Body: Council Type: Minutes Meeting: Regular Date: June 15, 2022 Collection: Council Minutes Municipality: Frontenac County
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MINUTES OF THE REGULAR MEETING OF COUNCIL June 15, 2022
A regular meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, June 15, 2022 at 9:30 AM
Present:
Warden Fran Smith, Deputy Warden Ron Vandewal, Councillors Ron Higgins, Denis Doyle, Bruce Higgs, Bill MacDonald, Gerry Martin and Alan Revill
Also Present:
County: Kelly Pender, Chief Administrative Officer Gale Chevalier, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Alex Lemieux, Director of Corporate Services/Treasurer Susan Brant, Administrator-Fairmount Home Barb McCulloch, Director of Human Resources Jannette Amini, Manager of Legislative Services/Clerk
Regular Meeting of Council Minutes June 15, 2022 -9:30 AM
Call to Order
Closed Session
Motion #: 187-22
Moved By:
Councillor Revill
Seconded By:
Councillor Martin
Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held April 20, 2022
- Adoption of Closed Minutes of Special Meetings held May 4, 2022
- A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to property acquisition for the K&P Trail. Carried
Motion #: 188-22
Moved By:
Councillor Vandewal
Seconded By:
Councillor Smith
Resolved That Council rise from Committee of the Whole closed session with/without reporting Carried
Approval of Addendum
Regular Meeting of Council Minutes June 15, 2022 -9:30 AM Page 2 of 20
Motion #: 189-22
Resolved That the agenda for the [ date ] meeting of the Council of the County of Frontenac be approved. Carried
Disclosure of Pecuniary Interest and General Nature Thereof
Adoption of Minutes
a)
Minutes of Meeting held May 18, 2022
Motion #: 190-22
Moved By:
Councillor Higgs
Seconded By:
Councillor MacDonald
Resolved That the minutes of the regular Council meeting held May 18, 2022 be adopted. Carried
Deputations and/or Presentations
Regular Meeting of Council Minutes June 15, 2022 -9:30 AM Page 3 of 20
Proclamations
Move into Committee of the Whole
Motion #: 191-22
Moved By:
Deputy Warden Higgins
Seconded By:
Councillor Smith
That Council adjourn and meet as Committee of the Whole Council, with the Warden in the Chair. Carried
Briefings
a)
Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing.
Unfinished Business
Recommend Reports from the Chief Administrative Officer
a)
2022-063 Corporate Services
Regular Meeting of Council Minutes June 15, 2022 -9:30 AM Page 4 of 20
Setting of a Public Meeting for the Business Case Study on Communal Services
Motion #: 192-22
Moved By:
Councillor Vandewal
Seconded By:
Councillor Martin
Recommendation
Be it Resolvedthat the Council of the County of Frontenac receive the report, Corporate Services – Setting of a Public Meeting for the Business Case Study on Communal Services;
And Further Thatthe County of Frontenac host a Public Meeting in combination of in person and virtual on Wednesday, July 13, 2022 at 6:00 p.m. in the Township of South Frontenac. Carried
b)
2022-067 Fairmount Home Authorization to Proceed with Replacement of Nurse Call Bell System
Motion #: 193-22
Moved By:
Councillor Revill
Seconded By:
Councillor MacDonald
Recommendation
Regular Meeting of Council Minutes June 15, 2022 -9:30 AM Page 5 of 20
Be It Resolved That the Council of the County of Frontenac proceed with the purchase to replace the Nurse Call Bell system
And Further That any surplus on the municipal contribution in 2022 should be used to offset the costs over budget to purchase and implement the Nurse Call Bell system
And Finally That County Council authorize the use of the Fairmount Capital Replacement Reserve for any County share exceeding the capital budget and the municipal surplus to purchase and implement the Nurse Call Bell System Carried
c)
2022-070 Corporate Services Approval of Asset Management Plan for Core Assets
Motion #: 194-22
Moved By:
Councillor Higgs
Seconded By:
Councillor Smith
Recommendation
