Regular Council - 16 Jul 2014 - Agenda — North Frontenac News Media

Published July 16, 2014

Word Count 24965 words

Reading Time 118 min read

Body: Council Type: Agenda Meeting: Regular Date: July 16, 2014 Collection: Council Agendas Municipality: Frontenac County

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Document Text

County Council Meeting – Regular Meeting July 16, 2014 – 10:00 a.m. Robertsville Station, 15405 Road 509, Robertsville, North Frontenac

AGENDA Page

CALL TO ORDER
ADOPTION OF AGENDA
DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
ADOPTION OF MINUTES a) Minutes of Meeting held June 18, 2014 [Distributed to Members of County Council June 27, 2014] RESOLVED THAT the minutes of the regular meeting of County Council held on June 18, 2014 be adopted as circulated.
DEPUTATIONS AND/OR PRESENTATIONS
PROCLAMATIONS
BRIEFINGS a) Ms. Anne Marie Young will provide County Council with a briefing to reinforce the economic benefits of broadband to the Frontenacs.
UNFINISHED BUSINESS
RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER a) Staff Briefing: Ms. Jannette Amini, Manager of Legislative Services/Clerk will brief the Committee of the Whole with respect to Lame Duck Council and the Restricted acts after Nominations Day.

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b) 2014-110 Corporate Services

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Page 9. RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER Restricted Acts after Nomination Day – Delegation of Authority to Chief Administrative Officer to Employ an Interim Administrator for Fairmount Home Recommendation: THAT Council pass a by-law later in the meeting delegating authority to the Chief Administrative Officer to hire an interim Administrator for Fairmount Home and to determine the terms of employment for that position in accordance with existing County of Frontenac compensation and employment policies.

15-16

c) 2014-111 Corporate Services Amendments to Procedural By-law 2013-0020 – Term of Appointments to Boards and Committees Recommendation: BE IT RESOLVED THAT the Council of the County of Frontenac receive the Corporate Services – Amendments to Procedural By-law 2013-0020 – Term of Appointments to Boards and Committees report;

AND FURTHER THAT Procedural By-law 2013-0020, as amended, be further amended as follows:

THAT a new Section 25.6 be added as follows:

25.6

The Term of Appointment for Members of Committees shall be in accordance with the Terms of Reference of the Committees set out in Schedule B to this By-law.

Term of Appointment

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Page 9. RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER Committee members will continue to serve on a committee past the expiration of their term until they are replaced. All Council membership on all Committees end on November 30 of a municipal election year.

17-35

THAT Section 25 be re-numbered accordingly.

d) 2014-117 Corporate Services Cranberry Cove Draft Plan of Vacant Land Condominium – County File 10CD2012/002 Recommendation: RESOLVED THAT the Council of the County of Frontenac approve the draft plan of vacant land condominium submitted by Gary Thomson on behalf of 1412713 Ontario Limited, being Parts 1, 6 & 7 Plan 13R-8978, Except Parts 1-5, Plan 13R-18799, and Part 1, Plan 13R-19396, Part of Lot 26, Concession 10, Geographic Township of Pittsburgh, Township of South Frontenac, County of Frontenac, County File No. 10CD-2012/002: subject to the Conditions of Draft Approval contained in the County Planning Report dated July 11, 2014 noted as Appendix B to this report, as amended to include the Cataraqui Region Conservation Authority conditions dated July 14, 2014 (a copy of which was distributed at the meeting); AND FINALLY THAT the Clerk be authorized to issue draft approval by signing the required documents and making any technical corrections to the conditions as needed.

36-41

[Addenda] e) 2014-118 Corporate Services Draft County Official Plan: Authorization of Meeting Dates for Council Review of Third Draft and Public Meeting

Recommendation: BE IT RESOLVED THAT the Council of the County of Frontenac receives the Corporate Services – Draft County Official Plan: Authorize Meeting Dates for

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Page 9. RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER Council Review of Third Draft and Public Meeting Report;

AND FURTHER THAT Council hold a special Council meeting on August 21st, 2014 to consider a third draft of the County Official Plan that would be revised based on comments received from the Ministry of Municipal Affairs and Housing; AND FINALLY THAT Council set the date, time, and location in September for a formal Public Meeting as required under the Ontario Planning Act. 42-48

f) 2014-114 Corporate Services County Corporate Offices Air Conditioning

g) 2014-123 Corporate Services Request to Apply to National Trails Coalition Funding Recommendation: THAT the Council of the County of Frontenac support the application to the National Trails Coalition for funding for the K & P Trail; AND FURTHER THAT the Council of the County of Frontenac pass a by-law later in the meeting to amend the 2014 budget to allocate $360,000 of Federal Gas Tax funds to support its commitment to the K&P Trail funding application.

INFORMATION REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER 52-53

a) 2014-109 Emergency and Transportation Services Staff response to the Townships Radio Communications Study

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Page 10. INFORMATION REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER 54-63

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70-74

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79-82

83-90

91-101

b) 2014-112 Corporate Services 2014 2nd Quarter Activity Update

c) 2014-113 Fairmount Home Long Term Absence of Administrator and Pending Retirement of Director of Care

d) 2014-116 Corporate Services Frontenac K&P Trail – Development Update

e) 2014-119 Emergency and Transportation Services 2014 2nd Quarter Activity Update

f) 2014-120 Corporate Services Quarterly Absenteeism Report

g) 2014-121 Corporate Services June Monthly Absenteeism Report Card

h) 2014-122 Emergency and Transportation Services Robertsville Station Construction Progress Report #8

2014-115 Fairmount Home

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Page 10. INFORMATION REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER Auditorium Renovation Project Progress Report No.7

ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE COUNCIL
REPORTS FROM EXTERNAL BOARDS AND COMMITTEES a) Kingston Frontenac Library Board Update - Councillor Purdon Minutes of Meeting held April 23, 2014 [Distributed to Members of County Council July 11, 2014 Minutes of Meeting held May 28, 2014 [Distributed to Members of County Council July 11, 2014]

b) KFL&A Public Health Board Update - Councillor Clayton KFL&A Board of Health June 25 2014 Meeting Agenda [Distributed to Members of County Council June 20, 2014] KFL&A Board of Health Minutes of Meeting held May 28 2014 [Distributed to Members of County Council June 27, 2014]

c) RULAC, LSR and Other Updates

d) Algonquin Land Claim Update - Councillor Inglis

e) Frontenac County Youth Justice Advisory Committee Update - Councillor Davison

f) Housing and Homelessness Committee Update - Councillor McDougall

g) Rideau Corridor Landscape Steering Committee Update - Councillor Jones

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Page 12. REPORTS FROM EXTERNAL BOARDS AND COMMITTEES h) Eastern Ontario Warden’s Caucus Update - Warden & CAO

REPORTS FROM ADVISORY COMMITTEES OF COUNTY COUNCIL
ACCOUNTS 102-111

a) Accounts for the Period of: June 12, 2014 to July 9, 2014

MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN a) Policy for the Care and Use of the Frontenac K&P Trail Moved By Councillor Davison Seconded By Councillor McDougall BE IT RESOLVED THAT staff be directed to develop a policy for the Care and Use of the Frontenac K&P Trail, including the provisions for enforcement and penalties. b) Township of South Frontenac Hartington Centre Accessibility Project Moved by Councillor Davison Seconded by Councillor Purdon WHEREAS the Township of South Frontenac is submitting a Grant Application to the Employment and Social Development Canada Enabling Accessibility in Communities grant program for the Hartington Centre Accessibility Project; AND WHEREAS one of the eligibility requirements that must be met in order for projects to be considered for funding is that Applicants must demonstrate community support for their project; AND WHEREAS the County of Frontenac, through its Joint Frontenac Accessibility Advisory Committee, takes the lead in promoting and encouraging a barrier free County of Frontenac that allows all citizens of Frontenac County to participate in the community; AND WHEREAS the Council of the County of Frontenac allocates $10,000 per year to the Accessibility Reserve Fund for the purpose of accessible capital projects: THEREFORE BE IT RESOLVED THAT the Council of the County of Frontenac provide a letter of support to the Township of South Frontenac for the Hartington Centre Accessibility Project; AND FURTHER THAT the Council of the County of Frontenac provide funding in the

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Page 15. MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN amount of $5,000 to the Township of South Frontenac for the Hartington Centre Accessibility Project to be allocated from the Frontenac Accessibility Reserve. c) Township of Central Frontenac Trail Enhancement Project Moved by Councillor Purdon Seconded by Councillor Gutowski WHEREAS the Township of Central Frontenac is submitting a Grant Application to the Employment and Social Development Canada Enabling Accessibility in Communities grant program for its Trail Enhancement Project; AND WHEREAS one of the eligibility requirements that must be met in order for projects to be considered for funding is that Applicants must demonstrate community support for their project; AND WHEREAS the County of Frontenac, through its Joint Frontenac Accessibility Advisory Committee, takes the lead in promoting and encouraging a barrier free County of Frontenac that allows all citizens of Frontenac County to participate in the community; THEREFORE BE IT RESOLVED THAT the Council of the County of Frontenac provide a letter of support to the Township of Central Frontenac for the Trail Enhancement Project.

GIVING NOTICE OF MOTION
COMMUNICATIONS That Council consent to the following communications of interest to Council listed below be received and filed: a) From the Kingston Frontenac Housing Corporation providing County Council with its 2013 Annual Report [Distributed to Members of County Council June 20, 2014]

b) From the Kingston Frontenac Housing Corporation providing County Council with its Financial Statements – 2013 [Distributed to Members of County Council June 20, 2014]

c) From the Kingston Frontenac Housing Corporation providing its Meeting Agenda for June 17, 2014, including draft minutes of previous meeting. [Distributed to Members of County Council June 20, 2014]

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Page 17. COMMUNICATIONS That Council consent to the following communications of interest to Council listed below be received and filed: d) From the Association of Municipalities of Ontario advising of the new Provincial Cabinet [Distributed to Members of County Council June 27, 2014]

e) From the Kingston Frontenac Housing Corporation providing its report regarding 80 Daly Street Decommission & 52 Cliff Crescent Development [Distributed to Members of County Council June 27, 2014]

f) From the Town of Penetanguishene regard resolution on the Formation of Small and Rural School Alliance [Distributed to Members of County Council June 27, 2014]

g) From the Ontario Good Roads Association (OGRA) welcoming the newly appointed Provincial Ministers [Distributed to Members of County Council June 27, 2014]

h) From the Association of Municipalities of Ontario regarding the Report of the Secretary-Treasurer on Nominations to the 2016 AMO Board of Directors [Distributed to Members of County Council July 4, 2014]

From the University Hospitals Kingston Foundation providing its 2013 - 2014 Annual Report [Distributed to Members of County Council July 4, 2014]

From the Municipal Law Enforcement Officers Association requesting sponsorships for its Annual Training Conference and General Meeting [Distributed to Members of County Council July 4, 2014]

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Page 17. COMMUNICATIONS That Council consent to the following communications of interest to Council listed below be received and filed: k) From the Ontario Good Roads Association Heads Up Alert regarding the 2014 Throne Speech which Affirms Pre-Election Commitments [Distributed to Members of County Council July 4, 2014]

From the Association of Municipalities of Ontario regarding the Ontario Throne Speech [Distributed to Members of County Council July 4, 2014]

m) From the Association of Municipalities of Ontario (AMO) regarding the re-introduction of the Accountability Act [Distributed to Members of County Council July 11, 2014]

n) From the Municipality of Wawa regarding the Provincial Power Dam Special Payment Program, including correspondence sent to the Honourable Kathleen Wynne, Premier and Minister Sousa [Distributed to Members of County Council July 11, 2014]

OTHER BUSINESS a) Consideration of applications submitted for appointment to the 150th Anniversary Planning Advisory Committee (2 Appointments) [Applications distributed separately from the agenda.] Recommendation: THAT and be appointed to the 150th Anniversary Planning Advisory Committee whole term will expire November 30, 2014.
PUBLIC QUESTION PERIOD
BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW

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Page 20. BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW 112

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a) To delegate authority under Section 23.1 (1) of the Municipal Act to the Chief Administrative Officer (appointment of Interim Administrator for Fairmount Home) [Proposed number 2014-0032]

b) To amend County of Frontenac Procedural By-law No. 2013-0020 (Term of Appointments to Committees) [Proposed number 2014-0033]

c) To amend By-law No. 2014-0006 (2014 Budget) [Proposed number 201-0034]

d) To Confirm the Proceedings of Council [Proposed number 2014-0035]

ADJOURNMENT

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AgendaItem#9b)

Report 2014-110 RECOMMEND REPORT TO COMMITTEE OF THE WHOLE To:

Chair and Members, Committee of the Whole

From:

Kelly Pender Chief Administrative Officer

Prepared by:

Jannette Amini Manager of Legislative Services/Clerk

Date prepared:

June 2, 2014

Date of meeting:

July 2, 2014

Re:

Corporate Services – Restricted acts after Nomination Day – Delegation of Authority to Chief Administrative Officer to Employ an Interim Administrator for Fairmount Home

Recommendation THAT Council pass a by-law later in the meeting delegating authority to the Chief Administrative Officer to hire an interim Administrator for Fairmount Home and to determine the terms of employment for that position in accordance with existing County of Frontenac compensation and employment policies.

Background This report is presented to Council to provide information pertaining to the rules regarding the Lame Duck Council provisions under Section 275 of the Municipal Act and how they are applied.

Comment Section 275 of the Municipal Act sets out Restricted Acts after Nominations Day for municipal councils. This is typically termed as “Lame Duck”. A Council can become Lame Duck in one or both of two separate time periods:

Recommend Report to Committee of the Whole Corporate Services – Lame Duck Council: Restricted acts after Nomination Day July 2, 2014

2014-110 Corporate Services

Page 1 of 3

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AgendaItem#9b)

The period from nomination day to Election Day (2 p.m. September 12 – October 26);
From Election Day to the end of the term of Council (October 26 – November 30). Section 275 (2) of the Municipal Act states: Basis for determination (2) If a determination under subsection (1) is made, (a) after nomination day but before voting day, the determination shall be based on the nominations to the new council that have been certified and any acclamations made to the new council; or (b) after voting day, the determination shall be based on the declaration of the results of the election including declarations of election by acclamation. 2001, c. 25, s. 275 (2). For the Council of the County of Frontenac, these restrictions would apply if it can be determined that the new Council will include less than three-quarters of the members of the outgoing council or if 3 or more current members of Council chose not to run in the case of (a) or 3 or more current members of Council are not re-elected in the case of (b). The following restrictions are set out under Section 275 (3) of the Act should Council become “Lame Duck” in either scenario noted above: Restrictions (a) the appointment or removal from office of any officer of the municipality; (b) the hiring or dismissal of any employee of the municipality; (c) the disposition of any real or personal property of the municipality which has a value exceeding $50,000 at the time of disposal; and (d) making any expenditures or incurring any other liability which exceeds $50,000. Exceptions Under Section 275 (4) and (4.1) of the Act, clauses (3) (c) and (d) do not apply if the disposition or liability was included in the most recent budget adopted by Council if the budget was passed prior to nominations day and, nothing in this section prevents a municipality taking any action in the event of an emergency. Although “emergency” is not defined in this section of the Act, should Council wish to exercise its authority under this section, it should be prepared to defend its action in the event that a court challenge arises. Section 275 (6) of the Act states that nothing in section 275 of the Act prevents any person or body from exercising any authority that is delegated to them prior to nominations day. The hiring or dismissal of employees of the County of Frontenac is delegated to staff under the County’s Recruitment Policy HR-02-11 except those statutory positions which are appointed by by-law and as such, subsection (3) (b) above would also be exempt. Recommend Report to Committee of the Whole Corporate Services – Lame Duck Council: Restricted acts after Nomination Day July 2, 2014

2014-110 Corporate Services

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AgendaItem#9b)

Options/Discussion: As noted in Report 2014-113, Fairmount Home – Long Term Absence of Administrator and Pending Retirement of Director of Care, the long term absence of the current Administrator of Fairmount Home and the pending retirement of the Director of Care will require that an interim Administrator be put in place. Under the Long Term Care Act, every licensee of a long-term care home shall ensure that the home has an Administrator and must ensure that the home’s Administrator works regularly in that position on site at the home. Given that County Council is the licensee of Fairmount Home and that the position of Administrator is a statutory position that is appointed by by-law, this report is requesting that County Council delegate the authority to the Chief Administrative Officer to hire an interim Administrator for Fairmount Home and to determine the terms of employment for that position in accordance with existing County of Frontenac compensation and employment policies. That delegation is required by County Council at the July 16th County Council meeting as that will be the last County Council meeting prior to 2 pm on Friday, September 12th when nominations for election to Township Councils close in which there could be the potential for County Council to no longer have the authority to approve the hiring of an interim Administrator as the Municipal Act “lame duck” provisions will apply. The by-law delegating authority to the Chief Administrative Officer will be worded in such a way that would nullify the by-law should County Council not become Lame Duck in either scenario noted in Section 275 (2) of the Act.

