate noise restrictions and limitations for certain types of vessels on small/sensitive waterways.

a) Sustainable Actions 2011

Page 100 of 248

Agenda Item # 101011014•

2 Land Use Planning and Management 66. Archaeological Master Plan This study will identify areas of significant archaeological potential in the Frontenacs, which will be useful for evaluating new development proposals and identifying important areas to be protected.

Visioning Exercise for Sustainable Development Host a charrette focused on sustainable development in the Frontenacs.
Brownfield Redevelopment An assessment of brownfield and industrial lands throughout the Frontenacs provides planners with appropriate land use information for redevelopment opportunities.
LEED for Neighbourhood Standards LEED® for Neighbourhoods could be explored as a land use planning tool. The LEED-ND certification provides independent, third-party verification that a development’s location and design meet accepted high levels of environmentally responsible, sustainable development. Questions have been raised that will have to be explored concerning alternative programs with similar benefits.

3 Economic Development and Communications 70. Frontenac Agricultural Centre Feasibility Study There has been an identified need for a central staging area for the regional food system and this can be met with the development of the Centre. While used as a recreation centre, cultural facility and community gathering space, the Frontenac Agricultural Centre should be explored as an option for development as a centrally-located multi-use/recreation centre. A feasibility study would present the ideal location and partnerships for the Centre.

Develop and Support Horticulture Industry Work towards developing and supporting the horticulture industry (where possible).
Investigate the Establishment of Food Processing Facilities Investigate the establishment of food processing facilities to work with local food.
Consider the Feasibility of a Central Food Processing Plant Investigate gaps in work already done to consider the establishment of a central processing plant to address retailers’ desire for one supplier and for standardized packaging and delivery.
Green Business Park Identify and work with a developer interested and committed to creating a sustainable green business park.
Cellular Coverage Improvement Support the improvement of cellular coverage in areas with poor service such as many parts of North Frontenac.
Smart Metering Linked with Broadband and Connection Link smart metering installation with potential broadband opportunities.

4 Energy 77. Carbon Offset/Credit Program Participation Participation by the County and Townships in the Carbon (Offset) Credit market.

County-Wide Rural Community Energy Plan 20

a) Sustainable Actions 2011

DRAFT

Sustainable Actions

Page 101 of 248

Agenda Item # 101011014•

It is recommended that the Frontenacs take a role in building capacity and facilitating research and information exchange among stakeholder organizations for the development of a County-wide Rural Community Energy Plan. The rural energy plan would consist of a number of project suggestions for clean, renewable energy production. The ultimate goal would be to establish projects and policies which benefit all five municipalities by assessing how we can conserve energy and generate local renewable energy.

5 Water 79. Centre of Excellence in Water Management Establish a Centre of Excellence in responsible water management potential for the Frontenacs.

Municipal Water Systems – Long-term Integrated Management and Investment Plan Develop a long-term, integrated management and investment plan for municipal water systems.
Support CRCA Green Belt Plan for Collins Lake Support the Cataraqui Region Conservation Authority’s Green Belt Plan for Collins Lake
Water Conservation and Protection Plans Develop water conservation and protection plans for the Frontenacs in partnership with the Conservation Authorities, Townships, and Public Health.
Introduce Mandatory Septic Inspections/Re-inspections across the Frontenacs

6 Waste 84. Waste Diversion Planning and Education Program/Zero-Waste Pilot Project The development of a common plan for diversion (including recycling and hazardous waste disposal) would remove the confusion experienced by residents and allow for the delivery of common communications strategies and educational programs. The introduction of a zero-waste pilot project is be an important step, and will show what can be accomplished with a strong commitment to waste diversion and to minimizing our environmental footprint.

Solid Waste Management Plan Municipalities can work together to examine and employ new technologies, diversion infrastructure and incentives, common treatment (e.g. fees, materials accepted, etc.) and regulations to develop an integrated waste management plan based on the results of a comprehensive assessment of the waste requirements of all four Townships and the County. a. Investigate opportunities to establish a central composting facility for the benefit of all residents b. Investigate opportunities to establish “trading centres” to facilitate reuse of unwanted items (clothing, furniture, fuels, etc). c. Investigate energy-from-waste opportunities.

7 Transportation No 2013 + Projects/Activities in this Focus Area

8 Infrastructure No 2013 + Projects/Activities in this Focus Area

a) Sustainable Actions 2011

Page 102 of 248

Agenda Item # 101011014•

9 Health and Social Services 86. Complete an Independent Review of the Need for Long Term Care Beds Review the need for additional long term care as a preliminary step towards the creation of more care facilities in the Frontenacs. This enabling step assesses the supply and demand for long term care and actions resulting from the review are to be considered a community capacity builder by enabling residents to stay in the County.

Support for New Leaf Link Program The New Leaf Link Program is a nonprofit charitable organization dedicated to the community inclusion of adults with developmental disabilities.
Health/Social/Community Services Development and Retention Program Development of a comprehensive approach and dedicated human resources to focus on the attraction, development, delivery, maintenance, or retention of health care, social services (including housing and daycare), and community services for people, facilities, or infrastructure. This project should also promote cradle to grave lifestyles and services to keep families in the area.

10 Housing 89. Support Age-Friendly Rural and Remote Communities Promote facilities and programs that support a wide range of age groups in rural and remote communities. Working on the recommendations of the MHS and the SCH projects, priorities can be set and activities can begin.

Support for Transitional/Assisted Living Environment Develop a supportive environment which promotes independence among senior residents yet provides a continuum of care for those requiring physical assistance.
Support for Incentives to Build Green Promote incentives to use green technologies when constructing and designing new buildings and facilities.
Support for Transitional Housing Initiatives Investigate options for transitional housing in all areas of the County. Working with the recommendations of the MHS, explore opportunities, including any that may be presented through the SCH project.
Harmonization of Property Standards Enforcement In consultation with the townships, develop a new, unified County-wide approach for the enforcement of property standards that will be effective in maintaining quality standards for housing and practical in terms of the social dynamics of enforcement in local neighbourhoods.
Support Affordable Housing and Living Needs Initiatives The housing needs of all residents must be taken into account including the requirements of furnishings etc.

11 Recreation and Leisure 95. Promote Nature-Based Recreation and Leisure Activities

a) Sustainable Actions 2011

DRAFT

Sustainable Actions

Page 103 of 248

Agenda Item # 101011014•

Develop and implement a program to promote nature-based recreation and leisure activities unique to the Frontenacs.

Develop a Network of Multi-Use Facilities and Cultural Centres Create an accessible network of multi-purpose facilities and cultural centres for a variety of user groups (arts, history, and recreation groups, library and office space, places youth could call their own) and for other purposes.

12 Culture and Heritage 97. Encourage the Retention of Young People/Families Develop strategies to retain our youth and families in the area.

Act on the Cultural Recommendations Contained in the Business Retention and Expansion Plan A number of projects related to culture and heritage were identified as a result of the BR+E survey of businesses completed in 2007. Projects include the enhanced promotion of youth intern positions throughout the County and engaging willing seniors in the workforce.
Identify/Promote Unique Lifestyle Options in the Frontenacs Develop and implement a plan to identify/promote unique lifestyle options (eg off-grid, straw bale construction, home-based businesses, etc.).
Support for the Central Frontenac Railway Museum Support the development of a historical railway museum in Sharbot Lake.
Redevelop the Wolfe Island Canal Investigate the options for redeveloping and promoting the Wolfe Island Canal.
Support for a County Heritage Museum Develop a business case to support a County Heritage Museum.
Support Initiatives that Encourage Live Theatre Support new initiatives that will encourage live theatre in the Frontenacs.

13 Capacity Building and Governance No 2013 + Projects/Activities in this Focus Area

a) Sustainable Actions 2011

Page 104 of 248

Agenda Item # 101011014•

7.0

Current Sustainable Actions and Initiatives

As progress is made through the sustainable planning process, stakeholders are asked to share information about the actions they are taking to support community sustainability in the various Focus Areas. Once known as the “Community Asset Map”, the following incomplete list contains descriptions of sustainability related plans, projects and activities that are currently being undertaken or planned. This list is compiled directly from information provided during the October Annual Sustainability Workshop and the results of the survey that proceeded that session. The list of Current Sustainable Actions and Initiatives is an ever-growing database which helps identify and facilitate potential linkages between similar projects in the region. The list currently boasts 54 initiatives which are deemed as ongoing sustainable projects in the Frontenacs.

a) Sustainable Actions 2011

DRAFT

Sustainable Actions

Page 105 of 248

Agenda Item # 101011014•

Organization

Green Energy Task Force (County of Frontenac Advisory Committee) Trails Committee (County of Frontenac Advisory Committee) with other Eastern Ontario Counties Trails Committee (County of Frontenac Advisory Committee) Trails Committee (County of Frontenac Advisory Committee) Lafarge with WWF Canada, government, academia and the community Wintergreen Renewable Energy Community Working Groups Township of South Frontenac Natural Environment Committee Township of South Frontenac Natural Environment Committee Township of South Frontenac Natural Environment Committee

Greater Bobs & Crow Lakes Association, Centre for Sustainable Watersheds

Primary Focus Area

Plan, Program or Project Name Energy Wintergreen Initiative: Building capacity in the development of green energy Economic Development Regional Local Food Business Retention and Expansion (BR+E) Program Economic Development Rail-to-Trail: Implement Frontenac K&P Trail Plan Economic Development Trail and loop trails Recreation and Leisure development Energy

Cement 2020 - Assess potential for biomass use in cement manufacturing

Energy

Protection of Natural Areas

Identifying hot spots for turtle crossings and need for signage

Protection of Natural Areas

Annual tree and shrub sales

Protection of Natural Areas

Planning to place “Species At Risk” information displays in high traffic parking and pedestrian areas Shoreline survey for individual properties on Bobs & Crow Lakes

Protection of Natural Areas

a) Sustainable Actions 2011

Page 106 of 248

Agenda Item # 101011014•

Organization

Primary Focus Area

Frontenac Arch Biosphere Network

Economic Development

Frontenac Arch Biosphere Network

Culture and Heritage

Frontenac Arch Biosphere Network

Culture and Heritage

Frontenac Arch Biosphere Network

Economic Development Recreation and Leisure

Frontenac Arch Biosphere Network

Recreation and Leisure Culture and Heritage

Frontenac Arch Biosphere Network

Culture and Heritage

Frontenac Arch Biosphere Network
Frontenac Arch Biosphere Network

Communications and Economic Development Communications and Economic Development

Frontenac Arch Biosphere Network

Economic Development

South Frontenac Community Services Corporation
South Frontenac Community Services Corporation

Health and Social Services

a) Sustainable Actions 2011

Health and Social Services

Plan, Program or Project Name Local Flavours Regional Culinary Taste Trail Building a culinary trail & identity for the region on Explore the Arch website Establishing FAB Arts as the regional arts and culture network and creating an arts trail on Explore the Arch Constructing a broad regional trails strategy through the Biosphere Trails Council. Extending the Environmental Educators Network of parks, museums, sites, programmers Developing a 10th anniversary of FABR celebration Completing GIS work mapping trails Developing a smart phone/mobile app for Explore the Arch Continuing work on sustainable tourism education Delivering 16 seniors health programs Providing financial assistance for those less fortunate in our communities

Sustainable Actions

Page 107 of 248

Agenda Item # 101011014•

Organization

South Frontenac Community Services Corporation, Kingston YMCA, VON Canada
South Frontenac Community Services Corporation
National Farmers Union
Sharbot Lake Farmers Market
Agriculture Canada, Conservation Authorities and Frontenac Arch Biosphere Network (FABN)
FABN, Queen’s University
New Leaf Link

Primary Focus Area

Plan, Program or Project Name Health and Social Exploring opportunities Services to expand current programs and create well seniors’ programs Health and Social Renovation of Grace Services Church, Sydenham, to house all services, programs and staff Economic Development New Farm Project, 2008-2012 – building farm capacity and farm community Economic Development Providing local products, benefiting local restaurants Land Use Planning and Creating new soil maps Management to assist in protecting agriculture lands

Culture and Heritage Health and Social Services

Howe Island community group

Culture and Heritage

Fairmount Home

Health and Social Services Health and Social Services Protection of Natural Areas Capacity Building and Governance

Fairmount Home
Ministry of Municipal Affairs and Housing
Community Foundation of Kingston

Researching value of our creative economy Aiding adults with developmental disabilities develop skills to contribute to society Howe Island Proclamation Day to become annual event Legacy of Learning Program Generation Jamboree Support of County’s Natural Heritage Study Vital Signs Annual Report

a) Sustainable Actions 2011

Page 108 of 248

Agenda Item # 101011014•

Organization

National Farmers Union
Frontenac Stewardship Council
Council of the County of Frontenac
Frontenac Stewardship Council, Conservation Authority
Frontenac Stewardship Council
Ministry of Municipal Affairs and Housing
Frontenac Employment Resource Centre
KFL&A Public Library
KFL&A Public Library
Township of Central Frontenac Economic Development Committee
Township of Central Frontenac Economic Development Committee

a) Sustainable Actions 2011

Primary Focus Area

Plan, Program or Project Name Economic Development Food Down the Road Land Use Planning and project Management Protection of Natural “Naturally Rich Areas Frontenacs” - Develop a plan for the County that looks at sustainable land uses Capacity Building and County Official Plan Governance Land Use Planning and Tree Planting Management Protection of Natural Areas Culture and Heritage Wolfe Island Education Protection of Natural Session – Trees 100 Areas years in the future Capacity Building and Guide implementation Governance of high level sustainability policies Health and Social Upgrade adults’ skills, Services connect people with employers Economic Development Providing free wi-fi at and Communications all branches Economic Development Revitalization of and Communications branches at Cloyne, Sydenham, Storrington and Wolfe Island Economic Development Annual Heritage Festival

Economic Development Sharbot Lake Farmers Market support

Sustainable Actions

Page 109 of 248

Agenda Item # 101011014•

Organization

Township of Central Frontenac Economic Development Committee
New Energy Project

Primary Focus Area

Plan, Program or Project Name Economic Development Friends of Arden Clean Up

Energy

Thousand Islands Region Workforce Development Board

Health and Social Services

KFL&A Public Health

Health and Social Services Health and Social Services Transportation

KFL&A Public Health
Frontenac CFDC
Counties of Frontenac, Lennox & Addington, Frontenac CFDC et al
Frontenac CFDC
Frontenac CFDC
Frontenac CFDC

Energy

Workshops, seminars, Wolfe Island Festival Partner with organizations to implement projects, identify employment trends, Green Energy Guide Eating Properly Group Development of a Food Charter Ride-share web based program Support New Energy Project

Economic Development Ontario East Economic Development Commission ??? Economic Development Interest-free loans for septic retrofits Economic Development Support buy local initiative

a) Sustainable Actions 2011

Page 110 of 248

Agenda Item # 101011014•

8.0 Community Participation Tools

The County of Frontenac recognizes that an Integrated Community Sustainability Plan can be a living document only if it is developed and maintained with strong community participation.

