Body: Council Type: Agenda Meeting: Regular Date: May 15, 2019 Collection: Council Agendas Municipality: Frontenac County
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Frontenac County Council Meeting Wednesday, May 15, 2019 – 9:00 a.m. Kingston Frontenac Rotary Auditorium, 2069 Battersea Road, Glenburnie Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 a.m.
AGENDA Page Call to Order Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meeting held January 16, 2019
- Labour relations or employee negotiations - as it relates to the Labour Relations Strategy for upcoming negotiations with CUPE Local 2290 and OPSEU Local 462 Resolved That Council rise from Committee of the Whole closed session with/without reporting Approval of Addendum a) Resolved That the agenda for the May 15, 2019 meeting of the Council of the County of Frontenac be approved. Disclosure of Pecuniary Interest and General Nature Thereof
11 - 19
Adoption of Minutes a) Minutes of Meeting held April 17, 2019 Resolved That the minutes of the regular Council meeting held April 17, 2019 be adopted.
20 - 22
b)
Minutes of the Special Meeting of Council held April 17, 2019 Resolved That the minutes of the Special meeting held April 17, 2019 be adopted.
Deputations and/or Presentations
Page
Proclamations Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.
23 - 40
Briefings a) Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing.
41 - 81
b)
Mr. Joe Gallivan, Director of Planning and Economic Development, will provide County Council with a briefing regarding communal services study
Unfinished Business
82 - 83
Recommend Reports from the Chief Administrative Officer a) 2019-054 Emergency and Transportation Services Howe Island County Ferry – School Bus Pilot Recommendation Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services – Howe Island County Ferry – School Bus Pilot report for information, And Further That Council direct staff to implement a one (1) month pilot project commencing on June 3, 2019 on the County operated ferry to Howe Island wherein school bus are not given priority over other vehicles during peak periods, And Further That staff report back to Council the results of the pilot in July 2019.
84 - 86
b)
2019-057 Planning and Economic Development 2019 Partnership Fund Grants from Regional Tourism Organization 9 (RTO9) Recommendation That County Council receive the Planning and Economic Development – 2019 Partnership Fund Grants from Regional Tourism Organization 9 (RTO9) report for information;
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Page
And Further That the Warden and Clerk be authorized to complete necessary paperwork associated with RTO 9 funding.
87 - 97
c)
Consultant Briefing: Mr. Rob Wood, 8020 Info Inc. will brief the Committee of the Whole on the Draft Frontenac County Strategic Plan 2019-2022.[See Recommend Reports from the Chief Administrative Officer, clause d)]
d)
2019-058 Office of the Chief Administrative Officer Draft Frontenac County Strategic Plan 2019-2022 Recommendation Be It Resolved That the Council of the County of Frontenac receive for information the Office of the Chief Administrative Officer – Draft Frontenac County Strategic Plan 2019-2022 report; And Further That the Council of the County of Frontenac approve the Draft Frontenac County Strategic Plan 2019-2022 attached to this report as Appendix A.
98 - 100
e)
2019-059 Office of the Chief Administrative Officer Authorization to Engage Architectural Expertise to Review the County Administration Building Recommendation Be It Resolved That the Council of the County of Frontenac receive for information the Office of the Chief Administrative Officer – Authorization to Engage Architectural Expertise to Review the County Administration Building report; And Further That staff be authorized to engage appropriate architectural expertise to review and determine the feasibility and costs to redevelop the County Administration Building to accommodate County of Frontenac and Cataraqui Region Conservation Authority (CRCA) Administrative staff to an upset of $10,000 to be expensed from the County’s Modernization Funds. And Further That the scope of the assignment, including life cycle costs include:
- architectural analysis of the County Administration Office “old house”,
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Page 2. preliminary conceptual/schematic floor plans to meet partner needs, 3. options for potential configuration of common spaces for best efficiencies, 4. implications for parking, water & similar services, building code etc, 5. Initial budget-level estimates for comparison with stand-alone option for the County.
101 - 102
Information Reports from the Chief Administrative Officer a) 2019-055 Fairmount Home Quarterly Update Activity Report
103 - 107
b)
2019-056 Fairmount Home Strategic Plan Progress Report
108 - 111
c)
2019-061 Emergency and Transportation Services 2019 Land Ambulance Funding Letter from MOHLTC
Reports from Council Liaison Appointees a) Emergency and Transportation Services - Councillor Higgs b)
Long Term Care (Fairmount Home) - Councillor Martin
c)
Corporate Services - Councillor MacDonald
d)
Planning and Economic Development - Councillor Revill
Reports from External Boards and Committees a) Kingston Frontenac Library Board Update - Councillor Revill
112 - 121
b)
KFL&A Public Health Board Update - Councillor Doyle
c)
Housing and Homelessness Committee Update - Deputy Warden Smith
d)
Food Policy Council of Kingston, Frontenac, Lennox and Addington Councillor Higgs
Reports from Advisory Committees of County Council a) Report of the Planning Advisory Committee All items listed on the Planning Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning Advisory Committee Report without the separated item(s) shall
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Page be put to the vote and the separated item(s) shall be considered immediately thereafter. That the Report received from the Planning Advisory Committee be received and adopted. Report of the Planning Advisory Committee The Planning Advisory Committee reports and recommends as follows:
- Deputation by Mr. Darwyn Sproule regarding Township of North Frontenac citizen concerns over Areas of Natural and Scientific Interest (ANSI). That Council directs planning staff to prepare a report for the June 2019 County Council meeting that: a. Provides rationale for the inclusion of Regional and Provincial Significant ANSIs in the County Official Plan; and b. Provides an overview of the process for an Official Plan Amendment including the Planning Act framework and the anticipated timelines.
2019-049 Planning Advisory Committee Application for Draft Plan of Vacant Land Condominium Approval 10CD-2016/001 located at Part of Lots 15, 16 & 17, Concession 9, Geographic Township of Storrington, Township of South Frontenac, County of Frontenac (Shield Shores) Whereas an application has been filed with the County of Frontenac for a Draft Plan of Vacant Land Condominium located at Part of Lots 15, 16 & 17, Concession 9, Geographic Township of Storrington, Township of South Frontenac, County of Frontenac; And Whereas the Planning Advisory Committee and the Council of the County of Frontenac considered all written and oral submissions received on this application, the effect of which helped the Council of the County of Frontenac make an informed decision; And Whereas the application is consistent with the Provincial Policy Statement (2014), conforms to the Frontenac County Official Plan, Township of South Frontenac Official Plan, will comply with the Township of South Frontenac Zoning By-law, and has been reviewed in accordance with the criteria of Section 51 (24) of the Planning Act.
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Page Therefore Be It Resolved That the Planning Advisory Committee receive the Planning Advisory Committee – Application for Draft Plan of Vacant Land Condominium Approval 10CD-2016/001 located at Part of Lots 15, 16 & 17, Concession 9, Geographic Township of Storrington, Township of South Frontenac, County of Frontenac (Shield Shores) report; And Further That the Council of the County of Frontenac approve the proposed 10CD-2016/001 vacant land condominium development, including Draft Conditions of Approval attached to this report as Appendix A. 3. 2019-051 Planning Advisory Committee Authorization of Delegated Authority to the Director of Planning and Economic Development for Part Lot Control Resolved That the Council of the County of Frontenac receive the Planning Advisory Committee – Delegated Authority for Part Lot Control – Amendment to Bylaw No. 2016-0006 Delegation of Authority Policy report for information; And Further That the Council of the County of Frontenac authorize delegated authority to the Director of Planning and Economic Development for part lot control and amend the plans of subdivision and plans of condominium authorization wording. And Further That By-law 2016-0006 being a by-law to establish a Delegation of Authority Policy and to authorize the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts be amended accordingly.
Return to Council a) That Council revert from Committee of the Whole Council, to Council.
Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted.
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122 - 124
Motions, Notice of Which has Been Given a) 2019 Budget Issue Moved by: Warden Higgins Seconded by: Councillor Vandewal That the Rural Urban Liaison Advisory Committee (RULAC) be resurrected to ensure continued dialogue of matters that concern both the County and the City.
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b)
County of Frontenac affirmation of support for KFL&A Public Health Moved by: Councillor Doyle Seconded by: Deputy Warden Smith Whereas evidence shows local public health agencies provide essential programs and offer an average return on investment of $14.3 for every $1 spent. Thus a $200 million investment would save approximately $2.86 billion in future costs on areas related to less ER visits, lower hospital night stays, Paramedic calls, Doctor visits and etc. Thus it follows that a $200 million cut in the public health budget will result in a $2.86 billion increase in costs; and Whereas local public health agencies aggressively work on saving the health system money by reducing hallway medicine through many key public health programs and actions including harm reduction services, and vaccinations which is at a rate of 98.6%, equating to every dollar invested in immunization, saves the health care system $16 in cost; and this reduces hallway medicine; and Whereas the Province has frozen for several years its contribution to the KFL&A and the more rural public health units budget causing many municipalities to support inflationary increases and creating a 60/40 split between provincial and municipal funding, these proposed downloads would raise the municipal portion to well over 50% to maintain the current service levels mandated by the Province.Thus resulting in significant layoffs resulting in cuts in service and taking drastic measures like closing remote rural offices, and getting out of septic system inspections. Coupled with proposed Paramedic changes which could result in closing small rural Paramedic Stations we will end up with a lot of ghost towns across Rural Ontario as people will not want to live there with these service reductions; and Whereas local public health agencies agree that efficiencies may be gained by combining smaller Health Units, the proposed changes by the Province to create 10 Provincial Health Hubs would cause unnecessary
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Page and negative unintended consequences resulting in a new region that would cover over 100 municipalities making it impossible to have effective representation of the property tax payers resulting in Taxation without Representation for both Public Health and Paramedic operations, specifically in rural municipalities; and, Whereas the Board of KFL&A Public Health and the Medical Officer of Health are working in collaboration with the Association of Local Public Health Agencies and have asked for support from municipal partners in maintaining the current level of service provided by our local public health agency: Therefore Be It Resolved That the County of Frontenac affirm its support for KFL&A Public Health and its dedicated staff; And Further That the County of Frontenac request the Province of Ontario maintain and augment the health protection and prevention mandate of KFL&A, maintain the current 75 percent provincial, 25 percent municipal funding formula for KFL&A Public Health; And Further That the County of Frontenac request the Province of Ontario stop the planned reduction of Ontario public health units from 35 to 10 and planned reduction of $200 million from public health, and instead initiate consultations with municipalities and public health agencies on the public health system in Ontario; And Further That a copy of this motion be shared with Ian Arthur, MPP Kingston and the Islands, Randy Hillier, MPP Lanark-FrontenacKingston, and Daryl Kramp, MPP Hastings-Lennox and Addington. Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) From the City of Brantford providing Resolution regarding Single-Use Plastic Straws [Distributed to Members of County Council April 19, 2019] b)
Letter from Allan and Partners regarding the Audit preformed for 2018 [Distributed to Members of County Council April 19, 2019]
c)
From the Town of Minto providing resolution regarding the Ontario Municipal Partnership Fund [Distributed to Members of County Council April 19, 2019]
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Page d)
Resolution from Mississippi Mills regarding Regionally Appropriate Agricultural Mapping [Distributed to Members of County Council April 26, 2019]
e)
From the Kingston Frontenac Housing Corporation providing April 29, 2019 Board Package [Distributed to Members of County Council April 26, 2019]
f)
Letter from Ministry of Municipal Affairs and Housing regarding Ontario’s Housing Supply Action Plan [Distributed to Members of County Council May 3, 2019]
g)
Letter from the Office of the Regional Chair Regarding the Overview of Health System Transformation – A Region of Peel Perspective [Distributed to Members of County Council May 10, 2019]
h)
Letter from OGRA Regarding the 2019 Ontario Roads Association Conference [Distributed to Members of County Council May 10, 2019]
i)
Letter from the Township of McKeller Regarding Resolution 19-263 [Distributed to Members of County Council May 10, 2019]
j)
Resolution from the Township of MulMur Regarding Motion #78-19 Hawkins-Clark [Distributed to Members of County Council May 10, 2019]
k)
Resolution from the Township of MulMur Regarding Motion #83-19 Boxem-Cufaro [Distributed to Members of County Council May 10, 2019]
l)
Invitation for Warden Higgins to the Celebration of Giving [Distributed to Members of County Council May 10, 2019]
m)
Letter from the Township of ESSA Regarding Resolution #CW097-2019 [Distributed to Members of County Council May 10, 2019]
n)
Resolution from the Township of North Frontenac Regarding Motion #260-19 [Distributed to Members of County Council May 10, 2019]
o)
Letter form the Town of Mono Regarding Ontario Municipal Partnership Fund (OMPF) [Distributed to Members of County Council May 10, 2019]
Other Business Public Question Period By-Laws – General By-laws and Confirmatory By-law
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Page a)
First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through c) that have been circulated to all Members of County Council and that by-laws a) through c) be read a first and second time.
b)
Third Reading Resolved That by-laws a) through c) be read a third time, signed, sealed and finally passed. By-Laws
127
a)
To Authorize the Warden and Clerk to Execute an Agreement with the Regional Tourism Organization 9 (RTO 9) for partnership funding for the Ferry by Foot Program [Proposed By-law No. 2019-0021]
128 - 129
b)
To amend By-law 2016-0006 to delegate certain powers and duties under the Planning Act to the Director of Planning and Economic Development (Part Lot Control) [Proposed By-law No. 2019-0022]
130 - 131
c)
To Confirm all Actions and Proceedings of County Council on May 15, 2019 [Proposed By-law No. 2019-0023]
Adjournment
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AGENDA ITEM #a)
Minutes of the Regular Meeting of Council April 17, 2019
A regular meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, April 17, 2019 and was called to order at 1:00 PM Present:
Warden Ron Higgins, Deputy Warden Fran Smith, Councillors Denis Doyle, Bruce Higgs, Bill MacDonald, Gerry Martin and Alan Revill
Regrets:
Councillor Ron Vandewal
Also Present:
County: Kelly Pender, Chief Administrative Officer Paul Charbonneau, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Susan Brant, Director of Corporate Services/Treasurer Lisa Hirvi, Administrator-Fairmount Home Jannette Amini, Manager of Legislative Services/Clerk Marco Smits, Communications Officer Gale Chevalier, Deputy Chief of Operations Megan Rueckwald, Manager of Community Planning Kevin Farrell, Manager of Continuous Improvement/GIS Richard Allen, Manager of Economic Development
Closed Session Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof There were none.
