Body: Council Type: Agenda Meeting: Regular Date: November 16, 2016 Collection: Council Agendas Municipality: Frontenac County
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Document Text
County Council Meeting Wednesday, November 16, 2016 – 9:00 a.m. Kingston Frontenac Rotary Auditorium, County Administrative Building, 2069 Battersea Road, Glenburnie Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 am
AGENDA Page Call to Order Closed Session Council may need to recess it’s closed session at 9:30 a.m. and a) reconvene in closed session following Public Question Period in order to complete item 3, Personal matters about an identifiable individual, including municipal or local board employees - as it relates to the Performance Appraisal of a municipal employee. Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held September 21, 2016
- Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - as it relates to the requirement for fencing along the K&P Trail.
- Personal matters about an identifiable individual, including municipal or local board employees - as it relates to the Performance Appraisal of a municipal employee.
- Advice that is subject to solicitor-client privilege, including communications necessary for that purpose - as it relates to the Howe Island Ferry. Resolved That Council rise from Committee of the Whole closed session with/without reporting Approval of Addendum a) Resolved That Procedural By-law 2013-0020 be waived and the agenda be amended to permit the reconvening of the closed session following Public Question Period.
Page 1 of 111
Page Disclosure of Pecuniary Interest and General Nature Thereof
9 - 21
Adoption of Minutes Minutes of the Regular County Council Meeting held October 19, a) 2016 Resolved That the minutes of the regular Council meeting held October 19, 2016 be adopted.
22 - 25
b)
Minutes of the Special County Council Meeting held November 2, 2016 Resolved That the minutes of the special Council meeting held November 2, 2016 be adopted.
26 - 31
c)
Minutes of the Committee of the Whole Meeting held October 12, 2016 Resolved That the minutes of the Committee of the Whole meeting held October 12, 2016 be adopted.
Deputations and/or Presentations
32 - 46
a)
John Suart, Manager and Steve Woodman, Executive Director, Family and Children’s Services of Frontenac, Lennox and Addington will provide County Council with a presentation on the FACSFLA 2016 Community Report “A Day in the Life - 24 Hours inside our Children’s Aid Society”. [See Communications a)]
b)
Louise Moody, Executive Director, Northern Frontenac Community Services and David Townsend, Executive Director, Southern Frontenac Community Services will provide Council with a presentation on the Rural Summit and next steps.
Proclamations Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.
47 - 69
Briefings Mr. Kelly Pender, Chief Administrative Officer, will provide Council with a) his monthly CAO briefing. Unfinished Business Recommend Reports from the Chief Administrative Officer
Page 2 of 111
Page 70 - 72
a)
2016-123 Planning & Economic Development K&P Trail – Fencing Requirements Recommendation Whereas in the fall of 2009, County Council approved the Frontenac Trails Master Plan Therefore Be It Resolved That staff be directed to issue a Request for Quotation for approximately 4000 feet of fencing for the property adjacent to the K&P Trail as described in this report. And Further That once tenders havebeen received thatstaff report back to Council for further direction.
73 - 74
b)
2016-124 Planning & Economic Development Verona Property Land Acquisition (6503 Highway 38, Township of South Frontenac) Recommendation Be it Resolved the Council of the County of Frontenac consider a Bylaw later in the meeting, authorizing the Warden and Clerk to sign a Purchase and Sale Agreement for property located at 6503 Highway 38, in the Township of South Frontenac.
75 - 77
c)
2016-125 Corporate Services Benefits Carrier Award of Contract Recommendation Resolved That Council of the County of Frontenac receive the Corporate Services – Benefit Carrier Award of Contract report; And Further That Council of the County of Frontenac authorize the Treasurer to negotiate a contract with Industrial Alliance for the provision of long term disability, ILife insurance and extended health benefits.
78 - 79
d)
2016-126 Corporate Services Insurance Carrier Award of Contract Recommendation Resolved That Council of the County of Frontenac receive the
Page 3 of 111
Page Corporate Services –Insurance Carrier Award of Contract report; And Further That Council direct the Treasurer to negotiate a contract with Frank Cowan Company Limited for the provision of insurance in 2017 with the option of renewal in 2018 and 2019.