6.1 Community Partnership Agreement This formal commitment towards a sustainable future through a general agreement of ongoing support of Directions for Our Future and to actively support and further Frontenac sustainability projects and initiatives is expected to have several outcomes including:   

6.2 Memorandum of Understanding This formal document is executed between an individual, community group or organization and the County of Frontenac. It is a project-specific tool that outlines the working relationship between two or more parties to complete an initiative that supports sustainability and will also ensure:  

Common ownership of a project or program Commitment to follow a vision, principles or specific actions

Samples of these two documents are included on the following pages.

Agreement to common understanding of sustainability Provision of data to support indicator monitoring Commitment to communicate with clients, customers, employees and visitors about sustainability using common messages.

a) Sustainable Actions 2011

Sustainable Actions

Page 111 of 248

Agenda Item # 101011014•

Fresh with Opportunity

Community Partnership Agreement Our Vision: Fifty years into the future, the County of Frontenac is one of the most progressive municipalities in terms of community-based sustainability planning because priorities and beliefs are determined through community consultation and Countywide considerations are well thought through and incorporate the four pillars of sustainability. The vision, developed to ensure the ongoing appreciation and continued improvements to our social cultural, economic and environmental systems, strongly defines the region.

Vision Statement: The County of Frontenac is a collection of healthy, vibrant, prosperous and environmentally sustainable communities in a rural pocket of Eastern Ontario. The extensive network of hamlets and villages are as diverse as their geography and are integrated, creating our community fabric of neighbours working together to support strong community groups of seasonal and permanent residents.

Social

As partners, we support the implementation of Directions for Our Future: By aligning our activities and strategy descriptions of success, by reviewing and implementing feasible recommended actions, and by collaborating and sharing resources.

Social sustainability is based on equity, diversity, connectivity, democracy and a good quality of life. The quality of life of our current generation does not prevent future generations from enjoying a similar quality of life. People contribute fully to their own well being or engage fully in community life because they live in a community where they feel safe and secure.

Cultural Culture and recreation are vital components of our healthy community. Our strong sense of community is reflected in the spirit of numerous and varied small events, fundraisers and gatherings that celebrate local talent and heritage and support local needs and initiatives. The character of our community reflects strong political and community commitment and attention to a variety of aspects (landscapes, built form, heritage, mix of uses, urban design, services, etc.)

Economic

Signed: Name Organization

Economic resources (such as land, labour, capital and technology) are used in ways that maximize productivity, minimize pollution and waste, and meet the social needs of all, now and for future generations. Economic sustainability depends on social, cultural and environmental sustainability. Community economic development efforts help to create and preserve each community’s sense of uniqueness, attractiveness, history, and cultural and social diversity, and include public gathering places and a strong local sense of place.

Environmental All individuals are responsible stewards of the natural environment, undertaking to make sustainable choices with regard to personal movement and consumption. Resources are used efficiently by using renewable resources sustainability; by considering the impacts of exploiting nonrenewable resources; by avoiding overtaxing natural systems; and by ensuring the polluter/user pays. Green spaces like farmland and environmentally sensitive areas are preserved and enhanced.

a) Sustainable Actions 2011

Page 112 of 248

Agenda Item # 101011014•

Directions for Our Future

Memorandum of Understanding

Between the County of Frontenac and

Targets Measure

Completion Date

Accountable Partner [Insert partner &

Whereas:

contact name}

The parties to this MOU share a common understanding of sustainability as set out in Directions for Our Future; and The parties to this MOU have agreed to work together to implement an initiative that will contribute towards sustainability in the Frontenacs; We agree that we will work together to: [insert description of initiative and/or actions]

Resource Contributions The successful completion of the initiative or actions contemplated in this agreement will depend on the timely provision of the following resources. Financial or Resource Contribution

Provision Date

Accountable Partner

[Insert partner &

Roles and Responsibilities The County of Frontenac agrees that it will be responsible for: Role Description

Responsible Party [Insert contact name]

And

contact name}

Additional Documentation Please consult the following additional documents which are appended to this MOU for further clarification of the MOU relationship. List any documents that are appended

Agreement between: agrees that it will be responsible for: Role Description

Responsible Party [Insert contact name]

Accountability The successful completion of the above described action or initiative will involve the achievement of the following targets. Each target includes the measure and completion date, and the accountability for the completion of this target has been assigned.

a) Sustainable Actions 2011

The County of Frontenac

Name of organization

Per: [insert name of

signatory]

Dated:

Sustainable Actions

Page 113 of 248

Agenda Item # 101011014•

9.0 Indicators

Strong public policy and a commitment to accountability are necessary to keep sustainability planning current and fresh in the Frontenacs. Sustainability indicators are a useful tool to monitor and track progress. They go beyond traditional measures and indices to incorporate factors which contribute to community capacity and development. Appropriate sustainability indicators should be based on the four pillars (social, cultural economic and environmental) to capture the close relationship between the core sustainability principles selected by the residents of the Frontenacs and the focus areas. They are useful in gauging and monitoring the effectiveness of various initiatives as they relate to federal and provincial benchmarks and/or local baseline information.

The 96 indicators developed are now being reported on www.directionsforourfuture.ca. One example is offered below and we encourage you to browse through the site to check on others of interest.

A thorough review of the indicators is required now that the initial reporting cycles have been completed to ensure they are relevant and useful. Although challenges in compiling and reporting on these indicators have been experienced, a key lesson learned is how very important it is to ensure that any indicator adopted is calculable from available data and/or resources. Although cognizant of this before starting, much continues to be learned as we make efforts to compile the necessary data.

a) Sustainable Actions 2011

Page 114 of 248

Agenda Item # 101011014•

10.0 ICSP Acknowledgements

We continue to appreciate the generosity of those other communities that are also committed to a vision of sustainability and the journey it entails and for their willingness to share successes and the lessons being learned along the way. We have listed them in the past, they know who they are and we thank each again.

150th Anniversary Advisory Committee Marcel Giroux, Chair Warden Gary Davison Deputy Warden Janet Gutowski Phil Leonard Stan Johnston Jim Vanden Hoek

The commitment and leadership offered by County Council and it Advisory Committees’ members are also critical to the success of this journey. They include:

Trails Advisory Committee Allan McPhail, Chair Councillor Denis Doyle, Deputy Chair Derrick Spafford Joan Hollywood Councillor John Inglis Marc Moeys Dieter Eberhardt

County Council

County of Frontenac Sustainability Team

Warden Gary Davison Deputy Warden Janet Gutowski Councillor Denis Doyle Councillor Bud Clayton Councillor John Inglis Councillor John Purdon Councillor John McDougall Councillor David Jones

Sustainability Advisory Committee Geoff Sandiford, Chair Ron Hipfner, Deputy Chair Councillor John McDougall John Kittle Don Ross

Green Energy Task Force David Hahn, Chair John Kittle, Deputy Chair Deputy Warden Janet Gutowski Councillor Denis Doyle Councillor John Inglis Brad Leonard Maris Krumins Matt Fiene

a) Sustainable Actions 2011

Elizabeth Savill Anne Marie Young Joe Gallivan Peter Young Alison Vandervelde Municipal Interns: Jenny Liu and Isabel Leung

Facilitation by Robert Wood, 8020 Info Inc. Contact Information County of Frontenac 2069 Battersea Road Glenburnie ON K0H 1S0 Tel: 613-548-9400 Fax: 613-548-8460 sustainability@frontenaccounty.ca www.directionsforourfuture.ca You are encouraged to provide your insight and suggestions. We are interested in knowing what sustainability means to you and how the Frontenacs can become the most sustainable County in all four pillars. Please take a few minutes and get in touch. Sustainable Actions

Page 115 of 248

Agenda Item # 101011014•

11.0 Appendices

a) Sustainable Actions 2011

Page 116 of 248

Agenda Item # 101011014•

11.1 The Process

The Annual Sustainability Workshops provide the opportunity to review the original and successive documents with a room full of committed and dedicated friends. This year it was held on October 5th (last year it was held on September 30th) at the County’s administrative offices. The stakeholder participants undertake the ambitious goal of reviewing, revising and updating the document. With representation from across the County and beyond, both plenary and breakout sessions are used to review the long list of projects and the current sustainable actions being taken by community members and to begin to develop the revised list of recommended projects. At the same time, success stories highlighting projects from the previous years’ recommended list are shared and all other elements of the document received attention. Thank you to the many participants who ensure positive community sessions. Following the Sustainability Workshops, consultation continues at community events and the County’s Tradeshow which offer perfect settings to meet and talk at length with many people. For the first time, the County’s Sustainability Advisory Committee has also reviewed the draft SA2011 and offered important comments. Part of our ongoing commitment is to share the sustainability messages and to gain both input and feedback. To this end, we are also pleased to have many community members join us for the mid-year Sustainability Breakfasts in May. We share our progress with each other and appreciate boththe small and large projects and activities moving us forward. It is also an opportunity to 36

a) Sustainable Actions 2011

reaffirm the community commitment to sustainability as detailed in Directions for Our Future. Also, throughout the year staff capitalizes on opportunities to share sustainability messages. A few examples in 2011 include lake associations’ Annual General Meetings, presentations made at the Ontario East Municipal Conference, farmers markets, Canada Day celebrations, etc. At each, we meet many like-minded residents, business people and other stakeholders with whom shared ideas and excitement often grow into meaningful relationships. Finally, recognizing that strong communications are key element of successful sustainability efforts, www.directionsforourfuture.ca, the County’s sustainability web site was completely refreshed in 2011. It continues to evolve. The site provides a focus for stakeholders and also provides an effective platform to ensure accountability and transparency. We are interested in your thoughts and impressions of the site. Let us know what you think. How We Began In September 2007, after a number of months of learning and discussion (some stretching back as early as 2005), the County of Frontenac formally initiated the development of a Countywide ICSP. The first phase was completed early in 2008 with presentations to County Council of the Framework for the Integrated Community Sustainability Plan and the Community Consultation Plan. Framework for the Integrated Community Sustainability Plan

Sustainable Actions

Page 117 of 248

Agenda Item # 101011014•

 Provides a detailed description of the process recommended for the development of the ICSP Community Consultation Plan  Describes lessons learned from other communities on community consultation and provides a menu of options for consideration by the Frontenacs The second phase of the ICSP began in October 2008 and culminates with the presentation to County Council of the ICSP documents – Directions for Our Future and Sustainable Actions. The consultation process used a number of tools to ensure a broad engagement of interested stakeholders. We did this because we understood and believed from the conversations and discussions with, and words of wisdom from, other Canadian municipalities further along the sustainability path that the level of success of the community consultation would determine the success of the ICSP. And, by consultation, they stressed that it needed to be very broad consultation. For our purposes, municipal councillors and staff, our permanent and seasonal populations, and other stakeholders were targeted. This consultation effort required tools and we looked to both traditional and non-traditional opportunities. These tools used by the County of Frontenac include the following: 

Sustainability Web Site maintained and updated)

(regularly



Council and Consultation

Officials



Community Consultation



Permanent and Seasonal Population Engagement



Community Workshop

Appointed

Consultation

Planning



Task Force Meetings



Consultation Results



Final Public Consultation

From this consultation, the County was able to complete Directions for Our Future with confidence that it accurately presents a shared sustainability vision for the Frontenacs over the next 50 years. With the same confidence, we have compiled the recommended actions. Sustainability Web Site Recognizing the challenges facing by small rural communities to balance the need for a complete community planning process with available resources, the benefits of a sustainability web site were quickly appreciated. The County’s original sustainability web site provided regular updates and all reports on sustainability in the Frontenacs leading up to the adoption of the documents by the County and played a lead role in communications with stakeholders, the public and interested parties from both inside and outside the County. It provided an ongoing record of stakeholder responses including feedback, project suggestions and contact information from more than 300 stakeholders who were actively engaged. All documents prepared and interesting information found were posted for review and comment. Council and Appointed Officials Consultation Meetings were held with Joint Councils, each Township Council and the Frontenac Chief Administrative Officers (CAOs) working group to provide an overview of the project and to ask for opinions on how to make sustainability a reality within the Frontenacs. Without exception, each session provided valuable insight into the needs of the community and the

a) Sustainable Actions 2011

Page 118 of 248

Agenda Item # 101011014•

characteristics unique.