Sustainability Implications The County of Frontenac, through its Directions for our Future, has made a commitment to sustainability. The “social” pillar of sustainability is addressed in part in Section 9, Health and Social Services, which advocates for a strong health and social services system, supported through effective service delivery agreements.

Financial Implications There are no financial implications associated with this report.

Organizations, Departments and Individuals Consulted and/or Affected Kelly Pender, Chief Administrative Officer Marian VanBruinessen, Director of Corporate Services/Treasurer Paul Charbonneau, Chief/Director of Emergency & Transportation Services Colleen Hickey, Manager of Human Resources

Recommend Report to Committee of the Whole Corporate Services – Lame Duck Council: Restricted acts after Nomination Day July 2, 2014

2014-110 Corporate Services

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AgendaItem#9c)

Report 2014-111 RECOMMEND REPORT TO COUNCIL To:

Warden and Council of the County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Prepared by:

Jannette Amini Manager of Legislative Services/Clerk

Date prepared:

June 17, 2014

Date of meeting:

July 16, 2014

Re:

Corporate Services – Amendments to Procedural By-law 20130020 – Term of Appointments to Boards and Committees

Recommendation BE IT RESOLVED THAT the Council of the County of Frontenac receive the Corporate Services – Amendments to Procedural By-law 2013-0020 – Term of Appointments to Boards and Committees report; AND FURTHER THAT Procedural By-law 2013-0020, as amended, be further amended as follows: 1.

THAT a new Section 25.6 be added as follows: 25.6

Term of Appointment

The Term of Appointment for Members of Committees shall be in accordance with the Terms of Reference of the Committees set out in Schedule B to this By-law. Committee members will continue to serve on a committee past the expiration of their term until they are replaced. All Council membership on all Committees end on November 30 of a municipal election year.

THAT Section 25 be re-numbered accordingly.

Recommend Report to Council Corporate Services – Amendments to Procedural By-law 2013-0020 – Term of Appointments to Boards and Committees July 16, 2014 Page 1 of 2

2014-111 Corporate Services

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AgendaItem#9c)

Background County of Frontenac Procedural By-law sets out the Terms of Reference for all Boards and Committees of County Council, including member’s term of appointment. Comment County of Frontenac Procedural By-law sets out the Terms of Reference for all Boards and Committees of County Council, including member’s term of appointment which states that members shall hold office from the date of their appointment up to the end of the term of Council, that being November 30th of a Municipal Election Year. Pursuant to the County of Frontenac Citizen Appointments to Boards and Committees of County Council Policy, advertisements encouraging citizens to apply to sit on one of the Counties Boards or Committees will commence in September. Under this same policy, all applications received will be forwarded to the Committee of the Whole for consideration. Given that the new Council will not officially take office until the inaugural meeting of County Council, scheduled for December 17, 2014, applications will not be considered until the January 7th Committee of the Whole meeting, with confirmation to take place at the January 21st County Council meeting at the earliest. This will mean that between November 30th, 2014 and January 22nd, 2015 at the earliest, the Boards and Committees of County Council will have no membership and as such, will not meet. Staff are recommending an amendment to Section 25 of the County Procedural By-law that would see citizen members appointments continue on a committee past the expiration of their term until they are replaced. Given that Members of County Council are appointed to Committees as Councillors, their appointments would not continue on as there is the possibility that as of December 1st they might not be a Member of County Council. Sustainability Implications As noted in Directions for our Future, successful County-wide sustainability planning throughout the County depends on effective and consistent communication with community members and regional stakeholders. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Senior Management Team Anne Marie Young, Manager of Economic Development Alison Vandervelde, Communications Officer Joe Gallivan, Manager of Sustainability Planning

Recommend Report to Council Corporate Services – Amendments to Procedural By-law 2013-0020 – Term of Appointments to Boards and Committees July 16, 2014 Page 2 of 2

2014-111 Corporate Services

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AgendaItem#9d)

Report 2014-117 RECOMMEND REPORT To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Prepared by:

Joe Gallivan Manager of Sustainability Planning Peter Young Community Planner

Date prepared:

July 11, 2014

Date of meeting:

July 16, 2014

Re:

Corporate Services – Cranberry Cove Draft Plan of Vacant Land Condominium – County File 10CD-2012/002

Recommendation RESOLVED THAT the Council of the County of Frontenac approve the draft plan of vacant land condominium submitted by Gary Thomson on behalf of 1412713 Ontario Limited, being as Parts 1, 6 & 7 Plan 13R-8978, Except Parts 1-5, Plan 13R-18799, and Part 1, Plan 13R-19396, Part of Lot, Concession 10, Geographic Township of Pittsburgh, Township of South Frontenac, County of Frontenac, County File No. 10CD2012/002: subject to the Conditions of Draft Approval contained in the County Planning Report dated July 11, 2014 noted as Appendix B to this report; AND FINALLY THAT the Clerk be authorized to issue draft approval by signing the required documents and making any technical corrections to the conditions as needed. Background The subject property is 25.5 hectares (63 acres) and is located at Carrying Place Road and Cranberry Cove Lane, with water frontage on Cranberry Lake, northeast of the hamlet of Battersea in the Township of South Frontenac. The application is for the creation of a residential vacant land condominium consisting of 13 single detached units, one storage garage unit, one parking area unit, three common element private Recommend Report Corporate Services – Cranberry Cove Draft Plan of Vacant Land Condominium – County File 10CD-2012/002 July 16, 2014 Page 1 of 2

2014-117 Corporate Services

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AgendaItem#9d)

condominium roads, one private open space block, one lake access easement block and two 30 centimetre reserve blocks. Comment County Planning staff has completed a comprehensive report for draft plan approval of the condominium (see attached Exhibit A) and is satisfied that this development: (i) is consistent with the Provincial Policy Statement; (ii) meets the tests of the Planning Act; and (iii) complies with policies of the Township of South Frontenac’s Official Plan.

Financial Implications The required fees to process draft approval of the plan of condominium and for processing the revised plan have been paid to the County by the proponent and all funds owed have been paid to the Township. Should the plan of condominium be application be appealed, funding could be drawn from the Ontario Municipal Board reserve to cover the cost of legal fees.

Sustainability Implications One of the key focus areas of Directions for Our Future, the County’s Sustainability Plan, is Land Use Planning and Management. From a sustainability perspective, this involves an approach that ensures a clean and healthy environment, a strong economy, and long term viability. Draft approval of the plan of condominium will promote a strong economy and long term viability by promoting rural-based recreational development.

Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac Commenting Agencies

Recommend Report Corporate Services – Cranberry Cove Draft Plan of Vacant Land Condominium – County File 10CD-2012/002 July 16, 2014 Page 2 of 2

2014-117 Corporate Services

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AgendaItem#9d)

APPENDIX A TO RECOMMEND REPORT 2014-117

PLANNING REPORT To:

Warden and Members of County Council

From:

Joe Gallivan Manager of Sustainability Planning Peter Young Community Planner

Date Prepared:

July 11, 2014

Date of Meeting:

July 16, 2014

Re:

Application for Draft Plan of Condominium – Cranberry Cove Township of South Frontenac – County File #10CD-2012/002

Recommendations and Conditions: It is recommended that County Council give draft approval to the plan of vacant land condominium for Cranberry Cove based on the attached conditions of approval detailed in Appendix B. The application is consistent with the Provincial Policy Statement (2014). It conforms to the Township of South Frontenac Official Plan, has been submitted along with an appropriate implementing Zoning By-law, and has had regard for the criteria of Section 51 (24) of the Planning Act. Background: An application was submitted by Gary Thomson on behalf of 1412713 Ontario Limited for draft approval of a plan of vacant land condominium on Cranberry Cove Lane, with water frontage on Cranberry Lake, part of the Rideau Canal system, in the Township of South Frontenac. Site Location: The subject property is 25.5 hectares (63 acres) and is located at Carrying Place Road and Cranberry Cove Lane, with water frontage on Cranberry Lake, northeast of the hamlet of Battersea in the Township of South Frontenac. The lands are characterized by wooded areas, wetland along the shoreline, small ponds. There is an existing private lane (Cranberry Cove Lane) leading to detached waterfront dwellings. The surrounding Appendix A to Recommend Report 2014-117 Planning Report – County File #10CD-2012/002 July 16, 2014

2014-117 Corporate Services

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AgendaItem#9d)

area contains mostly rural single detached lots, wooded area, and cottages. Maps of the subject site are attached as Appendix C. Overview of Proposal and Background: The application is for the creation of a residential vacant land condominium consisting of: • 13 single detached units, ranging from 1.0 hectares to 2.8 hectares (2.5 acres to 6.8 acres) • One storage garage unit, one parking area unit, and one lake access easement block, to be used by an island property just south of the subject lands. It is also proposed that an additional island property just east of the development have access to this easement. • Three common element private condominium road blocks • One private passive open space block (wetland) • Two 30 centimetre reserve blocks, to control access to Carrying Place Road The plan was deemed complete in October 2012, after Official Plan policies regarding condominiums were adopted by the Township of South Frontenac. Subsequently the Official Plan Amendment was approved in April 2013. The version of the plan proposed for draft approval is generally similar to the original plan, with some minor changes after agency circulation and legal review. Discussion and Analysis: Provincial Policy Statement (2014) The 2014 Provincial Policy Statement (PPS) provides direction on matters of Provincial interest related to land use planning and development. It promotes efficient land use and development patterns that support strong, liveable and healthy communities, protect the environment and public health and safety, and facilitate economic growth. Section 1.1.5.2 b) and c) of the PPS permits resource-based recreational uses (including recreational dwellings) and limited residential development in rural lands in Ontario municipalities and in 1.1.5.4 promotes development that is compatible with the rural landscape and can be sustained by rural service levels. This waterfront subdivision represents a resource-based recreational use. The additional dwelling units are compatible with rural service levels, and will have a reduced impact on the municipality compared to most subdivisions due to private interior servicing. Township of South Frontenac Official Plan The subject property is currently designated as Rural in the Township Official Plan. Development in the rural area is intended to maintain the rural, natural heritage, and cultural landscape features in the township. Limited service residential development is a permitted use in the rural area and is subject to Section 5.7.7 of the plan (although some of these policies are aimed at consent development). All of the units have appropriate water and road frontages. Condominium development is also subject to the policies in Section 7.3 of the Plan. The lands are compatible with the scale of development in the area. They have appropriate lot area and frontages and have had a peer reviewed hydrogeological study submitted Appendix A to Recommend Report 2014-117 Planning Report – County File #10CD-2012/002 July 16, 2014

2014-117 Corporate Services

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in support of the application. A satisfactory preliminary stormwater management plan has been prepared and the roads will be developed at a standard acceptable to the Township. Appropriate buffering has been secured for environmental features. The developer will enter into a condominium agreement to ensure conditions of approval are fulfilled. The proposed lots have been supported by studies that have justified private water and septic systems in accordance with Section 6.10.2 of the Plan. The Official Plan states that condominiums shall be appropriately served by existing levels of municipal services such as fire protection, police protection and school facilities. A dry hydrant will be included in the development and maintained by the condominium corporation. The Plan goes on to state that additional services shall be provided by the corporation including communal garbage facilities at the public road, which are proposed as one of the conditions of draft approval. Zoning By-law The current zoning in effect for the subject property is Rural, with part of the lands having a specific Rural (RU-40) zone that applies to an area used for parking and water access for an island property. The property is proposed to be zoned as Limited Service Residential – Waterfront Zone (RLSW) for the waterfront lots and Limited Service Residential (RLS) zones for the non-waterfront lots. The common elements wetland area along the waterfront is proposed as Open Space Private Zone (OSP). Existing siteThe proposed rezoning would be a condition of draft approval. There have been questions raised by Township staff as to whether there is an adequate building area with Unit 2 conformity with the proposed zoning by-law. The configuration of this Unit can be reviewed during the detailed design of the condominium, and changes made if necessary at this time. It is the opinion of planning staff that this issue can be resolved prior to final approval of the condominium. Servicing The applicant is proposing private wells and septic systems to support the development. The supporting studies have been reviewed by the County’s peer reviewer Malroz Engineering and the Health Unit. Draft conditions have been included to ensure their recommendations will be implemented. Stormwater A stormwater management report was submitted in support of the application. Generally there is limited site grading proposed and stormwater would be managed through lot level controls, ditches, swales, and existing ponds on the property. The preliminary stormwater plan has been reviewed by the Cataraqui Region Conservation Authority and Township, and conditions of draft approval will ensure the proper implementation of the detailed design of stormwater measures. Natural Hazards Cranberry Lake is part of the Rideau Canal system. A 15 metre setback is required from the flood hazard elevation, which may exceed the 30 metre setback from the high water mark in some cases in low-lying parts of the property. Floodproofing setbacks and standards are required (e.g. ensuring basements would be above the flood elevation) and will be reviewed as part of the detailed design process.