80 - 101
102 - 107
Information Reports from the Chief Administrative Officer a) 2016-127 Corporate Services Public Survey b)
2016-128 Corporate Services 2016 3rd Quarter Financial Report
Reports from Council Liaison Appointees a) Emergency and Transportation Services - Councillor Nossal b)
Long Term Care (Fairmount Home) - Councillor Inglis
c)
Corporate Services - Councillor Dewey
d)
Planning and Economic Development - Councillor McDougall
Reports from External Boards and Committees a) Kingston Frontenac Library Board Update - Deputy Warden Vandewal
108
b)
KFL&A Public Health Board Update - Councillor Doyle
c)
RULAC, LSR and Other Updates
d)
Algonquin Land Claim Update - Councillor Inglis
e)
Frontenac County Youth Justice Advisory Committee Update Councillor Nossal
f)
Housing and Homelessness Committee Update - Councillor McDougall
g)
Rideau Corridor Landscape Steering Committee Update - Councillor McDougall
h)
Eastern Ontario Warden’s Caucus Update - Warden & CAO
i)
Mississippi Rideau Tay Rural Health Hub Organizing Committee Warden Smith
j)
Food Policy Council of Kingston, Frontenac, Lennox and Addington Councillor Doyle
Reports from Advisory Committees of County Council a) Report of the Community Development Advisory Committee
Page 4 of 111
Page All items listed on the Community Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Community Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Community Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. THAT the Report received from the Community Development Advisory Committee be received and adopted. Report of the Community Development Advisory Committee 1.
Potential Kiosk for Verona Trail Head That the Council of the County of Frontenac accept the donation of a kiosk from the Verona Community Association; And Further That it be placed at the K&P trailhead located at the corner of Bellrock Road and South Frontenac Road 38 in Verona; recognizing that the kiosk will be moved and maintained by South Frontenac; And Finally That the designer and the volunteers for installation of the kiosk be acknowledged at the new location.
Return to Council a) That Council revert from Committee of the Whole Council, to Council.
Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given Giving Notice of Motion Communications
Page 5 of 111
Page That Council consent to the following communications of interest to Council listed below be received and filed: 2016 Report from Family And Children Services of Frontenac Lennox & a) Addington [Distributed to Council on October 21, 2016] b)
Food Matters Poster 2016 [Distributed to Council on October 21, 2016]
c)
From Henriette & François Leduc seeking liver donation for their Daughter [Distributed to Council on October 21, 2016]
d)
Kingston Frontenac Lennox & Addington Board Of Health Meeting Minutes for June 22, 2016 [Distributed to Council on October 21, 2016]
e)
Community Foundation 2016 Edition of Vital Signs [Distributed to Council on October 21, 2016]
f)
Invitation to the Warden to Attend Lanark County Wardens Reception [Distributed to Council on October 21, 2016]
g)
From ROMA requesting nominations to the ROMA Board of Directors Zone 6 [Distributed to Council on October 21, 2016]
h)
Northern Frontenac Community Services 2015 Annual Report & Fall Insert [Distributed to Council on October 21, 2016]
i)
Township of North Frontenac Resolution Regarding Support for Ontario Electrical Bills [Distributed to Council on October 21, 2016]
j)
Township of North Frontenac Notice of Public Meeting Regarding Zoning By-Law Amendments [Distributed to Council on October 21, 2016]
k)
Loyalist Township Notice of Special Public Meeting Official Plan Review [Distributed to Council on October 28, 2016]
Page 6 of 111
Page
l)
Ministry of Indigenous Relations and Reconciliation Agreement-inPrinciple Algonquin Land Claim [Distributed to Council on October 28, 2016]
m)
MPAC Understanding your Farm Property Assessment Notice [Distributed to Council on October 28, 2016]
n)
September 28, 2016 Kingston Frontenac Public Library Board Minutes [Distributed to Council on October 28, 2016]
o)
Thank you Card to the Warden Regarding the Wardens Reception [Distributed to Council on October 28, 2016]
