Body: Council Type: Agenda Meeting: Regular Date: November 15, 2023 Collection: Council Agendas Municipality: Frontenac County

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Frontenac County Council Meeting Wednesday, November 15, 2023 – 9:00 a.m. Township of South Frontenac Council Chamber, 4432 George Street, Sydenham, ON Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 a.m. https://youtube.com/live/pJNUtD3FORM?feature=share

Agenda Page Call to Order We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation. Roll Call Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

1. Adoption of Closed Minutes of Meetings held October 18, 2023
2. Personal matters about an identifiable individual, including municipal or local board employees - as it relates to the annual performance appraisal of the Chief Administrative Officer
3. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - as it relates to County Approval Authority Resolved That Council rise from Committee of the Whole closed session with/without reporting Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof

Page

8 - 18

Adoption of Minutes a) Minutes of Meeting held October 18, 2023 Resolved That the minutes of the regular Council meeting held October 18, 2023 be adopted.

19 - 30

b)

Minutes of Committee of the Whole Budget Meeting held October 24 & 25, 2023 Resolved That the minutes of the Committee of the Whole Budget meetings held October 24 & 25, 2023 be adopted.

31 - 35

Delegations and/or Presentations a) Mr. Andrew McCallum and Mr. Hugh Cowan representing the Wolfe Island EMS Committee, will address Council regarding the removal of the ambulance previously stationed on Wolfe Island. Proclamations Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.

36 - 55

Briefings a) Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing. Unfinished Business Consent Reports from the Chief Administrative Officer Committee of Management of Fairmount Home a) That Committee of the Whole Council adjourn and meet as Committee of Management of Fairmount Home, with the Deputy Warden in the Chair.

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Page 56 - 58

b)

2023-125 Fairmount Home Registered Nurses’ Association of Ontario’s (RNAO) Best Practice Spotlight Organization Long-Term CareLetter of Support Please Note: The information being presented, which the County does not have control over, is not in an accessible format but can be provided upon request. Recommendation: Resolved That Council of the County of Frontenac receive the Fairmount Home - Registered Nurses’ Association of Ontario’s (RNAO) Best Practice Spotlight Organization Long-Term Care Letter of SupportReport; And Further That the Council of the County of Frontenac direct the Clerk and Warden to sign the Appendix B RNAO’s Best Practice Spotlight Organization Long-Term Care (BPSO-LTC) Letter of Support.

c)

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That the Committee of Management of Fairmount Home adjourn and revert back to Committee of the Whole Council.

Recommend Reports from the Chief Administrative Officer a) 2023-119 Corporate Services 2024 Frontenac-Howe Islander Ferry Fees and Fares Schedule Recommendation: Resolved That Council of the County of Frontenac receive the Corporate Services –Frontenac-Howe Islander Ferry Fees and Fares Schedule report; And Further That a by-law be introduced later in the meeting to adopt the 2024 Frontenac-Howe Islander Ferry Fees and Fares Schedule.

62 - 63

b)

2023-120 K&P Trail Request for use of Canada Community Building Fund for remediation of K&P Trail north of Clarendon Station Recommendation: Be It Resolved That up to $12,000 of the Canada Community Building Fund be allocated to assist with repairs to the K&P Trail between Clarendon Station and Robertsville Road.

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Page 64 - 70

c)

2023-121 Corporate Services Support of the EOWC ‘7 in 7’ Regional Housing Plan Recommendation: Be It Resolved That the County of Frontenac approve a contribution of $36,000 required for the EOWC Regional Housing Plan (7 in 7+) deliverables to March 31, 2024.

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d)

2023-122 Corporate Services 2024 Draft Budget Revision Recommendation: Resolved That the Council of the County of Frontenac receive the Corporate Services - 2024 Draft Budget Revision Report, And Further That Council amend the budget to reflect the adjustments outlined in the report. And Finally That the Council of the County of Frontenac pass a by-law later in the meeting approving the 2024 Budget.

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Information Reports from the Chief Administrative Officer a) 2023-123 Corporate Services Rural and Southern Frontenac Community Services Quarterly Transportation Report Reports from Advisory Committees of County Council Return to Council a) That Council revert from Committee of the Whole Council, to Council.

Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given

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Page Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) From the Township of Archipelag regarding Cigarette Producer Responsibility [Distributed to Members of County Council October 20, 2023] b)

From the Township of Archipelago regarding a resolution to declare gender-based violence and intimate partner violence an epidemic [Distributed to Members of County Council October 20, 2023]

c)

From the Township of East Hawkesbury regarding a resolution on Bill 21

• Fixing Long Term Care Act [Distributed to Members of County Council October 20, 2023]

d)

From the Township of McKellar regarding a resolution calling for an Amendment to the Legislation Act [Distributed to Members of County Council October 20, 2023]

e)

From the Township of Terrace Bay regarding a resolution supporting opposition to the Strong Mayors Powers in Aurora [Distributed to Members of County Council October 20, 2023]

f)

From the Eastern Ontario Trails Alliance regarding partnerships with the County of Frontenac [Distributed to Members of County Council October 27, 2023]

g)

From the Municipality of St. Charles regarding a resolution concerning school bus stop arm cameras [Distributed to Members of County Council October 27, 2023]

h)

From the Township of Machar regarding a Resolution concerning legislation on short term rental brokerage Companies [Distributed to Members of County Council October 27, 2023]

i)

From the Township of North Dundas regarding a resolution concerning school bus stop arm cameras [Distributed to Members of County Council October 27, 2023]

j)

From the Town of Rainy River regarding Resolution that water treatment training opportunities be expanded and made more affordable [Distributed to Members of County Council October 27, 2023]

k)

From Marc Moey’s providing a response on questions raised at PEDAC regarding trail passes [Distributed to Members of County Council November 3, 2023]

l)

From Mr. Roger J Hogan regarding a Cost Benefit Analysis on the expansion of the KP Trail [Distributed to Members of County Council November 3, 2023]

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Page m)

From the City of Cambridge regarding a Resolution on fixing the LongTerm Care Amendment Act [Distributed to Members of County Council November 3, 2023]

n)

From the Municipality of Wawa regarding a resolution on Short Term Rentals [Distributed to Members of County Council November 3, 2023]

o)

From the Town of Aurora regarding a Resolution on Cannabis Retail Applications for Aurora [Distributed to Members of County Council November 3, 2023]

p)

From the Town of Goderich regarding a resolution concerning Illegal Car Rally Provincial Task Force [Distributed to Members of County Council November 3, 2023]

q)

From the Town of Huntsville regarding a resolution on Floating Accommodations [Distributed to Members of County Council November 3, 2023]

r)

From the Town of Plympton-Wyoming regarding a Resolution of support Calling for Amendment to Legislation Act, 2006 [Distributed to Members of County Council November 3, 2023]

s)

From the Eastern Ontario Trails Alliance regarding partnering with the County to promote trails [Distributed to Members of County Council November 10, 2023]

t)

From the Municipality of Wawa regarding a resolution of Support for an Automated Enforcement System [Distributed to Members of County Council November 10, 2023]

u)

From the Municipality of Wawa regarding a resolution of support for increasing Tax Credits for Firefighter [Distributed to Members of County Council November 10, 2023]

v)

From the Municipality of Wawa regarding a resolution of Support for Water Training [Distributed to Members of County Council November 10, 2023]

w)

From the Municipality of Wawa regarding a resolution of support to include Digital Publication in the Legislation Act. [Distributed to Members of County Council November 10, 2023]

x)

From the Town of Perry Sound regarding a resolution on the Highway Traffic Act and Automated Enforcements Systems on all roadways [Distributed to Members of County Council November 10, 2023]

Other Business By-Laws – General By-laws and Confirmatory By-law

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Page a)

First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through d) that have been circulated to all Members of County Council and that by-laws a) through d) be read a first and second time.

b)

Third Reading Resolved That by-laws a) through d) be read a third time, signed, sealed and finally passed.

82 - 84

By-Laws a) To establish a fees and fares schedule for the Frontenac-Howe Islander Ferry operation for the year 2024 [Proposed By-law No. 2023-047]

85

b)

To adopt the estimates for the sums required during the year 2024 for the purposes of the County of Frontenac (2024 Budget) [Proposed By-law No. 2023-048]

c)

To Authorize the Warden and Clerk to enter into an Agreement [Proposed By-law No. 2023-049]

d)

To confirm all actions and proceedings of County Council on November 15, 2023 [Proposed By-law No. 2023-050]

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Adjournment

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Minutes of the Regular Meeting of Council October 18, 2023 A regular meeting of the Council of the County of Frontenac was held in the Township of South Frontenac Council Chamber, 4432 George Street, Sydenham on Wednesday, October 18, 2023, at 9:00 AM. There was a “Closed Meeting” of the Committee of the Whole from 9:00 am to 9:33 am, with regular business commencing at 9:34 am. Roll Call Present:

Warden Ron Vandewal, Deputy Warden Fran Smith, Councillors Fred Fowler, Nicki Gowdy, Judy GreenwoodSpeers, Ray Leonard, Gerry Lichty, and Bill Saunders

Also Present:

County: Jannette Amini, Manager of Legislative Services/Clerk Susan Brant, Administrator-Fairmount Home Gale Chevalier, Chief/Director of Emergency & Transportation Services Kevin Farrell, Manager of Continuous Improvement Joe Gallivan, Director of Planning and Economic Development Alex Lemieux, Director of Corporate Services/Treasurer Barb McCulloch, Director of Human Resources Brieanna McEathron, Executive Assistant to the CAO David Millard, Manager of FMIS Matt Mills, Communications Officer Kelly Pender, Chief Administrative Officer/Deputy Clerk

Call to Order We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.

Page 8 of 87 Minutes of Meeting held October 18, 2023

Closed Session Motion #: 175-23

Moved By: Seconded By:

Councillor Greenwood-Speers Deputy Warden Smith

Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

1. Adoption of Closed Minutes of Meetings held September 20, 2023.
2. The security of the property of the municipality or local board - as it relates to potential vulnerabilities of County property.
3. A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - as it relates to negotiations regarding funding agreements. Carried Motion #: 176-23

Moved By: Seconded By:

Councillor Saunders Councillor Gowdy

Resolved That Council rise from Committee of the Whole closed session without reporting. Carried Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof There were none. Adoption of Minutes a)

Minutes of Meeting held September 20, 2023

Motion #: 177-23

Moved By: Seconded By:

Councillor Leonard Councillor Fowler

Resolved That the minutes of the regular Council meeting held September 20, 2023, be adopted. Carried Delegations and/or Presentations

Regular Meeting of Council Minutes October 18, 2023

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Proclamations a)

GIS Day November 15, 2022 Motion #: 178-23 Moved By: Seconded By:

Councillor Lichty Councillor Greenwood-Speers

Whereas Geography Awareness Week is November 13 – 17, 2023; And Whereas International Geographic Information System (GIS) Day is November 15, 2023; And Whereas Geography Awareness Week promotes GIS and geographic literacy; And Whereas GIS is an important part of geography awareness; And Whereas the County of Frontenac is committed to expanding GIS awareness throughout the County in order to showcase real-world applications with GIS. Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims November 15, 2023 as GIS Day in Frontenac County. Carried Move into Committee of the Whole Motion #: 179-23

Moved By: Seconded By:

Deputy Warden Smith Councillor Saunders

That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Briefings a)

Dr. Piotr Oglaza, Medical Officer of Health, KFL&A Public Health, presented to County Council, highlights of Public Health programs and services along with an overview of its draft 2024 budget.

b)

Ms. Laura Carter, CEO/Chief Librarian, Kingston Frontenac Public Library, presented to County Council, highlights of the library programs and services along with an overview of the library’s draft 2024 budget.

c)

Ms. Ruth Noordegraaf, and Mr. Mitch Grange, City of Kingston Housing and Social Services, presented to County Council, highlights of the Housing and Social Services programs along with an overview of the draft 2024 budget.

Regular Meeting of Council Minutes October 18, 2023

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d)

Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing. Unfinished Business Consent Reports from the Chief Administrative Officer Committee of Management of Fairmount Home

Motion #: 180-23

Moved By: Seconded By:

Councillor Gowdy Councillor Leonard

That Committee of the Whole Council adjourn and meet as Committee of Management of Fairmount Home, with the Deputy Warden in the Chair. Carried b)

Staff Briefing: Mr. Kelly Pender, Chief Administrative Officer, Ms. Susan Brant, Administrator, Fairmount Home and Chief Gale Chevalier, Director of Transportation Services briefed the Committee of Management of Fairmount Home with respect to the recommendations stemming from the adoption of the 2023-2026 County of Frontenac Strategic Plan as it relates to Fairmount Home and Frontenac Paramedics.

