Body: Council Type: Minutes Meeting: Regular Date: September 15, 2021 Collection: Council Minutes Municipality: Frontenac County
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Document Text
MINUTES OF THE REGULAR MEETING OF COUNCIL September 15, 2021
A regular meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, September 15, 2021 at 9:30 AM
Present:
Warden Fran Smith, Deputy Warden Ron Vandewal, Councillors Ron Higgins, Denis Doyle, Bruce Higgs, Bill MacDonald, Gerry Martin and Alan Revill
Also Present:
County: Kelly Pender, Chief Administrative Officer Gale Chevalier, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Alex Lemieux, Director of Corporate Services/Treasurer Susan Brant, Administrator-Fairmount Home Barb McCulloch, Director of Human Resources Jannette Amini, Manager of Legislative Services/Clerk
Regular Meeting of Council Minutes September 15, 2021 -9:30 AM
Closed Session
Motion #: 132-21
Moved By:
Deputy Warden Doyle
Seconded By:
Councillor Smith
Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held July 7, 2021
- A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - as it relates to Ontario Health Teams
- Personal matters about an identifiable individual, including municipal or local board employees - as it relates to the salary grids of employees of the Corporation
- A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to the potential location of an additional land ambulance base
- Labour relations or Employee Negotiations - as it relates to the potential location of an additional land ambulance base
- Labour relations or employee negotiations - as it relates to OPSEU Freeze Period Negotiations.
- Labour relations or employee negotiations - as it relates to recommendations by the Joint Health and Safety Committee regarding option for PPE for Paramedics Carried
Motion #: 133-21
Moved By:
Councillor Higgs
Seconded By:
Councillor MacDonald
Resolved That Council rise from Committee of the Whole closed session, that Procedural By-law 2013-0020 be waived and that the Warden report.
Regular Meeting of Council Minutes September 15, 2021 -9:30 AM Page 2 of 27
Carried
Motion #: 134-21
Moved By:
Councillor Revill
Seconded By:
Councillor Martin
Whereas, the County undertook a non-union compensation study as part of a regular market review to identify the level of compensation competitiveness to other municipalities;
And Whereas, Krecklo & Associates Inc. was retained in 2021 to complete the compensation survey for the County and compare to selected Ontario Municipalities;
And Whereas, C.P. Wilms Consulting was retained to independently evaluate new positions and positions having changed responsibilities;
Now Therefore be it resolved that the Council of the County of Frontenac provide direction to staff to implement the following recommendations, effective July 1, 2022:
- That the Salary Schedule for Non-Union Staff be adjusted where necessary to an acceptable compensation structure allowing for appropriate progression through steps; ensuring minimal compression between levels; addressing market sensitive positions below market comparators; ensuring compliance to Pay Equity legislation; and, providing further movement toward the goal of achieving the 50th percentile of the market comparators;
- That the position(s) increasing in scope as per the job evaluation be moved to their new pay band;
- That employees be placed upon the closest next step on the new grid that provides them with an increase following implementation of the annual COLA increase January 1, 2022; the new structure will be implemented effective July 1, 2022;
- That staff continue to monitor and report annually to Council regarding pay equity compliance and Market Equity performance; Carried
Regular Meeting of Council Minutes September 15, 2021 -9:30 AM Page 3 of 27
Motion #: 135-21
Moved By:
Councillor Higgins
Seconded By:
Councillor Smith
Be It Resolved That the Council of the County of Frontenac authorize staff to proceed with equipping each ambulance with two (2) complete sets of PAPR’s. Carried
Public Meeting
The following is a public meeting to permit members of the public to make presentations and/or funding requests to County Council for consideration in the 2022 budget.
a)
Submission from Margaret Dochoda to fully fund and staff the Wolfe Island Ambulance Base
b)
Submissions from Wolfe Island residents regarding Wolfe Island Ambulance response times
c)
Submission from Gary Johnson on behalf of the Howe Island Ratepayers Association to focus on 2 priorities for Howe Island Residents:
- Strive to deliver an efficient, reliable ferry service for Howe Island
- Focus on maintaining and improving existing services
- Howe Island is in the process of updating its park, which is being fully funded by the Township and suggested that the County also consider a contribution to this project.