Appendix A to Recommend Report 2014-117 Planning Report – County File #10CD-2012/002 July 16, 2014

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Environment An environmental impact statement was submitted in support of the application and was reviewed by the CRCA. The wetland area and vernal pools (temporary/seasonal ponding areas) on the property will be protected from development. A 35 metre setback for buildings is proposed from the high water mark, with a 30 metre undisturbed vegetation buffer. The conditions of draft approval will ensure that major environmental features of the property will be preserved. At the time of writing the report it was noted that although the CRCA had expressed support for the proposed draft condominium layout and zoning, formal draft conditions had not been submitted. Standard conditions and additional conditions relating to the correspondence received have been included in Appendix B. Should formal conditions not be received prior to the meeting, the proposed draft conditions relating to water and stormwater should still address any issues raised in the circulation process. Archaeology, Culture, and Heritage The applicant provided Stages 1-3 Archaeological Assessments of the subject property. The report indicates an archaeological site was found on the subject property. A Stage 3 investigation was subsequently undertaken, and items from a late 19th century farmstead were found. The site was deemed not to have significant cultural value or interest. The report recommends that the site be considered sufficiently documented and that clearance of any archaeological conditions pertaining to this property should be provided. The reports have been cleared by the Ministry of Tourism, Culture and Sport. A number of standard conditions relating to discovery of previously unknown or unassessed archaeological resources during construction have also been included as conditions of draft approval. The Algonquins of Ontario Consultation Office was also consulted on the proposal and their proposed draft condition has been included in the recommendation. There was disagreement on some of the wording in the Archaeological Assessment report between the Algonquins and the applicant’s archaeologist, especially relating to the history of Cranberry Lake and whether there was a need to excavate some of the marshland on the property. The report has been cleared by the Ministry of Tourism, Culture, and Sport and the CRCA has confirmed that development and site alteration will not be permitted in this area. The consultation office has been notified that this would be moving forward toward draft approval and was offered a chance to provide further comments or objections but has not done so. The draft conditions suggested by the consultation office during the circulation process have been included. Transportation Residents will have access to Carrying Place Road through an existing private road, Cranberry Cove Lane, which will be part of the common elements of the plan of condominium. Some units will also front on cul-de-sacs branching from the main access lane. The condominium agreement with the Township will ensure the private lane and associated cul-de-sacs are completed to emergency service access standards. Units 1 and 2 front on an existing private right-of-way outside of the proposed condominium. Several other lots also receive access to Carrying Place Road through this right-of-way, which also applies to the rest of Cranberry Cove Lane. One of the proposed conditions Appendix A to Recommend Report 2014-117 Planning Report – County File #10CD-2012/002 July 16, 2014

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of approval is that a joint use agreement be drafted to ensure these owners will share maintenance costs with the condominium corporation. Another condition requested by the Township is that Carrying Place Road be surface treated for approximately 700 metres leading up to the development. Parkland The applicant is required to dedicate parkland or provide up to 5% cash-in-lieu of parkland as part of the subdivision process in the Township of South Frontenac, which has been included as a condition of draft approval. Other Issues/Agency Comments Other commenting agencies such as Bell Canada, Hydro One, and the school boards provided either no concerns/comments or included a list of standard conditions. Public Consultation: A formal public meeting for the development was held on December 17, 2013. Several members of the public spoke and asked questions about the proposal. Some of the concerns noted at the meeting were the building envelopes for some of the proposed units, the cost of maintaining the roads and future cost-sharing arrangements. A letter was also submitted expressing these concerns from a neighbouring resident. As noted in the report, the detailed design process will ensure the condominium units each have a buildable envelope. The proposed units are large and have room to adjust proposed locations. The applicant has demonstrated that the development is appropriate for the purposes of draft approval, and individual units can be adjusted during the detailed design process prior to final approval. Additionally the road usage and maintenance requirements will be part of a joint use agreement and the condominium declaration. Other concerns identified have been addressed through technical reports and agency review. Summary The draft condominium represents appropriate waterfront development and has addressed issues raised during the circulation process. Commenting agencies have reviewed the subdivision extensively and provided conditions of draft approval, and the plan has been endorsed by South Frontenac Township Council. Overall, the proposal is of a size and scale that is appropriate for the lands and for development on the lakefront.

Appendix B: Proposed Conditions to Approval Appendix C: Maps of Subject Site Appendix D: Public Comments

Appendix A to Recommend Report 2014-117 Planning Report – County File #10CD-2012/002 July 16, 2014

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Applicant: Gary Thomson Date of Decision: July 16, 2014 File No.: 10CD-2012/002 Date of Notice: Subject Lands: Cranberry Cove Condominium Parts 1, 6 & 7 Plan 13R-8978, Except Parts 1-5, Plan 13R-18799, and Part 1, Plan 13R-19396, Part of Lot, Concession 10, Geographic Township of Pittsburgh, Township of South Frontenac, County of Frontenac

CONDITIONS TO APPROVAL The conditions of approval for the draft plan of condominium are as follows:

Approved Draft Plan: That this conditional approval applies to the Draft Plan of Vacant Land Condominium, dated 01/04/12, revised May 30, 2014 prepared and certified by Clancy and Hopkins Surveying Limited, OLS, which shows the following: • 13 units for single detached dwellings (Units 1-13); • 1 storage garage (Unit 14) • 1 parking area (Unit 15) • Three road blocks (Blocks 16-18) • One common element open space block (Block 19) • One easement block (Block 20) • Two 0.3 m reserves (Blocks 21 & 22)
Condominium Agreement: That the owners of the subject land enter into a plan of vacant land condominium agreement with the municipality, prepared to the satisfaction of the municipality, to be registered on title of the subject land.
Financial Requirements: A. That the owner agree in writing to satisfy all the requirements, financial and otherwise of the municipality concerning the provision/upgrading of roads, installation of services and drainage, in accordance with the municipality’s standards and procedures. B. That the Owner shall reimburse the Township of South Frontenac and County of Frontenac for all legal, engineering, planning, administrative expenses and permit fees including the cost of any peer review that the Township of South Frontenac or County of Frontenac may require in relation to the condominium.
Access A. That the road allowances included in this draft plan identified as Block 16 Common Element’, ‘Block 17 Common Element’ and ‘Block 18 Common Element’ shall be shown and constructed to Township standards for new private lanes. B. That a portion of Carrying Place Road from the existing fire hall on the road to the entranceway to the development (approximately 712 metres) be surface treated to the satisfaction of the Township. Appendix B to Report 2014-117 Conditions to Approval – County File #10CD-2012/002 July 16, 2014

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C. That the new lanes identified as ‘Block 17 Common Element’ and Block 18 Common Element’ shall be named to the satisfaction of the municipality. D. That 0.3 metre reserves be identified by survey along the road allowance of Carrying Place Road where it abuts proposed units 6, 9, and 10 to be conveyed to and held in trust by the municipality for the purpose of denying additional access onto Carrying Place Road. E. That, prior to final approval, street signage shall be installed according to Township standards and to the satisfaction of the municipality.

Declaration, Easements and Joint Use Agreement A. That the easements referred to in the August 13, 2013 letter from Soloway Wright to the County of Frontenac be created within the declaration of a condominium, with the proposed additional access from the island located at Part 2, Plan 13R-8978 being subject to confirmation that the proposed easement is to the Township’s satisfaction B. That Cranberry Cove Lane be subject to a joint use agreement (or other similar legal agreement), to be registered on title, between the condominium corporation/declarant and the properties listed in the August 13, 2013 letter from Soloway Wright to the County of Frontenac to the satisfaction of the Township.
On-Site Sewage Disposal and Water Systems: A. That the recommendations outlined in the letter dated January 10, 2014 from KFL&A Public Health to the County of Frontenac, be addressed to the satisfaction of the municipality and KFL&A Public Health B. That all requirements and recommendations specified in the Hydrogeology, Terrain Analysis and Nitrate Impact Assessment Report, revised dated April 9, 2013, from Lissom Soil and Water Inc., and ‘Cranberry Cove Nitrate Attenuation Calculations’ from Greer Galloway Group Inc., dated November 12, 2013, and project letter dated March 15, 2014 and all associated drawings and peer review recommendations be complied with. C. That any existing wells and or septic systems that may be present on the site and are not to be used as part of the plan of condominium be decommissioned as per applicable regulations.
Environment A. That the recommendations of the Environmental Impact Statement (EIS) dated January 12, 2012 prepared by Ecological Services, be implemented Appendix B to Report 2014-117 Conditions to Approval – County File #10CD-2012/002 July 16, 2014

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including the requirement that all development be set back a minimum of 35 metres from the high water mark of Cranberry Lake and inland ponds. B. That all conditions and issues outlined in the letters dated November 26, 2012 and December 12, 2013 from the Cataraqui Region Conservation Authority/Rideau Waterway Development Review Team to the County of Frontenac, be addressed to the satisfaction of the municipality and Rideau Waterway Development Review Team. C. That a practical building envelope in compliance with the Zoning By-law and EIS be identified to the Township’s satisfaction on Unit 2 D. That the area on ‘Block 19 Common Element’ near Unit 14 at the narrowest point between the lane and the water’s edge be vegetated with natural species of shrubs and trees as identified in the Township’s Site Plan Guidelines and to the satisfaction of the Township. E. That notice be provided to future purchasers advising them of the applicable CRCA and Parks Canada regulations, and any particular environmental restrictions on individual lots, in wording and in a manner to the satisfaction of the Rideau Waterway Development Team and the Township F. That an agreement be registered on the subject land applying to all of the proposed units to deal with setting out the municipality’s limited service policies to recognize that there is no commitment or requirement by the municipality to assume responsibility for ownership or maintenance of the private lanes within the plan. In addition, the agreement applying to Units 1-5 shall set out the municipality’s standard environmental protection policies requiring that the area within 35 metres of the highwater mark of the lake be maintained in a natural state for soil and vegetation. 8. Stormwater A. That a lot grading and drainage plan and a sediment and erosion control plan be completed and approved to the satisfaction of the Township of South Frontenac and the Cataraqui Region Conservation Authority (‘CRCA’), and be included in the Condominium Agreement between the Owner and the Township. B. That a stormwater management plan be prepared by a qualified Professional Engineer and approved to the satisfaction of the Township and the CRCA, and that appropriate text to implement its findings be included in the Condominium Agreement. C. That, prior to final approval, the Township shall be satisfied that all servicing issues are resolved such as lane construction; stormwater drainage, design, and maintenance; and the construction and design of ditches and culverts. Appendix B to Report 2014-117 Conditions to Approval – County File #10CD-2012/002 July 16, 2014

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Parkland Dedication: That the owner convey up to five percent of the value of the land in the form of cash-in-lieu of parkland.
Human Remains: The condominium agreement shall contain a clause providing that any Owner(s) be advised, and also that a notice be placed in the purchase and sale agreement alerting any prospective purchasers that in the event that human remains are discovered during construction or site development of a lot, that the property owner shall immediately contact the OPP, the Ministry of Tourism, Culture and Sport and the Registrar or Deputy Registrar of the Cemeteries Unit of the Ministry of Consumer Services (or the applicable agencies at the time of final approval).
Archaeological Resources: A. That all recommendations of the Archaeological Assessment (Stage 1-2 & Stage 3) Report, dated June 4, 2010 by Adams Heritage and further revised May 2013 be implemented to the satisfaction of the Township. B. That if during the process of development any archaeological resources or human remains of Aboriginal interest are encountered, the Algonquins of Ontario Consultation Office will be contacted immediately at: Algonquins of Ontario Consultation Office 31 Riverside Drive, Suite 101 Pembroke, Ontario K8A 8R6 Telephone: (613) 735-3759 Fax: (613) 735-6307 email: algonquins@nrtco.net
Utilities and On-Site Works A. That a garbage pick-up area be included on the plan at a location near Carrying Place Road and to the satisfaction of the Township. B. That an easement be included and a dry fire hydrant shall be constructed at a location to be determined to provide for a Dry Hydrant - this hydrant and the access to it shall be left unobstructed and accessed by the Township for inspection anytime year round and shall be maintained 100 percent, twelve months per year by the Corporation which requirement shall be incorporated into the final condominium agreement. Construction of the hydrant and all maintenance costs shall be borne by the developer/condominium corporation and shall be to the satisfaction of the Township Appendix B to Report 2014-117 Conditions to Approval – County File #10CD-2012/002 July 16, 2014

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C. That, subject to the requirements of Canada Post, any mail boxes shall be placed at a location near the entrance to the development near Carrying Place Road and to the satisfaction of the Township. D. That prior to final approval, the Owner satisfy the Township that public utilities, including without limitation Bell Canada, Hydro One, etc., are adequate to service the proposed development. E. That, prior to final approval, street lighting shall be installed at the entrance to the development at Carrying Place Road such lighting to also illuminate any garbage pick-up area and mail box location. 13. Revisions to Draft Plan: A. That Prior to Final Condominium Approval, the Owner shall submit a revised Block Plan, if required, to reflect any significant alterations caused from this Draft Plan Approval. B. That where final engineering design(s) result in minor variations to the Plan (e.g., in the configuration of lots, etc.), these may be reflected in the Final Plan subject to the satisfaction of the Township of South Frontenac and the County of Frontenac. 14. General conditions: A. That when requesting final Approval from the County of Frontenac, the Owner shall accompany such request with the required number of originals and copies of the Final Plan, together with a surveyor’s certificate stating that the lots/blocks thereon conform to the frontage and area requirements of the Zoning By-Law. B. That prior to final approval, the County of Frontenac is to be advised by the municipality that this proposed subdivision conforms to the Zoning By-law in effect of the Township of South Frontenac including that the zoning is satisfactory to the Cataraqui Region Conservation Authority. C. That the Owner submit a draft Vacant Land Condominium Declaration for approval by the Township and County to ensure all conditions of approval will be satisfied

Clearance Letters: A. That Prior to Final Condominium Approval, the County of Frontenac shall be advised that all Conditions of Draft Plan Approval have been satisfied; the clearance memorandum shall include a brief statement detailing how each Condition has been met. Appendix B to Report 2014-117 Conditions to Approval – County File #10CD-2012/002 July 16, 2014

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B. That Prior to Final Condominium Approval, the County is to be advised in writing by the Township of South Frontenac the method by which conditions 1 to 14 have been satisfied. C. That Prior to Final Condominium Approval, the County is to be advised in writing by KFL&A Public Health the method by which condition 6A has been satisfied. D. That Prior to Final Condominium Approval, the County is to be advised in writing by the Cataraqui Region Conservation Authority/Rideau Waterway Development Review Team the method by which conditions 7 and 8 have been satisfied. 16. Lapsing Provisions: A. That pursuant to Section 51(32) of the Planning Act, this Draft Plan Approval shall lapse at the expiration of three (3) years from the date of issuance of Draft Plan Approval if final approval has not been given, unless an extension is requested by the Owner and, subject to review, granted by the approval authority. B. That pursuant to Section 51(33) of the Planning Act, the Owner may submit a request to the approval authority for an extension of the Draft Plan Approval. The extension period shall be for a maximum of three (3) years and must be submitted prior to the lapsing of Draft Plan Approval. Further extensions may be considered at the discretion of the Township and the County.

Appendix B to Report 2014-117 Conditions to Approval – County File #10CD-2012/002 July 16, 2014

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NOTES TO DRAFT APPROVAL

It is the applicant’s responsibility to fulfill the foregoing Conditions of Draft Plan Approval and to ensure that the required clearance letters are forwarded by the appropriate agencies to the County of Frontenac.
When requesting Final Approval, the applicant will submit an account of how each Condition of Draft Approval has been satisfied along with the appropriate clearance letter from the Agency, Ministry or body requesting the condition.
Prior to Final Condominium Approval, the applicant shall submit to the County of Frontenac for review draft digital copies of all applicable Reference Plans, Surveys and, the M-Plan.
When requesting final approval, such a request must be directed to the Clerk, and be accompanied with: • Five (5) mylars and five (5) paper prints of the completed Final M-Plan; • Four (4) copies of all Reference Plans and (4) copies of all Conveyance Documents for all easements and lands being conveyed to the Municipality; • A copy of the condominium agreement and the condominium declaration • A Surveyor’s Certificate to the effect that the lots and blocks on the Plan conform to the Zoning By-Law with respect to lot area and lot frontage; • A digital file in AutoCad format; and, • An application fee in accordance with the County’s applicable fee by-law.
All measurements in condominium final plans must be presented in metric units.
The Final Plan approved by the County of Frontenac must be registered within thirty (30) days or the County of Frontenac may, under Subsection 51(59) of the Planning Act, withdraw it approval.
Clearances are required from the following agencies: • • •

Township of South Frontenac KFL&A Public Health Cataraqui Region Conservation Authority/Rideau Waterway Development Team

Appendix B to Report 2014-117 Conditions to Approval – County File #10CD-2012/002 July 16, 2014

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211 Dundas Street East, Suite 202, Belleville, Ontario, K8N 1E2

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CRANBERRY COVE CONDOMINIUM

Inset Map:

South Frontenac

UNIT 10

City of Kingston

BLO

CK 1

UNIT 12

UNIT 11

UNIT 9 UNIT 13

g in rry Ca

e ac Pl

OTHER LANDS

BL OC

UNIT 8 UNIT 6

BLOCK 19

UNIT 7 UNIT 14

OC BL

UNIT 5 UNIT 15

ys Terr Ln

UNIT 4

UNIT 3

UNIT 2

Cranberry Lake

Cra n

be rr

UNIT 1

100

200

Metres Data Source: OGDE, MPAC & The County of Frontenac. Created: July 10th, 2014 Reference: Produced by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange. The County of Frontenac disclaims all responsibility for errors, omissions or inaccuracies in this publication.