Be It Resolved That the Council of the County of Frontenac receive the Asset Management Plan for Core Assets report for information;
And Further That the Clerk be authorized to bring forward a by-law later in the meeting to approve the Asset Management Plan for Core Assets attached to this report as Appendix A. Carried
Regular Meeting of Council Minutes June 15, 2022 -9:30 AM Page 6 of 20
d)
2022-068 Corporate Services Extension of Agreement with Aird Berlis as Integrity Commissioner for the County of Frontenac
Motion #: 195-22
Moved By:
Deputy Warden Higgins
Seconded By:
Councillor Vandewal
Recommendation
Be It Resolved That Council receive for information the Corporate Services – Extension of Agreement with Aird Berlis as Integrity Commissioner for the County of Frontenac;
And Further That the County of Frontenac exercise its option to continue the services of Aird & Berlis as Integrity Commission for an additional one-year term. Carried
e)
2022-069 Corporate Services Report Received from Aird Berlis, Integrity Commissioner – Complaint Filed Against a Member of Council
Motion #: 196-22
Moved By:
Councillor Martin
Regular Meeting of Council Minutes June 15, 2022 -9:30 AM Page 7 of 20
Seconded By:
Councillor Revill
Recommendation
Resolved That the Council of the County of Frontenac receive the “Integrity Commissioner Report – Code of Conduct Complaint – 2022-01, submitted by Meaghan Barrett of Aird Berlis – Integrity Commissioner, dated June 2, 2022 attached to this report as Appendix A. Carried
f)
2022-071 Office of the Chief Administrative Officer Status and Timing of County Corporate Strategy and Related Projects
Motion #: 197-22
Moved By:
Councillor MacDonald
Seconded By:
Councillor Higgs
Recommendation
Resolved Thatthe Council of the County of Frontenac accept the Office of the Chief Administrative Officer Report – Status and Timing of County Corporate Strategy and Related projects report for information;
And Further That the Council of the County of Frontenac approves as follows:
Regular Meeting of Council Minutes June 15, 2022 -9:30 AM Page 8 of 20
1. That staff immediately commence the Request for Proposals (RFP) for a facilitator to commence the 2022 public consultation process for the 2023-2026 County strategic plan as outlined in the report;
- That staff be directed to include in the 2023 County budget for consideration a line item to complete the 2023-2026 County strategic plan process; Carried
g)
Consultant Briefing: Mr. Howard Allen, KPMG, will address County Council regarding the audit findings report for the year ended December 31, 2021
[See Recommend Reports from the Chief Administrative Officer, clause h)]
h)
2022-064 Corporate Services 2021 County of Frontenac Audited Financial Statements
Motion #: 198-22
Moved By:
Councillor Smith
Seconded By:
Deputy Warden Higgins
Recommendations
Resolved Thatthe Council of the County of Frontenac receive the Corporate Services 2021 Audited Financial Statements report;
Regular Meeting of Council Minutes June 15, 2022 -9:30 AM Page 9 of 20
And Further That the Council of the County of Frontenac approve the 2021 Audited Financial Statements of the Corporation of the County of Frontenac.
And Finally That the Council of the County of Frontenac approve the transfer of the year-end surplus of $323,657 to the Stabilization Reserve. Carried
Information Reports from the Chief Administrative Officer
a)
2022-065 Corporate Services 2022 First Quarter Financial Summary and Outlook
b)
2022-066 Corporate Services 2021 Reserve and Reserve Funds
Reports from Council Liaison Appointees
a)
Fairmount Home Liaison Report from Councillor Gerry Martin
Reports from External Boards and Committees
Regular Meeting of Council Minutes June 15, 2022 -9:30 AM Page 10 of 20
Reports from Advisory Committees of County Council
a)
Report of the Administrative Building Design Task Force
Motion #: 199-22
Moved By:
Councillor Vandewal
Seconded By:
Councillor Martin
That the Report received from the Administrative Building Design Task Force be received and adopted.