that

make

the

Frontenacs

The next major step was the completion of a questionnaire with each member of County Council and the CAOs of the four Townships by December 2007. Each participant invested an hour on average into a data collect ion process that provided the project team with an understanding of various sustainability factors within each Township and the County overall. This information provided the foundation the development of the ICSP framework. Thereafter, the Members of County Council, local Township Councillors and municipal staff remained involved through updates provided at Council meetings and engagement with other elements of the consultation process. For example, all County Councillors and many Township Councillors and staff members participated in the Community Consultation, Community Sustainability Planning Workshop and/or the Task Forces. Community Consultation In spring 2007, a website, a series of storyboards and surveys were developed to introduce the ICSP project to the public and to gather feedback and input. The website, found at www.directionsforourfuture.ca, continues to act as the hub for Frontenac ICSP news, updates and project information. Working from the assumption that all residents and stakeholders share a desire to create a healthy, prosperous and sustainable community, the Frontenac Sustainability Survey was set up to gather input on the use of principles to represent the values of the community and to guide decision-making as it pertains to sustainability. In an effort to encourage public participation in sustainability planning, the County of Frontenac developed

a) Sustainable Actions 2011

the website and storyboards to briefly describe the current state of the four pillars of sustainability: social, cultural, economic and environmental. Using a list of guiding principles drawn from a number of sources, participants were invited to select the principles that they believed were the most appropriate to guide planning and decision-making in the County. The final principles are included in Directions for Our Future and are posted on the web site. Shortly after, a County newsletter, Municipal Matters, introduced the ICSP to each household in the Frontenacs by direct mail. By early 2009, over 80 submissions through the website provided insight and additional voice to the community consultation process. The website acts as an ongoing mechanism to provide updates and encourage participation in the ICSP process. Moving forward, local residents and stakeholders will continue to be directed to the website to stay up to date on the ICSP. From November 25 through December 11, 2008 the County hosted a series of open public meetings for residents and all those interested in sustainability in the Frontenacs. The meetings were advertised through various media including posters, newspapers and web sites. Two meetings were held in each Township and were located in highly populated centres to encourage attendance (Plevna & Cloyne, Sharbot Lake & Arden, Sydenham & Sunbury, Howe Island & Wolfe Island). The sessions were well attended by municipal representatives, local organizations and interested residents every night with the exception of one evening when foul weather interfered with attendance. Each stakeholder who attended a meeting offered valuable insight into the challenges

Sustainable Actions

Page 119 of 248

Agenda Item # 101011014•

faced by the Frontenacs and also shared hopes and desires for their community’s future. The information from each of these two hour sessions was used to inform the development of Task Force backgrounders and a number of community members volunteered to participate in one or more Task Forces. The findings from the meetings describe the feelings expressed by participants: A strong desire to be relatively self-sufficient and independent. Support for retaining the best of local traditions, stories and roots, but moving forward with progress, growth and development in a balanced way. High resonance with the collaboration/working together theme in the vision. A sense of kinship with other rural/agricultural communities. Need to further explore a vision for the future relationship with the City of Kingston and also the east/west nature of interactions with neighbouring jurisdictions. Desired population level/growth/mix fundamental determinant of the vision.

is a

Need to resolve the “chicken and egg” spiral for growth (need people to support services, and services to attract people) Need to achieve critical mass (young families and schools, seniors and medical clinics, homebased businesses and broadband). Support for the “network communities” theme.

unique

Frequently expressed desire for a focal point or gathering place (“town square/hall”) in each community, supported by social structure (teams/churches/ community organizations), where special events can be celebrated and/or community social life enjoyed. “Eco + Economic” has been a strong economic development theme – developing green

industries, growing biomass on low-grade land, tying the wind farm in with tourism, developing local expertise in environmental issues. Tourism is frequently mentioned as an ecofriendly and viable development approach. Move to agriculture on a smaller (25-acre or less) or market-garden scale, not commoditybased agribusiness. Concern about larger threats to the natural environment (low levels of ground water supply, insect destroying forests, need to approach zero waste like Annapolis Royal NS and spare the landfills). Other issues: local food, broadband, protecting “natural splendour”, future water capacity/services, affordable housing to support diversity of age/income, and transportation to medical services. As a final note, a number of collaborative relationships have been developing since the November 18, 2008 workshop. Dozens of cottage and lake associations were contacted before that session with Township offices aiding contacts with these groups. As a result, at least 12 lake associations passed along a poster (electronically) to their respective contact lists. An advertisement appeared in local newspapers and on the website of the Frontenac News, a popular site for seasonal residents to visit during the off-season. Another advertisement opportunity for the ICSP was enabled through property owners associations and community groups. A poster campaign saw 32 posters encouraging ICSP involvement distributed in high (pedestrian) traffic areas throughout the community. From North Frontenac to the Islands, libraries, corner stores, municipal buildings, recreation centres, message boards, a ferry, and other high profile areas kindly provided space to advertise the initiative. The poster invited residents and stakeholders to a series of public meetings.

a) Sustainable Actions 2011

Page 120 of 248

Agenda Item # 101011014•

Subsequently, Task Force members were recruited to assist in the development of an action plan to drive sustainability in the Frontenacs forward. This low-cost part of the Communication Strategy yielded positive results since more residents became aware of the ICSP, as tracked by the twofold increase in project website visits.

and encourages those without internet access to contact the County directly. The posters were also published in full-page information advertisements in our area newspapers to ensure our permanent population also benefited from the effort. By June 2009, over 50 responses from across Canada, the US and England have been submitted through the online form, and by email, fax and posted mail since the mail-out. Visits to the website have reached and sustained record highs and site visits and page views remain two to three times above levels prior to the implementation of the ICSP Communication Strategy as can be seen in Figure 1 below.

Permanent and Seasonal Population Engagement To be confident that the whole population of Frontenac had been touched by our ICSP process, and in particular to ensure that we engaged our seasonal residents during the offseason, a one-page poster was created. It was mailed in March 2009 to over 7,900 seasonal residents (whose permanent address was outside of the Frontenac region) with the intent of not only providing information, but to encourage and solicit feedback. The poster guides readers towards the project website

Figure 1: Web Hits on Directions Web Site The Frontenac ICSP has engaged a number of media sources to date. The Kingston/Frontenac EMC, Frontenac News and Westport Mirror

Project website hits and trends throughout the past year. Important dates, publications, and meetings explain the spikes in the graph. 300 250 200 Views Visitors

150 100 50

a) Sustainable Actions 2011

2008.05.24

2008.06.16

2008.07.09

2008.08.01

2008.08.24

(www.directionsforourfuture.ca) to learn more

2008.09.16

2008.10.09

2008.11.01

2008.11.24

2008.12.17

2009.01.09

2009.02.01

2009.02.24

2009.03.19

2009.04.11

2009.05.04

Rev

Sustainable Actions

Page 121 of 248

Agenda Item # 101011014•

iew have provided coverage of the ICSP through interviews, participation in public meetings and attention to the project website. The Frontenac ICSP project is currently advertised through links on the following websites: 

Municipality websites



Cottage, community and lake association directories



Local sustainability-focused organizations’ websites



AMO website.

Community Sustainability Planning Workshop The Framework for the Integrated Community Sustainability Plan outlined the final process for completing the ICSP. The final phase kicked off publicly with a one-day workshop held on November 18, 2008. Over 100 stakeholders were invited to the workshop. It began with an introduction of the County’s ICSP process to the participants and resulted in: Meaningful discussion around and a suggested vision statement for each of the 13 identified Focus Areas Further definition of: Where we are now? Where do we want to be? How do we get there? Beginning point for the formation of a set of values and principles to help in the design of desired sustainable future end states By the end of the session, stakeholders had successfully connected with each other and contributed a great deal of local knowledge and experience. It also provided a starting point for developing the membership of the Task Forces as stakeholders and community groups began inquiring about the next steps to follow. A

tentative commitment was made by the majority (75%) of attendees to continue to participate in the ICSP as a Task Force member. Task Force Meetings A group of over 80 local residents, elected officials, municipal staff members and subject matter experts were invited to participate in five Task Forces. These Task Forces were responsible for consideration of the 13 Focus Areas. They were grouped as follows into the 5 Task Groups: Land Use Planning; Protection of Natural Areas; Economic Development and Communications; Energy, Waste, Water, Transportation and Infrastructure; and a group emerged called Quality of Life consisting of Health and Social Services, Housing, Recreation and Leisure, Culture and Heritage, and Capacity Building and Governance. Task Force members were invited to attend a half-day orientation session either at the County office on January 12, 2009 or in Sharbot Lake on January 16, 2009. Information packages were provided beforehand to allow participants to come prepared. In total 82 individuals participated in these meetings. The orientation meetings were followed by three additional meetings held at the County offices where each Task Force discussed vision statements, desired future states and possible actions. Updates between meetings were provided based on the input of Task Force members. The Task Force process provided a clear opportunity for engaged residents to have an influence on the process through discussion and the movement towards a consensus position on each Focus Area. Task Force members were recognized at a special event on June 11, 2009. Certificates of appreciation were presented.

a) Sustainable Actions 2011

Page 122 of 248

Agenda Item # 101011014•

Consultation Results All of the contributions made through the consultation and communications efforts provided invaluable input into the ICSP process. From the web site, through conversations and meetings to public sessions and the task force groups, the input was without exception thoughtful and measured. All of this has been compiled into summaries prepared for each of the Focus Areas and are included as Appendix B of the original Sustainable Actions document. Final Public Consultation Following the presentation to County Council of Directions for Our Future and Sustainable Actions in June 2009, staff was asked to consult with the public one final time before their final adoption. Rather than organize public meetings or open houses, staff determined that more people could be reached if we went to activities already organized within the community. As a result, we met with and discussed the palns with over 100 attendees of these events. At each, we set up a display table, and had information pamphlets and copies of the documents available for people to review. The venues included the Frontenac Farmers’ Market in Verona one Saturday morning, a visit to the Parham Fair the following Saturday and the Silver Lake Pow Wow the next day; chatting with Howe Islanders as they waited for the Frontenac-Howe Islander ferry one Thursday afternoon; a Saturday at the Ardoch Algonquin First Nations Manoomin Festival; and finally a Saturday at the Wolfe Island Plowing Match.

a) Sustainable Actions 2011

Sustainable Actions

Page 123 of 248

Agenda Item # 101011014•

11.2 Priority Projects for 2011

Note: Highlighting indicates projects that are underway as of December, 2011. Endangered Species Protection and Education Watershed Management and Protection of Non-Municipal Water Sources Stewardship Plan Lake Management Plan Support Growth Management Strategy Natural Heritage Study Inventory and Mapping of Land Use and Community, Natural and Built Heritage Assets Sustainability Planning Community Improvement Plans Support to Businesses/Industries Green Business Park Trail Network Development Broadband Access and Support Support for Local Food and Local Farms Business Case for Local Abattoir Business Case for Milk Processing Plant Support for Smaller Scale Community Sustainability Initiatives Residential/Commercial/Industrial Green Initiatives for New Developments Professional Training and Development for Planners and Inspection Staff to Respond Effectively to Renewable Energy Projects

Community Capacity Building for Renewable Energy Seniors Community Housing Pilot Project Investigate/Pilot Alternatives to Traditional Septic Services Septic System Inspection Support Including Education on Septic Alternations Consistent Waste Diversion Planning and Education/Zero Waste Pilot Project Transportation Management Plan Regional Signage Expansion of Hydro Transmission Capacity Mandatory LEED® Standard for CountyFunded New Construction Health/Social/Community Services Development, Maintenance and Retention Program Frontenac Transportation Collaborative Initiative Municipal Housing Strategy Retention of Young People/Families Library Support Infrastructure and Municipal Asset Management

a) Sustainable Actions 2011

Page 124 of 248

Agenda Item # 101011014•

11.3 Priority Projects for 2009-2010

Note: Highlighting indicates projects that were underway as of December, 2010. Social Services Development Plan for the County of Frontenac Act on Homelessness and Housing Study Recommendations Review the Need for Long-Term Beds in the Frontenacs Act on Recommendations of Frontenac Transportation Collaborative County-Wide Sustainability Planning Land Use Planner, Sustainability Inventory of Community Assets (Natural and Built) Community Improvement Plans Integrated GIS Mapping Brownfield Identification/Feasibility Study Main Street Revitalization Project County of Frontenac Official Plan Network of Multi-Purpose Cultural and Recreation Facilities Local Food Summit Support for Smaller Scale Community Sustainability Initiatives Completion of Culture-Related Business Retention and Expansion Initiatives Frontenac Agricultural Centre Feasibility Study Municipal Best Practice Review Broadband Access and Support Broadband Community Outreach and Education

Identify the Frontenacs as a Renewable Energy Region Renewable Energy Website/Green Business Directory Trails Master Plan and Trail Network Development and Marketing County-Wide Eco-Tourism Strategy County-Wide Tourism Strategy Green Business Park Mandatory LEED® Rating for New Municipal Buildings Updated Frontenac Centre Feasibility Study and Enabling Steps On-Site Renewable Energy Systems for Municipal Buildings Develop a business Case for an Abattoir Transportation Management Plan Salt Management Plan Cost/Benefit Analysis of Uploading Specific Roads to the County of Frontenac County-Wide Stewardship Plan The Naturally Rich Frontenacs Booklet Assessment of Renewable Energy Potential in Frontenacs County-Wide Rural Community Energy Plan Develop a Common Energy Management Plan for All Five Municipalities County-Wide Solid Waste Management Plan Municipal Water Systems – Long-Term, Integrated Management and Investment Plan

Sustainable Actions

a) Sustainable Actions 2011

Page 125 of 248

a) Sustainable Actions 2011

Appendix B - Priority Projects Included in the 2012 Preliminary Budget for Council’s Review and Consideration Details Project Investigate and Present for Council’s Consideration a Action has been taken in other jurisdictions from the United States to “Legal Rights for Nature” Bylaw the UK, South Africa, Bolivia and Australia our community partners advise. County Official Plan

Natural Heritage Study

a. Verona CIP b. Sharbot Lake CIP

Comprehensive Sustainable Tourism Strategy and Training Plan Green Business Park Trail Network Development

Twp SF’s OPA anticipated shortly allowing investments to commence immediately thereafter. Twp CF authorized project in 2011 and project is expected to be complete in 2012 Council authority to proceed with the Twp FI project will be sought in 2012 The need for a sustainable tourism strategy was identified through the BR+E survey of businesses completed in 2007. Opportunities to increase the awareness of the sustainable tourism strategy within the Identify and work with a developer interested and committed to creating a sustainable green business park

Page 126 of 248

In accordance with its recommendatins, develop the Frontenac K&P Trail (following the Implementation Plan) and other trails throughout the County.