Regular Meeting of Council Minutes September 15, 2021 -9:30 AM Page 4 of 27
d)
Submission by Angela McCauley regarding the lack of ambulance service on Wolfe Island and request that additional staffing for the station be considered in the 2022 budget.
Approval of Addendum
Motion #: 136-21
Moved By:
Councillor Higgins
Seconded By:
Deputy Warden Doyle
Resolved That the addendum for the September 15, 2021 meeting of the Council of the County of Frontenac be approved. Carried
Disclosure of Pecuniary Interest and General Nature Thereof
Adoption of Minutes
a)
Minutes of Meeting held July 21, 2021
Motion #: 137-21
Moved By:
Councillor Smith
Seconded By:
Councillor Higgs
Regular Meeting of Council Minutes September 15, 2021 -9:30 AM Page 5 of 27
Resolved That the minutes of the regular Council meeting held July 21, 2021 be adopted. Carried
Deputations and/or Presentations
Proclamations
Move into Committee of the Whole
Motion #: 138-21
Moved By:
Councillor MacDonald
Seconded By:
Councillor Revill
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried
Briefings
a)
Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing.
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Unfinished Business
Recommend Reports from the Chief Administrative Officer
a)
2021-072 Corporate Services - Ombudsman’s Findings - Livestreaming of Virtual Council Meetings at all Times
Motion #: 139-21
Moved By:
Councillor Martin
Seconded By:
Councillor Higgins
Resolved That the Council of the County of Frontenac receive the Corporate Services – Ombudsman’s Findings – Livestreaming of Virtual Council Meetings at all Times report for information; And Further Thatthe Procedural By-law Review Committee ensure that provisions are made in the Procedural By-law to address the findings made by the Ombudsman, which may include provisions for:
- technological issues such as when livestreaming goes down during an open meeting;
- Monitoring of live broadcasts to ensure transmission quality to allow meetings to be paused if issues arise;
- Provide telephone conferencing or other alternatives for members of the public who are unable to watch a livestream. Carried
b)
2021-073
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Corporate Services - Truth and Reconciliation Commission of Canada: Calls to Action and Municipal Recognition of September 30th as National Day of Truth and Reconciliation
Motion #: 140-21
Moved By:
Councillor Higgs
Seconded By:
Councillor Smith
Whereas the Truth and Reconciliation Commission released its final report on June 2, 2015, which included 94 Calls to Action to redress the legacy of residential schools and advance the process of Canadian reconciliation; And Whereas the recent discoveries of remains and unmarked graves across Canada have led to increased calls for all levels of government to address the recommendations in the TRC’s Calls to Action; And Whereas all Canadians and all orders of government have a role to play in reconciliation; And WhereasRecommendation #80 of the Truth and Reconciliation Commission called upon the federal government, in collaboration with Aboriginal peoples, to establish, as a statutory holiday, a National Day for Truth and Reconciliation to ensure that public commemoration of the history and legacy of residential schools remains a vital component of the reconciliation process; And Whereas the Federal Government has announced September 30th, 2021, as the first National Day for Truth and Reconciliation (National Orange Shirt Day) and a statutory holiday; Therefore, Be It Resolved That the Council of the County of Frontenac does hereby commit to recognizing September 30th, 2021, as the National Day for Truth and Reconciliation (National Orange Shirt Day) by sharing the stories of residential school survivors, their families, and communities. And Further ThatCouncil authorize staff to work with the Frontenac Municipalities to proceed with the investigation of options for the implementation of the Truth and Reconciliation Commission of Canada: Calls to Action, including a Land Acknowledgment for adoption by the County; And Further That as part of its research, staff reach out to the Indigenous Community in Frontenac County to guide the County in its decision making process.