Council recessed at 11:20 a.m. Council reconvened at 11:34 a.m. c)

2023-111 Office of the Chief Administrative Officer Strategic Planning for Fairmount Home and Frontenac Paramedics – Council Working Session Motion #: 181-23 Moved By: Councillor Fowler Seconded By: Councillor Lichty That the Council of the County of Frontenac begin the implementation of Strategic Planning – Priority 3 for Fairmount Home by directing staff to investigate the implementation Option # 3, namely Modernize Current Site, add 32 Beds (Total 160 Beds), as described in Report 2023-111. Carried as Amended (See Motion to Amend below which was Carried)

Regular Meeting of Council Minutes October 18, 2023

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Motion to Amend Motion #: 182-23

Moved By: Seconded By:

Councillor Lichty Councillor Fowler

That the motion be amended to insert Option 3, namely, to Modernize Current Site, Add 32 Beds (Total 160 Beds) Carried Motion #: 183-23

Moved By: Seconded By:

Councillor Greenwood-Speers Councillor Saunders

That the Committee of Management of Fairmount Home adjourn and revert back to Committee of the Whole Council. Carried Recommend Reports from the Chief Administrative Officer a)

2023-111 Office of the Chief Administrative Officer Strategic Planning for Fairmount Home and Frontenac Paramedics – Council Working Session

Motion #: 184-23

Moved By: Seconded By:

Councillor Gowdy Councillor Leonard

That the Council of the County of Frontenac begin the implementation of Strategic Planning – Priority 3 for Frontenac Paramedics by directing staff to investigate the implementation Option # 4, namely, to Pursue Partnership with the City of Kingston at Railway St. for a Central Book-On Station, as described in Report 2023-111. Carried as Amended (See Motion to Amend below which was Carried) Motion to Amend Motion #: 185-23

Moved By: Seconded By:

Warden Vandewal Councillor Leonard

That the motion be amended to insert Option 4, namely, to Pursue Partnership with the City of Kingston at Railway St. for a Central Book-On Station. Carried

Regular Meeting of Council Minutes October 18, 2023

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b)

2023-110 Corporate Services Appointment of Financial Auditor

Motion #: 186-23

Moved By: Seconded By:

Councillor Fowler Warden Vandewal

That the Council of the County of Frontenac accept this Corporate Services - Finance Appointment of Auditor report; And Further That the Council of the County of Frontenac authorize the appointment of the audit firm KPMG LLP, as auditor for the financial reporting years of 2023 - 2027; And Finally That a bylaw be introduced by the Clerk later in the meeting to confirm this appointment. Carried Information Reports from the Chief Administrative Officer a)

2023-112 Planning & Economic Development Final Approval – Hartington Subdivision – County File 10T-2013/002 Reports from Advisory Committees of County Council

a)

Report of the Planning and Economic Development Advisory Committee All items listed on the Planning and Economic Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning and Economic Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning and Economic Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter.

Motion #: 187-23

Moved By: Seconded By:

Councillor Lichty Councillor Greenwood-Speers

Report of the Planning and Economic Development Advisory Committee That the Report received from the Planning and Economic Development Advisory Committee be received and adopted. Report of the Planning and Economic Development Advisory Committee The Planning and Economic Development Advisory Committee reports and recommends as follows:

Regular Meeting of Council Minutes October 18, 2023

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1)

2023-109 Planning & Economic Development Department Official Plan Amendment – County of Frontenac Official Plan – Communal That the draft by-law, included as Attachment 1 to Report Number 2023-109, adopting Official Plan Amendment Number 3 to the County of Frontenac Official Plan, to recognize the use of communal water and wastewater services for new development across Frontenac County, be approved; and, That the Official Plan of the County of Frontenac, as amended, be further amended as per the draft by-law in Attachment 1 to Report Number 2023-109, being Official Plan Amendment Number 3 for the County of Frontenac Official Plan.

2023-099 Planning & Economic Development Department Planning and Economic Development 2024 – 2028 Business Plan The County of Frontenac Planning and Economic Development Advisory Committee recommend to County Council the approval of the Planning and Economic Development 2024 – 2028 Business Plan; and That the Director of Planning and Economic Development provide an overview to County Council as part of the 2024 budget deliberations as well as the Councils of the three municipalities which the department provides planning services. Carried b)

Report of the Administration Committee

Motion #: 188-23

Moved By: Seconded By:

Councillor Saunders Councillor Gowdy

That the Report received from the Administration Committee be received and adopted. Report of the Administration Committee The Administration Committee reports and recommends as follows: Consideration of applications submitted for appointment to the Communal Services Technical Advisory Committee: That Roy Huetl, Dan Hulton, Stephen Keeley, Jim McIntosh and Phil Tibble be appointed to the Communal Services Technical Advisory Committee. Carried

Regular Meeting of Council Minutes October 18, 2023

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Return to Council Motion #: 189-23

Moved By: Seconded By:

Councillor Leonard Councillor Fowler

That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 190-23

Moved By: Seconded By:

Deputy Warden Smith Councillor Lichty

That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried Motions, Notice of Which has Been Given a)

Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement

Motion #: 191-23

Moved By: Seconded By:

Deputy Warden Smith Councillor Lichty

Whereas all Ontarians deserve and expect a safe and respectful workplace; Whereas municipal governments, as the democratic institutions most directly engaged with Ontarians need respectful discourse; Whereas several incidents in recent years of disrespectful behaviour and workplace harassment have occurred amongst members of municipal councils; Whereas these incidents seriously and negatively affect the people involved and lower public perceptions of local governments; Whereas municipal Codes of Conduct are helpful tools to set expectations of council member behaviour; Whereas municipal governments do not have the necessary tools to adequately enforce compliance with municipal Codes of Conduct; Now, Therefore Be It Resolved That the Council of the County of Frontenac supports the call of the Association of Municipalities of Ontario for the Government of Ontario to introduce legislation to strengthen municipal Codes of Conduct and compliance with them in consultation with municipal governments; And Further That the legislation encompass the Association of Municipalities of Ontario’s recommendations for: Regular Meeting of Council Minutes October 18, 2023

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    

Updating municipal Codes of Conduct to account for workplace safety and harassment Creating a flexible administrative penalty regime, adapted to the local economic and financial circumstances of municipalities across Ontario Increasing training of municipal Integrity Commissioners to enhance consistency of investigations and recommendations across the province Allowing municipalities to apply to a member of the judiciary to remove a sitting member if recommended through the report of a municipal Integrity Commissioner Prohibit a member so removed from sitting for election in the term of removal and the subsequent term of office. Carried Giving Notice of Motion Communications

That Council consent to the following communications of interest to Council listed below be received and filed: a) b) c) d) e) f) g) h) i)

From SPR Research Public Opinion regarding Bill 23 and Related Measures Affecting the Greenbelt and Housing [Distributed to Members of County Council September 22, 2023] From the City of Cambridge regarding a Resolution concerning School Bus Stop Arm Cameras [Distributed to Members of County Council September 22, 2023] From the City of Cambridge regarding a Resolution declaring Intimate Partner Violence and Epidemic [Distributed to Members of County Council September 22, 2023] From AMO regarding Navigating Conflict Relationships as an Elected Official Training [Distributed to Members of County Council September 29, 2023] From Northumberland County regarding a Resolution Supporting Highway Traffic Act Amendments [Distributed to Members of County Council September 29, 2023] From the City of Quinte West regarding a resolution on Chronic Pain Treatment [Distributed to Members of County Council September 29, 2023] From the Town of Aurora regarding a Resolution on Councils Opposition to Strong Mayor Powers [Distributed to Members of County Council September 29, 2023] From the Town of Aurora regarding a Resolution on Gender-Based Intimate Partner Violence Epidemic [Distributed to Members of County Council September 29, 2023] From the Town of Midland regarding a resolution concerning Catch and Release Justice in Ontario

Regular Meeting of Council Minutes October 18, 2023

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j) k) l) m) n) o)

[Distributed to Members of County Council September 29, 2023] From the Town of Perry sound regarding a resolution to apply regulations to short-term rental digital platforms [Distributed to Members of County Council September 29, 2023] From the County of Brant regarding a resolution in support of for Guaranteed Livable Income Program [Distributed to Members of County Council October 6, 2023] From the Town of Wasaga Beach regarding a resolution calling for a Provincial Task Force on illegal Car Rallies [Distributed to Members of County Council October 6, 2023] From the City of Burlington regarding a resolution on Provincial legislation for third-party short-term rental companies [Distributed to Members of County Council October 13, 2023] From the Town of Cobourg regarding a resolution on illegal land use enforcement [Distributed to Members of County Council October 13, 2023] From the Township of Howick regarding a Resolution in Support of Catch and Release Justice in Ontario [Distributed to Members of County Council October 13, 2023] Other Business

Warden Vandewal noted that he did the closing ceremonies for the Open Farms event this year in Kingston’s Springer Market Square which sold out its 140 tickets. He paid tribute to CFB Kingston which assisted in setting up the event as well as offering its infield food truck which provided great food. Warden Vandewal noted the opening of South Frontenac’s new Firehall on Battersea Road this coming Saturday, October 21st at 3:00 p.m. Deputy Warden Smith paid tribute to Township of Central Frontenac GREC science teacher Wade Leonard regarding his course in drones (and drone mapping) which teaches students how to fly a drone and what to do with it once they get it up in the air. By-Laws – General By-laws and Confirmatory By-law a)

First and Second Reading

Motion #: 192-23

Moved By: Seconded By:

Councillor Greenwood-Speers Councillor Gowdy

Resolved That leave be given the mover to introduce by-laws a) through c) that have been circulated to all Members of County Council and that by-laws a) through c) be read a first and second time. Carried

Regular Meeting of Council Minutes October 18, 2023

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b)

Third Reading

Motion #: 193-23

Moved By: Seconded By:

Councillor Greenwood-Speers Councillor Gowdy

Resolved That by-laws a) through c) be read a third time, signed, sealed and finally passed. Carried By-Laws a)

To Amend the County of Frontenac Official Plan (Amendment Number 3, Communal Services) [Proposed By-law No. 2023-044]

b)

To appoint a Municipal Auditor [Proposed By-law No. 2023-045]

c)

To confirm all actions and proceedings of County Council on October 18, 2023 [Proposed By-law No. 2023-046] Adjournment

Motion #: 194-23

Moved By: Seconded By:

Councillor Saunders Councillor Leonard

That the meeting hereby adjourn at 12:26 p.m. Carried

Ron Vandewal, Warden

Regular Meeting of Council Minutes October 18, 2023

Page 18 of18, 872023 Minutes of Meeting held October

Jannette Amini, Clerk

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Minutes of the Committee of the Whole Council October 24 and 25, 2023 A meeting of the Committee of the Whole Council of the County of Frontenac was held in the Township of South Frontenac Council Chamber, 4432 George Street, Sydenham, on Tuesday, October 24, 2023 and was called to order at 9:00 a.m. The meeting reconvened on Wednesday, October 25, 2023 at 9:00 a.m. Present:

Warden Ron Vandewal, Deputy Warden Fran Smith, Councillors Fred Fowler, Nicki Gowdy, Judy GreenwoodSpeers, Ray Leonard, Gerry Lichty and Bill Saunders

Also Present:

County: Richard Allen, Manager of Economic Development Jannette Amini, Manager of Legislative Services/Clerk Sonya Bolton, Manager of Community Planning Susan Brant, Administrator, Fairmount Home Gale Chevalier, Chief/Director of Emergency & Transportation Services Kevin Farrell, Manager of Continuous Improvement Joe Gallivan, Director of Planning and Economic Development Alex Lemieux, Director of Corporate Services/Treasurer Barb McCulloch, Director of Human Resources Brieanna McEathron, Executive Assistant David Millard, Manager of FMIS Matt Mills, Communications Officer Kelly Pender, Chief Administrative Officer Phil Piasetzki, Deputy Treasurer

Call to Order Deputy Warden Smith called the meeting to order at 9:00 a.m. Adoption of Agenda Motion #: Moved By: Seconded By:

Councillor Greenwood-Speers Councillor Lichty

Resolved That the agenda for the October 24th and 25th, 2023 meeting of the Committee of the Whole be approved. Carried Disclosures of Pecuniary Interest & General Nature Thereof: There were none

Page of 87Budget Meeting held October 24 & 25, 2… Minutes of Committee of the19 Whole

Delegations and/or Presentations Reports a) 2023-115 2024 Draft Budget Business Plans and Project Proposals Motion #:

Moved By: Seconded By:

Councillor Fowler Councillor Leonard

That the Council of the County of Frontenac receive 2024 Draft Budget - Business Plans and Project Proposals Report; And Further That Council approve the 2024-2028 Business Plans as presented; And Finally That Council include the following Project Proposals for inclusion in the 2024 Draft Budget deliberations: Corporate Services    

Microsoft Exchange Email Server Replacement Network Penetration Testing Human Resources Coordinator Current State Assessment of County of Frontenac Records

Planning and Economic Development     

Community Development Officer Internet Speed Test Portal Physician Recruitment Tourism Website Refresh K&P Trail: Enhanced Dust Suppression

Fairmount Home   

Housekeeping Maintenance Programming – Vacation Coverage

Frontenac Paramedic Services   

10 – Year Resources and Facilities Master Plan Update Enhanced Operations Superintendent Resources Enhanced Paramedic Resources Carried

Mr. Lemieux welcomed everyone and provided an overview of County services and their funding allocations and sources and, the 2024 Draft Budget, Budget Challenges, and the 2024 Budget Context containing the draft tax rate increases and responded to questions on same.