p)
AMO Annual Report on the Federal Gas Tax Fund - 2015 Expenditure Report Pt. 1 [Distributed to Council on October 28, 2016]
q)
North Frontenac Request for Support Regarding Ontario Electricity Bills [Distributed to Council on October 28, 2016]
r)
CFDC Funding Request [Distributed to Council on October 28, 2016]
s)
From the Honourable Kathleen Wynne, Premier, acknowledging receipt of correspondence regarding support of third crossing [Distributed to Council on November 4, 2016]
t)
Notice of Open House regarding the North Frontenac Official Plan Five Year Review on November 26, 2016 [Distributed to Council on November 4, 2016]
u)
Enbridge Safety Report to the Community [Distributed to Council on November 4, 2016]
v)
Ministry of Municipal Affairs and Housing - Notice of Decision on County of Frontenac Official Plan Amendment No. 1 [Distributed to Council on November 4, 2016]
w)
From TransCanada Regarding Natural Gas Pipeline Safety Information
Page 7 of 111
Page [Distributed to Council on November 11, 2016]
Other Business Public Question Period Reconvening of Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Personal matters about an identifiable individual, including municipal or local board employees - as it relates to the Performance Appraisal of a municipal employee. Resolved That Council rise from Committee of the Whole closed session with/without reporting By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) and b) that have been circulated to all Members of County Council and that bylaws a) and b be read a first and second time. b)
Third Reading Resolved That by-laws a) and b) be read a third time, signed, sealed and finally passed. By-Laws
109
a)
To Authorize the Warden and Clerk to Execute an Agreement of Purchase and Sale with the Township of South Frontenac (K&P Trail acquisition) (Proposed By-Law No. 2016-0042)
110 - 111
b)
To Confirm All Actions and Proceedings of Council (Proposed By-Law No. 2016-0043)
Adjournment
Page 8 of 111
AGENDA ITEM #a)
Minutes of the Regular Meeting Of Council October 19, 2016 A regular meeting of the Council of the County of Frontenac was held at the Soldiers Memorial Hall, 1107 Garrett St. Sharbot Lake, on Wednesday, October 19, 2016 and was called to order at 2:01 P.M. Present:
Warden Frances Smith, Deputy Warden Ron Vandewal, Councillors Ron Higgins, Denis Doyle, Natalie Nossal, Tom Dewey, John Inglis and John McDougall
Also Present:
County: Kelly Pender, Chief Administrative Officer Paul Charbonneau, Chief/Director of Emergency & Transportation Services Marian VanBruinessen, Director of Corporate Services/Treasurer Lisa Hirvi, Acting Administrator-Fairmount Home Jannette Amini, Manager of Legislative Services/Clerk Anne Marie Young, Manager of Economic Development Alison Vandervelde, Community Development Officer Marco Smits, Communications Officer Media: Jeff Green, The Frontenac News, Elliot Ferguson, The Kingston Whig Standard and Craig Bakay, Frontenac EMC
Disclosure of Pecuniary Interest and General Nature Thereof There were none. Adoption of Minutes a)
Minutes of Regular Meeting of County Council dated September 21, 2016
Motion #: 173-16
Moved By: Seconded By:
Councillor Doyle Councillor Nossal
Resolved That the minutes of the regular Council meeting held on September 21, 2016 be amended and as amended be approved. Carried As Amended
Minutes of the Regular County Council Meeting held October 1…
Page 9 of 111
AGENDA ITEM #a)
Reports from External Boards, clause e) Frontenac County Youth Justice Advisory Committee update, was amended to read, “The Committee is evaluating the prospect of joining the Children and Youth Services Planning Committee (CYSPC)". Deputations and/or Presentations a)
Local Government Week - Interactive live Tweeting with Public School Students
b)
Lisa Severson and Paula Preston, Eastern Ontario Rural Network (EORN) Representatives presented to County Council its progress to date and looked to build support for the mobile broadband project on the following three key areas: Proposed Cell Project; Municipal RFP Fibre/DSL; and, Digital Strategy (Wifi Whitepaper, Business E-Tool Kit)
c)