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Report 2014-118 RECOMMEND REPORT TO COUNCIL To:

Warden and Council of the County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Prepared By:

Joe Gallivan Manager of Sustainability Planning

Date Prepared:

July 9, 2014

Date of Meeting:

July 16, 2014

Re:

Corporate Services – Draft County Official Plan: Authorization of Meeting Dates for Council Review of Third Draft and Public Meeting

Recommendation BE IT RESOLVED THAT the Council of the County of Frontenac receives the Corporate Services – Draft County Official Plan: Authorize Meeting Dates for Council Review of Third Draft and Public Meeting Report; AND FURTHER THAT Council hold a special Council meeting on August 21st, 2014 to consider a third draft of the County Official Plan that would be revised based on comments received from the Ministry of Municipal Affairs and Housing; AND FINALLY THAT Council set the date, time, and location in September for a formal Public Meeting as required under the Ontario Planning Act.

Background The second draft of the County Official Plan was submitted to the Ministry of Municipal Affairs and Housing (MMAH) for comments at the beginning of January, 2014. MMAH circulates draft Official Plans to all relevant Ministries such as Natural Resources, Environment, Agriculture and Food as well as Conservation Authorities under their ‘One Window’ review. The plans are reviewed to measure their consistency Recommend Report to Council Corporate Services – Draft County Official Plan: Comments from the Ministry of Municipal Affairs and Housing July 16, 2014 Page 1 of 3

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with the Provincial Policy Statement. Formal comments from MMAH were received on June 27th. The cover letter is attached as Appendix ‘A’.

Comment Staff has started to review the comments from MMAH and will provide Council with a comprehensive report and revised draft Official Plan with recommendations to accept or not accept the proposed MMAH revisions. It is important that Council review the changes in August so that a Public Meeting can be scheduled for September. The goal for the August meeting is to present a staff report that has reviewed the Ministry’s comments with recommended changes to the draft plan, resulting in a third draft which would need to be endorsed by Council prior to a formal Public Meeting. Staff recommends that the meeting be held in the evening to allow for greater public participation. Following this Public Meeting, Council would be in a position to adopt the Official Plan. Council also needs to determine the time, date and location for the Public Meeting. Depending on the date Council can consider adoption of the plan at their meeting on September 17th or October 15th.

Financial Implications County Council approved a budget of $30,000 for this project as part of the 2012 budget, which was funded through Federal Gas Tax. To date $8,300 has been spent on this project.

Sustainability Implications This project is specifically highlighted in the County’s Sustainability Plan. It touches on all four pillars of the plan: social, cultural, economic, and environmental. The development of a County Official Plan should be considered as one of the cornerstone efforts in the implementation of Directions for Our Future. It will serve as the County’s land use planning document that can be used to implement a number of regional studies such as the Municipal Housing Strategy, the Natural Heritage Study, Community Improvement Planning, Population Projections, the Seniors Housing initiative, and a number of economic development programs. Also, it will promote local decision-making and ‘Made in the Frontenacs’ solutions as County Council will become the approval authority for local Official Plan Amendments and five year updates to Official Plans. From a broader perspective, the County Official Plan will serve as a regional plan to help deal with some of the issues affecting the Frontenacs over the next twenty-five years.

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Organizations, Departments and Individuals Consulted and/or Affected County of Frontenac Township of Frontenac Islands Township of South Frontenac Township of Central Frontenac Township of North Frontenac Ministry of Municipal Affairs and Housing Attachments Appendix A – Correspondence dated June 27th from the Ministry of Municipal Affairs and Housing

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REPORT 2014-114 RECOMMEND REPORT To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Prepared by:

Marian VanBruinessen Director of Corporate Services/Treasurer

Date prepared:

July 2, 2014

Date of meeting:

July 16, 2014

Re:

Corporate Services – County Corporate Offices Air Conditioning

Recommendation THAT County Council approve the expenditure of up to $30,000 to provide for an air conditioning solution for the main floor of the County offices; AND FURTHER THAT the Council of the County of Frontenac authorize the additional expenditure of $15,000 be funded by a transfer from the County Capital Asset Replacement reserve. Background The working environment of the County offices in an old house is not ideal, but has been dealt with on an ad hoc basis in the past. One large air conditioning unit was built in the attic to provide air conditioning on the second floor. Individual units have been provided for the different offices. Comment The original intent had been to provide for an air conditioning solution for the main floor of the old house. In the process of preparing the AC units on the main floor for the 2014 summer season it was identified that the individual units are becoming old and that required replacement parts are not available. Recommend Report Corporate Services – County Corporate Offices Air Conditioning July 16, 2014

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For that reason TCMS was asked to provide an assessment of the current AC units and investigate alternate solutions. The following is the information provided by the consultant. Existing AC Systems serving Old House North side – lower floor – Planning/ Economic Development Office Goodman mini-split ductless 208/230 V Phase 1 Model HDC12-1A R22 refrigerant Compressor RLA 5.9, LRA 29 South side – lower floor – Executive Office NCP mini-split ductless 208/230 V Phase 1 Model S240A-13K11 R22 refrigerant Compressor RLA 5.7, LRA 33 Lower floor - Human Resources Office / Board Room R22 refrigerant Eubank mini-split ductless No other data available Central AC system – located in attic Serving offices on 2nd floor of building System Replacement Benefits The proposed upgrade involves replacing the mini-split ductless systems with a central system located in the basement floor of the old house. The existing systems are all 10+ years older. The Human Resources/ Board Room unit is not functioning properly due to a calibration problem with the temperature sensor, however the unit is still providing sufficient cooling. The sensor cannot be replaced as parts are unavailable. The existing mini-split ductless systems all use R22 refrigerant, which are less energy efficient than the new R 410A refrigerants. Replacing the existing systems would result in an estimated 25% savings of energy costs for cooling. The R22 refrigerant is being phased out as discussed in the attached excerpt from the EPA website. The existing mini-split ductless systems are not serviceable, i.e. when they do eventually fail, these will need to be replaced. Due to the location of some of the units in relation to the work spaces, the units are creating a health and wellness issue.

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The proposed central system would also be capable of providing cooling to areas not currently covered by the mini-split ductless systems on the main floor open areas including the Executive Assistant’s desk, work stations and office equipment) located outside of the Executive Office, Human Resources Office, Planning Office and Board Room. The proposed system will have small circular floor registers to supply cool air to the spaces. The wall mounted evaporators would be eliminated, except in the board room, where cooling demand is better suited to a mini-split type of AC system.

Sustainability Implications As identified above, the proposed new systems will result in an estimated 25% savings in energy costs due to greater energy efficiency. Financial Implications The proposed system is estimated to cost $30,000 for supply and installation, including electrical hook-up and removal of old systems. Operational costs will be reduced as a result of the estimated 25% savings in energy consumption. The cost to replace a mini-split ductless system is currently estimated at $4,000 per unit, which, at an aggregate would require $20,000, with less efficient individual systems and would not provide balanced air flow. The 2014 approved budget provided for $15,000 to provide air conditioning for the main area of the old house. An additional $15,000 is required to undertake a more comprehensive project and can be transferred from the County Capital Asset Replacement reserve.

Organizations, Departments and Individuals Consulted and/or Affected Tom Mercer, Manager of Environmental Services, Fairmount Home Patrick Thompson, TCMS Inc.

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What You Should Know about Refrigerants When Purchasing or Repairing a Residential A/C System or Heat Pump Background | Phaseout Schedule | Consumers | Alternatives | Servicing Your System | Purchasing New Systems DISCLAIMER: EPA seeks to promote energy efficiency and the safe use of ozone- friendly substances, and does not endorse any particular company or its products.

Background: Ban on Production and Imports of Ozone-Depleting Refrigerants In 1987 the Montreal Protocol, an international environmental agreement, established requirements that began the worldwide phaseout of ozone-depleting CFCs (chlorofluorocarbons). These requirements were later modified, leading to the phaseout in 1996 of CFC production in all developed nations. In 1992 the Montreal Protocol was amended to establish a schedule for the phaseout of HCFCs (hydrochlorofluorocarbons). HCFCs are less damaging to the ozone layer than CFCs, but still contain ozone-destroying chlorine. The Montreal Protocol as amended is carried out in the U.S. through Title VI of the Clean Air Act, which is implemented by EPA. HCFC-22 (also known as R-22) has been the refrigerant of choice for residential heat pump and airconditioning systems for more than four decades. Unfortunately for the environment, releases of R-22, such as those from leaks, contribute to ozone depletion. In addition, R-22 is a greenhouse gas and the manufacture of R-22 results in a by-product (HFC-23) that contributes significantly to global warming. As the manufacture of R-22 is phased out over the coming years as part of the agreement to end production of HCFCs, manufacturers of residential air conditioning systems are offering equipment that uses ozone-friendly refrigerants. Many homeowners may be misinformed about how much longer R-22 will be available to service their central A/C systems and heat pumps. This fact sheet provides information about the transition away from R-22, the future availability of R-22, and the new refrigerants that are replacing R-22. This document also assists consumers in deciding what to consider when purchasing a new A/C system or heat pump, or when having an existing system repaired.

Phaseout Schedule for HCFCs Including R-22 Under the terms of the Montreal Protocol, the U.S. agreed to meet certain obligations by specific dates that will affect the residential heat pump and air-conditioning industry: January 1, 2004:

The Montreal Protocol required the U.S. to reduce its consumption of HCFCs by 35% below the U.S. baseline cap. As of January 1, 2003, EPA banned production and import of HCFC-141b, the most ozonedestructive HCFC. This action allowed the United States to meet its obligations under the Montreal Protocol. EPA was able to issue 100%

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of company baseline allowances for production and import of HCFC22 and HCFC-142b. January 1, 2010:

January 1, 2015: January 1, 2020:

The Montreal Protocol requires the U.S. to reduce its consumption of HCFCs by 75% below the U.S. baseline. Allowance holders may only produce or import HCFC-22 to service existing equipment. Virgin R22 may not be used in new equipment. As a result, heating, ventilation and air-conditioning (HVAC) system manufacturers may not produce new air conditioners and heat pumps containing R-22. The Montreal Protocol requires the U.S. to reduce its consumption of HCFCs by 90% below the U.S. baseline. The Montreal Protocol requires the U.S. to reduce its consumption of HCFCs by 99.5% below the U.S. baseline. Refrigerant that has been recovered and recycled/reclaimed will be allowed beyond 2020 to service existing systems, but chemical manufacturers will no longer be able to produce R-22 to service existing air conditioners and heat pumps.

For more information about this phaseout, see fact sheets about the HCFC Phaseout Schedule and Frequently Asked Questions on the HCFC Phaseout.

What Does the HCFC-22 Phaseout Mean for Consumers? Availability of R-22 The Clean Air Act does not allow any refrigerant to be vented into the atmosphere during installation, service, or retirement of equipment. Therefore, R-22 must be recovered and recycled (for reuse in the same system), reclaimed (reprocessed to the same purity standard as new R-22), or destroyed. After 2020, the servicing of R-22-based systems will rely solely on recycled or reclaimed refrigerants. It is expected that reclamation and recycling will ensure that existing supplies of R-22 will last longer and be available to service a greater number of systems. As noted above, chemical manufacturers will no longer be able to produce, and companies will no longer be able to import, R-22 for use in new A/C equipment after 2010, but they can continue production and import of R-22 until 2020 for use in servicing existing equipment. Given this schedule, which was established in 1993, the transition away from R-22 to the use of ozone-friendly refrigerants should be smooth. For the next 10 years or more, R-22 should continue to be available for all systems that require R-22 for servicing.

Alternatives to R-22 in Residential Air Conditioning As R-22 is gradually phased out, non-ozone-depleting alternative refrigerants are being introduced. Under the Clean Air Act, EPA reviews alternatives to ozone-depleting substances to evaluate their effects on human health and the environment. EPA has reviewed several alternatives to R-22 for household and light commercial air conditioning and has compiled a list of substitutes that EPA has determined are acceptable. One of these substitutes is R-410A, a blend of hydrofluorocarbons (HFCs) that does not contribute to depletion of the ozone layer, but, like R-22, contributes to global warming. R-410A is manufactured and sold under various trade names, including GENETRON AZ-20®, SUVA 410A®, Forane® 410A, and Puron®. An additional refrigerant on the list of acceptable substitutes for Recommend Report Corporate Services – County Corporate Offices Air Conditioning July 16, 2014

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R-22 in residential air conditioners and other products is R-407C. Residential air conditioners and heat pumps using R-407C are not available in the U.S., but are commonly found in Europe. EPA will continue to review new non-ozone-depleting refrigerants as they are developed.

Servicing existing units Existing units using R-22 can continue to be serviced with R-22. There is no EPA requirement to change or convert R-22 units for use with a non-ozone-depleting substitute refrigerant. Such changes, called “retrofits,” are allowed if the alternative has been found acceptable for that type of use. R407C is allowed for retrofits but R-410A is not allowed in retrofits due to its higher working pressures. In addition, the new substitute refrigerants would not work well without making some changes to system components. As a result, service technicians who repair leaks to the system will most often continue to charge R-22 into the system as part of that repair. EPA warns homeowners, home improvement contractors and air conditioning technicians of potential safety hazards related to the use of propane or other unapproved refrigerants in home air conditioning systems. Home air conditioning systems are not designed to handle propane or other similar flammable refrigerants. The use of these substances poses a potential fire or explosion hazard for homeowners and service technicians. For information about R-22a and related flammable refrigerants, see EPA’s press release and fact sheet.

Installing new units The transition away from ozone-depleting R-22 to systems that rely on replacement refrigerants like R-410A has required redesign of heat pump and air conditioning systems. New systems incorporate compressors and other components specifically designed for use with specific replacement refrigerants. For instance, if a new outdoor unit (typically called a “condensing unit,” containing the condenser and compressor) is installed, it is likely that a new indoor unit (typically called an “evaporator”) will also be required. With these significant product and production process changes, testing and training must also change. Consumers should be aware that dealers of systems that use substitute refrigerants should be schooled in installation and service techniques required for use of that substitute refrigerant.

A Common Sense Approach To Servicing Your System Along with prohibiting the production of ozone-depleting refrigerants, the Clean Air Act also mandates the use of common sense in handling refrigerants. By containing and using refrigerants responsibly -that is, by recovering, recycling, and reclaiming, and by reducing leaks – their ozone depletion and global warming consequences are reduced. The Clean Air Act outlines specific refrigerant containment and management practices for HVAC manufacturers, distributors, dealers and technicians. Properly Recommend Report Corporate Services – County Corporate Offices Air Conditioning July 16, 2014

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installed home comfort systems rarely develop major refrigerant leaks, and with proper servicing, a system using R-22, R-410A, or another refrigerant will reduce its impact on the environment. While EPA does not mandate repairing or replacing small systems because of leaks, system leaks can not only harm the environment, but also result in increased operation and maintenance costs. One important thing a homeowner can do for the environment, regardless of the refrigerant used, is to select a reputable dealer that employs service technicians who are EPA-certified to handle refrigerants. Technicians often call this certification “Section 608 certification,” referring to the part of the Clean Air Act that requires minimizing releases of ozone-depleting chemicals from HVAC equipment.