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Carried
c)
2021-079 Corporate Services - Insurance Consultant Services
Motion #: 141-21
Moved By:
Councillor Revill
Seconded By:
Councillor MacDonald
That the Council of the County of Frontenac accept this Corporate Services - Insurance Consultant Services report; And Further That the Council of the County of Frontenac authorize the Treasurer to move ahead with a contract for insurance consultant services jointly with the Townships of North Frontenac, Central Frontenac, South Frontenac and Frontenac Islands; And Finally That the Council of the County of Frontenac approve the County contributing its share of $6,800 for Insurance Consultant services from the Stabilization Reserve. Carried
d)
2021-074 Frontenac Paramedics - 2022 Legislated Response Time Performance Plan
Motion #: 142-21
Moved By:
Councillor Martin
Seconded By:
Warden Vandewal
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Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services –2022Legislated Response Time Performance Plan report for information; And Further That Council direct the Clerk to introduce a by-law later in the meeting adopting the response time standards as outlined in this report. Carried
e)
2021-076 Planning and Economic Development - Frontenac K&P Trail Management Plan Final Approval
Motion #: 143-21
Moved By:
Councillor Higgins
Seconded By:
Councillor Smith
Be It Resolved ThatCounty Council approve the Frontenac K&P Trail Management Plan dated September 15, 2021; And Further That staff be directed to create a by-law to implement and enforce management policies on the Frontenac K&P Trail; And Further Thatsubject to regular review of costs, the Management Plan be utilized as a guide for the development of operations budget and where applicable, contracted services. Carried
Motion #: 144-21
Moved By:
Councillor Revill
Seconded By:
Warden Vandewal
Be It Resolved That the motion be amended as follows:
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1. That Section 4.1.4 be amended to delete “Bell Rock Road” and replace with “Craig Road”; 2. That Section 6.2.3 be amended to remove “north of Bell Rock Road” and replace with “at Craig Road”; 3. That the number of Section 4 be corrected; 4. That the proposed signage be amended to delete “Bell Rock Road” and replace with “Craig Road” Carried
Motion #: 145-21
Moved By:
Councillor Smith
Seconded By:
Councillor Higgins
That the resolution be postponed to permit discussions with all Townships. Carried
Motion #: 146-21
Moved By:
Councillor Higgins
Seconded By:
Councillor Smith
Be It Resolved That Mr. Wayne Robinson be appointed to lead the Trail User Fee System to maintain the Trail and to report back to Council, including options for generating revenue. Carried
f)
2021-078 Planning and Economic Development - Frontenac K&P Trail Phase 6 Development
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Motion #: 147-21
Moved By:
Councillor Higgs
Seconded By:
Councillor MacDonald
Be It Resolved ThatCounty Council receive the Frontenac K&P Trail Phase 6 Development report; And Further That the $813,000.00 of additional Gas Tax Funds received in 2021 be dedicated to the completion of K&P Trail development phase 6. Carried
Motion #: 148-21
Moved By:
Councillor Revill
Seconded By:
Councillor Higgins
Be It Resolved That the motion be amended to include the following additional clause: And Further That Phase 7 be the Township of Frontenac Islands Carried
g)
2021-084 Corporate Services 2021 Temporary Borrowing By-Law
Motion #: 149-21
Moved By:
Councillor Revill
Seconded By:
Councillor Martin
Regular Meeting of Council Minutes September 15, 2021 -9:30 AM Page 12 of 27
Resolved That Council of the County of Frontenac accept the Corporate Services – Finance - 2021 Temporary Borrowing By-Law report; And FurtherThat the Clerk be directed to introduce a by-law later in the meeting to authorize current borrowings from time to time during 2021. Carried
Information Reports from the Chief Administrative Officer
a)
2021-075 Fairmount Home - Quarterly Update Activity Report
b)
2021-077 Corporate Services - 2021 Second Quarter Financial Summary and Outlook
Reports from Council Liaison Appointees
a)
Fairmount Home Liaison Submission by Councillor Martin
Reports from External Boards and Committees
Reports from Advisory Committees of County Council
Regular Meeting of Council Minutes September 15, 2021 -9:30 AM Page 13 of 27
a)
Report of the Planning Advisory Committee
All items listed on the Planning Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter.
