Body: Council Type: Minutes Meeting: Regular Date: January 15, 2020 Collection: Council Minutes Municipality: Frontenac County
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MINUTES OF THE REGULAR MEETING OF COUNCIL January 15, 2020
A regular meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, January 15, 2020 at 9:30 AM
Present:
Warden Ron Higgins, Deputy Warden Fran Smith, Councillors Ron Vandewal, Denis Doyle, Bruce Higgs, Bill MacDonald, Gerry Martin and Alan Revill
Also Present:
County: Kelly Pender, Chief Administrative Officer Paul Charbonneau, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Susan Brant, Director of Corporate Services/Treasurer Lisa Hirvi, Administrator-Fairmount Home Jannette Amini, Manager of Legislative Services/Clerk Marco Smits, Communications Officer
Regular Meeting of Council Minutes January 15, 2020 -9:30 AM
1
Call to Order
2
Closed Session
3
Approval of Addendum
4
Disclosure of Pecuniary Interest and General Nature Thereof
5
Adoption of Minutes
a)
Minutes of Meeting held December 18, 2019
Motion #: 4-20
Moved By:
Councillor MacDonald
Seconded By:
Councillor Higgs
Resolved That the minutes of the regular Council meeting held December 18, 2019 be adopted. Carried
6
Deputations and/or Presentations
Regular Meeting of Council Minutes January 15, 2020 -9:30 AM Page 2 of 21
a)
Katrina Furlanetto, General Manager - Cataraqui Region Conservation Authority, Sommer Casgrain-Robertson, General Manager/Secretary Treasurer - Rideau Valley Conservation Authority and Sally McIntyre, General Manager - Mississippi Valley Conservation Authority will provide County Council with an update on the changes Conservation Authorities are facing with the Province and possible consultations.
7
Proclamations
8
Move into Committee of the Whole
Motion #: 5-20
Moved By:
Councillor Doyle
Seconded By:
Councillor Higgins
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried
9
Briefings
a)
Mr. Kevin Farrell, Manager of Continuous Improvement/GIS, will brief County Council on Next Generation 9-1-1
b)
Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing.
Regular Meeting of Council Minutes January 15, 2020 -9:30 AM Page 3 of 21
10
Unfinished Business
11
Recommend Reports from the Chief Administrative Officer
a)
2020-001 Corporate Services Setting of the 2021 County Budget Deliberations and Solicitation of Public Input
Motion #: 6-20
Moved By:
Councillor Martin
Seconded By:
Councillor Revill
Recommendation:
Resolved That the Council of the County of Frontenac receive the Corporate Services – Setting of the 2021 County Budget Deliberations and Solicitation of Public Input report for information;
And Further That Council hold a public meeting on September 16, 2020, to permit members of the public to make presentations and/or funding requests to County Council for consideration in the 2021 budget.
And Further That the Council of the County of Frontenac confirm the following dates for the 2021 Budget Deliberations:
Regular Meeting of Council Minutes January 15, 2020 -9:30 AM Page 4 of 21
Tuesday, October 20, 2020 – Full Day Council Presentation – 2020 KPIs, 2021 Business Plans & Project Proposals Detailed Budget Presentation
Wednesday, October 21, 2020 – Half Day Council Presentation – 2020 KPIs, 2021 Business Plans & Project Proposals Detailed Budget Presentation
Thursday, October 22, 2020 – Full Day Council Presentation – Detailed Budget Presentation – if required Or Tuesday, October 20, 2020 – Full Day Council Presentation – 2020 KPIs, 2021 Business Plans & Project Proposals Detailed Budget Presentation
Thursday, October 22, 2020 – Full Day Council Presentation – Detailed Budget Presentation Carried as Amended
b)
2020-002 Corporate Services 2020 User Fees and Charges By-Law
Motion #: 8-20
Moved By:
Councillor Higgs
Seconded By:
Councillor MacDonald
Regular Meeting of Council Minutes January 15, 2020 -9:30 AM Page 5 of 21
Recommendation:
Resolved That County Council receive the Corporate Services – 2020 User Fees and Charges By-Law report;
And Further That Council pass a by-law later in the meeting to Impose User Fees and Charges for Services and rescind By-law 2019-0019 being a By-law to Impose User Fees and Charges for Services. Carried
c)
2020-003 Corporate Services Report Received from Aird Berlis, Integrity Commissioner – Complaint Filed Against a Member of Council
Motion #: 9-20
Moved By:
Warden Smith
Seconded By:
Councillor Doyle
Recommendation:
Resolved That the Council of the County of Frontenac receive the “Integrity Commissioner Report – Code of Conduct Complaint – 2019-01, submitted by Laura Dean of Aird Berlis – Integrity Commissioner, dated December 23, 2019 attached to this report as Appendix A. Carried
Regular Meeting of Council Minutes January 15, 2020 -9:30 AM Page 6 of 21
d)
Statement by Councillor Higgs: Councillor Higgs has provided notice that he will read a statement at this time.