Support for Smaller Scale Community Sustainability Program that offers contributions to small-scale projects which build Initiatives capacity and require funding. Attract Sustainability-Minded Businesses to the Region Work to attract sustainability-minded businesses to the Frontenacs. The first step is to identify available land. Community Capacity Building for Renewable Energy

A co-operative initiative to identify the region as a renewable energy hotspot and sustainability leader. The County currently chairs the overseeing committee now following an approved 5-year plan. Broad

Agenda Item # 101011014•

c. Marysville CIP

A County OP provides the opportunity to ensure that land use planning occurs in a coordinated, integrated and comprehensive approach when dealing with planning matters which cross lower and upper-tier The Natural Heritage Study will identify a system of natural features and areas, including wetlands, woodlands and significant wildlife areas. It will identify a “broad brush” system of features and areas that supports biodiversity within the Frontenacs and connect to the natural heritage system within the City of Kingston and adjoining Counties.

Transportation Management Plan a) Sustainable Actions 2011

Regional Signage Frontenac Transportation Collaborative

Support for Seniors Community Housing

Promote and Support Local Festivals, Events and Attractions a. Solar Panel Installation

Identify a Frontenac model for providing seniors housing in the Frontenacs and offer recommended locations at which a pilot project might be established. Develop and implement a plan to promote and support local festivals, events and attractions. Rooftop Opportunity - Take advantage of the construction of the NF Ambulance Base (full or shared costs). County construction projects are designed to LEED® standards - NF project is next. The County’s communications - written, verbal, electronic, including its websites - should provide various opporunities for the public to engage.

Page 127 of 248

Agenda Item # 101011014•

b. LEED® Standard for County-Funded New Construction Strong Communications

A comprehensive plan should take into consideration all aspects of transportation including facilitating car pooling and active Develop a strategy for clear, easy-to-read and consistent signage across the County. The recommendations of the Frontenac Transportation Collaborative Plan of Action seek to ensure a more sustainable, better coordinated transportation service for clients/residents who cannot otherwise travel for medical appointments, recreation, educational/social programs, employment training, and shopping for necessities.

Agenda Item # 101011015•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared By:

Colleen Hickey Human Resources Specialist – Labour Relations Krista Vandewal Human Resources Generalist/Researcher

Date Prepared:

December 7, 2011

Date of Meeting:

December 14, 2012

Re:

Human Resources – 2012 Non-Union Salary Adjustment

Background County Council reviews the non-union salary schedule annually to ensure a comparable level of increase in 2012.

Comment A survey of neighbouring municipalities was undertaken to determine recommended or approved increases for non-union employees in 2011. Responses from the Eastern Ontario Human Resources Group were received and they are listed in the following table: Increase 2% 2% 2.5% 2.5% 2% 2% 2%

Municipality Quintie West Cornwall Lanark

Approved/Recommended Approved Approved Approved Recommended Recommended Recommended Recommended

The Ontario Municipal Human Resources Association (OMHRA) has done an assessment of budgeted or anticipated wage increases for 2011 which shows the average increase is 2.28%.

Administrative Report Human Resources – 2012 Non-Union Salary Adjustment December 14, 2011

a) 2012 Non-Union Salary Adjustment

Page 1 of 2

Page 128 of 248

Agenda Item # 101011015•

Total CPI to the end of October 2011 is at 2.9%. The County of Frontenac’s non-union wages are in the low to median range (41st percentile) as per the HR Review conducted by Associum Consultants; this report was issued to County Council on April 12, 2011. In order to maintain a level of comparability and stay competitive with comparators this increase is recommended. Financial Implications This recommended salary adjustment for non-union employees has been taken into account in the draft 2012 budget document prepared for Council’s consideration.

Recommendation RESOLVED THAT the Council of the County of Frontenac receive this Human Resources – 2012 Non-Union Salary Adjustment report; AND FURTHER THAT Council authorize a non-union salary increase of 2.9%, effective January 1, 2012 to be applied to all steps of the non-union staff salary schedule. Organizations, Departments and Individuals Consulted and/or Affected Eastern Ontario Human Resources Group Ontario Municipal Human Resources Association (OMHRA)

Administrative Report Human Resources – 2012 Non-Union Salary Adjustment December 14, 2011

a) 2012 Non-Union Salary Adjustment

Page 2 of 2

Page 129 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 130 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 131 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 132 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 133 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 134 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 135 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 136 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 137 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 138 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 139 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 140 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 141 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 142 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 143 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 144 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 145 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 146 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 147 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 148 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 149 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 150 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 151 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 152 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 153 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 154 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 155 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 156 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 157 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 158 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 159 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 160 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 161 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 162 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 163 of 248

Agenda Item # 10102a)

2012 Preliminary Budget

Page 164 of 248

Agenda Item # 10102a)

ADMINISTRATIVE REPORT To:

WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC

From:

Elizabeth Savill, CAO

Prepared by:

Marian VanBruinessen, Treasurer

Date prepared:

December 5, 2011

Date of meeting:

December 14, 2011

Re:

Financial Services – 2012 Preliminary Budget

Background Under the Municipal Act, 2001, S.O. 2001, CHAPTER 25, as amended, Section 289(1) states an upper-tier municipality shall in each year prepare and adopt a budget including estimates of all sums required during the year for the purposes of the upper-tier municipality. Comment General Economic Scope: A general economic scope indicates that growth projections for 2012 are limited, averaging 2.8% and the exchange rate is expected to hover around par with the US dollar. Although these statistics might seem far removed from the situation in the County of Frontenac, as the global economy is struggling to recover from one severe downturn and is threatened with another, our situation will be impacted. A direct budget impact of the last downturn is the escalating rates for OMERS (Ontario Municipal Employees Retirement System) which increase by an average of 15% in 2012. Medical benefit coverage is increasing by 6%. With job market growth and housing starts slowing, the County should be aware of the possible impact on Ontario Works caseload in the future. In 2012 the City has not projected a caseload increase, but has included a 1% rate increase. The rate increase is mitigated by the ongoing upload of some of the OW costs. Interest rates are currently forecasted to remain at about 1% for most of 2012, moving slightly higher towards the end of the year. Of benefit is the lower forecasted oil and gas prices allowing for a reduction in the 2012 budget. Strategic Direction: The County has a strategic vision for the next 50 years as documented in its Integrated Community Sustainability Plan (ICSP), Directions for our Future, a document that Administrative Report Financial Services – 2012 Preliminary Budget December 14, 2011 – Page 1 of 3

2012 Preliminary Budget

Page 165 of 248

Agenda Item # 10102a)

has achieved Provincial recognition. Council continues to be progressive in recognizing the need to maintain and build on the momentum of this strategic exercise. This community-led initiative provides an opportunity to cooperatively build on the strengths and opportunities that abound. Council Direction: Council is responsible for setting a direction for the County over the term of its mandate. In October Council endorsed strategic priorities which focus on collaborative action in the areas of sustainable development, rural transportation, solid waste, land use planning, mobile health and primary health care, the general housing supply and long term care. The need to complete and open the Frontenac K&P Trail was highlighted and council identified the need to invest in skilled and committed staff. Council was adept in identifying the key role of communications to facilitate collaboration and partnerships. Budget Development: The budget was developed in the context of all the factors outlined above, recognizing the need to be fiscally prudent but ensuring that the County continues to be in a position to be able to take advantage of opportunities for future sustainable development. Financial Impact In recent years the 2010 and 2011 County levies have been positively impacted by the uploading of Ontario Disability Support Program (ODSP) and Ontario Works (OW). Year 2007 2008 2009 2010 2011

Budget levy change 2.94% increase 2.91% decrease 2.94% increase 0.59% decrease 4.12% decrease

The overall levy impact of the 2012 Draft Budget as presented in 1.34%. Details are contained in the accompanying documents. Levy impact Revenue POA General recoveries Micro-FIT Expense General Government Property assessment Capital Capital reserve transfer Emergency Management Land Ambulance Service Health Services Ontario Works Child Care Social Housing Fairmount Home Library Planning & Development Other Levy impact

% change

-57,571 -15,799 -16,000

-0.69% -0.19% -0.19%

96,793 21,314

1.15% 0.25%

-39,431 70,400 907 48,330 18,145 -46,501 -4,127 77,615 18,102 16,974 -51,360 -25,639 112,152

-0.47% 0.84% 0.01% 0.58% 0.22% -0.55% -0.05% 0.92% 0.22% 0.20% -0.61% -0.31% 1.34%

Administrative Report Financial Services – 2012 Preliminary Budget December 14, 2011 – Page 2 of 3

2012 Preliminary Budget

Page 166 of 248

Agenda Item # 10102a)

Sustainability Implications Sustainability is dependent on good governance and stewardship of County resources.

Recommendation That County Council accept this Financial Services – 2012 Preliminary Budget report dated December 14, 2011 for consideration and discussion. Organizations, Departments and Individuals Consulted and/or Affected County of Frontenac Senior Staff Kingston Frontenac Public Library Kingston-Frontenac-Lennox and Addington Public Health Unit

Administrative Report Financial Services – 2012 Preliminary Budget December 14, 2011 – Page 3 of 3

2012 Preliminary Budget

Page 167 of 248

2012 Preliminary Budget

2012 Draft Budget

Agenda Item # 10102a)

Page 168 of 248

2012 Preliminary Budget

Presentation Format Presentations from staff on the eleven sections of the 2012 Draft Budget will feature: Background 2011 Key Highlights • • •

Legislative Requirement/Council‟s Strategic Priorities Progress Made Specific Results

• • •

Legislative Requirement/Council‟s Strategic Priorities Progress Planned Expected Results

Page 169 of 248

2012 Draft Budget

Agenda Item # 10102a)

2012 Key Highlights

2012 Preliminary Budget

Council Support

Agenda Item # 10102a)

Page 170 of 248

2012 Draft Budget

2012 Preliminary Budget

Council Support • Warden and Council • Advisory Committees o Sustainability o 150th Anniversary o Green Energy Task Force o Trails

•

Boards

Page 171 of 248

2012 Draft Budget

o Joint Accessibility Advisory o Rural-Urban Liaison Advisory (RULAC) o Algonquin Land Claim Municipal Advisory o Frontenac County Youth Justice Advisory o Affordable Housing o Rideau Corridor Landscape Steering

Background

Agenda Item # 10102a)

o KFL&A Public Health o Kingston Frontenac Public Library

• EOWC and EORN • Committees

2012 Preliminary Budget

Key Highlight: 2011 Legislative Requirement/Council’s Strategic Priority Implement an active program of communications with taxpayers, stakeholders, townships and other partners

Progress Purchased electronic meeting management software

Specific Results

• •

Post agendas, minutes, documents and by-laws online Archive all documents by year & make them „key word‟ searchable Save approximately 1,000 sheets of paper per Council meeting, or approximately 1.5 trees each year Provide transparency of County business Improve use of staff resources

Page 172 of 248

2012 Draft Budget

Council Support

Agenda Item # 10102a)

• • •

2012 Preliminary Budget

Key Highlights: 2012 Legislative Requirement/Council’s Strategic Priorities Compliance with Accessibility for Ontarians with Disabilities Act, 2005

Progress • • •

Redevelop County‟s web site to improve accessibility for all persons Redevelop exterior front entrance of the County Administrative office Install door assist buttons for interior doors leading to the Frontenac Room

• •

Improved access to information for the public Improved building access for the public

Page 173 of 248

2012 Draft Budget

Council Support

Agenda Item # 10102a)

Expected Results

2012 Preliminary Budget

Communications

Agenda Item # 10102a)

Page 174 of 248

2012 Draft Budget

2012 Preliminary Budget

Key Highlights: 2011 Legislative Requirement/Council’s Strategic Priorities Implement an active program of communications with taxpayers, stakeholders, Townships and other partners

Progress •

Council approved the contract position. The Sustainability Assistant is working to improve communications and has: o Created an e-survey in advance of the Annual ICSP Workshop o Created and distributed media releases o Compiled Sustainable Actions 2011 in-house o Initiated the implementation of a online Discussion Forum

Specific Results Increased productivity at the Annual ICSP Workshop Improved coverage and awareness of County initiatives Saved design costs and produced a quality publication Will improve communications between Advisory Committees

Page 175 of 248

2012 Draft Budget

Communications

Agenda Item # 10102a)

• • • •

2012 Preliminary Budget

Key Highlights: 2012 Legislative Requirement/Council’s Strategic Priorities Implement an active program of communications with taxpayers, stakeholders, townships and other partners

Progress • • •

The creation of a County-wide Official Communications Plan will provide guidance for all communications activities across the County Electronic communication tools will improve communications and foster relationships across the County Enhance public engagement and collaboration across the County

Expected Results

Page 176 of 248

2012 Draft Budget

Communications

Agenda Item # 10102a)

Increase stakeholders‟ understanding of the County and allow the County to better understand the needs of its stakeholders. Create better connections and partnerships toward the vision of a sustainable future for the Frontenacs.