Richard Allen, Councillor, City of Kingston, addressed County Council regarding his appointment and role to the Federation of Canadian Municipalities (FCM) Board. Proclamations
a)
Local Government Week October 16 to October 22, 2016
Motion #: 174-16
Moved By: Seconded By:
Councillor Dewey Councillor McDougall
Whereas the week of October 16 to 22, 2016, will be celebrated in Ontario as Local Government Week; And Whereas the municipal order of government performs functions that significantly impact the day-to-day life of citizens throughout the world; And Whereas the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO), the Ontario Ministry of Municipal Affairs, and the Association of Municipalities of Ontario (AMO), acknowledge and celebrate the significant role that municipal governments play in helping to define the character, priorities, physical make up, and quality of life of communities across Ontario; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby proclaims the week of October 16 to 22, 2016, as Local Government Week in the County of Frontenac and does commend its thoughtful observance to all citizens of the County. Carried
Regular Meeting of Council Minutes October 19, 2016
Minutes of the Regular County Council Meeting held October 1…
Page 2 of 13
Page 10 of 111
AGENDA ITEM #a)
b)
GIS Day November 16, 2016
Motion #: 175-16
Moved By: Seconded By:
Councillor Inglis Deputy Warden Vandewal
Whereas Geography Awareness Week is November 13 - 19, 2016; And Whereas National Geographic Information System (GIS) Day is November 16, 2016; And Whereas Geography Awareness Week promotes GIS and geographic literacy; And Whereas GIS is an important part of geography awareness; And Whereas the County of Frontenac is committed to expanding GIS awareness throughout the County in order to showcase real-world applications with GIS. Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims November 16, 2016 as GIS Day in Frontenac County. Carried Move into Committee of the Whole Motion #: 176-16
Moved By: Seconded By:
Councillor Higgins Councillor Doyle
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Council recessed at 3:21 p.m. Council reconvened at 3:33 p.m. Briefings a)
Jannette Amini, Manager of Legislative Services provided County Council with the 2016 Accessibility Status Report. Unfinished Business
Regular Meeting of Council Minutes October 19, 2016
Minutes of the Regular County Council Meeting held October 1…
Page 3 of 13
Page 11 of 111
AGENDA ITEM #a)
Recommend Reports from the Chief Administrative Officer a)
2016-112 Corporate Services Amendments to the County of Frontenac Integrated Accessibility Standards Regulation (IASR) Policy
Motion #: 177-16
Moved By: Seconded By:
Councillor Nossal Councillor Dewey
Resolved That the Council of the Corporation of the County of Frontenac receive the Corporate Services – Amendments to the County of Frontenac Integrated Accessibility Standards Regulation (IASR) Policy report; And Further That Council approve the recommended amendments to the County of Frontenac Integrated Accessibility Standards Regulation (IASR) Policy, as outlined in this report; And Further That staff be directed to bring forward for adoption a by-law to adopt the County of Frontenac Integrated Accessibility Standards Regulation (IASR) Policy; And Further That By-law 2009-0019, being a by-law to adopt an Accessible Customer Service Policy be rescinded. Carried b)
2016-113 Corporate Services Amendments to the Joint Multi-Year Accessibility Plan
Motion #: 178-16
Moved By: Seconded By:
Councillor McDougall Councillor Inglis
Resolved That the Council of the Corporation of the County of Frontenac receive the Corporate Services – Amendments to the Joint Multi-Year Accessibility Plan 2013-2017 report; And Further That Council approve the recommended amendments to the Joint MultiYear Accessibility Plan 2013-2017 attached to this report as Appendix A Carried c)
2016-114 Corporate Services Complaints Handling Policy
Motion #: 179-16
Moved By: Seconded By:
Councillor Higgins Councillor Doyle
Resolved That the Council of the County of Frontenac receive the Corporate Services –Complaints Handling Policy and Procedures report; Regular Meeting of Council Minutes October 19, 2016