A Common Sense Approach To Purchasing New Systems Another important thing a homeowner can do for the environment is to purchase a highly energyefficient system. Energy-efficient systems result in cost savings for the homeowner. Today’s best air conditioners use much less energy to produce the same amount of cooling as air conditioners made in the mid-1970s. Even if your air conditioner is only 10 years old, you may save significantly on your cooling energy costs by replacing it with a newer, more efficient model. Products with EPA’s Energy Star® label can save homeowners 10% to 40% on their heating and cooling bills every year. These products are made by most major manufacturers and have the same features as standard products but also incorporate energy saving technology. Both R-22 and R-410A systems may have the Energy Star® label. Equipment that displays the Energy Star® label must have a minimum seasonal energy efficiency ratio (SEER). The higher the SEER specification, the more efficient the equipment. You should consider energy efficiency, along with performance, reliability, and cost, in making your decision. More information on Energy Star and energy-efficient air conditioning can be found through the following links:

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Information on EPA’s Energy Star program for heating and cooling equipment Energy Star Guide to Energy Efficient Heating and Cooling (PDF, 24 pp, 1,419 KB) Home Improvement Energy Yardstick with Energy Star Information from the Department of Energy on energy-efficient air conditioning Energy Solutions for Heating and Cooling your Home

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REPORT 2014-123 RECOMMEND REPORT To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Prepared by:

Anne Marie Young Manager of Economic Development

Date prepared:

July 4, 2014

Date of meeting:

July 16, 2014

Re:

Corporate Services – Request to Apply to National Trails Coalition Funding

Recommendation THAT the Council of the County of Frontenac support the application to the National Trails Coalition for funding for the K & P Trail; AND FURTHER THAT the Council of the County of Frontenac pass a by-law later in the meeting to amend the 2014 budget to allocate $360,000 of Federal Gas Tax funds to support its commitment to the K&P Trail funding application. Background The unopened portion of the K&P rail bed, acquired by the County of Frontenac in 2008, runs through the Township of South Frontenac and part of the Township of Central Frontenac. The County’s acquisition of the land was undertaken as part of its economic stimulation efforts. The development of this multi-use trail offers an alternative transportation network for our residents and visitors, links us into the Trans Canada Trail system, connects our communities, and provides healthy lifestyle and recreational opportunities. County Council adopted the Frontenac Trails Master Plan and the Implementation Plan for the Frontenac K&P Trail at its October 2009 regular meeting. Both plans specify the requirement of seeking funding opportunities, partnerships and potential funding sources.

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Comment On July 3, 2014 The Federal Government announced that the government has launched a National Recreation Trails Program. The government has partnered with the National Trails Coalition (NTC) to offer $10 million between 2014 and 2016 to help expand and rehabilitate Canada’s snowmobile, ATV and non-motorized trail systems. Projects must be completed by December 31, 2015. Partnerships are encouraged. Projects involving construction, upgrade, renovation or rehabilitation of multi-purpose trails, non-motorized trails, snowmobile trails and all-terrain vehicle / off-road motorcycle trails are eligible. More specifically these projects include: • • • • • •

New trail construction Trail upgrade / improvement Bridge and water crossing installation and upgrade; Trail signage installation; Trail surveying and tracking; and Trail rehabilitation.

The County’s Frontenac K&P Trail project is an eligible project for this funding. The current 2014 budget is already committed to date and due to timing constraints in the funding guidelines, cannot be used to leverage. However, if part of next year’s phase could be brought forward into this year the corresponding budget could be leveraged to secure funding. Included would be the development of seven 7 km of trail and the construction of Elbow Creek Bridge. The undertaking of this bridge is more extensive than the previous bridge builds as there are no existing abutments. In the bridge evaluation, funded by Trans Canada Trail and performed in 2011 by Greer Galloway Engineering, there was an estimation given for $280,000. Other costs for engineering as project mangers could be $30,000. Estimated Budget Elbow Creek Bridge Project Management Trail Development – 7 km (approx) Total Estimated Budget

$280,000 $ 30,000 $ 280,000 $ 590,000

Under the NTC program the maximum percentage of total project costs that may be contributed by the Government of Canada is 50%. The objective of this program is to maximize the investment in top quality projects. Accordingly points will be awarded to those projects where the funding that is obtained from other sources is greater than 50%, thereby reducing the project grant amount requested. The following table lists the guidelines for this criteria: Other Funds Raised as a % of Total Project Costs 50% 51-60% 61-70% Recommend Report Corporate Services – Request to Apply to National Trails Coalition Funding July 16, 2014

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71-80% 81% or greater

4 5

To ensure at least a 61% and over the County with that contribution would also approach the District 1 Snowmobile Association, the Eastern Ontario Trails Alliance and the Ontario Trails Council for a partnership either through a financial contribution and/or letter of support. The application deadline is August 15, 2014. This is an excellent opportunity for the County to leverage its commitment to the K & P Trail in order to access funding. Sustainability and Strategic Implications This project supports a number of focus areas adopted in Directions for Our Future and is directly identified in Sustainable Actions 2012 under the economic pillar of sustainability as – Trail Network Development. The project supports the development of a network of trails in the County facilitating recreation and transportation networks and promoting active lifestyles. The trail currently has the greatest potential in relation to Council’s objective of economic development that generates revenue.

Financial Implications The funding guidelines clearly state that expenses cannot be accrued until the funding agreement is signed. For that reason the County would have to identify a new allocation to support its application. The funding application will be undertaken jointly with the trails associations. As Council has supported the trail through Federal Gas Tax allocations in the past, it is proposed that Council identify as $360,000 from the Federal Gas Tax reserve as the funding source for its share of the funding for the additional project work. Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac Township of Central Frontenac Quinte Region Conservation Authority Residents of County of Frontenac National Trails Coalition

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Report 2014-109 INFORMATION REPORT TO COMMITTEE OF THE WHOLE To:

Chair and Members, Committee of the Whole

From:

Kelly Pender Chief Administrative Officer

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

June 19, 2014

Date of meeting:

July 2, 2014

Re:

Emergency and Transportation Services – Staff Response to the Townships Radio Communications Study

Recommendation This report is for information purposes only.

Background At its meeting of the March 5th COW, the following resolution was passed, Moved by: Councillor Gutowski Seconded by: Councillor Doyle THAT the Radio Communications Report be referred to staff for review and report back to Committee of the Whole at a later date

Comment County Staff has been in contact with BCE Bell Mobility, the owner of the Ontario GMCP Fleetnet Radio System and can confirm that there is space on the system for municipal fire services. Information Report to Committee of the Whole Emergency and Transportation Services – Staff Response to the Townships Radio Communications Study July 2, 2014 Page 1 of 2

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County staff has no comment on the technical report as we do not have that level of technical expertise in-house.

Sustainability Implications Directions for Our Future, under Capacity Building and Governance on page 36, states: “Strong links ensure seamless relationships between community and municipalities”. This work also contributes to the sustainability indicator – number of collaborative projects developed and implemented with two or more municipalities.

Financial Implications There are no financial implications associated with this report.

Organizations, Departments and Individuals Consulted and/or Affected Kelly Pender, CAO Marian VanBruinessen, Director of Corporate Services/Treasurer

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Report 2014-112 INFORMATION REPORT TO COUNCIL To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Prepared by:

Jannette Amini Manager of Legislative Services/Clerk

Date prepared:

July 2, 2014

Date of meeting:

July 16, 2014

Re:

Corporate Services – 2014 2nd Quarter Activity Update

Recommendation This report is for information only.

Background This report is presented to Council to provide an update on the various new and ongoing activities and special projects undertaken during April, May and June 2014.

Comment Ongoing Activities •

Council Meetings - supported by Corporate Services staff at all levels through contributions to the content and preparation of agendas Regular meetings: April 16, May 21 and June 18 Committee of the Whole meetings:

April 2 and May 7

Special Council meetings:

May 7

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•

Council’s Advisory Committees (CAO, Manager of Legislative Services/Clerk, Communications Officer, Manager of Economic Development and other staff, as needed) Sustainability: April 7 and June 2 Trails: April 3 and June 5 150th Anniversary: April 12, May 14 and June 11 Accessibility: April 28 Seniors Housing Task Force: April 30 and May 26 – Wolfe Island

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RULAC and Joint Management (County)

•

Eastern Ontario Wardens’ Caucus (EOWC) Wardens’ Caucus April 25 (Cobourg), June 19 (Prescott/Russell) CAOs: May 23 (Haliburton) Financial Sustainability Project (Treasurer): May 15 (Frontenac) Teleconference May 30, June 9, June 13 Treasurers: Meeting April 4 (Frontenac)

•

Eastern Ontario Regional Network (EORN) Board (Councillor Gary Davison): April 11; June 10 (County)

Joint Management April 23; RULAC May 5,

Conferences, Training and Seminars

AMCTO Annual Conference - June 8-11 (Niagara Falls) Manager of Legislative Services/Clerk and the Executive Assistant to the Director of Corporate Services/Treasurer and the CAO. Ontario County Planning Directors Annual Symposium - May 21-23 (Hastings County) attended by the Manager of Sustainability Planning 2014 Provincial Policy Statement – the Manager of Sustainability Planning and the Community Planner attended Ministry of Municipal Affairs and Housing training sessions on April 1 and April 8. Municipal Information Systems Association (MISA) Annual Conference June 8-11 in Ottawa was attended by Manager of Information Systems and the Systems Technician.

Committee Activities

MFOA Finance Policy Committee: Director of Corporate Services/Treasurer – May 23 ( Toronto) KFL&A Children and Youth Services Planning Committee: Manager of Legislative Services/Clerk (Member) – April 2 (County) Executive Assistant (Alternate) – Planning for Action (Napanee) June 6 Rideau Corridor Landscape Strategy Steering Committee: Councillor Jones and Community Planner. Planners Group Meeting on June 25th attended by Community Planner. Shared Data Consortium: Treasurer (no meetings 2nd quarter)

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Special Events, Projects and Key Activities

The Manager of Economic Development and the Community Planner visited business owners in Marysville to further promote the CIP there. The Green Energy Act annual reporting and five year Energy Conservation and Demand Management Plan were completed and posted online prior to the July 1, 2014 deadline (Community Planner) Township Public Works Managers meeting – the Manager of Sustainability Planning attended meetings held on April 3rd (Snow Road Station) and on May 1st (Sharbot Lake) to be part of the discussion regarding the regional road system identified by the Public Works Managers as the Frontenac Corridor, as well as to discuss regional waste issues. Seniors Housing Task Force – Frontenac Islands – the Manager of Sustainability Planning and the CAO attended a meeting on Wolfe Island on May 26. The 6th Annual ICSP Breakfast organized by Sustainable Advisory Committee and supported by a team of staff was held in May with record attendance The Trails Advisory Committee supported by the Manager of Economic Development and the project consultants organized and attended a public meeting in Verona to receive input for the County-Wide Trails Concept Plan. Frontenac K&P Trail, Manager of Economic Development:

Crains’ Construction Limited was awarded the contract for re-construction of a bridge at White Creek.
A Request for Quotation was issued in mid-June for the the next section for development – SF Road 38 to White Lake Road.
On-going land issues

Representing the County

Manager of Legislative Services/Clerk attends the KFL&A Children & Youth Services Planning Committee Meetings
Executive Assistant attends Aboriginal Services Working Group (Specific Populations Committee - KFL&A Children & Youth Services Planning Committee)
Manager of Economic Development continues to sit as a member of the funding panels for the Province’s Rural Economic Development and Local Food fund programs
Manager of Economic Development sits as a member of the KFL&A Food Council, the Land O’ Lakes Tourist Association and ex-officio on the Board of Frontenac CFDC.
Executive Assistant is a member of the United Way serving KFL&A Success By 6 Week Committee (Council Proclaimed Success By 6 Week May 3-11, 2014).
Councillor McDougall and Executive Assistant attended (as alternate) the KFL&A Children & Youth Services Planning Committee Planning for Action – Engagement as a Strategy for Change on June 6 (Napanee).

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Updates from Corporate Services Management & Staff Director of Corporate Services/Treasurer Deputy Treasurer and Finance staff

Completion of Federal Gas Tax audit
INFO HR - ongoing testing integration with GP financial software based on changed parameters from the consultant
RFP- RFQ process – Event Coordinator 150th, Seniors Housing Business Plan, Development of K&P Trail, Server Virtualization Environment, Fairmount Supply and Install Tub & Lift
Completion of Frontenac Islands audit for 2013
Contract service to Frontenac Islands: monthly financials, payroll, processed tax certificates, supplementary and omitted tax assessment and ownership changes; preparation of interim audit information

Training and Development: LAS Town Hall Meeting attended by Deputy Treasurer on April 17, 2014 CityWide Tangible Assets Software training attended by Deputy Treasurer on June 19, 2014 MFOA webinar on Best Practices in Asset Management on April 23, 2014 Supervisor Health & Safety Training on May 1, 2014

Manager of Economic Development

Attended Frontenac Community Futures Development Corporation (FCFDC) Board meeting in May giving updates from the County, as well as attending their annual AGM.
Team lead for the ICSP Breakfast held on May 22 in Verona.
Attended Land O’ Lakes meeting in June and met with Lucas Wales, new manager for the organization.
Attended the KFL&A Food Council meeting in May as a member of the Board and an additional 2 meetings as a member of a sub-committee to plan a Food Summit for October 18, 2014
Gave a presentation of the 150th Anniversary Celebrations to 120 persons attending the 2nd Annual Spring Engineers Workshop held in Kingston.
Along with the Communications Officer met at the site in Harrowsmith of the 150th Anniversary Celebration with volunteers interested in helping with the event.

Frontenac Islands

Met in April with Frontenac Island CAO to discuss the small scale program and future eco-tourism project for 2014.
Attended Frontenac Island Council meeting in May to discuss nest steps for the Marysville CIP.
Went to Marysville in June and accompanied by the Mayor visited a couple of businesses that had questions the CIP application process. Later, with the assistance of the County’s Community Planner, finished visiting and speaking to many owners of the remaining businesses in Marysville to encourage further applications to the CIP.
Engaged with an Island resident who wishes to develop and park near the old Wolfe Island Canal.

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North Frontenac

Encouraged and assisted the North Frontenac Fire Chief to place and application for the Small Scale program.
Met with the Manager of Community Development to review maps of trails located in North Frontenac and received his suggestions for any loops or further connections for the County Wide Trails Concept Plan.

Central Frontenac

Attended the April meeting of the Central Frontenac Economic Development Advisory Committee and received feedback and suggestions for further inclusion for their Community Profile.
Attended the Business Over Breakfast held in May at Circle Square Ranch in Arden.
Assistance to those inquiring to apply to the small scale program

South Frontenac

Met in April with the Director of Frontenac CFDC to discuss available land for a prospective interest.
Site visit to Loughborough Lake Inn with Manager of Sustainability Planner to determine suitable location for the 2015 Eastern Ontario Planner’s meeting.
Communicated with the organizers of the Verona Cattail Festival to be held August 9 to place a County booth and to plan a K&P Trail activity for the event.

