Body: Council Type: Agenda Meeting: Regular Date: May 16, 2012 Collection: Council Agendas Municipality: Frontenac County
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Document Text
County Council Meeting – Regular Session May 16, 2012 – 9:00 a.m. The Frontenac Room, 2069 Battersea Road, Glenburnie, On
AGENDA Page 1.
CALL TO ORDER
ADOPTION OF THE AGENDA
DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
DEPUTATIONS AND/OR PRESENTATIONS a) County of Frontenac Presentation of 2 LifePak 12 Monitors to Dan Shannon, Program Co-ordinator, and Chris Whittaker, President, St. Lawrence College (Cornwall Campus) Primary Care Paramedic Program b) Jenny Liu, Municipal Management Intern Re: Year in Review at Frontenac County
4-35
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston Re: Housing and Homelessness Programs Overview
36-80
d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
CLOSED MEETING As Authorized under Section 239 of The Municipal Act, to consider: a) Adoption of County Council Closed Meeting Minutes dated April 18 and May 9, 2012; and b) Pending Acquisition of Land
81-95
96-111
ADOPTION OF MINUTES a) Adoption of Regular Meeting Minutes dated April 18, 2012; and Special Meeting Minutes dated May 9, 2012
BUSINESS ARISING FROM THE MINUTES
COMMUNICATIONS FOR INFORMATION Communications of Interest to Council
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Page 9.
COMMUNICATIONS FOR ACTION
REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER
10.1. Administrative Services 10.1.1.Administration 10.1.2.Sustainability 112-144
a) County of Frontenac Official Plan - Basis Document
10.1.3.Human Resources 10.2. Financial Services 145-149 150-152
a)
2012 1st Quarter Financial Summary
b)
2011 Audited Financial Statements
10.3. Emergency and Transportation Services 153-157
a)
North Frontenac Joint Land Ambulance Fire Station - Update 2012 - 01
10.4. Fairmount Home 158-172 173-197
a)
Strategic Plan
b)
Consolidated Statistical Report - 1st Quarter
c)
Fairmount Home Grapevine Gazette - May 2012
ACCOUNTS
198-207
a) Account Listings for April 11 to May 7, 2012
MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN
GIVING NOTICE OF MOTION
OTHER BUSINESS
14.1. External Boards and Committees a)
Kingston Frontenac Public Library Board Update - Councillor Purdon
b)
KFL&A Public Health Board Update - Councillor Clayton
c)
RULAC, LSR and Other Updates - Susan Beckel
d)
Algonquin Land Claim Update - Councillor Inglis
e)
Frontenac County Youth Justice Advisory Committee Update - Councillor Davison
f)
Housing and Homelessness Committee Update - Councillor McDougall
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Page 14.1. External Boards and Committees g)
Rideau Corridor Landscape Steering Committee Update - Councillor Jones
14.2. Advisory Committees of County Council 208-213 214-219 220-223
a)
Sustainability Advisory Committee
b)
Green Energy Task Force
c)
150th Anniversary of County Advisory Committee
d)
150th County Anniversary Logo Contest
e)
Trails Advisory Committee
f)
Accessibility Advisory Committee
14.3. Other Updates a)
Municipal Management Intern 2012 - 2013
b)
Working Group Update Re: Finance Committee
c)
2012 Key Projects
PUBLIC QUESTION PERIOD
BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW
224-225
a) By-law No. 2012-0018 - Confirmation of Proceedings
ADJOURNMENT Confirmation of time, date and location for upcoming County Council Meetings: ● Regular Meeting - June 20, 2012 at 9:00 a.m., County Administrative Office
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c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
Agenda Item # 4•
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c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
Overview
Purpose of presentation CMSM - Service Manager for City of Kingston and County of Frontenac Continuum of Housing Needs Housing & Homelessness Challenges Homelessness & Homelessness Prevention
Consolidated Homelessness Prevention Program, Rent Bank Program Utility Bank Program, Emergency Hostel Housing Program
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Municipal Housing Strategy
Agenda Item # 4•
Social Housing Canada-Ontario Affordable Housing Program,
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
Purpose of Presentation Inform County Council of programs offered by the Housing Department Inform County Council as to how each program affects County residents
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Agenda Item # 4•
Inform County Council about the future direction and goals of the Housing Department
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
Consolidated Municipal Service Manager (CMSM) The City of Kingston is the CMSM for the geographic region of the City of Kingston and County of Frontenac for : Homelessness & Homelessness Prevention Housing Programs
Agenda Item # 4•
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The role of a CMSM is management of the delivery of Ontario Works, child care and social housing within their area, as well as administering cost sharing arrangements. They are also responsible for determining the most effective approaches to delivering services to clients in their area
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
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Agenda Item # 4•
Affordable Affordable Rental Homeowner Housing -ship •Social Housing Emergency •Rent Supplement Shelters •Supportive Housing
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
Housing Continuum – Key Points Each part of the continuum is intended to address the housing
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Agenda Item # 4•
needs of separate income groups Social Housing, Rent Supplement and Supportive Housing are all subject to the Housing Services Act or a Federal Operating Agreement The Affordable Housing Program is a capital program and provides no on-going operating funding The Affordable Housing Program is not intended to assist people on the Central Waiting List “Affordable Housing” means lower than market rent. It is not subsidized housing.
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
Vacancy rate is around 1% Centralized waiting list length Market rents unaffordable Lack of affordable ownership opportunities Lack of social housing units, particularly for families and single-
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Agenda Item # 4•
person households Shelters have been at maximum capacity; turnaways Lack of support services Increase in clients with mental health and addictions
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
City of Kingston administers the following homelessness programs:
Consolidated Homelessness Prevention Program (CHPP) Rent Bank Utility Bank Emergency Hostel per diem funding
Agenda Item # 4•
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c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
Consolidated Homelessness Prevention Program (CHPP) City currently receives about $1.3M annually from Ministry of
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Agenda Item # 4•
Community & Social Services (MCSS) in CHPP funding The goals of the CHPP are: ◦ To improve access to service and connect households that are homeless with the system of community services; ◦ To support households experiencing homelessness to obtain and keep longer-term housing; and ◦ To assist households at risk of homelessness to retain their housing.
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
CHPP - The following are receiving 2012 CHPP funding: Agency /Program Funding Amount
$115,560 $ 43,066 $ 81,128 $155,000 $185,307 $610,442 $ 57,074 $ 74,998 $1,322,575
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Agenda Item # 4•
Gathering Place – Day Services – Salvation Army Intake/Outreach Services – John Howard Society Homeowner Assistance Program – Central Frontenac Community Services Life Skills & Supports – Kingscourt Shelter Community Outreach – Elizabeth Fry Society Housing Help Centre & Fresh Start – Home Base Housing Eviction Prevention – Home Base Housing Rent Deposit Assistance/Arrears – Salvation Army Total
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
CHPP - To supplement the CHPP the municipality is also providing
$150,000 annually for homelessness services – Housing & Homeless Strategy Funding (HHSF)
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Agenda Item # 4•
Agency 2012 HHSF Funding Eviction Prevention – Home Base Housing $ 50,000 Day Shelter Program – Ryandale $ 55,000 Safety/Security – In from the Cold $ 45,000 Total $ 150,000
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
CHPP – Next Steps RFP for CHPP funding – 2013-14 for better community planning
Agenda Item # 4•
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and agency stability Draft RFP criteria includes 10% for how rural clients will be serviced Council approved $90,000 for support services to assist housing providers in property management challenges associated with client behaviour and help tenants maintain tenancies. Coordination with service providers and United Way as Community Entity for federal homelessness funding to maximize current programs and avoid duplication and overlap. Consolidation of CHHP, Hostel Per Diems, and Community Start Up funding starting 2013 Unknown funding level but already informed Community Start Up funds have been reduced by 50% through Provincial budget
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
Rent Bank Program In 2009 Ministry of Municipal Affairs and Housing (MMAH)
annualized rent bank funding to Service Managers; $66,824 annually for Kingston SM; In 2009 City Council added $146K annually to create a municipal rent bank program for City residents; Program delivered by Salvation Army Community Services (City) and Southern Frontenac (County) Community Services Agenda Item # 4•
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c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
Rent Bank Program (cont’d) Provincial funding is shared with the County based on weighted
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Agenda Item # 4•
assessment. In 2011 – 46 households were provided assistance under the provincial program in the City and 8 households in the County. Under the City’s municipal program 110 households were assisted in 2011 Average amount of assistance is about $1200 Can’t exceed 2 months arrears which can’t exceed CMHC Average Market Rent
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
Utility Bank Program Funded by Ministry of Community and Social Services (MCSS) Receive $23,077 annually which is shared with County
Program delivered by Salvation Army Community Services in City
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and Southern Frontenac Community Services in County Agencies work together – clients can access funds in Utility bank once in a lifetime only – maximum $750 Insufficient funds – always fully spent One time funding occasionally – municipal ($12K) and provincial ($24K) in 2011 In 2011 – 70 households served through Utility Bank in City; 13 households served in County
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
NEXT STEPS Community Consultation on Homelessness Planning - Housing
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Agenda Item # 4•
& Homelessness Plan under the Housing Services Act (HSA) – Jan 1, 2014; Homeless Individuals and Families Information System (HIFIS) database working group being formed to investigate locally to improve service coordination Consolidation of homelessness funding under HSA to provide more flexibility but will be less total $ available so program funding decisions will need to be made
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
Emergency Hostels The city purchases emergency hostel services to fund up to 78
shelter beds from 6 local emergency hostels. This funding is administered using a purchase of service for bed nights on a per diem basis through Ontario Works’ “emergency hostel services” funding Funding is cost-shared with the Province on an 82.8/17.2 basis. Per diem rate is $43.50 with additional $4.40 for personal needs Agenda Item # 4•
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c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
Clients Served
of Beds
Ryandale Shelter
Families/Singles
15
16 – 24 yrs.
8
Salvation Army
Men
7
In From the Cold
Singles
24
Women & children
10
Families
14
Kingston Youth Shelter
Dawn House Kingscourt Shelter
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Agenda Item # 4•
Emergency Hostel
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
GAPS in Homeless Services - As identified by clients and service
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providers: Longer hours of operation for Drop-Ins Improved support services for those housed Improved Coordination of Services Increased Life Skills programming Improved affordable transportation Increased Intensive Case Management Increased transportation services for rural clients Additional financial resources for clients (New shelter at Kingscourt will address some)
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
SOCIAL HOUSING, SUPPORTIVE HOUSING, AND RENT SUPPLEMENT All are subject to the Housing Services Act 2012(formerly the Social Housing Reform Act, 2000 ) or a Federal Operating Agreement Rent is based on a household’s total gross monthly income, (rent geared-to-income – RGI) All tenants are selected from the Centralized Waiting List City of Kingston, as Service Manager, administers the Social Housing Program to ensure compliance with the SHRA Agenda Item # 4•
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c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
SOCIAL HOUSING, SUPPORTIVE HOUSING, AND RENT SUPPLEMENT CONT’D
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Agenda Item # 4•
Supportive housing provides support services as well as subsidized rent (RGI) Rent supplement program provides RGI housing with a private landlord or other housing provider The Service Manager has an operating agreement with Kingston & Frontenac Housing Corporation to administer the rent supplement program A subsidy is provided to the landlord equal to the difference between the market rent and the RGI rent paid by the tenant
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
Under the HSA, the Service Manager must maintain a centralized waiting list and must maintain at least 2003 Rent Geared to Income Units. In the County of Frontenac there are 161 units: oK&FHC : 28 units in Verona oTown Homes Kingston: 60 units at Country Pines oLoughborough Housing Corp: 55 units in Sydenham oNorth Frontenac Housing Corp: 18 units in Sharbot Lake
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Approximately 1200 households on wait list in general There are no Rent Supplement units in the County
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
Between 2002 and 2009 - 3 AHP announcements Provided capital funding only, no ongoing funding Funding allocations and program guidelines are set by the Ministry of Municipal Affairs and Housing Proponents enter into a 20 year Contribution Agreement It is not subsidized or social housing and was not intended to assist people on the Centralized Waiting List Rents are based on the Canada Mortgage and Housing Corporation (CMHC) Average Market Rent (AMR) Agenda Item # 4•
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c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
Investment in Affordable Housing August 2011 – $480.6 million provincially over 4 years Kingston received total of $4,765,000 over three years All programs available to County residents or projects Six components, Kingston selected three o Rental Housing – new construction o
$1.6M with RFP closing May 30, 2012
o Ontario Renovates – replaces CMHC’s RRAP program o
Anticipate the majority of projects will be in County
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Agenda Item # 4•
o Rent Supplement – provide rent subsidy for 10 years
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
Home Ownership Program A three year City funded program implemented in April 11 households funded in 2012 through this year’s funding.
Previous Provincial program still operating as a revolving fund
which County residents can access
Capital Investment in Affordable Housing Program A $1M per year city funded program to facilitate construction of
affordable rental housing units. Program awaiting approval by Council
Affordable Housing Land Acquisition and Disposal Program lands for the purposes of generating affordable housing units.
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Agenda Item # 4•
A $1M per year city funded program to acquire and dispose of
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
The goal was to develop a strategy for the City of Kingston and
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County of Frontenac that contains projections, policies, and programs for affordable housing and unique approaches to creating a diverse housing stock in the City of Kingston and County of Frontenac in the short, medium and long term. This study re-evaluates the housing issues faced by the City of Kingston / County of Frontenac It also refines strategies to address identified housing issues, ensuring that they aligned with strategic community direction. As a result, the Municipal Housing Strategy has established formal recommendations on policies and programs in an actionable plan for the 2011 to 2015 period.
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
Policy Implementation 40 recommendations 5 objectives
Managing the Housing Agenda Creating a Complimentary Regulatory Environment Leveraging Resources & Tools Building Housing Capacity Cultivating Partnerships Agenda Item # 4•
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c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
Out of 40 Recommendations 13 are specific to County 1. That the City and County establish the Municipal Housing
Agenda Item # 4•
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Strategy (MHS) as the primary strategic plan to help guide and align local housing efforts. 2. That the City and County use the Municipal Housing Strategy (MHS) as an alignment tool across areas of municipal responsibility. 11. That the County consider establishing an Official Plan to help guide land use planning which has consistent housing polices among the four constituent Townships and which establishes targets for units to be added to the current housing stock over the next 10 years 12. That the City and County support second suites as an affordable rental housing alternative
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
14 That the County undertake a review with local Townships to
Agenda Item # 4•
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identify zoning anomalies that may be acting as barriers, especially when it comes to supporting seniors housing options. 17. That the City and County advocate for additional funding from senior governments on a ‘fair share’ basis, particularly with regards to addressing capital shortfalls and affordability gaps. 23. That the County consider establishing appropriate authorities/incentives in support of affordable housing to help prepare for development opportunities that may arise. 30. That the City and County continue to advocate for additional senior government funding to address the increasing support service needs of residents (Ontario Disability Support Program, Ministry of Community & Social Services, etc.)
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
31. That the City and County pursue linkages with support
service funders and coordinators in the health and community service fields (Local Health Integration Network, Children’s Aid Society, etc.) as a means of expanding support service opportunities in the community. 32. That the City better consolidate the municipal housing function by:
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◦ Establishing the Housing Department as the ‘Centre of Expertise’ for housing and homelessness issues within the City ◦ Coordinating housing and homelessness planning for the broader service area in collaboration with the County and community service providers ◦ Having City housing staff lead the inter-departmental committee responsible for implementing the MHS (which is to include County staff) ◦ Re-aligning housing staff to accommodate future needs arising from integrated homelessness service planning
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
33. That the City in collaboration with the County develop a
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communications plan to drive out main messages from the MHS in a simple, visual way - reinforcing the issues and the need to work collectively 34. That the City and County adopt a Housing Charter as a means of communicating policy principles regarding housing and homelessness 35. That the City in collaboration with the County use community forums and theme-based workshops as vehicles for bringing partners together, expanding knowledge of housing development practices, and sharing community ideas, programs and policy.
c) Lanie Hurdle, Commissioner of Community Services and Sheldon Laidman, Director of Housing, City of Kingston
QUESTIONS
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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d) Howard Allan, Allan Chartered Accountants Re: Presentation of the 2011 Financial Statements
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MINUTES OF THE REGULAR MEETING OF COUNCIL April 18, 2012
A regular meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie On Wednesday, April 18, 2012 at 9:00 a.m. PRESENT:
Warden Janet Gutowski, Deputy Warden Denis Doyle, Councillors David Jones, John Purdon, John McDougall, Bud Clayton and John Inglis
REGRETS:
Councillor Gary Davison
ALSO PRESENT:
County: Liz Savill, CAO/Clerk; Marian VanBruinessen, Treasurer; Paul Charbonneau, Director of Emergency & Transportation Services; Julie Shillington, Administrator of Fairmount; Anne Marie Young, Manager of Economic Sustainability; Joe Gallivan, Manager of Sustainability Planning; David Millard, Manager of Information Services; Alison Vandervelde, Communications Officer; Jenny Liu, Municipal Intern; and Susan Beckel, Deputy Clerk (recording secretary) Media: Jeff Green, The Frontenac News and Craig Backay, Frontenac EMC
CALL TO ORDER
Warden Gutowski called the meeting to order at 9:05 a.m. 2.
ADOPTION OF THE AGENDA
Motion #110-12
Moved By: Seconded By:
Councillor Clayton Councillor Inglis
RESOLVED THAT the agenda for the April 18, 2012 meeting of the Council of the County of Frontenac, be adopted as amended: Under Agenda Item #4 - Deputations and/or Presentations delete: a) Presentation of 2 LifePak 12 Monitors from the County of Frontenac to St. Lawrence College (Cornwall Campus) Primary Care Paramedic Program move: c) Volunteer Appreciation Recognition to the first deputation and Under Agenda Item #10 - Reports from the CAO Regular Meeting of Council Minutes April 18, 2012
a) Adoption of Regular Meeting Minutes dated April 18, 2012; and Special Meeting Minutes dated May 9, 2012
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- add: 10.1.2 b) Sustainability - Ontario Feed in Tariff (FIT) Proposed Changes CARRIED
DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
The Warden requested the Clerk to record that in accordance with the Municipal Conflict of Interest Act no disclosures of pecuniary interest were declared. 4.
DEPUTATIONS AND/OR PRESENTATIONS a) Volunteer Appreciation Recognition
In recognition of National Volunteer Week, Warden Gutowski acknowledged the following volunteers for their dedication to the County in various capacities:
David Hahn, Chair of the Green Energy Task Force, Allan McPhail, Chair of the Trails Advisory Committee and Geoff Sandiford, Chair of the Sustainability Advisory Committee who were in attendance to receive letters of acknowledgement from Council; Neil Allen, Chair of the Accessibility Advisory Committee and Marcel Giroux, Chair of the County’s 150th Planning Advisory Committee who were unable to attend the meeting; County Council advisory committee members; Fairmount Home volunteers who were recognized at a volunteer appreciation dinner last evening; and Emergency Medical Attendants (EMA) on Wolfe Island who will be recognized during Emergency Medical Services (EMS) week in May.
Motion #111-12
Moved By: Seconded By:
Councillor Clayton Councillor Inglis
RESOLVED THAT the Council of the County of Frontenac gratefully acknowledges the work of all of its volunteers who provide valuable contributions to the County’s initiatives. CARRIED b) Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada (EMSCC) Re: EMSCC Government Relations and Community Paramedicine Paul Charbonneau introduced Mike Nolan, Chief of Paramedics, County of Renfrew and President of the Emergency Medical Services Chiefs of Canada (EMSCC) to provide a presentation “Optimizing Rural Services through Community Paramedic Programs”. Chief Nolan reviewed the key actions of the Emergency Medical Services (EMS) Chiefs of Canada highlighting its government relations initiatives and community paramedic programs. Chief Nolan emphasized that with an aging population, collaborating with community agencies to deliver community paramedic programs allows seniors to manage their health issues and live with dignity in their own homes longer. Chief Nolan spoke to the community paramedic programs currently in place in Renfrew County: (i) paramedic clinics; (ii) paramedic ad hoc home visits; (iii) aging at home; (iv) heart wise exercise program; and (v) AEDs program. Regular Meeting of Council Minutes April 18, 2012
a) Adoption of Regular Meeting Minutes dated April 18, 2012; and Special Meeting Minutes dated May 9, 2012
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Motion #112-12
Moved By: Seconded By:
Councillor Clayton Councillor Inglis
RESOLVED THAT the presentation by Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada (EMSCC) regarding Government Relations and Community Paramedicine be received for information. CARRIED 5.
CLOSED MEETING
Motion #113-12
Moved By: Seconded By:
Councillor Clayton Councillor Inglis
RESOLVED THAT Council of the County of Frontenac enter into a closed meeting as authorized under Section 239 of The Municipal Act to consider: a) Adoption of closed meeting minutes dated March 21, 2012 b) Pending acquisition of land. CARRIED Motion #114-12
Moved By: Seconded By:
Councillor Clayton Councillor Inglis
RESOLVED THAT Council of the County of Frontenac rise from the closed meeting and confirm the direction provided to staff in the closed meeting. CARRIED 6.
ADOPTION OF MINUTES a) Adoption of Regular Meeting Minutes dated March 21, 2012 and Special Meeting Minutes dated April 4, 2012
Motion #115-12
Moved By: Seconded By:
Councillor Clayton Councillor Inglis
RESOLVED THAT the minutes of the regular meeting of County Council held March 21, 2012 and the minutes of the special meeting of County Council held April 4, 2012 be adopted as circulated. CARRIED 7.
BUSINESS ARISING FROM THE MINUTES
COMMUNICATIONS FOR INFORMATION a) Communications of Interest to Council
Motion #116-12
Moved By:
Councillor Clayton
Regular Meeting of Council Minutes April 18, 2012
a) Adoption of Regular Meeting Minutes dated April 18, 2012; and Special Meeting Minutes dated May 9, 2012
Page 3 of 12
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Agenda Item # 6•
Seconded By:
Councillor Inglis
RESOLVED THAT the items listed in the Communications of Interest to County Council dated April 18, 2012 be received and filed for information purposes, including Kingston, Frontenac Public Library Board meeting minutes dated February 22, 2012 and Kingston, Frontenac Public Library Board Annual General meeting minutes dated March 23, 2011. CARRIED 9.
COMMUNICATIONS FOR ACTION a) Town of Halton Hills - March 14, 2012
Motion #117-12
Moved By: Seconded By:
Councillor McDougall Councillor Clayton
RESOLVED THAT the Council of the County of Frontenac receive for information the correspondence from the Town of Halton Hills dated March 14, 2012 regarding exempting Royal Canadian Legion Branches from paying regional taxes. CARRIED b) The Corporation of Havelock-Belmont-Methuen - March 28, 2012 Motion #118-12
Moved By: Seconded By:
Councillor Clayton Councillor McDougall
RESOLVED THAT Council of the County of Frontenac receive for information the correspondence from the Corporation of Havelock-Belmont-Methuen dated March 28, 2012, appealing to the Minister of Agriculture, Food and Rural Affairs to reconsider the eligibility requirement that all applicants under the Ontario Wildlife Damage Compensation Program must have a valid Farm Business Registration Number. CARRIED c) Pitch In Canada Week - April 23 - 30, 2012 Motion #119-12
Moved By: Seconded By:
Councillor McDougall Councillor Clayton
WHEREAS hundreds of thousands of Canadians show their concern for the environment and their communities each year by participating in PITCH-IN CANADA projects to: reduce, reuse, recycle and properly dispose of waste; clean up and rejuvenate local neighbourhoods, green spaces, ravines, waterways and illegal dump sites; restore habitats; and to establish composting and recycling projects; AND WHEREAS PITCH-IN CANADA, a national, community-based, organization comprised of eco-action and community volunteers, believes that maintaining a quality environment and encouraging civic pride is everyone’s responsibility; AND WHEREAS PITCH-IN CANADA encourages voluntary action to: keep communities clean and beautiful and restore and maintain a healthy environment; Regular Meeting of Council Minutes April 18, 2012
a) Adoption of Regular Meeting Minutes dated April 18, 2012; and Special Meeting Minutes dated May 9, 2012
Page 4 of 12
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Agenda Item # 6•
NOW THEREFORE, the Council of the County of Frontenac hereby proclaims the week of April 23-30, 2012 as “PITCH-IN CANADA Week” in Frontenac County and invite all citizens in our community to actively participate in PITCH-IN CANADA’s OPERATION: Clean Sweep! CARRIED 10.
REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER 10.1 Administrative Services 10.1.1 Administration a) Administrative and Financial Services 2012 1st Quarter Activity Report
Motion #120-12
Moved By: Seconded By:
Councillor Clayton Councillor McDougall
RESOLVED THAT the Council of the County of Frontenac accept the Administrative and Financial Services – 2012 1st Quarter Activity Update report for information only. CARRIED 10.1.2 Sustainability a) Peer Review Services for Subdivision Planning Contract Award Motion #121-12
Moved By: Seconded By:
Councillor McDougall Councillor Clayton
RESOLVED THAT the Council of the County of Frontenac accept the Sustainability – Peer Review Services for Subdivision Planning Contract Award report for information only; AND FURTHER THAT the Clerk be authorized to execute an agreement with Malroz Engineering on behalf of the County. CARRIED b) Ontario Feed In Tariff Program Proposed Changes Peter Young, Community Planner spoke to the report advising Council that prices paid by OPA under the Feed In Tariff (FIT) program have been significantly reduced. Mr. Young further advised that the proposed changes to the FIT program would not appear to permit groundmounted solar projects in residential areas or abutting residential areas, with some exceptions. MicroFIT projects are now proposed to be prohibited from being located on properties or abutting properties where “residential use” is lawfully permitted. Motion #122-12
Moved By: Seconded By:
Councillor Clayton Councillor McDougall
Regular Meeting of Council Minutes April 18, 2012
a) Adoption of Regular Meeting Minutes dated April 18, 2012; and Special Meeting Minutes dated May 9, 2012
Page 5 of 12
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Agenda Item # 6•
RESOLVED THAT County Council receive the Sustainability – Ontario Feed-In Tariff Program Changes report; AND FURTHER THAT Council direct staff to provide comments to the Ontario Power Authority, prior to the deadline of April 27, 2012, regarding the lack of clarity on the ability to locate ground-mounted solar projects in rural or agricultural zones as proposed in the proposed changes to the microFIT and FIT program rules. CARRIED b) Ontario Feed In Tariff Program Proposed Changes 10.1.3 Human Resources 10.2 Financial Services a) 2012 Property Tax Capping Motion #123-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
WHEREAS the County of Frontenac adopted tax ratios of 1.0 for the Multi-residential, Commercial and Industrial Classes in 1998 thereby providing a fair and equitable property tax environment for the business sector; AND WHEREAS property taxation at Current Value Assessment (CVA) is considered fair and equitable; AND WHEREAS the property taxation at CVA has been the goal since its implementation in 1998; AND WHEREAS property tax decreases continue to fund the claw-back resulting from capped properties; AND WHEREAS under the Municipal Act S.O. 2001, Chapter 25 as amended (the Act), Subsection 329.1 (1), upper tier and single tier municipalities have the opportunity to select from prescribed options the calculation of the amount of taxes for municipal and school purposes payable in respect of property in the commercial class, industrial class or multi-residential property class for 2005 or a subsequent taxation year; AND WHEREAS County Council has reviewed the provisions of Section 329.1(1) of the Act and hereby deems it necessary and appropriate to adopt optional tools for the purpose of providing minimum amounts for properties subject to the provisions of Section 331 for the Commercial, Industrial and Multi-residential property classes; NOW THEREFORE, Council of the County of Frontenac accepts this Financial Services – 2012 Property Tax Capping report; AND FURTHER THAT Council of the County of Frontenac shall adopt a bylaw setting the 2012 capping adjustment at 10% of the previous year’s annualized tax or 5% of CVA tax, whichever Regular Meeting of Council Minutes April 18, 2012
a) Adoption of Regular Meeting Minutes dated April 18, 2012; and Special Meeting Minutes dated May 9, 2012
Page 6 of 12
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Agenda Item # 6•
is greater and a threshold of $250 for increasing and decreasing properties for properties in the Commercial, Industrial and Multi-residential Classes to which Part IX of the Act applies; AND FURTHER THAT properties that were at CVA tax in 2011 are excluded from the capping and claw-back calculation in 2012; AND FURTHER to exclude properties that would move from being capped in 2011 to being clawed back in 2012 or from being clawed back in 2011 to being capped in 2012 as a result of the changes to the CVA tax caused by the 2012 reassessment; AND FURTHER that for all properties that become eligible within the meaning of subsection 331(20) of the Act, the taxes for municipal and school purposes for the year or portion of the year shall be the greater of: a) the amount of the taxes determined for the property for 2012 under subsection 331(2), and b) the amount of the uncapped taxes for the property multiplied by one hundred per cent (100%) where “uncapped taxes” means the taxes for municipal and school purposes that would have been imposed for the taxation year but for the application of the cap. CARRIED b) 2012 Temporary Borrowing By-Law Motion #124-12
Moved By: Seconded By:
Councillor Jones Deputy Warden Doyle
RESOLVED THAT Council of the County of Frontenac accept the Financial Services – 2012 Temporary Borrowing Bylaw report; AND FURTHER direct the Clerk to introduce a by-law later in the meeting to authorize current borrowings from time to time during 2012. CARRIED 10.3 Emergency and Transportation Services a) Emergency and Transportation Services 2012 1st Quarter Activity Update Motion #125-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – 2012 1st Quarter Activity Update report for information only. CARRIED b) 2012 Emergency Medical Services (EMS) Week Proclamation, May 20th to 26th Motion #126-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
Regular Meeting of Council Minutes April 18, 2012
a) Adoption of Regular Meeting Minutes dated April 18, 2012; and Special Meeting Minutes dated May 9, 2012
Page 7 of 12
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Agenda Item # 6•
WHEREAS each year the paramedics of Frontenac Paramedic Services will respond to approximately 22,000 calls for assistance; AND WHEREAS, Emergency Medical Services (EMS) in Ontario are a vital public service; AND WHEREAS the members of emergency medical services are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; AND WHEREAS access to quality emergency medical care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; AND WHEREAS the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their life saving skills; AND WHEREAS the members of emergency medical services teams often find themselves in dangerous and traumatic situations requiring spontaneous decision-making; AND WHEREAS the members of emergency medical services teams provide a vital pre-hospital service to the residents of the geographic area of the County of Frontenac; AND WHEREAS, it is appropriate to recognize the value and the accomplishments of ALL Emergency Medical Services providers by designating Emergency Medical Services Week; NOW THEREFORE BE IT RESOLVED the Council of the County of Frontenac accept the Emergency and Transportation Services – 2012 Emergency Medical Services (EMS) Week, May 20th to 26th report; AND FURTHER that the week of May 20th to 26th, 2011 be proclaimed EMS WEEK in the County of Frontenac. CARRIED c) 2012 Emergency Preparedness Week Proclamation, May 6th to 12th Motion #127-12
Moved By: Seconded By:
Councillor Jones Deputy Warden Doyle
WHEREAS the Council of the County of Frontenac recognizes the importance of everybody being prepared for emergencies; AND WHEREAS the goal of Emergency Preparedness Week is to raise community awareness and the need to prepare for the possibility of an emergency; AND WHEREAS the safety of our community is the responsibility of each and every one of us, we must prepare now and learn how to secure a strong and healthy tomorrow; NOW THEREFORE Council of the County of Frontenac accept the Emergency and Transportation Services – 2012 Emergency Preparedness Week, May 6th to 12th report for information; Regular Meeting of Council Minutes April 18, 2012
a) Adoption of Regular Meeting Minutes dated April 18, 2012; and Special Meeting Minutes dated May 9, 2012
Page 8 of 12
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Agenda Item # 6•
AND FURTHER Council of the County of Frontenac hereby proclaim the week of May 6th to 12th, 2012, to be EMERGENCY PREPAREDNESS WEEK throughout the County, and encourage all citizens to participate in educational activities on emergency preparedness. CARRIED 10.4 Fairmount Home a) Fairmount Home 2012 1st Quarter Activity Update Motion #128-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
RESOLVED THAT Council of the County of Frontenac accept the Fairmount Home – 1st Quarter Activity Update report for information only. CARRIED b) Fairmount Grapevine Gazette - March and April 2012 Issues Motion #129-12
Moved By: Seconded By:
Councillor Jones Deputy Warden Doyle
RESOLVED THAT the Council of the County of Frontenac receive the March and April 2012 editions of the Fairmount Grapevine Gazette for information. CARRIED 11.
ACCOUNTS a) Accounts for March 10 - April 10, 2012
Motion #130-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
RESOLVED THAT the Council of the County of Frontenac receive for information the following accounts for the period of March 10 to April 10, 2012: • Payroll dated between March 5, 2012 and April 1, 2012 in the amount of $868,720.65; and • Cheque listing in the amount of $760,298.80. CARRIED 12.
MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN
GIVING NOTICE OF MOTION
OTHER BUSINESS 14.1 External Boards and Committees a) Kingston Frontenac Library Update - Councillor Purdon
Regular Meeting of Council Minutes April 18, 2012
a) Adoption of Regular Meeting Minutes dated April 18, 2012; and Special Meeting Minutes dated May 9, 2012
Page 9 of 12
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Agenda Item # 6•
Councillor Purdon reported that the City of Kingston is establishing a new community centre in the Rideau Heights area which may include a new branch of the public library. b) KFL&A Public Health Update - Councillor Clayton Councillor Clayton reported that the board has been receiving presentations regarding the proposed wind turbine project on Amherst Island and public health staff is researching information regarding whether or not wind turbines produce detrimental health effects. c) RULAC, LSR and Other Updates - Susan Beckel – no report d) Algonquin Land Claim Update - Councillor Inglis – no report e) Frontenac County Youth Justice Advisory Committee Update - Councillor Davison – no report f) Housing and Homelessness Committee Update - Councillor McDougall Councillor McDougall reported the following: two committee meetings have been held; the committee name has been changed to the Housing and Homelessness Committee; the Home Ownership Assistance Program has been released; Lanie Hurdle, Commissioner of Community Services - City of Kingston will be attending the next County Council meeting to provide information regarding social and affordable housing programs; poverty reduction collaborative between the KFL&A United Way and the City of Kingston includes one pillar dealing with housing to which the Housing and Homelessness Committee will be providing input; the City of Kingston is initiating a secondary suites pilot program for new units in the former Kingston Township area; and David Townsend, Southern Frontenac Community Services would like to speak to Council regarding the United Way of Simcoe County funding. g) Rideau Corridor Landscape Steering Committee Update - Councillor Jones – no report 14.2 Advisory Committees of County Council a) b) c) d)
Sustainability Advisory Committee Green Energy Task Force 150th Anniversary of County Advisory Committee Trails Advisory Committee Trails Advisory Committee Meeting Minutes – February 3, 2012
Motion #131-12
Moved By: Seconded By:
Councillor Jones Deputy Warden Doyle
Regular Meeting of Council Minutes April 18, 2012
a) Adoption of Regular Meeting Minutes dated April 18, 2012; and Special Meeting Minutes dated May 9, 2012
Page 10 of 12
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Agenda Item # 6•
RESOLVED THAT the Council of the County of Frontenac accept the Trails Advisory Committee meeting minutes dated February 3, 2012. CARRIED 2012 Trails Advisory Committee Communications Plan Motion #132-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
RESOLVED THAT the Council of the County of Frontenac approve the 2012 Trails Advisory Committee Communications Plan. CARRIED e) Accessibility Advisory Committee 14.3 Other Updates a) Out of Province Conferences Paul Charbonneau advised County Council that he will be attending the Emergency Medical Services Chiefs of Canada (EMSCC) conference in Vancouver, BC in June. Mr. Charbonneau also advised that he and Gale Chevalier, Deputy Chief - Performance Standards, David Herrington, Systems Technician will be attending the ZOLL Summit 2012 in Denver, Colorado in May. Julie Shillington advised that Violet Yovanovich, Recreationist and Lynda Laird, Volunteer Coordinator will be presenting the Fairmount Generation Jamboree Program at the National Music Therapists Conference in Montreal, Quebec in May. b) Other Updates Paul Charbonneau advised that 4 proponents have expressed interest in the design build for the North Frontenac fire/land ambulance base. Mr. Charbonneau advised that the Project Manager will be providing County Council with monthly reports beginning in May. Liz Savill advised that the EORN board meeting will be held on April 19 and the EOWC meeting will be held on April 20 in the United Counties of Leeds & Grenville. 15.
PUBLIC QUESTION PERIOD
BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW a) By-Law No. 2012-0012 - To Authorize Temporary Borrowing for 2012 b) By-Law No. 2012-0013 - 2012 Property Tax Capping c) By-Law No. 2012-0014 - To Amend By-Law 2011-0004 (Council Remuneration By-Law) d) By-Law No. 2012-0015 - To Amend By-Law 2011-0005 (Council Reimbursement of Expenses By-Law)
Regular Meeting of Council Minutes April 18, 2012
a) Adoption of Regular Meeting Minutes dated April 18, 2012; and Special Meeting Minutes dated May 9, 2012
Page 11 of 12
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Agenda Item # 6•
e) By-Law No. 2012-0016 - Confirmation of Proceedings Motion #133-12
Moved By: Seconded By:
Councillor Jones Deputy Warden Doyle
RESOLVED THAT leave be given the mover to introduce the following by-laws that have been circulated to all members of County Council and that these by-laws be read a first and second time: By-Law No. 2012-0012 - To authorize temporary borrowing for 2012 By-Law No. 2012-0013 - 2012 Property Tax Capping By-Law No. 2012-0014 - To amend By-law 2011-0004 (Council Remuneration By-law) By-Law No. 2012-0015 - To amend By-law 2011-0005 (Council Reimbursement of Expenses By-law) By-Law No. 2012-0016 - Confirmation of proceedings CARRIED Motion #134-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
RESOLVED THAT the following by-laws be read a third time, signed, sealed and finally passed: By-Law No. 2012-0012 - To authorize temporary borrowing for 2012 By-Law No. 2012-0013 - 2012 Property Tax Capping By-Law No. 2012-0014 - To amend By-law 2011-0004 (Council Remuneration By-law) By-Law No. 2012-0015 - To amend By-law 2011-0005 (Council Reimbursement of Expenses By-law) By-Law No. 2012-0016 - Confirmation of proceedings CARRIED 17. •
ADJOURNMENT Confirmation of time, date and location for upcoming County Council Meetings:
Motion #135-12
Moved By: Seconded By:
Deputy Warden Doyle Councillor Jones
RESOLVED THAT the meeting hereby adjourn at 11:25 a.m. CARRIED
Janet Gutowski, Warden
K. Elizabeth Savill, Clerk Regular Meeting of Council Minutes April 18, 2012
a) Adoption of Regular Meeting Minutes dated April 18, 2012; and Special Meeting Minutes dated May 9, 2012
Page 12 of 12
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Agenda Item # 6•
MINUTES OF O THE SPE ECIAL MEET TING OF CO OUNCIL Ma ay 9, 2012 A special meeting off the Council of the County of Fronte enac was he eld in the Co ounty Boardroom in the Co ounty Admin nistrative Offfice, 2069 Battersea B Ro oad, Glenbu urnie on Wednesday, May 9, 2012 at 9:00 9 a.m. NT: PRESEN
Warden n Janet Guto owski, Councillors Gary Davison, Da avid Jones, John Purdon, John McDo ougall, Bud Clayton C and John Inglis
ABSENT T:
Deputy y Warden De enis Doyle
ALSO PR RESENT:
Paul Liz Sa avill, CAO/C Clerk; Marrian VanBru uinessen, Treasurer; T Charbonneau, Dire ector of Eme ergency & Transportatio T on Services; Joe Gallivan n, Managerr of Sustain nability Plan nning; Jenny y Liu, Municipal Intern; Patrick P Thom mpson, Proje ect Manager; and Susan n Beckel, De eputy Clerk (R Recording Secretary)
C CALL TO OR RDER
9 a.m. The Warrden called the meeting to order at 9:03 2.
A ADOPTION OF O THE AGENDA
Motion #136-12
y: Moved By Seconded d By:
ouncillor McD Dougall Co Co ouncillor Jones
RESOLV VED THAT the agenda a for the Ma ay 9, 2012 special clo osed meetin ng of Counc cil be adopted as circulated d. CARR RIED 3.
D DISCLOSUR RES OF PEC CUNIARY IN NTEREST AN ND GENERA AL NATURE E THEREOF F
sted the Cle erk to record d that in accordance with w the Mun nicipal Conflict of The Warrden reques Interest Act A no disclo osures of pe ecuniary interest were de eclared. 4.
D DEPUTATIO NS AND/OR R PRESENT TATIONS
C CLOSED ME EETING
Motion #137-12
Moved By y:
Co ouncillor Jones
Special Me eeting of Counc cil Minutes May 9, 201 12
a) Adoption of Regular Meeting Minutes dated April 18, 2012; and Special Meeting Minutes dated May 9, 2012
Page 1 of 3
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Agenda Item # 6•
Seconded By:
Councillor McDougall
RESOLVED THAT the Council of the County of Frontenac enter into a closed meeting as authorized by Section 239 of the Municipal Act in order to consider advice that is subject to solicitor-client privilege. CARRIED Motion #138-12
Moved By: Seconded By:
Councillor McDougall Councillor Jones
RESOLVED THAT Council rise from the closed meeting and confirm the direction provided to staff within the closed meeting. CARRIED 6.
ADOPTION OF MINUTES
BUSINESS ARISING FROM THE MINUTES
COMMUNICATIONS FOR INFORMATION
COMMUNICATIONS FOR ACTION
REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER – Nil
ACCOUNTS
MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN
GIVING NOTICE OF MOTION
OTHER BUSINESS - Nil
PUBLIC QUESTION PERIOD
BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW a) By-Law No. 2012-0017 - Confirmation of Proceedings
Motion #139-12
Moved By: Seconded By:
Councillor Jones Councillor Davison
RESOLVED THAT leave be given the mover to introduce the following by-law that has been circulated to all members of Council and that this by-law be read a first and second time: • By-law No. 2012-0017 - a by-law to confirm the proceedings of County Council at the special closed meeting of Council held on May 9, 2012. CARRIED Special Meeting of Council Minutes May 9, 2012
a) Adoption of Regular Meeting Minutes dated April 18, 2012; and Special Meeting Minutes dated May 9, 2012
Page 2 of 3
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Agenda Item # 6•
Motion #140-12
Moved By: Seconded By:
Councillor Jones Councillor Davison
RESOLVED THAT the following by-law be read a third time, signed, sealed and finally passed: •
By-law No. 2012-0017 - a by-law to confirm the proceedings of County Council at the special closed meeting of Council held on May 9, 2012. CARRIED ADJOURNMENT
Motion #141-12
Moved By: Seconded By:
Councillor Jones Councillor Davison
RESOLVED THAT the meeting hereby adjourn at 9:52 a.m. CARRIED
Janet Gutowski, Warden
K. Elizabeth Savill, Clerk
Special Meeting of Council Minutes May 9, 2012
a) Adoption of Regular Meeting Minutes dated April 18, 2012; and Special Meeting Minutes dated May 9, 2012
Page 3 of 3
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Agenda Item # 8•
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Lisa Goodberry Executive Assistant (Temp)
Date Prepared:
May 9, 2012
Date of Meeting:
May 16, 2012
Re:
Communications of Interest to County Council
It is recommended that the following communications of interest to the County listed under the headings A, B, and C be received and filed (copies are available upon request). A
Ministries, Other Municipalities, etc:
- Ministry of Infrastructure, April 5, 2012 – A memorandum from the Honourable Bob Chiarelli addressing Ontario’s 2012 Budget.
- Ministry of the Environment, April 25, 2012 – A letter to provide information to serve as guidance for municipalities who provide water services and may have responsibilities related to the Clean Water Act (O.Reg.284/07, Source Protection Areas and Regions).
- Municipal Property Assessment Corporation, April 26, 2012 – The 2011 Annual Report and Financial Statements for the year ended December 31, 2011. The report is also available online at www.mpac.ca.
- Ministry of Community Safety and Correctional Services, May 1, 2012 – Emergency Management Ontario advises that the County’s JEPP application for federal funding has been approved for Emergency Operations Centre. Please see attached report.
- Public Safety Canada News Release, May 3, 2012 – The federal government reinforces its commitment to public safety through the allocation of 10MHz of the 700 MHz bandwidth for the use of emergency responders including police, fire fighters and paramedics. The full news release can be found at: http://www.publicsafety.gc.ca/media/nr/2012/nr20120503-eng.aspx
- Ministry of Education News Release, May 4, 2012 – The provincial government has released new guidelines to ensure that school fundraising proceeds complement – not replace – public funding for education. The new Guidelines for School Fundraising can be found at: http://www.edu.gov.on.ca/eng/parents/Fund2012.html
Administrative Report Communications of Interest to County Council May 16, 2012
Communications of Interest to Council
Page 1 of 3
Page 96 of 225
Agenda Item # 8•
- Ministry of Municipal Affairs and Housing, May 4, 2012 – Emergency Preparedness Week (May 6-12, 2012) Other Correspondence:
- SWITCH, April 10, 2012 – A thank you for the sponsorship of the SWITCH 2012 Green Profit Conference and Exhibition. The support was essential to the success of Green Profit and to furthering the goals of SWITCH this year.
- Fourteen Island North & Feeder Lakes Association (FINFLA), April 15, 2012 – To commend the Council of the County of Frontenac for enabling the installation of a dry fire hydrant in Buffy Lake and the associated improvements carried out to the adjacent Meredith Lane access road.
- Limestone District School Board, April 16, 2012 – Mid-year update of Year 3 of its 5 year plan, Success for all: Strategic Directions 2009- 2014, a comprehensive multicomponent approach to strategic planning by the Board.
- Spina Bifida and Hydrocephalus Association of Ontario, April 30, 2012 – Requesting the County of Frontenac consider proclaiming June, Spina Bifida and Hydrocephalus Awareness Month, in order to help raise awareness of these life long, complex conditions.
- Ontario Good Roads Association, April 30, 2012 – Letter to encourage the County to join the Ontario Good Roads Association.
- KFL&A Public Health, May 1, 2012 – KFL&A Healthy Eating Workshops in Napanee, Kingston and Verona. AMO Member Communications:
- News Releases
- AMO Breaking News • Addressing the Rising Cost of Police Services - Update to members, May 1, 2012 • Bills introduced since May 1, 2012, May 3, 2012
- Watch Files • April 12, 19, 26, May 3, 2012 FCM Communications:
- News Releases • FCM is looking for sustainably minded municipal representatives to join them on the Canadian Bioenergy Association’s technology mission to Denmark on May 25-28 and Sweden on May 28-June 1, 2012 • Halocarbon Management Forum, May 30, 2012 – a discussion forum aimed at highlighting industrial environmental policy options to reduce additional greenhouse gas, ozone-depleting substance (ODS) and halocarbon emissions in Québec and Canada • World Hydrogen Energy Conference 2012, Toronto, ON, June 3-7, 2012 Administrative Report Communications of Interest to County Council May 16, 2012
Communications of Interest to Council
Page 2 of 3
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Agenda Item # 8•
•
B
Infrastructure Climate Risk Assessment on June 6, 2012 in
Eastern Ontario Wardens’ Caucus (EOWC) Meeting Minutes/News Releases: •
C
Workshop: Saskatoon
Meeting Minutes dated March 30, 2012
Agency/Board Minutes:
- Kingston Frontenac Public Library Board Minutes, March 28, 2012
D
The following items of correspondence require action:
- Oxford County, April 23, 2012 – Request for support of the resolution demanding a moratorium on any future landfill construction or approval until such time as a full review of alternatives can be completed which would examine best practices in other jurisdictions around the world.
- Township of Wainfleet, April 24, 2012 – Request for support of the resolution and bylaw for the minimum setback distance for the construction of all Industrial Wind Turbines, also known as Wind Turbine Generators, to be erected within the borders of the township, and to require that any construction, in compliance with this by-law or not, shall also provide indemnification for any loss of property value or adverse health effect therefrom.