Page 1117, of 2019 131 Minutes of Meeting held April
AGENDA ITEM #a)
Adoption of Minutes a)
Minutes of Meeting held March 20, 2019
Motion #: 59-19
Moved By: Seconded By:
Councillor Revill Councillor MacDonald
Resolved That the minutes of the regular Council meeting held March 20, 2019 be adopted. Carried b)
Minutes of Committee of the Whole Meeting held March 27, 2019
Motion #: 60-19
Moved By: Seconded By:
Councillor Martin Councillor Higgs
Resolved That the minutes of committee of the whole meeting held March 27, 2019 be adopted. Carried Deputations and/or Presentations a)
Mr. Howard Allan, Allan Chartered Accountants, provided County Council with a briefing regarding the 2018 County Audit.
b)
Mr. Patrick Connor, Executive Director, Ontario Trails Council, provided an update on the advocacy work of the Ontario Trails Council to establish funding, provincial policy and regional connections.
c)
Ms. Ella Vanderburgt and Ms. Katie Ross of Vandeross Business Strategies and Skills Training addressed Council in regards to making Frontenac County “Freelancer friendly” and the 30-day Coworking Takeover Challenge.
Proclamations a)
Emergency Preparedness Week May 5 to May 11, 2019
Motion #: 61-19
Moved By: Seconded By:
Councillor Doyle Deputy Warden Smith
Whereas the Council of the County of Frontenac recognizes the importance of everybody being prepared for emergencies And Whereas the goal of Emergency Preparedness Week is to raise community awareness and the need to prepare for the possibility of an emergency;
Regular Meeting of Council Minutes April 17, 2019
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AGENDA ITEM #a)
And Whereas the safety of our community is the responsibility of each and every one of us, we must prepare now and learn how to secure a strong and healthy tomorrow; Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaim the week of May 5 to May 11, 2019, to be Emergency Preparedness Week throughout the County of Frontenac with the theme of “Emergency preparedness starts with you, #Prepare Your Selfie!”; And Further That all citizens are encouraged to make a plan, build a kit, stay informed and to participate in educational activities on emergency preparedness. Carried b)
Paramedic Services Week Paramedics: Celebrating Success May 26 to June 1, 2019
Motion #: 62-19
Moved By: Seconded By:
Councillor Higgs Councillor Doyle
Whereas each year the paramedics of Frontenac Paramedic Services will respond to approximately 22,000 calls for assistance from the public; And Whereas the paramedics are ready to provide lifesaving care to those in need 24 hours a day, 7 days a week, 365 days a year; And Whereas access to quality emergency medical care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; And Whereas the members of paramedic services teams, engage in thousands of hours of specialized training and continuing education to enhance their life saving skills; And Whereas the members of paramedic services teams often find themselves in dangerous and traumatic situations requiring spontaneous decision-making; And Whereas the members of paramedic services teams provide a vital pre-hospital service to the residents of the geographic area of the County of Frontenac and the City of Kingston; Therefore Be It Resolved That the week of May 26 to June 1 ,2019 be proclaimed Paramedic Services Week in the County of Frontenac with the theme of “Paramedics: Celebrating Success “. Carried
Regular Meeting of Council Minutes April 17, 2019
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AGENDA ITEM #a)
Move into Committee of the Whole Motion #: 63-19
Moved By: Seconded By:
Councillor MacDonald Councillor Revill
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Council recessed at 1:57 p.m. Council reconvened at 2:06 p.m. Briefings a)
Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing.
Unfinished Business Recommend Reports from the Chief Administrative Officer a)
2019-038 Emergency and Transportation Services Requests for Donation of Surplus Ambulances to Local Agencies and Non-Government Organizations (NGOs);
Motion #: 64-19
Moved By: Seconded By:
Councillor Higgs Councillor Martin
That the Council of the County of Frontenac receive the Emergency and Transportation Services – Requests for Donation of Surplus Ambulances to Local Agencies and NonGovernment Organizations (NGOs); And Further That the Council of the County of Frontenac direct staff to include a step in the disposal procedure for the donation of a surplus ambulance, once a Council term, to local social/community agencies or any Non-Government Organizations (NGOs). And Further That Step 1 in the procedure be amended to offer once per council term the opportunity for the townships to acquire a surplus vehicle at no cost. And Further That if more than one township is interested, a bid process occur. Carried as Amended (See motion to Amend below which was Carried)
Regular Meeting of Council Minutes April 17, 2019
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AGENDA ITEM #a)
Motion to Amend Motion #: 65-19
Moved By: Seconded By:
Councillor Higgs Councillor Martin
Be It Resolved That the motion be amended to add the following: And Further That Step 1 in the procedure be amended to offer once per council term the opportunity for the townships to acquire a surplus vehicle at no cost. And Further That if more than one township is interested, a bid process occur. Carried b)
2019-041 Corporate Services 2019 User Fees and Charges By-law
Motion #: 66-19
Moved By: Seconded By:
Councillor Martin Councillor MacDonald
Resolved That County Council receive the Corporate Services – 2019 User Fees and Charges for Services By-law report; And Further That Council pass a by-law later in the meeting to Impose User Fees and Charges for Services and rescind By-law 2013-0010 being a By-law to Impose User Fees and Charges for Services. Carried c)
2019-043 Corporate Services - Planning and Economic Development Amendment Number 6 to the Township of Frontenac Islands Official Plan to amend Section 6.3.3 (“Special Policies Non-Farm Residential Severances in the Rural Designation”) to increase the number of severances permitted in the Rural designation from three to four from any lot as it existed on January 1, 1985 on Wolfe Island (all lands excluding Howe Island) – Frontenac Islands Bylaw No. 15-2018
Motion #: 67-19
Moved By: Seconded By:
Councillor Doyle Councillor Higgs
Whereas the Council of the County of Frontenac considered all written and oral submissions received on this application, the effect of which helped Council to make an informed decision; Be It Resolved That the Council of the County of Frontenac approve Official Plan Amendment No. 6 to the Township of Frontenac Islands Official Plan to amend Section 6.3.3 (“Special Policies Non-Farm Residential Severances in the Rural Designation”) to increase the number of severances permitted in the Rural designation from three to four from any lot as it existed on January 1, 1985 on Wolfe Island (all lands excluding Howe Island) as contained in By-Law No.15-2018 attached to this report as Appendix A. Carried Regular Meeting of Council Minutes April 17, 2019
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AGENDA ITEM #a)
d)
2019-044 Corporate Services 2018 County of Frontenac Audited Financial Statements
Motion #: 68-19
Moved By: Seconded By:
Councillor Martin Councillor Revill
Resolved That the Council of the County of Frontenac receive the Corporate Services 2018 Audited Financial Statements report; And Further That the Council of the County of Frontenac approve the 2018 Audited Financial Statements of the Corporation of the County of Frontenac. Carried Information Reports from the Chief Administrative Officer a)
2019-039 Corporate Services 2018 County of Frontenac Investment Report
b)
2019-040 Corporate Services – Finance 2019 Reserve and Reserve Funds 2019-042 Emergency and Transportation Services – Frontenac Paramedic Services – Station Locations in the West End of Kingston – Update #1
c)
Reports from Council Liaison Appointees a)
Emergency and Transportation Services - Councillor Higgs
Councillor Higgs provided an overview of the Emergency and Transportation Services liaison activities since the last Council Meeting. b)
Long Term Care (Fairmount Home) - Councillor Martin
Councillor Martin provided an overview of the Long Term Care (Fairmount Home) liaison activities since the last Council meeting. c)
Corporate Services - Councillor MacDonald
Councillor MacDonald provided an overview of the Corporate Services liaison activities since the last Council meeting. d)
Planning and Economic Development - Councillor Revill
Councillor Revill provided an overview of the Planning and Economic Development liaison activities since the last Council meeting.
Regular Meeting of Council Minutes April 17, 2019
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AGENDA ITEM #a)
Reports from External Boards and Committees a)
Kingston Frontenac Library Board Update - Councillor Revill
Councillor Revill provided an overview of the Kingston Frontenac Library Board activities since the last Council meeting. b)
KFL&A Public Health Board Update - Councillor Doyle
Councillor Doyle provided an overview of the Kingston, Frontenac Lennox and Addington Board of Health activities since the last Council meeting. c)
Housing and Homelessness Committee Update - Deputy Warden Smith
Deputy Warden Smith provided an overview of the Housing and Homelessness Committee activities since the last Council meeting. d)
Food Policy Council of Kingston, Frontenac, Lennox and Addington Councillor Higgs
Councillor Higgs provided an overview of the Food Policy Council, Kingston, Frontenac Lennox and Addington activities since the last Council meeting. Reports from Advisory Committees of County Council Return to Council Motion #: 69-19
Moved By: Seconded By:
Councillor MacDonald Councillor Higgs
That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 70-19
Moved By: Seconded By:
Deputy Warden Smith Councillor Doyle
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried
Regular Meeting of Council Minutes April 17, 2019
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AGENDA ITEM #a)
Motions, Notice of Which has Been Given Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) b) c)
d)
e) f)
g) h)
i)
j)
k)
From Steve Clark, Minister of Municipal Affairs and Housing [Distributed to Members of County Council March 22, 2019] Invitation from The University Hospitals Kingston Foundation [Distributed to Members of County Council March 22, 2019] From The Township of Lake of Bays providing a copy of letter sent to Mike Myatt Investing in Canada Infrastructure Program [Distributed to Members of County Council March 29, 2019] From the Parham Agricultural Society requesting financial support for the 2019 Parham Fair [Distributed to Members of County Council March 29, 2019] 2019 Annual FCM Conference Early Bird Registration [Distributed to Members of County Council March 29, 2019] Letter from the Ministry of Infrastructure and Communities regarding 2019 Gas Tax Fund [Distributed to Members of County Council April 5, 2019] Letter from the Honourable Sylvia Jones, Solicitor General [Distributed to Members of County Council April 12, 2019] Letter from Morrison Hershfield regarding the Detail Design Study and Environmental Assessment Dawson Point Ferry Dock Mooring Dolphin Upgrades [Distributed to Members of County Council April 12, 2019] Resolution from the Corporation of the Township of Tudor and Cashel regarding Hydro Delivery Fees [Distributed to Members of County Council April 12, 2019] From the Town of Saugeen Shores providing Council Report and Resolution on Bi-Lateral Investing in Canada Infrastructure Program [Distributed to Members of County Council April 12, 2019] Resolution from the Municipality of Brockton regarding Bi-Lateral Investing in Canada Infrastructure Program [Distributed to Members of County Council April 12, 2019]
Other Business Public Question Period
Regular Meeting of Council Minutes April 17, 2019
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AGENDA ITEM #a)
By-Laws – General By-laws and Confirmatory By-law a)
First and Second Reading
Motion #: 71-19
Moved By: Seconded By:
Deputy Warden Smith Councillor MacDonald
Resolved That leave be given the mover to introduce by-laws a) and b) that have been circulated to all Members of County Council and that by-laws a) and b) be read a first and second time. Carried b)
Third Reading
Motion #: 72-19
Moved By: Seconded By:
Deputy Warden Smith Councillor MacDonald
Resolved That by-laws a) and b) be read a third time, signed, sealed and finally passed. Carried By-Laws a) b)
To Impose User Fees and Charges for Service [Proposed By-law No. 2019-0019] To Confirm all Actions and Proceedings of County Council on April 17, 2019 [Proposed By-law No. 2019-0020]
Adjournment Motion #: 73-19
Moved By: Seconded By:
Councillor Higgs Councillor Revill
That the meeting hereby adjourn at 3:13 p.m. Carried
Ron Higgins, Warden
Regular Meeting of Council Minutes April 17, 2019
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Jannette Amini, Clerk
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AGENDA ITEM #b)
Minutes of the Special Meeting of Council April 17, 2019 A special meeting of the Council of the County of Frontenac was held in the Kingston Frontenac Rotary Auditorium of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, April 17, 2019 and was called to order at 5:00 p.m. Present:
Warden Ron Higgins, Deputy Warden Fran Smith, Councillors Denis Doyle, Bruce Higgs, Bill MacDonald, Gerry Martin and Alan Revill
Regrets:
Councillor Ron Vandewal
Also Present:
County: Kelly Pender, Chief Administrative Officer Joe Gallivan, Director of Planning and Economic Development Susan Brant, Director of Corporate Services/Treasurer Kevin Farrell, Manager of Continuous Improvement/GIS Jannette Amini, Manager of Legislative Services/Clerk Megan Rueckwald, Manager of Community Planning
Disclosure of Pecuniary Interest and General Nature Thereof There were none. Options for the Future of Waste Management in Frontenac a)
Presentation by Cambium on Frontenac County Waste Management Review
b)
2019-045 Office of the Chief Administrative Officer Frontenac Waste Management Review
Motion #: 73-19
Moved By: Seconded By:
Councillor MacDonald Councillor Higgs
Be It Resolved That the Council of the County of Frontenac receive for information and except as final, the Frontenac Waste Management Review dated April 17, 2019, prepared by Cambium Inc.