Motion #: 150-21
Moved By:
Councillor Higgins
Seconded By:
Warden Vandewal
That the Report received from the Planning Advisory Committee be received and adopted.
Report of the Planning Advisory Committee
The Planning Advisory Committee reports and recommends as follows:
2021-068 Communal Service Governance DRAFT Business Case Study
Be It Resolved That the Communal Service Governance – DRAFT Business Case Study (September 9, 2021) be received and amended as follows:
- Under Asset Transfer Policy section, change the word options to scenarios
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2. Under Community Benefit and Dividends section, change the word options to scenarios 3. Under MSC Duty to the Shareholders section, second paragraph, insert the words “by the Corporation” before to the word annually in the last sentence. 4. On the title page add the words The Shareholders above the 5 municipalities listed.
And Further That the DRAFT Business Case Study dated September 9, 2021, as amended, be provided to the member municipalities for their review and input prior to the end of October 2021.
2021-069
Planning and Economic Development Department Final Report: Willowbrook Estates Subdivision, Phase 2
Whereas the Council of the County of Frontenac considered all written and oral submissions received on this application, the effect of which helped Council to make an informed decision;
Therefore Be It Resolved That the Council of the County of Frontenac approve the conditions of draft plan of subdivision for the property known as Phase 2 of the Willowbrook Estates Subdivision, located in the Hamlet of Inverary, South Frontenac Township (County File Number 10T-2020-002), subject to the Conditions of Draft Approval contained in the County Planning and Economic Development report dated September 9, 2021, noted as Attachment 3 to this report;
And Further That this approval of the draft plan of subdivision supersede the previous draft approval given by County Council in 2014, which lapsed prior to the issuance of final approval; and,
And Further That the Clerk be authorized to issue draft approval by signing the required documents and making any technical corrections to the conditions as needed.
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3.
2021-070
Approval of Central Frontenac Official Plan
Whereas the Council of the County of Frontenac considered all written and oral submissions received on this application, the effect of which helped Council to make an informed decision;
Be It Resolved That the Planning Advisory Committee receive and review the required documents for submission of the adopted Official Plan for the Township of Central Frontenac;
And Further That the Council of the County of Frontenac approve the Township of Central Frontenac Official Plan dated July 13th, 2021 (revised August 30, 2021), as contained in Appendix 4. Carried
Return to Council
Motion #: 151-21
Moved By:
Councillor Smith
Seconded By:
Councillor Higgs
That Council revert from Committee of the Whole Council, to Council.
Carried
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Adoption of the Report of the Committee of the Whole Council
Motion #: 152-21
Moved By:
Deputy Warden Doyle
Seconded By:
Councillor MacDonald
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried
Motions, Notice of Which has Been Given
Giving Notice of Motion
Communications
That Council consent to the following communications of interest to Council listed below be received and filed:
a)
From the City of Woodstock regarding a resolution on the Affordable Housing crisis in Canada [Distributed to Members of County Council July 23, 2021]
Regular Meeting of Council Minutes September 15, 2021 -9:30 AM Page 17 of 27
b)
From the Eastern Ontario Regional Network (EORN) providing a Tower Siting Resource Guide [Distributed to Members of County Council July 23, 2021]
c)
From the Municipality of Shuniah regarding a Letter of Support for Lyme Disease Awareness Month [Distributed to Members of County Council July 23, 2021]
d)
From the Municipality of Shuniah regarding a Letter of Support on exemption of Capital Gains Tax on Primary Residence [Distributed to Members of County Council July 23, 2021]
e)
From the Municipality of Shuniah regarding a Letter of Support on Municipal Land Transfer Tax [Distributed to Members of County Council July 23, 2021]
f)