Meeting of the Committee of the Whole Minutes October 24 and 25, 2023

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To questions raised regarding MPAC and re-assessment, Mr. Lemieux stated that he anticipates MPAC will phase in increases in assessment over 4 years but currently there are no details as MPAC has been noncommittal on this. In terms of the Physician Recruitment Reserve, Mr. Lemieux noted that this is a recommendation that came from the Planning and Economic Development Advisory Committee. In addition, the funding Council authorized last year has also been put into this reserve. It would be Council’s decision on how to use this. Comments were made that this reserve would help fund a recruiter. To questions raised asking if the formula for Planning services to the Townships still cost recovery. Mr. Lemieux confirmed this, however the fees are based on a 3 year average to allow stability to the Townships. Planning & Economic Development. Mr. Joe Gallivan provided a high-level overview of the Planning and Economic Development Department and responded to questions raised. Ms. Sonya Bolton provided an overview of the Planning Units 2024-2028 Business Plan and responded to questions raised. To questions raised regarding when the Townships need to start budgeting for its shares towards the Municipal Service Corporation, Mr. Gallivan noted that this was included as part of the Business Plan and is determined based on assessment. Once the Municipal Service Corporation is in place, Townships will then need to start budgeting for this, again, based on its portion of assessment which is to be paid over a 5 year period. In terms of questions raised regarding the Natural Heritage Study and if there is any indication it will have control over ANSI’s (Areas of Natural and Scientific Interest), Mr. Gallivan noted that our planning policies are tied to the way the province protects these lands, however this doesn’t work in Frontenac where the majority of lands are not developed. We want the ability to chose areas in Frontenac that need protection and those that could be developed. In terms of if we can reverse what the provinces has not protected, Mr. Gallivan noted that the province has not updated its policies in quite a while so this will give us a better case. Mr. Richard Allen provided an overview of the Economic Development 2024-2028 Business Plan and project proposals and responded to questions on same. To questions of if we contribute to RTO’s and do we receive a benefit, Mr. Allen noted that we do not contribute to RTO’s as they are fully funded by the province. We have 2 RTO’s (RTO 11 and RTO 9) that cover the County, but both operate differently based on destinations they support. We do work with them and this in itself provides benefits to the County as we participate in 2 sets of meeting and see 2 types of strategies. In terms of questions around grant funding, Mr. Allen referred to his departmental KPI which is to receive 50% of grants and additional funding. For the past 6 years we have

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exceeded this 50% target by at least a 100% minimum; however, he does not budget with grants, he hopes for them. The Committee of the Whole recessed at 10:30 a.m. The Committee of the Whole reconvened at 10:45 a.m. Mr. Allen presented the following Project Proposals: Community Development Officer To questions on if this could be done as a contract position, Mr. Allen noted that the nature of offering a contract makes it difficult to retain someone, especially in today’s competitive market. In terms of comments if we are now doing some of the work of the CFDC, Mr. Allen noted that our role is to connect businesses with other businesses. We do not offer loans, coaching or business advice, which is what the CFDC does. We focus on community building. In terms of our projects, most of these are past projects that have lingered, morphed into something new, or became larger, such as Open Farms. We have a great relationship with the townships, but these relationships take time and work. In terms of measuring return on investment, if we move forward with this, there will be dollars and cents that we can measure as we now have the ability research and analyze data on who is visiting Frontenac. We are also able to understand our website and its use and how much traction it is getting. We are also able to track who goes from our website to a business website. In terms of questions on if any of this could be turned over to OMAFRA, Mr. Allen noted that OMAFRA has funded programs in the past such as rural economic development however most of their programs are set and they do not step out of that box. It was asked if Mr. Allen was not required to manage the K&P Trail, would he have the capacity to take this on. Mr. Allen noted this might be possible however, his time in terms of trails is more managing the relationships on the trail and developing policies; not so much maintenance. The actual construction is not a significant part of his time. In terms of questions around the County of Lennox and Addington’s budget and TV advertising, Mr. Allen did not have this information but could get it for the Committee. He did note that L&A does have an individual who is dedicated just to tourism. Internet Speed Test Portal It was questioned why these providers are not providing this information to residents and why this would be relevant regarding why the County would need this information. It was also asked if EORN would not be able to provide this information to which Mr. Pender noted that EORN does provide this information but only on cellular data and not broadband.

Meeting of the Committee of the Whole Minutes October 24 and 25, 2023

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Physician Recruitment It was noted that there needs to be a plan for this funding as it is something different than money that attracts new doctors and that is what we must find. It was suggested that we have videos of current doctors promoting the lifestyle of Frontenac as this is our selling point. This all ties back to our branding and promoting our lifestyle. To comments on whether $20K is sufficient as it will take 4 years to grow this to $80K, Mr. Allen noted it is a good starting point as we need to build partnerships as well as develop a plan and strategy. This will allow us to pursue some initiatives now such as attending conferences. Any signing bonuses would be paid over 5 years. Tourism Website Refresh It was asked if RTO’s have websites that we can build off of, to which Mr. Allen noted that RTO’s do have websites and some highlight our region; however, these simply direct people to local websites. We are also competing with the other destinations on those websites. In terms of generating revenue by requiring businesses on the site to pay a fee, Mr. Allen noted the signage on the K&P Trail and that this does generate revenue based on cost recovery and we could look something similar on our website. Legislative Services Ms. Amini provided an overview of the Legislative Services 2024-2028 Business Plan and the Current State Assessment of County of Frontenac Records project proposal and responded to questions on same. The Committee of the Whole recessed at 12:15 p.m. The Committee of the Whole reconvened at 12:45 p.m. Information Services Mr. Millard provided an overview of the Information Services 2024-2028 Business Plan and the Microsoft Exchange Email Server Replacement project proposal and responded to questions on same. To questions regarding the issues around some responses taking up to 3 days, Mr. Millard noted that this occurs because staff do not work 24 hours. Finance Mr. Piazetski provided an overview of the Financial Services 2024-2028 Business Plan and responded to questions on same. To the question of if a 1% dedication is a reasonable target on the capital levy, Mr. Lemieux noted that the County is at the end of its 10-year commitment and at this point we are short. Following the completion of the Capital Asset Management Plan we will have a better understanding of where we are and how to get to where we need to be.

Meeting of the Committee of the Whole Minutes October 24 and 25, 2023

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It was asked if our previous vendors are aware of our new platform for bids and tenders and in terms of the rising costs of insurance and the fact that insurance companies are making huge profits, is there a political solution in play to address this. Mr. Lemieux advised that an information email was sent to all previous vendors. In terms of the rising costs of insurance, he noted that there are only 2 or 3 companies offering this so it is a very small market. The market is not as competitive as it was 6 years ago so going to market is only a short-term solution. K&P Trail Mr. Richard Allen provided an overview of the K&P Trail 2024-2028 Business Plan and the K&P Trail: Enhanced Dust Suppression project proposal and responded to questions on same. It was asked if a lack of By-law enforcement affects our liability, to which Mr. Allen noted that the first step is to work with ATV clubs, but they don’t want to be seen as an authority. Many municipalities appoint or deputize trail wardens, but we continue to look at other solutions. Regarding the Sharbot Lake and Calabogie area, it was asked if there are plans to assist with Economic Development there as this area currently does not have much, to which Mr. Allen confirmed that his team does look at what is there and what could be there and communicate this to businesses and perspective businesses to attract additional trail users to stop and visit the local shops. In terms of trail maintenance, he organizes the work and contracts. It was asked if the Trails by-law is clear on what is defined as a motorized vehicle, and it was questioned why motorized bikes are permitted on the trail as they go faster than ATV’s. Mr. Allen stated that this is something we will look at when reviewing the trail management plan and what will be permitted on the trail prior to recommending to Council any policy changes. It was asked if there is a time when revenue from the trail will cover the cost, to which Mr. Allen noted that return on investment is what we would specifically look at and we are seeing organized events that increases people visiting the County and spending money at our local businesses. In terms of the K&P Trail: Enhanced Dust Suppression project proposal, it was questioned if trail permits, or user fees were ever added to the By-law. Mr. Allen noted that there were recommendations coming from both Mr. Wayne Robinson’s review in which he supported inclusion of ATV permits. This was deferred by the previous Council and is yet to come back to this Council. In terms of Frontenac Islands, the development of the canal was a push by a former Frontenac Islands Councillor. The Committee of the Whole recessed at 1:47p.m.

Meeting of the Committee of the Whole Minutes October 24 and 25, 2023

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The Committee of the Whole reconvened on Wednesday, October 25th in the Township of South Frontenac Council Chamber, and was called to order at 9:00 a.m. with Deputy Warden Smith providing the land acknowledgment. Present:

Warden Ron Vandewal, Deputy Warden Fran Smith, Councillors Fred Fowler, Nicki Gowdy, Judy GreenwoodSpeers, Ray Leonard, Gerry Lichty and Bill Saunders

Also Present:

County: Richard Allen, Manager of Economic Development Jannette Amini, Manager of Legislative Services/Clerk Susan Brant, Administrator, Fairmount Home Gale Chevalier, Chief/Director of Emergency & Transportation Services Kevin Farrell, Manager of Continuous Improvement Heather Frise, Manager of Food Services Joe Gallivan, Director of Planning and Economic Development Alex Lemieux, Director of Corporate Services/Treasurer Barb McCulloch, Director of Human Resources Brieanna McEathron, Executive Assistant Matt Mills, Communications Officer Kelly Pender, Chief Administrative Officer Angela Richmond, Assistant Director of Care Emily Shoniker, Director of Care

Fairmount Home Ms. Susan Brant provided an overview of the Fairmount Home 2024-2028 Business Plan and responded to questions on same. To questions about the potential to have laundry sent out, Ms. Brant noted that this has been looked at; however, laundry is a unionized role, and this would need to be taken into consideration. To questions about using locally sourced foods, Ms. Frise noted that Sudexo does source locally through a program called “Get Local” which supports local fresh fruits and vegetables as well as local egg farms. In terms of turnover over rates for RN’s and RPN’s, it was noted that the driver for this is short term contracts due to leaves, such as maternity, which require backfill. Overall turnover for the Home is about 13.5%. Ms. Heather Frise provided an overview of the Maintenance project proposal and responded to questions on same. It was noted that the operation of the Home is the final goal, not maintenance of the building and it was suggested that contracting out this service be considered. It was asked what the average amount of overtime is and is 0.6 sufficient given the age of the building. It was asked if it might make more sense, given the number of casual Meeting of the Committee of the Whole Minutes October 24 and 25, 2023

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staff, to move one of those over to full time. Ms. Frise was not able to provide the number of overtime hours but noted that adding a full-time position would not help in terms of coverage for sick time and vacation. Ms. Brant also noted that the Home does have some great part time staff who are only looking for part time hours, and again this is a unionized role and would need to be taken into consideration if contracting out. Ms. Heather Frise provided an overview of the Housekeeping project proposal which drew no questions from Council. Ms. Angela Richmond provided an overview of the Programming – Vacation Coverage project proposal and responded to questions on same. To questions regarding hours of care, Ms. Brant noted that this position would not contribute to the 4 hours of care as this is considered allied help. The 4 hours of care only takes into account direct care such as nursing and P.S.W’s. In terms of weekend coverage, it was noted that the 2 full time staff currently work every other weekend so there is always 1-2 staff on the weekends; however, if those staff are on vacation, we would not be able to cover the weekend. We cannot use volunteers in this position. In terms of questions regarding bringing in someone to do arts with residents, Ms. Richmond noted that this would still be coordinated through the Recreationalist who would need to be on hand to assist with residents. The recreationist would reach out to organizations that come in to do art work etc. Human Resources Ms. Barb McCulloch provided an overview of the Human Resources 2024-2028 Business Plan and the Human Resources Coordinator project proposal responded to questions on same. In terms of the industry standard regarding staff turnover, Ms. McCulloh indicated that it is around the same level as what the County is experiencing; however, Hospitals turnovers are always quite a bit higher. In terms of issues regarding grievances, Ms. McCulloch confirmed that management already looks at strengthening the language in the collective agreements during negotiations, but we also see a lot of health and safety grievances that stem from Health and Safety meetings and walk throughs. To questions around the risk regarding Ontario Health Teams, it was asked for further elaboration as to what this is, to which Mr. Pender noted that the province is currently arranging health teams across Ontario, which is replacing the former district health councils. They will start looking at home care delivery and this will affect both Long Term Care and Paramedics, so staff are expecting shifts in delivery of service as well as increased competition for employees.