Page 20 of 131 held April 17, 2019 Minutes of the Special Meeting of Council
AGENDA ITEM #b)
And Further That a copy of the Frontenac Waste Management Review be forwarded to the Frontenac Townships for their review and consideration and that Frontenac County Council defer further discussion on the matter to the June 19, 2019 meeting in order allow for discussion at the Township level. Carried Council recessed at 6:12 p.m. Council reconvened at 6:37 p.m. Regional Roads Staff Briefing: Mr. Kelly Pender, Chief Administrative Officer, provided a presentation on a Regional Roads Network Comparison. 2019-046 Regional Roads – Overview and Background Report Motion #: 74-19
Moved By: Seconded By:
Councillor Doyle Councillor Martin
Resolved That the Council of the County of Frontenac receive the Chief Administrative Officer report – Regional Roads – Overview and Background Report for information; And Further That the Council of the County of Frontenac request that each member Council review and consider this report by May 31, 2019. And Further That each member Council formally endorse a petition to the Province of Ontario to remove Section 6.2 from The County of Frontenac/City of Kingston Restructuring Order, 1997 related to the prohibition of County involvement in roads. And Further That the County engage a consulting team to assist with the development of a business plan for both options 3 and 5, including consultation with each Council and the study be to a maximum upset limit of $40,000 to be funded from the County portion of the recently announced Municipal Modernization Fund (MMF). And Further That the report be reviewed at a joint meeting of all Councils and a preferred option be finalized prior to the end of September 2019 for consideration during the 2020 budget cycle. Carried Public Question Period
Special Meeting of Council Minutes April 17, 2019
Page 21 of 131 held April 17, 2019 Minutes of the Special Meeting of Council
Page 2 of 3
AGENDA ITEM #b)
By-Laws – General By-laws and Confirmatory By-law First and Second Reading Motion #: 75-19
Moved By: Seconded By:
Councillor Revill Councillor Martin
Resolved That leave be given the mover to introduce by-law a) that has been circulated to all Members of County Council and that by-law a) be read a first and second time. Carried Third Reading Motion #: 76-19
Moved By: Seconded By:
Councillor Revill Councillor Martin
Resolved That by-law a) be read a third time, signed, sealed and finally passed. Carried By-Laws To Confirm All Actions and Proceeding of County Council at its special meeting on April 17, 2019 [Proposed By-law No. 2019-0021] 6.
Adjournment
Motion #: 77-19
Moved By: Seconded By:
Councillor Higgs Councillor MacDonald
That the meeting hereby adjourn at 7:26 p.m. Carried
Ron Higgins, Warden
Special Meeting of Council Minutes April 17, 2019
Page 22 of 131 held April 17, 2019 Minutes of the Special Meeting of Council
Jannette Amini, Clerk
Page 3 of 3
May 15, 2019 Report 2019-5
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Administrative Report
AGENDA ITEM #a)
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CAO Schedule • • • •
Administrative Report, Frontenac County Council, May 15, 2019
AGENDA ITEM #a)
• • • • • • • • •
April 18 EOWC meeting with MP’s, Auditorium May 3 EOWC CAO’s meeting, Belleville May 6 Planning Advisory Committee Meeting, County May 7 EOLC Implementation Planning Meeting, County of Frontenac May 7-10 OMAA Conference, Niagara on the Lake May 13-14 Business Plans and Project Proposal Meetings (2020) May 15 County Council May 21 City of Kingston Council Presentation (2019 Budget) May 26-June 1 Paramedic Services Week, Kingston May 24 EOWC Meeting with MPP’s, Picton May 27 Civility in the Workplace Training, County of Frontenac June 20 County Council June 27 EOWC CAO’s meeting, United Counties of Prescott & Russell
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EOWC and EOLC Updates • Eastern Ontario Warden’s Caucus Meeting with EORN Annual General Meeting, April 18, County of Frontenac, Auditorium • EOWC CAO meeting, May 3, Belleville • EOLC Implementation Planning Meeting, County of Frontenac, May 7, Auditorium AGENDA ITEM #a)
Administrative Report, Frontenac County Council, May 15, 2019
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Situation Update • Staff will provide an update on changes in funding and governance for program supported through the County levy The impact of funding changes will be reviewed with Council
• Staff have attended a number of meetings with funding ministries and partners • Principles:
Administrative Report, Frontenac County Council, May 15, 2019
AGENDA ITEM #a)
Say for pay Protecting rural services
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AMO Updates • On March 20, Municipal Affairs and Housing Minister Steve Clark announced funding for 405 small and rural municipalities to improve service delivery and efficiency. This new one-time funding of $200 million is intended to support modernization efforts. While there is flexibility for how you invest it, the message from the government is clear that it is intended for making improvements that can reduce costs. AGENDA ITEM #a)
Administrative Report, Frontenac County Council, May 15, 2019
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AMO Updates Provincial Matters Municipal governments are on the front line of community housing in Ontario. AMO looks forward to continued work with the provincial government to strengthen community housing and help end homelessness. The Community Housing Renewal Strategy is a positive step toward that goal. Proposed regulation changes to implement the strategy are posted on the Government of Ontario website. The deadline for public comments is July 1.
•
The Province is looking to make changes to the Endangered Species Act after receiving public comments to their January discussion paper. More details are available under registry number 013-4143.
•
The Ministry of Training, Colleges and Universities is proceeding on a path to establish three prototypes for Employment Ontario services in the province. The ministry has initiated a market sounding for potential vendors who may be interested in becoming service system managers. Municipal governments and District Social Service Administration Boards are eligible to participate. More information is found on the provincial government vendor portal.
Administrative Report, Frontenac County Council, May 15, 2019
AGENDA ITEM #a)
•
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AMO Updates Provincial Matters •
The Ministry of the Environment, Conservation and Parks (MECP) is seeking input on a regulatory proposal for excess soil management. Several regulations, policies and tools are proposed. The intent is to better manage excess soils, including diverting clean soil from landfill. For details see the Environmental Registry clicking on the link.
AGENDA ITEM #a)
Administrative Report, Frontenac County Council, May 15, 2019
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AMCTO Policy Updates 2019 Provincial Budget: Finance Minister Vic Fedeli delivered Ontario’s 2019 budget, Protecting What Matters Most , which focuses on fiscal management .
•
Provincial Budget Update – Public Health: As AMCTO initially reported in our 2019 Provincial Budget update, cuts made in the area of public health will affect municipal service delivery, namely through the reduction of public -health units from 35 to 10 to “help streamline services by 2020-21” according to the provincial government .
•
Provincial Budget Update – Conservation Authorities: Conservation Authorities (CA) will have their $7.4 million transfer payment from the Hazard Program cut by half .
•
Provincial Budget Update – Ontario Library Services: Budget cuts to the Southern Ontario Library Service (SOLS) and Ontario Library Service – North (OLS-North) means nearly 50 percent of their funding for 2019 -2020 will have been eliminated .
•
OPP Warns Municipalities about Ransomw are: The Ontario Provincial Police (OPP) is once again warning municipalities about a recent string of ransomware attacks on businesses and local government offices in Ontario .
•
Government Announces a Nearly $ 30 Billion GTA Transit Plan: Premier Ford and Transportation Minister Jeff Yurek announced a $26.7 billion public transit expansion plan that involves four GTA projects .
•
Federal Government Investing in Toronto’s Social Housing: Prime Minister Trudeau announced a federal investment of $1.3 billion to Toronto Community Housing (TCH) that will help fix 58,000 units over a 10 year period .
•
Ontario Introduces School Bus Safety Measures: The provincial government is introducing new measures to target drivers who threaten the safety of children crossing roads to their school or home
Administrative Report, Frontenac County Council, May 15, 2019
AGENDA ITEM #a)
•
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AMCTO Bills and Lawmaking • Bills Passed Bill 66, Restoring Ontario’s Competitiveness Act, 2019 , was passed on April 3. The Bill amends a number of Acts, including the Labour Relations Act, 1995 , which deems public bodies, including municipalit ies, as “non-construction employers.” Municipalit ies are as a result no longer bound to open up bidding on public projects to companies that are not part of a union. • Government Bills Debated
Administrative Report, Frontenac County Council, May 15, 2019
AGENDA ITEM #a)
Bill 100, Protecting W hat Matters Most Act (Budget Measures), 2019 , has passed Second Reading and is ref erred to the Standing Committee on Finance and Economic Af f airs. It contains a number of signif icant legislative changes, some of which will af f ect local governments. Notably: • Schedule 17 repeals the Proceedings Against the Crown Act and replaces it with the Crown Liability and Proceedings Act, 2019. This new Act outlines government liability in cases of negligence, including raising the legal threshold necessary f or civil litigation against the government; • Schedule 29 amends the Fire Protection and Prevention Act, 1997 to expand the powers of the Fire Marshal, a f ire chief , or an assistant to the Fire Marshall to issue an order under Section 35 of the Act f or payment of costs; • Schedule 31 amends the Freedom of Information and Protection of Privacy Act to allow the province to collect personal inf ormation to be de-identif ied (which can only be collected under certain conditions) f rom municipal governments, entities that receive provincial f unding or administer government services, or a municipal board; • Schedule 38 of the Liquor License Act will allow a municipalit y through a by -law to designate a public place where the public can consume alcohol, subject to regulations; • Schedule 41 of the Municipal Freedom of Information and Protection of Privacy Act would allow local governments to share personal inf ormation f or law enf orcement purposes but may impact the privacy of individuals accessing municipal services. The schedule also amends the grounds on which personal inf ormation can be disclosed under Part II, Protection of Individual Privacy, of the Act; and • Schedule 56 enacts the Simpler, Faster, Better Services Act, 2019 , which will see the government adopt digital practices, eliminate outdated approaches to processes, and allow data sharing. The Act also f ormalizes the position of the Chief Digital and Data Of ficer and requires the of f icer to provide local governments and the public sector with advice on select topics relating to data.
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AMCTO Bills and Lawmaking
Administrative Report, Frontenac County Council, May 15, 2019
AGENDA ITEM #a)
• Bill 107, Getting Ontario Moving Act, 2010, has passed First Reading and, if passed, would provide municipalities the ability to target drivers who run school bus stop signs. The Bill also uploads the responsibility of new subway projects from the City of Toronto to the province. • Bill 108, More Homes, More Choice Act, 2019, includes a suite of legislative changes that will affect 13 different acts with a goal to increase affordable housing. Notably, the Act proposes a return to the rules of the former Ontario Municipal Board (OMB) but under the name of its replacement, the Local Planning Appeal Tribunal (LPAT). This Bill has passed First Reading.
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AMCTO Bills and Lawmaking Private Member ’s Bills Debated • Bill 75, 9-1-1 Everywhere in Ontario Act, 2019 , which would require that the infrastructure for 9-1-1 calls be in place in all municipalities in Ontario. (Status: First Reading Carried) • Bill 78, Supporting Ontario’s Community, Rural and Agricultural Newspapers Act, 2019, which would allow that notices to be published in a community newspaper can be published at regular intervals of a month or less, rather than published at regular intervals of a week or less, as is currently the case. (Status: Ordered referred to the Standing Committee on March 28, 2019). • Bill 80, Archives and Recordkeeping Amendment Act, 2019 , which would make it an offence to deprive a public body of the custody, control or use of or access to any public record of archival value. (Status: First Reading Carried) • Bill 86, Respecting Property Taxpayers Act, 2019 , which would increase the number of taxpayer representatives MPAC’s board from 4 to 7 and increase the total number of members of the board from 13 to 16. (Status: First Reading Carried) • Bill 88, Planning Amendment Act, 2019, which affects the ways in which individuals and other entities may deal with planning permissions. (Status: First Reading Carried)
AGENDA ITEM #a)
Administrative Report, Frontenac County Council, May 15, 2019
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AMO LAS • LED upgrades contribute to asset renewal of buildings and reduce operational cost. Participate in LAS Facility Lighting Service
AGENDA ITEM #a)
Administrative Report, Frontenac County Council, May 15, 2019
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Gale Chevalier new Chief at Frontenac Paramedics starting July 1, 2019
Administrative Report, Frontenac County Council, May 15, 2019
AGENDA ITEM #a)
Kelly Pender, Chief Administrative Officer and Gale Chevalier, April 17, 2019
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First Responders Day May 1, 2019
Administrative Report, Frontenac County Council, May 15, 2019
AGENDA ITEM #a)
Paramedic Services Week May 26 - June 1, 2019
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AGENDA ITEM #a)
Administrative Report, Frontenac County Council, May 15, 2019
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Planning Update Planning Highlights
12 12
11
- RFP for Marysville Secondary Plan to be released
- A2A (Adirondacks to Algonquin) planning session May 7th
- PAC meeting May 6th
- Communal Services TAC and developer meetings
10 9
8 7
6 5
4 3
Public Meeting May 31st for Zoning By-law
2 1
1 0
North Frontenac
0
0
Central Frontenac
Committee of Adjustment
Frontenac Islands
Township Council
Administrative Report, Frontenac County Council, May 15, 2019
AGENDA ITEM #a)
0
1
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Communications Update Highlights • Launch Frontenac brand video “Experience life in Frontenac” across social media platforms. More than 6,600 views. • Media release in combination with Green Shirt Day social media post: Frontenac Paramedics launch tissue donor referral program this summer • Other media releases in April include: Coworking Takeover Week explores a new way to work in Frontenac County AND Gale Chevalier new Chief at Frontenac Paramedics Website traffic April • www.frontenaccounty.ca • www.infrontenac.ca • www.frontenacmaps.ca
17,261 page views Average time on page 1:34 5,239 page views Average time on page 1:14 4,214 page views Average time on page 3:52
Social media audience April 30
Increase since March 31
3,428 2,337 675 4,230 493 873 +12,036 137 followers
Administrative Report, Frontenac County Council, May 15, 2019
AGENDA ITEM #a)
County Facebook County Twitter County Instagram FPS Twitter Fairmount Home Facebook Howe Island Ferry Twitter
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April 24: Ambassador Meet Up at Elements Gym in Sydenham attended by approximately 60 Ambassadors April 29 – May 1: Richard presented at the International Trails Symposium in Syracuse • Highlighted importance of Trails to Economic Development efforts in Frontenac County
May 4: Richard & Alison attended the 1 st Frontenac Rural Tourism Conference organised by the Sharbot Lake Business Group at Camp Kennebec in Arden
Administrative Report, Frontenac County Council, May 15, 2019
AGENDA ITEM #a)
The Frontenac Visitor Guide is now available for distribution! Please help by taking a few with you while travelling.
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Communal Services in Frontenac County Study Update
AGENDA ITEM #b)
County Council Meeting M a y 1 5 th, 2 0 1 9
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AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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Frontenac – Villages and Hamlets • No municipal water or sewer services. • Historical settlement areas – building lots in village cores too small. • Significant Public Infrastructure Investment
Frontenac County Council – May 15th, 2019
AGENDA ITEM #b)
• Majority of Commercial Assessment
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Frontenac – Villages and Hamlets
• “Lack of municipal services in our villages challenges future community viability.”
AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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Battersea
AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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Harrowsmith
AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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Sharbot Lake
AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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Sharbot Lake
AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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Sharbot Lake
AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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Marysville
AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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Inverary Marysville
AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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Marysville Sydenham
AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
Pageof55Planning of 131and Economic Development, will p… Mr. Joe Gallivan , Director
AGENDA ITEM #b)
Pageof56Planning of 131and Economic Development, will p… Mr. Joe Gallivan , Director
AGENDA ITEM #b)
Pageof57Planning of 131and Economic Development, will p… Mr. Joe Gallivan , Director
AGENDA ITEM #b)
Pageof58Planning of 131and Economic Development, will p… Mr. Joe Gallivan , Director
AGENDA ITEM #b)
Pageof59Planning of 131and Economic Development, will p… Mr. Joe Gallivan , Director
AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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Communal Services Advantages • Better environmental protection and public health than private on-site services • •
Fewer malfunctions, longer life Regular maintenance – measure performance, monitor impact, fix problems early
AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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Communal Services Community Planning Advantages • Smaller lots = better fit into village/hamlet • Strengthen local economy • “walkable communities” AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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AGENDA ITEM #b)
Teeny Tiny Summit – Calabogie ON – April 4th, 2019
Communal Services
Private Services
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Full Municipal Services
AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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Full Municipal Services
Not Feasible $$$$$$
Communal Services
Private Services
AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
Standard Rural Development
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Not Feasible $$$$$$
Communal Services
Potential Village and Hamlet Development
Private Services
Standard Rural Development
Frontenac County Council – May 15th, 2019
AGENDA ITEM #b)
Full Municipal Services
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Reducing Risk
Frontenac County Council – May 15th, 2019
AGENDA ITEM #b)
• Municipal Responsibility – common thinking is that it is assumed to be a high risk • New Rules since 1995 – tools to reduce/eliminate public sector risk • New Communal Systems since 1995 – better technology • New Planning Rules since 1995 – vacant land condominium development • What legal tools are available to reduce risk?
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AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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Project Description • evaluate 2019 measures to promote / reduce risk of communal systems • Regional and Lower Tier Official Plan policies • planning tools / phasing programs • settlement areas
• case studies in Ontario – best practices • financial model AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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Project Description • evaluate 2019 measures to promote / reduce risk of communal systems • Regional and Lower Tier Official Plan policies • planning tools / phasing programs • settlement areas
• case studies in Ontario – best practices • financial model is the ‘make or break’ AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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Now What? • final work presented in June to County Council •communication meet with Councils, business groups, tourist operators brochure on-line information
• County Official Plan Amendment • Detailed financial model months of study completion (December 2020)
Frontenac County Council – May 15th, 2019
AGENDA ITEM #b)
• Goal: first plan of subdivision filed within 18
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AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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AGENDA ITEM #b)
Frontenac County Council – May 15th, 2019
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Questions?
AGENDA ITEM #b)
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Joe Gallivan Director Planning & Economic Development Frontenac County jgallivan@frontenaccounty.ca
AGENDA ITEM #b)
AGENDA ITEM #a)
Report 2019-054 Council Recommend Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Paul Charbonneau, Chief Paramedic/Director Emergency and Transportation Services
Date of meeting:
May 15, 2019
Re:
Emergency and Transportation Services – Howe Island County Ferry – School Bus Pilot
Recommendation Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services – Howe Island County Ferry – School Bus Pilot report for information, And Further That Council direct staff to implement a one (1) month pilot project commencing on June 3, 2019 on the County operated ferry to Howe Island wherein school bus are not given priority over other vehicles during peak periods, And Further That staff report back to Council the results of the pilot in July 2019. Background The County may be receiving the following resolution from the Township of Frontenac Islands following their regular Council meeting on Monday May 13, 2019: That the Council of the Corporation of the Township of Frontenac Islands request Frontenac County Chief Paramedic/Director of Emergency and Transportation Services Paul Charbonneau to notify the affiliated school bus service providers for Howe Island the implementation of a one month trial wherein the school buses would not be given priority.
Page 82 of 131 Services Howe Island County Ferry … 2019-054 Emergency and Transportation
AGENDA ITEM #a)
Comment The issue of school bus transportation on the County operated ferry to Howe Island has been raised several times by residents. Often, large 48 to 72 passenger school buses transit across to the island in the morning and return with none or only a few students. In the past, the County worked with the Tri-Board Student Transportation Services to find solutions to this problem. We did, in 2018, experiment with only one bus transiting on to the island to pick up all students and then transferring them to the other buses on the mainland. Tri-Board, without notification to the County, discontinued that project after only 5 weeks. The purpose of this suggested pilot is to see if we can reduce the number of vehicles, often commuters, left behind by utilizing first come - first served principles in our ongoing efforts to improve service to the travelling public. Sustainability Implications Governance – appropriate service to the citizens of the County and member municipalities. Financial Implications None Organizations, Departments and Individuals Consulted and/or Affected Darlene Plumley, CAO, Township of Frontenac Islands MTO
Recommend Report to Council Emergency and Transportation Services – Howe Island County Ferry – School Bus Pilot May 15, 2019
Page 83 of 131 Services Howe Island County Ferry … 2019-054 Emergency and Transportation
Page 2 of 2
AGENDA ITEM #b)
Report 2019-057 Council Recommend Report To:
Warden and Members of Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Richard Allen, Manager of Economic Development
Date of meeting:
May 15, 2019
Re:
Planning and Economic Development – 2019 Partnership Fund Grants from Regional Tourism Organization 9 (RTO9)
Recommendation That County Council receive the Planning and Economic Development – 2019 Partnership Fund Grants from Regional Tourism Organization 9 (RTO9) report for information; And Further That the Warden and Clerk be authorized to complete necessary paperwork associated with RTO 9 funding. Background In 2018, County staff launched the Ferry by Foot program to encourage visitors to Wolfe Island to travel by foot or bicycle rather than contribute to long lines of motor vehicles waiting to board the Wolfe Islander III. A key part of this program was the addition of a shuttle bus from the Township office in Marysville to the popular destination of Big Sandy Bay, available on weekends and holidays though August and July. This service was funded in partnership between the County of Frontenac and Regional Tourism 9, with support from Kingston Accommodation Partners and Tourism Kingston. Approximately 1008 passengers used this service in the summer of 2018. A full description of the Ferry by Foot program is available in Report 2018-123. Also in 2018, County staff piloted the successful “Open Farms” event on Sunday, September 9. This event brought hundreds of visitors to seven farms and agricultural businesses in Frontenac County, resulting in sales, new customers and opportunities for collaboration between businesses. Each farm was pleased with the effort reported that
Page 84 of 131 2019-057 Planning and Economic Development 2019 Partnership Fund Grants …
AGENDA ITEM #b)
they would participate again in 2019 and on the recommendation of the Community Development Advisory Committee County Council provided direction “that given the success and projected growth of the open farms and its alignments with the Economic Development Charter, that the Open Farms be considered a priority in the 2019-2022 Economic Development Work plan.” A full description of the event and outcomes is available in Report 2018-122. Comment Ferry by Foot In order to continue with the Big Sandy Bay shuttle bus program in 2019, funding partners are required once again to effectively capitalize on the success of the pilot program. On the recommendation of the Community Development Advisory Committee, County Council provided direction to staff to seek funding partnership to continue with the Big Sandy Bay shuttle bus program for July and August of 2019. With support from the Township of Frontenac Islands and Visit Kingston, the County has been successful with an application for partnership program funding through Regional Tourism Organization 9 for up to the amount of $7383.00 Open Farms In order to strengthen the connection between Frontenac County farms and their prospective customers in Kingston, County staff are working with Visit Kingston and Regional Tourism Organization 9 to better understand where Frontenac agricultural products are sold in and around Kingston. This project will strengthen the farm to table connection in Kingston and provide promotional support from Visit Kingston for Open Farms and other agri-tourism events. This project was successful in receiving 50% partnership funding through Regional Tourism Organisation 9 for up to the amount of $2500.00. Sustainability Implications The Ferry by Foot program is intended to relieve some vehicle demand on the Wolfe Island Ferry, improve access to the island, create better informed visitors, and provide a boost to Marysville’s economy. The plan addresses three of the expectations in the Frontenac Islands Township Letter of Support for the Frontenac RED grant application and it aligns strongly with the Frontenac Economic Development Charter and the Frontenac County Integrated Community Sustainability Plan.
Recommend Report Planning and Economic Development – Partnership Funding from RT09 May 15, 2019
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Page 2 of 3
AGENDA ITEM #b)
Open Farms in Frontenac provided local agricultural operators with an opportunity to connect in a meaningful way with many consumers in the region. The event had the potential to grow each operator’s customer base and positively impact their long-term sales. Generally, Open Farms increased awareness of small scale agriculture operations in Frontenac, improved consumer understanding of the local food system, and strengthened the region’s identity as a source of high-quality locally produced food. The County’s role as coordinator created goodwill among the farming community. The participating operators expressed their appreciation for the County’s support several times throughout this process. Financial Implications Matching funds for both grant programs are available as part of the 2019 Planning and Economic Development operating budget. By using grant funds for project implementation County staff are ensuring that operating budgets can do more and have a stronger impact in the community. Organizations, Departments and Individuals Consulted and/or Affected Regional Tourism Organization 9 Township of Frontenac Islands Visit Kingston
Recommend Report Planning and Economic Development – Partnership Funding from RT09 May 15, 2019
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Page 3 of 3
AGENDA ITEM #d)
Report 2019-058 Council Recommend Report To:
Warden and Council of the County of Frontenac
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Kelly Pender, Chief Administrative Officer Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting:
May 15, 2019
Re:
Office of the Chief Administrative Officer – Draft Frontenac County Strategic Plan 2019-2022
Recommendation Be It Resolved That the Council of the County of Frontenac receive for information the Office of the Chief Administrative Officer – Draft Frontenac County Strategic Plan 20192022 report; And Further That the Council of the County of Frontenac approve the Draft Frontenac County Strategic Plan 2019-2022 attached to this report as Appendix A. Background In September, 2018, County Council approved the issuance of an RFP for Consulting Services for the 2019-2022 Council Strategic Plan. In October of 2018, the CAO Performance Appraisal Review Panel, after a review of submissions and interviews with a short list of selected consultants, recommended to County Council that it retain the services of 8020 Info Inc. to take County Council through its 2019-2022 Strategic Planning exercise. Comment The process that 8020 Info Inc. took in the development of a draft Strategic Plan involved extensive consultation with online input from more than 200 residents across the Frontenacs in addition to local consultations in public sessions with each member Township Council. Feedback received was processed by the consultants and highlights summarized and presented to County Council at a special Committee of the Whole meeting on March 27, 2019. To ensure Council members were better informed for decision-making, short set-up briefings were written for each of the major strategic issues to be discussed. Council members were provided at that meeting the opportunity to provide input on each of the major strategic issues as well as determine their status in terms of being a priority of this Council by way of voting cards.
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AGENDA ITEM #d)
The Draft Frontenac County Strategic Plan 2019-2022, attached to this report as Appendix A, is a result of the feedback received at the March 27, 2019 Committee of the Whole meeting based on the extensive consultation that has taken place with the public and member municipalities. Sustainability Implications Approving a strategic plan that is supported by a public consultation process will help ensure that community priorities are established and that scarce resources are allocated to those priorities. Financial Implications There are no financial implications directly associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Senior Leadership Team Kevin Farrell, Manager of Continuous Improvement/GIS Gale Chevalier, Deputy Chief of Operations Rob Wood, 8020 Info Inc.
Recommend Report to Council Office of the Chief Administrative Officer – Draft Frontenac County Strategic Plan 2019-2022 May 15, 2019
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AGENDA ITEM #d)
Frontenac County Strategic Plan 2019-2022 Introduction
This plan provides comprehensive direction for the County and guides how it will accomplish key strategic priorities in need of special attention, effort or resources over the current term of Council. Frontenac County ranges over an almost 4,000-square-kilometre rural area, with a population of 26,677 residents plus seasonal visitors, surrounding a city of more than 125,000. Life in the Frontenacs is connected to Kingston’s urban centre via employment, healthcare and educational services. The County also operates within a larger provincial, national and even international context. Considerations of this character, the operating environment, and extensive input from township councils and the public, have framed development of the strategies and action objectives that follow.
Index
Executive Summary ………………………………………………… Page 2 The Strategy Development Process ………………………….. Page 3 A Vision for the County of Frontenac ………………………….. Page 4 Forces for Change: Situation Analysis………………………… Page 5 Strategic Priority 1: Build Community Resilience/Vitality .. Page 6 Priority 2: Invest in Critical Infrastructure & Funding……… Page 7 Priority 3: Lead/Coordinate Collaborative Solutions ……… Page 8 Implementation Overview …………………………………………. Page 9
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AGENDA ITEM #d)
Executive Summary — Frontenac County Strategic Plan 2019-2022 The Guiding Vision The County of Frontenac is committed to sustaining diverse, strong, and resilient rural communities known for their unique natural environment and lifestyle choices.
The County of Frontenac Mission (Statement of Purpose) The effective, efficient and sustainable delivery of services to citizens.
Strategic Priorities for 2019-2022
- Get behind plans that build community resilience and vitality in times of growth and change. •
Provide committed leadership and continuing support to the longterm regional plan to enhance broadband and cell service.
•
Refine and invest in efforts to accelerate economic development — to grow businesses, attract more visits and expand the tax base.
•
Pursue proactive planning approaches that reflect local concerns and priorities within strategic regional planning policy so as to enhance service levels, manage rising demand for new housing and deal with new types of development.
- Explore new funding sources and invest in critical long-term infrastructure using sound judgement. •
Design a framework, explore options and initiate plans for development of a long-term care facility that will meet Fairmount Home’s mandate.
•
Develop plans (within a changing legislative and service delivery landscape) to provide additional facilities for Frontenac Paramedics that will effectively meet steadily increasing demand for services as well as a need to accommodate more training.
•
Finalize plans to replace/renovate/construct aging County buildings now used for administration services (through a shared administration facility if possible).
•
Explore a collaborative upper-tier role for the County in securing potential funding and support for township maintenance of roads and bridges within a regional road system.