- Ontario Human Rights Commission, May 2, 2012 – Request for the proclamation of Ontario Human Rights Code Week, June 11-15, 2012. The Ontario Human Rights Code recognizes the dignity and worth of each person and ensures that everyone is free from discrimination and harassment where they live, work and play.
Administrative Report Communications of Interest to County Council May 16, 2012
Communications of Interest to Council
Page 3 of 3
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Agenda Item # 8•
MINUTES Regular Meeting #2012-03 Kingston Frontenac Public Library Board March 28, 2012 - 4:30 PM (following the Annual General Meeting) Delahaye Room, Central Library Present: Barbara Aitken, Paige Cousineau, Denise Cumming, Patricia Enright (Chief Librarian/CEO), Wilma Kenny, Erik Knutsen (left at 5:35 PM), Councillor Jim Neill (left at 5:45 PM), Floyd Patterson, Councillor John Purdon, Claudette Richardson (Chair), Monica Stewart Staff Present: Doug Brown (Manager, Facilities, left at 5:35 PM), Mary Glenn (Recording Secretary), Barbara Love (Director, Branch Operations, left at 5:35 PM), Shelagh Quigley (Manager, Human Resources), Chris Ridgley (Budget / HR Analyst), Regrets: Ralph Gatfield, Lester Webb (Director, Outreach and Technology) Others present: Nancy Jones (CUPE 2202)
- CALL TO ORDER Ms. Richardson called the meeting to order at 4:30 PM following the Annual General Meeting.
- ADOPTION OF THE AGENDA The agenda was accepted as distributed.
- DECLARATIONS OF CONFLICT OF INTEREST There were no declarations of conflict of interest.
- ACCEPTANCE OF MINUTES 4.1
Kingston Frontenac Public Library Meeting #2012-02 held February 22, 2012
2012-15 PATTERSON – NEILL That the minutes of Regular Meeting #2012-02 of the Kingston Frontenac Public Library Board held February 22, 2012 be approved as circulated. CARRIED 5. BUSINESS ARISING FROM THE MINUTES 5.1
Strategic Objectives F1 and F3
F1 (promoting the library’s value to the municipalities and the community) and F3 (investigating opportunities to encourage major gifts and planned giving) was brought forward from the February board meeting for discussion. 2012-16 CUMMMING – KENNY That the Board strike an Advocacy Ad Hoc committee to come up with the Terms of Reference and prepare an Outreach and Advocacy Plan to be presented to the Board at the September 2012 board meeting with the following members: Ralph Gatfield Jim Neill Paige Cousineau Claudette Richardson CARRIED
Communications of Interest to Council
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It was noted that OLA, CLA and other organizations have resources and tools with respect to Advocacy and it was suggested that staff bring forward samples of existing policies. With respect to F3, it was reported that Rob Lavery from SOLS was invited to a board meeting a few years ago and made a presentation on planned giving. At that time most Board members felt uncomfortable taking on some of the fund development suggestions, except for planned giving. There was discussion with regards to how to approach this and on a strategy to reach potential donors. It was pointed out that major donors are often not regular library users but have fond memories of libraries. It was also pointed out that campaigning for a specific project or focus often attracts donors. Another idea would be to have the library set up a list for planned giving or bequests, similar to how universities set them up. Board members felt that this is something that requires a lot of work and expertise, and overall something that would be a function of staff. 2012-17 NEILL – KENNY To defer this to the May Board Meeting so that a report can come back as to Best Practices in similar sized libraries. CARRIED 5.2
Board Portal
A board portal is under development and once it is set up the board agenda will be available through a link to the portal. 5.3
Board Member Profiles
The photos and bios will be posted on the staff Intranet, as well as on the Board Portal. 5.4
Community Complex Development – North End of Kingston
Ms. Enright reported on a meeting that she and Ms. Love attended last week with representatives from the City of Kingston and the Limestone District School Board (LDSB) regarding the possible re-development of a community complex in Rideau Heights to include a space for a library. Representatives from the LDSB reported that they cannot commit to anything until they work through the Program and Accommodation Review process. The next meeting will likely be scheduled for the fall. 6. ACTION ITEMS There were no action items. 7.
INFORMATION ITEMS 7.1
Correspondence / Information Received and Sent
There was no correspondence to report on. 7.2
Labour Relations (confidential report distributed)
2012-18 KENNY – KNUTSEN That the Board go In Camera to discuss a labour relations issue. (5:20 PM) CARRIED
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Ms. Jones left the meeting at this time with the managers remaining in attendance. Mr. Knutsen, Ms. Love and Mr. Brown left the meeting during the In Camera session (5:35 PM). 2012-19 STEWART – NEILL That the Board rise from In Camera (5:40 PM). CARRIED Ms. Jones returned to the meeting at this time. 7.3
OLA / OLBA Library Board Membership
Ms. Enright reported that we have not yet renewed our membership because OLBA is asking for the email and home address of board members. Board members who wish to have their membership renewed were asked to indicate by email their permission to share this information. Councillor Neill left the meeting at this time (5:45 PM). 8.
MONITORING REPORTS 8.1
Communication and Counsel 8.1.1 Chief Librarian’s Report
Ms. Love reported on the PLA conference she attended together with Ms. Enright and Kimberly Sutherland Mills. She reported that it was reassuring and validating to realize that others are travelling down the same road with respect to our Organizational Design. Reference is no longer reference in the traditional sense; librarians are now involved in more community outreach. Ms. Enright added that in many libraries they are facing huge cuts in their budget and need to make difficult decisions, and that it is important to focus on what the community needs from us. 8.2
Annual Report
2012-20 COUSINEAU – KENNY That the Board accept the following reports of the Chief Librarian/Chief Executive Officer: Communication and Counsel Annual Report (presented at the AGM) CARRIED 9.
OTHER BUSINESS The Grate Groan-Up Spelling Bee in support of Kingston Literacy and Skills will be held on Thursday, May 10, 2012 at the Days Inn. Anyone interested in attending may contact Barb Love for tickets.
NEXT MEETING DATE AND ADJOURNMENT The next Committee of the Whole Meeting will be held at 4:00 PM, Wednesday, April 11, 2012, Delahaye Room, Central Library. The next regular Board Meeting will be at 4:00 PM, Wednesday, April 25, 2012, Delahaye Room, Central Library. There being no further business, the meeting was adjourned at 6:10 PM.
Claudette Richardson, Chair
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Mary Glenn, Recording Secretary
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ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Joe Gallivan Manager of Sustainability Planning
Date prepared:
May 3, 2012
Date of meeting:
May 16, 2012
Re:
Sustainability – County of Frontenac Official Plan: Basis Document
Background The purpose of this report is to provide Council with a draft of the County Official Plan Basis Document dated May 2012 for its review and approval.
Comment Staff has prepared a Basis Document to begin the consultation process on the County Official Plan. The document has been put together to provide citizens with background information and rationale for the creation of the County Plan. It includes discussion regarding: (i) what the Plan is all about; (ii) the expectations of County Council; (iii) how the plan is connected to Directions for Our Future; and (iv) the basic land use and social characteristics of the Frontenacs as a whole. The Basis Document also reviews current land use planning documents in place across the County and the Province, including the 2005 Provincial Policy Statement and existing planning studies, such at the Municipal Housing Strategy that could affect the County Plan. Also, the document will highlight regional planning issues that could form part of the discussion with citizens as consultation takes place all across the County over the next two years.
Sustainability Implications The County Official Plan is specifically highlighted in the County’s Sustainability Plan. It touches on all four pillars of the plan: social, cultural, economic, and environmental. Administrative Report Sustainability – County of Frontenac Official Plan: Basis Document May 16, 2012
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Financial Implications Council has approved $30,000 as a budget envelope for the preparation of the Official Plan. This budget has been developed to cover meeting costs and the possible need for assistance with the extensive public consultation program. The Basis Document has been prepared entirely by County staff.
Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – County Official Plan: Basis Document report; AND FURTHER that Council approve the Basis Document as background information to be used by citizens to understand and participate in the creation of the County Official Plan.
Administrative Report Sustainability – County of Frontenac Official Plan: Basis Document May 16, 2012
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Basis Document County of Frontenac Official Plan May 2012
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Contents 1.0
Introduction ……………………………………………………………………………………………………… 3
1.1
The Purpose of the Basis Document …………………………………………………………………. 3
1.2
What is an Official Plan? …………………………………………………………………………………. 3
1.3
What are the Benefits of Doing a County Official Plan? ……………………………………….. 4
1.4
County Planning in the Context of the Frontenacs ………………………………………………. 6
1.5
The Characteristics of the Frontenacs……………………………………………………………….. 6
2.0
Directions for Our Future, the County Integrated Community Sustainability Plan (ICSP) 12
3.0
The Frontenacs Watershed Approach to County-Wide Planning ………………………………14
4.0
Importance of the City of Kingston to the citizens of the Frontenacs ………………………….15
5.0
Algonquins of Ontario Land Claim ……………………………………………………………………….15
6.0
Population and Future Growth Projections ……………………………………………………………16
7.0
Provincial Land Use Planning in the Frontenacs…………………………………………………….19
8.0
Regional Studies and Reports Affecting Planning in the Frontenacs …………………………20
9.0
Issues to Consider for Inclusion in the County Official Plan ……………………………………..24
10.0
Work Plan and Consultation Plan ………………………………………………………………………..26
11.0
Next Steps – How to Get Involved and Keep Up to Date …………………………………………27
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1.0
INTRODUCTION
1.1
The Purpose of the Basis Document
This Basis Document has been put together to provide citizens with background information and rationale for the development of the County of Frontenac Official Plan. It is hoped that it will help you understand what this plan is all about, the expectations of County Council, the plan‟s important connection to the County‟s sustainability documents (Directions for Our Future), the land use and social/cultural characteristics of the composition of the Frontenacs, current land use planning documents in place across the County and the Province, and existing planning studies that could affect the County Plan. The Basis Document will also highlight some regional planning issues that could form part of the discussions as consultation takes place all across the County over the next two years.
1.2
What is an Official Plan?
An Official Plan is a legal document that provides land use policies regarding growth and development, while taking into consideration important social, economic, and environmental issues. Section 16 of the Ontario Planning Act provides local governments the authority to prepare such a plan. This will be the first Official Plan for the County of Frontenac. Other Counties in Eastern Ontario also have County plans: Hastings; Renfrew; Peterborough; Haliburton; Stormont, Dundas & Glengarry; Prescott and Russell; and Lanark (in progress). County Council gave the go-ahead to start work on the County Plan as its meeting held on December14, 2011. The motion that was passed at that meeting, which sets out the road map to put this plan together, is contained in Appendix 1. All four Townships in the Frontenacs have Official Plans as well. While the Townships‟ plans focus on the growth within their municipal boundaries, the County plan will take a regional approach and deal with planning issues that cross political jurisdictions, including those that cross into other Counties. Following lots of public consultation, and the preparation of a draft plan, the County Official Plan will be presented to Council for adoption. After that step, it will need to be approved by the Ministry of Municipal Affairs and Housing (MMAH). It will be the responsibility of MMAH to make sure that the County Plan meets the land use policies of Ontario contained in the Provincial Policy Statement, 2005 (PPS). The Province requires that all land use plans “be consistent” with these policies.
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1.3
What are the Benefits of Doing a County Official Plan?
One of the main reasons for having a County Official Plan is to ensure that land use planning occurs in a coordinated, integrated, and comprehensive approach when dealing with planning matters which cross both Township boundaries and the boundaries of adjacent Counties. There are a number of reasons that a County Official Plan can benefit the Frontenacs:
MMAH supports the concept that a County Official Plan is in the best position to coordinate both Provincial and local planning interests, both of which must be addressed in accordance with the Planning Act and the PPS.
A County Official Plan would delegate approval authority of the Townships‟ Official Plans and Official Plan Amendments (OPAs) from MMAH to County Council. Approval authority at the County level will mean greater local autonomy and understanding of local interests.
With County Council as the approval authority, it can be expected that there will be a significantly reduced time for Township Official Plan Amendment approvals.
Any time a Township OPA is before County Council, there will be a benefit having two Councillors who will have a local understanding of the issue and will have attended the public meeting and listened to citizens comments.
There may be legitimate regional planning issues that should be overseen by a regional (County) plan. Some issues, including natural heritage (wetlands, rivers, woodlands, wellhead protection, etc.) can be effectively handled through a County-wide approach.
It is expected that a County Official Plan for the Frontenacs would be general in nature with considerable flexibility in making interpretations and deciding whether any OPAs would be required. It is expected that there would be very few changes in any given year and many changes could be incorporated into periodic reviews of the plan.
The County is already the approval authority for applications for approval of draft and final plans of subdivision. The process for these applications works well in that maximum opportunity is given for expression of local autonomy and interests, as well as the short time period required for pre-consultation.
Should an amendment to a County Official Plan be specific to lands within one of the Townships, the public meeting could be held by the Council of the local municipality as is now done for applications for draft approval of plans of subdivision. With these meetings held at Township offices, there would be no inconvenience to local residents.
A County Official Plan may also be beneficial in supporting provincial and federal funding applications. An overall vision for growth and development for the Frontenacs could lend credibility and indicate formal political support for long term regional infrastructure needs.
In summary, an Official Plan for Frontenac County has the potential to provide more local understanding and knowledge for making land use policy decisions. The plan can also be Page 4 of 31
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designed using a „solutions-oriented planning‟ approach that will allow for a flexible review of applications.
1.4
County Planning in the Context of the Frontenacs
It needs to be recognized that each of the Township Official Plans contain detailed policies and cover planning issues that are specific to each municipality. With the exception of South Frontenac (which is currently involved in an update), all of the Official Plans have been approved under the PPS 2005 and are consistent with provincial land use policies. Also, both North Frontenac Township and Frontenac Islands Township have recently adopted revised Official Plans which, as of May, 2012, are with MMAH for review and approval. In this context, Council has directed that the County Official Plan take a strategic approach to land use planning, using Directions for Our Future, with its broad community vision, as an underlying theme. This would allow for a general direction for planning and development in the County by prescribing strategic goals, objectives, and policies. It should be the intention of a Frontenac County plan to set the context for planning in the County as a whole and to help provide direction for regional planning issues. It will not be the intention of a County Plan to interfere with those planning matters which are considered to be the responsibility of the Townships. The goal is to ensure that the local Official Plans complement the County Official Plan by providing detailed strategies, policies, and the land use designations for planning and development at the local level. In Eastern Ontario, both Peterborough County and Haliburton County serve as models for County plans that take a „high level‟ approach and provide a regional planning perspective. As endorsed by County Council, this is the same approach which will be used for the Frontenacs.
1.5
The Characteristics of the Frontenacs
Without question Frontenac County is a predominantly rural landscape with small communities such as Plevna, Sharbot Lake, Verona, Harrowsmith, Sydenham, Marysville, and many more villages and hamlets throughout the geography. The County has one of the smallest populations of all counties in Eastern Ontario. The County surrounds the City of Kingston to the north and south and extends beyond Highway 7 northerly towards Bon Echo Park. It is bounded to the east by the Counties of Lanark and Leeds & Grenville, to the north by Renfrew County, and the west by Lennox & Addington County. In terms of municipal government, the County is composed of four lower-tier municipalities – the Townships of South, Central and North Frontenac and Frontenac Islands. (See Figure 1 – Local Municipalities) The small population (26,600) but large area of the Frontenacs (4,000 km2) result in a low population density. There are only small communities. In terms of demographics, the number Page 6 of 31
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of retirees is increasing as is the number of seasonal residents, in part because of the spectacular natural features of the County. On the other hand, the trends show young people continue to away, to larger urban centres. Because the population lives predominately in villages or rural areas, municipal services, such as water and wastewater systems are not provided (with the exception of the water system in Sydenham). As a result, access to clean, reliable drinking water is an issue for some residents. The small nature of the communities also means that residents must travel to urban centres for cultural and recreational opportunities. The County boasts some of the most beautiful natural features to be found, possessing 1000 lakes, Wolfe and Howe Islands that form part of the 1000 Islands, and stretches of uninterrupted forests that includes Frontenac and Bon Echo Provincial Parks. The attractiveness of these features draws seasonal residents, outdoor recreationists, and artists, artisans and craftspeople. These people all seek nature for their own reasons, whether it is for adventure and exploration, peace and solitude, or inspiration. The tourism sector is also strongly linked to a pristine environment. The Frontenacs are home to enviable natural resources such as numerous lakes and islands, protected areas, an uninterrupted night sky, and a world renowned biosphere. In addition to the many lakes within Frontenac, the major waterways of the Salmon, Mississippi, Napanee, and Fall Rivers all cross through part of the County, and both Wolfe and Howe Islands along with a number of smaller islands are located on the St. Lawrence River at the junction of Lake Ontario. The Rideau Canal system, a designated UNESCO World Heritage site, travels through the southeastern part of the County. The Frontenac Arch Biosphere Reserve is one of sixteen biospheres in Canada and is designated under UNESCO‟s Man and Biosphere Programme; it covers parts of the United Counties of Leeds and Grenville and Frontenac County, including portions of Central and South Frontenac Townships. All of these features reinforce the value of the natural heritage system we have in the Frontenacs. The wealth of our natural resources is reinforced by the amount of Crown land, lakes, rivers, and wetlands are within the County. Figures 2 to 4 illustrate the location and amount of these resources throughout the Frontenacs. Frontenac County‟s history is rich in agricultural activity which continues today in the form of commodity farms, small family farms, hobby farms, horse ranches, and other specialty farms. The agricultural roots of the community are celebrated in fairs, ploughing matches, church socials, and other events. Agriculture continues to play an important role in the County‟s economy. According to Statistics Canada, in 2006 there were more than 450 active farms in Frontenac County, with more than half of those located in South Frontenac Township (see Table 1). Total gross farm receipts of almost $21 million indicate the need to protect and encourage all types of farming across the region. The Frontenacs are also at the forefront of renewable energy in Eastern Ontario, the most visible project being the eighty-six wind turbines that are located across Wolfe Island. Over the past few years, numerous ground-mounted and roof-mounted solar panels have been set up on homes, businesses and farms throughout the County. The County‟s Green Energy Task Force Advisory Committee has, as one of its goals, the growth of renewable energy across the region.
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Table 1 – 2006 Agriculture Profiles (Statistics Canada) Variable
North Frontenac
Central Frontenac
South Frontenac
Frontenac Islands
15 21
106 108
285 287
69 80
475 494 672
145
420 54.5
105 56.2
700
54.5 16,666 21,121 138
32,916 33,262 115
11,109 10,857 161
60,691 65,240
$2.24 1.8
14.0 13.9
4.34 5.29
20.58 20.99
$67.6 43.2
177.2 142.95
49.6 294.4m 40.7 226.8
Total # of Farms 2006 2001 Kingston, 2006
of Operators
Average Age (years) Total Area (ha) 2006 2001 Average Area (ha) Total Gross Farm Receipts (millions) 2006 2001 Farm Capital (mkt. Value), m 2006 2001
30
Total
Percentage of Farms by Industry Classification Beef cattle, ranching and farming, including feedlots
31%
34%
38%
Hay farming
35
26
20
Dairy cattle and milk production
1
12
14
Livestock combination
6
3
1
Horse and other equine production
7
5
1
Misc
12
4
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2.0
DIRECTIONS FOR OUR FUTURE – THE COUNTY INTEGRATED COMMUNITY SUSTAINABILITY PLAN (ICSP)
Frontenac County Council has adopted Directions for Our Future which is an Integrated Community Sustainability Plan (ICSP). The ICSP has been in place since the Summer of 2009. Directions for Our Future was put together through extensive community participation in 2008 and 2009. The goal was to set out the opportunities and the factors which influence decisionmaking and planning in the Frontenacs over both the short and long-term, with the intent of creating a healthier future for people living and working in the area over the next fifty years. The plan takes a holistic approach to integrate the “four pillars” that impact decision making in the planning and managing development and growth: social, cultural, economic, and environmental. The ICSP has thirteen “focus areas” that are considered to be key areas that contribute to an effective sustainability plan across the County:
- Protection of Natural Areas
- Land Use Planning and Management
- Economic Development and Communications
- Energy
- Water
- Waste
- Transportation
- Infrastructure
- Health and Social Services
- Housing
- Recreation and Leisure
- Culture and Heritage
- Capacity Building and Governance The development of a County Official Plan clearly falls under the „land use planning and management‟ focus area category and can cover many of the other focus areas as part of the public consultation on regional land use policies that should be considered as part of this plan. Directions for Our Future is not a static document but is reviewed by the community on an annual basis to help set short-term priorities for implementing the plan. As a result, each year a Sustainable Actions plan is put together following consultation and is ultimately approved by County Council, with some projects receiving funding through the County budget. The most recent Sustainable Actions, approved by Council in December, 2011, includes the County Official Plan as a “priority project” over the 2011-2014 time period. The Vision Statement of Directions for Our Future will be helpful in the development of the Official Plan: Fifty years into the future, the County of Frontenac is one of the most progressive municipalities in terms of community-based sustainability planning because priorities and beliefs are determined through community consultation and County-wide considerations are well thought through and incorporate the four Page 12 of 31
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pillars of sustainability. The vision, developed to ensure the ongoing appreciation and continued improvements to our social, cultural, economic and environmental system, strongly defines the region. In summary, the work on the County Official Plan is tied directly to Directions for Our Future. The ICSP is the over-arching plan for the Frontenacs to promote sustainability over the next fifty years. The County Official Plan will take the same cross-boundary, long-term approach to dealing with land use issues. The Plan can also incorporate other „focus area‟ policies into the plan beyond traditional land use policies, which is an approach currently being implemented in Lanark County.
3.0
THE FRONTENACS WATERSHED APPROACH TO COUNTY-WIDE PLANNING
Council has directed that the County Official Plan take a „high level‟ approach recognizing that all of the Township Official Plans have detailed policies. Frontenac County is very fortunate to have a vast number of lakes, rivers, and streams which, with other resources, facilities, and services support both the natural environment and our hamlets and villages. Traditionally, the management of our water bodies has not been done on a watershed basis. Many of the practices associated with their management have been issuedriven with responsibility divided between different jurisdictions and agencies, some of which are concerned with only one resource. Integrating land use and watershed planning at the regional level can allow for the opportunity to effectively interconnect the relationship between the development of land and the protection of our water resources in a proactive and cooperative manner. Watershed planning and land use planning consider the same environmental issues but from different perspectives and levels of detail. The integration of watershed and land use planning together can be achieved through a watershed management plan. A map of the Frontenacs illustrating the watershed approach is included as Figure 5. There are six distinct areas (north to south), the majority of which are areas managed by Conservation Authorities:
Madawaska Mississippi Quinte Rideau Cataraqui St. Lawrence
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planning with cross-boundary planning issues, and to work collaboratively to improve efficiencies and promote sustainability. County Council endorsed this approach at its meeting held on March 21, 2012 (see Council resolution contained in Appendix 2).
4.0
IMPORTANCE OF THE CITY OF KINGSTON TO THE CITIZENS OF THE FRONTENACS
With a population of more than 120,000, Kingston is the largest urban centre in Eastern Ontario with the exception of Ottawa. It plays a major role in the economy of the parts of the County with many jobs for citizens in South Frontenac, Frontenac Islands, and parts of Central Frontenac located in the city. It serves as the regional centre for health care with Kingston General Hospital, Hotel Dieu, and Providence Care providing extensive health care services for people living far beyond the City and County boundaries. It is also a regional commercial centre with more than 9,500,000 square feet of commercial space serving a regional population of more than 200,000. Within the City‟s boundaries, and in particular north of Highway 401, more than 80 per cent of the land is rural which connects directly with the southern boundary of South Frontenac Township and shares many similarities with the County‟s rural character. In summary, it is important to recognize social, economic, and land use impacts on the growth of the County from a regional planning perspective. The future growth of parts of the County is highly dependent on the growth of the City.