Report of the Administrative Building Design Task Force
The Administrative Building Design Task Force reports and recommends as follows:
- 2022-058 Office of the Chief Administrative Officer Review and Award of the RFP for the Renovations & Additions for Joint Admin Facility for the County of Frontenac and Cataraqui Regional Conservation Authority
Be It Resolved That the Office of the Chief Administrative Officer – Review and Award of the RFP for the redevelopment of the Administrative Building report be received;
And Further That the Council of the County of Frontenac authorize the Warden and Clerk to enter into an agreement with Emmons & Mitchell Construction (2000) Ltd for the Renovations & Additions for Joint Admin Facility for the County of
Regular Meeting of Council Minutes June 15, 2022 -9:30 AM Page 11 of 20
Frontenac and Cataraqui Regional Conservation Authority in the amount of Four Million, Four Hundred and Ninety Thousand ($4,490,000.00), subject to the approval by the Cataraqui Region Conservation Authority (CRCA).
Carried
b)
Report of the Community Development Advisory Committee
Motion #: 200-22
Moved By:
Councillor Revill
Seconded By:
Councillor MacDonald
That the Report received from the Community Development Advisory Committee be received and adopted.
Report of the Community Development Advisory Committee
The Community Development Advisory Committee reports and recommends as follows:
- 2022-059 Community Development Advisory Committee Destination Development Plan 5-year Implementation Plan
Be It Resolved That the County Council endorses the Frontenac County Destination Development Plan Implementation described in report 2022-059.
Regular Meeting of Council Minutes June 15, 2022 -9:30 AM Page 12 of 20
And Further That staff be directed to include Destination Plan implementation in the Planning & Economic Development Budget and Business Plan 2023- 2027. Carried
Return to Council
Motion #: 201-22
Moved By:
Councillor MacDonald
Seconded By:
Councillor Higgs
That Council revert from Committee of the Whole Council, to Council.
Carried
Adoption of the Report of the Committee of the Whole Council
Motion #: 202-22
Moved By:
Councillor Smith
Seconded By:
Deputy Warden Higgins
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried
Regular Meeting of Council Minutes June 15, 2022 -9:30 AM Page 13 of 20
Motions, Notice of Which has Been Given
a)
Community Schools Alliance Action Plan and Social and Economic Impact for Small Communities in Ontario
Motion #: 203-22
Moved By:
Warden Doyle
Seconded By:
Councillor Revill
Moved by: Warden Doyle Seconded by: Councillor Revill
Whereas all students should have the opportunity to attend elementary and secondary school in their home community;
Therefore Be It Resolved That Council hereby receives the Community Schools Alliance Action Plan and Social and Economic Impact for Small Communities in Ontario Study;
And Further That the province increase the Rural and Northern Education Fund (RNEF) to $50 million;
And Further That should the current moratorium on accommodation reviews and school closures be lifted, we ask that the moratorium remain in place for schools that qualify for the RNEF until a thorough review of the education funding formula is completed;
Regular Meeting of Council Minutes June 15, 2022 -9:30 AM Page 14 of 20
And Further That before templates required by the 2018 Pupil Accommodation Review Guide (PARG) are developed, there be consultation with school boards and community groups including the Community Schools Alliance.