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In terms of the Human Resources Coordinator project proposal, Ms. McCulloch noted that we do have a person currently in this position on contract which ends December 2024; however, we are bringing this forward to Council now to retain this person. It was noted that Council last month approved in principle the increase in bed capacity of Fairmount Home, and it was asked if this will put additional pressure on the ability to meet the 4 hours of care, to which Ms. McCulloch confirmed this and noted that it will also increase the workload for HR in terms of recruitment and finding additional staff to support this. The Committee of the Whole recessed at 10:15 a.m. The Committee of the Whole reconvened at 10:28 a.m. Frontenac Paramedics Chief Chevalier provided an overview of Frontenac Paramedics 2024-2028 Business Plan and responded to questions on same. To questions regarding how badly we are missing response times, Chief Chevalier guided Council to Report 2023-103 that was provided to Council at its September 20th meeting. To questions regarding the costs due to delays with respect to off load nursing at KGH, Chief Chevalier noted that during Covid, KGH had issues staffing this position and that position is funded by the ministry. In terms of questions on the reason for seeking a superintendent position, given the summary in 2023 indicates the County is above other services in our area, Chief Chevalier noted that this information will be provided during the presentation of the project proposal but noted that some of these other services have different positions such as Team Leads, and some do not backfill causing increased overtime. We also have certain contract language that other services do not have, and most is related to the health and safety of paramedics. Deputy Chief Gowdy provided an overview of Frontenac Paramedics 10 – Year Resources and Facilities Master Plan Update project proposal to which Council had no questions. Deputy Chief Popov provided an overview of Frontenac Paramedics Enhanced Operations Superintendent Resources project proposal and responded to questions on same. In terms of position levels, Deputy Chief Popov noted there is a Chief, 2 Deputy Chiefs and then Superintendents but there is potential for other roles. To the comments made referring to Hastings and Quinte West that they have higher numbers of Acute Care Paramedics (ACP’s) and lower number of Superintendents, and

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could we do the same, Deputy Chief Popov noted that there is no correlation between these 2 roles but we are looking to hire additional ACP’s as well as other staff. It was noted the commitment we made to the City to provide some predictability in terms of budget increases, and it was asked if this project proposal is included in this, to which Mr. Pender noted that this was not outlined in the ORH study, but the City is aware of our program and the .65% dedication to reserves. In terms of staffing, this is part of what was predicted. Although the ORH study only deals with front line staff, it does recognize that with the increase in front line staff there will be the need to hire additional administration staff. In terms of questions regarding the qualifications to be a Superintendent and does this position need to be a qualified ACP, Deputy Chief Popov reiterated that these are 2 different skill sets and there is no requirement for a Superintendent to be an ACP. The skill set of an ACP is not transferable to a Superintendent role. In terms of job accommodations, the job description of a Superintendent requires the ability to do all roles of a front-line paramedic. Chief Chevalier provided an overview of Frontenac Paramedics Enhanced Paramedic Resources project proposal and responded to questions on same. To questions regarding off load delays and its effects, Chief Chevalier noted that there are other issues associated with this such as space requirements and how to add beds. KGH is also faced with the human health care resources crises but this funding can be allotted to other positions so we are currently working with KGH on how we are going to address this. GIS/Continuous Improvement Mr. Farrell provided an overview of GIS/Continuous Improvement 2024-2028 Business Plan and responded to questions on same. It was asked how you define the name of an island, to which Mr. Farrell responded that some are already established but we will work with the Townships to have letters sent out to landowners for input as well as reaching out to the Indigenous community. At the end we will work with the townships to come up with a name. It was noted that some people, when using a smart phone, are not able to find certain places and it was asked if this is our fault, to which Mr. Farrell responded that sometimes google maps is wrong. We send them updates but they don’t always use them. Frontenac maps has the correct information. Deliberations Mr. Pender explained the process and asked Council if the process used today is too much information given this is Council’s second budget as we are always looking to improve the process. Some members felt it was too much information while others appreciated the information, with some thinking that somewhere in the middle.

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Some felt it should be left to staff to determine what projects come through, based on a percentage increase directed by Council, while other felt that it should be Council making that decision. Mr. Pender suggested that the Budget Policy be put on a future Council agenda as this is the direction of council and any service level change must come to Council for approval. Mr. Lemieux provided Council with a table of the proposed increase, but Council has not yet discussed the external requests. In terms of the Food policy request, Council opted to support this. In terms of the CRCA request, it was felt that they should manage their own budget and thinking long term on their trails. This should not come to this County when it only affects a small portion of County. Council opted not to support this request. Deputy Warden Smith went through the project proposals and asked Council if they prefer it be left in our out. The following project proposals were removed from the budget: Planning and Economic Development  

Community Development Officer Internet Speed Test Portal

This leaves Council with a budget increase of 2.84% The Committee of the Whole recessed at 12:01 p.m. The Committee of the Whole reconvened at 12:30 p.m. b)

Motion #:

2023-116 Office of the Chief Administrative Officer Grants to Others - Public Meeting Budget Comments Moved By: Seconded By:

Councillor Gowdy Councillor Saunders

That the Council of the County of Frontenac receive the Corporate Services – Grants to Others – Funding Requests from Outside Agencies/Member Municipalities report for information; And Further That Council forward the funding requests from outside agencies/member municipalities for final budget consideration as follows: Cataraqui Conservation Trail Partnership Request Food Policy Council of KFL&A

$0.00 $500.00 Carried

Meeting of the Committee of the Whole Minutes October 24 and 25, 2023

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Communications Motions, Notice of Which has Been Given Other Business Adjournment Motion #:

Moved By: Seconded By:

Councillor Lichty Councillor Greenwood-Speers

That the meeting hereby adjourn at 12:46 p.m. Carried

Meeting of the Committee of the Whole Minutes October 24 and 25, 2023

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Wolfe Island EMS Committee

November 8, 2023

This brief paper outlines the essential issues caused by the removal of the ambulance previously stationed on Wolfe Island. It also highlights how Wolfe Island’s current emergency service response falls below the provision of ambulance services in a similar community in Ontario. The delivery of emergency medical services is affected by an unavoidable conflict between geography, distance, and available medical resources. Each patient transported by ambulance is faced with these factors. Each paramedic service must mitigate the negative effects of difficult geography, long distances, and availability of medical resources in planning for transporting patients expeditiously and efficiently. As such, the cost of transport, while important, is not the most important factor determining how paramedic and ambulance resources should be deployed. The truth of this statement is amply demonstrated by the fact that Ontario spends several hundred million dollars per annum providing air ambulance services to remote, fly-in and indigenous communities. Wolfe Island’s approximately 1,400-1,600 permanent residents, along with the estimated 13,000 annual visitors, currently have emergency medical services that are less reliable and timely than the services provided in many Northern communities. There is no ambulance stationed on the island as of this writing. For each emergency call, an ambulance must respond from the mainland, adding a minimum 20 to 30 minutes to each call if the ferry from Kingston happens to be at the dock in the city. Most of the time the boat is away from Kingston, in which case the transport time will be much longer. Once on the island, the ambulance which has arrived from Kingston must travel to the scene of the call, adding 10 to 30 minutes to the call. After stabilizing their

Page 31 Hugh of 87Cowan representing the Wolfe Island EMS… Mr. Andrew McCallum and Mr.

Wolfe Island EMS Committee

November 8, 2023

patient, the ambulance crew transports the patient to the ferry, which further adds 10 to 30 minutes to the transport, followed by the 20-minute passage to Kingston. The total return time can easily exceed two hours. However, the critical time is the response time from 911 call to arrival at the patient. The dictum that “Time is Muscle” referring to the criticality of time when treating a myocardial infarction (heart attack) with primary coronary intervention is relevant, as is the other dictum that “Time is Brain” in providing treatments such as thrombolysis and/or endovascular clot removal to stroke victims. Trauma patients, an important group in farming communities like Wolfe Island, are subject to the “Golden Hour” after which continued bleeding leads to severe complications and, in the worst cases, death. Even if the patient is not in one of these critical groups, excessively prolonged paramedic response time leads to unnecessary suffering, pain and anxiety for the unfortunate person. It is instructive to compare Wolfe Island to the Toronto Islands with respect to how paramedic services are provided in each of these localities. The population on both islands (the Toronto Islands consist of two populated islands, Ward’s and Algonquin) is small, with Wolfe Island’s year-round population averaging 2,000 and the Toronto Islands’ averaging 700 people. Both communities have an aging population. Wolfe Island is geographically huge compared to the Toronto Islands as it measures 28.3km in its longest dimension. Both islands are served by ferries; a single car ferry to Wolfe Island (20-minute transit each way), and three pedestrian ferries to the Toronto Islands (about 10 minutes transit each way). The Toronto Island Airport (Billy Bishop City

Page 32 Hugh of 87Cowan representing the Wolfe Island EMS… Mr. Andrew McCallum and Mr.

Wolfe Island EMS Committee

November 8, 2023

Centre Airport) is served by a car ferry but there is no public road access to the other islands from the airport. The critical difference between Wolfe Island and the Toronto Islands for this analysis is that the Toronto Islands have a dedicated full-time paramedic ambulance. The Toronto Paramedic Service (TPS) deployment stipulates that there will always be an ambulance on the island. If the dedicated ambulance departs the island with a patient, it is backfilled from the mainland. The TPS determined that the risk of not having an ambulance available on the Toronto Islands was too great to allow the ambulance to be diverted elsewhere (personal communication, Deputy City Manager Paul Raftis, former TPS Chief). This determination was made in the face of ambulance off-load delays which are in the 50-70% range of paramedic hours, like those in Kingston. Unlike every other lower-tier municipality in Frontenac County, the Frontenac Islands are surrounded by water. Therefore, there can be no mutual aid from ambulance services in adjacent areas. Wolfe Island differs in one important aspect from its sister island, Howe Island. The latter is served by a 24/7 ferry that operates in the sheltered Bateaux Channel via a 5–10-minute crossing. Thus, ambulance service to Howe is much faster and much more reliable than that to Wolfe. The foregoing demonstrates the folly of the decision to remove the ambulance from Wolfe Island. Response times to CTAS 1 (life threatening under the Canadian Triage and Acuity Scale) cases that exceed an hour are unacceptable. Even with the prior staffing regime of 8 hours staffed plus 16 hours on call on Wolfe Island, there has been at least one case of multiple casualties from a motor vehicle colliding with

Page 33 Hugh of 87Cowan representing the Wolfe Island EMS… Mr. Andrew McCallum and Mr.

Wolfe Island EMS Committee

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pedestrians where the victims waited several hours to be transported as there was no ambulance on Wolfe Island. In fact, Frontenac Paramedics’ own data demonstrates that the standard of 30 minutes response time to a Priority 4 call on the Frontenac Islands is never met. 1 One might be tempted to see the Orange air ambulance as a solution. There is a 24h helipad located at the public works facility on Highway 96. However, there are several problems with this idea. First, if one contemplated a permanently stationed helicopter on the island, this solution is impractical and excessively expensive (for example, an AW139 air ambulance costs at least $14M, a crew facility would need to be built, personnel and parts would need to ferry from the mainland, operating funds would amount to at least $1M per annum, etc.). Second, the existing air ambulances based in Toronto and Ottawa each have a response time of about 40 minutes from their bases to Wolfe Island if they are not otherwise tasked, as they commonly are. During hours of darkness, these helicopters can only land at the helipad (that is, they cannot land at the scene of the patient), so ground transport would still be required (i.e., an ambulance would still need to be based on the island). Thus, there is no practical way to use Orange as the first responder to Wolfe Island. In short, due to the interposed body of water, like the Toronto Islands, the only way to provide reliable and adequate emergency medical service/ transport on Wolfe Island is to station an ambulance that is fully staffed with paramedics on Wolfe Island. If the removal of the ambulance is allowed, it is not hyperbole to state that there will be avoidable deaths that result. This clearly falls below a reasonable standard in Southern 1

Page 34 Hugh of 87Cowan representing the Wolfe Island EMS… Mr. Andrew McCallum and Mr.

Wolfe Island EMS Committee

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Ontario and therefore an ambulance should continue to be stationed on the island to serve the 1,600 citizens who live on Wolfe Island year-round and the thousands of summer visitors who come here.

Ten Year Paramedic Human Resources and Facilities Master Plan Final Report September 3, 2019. Operational Research in Health Limited, p. 20. Committee Members: Andrew McCallum, BA MD FRCPC andrewlemaymccallum@gmail.com Michele Violette, MD CCFP m.violette@hotmail.com Hugh Cowan, Retired Lawyer Hugh.Cowan@kos.net Sally Kane, Retired Chief Paramedic pkane@kos.net Tim Hawkins, Wolfe Island Fire Chief hawkinst153@gmail.com Dan Hulton, Wolfe Island Municipal Councilor hulton17@kos.net Mike Jablonicky, Wolfe Island Municipal Councilor mike.jablonicky@gmail.com

Page 35 Hugh of 87Cowan representing the Wolfe Island EMS… Mr. Andrew McCallum and Mr.