5.0
ALGONQUINS OF ONTARIO LAND CLAIM
The Algonquins of Ontario are asserting that they have Aboriginal rights that have never been extinguished, and that they have continuing ownership over the Ottawa River watershed in Ontario as well as natural resources. The Algonquins are negotiating with the Governments of Ontario and Canada on a settlement of this land claim. The negotiations have been ongoing for more than twenty years. The three parties have agreed to some basic principles, including:
The protection of private property – The rights of private land owners to make use of and access their land will be protected. Privately owned land will not be expropriated for the settlement of this land claim.
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The preservation of Algonquin Park – It has been agreed that Algonquin Park will remain a park for the appropriate use and enjoyment of all peoples.
The management of natural resources on a sustainable basis.
Although the precise boundaries of the claim are still subject to negotiation, the territory covers 36,000 square kilometres (14,000 square miles), which represents the entire Ottawa River watershed and the southeast portion of the Mattawa River watershed within Ontario. The land claim area covers a significant portion of Frontenac County including large parts North and Central Frontenac Townships and part of South Frontenac Township. The Algonquin Land Claim should be recognized in the County Official Plan because of the impacts it could have on the region. The Plan should respond to direction from the Federal and Provincial governments as these negotiations continue and consider additions to the Plan that may arise from a settlement agreement. The Plan should also recognize the opportunity to have mutually beneficial engagement with the Algonquins on matters that affect aboriginal history and culture.
6.0
POPULATION AND FUTURE GROWTH PROJECTIONS
The recent population statistics from the 2011 Canada Census indicate a slight decrease in overall population (-1.0 per cent) of Frontenac County in the past five years from 26,658 to 25, 375, a loss of 283 persons (see Table 2). From a longer perspective – 2001 to 2011 – the County has grown by more than 8 per cent. The County has recently done population projections to 2036 which indication that population growth will be slow but steady. The following is a summary of key findings and projections from the report: Steady Growth – Frontenac County‟s permanent population base is forecasted to steadily increase over the next 25 years from 28,100 in 2011 to 37,700 in 2036. This represents an annual growth rate of 1.1% annually. This is slightly lower than the Province as a whole. Aging Population – The County‟s population is aging slightly more rapidly than the Province as a whole. From 2011 to 2036, the percentage of the County‟s population aged 55+ will increase from 30% to 34%. This trend poses implications regarding both seniors‟ housing and affordable housing in Frontenac County. Declining Household Size But Modest Housing Growth – The rate of permanent population growth for Frontenac County is forecasted to gradually decline over the next 25 years, largely due to the aging of the population. This aging trend will result in a reduction in the average number of persons per housing unit (PPU) which, in turn, will require a modest level of housing growth in each of the County‟s settlement areas even to maintain stable population levels. Page 16 of 31
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Majority of Growth in the South – 70% of the projected growth of permanent population in the County is anticipated to occur within the Township of South Frontenac due to its proximity to Kingston and the employment opportunities available. Rural Development – The majority of population growth is forecast to be in the County‟s rural areas, similar to current and historical trends. This is in part due to the lack of municipal services in all villages and hamlets except Sydenham. The majority of subdivision applications in the County are in rural areas. Continued Demand for Cottages – Seasonal population is a significant portion of the County‟s population base, with 50% of the base population and 40% of all households. The Greater Toronto Area, the Greater Ottawa Region and the City of Kingston will continue to be a major source of demand for seasonal population growth in the Frontenacs. The total permanent and seasonal population in the Frontenacs will reach 66,200 persons by 2036, an increase of 9,400 from 2011. Employment – The County‟s employment base is forecasted to increase steadily from approximately 3,800 in 2006 to 5,300 in 2036. This will be primarily driven by growth in retail and tourism services to serve the growing population, as well as some growth in the industrial and institutional sectors. The number of County residents who work from home is also expected to steadily increase as the economy continues to transition to a service sector and knowledge-based economy, along with improvements to telecommunications. In summary, future growth in the County is dependent on the following key factors: the growth and competitiveness of the regional export-based Greater Kingston Area economy; the area‟s attractiveness to the 55+ age group as a destination for retirement/semiretirement; and market demand for seasonal housing largely from residents within the Kingston region, the Greater Toronto Area and the Greater Ottawa Area. These findings are important in the development of long-term planning policies for the Frontenacs. They indicate that the County‟s economic future will be dependent on continued demand for seasonal housing and the tourism based businesses. They also indicate that the importance of the City of Kingston for employment and services is a key component for the future social and economic health of the County.
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Table 2 – Frontenac County Population Statistics 2011 (Census Canada)
Frontenac Islands
Data
South Frontenac
Central Frontenac
North Frontenac
Frontenac County
Kingston
Frontenac + Kingston
Population in 2011
1,864
18,113
4,556
1,842
26,375
123,363
149,738
Population in 2006
1,862
18,227
4,665
1,904
26,658
117,207
143,865
Population in 2001
1,638
16,415
4,557
1,801
24,411
114,195
138,606
2006 to 2011 population change (%)
0.11%
-0.63%
-2.34%
-3.26%
-1.06%
5.25%
4.08%
2001 to 2006 population change (%)
13.68%
11.04%
2.37%
5.72%
9.20%
2.64%
3.79%
2001 to 2011 population change (%)
13.80%
10.34%
-0.02%
2.28%
8.05%
8.03%
8.03%
Total private dwellings 2011
1,256
8,836
3,536
2,823
16,451
57,623
74,074
Total private dwellings 2006
1,282
9,069
3,243
3,107
16,701
53,838
70,539
Private dwellings occupied by usual residents 2011
781
6,802
1,896
904
10,383
52,413
62,796
Private dwellings occupied by usual residents 2006
783
6,766
1,852
868
10,269
48,863
59,132
Change in seasonal (# of dwellings)
-24
-269
249
-320
-364
235
-129
Change in permanent (# of dwellings)
-2
36
44
36
114
3550
3664
Percent seasonal 2011
37.8%
23.0%
46.4%
68.0%
36.9%
9.0%
15.2%
Percent seasonal 2006
38.9%
25.4%
42.9%
72.1%
38.5%
9.2%
16.2%
Persons per unit (permanent) 2011
2.39
2.66
2.40
2.04
2.54
2.35
2.38
Persons per unit (permanent) 2006
2.38
2.69
2.52
2.19
2.60
2.40
2.43
Population density per square KM 2011
10.6
18.6
4.4
1.6
35.2
273.4
39.5
175.04
971.68
1,025.17
1,164.73
2,311.45
451.17
3,787.79
Land area (square km)
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7.0
PROVINCIAL LAND USE PLANNING IN THE FRONTENACS
The land use planning system in Ontario is a hierarchical system, starting with provincial legislation: the Planning Act (the Act). The Act, among other things, sets out the provincial interests in land use planning, allows for the creation of provincial land use policy, and provides that municipalities should have an Official Plan and Zoning By-law. The Act is specific that all land use planning decisions must be “consistent” with provincial policies as set out in Section 3. The Provincial Policy Statement (PPS) contains those policies that must be adhered to by municipal plans. The Act also provides for the ability of Counties and Regions to develop their own Official Plans. As noted above, most Counties in Eastern Ontario already have their own Plans. Once a County Official Plan is approved by the Province, the County becomes the approval authority for its constituent municipalities‟ – the Townships‟ – Official Plans and Official Plan Amendments. This is a significant step forward for Frontenac County as it will allow for planning decisions to be made locally with a clear understanding of the impacts of the decisions on the rural landscape of the Frontenacs. Provincial Policy Statement The PPS provides policy direction on matters of provincial interest related to land use planning and development. It sets the policy basis for regulating the use of land across the Province. The latest PPS came into effect on March 1, 2005. It states that all planning and development decisions must “be consistent with” provincial land use policy. This is a higher standard than the previous PPS which planning decision had to “have regard to” provincial policies. When the County Official Plan is adopted by County Council, it will be reviewed and approved by the Ministry of Municipal Affairs and Housing (MMAH) to make sure that sure that all policies are consistent with the PPS. MMAH can add, amend, or delete policies that contravene provincial standards. The PPS is currently being reviewed by the Ministry. Although no timeline has been indicated, a revised PPS could be released during the preparation of this Plan. There are four policy sections of the PPS, briefly summarized below: Section 1 – Building Strong Communities – This section sets direction on managing and directing growth in a municipality or region. One goal is to focus growth primarily in “settlement areas” as defined in the PPS (Section 1.1.3), including villages and hamlets. The intent is to maximize the efficiency of existing services and infrastructure to avoid unplanned expansions. In the case of Frontenac County, this focus of growth is problematic because there are no public water or sanitary services in any of the settlement areas (with the exception of the water supply in Sydenham). This section also contains policies for “rural areas”, which applies to the majority of lands found in the County; in general, these policies promote future development that will be compatible with the rural landscape and which can be sustained by rural service levels. Section 1 also covers community-building issues such as transportation systems, housing, Page 19 of 31
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economic prosperity, and energy efficiency; all of these issues may be addressed in the County Official Plan. Section 2 – Wise Use and Management of Resources – Section 2 outlines policies that protect and manage resources for the long term. Policies cover both natural and cultural heritage, agricultural and mineral aggregate resources, water, mineral and petroleum resources with the goal of long-term protection. The PPS contains policies which keep new development either away or limited from these areas. Section 2.1 covers natural heritage policies and because we are fortunate to have such a plentiful amount within the region, this section has a great deal of importance to the Frontenacs from a social, economic, cultural, and environmental perspective. Natural heritage policies address protection of the following areas: significant wetlands; rare, threatened and endangered species, woodlands and valleylands; fish habitat; and groundwater recharge areas. All four Townships‟ Official Plans contain extensive policies which prohibit or restrict development in or around these features. The County Plan will offer the opportunity to connect these features across municipal boundaries. Agricultural areas are also covered by this policy section, including protection of prime agricultural areas. While prime agricultural land is found largely on Wolfe Island and parts of South Frontenac, there are still many farms of various sizes and activities across the County that have a positive impact on the economy and which also can promote tourism, and they should be recognized and promoted as part of the County Plan. Section 3 – Protecting Public Health and Safety – Section 3 directs development away from areas where public health and safety could be put at risk. These areas can include natural hazards such as floodplains. Human made hazards include abandoned mines, old waste sites, former aggregate operations, and contaminated sites such as brownfields. Section 4 – PPS Implementation and Interpretation – This section of the PPS provides the roadmap for ensuring that provincial policies are put into Official Plans to make sure that local planning decisions are “consistent with” the PPS. The County is committed to meeting this standard.
8.0
REGIONAL STUDIES AND REPORTS AFFECTING PLANNING IN THE FRONTENACS Directions for Our Future – the County‟s Integrated Community Sustainability Plan (ICSP), the overarching policy document for a future vision for the Frontenacs. Directions for Our Future takes the comprehensive approach to sustainable development. Policy Impact – The Planning Act sets out the minimum standard for the development of an Official Plan; however it is possible to create a regional planning document that can incorporate priorities contained in the ICSP that are both land use and communitybased. Lanark County is currently working on an Official Plan that takes this approach. Page 20 of 31
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Municipal Housing Strategy – a joint project between the City of Kingston and the County of Frontenac, the goal of this project was to develop a Municipal Housing Strategy (MHS) that contains projections, policies, and programs for affordable housing stock in both the City and the County for the short, medium, and long term. It provided formal recommendations on policies and programs for the 2011 to 2015 period for both the City and the County. Policy Impact – the County Official Plan will allow County Council to implement the MHS from a regional perspective, and will considering the use of the policies developed in the study for planning purposes which have been designed to meet the requirements of the Provincial Policy Statement. Seniors Housing Community Pilot Project – coming directly out of the recommendations of the MHS, the Seniors Housing Pilot Project was designated as a priority in Directions for Our Future and was approved as a project by County Council in 2011. The goal of the project is to look at different ways of creating housing choices that could allow seniors to stay close to their rural community and families. The study will assess current and projected housing needs for seniors across the Frontenacs, and identify the housing options that could best address the needs of the County. Policy Impact – similar to the Municipal Housing Statement, the Seniors Housing Project will provide some clear direction on future seniors housing needs specific to the Frontenacs over the next 20 years. The project will, in part, lead to the creation of policies that can be used by the County and the Townships in their Official Plans to facilitate any specialized housing that may be helpful in allowing seniors to remain in their communities. Natural Heritage Study – this project is intended to identify a system of natural features and areas, including wetlands, woodlands and significant wildlife areas. The goal is to identify a „broad brush‟ system of features and areas that supports bidodiversity across the County and to connect to the natural features in neighbouring jurisdictions such as the City of Kingston and adjoining Counties. Impact – the Natural Heritage Study is expected to be completed by the end of 2011. It will contain a set of policy recommendations to be included in the County Official Plan and help ensure the Plan is consistent with the Provincial Policy Statement. Trails Master Plan – approved by County Council in 2009, this is a plan for a region-wide trail system building on the K&P trail from Kingston. The master plan sets priorities for implementation of a public trail system throughout the Frontenacs, with an emphasis on the K&P system. The K&P Trail Implementation Plan was also approved by Council in 2009. This north-south trail can eventually connect the entire mainland County. Policy Impact – both the Trails Master Plan and the K&P Trail Implementation plan should be recognized in the County Official Plan to help establish priorities and guidelines for the creation of the trail system over the next 20 years. Source Protection Plans – Three (3) Sourcewater Protection Plans are being prepared by the four Conservation Authorities in the County. They are: the Mississippi/Rideau (covering parts of North Frontenac and Central Frontenac); Quinte (covering Central); Page 21 of 31
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and Cataraqui (covering parts of South Frontenac and Frontenac Islands). Scientific data has been collected that highlights areas of concern that require protection in order to maintain safe municipal water supplies – this is of particular importance to the village of Sydenham which has the only municipal piped water supply in the Frontenacs. Policy Impact – at the time of writing of this document none of the Sourcewater Plans have been approved by the Province. Because of their regional perspective which goes beyond the County boundaries, it is important that these plans be recognized in the County Official Plan. Frontenac Stewardship Council Lake Planning Report – the Frontenac Stewardship Council commissioned a lake planning report in 2011 that covers the entire Frontenac County mainland. The main purpose of the report was to: (i) collect information on lake associations; (ii) identify where lake plans have been completed or are being initiated; and (iii) provide recommendations of lake plan implementation in the County. Policy Impact – it is common practice to recognize the value of lake plans in Official Plans. For example, Central Frontenac has very specific policies which identify the content of lake plans and encourage the development of such plans. At the County level, it will be helpful to also recognize the value of these plans that can work in concert with municipal planning regulations to promote sustainable lake development. ‘Sustaining What We Value’ Project – a multi-partner project begun in 2009 led by the Ministry of Natural Resources, and covered an area that includes part of Frontenac County (South Frontenac), Lanark County, and Leeds and Grenville County. The goal of the project was to “ensure the protection of the cultural, social, environmental and economic attributes of this area…” that also includes part of the Frontenac Arch Biosphere. The project used the principles of „integrated landscape management‟ to develop a detailed natural heritage system that could be used to “inform and support sustainable land use planning and resource management”. Policy Impact – the area of the County that is covered by this project is in the southeastern portion of South Frontenac Township. For the County as a whole, the work reinforces the need for region-wide policies dealing with natural heritage and the use of the County Official Plan to illustrate the connectivity of the natural heritage system, and highlighting this on a map in the Plan. Rideau Corridor Landscape Strategy – affecting areas of South Frontenac, this is a project being led by Parks Canada. Part of the UNESCO designation requires that strategies be developed that will preserve the heritage and cultural importance of the canal system from Ottawa to Kingston. Working with federal and provincial agencies, municipalities, First Nations, NGOs, and property owners, Parks Canada will establish guidelines to protect the visual character of the Rideau Canal Corridor. Policy Impact – any specific land use controls to protect the visual landscape of the Rideau Corridor will be implemented by the South Frontenac Official Plan and Zoning By-law. The County Plan can provide direction that recognizes the importance of the canal system and its long-term protection from a social, cultural, and economic perspective.
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Wolfe and Howe Islands Transportation Studies – both Wolfe and Howe Islands rely on ferry services to connect their islands to the mainland. The Wolfe Islander III is a 55 car ferry. On Howe Island, two ferries connect to the mainland: the 15-car „County‟ ferry and the 3-car „Township‟ or „Foot Ferry‟. Both of these services are an important part of the regional transportation system and the long-term viability of this system is essential for stability and growth of Frontenac Islands Township. Numerous studies have been done over the years through the Ministry of Transportation to consider options for improving transportation service for both Islands, and an environmental assessment study completed in 1999 recommended a single lane bridge as the best solution for Howe Island. To date, however, the existing ferry system is relied upon to support the Islands. Policy Impact – the County Plan should recognize the ferry systems of Wolfe and Howe Islands as being important to maintaining and improving the economy of the Islands, their key role as part of the regional transportation system, and be supportive of any transportation improvements that are considered. County of Frontenac Roads Management Study – Fiscal Management Plan – following municipal amalgamation in 1998, more than 400 kilometres (250 miles) of Provincial Highways and County Roads were downloaded to the four Townships. These roads, as well as other main arteries, have required significant investments in operating maintenance and capital repairs. An amalgamation agreement between the City of Kingston and the County which provides approximately $700,000 in annual funding to support the transportation connections between the two jurisdictions will expire in 2013. The Frontenacs are faced with a challenge of keeping the existing transportation system in shape to support the region‟s economy. In 2011, County Council was presented with a Roads Fiscal Management Plan which identified those roads which provide a regional service and fiscal options that could be considered for maintaining the roads system. The study recommended that a 30 year phase-in plan be considered to smooth out the impact of road investment costs and to deal with a $37 million deficit in capital needs for the existing system. Policy Impact – Although the existing road system is entirely within the jurisdiction of each Township, it may be useful to illustrate the „regional road‟ system as chosen by the Township Engineers in the County plan. This may allow for additional funding opportunities that can only be accessed from regional governments and thereby provide another avenue for road investment. Eastern Ontario Wardens Caucus (EOWC) – ‘Facing Our Fiscal Challenges’ Report – In March, 2012, the EOWC released a comprehensive financial study of all 114 urban and rural Eastern Ontario municipalities. The 103 rural municipalities were identified as having long-standing financial difficulties including: a limited tax base to pay for services and to also maintain existing infrastructure, where 90 per cent of property taxes collected are paid by residents; rising debt levels, increasing by 300 per cent in one decade; and a growing need to maintain the existing infrastructure as it was determined that Eastern Ontario municipalities need to invest an extra $500 to $600 million per year to maintain existing capital assets, including roads and bridges. Policy Impact – The County Plan could serve as the document for the Frontenacs to formally address this fiscal issue and provide strategies for working with other jurisdictions to improve the fiscal health of the region. Page 23 of 31
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9.0
ISSUES TO CONSIDER FOR INCLUSION IN THE COUNTY OFFICIAL PLAN
County Council has given clear direction on the desire for a „high level‟ policy plan, using a watershed-based approach in order to look at planning issues in the County beyond the existing municipal boundaries. Therefore, this Plan seeks to implement a strategic approach and to provide a general direction in the County by prescribing strategic goals, issues and policies. The relationship between policies that will be in the County Official Plan and those of the four local Plans is central to the operation of the planning system in the Frontenacs. The County Plan will set the general policy directions of County-wide interests and set up a policy-based planning framework. The local Official Plans will continue as they do now: to set the detailed standards and focus on local interests. It is not the intention of the County Plan to interfere with those planning matters which are considered the responsibility of the local municipalities. Within this context of „high level‟ regional planning, a number of issues have been identified At the end of the first phase of public consultation (expected to be the end of this year), it is hoped that a list of key regional planning issues will have been developed that should form the basis of the group of planning policies that will form the County Official Plan. Issues that have been highlighted at the start of this project that fit into both the „high level‟ and the watershed/cross-boundary approach endorsed by County Council include:
Natural Environment Economic Sustainability Growth, Settlement, and Housing Community Services Tourism Green Energy Transportation Sustainable Agriculture
As part of the County‟s consultation program over the next two years, we are asking citizens what issues should be covered in the County Plan. Here are some questions to consider in developing your ideas:
What sort of planning issues are important for the future growth of the County that should be included in the County Plan because they cross municipal boundaries and are important to the long-term future of parts or all of the Frontenacs?
Are there specific issues that have been identified in the County‟s sustainability plan – Directions for Our Future – that should be addressed in the County Official Plan
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Are there planning concerns that affect one or more of our Townships that would be better solved by a regional approach?
To what extent, if any, should the County Official Plan influence the pattern of future residential and employment growth in the Frontenacs?
Are there shoreline and waterfront protection issues for all of the lakes in the County that should be included in the County Plan?
Are there important cultural heritage issues that should be recognized in the County Plan?
Should there be policies in the Plan that specifically relate to working with First Nations in the Frontenacs on the growth and sustainability of our region?
What types of policies and direction should be given to promote economic development in the Frontenacs?
Are there policies beyond the protection of prime agricultural land that should be included to promote small scale and specialty agriculture operations and agri-tourism businesses?
How should the County Plan recognize and promote renewable energy projects and community power initiatives?
Should there be specific policies in the Plan for intergovernmental relations so that the County can speak as one voice to Provincial and Federal governments on major Countywide issues such as transportation, waste management, affordable housing, and so on?
Please consider this a short list to help you generate ideas on how the County Plan should be put together. It is hoped that through the County‟s extensive consultation program important issues will be considered and refined to meet Council‟s expectations.
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10.0 WORK PLAN AND CONSULTATION PLAN
County Council has endorsed a work plan and consultation plan with the goal of having a draft Official Plan document that can be considered by Council for adoption by early 2014 (see chart of the work/consultation in Appendix 1). Different phases of putting the plan together are as follows:
Initial Phase (January to May 2012) – The first quarter of 2012 involves research and analysis. Initial meetings have been held with staff of all four Townships as well as MMAH to provide them with the background and direction of the proposed Official Plan based on the direction of County Council. It is hoped that the release of this basis document to the public will help to provide a better understanding of why the plan is being done and to outline some of the regional planning issues that may be included in the Plan.
Consultation Phase (May 2012 and ongoing) – The County is committed to public involvement at the same high level as was done for Directions for Our Future in 2008 and 2009. Widespread discussions will begin once the basis document is released and the public will have the opportunity to talk about those issues that should be part of the County Official Plan. Direct consultation will take place with all four Township Councils, stakeholder groups such as the Frontenac Stewardship Council, CFDC, conservation authorities, cottage associations, lake associations and the First Nations. A number of open houses are also proposed to be held throughout the County this year and information will be available at the County information booths that will be at events throughout the year. It is hoped that the consultations will help to develop a homegrown regional strategy that is shaped by the citizens who have a vested interest in the future of the Frontenacs. Whether formal or informal, the goal is to allow for public sessions that will help work out common problems.
County Council Working Sessions (2012-2014) – The development of the first Official Plan for Frontenac County will be a milestone for Council, and it is very important that Council is informed and makes decisions at key steps in the process. To ensure Council is well-versed, staff will be providing updates to Council through a series of information reports and presentations. Also, working sessions of Council will be held to review the plan in detail at key decision-making stages. The „ownership‟ of this Plan belongs to both Council and our citizens and it is essential that Council members are supportive of the final document.
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11.0 NEXT STEPS – HOW TO GET INVOLVED AND KEEP UP TO DATE
Throughout the next two years the County will be holding public meetings and open houses throughout the Frontenacs. Not only that, we will be out at public events including farmers markets, fairs, ploughing matches, and other festivals to talk one-on-one with people who may have an interest in the Plan. Here is how to find out further information and/or to make comments on the Plan. We encourage you to check our website on a regular basis:
Email us: countyplan@frontenaccounty.ca Website: www.frontenaccounty.ca Twitter: @FrontenacCounty Facebook: Search County of Frontenac E-Newsletter
Staff Contact:
Joe Gallivan, Manager of Sustainability Planning, 613.548.9400 ext. 350
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Appendices
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County Council Resolutions – Official Plan December 14, 2011 Resolution, Re: County Official Plan Endorsement Motion #344-11
Moved By:
Councillor McDougall
Seconded By:
Councillor Clayton
RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – County Official Plan report; AND FURTHER that Council endorse the initiation of the development of a County Official Plan with the goal to having a draft plan to be considered by Council for adoption within its current term; AND FURTHER that Council direct staff to prepare a detailed work plan and consultation program to be presented to Council in early 2012; AND FURTHER that a County Official Plan be prepared under the following parameters: (1) That the Official Plan be prepared as a „high level‟ planning document using a regional planning perspective, recognizing that detailed planning policies are now in place for the four Townships‟ Official Plans; (2) That the Official Plan use a systems-based approach and act as a guide for dealing with cross-boundary and cross-jurisdictional planning issues; (3) Ensure that the Official Plan is consistent with the Provincial Policy Statement while offering a solutions-oriented planning approach to deal with land use planning issues that are common to the Frontenacs; and (4) That community consultation regarding the vision and content of the Official Plan be extensive. CARRIED March 21, 2012 Resolution Re: County Official Plan - Work Plan and Consultation Plan Motion #77-12
Moved By:
Deputy Warden Doyle
Seconded By:
Councillor Jones
RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – County Official Plan: Work Plan and Consultation Plan report; AND FURTHER that Council endorse the work plan and consultation plan outlined in the report for the preparation of the County Official Plan, with the continuing goal of having a draft plan to be considered by Council for adoption within its current term.