Manager of Information Systems and IS Staff

Installed IS equipment at Robertsville Station
IS Manager attended EORN Shared IT Services - Northumberland County
IS Manager attended Anti-Spam Legislation Training - Toronto
Completed RFP for Server Virtualization Software
GIS Summer Student Started work on June 2, 2014
Work orders #s: April 180 May 195 June 123 GIS Specialist
Frontenac Maps Website Improvements
Featured Applications Section (accessible on any device):
Verona CIP Virtual Tour (Before and After)
K&P Trail Virtual Picture Tour (Spring Pictures Update)
Improved Emergency Management Application o Provided situational awareness during emergency exercise
Parcel Fabric/MPAC Updates
Updated within the file geodatabase
Updates to interactive mapping sites (x6)
Shapefiles/Feature classes provided to townships
Updated/Improved address point file
Road Network/Addressing Improvements (Ongoing)
Zoning
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CF: Completed SF: Review stage with Township Staff FI: Howe Island Zoning: Completed Wolfe Island Zoning: Completed

FPS Mapping Robertsville Station
Frontenac/Lanark Response Area Mapping
Directional Maps CACC Response Boundary Updates Urban Ambulance Station Study
Kingston call volume and density mapping
Planning and Sustainability (Internal Requests) Trails Concept Plan Data and Mapping Planning Application Mapping (Sites and Subdivisions) Data Collection
SF – Catch Basins, Manholes, Pipes, Curb-Stops, etc.
Murvale Cemetery – Complete
Sydenham Cemetery – Collected
Verona Cemetery – Underway
Location/Attribute information for AED’s (Defibs)
Custom Mapping/Analysis – 2 Requests
Meetings and Webinars: URISA Ontario ‘BeSpatial’ Event (April 28) • Best Public Sector GIS – Gold Award GIS Program Management Workshop (April 29) ICSP Breakfast - County GIS Update (May 22) Emergency Management Meeting and Exercise (June 5) Mobile GIS Solutions (Webinar: June 23) Geocoding with ArcGIS (Webinar: June 26) Achieving Interoperability Using ArcGIS (Webinar: June 26) Manager of Legislative Services/Clerk & Clerk’s office staff
Reviewed Local Service Realignment reports provided by City of Kingston Community Services.
Continues to work with the Townships to ensure staff and Council training on the new Integrated Accessibility Standards Regulation (IASR) Policy which is now required under the AODA.
Participated in policy development working groups.
Participated in the Emergency Management Meeting and exercise.
Hosted, on behalf of the County of Frontenac both the AMCTO Workshop on Council Orientation and the AMCTO Zone 6 Spring Meeting on May 7th and 8th. Excellent comments and feedback were received with one comment that this was the best zone meeting ever attended. All of the County banners were on display, each table was provided with Frontenac County promotional brochures and pens and FPS stress balls which made an excellent opportunity to showcase the County and all door prizes were from businesses within the County. Information Report to Council Corporate Services – 2014 2nd Quarter Activity Update July 16, 2014

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Responded to two (2) requests made under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and continue to process documentation.
Support for all Council, Committees, Land Use Planning and staff meetings

Communications Officer Supported the Sustainability Advisory Committee and staff with the planning and implementation of the Annual ICSP Breakfast in May Planned and executed celebration of First Responders Day Managed placement of advertisements for: ICSP Breakfast, Trail Clean Up Day, Strategic Plan Public Meetings, Success By 6 Week, Emergency Preparedness and Paramedic Services Week, Trails Concept Plan Public Meeting, and 150th Committee Vacancies Issued approved media releases/advisories Reviewed and revised Ferry Notification Process Drafted County article for The Scoop – June/July issue Arranged media interviews and supported staff who participated Worked with Information Systems Manager to ensure County is in compliance with Canadian Anti-Spam Legislation Continued to draft Social Media Policy Assisted GIS with Interactive Mapping applications: Verona CIP and K&P Trail Attended AMCTO Workshop on Council Orientation Attended Emergency Management Program Committee Meeting Participated in the Emergency Management Meeting and exercise Sent out approved monthly e-newsletters “Frontenac County Bytes”: May (919 contacts), June (921 contacts) providing updates on activities at the County and at the Townships Posted timely updates to corporate social media accounts Twitter: 712 Followers and 338 Tweets since launch Facebook: 169 “likes” and total weekly reach as high as 770 Monitored local media coverage of Frontenac County Provided support to all departments in posting materials to the County website Supported the 150th Anniversary Planning Advisory Committee and the Sustainability Advisory Committee as required

Prepared Workplan Update Reports
Attended meetings as Recording Secretary
Presented to County Council on the proposed revised format for SA2014 Received in-house training on the Procedural By-Law Continued participation with internal Wellness Team Revised FMT 2013 Staff Learning Needs Assessment for use this year Revised FMT 2013 Resident/Family Survey for use this year Drafted 150th Event Coordinator RFP

Townships

Finalized Marysville CIP brochure
Formatted Frontenac Islands June newsletter

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Manager of Human Resources / Human Resources Staff Staff Announcements: • Chief Administrative Officer Kelly Pender joined May 5, 2014 • Financial Analyst ( contract part time) Rhubab Nadeem joined April 14, 2014 • Payroll Clerk Patti Bellmore joined May 16, 2014 • GIS Summer Student Rob Steward joined June 2, 2014 Recruitment: • 19 successful hires (17 internal and 2 external) Fairmount Home • 3 successful hires in Corporate Services (one internal two external) • 5 successful hires for Emergency & Transportation Services Training and Development: • Human Resources Generalist facilitated Respect in the Workplace training for Fairmount Staff and one Return to Work Orientation to Corporate Policies. • Occupational Health Nurse – Mandatory Ministry of Labour Supervisor training for County, FPS staff • Occupational Health Nurse – successfully received her Certification in Occupational Health Designation and certificate • Health and Safety orientation for all new recruits to Corporate Services Policies/Programs: • Human Resources staff continue to work on the Corporate Disability Management Program for 2015 introduction. • Joint Pay Equity Committee continues to meet in the third quarter, upon completed a report to Council will be brought forward. Townships: Human Resources assists townships as required. Occupational Health Nurse assists Townships on a regular and ongoing basis with projects such as: MOL training, young worker orientation, who require HR assistance as needed. Occupational Health continues to chair the County/Township Safety Group on a monthly basis Projects: o INFO HR – Human Resource Management System – action form introduced to ensure consistency in employee record keeping amongst payroll and human resources systems. o Occupational Health is developing the working group for the Psychological Safety Standard Research Project and has submitted the initial baseline data o Occupational Health has coordinated the completion of 1 physical demands analysis for Fairmount Home and 1 for FPS

Information Report to Council Corporate Services – 2014 2nd Quarter Activity Update July 16, 2014

2014-112 Corporate Services

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o Occupational Health completed 4 ergonomic equipment consults, 5 non occupational return to works, 5 occupational return to works, 29 clinic visits o 16 STD claims, 5 LTD claims Labour Relations: Labour Management Committee continues on a regular basis to discuss and resolve issues. Manager of Sustainability Planning and Community Planner

Land Use Planning:
Central Frontenac
Community Planner held a number of meetings with citizens to discuss possible severances and variances and attended site visits.
Planning staff prepared reports and attended Committee of Adjustment meetings on April 25, May 15, and June 19.
Manager of Sustainability Planning attended Township Council in Mountain Grove on May 26 to present a rezoning application at a Public Meeting.
Frontenac Islands Several planning applications were reviewed and meetings were held with property owners. Manager of Sustainability Planning attended April 14 Council meeting and Community Planner attended June 9 Council meeting. Work continues on the mapping updates for the Frontenac Islands zoning by-law and public meetings are expected this summer. Three Marysville community improvement plan applications were reviewed.
North Frontenac
Planning services for North Frontenac commenced on May 1, 2014
Consent applications have been reviewed, site visits undertaken, as well as pre-consultation meetings with applicants.
Updated Ardoch Lake condominium plan submitted in June.
Occupational Health Nurse provided MOL Supervisor training to staff of North Frontenac
South Frontenac
Applications for the Hartington and Willowbrook Estates (Inverary) subdivisions continued to be reviewed. Applewood and Johnston Point condominiums were deemed complete and circulated. Cranberry Cove condominium is nearing final stage of draft approvals process. Sandstone Shores was issued final approval by the Manager of Sustainability Planning on June 18 after meeting the delegated authority conditions approved by County Council at its April meeting. • •

Community Planner attended a Source Water Protection Workshop on June 19. Population Projections report was finalized and presented to Council on June 18.

Information Report to Council Corporate Services – 2014 2nd Quarter Activity Update July 16, 2014

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Organizations, Departments and Individuals Consulted and/or Affected Corporate Services Management

Information Report to Council Corporate Services – 2014 2nd Quarter Activity Update July 16, 2014

2014-112 Corporate Services

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REPORT 2014-113

INFORMATION REPORT To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Date prepared:

June 22, 2014

Date of meeting:

July 16, 2014

Re:

Fairmount Home – Long Term Absence of Administrator and Pending Retirement of Director of Care

Recommendation This report is for information only. Background As reported to Council, the Fairmount Home Administrator will be absent for a significant period and the current Director of Care will be retiring at the end of January 2015. Current work pressures that would normally be the responsibility of the Administrator include: • • •

2015 budget Human Resources (Scheduling and attendance management) Required policy/procedures development

• •

Accreditation process External Relationship and Committees

•

Internal audit, oversight and compliance

While short term adjustments have been made to comply with operational needs, this situation needs to be addressed in order to meet longer term needs and statutory requirements. It is also clear that Fairmount Home operations are currently more reactive than proactive.

Information Report Fairmount Home – Long Term Absence of Administrator and Pending Retirement of Director of Care July 16, 2014

2014-113 Fairmount Home

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Comment With respect to the Administrator, the Long-Term Care Homes Act, 2007, (LTCHA) Section 70 states the following: Administrator 70. (1) Every licensee of a long-term care home shall ensure that the home has an Administrator. 2007, c. 8, s. 70 (1). Role (2) The Administrator, (a) shall be in charge of the long-term care home and be responsible for its management; and (b) shall perform any other duties provided for in the regulations. 2007, c. 8, s. 70 (2). Time must work in position (3) If the number of beds at a long-term care home is, (a) equal to or greater than the prescribed number of beds, the licensee of the home shall ensure that the Administrator works full-time in that position; (b) less than the prescribed number of beds, the licensee of the home shall ensure that the Administrator works in that position, on average, at least the number of hours per week that is prescribed for the number of beds at the home. 2007, c. 8, s. 70 (3).

The requirements under the Act with respect to the Director of Care are spelled out under Section 71: Director of Nursing and Personal Care 71. (1) Every licensee of a long-term care home shall ensure that the long-term care home has a Director of Nursing and Personal Care. 2007, c. 8, s. 71 (1). Must be R.N. (2) The Director of Nursing and Personal Care shall be a registered nurse. 2007, c. 8, s. 71 (2). Role (3) The Director of Nursing and Personal Care, (a) shall supervise and direct the nursing staff and personal care staff of the longterm care home and the nursing and personal care provided by them; and (b) shall perform any other duties provided for in the regulations. 2007, c. 8, s. 71 (3). Time must work in position (4) If the number of beds at a long-term care home is, (a) equal to or greater than the prescribed number of beds, the licensee of the home shall ensure that the Director of Nursing and Personal Care works fulltime in that position; Information Report Fairmount Home – Long Term Absence of Administrator and Pending Retirement of Director of Care July 16, 2014

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(b) less than the prescribed number of beds, the licensee of the home shall ensure that Director of Nursing and Personal Care works in that position, on average, at least the number of hours per week that is prescribed for the number of beds at the home. 2007, c. 8, s. 71 (4).

Fairmount Home is a 128 bed facility, as such, Ontario Regulation 79/10 requires that both Administrator and Director of Care work 35 hours per week and further prescribes the following: Administrator (4) Subject to subsection (5), the licensee shall ensure that everyone hired as an Administrator after the coming into force of this section, (a) has a post-secondary degree from a program that is a minimum of three years in duration, or a post-secondary diploma in health or social services from a program that is a minimum of two years in duration; (b) has at least three years working experience, (i) in a managerial or supervisory capacity in the health or social services sector, or (ii) in another managerial or supervisory capacity, if he or she has already successfully completed the course mentioned in clause (d); (c) has demonstrated leadership and communications skills; and (d) has successfully completed or, subject to subsection (6), is enrolled in, a program in long-term care home administration or management that is a minimum of 100 hours in duration of instruction time. O. Reg. 79/10, s. 212 (4). Director of Care (a) has at least one year of experience working as a registered nurse in the longterm care sector; (b) has at least three years of experience working as a registered nurse in a managerial or supervisory capacity in a health care setting; and (c) has demonstrated leadership and communication skills. O. Reg. 79/10, s. 213 (4).

Competent leadership in a long term care facility is a requirement under the LTCHA. Recruitment of individuals that meet the statutory requirements will be difficult, in particular Interim Administrator. With the two positions in question, staff are implementing a stepped approach intended to ensure compliance with required legislation and maintain the Gentle Care model at the home:

Appoint the current Director of Care to the position of Acting Administrator until an Interim Administrator can be recruited. Information Report Fairmount Home – Long Term Absence of Administrator and Pending Retirement of Director of Care July 16, 2014

2014-113 Fairmount Home

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Appoint the current Assistant Director of Care to the position of Acting Director of Care until the Director of Care is returned to her position.
Immediately begin recruitment an Interim Administrator.
Begin advertising in early October for a new Director of Care. Anticipated start date of early to January 1, 2015. This will permit a transition period of approximately four weeks. (Corporate Services staff will provide support for budget and human resources requirements. Some overtime will be incurred.)
In September, re-evaluate based upon implementation of the above. The current Director of Care meets the Administrator requirements of the LTCHA, while the Assistant Director of Care is fully qualified to be a Director of Care. Sustainability Implications Proper leadership at Fairmount Home will assist with maintaining the statutory requirements of the operation of a long term care facility, while meeting the economic and cultural objectives of the County. Financial Implications It is estimated that staffing savings as a result of the absence of the Administrator will be $35,000 in 2014. Staff will make best efforts to stay within budget. A Fairmount stabilization fund was set up in the 2014 budget should minor overages be incurred. Organizations, Departments and Individuals Consulted and/or Affected Marian VanBruinessen, Director of Corporate Services/Treasurer Mary Lake, Director of Care

Information Report Fairmount Home – Long Term Absence of Administrator and Pending Retirement of Director of Care July 16, 2014

2014-113 Fairmount Home

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AgendaItem#10d)

REPORT 2014-116 INFORMATION REPORT To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Prepared by:

Anne Marie Young Manager of Economic Development

Date prepared:

July 4, 2014

Date of meeting:

July 16, 2014

Re:

Corporate Services – Frontenac K&P Trail – Development Update

Recommendation This report is for information only.

Background The unopened portion of the K&P rail bed, acquired by the County of Frontenac in 2008, runs through the Township of South Frontenac and part of the Township of Central Frontenac. The County’s acquisition of the land was undertaken as part of its economic stimulation efforts. The development of this multi-use trail offers an alternative transportation network for our residents and visitors, links us into the Trans Canada Trail system, connects our communities, and provides healthy lifestyle and recreational opportunities. County Council adopted the implementation of the Frontenac K&P Trail at its October 2009 regular meeting. Since that time the construction has proceeded in phases and to date bridges have been reconstructed at Millhaven Creek and Hardwood Creek as well as approximately 22 km of trail has been developed.

Comment A Request for Quotation for the development of the Frontenac K&P Trail – Phase 3 was issued to develop the trail in the Township of South Frontenac east of SF Rd 38 (north of Verona) near Craig Road to the west access on CF Twp Rd 38 across from White Information Report Corporate Services – Frontenac K&P Trail – Development Update July 16, 2014

2014-116 Corporate Services

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Lake Road, in the Township of Central Frontenac. Four submissions were received as follows: Name Crains’ Construction Limited Arnott Bros. Construction Doornekamp Construction O’ Betttchen Construction

Amount $349,072.60 $356,213.20 $385,127.10 $431,476.60

The submissions were evaluated by County staff and South Frontenac Public Works. The successful proponent is Crains’ Construction Limited for the amount of $349,072.60 plus HST. Sustainability Implications This project supports a number of focus areas adopted in Directions for Our Future and is directly identified in Sustainable Actions 2012 under the economic pillar of sustainability as – Trail Network Development. The project supports the development of a network of trails in the County facilitating recreation and transportation networks and promoting active lifestyles.

Financial Implications The Development of the Frontenac K&P Trail–Phase 3 falls within the amended budget allotment for 2014. Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac Township of Central Frontenac Quinte Region Conservation Authority Residents of County of Frontenac

Information Report Corporate Services – Frontenac K&P Trail – Development Update July 16, 2014

2014-116 Corporate Services

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AgendaItem#10e)

Report 2014-119 INFORMATION REPORT TO COUNCIL To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

June 30, 2014

Date of meeting:

July 16, 2014

Re:

Emergency and Transportation Services - 2014 2nd Quarter Activity Update

Recommendation This report is for information only.

Background This report is presented to Council to provide an update on the various ongoing activities and special projects during the 2st quarter of 2014.