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Other Key Priorities: ◼ Respect the taxpayer and keep tax increases close to the rate of inflation. ◼ Implement strategic plans for Fairmount Home and Frontenac Paramedics. ◼ Continually improve customer & financial services. ◼ Maintain a strong organization and positive work culture through leadership, human resources, training and development, physical and IT infrastructure, and partnerships.
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Executive Summary continued /…
- Champion and coordinate collaborative efforts with partners to resolve complex problems otherwise beyond the reach of individual mandates and jurisdictions. •
Work with the townships, other municipalities and levels of government on broad infrastructure issues from regional transportation strategies to environmental concerns.
•
Play a leadership role on communications to promote shared messaging for all of the Frontenacs — on County initiatives, economic development, tourism and lifestyle opportunities, broadband and cell services.
•
Continue to pursue opportunities for shared services, efficiencies and cost-sharing.
Current/potential project partners: • Townships • City of Kingston • Other counties • CRCA, Public Health, CFDC, KFPL libraries, EOWC, EORN, & other partners
Overview of Strategy Development Process: The strategy development process was launched in January 2019 with a “Commissioning” Session with County Council members.
Extensive consultation attracted online input from more than 210 residents across the Frontenacs (including 71 seasonal residents). Local consultations were conducted with each of the four township councils in public session. The process was also supported by media coverage.
Initial ideas, interests and concerns were further explored through background research, reviewing reports, business plans and related documents and a planning workshop with senior County staff in February. Through late February and March, public consultation meetings were held with the four township councils in North, Central and South Frontenac and Frontenac Islands. Extensive online input was received throughout March in response to a community survey promoted in all four township communities (more than 210 responses, including 71 from seasonal residents). All of this input was compiled and presented to County Council as part of its half-day priority-setting workshop held March 27. This strategic plan reflects direction from that session along with further follow-up work with staff. After it goes forward to County Council for review/direction May 15, it will be put in final form for approval in June.
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A VISION for the County of Frontenac A vision statement provides a clear and succinct description of goals for what the organization and/or community should look like once it achieves its full potential. It also involves a blend of aspirations that preserve “the core” while stimulating progress.
As the County looks to the future, it envisions: The County of Frontenac is committed to sustaining diverse, strong, and resilient rural communities known for their unique, pristine natural environment and lifestyle choices. •
The County is a vibrant community of diverse friendly people from all walks of life. The beauty of Frontenac is in the landscape but the strength is in its people, from the northern-most tip to the islands. These characteristics define our sense of place.
•
The County aims to support the people of Frontenac and serve as the voice for our rural community lifestyle.
•
The County of Frontenac facilitates those living, visiting and doing business to experience the diversity of the region and all that it has to offer in areas of tourism, agriculture, forestry, services and government.
•
It also recognizes the unique and distinct characteristics of its four townships and how each contributes to the rich culture of the County.
As a framework for strategic planning, this future vision incorporate goals related to: • • • • • • •
Working collaboratively with partners to resolve complex issues beyond individual mandates or jurisdictions. Expanding the network of broadband and cell services. Supporting community vitality through services, infrastructure, partnerships and innovation. Effective management of long-term care, emergency services, planning, community and economic development. Completing major capital projects related to Fairmount Home, Frontenac Paramedics and administrative offices. Building the County’s organizational capacity in line with its mandate and accountabilities. Maintaining a sustainable financial framework that respects the taxpayer and manages risks.
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Frontenac County’s Balanced Scorecard Four key elements: • Customer Focus • Financial Performance • Learning and Growth • Process Improvement
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Forces for Change: Highlights from the Situation Analysis Strategic priorities for Frontenac County have been developed within the context of its character, location and many issues creating opportunities as well as pressures for change. Some implications from online input/public consultations: •
There is an expectation that local government (either tier) will protect and enhance quality of life in local communities. Common sense approaches are expected. Residents are less concerned about which level of government delivers a particular service or addresses a particular problem — they just want it dealt with. There is often confusion about “who does what”, suggesting communications will be an ongoing need.
•
The County is making strategic decisions within a general climate of uncertainty and change — in provincial/federal policy, funding and program expectations; economic and environmental trends; and changes in how we ‘look after ourselves and our neighbours’. The County must remain nimble — able and ready to react to changing political landscapes for some core services by monitoring provincial demands through regional networks and consultations with politicians, operating high quality services using best practices, and having a complete understanding of its revenues and expenditures to ensure County taxpayer interests are respected.
•
Feedback conveyed a general, pragmatic desire for protection of the natural environment and a sense we should all ‘do our part’ in addressing impacts of climate change.
•
There is a drive for greater efficiency in delivering public services together with tapping into new opportunities (especially using technology). This is coupled with a desire to preserve unique characteristics of each community and traditional ways of doing things.
Municipalities across the County are feeling the weight of infrastructure maintenance, with increasing pressures on finances (particularly for aging County facilities, including longterm care, administrative offices, land ambulance stations and land improvements). County strategy is also influenced significantly by funding from other levels of government. The county’s economic future is seen as more focused on smaller enterprises and ‘local’ activity. Smaller businesses are also seen as a vital element of the community fabric with small shops providing amenities to supplement other local infrastructure such as schools. Community halls and volunteer groups contribute to the ‘community fabric’ too. Local demographic trends may be amplifying well-known challenges (e.g. aging, leading to more healthcare and different housing needs; young people leaving for employment elsewhere; managing growth in new housing; or accessibility of vital services). Solutions to many issues transcend local government mandates – waste management, a township responsibility, is just one example. Consultations indicated an emerging sense that the only way to deal effectively with these types of issues is to band together, using a common voice and economies of scale to effect change (to improve broadband and cell service, for example) and for common efforts in marketing/branding and development.
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Get behind plans that build community resilience and vitality in times of growth and change.
This priority responds to high interest as well as concern shared broadly across the County that communities in the Frontenacs be well supported with infrastructure and services essential to vitality and sustainability in today’s world. Filling gaps in broadband and cell service was a top concern identified in public consultations. Many pointed to economic activity, local employment and services provided by businesses as key ingredients for vitality. This strategy also responds to the pressures for managing growth, housing and development wisely, in ways that are sensitive to local values and priorities. Objectives in support of this strategy: •
Provide committed leadership and continuing support to the long-term regional plan to enhance broadband and cell service.
•
Refine and invest in efforts to accelerate economic development — to grow businesses, attract more visits and expand the tax base.
•
Pursue proactive planning approaches that reflect local concerns and priorities within strategic regional planning policy so as to enhance service levels, manage rising demand for new housing and deal with new types of development.
Direction for Development of Operational Plans: •
It is understood that designing, costing and implementing connectivity/broadband projects is a long-term effort requiring years for preparation and implementation.
•
The County will continue to support the Eastern Ontario Wardens’ Caucus, Eastern Ontario Leadership Council and EORN, which have made digital connectivity their top priority, especially as ‘foundational’ infrastructure for economic development.
•
Current economic development initiatives relate to business expansion, investment attraction, supporting assessment growth, promoting the regional brand and advancing community improvement plans. Focus on the Economic Development Charter and the Ambassador and Trail Asset programs will continue. Recent pilot projects (such as the Open Farms local food awareness event) establish a basis for further progress.
•
In planning, major policy reviews are pending (e.g. private roads, official plan updates, community improvement plans, secondary and servicing plans, population projections and the Communal Services study). Priorities include working collaboratively with townships to enhance service levels and implementing strategic regional planning.
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Explore new funding sources and invest in critical long-term infrastructure using sound judgement.
This priority speaks to significant future demands on the County’s capital and operating budgets — the need to repair, reconstruct and/or replace aging service facilities and accelerate maintenance of other infrastructure. For this term of Council, the strategy marks a commitment to begin long-term planning to secure new sources of external funding, explore options to meet County responsibilities for long-term care infrastructure/facilities, and find cost-effective ways to deal with long overdue space and maintenance needs for paramedics and administrative services. Objectives in support of this strategy: •
Design a framework, explore options and initiate plans for development of a longterm care facility that will meet Fairmount Home’s mandate.
•
Develop plans (within a changing legislative and service delivery landscape) to provide additional facilities for Frontenac Paramedics that will effectively meet steadily increasing demand for services as well as a need to accommodate more training.
•
Finalize plans to replace/renovate/construct aging County buildings now used for administration services (through a shared administration facility with CRCA if possible).
•
Explore a collaborative upper-tier role for the County in securing potential funding and support for township maintenance of roads & bridges in a regional road system.
Direction for Development of Operational Plans: •
Pressures for budget increases are being driven by increasing demand for services; inflationary, contracted and mandated costs; plus new government policies/regulations.
•
Fairmount Home is a home of choice (more than 200 on the waiting list), but the building is aging and will require significant renovation by 2025. Maintenance costs are increasing, the septic system is aging, and electrical, plumbing and HVAC require significant repairs. Other changes will be required to adapt to changing care demands. Provincial funding and need for efficiencies may lead to a need for a larger size (e.g. minimum 160 beds).
•
The County has been engaged for some time in exploring potential cost savings and other benefits by way of sharing rejuvenated administration office space with the CRCA.
•
With debentures retiring in 2022, tax room for capital projects could increase. It may be time to review the .65% capital increment to assess its capacity to fund future projects.
•
In Frontenac County, responsibility for roads and bridges lies with the townships. These services were devolved in 1998 with the County’s restructuring agreement. Consultations with townships have raised the possibility of Frontenac County playing some role to help them access and maximize a share of upper government funding that may be available.
Consulting support provided by
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3
Champion and coordinate collaborative efforts with partners to resolve complex problems otherwise beyond the reach of their individual mandates and jurisdictions.
As a priority for this term of Council, the County will provide leadership in coordinating joint action with townships, the City of Kingston and other partners to develop solutions to complex problems otherwise beyond the reach of their individual formal mandates and jurisdictions. As opportunity or need arises from time to time, it will partner to develop action-focused collaborations of defined scope and duration to advocate for and implement solutions. Objectives in support of this strategy: •
Work with the townships, other municipalities and levels of government on broad infrastructure issues such as regional transportation strategies, developing new sources of funding for roads and bridges, or supporting townships as they explore potential long-term waste management solutions.
•
Play a leadership role on communications to promote shared messaging for all of the Frontenacs — on County initiatives, economic development, tourism and lifestyle opportunities, broadband and cell services.
•
Continue to pursue opportunities for shared services, efficiencies and cost-sharing.
Direction for Development of Operational Plans: •
•
•
This priority builds on past successes the County has had with a collaborative approach in promoting a County identity, sharing back-office functions with townships and other partners, and advancing the region’s interests externally through channels such as the Eastern Ontario Wardens’ Caucus. Consultation feedback suggested that consideration be given to “what works” and “who could best deliver” various services provided by the County, townships and the City. This might be a network/consortial model rather than a traditional, hierarchical approach, with a focus on leaner administration. The challenge will be to find the right balance between a) centralization and local/ partner autonomy, b) seizing collaborative opportunities without disrupting existing jurisdictions and responsibilities, c) finding payoffs for all the partners involved, and d) developing a sustainable model to enable the County to play such a role.
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Collaborative Leadership Opportunities • Transportation • Promoting the Frontenacs • Environmental awareness • Waste Management • Seeking funding • Sharing services
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Implementation Overview: Strategy is activated through operational plans that provide more specific direction for the work and identify responsibilities and timelines — detailing who will do what by when. The County of Frontenac will be developing specific workplans that respond to its future challenges and opportunities and translate the strategic priorities outlined above into ongoing activities and initiatives. Related best practices in the areas of budget strategy, risk management, change management, capacity building, partnership relations and policy development would also be employed. Continuous Improvement: The County will continue to build a culture of continuous improvement through participation in Lean/Six Sigma projects at all levels of of the organization. Regular reporting of Key Performance Indicators (KPIs) will also be used to reflect implementation of the strategic plan. Communications: A successful roll-out of this strategic plan will depend on effective two-way communications and related efforts to develop understanding of its implications, both by internal audiences at the County as well as residents and ratepayers, employers, community partners, townships, the City of Kingston, and other levels of government. Periodic Review: As with any well-managed implementation, progress on these strategic priorities will be reviewed regularly. Operational plans will be updated when necessary (as will the strategic plan itself, as appropriate from time to time). This will help ensure the County of Frontenac continues to anchor its activities in the municipality’s mission and vision, adapt to the latest evidence and best practices, and respond effectively to circumstances as they may change through 2022 and beyond.