e)
2020-004 Corporate Services Delegation of Authority of certain Powers and Duties under the Municipal Act and Planning Act
Motion #: 10-20
Moved By:
Councillor Higgins
Seconded By:
Councillor Martin
Recommendation:
Resolved That the Council of the County of Frontenac receive the Corporate Services –Delegation of Authority of certain Powers and Duties under the Municipal Act and Planning Act report;
And Further That the Clerk be authorized to bring forward a by-law later in the meeting to amend By-law 2016-0006, authorizing the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts, by deleting Schedule B in its entirety and replacing with the following:
Officer or Position Warden
Description of Delegated Authority Head of the Municipality for the Purposes of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Ombudsman Act
Regular Meeting of Council Minutes January 15, 2020 -9:30 AM Page 7 of 21
Clerk
Delegated the power or duty granted or vested in the head pursuant to Section 49(1) of the Municipal Freedom of Information and Protection of Privacy Act;
Director of Planning and Economic Development
Delegated the authority to authorize Final Approval of Plans of Subdivision and Plans of Condominium
Director of Planning and Economic Development
Delegated the authority to authorize Applications for Part-Lot Control – Approval
Clerk
Designated as the Contact Person of the Municipality for the Purposes of the Personal Health Information Protection Act (PHIPA) and the Ombudsman Act;
Integrity Commissioner
Delegation of authority of Council’s powers to impose penalties for a contravention of the Code of Conduct
Carried
f)
2020-005 Planning and Economic Development Authorization to enter into a contribution agreement with the Province of Ontario (Rural Economic Development Program)
Motion #: 11-20
Moved By:
Councillor Revill
Seconded By:
Councillor Martin
Recommendation:
Whereas an application was filed with the Rural Economic Development program in July 2019;
Regular Meeting of Council Minutes January 15, 2020 -9:30 AM Page 8 of 21
Be It Resolved That the Warden and the Clerk be authorized to enter into an agreement with the Province of Ontario should the said application be successful. Carried
g)
2020-006 Planning and Economic Development Notice of License Agreement Termination with Eastern Ontario Trails Alliance
Motion #: 12-20
Moved By:
Councillor Higgs
Seconded By:
Warden Smith
Recommendation:
Resolved That the Council of the County of Frontenac direct staff to send notice to the Eastern Ontario Trails Alliance with regard to the termination of the license of occupation. Carried
h)
2020-008 Corporate Services 2019 Federal Gas Tax Allocation Amendment
Motion #: 13-20
Moved By:
Councillor Doyle
Regular Meeting of Council Minutes January 15, 2020 -9:30 AM Page 9 of 21
Seconded By:
Councillor Higgins
Recommendation:
Resolved That the Council of the County of Frontenac accept the Corporate Services – 2019 Federal Gas Tax Allocation Amendment By-law report;
And Further That the Clerk be directed to bring forward a by-law to amend the distribution of Federal Gas Tax to the Townships for 2019. Carried
i)
2020-009 Corporate Services Authorization to enter into an Amending Agreement with the Ministry of Transportation (MTO) for the operation of the How Islander Ferry
Motion #: 14-20
Moved By:
Councillor Martin
Seconded By:
Councillor Revill
Recommendation:
Resolved That the Council of the County of Frontenac receive the Corporate Services – Authorization to enter into an Amending Agreement with the Ministry of Transportation (MTO) for the Operation of the Howe Islander Ferry report for information;
Regular Meeting of Council Minutes January 15, 2020 -9:30 AM Page 10 of 21
And Further That the Warden and Clerk be authorized to execute an Amending Agreement with the Ministry of Transportation (MTO) for the Operation of the Howe Islander Ferry. Carried
12
Information Reports from the Chief Administrative Officer
a)
2020-007 Corporate Services Annual Report on Delegation of Authority
13
14
Reports from Council Liaison Appointees
a)
Emergency and Transportation Services - Councillor Higgs
b)
Long Term Care (Fairmount Home) - Councillor Martin
c)
Corporate Services - Councillor MacDonald
d)
Planning and Economic Development - Councillor Revill
Reports from External Boards and Committees
Regular Meeting of Council Minutes January 15, 2020 -9:30 AM Page 11 of 21
a)
Kingston Frontenac Library Board Update - Councillor Revill
b)
KFL&A Public Health Board Update - Councillor Doyle
c)
Housing and Homelessness Committee Update - Warden Smith
d)
Food Policy Council of Kingston, Frontenac, Lennox and Addington Councillor Higgs
15
Reports from Advisory Committees of County Council
a)
Report of the Administrative Building Design Task Force
Motion #: 15-20
Moved By:
Councillor MacDonald
Seconded By:
Councillor Doyle
That the Report received from the Administrative Building Design Task Force be received and adopted.