And Further That a copy of this resolution be forwarded to Ontario municipalities, Community Schools Alliance, local MP’s and MPP’s and the Premier of Ontario. Carried
Giving Notice of Motion
Communications
That Council consent to the following communications of interest to Council listed below be received and filed:
a)
From the City of Brantford regarding a resolution to Release Federal and Provincial documents on Residential Schools [Distributed to Members of County Council May 20, 2022]
b)
From the City of Cambridge regarding a Resolution on free Public Transit [Distributed to Members of County Council May 20, 2022]
c)
From the Food Policy Council of KFL&A regarding updates on Bill 216 [Distributed to Members of County Council May 20, 2022]
Regular Meeting of Council Minutes June 15, 2022 -9:30 AM Page 15 of 20
d)
From the Town of Rainy River regarding a resolution on Connecting Links [Distributed to Members of County Council May 20, 2022]
e)
From the Municipality of Shuniah regarding a Resolution on the Community Schools Alliance Action Plan [Distributed to Members of County Council May 27, 2022]
f)
From the Municipality of Shuniah regarding a Resolution on Support for Infrastructure [Distributed to Members of County Council May 27, 2022]
g)
Invitation from St. Georges Cathedral Kingston to participate in Service of Thanksgiving to Celebrate the Platinum Jubilee [Distributed to Members of County Council May 27, 2022]
h)
From the City of Cambridge regarding a Resolution on build right the first time [Distributed to Members of County Council June 3, 2022]
i)
From the City of Cambridge regarding a Resolution to address Joint and Several Liability [Distributed to Members of County Council June 3, 2022]
Regular Meeting of Council Minutes June 15, 2022 -9:30 AM Page 16 of 20
j)
From the City of Kitchener regarding a resolution on Energy Performance Tiers [Distributed to Members of County Council June 3, 2022]
k)
From the Food Literacy Council regarding the All-party forum recording & Op-ed on Food Literacy & School Food [Distributed to Members of County Council June 3, 2022]
l)
From the Town of Fort Erie regarding a resolution on Bidding War on Apartments [Distributed to Members of County Council June 3, 2022]
m)
From the Town of Fort Erie regarding a resolution supporting voluntary Russian Sanction [Distributed to Members of County Council June 3, 2022]
n)
From the Town of Fort Erie regarding a resolution to Tax vacant Foreign Owned Properties [Distributed to Members of County Council June 3, 2022]
o)
From the Town of the Blue Mountains regarding a resolution on the Voter’s List Information to Candidates [Distributed to Members of County Council June 3, 2022]
Regular Meeting of Council Minutes June 15, 2022 -9:30 AM Page 17 of 20
p)
From Kelly Pender thanking Council for their condolences on the passing of his mother [Distributed to Members of County Council June 10, 2022]
q)
From Southern Frontenac Community Services regarding its Q1 Transportation Report [Distributed to Members of County Council June 10, 2022]
Other Business
Public Question Period
By-Laws – General By-laws and Confirmatory By-law
a)
First and Second Reading
Motion #: 204-22
Moved By:
Councillor Martin
Seconded By:
Councillor Higgs
Resolved That leave be given the mover to introduce by-laws a) through c) that have been circulated to all Members of County Council and that by-laws a) through c) be read a first and second time.
Regular Meeting of Council Minutes June 15, 2022 -9:30 AM Page 18 of 20
Carried
b)
Third Reading
Motion #: 205-22
Moved By:
Councillor Martin
Seconded By:
Councillor Higgs
Resolved That by-laws a) through c) be read a third time, signed, sealed and finally passed. Carried
By-Laws
a)
To Authorize the Warden and Clerk to enter into a one (1) year Extension Agreement with Aird Berlis for Integrity Commissioner services for the Corporation of the County of Frontenac [Proposed By-law No. 2022-0016]
b)
To adopt an Asset Management Plan for Core Assets Policy [Proposed By-law No. 2022-0017]
Regular Meeting of Council Minutes June 15, 2022 -9:30 AM Page 19 of 20
c)
To confirm all actions and proceedings of County Council on June 15, 2022 [Proposed By-law No. 2022-0018]
Adjournment
Motion #: 206-22
Moved By:
Councillor MacDonald
Seconded By:
Councillor Revill
That the meeting hereby adjourn at Carried
Regular Meeting of Council Minutes June 15, 2022 -9:30 AM Page 20 of 20