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Report 2019-059 Council Recommend Report To:
Warden and Council of the County of Frontenac
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Kelly Pender, Chief Administrative Officer Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting:
May 15, 2019
Re:
Office of the Chief Administrative Officer – Authorization to Engage Architectural Expertise to Review the County Administration Building
Recommendation Be It Resolved That the Council of the County of Frontenac receive for information the Office of the Chief Administrative Officer – Authorization to Engage Architectural Expertise to Review the County Administration Building report; And Further That staff be authorized to engage appropriate architectural expertise to review and determine the feasibility and costs to redevelop the County Administration Building to accommodate County of Frontenac and Cataraqui Region Conservation Authority (CRCA) Administrative staff to an upset of $10,000 to be expensed from the County’s Modernization Funds. And Further That the scope of the assignment, including life cycle costs include:
- architectural analysis of the County Administration Office “old house”,
- preliminary conceptual/schematic floor plans to meet partner needs,
- options for potential configuration of common spaces for best efficiencies,
- implications for parking, water & similar services, building code etc,
- Initial budget-level estimates for comparison with stand-alone option for the County. Background In 2017 discussions began with the Cataraqui Region Conservation Authority (CRCA) with respect to the construction of a potential joint administrative facility. In 2018, the Township of South Frontenac expressed an interest in being considered a potential partner for a joint administrative facility were it to be located in the Township of South Frontenac. Following several meetings and discussions, at its regular meeting held September 19, 2018 Council passed the following resolution, which was supported by all three partners:
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2018-114 Office of the Chief Administrative Officer Approval to Proceed with a Joint Budget to Engage Architectural and Engineering Expertise for a Joint Administrative Building
Motion #: 162-18
Moved By: Seconded By:
Councillor Dewey Councillor McDougall
Be It Resolved That a combined budget of up to $20,000 be allocated to engage appropriate architectural services to validate initial assessments and provide a report by the end of December, 2018. This work will enable the partners to make a decision on whether or not to pursue the next stage of a shared development project. Costs of this assignment are to be shared equally among the partners who agree to participate. And Further That this be expensed from the Stabilization Reserve. Carried The analysis completed by the architects provided a detailed summary of costs and space needs for a joint facility and indicated a sense of the potential savings that could be anticipated with a joint facility, based upon a reasonable set of circumstances. A “go/no go” decision was required by the partners at this time. As a result at its regular meeting held September 19, 2018 Council passed the following resolution being Report of the Administrative Building Design Task Force: 2019-029 Shared Facility Analysis – Colbourne & Kembel, Architects Whereas the Committee has reviewed the Shared Facility Analysis report prepared by Colbourne & Kembel Architects (CKA), Whereas, the CKA analysis confirms that the savings for the County of Frontenac, Township of South Frontenac and Cataraqui Region Conservation Authority are of sufficient magnitude to merit continued investigation of a joint facility, Be It Resolved That Council authorize the Administrative Building Design Task Force to participate in a joint meeting (or series of meetings) with the potential partners intended to address questions of ownership model, site selection and servicing, And Further That, the Committee Chair and Chief Administrative Officer report back to County Council on a regular basis prior to making a final recommendation to County Council. Carried Comments Following Councils authorization for staff to proceed with participating in a joint meeting (or series of meetings) with the potential partners, a meeting of the Administrative Task Force, which included representation from both the CRCA and the Township of South Recommend Report to Council Office of the Chief Administrative Officer – Authorization to Engage Architectural and Engineering Expertise to Review the County Administration Building May 15, 2019 Page 2 of 3
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Frontenac, was held on April 17, 2019, facilitated by Rob Wood of 8020 Info Inc. at that meeting, Councillor Vandewal advised that the Township of South Frontenac Council has decided not to pursue a partnership at this time, given that no other options for the Township have been explored. Township Council has asked for staff to report back on the costs of constructing an addition to its own existing facility. Councillor Revill, representing the CRCA Board, advised that at this point, the CRCA remains in the partnership as the condition of its building has not changed. With only the County of Frontenac and the CRCA moving forward with a partnership for a co-locate, there is no longer the requirement for the joint facility to be located in the Township of South Frontenac. Having respect for tax dollars and keeping costs down, the Task Force considered 2 options, to utilize either the existing County site or the existing CRCA site. The lowest cost option would be to use the existing County site as all infrastructure and servicing is already in place. The CRCA clarified at that meeting that its branding is the Outdoor Centre which would remain at its existing site and that it only requires office space for its administrative staff. As such, the focus of a joint facility location would be the existing County Administrative site. The purpose of this report and recommendation is to seek Councils authorization to engage the appropriate architectural and engineering expertise to determine if the existing County Administrative Building could support both County and CRCA staff, with the assumption that Frontenac Paramedics would re-locate to centralize its operations. It was suggested that a portion of the Municipal Modernization Fund could be used for this exercise. Sustainability Implications Shared facilities would reduce the overall environmental foot print required to construct/occupy two separate facilities. Depending upon outcomes/options in terms of a shared facility or redevelopment of the existing building, the overall greenhouse gas foot print of the County could be reduced as a result of this project, thereby assisting in meeting our GHG emission requirements. Financial Implications The Provinces has provided a one-time funding for small and rural municipalities for the purpose of improving service delivery and efficiency. Given that research to date has indicated a sense of the potential savings that could be anticipated with a joint facility, staff are recommending that a portion of the County’s Modernization Fund be used to fund this project. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer Kevin Farrell, Manager of Continuous Improvement/GIS Rob Wood, 8020 Info Inc.
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AGENDA ITEM #a)
Report 2019-055 Council Information Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Lisa Hirvi, Administrator
Date of meeting:
May 15, 2019
Re:
Fairmount Home – Quarterly Update Activity Report
Recommendation This report is for information purposes only. Background The following information is an update regarding the activities/challenges at Fairmount Home (“Fairmount”) from January 1, 2019 to March 31, 2019 as well as significant updates in April 2019. Comment Ministry of Health and Long-Term Care During the first quarter, there were two (2) complaints logged with the Ministry of Health and Long-Term Care (MOHLTC) regarding skin/wound care, personal support services, alleged staff to resident emotional abuse and medication management. A ministry inspection was conducted, which resulted in one (1) written notification and one (1) voluntary plan of correction regarding failure to ensure that Fairmount’s written policy to promote zero tolerance of abuse and neglect was complied with. During the ministry inspection, the inspector also conducted a Critical Incident System (CIS) inspection for critical incidents, which Fairmount has reported since December 2018. The CIS inspection included four (4) critical incidents, which included a fall resulting in injury, alleged resident to resident abuse and alleged improper care. The findings included one (1) written notification regarding the failure to ensure that abuse of a resident by another resident that resulted in harm was immediately reported to the ministry. Management has since acted on the findings of non-compliance for the complaint and CIS inspections. Thank you to the management and staff who worked professionally and cooperatively with the ministry inspector.
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The public versions of the reports are posted at Fairmount for public review. The reports are also available on the Ministry’s Reports on Long-Term Care Homes website. Public Health Inspection During the first quarter, Kingston, Frontenac, Lennox & Addington (KFL&A) Public Health conducted routine inspections on March 13, 2019 in the general store and kitchen and serveries. There were no critical violations and one (1) non-critical violation. The non-critical violation was regarding a thermometer required for the Pepsi fridge now that it is used to store cartons of milk. The Manager of Food Services has acted on the findings. An inspection was conducted on March 26, 2019 in response to the enteric outbreak, which was declared on March 25, 2019. There were no critical or non-critical violations. Thank you to the management and staff who worked professionally and cooperatively with the public health inspector. Outbreaks During the first quarter, KFL&A Public Health declared two (2) outbreaks, which included one (1) acute respiratory illness (confirmed Influenza A) and one (1) enteric illness (confirmed Norovirus). For the acute respiratory outbreak, there were 20 residents affected including three (3) deaths. There were 31 residents affected during the enteric outbreak. Thank you to the management and staff who were diligent in managing the outbreaks. The legislated reporting was completed to the required Ministries including the Ministry of Health & Long-Term Care (MOHLTC), Ministry of Labour (MOL) and KFL&A Public Health. Sustainability Implications Not applicable Financial Implications The financial implications are outstanding for the final phase of the lighting replacement, which was previously communicated in the Council Information Report 2018-083 dated June 20, 2018. Organizations, Departments and Individuals Consulted and/or Affected Fairmount Home Management Team
Information Report to Council Fairmount Home – Quarterly Update Report May 15, 2019
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AGENDA ITEM #b)
Report 2019-056 Council Information Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Lisa Hirvi, Administrator Fairmount Home
Date of meeting:
May 15, 2019
Re:
Fairmount Home – Strategic Plan Progress Report
Recommendation This report is for information purposes only. Background According to the Long-Term Care Homes Act, 2007 (LTCHA), at least once every five years after a mission statement is developed, the licensee shall consult with the Residents’ Council and the Family Council, if any, as to whether revisions are required, and shall invite the staff of the long-term care home and volunteers to participate. On February 21, 2018, the Council of the County of Frontenac accepted the Fairmount Home (“Fairmount”) Strategic Plan 2018-2022 and directed staff to implement the strategic plan in the day-to-day operations of the long-term care home. The strategic plan includes four (4) goals with key action items for each goal. Comment During 2018, the following are the highlights of actions taken in achieving Fairmount’s key action items:
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Strategic Goal
Key Action(s)
GOAL 1: To provide quality care and meet the diverse and unique needs of our residents (including social, physical, emotional, spiritual, mental and cultural)
Continuous commitment and promotion of Gentlecare® philosophy
GOAL 2: To be the preferred place to work and volunteer in the local health care sector
Identify generational needs of staff and incorporate flexibility in staffing model as appropriate
Strengthen internal communication to promote greater transparency
Information Report to Council Fairmount Home – Strategic Plan Progress Report May 15, 2019
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2018 Initiatives •
Branding project includes brand story and an animation video that describes and promotes Gentlecare® at Fairmount
•
New position, Assistant Director of Care (ADOC) – Resident Services, that focuses on residents and their families
•
Special training in resident care given to staff, for example, Gentle Persuasive Approaches (GPA®) in Dementia Care and Excellence in ResidentCentred Care (ERCC)
•
Scheduling and availability lean project, which improved the process for filling shifts and staff satisfaction
•
Implemented new features (post without notification and push notifications) in the shift filling software (StaffStat), which have improved the scheduling process and communication with staff
•
Changes in organizational chart and reporting relationships, which improve communication with staff
•
Compassion fatigue training offered to staff to educate caregivers about authentic, sustainable self-care and thereby aiding in effective communication among staff
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AGENDA ITEM #b)
Strategic Goal
Key Action(s)
Advocate for higher staffing levels
GOAL 3: To expand engagement with broader community and system partners
GOAL 4: To ensure Fairmount operates efficiently while striving for continuous improvement
Increase promotion and marketing of Fairmount Home
Continue active participation in the County of Frontenac LEAN initiative to identify opportunities for further
Information Report to Council Fairmount Home – Strategic Plan Progress Report May 15, 2019
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2018 Initiatives •
New website and increased use of social media, for example, Fairmount’s Facebook page, which supplements both internal and external communication
•
County Council approved new position, PSW for the night shift
•
Behavioural Support Ontario (BSO) funding for new PSW positions, which helps care for residents who have aggressive behaviours
•
Ministry of Health and LongTerm Care new RN funding used for new position ADOC – Resident Services, which focuses on residents and their families
•
Fairmount’s 50th anniversary celebrations included residents, families, staff, volunteers and community partners
•
Fairmount host site for training sessions for partners such as South East LHIN, AdvantAge Ontario and Kingston Area Association of Administrators of Volunteers (KAAAV)
•
Manager of Continuous Improvement presented to County Council at its March 20, 2019 meeting about Key Performance Indicators (KPIs) and Lean Program
Page 3 of 5
AGENDA ITEM #b)
Strategic Goal
Key Action(s)
2018 Initiatives
efficiencies and best use of resources
Update, which included Fairmount
Seek out opportunities to increase resources (i.e. fundraising, donations, community grants, provincial resources)
•
Ministry funding for new positions including ADOC – Resident Services, PSWs for behavioural supports
•
Sodexo Canada’s three-year contribution for special projects upon signing of contract
•
Hydro One’s saveONenergy Retrofit Program rebate for Phase 1 of lighting upgrade at Fairmount
•
Contributions from partners, Sodexo Canada and Kingston-Frontenac Rotary Club, for Fairmount’s 50th anniversary celebrations
•
Support from community partners for resident care, services and equipment. Partners include Dementia Society of America, H’art Centre, Kingston-Frontenac Rotary Club, Royal Canadian Legion, etc.
Sustainability Implications An updated mission is required to meet the requirements of the LTCHA. Furthermore, a strategic plan is needed to achieve and maintain accreditation status with CARF Canada as well as for effective management of the home and its limited resources. Financial Implications Ongoing funding is contingent on meeting the requirements of the LTCHA. Furthermore, accreditation by a ministry approved accreditation body is needed to be eligible for ongoing premium funding from the Ministry of Health and Long-Term Care. Information Report to Council Fairmount Home – Strategic Plan Progress Report May 15, 2019
of 131 2019-056 FairmountPage Home 106 Strategic Plan Progress Report
Page 4 of 5
AGENDA ITEM #b)
Organizations, Departments and Individuals Consulted and/or Affected Fairmount Home Management Team
Information Report to Council Fairmount Home – Strategic Plan Progress Report May 15, 2019
of 131 2019-056 FairmountPage Home 107 Strategic Plan Progress Report
Page 5 of 5
AGENDA ITEM #c)
Report 2019-061 Council Information Report To:
Warden and Members of Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Paul Charbonneau, Chief Paramedic/Director Emergency and Transportation Services
Date of meeting:
May 15, 2019
Re:
Emergency and Transportation Services – 2019 Land Ambulance Funding Letter from MOHLTC
Recommendation For information only Background Frontenac Paramedics is funded on an annual basis through funds received from the County of Frontenac, City of Kingston and the Province of Ontario. Historically the Province of Ontario funds up to 50% of the operating budget based on the prior year’s approved budget. This funding practice has historically caused a one year lag in the Province matching 50% of Land Ambulance Costs. The Ministry funding levels for Frontenac Paramedics for the past years are as follows: 2017 Funding Level:
$8,364,924
2018 Funding Level:
$8,437,260
On Tuesday May 7, 2019, Frontenac County received the Land Ambulance Grant Funding Letter from the Ontario Government (Appendix A). The letter informed Frontenac County the funding for the 2019 Budget would be held at the same amount as issued in 2018. The announcement in essence means that funding by the Province of Ontario will be held at a 50% level of the approved 2017 Budget (due to the year lag in funding), thus creating a 2 year lag in expected funding gap for the County of Frontenac.
Page 108 of 131 Services 2019 Land Ambulance Fundi… 2019-061 Emergency and Transportation
AGENDA ITEM #c)
Based on the projected/expected funding (contained in the 2019 Budget submission), Frontenac Paramedics will face a short fall of $161,740 for this fiscal year. Comment At this time, Senior Management within Frontenac Paramedics is examining all options to address this funding shortfall for 2019 and will provide a further report to Frontenac County Council in the very near future. Sustainability Implications Governance – appropriate service to the citizens of the County and member municipalities. Financial Implications Funding shortfall of $161,740 Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Director of Corporate Services/Treasurer MOHLTC
Information Report to Council Emergency and Transportation Services – 2019 Land Ambulance Funding Letter from MOHLTC May 15, 2019
Page 109 of 131 Services 2019 Land Ambulance Fundi… 2019-061 Emergency and Transportation
Page 2 of 2
AGENDA ITEM #c)
Page 110 of 131 Services 2019 Land Ambulance Fundi… 2019-061 Emergency and Transportation
AGENDA ITEM #c)
Page 111 of 131 Services 2019 Land Ambulance Fundi… 2019-061 Emergency and Transportation
AGENDA ITEM #a)
Committee Report To:
Warden and Council Members of the County of Frontenac
From:
Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting:
May 15, 2019
Re:
Planning Advisory Committee – Report to Council
All items listed on the Planning Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. The Planning Advisory Committee reports and recommends as follows: 1.