2012 Preliminary Budget

Finance

Agenda Item # 10102a)

Page 177 of 248

2012 Draft Budget

2012 Preliminary Budget

Finance Responsible for the financial framework supporting Council‟s strategic direction, protects the County‟s financial position and minimizes risk to ratepayers • • •

Applies best practices in financial processes and makes recommendations on the continuous improvement of procedures and efficiency opportunities Manages the procurement process to ensure transparency while ensuring the best value to the Corporation Provides financial support to all departments

Develop with Townships: Tax policy, Procurement Policy and Joint Procurement

Page 178 of 248

2012 Draft Budget

Background

Agenda Item # 10102a)

Contract financial services for Frontenac Islands

2012 Preliminary Budget

Key Highlights: 2011 Legislative Requirement/Council’s Strategic Priorities Stewardship of County resources

Progress •

•

Contracted insurance review to ensure appropriate coverage for all aspects of the Corporation, its assets, employees and Council Tendered audit services to ensure proper scrutiny of financial activities at a competitive price

Specific Results Assured that assets are appropriately insured Strengthened processes through external professional reviews and assessments ensure accountability

Page 179 of 248

2012 Draft Budget

Finance

Agenda Item # 10102a)

• •

2012 Preliminary Budget

Key Highlights: 2012 Legislative Requirement/Council’s Strategic Priorities • •

Stewardship of County resources Financial support to all internal activities/departments

Progress Tender banking services Review procurement, contract management and payroll services Develop a long term financial plan and financial indicators Develop a risk profile and risk management plan

Page 180 of 248

2012 Draft Budget

Finance

Agenda Item # 10102a)

• • • •

2012 Preliminary Budget

Key Highlights: 2012 Expected Results • •

•

Page 181 of 248

2012 Draft Budget

Finance

Agenda Item # 10102a)

Assurance of optimal banking services Confirmation of the most effective, efficient, accountable and transparent systems (eg paperless payroll may be a valuable green initiative) through the investigation of best practices Development of short and long term financial frameworks supporting Council‟s strategic direction to protect the County‟s financial position and minimizes risk to the ratepayer Understanding of current risk exposure and strategic mitigation opportunities (risk toolkit to be shared with Townships)

2012 Preliminary Budget

Human Resources

Agenda Item # 10102a)

Page 182 of 248

2012 Draft Budget

2012 Preliminary Budget

Human Resources •

Professional and comprehensive expertise o o o

•

Five specific internal consultation services o o o o o

•

Recruitment and Selection Labour and Employee Relations Policy Development Health and Safety Training and Development

County of Frontenac employees o o

OPSEU 462 (Paramedics) CUPE 2290 (Fairmount & Administration) and CUPE 109 (Ferry) Non-Union

Ad hoc services to the Townships

Page 183 of 248

2012 Draft Budget

Background

Agenda Item # 10102a)

•

Wide variety of human resources services Promotion of best practices Ensure legislative compliance

2012 Preliminary Budget

Key Highlight: 2011 Legislative Requirement/Council’s Strategic Priorities Establish an active program to support staff recruitment/retention, and other activities to ensure a skilled, committed staff

Progress Recruitment (over 200 files every year) Key administrative positions: o Executive Assistant – Administrative Services o Executive Assistant – Emergency & Transportation Services o Deputy Treasurer – Administrative Services o Sustainability Assistant – Administrative Services

Effective recruitment ensures the County is able to move forward on its goals and objectives towards a sustainable future Page 184 of 248

2012 Draft Budget

Human Resources

Agenda Item # 10102a)

Specific Results

2012 Preliminary Budget

Key Highlights: 2012 Legislative Requirement/Council’s Strategic Priorities Establish an active program to support staff recruitment/retention, and other activities to ensure a skilled, committed staff

Progress Training & Development • Develop and train our staff while ensuring fiscal responsibility • Provide enrichment opportunities for staff

Page 185 of 248

2012 Draft Budget

Human Resources

Agenda Item # 10102a)

Employee Relations • Maintain, develop and advance HR policies and procedures

2012 Preliminary Budget

Key Highlights: 2012 Expected Results Training & Development • Compliance with applicable legislation, policies and procedures • Maintain and challenge employees‟ skills ensuring organizational growth and stability

Page 186 of 248

2012 Draft Budget

Human Resources

Agenda Item # 10102a)

Employee Relations • Build and promote effective employee relations based on fair compensation practices and successful labour relations within a positive work environment

2012 Preliminary Budget

Occupational Health

Agenda Item # 10102a)

Page 187 of 248

2012 Draft Budget

2012 Preliminary Budget

Occupational Health Management of Employee Injury and Illness • • •

Prevention initiatives through orientation, education Modified and alternate work design for return to work Statistical data collection

Wellness Promotion & Illness Prevention •

Healthy lifestyle initiatives and individual consultation

Health & Safety •

Legislative compliance of all departments‟ adherence to the Occupational Health and Safety Act and other applicable legislation

Primary Care •

Support to staff for physical, emotional and psychological conditions

• • •

Support best practice guidelines with Fairmount and FPS Services on request to township staff (F&R) Influenza vaccine to County staff

Page 188 of 248

2012 Draft Budget

Background

Agenda Item # 10102a)

Infection Prevention and Control

2012 Preliminary Budget

Key Highlights: 2011 Legislative Requirement/Council’s Strategic Priorities Establish an active program of support staff recruitment/retention, and other activities to ensure a skilled, committed staff

Progress • • • •

Designated Officer process for County & Townships Increased utilization of services by Townships for education, training, health screening and legislated initiatives Refreshed and standardized the Return to Work program Completion of the Road to Zero audit initiatives

Specific Results •

Page 189 of 248

2012 Draft Budget

Occupational Health

Agenda Item # 10102a)

• • •

Effective process for managers and staff to assess infectious disease exposure risks and effective follow up treatment Significant decrease in workplace injuries, illness and NEER charges Improved return to work process and staff comprehension Average of 20-40 staff appointments with OHN per quarter

2012 Preliminary Budget

Key Highlight: 2012 Legislative Requirement/Council’s Strategic Priorities Strategic Planning Statements include: Pursue outcomes that benefit Townships; Be supportive and flexible about “ownership” - work towards a broader plan and common goal

Progress • • •

Continued collaboration with Townships for joint initiatives – GHS, management of injured workers, Physical Risk assessments (annual), Continued collaboration with Human Resources in development of new orientation program Creation of a Mental Health Wellness Plan to be shared with Townships

Expected Results

Page 190 of 248

2012 Draft Budget

Occupational Health

Agenda Item # 10102a)

Increased collaboration between the Townships and County on H&S issues ensuring all Townships have the combined resources to reach and maintain compliance with legislated obligations.

2012 Preliminary Budget

Information Technology

Agenda Item # 10102a)

Page 191 of 248

2012 Draft Budget

2012 Preliminary Budget

Information Technology Service at 11 different locations • •

• • • •

Wolfe Island Kingston: Palace Road, Highway 15 & 401, Justus Drive, Howe Island Ferry Road County Complex: Old House, Fairmount, FPS Headquarters Sydenham Parham Snow Road

Geographic Information Services •

Ad hoc services provided to the Townships Page 192 of 248

2012 Draft Budget

Background

Agenda Item # 10102a)

•

Comprehensive mapping and support for all planning and development activities Support for tourism, health services, social needs, etc.

2012 Preliminary Budget

Key Highlights: 2011 Legislative Requirement/Council’s Strategic Priorities Implement an active program of communications with taxpayers, stakeholders, townships and other partners

Progress Training on and implementation of an e-meeting management software system

Specific Results •

Page 193 of 248

2012 Draft Budget

Information Technology

Agenda Item # 10102a)

•

Trained knowledgeable users are able to access the e-meeting system through the County‟s web site Easy access to public documents providing accountability and transparency to the County‟s taxpayers, stakeholders, Townships et al

2012 Preliminary Budget

Key Highlights: 2012 Legislative Requirement/Council’s Strategic Priorities Compliance with Records Retention policies through skilled/committed staff Actively support activities that build skilled committed staff groups

Progress Implement and integrate the Document Management Software

Page 194 of 248

2012 Draft Budget

Information Technology

Agenda Item # 10102a)

Continue to support the daily e-activities of staff using: • Citrix • Info:HR • eAlert system • County websites • JBS Scheduling • Electronic Advice Slips • GoldCare • Annual software & • ePCR Review • Nurse call system hardware upgrades • Great Plains • GIS Technology (approximately 1,200 work orders per quarter through HelpDesk in 2011)

2012 Preliminary Budget

Key Highlights: 2012 The Expected Results Document Management Software: • County‟s Records Retention policies will be enforceable, keeping the County in compliance with legislation • Easy online search capabilities for the public, improving transparency of County actions and creating a more independent public • Streamlined internal document directory allowing staff to efficiently locate, save and retrieve documents • Improved staff workflow

Page 195 of 248

2012 Draft Budget

Information Technology

Agenda Item # 10102a)

Support: • Quality IT and the resources to recognize, acquire and implement innovative technology allow staff to work efficiently towards a sustainable future for the County

2012 Preliminary Budget

Sustainability

Agenda Item # 10102a)

Page 196 of 248

2012 Draft Budget

2012 Preliminary Budget

Sustainability •

Integrated Community Sustainability Planning o o o o

•

Land Use Planning o o

•

Growth Projections Municipal Housing Green Energy and Planning Seniors Housing

Subdivision Approvals CIPs

o o

Land Use Planning Policy Planning Services

o o o

Marketing and Promotion Collaboration Contract work for Townships

Economic Development o

Infrastructure Business Support

Page 197 of 248

2012 Draft Budget

Background

Agenda Item # 10102a)

2012 Preliminary Budget

Key Highlights: 2011 Legislative Requirement/Council’s Strategic Priorities • •

Establish at least one CIP in each Township Complete and open the Frontenac K&P Trail

Progress • •

Prepared 1st CIP for Verona; Council approved 2nd CIP for Sharbot Lake Contracted for the engineering and design of 4 remaining bridges along the Trail

Specific Results •

Page 198 of 248

2012 Draft Budget

Sustainability

Agenda Item # 10102a)

• •

Verona: Approved by SF Council; citizens‟ input gathered; OPA approval by MMAH outstanding Sharbot Lake: 1st community workshop tonight Prepared to move forward with the next phase of the Trail‟s development

2012 Preliminary Budget

Key Highlights: 2012

Legislative Requirement/Council’s Strategic Priorities • •

Develop a County Official Plan with a 20 year timeframe Strengthen relationships with businesses to support their contribution to the economy

Progress • •

Begin work on a „high level‟ County Official Plan ensuring extensive citizen involvement Work toward creating an inventory of available land and buildings and complete a business needs assessment for the County

Expected Results •

Page 199 of 248

2012 Draft Budget

Sustainability

Agenda Item # 10102a)

•

Integrated land use planning and greater community capacity leading to a consistent and efficient planning system with Made in Frontenac planning solutions Identified community hubs and business development (employment) areas with data readily available for Townships and partner organizations

2012 Preliminary Budget

Emergency Management

Agenda Item # 10102a)

Page 200 of 248

2012 Draft Budget

2012 Preliminary Budget

Emergency Management Under the Emergency Management and Civil Protection Act and Ontario Regulation 380/04, the County is required to: • • •

Page 201 of 248

2012 Draft Budget

Background

Agenda Item # 10102a)

Plan for emergencies to maximize the safety and security of the citizens of Frontenac Play a supportive role with the Townships and communicate with Province during emergencies Undertake collaborative activities within the Frontenacs including joint meetings, training and exercises

2012 Preliminary Budget

Key Highlights: 2011 Legislative Requirement/Council’s Strategic Priorities Implement an active program of communications with taxpayers, stakeholders, townships and other partners

Progress County Emergency Management Program Committee endorsed the following: • Basic Emergency Management (BEM) training course • Inaugural County/Township Community Emergency Management Coordinator (CEMC) joint meeting • Public Awareness campaign during Emergency Preparedness Week • • •

2/3 of the County‟s Community Control Group were trained in BEM Mutual issues from Joint meeting were identified Joint, annual exercise with the Township of South Frontenac

Page 202 of 248

2012 Draft Budget

Emergency Management

Agenda Item # 10102a)

Specific Results

2012 Preliminary Budget

Key Highlights: 2012 Legislative Requirement/Council’s Strategic Priorities Directions for Our Future: People contribute fully to their own well being or engage fully in community life because they live in a community where they feel safe and secure

Progress • • • •

JEPP project Telecommunications exercise Joint exercise BEM

• • •

Community presentations Business continuity Joint County/Township CEMC meetings

Expected Results Improved communications with our partner Townships Approach emergency management collaboratively to make our communities safe and secure

Page 203 of 248

2012 Draft Budget

Emergency Management

Agenda Item # 10102a)

• •

2012 Preliminary Budget

Frontenac Paramedic Services

Agenda Item # 10102a)

Page 204 of 248

2012 Draft Budget

2012 Preliminary Budget

Frontenac Paramedic Services Emergency Service operated 24/7 responding to approximately 22,000 calls annually Designated Service Provider for area including the City of Kingston • • • •

7 stations located throughout the County and Kingston 131 full-time and part-time paramedics 16 Administration and Support Staff City input received quarterly through RULAC

Background

Agenda Item # 10102a)

Page 205 of 248

2012 Draft Budget

2012 Preliminary Budget

Key Highlights: 2011 Legislative Requirement/Council’s Strategic Priorities • •

Reduce response time in South Frontenac and southern Central Frontenac Directions for Our Future: Residents (both permanent and seasonal) are able to access high quality health services…

Progress • •

Opened the new land ambulance station in Sydenham Launched quality simulation training in our new Mobile Simulation Lab

The Specific Results 24% decrease in average response time to the areas described above Completed over 225 simulation scenarios to date Over 130 paramedics have experienced this innovative training concept

Page 206 of 248

2012 Draft Budget

Frontenac Paramedic Services

Agenda Item # 10102a)

• • •

2012 Preliminary Budget

Key Highlights: 2012 Legislative Requirement/Council’s Strategic Priorities •

Improvements in green practices

Progress • •

All ambulances will be using the new ACETECH ECORUN technology for fuel reduction Paper copies of daily operations‟ reports will become electronic

Expected Results •

Page 207 of 248

2012 Draft Budget

Frontenac Paramedic Services

Agenda Item # 10102a)

•

An ambulance can consume several litres of fuel per hour during idle time while the motor is running and ECORUN technology can reduce fuel consumption by up to 40% which translates into savings of anywhere from $1,500 and $2,000 per year  Reductions of 4.5 tons of CO2 emissions per year, per vehicle On average, this format will save 20,000 sheets of paper/year which translates into approximately 2.5 trees

2012 Preliminary Budget

Marine Services

Agenda Item # 10102a)

Page 208 of 248

2012 Draft Budget

2012 Preliminary Budget

Marine Services Marine Services manages the operations of the Frontenac-Howe Islander Ferry Budget for this operation is shared between the Province and the County of Frontenac

Background

Agenda Item # 10102a)