From the Southern Frontenac Community Services providing its Q2 Transportation Report [Distributed to Members of County Council July 23, 2021]
g)
From the Town of Cobourg regarding a resolution supporting Bill C-6 An Act to amend the Criminal Code (Conversion Therapy) [Distributed to Members of County Council July 23, 2021]
Regular Meeting of Council Minutes September 15, 2021 -9:30 AM Page 18 of 27
h)
From the Town of LaSalle regarding a resolution endorsing the exemption of Capital Gains Tax on Primary Residence [Distributed to Members of County Council July 23, 2021]
i)
From the Town of Plympton Wyoming regarding resolution supporting the Town of Cochrane on PSA Test [Distributed to Members of County Council July 23, 2021]
j)
From the Town of Sarnia regarding a resolution and letter to Prime Minister Trudeau on Capital Gains Tax on primary residences [Distributed to Members of County Council July 23, 2021]
k)
From the Rural Frontenac Community Services providing its Q2 Transportation Report [Distributed to Members of County Council July 23, 2021]
l)
From the City of Stratford regarding a Letter to Premier For to Phase Out Ontario’s Gas Plants [Distributed to Members of County Council July 30, 2021]
m)
From the County of Lennox & Addington regarding a Resolution concerning the Education Development Charges [Distributed to Members of County Council July 30, 2021]
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n)
From the Town of Niagara on the Lake forwarding a letter to Fort Erie on the Capital Gains Tax on Primary Residence [Distributed to Members of County Council July 30, 2021]
o)
From Northumberland County regarding a Resolution on POA advocacy - regulatory and legislative changes [Distributed to Members of County Council August 06, 2021]
p)
From Township of Huron-Kinloss regarding Support Motion M-84 Anti-Hate Crimes and Incidents and Private Member’s Bill C-313 Banning Symbols of Hate Act [Distributed to Members of County Council August 13, 2021]
q)
From Township of Huron-Kinloss regarding a resolution Compensation for First Nation Children and their Families [Distributed to Members of County Council August 13, 2021]
r)
From Township of Huron-Kinloss regarding Prostate Blood Testing to be included in Health Care System [Distributed to Members of County Council August 13, 2021]
s)
From Township of Huron-Kinloss regarding Terminate its appeal of the 2019 Human Rights Tribunal Ruling [Distributed to Members of County Council August 13, 2021]
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t)
From Township of Huron-Kinloss regarding PSA Test for Men covered in the National Health System [Distributed to Members of County Council August 13, 2021]
u)
From Mr. Wayne Robinson a letter regarding implementing trail passes on the K&P Trail [Distributed to Members of County Council August 13, 2021]
v)
From Chatham-Kent regarding a resolution supporting affordable internet [Distributed to Members of County Council August 13, 2021]
w)
From Chatham-Kent regarding anti-hate crimes, incidents, Bill C-313 Banning Symbols of Hate Act [Distributed to Members of County Council August 13, 2021]
x)
From the Town of Plympton-Wyoming regarding supports City of Kitchener Regarding Concerns of the Rising Costs of Building Materials [Distributed to Members of County Council August 13, 2021]
y)
From the Township of McMurrich/Monteith regarding support for 9-88, a 3 digit suicide and crisis prevention hotline [Distributed to Members of County Council August 13, 2021]
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z)
From Councillor Smith providing the Housing and Homelessness Advisory Committees Kingston System Performance Recommendations [Distributed to Members of County Council August 20, 2021]
aa)
From the City of Toronto regarding a resolution on Bill 177 Stronger Fairer Ontario Act Changes to the POA [Distributed to Members of County Council August 20, 2021]
ab)
From the City of Toronto regarding a resolution on Building the Early Learning and Child Care System Toronto Needs [Distributed to Members of County Council August 20, 2021]
ac)
From the County of Perth regarding a resolution on the Relationship with MPAC [Distributed to Members of County Council August 20, 2021]
ad)
From the Minister of Finance confirming the Government is not looking to change tax on principle residences [Distributed to Members of County Council August 20, 2021]
ae)