Deputation by Mr. Darwyn Sproule regarding Township of North Frontenac citizen concerns over Areas of Natural and Scientific Interest (ANSI). That Council directs planning staff to prepare a report for the June 2019 County Council meeting that: a) Provides rationale for the inclusion of Regional and Provincial Significant ANSIs in the County Official Plan; and b) Provides an overview of the process for an Official Plan Amendment including the Planning Act framework and the anticipated timelines.
2019-049 Planning Advisory Committee Application for Draft Plan of Vacant Land Condominium Approval 10CD2016/001 located at Part of Lots 15, 16 & 17, Concession 9, Geographic Township of Storrington, Township of South Frontenac, County of Frontenac (Shield Shores) Whereas an application has been filed with the County of Frontenac for a Draft Plan of Vacant Land Condominium located at Part of Lots 15, 16 & 17, Concession 9, Geographic Township of Storrington, Township of South Frontenac, County of Frontenac;
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AGENDA ITEM #a)
And Whereas the Planning Advisory Committee and the Council of the County of Frontenac considered all written and oral submissions received on this application, the effect of which helped the Council of the County of Frontenac make an informed decision; And Whereas the application is consistent with the Provincial Policy Statement (2014), conforms to the Frontenac County Official Plan, Township of South Frontenac Official Plan, will comply with the Township of South Frontenac Zoning By-law, and has been reviewed in accordance with the criteria of Section 51 (24) of the Planning Act. Therefore Be It Resolved That the Planning Advisory Committee receive the Planning Advisory Committee – Application for Draft Plan of Vacant Land Condominium Approval 10CD-2016/001 located at Part of Lots 15, 16 & 17, Concession 9, Geographic Township of Storrington, Township of South Frontenac, County of Frontenac (Shield Shores) report; And Further That the Council of the County of Frontenac approve the proposed 10CD-2016/001 vacant land condominium development, including Draft Conditions of Approval attached to this report as Appendix A. 3.
2019-051 Planning Advisory Committee Authorization of Delegated Authority to the Director of Planning and Economic Development for Part Lot Control Resolved That the Council of the County of Frontenac receive the Planning Advisory Committee – Delegated Authority for Part Lot Control – Amendment to Bylaw No. 2016-0006 Delegation of Authority Policy report for information; And Further That the Council of the County of Frontenac authorize delegated authority to the Director of Planning and Economic Development for part lot control and amend the plans of subdivision and plans of condominium authorization wording. And Further That By-law 2016-0006 being a by-law to establish a Delegation of Authority Policy and to authorize the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts be amended accordingly.
Planning Advisory Committee Report to Council May 15, 2019
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Page 2 of 2
AGENDA ITEM #a)
Minutes of the Planning Advisory Committee Meeting May 6, 2019 A meeting of the Planning Advisory Committee was held in the Frontenac Room, County Administrative Office, 2069 Battersea Road, Glenburnie on Monday, May 6, 2019 at 10:00 a.m. Present: Warden Higgins Deputy Warden Smith Councillor Vandewal Phil Leonard Lisa Henderson Barbara Sproule Regrets: Councillor Doyle Staff Present: Kelly Pender, Chief Administrative Officer Megan Rueckwald, Manager of Community Planning Joe Gallivan, Director of Planning and Economic Development Angelique Tamblyn, Executive Assistant (Recording Secretary) Alyssa Alexander, Planning Intern 1.
Call to Order
Ms. Rueckwald called the meeting to order at 10:04 a.m. 2.
Committee Orientation a)
Mr. Kelly Pender, CAO, provided the new Planning Advisory Committee with an orientation which included an overview of meeting procedures, the Planning Advisory Committees mandate and the member’s roles and responsibilities with respect to the Code of Conduct for elected and appointed officials.
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AGENDA ITEM #a)
Election of Officers
Ms. Rueckwald conducted the election of officers. a)
Election of Chair
Moved By: Seconded By:
Councillor Vandewal Warden Higgins
That Deputy Warden Frances Smith be elected Chair of the Planning Advisory Committee for 2019. Carried Moved By: Seconded By:
Mr. Leonard Councillor Vandewal
That nominations for Chair be closed. Carried Deputy Warden Smith accepted the nomination of Chair. b)
Election of Vice Chair
Moved By: Seconded By:
Councillor Vandewal Warden Higgins
That Warden Higgins be elected Vice-Chair of the Planning Advisory Committee for 2019. Carried Moved By: Seconded By:
Councillor Vandewal Ms. Sproule
That nominations for Vice-Chair be closed. Carried Warden Higgins accepted the nomination of Vice-Chair. Deputy Warden Smith assumed the Chair.
Planning Advisory Committee Meeting Minutes May 6, 2019
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Page 2 of 8
AGENDA ITEM #a)
Adoption of the Agenda
Moved By: Seconded By:
Ms. Sproule Ms. Henderson
That the agenda for the May 6, 2019 meeting of the Planning Advisory Committee be adopted. Carried 5.
Disclosure of Pecuniary Interest and General Nature Thereof
Ms. Sproule declared a pecuniary interest with respect to item 7a) regarding the deputation of Mr. Darwyn Sproule on the Township of North Frontenac citizen concerns over Areas of Natural and Scientific Interest (ANSI) as Mr. Darwyn Sproule is her son. 6.
Adoption of Minutes a)
Minutes of Meeting held April 9, 2018
Moved By: Seconded By:
Councillor Vandewal Mr. Leonard
That the minutes of the Planning Advisory Committee meeting held April 9, 2018 be adopted. Carried b)
Minutes of Public Meeting held May 9, 2018
Moved By: Seconded By:
Warden Higgins Ms. Sproule
That the minutes of the Planning Advisory Committee Public meeting held May 9, 2018 be adopted. The Committee would like the minutes to reflect that the June meeting was cancelled in 2018. Carried 7.
Deputations and/or Presentations
Ms. Sproule left the meeting due to a pecuniary interest.
Planning Advisory Committee Meeting Minutes May 6, 2019
Page 116 Committee of 131 All items listed on the Planni… Report of the Planning Advisory
Page 3 of 8
AGENDA ITEM #a)
a)
Mr. Darwyn Sproule provided a deputation to the Committee regarding Township of North Frontenac citizen concerns over Areas of Natural and Scientific Interest (ANSI). Mr. Sproule notes that Mr. Steven Dunham was also in attendance as a concerned property owner. Mr. Sproule went through the presentation provided to the Committee and expressed concern that residents were not informed of the ANSIs and that the designation impacts private lands. He informed the Committee that the residents have not received information from the Ministry and that these decisions should be dealt with at the Township level. Mr. Sproule requested a change to the County Official Plan to separate regional and provincially significant ANSIs.
Discussion Warden Higgins provided an update on behalf of North Frontenac Township. He stated that the Township never previously included ANSIs on their mapping and that the Ministry did inform the Township that there was an error with the Palmerston Lake ANSI. He stated that the County Official Plan should treat regional and provincial ANSI differently and that a resolution will be coming forth from the North Frontenac Council to change the County Official Plan. He stated that Bancroft MNRF staff could not meet with the Warden due to restricted travel. He stated that there is conflicting information in the Madawaska Highlands Land Use Plan and whether it pertains to Crown Land. He referred to Appendix 1A in the County of Frontenac Official Plan. Mr. Gallivan commented that the Ministry approved the County Official Plan in 2016 and that background studies were completed to inform the policy including the population projections and natural heritage study. Mr. Gallivan confirmed that the policies in the Official Plan came from the natural heritage study and provided the Committee with an overview of the public consultation completed for the Plan. Mr. Gallivan advised that he will be recommending to Council that the natural heritage study be updated in 2020 as part of the Official Plan update. He stressed that ANSI are regional concerns, not local and that the County is prepared to provide further information at the next meeting. Ms. Rueckwald advised that many members of the public and the Council may not be aware of the ANSI as the discussion has been local to North Frontenac. Ms. Rueckwald advised that Council could provide direction for planning staff to prepare a report regarding justification and official plan amendment process and timelines. Mr. Sproule noted that he and Mr. Dunham did meet with two employees in Bancroft regarding this ongoing issue. Chair Smith thanked Mr. Sproule for the presentation. Moved By: Seconded By:
Mr. Leonard Councillor Vandewal
That Council directs planning staff to prepare a report for the June 2019 County Council meeting that: Planning Advisory Committee Meeting Minutes May 6, 2019
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Page 4 of 8
AGENDA ITEM #a)
i. Provides rationale for the inclusion of Regional and Provincial Significant ANSIs in the County Official Plan; and ii. Provides an overview of the process for an Official Plan Amendment including the Planning Act framework and the anticipated timelines. Carried Ms. Sproule returned to the meeting. 11:05 a.m. b)
Ms. Claire Dodds and Ms. Trudy Gravel, Township of South Frontenac Planning Department, provided the Committee with an overview of the Townships planning and scheduled future works.
Ms. Dodds noted that the Development Services Department has seen a fair amount of change with many new staff being hired in the last 6 months. Dodds noted that the Department is focusing on three main projects, and provided an update on the development charges bylaw, growth management study, and Official Plan update. Ms. Gravel spoke to the influx of pre-consultation requests and walk-ins the Township is experiencing and the number of applications. Ms. Dodds noted that they received many inquiries for larger scale developments in South Frontenac. They are working with the County on building improvements and to streamline their Committee of Adjustment process and to improve processes and efficiencies. Ms. Dodds noted that they are reporting to South Frontenac Council on their work on this. Ms. Dodds extended her appreciation to Council and senior administration, and she also extended special thank you to Ms. Rueckwald for the assistance in the transition of planning staff. Ms. Dodds and Ms. Gavel noted that they are looking forward to working with County of Frontenac. Councillor Vandewal noted that the Township is trying to focus more time spent with the walk-in traffic and explain to residents the planning information up front. Council is also supporting to contract out some work such as engineering and fulfilment of conditions, and looking at planning services for items such as backlogs for planning applications. He said they receive 8-10 walk-ins per day in the spring and it has been a steady stream of applications. Chair Smith thanked Ms. Dodds and Ms. Gavel for presenting at the meeting. They exited the presentation at 11:19 a.m.
Planning Advisory Committee Meeting Minutes May 6, 2019
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Page 5 of 8
AGENDA ITEM #a)
Briefings a)
Mr. Joe Gallivan, Director of Planning and Economic Development provided the Planning Advisory Committee with his regular Director’s briefing. Mr. Gallivan introduced Alyssa Alexander who provided an overview of her planning interests and expressed excitement for working with the County. Ms. Sproule asked a question regarding the regional roads and the discrepancies in funding amongst the comparator municipalities. Mr. Pender provided clarification on this. Ms. Rueckwald provided an update on the improvements to the County Planning webpage.
Mr. Leonard exited the meeting at 11:49 am. 9.
Reports to the Planning Advisory Committee a)
2019-048 Planning Advisory Committee Status of Plans of Subdivision and Condominium in Frontenac County
This report is for information purposes only. b)
2019-049 Planning Advisory Committee Application for Draft Plan of Vacant Land Condominium Approval 10CD-2016/001 located at Part of Lots 15, 16 & 17, Concession 9, Geographic Township of Storrington, Township of South Frontenac, County of Frontenac (Shield Shores)
Moved By: Seconded By:
Councillor Vandewal Warden Higgins
Whereas an application has been filed with the County of Frontenac for a Draft Plan of Vacant Land Condominium located at Part of Lots 15, 16 & 17, Concession 9, Geographic Township of Storrington, Township of South Frontenac, County of Frontenac; And Whereas the Planning Advisory Committee and the Council of the County of Frontenac considered all written and oral submissions received on this application, the effect of which helped the Council of the County of Frontenac make an informed decision; And Whereas the application is consistent with the Provincial Policy Statement (2014), conforms to the Frontenac County Official Plan, Township of South Frontenac Official Planning Advisory Committee Meeting Minutes May 6, 2019
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Page 6 of 8
AGENDA ITEM #a)
Plan, will comply with the Township of South Frontenac Zoning By-law, and has been reviewed in accordance with the criteria of Section 51 (24) of the Planning Act. Therefore Be It Resolved That the Planning Advisory Committee receive the Planning Advisory Committee – Application for Draft Plan of Vacant Land Condominium Approval 10CD-2016/001 located at Part of Lots 15, 16 & 17, Concession 9, Geographic Township of Storrington, Township of South Frontenac, County of Frontenac (Shield Shores) report; And Further That the Council of the County of Frontenac approve the proposed 10CD2016/001 vacant land condominium development, including Draft Conditions of Approval attached to this report as Appendix A. Carried Mr. Youko Leclerc-Desjardins of Fotenn Consultants Inc and Mr. Barry Campbell, applicant, came forward to address any questions that the Committee may have. Councillor Vandewal noted that the last planning applications have been quiet. Warden Higgins requested clarification on the waterfrontage requirements in South Frontenac and whether the proposed frontages complied. Ms. Dodds noted that studies were submitted that addressed concerns regarding the narrow waterbody and that the minimum frontage is 91 metres outside of the narrow waterbody. Ms. Rueckwald noted that conditions by South Frontenac Township and reviewed by Township staff, planning consultants, Public Health and the local conservation authority. c)
2019-050 Planning Advisory Committee Township Committee of Adjustment Lean Process Improvement Update
This report is for information purposes only. Warden Higgins noted that the Lean Process was well done.
d)
2019-051 Planning Advisory Committee Authorization of Delegated Authority to the Director of Planning and Economic Development for Part Lot Control
Moved By: Seconded By:
Warden Higgins Ms. Sproule
Resolved That the Council of the County of Frontenac receive the Planning Advisory Committee – Delegated Authority for Part Lot Control – Amendment to Bylaw No. 20160006 Delegation of Authority Policy report for information; Planning Advisory Committee Meeting Minutes May 6, 2019
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Page 7 of 8
AGENDA ITEM #a)
And Further That the Council of the County of Frontenac authorize delegated authority to the Director of Planning and Economic Development for part lot control and amend the plans of subdivision and plans of condominium authorization wording. And Further That By-law 2016-0006 being a by-law to establish a Delegation of Authority Policy and to authorize the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts be amended accordingly. Carried Ms. Rueckwald explained this further to the Committee and provided examples of what type of development may require this application. 10.