Page 209 of 248

2012 Draft Budget

2012 Preliminary Budget

Key Highlights: 2011 Legislative Requirement/Council’s Strategic Priorities Implement an active program of communications with taxpayers, stakeholders, Townships and other partners

Progress •

Electronic signage installed on both the mainland and island sides

The Specific Results

Page 210 of 248

2012 Draft Budget

Marine Services

Agenda Item # 10102a)

Improved communication of: • Ferry maintenance periods - both scheduled and emergency • Community announcements provided by the Township

2012 Preliminary Budget

Key Highlights: 2012 Legislative Requirement/Council’s Strategic Priorities • • •

Target and achieve long-range sustainable development while maintaining consideration for the environment Improvements in green practices All individuals are responsible stewards of the natural environment, undertaking to make sustainable choices with regard to personal movement and consumption (Directions for Our Future)

Progress

Expected Results Reduced pollution and damage to our waterways and the vessel Page 211 of 248

2012 Draft Budget

Marine Services

Agenda Item # 10102a)

Pilot less environmentally damaging products for ice control on the vessel deck (beet juice pellets and/or calcium chloride pellets will be reviewed)

2012 Preliminary Budget

Fairmount

Agenda Item # 10102a)

Page 212 of 248

2012 Draft Budget

2012 Preliminary Budget

Fairmount •

Residents • • • •

•

Age range is 55 – 102 years; average age is 85 years Average stay is 716 days Ratio of female to male residents is approximately 2:1 118 individuals on our waiting list

Complexity of Care ○ 32.6% - endocrine/ ○ 25% - psychiatric/mood diseases metabolic/nutritional diseases ○ 12.9% - pulmonary diseases ○ 50.8% - musculoskeletal diseases ○ 29.5% - sensory diseases ○ 72% - neurological diseases ○ 35.6% - other diseases

Staff and Volunteers • •

185 Staff 120+ active volunteers equates to over 7,000 hours each year

Page 213 of 248

2012 Draft Budget

Background

Agenda Item # 10102a)

•

2012 Preliminary Budget

Key Highlights: 2011 Legislative Requirement/Council’s Strategic Priorities •

•

Council: Develop a long-term strategy that considers increasing pressures on Fairmount, long-term care, other facilities and general housing supply Fairmount: Community Outreach & Program Development

Progress • • •

No increase in the 2011 operating budget Two grant opportunities allowed for additional programming for residents Maintained Ministry of Health & Long-Term Care occupancy policy

Specific Results High level of satisfaction reflected in residents‟ and families‟ feedback New art and music programs provided for residents and the community Base funding assured (98.7% occupancy rate for January 1st to October 31st)

Page 214 of 248

2012 Draft Budget

Fairmount

Agenda Item # 10102a)

• • •

2012 Preliminary Budget

Key Highlights: 2012 Legislative Requirement/Council’s Strategic Priorities Establish an active program to support staff recruitment/retention, succession plans and other activities to ensure a skilled, committed staff

Progress Dietary department review by an external organization to ensure efficiency and effectiveness of procedures and job routines

•

Commence revisions to staff training program

•

Begin work on a succession plan

Page 215 of 248

2012 Draft Budget

Fairmount

Agenda Item # 10102a)

•

2012 Preliminary Budget

Key Highlights: 2012 Expected Results Recommendations to improve efficiency and effectiveness and, over time, increase staff satisfaction (since 2004, regular internal reviews of dietary procedures and job routines have led to changes – external perspective now required)

•

Sufficient staff training opportunities to ensure the training program meets the requirements of the Long Term Care Homes Act

•

Increased availability of experienced and capable employees prepared to assume key roles (within 5 years 41% of Fairmount staff will be between 50 -70)

Page 216 of 248

2012 Draft Budget

Fairmount

Agenda Item # 10102a)

•

2012 Preliminary Budget

Social Services • Housing Policy Committee o Looks at business cases from housing service providers

• Children & Youth Steering Committee o Childcare Services 0-18 years across KFL&A

• Best Start Network o Childcare services 0-6 years across KFL&A

• North and Central Frontenac Core Partners

Page 217 of 248

2012 Draft Budget

Agenda Item # 10102a)

o Frontenac Agencies share ideas with City of Kingston Social Services

Agenda Item # 10102b)

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County Of Frontenac

From:

Elizabeth Savill CAO

Prepared By:

Marian VanBruinessen Treasurer

Date Prepared:

December 4, 2011

Date of Meeting:

December 14, 2011

Re:

Financial Services – Reserve and Reserve Funds

Background Reserves and Reserve Funds are financial management tools that are an essential part of a sound fiscal policy to address long-term objectives. The ultimate goal is to fully fund the annual capital plan through current reserves while delivering efficient, effective programs to the ratepayers of the County. The key to reserve policies and planning is to balance current and future requirements. Sound program and financial planning would accommodate future growth while maintaining acceptable tax rates. A reserve is unrestricted and is appropriated from net revenue at the discretion of Council after the provision for all known expenditures. The primary source of revenue from reserves is from current operations, usually surpluses at year-end or as a deliberate segregation during budget deliberations. Reserves are sometimes referred to as “rainy day funds” used to mitigate fluctuations in economic factors, changes in government funding, unanticipated events and contingent liabilities. However, they are also used to accumulate funds in order to finance large projects to avoid debt financing or large swings of the tax levy. Reserve Funds differ from reserves in that they are segregated and restricted to meet a specific purpose as defined by the Municipal Act or at the direction of Council. Comment The County has a number of reserves and reserve funds which provide a stable foundation for the County and allow County Council to mitigate impacts on the tax levy as a result of unusual budget requirements. The following is a review of each of the reserves and reserve funds, the rationale for their establishment and their impact on the future of the County. Appendix A provides a summary listing of the reserves and reserve funds. As the County provides services which are cost-shared with the City of Kingston, some of the reserves are funded through joint contributions. These reserves are prefaced in their title by JOINT. General County reserves are prefaced by FRC, Fairmount by FMT and Land Ambulance by FPS. Administrative Report Financial Services – Reserve & Reserve Funds December 14, 2012

Reserve and Reserve Funds

Page 1 of 10

Page 218 of 248

Agenda Item # 10102b)

The reserves and reserve funds retained by the County ensure that it can take advantage of opportunities and not be jeopardized by unanticipated costs or economic downturns.

FRC Working Fund Reserve Purpose: Established to provide cash flow for operations resulting from unexpected expenditures to eliminate the requirement to borrow funds to meet immediate obligations. History: Allocations to and from the Working fund have been undertaken annually. The fund is about 9.1% of the total 2012 budgeted expenses. Proposed 2012 a)

Inter-fund transfer: It is proposed that amounts to be allocated to the Land Acquisition Reserve ($20,000), the Strategic Projects Reserve ($50,000) The GIS Projects Reserve (11,000), the Land Use Planning Reserve and the 150th Anniversary Reserve ($150,000) be transferred from the Working Fund Reserve.

It is proposed that the capital projects planned, but not completed in 2011 be funded in 2012 from the Working Fund Reserve ($110,000) and further that 50% of new capital projects be funded by a transfer from the Working Fund Reserve ($84250). Also dollars raised in 2011 for the BR&E Project should be brought forward to 2012 ($18,000).

End value: $3,835016 FRC Stabilization Reserve Purpose: Established to mitigate any unforeseen downturns in the economy and the potential budget implications this might entail. History: Allocations have been made annually. Proposed 2012: Administrative Report Financial Services – Reserve & Reserve Funds December 14, 2012

Reserve and Reserve Funds

Page 2 of 10

Page 219 of 248

Agenda Item # 10102b)

No additional allocation

End value: $975,000 FRC Strategic Projects Reserve Purpose: Established to ensure there were funds available should a large strategic project arise or to provide the ability to take advantage of unforeseen opportunities requiring a County contribution. Proposed 2012: An allocation of $50,000 has been proposed for this reserve to be taken from FRC Working Fund Reserve. End value: $220,000 FRC Capital Purpose: This reserve will provide for County capital requirements. Proposed 2012: The annualized contribution to this reserve is $88,000. End value: $574,644 FRC Library Reserve Purpose: This fund was developed when the County learned that the library anticipated capital projects for which the City was reserving its share separately. History: It has been used to support vehicle purchases and expansion of the IT system. Proposed 2012: The library has indicated that an allocation of about $31,000 annually should be adequate to provide for the County’s share of capital requirements in the future. The library has indicated that it will require $39,000 for capital in 2012. End value: $69,714 FRC Land Use Planning Purpose: To provide for liabilities incurred as a result of the County’s involvement in Land Use Planning. History: The County is responsible for subdivision approval. Although we do require that applicants provide funding for any OMB activity that they might generate, the County recognized that in some circumstances the County might be faced with additional Land Use planning costs. Proposed 2012: Understanding the County’s responsibilities in Land Use planning and the possible future requirements, it is suggested that $50,000 be allocated to this reserve annually. End value: $176,159 FRC GIS Project Reserve Purpose: To provide for the future requirements of the GIS Project. Administrative Report Financial Services – Reserve & Reserve Funds December 14, 2012

Reserve and Reserve Funds

Page 3 of 10

Page 220 of 248

Agenda Item # 10102b)

History: This reserve was established in 2010. Proposed 2012: An allocation of $11,000 from the FRC Working Funds. End value: $33,000 FRC Social Housing Out of Scope Reserve Purpose: Established to provide for the capital costs incurred in social housing projects in the County which are 100% County costs. History: Allocations of $25,000 have been made annually. Proposed 2012: An allocation of $25,000 to equal prior year contributions is recommended. In 2012 the County will be required to pay $20,000, the second of 10 installments on an interest free loan provided to the Verona units of the Kingston Frontenac Housing Corporation. End value: $374,400 FRC Ontarians with Disabilities Reserve Purpose: The County established this reserve to provide for the retrofits that will be required as a result of the AODA legislation. The requirements will include structural changes as well as adjustments in IT and furnishings. Proposed 2012: An allocation of $10,000 has been proposed for this reserve. End value: $45,000 FRC 150th Anniversary Reserve Purpose: The reserve is proposed to support the 150th anniversary celebrations in 2015. Proposed 2012: An allocation of $150,000 has been proposed for this reserve and will be transferred from the FRC Working Fund Reserve End value: $150,000 FMT Working Fund Reserve Purpose: Established to provide cash flow for Fairmount operations and to eliminate the requirement to borrow funds to meet immediate obligations. Projects, not completed in one budget year will be funded from an allocation from this reserve in the following year. Proposed 2012: No allocation is anticipated to this account. End value: $583,509

Administrative Report Financial Services – Reserve & Reserve Funds December 14, 2012

Reserve and Reserve Funds

Page 4 of 10

Page 221 of 248

Agenda Item # 10102b)

JOINT FMT Severance Reserve Purpose: To provide for requirements related to the termination of employees. History: The amounts in and out of this fund fluctuate depending on the labour requirements. Proposed 2012: An allocation of $30,000 is proposed with an anticipated requirement for $12,083 in 2012. End value: $97,407 JOINT FMT Operations Reserve Purpose: To provide for requirements related to periodic contracts. History: This reserve was established in 2010. It provides for contracts that arise periodically, but are not required annually, to smooth the budget impact. The duct cleaning contract for example is required every five years. Proposed 2012: An allocation of $9,000 is proposed. End value: $37,000 FMT Capital Reserve Purpose: Established to provide for capital replacement. History: This reserve was first funded through modest annual transfers of $21,000 were taken from the FMT Capital Reserve Fund. In 2010 when the PSAB asset inventory process was complete the fund was brought up to reflect the County’s share of capital replacement requirements Proposed 2012: Capital replacement requires an annual contribution to the reserve of approximately $85,000. This annual contribution is being phased in at $17,000 per year with the remainder transferred from the FMT Capital Reserve Fund, so that by 2016 the Administrative Report Financial Services – Reserve & Reserve Funds December 14, 2012

Reserve and Reserve Funds

Page 5 of 10

Page 222 of 248

Agenda Item # 10102b)

full annual replacement requirement is levied. In 2012 $39,968 will be utilized for capital replacement. End value: $654,043 FRC Frontenac-Howe Islander Ferry Revenue Reserve Purpose: Established as a result of the 2004 agreement with the Ministry of Transportation for the Frontenac-Howe Islander Ferry service which allows an amount of up to 5% of operating expenses to be reserved. History: The agreement recognizes the consolidation of fees and fares for both ferries. To mitigate the variances in fees and fares collected, MTO agreed that the County could retain up to 5% of the Operating costs in a reserve. This will provide for shortages related to the County or Township share of the expenditures. Proposed 2012: The allocation or reduction depends on the year end operating revenue and expenses. End value: $27,811 FPS General Reserve Purpose: established to provide for the uncertainty as to the requirements for land ambulance and the Province’s contribution rate. History: No additional contribution has been made since 2005. Proposed Future: With a number of longer term capital projects on the horizon, this will provide the opportunity to fund the County’s share of these projects with minimal impact on the tax levy. End value: $394,217 JOINT FPS Vehicle Replacement Reserve Purpose: Established to provide for the ongoing replacement of vehicles based on the estimated useful life of those vehicles History: This reserve was set up when the service was transferred to the County. Proposed 2012: The required allocation in 2012 is $422,658 and $78,000 will be used for vehicle replacement in 2012. End value: $469,793 JOINT FPS Equipment Replacement Reserve Purpose: Established to provide for the ongoing replacement of equipment based on estimated useful life. History: This reserve was established when the service was transferred to the County. Proposed 2012: The required allocation in 2012 is $214,605 and $78,000 will be used for equipment replacement in 2012 Administrative Report Financial Services – Reserve & Reserve Funds December 14, 2012

Reserve and Reserve Funds

Page 6 of 10

Page 223 of 248

Agenda Item # 10102b)