Report of the Administrative Building Design Task Force
Regular Meeting of Council Minutes January 15, 2020 -9:30 AM Page 12 of 21
The Administrative Building Design Task Force reports and recommends as follows:
- 2019-160 Office of the Chief Administrative Officer Authorization for staff to proceed with Phase #3 of the Work Plan for the County Administrative Building
Be It Resolved That the Office of the Chief Administrative Officer – Authorization for staff to proceed with Phase #3 of the Work Plan for the County Administrative Building report be received;
And Further That staff be directed to proceed with Phase #3 of the Work Plan that being the issuance of an RFP for Detailed Design as identified Report 2019116.
And Further ThatCouncil direct to explore funding options for the redevelopment Carried
16
Return to Council
Motion #: 16-20
Moved By:
Warden Smith
Seconded By:
Councillor Higgs
That Council revert from Committee of the Whole Council, to Council.
Carried
Regular Meeting of Council Minutes January 15, 2020 -9:30 AM Page 13 of 21
17
Adoption of the Report of the Committee of the Whole Council
Motion #: 17-20
Moved By:
Councillor Higgins
Seconded By:
Councillor Martin
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried
18
Motions, Notice of Which has Been Given
19
Giving Notice of Motion
20
Communications
That Council consent to the following communications of interest to Council listed below be received and filed:
a)
Letter from the County of Simcoe Regarding Nottawasaga Valley Conservation Authority Levy (NVCA) [Distributed to Members of County Council December 20, 2019]
Regular Meeting of Council Minutes January 15, 2020 -9:30 AM Page 14 of 21
b)
Letter from the County of Simcoe Regarding Conservation Authority Exit Clause [Distributed to Members of County Council December 20, 2019]
c)
Letter from the Corporation of the Township of Huron-Kinloss Regarding Support for the Township of Ramara’s Request for the Province to review the existing Conservation Authorities Act [Distributed to Members of County Council December 20, 2019]
d)
Holiday Card from Mayor Brian Patterson and Family [Distributed to Members of County Council December 20, 2019]
e)
Holiday Card from Northumberland County Council & Staff [Distributed to Members of County Council December 20, 2019]
f)
Holiday Card from Warden Richard Kidd and Lanark County Council [Distributed to Members of County Council December 20, 2019]
g)
Invitation from the City of Kingston for the New Year’s Levee on January 1, 2020 [Distributed to Members of County Council December 20, 2019]
h)
Letter from the City of Woodstock Regarding the Ban of Single-Use Plastic Handled Shopping Bags
Regular Meeting of Council Minutes January 15, 2020 -9:30 AM Page 15 of 21
[Distributed to Members of County Council December 20, 2019]
i)
Letter from the Corporation of the Municipality of Thames Centre Regarding Support for Continuation of Mandatory and Non-Mandatory Programs of the Upper Thames River Conservation Authority (UTRCA) and Kettle Creek Conservation Authority (KCCA) [Distributed to Members of County Council December 20, 2019]
j)
Letter and Presentation from the Ministry of Indigenous Affairs Information Centre Regarding the Treaty Negotiations Underway to Resolve the Algonquin Land Claim in Eastern Ontario [Distributed to Members of County Council December 20, 2019]
k)
Letter from the Corporation of the Town of Tecumseh Regarding 311 Misdials [Distributed to Members of County Council January 3, 2020]
l)
Letter form the Township of Perry Regarding the Ban of Single-Use Disposable Wipes [Distributed to Members of County Council January 3, 2020]
m)
From the Township of Stone Mills providing resolution of support for Conservation Authorities [Distributed to Members of County Council January 10, 2020]