Communications
Other Business
There was none. 12.
Next Meeting
The next regular meeting of the Planning Advisory Committee is scheduled for Monday, July 8, 2019 at 10:00 a.m. at the County Administrative Building. The meetings are scheduled the 2nd Monday of every 2nd Month. Action: Ms. Rueckwald will send calendar invitations to the committee. 13.
Adjournment
Moved By: Seconded By:
Councillor Vandewal Ms. Henderson
That the meeting hereby adjourn at 12:25 p.m. Carried
Planning Advisory Committee Meeting Minutes May 6, 2019
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Page 8 of 8
AGENDA ITEM #a)
Recommend Report to Council To:
Council of the County of Frontenac
From:
Ron Higgins, Warden
Prepared By:
Ron Higgins, Warden
Date of Meeting: May 15, 2019 Re:
2019 Budget Issue
Background Recently the City of Kingston (City) received their invoice from the County of Frontenac (County) for Fairmont Long term Care facility and Frontenac Paramedic Services (FPS) which has raised concern by City Council over the increase in costs from 2018. The City of Kingston had set a budget increase limit of 2.5% for this budget year. The City was issued an invoice as per the table below for Fairmont and FPS which was higher than originally presented to the City. The following table breakouts the percentages information. Organization
Original Presented to City Invoiced Submission Fairmont 8.12% 5.21% 10.84% FPS 8.26% 7.74% 8.37% Mayor Paterson and myself met to discuss the increases and I spoke with our CAO and Treasurer. In our discussions we determined the following The day of the budget delegation the County the City CAO asked us not to present the project proposals (original submission) for Fairmont’s FT PSW and PT programming staff and software ($86.1K) and the Paramedic Mental Wellness – Staff Phycologist and software (36.3K). As a result of s City staff direction to our staff City Council was not provided the project information related to the overall budget. Since the County invoiced the City the County found out that the intent of not presenting the projects was to remove them altogether and to present a budget without the projects listed above. As our staff was unaware of the rationale at the time the budget was submitted as requested using the numbers in the table above under “Presented to City”. As a result, the City Council was expecting the rate increases to be as they were presented to their Council. The County also added $78K for a negotiated settlement from the original submission. And FPS added $7.9K for a change on training materials and training. The City has requested that we revisit the budget and come in at the numbers presented to them during the delegation or the very least come in at what was originally submitted.
2019 Budget Issue Page 122 of 131
AGENDA ITEM #a)
Root Cause After assessing this issue with Mayor Paterson, we agree that this is a matter of process that needs to be addressed. Comment In researching the breakdown misunderstandings on this issue, I conducted some analysis and found we have the process in place through RULAC to ensure each entity have regular meetings to discuss items of interest for each party. The last of the three meetings held since I became a Council member in 2014 was in September 2016 and in reading the minutes found this is the perfect forum to ensure ongoing dialogue and understanding The RULAC was put in place to manage the affairs between the City and the County when amalgamation was implemented. The Rural Urban Liaison Advisory Committee (RULAC) is comprised of the Warden, Deputy Warden and the County Councillor appointed to the City of Kingston Housing and Homelessness Advisory Committee for the term of Council, three members of Kingston City Council, the Mayor and two members of Council. The Rural Urban Liaison Advisory Committee was established by the order of the Minister of Municipal Affairs under Section 25.2(4) of the Municipal Act. The Committee shall meet at the request of the County of Frontenac or the City of Kingston should the need arise for RULAC to fulfill its primary responsibilities as set out in the Amalgamation Order and the Local Services Realignment Agreement with respect to recommending solutions to matters of common concern and/or dispute resolution. Another item that is of key importance is the fact that the 50% share of costs that the Provincial government is to contribute has steadily decreased and last year alone was a $168K shortfall. This has added pressure on the County to manage costs while maintain the provincial service standards. Recommendation
- Resurrect RULAC to ensure continued dialogue of matters that concern both the County and the City
2019 Budget Issue Page 123 of 131
2019 Budget Issue Page 124 of 131
AGENDA ITEM #a)
AGENDA ITEM #b)
Denis Doyle’s Toronto Health Board Briefing Notes (04/06/19) Good morning, Chair Cressy, Members of the Toronto Board of Health and Dr. de Villa. Thank you, your staff, and Mayor John Tory for advocating for a strong Public Health system in Ontario. My name is Denis Doyle and I am the Chair of the Kingston, Frontenac, Lennox and Addington (KFL&A) Public Health Unit. I am also Mayor of Frontenac Islands municipality and along with the 3 other municipalities in Frontenac County we govern the Paramedic service for Kingston and Frontenac county. Our Health Unit coverers a very large geographic area from the Islands at the east end of Lake Ontario, including Amherst, Howe, Simcoe, Wolfe, and others north through Kingston and Napanee, up past Bon Echo Park to just south of Algonquin Park. In addition to our main office in Kingston we have satellite offices in Napanee, Northern Frontenac and Lennox and Addington Counties. We have just over 200 staff and 200,000 people in our area. With our large geography we know how hard it is to protect our population’s health in rural areas, which will become more difficult with the new larger regions that have been announced in the recent budget. To get the average of 1.4 million people needed in each of the proposed 10 regions ours would likely run from Halliburton - Peterborough area east to the Quebec Boarder. While we do not disagree that some efficiencies may be gained by combining some of the smaller Health Units we ask the Province to talk to those of us who have been operating both the Public Health Units and Paramedic Service before pursuing these proposed changes. In our area we already work closely with our adjoining Health Units, and by combining the three of us makes some sense and would be relatively easy and keep disruption to a minimum. However by merging all in eastern Ontario it would cause unnecessary and negative unintended consequences. This new region would end up covering over 100 municipalities and it would be impossible to have effective representation of the property tax payers who pay the bill, thus we would end up with Taxation without Representation for both Public Health and Paramedic operations. We are hopeful that in the near future we will be consulted by the Province on both the regional boundaries and the downloading of costs to municipal property tax payers. There is only one tax payer! The measures announced do not lower net taxes, it merely shifts the cost to property tax payers. Our most immediate problem in the Kingston area is that we cover 11 Municipalities and our 2019 budget was approved in November 2018. We have billed our partners and received payment, and now that the rules have been changed half way through the game, it is impossible to go back and ask for more funding. The province froze their contribution to our budget for several years for many health units. Fortunately our member municipalities continued to agree to inflationary increases, thus while we had to lay off some people it was not as bad as it might have been. This however created a situation in most of the more Rural Health Units which
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AGENDA ITEM #b)
resulted in about a 60 – 40% split between provincial and municipal funding. Considering we are already at 60/40 split these proposed downloads would raise municipal portion to well over 50%. I have heard nothing about the province reducing the current mandatory service levels, thus our task is going to be nearly impossible without significant layoffs and taking drastic measures like closing remote rural offices. Coupled with proposed Paramedic changes which could result in closing small rural Paramedic Stations we will end up with a lot of ghost towns across Rural Ontario as people will not want to live there with these service reductions. KFL&A Public Health, as with all Ontario Public Health units, stands at the front line of keeping people well….preventing illness and hospitalization and promoting health. Evidence shows that Public Health delivers an excellent return on investment. The level of cuts in the recently announced provincial budget will result in the cuts to front-line programs and staff in public health units. People will lose their jobs. We are aggressively working on saving the health system money and reducing hallway medicine through key public health actions including vaccination, harm reduction services, and many more other programs. Our rate of vaccination is 98.6%, high enough to ensure herd immunity against illnesses such as Measles. But we are very worried we will not be able to maintain this success in the face of vaccine hesitation without adequate funding. For every dollar invested in immunization, the health care system saves $16 in cost. “This reduces hallway medicine.” We have seen what happens when public health services are cut; we simply cannot afford to have another infectious outbreak like SARS or water contamination event like Walkerton. These events kill healthy Ontarians and cost us millions. To the government of Ontario, I say “You cannot be open for business if you aren’t preventing illness and promoting health.” SARS alone resulted in the entire economy slowing, costing an estimated $519 million in 2003 alone and $722 million between 2003 and 2006 in lost tourism, investments, and spending. The Conference Board of Canada estimated SARS lowered GDP by $1.5 billion. Cuts to public health are not fiscally responsible. Investment in public health is fiscally responsible. Our MOH and Board are incredibly worried about the upcoming flu season being very severe. Public Health is essential to respond to any emerging infectious disease threat….such as Lyme disease, influenza or ebola. History tells us the next threat is just around the corner!! We ask the province to please reconsider the funding cuts. Our hospital hallways cannot take the pressure and our businesses cannot succeed in the face of these threats. I can foresee many negative unintended consequences with the proposed changes to the Public Health and Paramedic operations, and ask our Provincial partners to sit down with us and discuss before finalizing the proposed changes.
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AGENDA ITEM #a)
By-Law Number 2019-0021 of The Corporation of the County of Frontenac being a by-law to Authorize the Warden and Clerk to Execute an Agreement with the Regional Tourism Organization 9 (RTO 9) for partnership funding for the Ferry by Foot Program Whereas the County of Frontenac is implementing a “Ferry by Foot” program to encourage visitors to Wolfe Island to experience the island through active transportation; and, Whereas the Regional Tourism Organization 9 RTO 9 (The Great Waterway) provides partnership funding for projects such as this; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows: 1.
That the Council of the County of Frontenac authorize the Warden and Clerk to Execute an Agreement with the Regional Tourism Organization 9 (RTO 9) for partnership funding for the Ferry by Foot program.
That this By-law shall come into force and take effect upon the date of final passing.
Read a First and Second Time this 15th day of May, 2019. Read a Third Time, Signed, Sealed and Finally Passed this 15th day of May, 2019.
The Corporation of the County of Frontenac
Ron Higgins, Warden
Jannette Amini, Clerk
Page 127 of to 131 To Authorize the Warden and Clerk Execute an Agreement with the Regio…
AGENDA ITEM #b)
By-Law No. 2019-0022 of The Corporation of the County of Frontenac A by-law to amend By-law 2016-0006 to delegate certain powers and duties under the Planning Act to the Director of Planning and Economic Development (Part Lot Control) Whereas the Council of the Corporation of the County of Frontenac has previously delegated authority to officers and employees of the Corporation in a number of areas through by-law and/or Council Resolution, in accordance with prevailing legislation; And Whereas section 23.1 of the Municipal Act, 2001, S.O.2001,c. 25 confirms that a municipality has authority to delegate its powers and duties, subject to certain restrictions; And Whereas section 51.2(1) of the Planning Act R.S.O. 1990 c. P.13 as amended authorizes the delegation of authority of all or any part of the authority to approve plans of subdivision to a committee of council or to an appointed officer identified in the by-law by name or position occupied and this authority is extended to approval of plans of condominium pursuant to subsection 9(2) of the Condominium Act, 1998 S.O. 1998 c. 19, as amended and extended to the requirement of approval for Part-Lot control under section 50(7.1) Planning Act R.S.O. 1990 c. P.13 as amended; And Whereas Section 270(1) of the Municipal Act provides that the County shall adopt and maintain a policy with respect to the delegation of its powers and duties; And Whereas Council adopted By-law 2016-0006, being a by-law to establish a Delegation of Authority Policy and to authorize the delegation of certain powers and duties under the Municipal Act, 2001, the Planning Act and other Acts; And Whereas Council deems it appropriate to amend By-law 2016-0006; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows:
- That By-law 2016-0006, Section 7, Delegation Under the Planning Act, be hereby amended by adding and additional section as follows: Applications for Part-Lot Control – Approval i) Council’s power and authority with respect to all matters provided for by Section 50 (7.1) of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, related to the requirement for approval for part-lot control by the appropriate approval authority for the purpose of sections 51 and 51.1 of the Planning Act, R.S.O. 1990, Chapter P.13
Page 128 of 131 certain powers and duties under th… To amend By-law 2016-0006 to delegate
AGENDA ITEM #b)
are delegated to the Director of Planning and Economic Development or, in the absence of the Director, to their designate acting in the position. ii) Notwithstanding the provisions of Clause 7(i) of this policy, Council shall retain all powers and authority under Section 51(58) of the Planning Act, as amended, where: a)
The Director or, in the absence of the Director, the designate, at his/her discretion refers the request part-lot control to Council;
b)
The Owner/applicant requests in writing that the request for part-lot control be referred to Council. Such a request will be accompanied by a report from the Director providing advice and direction to Council.
c)
Any member of Council, through a notice of motion, may request that approval for part-lot control be referred to Council. Such consideration will be made at a subsequent meeting with the Director providing advice and direction to Council with respect to the approval.
- That, Section 7, Delegation Under the Planning Act, Final Approval – Plan of Subdivision and Plan of Condominium be hereby amended by deleting the words “or, in the absence of the Director, to the Community Planner” and replacing with the words “Director, or their designate acting in the position” and removing the words “or, in the absence of the Director, the Planner” under 7. ii) a).
- That this by-law shall come into force and take effect as of the date of final passing thereof. Read a first and second time this 15th day of May, 2019. Read a third time and finally passed this 15th day of May, 2019. The Corporation of the County of Frontenac
Ron Higgins, Warden
Jannette Amini, Clerk
By-law No. 2019-0022 – A by-law amend By-law 2016-0006 to delegate certain powers and duties under the Planning Act to the Director of Planning and Economic Development (Part Lot Control) May 15, 2019 Page 2 of 2
Page 129 of 131 certain powers and duties under th… To amend By-law 2016-0006 to delegate
AGENDA ITEM #c)
By-Law No. 2019-0023 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on May 15, 2019
Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on May 15, 2019 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on May 15, 2019 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
- That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on May 15, 2019 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
Page 130 of 131of County Council on May 15, 2019… To Confirm all Actions and Proceedings
AGENDA ITEM #c)
- That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 15th day of May 2019. Read a Third Time and Finally Passed, Signed and Sealed this 15th day of May, 2019.
The Corporation of the County Of Frontenac
Ron Higgins, Warden
Jannette Amini, Clerk
By-Law No. 2019-0023 – To Confirm all Actions and Proceedings of County Council May 15, 2019
Page 131 of 131of County Council on May 15, 2019… To Confirm all Actions and Proceedings
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