End value: $629,716 JOINT FPS Severance Reserve History: This reserve was established when the service was transferred to the County. The Ministry of Health and Long Term Care provided severance funding that it had accrued to the date of download. Subsequent County contributions provided for requirements inherent in the historical contracts with Hotel Dieu and Parham Ambulance Services until a contract was negotiated with the County. The current contract does not have the same liability for termination/retirement payments, however there are legislated termination requirements. Proposed 2012: No adjustments are proposed for this reserve. End value: $369,677 JOINT FPS Other Projects Reserve Purpose: Established to provide for new land ambulance capital projects. History: By 2009 most of the land ambulance cross border billing contracts were resolved. This liability had been accrued since 2002 on the basis of an estimate of total cost per call, and anticipating payment for all calls. Final contracts are primarily based on a standard cost per call and the County was successful in its assertion that repatriation calls should be paid for by the municipality of residence for that call. As a result a substantial surplus was realized and MOH indicated that its share of the funding for this liability could be transferred to a reserve for special projects. The amount of this allocation is $820,000. Proposed 2012: The North Frontenac Joint Fire/Ambulance base project will utilize the remaining funds in this reserve. End value: $0 JOINT FPS NEER Reserve Purpose: This is a new reserve proposed for 2011, utilizing funds raised for the NEER (WSIB New Experimental Experience Rating) assessment and not utilized in 2012. History: Workers Safety Insurance Bureau reconciles claims and contributions over a 4 year period. This can result in a surcharge or a rebate. To smooth the effect of this reconciliation Proposed 2011: It is proposed that the $150,000 raised for NEER in 2011 be transferred to this reserve as the 2011 NEER reconciliation resulted in a rebate. Proposed 2012: No additional allocation in 2012 End value: $150,000 FRC Federal Gas Tax Reserve Fund Purpose: Established to provide for projects support by the Federal Gas Tax Agreement (FGT). Administrative Report Financial Services – Reserve & Reserve Funds December 14, 2012

Reserve and Reserve Funds

Page 7 of 10

Page 224 of 248

Agenda Item # 10102b)

History: The FGT Agreement requires that the FGT funds transferred to the municipality are held in a separate fund. The County has undertaken an Integrated Community Sustainability Plan process which now forms the basis for FGT funds disbursement. Proposed 2012: The County will receive FGT funding to 2014 of $820,000 annually. Projects totaling $460,279 are made up of projects outlined in the 2012 budget and an allocation to the Townships of $510,000 End value: $1,694,529 FRC Investing in Ontario Reserve Fund Purpose: Established with Provincial funding to provide for County capital projects. History: The Investing in Ontario funds are to be held in a separate fund and can only be used for capital projects. The County approved an allocation of these funds in 2008, but revised the allocation by resolution in August 2010. These projects included Fairmount Capital Projects ($200,000), the K&P Trail ($300,000), Green initiatives($416,000) and Broadband funding ($365,000). In 2011 funds were expended for the K&P Trail bridge engineering study and for the Sydenham and Palace Road solar panel projects. Proposed 2012: To continue to utilize these funds for capital projects related to Fairmount ($146,848), the K&P Trail ($154,191) and Green initiatives. The Broadband project is completed. End value: $261,584 FMT Capital Reserve Fund Purpose: Established to provide for Fairmount capital redevelopment requirements. History: This fund was initially established to provide for the capital requirements of the rebuild. The project was finally supported through a debenture and the County has drawn $50,000 annually to offset part of its contribution to the debenture. This fund was also available to provide for the County’s share of future capital replacements. A small amount of $21,170 was transferred from this FMT Capital Reserve Fund to a capital reserve annually. The PSAB process has enabled the County to determine capital replacement requirements more precisely as discussed above. The capital replacement will require an ongoing annual contribution of $88,000. Proposed 2012: debenture cost.

$125,000 will be drawn from this reserve annually to offset the

Should these proposals be adopted as recommended, this reserve fund will be reduced by the time the debenture is paid off in 2022. At that time the County might consider allocating an amount equal to its previous net contribution to the debenture into this reserve fund to provide for future building requirements for Fairmount Home. It is also proposed that $500,000 be retained to provide for the auditorium renovation. End value: $2,086,883 FMT Capital Campaign Reserve Fund Administrative Report Financial Services – Reserve & Reserve Funds December 14, 2012

Reserve and Reserve Funds

Page 8 of 10

Page 225 of 248

Agenda Item # 10102b)

Purpose: Established to provide for donations related to Fairmount capital redevelopment requirements. History: This fund was initially established as the repository for the Fairmount Redevelopment Capital Campaign donations. Donations received subsequent to the end of the campaign and which were designated for the redevelopment have been deposited in this account. Proposed 2012: As funds were donated specifically for Fairmount Home major capital building renovations, the allocations must reflect this purpose in the future and these funds could be used for the Fairmount Home Auditorium renovation or other identified projects. End value: $67,715 JOINT FMT Donations Reserve Fund Purpose: Established to provide for benefit of the residents. History: This fund is supported by donations from various sources and is meant to be used for the benefit of the residents. Fairmount Residents’ Council makes recommendations for the use of these funds. Proposed 2012: No requirements identified in 2012. End value: $83,808 JOINT FMT Pathways Reserve Fund Purpose: Established to provide for maintenance of the pathways. History: This fund is supported by donations from various sources for the maintenance of the Pathways behind Fairmount Home. Proposed 2012: There are no requirements for the pathways anticipated for 2012. End value: $39,152 Recommendation RESOLVED THAT Council of the County of Frontenac receive this Financial Services – Reserve and Reserve Funds Report AND FURTHER that Council direct the Treasurer to establish the FPS NEER Reserve in 2011; AND FURTHER that Council direct the Treasurer to reflect in the 2012 budget the reserve and reserve fund changes as outlined in this report for 2012. Organizations, Departments and Individuals Consulted and/or Affected Senior Management Team, County of Frontenac Administrative Report Financial Services – Reserve & Reserve Funds December 14, 2012

Reserve and Reserve Funds

Page 9 of 10

Page 226 of 248

Agenda Item # 10102b)

Appendix A 2011

2012

Year End

Budget

Year End

Estimate

Allocations

Requirements

Balance

Reserves County FRC Working Capital

4,251,266

45,000

-443,250

3,853,016

FRC Stabilization

975,000

FRC Strategic Projects

170,000

50,000

220,000

FRC Capital

486,644

88,000

574,644

FRC Library

77,714

31,000

-39,000

69,714

FRC Land Use Planning

126,159

50,000

176,159

FRC GIS Project

22,000

11,000

33,000

FRC Social Housing Out of Scope

369,400

25,000

-20,000

374,400

FRC Ontarians with Disabilities

35,000

10,000

45,000

FRC Land Acquisition

40,000

20,000

60,000

FRC 150th Anniversary

150,000

27,811

FRC Frontenac Howe Islander Ferry Revenue Fairmount FMT Working Capital

663,323

-79,814

583,509

JOINT FMT Severance

89,934

30,000

-12,083

97,407

JOINT FMT Operations

28,000

9,000

37,000

FMT Capital

569,019

85,024

654,043

Frontenac Paramedic Service FPS General Reserve

394,217

JOINT FPS Vehicle Replacement

125,135

422,658

-78,000

469,793

JOINT FPS Equipment Replacement

536,231

214,605

-121,600

629,176

JOINT FPS Severance

369,677

JOINT FPS Other Projects Reserve

300,000

-300,000

150,000

9,656,503

1,241,287

-943,747

9,943,565

FRC Federal Gas Tax

2,020,907

850,278

-970,279

1,900,668

FRC Investing in Ontario

555,097

8326

-120,000

443,423

2,179,195

32,688

-125,000

2,086,883

FMT Capital Campaign

67,639

337

67,715

JOINT FMT Donations - General Benefit of Residents

83,391

417

$83,808

JOINT FMT Pathways

38,764

388

39,512

Total Reserve Funds

4,946,732

892,777

-1,615,839

4,223,671

JOINT FPS NEER Reserve Total Reserves

Reserve Funds

FMT Capital

Administrative Report Financial Services – Reserve & Reserve Funds December 14, 2012

Reserve and Reserve Funds

Page 10 of 10

Page 227 of 248

Agenda Item # 10104a)

ADMINISTRATIVE REPORT To:

WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC

From:

Elizabeth Savill CAO

Prepared By:

Julie Shillington Administrator of Fairmount

Date Prepared:

December 9, 2011

Date of Meeting:

December 14, 2011

Re:

Fairmount Home – Elevator Repairs

Background There are three elevators at Fairmount – a public elevator; a service elevator and the County elevator. The public elevator is located in the main lobby of Fairmount and is used by visitors and residents to move between the first and second floors. There is no access to the ground floor via this elevator. The service elevator is located in the hallway that connects the north and south sides of the building and is off-limits to residents. The County elevator is located between the County’s administrative offices and Fairmount; is surrounded by a stairwell and is off-limits to residents. To access the elevators that are off-limits to residents requires the use of a swipe card. This ensures that residents do not have access to those areas. Comment Our public elevator is now out of service and our elevator maintenance contractor has advised us that it will remain that way for approximately seven months. The control system or “brains” of the elevator is no longer working and requires replacement. When the control system is replaced the car and hall fixtures, wiring and fire service also need to be replaced. The control system for our elevator cannot be sourced but must be manufactured as the original installer of the elevator and original fabricator of the control system are both no longer in business. While the bulk of the waiting period is related to the manufacturing of the control system, time is also needed for approval of engineered drawings and installation. Consideration was given to replacing the entire elevator but this was not recommended by the elevator contractor as the rest of the elevator is in good condition; it would be a more significant cost and the elevator would be out of service for a longer period of time. Administrative Report Fairmount Home – Elevator Repairs December 14, 2011

Elevator Repairs

Page 1 of 2

Page 228 of 248

Agenda Item # 10104a)

Currently visitors and residents are being escorted from floor to floor by staff however this is not a feasible long-term contingency plan as visitor flow is heavy at Fairmount. At the time of writing this report we have been working with the Ministry of Health & Long-Term Care to develop a longer-term contingency plan which we hope will allow visitor flow through the County elevator while still maintaining the safety and security of our residents. This plan will also address accessibility concerns.

Sustainability Implications None.

Financial Implications The estimate for repairs provided by the elevator contractor is $56,858.

Recommendation RESOLVED THAT Council of the County of Frontenac receive this Fairmount Home – Elevator Repairs report: AND FURTHER THAT Council authorize the Clerk to execute an agreement with ThyssenKrupp for the necessary repairs to the public elevator. Organizations, Departments and Individuals Consulted and/or Affected Ministry of Health & Long-Term Care ThyssenKrupp Residents Staff Volunteers Resident Family Members

Administrative Report Fairmount Home – Elevator Repairs December 14, 2011

Elevator Repairs

Page 2 of 2

Page 229 of 248

Agenda Item # 11•

Accounts for November 8 to December 6, 2011

Page 230 of 248

Agenda Item # 11•

Accounts for November 8 to December 6, 2011

Page 231 of 248

Agenda Item # 11•

Accounts for November 8 to December 6, 2011

Page 232 of 248

Agenda Item # 11•

Accounts for November 8 to December 6, 2011

Page 233 of 248

Agenda Item # 11•

Accounts for November 8 to December 6, 2011

Page 234 of 248

Agenda Item # 11•

Accounts for November 8 to December 6, 2011

Page 235 of 248

Agenda Item # 14141b)

KFL&A Public Health STRATEGIC PLAN 2012-2016 Strategic Directions Our Mission

KFL&A Public Health works together with our communities to promote and protect the public’s health. Our commitment is to provide public health programs and services of the highest quality.

Implement the Ontario Public Health Standards and the Organizational Standards. �

Establish a performance measurement process or system.

� Enhance program and service delivery through the identification and engagement of priority populations.

� Build capacity to support evidence-based public health practice, program planning, and evaluation.

Support the growth and evolution of the organization in a manner consistent with our values. � Enhance internal collaboration and strengthen relationships throughout the organization.

Addington Highlands

North Frontenac

� Adapt and improve internal communication strategies.

� Develop an organizational learning framework to support employee development and learning.

Central Frontenac

South Frontenac

Stone Mills

Kingston Greater Napanee

Loyalist

Actively seek opportunities and funding for research and program activities that complement or inform KFL&A Public Health programs and services, and build expertise and capacity to pursue and manage those opportunities and acquired funding.

October 2011

Frontenac Islands

Enhance communication with the public and build agency profile through the use of innovative technology.

KFL&A Public Health Update– Bud Clayton

Page 236 of 248

Agenda Item # 14141b)

KFL&A Public Health STRATEGIC PLAN 2012-2016 Our Philosophy

Our Core Values:

We recognize the diverse needs of the people and communities we serve and will support our community to reach its full health potential. In doing this, individuals and communities will be invited to participate in decisions affecting their health.

 Excellence

We will use a variety of health promotion and health protection strategies and interventions in a broad range of settings to meet program requirements, relevant legislation, and community needs. We are dedicated to creating a workplace culture that supports the health, well-being, and safety of our employees, volunteers, students, and Board members. We will foster an environment of open communication and employees will be encouraged to participate in decisions that affect their work. Our personnel will be recognized for the contributions they make to the organization.

We strive to meet high standards in all that we do. We are committed to delivering evidence-based public health programs and services that are innovative, creative, and appropriate. We foster a culture of continuous learning to support employee growth and organizational development.

 Integrity

We are honest, trustworthy, and transparent in all that we do. We meet high ethical and professional standards in our work and relationships by being principled in our approach and responsible in our actions. We are accountable to our funders and stakeholders for the public resources entrusted to us.

 Respect

All members of the public are treated respectfully and with dignity. We are committed to nurturing a mutually respectful workplace.

 Collaboration

We are committed to working with individuals, partners, and communities to achieve common goals for better health and to accomplish our mission. Through internal and external collaboration we will creatively solve problems and make decisions to meet the needs of the people and communities we serve.

 Fairness

October 2011

We are committed to implementing programs, services, and policies in a fair and consistent manner.