November 15, 2023 Report 2023-10

Page 36 of 87 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Administrative Report

Page 37 of 87 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

CAO Schedule – November

• • • • • • • • • • • • • • • • • •

Good Roads Consultation– October 30th – November 2nd EOWC SPC Meeting – November 7th EOWC LTC Working Group Meeting – November 8th Verona Project Meeting – November 9th EOWC HR Group Meeting – November 9th Meeting with MP Scott Reid and MPP John Jordan – November 10th Bi-Weekly Joint Administrative Facility Meeting – November 7th & November 21st Meeting with County of Renfrew – November 14th Leadership Team Meeting – November 15th Frontenac County Council – November 15th Old House Staff Meeting - November 16th EOWC CAOs’ Meeting – November 16th Paramedic Site Visits – November 14th & November 28th EOWC CAOs’ Planning Meeting – November 17th Communal Services Technical Advisory Meeting – November 20th FLA OHT Finance & Resources Meeting – November 21st EOWC Wardens Caucus Meeting – November 22nd & 23rd Wardens Wine and Cheese – November 29th

Page 38 of 87 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Update – EOWC • EOWC Special EOWC CAOs’ Meeting (Virtual) – November 7th EOWC LTC Working Group Meeting (Virtual) – November 8th EOWC HR Working Group (Virtual) – November 9th EOWC CAOs’ Meeting (Gananoque) – November 16th EOWC Warden’s Caucus Meeting (City of Toronto) – November 22nd & 23rd

Page 39 of 87 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Communications Ontario has announced $5 million through an application-based program to help increased emergency preparedness. Municipalities under 100,000 are eligible to apply. Applications are due November 30. On October 25, the province posted policy on actions to protect and recover six species at risk in Ontario: Fawnsfoot, Lilliput, Threehorn Wartyback, Shagreen, Toothed Globe and Whiterimmed Shingle Lichen Eyes on Events •

ROMA is pleased to share that the opportunity to submit your delegation requests for the 2024 ROMA Annual Conference is now open. Registered municipal officials can submit meeting requests with Provincial Ministers and their staff on local matters. To submit your delegation requests click here.

•

AMO and Hicks Morley have developed training to support municipal elected officials and council in understanding their obligations related to human rights and understanding how to manage seemingly competing human rights. You can register for this important training here.

Page 40 of 87 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

AMO Communications (2) Municipal Wire* •

Construction and manufacturing businesses can get up to $20,000 for hiring new apprentices! The program, delivered by Colleges and Institutes Canada, helps employers build a strong workforce and meet labour shortages.

•

The University of Waterloo is hosting info sessions on the process to recruit student talent. Consider hiring a co-op student to support your municipality’s succession planning!

•

Fleming College is seeking municipal environmental land-use planning and management projects to be implemented by students in the Environmental Land Management program. Contact Emily Markovic to discuss partnership opportunities.

Page 41 of 87 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Howe Island Ferry – 3rd Quarter Report

Page 42 of 87 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Howe Island Ferry – 3rd Quarter Report (3) The following reflects the numbers of voyages:

Vehicle Type Small

Difference Down by 7.57%

Large

Up by 23.0%

Bicycles

Up by 5.78%

Passengers

Down by 1.0275%

Vehicles Left Trips

Down by 2.385% Up by 10.645%

Page 43 of 87 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Administrative Building Redevelopment Administrative Building Redevelopment update as of November 7th A bi-weekly progress meeting between County Administration, Cataraqui Regional Conservation Authority, Colbourne & Kembel, Architects Inc., and Emmons & Mitchell Construction limited representatives to discuss the construction progress •

Level 0: Doors hung in all locations – finishing millwork

•

North Addition: Framing completed for all washrooms, electrical rough-ins on going, drywall commencing and floor patching commencing.

Page 44 of 87 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Administrative Building Redevelopment (2) Heritage Building: Level 2: Flooring ongoing. Painting of trim and rads ongoing. Heat being turned on. Millwork installations commenced. Level 1: Drywall proceeding on walls and ceilings. Painting is ongoing. Level 0: Mud and tape ongoing. Main stair rough in complete. East Addition: Parapet framing complete and boarded to allow for roofing to commence. Framing of all walls ongoing. Sheathing of exterior walls commenced. Exterior: Backfilling around the building is complete with exception of the planter bed installations. Sod around patio and back hill complete. Fine grading and prep for asphalt is complete.

Page 45 of 87 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Administrative Building Redevelopment (3)

Page 46 of 87 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Administrative Building Redevelopment (4)

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•

Human Resources Update – Key Activity Recruitment o o

380 postings YTD November 6th Interviews ongoing in all area at Fairmount J

•

Labour

•

HRIS

o o o o

o o

CUPE 2290 – interest arbitration date November 10th Resolution/withdraw of four CUPE 2290 grievances OPSEU arbitration x2 (1 withdrawn; 1 resolved) 3 ongoing investigations

Performance Management and Succession Management remain in testing Scheduling – demo of revamped Star Garden system and review of two other provider systems

o Miscellaneous • •

360 feedback process initiated for additional 10 leaders Results received from disability management program audit. Overall rating of 3 on the 4 point scale and achieved a score of 73.5%, meeting or exceeding Canadian and global industry average scores in most elements. A summary presentation will be provided with some recommendations in December to SLT.

Page 48 of 87 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Fairmount Home Update Fa i r m o u nt ’s re s i d e nt s c e l e b rate d t h e s p i r i t o f Ha l l owe e n w i t h s p o o ky co st u m e s , m u s i c a n d d a n c i n g . T h a n k yo u to fa m i l y m e m b e rs a n d staff w h o d re s s e d i n co st u m e fo r t h e eve nt s .

Page 49 of 87 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Fairmount Home Update (2) Fa i r m o u nt ’s re s i d e nt s co n g rat u l ate d o u r l o n g - t i m e h a i rd re s s e r, S u e Ro c h o n o n h e r ret i re m e nt . S u e h a s b e e n a p a r t o f t h e Fa i r m o u nt co m m u n i t y fo r 2 0 ye a rs . B e st w i s h e s to S u e !

Page 50 of 87 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Frontenac Paramedics Update • Launched the social media component of Violence Against Paramedics initiative

Page 51 of 87 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Frontenac Paramedics Update (2) • Neighbours Saving Neighbours 68 active volunteers 5 community responses to date

• Community Paramedicine Commenced Flu shots and Covid vaccines

250 Flu and >200 Covid to date

• Education Specialty Team First Specialty Team established Will assist with training, orientation, mentoring

Page 52 of 87 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Engagement & Communications Update, October 2023 Website Pageviews FrontenacCounty.ca VisitFrontenac.ca FrontenacMaps.ca EngageFrontenac.ca Social Media Engagement County Facebook & Instagram County Twitter County Youtube FPS Twitter Visit Frontenac Facebook & Instagram Fairmount Facebook K&P Trail Facebook Group H.I. Ferry Twitter Total engagements in October Change from Sep 2023 Change from Oct 2022

16,173 11,693 6,348 2,558

4,440 295 581 3,015 454 3,328 1,114 1,159 51,158 19% 13%

Page 53 of 87 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Engagement & Communications Update, October 2023 (2) A social media and newsletter piece in cooperation with FLA/OHT about Rural Frontenac Community Services volunteer drivers from October 23.

A social media post from Fairmount Home in celebration and as farewell to Sue, the long-time Fairmount hair stylist, from October 13.

A post across County channels related to construction progress on Frontenac County campus projects from October 27.

Page 54 of 87 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Planning Department Update • Communal Services  County Official Plan Amendment (OPA) #3 was adopted by County Council on October 18. OPA #3 includes policies to support the use of communal services and the new Frontenac Municipal Services Corporation.  The Frontenac Municipal Services Corporation was formally incorporated on November 7. Planning staff look forward to working with the new utility and our partner townships on future community building projects involving communal services. • Marysville Design Standards – Public Workshops County Planning staff have been working with the Township of Frontenac Islands and a group of graduate students at the Queen’s School of Urban and Regional Planning on research into best practices in rural village design for Marysville. The students hosted two public workshops on November 7 to get feedback from the community on how to define the existing character of the village and what was important to them about the village’s future. The students will be presenting their recommendations on village design standards at a special Township Council meeting on December 18.

Page 55 of 87 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Planning Application Update (October & November) North Frontenac, Central Frontenac, & Frontenac Islands • Applications were lower for October and November because two Committee of Adjustment meetings were cancelled – one in North because of lack of new files and one in Central because of a temporary staff shortage. • Applications for North included the passing of the housekeeping amendment for their Zoning By-Law.

7 6

6

6

5 4 3 2

2 1 0

North Frontenac

Central Frontenac Number of Applications

Frontenac Islands

Report 2023-124 Council Recommend Report To:

Warden and Council of the County of Frontenac

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Susan Brant, Administrator, Fairmount Home

Date of meeting:

November 15, 2023

Re:

Fairmount Home – Registered Nurses’ Association of Ontario’s (RNAO) Best Practice Spotlight Organization Long-Term Care Letter of Support

Recommendation Resolved That Council of the County of Frontenac receive the Fairmount Home Registered Nurses’ Association of Ontario’s (RNAO) Best Practice Spotlight Organization Long-Term Care Letter of Support Report; And Further That the Council of the County of Frontenac direct the Clerk and Warden to sign the Appendix B RNAO’s Best Practice Spotlight Organization Long-Term Care (BPSO-LTC) Letter of Support. Background RNAO is the professional body representing registered nurses, nurse practitioners and nursing students in Ontario. They are advocates for healthy public policy and promoting excellence in nursing practice. Established in 2003, the BPSO designation program supports Best Practice Guideline implementation at the organizational level. The program’s strategic approach has been proven to promote the development of evidencebased cultures, improves patient care and enriches the professional practice of nurses and other health-care providers. The BPSO-LTC program tailors the BPSO designation to the needs of the LTC sector and has been funded by the Province of Ontario since 2005. Under the program, Fairmount Home will be required to enter into a three-year commitment to implement, evaluate and sustain a minimum of three RNAO clinical practice guidelines, two of which must be implemented across the entire organization. The three RNAO clinical practice guidelines will include Person- and Family-Centred Care, Transitions in Care and Services, and Risk Assessment, Prevention and Management of Pressure Ulcers for the Interprofessional Team. The home will also be required to contribute the necessary human and financial resources (actual and/or in-kind) to support guideline

of 87 Nurses’ Association of Ontario’s (RNA… 2023-125 FairmountPage Home 56 Registered

implementation, evaluation, and sustainability. At the end of the three-year period, and assuming all deliverables are met, Fairmount Home will receive “BPSO-LTC Designate” status. As a designated BPSO-LTC, Fairmount Home will commit to continue the implementation, evaluation, spread and expansion of Best Practice Guidelines. The BPSO-LTC designation is renewed every two years, assuming deliverables are met. Comment As the Board of Directors for Fairmount Home, County Council’s support is required to accompany Fairmount’s proposal with the goal of implementing the three Best Practice Guidelines with the support of the home’s Nurse Practitioners as the Lead and Co-Lead for the program. The intent is to develop capacity among a cohort of staff including registered nursing staff that will be able to support guideline implementation, evaluation, and sustainability. The Request for Proposal for the BPSO Long-Term Care Designation is outlined in Appendix A RNAO BPSO-LTC requires a three-year commitment to building a program which includes a plan for sustainability into the future. Strategic Priority Implications Fairmount Home • Improve the quality of care and services provided to residents • Enhance staff training and development opportunities Financial Implications Funding is provided by RNAO with support from the Government of Ontario and the Professional Growth Fund from the Ministry of Long-Term Care will support the cost to participate including backfilling of staff who are participating in the program. Organizations, Departments and Individuals Consulted and/or Affected Consulted • Fairmount Home, Management

Recommend Report to Council Registered Nurses’ Association of Ontario’s (RNAO) Best Practice Spotlight Organization Long-Term Care Letter of Support November 15, 2023 Page 2 of 2

of 87 Nurses’ Association of Ontario’s (RNA… 2023-125 FairmountPage Home 57 Registered

County of Frontenac 2069 Battersea Rd. Glenburnie, ON K0H 1S0 T: 613.548.9400 F: 613.548.8460 frontenaccounty.ca

November 15, 2023 Registered Nurses’ Association of Ontario Best Practice Spotlight Organization® Long-Term Care Designation Cohort K 2024 - 2027 To whom it may concern, We would like to confirm our support for Fairmount Home for the Aged to apply for the Best Practice Spotlight Organization® Long-Term Care Designation with the Registered Nurses’ Association of Ontario. As the Board of Directors for Fairmount Home, we have been informed of the homes intent to write a proposal by the intended deadline with the goal of implementing three best practice guidelines within the home. It is our understanding that this program requires a three-year commitment to building a BPSO-LTC program which includes a plan for sustainability into the future. At a minimum, annual progress reports to the Board will outline the progress towards the BPSO-LTC program and implementation of best practice guidelines that will improve the quality of care and outcomes of the home’s residents. The program will also develop capacity among a cohort of staff including registered staff to support guideline implementation, evaluation, and sustainability.