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PHASE 1
January to April 2012 Conduct Research and Analysis to prepare Basis Document
Consultation: Meet with Staff in each Township City of Kingston Ministry of Municipal Affairs CFDC
PHASE 2
April to December 2012 „Basis Document‟ Published Public Consultation – Open Houses and Sustainability Outreach Issues Report to Council – Endorse Issues and direction to prepare draft Plan
Consultation: Meet with Township Councils Stakeholder groups o Conservation Authorities o Cottage Associations o Frontenac Arch Biosphere Reserve o LOL Tourism o Stewardship Council Other Consultation Hold open houses in each Township Conduct on-line questionnaire Attend community events (e.g., farmers market)
PHASE 3
January to September 2013 Draft Official Plan
Consultation: Council Review Host Open Houses
PHASE 4
Appendix 3 – Frontenac County Official Plan Work Plan
Early 2014 Draft Official Plan Adoption
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County Official Plan Resources
Directions For Our Future (Frontenac County Integrated Community Sustainability Plan) directionsforourfuture.ca/directions
Frontenac Maps (Interactive Web Mapping of the County) www.frontenacmaps.ca
Frontenac County – General Planning Resources http://bit.ly/IEdKqR
Population, Housing and Employment Projections for the Frontenacs http://www.frontenaccounty.ca/node/178
Provincial Policy Statement (2005) http://www.mah.gov.on.ca/Page1485.aspx
Township of Frontenac Islands Official Plan http://municipality.frontenacislands.on.ca/?q=node/26
Township of South Frontenac Official Plan http://www.township.southfrontenac.on.ca/node/48
Township of Central Frontenac Official Plan http://www.centralfrontenac.com/Planning.html
Township of North Frontenac Official Plan http://www.northfrontenac.com/residents-planning.html
City of Kingston Official Plan http://www.cityofkingston.ca/residents/development/officialplan/
City of Kingston and County of Frontenac Municipal Housing Strategy: http://www.frontenaccounty.ca/node/182
Seniors Community Housing Pilot Project http://bit.ly/IJyY6n
Natural Heritage Study http://bit.ly/IlxDBf
Frontenac County Trails Master Plan and K&P Trail Implementation Plan http://bit.ly/I5CBBE
Cataraqui Source Water Protection Plan http://www.cleanwatercataraqui.ca/
Quinte Source Water Protection Plan http://bit.ly/HM93fD
Mississippi / Rideau Source Water Protection Plan http://www.mrsourcewater.ca/
Sustaining What We Value – Integrated Landscape Management Plan www.sustainingwhatwevalue.ca
Rideau Corridor Landscape Strategy http://www.pc.gc.ca/lhn-nhs/on/rideau/plan/sacr-rcls.aspx
Wolfe Island Transportation Study http://www.wolfeislandtransportationstudy.ca/
Eastern Ontario Wardens Caucus – Facing Our Fiscal Challenges Report http://bit.ly/JqnhB3
Algonquin Land Claim http://www.aboriginalaffairs.gov.on.ca/english/negotiate/algonquin/algonquin.asp http://www.tanakiwin.com/index.htm
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ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Marian VanBruinessen Treasurer
Date prepared:
May 3, 2012
Date of meeting:
May 16, 2012
Re:
Financial Services – 2012 1st Quarter Financial Summary
Background The County of Frontenac Financial Summary for the 1st Quarter of 2012 is attached.
Comment Revenue Requisition on Municipalities: Interim requisitions are based on the prior year’s budget. As the actual 2012 budget is lower than 2011, the variance reflects the excess amount invoiced. Adjustments will be made on future invoices to eliminate the variance. Municipal Transfers: Transfers from the City of Kingston have been adjusted to reflect the City share of the first quarter surplus for Fairmount Home and Land Ambulance. Federal and Provincial Transfers: Variance is attributed to timing differences. Fees and Service Charges: Fairmount resident revenues are under budget, but are reconciled at year-end against Provincial revenue so that the total amount received from the Province and the residents is within the prescribed Ministry of Health funding for Fairmount Home. Other Income: Variance is attributed to timing differences. Expenses General Government: Budget to actual variance is primarily due to timing. Capital projects and new expenses were deferred until budget approval. Protection to Persons and Property: The account is in a credit position as we have invoiced others for attendance at a course hosted by the County. However we have not yet received the payments for that course. Administrative Report st Financial Services – 2012 1 Quarter Financial Summary May 16, 2012
2012 1st Quarter Financial Summary
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Transportation Services: The under-expenditure reflects the fact that payments for arterial roads are made twice a year. Ambulance Services: Timing differences account for under expenditure. Health Services: The April payment is included in the first quarter. Fairmount Home: • Programming: Only two months of pastoral care included to date. • Nursing Personal Care and Direct Administration: Training costs under budget, awaiting budget approval. • Nurse Practitioner: On budget • Raw Food: On budget • Dietary Services: Equipment maintenance is over budget due to repairs to freezer & steamer. Cleaning chemicals & supplies are slightly over budget. • Housekeeping Services: Wages and benefits under budget • Laundry and Linen Supplies: Wages and benefits are slightly over budget due to sick time. • Building and Property: Two heat exchangers had to be purchased, but only one was budgeted. Landscaping, which includes snow clearing and sanding is over budget due to timing. • Facility Costs: as is slightly over budget and Hydro slightly under budget. • General and Administrative: Timing accounts for some under-expenditure. Social & Family Services: Under budget. Social Housing: On budget. Planning and Development: Variance due to timing, awaiting budget approval. Recreation and Culture: The library is over budget as the County received an invoice for 2011 capital costs after the financial statements were closed. This cost will be offset by a transfer from the Library capital reserve. Other: Includes grants which have not yet been released.
Sustainability Implications Within Directions for Our Future, the vision statement associated with Capacity Building and Governance states that “Government decision-making processes are clear, forward thinking and focused on the longer term”. By reviewing quarterly financial statements, Council can assure itself that the direction given through the 2012 budget is being carried out. At the same time, this information is being shared publicly.
Recommendation THAT Council of the County of Frontenac receive this Financial Services – 2012 1st Quarter Financial Summary report for information only.
Organizations, Departments and Individuals Consulted and/or Affected Senior Management Team Administrative Report st Financial Services – 2012 1 Quarter Financial Summary May 16, 2012
2012 1st Quarter Financial Summary
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COUNTY OF FRONTENAC 2012 Variance to March 31, 2012 Summary of Revenue and Expenditure 2012 Budget $
to date Budget $
to date Actual $
Variance $
REVENUE Requisition on Municipalities Municipal Transfers Federal and Provincial Transfers Fees and Service Charges Other Revenue
8,281,073 9,366,116 14,398,053 3,432,533 635,140
2,057,311 2,457,536 3,384,952 890,729 57,250
2,068,437 2,350,012 3,397,636 836,996 61,185
11,126 -107,524 12,684 -53,733 3,935
24.98% 25.09% 23.60% 24.38% 9.63%
Subtotal Revenue before Requisition
27,831,842
6,790,467
6,645,829
-144,638
23.88%
Subtotal Revenue With Requisition
36,112,915
8,847,778
8,714,266
-133,512
24.13%
Transfer From Reserves/Reserve Funds
2,782,152
0
25,823
25,823
0.93%
Total Revenue and Reserve Transfers
38,895,067
8,847,778
8,740,089
-107,689
22.47%
EXPENSE General Government Less: Non-Cash Items Net: General Government Protection to Persons and Property Transportation Services Land Ambulance Less: Non-Cash Items Net: Land Ambulance Health Services Fairmount Home Less: Non-Cash Items Net: Fairmount Home Fairmount Home Debenture Social and Family Services Social Housing Recreation and Cultural Services Planning and Development Other Expense Total Expense
3,641,289 -196,046 3,445,243 23,095 1,588,188 15,947,849 -532,470 15,415,379 677,951 11,428,287 -524,096 10,904,191 1,531,350 1,299,556 757,958 792,978 1,694,178 765,000 38,895,067
722,905 -49,012 673,893 2,713 523,705 3,846,138 -133,118 3,713,020 169,488 2,702,646 -131,024 2,571,622 382,838 324,765 180,740 190,495 209,383 0 8,942,662
518,105 -46,165 471,940 -931 198,953 3,478,981 -141,471 3,337,510 225,886 2,606,759 -134,682 2,472,077 343,921 265,866 180,740 246,870 112,987 0 7,855,819
-204,800 2,847 -201,953 -3,644 -324,752 -367,157 -8,353 -375,510 56,398 -95,887 -3,658 -99,545 -38,917 -58,899 0 56,375 -96,396 0 -1,086,843
14.23% 23.55% 13.70% -4.03% 12.53% 21.81% 26.57% 21.65% 33.32% 22.81% 25.70% 22.67% 22.46% 20.46% 23.85% 31.13% 6.67% 0.00% 20.20%
Accumulated Net Revenue (Deficit)
0
-94,884
884,270
979,154
Administrative Report st Financial Services – 2012 1 Quarter Financial Summary May 16, 2012
2012 1st Quarter Financial Summary
% Total Annual Budget
Page 3 of 5
Page 147 of 225
Agenda Item # 10102a)
COUNTY OF FRONTENAC 2012 Variance to March 31, 2012 Summary Of Revenue and Expenditure 2012 Budget $
to date Budget $
to date Actual $
Provincial Funding Special Projects Revenue Sale of Vehicle & Equipment Other – Cross Border
7,009,868 0 28,000 67,000
1,752,467 0 0 0
1,680,770 6,380 0 0
-71,697 6,380 0 0
23.98% 100.00% 0.00% 0.00%
Total Revenue
7,104,868
1,752,467
1,687,150
-65,317
23.75%
Service Delivery Less: Non Cash Items Net: Service Delivery Reserve for Vehicle, Equipment Replacement & Other Projects
14,543,676 -532,470 14,011,206
3,711,075 -133,118 3,577,957
3,367,788 -141,471 3,226,317
-343,287 -8,353 -351,640
23.16% 26.57% 23.03%
637,263
0
0
0
0.00%
Total Direct Service Expense
14,648,469
3,577,957
3,226,317
-351,640
22.02%
Net Operating Expense Net Capital Expense Total Expense
7,543,601 78,000 7,621,601
1,825,490 95,000 1,920,490
1,539,167 74,420 1,613,587
-287,462 -20,580 -308,042
20.40% 95.41% 21.17%
City Of Kingston 79.986% Frontenac 20.014%
6,096,214 1,525,387
1,536,123 384,367
1,290,644 322,943
-246,390 -61,652
21.17% 21.17%
528,660
0
25,823
25,823
4.88%
2011 Projects Brought Forward Net Capital Expense
45,000 78,000 33,000 121,660 277,660 329,000 78,000
0 0 0 95,000 95,000 0 95,000
0 0 0 100,243 100,243 0 74,420
0 0 0 5,243 5,243 0 -20,580
0.00% 0.00% 0.00% 82.40% 36.10% 0.00% 95.41%
Offload Nursing Revenue Expense Net Offload Nursing
160,250 160,250 0
40,063 40,063 0
54,486 10,950 43,536
14,423 -29,113 43,536
34.00% 6.83%
Capital Reserve Transfer Capital Expense Vehicle New Vehicle Replacement Equipment New Equipment Replacement
Administrative Report st Financial Services – 2012 1 Quarter Financial Summary May 16, 2012
2012 1st Quarter Financial Summary
% Total Annual Budget
Variance $
Page 4 of 5
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Agenda Item # 10102a)
COUNTY OF FRONTENAC 2012 Variance to March 31, 2012 Summary Of Revenue and Expenditure 2012 Budget $
2012 1st QTR Budget $
2012 1st QTR Actual $
FAIRMOUNT HOME FOR THE AGED Revenue Provincial - Operations Provincial - Nurse Practitioner Provincial Subtotal
5,094,160 61,247 5,155,407
1,273,540 15,312 1,288,852
1,466,861 15,354 1,482,215
193,321 42 193,363
28.79% 25.07% 28.75%
Residents - Accommodation Fees
2,883,105
720,776
676,737
-44,039
23.47%
Revenue Subtotal Before Municipal Contribution
8,038,512
2,009,628
2,158,952
149,324
26.86%
12,083
0
0
0
0.00%
Total Revenue and Reserve Transfer
8,050,098
2,009,628
2,158,952
149,325
26.82%
Program and Support Services Direct Nursing and Personal Care Nurse Practitioner Nursing and Personal Care Administration Raw Food Dietary Services Housekeeping Services Laundry and Linen Services Building and Property Facility Costs General and Administrative Less: Non-Cash Items Net: General and Administrative
401,511 4,386,175 133,834 1,290,860 345,469 915,611 593,965 249,082 552,356 320,655 1,650,867 -609,120 1,041,747
100,388 1,085,293 33,459 322,015 86,367 230,373 148,491 62,271 138,089 130,905 364,995 -216,048 148,947
85,058 1,077,106 32,139 303,681 90,324 204,240 139,983 63,823 136,321 114,793 352,900 -219,706 133,194
-15,330 -8,187 -1,320 -18,334 3,957 -26,133 -8,508 1,552 -1,768 -16,112 -12,095 -3,658 -15,753
21.18% 24.56% 24.01% 23.53% 26.15% 22.31% 23.57% 25.62% 24.68% 35.80% 21.38% 36.07% 12.79%
Operating Expense Subtotal
10,231,265
2,486,598
2,380,662
-105,936
23.27%
548,900 -61,200 -28,800
0 0 0
6,390 0 0
6,390 0 0
1.16% 0.00% 0.00%
Total expense Reserve transfer
10,690,165 39,000
2,486,598 39,000
2,387,052 39,000
-99,546 0
22.33% 100.00%
Total Expense and Reserve transfer
10,729,165
2,525,598
2,426,052
-99,546
22.61%
Municipal Contribution City of Kingston Share County of Frontenac Share
2,678,570 1,821,428 857,142
515,970 350,860 165,110
267,100 181,628 85,472
-248,870 -169,232 -79,638
9.97% 9.97% 9.97%
Transfers - Reserves/Reserve Funds
Capital Improvements City Share of Surplus Retained County Share of Surplus Retained
Administrative Report st Financial Services – 2012 1 Quarter Financial Summary May 16, 2012
2012 1st Quarter Financial Summary
Total Annual Budget %
Variance $
Page 5 of 5
Page 149 of 225
Agenda Item # 10102b)
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Marian VanBruinessen Treasurer
Date prepared:
May 4, 2012
Date of meeting:
May 16, 2012
Re:
Financial Services – 2011 Audited Financial Statements
Background The County of Frontenac is required to prepare financial statements, comprising a Financial Report and a Financial Information Return, on an annual basis. These financial statements are to be audited. Allan Chartered Accountant Professional Corporation was appointed as the County auditors for 2011. For 2011, municipalities are required to present financial statements which comply with the requirements of the Public Sector Accounting Board Standards (PSAB). These standards require a presentation that reflects full accrual accounting.
Comment PSAB reporting introduced a couple of key changes in the presentation of the municipality’s financial statements. The first is the ongoing valuation of depreciation. This is the third year that depreciation has been shown on municipal financial statements. This expense reflects the use of the County’s assets during the year but is not an expense that is funded through the tax levy. Rather County Council, recognizing the need to provide for asset replacement, makes reserve allocations annually. The other significant issue as a result of PSAB to be highlighted revolves around reserves and reserve funds. Ontario municipal financial statements no longer provide for reserves and reserve funds to be shown on the balance sheet. Instead, the statements show accumulated surplus which includes reserve and reserve fund balances plus the net book value of County assets, less the amount of debt outstanding and any unfunded employee benefit obligation.
Administrative Report Financial Services – 2011 Audited Financial Statements May 16, 2012
2011 Audited Financial Statements
Page 1 of 3
Page 150 of 225
Agenda Item # 10102b)
The following table reports the composition of the 2011 consolidated accumulated surplus showing it to be representative of a combination of assets offset by liabilities. It is not simply available spending money. 2011 Consolidated Schedule of Accumulated Surplus
Reserve funds Reserves
2,986,482 10,570,892
Total reserves and reserve funds
13,557,374
Surpluses Invested in tangible capital assets
23,299,475 Debenture Net
Accumulated surplus
(11,975,976) 11,323,499
24,880,873
Working capital reserve transfer: In 2011 the County’s share of the Fairmount Home surplus was $74,896, which is primarily as a result of the unbudgeted increases in Ministry funding received. The remaining 2011 surplus of $593,040 was transferred to County working funds. The County does not have control over the realization of a good portion of the surplus. The City of Kingston is responsible for Provincial Offences and Social Services which resulted in surpluses of $60,210 and $72,481 respectively. The County’s share of supplementary taxation revenue was $94,573. During 2011 the costs of the Rural Broadband project were finalized, although the project was completed in 2010. As a result of the final reconciliation with OMAFRA, the project was $19,309 less than accrued in 2010, resulting in a credit in 2011. Favourable interest revenue and cash flow resulted in $43,852 more interest revenue than budgeted. General Government & Planning ($165,068): Under expenditure in Warden and Council expenses relate to an under utilization of monies budgeted for committee activity in 2011. Corporate administration was under budget as positions were not filled until late in the year and staff turnover resulted in under expenditure. Planning was under budget due to unexpended operating costs. Project timing accounts for the under expenditure in County capital ($110,000), the Emergency Management JEPP project ($7,817) and the Sustainability project ($20,000) carried forward to 2012. Consolidated Statement of Financial Position: Short term investment: The County is involved in a multi-year project to provide enhanced broadband capacity throughout the Eastern Ontario Region. The County provided its full share of the EORN project as a short term investment with an interest rate of 5%. This investment is reduced annually by the County’s contribution to the multi-year project, hence the reduction in the Short term investment. Administrative Report Financial Services – 2011 Audited Financial Statements May 16, 2012
2011 Audited Financial Statements
Page 2 of 3
Page 151 of 225
Agenda Item # 10102b)
Accounts Receivable: The increase in accounts receivable comparative to 2010 relates primarily to outstanding municipal transfers. Accounts Payable: In 2010 accounts payable were higher as the payment for the broadband project, which was completed, was accrued. Also the year end payment to the Townships was accrued in 2010 and paid out in 2011. Deferred Revenue: In 2010 the County received more ferry revenue at the end of the year which related to 2011 than it received in 2011 for 2012. Tangible Capital assets: The 2010 Land balance was restated to recognize land that had not been previously categorized as an asset, $181,303. The septic system project for the County/Fairmount site is the land improvement undertaken in 2011. The increase in building assets are the Sydenham and Wolfe Island Ambulance bases and the Sydenham library as well as building upgrades which extended their useful lives. Seven vehicles were purchased for Land Ambulance. Equipment purchased included the solar panels installed at the ambulance bases in Sydenham and on Palace Road, equipment related to the library project, defibrillators, generators, electric beds, etc. The Millcreek bridge was redeveloped in 2010, but put in service in 2011. Work-in-progress is a category of projects which will be completed or put in use in 2012. These include a nurse call system upgrade, the well project, the electronic records management system, the second Frontenac K&P trail bridge and trail upgrades, the North Frontenac land ambulance/fire station project, auditorium upgrades, County entrance upgrades and an upgrade of the County IT domain.
Sustainability Implications Audited financial reporting confirms for the residents, businesses and visitors of the County that the financial resources are being utilized appropriately. It also offers the necessary transparency and assurances to our community of the high level of stewardship being achieved.
Recommendation RESOLVED that the Council of the County of Frontenac receive this Financial Services - 2011 Audited Financial Statements report; AND FURTHER that the Council of the County of Frontenac accept the 2011 Audited Financial Statements of the County of Frontenac.
Organizations, Departments and Individuals Consulted and/or Affected Allan Chartered Accountant Professional Corporation Administrative Report Financial Services – 2011 Audited Financial Statements May 16, 2012
2011 Audited Financial Statements
Page 3 of 3
Page 152 of 225
Agenda Item # 10103a)
ADMINISTRATIVE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Elizabeth Savill CAO
Prepared by:
Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services
Date prepared:
May 2, 2012
Date of meeting:
May 16, 2012
Re:
Emergency and Transportation Services – North Frontenac Joint Land Ambulance/Fire Station Development Update 2012-01
Construction Update The report prepared by our Project Manager, Patrick Thompson, TCMS, for the period is attached.
Change Orders No change orders are being brought forward.
Other Matters The Project Manager, Township of North Frontenac staff and County staff continue to work with the four (4) Design/Build proponents on details of the RFP.
Sustainability Implications Good stewardship of the County’s financial resources and most appropriate care of our residents and visitors when in need of paramedic services.
Financial Implications None at this time. Administrative Report Emergency and Transportation Services – North Frontenac Joint Land Ambulance/Fire Station Development Update 2012-01 May 16, 2012 Page 1 of 2
North Frontenac Joint Land Ambulance Fire Station - Update 2012 - 01
Page 153 of 225
Agenda Item # 10103a)
Recommendation That the Council of the County of Frontenac accept this Emergency and Transportation Services – North Frontenac Joint Land Ambulance/Fire Station Development Update 2012-01 report for information only.
Organizations, Departments and Individuals Consulted and/or Affected Patrick Thompson, Project Manager, TCMS Township of North Frontenac Staff Marian VanBruinessen, County Treasurer
Administrative Report Emergency and Transportation Services – North Frontenac Joint Land Ambulance/Fire Station Development Update 2012-01 May 16, 2012 Page 2 of 2
North Frontenac Joint Land Ambulance Fire Station - Update 2012 - 01
Page 154 of 225
Agenda Item # 10103a)
CONSTRUCTION OF A NEW NORTH FRONTENAC JOINT LAND AMBULANCE / FIRE STATION THE COUNTY OF FRONTENAC / THE TOWNSHIP OF NORTH FRONTENAC
PROGRESS REPORT NO. 1
Prepared by TCMS
North Frontenac Joint Land Ambulance Fire Station - Update 2012 - 01
May 4, 2012
Page 155 of 225
Agenda Item # 10103a)
NEW NORTH FRONTENAC JOINT LAND AMBULANCE / FIRE STATION PROGRESS REPORT NO. 1 INDEX PROGRESS SUMMARY…………………………………………………………………………………………….1 CONTRACT CHANGE SUMMARY………………………………………………………………………………..2 PROPOSED AND ACTUAL CASHFLOW – CONSTRUCTION ONLY…………………………………………3,4 PROPOSED AND ACTUAL CASHFLOW – TOTAL PROJECT…………………………………………………4,5
North Frontenac Joint Land Ambulance Fire Station - Update 2012 - 01
Page 156 of 225
Agenda Item # 10103a)
NEW NORTH FRONTENAC JOINT LAND AMBULANCE / FIRE STATION PROGRESS SUMMARY The following activities have been completed during the current report period. ● Project start-up meeting with key stakeholders – March 08, 2012, Plevna, ON ● Call for Expression of Interest from design-build contractors, March, 2012. ● Review and selection of four (4) design-build contractors. ● Development of project mandatory design requirements. ● Preparation of Request for Proposal (RFP) and Instructions to Bidders documents. ● Completion of a geotechnical evaluation of the site – April 5, 2012. ● Preparation and issuance of RFP addenda. ● Evaluation of environmental issues affecting the site.