Comment Meetings Attended County Council – Regular Meeting County Council – Special Meeting County Council – Committee of the Whole County Council – Joint Council Joint Management and RULAC County Emergency Management Program Committee City of Kingston Emergency Management Program Information Report to Council nd Emergency and Transportation Services – 2014 2 Quarter Activity Update July 16, 2014

2014-119 Emergency and Transportation

Dates Apr 16, May 21, Jun 19 Apr 2, May 7 April 23/ May 5 June 5

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CACC Advisory Regional Paramedic Program of Eastern Ontario (RPPEO) OPSEU Local 462 Labour Management Committee CUPE Local 109 Labour Management Committee County Health & Safety Committee EMO Loyalist Sector Meeting

April 3 April 2 Apr 10, Jun 9 June 25 June 17

Committee Activities

Ontario Association of Paramedic Chiefs (OAPC) Executive (Teleconference): Weekly on Tuesday morning
Ontario Association of Paramedic Chiefs (OAPC) Board: Apr 24th, May 22nd, Jun 26th
EHSB/OAPC Quarterly Meeting: None
OAPC - Eastern Ontario Chiefs: April 3rd and 4th, June 26th and 27th
Paramedic Chiefs of Canada (PCC) (via teleconference): a. Executive: April 8th, May 5th, June 9th (face-to-face in Vancouver) b. Board of Directors: April 14th, June 10th and 11th (face-to-face in Vancouver) Special Projects/Other Activities
Community Paramedicine Initiative During the 2nd quarter several staff were involved in community meetings and consultation regarding the Ontario Government $6million Community Paramedicine initiative. Meetings with the Kingston, Rural Health Link, Kingston Health Link, Kingston Frontenac & Lennox and Addington Public Health, Sharbot Lake Medical Centre, North Frontenac Community Services and South Frontenac Community Services resulted in the foundation of the grant application from the County of Frontenac being submitted to the MOHLTC.
Heroes are Human 2014 Tour Chief Charbonneau attended the official launch of the Tema Conter Memorial Trust “Heroes are Human 2014 Tour” (www.2014heroestour.ca) on Parliament Hill. This tour is raising awareness amongst emergency services and military personnel, of positive mental health and Post Traumatic Stress Syndrome (PTSD). Frontenac Paramedic Services is proactive in this area and has utilized the training programs of Tema for several years.
Trillium Gift of Life Network - Celebration of Life Ceremony On April 29th, Chief Charbonneau represented the paramedics of FPS at this service and medal presentation to honour organ and tissue donors and their families. Paramedics play a critical role in the rapid transportation of organs and tissues for transplant (www.giftoflife.on.ca).
33 CF Health Services Centre – Mess Dinner FPS, with the support of County Council, has been involved with the training and preceptoring of military medics for over 9 years. This work was crucial during the years our military was deployed in Afghanistan and continues today as military medics continue to serve our forces around the world. The 33 CF Health Services Centre on CFB Kingston held its first Mess Dinner and Chief Charbonneau attended Information Report to Council nd Emergency and Transportation Services – 2014 2 Quarter Activity Update July 16, 2014

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AgendaItem#10e)

on be ehalf of all FPS F parame edics to rec ceive recog gnition for our importan nt contributiion to the e Canadian Forces. Graduations 5. Drug Abuse Re esistance Education E ( (D.A.R.E.) The Frontenac F OPP O detach hment is inv volved with the D.A.R.E program that teache es Grade e 6 students “good dec cision makiing skills to o help them lead safe and a healthy y lives”. The prese ence of unifformed eme ergency serrvices command staff,, mayors an nd comm munity service groups is key in reinforcing th he student belief b that people p care aboutt what choic ces they ma ake. Q Performance Standards - Ke Q2 ey Performance Indic cators (KPII) C County of Frontenac c Legislated Respons se Time Sttandard (RT TS)

For the calen ndar year of o 2014 from m January 1 to Decem mber 31, Co ouncil set th he following sttandards: i. Des signated De elivery Agen nt (DDA) - SUDDEN S C CARDIAC A ARREST 48% percent p of the t time, wiithin 6 minu utes from th he time amb bulance dis spatch conv veys the ca all informatiion to the paramedic, p t County the y of Fronten nac will endeavour to have h a resp ponder equ uipped and ready to us se an AED at the locattion of a patient determ mined to be e in sudden n cardiac arrrest. MS Designatted Delivery y Agent - CTAS C 1 ii. EM 68% percent p of the t time, wiithin 8 minu utes from th he time amb bulance dis spatch conv veys the ca all informatiion to the paramedic, p t County the y of Fronten nac will endeavour to have h a PAR RAMEDIC as a defined by the Amb bulance Actt and duly equipped e att the locatio on of a patient determined to be CTAS 1. Infformation Repo ort to Council Em mergency and Transportation n Services – 20 014 2nd Quarterr Activity Updatte Ju uly 16, 2014

2014-119 Emergency and Transportation

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AgendaItem#10e)

iii. EM MS Designa ated Deliverry Agent - CTAS C 2, 3, 4, 5 The County C of Frontenac will w endeavo our to have a PARAME EDIC as de efined by the e Ambu ulance Act and a duly eq quipped at the t location n of a patien nt determin ned to be CT TAS 2, 3, 4, 4 5 within a period of time determ mined apprropriate by the t DDA an nd noted be elow in Tab ble 1, or as resources permit (lev vel of effort)): 3 4, 5 EMS S Delivery Agent A Com mmitment CTAS 2, 3, CTA AS 2 3 4 5

Targe et Time from m Paramedic Received d Until on Scene S 10 minutes 10 minutes 10 minutes 10 minutes

Target 65% 65% 65% 65%

The im mage below w speaks to o the fact th hat 98.53% of our resp ponses during the 2nd quarte er of 2014 were w deem med emerge ency ambula ance respo onses comp pared to 66% % in 2000.. Non-urge ent transfers s have beco ome a very y small perc centage (1.4 4%) of our worklo oad compa ared to 33% % in 2000. This T was ou ur goal whe en we estab blished Minim mum Emerg gency Cove erage (MEC C) in the earrly 2000s.

mage (belo ow) illustrate es the type of emergen ncy calls we responde ed to during g the The im 2nd quarter. q

Infformation Repo ort to Council Em mergency and Transportation n Services – 20 014 2nd Quarterr Activity Updatte Ju uly 16, 2014

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Q Congestive Heart Failure Q2 F (15 calls—73% c clinical imp provement))

Q Operatio Q2 ons - Key Pe erformance e Indicators (KPI) The report below, b extra acted from the t software e, shows on ne ambulan nce’s performance (Un nit 4184) within the ECOR RUN softwarre. The four sha aded boxes s show the total t saving gs for the fle eet of fifteen ambulanc ces for the 2nd qu uarter of 20 014.

Th he system m has saved th he County of Frontenac F EMS S $725.52 in fu uel costs from m April to June e, 20 014 based on $1.38/litre.

Infformation Repo ort to Council Em mergency and Transportation n Services – 20 014 2nd Quarterr Activity Updatte Ju uly 16, 2014

2014-119 Emergency and Transportation

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AgendaItem#10f)

Report 2014-120 INFORMATION REPORT TO COUNCIL To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Prepared by:

Colleen Hickey Manager of Human Resources

Date prepared:

July 2, 2014

Date of meeting:

July 16, 2014

Re:

Corporate Services – Quarterly Attendance Management Report Card

Recommendation This report is for information only.

Background County Council, at its regular meeting held June 19, 2013, passed the following motion: Motion #: 279-13

Moved By: Seconded By:

Councillor Doyle Councillor Purdon

RESOLVED THAT the Council of the County of Frontenac receive the Administrative Services – Targets for the Reduction of Absenteeism report for information; AND FURTHER THAT the Council of the County of Frontenac support the targets for the reduction of absenteeism as established by the County of Frontenac through our current Employee Attendance Awareness Program; AND FINALLY THAT the Council of the County of Frontenac direct senior staff to bring forward a report on staff absenteeism every four months commencing with the County Council meeting scheduled in October 2013. CARRIED Information Report to Council Corporate Services – Quarterly Attendance Management Report Card July 16, 2014

2014-120 Corporate Services

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AgendaItem#10f)

Comment Council directed senior staff to bring forward a report on staff absenteeism every four months commencing in October 2013. The indicators as approved by Council have been provided to show historical data which provides detail between January 01, 2012 to December 31, 2012 and January 01, 2013 to December 31, 2013. The indicators are:

Percentage of employees who exceed their respective attendance goal by union/ non-union
Percentage of employees who exceed their respective attendance goal per department.
The total hours of paid and unpaid sick time per department per scheduled hours.
Cost of paid sick time per department as it relates to the operating budget. As indicated, there are usually very legitimate reasons for absence which are included in these statistics. Attendance Targets Current Targets of the Employee Attendance Awareness Program Employee Group Targets of the EAAP Paramedic Service OPSEU Nursing Department CUPE Local 2290 Non-Nursing/Ferry CUPE Locals 2290 & 109 All non- union staff

No more than 12 days in a 12 month period Revised program introduced January 01, 2014. No more than 10 days in a 12 month period and or No more than 5 occurrences of absence in any 1 year period No more than 7 days in a 12 month period No more than 5 occurrences of absence in any 1 year period

It should be understood that these targets are based on rolling averages. Sustainability Implications It is acknowledged that costs related to attendance management are challenging. Management is pursuing attendance management programs and the audit of its processes to ensure that it can mitigate the financial impact.

Information Report to Council Corporate Services – Quarterly Attendance Management Report Card July 16, 2014

2014-120 Corporate Services

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AgendaItem#10f)

Financial Implications Absenteeism has a direct impact on the County’s budget and staffing levels. With ongoing attendance management, it is the expectation of managers to continuously improve employee attendance which will result in substantial savings, increased productivity and morale. Organizations, Departments and Individuals Consulted and/or Affected Corporate Services Fairmount Home Emergency & Transportation Services

Information Report to Council Corporate Services – Quarterly Attendance Management Report Card July 16, 2014

2014-120 Corporate Services

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AgendaItem#10f)

Appendix A

Attendance Management Report Card 1.

Percentage of employees who exceed their respective attendance goal by Union/Non-Union.

Union Non-union

Jan. – Dec. 2012

Jan. – Dec. 2013

45% 12%

37% 6%

Jan. 2014 – April 30/14 22% 13%

Note: ETS Part time not included 2.

Percentage of employees who exceed their respective attendance goal per department. Jan. – Dec. 2012

Emergency & Transportation Services Fairmount Home Corporate Services

Jan. – Dec. 2013

Jan. 2014 – April 30/14

46%

42%

16%

42% 10%

31% 6%

27% 11%

The total hours of paid and unpaid sick time per department as a percentage of scheduled hours.

Emergency & Transportation Services Fairmount Home Corporate Services

Jan. – Dec. 2012

Jan. – Dec. 2013

9.19%

9.81%

Jan. 2014 – April 30/14 9.9%

8.10% 1.5%

5.88% 3.67%

5.1% 1.26%

Cost of paid & unpaid sick time per department as percentage of operating budget.

Emergency & Transportation Services Fairmount Home Corporate Services

Jan. – Dec. 2012

Jan. – Dec. 2013

3.87%

4.09%

Jan. 2014 – April 30/14 1.20%

2.98% 0.91%

1.93% 1.19%

0.52% 0.25%

*Please note: Percentages for 2014 reflect first cost quarter of 2014 annual operating budget. Information Report to Council Corporate Services – Quarterly Attendance Management Report Card July 16, 2014

2014-120 Corporate Services

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AgendaItem#10g)

Report 2014-121 INFORMATION REPORT TO COUNCIL To:

Warden and Council Members of County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Prepared By:

Colleen Hickey Manager of Human Resources

Date prepared:

June 6, 2014

Date of meeting:

July 16, 2014

Re:

Corporate Services – Monthly Absenteeism Report Card - JUNE

Recommendation This report is for information only.

Background For the purpose of this report Absenteeism is defined as sick time. Job protected leaves covered under the Employment Standards Act such as emergency, maternity, parental and compassionate leave are not recorded in this report. Council directed that management provide a monthly report indicating the following information:

The efforts management staff is taking to ensure employee absenteeism due to illness is managed.
Hours of absenteeism due to illness for Emergency and Transportation Services, Fairmount Home and Corporate Services.
Cost of paid absenteeism for Emergency and Transportation Services, Fairmount Home and Corporate Services. Comment Effective May, 2014 the County implemented a replacement code for all departments. This new code provides financial data to show the replacement cost when an employee Information Report to Council Corporate Services – Monthly Attendance Report Card to Council July 16, 2014

2014-121 Corporate Services

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AgendaItem#10g)

is to be replaced albeit through collective agreement language or needs of the Corporation. The codes are now active and this June report provides the replacement cost in Chart 3B.

Management continues to monitor employee absenteeism on a daily basis and works within legislation, County policies, procedures and collective agreements.
Total Hours of Absenteeism for 2012, 2013 & 2014. (100%, 75% and Unpaid Sick Time) A. Total Hours of Absenteeism for Fairmount Home Month January February March April May June July August September October November December Annual Total

2014 2012 2013 998.58 1620.50 1273.50 832.00 1599.83 772.02 716.22 1648.59 531.75 859.20 1396.47 358.25 1141.00 398.19 1035.34 1016.25 808.25 1956.25 847.50 1402.84 677.25 1618.33 1243.50 1266.75 1488.42 1031.08 1052.50 1079.90 1068.33 978.40 14800.14 11519.26

B. Total Hours of Absenteeism for Emergency & Transportation Services Month January February March April May June July August September October Nov Dec Annual Total

2012 2013 1253.50 1484.42 1562.12 1168.11 1378.83 1309.87 923.00 1980.88 1512.83 1754.05 1848.67 1789.37 1685.13 1607.87 1489.00 1839.00 1689.22 2019.85 2167.25 2250.75 2276.70 2485.85 1866.28 2223.17 19652.53 21913.19

Information Report to Council Corporate Services – Monthly Attendance Report Card to Council July 16, 2014

2014-121 Corporate Services

2014 2150.50 1574.25 1207.41 1432.59 1245.22 1433.25

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C. Total Hours of Absenteeism for Corporate Services Month Jan Feb March April May June July Aug Sept Oct Nov Dec Annual Total

2012 67.00 37.00 22.50 21.50 90.75 29.50 30.00 37.50 25.00 59.50 31.50 29.50 481.25

2013 63.25 22.50 82.00 44.50 195.50 160.50 183.75 136.50 22.58 21.50 15.00 29.50 977.08

2014 16.87 94.00 7.50 22.50 37.50 93.25

Operational cost of paid sick leave for Emergency & Transportation Services, Fairmount Home and Corporate Services A.

2012 2013 2014 accumulated January February March April May June

Emergency & Corporate Transportation Services Services $ $ 16,999.13 608,289.23 23,142.00 654,142.96 6,863.01 503.70 2,782.45 228.23 490.89 793.15 2,064.59

269,340.09 66,818.75 42,704.38 26,556.51 44,460.64 40,097.99 48,701.82

Fairmount $ 309,617.67 203,232.24 107,147.13 13,919.04 12,410.92 12,645.12 16,575.55 24,250.93 27,345.57

Replacement cost (for positions that require replacement) for Emergency & Transportation Services, Fairmount Home and Corporate Services B. Emergency & Corporate Transportation 2014 Services Services Fairmount $ $ $ May 0 40,879.56 16,556.05 June 0 47,959.99 27,357.35

Information Report to Council Corporate Services – Monthly Attendance Report Card to Council July 16, 2014

2014-121 Corporate Services

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Sustainability Implications Working together to identify and reduce absenteeism and maintain key policies and consistent practices will create a renewed awareness in the overall improvement required in this area. Financial Implications Using consistent policies and practices will assist to create awareness in the need to minimize the impact on high absenteeism and associated cost. Absenteeism is a significant cost to the Employer and must be managed to ensure fiscal responsibility. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Deputy Treasurer

Information Report to Council Corporate Services – Monthly Attendance Report Card to Council July 16, 2014

2014-121 Corporate Services

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AgendaItem#10h)

Report 2014-122 INFORMATION REPORT To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

June 25, 2014

Date of meeting:

July 16, 2014

Re:

Emergency and Transportation Services - Robertsville Station Construction Progress Report # 8

Recommendation This report is for information only.