Warden Ron Vandewal

Jannette Amini, Manager of Legislative Services/Clerk

1

of 87 Nurses’ Association of Ontario’s (RNA… 2023-125 FairmountPage Home 58 Registered

Report 2023-119 Recommend Report to Council To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Alex Lemieux, Director of Corporate Services/Treasurer

Date of meeting:

November 15, 2023

Re:

Corporate Services – 2024 Frontenac-Howe Islander Ferry Fees and Fares Schedule

Recommendation Resolved That Council of the County of Frontenac receive the Corporate Services – Frontenac-Howe Islander Ferry Fees and Fares Schedule report; And Further That a by-law be introduced later in the meeting to adopt the 2024 Frontenac-Howe Islander Ferry Fees and Fares Schedule. Background The County of Frontenac establishes its fees and fares schedule for the FrontenacHowe Islander Ferry operation annually. The ferry links the west end of Howe Island with the mainland at Kingston. The County has in past discussions indicated that the operation of the ferry should not be a financial burden to the County. The current agreement has the Ministry of Transportation covering 80% of the cost to operating the ferry, with the remaining 20% municipal share coming from Howe Island. Within this framework, there are a number of ways to realize the municipal funding required to operate the ferry through different fee and fare scenarios. The agreement between the County of Frontenac and the Ministry of Transportation allows for a ferry revenue reserve to be maintained up to 5% of the current operating expenditures.

592024 of 87 2023-119 Corporate Page Services Frontenac-Howe Islander Ferry Fees and …

A structure for fees and fares was instated beginning in 2005 which standardized the rates charged for both the Township Ferry and the Frontenac-Howe Islander Ferry and created a common revenue account. Comment Consistent with previous years, the 2024 pass is proposed to provide access to both the County and the Township ferries and the common fee structure for the Township and the County ferries is proposed to continue. 2024 Fees and Fares Staff propose that fees should only be collected when vehicles are coming on to Howe Island from either ferry. The County and the Township will continue to make available temporary passes to provide for short term requirements, which can be arranged at the Frontenac-Howe Islander Ferry office or the Township of Frontenac Islands’ municipal office on Howe Island. It is proposed that the following changes to the prices of the annual passes or tickets occur in 2024. The fee structure in place is projected to satisfy Howe Island’s revenue requirements to offset their share of operating expenses. The 2024 fees are as follows: Fee Type Annual pass for a single vehicle **One additional annual pass for a single vehicle in same name *Discounted annual pass for a single vehicle (65+) Discounted additional annual pass for a single vehicle in the same name (65+) Trailer pass (Island resident who has purchased a vehicle pass) Two-way trip for a single vehicle Two-way trip for single vehicle with trailer in tow Additional charges for annual pass holder with trailer in tow Two-way trip for any heavy vehicle Replacement fee per annual pass (Charged for every replacement) Book of 10 discounted tickets per pass holder (Friends and Family) Cyclist

2023 $275.00 $80.00 $248.50 $73.00

2024 $300.00 $100.00 $270.00 $90.00

$275.00 $8.00 $17.00 $8.00 $17.00 $25.00

$300.00 $8.00 $17.00 $8.00 $17.00 $25.00

$60.00 $2.00

$2.00

Definitions Single Vehicle Single vehicle will include a car, motorcycle, van, SUV, or pickup truck. Heavy Vehicle Any vehicle greater than 6,000 kgs and/or 7 metres (23 feet). Recommend Report to Council Corporate Services – 2024 Frontenac-Howe Islander Ferry Fees and Fares Schedule November 15, 2023

602024 of 87 2023-119 Corporate Page Services Frontenac-Howe Islander Ferry Fees and …

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* These discounted fees apply to applicants who can show documentation indicating they are 65 years of age or older during 2024. ** A second pass for $100.00 will only be available if the second vehicle involved is registered to: •

The same individual who purchased the first full-price 2024 annual pass;

•

An individual who is married to or is in a common-law relationship with the fullprice 2024 annual pass purchaser;

•

The dependent child of a full-price 2024 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is under the age of 18;

•

The dependent child of a full-price 2024 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is over the age of 18, only if the dependent child has both the same permanent address as the full-price 2024 annual pass purchaser and is attending school full-time.

Documentation must be provided that satisfies the staff person issuing the passes. A third pass at a reduced rate is not available. •

Township of Frontenac Islands vehicles and vehicles which, through previous notification, the Township of Frontenac Islands identifies as undertaking Township business are exempted.

A memorandum of understanding addressing the details of this arrangement has been executed to address the sharing of revenues between the County and the Township. The Council of the Township of Frontenac Islands will be considering this schedule of fees and fares at its meeting on the evening of November 14, 2023. Should the Council of the Township of Frontenac Islands reject the schedule of fees and fares, staff will advise County Council during the November 15th Council meeting and provide an updated report and recommendation in December to align with the Township schedule of fees and fares. Financial Implications Under its agreement with the Ministry of Transportation, the County can reserve up to 5% of operating expense in a reserve to mitigate ferry revenue fluctuations. As of the end of 2022, the County held a reserve balance of $18,604. The proposed fee structure in this report is projected to be sufficient to meet Howe Island’s revenue needs to cover its portion of operating expenses for 2024. Organizations, Departments and Individuals Consulted and/or Affected T. Gilmour, CAO, Township of Frontenac Islands S. Kerr, Deputy Treasurer, Township of Frontenac Islands

Recommend Report to Council Corporate Services – 2024 Frontenac-Howe Islander Ferry Fees and Fares Schedule November 15, 2023

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Report 2023-120 Council Recommend Report To:

Warden and Council of the County of Frontenac

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Richard Allen, Manager of Economic Development

Date of meeting:

November 15, 2023

Re:

K&P Trail – Request for use of Canada Community Building Fund for remediation of K&P Trail north of Clarendon Station

Recommendation Be It Resolved That up to $12,000 of the Canada Community Building Fund be allocated to assist with repairs to the K&P Trail between Clarendon Station and Robertsville Road. Background As of June 29, 2021, the Federal Gas Tax fund has been renamed the Canada Community-Building Fund (CCBF). The County is bound by the terms and conditions of the Federal Gas Tax Agreement with the Association of Municipalities of Ontario (AMO). Since 2015, the regular allocation of the Federal Gas Tax (Canada Community-Building Fund) has been distributed to the townships at the direction of County Council. In 2019, the County received two one-time doublings of the Canada Community-Building Fund Allocation, some of which was set aside for the next phase of development for the K&P Trail in North Frontenac (Report 2019-089). Often, staff can leverage these funds to secure grants to increase the capacity for development. Approximately 50% of K&P Trail development has been funded by the Gas Tax/CCBF, and often these funds were matched to some of the other funding sources listed below to maximize funding potential. One example of this matching is that in 2020, the County made a successful grant application to the Rural Economic Development Program and leveraged 2019 gas tax funds allocated for K&P Trail development (Report 2020-005). Since 2021, the County has opened negotiations with property owners in the Township of North Frontenac to acquire the former K&P Railway right-of-way, with the stated goal of completing development of the K&P Trail to the North. The acquisition process continues for several parcels of interest, however the County of Frontenac now controls the section of the former right of way between Clarendon Station and Robertsville Road.

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Each year the County enters into Land Use Permission agreements for local snowmobile clubs to maintain and groom the K&P Trail in the winter for use by snowmobiles. The Snow Road Snowmobile Club is the active club in the Clarendon and Robertsville area. The executive of this club has approached the County seeking support for immediate repairs to the former railbed and future recreational trail between Clarendon Station and Robertsville (See map in Appendix A). Comments The section of former K&P railway between Clarendon and Robertsville travels through low-lying areas and has suffered from significant washouts over the past few years. While the County has not yet operated this section as a recreational trail, the snowmobiling community has used it for many years through agreements with the previous landowners. The Snow Road Snowmobile Club has determined that it would be difficult to groom and maintain this section of the K&P in the upcoming winter and has requested County support for the purchase and placement of aggregate to rebuild the base in the sections that have washed out. The club would like to complete this work as soon as possible in 2023. The Snow Road Snowmobile Club and the Ottawa Valley ATV Club have committed to provided 50% of the funds for the aggregate. This will not result in a “finished trail” but will support future work when the County undertakes development efforts north of Clarendon Station. Robinson Excavating has provided a quote of $10,000 - $20,000 to place and distribute the aggregate. The exact amount of aggregate required is not known, which is why a cost range has been provided. The County’s contribution is expected to be less than $10,000 but staff are seeking $12,000 to cover any contingency costs. The K&P Trail operational budget is fully expended for 2023 but given the improvements to the trail base to support future development, staff recommend that a maximum of $12,000 in capital funds from the Canada Community-Building Reserve directed to support this work. Financial Implications The K&P Trail operational budget is fully expended for 2023 but given the improvements to the trail base to support future development, staff recommend that a maximum of $12,000 in capital funds from the Canada Community-Building Reserve directed to support this work. There is approximately $1 million in the Canada Community Building Fund (CCBF) (formerly the Federal Gas Tax) that has been earmarked for trail development from Clarendon Station to Lanark County. Organizations, Departments and Individuals Consulted and/or Affected Alex Lemieux, Treasurer Snow Road Snowmobile Club Ottawa Valley ATV Club Recommend Report to Council 2023-120 K&P Trail – Request for use of Canada Community Building Fund for remediation of K&P Trail north of Clarendon Station November 15, 2023 Page 2 of 2

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Report 2023-121 Information Report to Council To:

Warden and Members of County Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

November 15, 2023

Re:

Corporate Services – Support of the EOWC ‘7 in 7’ Regional Housing Plan

Recommendation Be It Resolved That the County of Frontenac approve a contribution of $36,000 required for the EOWC Regional Housing Plan (7 in 7+) deliverables to March 31, 2024. Background The Eastern Ontario Warden Caucus’ (EOWC) presented its affordable housing plan, 7 in 7 Regional Housing Plan at a Joint Council meeting of the Frontenac municipalities on April 12, 2023, noting that there are approximately 12,000 to 14,000 community housing units needed to clear the municipal wait lists across the region, with the average wait time for community housing being almost 5 years across all unit types and as high as 10 years for some units. Each EOWC member was asked to provide potential projects for the 7 in 7 Regional Housing project, with the projects in Verona and Sharbot Lake being submitted to the consultant working on the Business Case for the project. A draft Business Case was to be reviewed by the Wardens in early summer of 2023. As a result, at its regular meeting held April 19, 2023, Council passed the following resolution, being Recommend Reports from the Chief Administrative Officer, clause a):

64Support of 87 of the EOWC ‘7 in 7’ Regional Housin… 2023-121 Corporate Page Services

a)

2023-050 Office of the Chief Administrative Officer Support of the EOWC ‘7 in 7’ Regional Housing Plan

Motion #: 77-23

Moved By: Seconded By:

Councillor Lichty Warden Vandewal

Whereas during the October 13, 2022 EOWC meeting, the Caucus passed the below motion to endorse the ‘7 in 7’ Regional Housing Plan vision statement; and “That the EOWC endorses the proposed vision statement as follows on the regional housing project proposal; and The EOWC will commit to increase our share of rental supply by 7,000 units across eastern Ontario within seven years, and work in partnership with the federal and provincial governments, local municipalities, private sector, and non-profit sector. This will include a regional model that accounts for cost savings, local flexibility and sustainability. This goal will be accomplished through joint procurement and design, incentivization, municipal coordination, land use planning, long-term operational models, and leveraging partnerships. An innovative approach to funding, land use planning, engineering, inspection, and servicing will be required.” And Whereas there are approximately 12,000 to 14,000 community rental housing units needed to address the municipal wait lists across the eastern Ontario region, including 797 in the geographic area of Frontenac; And Whereas the EOWC region’s average wait time for community housing is almost 5 years across all unit types, and as high as 10 years for some units; And Whereas the EOWC is ready to take a regional leadership role with a bold plan to reduce the wait list and build the supply of community rental housing by developing the ‘7 in 7’ Regional Housing Plan; And Whereas the ‘7 in 7’ plan will deliver 7,000 new affordable community rental units over 7 years, in addition to incentivizing an additional 21,000 attainable market rate units from the private and non-profit sectors for a total of total 28,000 housing units; And Whereas the Province of Ontario has the goal of building 1.5 million homes across the province by 2031. And Whereas collaboration, commitment and contribution between the Federal Government of Canada, the Province of Ontario, Indigenous governments, and private and non-profit sectors are key to tackle regional housing projects;

Recommend Report to Council Corporate Services – Support of the EOWC ‘7 in 7’ Regional Housing Plan November 15, 2023

65Support of 87 of the EOWC ‘7 in 7’ Regional Housin… 2023-121 Corporate Page Services

Page 2 of 4

Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac is committed to fulfilling the goals of the EOWC ‘7 in 7’ Regional Housing Plan; And Further That Council urges all orders of government, private, and non-profit partners to fill the housing gap by collaborating, innovating and investing in filling the rural housing gap; and And Further That a copy of this resolution be forwarded to the Right Honourable Prime Minister of Canada; the Honourable Premier of Ontario; The Honourable Provincial Minister of Municipal Affairs and Housing; The Honourable Provincial Associate Minister of Housing; The Federation of Canadian Municipalities (FCM), The Association of Municipalities Ontario (AMO), The Rural Ontario Municipal Association (ROMA); and The Eastern Ontario Wardens’ Caucus (EOWC). Carried Comment The Eastern Ontario Regional Network (EORN) team has completed a financial forecast of required funding to complete a proper integrated business plan for the 7 in 7+ plan. This forecast has been built from the work completed in a July 2023 planning session to map out the next required steps to build the 7 in 7+ plan and business integration plan. Currently its projected budget requirements would be $285,000 to deliver a business plan and implementation strategy that will support the EOWC’s goals of the 7 in 7+. As a comparable, the EORN team reviewed the original broadband pre-project costs and established that in 2009/2010 a capital contribution of $425,000 (excluding legal fees of about $422,000) was required to secure funding for the project. Taking inflation into account for this costing, today that would be about $550,000 for pre-project costs. Based on current funding models through FCM and CHMC, EORN has found it difficult to find a funding partner who is willing to fund a regional approach to housing; however is confident that it would be able to secure $50,000 from the Canadian Housing Transformation Centre, and with support from the LTM as a funding lead to meet many funding requirements, is confident it could find about $150,000 in funding for project pilots, policy research, green building, skills development funding and start-up costs. It recommended that the Eastern Ontario Wardens’ Caucus (EOWC) approve the total $36,000 contribution per member required for the EOWC Regional Housing Plan (7 in 7+) deliverables to March 31, 2024 as presented by EORN. A copy of EORN’s report to the EOWC is attached to this report as Appendix A.