North Frontenac Joint Land Ambulance Fire Station - Update 2012 - 01
Page 157 of 225
Agenda Item # 10104a)
ADMINISTRATIVE REPORT To:
WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC
From:
Elizabeth Savill CAO
Prepared By:
Julie Shillington Administrator of Fairmount
Date Prepared:
May 2, 2012
Date of Meeting:
May 16, 2012
Re:
Fairmount Home – Strategic Plan
Background In April 2006, Fairmount’s first five-year strategic plan was approved by County Council. In 2010, the management team at Fairmount started discussions with staff, residents, family members and volunteers in preparation for the development of a new five year strategic plan. Unfortunately, due to a variety of challenges, the draft plan has not been ready for Council’s review and discussion until now. The challenges we faced and the subsequent delay of the plan were recognized as being valid by Accreditation Canada during our recent accreditation survey however we are expected to have an approved strategic plan as well as an operating plan in place within the year.
Comment In this report I refer to both a strategic plan and an operational plan. The easiest way to differentiate the two is to think of the strategic plan as the document that outlines at a very high level what we want to achieve and the operational plan as the document that details how we are going to achieve it. Operational plans should establish the activities and budgets for each part of the organization for the next years. They link the strategic plan with the activities the organization will deliver and the resources required to deliver them. An operational plan is the basis for, and justification of an annual operating budget request. You will find our draft five-year strategic plan attached as Appendix A. We have made an attempt to capture the highlights of the past five years as well as documenting some of the possible focus areas for the next five years. Please note that by approving the strategic plan Council is not approving the operational plan. A multi-year operational plan will be brought forward for Council’s discussion upon approval of the strategic plan. One of the first tasks we undertook during our planning exercise was the revision of the home’s mission and vision statements. During our staff consultations in 2010, it became very clear that Administrative Report Fairmount Home – Strategic Plan May 16, 2012
Strategic Plan
Page 1 of 3
Page 158 of 225
Agenda Item # 10104a)
the current statements were just too long for staff to remember and communicate. The following are the current statements – you will find the proposed statements on Appendix A: Current Vision Statement: In response to changing needs of residents and the community, we will continue to develop and implement innovative “best practices” and programs. We will continue to foster and grow an environment of mutual respect for residents and all members of our caring community. We will promote the principles and practices of Continuous Quality Improvement for all aspects of Fairmount’s caring community, and we will maintain the ethical balance between innovation and resident choice, safety and risk management. Building on the foundation of strong relationships, Fairmount will seek to increase the involvement of the wider community by bringing our citizens into Fairmount through the sharing of our expertise, our location, and our excellent programming. Fairmount will also reach out into the wider community as a leader and participant, sharing its knowledge and resources to plan and implement activities that will improve the lives of the elderly throughout the entire area. Current Mission Statement: Fairmount is an accredited long-term care home for 128 residents, dedicated to providing the best quality of life to those who live and work here. The Fairmount community fosters a creative and responsive environment in which all members – staff, families, volunteers, students, community partners and the residents themselves – respect and promote the strengths and abilities of each other, especially those for whom this is home. A full range of high quality programs are provided with the caring expertise of a dedicated, multi-disciplinary, team, responding to the unique needs and wishes of our residents. All members of our Community are advocates for all those who live and work here. There are no proposed changes to the current values of the home. Once the proposed vision, mission and values were in place we were able to turn our focus to the home’s priorities. We were extremely pleased when Council formally established its priorities in the fall of 2011 as this allowed us to ensure that the priorities and goals established in the home’s strategic plan support the strategic priorities established by Council. As you can see in Appendix A of the draft plan, a multitude of discussions have been held with staff, residents, family members and other community partners all leading to the development of a draft strategic plan for Council’s discussion and, ultimately, approval.
Sustainability Implications An organization needs a road map to follow for success. The strategic plan is that road map that provides direction to staff and, through the subsequent operational plan performance measures, allows demonstration of achievement. Administrative Report Fairmount Home – Strategic Plan May 16, 2012
Strategic Plan
Page 2 of 3
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Agenda Item # 10104a)
Financial Implications There are no direct financial implications in the strategic plan as Council is not being asked to approve specific projects. The specific projects, thus direct financial implications, will come forward in the operational plan.
Recommendation That Council of the County of Frontenac receive the Fairmount Home – Strategic Plan report and; that the Council of the County of Frontenac approve the Fairmount Home Strategic Plan 20122017 as attached.
Organizations, Departments and Individuals Consulted and/or Affected Residents Staff Volunteers Family Members Centric Health Bagot Street Medical Center KFL&A Public Health
Administrative Report Fairmount Home – Strategic Plan May 16, 2012
Strategic Plan
Page 3 of 3
Page 160 of 225
Agenda Item # 10104a)
Strategic Plan
Strategic Plan
Page 161 of 225
Agenda Item # 10104a)
Introduction Fairmount Home is a 128-bed long-term care home owned and operated by the County of Frontenac. At Fairmount staff practices the Gentlecare philosophy - resident focused care which empowers residents to make as many choices as possible. Staff knows each resident and responds to their social as well as psychological and physical needs. They put the resident first before the task at hand and acknowledge that risk is a normal part of life. Most importantly, they treat the residents as they would wish to be treated. Fairmount underwent an operational review in 2008 during which the consultants stated: Fairmount truly stands out among long-term care homes, due to its innovation, its initiative and its ability to actually live out the Gentlecare philosophy. We repeatedly heard staff, residents, representatives of their families, the CCAC, the local LHIN and the surrounding community suggest ‘Fairmount Home is a model for long term care’. The Osborne Group agrees with this view. We provide 24-hour nursing care which incorporates nursing restorative care and have a medical team consisting of physicians and a full-time Nurse Practitioner. We provide support services including physiotherapy, occupational therapy and social work. We also provide recreational activities, dietary, housekeeping & laundry services as well as maintenance and administrative services. We meet the needs of our residents while ensuring staff live out the Gentlecare philosophy. Fairmount is funded through the Ministry of Health & Long-Term Care, the South East LHIN, resident accommodation fees, the City of Kingston, the County of Frontenac and the generous donations from individuals in our community. Our strategic plan has been created with the cooperation of staff, residents, volunteers, family members and our community partners. Appendix A to the plan provides the dates of our strategic planning meetings. Our plan outlines our mission, vision and values and identifies our strategic priorities and desired outcomes. Our plan is aligned with the vision and strategic priorities identified by Frontenac County Council.
Strategic Plan
Page 162 of 225
Agenda Item # 10104a)
The Last Five Years Fairmount’s first five-year strategic plan was approved by County Council on March 15, 2006. Since its implementation there have been many changes, both at Fairmount and in the longterm care sector as a whole, that have had a significant impact on our residents, staff, volunteers, family members and community. Resident and family satisfaction rates have continued to be assessed annually and have been consistently high. Our Residents’ Council has been active but unfortunately our Family Council folded in 2011. Our waiting list has remained lengthy over the last five years. With the opening of another LTC home in Kingston we did see the list reduced somewhat, especially the list for secure beds, but it has grown longer again. The introduction of the Local Health Integration Networks in 2006, forced long-term care homes to look at their role in the health care system from the perspective of the broader health care spectrum, not just as a single sector or provider. Fairmount senior staff has been involved in a variety of LHIN committees and discussions and continue to participate in quarterly LTC meetings which include the participation of a LHIN representative. The South East LHIN has developed an Integrated Health Sustainability Plan (IHSP) which is the three-year strategic plan for the South East health care system. The Plan is entitled Reaching for Excellence and challenges health-care providers across the South East LHIN to explore possibilities for integration and improvements in the delivery of care, to meet goals and measure results. In 2011, the South East LHIN announced an initiative entitled the Regional Clinical Services Roadmap that examines different services currently provided to varying degree by the seven hospitals and the South East Community Care Access Centre (CCAC) across this region, and considers ways in which to improve access to the right care, at the right time, in the right place. The focus is on effective chronic disease management, patient self management, reduction of hospital re-admission rates, and the improved coordination of care between sectors and providers. A Long-Term Care Service Accountability Agreement (L-SAA) was signed with the South East LHIN in 2009 and requires that strategic plans be submitted by LTC homes to the LHIN every three years. In 2009, Health Quality Ontario (HQO) introduced public reporting of indicators. HQO has been mandated by the provincial government to measure and report to the public on the quality of long-term care and resident satisfaction. Fairmount was one of the first homes to volunteer with HQO for public reporting of measures in areas such as falls prevention, pressure ulcer prevalence and bowel and continence management. In 2010, HQO introduced Residents First, the purpose of which is to grow capacity for quality improvement, so that the quality of each resident’s care is the best in Canada and comparable to leading jurisdictions the world over. Fairmount was one of five homes in Ontario to participate in a LEAN quality improvement exercise through Residents First.
Strategic Plan
Page 163 of 225
Agenda Item # 10104a)
The implementation of the Long-Term Care Homes Act (LTCHA) in 2010 introduced increased and new program and reporting requirements and inspection processes to long-term care homes. The Act saw an increase in the requirement for food service worker and dietitian hours; the introduction of social work services; new mandatory reporting requirements; details about staff training and emergency planning as well as new quality improvement requirements. Significant responsibilities have been placed upon County Council under the Act requiring members to be up to date on the activities of the home. New funding for PSWs, RPNs, RAI Coordinators, physician on-call and safety initiatives was announced in the last five years. With the introduction of the LTCHA came an increase in base funding from the Ministry of Health & Long-Term Care. In 2010, the Province moved away from the Alberta Classification System for determining Case Mix Index (CMI) and commenced using the RAI MDS 2.0 system. The CMI is the factor applied to the base funding for the nursing envelope to determine how much funding a home will receive for its nursing services. As an early adopter of the RAI MDS system, Fairmount had been frozen at a CMI of 106.77 until 2010 at which time the CMI was formally based on the RAI MDS assessments and went to 1.0168 and further dropped to .9915 in 2011. As the assessments are primarily based on documentation by staff, significant efforts have been made to educate staff on the RAI MDS system and their responsibility for ensuring accurate and complete documentation. Efforts at accessing grant monies have been successful. We have been able to offer volunteer education, youth volunteer training, art instruction and intergenerational music activities to our residents and community through a variety of grants. In 2010, County Council directed that there be no increase to the municipal contribution to the home related to operating costs for 2011, 2012 and 2013. This direction was met in 2011 however it did require reductions in PSW and RPN staffing. It was met again in 2012 with no staffing reductions. Staff satisfaction has continued to be assessed annually. Satisfaction rates continued to be high until 2011 at which time the Accreditation Canada Worklife Pulse survey was administered which demonstrated a decline in satisfaction and trust in the organization. An independent facilitator was brought into the home to meet with staff to gain an understanding about the decline in satisfaction and it was made clear that the results were directly related to staffing reductions made in the nursing department in 2011. However, even with the decline in satisfaction, staff turnover rates remain extremely low. Fairmount continues to be a learning organization, providing placement opportunities to students through the Limestone Board of Education, Trillium College, Queen’s University, St. Lawrence College and the Kingston Learning Centre to name a few. We have provided placements for future PSWs, RNs, RPNs, Dietitians, Food Service Managers, Administrative workers and Nurse Practitioners. We also provide co-op placements for high school students from Sydenham High School and LaSalle Secondary School. Our volunteer program has remained strong over the past five years with an annual average of 120 active volunteers. A volunteer satisfaction survey was administered in 2011 the results of which confirmed a high rate of volunteer satisfaction. Staff was also surveyed about their understanding of and satisfaction with the volunteer program. The results demonstrated that staff highly values the contributions of volunteers in the home.
Strategic Plan
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Agenda Item # 10104a)
Looking at information technology, there have been significant advancements made over the last five years. Access to the Ontario Telemedicine Network (OTN) was provided to Fairmount in 2009. Currently we, and some members of our community, use the OTN at Fairmount to access education and training sessions. Digital pens for the ordering of medications were implemented in 2009. Computers on wheels (COWs) were introduced in 2009 to meet mobile IT needs. Most recently staff has been introduced to electronic scheduling and is now expected to submit all time off requests and shift trades electronically.
Strategic Plan
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Agenda Item # 10104a)
The Next Five Years It is difficult to know exactly what will happen in the future given the ever changing world of longterm care however there are some certainties and some expectations that can be solidly addressed. We do know that the South East LHIN has the highest percentage of residents aged sixty-five and older in the province. We also know that there is significant pressure on the acute care sector to reduce the number of patients deemed to be Alternate Level of Care (ALC) waiting in hospital, many waiting for LTC beds. It is very important that we continue to be engaged in discussion opportunities at the local, LHIN and provincial levels to ensure we understand the role we play within the LHIN’s vision of the health care system and are able to participate in and/or provide feedback on suggested initiatives. We expect that the performance measures referenced in the L-SAA will be fully developed, implemented and publicly reported. It is expected that HQO will expand the number of LTC performance measures that it publicly reports and that this will no longer be voluntary. We know that the L-SAA requirement for nursing staffing plans will be introduced. What we don’t know is what will be required in the staffing plans. However we can reference the Sharkey Report which gives us a possible benchmark. The Ministry of Health and Long Term Care commissioned an independent review in the fall of 2007 to look at staffing and care standards for Long-Term Care Homes in Ontario. Directed by Shirlee Sharkey, President and CEO of Saint Elizabeth Health Care, the findings of the report were published in May, 2008. The report is entitled People Caring for People: Impacting the Quality of Life and Care of Residents of Long-Term Care Homes. Sharkey proposes that “The addition of 3,200 nurses (including 1,200 RPNs announced in the 2007/08 provincial budget) and 2,500 PSWs will increase the average hours of care provided by nursing, personal care and allied health professionals to approximately 3.5 hours.” Looking at quality improvement, it is anticipated that the implementation of the Excellent Care for All Act will be introduced to the long-term care sector. This legislation requires the development of quality improvement committees; quality plans and staff/family/resident surveys much of which is already required under the Long-Term Care Homes Act. We expect that it will be several years before we fully understand and are comfortable with the new Ministry of Health & Long-Term Care Inspection process. We know that we must continue our efforts to maximize our CMI through nursing restorative care and documentation. We should also continue seeking revenue and cost recovery opportunities. Looking at our capital infrastructure, we anticipate that our Auditorium will undergo redevelopment to ensure a fully functional resource for our residents and our community. A new well will be drilled in 2012. Our building automation system will need to be replaced and we will need to ensure adequate resources for ongoing capital requirements. Our information technology needs are changing. Many LTC homes have moved towards electronic medication administration records (e-MARs) and full use of computerized nursing documentation systems. We do feel that staff has had sufficient opportunity over the past five years to gain some comfort with the computerized environment and plan on moving forward with
Strategic Plan
Page 166 of 225
Agenda Item # 10104a)
these projects. We anticipate the ability to expand the use of the Ontario Telemedicine Network to allow residents to access medical specialist services without leaving the comfort of the home. We also see more and more residents and family members wishing to have access to internet services in the home. The current average age of our employees is 43 years. 24% of our employees are between the ages of 50 and 70 years with 10 of them over the age of 60. In five years 41%, almost half, of our employees will be between the ages of 50 and 70. The average age of Fairmount’s management team is 55 years. Given these facts, succession planning must be a priority for Fairmount. There is a constant need to continue the learning of knowledge and skills of all those directly involved in Fairmount – staff, volunteers, families and residents on site – and those who someday may become a part of Fairmount – students. Legislated training requirements have increased in the past two years and must be met. Education and training needs identified by staff must also be considered. Accessibility legislation will have an impact on the home especially in the areas of human resources and access to information and services. Most importantly, we must ensure that we communicate effectively both internally and externally. We anticipate that our website will be a primary resource for communicating externally so a focused effort will be made on ensuring it is informative and user friendly. Finally, our relationships with our residents, staff, family members, volunteers and community partners are extremely important to our success. We will continue to celebrate our current relationships while seeking out opportunities to build new ones.
Strategic Plan
Page 167 of 225
Agenda Item # 10104a)
Frontenac County Council Priorities In 2009 the County undertook a County-wide approach towards planning for a sustainable future. The Directions for Our Future document outlines the project’s vision as follows: County of Frontenac – Fresh with Opportunity: Growing Vibrant, Innovative, Natural, Sustainable Places It also outlines the four pillars of sustainability (social, cultural, economic and environmental) and thirteen focus areas that were recognized as valuable and important in the consideration and development of sustainability policies, programs and projects in the Frontenacs. As well, at its meeting on October 19, 2011, Frontenac County Council approved the following strategic priorities for its four-year term: a) Implement an active program of communications with taxpayers, stakeholders, townships and other partners b) In collaboration, develop a County Official Plan with 10-20 year timeframes c) Start planning now to manage solid waste and reduce pressure on landfills d) Target and achieve long-range sustainable development while maintaining consideration for the environment e) Establish a rural transportation system f) Develop a long-term strategy that considers increasing pressures on Fairmount, longterm care, other facilities and the general housing supply g) Explore strategies related to mobile health care/primary care prevention. h) Complete and open the K&P Trail i) Lead by engaging expertise and collaborating with partners to repurpose/ revitalize under-utilized or tired rural properties for alternative use j) Support efforts to develop the local food production and marketing system k) Strengthen direct and personal relationships with businesses to support their contribution to the economy l) Establish at least one Community Improvement Plan (CIP) in each township. m) Establish an active program to support staff recruitment/retention, succession plans and other activities to ensure a skilled, committed staff The Directions for Our Future document and Council’s established priorities provide a firm foundation on which to build Fairmount’s strategic plan.
Strategic Plan
Page 168 of 225
Agenda Item # 10104a)
Our Vision Fairmount is recognized as a home of choice thanks to our Gentlecare™ philosophy; the dedication of staff, volunteers, students and community partners; our sustainable practices and our quest for continuous quality improvement.
Our Mission Members of the Fairmount community are treated with dignity and respect in a creative and responsive environment in which all members are dedicated to promoting the individual strengths and abilities of each other.
Our Values CRE– A– T– I– V– E–
Caring and Compassionate Responsive and Respectful Expertise, Enabling Acceptance, Advocacy, Appreciation Team Work Independent and Innovative Vibrant, Visionary Ethical
C– O– M– M– U– N– I– T– Y–
Community-Oriented Opportunity and Openess Meaningful and Mindful Motivated Unique Neighbourly Inclusive Togetherness YOU – our focus
Our Priorities Our Residents Fairmount will ensure a holistic lifestyle for all residents by responding to their unique needs and wishes related to learning and desired experiences to satisfy their physical, social, emotional, spiritual, mental and cultural needs and by ensuring that all members of the Fairmount community are knowledgeable and accepting of our Mission, Vision and Values and put them into practice all day, every day. Our Staff & Volunteers Fairmount will be a positive learning environment based on best practices and mutual respect, creativity and innovation and will maintain a strategy for recruitment, training and retention to ensure an exceptional group of staff and volunteers. Our Community Fairmount will continue seeking the involvement of the wider community by bringing members into Fairmount through the sharing of our expertise, our location and our excellent programming and by reaching out to members as a leader and a participant, sharing our knowledge and resources to plan and implement activities that will improve the lives of the elderly throughout the entire area.
Strategic Plan
Page 169 of 225
Agenda Item # 10104a)
Our Relationships Fairmount will continue to develop new relationships, while recognizing the value of our current ones, to ensure the highest quality of care and programming for Fairmount and the long-term care sector. Our Communications Fairmount will maintain an open and accountable program of accessible communications with its residents, staff, volunteers, family members and members of its greater community. Our Infrastructure Fairmount will ensure that its activities are supported by good quality, well maintained, well managed and, where required, accessible infrastructure. Our Sustainability Fairmount will strive to become a sustainable organization by seeking out opportunities and resources that will allow us to reduce our financial and environmental impact upon our community.
Strategic Plan
Page 170 of 225
Agenda Item # 10104a)
Measurement & Reporting A multi-year operational plan will be developed and implemented upon approval of the strategic plan by County Council. An annual report will be provided to County Council, Residents’ Council, staff, volunteers and family members on the home’s progress towards meeting the activities set out in the plan. Operational plan performance indicators will be established and documented in the Consolidated Statistical Report that is shared with Council on a quarterly basis.
Strategic Plan
Page 171 of 225
Agenda Item # 10104a)
Appendix A Initial meetings, discussions and/or presentations: April 12, 2010 – Volunteer Coordinator April 15, 2010 – Dietary Aides, OT, Rehab Assist, Restorative Care Nurse April 16, 2010 – Recreationists, Maintenance, Administration April 19, 2010 – Cooks, Housekeeping, Laundry May 3, 2010 – PSW May 4, 2010 – RPN May 7, 2010 – Documentation Assistants, RNs May 14, 2010 – NP December, 2010 – Volunteers June 20, 2011 – Family Members October 26, 2011 – Family Members October 28, 2011 – Management Team March 14, 2012 – Professional Advisory Committee (Medical Team; Public Health; Pharmacy; Physiotherapy) March 19, 2012 – General Staff Meeting March 15, 22, 23, 30, April 3, 5, 10 – Nursing Meetings April 12 – Dietary Team April 3 – 16 – Display in lobby for all including general public April 24 – Residents’ Council May 1 – Frontenac Senior Management
Strategic Plan
Page 172 of 225
Agenda Item # 10104b)
ADMINISTRATIVE REPORT To:
WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC
From:
Elizabeth Savill CAO
Prepared By:
Julie Shillington Administrator of Fairmount
Date Prepared:
April 30, 2012
Date of Meeting:
May 16, 2012
Re:
Fairmount Home – 2012 1st Quarter Consolidated Statistical Report
Background As the “licensee” of the home under the Long-Term Care Homes Act and as a requirement for Accreditation, Council needs to be aware of the performance measures that are being collected at Fairmount, the results of those measures and any action plans that may be developed as a result. The home also has a responsibility under the Quality Improvement section of the Act to report our quality improvement activities to our residents, staff, volunteers and family members. With this in the mind, Fairmount’s Quality Assurance and Assessment Committee (QAAC) has developed a Quality Improvement Consolidated Statistical Report (Appendix A). This report contains information on all of the performance measures that were being collected in the home in the first quarter of 2012 and includes information such as goals (if established) and comments about the information collected.