From the Town of Petrolia regarding a resolution supporting the Capital Gains Tax resolution of the Town of Fort Erie [Distributed to Members of County Council August 20, 2021]
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af)
From the Town of Petrolia regarding support of the initiative in relation to a national 988 suicide and crisis hotline [Distributed to Members of County Council August 20, 2021]
ag)
From the Village of Oil Springs regarding resolution in support of the Town of Fort Erie resolution on Capital Gains Tax [Distributed to Members of County Council August 20, 2021]
ah)
From Gravel Watch Ontario regarding its response to Environmental Registry Ontario No. 019-2785 [Distributed to Members of County Council August 27, 2021]
ai)
From the Municipality of Leamington regarding a resolution on Joint and Several Liability [Distributed to Members of County Council August 27, 2021]
aj)
From the Town of Greater Napanee regarding a resolution and letter to Ministers of Health for Town of Cochran Support [Distributed to Members of County Council August 27, 2021]
ak)
From the Town of Greater Napanee regarding a resolution on Lyme Disease Awareness [Distributed to Members of County Council August 27, 2021]
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al)
From the Town of Greater Napanee regarding a resolution on Support of Suicide and Crisis Hotline [Distributed to Members of County Council August 27, 2021]
am)
From the City of Brantford regarding a resolution on the Year of the Garden [Distributed to Members of County Council September 3, 2021]
an)
From the City of Hamilton regarding resolution on noise concerns for expiry of extended construction hours [Distributed to Members of County Council September 3, 2021]
ao)
From the Southern Frontenac Community Services providing its September 2021 Newsletter [Distributed to Members of County Council September 3, 2021]
ap)
From the Town of Larder Lake regarding a resolution to support of inclusion of PSA test for men [Distributed to Members of County Council September 3, 2021]
aq)
From the Town of Plympton-Wyoming regarding a resolution Supporting the City of Kitchener Bill C313 Banning Symbols of Hate Act [Distributed to Members of County Council September 3, 2021]
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ar)
From the Town of Plympton-Wyoming regarding a resolution Supporting the Municipality of Chatham-Kent on Affordable Internet [Distributed to Members of County Council September 3, 2021]
as)
From the Town of South Bruce Peninsula providing a response letter from Ministry of the Attorney General for Lottery Licensing [Distributed to Members of County Council September 3, 2021]
at)
From Councillor Fran Smith providing the Housing and Homelessness Advisory Committee agenda and minutes [Distributed to Members of County Council September 10, 2021]
au)
From Tay Valley Township regarding a resolution on Lottery Licensing to Assist Small Organizations [Distributed to Members of County Council September 10, 2021]
av)
From the City of Port Colborne regarding a resolution on the Phase Out Ontario’s Gas Plants [Distributed to Members of County Council September 10, 2021]
Other Business
Public Question Period
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By-Laws – General By-laws and Confirmatory By-law
a)
First and Second Reading
Motion #: 153-21
Moved By:
Councillor Martin
Seconded By:
Councillor Revill
Resolved That leave be given the mover to introduce by-laws a) through c) that have been circulated to all Members of County Council and that by-laws a) through c) be read a first and second time. Carried
b)
Third Reading
Motion #: 154-21
Moved By:
Councillor Martin
Seconded By:
Councillor Revill
Resolved That by-laws a) through c) be read a third time, signed, sealed and finally passed. Carried
By-Laws
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a)
To authorize temporary borrowing for current expenditures for the year 2021 [Proposed By-law No. 2021-0026]
b)
To Adopt a 2022 Legislative Response Time Performance Plan [Proposed By-law No. 2021-0027]
c)
To Confirm the Proceedings of Council of its September 15th, 2021 Meeting. [Proposed By-law No. 2021-0028]
Adjournment
Motion #: 155-21
Moved By:
Councillor Higgins
Seconded By:
Deputy Warden Doyle
That the meeting hereby adjourn at 11:41 a.m. Carried
Regular Meeting of Council Minutes September 15, 2021 -9:30 AM Page 27 of 27