Recommend Report to Council Corporate Services – Support of the EOWC ‘7 in 7’ Regional Housing Plan November 15, 2023

66Support of 87 of the EOWC ‘7 in 7’ Regional Housin… 2023-121 Corporate Page Services

Page 3 of 4

Strategic Priorities Implications Priority 2: Contribute to the Progress of Sustainable Economic Growth and Prosperity Throughout the County •

Support different forms of housing such as small apartments, affordable houses, and seniors housing.

Priority 3: Strengthen Quality of Life through Enhanced Service Delivery •

Focus on Social Services and Housing o Advocate for additional funding and resources from provincial and federal governments for social services and affordable housing. o Invest additional resources in the availability of affordable housing and related services.

Financial Implications The contribution required of the EOWC to support this initiative is $36,000. Direction on how to fund this contribution will come from the adoption of the 2024 budget. The draft recommendation is to split the cost between the 2024 levy and the stabilization reserve, with $10,000 coming from the stabilization reserve and the remaining $26,000 on the 2024 levy. Organizations, Departments and Individuals Consulted and/or Affected Alex Lemieux, Director of Corporate Services/Treasurer Joe Gallivan, Director of Planning and Economic Development

Recommend Report to Council Corporate Services – Support of the EOWC ‘7 in 7’ Regional Housing Plan November 15, 2023

67Support of 87 of the EOWC ‘7 in 7’ Regional Housin… 2023-121 Corporate Page Services

Page 4 of 4

October 12, 2023 To:

EOWC Members

From:

EORN Staff

Subject:

7 in 7+ Regional Housing Plan Budget Requirements

Recommendation: “That the Eastern Ontario Wardens’ Caucus (EOWC) approve the total $36,000 contribution per member required for the EOWC Regional Housing Plan (7 in 7+) deliverables to March 31, 2024 as presented by EORN.”

Issue The Eastern Ontario Regional Network (EORN) team has completed a financial forecast of required funding to complete a proper integrated business plan for the 7 in 7+ plan. This forecast has been built from the work completed in a July, 2023 work planning session to map out the next required steps to build the 7 in 7+ plan and business integration plan. Based on the required financial support being higher than originally provided and possibly higher than projected, EORN felt it was important to preview the budget requirement and look for direction from the EOWC to ensure that the 7 in 7+ plan would still be viable by this team and the elected officials. Currently our projected budget requirements would be $285,000 to deliver a business plan and implementation strategy that will support the EOWC’s goals of the 7 in 7+. As a comparable, the EORN team reviewed the original broadband pre-project costs and established that in 2009/2010 a capital contribution of ~$425,000 (excluding legal fees of

Page 5

68Support of 87 of the EOWC ‘7 in 7’ Regional Housin… 2023-121 Corporate Page Services

about $422,000) was required to secure funding for the project. If we were to take inflation into account for this costing, today that would be ~$550,000 for pre-project costs. Analysis

Financial Impact Based on current funding models through FCM and CHMC, we have found it difficult to find a funding partner who is willing to fund a regional approach to housing. We are confident that we will be able to secure $50,000 from the Canadian Housing Transformation Centre, and with support from the LTM as a funding lead to meet many funding requirements, we feel confident we could find ~$150,000 in funding for project pilots, policy research, green building, skills development funding and start-up costs. Project budget: The EOWC was provided with $113,000 in funding to support EORN and KWM Consulting in completing a feasibility study and business case.Based on this funding model from March 9, 2023 to June 30, 2023 about $37,173 (includes $15,247 committed to KWM Consulting) was spent against the original allocation leaving $75,827 to continue to move the project forward. Amount spent/invoiced to date: As of the end of August, 2023, it is estimated that $51,177 will have been spent to support the 7 in 7+ plan.

Page 6

69Support of 87 of the EOWC ‘7 in 7’ Regional Housin… 2023-121 Corporate Page Services

Attachments (if applicable) See attached document: • EOWC Housing Project- Initial Work Plan • EOWC EORN Affordable Housing Funding Opportunity • EOWC Contract amendment number one

Page 7

70Support of 87 of the EOWC ‘7 in 7’ Regional Housin… 2023-121 Corporate Page Services

Report 2023-122 Recommend Report to Council To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Alex Lemieux, Director of Corporate Services/ Treasurer

Date of meeting:

November 15, 2024

Re:

Corporate Services - 2024 Draft Budget Revision

Recommendation Resolved That the Council of the County of Frontenac receive the Corporate Services 2024 Draft Budget Revision Report, And Further That Council amend the budget to reflect the adjustments outlined in the report. And Finally That the Council of the County of Frontenac pass a by-law later in the meeting approving the 2024 Budget. Background The Committee of the Whole considered the budget during meetings on October 24th and October 25th, 2023. The adjustments below reflect the changes in direction provided by the Committee of the Whole following the meeting. Comment This report brings to Council’s attention, the directed budget amendments and information received after budget deliberations and the budget implications. Financial Implications After adjusting for the proposed phase-ins and updated expense figures provided by our service delivery providers, the proposed levy increase for the County for 2024 has been reduced from the 3.77% presented in the 2024 draft budget to 2.99%. These proposed adjustments would bring the total County Levy for 2024 to $12,828,356. To maintain the service delivery as recommended by the Committee of the Whole at the budget deliberations, the following adjustments are proposed:

712024 of 87 2023-122 Corporate Page Services Draft Budget Revision

•

Remove Project Proposal for added Community Development Officer – Committee of the Whole did not vote in the project proposal to add an additional Community Development Officer in 2024. This results in a $116,975 reduction in operating costs and for the levy in 2024 compared to the draft budget presented to the Committee of the Whole.

•

Remove Project Proposal for CIRA Internet Testing - Committee of the Whole did not vote in the project proposal to pay $5,000 per year associated with internet performance testing and reporting. The cost would have been offset by a contribution from the Community Development Reserve, which has also been removed from the revenue line. Removal of the project provided no net impact to the County Levy.

•

Changes in costs for shared services with the City – Updated guidance on the costs for Social Services, Social Housing, and Provincial Offenses was provided by the City of Kingston following the budget meeting. The City of Kingston will be bringing its budget to its Council in January 2024, so the figures presented are still draft figures. As a reminder, these services are governed under the Local Services Realignment agreement with the City of Kingston, and the County will pay its share of the actual costs to manage those services based on the terms of the agreement. The changes in projected costs are summarized below: Service

2024 Draft Budget

Updated 2024 Draft Budget

Difference ($)

Difference (% Levy)

Children’s Services/Ontario Works

1,205,840

1,243,565

37,725

0.30%

Social Housing

850,387

793,668

(56,719)

-0.46%

Provincial Offences Net Revenue

(81,298)

(68,372)

12,926

0.10%

Total Requisition

1,974,929

1,968,861

(6,068)

-0.05%

•

Add $36,000 for increase in EOWC Levy – Outlined in report 2023-121, the Eastern Ontario Wardens Caucus passed a recommendation whereby each constituent County would contribute $36,000 to its 7 in 7+ Housing Plan. Staff are recommending that the contribution for this initiative be funded for $10,000 from the stabilization reserve, with the remaining $26,000 funded from the tax levy in 2024.

•

Add $500 External Transfer to Food Policy Council

Organizations, Departments and Individuals Consulted and/or Affected

Recommend Report to Council Corporate Services – 2023 Draft Budget Revision February 15, 2023

722024 of 87 2023-122 Corporate Page Services Draft Budget Revision

Page 2 of 2

Report 2023-123 Information Report to Council To:

Warden and Council of the County of Frontenac

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

October 18, 2023

Re:

Corporate Services – Rural and Southern Frontenac Community Services Quarterly Transportation Report

Recommendation This report is for information purposes only. Background In 2010, the County of Frontenac provided $80,000 to FTS to support drives totaling over 500,000 kms. In 2011, FTS sought County of Frontenac support in the amount of $86,000. In 2014, this was increased by an additional $10,000 to $96,000 to support senior transportation services in the County. The grant was in support of the prior Council’s strategic priority namely: “Addressing the existing gap in Seniors Affordable Housing stock by leveraging and/or funding the construction of a project in each of the four Frontenac townships – to be accomplished by the end of the 2015-18 term of Council.” In prior years, the entire grant was provided to Frontenac Transportation Services (FTS) who in turn supported transportation services provided by SFCS; however in 2019, the grant was split between the two organizations, with both services now reporting to Council. It was identified that given this grant was and continues to be supported annually by County Council, there was a need to standardize reporting for Council to be able to evaluate performance against stated objectives. As a result, at its regular meeting held October 16, 2019, Council passed the following resolution, being Recommend Reports from the Chief Administrative Officer, clause f):

73Rural of 87and Southern Frontenac Community Servi… 2023-123 Corporate Page Services

f)

2019-121 Office of the Chief Administrative Officer Transportation Services – Reporting Document

Motion #: 179-19

Moved By:

Councillor Martin

Seconded By:

Councillor Higgs

Be It Resolved That the Council of the County of Frontenac receive for information the Office of the Chief Administrative Officer – Transportation Services – Reporting Document report; And Further That County Council approve the Transportation Reporting Document, to be used by Southern Frontenac Community Services and Rural Frontenac Community Services when submitting quarterly reports on the use of the County grant funding in support of their respective Transportation Services. Carried The standard reporting form compiled quarterly by each agency is to submitted within 15 days of the end of each quarter. Comments The purpose of this report is to provide County Council with the Q3 reports of Rural and Southern Frontenac Community Services, which are attached to this report as Appendices A and B respectively. These reports were provided to Council previously through its weekly distribution package, however a quarterly report to Council provides better transparency and accountability on how County funds are being utilized. Strategic Priorities Implications Priority 1 1.2

Develop a Regional Approach to Overcome Infrastructure Issues and Maximize Infrastructure Development Opportunities Develop strategies to improve regional transportation connectivity and accessibility.

Priority 4 4.1 4.2

Maximize Administrative Leadership within the County Administration

Ensure efficient and responsible financial management of County resources. Ensure transparency and accountability of the governance of the County of Frontenac.

Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Nicki Gowdy, Rural Frontenac Community Services Heather Rogers, Southern Frontenac Community Services Alex Lemieux, Director of Corporate Services/Treasurer Information Report to Council Corporate Services – Rural and Southern Frontenac Community Services Quarterly Transportation Report October 18, 2023 Page 2 of 2

74Rural of 87and Southern Frontenac Community Servi… 2023-123 Corporate Page Services

Rural Frontenac Community Services Transportation Reporting - 2023

Row

1 2 3 4 5 6 7 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Row

26 27 29 30 31 32

33 34 35 36 37 38

9-Nov-23 DATA Reporting CFCS Funding County Funding (Annual)

$

Base Informtation

of Drives

of KMs Driven

of Clients Driven

of New Clients

of Seniors Driven

Total # Subsidized % Subsidized Total Fees Charged for Rides $ Paid to Drivers

of Drivers

of New Drivers

Ride Type Appointments non medical Employment Groups/Programs/Classes Hospital appointments/treatments Medical Appointment Miscellaneous School/Daycare Shopping/Errands Social Visits/Events Deliveries of food/pharmacy/other Delivery of Meals On Wheels

Revenue Summary County of Frontenac Grant Client Fees Collected for Rides Seniors transportation subsidy from Ont Healt Meals on Wheels Delivery Cost Recovery Other Revenue Total

Expense Summary Salaries, Wages & Benefits (SWB) Mileage Paid to Volunteers Drivers Allocation of Overhead Advertising Subsidized Rides Bad Debt Expenditure Total

Q2

Indicates -> Q3 2,100 125,499 116 13.0% 46 46 40% 72,281 60,638 23 0

6,194 374,303

43 43 39% 71,546 58,866 27 3

2,074 127,735 117 14.0% 46 46 39% 75,149 61,897 29 2

14 8 88 378 954 40 2 152 22 567 1,844 4,069

2 14 62 375 978 25 36 130 24 541 2,191 4,378

14 20 126 418 964 6 0 164 22 591 2,209 4,534

30 42 276 1,171 2,896 71 38 446 68 1,699 6,244 12,981

48,000 Q1 2,020 121,069 109

$ $ $ $

Q1 12,000 42,456 20,967 6,897

$ $ $ $

Q2 12,000 48,348 20,442 7,794

$ $ $ $

Q3 12,000 37,669 24,448 7,966

$

83,663

$

88,585

$

82,083

$ $ $ $ $ $ $

12,344 50,239 13,591 403 2,568 165 79,310

$ $ $ $ $

13,745 65,621 8,006 1,662 2,464

$ $ $ $ $

14,377 60,433 5,126 203 2,097

$

91,498

$

82,236

Input Cells Q4

Total

Comment All Drives Provided by the Agency All Drives Provided by the Agency

of unique clients each quarter

of unique seniors clients each quarter

of unique subsidized clients each quarter

218,976 181,400

0

$

Q4 12,000

$

$

of unique volunteers each quarter

of new drivers each quarter

miscellaneous is being captured in other ride type

12,000

$ $ $ $ $ $

Total 48,000 County Grant 128,473 65,857 22,657 266,330 0

$ $ $ $ $ $ $

40,466 176,293 26,723 Q1 includes annual insurance and a replacement computer 2,268 7,130 165 253,045

Comment

Net ( Cost ) or Profit $4,353 $2,914 $153 $12,000 $13,286 Attestation: I, Nicki Gowdy FTS Supervisor, hereby attest the above submission is a true representation of Frontenac Transportation Services during the reporting period. I understand the information is subject to audit by the County of Frontenac. June 20 2023 Date

Nicki Gowdy Signature

75Rural of 87and Southern Frontenac Community Servi… 2023-123 Corporate Page Services

Rural Frontenac Community Services Transportation Reporting - 2023

9-Nov-23 GRAPHS (To Date)

of Drives

2,120 2,100 2,060 2,040

116 125,499

126,000 122,000

112 121,069

110

120,000

108

2,000

118,000

106

1,980

116,000

2,020

Q1

Q2

Q3

Q4

116

114

124,000 2,020

117

118

127,735

128,000

2,074

2,080

of Clients Driven

of KMs Driven

130,000

2,100

104 Q1

Q2

Q3

Q4

76Rural of 87and Southern Frontenac Community Servi… 2023-123 Corporate Page Services

109

Q1

Q2

Q3

Q4

77Rural of 87and Southern Frontenac Community Servi… 2023-123 Corporate Page Services

Southern Frontenac Community Services Transportation Reporting - 2019

9-Nov-23

DATA Reporting CFCS Funding County Funding (Annual) Row

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Base Informtation

of Drives

of KMs Driven

of Unique Clients

% of Seniors

of Unique Seniors

Total # Subsidized % Subsidized

of KMs Driven/Client

$’s/KM Charged to Client $’s/KM Paid to Drivers

of Drivers

Destination Information Hospital GSAC Programs Adult Day Programs Medical Shopping Miscellaneous Meals on Wheels Routes Diners/SALT Total Check

$

Note: Working Password = Transportation Indicates -> Input Cells

48,000 Q1

Q2

Q3

Q4

1,177 50,601 121 87.6% 106 16 13.2% 418 8,164 17,442 39

1,184 50,993 118 92.0% 109 13 11.0% 432 8,361 14,975 42

1,290 47,646 117 89.0% 104 12 10.3% 407 8,488 16,897 39

0 0 356 385 69 96 271

0 26 354 393 65 67 258 21

36 36 440 346 69 69 256 38

1,177

1,184

1,290

0

3,651

Good

Good

Good

Good

Good

0 0.0% 0

Total

Comment

3,651 149,239 356

All Drives Provided by the Agency All Drives Provided by the Agency Cumulative Total

319 41 11.5% 419 25,013 49,314 120

Row 3 x Row 4

36 62 1,150 1,124 203 232 785 59

Row 3/Row 6 Row 2/Row 3

Q1,2 included hospital. Q3 broken out. Social

Good if Row 1 - Row 23 = 0, Otherwise ERR

78Rural of 87and Southern Frontenac Community Servi… 2023-123 Corporate Page Services

Southern Frontenac Community Services Transportation Reporting - 2019

9-Nov-23

Row

Revenue Summary

25 County of Frontenac Grant 26 Total Fees Collected 27 Subsidy from LHIN 28 Subsidy from 3rd Party 29 30 31 Revenue Total

32 33 34 35 36 37 38 39 40 41

Expense Summary Salaries, Wages & Benefits (SWB) Paid to Volunteers Allocation of Overhead Advertising Bad Debts Written Off Expenditure Total

Net ( Cost ) or Profit

Q1

Q2

Q3

Q4

Total

Comment

12,000 8,905 10,001

12,000 8,362 14,994 2,426

12,000 8,488 14,993 1,939

12,000

County Grant/4

30,906

37,782

37,420

12,000

48,000 25,755 39,988 4,365 0 0 118,108 0

19,160 17,442 474 125

18,511 17,401 340 92

17,776 16,704 698 306 37

Insert Salary Allocated to the Program All Expenses Paid to Volunteers In Accordance with Your Budget Policy

37,201

36,344

35,521

0

55,447 51,547 1,512 523 37 0 109,066

$6,295

$1,438

$1,899

$12,000

$9,042

Row 31 - Row 38

Bingo

Attestation: I, _______________________________________, representing Southern Frontenac Community Services (SFCS), hereby attest the above submission is a true representation of the transportation services provided by SFCS during the reporting period. I understand the information is subject to audit by the County of Frontenac.

Date

Signature

9-Nov-23

Southern Frontenac Community Services

79Rural of 87and Southern Frontenac Community Servi… 2023-123 Corporate Page Services

Transportation Reporting - 2019

80Rural of 87and Southern Frontenac Community Servi… 2023-123 Corporate Page Services

Southern Frontenac Community Services Transportation Reporting - 2019

9-Nov-23

GRAPHS (To Date)

of Drives

1,300 1,280 1,260 1,240 1,220 1,200 1,180 1,160 1,140 1,120

52,000 51,000

50,601

122

50,993

120 119

49,000 1,177

1,184

47,646

48,000

Q3

Q4

47,000

117

46,000

116

432

Q2

Q3

Q2

Q2

Q3

Q4

0

407

Q3

Q1

Q4

Destination

0 Q1

117

115

Q1

of KMs Driven/Client

418

118

118

45,000

Q2

121

121

50,000

Q1

500 450 400 350 300 250 200 150 100 50 0

of Unique Clients

of KMs Driven

1,290

Q4

Diners/SALT Meals on Wheels Routes Miscellaneous Shopping Medical Adult Day Programs GSAC Programs Hospital

59 785

232 203 1,124 1,150 62 36 0

200

400

600

800

1,000

1,200

1,400

9-Nov-23

Southern Frontenac Community Services

81Rural of 87and Southern Frontenac Community Servi… 2023-123 Corporate Page Services

Transportation Reporting - 2019

By-Law No. 2023-047 of The Corporation of the County of Frontenac being a by-law to establish a fees and fares schedule for the Frontenac-Howe Islander Ferry operation for the year 2024 Whereas Section 391 of the Municipal Act, 2001, S.O. 2001, c.25, as amended authorizes a municipality to impose fees or charges on persons: (a)

for services or activities provided or done by or on behalf of it;

(b)

for costs payable by it for services or activities provided or done by or on behalf of any other municipality or any local board; and

(c)

for the use of its property including property under its control.

And Whereas the Corporation of the County of Frontenac operates a ferry to and from Howe Island known as the Frontenac-Howe Islander Ferry; And Whereas the Council of the County of Frontenac deems it expedient to adopt the following fees and fares in relation to the Frontenac-Howe Islander Ferry operation for the year 2024; Now Therefore Be It Resolved That the Council of the County of Frontenac hereby adopts the following fees and fares structure in relation to the Frontenac-Howe Islander Ferry operation for the year 2024:

1. The 2024 pass shall provide access to both the County and Township operated ferries.
2. A common fee structure shall apply for both the County and Township operated ferries.
3. Fees shall only be collected when vehicles are coming onto Howe Island from either the County or Township operated ferry.
4. The County and the Township will continue to make available temporary passes to provide for short term requirements, which can be arranged at the Frontenac-Howe Islander Ferry office or the Township of Frontenac Islands’ municipal office on Howe Island.
5. The discounted tickets to provide to visiting friends and family will be continued in
6. One book of 10 tickets will be sold per pass holder for a price of $60.00 to accommodate this requirement.

Page 82schedule of 87 for the Frontenac-Howe Islander F… To establish a fees and fares

7. The 2024 fees are as follows: Fee Type Annual pass for a single vehicle **One additional annual pass for a single vehicle in same name *Discounted annual pass for a single vehicle (65+) Discounted additional annual pass for a single vehicle in the same name (65+) Trailer pass (Island resident who has purchased a vehicle pass) Two way trip for a single vehicle Two way trip for single vehicle with trailer in tow Additional charges for annual pass holder with trailer in tow Two way trip for any heavy vehicle Replacement fee per annual pass (Charged for every replacement) Book of 10 discounted tickets per pass holder (Friends and Family) Cyclist

2024 $300.00 $100.00 $270.00 $90.00 $300.00 $8.00 $17.00 $8.00 $17.00 $25.00 $60.00 $2.00

Definitions Single Vehicle Single vehicle will include a car, motorcycle, van, SUV, or pickup truck. Heavy Vehicle Any vehicle greater than 6,000 kgs and/or 7 metres (23 feet).

• These discounted fees apply to applicants who can show documentation indicating they are 65 years of age or older during 2024. ** A second pass for $100.00 will only be available if the second vehicle involved is registered to: •

The same individual who purchased the first full-price 2024 annual pass;

•

An individual who is married to or is in a common-law relationship with the full-price 2024 annual pass purchaser;

•

The dependent child of a full-price 2024 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is under the age of 18;

•

The dependent child of a full-price 2024 annual pass purchaser or the fullprice pass purchaser’s married or common-law spouse who is over the age of 18, only if the dependent child has both the same permanent address as the full-price 2024 annual pass purchaser and is attending school full-time.

Documentation must be provided that satisfies the staff person issuing the passes. A third pass at a reduced rate is not available.

By-law No. 2023-047 – To Establish Frontenac Howe Islander Ferry Fees and Fares for 2024 November 15, 2023

Page 83schedule of 87 for the Frontenac-Howe Islander F… To establish a fees and fares

Page 2 of 3

Township of Frontenac Islands vehicles and vehicles which, through previous notification, the Township of Frontenac Islands identifies as undertaking Township business are exempted. 8. That By-law 2022-0039 is hereby rescinded. 9. That this by-law shall come into force and take effect on the date of final passing. Read a first and second time this 15th day of November, 2023. Read a third time and finally passed this 15th day of November, 2023.

The Corporation of the County of Frontenac

Ron Vandewal, Warden

Jannette Amini, Clerk

By-law No. 2023-047 – To Establish Frontenac Howe Islander Ferry Fees and Fares for 2024 November 15, 2023

Page 84schedule of 87 for the Frontenac-Howe Islander F… To establish a fees and fares

Page 3 of 3

By-Law No. 2023-048 Of The Corporation of the County of Frontenac being a by-law to adopt the estimates for the sums required during the year 2024 for the purposes of the County of Frontenac.

Whereas pursuant to Section 289 of the Municipal Act, S.O. 2001, and amendments thereto (‘the Municipal Act’), the County of Frontenac shall in each year prepare and adopt a budget including estimates of all sums required during the year for the purposes of the County of Frontenac; And Whereas it is necessary for the County of Frontenac to raise for the year 2024 certain sums; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows: 1.

That the 2024 budget of the County of Frontenac, which is set out as Schedule A attached hereto and forming part of this by-law $62,215,346 and estimates for expenditures in the amount of $62,215,346 be approved and adopted by the Council of the County of Frontenac.

That this by-law shall come into force and take effect as of the date of final passing. Read a First and Second Time this 15th day of November, 2023. Read a Third Time and Finally Passed, Signed and Sealed this 15th day of November, 2023. The Corporation of the County Of Frontenac

Ron Vandewal, Warden

Jannette Amini, Clerk

Page 87required during the year 2024 for t… T o adopt the estimates for 85 the of sums

By-Law No. 2023-050 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on November 15, 2023

Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:

1. That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on November 15, 2023 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
2. That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on November 15, 2023, be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
3. That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on November 15, 2023 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

86 of 87 of County Council on November 15,… To confirm all actionsPage and proceedings

4. That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 15th day of November, 2023 Read a Third Time and Finally Passed, Signed and Sealed this 15th day of November, 2023.

The Corporation of the County of Frontenac

Ron Vandewal, Warden

Jannette Amini, Clerk

By-Law No. 2023-050 – To Confirm all Actions and Proceedings of County Council November 15, 2023

87 of 87 of County Council on November 15,… To confirm all actionsPage and proceedings

Page 2 of 2

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