Comment A review of the programming measures indicates that we are meeting the requirements of the Long-Term Care Homes Act in terms of providing weekend and evening programming and that a high percentage of our residents participate in at least one program each month. It is nice to see that 1,644 volunteer hours were provided to Fairmount in the first quarter. You will note that this number would have been even higher however some volunteer-led programs had to be cancelled in March due to enteric and respiratory outbreaks. You will note there are several new measures in the programming and volunteer departments which have been developed based on a review of the programs in 2011. In the dietary department you will notice some new quality initiatives that have been implemented which includes weekly dietary meetings. The results from the various audits are shared with the staff and discussions held as to how to improve the results. Administrative Report Fairmount Home – 2012 1st Quarter Consolidated Statistical Report May 16, 2012
Consolidated Statistical Report - 1st Quarter
Page 1 of 4
Page 173 of 225
Agenda Item # 10104b)
The results of the Goldcheck audits in housekeeping remain constant. Routine cleaning results were a little lower in the first quarter of 2012 due to the outbreaks. During outbreak, housekeeping staff is regularly redirected to the outbreak unit to ensure deep cleaning of high touch areas. Some complete routine cleaning activities are suspended or rescheduled. You will note a new measure in the laundry department regarding lost clothing. This has been added as a result of the annual Resident & Family Satisfaction Survey. We want to track how often lost clothing complaints come in and how many of those complaints are resolved with the clothing being located. A new measure focusing on regulatory testing is in place for the maintenance department. This is to ensure that all regulatory testing and inspections such as fire systems, gas fireplace, generator, etc. are completed as scheduled. The number of residents using a restraint remains constant from 2011. While the percentage of residents with complete restraint documentation remains good, the percentage of complete restraint flow sheets documentation requires improvement. To clarify, the first measure tracks whether or not staff have documented why the resident needs a restraint, what other alternatives have been considered/attempted and if there is a medical order for the restraint. The flow sheet measure tracks the daily required monitoring by the RPNs and PSWs. The Assistant Director of Care has been following up with the staff on the importance of and requirement for this documentation. Timeliness of completion of regulatory nursing tasks such as testing for MRSA/VRE, labelling of resident personal items, Mantoux testing, etc., has been a challenge in the first quarter of 2012 however there has been improvement over 2011. For example, in the last quarter of 2011 only 41% of resident personal items were labelled within 48 hours. In the first quarter of 2012 72% were labelled on time. Nursing managers continue to work with the nursing staff to ensure timely completion. Please note a new measure regarding staffing levels. One of the requirements in the LongTerm Care Homes Act is an annual evaluation of our nursing staffing levels. Two indicators were developed which, in additional to the hazards and complaints related to the nursing department, will be used to assist the home in evaluating the nursing staffing levels. In the area of Infection Prevention & Control you will note that 32 residents had symptoms that ultimately were related to an infection. This was primarily a result of the enteric and respiratory outbreaks. The number of falls is consistent with the last quarter of 2011 and is much lower in the first quarter of 2012 as compared to the first quarter of 2011 where there were 87 falls recorded in February/March alone. Pressure ulcer incidence is higher due in part to a resident being admitted with several wounds. The others were in-house Stage 1 (reddened areas only) so they were caught very early. Two of those needed to be reassessed for pressure relief when we found that what was being used wasn’t working and one resident consistently refuses to be repositioned from his back. There were 146 documented resident incidents, 100 of which were related to falls, near miss falls and medication incidents. There were 14 incidents related to resident aggression. There was one attempted elopement (exterior of building); three elopements (from secure unit to another unit in the home) and two times residents were found unescorted in a non-public area of the home – once in the stairwell by the public elevator and another time in the service hallway. Staff members were reminded that it does take a few seconds for the magnetic locks to lock Administrative Report Fairmount Home – 2012 1st Quarter Consolidated Statistical Report May 16, 2012
Consolidated Statistical Report - 1st Quarter
Page 2 of 4
Page 174 of 225
Agenda Item # 10104b)
once a door has been opened so they must remain vigilant and ensure that a resident has not followed them into a stairwell. Looking at health and safety, it is important to note that there has been an improvement in the timeliness of both the employee and management workplace inspections. As well, there was a significant amount of lost time due to workplace injuries in the first quarter but these were primarily related to the enteric outbreak. If a staff member has been exposed at work and displays the same symptoms as the residents, we have to report the illness to WSIB and the Ministry of Labour as it may be deemed to be a workplace acquired illness. There were a variety of hazards documented through Risk IDs, inspections, observation, etc. On two occasions it was noted that the medication fridge needed to be defrosted. Water temperatures were found to be high on two occasions in the quarter as well. There were two occasions where chemicals were not stored where residents could not access them – once was on a housekeeping cart and the other on a nursing care cart. There were four instances where the loading dock door was not closing properly. In all instances immediate actions were taken to ensure the safety of the residents and staff. The Resident/Family Satisfaction Survey was completed in March with 15 individuals responding. Residents and their family members were provided with two options for completing the survey – on paper or on-line through Survey Monkey. Overall satisfaction was high with only two areas of concern – lost clothing and the ability to open resident windows. A piece has been included in the May Grapevine Gazette regarding the need to label resident clothing and what do to if clothing is lost as well as why we do not encourage residents to open their windows and what they should do if they insist on doing so. We have included two new staffing measures related to absenteeism and turnover. We have also added two new measures related to the goals set out in the Religious and Spiritual Care program. We will be sharing these results with Residents’ Council, family members and staff in the coming month.
Sustainability Implications Measuring performance is essential to providing a high quality service. It allows an organization to identify areas where improvement is needed and triggers discussion as to how this can be done.
Financial Implications Measuring performance is a part of the home’s risk management and compliance processes. Failure to manage risk and assess compliance can lead to financial implications.
Recommendation That Council of the County of Frontenac receive the Fairmount Home – 2012 1st Quarter Consolidated Statistical Report for information only.
Organizations, Departments and Individuals Consulted and/or Affected Administrative Report Fairmount Home – 2012 1st Quarter Consolidated Statistical Report May 16, 2012
Consolidated Statistical Report - 1st Quarter
Page 3 of 4
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Agenda Item # 10104b)
Fairmount Management Team Staff Residents Volunteers
Administrative Report Fairmount Home – 2012 1st Quarter Consolidated Statistical Report May 16, 2012
Consolidated Statistical Report - 1st Quarter
Page 4 of 4
Page 176 of 225
Consolidated Statistical Report - 1st Quarter
FAIRMOUNT HOME QUALITY ASSURANCE & ASSESSMENT COMMITTEE (QAAC)
Quality Improvement (QI) Consolidated Statistical Report 2012 Agenda Item # 10104b)
Page 177 of 225
Consolidated Statistical Report - 1st Quarter
PROGRAMMING Statistic / Audit
Measurement
Program Attendance: First floor
residents
attending at least one program
(monthly)
/ # total residents
Program Attendance: Second floor
residents
attending at least one program
(monthly)
/ # total residents
Activity Calendar
1st floor programs
& # 2nd floor programs
(monthly)
Goal
1st Quarter Results
2nd Quarter Results
3rd Quarter Results
4th Quarter Results
Jan 57/60
Feb 59/62
Mar 62/63
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan 57/62
Feb 62/63
Mar 60/64
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan 28:17
Feb 22:17
Mar 23:18
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Comments
Activity Calendar
weekend
programs in the quarter / # total weekends
Page 178 of 225
QAAC – QI Consolidated Statistical Report 2012 Page | 1
45/12.5
The LTC Homes Act requires weekend programming March #’s higher than usual (staff on every w/e)
Agenda Item # 10104b)
(to ensure equitable)
Consolidated Statistical Report - 1st Quarter
evening
programs in the quarter
9/13
The LTC Homes Act requires evening programming
3/18
It was noted that Generation Jamborie had a huge impact on male residents, although not intended for male residents only
0
Intent was to pilot the form for Walk for Memories - there was some misunderstanding re. which form to use – will trial it with Pancakes for Parkinson’s in April
/ # weeks in the quarter NEW - Programs directed at male residents
programs aimed
at our male population /total # programs
NEW - Large group activity evaluations
large group
activity evaluations completed
100%
/total # large group activities
Measurement
Goal
1st Quarter Results
Volunteer Hours
volunteer hours
6500
1644.5 (programs cancelled with outbreak)
Volunteer Survey
% of surveys returned
Statistic/Audit
35% return rate
Page 179 of 225
/ 64 surveys issued
QAAC – QI Consolidated Statistical Report 2012 Page | 2
0 surveys issued 0 surveys returned
2nd Quarter Results
3rd Quarter Results
4th Quarter Results
Comments
Agenda Item # 10104b)
VOLUNTEERS
Consolidated Statistical Report - 1st Quarter
of satisfied
volunteers
95% satisfaction rate
0 surveys issued 0 surveys returned
4 programs / 12+ programs
0 programs reviewed
4 e-newsletters per year
0
/ #of volunteers surveyed
Volunteer Program Review
of programs
reviewed / # of volunteer assisted programs 100% of volunteer suggestions to improve programs considered
volunteer enewsletters
distributed /4 quarters
Page 180 of 225
NEW – Recognition of volunteer contributions
methods used to
ensure communication of volunteer contributions each quarter
QAAC – QI Consolidated Statistical Report 2012 Page | 3
Unavailable at time of printing
Agenda Item # 10104b)
NEW Quarterly enewsletter
Consolidated Statistical Report - 1st Quarter
DIETARY Statistic/Audit
st
Goal
1 Quarter Results
Daily Food Temperature Audit
Weekly audit of individual meals where food temperature was taken and documented
100%
85.23%
Refrigerator & Freezer Temperature Log
Monthly audit of days temperatures were taken and documented
100%
94%
Daily Warewashing Sanitation Logs
Monthly audit of days sanitation logs information was documented
100%
86%
NEW - Dietary referrals
dietary referrals
completed
100%
Compiling information at time of printing
NEW - Quality initiatives
new quality
initiatives undertaken
3
4
(annual)
Page 181 of 225
QAAC – QI Consolidated Statistical Report 2012 Page | 4
2nd Quarter Results
3rd Quarter Results
4th Quarter Results
Comments New initiative for compliance will be in place as of May 1st.
Whipped topping for desserts New thickener & thickened products introduced Labeling of foods in the serverys Weekly dietary meetings
Agenda Item # 10104b)
Measurement
Consolidated Statistical Report - 1st Quarter
HOUSEKEEPING Statistic/Audit
st
Measurement
Goal
1 Quarter Results
Goldcheck
Weekly audits, monthly and quarterly reports indicating % of perceived cleanliness
100%
82%
New - Routine Cleaning Audit
Routine cleaning of resident rooms as recorded by staff. % calculated on number of opportunities vs. completed
100%
1N - 93.4% 1S – 90.9% 2N – 83.9% 2S – 99%
new product &
processes tested
100%
3rd Quarter Results
4th Quarter Results
Comments
Overall – 91.9%
/total number of new products & processes implemented
Page 182 of 225
QAAC – QI Consolidated Statistical Report 2012 Page | 5
Not available at time of printing
Agenda Item # 10104b)
NEW – New products & processes testing
2nd Quarter Results
Consolidated Statistical Report - 1st Quarter
LAUNDRY Statistic/Audit
Measurement
Laundry Poundage
Measured daily compiled monthly
NEW - Lost Clothing
lost clothing
found
Goal
1st Quarter Results
2nd Quarter Results
3rd Quarter Results
4th Quarter Results
Comments
3rd Quarter Results
4th Quarter Results
Comments
66000 lbs 90%
Not available at time of printing
/total # lost clothing forms submitted
MAINTENANCE Statistic/Audit Work Orders
Measurement
completed
st
1 Quarter Results
100%
Completed 1142 Issued 1190 – 95.9%
100%
Not available at time of printing
100%
Not available at time of printing
/total # work orders Electrical Inspection Admission
of inspections
completed / # of new inspections
Page 183 of 225
NEW – Regulatory Testing
regulatory
testing completed /total # regulatory testing scheduled
QAAC – QI Consolidated Statistical Report 2012 Page | 6
2nd Quarter Results
Agenda Item # 10104b)
Goal
Consolidated Statistical Report - 1st Quarter
NURSING Statistic/Audit Restraint Use (monthly)
1 Quarter Results
2nd Quarter Results
3rd Quarter Results
4th Quarter Results
Jan
Feb
Mar
Apr
Jul
Oct
13
14
19
19
Average # of restraints used (including bedrails)
28
32
35
38
of residents
using a restraint
17
22
22
25
3/3
6/8
1/1
3/3
100 %
75%
100%
100 %
4/17
10/14
11/20
7/23
77%
71%
55%
70%
Measurement
Goal
Average # of restraints used (excluding bedrails)
residents with
complete restraint documentation
100%
residents with
complete flow sheet documentation
100%
Page 184 of 225
/ # resident charts audited
QAAC – QI Consolidated Statistical Report 2012 Page | 7
May
Jun
Aug
Sep
Nov
Comments
Dec
Agenda Item # 10104b)
/ # resident charts audited
st
Consolidated Statistical Report - 1st Quarter
PostAdmission Audit
100%
MRSA/VRE on time = 58% 1st Mantoux on time= 75% Other sections complete on chart = 66%
Medication Reconciliation Verified
of time
admission meds are reconciled/# of admissions
100%
100%
Medication Sign-off (MDSRAI audits)
% assessments with all meds signed in 7days
100%
72%
N/A
MSSA (completed annually) CIHI measures
Medication Incidents
medication
incidents
22
14
medication
incidents resulting in harm to resident
0
0
discrepancies in
count of narcotic &
0
0
QAAC – QI Consolidated Statistical Report 2012 Page | 8
#’s reflect last quarter of 2011
Agenda Item # 10104b)
Page 185 of 225
CIHI Statistics (see attached)
Consolidated Statistical Report - 1st Quarter
controlled drugs / # time counted
adverse drug
reactions
0
0
Chart Audits
completed
84
Resident Incident Reports
Quarterly reports for trending
146 – 78 falls/14 medication/14 aggression
Palliative Care
Number of residents with PPS 30% or less monthly
Jan
Feb
Mar
4
2
2
of compliments
from Memory Book quarterly
4 compliments/6 deaths
#validated workload complaints from staff
0
/total # complaints
Page 186 of 225
nursing staff
injuries on day shift when three staff on unit /total # nursing QAAC – QI Consolidated Statistical Report 2012 Page | 9
0
Will start tracking in 2nd quarter
Agenda Item # 10104b)
NEW - Staffing Plan Evaluation
Consolidated Statistical Report - 1st Quarter
staff injuries
NEW - Resident Personal Items Labeling
% admission assessments & labeling completed on time
90%
Agenda Item # 10104b)
Page 187 of 225
QAAC – QI Consolidated Statistical Report 2012 Page | 10
72%
Consolidated Statistical Report - 1st Quarter
INFECTION PREVENTION & CONTROL Statistic/Audit Symptoms
Measurement
Goal
st
1 Quarter Results
2nd Quarter Results
3rd Quarter Results
4th Quarter Results
32/128 (UTI’s not included)
residents
displaying symptoms resulting in an infection
Comments Respiratory (5 cases) and Enteric outbreaks in March
/ 128 MRSA/CDif
nosocomial
infections
0
Wheelchair Cleaning
wheelchairs
cleaned
100%
(monthly)
/ # scheduled
compliant/total
opportunities observed
50%
PPE Use
staff using
proper PPE
100%
Page 188 of 225
/ # staff observed
QAAC – QI Consolidated Statistical Report 2012 Page | 11
1 in April
Jan
Feb
Mar
351 428
323 421
353 430
84%
77%
83%
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Agenda Item # 10104b)
Hand Hygiene (x2/yr)
0
Consolidated Statistical Report - 1st Quarter
FALLS Statistic/Audit Falls
Measurement
of falls
st
Goal 30
(monthly)
residents who
have fallen
1 Quarter Results
2nd Quarter Results
3rd Quarter Results
4th Quarter Results
Jul
Oct
Feb
Mar
Apr
23
25
30
18
17
22
22
15
1
0
3
1
1
2
5
3
4/4
4/4
6/6
3/3
100%
100%
100%
100%
0
0
0
0
May
Jun
Aug
Sep
Nov
Dec
/ 128 Severity of falls
1
of near miss
falls
100%
/ # of residents who have fallen 2 or mores times in a week where falls rounds were not conducted QAAC – QI Consolidated Statistical Report 2012 Page | 12
Agenda Item # 10104b)
of residents
who have fallen 2 or more times in a week on whom falls round were conducted
Page 189 of 225
Jan
Comments
Consolidated Statistical Report - 1st Quarter
falls prevention
education opportunities offered to staff, residents & family members
At least once per year to each group
0
0
0
Agenda Item # 10104b)
Page 190 of 225
QAAC – QI Consolidated Statistical Report 2012 Page | 13
Falls display to all – all categories took part
Consolidated Statistical Report - 1st Quarter
INCONTINENT & BOWEL MANAGEMENT st
Statistic/Audit
Measurement
Goal
1 Quarter Results
Voiding record
residents with
completed 3d voiding record on admission
100%
12
2nd Quarter Results
3rd Quarter Results
4th Quarter Results
Comments
2nd Quarter Results
3rd Quarter Results
4th Quarter Results
Comments
Jul
Oct
100% 12
/ #admissions
SKIN & WOUND MANAGEMENT st
Measurement
Goal
1 Quarter Results
Pressure Ulcer Prevalence
of residents with
pressure ulcers
5%
TBA
of residents with
new pressure ulcers
5%
Jan 2.3%
Feb 2.3%
Mar 7.8%
Apr 1.5%
Wound Care Sheets
audits
completed
100%
No data
21/21
17/17
17/17
(monthly)
/ # audits scheduled
100%
100%
100%
(annually) Pressure Ulcer Incidence
May
Jun
Aug
Sep
Nov
Dec
(monthly)
Page 191 of 225
QAAC – QI Consolidated Statistical Report 2012 Page | 14
Unable to do audits
Agenda Item # 10104b)
Statistic/Audit
Consolidated Statistical Report - 1st Quarter
HEALTH & SAFETY / RISK MANAGEMENT Statistic/Audit Fire Drill Attendance (annually)
st
Measurement
Goal
1 Quarter Results
2nd Quarter Results
3rd Quarter Results
staff attending at
least one fire drill per year
100%
n/a
n/a
n/a
100%
100%
100%
100%
0
62%
4th Quarter Results
Comments Only measured in December
/ total # of staff Employee Workplace Inspections
inspections
completed on time / # of inspections scheduled
Management Workplace Inspections
inspections
completed on time
Page 192 of 225
Employee Incident Reports (from OHN quarterly updates)
lost time injuries
High Risk Activity Verification Process
staff knowing 1
identifier
Hazards
Quarterly hazard reports for
/ # of total injuries
(21/34)
100%
4/8 = 50%
/ # staff knowing 2 identifiers
QAAC – QI Consolidated Statistical Report 2012 Page | 15
2 med fridge needs defrosting; 2 water
1st quarter – 18 related to outbreaks
Agenda Item # 10104b)
/ # of inspections scheduled
Consolidated Statistical Report - 1st Quarter
trending
Agenda Item # 10104b)
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temperatures high; four loading dock door not closing properly; 2 chemicals not stored properly
Consolidated Statistical Report - 1st Quarter
EDUCATION &TRAINING Statistic/Audit Inservice Attendance
Measurement
Goal
staff in
attendance at all inservices
of staff that
attend at least one inservice per year
st
1 Quarter Results
2nd Quarter Results
3rd Quarter Results
4th Quarter Results
Comments
186
70%
75%
15
/ 185 (total # of staff) (annual) Inservice Evaluations
evaluations
completed
62%
Topics (annual)
24
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of educational
needs addressed / # of educational needs identified (annual)
100%
of staff attended
sessions on mandatory topics
100%
30
QAAC – QI Consolidated Statistical Report 2012 Page | 17
Agenda Item # 10104b)
/ # inservices offered
Consolidated Statistical Report - 1st Quarter
GENERAL Statistic/Audit Family/Resident Satisfaction Survey (annual) Staff Satisfaction Survey (annual) NEW - Staff Absenteeism Rate
Measurement
respondents
satisfied
st
2nd Quarter Results
3rd Quarter Results
4th Quarter Results
Goal
1 Quarter Results
Comments
90%
97.5%
80%
n/a first quarter
Survey to be issued later in year
3%
563 days = 8%
Average 522 shifts/3918 hrs per week
6 staff = 3%
Based on 168 staff – 2 terminations & 4 resignations
Survey closed March 31- 15 respondents
/ total # respondents
respondents
satisfied / total #respondents
sick days taken
/average # shifts scheduled
NEW - Staff Turnover
staff leaving
employment /total # staff
Complaints
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(trended quarterly) Bed Occupancy
verbal
complaints
0
4
written
complaints
0
0
98%
99.3%
days bed
actually occupied
QAAC – QI Consolidated Statistical Report 2012 Page | 18
Agenda Item # 10104b)
(not including full 15 week leaves)
Consolidated Statistical Report - 1st Quarter
/ total number of days
PAIN & SYMPTOM MANAGEMENT Statistic/Audit
Measurement
Goal
1st Quarter Results
Prevalence of Daily ModerateSevere Pain scores
of residents with
moderate-severe daily pain scores
10%
5: Moderate (3.9%) 0: Severe
Incidence of new Daily ModerateSevere Pain scores
of new resident
with moderatesevere daily pain scores
10%
3: Moderate (2.3%) 0: Severe
2nd Quarter Results
3rd Quarter Results
4th Quarter Results
Comments
/ 128 residents
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Agenda Item # 10104b)
/ 128 residents
1 of the 3 new cases was a new admission
Consolidated Statistical Report - 1st Quarter
RELIGIOUS & SPIRITUAL CARE Statistic/Audit NEW - Pastoral Visiting
(monthly) NEW - Multifaith Services provided
Measurement
resident
receiving a pastoral visit
st
Goal
1 Quarter Results
2nd Quarter Results
3rd Quarter Results
4th Quarter Results
90%
Jan
Feb
Mar
Apr
July
Oct
n/a
n/a
n/a
May
June
Aug
Sep
Nov
Dec
Comments Data collection started in April
/ total # respondents
weeks with at
least one multifaith service provided
80%
83%
Two services cancelled first quarter due to outbreak
/ total # weeks
Agenda Item # 10104b)
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Agenda Item # 11•
a) Account Listings for April 11 to May 7, 2012
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a) Account Listings for April 11 to May 7, 2012
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a) Account Listings for April 11 to May 7, 2012
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a) Account Listings for April 11 to May 7, 2012
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a) Account Listings for April 11 to May 7, 2012
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Agenda Item # 14142a)
Minutes of the Sustainability Advisory Committee Meeting March 1, 2012
A meeting of the Sustainability Advisory Committee (SAC) was held in the Frontenac Boardroom of the County Administrative Office, 2069 Battersea Road, Glenburnie on Thursday, March 1, 2012 at 1:00 p.m. Members Present: Chair Geoff Sandiford; Vice Chair Ron Hipfner; Warden Janet Gutowski; Councillor John McDougall; Don Ross; and John Kittle Staff: Elizabeth Savill, CAO/Clerk; Anne Marie Young, Manager of Economic Sustainability; Alison Vandervelde, Sustainability Assistant; Casey Buchanan, Executive Assistant (Recording Secretary) 1.
Call to order
Chair Sandiford called the meeting to order at 1:07 p.m. 2.
Adoption of the agenda
Moved By: Seconded By:
Vice Chair Hipfner Councillor McDougall
RESOLVED THAT the agenda for the March 1, 2012 meeting of the SAC be adopted as amended by adding the following under other business: a meeting with Ryerson representatives; a meeting with the St. Lawrence College Community Council; and a discussion of the Frontenac News report on the census results and the Eastern Ontario Wardens’ Caucus media release. CARRIED 3.
Disclosure of pecuniary interest and general nature thereof Disclosure of pecuniary interest
Chair Sandiford asked the recording secretary to note that there was no disclosure of pecuniary interest declared. 4.
Closed meeting
Adoption of minutes
Moved by:
Councillor McDougall
SAC Meeting Minutes March 1, 2012
Sustainability Advisory Committee
Page 1 of 6
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Agenda Item # 14142a)
Seconded by: Vice Chair Hipfner RESOLVED THAT the minutes of the December 7, 2011 meeting of SAC be adopted as circulated. CARRIED eAgenda Tool Moved by: Don Ross Seconded by: John Kittle RESOLVED THAT the committee recognize the advantages already being experienced through the introduction of the new easy to follow electronic agenda system both from a personal productivity perspective and as a positive green step for the County take along its sustainability path. CARRIED 6.
Business arising from the minutes Chair Sandiford’s Meeting with Deputy Warden Denis Doyle Re: Islands Projects
The Chair informed the committee that he will meet with Deputy Warden Doyle next Wednesday to explore how Frontenac Islands can get more connected with the sustainable actions plan. Councillor McDougall: Information on HUME Planning Scheme Councillor McDougall informed the committee that this item is for information only. He shared the idea of incorporating sustainability procedures into everything we do and noted a number of examples suggesting that the committee could look into this more closely at another meeting. Staff commented that all reports to Council include a sustainability statement. Development of Communications Plan Ms. Vandervelde presented the report noting that as part of the ongoing effort to improve communications across the County, eight newsletters, including issues of County Bytes and others focused on seniors housing, have been circulated over the last few weeks. She advised that the newsletters are currently being distributed to 388 contacts and we are experiencing growth of 5-10 new people every week. The committee discussed social media, Facebook® and Twitter®. Referring to her report, Ms. Vandervelde noted that the statistics have increased since report was prepared. To date, the County has tweeted 22 times. With no active effort to gain followers/friends, we have 54 Twitter® followers and are following 59 others and, on Facebook®, 16 people have “liked” the page. Facebook®’s “insights” tool becomes available when we reach 25 “likes” and so committee members were encouraged to join. This tool will assist in tracking and improving interactions on the page. Warden Gutowski spoke to the value of the increased communications and noted that the service had already been useful to her in an emergency situation that arose in the north part of Frontenac a week ago when phone lines were out. Through Facebook® and Twitter®, she SAC Meeting Minutes March 1, 2012
Sustainability Advisory Committee
Page 2 of 6
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Agenda Item # 14142a)
learned of the emergency situation and the emergency responses. She noted that social media can become a really helpful practical tool at the County. Ms. Young added that the County’s media releases are being picked up a lot more, noting in particular that the community improvement plan release has been picked up in today’s issue of the Kingston Whig. 7.