Regular Meeting of Council Minutes January 15, 2020 -9:30 AM Page 16 of 21
n)
From the Town of Deep River regarding Letter to Provincial Premiers on the Develop Nuclear Reactor Technology [Distributed to Members of County Council January 10, 2020]
o)
Email from Joy Vileneuve, Citizen Regarding Funding for Frontenac Transportation [Distributed to Members of County Council January 17, 2020]
p)
Resolution from the City of Quinte West regarding Conservation Authorities [Distributed to Members of County Council January 17, 2020]
q)
Resolution from the EOWC regarding rising flooding levels across Eastern Ontario [Distributed to Members of County Council January 17, 2020]
r)
Resolution from the Municipality of Dutton Dunwhich supporting the role of Conservation Authorities [Distributed to Members of County Council January 17, 2020]
s)
Email from Kevin Farrell, Manager of Continuous Improvement, providing Council with a Planning Applications - Process Improvement Update, as requested at the January 15 County Council Meeting – Distributed separately on January 22 [Distributed to Members of County Council January 22, 2020]
Regular Meeting of Council Minutes January 15, 2020 -9:30 AM Page 17 of 21
t)
Notice of Kingston Dock Design and Construction Report [Distributed to Members of County Council January 24, 2020]
u)
Letter from the Kingston Frontenac Public Library Regarding the Elected Chair and Vice Chair [Distributed to Members of County Council January 24, 2020]
v)
Invitation from University Hospitals Kingston Foundation - Circle of Care Luncheon - Monday, March 2, 2020 [Distributed to Members of County Council January 24, 2020]
21
Other Business
22
Public Question Period
23
By-Laws – General By-laws and Confirmatory By-law
a)
First and Second Reading
Motion #: 18-20
Moved By:
Councillor Revill
Seconded By:
Councillor MacDonald
Regular Meeting of Council Minutes January 15, 2020 -9:30 AM Page 18 of 21
Resolved That leave be given the mover to introduce by-laws a) through f) that have been circulated to all Members of County Council and that by-laws a) through f) be read a first and second time. Carried
b)
Third Reading
Motion #: 19-20
Moved By:
Councillor Revill
Seconded By:
Councillor MacDonald
Resolved That by-laws a) through f) be read a third time, signed, sealed and finally passed. Carried
By-Laws
[Proposed By-law No. 2020-0002]
a)
To Impose User Fees and Charges for Service [Proposed By-law No. 2020-001]
b)
To Amend By-law 2016-0006 to Establish a Delegation of Authority Policy and to Authorize the Delegation of Certain Powers and Duties under the Municipal Act, 2001, the Planning Act and other Acts [Proposed By-law No. 2020-0002]
Regular Meeting of Council Minutes January 15, 2020 -9:30 AM Page 19 of 21
c)
To Amend By-law 2019-0043 to Authorize the Corporate of the County of Frontenac to Distribute the Federal Tax Amongst its Four Lower-tier Municipalities [Proposed By-law No. 2020-0003]
d)
To Authorize the Execution of a Contribution Agreement with the Province of Ontario to Participate in the Rural Economic Development (RED) Program [Proposed By-law No. 2020-0004]
e)
To Authorize the Execution of an Amending Agreement with the Ministry of Transportation for the Operation of the Howe Islander Ferry [Proposed By-law No. 2020-0005]
f)
To Confirm all Actions and Proceedings of County Council on January 15, 2020 [Proposed By-law No. 2020-0006]
24
Adjournment
Motion #: 20-20
Moved By:
Councillor Higgs
Seconded By:
Councillor Doyle
Regular Meeting of Council Minutes January 15, 2020 -9:30 AM Page 20 of 21
That the meeting hereby adjourn at Carried
Ron Vandewal, Warden
Jannette Amini, Clerk
Regular Meeting of Council Minutes January 15, 2020 -9:30 AM Page 21 of 21