KFL&A Public Health Update– Bud Clayton

Page 237 of 248

Agenda Item # 14142b)

December 14, 2011

The Honourable Chris Bentley Minister of Energy Province of Ontario Dear Mr. Bentley: The County of Frontenac respectfully requests your personal attention in a matter that has potentially serious economic development implications to our County. Delays and/or rejections of microFIT and FIT project approvals and hydro grid connection approvals for thousands of new green energy projects, large and small, have been reported across Ontario from farm organisations, co-operatives, large corporate players, trade associations such as OSEA and CANsia, First Nations, regional retailers of green energy components, installers, electricians, etc. In the Kingston-Frontenac area, projects as small as 1.2 kilowatts and as large as 10 Mw have been rejected by Hydro One due to unspecified “[grid] system constraints”. Moreover, for identical installations, the speed and cost of connections within the Kingston Public Utility is vastly better than for the adjacent Hydro One service area. This has led us to conclude that the difference is largely attitudinal, and not technical. Therefore, we urge you to immediately:

Instruct Hydro One to provide detailed written explanations for all grid connections that have been denied since January 1, 2010. These should be provided to the proponent, the Ontario Power Authority, and the Ministry of Energy, and filed on a publicly accessible data base.
Establish immediately an expert panel to evaluate, propose and publish technical standards for future grid connections, and to set uniform, transparent costs for connection components, labour rates, required protection devices etc. These steps will help to assure that the government, private sector developers and suppliers and the public that Hydro One’s connection standards match those of municipal utilities in Ontario, that the connection rules are transparent and equal for everyone, and that the costs are fairly apportioned. Failing to implement this will leave Ontario’s nascent green energy sector beset by uncertainty, capricious connection rules and unjustified costs. This problem, we believe, is a potentially serious impediment to Ontario’s highly progressive Green Energy economy.

Green Energy Task Force

Page 238 of 248

Agenda Item # 14142b)

December 14, 2011

To be submitted electronically to:

2yearFITreview@ontario.ca

Frontenac County has developed an award-winning Integrated Community Sustainability Plan (ICSP), Directions for Our Future, with extensive public input from more than one thousand stakeholders. The ICSP was adopted by County Council in 2009 and has since guided progress towards sustainability across the four pillars: cultural, environmental, economical and social. An annual update, Sustainable Actions, presents the community’s vision of sustainability in the Frontenacs, reporting the year’s sustainability activities and listing priority projects for the coming year. Together, Directions for Our Future and Sustainable Actions are planning references for County Council, County staff and the four Advisory Committees of Council – Sustainability Advisory Committee, Trails Advisory Committee, 150th Anniversary Planning Advisory Committee and the Green Energy Task Force. The Green Energy Task Force helps to promote and facilitate real community-based renewable energy developments in our region. Its members are committed to building economic opportunity for our residents and businesses in a fashion that brings the maximum benefit. We support the GEGEA and appreciate the opportunities it offers for our communities to revitalize themselves. We also value the other provincial initiatives that favour community based projects. However we believe that a very small amount of the RE capacity developed to date has been done by cooperatives and other forms of community ownership. We believe improvements can be made. Some of the projects that we may be able to develop in our communities are: hydro developments on our rivers, perhaps in partnership with our Conservation Authorities; biomass generation in conjunction with district heating projects in our villages and photovoltaic systems on rooftops of local schools We have the following suggestions that we believe might improve our communities’ ability to bring projects to fruition. Deal with Bottlenecks in Grid Capacity Delays and/or rejections of microFIT and FIT project approvals and hydro grid connection approvals for thousands of new green energy projects, large and small, have been reported across Ontario from farm organizations, cooperatives, large corporate players, trade associations such as OSEA and CANsia, First Nations, regional retailers of green energy components, installers, electricians, etc. In the Kingston-Frontenac area, projects as small as 1.2 kilowatts and as large as 10 Mw have been rejected by Hydro One due to unspecified “[grid] system constraints”. Moreover for identical installations, the speed and cost of connections within the Kingston Public Utility is vastly better than for the adjacent Hydro One service area. This has led us to conclude that the difference is largely attitudinal, and not technical. Therefore, we recommend:

Instruct Hydro One to provide detailed written explanations for all grid connections that have been denied since January 1, 2010. These should be provided to the proponent,

Green Energy Task Force

Page 239 of 248

Agenda Item # 14142b)

the Ontario Power Authority, and the Ministry of Energy, and filed on a publicly accessible data base. 2. Establish immediately an expert panel to evaluate, propose and publish technical standards for future grid connections, and to set uniform, transparent costs for connection components, labour rates, required protection devices, etc. These steps will help to assure that the government, private sector developers and suppliers and the public that Hydro One’s connection standards match those of municipal utilities in Ontario, that the connection rules are transparent and equal for everyone, and that the costs are fairly apportioned. Failing to implement this will leave Ontario’s nascent green energy sector beset by uncertainty, capricious connection rules and unjustified costs. This problem, we believe, is a potentially serious impediment to Ontario’s highly progressive Green Energy economy. Further recommendations include: 3. Develop a way to give more secure access to the available grid capacity for community projects. One way would be to give community projects preferential access to the grid capacity that is available. Another way might be to reserve a fraction of available capacity for community based projects. 4. Maintain the principle of differential tariffs for community based projects vs fully community projects might help co-operative projects to successfully development their projects. Another approach would be to actually post different tariffs for commercial vs community in each size class. For example, roof top photovoltaics over 10 KW could receive $0.713 and commercial projects might be dropped, say to $0.60. Offering a higher tariff for a community project would obviously help them to demonstrate more favourable economic returns and thus secure financing more easily. But there would also be another significant advantage. Commercial developers may become more interested in developing partnerships with real community based groups or seek community participation in their projects. In both cases this would bring more community residents more opportunity to share in the financial benefits of the projects being developed in their communities. If there were more community participation in the financial benefits of the larger projects, especially of wind, there might be more community support for these, sometimes controversial, projects. 5. Another way to improve community acceptance of very large renewable energy projects would be to ensure that municipalities receive adequate compensation for costs incurred during the development of the projects and significant streams of income for the lives of the projects. It is important that municipalities have, and are aware of, opportunities to engage with developers of large projects to ensure that the public as a whole feel that they are seeing benefits from these large developments. 6. Strengthen the programs for demand reduction and energy conservation. Offer new FIT tariffs for the amount electricity consumption is reduced by conservation initiatives. For example solar water heaters would reduce the amount of electricity used to heat water and reduce the requirement for costly new generating capacity. 7. While it is important that larger projects face a standard approval process across the province, there are sometimes frictions created between neighbours with respect to the siting of MicroFit goundmount solar projects. We recommend that the Province develop measures that allow for municipalities to use some planning tools to ensure new groundmounted solar panels are installed in locations that do not cause negative impacts on

Green Energy Task Force

Page 240 of 248

Agenda Item # 14142b)

adjacent properties. Statement.

This might involve some changes to the Provincial Policy

It seems that the long-term energy plans being developed by the Province will, in effect, place an overall cap on total renewable energy capacity installed in the Province. Renewable energy projects will soon reach this cap. This will prove to be a dead end for the renewable supply industry that is being developed in Ontario. We encourage the government to modify the long term supply plan to allow more room for renewables to continue to grow long into the future. Thank you for the opportunity to provide input into this important review.

Green Energy Task Force

Page 241 of 248

Agenda Item # 16•

BY-LAW NO. 2011-0041 OF THE CORPORATION OF THE COUNTY OF FRONTENAC Being a by-law to authorize the Warden and Clerk to execute the contract extension with Fournier Consulting Services for the services of Closed Meeting Investigator on behalf of the County of Frontenac WHEREAS the Council of the County of Frontenac adopted By-law No. 2009-0036 on October 21, 2009 being a by-law to appoint Stephen Fournier, Fournier Consulting Services as the Closed Meeting Investigator for the County pursuant to the Municipal Act, 2001, as amended; AND WHEREAS a one year contract was executed effective from January 1, 2010 to December 31, 2010 with the option of renewal; AND WHEREAS this contract was renewed for one additional year from January 1, 2011 to December 31, 2011; AND WHEREAS Fournier Consulting Services is in agreement to extend the contract for an additional two (2) year term from January 1, 2012 to December 31, 2013; AND WHEREAS the County deems it expedient to extend the contract; NOW THEREFORE the Council of the Corporation of the County of Frontenac hereby authorizes as follows: 1.

THAT the Clerk be hereby authorized to execute the Contract extension with Fournier Consulting Services on behalf of the County of Frontenac, attached as Schedule “A” to this by-law.

THAT Schedule “A” shall form part of this by-law.

THAT this By-law shall come into force and take effect upon the date of final passing.

Read a First and Second Time this 14th day of December, 2011. Read a Third Time, Signed, Sealed and Finally Passed this 14th day of December, 2011.

County of Frontenac By-law No. 2011-0041 – To authorize the Clerk to execute the contract extension with Fournier Consulting for the services of Closed Meeting Investigator December 14, 2011

a) By-law No. 2011-0041 - Execute Closed Meeting Investigator Contract Extension Agreement

Page 242 of 248

Agenda Item # 16•

THE CORPORATION OF THE COUNTY OF FRONTENAC

Gary Davison, Warden

K. Elizabeth Savill, Clerk

County of Frontenac By-law No. 2011-0041 – To authorize the Clerk to execute the contract extension with Fournier Consulting for the services of Closed Meeting Investigator December 14, 2011

a) By-law No. 2011-0041 - Execute Closed Meeting Investigator Contract Extension Agreement

Page 243 of 248

Agenda Item # 16•

BY-LAW NO. 2011-0042 OF THE CORPORATION OF THE COUNTY OF FRONTENAC Being a by-law to authorize the Clerk to execute an agreement, on behalf of the County of Frontenac, with ThyssenKrupp WHEREAS the public elevator in Fairmount Home is out of service for approximately seven months; AND WHEREAS ThyssenKrupp has provided an estimate for repairs to the public elevator; AND WHEREAS County Council deems it expedient to enter into an agreement with ThyssenKrupp for the said repairs; NOW THEREFORE the Council of the Corporation of the County of Frontenac hereby authorizes as follows: 1.

THAT the Clerk be hereby authorized to execute an agreement on behalf of the County of Frontenac with ThyssenKrupp for the repairs to the public elevator in Fairmount Home at an estimated cost of $56,858.

THAT this By-law shall come into force and take effect upon the date of final passing.

Read a First and Second Time this 14th day of December, 2011. Read a Third Time, Signed, Sealed and Finally Passed this 14th day of December, 2011.

THE CORPORATION OF THE COUNTY OF FRONTENAC

Gary Davison, Warden

K. Elizabeth Savill, Clerk

County of Frontenac By-law No. 2011-0042 – To authorize the Clerk to execute an agreement with ThyssenKrupp December 14, 2011

b) By-law No. 2011-0042 - To Authorize the Clerk to Execute Agreement with ThyssenKrupp

Page 244 of 248

Agenda Item # 16•

BY-LAW NO. 2011-0043 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to appoint the Warden and the Deputy Warden

WHEREAS Section 5 of the Municipal Act provides that a municipal power, including a municipality’s capacity, rights, powers and privileges, shall be exercised by its council and by by-law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS Section 11 of the Municipal Act provides that an upper-tier municipality may pass by-laws respecting its governance structure of the municipality; AND WHEREAS Section 233 of the Municipal Act provides that if the term of office of an appointed head of council of an upper-tier municipality is the same as the term of council, the council of the upper-tier municipality shall, in the first year of its term, appoint the head of council at its first meeting; AND WHEREAS the Council of the Corporation of the of County of Frontenac, under the terms of its procedure by-law, must appoint the Warden as Head of the Council and the Deputy Warden of Council; AND WHEREAS Gary Davison and Janet Gutowski have each submitted their resignations for the positions of Warden and Deputy Warden; NOW THEREFORE, the Council of the Corporation of the County of Frontenac hereby enacts as follows: 1.

THAT Councillor Warden for the County of Frontenac.

_____, be and is hereby appointed as the

THAT Councillor _____, be and is hereby appointed as the Deputy Warden for the County of Frontenac.

That all previous by-laws or parts of by-laws that conflict with this by-law are hereby rescinded.

That this by-law shall take effect on the date of its final passing.

Read a first and second time this 14th day of December, 2011. Read a third time and finally passed this 14th day of December, 2011.

By-law No.2011-0043 – To Appoint the Warden and the Deputy Warden December 14, 2011

By-law No. 2011-0043 - To Appoint the Warden and Deputy Warden

Page 1 of 2

Page 245 of 248

Agenda Item # 16•

The Corporation of the County of Frontenac

Warden

K. Elizabeth Savill, Clerk

By-law No.2011-0043 – To Appoint the Warden and the Deputy Warden December 14, 2011

By-law No. 2011-0043 - To Appoint the Warden and Deputy Warden

Page 2 of 2

Page 246 of 248

Agenda Item # 16•

BY-LAW NO. 2011-0044 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to confirm all actions and proceedings of County Council on December 14, 2011

WHEREAS Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; WHEREAS Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; WHEREAS Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; WHEREAS the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE COUNTY OF FRONTENAC hereby enacts as follows:

THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on December 14, 2011 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on December 14, 2011 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
THAT all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on December 14, 2011 except those taken by bylaw and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
THAT this by-law shall come into force and take effect as of the final passing thereof.

By-law No. 2011-0044 – Confirmation of Council Proceedings December 14, 2011

By-law No. 2011-0044 - Confirmation of Proceedings

Page 1 of 2

Page 247 of 248

Agenda Item # 16•

Read a First and Second Time this 14th day of December, 2011. Read a Third Time and Finally Passed, Signed and Sealed this 14th day of December, 2011.

The Corporation of the County of Frontenac

Gary Davison, Warden

K. Elizabeth Savill, Clerk

By-law No. 2011-0044 – Confirmation of Council Proceedings December 14, 2011

By-law No. 2011-0044 - Confirmation of Proceedings

Page 2 of 2

Page 248 of 248

Help support independent journalism

If NFNM’s reporting matters to you, Buy Me a Coffee is a simple way to help keep local watchdog coverage going.