Deputations and/or presentations Indicator Review and Presentation
Ms. Savill spoke to the committee about how indicators can be/ are being used to reflect the status of projects and activities. The indicators come directly from DFOF and Sustainable Actions 2009 and are reflected on the DFOF web site. She highlighted the three questions in the report and noted the complexity of the spreadsheet. Mr. Young spoke to the spreadsheet using line 44 of the spreadsheet, the number of ambulance calls, as an example. Committee members’ input is needed to deal with indicators with (1) no data; (2) those with data that is difficult to collect; and (3) those indicators we are suggesting need some clearer definition. Mr. Kittle noted that the indicators by themselves require rationale and analysis and noted he had done some work on the energy indicators and would send them to Ms. Vandervelde for consideration. Mr. Kittle added that there is a huge amount of work associated with this and noted that even if the committee got rid of the ones marked in red and orange, there is still over 100 indicators and the committee should consider cutting the list down. The Chair agreed and noted that it would be important for the committee to be slightly ruthless in choosing which ones we move forward with to ensure we have an indicator with a target in mind. Mr. Kittle made reference to the Frontenac News article on Green Initiatives in the County and noted we need a focus. Councillor McDougall referenced the most recent sustainable actions publication and noted the monitoring is clear and limited enough that we can understand it, adding if we had the indicators divided by pillar they may be more workable. The Chair suggested that the committee could also look at the Kingston sustainable document which has a total of 40 indicators, as a comparator. Ms. Savill asked that the committee work through the spreadsheet and submit what they feel has merit in terms of indicators and what we should move forward with under the focus areas. No indicators can be dropped at this time given they are contained in the plan but resources can be focused on those that have the most merit. Mr. Kittle reiterated the importance of identifying the rationale for any indicator with which we work. The Committee members agreed to review and flag three indicators in each focus area that should receive attention. The committee commended Ms. Vandervelde and Mr. Young for the indicator work reflected in the report. The Chair noted that an indicators report could become a document that reflects how the County is doing and act as a report card to our constituents. The Vice Chair suggested we go from the four pillars and work down and the committee discussed looking at examples so as not to reinvent the wheel. Mr. Kittle and Councillor McDougall agreed to work on culture indicators and Ms. Vandervelde offered to assist. SAC Meeting Minutes March 1, 2012
Sustainability Advisory Committee
Page 3 of 6
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Agenda Item # 14142a)
The group moved to budget discussions and the Chair expressed concerns about the possibility that Council may cut major sustainable initiatives. He suggested that the committee should consider a written deputation to Council to address the initiatives. Councillor McDougall noted a number of the items have been committed to by pervious Councils and it would be short-sighted for Council to drop them. The committee agreed that between now and March 13th work needs to be done that focuses on the value of each project. Councillor McDougall left the meeting at 2:31 p.m. Moved By: Seconded By:
Councillor McDougall Vice Chair Hipfner
RESOLVED THAT the Sustainability Advisory Committee prepare a presentation for County Council’s budget meeting scheduled for March 13, 2012 outlining in greater detail the sustainability projects included in the 2012 budget. CARRIED 8.
Communications Special Adults and Sustainability in Frontenac, New Leaf Link
The Chair spoke to the letter and noted it was for information purposes only. Warden Gutowski offered that the small group is organized well however it appears to lack sustainable funding. Mr. Kittle suggested that the committee consider a community partnership recommendation to Council to reflect support. Moved By: Seconded By:
John Kittle Warden Gutowski
RESOLVED THAT the committee ask staff to draft a letter for the Chair’s signature acknowledging receipt of the correspondence; and further to explore a community partnership opportunity with New Leaf Link; and finally to investigate transportation relationships between New Leaf Link and Frontenac Transportation. CARRIED 9.
Reports/Topics for Discussion Federal Gas Tax Fund Reporting
The committee received the report for information only. FCM Conference Feedback The committee received the notes to file for information purposes only. Sustainable Kingston - 1st Annual Community Forum Report The committee received the forum report for information purposes only. Partners for Climate Change Protection - Action Plan for Milestone Framework SAC Meeting Minutes March 1, 2012
Sustainability Advisory Committee
Page 4 of 6
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Agenda Item # 14142a)
Mr. Ross informed the committee that he has been in touch with Dr. Adam Fenich. Assistance may available and a meeting is scheduled for March 29th. Queen’s University may be willing to create a multi-disciplinary project. Mr. Ross suggested we let Queen’s run with it and see where it goes. More specifics will be provided to the committee on the program and how to involve the student in the work. 2012 Work Plan Review The committee discussed the work plan and Mr. Ross stressed that there is action required under item number eleven and therefore tying into number nine. The Vice Chair suggested that the two items be scheduled earlier. The committee discussed the importance of strategic planning and recommended that staff bring strategic plan examples to the next meeting for the committee to review. The Vice Chair suggested timelines will need to be added before it goes to council on March 21st. Ms. Vandervelde committed to circulating a survey monkey to confirm work plan timelines and dates before it goes to Council. Moved By: Seconded By:
Don Ross John Kittle
RESOLVED THAT the Committee present to County Council the 2012 work plan as amended by the addition of time lines. CARRIED 10.
Other business Ryerson Meeting
The Warden shared with the group a meeting she attended with representatives of Ryerson University. She noted that these relationships can have positive economic and sustainability impacts for the Frontenacs and the surrounding areas. St. Lawrence College Community Council Meeting Warden Gutowski spoke to the meeting noting that it was very well attended, including representation by a number of area Mayors. The meeting was host to three presentations regarding sustainability and the Warden informed the committee that there would be value in having the same presentation made to Townships and County Councils. News Articles: Census Results & EOWC Press Release The Vice Chair spoke to the articles noting that they are focusing on the shrinking population, but growing households. Within the Frontenacs we are seeing an older age demographic. The committee agreed that this is a hot topic for the future to focus on what is taking away young people from the Frontenacs. The Warden noted the press release from the Eastern Ontario Wardens’ Caucus and informed the committee that it will be coming forward for Monday regarding information presented to the Ministers about the future of Ontario Municipalities. She agreed with the Vice Chair’s concerns and added that there are opportunities to recruit a younger generation and businesses through succession planning. The Warden noted that one of the issues is that there is a lack of SAC Meeting Minutes March 1, 2012
Sustainability Advisory Committee
Page 5 of 6
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Agenda Item # 14142a)
collaboration because of financial pressures being experienced by the townships and that a plan to address infrastructure will help take pressure off County Councillors. 11.
Next meeting date Wednesday, April 4, 2012, 1:30 p.m.
Adjournment
The meeting was adjourned at 3:01 p.m.
Geoff Sandiford, Chair
Elizabeth Savill, Clerk
SAC Meeting Minutes March 1, 2012
Sustainability Advisory Committee
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Agenda Item # 14142b)
MINUTES OF THE GREEN ENERGY TASK FORCE ADVISORY COMMITTEE March 7, 2012
A meeting of the Green Energy Task Force was held in the Frontenac Boardroom of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, March 7, 2012 at 10:00 a.m. In attendance: David Hahn, Chair John Kittle, Vice Chair Warden Janet Gutowski Deputy Warden Denis Doyle Maris Krumins, Community member Brad Leonard, Community Member Regrets: Councillor John Inglis Staff: Joe Gallivan, Manager of Sustainability Planning (Acting Clerk), Alison Vandervelde, Sustainability Assistant, Casey Buchanan, Executive Assistant (Recording Secretary) 1.
Call to order David called the meeting to order at 10:10 a.m.
Adoption of the agenda The agenda was received.
Disclosure of pecuniary interest and general nature thereof David requested that it be noted that no member of the Committee declared a pecuniary interest.
Deputations and/or presentations Solar Panels Report The committee accepted the Solar Panels report for information.
Closed meeting: nil
Adoption of minutes
Green Energy Task Force Advisory Committee Meeting Minutes March 7, 2012
Green Energy Task Force
Page 1 of 6
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Agenda Item # 14142b)
January 11, 2012 Minutes Committee Recommendation THAT the minutes of the meeting of January 11, 2012 be adopted as presented. CARRIED 7.
Business arising from the minutes Green Profit Conference
The conference dates are March 18-19. David, Brad, Denis and John all confirmed that they are planning on attending the conference. Alison noted that there are two free registrations with the sponsorship and the intention is to have one staff member attend on Monday to provide coverage at the table. Alison noted that the time frame for the conference is from Sunday afternoon to 4:45 p.m. on Monday. The committee discussed the need for staff to be at the Monday session and noted that if required, staff could attend on the Monday morning as it is the busiest and they would be fine on their own for the Sunday afternoon session. Alison circulated the Green Energy Task Force brochure and discussed presentation material for the conference. Brad suggested that we add to the document a picture of the ambulance base solar project and other initiatives from the County as pictures tend to interest people more so than the text of the document. Alison noted that Liz suggested that staff would create a PowerPoint presentation to play on a laptop throughout the conference, and this would be an excellent opportunity to incorporate more pictures of the various projects the County has taken on and completed. Alison committed to modifying the brochure according to the changes requested and would start the PowerPoint presentation; Janet will forward photos. Additionally, Alison informed the committee that she will have a new banner for the conference as well as the latest version of the ICSP document. David requested that further suggestions for the conference or brochure document be sent to Alison. Media Release Alison presented the MicroFit Project Media Release and asked for feedback. It was suggested that SWITCH be the contact for further information and Brad did not expect it to object. David suggested that the County’s contact information be included and the instructions be more specific for whom to contact. The committee agreed OSEA should also be a contact for the media release. John suggested that the media release be taken to the Green Profit Conference as a take-away material. Denis requested that Alison add the number of projects into the release. The committee discussed with Alison the process of media releases and noted that she generally does receive follow up from media on her releases. The committee suggested Alison refer to the OSEA website for conversion factors. The committee requested that staff create generic GETF Business cards for the Green Profit Conference. Green Energy Task Force Advisory Committee Meeting Minutes March 7, 2012
Green Energy Task Force
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Agenda Item # 14142b)
Committee Recommendation THAT the MicroFit Project media be released. CARRIED 8.
Communications: nil
Reports/Topics for Discussion OPA Review
Brad informed the committee that the OPA review should be released within the month. Monthly Energy Production Report The committee received the monthly Energy Production report for information. Ontario Feed-In Tariff Forum 2012 The committee discussed the forum and noted that it is a fairly high level conference and the information would be highly valuable. Brad noted that the registration cost is $1689. Deputy Warden Denis Doyle noted that it would be difficult to get approval from County Council to attend the conference and committee members were encouraged to attend, but at their own cost. Proposed Solar Farm in South Frontenac Brad discussed the Samsung Solar Project report and noted that there is growing restlessness with community members because public relations on the project are less than satisfactory. Brad informed the committee that he is working collectively with SWITCH to help respond to some of the growing concerns in the community. Brad noted that he attended the Rural Affairs Committee with the City of Kingston to address their response to residents’ concerns and wondered if we as the County should be responding in some way. Deputy Warden Denis Doyle requested that the committee leave any responses to this issue up to the lower tier municipality. Brad presented concerns that the group of residents will most likely be contacting the County of Frontenac with their issues and he believed the GETF should be prepared to respond on behalf of the County. Warden Janet Gutowski suggested that there is an opportunity to educate the community through positive communication such as press releases; however it would be seen as interference if the Task Force were to start attending meetings and releasing statements. Chair David Hahn suggested sending out information on the OSEA webinar to all of the municipalities in the Frontenac’s as a resource and learning tool for how to respond to resident concerns. The committee agreed that the Green Energy Task Force would not become involved in the response to the issues surrounding the proposed solar farm, but requested that Brad continue to update the committee on concerns and progress of the project. Meeting with the Honourable John Gerretsen, Attorney General Green Energy Task Force Advisory Committee Meeting Minutes March 7, 2012
Green Energy Task Force
Page 3 of 6
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Agenda Item # 14142b)
Brad presented a power point to the Committee. He explained new regulations are coming forward for the installation of solar panels that will see electricians performing all work including racking and therefore the ‘average’ person would no longer be able to be employed to install solar panels. Brad requested that the Warden and County Council send a letter to the Minister of Environment making note of the low number of instances of injury related to solar installations. Brad and Alison will work on the draft. The committee agreed that the Green Energy Task Force should request County Council to direct staff with the assistance of Brad to draft a letter to send to the Minister of Environment. Committee Recommendation THAT County Council send a letter to the Minister of Environment expressing concerns with new legislation noted in Brad Leonard’s presentation to the committee on March 7, 2012. CARRIED Green Energy Act, 2009 - O.Reg 397/11 David provided a brief summary of the regulations under the Green Energy Act and requested the committee consider how County staff should steer through the changes. Denis suggested that our position at the County would simply be to inform the lower tier municipalities that it is new. David suggested that the County consider hiring a summer student to take on the new work. Alison discussed with the group the possibility of using Adam Fenik of Frontenac Arch Biosphere to complete one of the first milestones from the plan presented at the last Sustainability Advisory Committee which focuses on measuring specifics through the green house gas initiative. Denis noted that LAS is providing an opportunity to learn more about the Green Energy Act regulations and two staff members from the Islands will be attending. David requested that staff provide a report to the committee on progress through milestones and opportunities to work collectively with other townships. David also requested that we consider that work plan item. Denis will circulate information regarding the seminar being hosted by LAS. John K noted that a request has come forward from John I to make a presentation to County Council noting that the County could take a role to ensure that meeting the regulation is a coordinated effort. Denis noted that this regulation is beyond the County’s role. Janet noted that there is opportunity for collaboration and it would be worth it for the County to find out where everyone is at and where people are requiring assistance. The committee agreed that the topic should be brought to the CAOs’ table to explore opportunities for collaboration. 10.
Other business Budget Presentation to County Council
David suggested that the committee be available to County Council for the budget deliberations, but noted after discussion with Geoff Sandiford (Chair of the Sustainable Advisory Committee) he believed it was not necessary. Janet noted that there is value in the GETF attending the budget meeting to make a presentation to County Council to report on the work plan; however Green Energy Task Force Advisory Committee Meeting Minutes March 7, 2012
Green Energy Task Force
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Agenda Item # 14142b)
Geoff would be able to present the broader budget for all advisory committees and associated projects. Draft Work Plan David discussed the work plan with the committee noting that the format that it has been presented in is quite different from the past. Alison spoke to the format noting it is consistent with the work plans of the other advisory committees and noted it is important in making presentations to council in a similar format. In terms of content, Alison noted that the text is quite flexible and can be changed as the committee sees fit. David presented concerns about the timelines, and Janet noted that in cases where the committee is unsure of the completion date we would note that the project is ongoing. Alison suggested that the committee look at the work plan over the weekend, send suggestions to staff and committee members via email and a new draft would be released next week prior to taking it to County Council on March 21, 2012. The Committee went through each point of the old work plan. Some committee members requested more detail in the work plan and in response, Janet and Denis noted that a summarization of the projects is important and the level of detail that is presently being presented is the right amount for County Council. The committee agreed that the work plan should have an appendix to expand on the level of detail to serve the purposes of the GETF as well as meet the standards of County Council. John K committed to providing further detail for item number one in the work plan. For item number four, the committee requested that it speak specifically to Wintergreen. Alison is to distinguish items five and one. For item number seven, the committee requested that it be clarified to indicate community and municipal and to explore opportunities to cooperate between the townships and the County. David suggested that item eight referenced Directions for Our Future (page 78 number 2) and suggested that item eight and nine are linked and that the GETF consider doing public consultations to work through these items. The committee agreed that looking ahead to public consultations would be premature and requested that item number nine be dropped off the work plan. The committee agreed that an item should be added regarding its efforts to continue to lobby on behalf of the County with OPA and Hydro One. The group requested that item one note communications efforts be incorporated into the wording. OSEA Webinars David suggested that we become a member of OSEA and noted the value in the webinars that are being hosted. The committee discussed that OSEA does have credibility and influence with Hydro One and it is an excellent opportunity for the County to have a voice with them on green energy issues. David informed the committee that he believed Liz will be moving forward with membership registration and noted that once the group is registered, there will be many free webinar and networking opportunities. 11.
Next meeting date
Wednesday, May 2, 2012 at 10:00 a.m.
Green Energy Task Force Advisory Committee Meeting Minutes March 7, 2012
Green Energy Task Force
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Agenda Item # 14142b)
Adjournment
Committee Recommendation THAT the meeting be adjourned at 12:06 p.m. CARRIED
David Hahn, Chair
Joe Gallivan, Acting Clerk
Green Energy Task Force Advisory Committee Meeting Minutes March 7, 2012
Green Energy Task Force
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Agenda Item # 14142c)
Minutes of the 150th Anniversary Planning Advisory Committee Meeting March 15, 2012 A meeting of the 150th Anniversary Planning Advisory Committee was held in the Frontenac Boardroom of the County Administrative Office, 2069 Battersea Road, Glenburnie, on Thursday, March 15, 2012 at 1:00 p.m. In attendance: Marcel Giroux, Chair Warden Janet Gutowski Councillor Gary Davison Community Member Phil Leonard (teleconference) Regrets: Stan Johnston Jim Vanden Hoek Staff: Elizabeth Savill, CAO, Alison Vandervelde, Sustainability Assistant, Casey Buchanan, Executive Assistant (Recording Secretary) 1.
Call to order Marcel called the meeting to order.
Adoption of the agenda The agenda was received.
Disclosure of pecuniary interest and general nature thereof Marcel asked that it be noted that no member of the Committee declared a pecuniary interest in any item on the agenda.
Closed meeting: Nil
Adoption of minutes December 5, 2011 Minutes
Committee Recommendation THAT the minutes of the meeting of December 5, 2011 be adopted as amended. 150th Anniversary Planning Advisory Committee Meeting Minutes March 15, 2012
150th Anniversary of County Advisory Committee
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Agenda Item # 14142c)
CARRIED 6.
Business arising from the minutes Selection of a Vice Chair
No selection of a vice chair at this time. Marcel’s Meeting with Dr. Brian Osborne Marcel spoke to his meeting with Dr. Osborne and noted the value of the meeting. Dr. Osborne has offered to come to one of the 150th meetings as well as involving his students in the planning of the event. Members agreed that it would be beneficial to involve Dr. Osborne Committee Recommendation THAT Dr. Osborne be invited to the next meeting. CARRIED 7.
Deputations and/or presentations: Nil
Communications: Nil
Other business County Budget
Liz noted that $60,000 had been included in the 2012 budget to support all of the advisory committees. At this point, Council appears to be supporting an amount of $45,000 intended to support meetings, incidental costs, conferences, etc. There has not yet been budget discussion of the recommended reserve contribution in support of the celebration. Draft Work Plan Liz spoke to the work plan noting the need to present an approved work plan to Council. The next meeting of County Council is Wednesday, March 21, 2012. Liz also noted that all recommendations must go to Council through the minutes for approval and that the 150th Committee should plan to appear as a delegation and make a presentation of its recommendations for the celebration by October. The committee agreed that it will aim to be prepared to meet with Council at its September meeting with all major directions of the event defined. Marcel suggested that the committee consider Warden Bob Sweet’s recommendation to host one event in one location. Gary suggested we concentrate the main effort on one site and also host satellite events being cognizant of the County’s diversity. Liz added that the committee should not discount the communities’ interests in the celebration and in an opportunity to come together. This was a key learning from the Renfrew experience. Gary noted that he had discussed a location with a property owner in South Frontenac and circulated a map of the property to the committee. Phil agreed with Gary and noted that it was 150th Anniversary Planning Advisory Committee Meeting Minutes March 15, 2012
150th Anniversary of County Advisory Committee
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Agenda Item # 14142c)
important not to spread out the event too much adding that the committee should consider all areas of the Frontenac. Janet added that there is a lot of community building that needs to happen and that it is really important to reach out to North and the Islands. Janet noted that ancillary events will help feed this need and enrich the experiences leading up to the grand event. Liz suggested that the committee consider allowing Alison to draft a communications piece to bring in the community to encourage involvement. Marcel discussed with the committee involving groups and event organizers that already exist to colour the event and work towards the end goal together to remind event goers that it is the County’s 150th Anniversary. Gary suggested the event be the last weekend in August and work with existing groups to ensure there is no competition. Janet emphasized that our approach should be to identify events already established and embraced by the community and see how we may assist to build good will and involvement in the events. The committee discussed whether the grand event would be one, two or three days and Marcel requested that Gary prepare a draft plan for the main event for the next meeting. Marcel suggested that an announcement be made at the next County Council and asking for input and suggestions. Alison committed to preparing the media release. Marcel reminded the committee of a past goal to create lists of local resources adding that he has spoke with Deborah Defoe, retired chief librarian, about having someone with the library to do research and collect information on the history of Frontenac County over the last 150 years. The committee suggested having someone at Queen’s put together a list. Marcel added that it would be valuable to know when the documents were signed and noted that the committee should consider who we could task with looking this up. Staff committed to looking up this information and attempting to collect information on all past County Councillors. Gary suggested that the committee bring forward suggestions for an event name to the next meeting and that the press release will simply refer to the 150th Celebrations. Liz suggested that the committee consider having a competition for the eventr logo and title. Marcel suggested that we have a request for proposal for the logo design and added that he had been speaking with a local designer who does signage work (Roger McMunn) and circulated a draft of a sign that was created for the committee. The committee discussed a possible prize for sucha competition. Alison suggested separting the two announcments until such time when we know that the prize will be. Liz suggested that the committee consider what the prize would be and suggested $1000. Gary and Janet agreed to talk to the $1000 prize at the next Council meeting in terms of the $1000 coming out of the suggested $150,000 reserve that is being proposed. Liz asked if the committee’s focus will be the past, present and future perspective similar to Renfrew’s focus. The committee agreed that it is important to look at it and to engage youth and businesses. The committee suggested working with the schools such as Queen’s and St. Lawrence for marketing assistance. Committee Recommendation 150th Anniversary Planning Advisory Committee Meeting Minutes March 15, 2012
150th Anniversary of County Advisory Committee
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Agenda Item # 14142c)
THAT the draft work plan be adopted as presented. CARRIED Committee Recommendation THAT the grand event of the 150th Celebrations for the County of Frontenac be August 28-30, 2015. CARRIED 10.
Next meeting date 150th Calendar of Meetings for 2012
Committee Recommendation THAT that the calendar of meetings for 2012 be adopted as presented. CARRIED The next meeting of the 150th Anniversary Planning Advisory Committee will be April 25, 2012 at 10 a.m. 11.
Adjournment
Committee Recommendation THAT the meeting be adjourned at 2:13 p.m. CARRIED
Marcel Giroux, Chair
Elizabeth Savill, Clerk
150th Anniversary Planning Advisory Committee Meeting Minutes March 15, 2012
150th Anniversary of County Advisory Committee
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Agenda Item # 16•
BY-LAW NO. 2012-0018 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to confirm all actions and proceedings of County Council on May 16, 2012 WHEREAS Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; WHEREAS Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; WHEREAS Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; WHEREAS the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE COUNTY OF FRONTENAC hereby enacts as follows:
- THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on May 16, 2012 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
- THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on May 16, 2012 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
- THAT all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on May 16, 2012 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
- THAT this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 16th day of May, 2012. Read a Third Time and Finally Passed, Signed and Sealed this 16th day of May, 2012.
By-law No. 2012-0018 – To confirm all actions and proceedings of County Council on May 16, 2012 Page 1 of 2
a) By-law No. 2012-0018 - Confirmation of Proceedings
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Agenda Item # 16•
The Corporation of the County of Frontenac
Janet Gutowski, Warden
K. Elizabeth Savill, Clerk
By-law No. 2012-0018 – To confirm all actions and proceedings of County Council on May 16, 2012 Page 2 of 2
a) By-law No. 2012-0018 - Confirmation of Proceedings
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