Construction Update The report prepared by our Project Manager, Patrick Thompson of TCMS, for the period is attached. Change Orders – See attached. Other Matters – See attached.

Organizations, Departments and Individuals Consulted and/or Affected Patrick Thompson, Project Manager, TCMS

Information Report Emergency and Transportation Services – Robertsville Station Construction Progress Report # 8 July 16, 2014

2014-122 Emergency and Transportation

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AgendaItem#10h)

CONSTRUCTION OF THE ROBERSTVILLE LAND AMBULANCE STATION

PROGRESS REPORT # 8

Prepared by TCMS

June 25, 2014

Information Report Emergency and Transportation Services – Robertsville Station Construction Progress Report # 8 July 16, 2014

2014-122 Emergency and Transportation

Page 2 of 8

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AgendaItem#10h)

NEW ROBERTSVILLE LAND AMBULANCE STATION PROGRESS REPORT # 8

INDEX PROGRESS SUMMARY………………………………………………………………….4, 5, 6 CONTRACT CHANGE SUMMARY……………………………………………………………7 PROPOSED AND ACTUAL CASHFLOW – CONSTRUCTION ……………………………….8

Information Report Emergency and Transportation Services – Robertsville Station Construction Progress Report # 8 July 16, 2014

2014-122 Emergency and Transportation

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AgendaItem#10h)

NEW ROBERTSVILLE LAND AMBULANCE STATION PROGRESS REPORT # 8 PROGRESS SUMMARY

The following construction activities have been completed during the current report period. • • • • • • • • •

Door Hardware has been installed on all interior and exterior doors Finish coat painting has been completed in all areas. Flag pole anchor bolt cages have been cast in place. Window blind installation is complete Mechanical system testing and commissioning is now complete. Site grading of parking lots and surrounding work site is now complete. Asphalt paving has been placed – photographs to follow on next report. . Exterior metal siding installation is now 100 % complete. Side yard concrete patio surface and PVC fencing now in place.

Additional Notes • • • •

The project is nearing the end of the construction phase with approximately 98% of the work now complete. The building LEED certification process in ongoing. LEED consultant CSV Architects has indicated that the LEED Certification body CAaBC (Canada Green Building Council) will take up to four (4) months to complete certification process. A short list of deficiencies remains to be completed. Frontenac Paramedic Services have occupied the facility as of June 16, 2014.

Information Report Emergency and Transportation Services – Robertsville Station Construction Progress Report # 8 July 16, 2014

2014-122 Emergency and Transportation

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AgendaItem#10h)

Flag pole anchor bolt cages ready to be cast in place.

Window blind installation.

Door hardware installation.

Vehicle bay exhaust fan is connected to CO gas sensor.

Information Report Emergency and Transportation Services – Robertsville Station Construction Progress Report # 8 July 16, 2014

2014-122 Emergency and Transportation

Page 5 of 8

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AgendaItem#10h)

Mechanical and electrical system testing and commissioning has been completed.

Site grading of entrance drive and surrounding work site complete. This swale was re-shaped to provide improved drainage to Road 509.

Side yard concrete patio surface and PVC fencing now in place.

Frontenac Paramedic Services have occupied the facility as of June 16, 2014.

Information Report Emergency and Transportation Services – Robertsville Station Construction Progress Report # 8 July 16, 2014

2014-122 Emergency and Transportation

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AgendaItem#10h)

Information Report Emergency and Transportation Services – Robertsville Station Construction Progress Report # 8 July 16, 2014

2014-122 Emergency and Transportation

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AgendaItem#10h)

Information Report Emergency and Transportation Services – Robertsville Station Construction Progress Report # 8 July 16, 2014

2014-122 Emergency and Transportation

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AgendaItem#10i)

Report 2014-115 INFORMATION REPORT To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender Chief Administrative Officer

Prepared by:

Marian VanBruinessen Director of Corporate Services/Treasurer

Date prepared:

June 25, 2014

Date of meeting:

July 16, 2014

Re:

Additions and Alterations to Fairmount Home Auditorium Construction Progress Report # 7

Recommendation This report is for information only.

Construction Update The report prepared by our Project Manager, Patrick Thompson of TCMS, for the period is attached. Change Orders – See Change Notice Summary Sheet attached. Other Matters – See attached.

Organizations, Departments and Individuals Consulted and/or Affected Patrick Thompson, Project Manager, TCMS Marian VanBruinessen, Director of Corporate Services/Treasurer

Information Report Additions and Alterations to Fairmount Home Auditorium Construction Progress Report # 7 July 16, 2014

2014-115 Fairmount Home

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AgendaItem#10i)

Additions and Alterations Fairmount Home Auditorium

PROGRESS REPORT # 7

Prepared by TCMS

Information Report Additions and Alterations to Fairmount Home Auditorium Construction Progress Report # 7 July 16, 2014

2014-115 Fairmount Home

June 25, 2014

Page 2 of 11

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AgendaItem#10i)

Additions and Alterations to Fairmount Home Auditorium PROGRESS REPORT # 7

INDEX PROGRESS SUMMARY…………………………………………………………..4, 5, 6, 7, 8 CONTRACT CHANGE SUMMARY………………………………………………………9, 10 PROPOSED AND ACTUAL CASHFLOW – CONSTRUCTION……………………………….11

Information Report Additions and Alterations to Fairmount Home Auditorium Construction Progress Report # 7 July 16, 2014

2014-115 Fairmount Home

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AgendaItem#10i)

Additions and Alterations to Fairmount Home Auditorium PROGRESS REPORT # 7 PROGRESS SUMMARY

The following activities have been completed during the current report period. • • • • • • • • • • • •

Steel stud framing for ceiling bulkheads is complete in the Auditorium Hall. Exterior wall framing and sheathing have been installed at the north side addition and the new main entrance to the Auditorium. Parapet wall framing at roof structures above new main entrance area and the north side addition have been completed. Plumbing rough-in work at the new washrooms is now complete, tested and inspected. All new windows have been delivered to the site and installed. Heavy duty vapour barrier was installed below the new slabs on grade – new main entrance and north side addition. New roof on the new main entrance and north side additions is complete except for the torched on cap sheet. The existing roof system on the Auditorium Hall has been removed and the new roof system installation is nearing completion. Steel stud partition framing in the north side addition is now complete. Electrical distribution rough-in has been completed and inspected. The curtain wall glazing system at the new main entrance has been installed. Aluminum entrance doors at the north side addition, adjacent to the kitchen area, have been installed. Drywall board installation has started in the Auditorium Hall and will progress to the north side addition in early July.

Additional Notes •

The project schedule is now forecasting project completion for September 30, 2014. The contractor is reviewing opportunities to advance the schedule and minimize the delay.

Information Report Additions and Alterations to Fairmount Home Auditorium Construction Progress Report # 7 July 16, 2014

2014-115 Fairmount Home

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AgendaItem#10i)

Additions and Alterations to Fairmount Home Auditorium PROGRESS REPORT # 7 Steel stud framing for ceiling bulkheads is complete in the auditorium hall.

Exterior wall framing and sheathing in place, at north side addition.

Parapet wall framing at roof structure above new main entrance area.

Information Report Additions and Alterations to Fairmount Home Auditorium Construction Progress Report # 7 July 16, 2014

2014-115 Fairmount Home

Page 5 of 11

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AgendaItem#10i)

Plumbing rough-in work – drainage piping - at the new washrooms.

Parapet wall construction at the north side addition.

New windows arrived on site in May, 2014.

New window installation at east end of the Auditorium Hall.

Information Report Additions and Alterations to Fairmount Home Auditorium Construction Progress Report # 7 July 16, 2014

2014-115 Fairmount Home

Page 6 of 11

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AgendaItem#10i)

Exterior wall framing and sheathing in place, at the new main entrance to the Auditorium.

Vapour barrier installed just prior to placing new slab on grade at the north side addition.

Roofing system base sheet torched in place at the north side addition.

Removal of the existing roof system on the Auditorium Hall.

Information Report Additions and Alterations to Fairmount Home Auditorium Construction Progress Report # 7 July 16, 2014

2014-115 Fairmount Home

Page 7 of 11

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AgendaItem#10i)

Partition framing in the north side addition.

Curtain wall glazing system at the new main entrance.

New window framing at the south side of the Auditorium Hall.

New entrance door and windows installed at the north side addition.

Information Report Additions and Alterations to Fairmount Home Auditorium Construction Progress Report # 7 July 16, 2014

2014-115 Fairmount Home

Page 8 of 11

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AgendaItem#10i)

Drywall board Auditorium Hall.

installed

the

Information Report Additions and Alterations to Fairmount Home Auditorium Construction Progress Report # 7 July 16, 2014

2014-115 Fairmount Home

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AgendaItem#10i)

Information Report Additions and Alterations to Fairmount Home Auditorium Construction Progress Report # 7 July 16, 2014

2014-115 Fairmount Home

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AgendaItem#10i)

Information Report Additions and Alterations to Fairmount Home Auditorium Construction Progress Report # 7 July 16, 2014

2014-115 Fairmount Home

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AgendaItem#14a)

Accounts for the Period of: June 12, 2014 to July 9, 2014

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AgendaItem#14a)

Accounts for the Period of: June 12, 2014 to July 9, 2014

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AgendaItem#14a)

Accounts for the Period of: June 12, 2014 to July 9, 2014

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AgendaItem#14a)

Accounts for the Period of: June 12, 2014 to July 9, 2014

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AgendaItem#14a)

Accounts for the Period of: June 12, 2014 to July 9, 2014

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AgendaItem#14a)

Accounts for the Period of: June 12, 2014 to July 9, 2014

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AgendaItem#14a)

Accounts for the Period of: June 12, 2014 to July 9, 2014

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AgendaItem#14a)

Accounts for the Period of: June 12, 2014 to July 9, 2014

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AgendaItem#14a)

Accounts for the Period of: June 12, 2014 to July 9, 2014

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AgendaItem#14a)

Accounts for the Period of: June 12, 2014 to July 9, 2014

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AgendaItem#20a)

BY-LAW NO. 2014-0032 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to delegate authority under Section 23.1 (1) of the Municipal Act to the Chief Administrative Officer (appointment of Interim Administrator for Fairmount Home) WHEREAS Section 9, 10, and 11 of the Municipal Act provides natural person powers and spheres of jurisdiction to municipalities; AND WHEREAS Section 23.1 (1) of the Municipal Act authorizes municipalities to delegate its powers and duties to a person or body subject to the restrictions set out in this Part; AND WHEREAS the Council of the County of Frontenac at its meeting held July 16, 2014 deemed it necessary to delegate its authority under Section 23.1 (1) of the Municipal Act to the Chief Administrative Officer to hire an interim Administrator for Fairmount Home: NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the County of Frontenac deems it expedient to enact as follows:

THAT Kelly Pender, Chief Administrative Officer, be delegated the authority from County Council to hire an interim Administrator for Fairmount Home; and,
THAT the delegated authority shall be revoked should County Council not be subject to the Restricted Acts set out in Section 275 (2) of the Municipal Act; and,
THAT this By-law shall come into force and take effect on September 12, 2014. Read a First and Second Time this 16th day of July, 2014. Read a Third Time, Signed, Sealed and Finally Passed this 16th day of July, 2014.

The Corporation of the County of Frontenac

Bud Clayton, Warden By-law No. 2014-0032 – Delegation of Authority to the CAO July 16, 2014

To delegate authority under Section 23.1 (1) of the Municipal Act to the

Jannette Amini, Clerk

Page 1 of 1

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AgendaItem#20b)

BY-LAW NO. 2014-0033 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to amend By-law No. 2013-0020 (to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings) (Term of Appointments to Committees) WHEREAS Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended (the Act) provides that Council shall pass a procedure by-law for governing the calling, place and proceedings of meetings; AND WHEREAS By-law No. 2013-0020, being a bylaw to provide for governing the proceedings of the Council and its committees, the conduct of members and the calling of meetings, was adopted by the Council of the Corporation of the County of Frontenac on May 15, 2013; AND WHEREAS The Corporation of County of Frontenac deems it expedient to amend By-law No. 2013-0020; NOW THEREFORE BE IT RESOLVED THAT the Council for The Corporation of the County of Frontenac hereby enacts as follows: THAT Procedural By-law 2013-0020, as amended, be further amended as follows: 1.

THAT a new Section 25.6 be added as follows: 25.6

Term of Appointment

THAT Section 25 be re-numbered accordingly.

By-law No. 2014-0033 – To Amend By-law No. 2013-0020 (Term of Appointments to Committees) July 16, 2014

To amend County of Frontenac Procedural By-law No. 2013-

Page 1 of 2

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AgendaItem#20b)

THAT this amending by-law shall come into force and take effect on the date of final passing.

Read a First and Second Time this 16th day of July, 2014. Read a Third Time, Signed, Sealed and Finally Passed this 16th day of July, 2014.

The Corporation of the County of Frontenac

Bud Clayton, Warden

Jannette Amini, Clerk

By-law No. 2014-0033 – To Amend By-law No. 2013-0020 (Term of Appointments to Committees) July 16, 2014

To amend County of Frontenac Procedural By-law No. 2013-

Page 2 of 2

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AgendaItem#20c)

BY-LAW NO. 2014-0034 OF THE CORPORATION OF THE COUNTY OF FRONTENAC Being a by-law to amend By-law No. 2014-0006 (being a by-law to adopt the estimates for the sums required during the year 2014 for the purposes of the County of Frontenac and to establish rates to be levied for same against the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac) WHEREAS on February 19, 2014, the Council of the County of Frontenac adopted Bylaw No. 2014-0006, being a by-law to adopt the estimates for the sums required during the year 2014 for the purposes of the County of Frontenac and to establish rates to be levied for same against the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac; AND WHEREAS the Council of the Corporation of the County of Frontenac at its regular meeting held July 16, 2014 deems it expedient to amend By-law 2014-0006: NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the County of Frontenac deems it expedient to enact the following amendment to the 2014 County of Frontenac budget as follows: 1.

THAT $360,000 from the Federal Gas Tax funds be allocated to the K & P Trail Project.

THAT this By-law shall come into force and take effect as of the date of final passing thereof.

Read a First and Second Time this 16th day of July, 2014. Read a Third Time and Finally Passed, Signed and Sealed this 16th day of July, 2014.

The Corporation of the County of Frontenac

Bud Clayton, Warden

Jannette Amini, Clerk

County of Frontenac By-law No. 2014-0034 - To Amend By-law No. 2014-0006 (2014 Budget) July 16, 2014

To amend By-law No. 2014-0006 (2014 Budget)

Page 1 of 1

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AgendaItem#20d)

BY-LAW NO. 2014-0035 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to confirm all actions and proceedings of County Council on July 16, 2014 WHEREAS Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; WHEREAS Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; WHEREAS Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; WHEREAS the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the County of Frontenac hereby enacts as follows:

THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on July 16th 2014 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on July 16th 2014 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
THAT all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on July 16th 2014 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

By-law No. 2014-0035 – To Confirm all Actions and Proceedings of County Council on July 16, 2014 Page 1 of 2

To Confirm the Proceedings of Council [Proposed number 2014-0035]

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AgendaItem#20d)

THAT this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 16th day of July 2014. Read a Third Time and Finally Passed, Signed and Sealed this 16th day of July 2014.

The Corporation of the County of Frontenac

Bud Clayton, Warden

Jannette Amini, Clerk

By-law No. 2014-0035 – To Confirm all Actions and Proceedings of County Council on July 16, 2014 Page 2 of 2

To Confirm the Proceedings of Council [Proposed number 2014-0035]

Page 117 of 117

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