Minutes of the Regular County Council Meeting held October 1…
Page 4 of 13
Page 12 of 111
AGENDA ITEM #a)
And Further That the Clerk be authorized to bring forward a by-law later in the meeting to establish a formal Complaints Handling Policy attached to this report as Appendix A. Carried d)
2016-115 Corporate Services Frontenac-Howe Islander Ferry Fees and Fares Schedule
Motion #: 180-16
Moved By: Seconded By:
Warden Smith Councillor Nossall
Resolved That Council of the County of Frontenac receive the Corporate Services – 2017 Frontenac-Howe Islander Ferry Fees and Fares Schedule report; And Further That a by-law be introduced later in the meeting to adopt the 2017 Frontenac-Howe Islander Ferry Fees and Fares Schedule. Carried Information Reports from the Chief Administrative Officer a)
2016-116 Economic Development and Planning Age-Friendly Community Plan
b)
2016-117 Corporate Services Bill 8 Compliance Update Report
c)
2016-118 Corporate Services Response from Townships regarding Shared Communications
d)
2016-119 Fairmount Home Quarterly Update Activity Report
Reports from Council Liaison Appointees a)
Emergency and Transportation Services - Councillor Nossal Councillor Nossal provided an overview of the Emergency and Transportation Services Department liaison activities since the last Council meeting.
Regular Meeting of Council Minutes October 19, 2016
Minutes of the Regular County Council Meeting held October 1…
Page 5 of 13
Page 13 of 111
AGENDA ITEM #a)
b)
Long Term Care (Fairmount Home) - Councillor Inglis Councillor Inglis provided an overview of the Long Term Care (Fairmount Home) Department liaison activities since the last Council meeting.
c)
Corporate Services - Councillor Dewey Councillor Dewey provided an overview of the Corporate Services Department liaison activities since the last Council meeting.
d)
Planning and Economic Development - Councillor McDougall Councillor McDougall provided an overview of the Planning and Economic Development Department liaison activities since the last Council meeting. Reports from External Boards and Committees
a)
Kingston Frontenac Library Board Update - Deputy Warden Vandewal Deputy Warden Vandewal provided an update of the happenings of the Board since the last meeting.
b)
KFL&A Public Health Board Update - Councillor Doyle Councillor Doyle provided an update of the happenings of the Board since the last meeting.
c)
RULAC, LSR and Other Updates No update.
d)
Algonquin Land Claim Update - Councillor Inglis Councillor Inglis provided an update since the last meeting.
e)
Frontenac County Youth Justice Advisory Committee Update Councillor Nossal No update.
f)
Housing and Homelessness Committee Update - Councillor McDougall Councillor McDougall provided an update of the happenings of the Committee since the last meeting.
Regular Meeting of Council Minutes October 19, 2016
Minutes of the Regular County Council Meeting held October 1…
Page 6 of 13
Page 14 of 111
AGENDA ITEM #a)
g)
Rideau Corridor Landscape Steering Committee Update - Councillor McDougall No update.
h)
Eastern Ontario Warden’s Caucus Update - Warden & CAO Warden Smith and Mr. Pender provided an update of the happenings of the Caucus since the last meeting.
i)
Mississippi Rideau Tay Rural Health Hub Organizing Committee Warden Smith No update. Reports from Advisory Committees of County Council Return to Council
Motion #: 181-16
Moved By: Seconded By:
Councillor McDougall Councillor Doyle
That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 182-16
Moved By: Seconded By:
Councillor Inglis Councillor Nossal
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried
Regular Meeting of Council Minutes October 19, 2016
Minutes of the Regular County Council Meeting held October 1…
Page 7 of 13
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AGENDA ITEM #a)
Motions, Notice of Which has Been Given a)
Motion coming from Councillor Doyle regarding support of the Third Crossing [See Communications x) and y)]
Motion #: 183-16
Moved By: Seconded By:
Councillor Doyle Councillor Nossal
Whereas the City of Kingston is currently investigating the potential for a third crossing of the Cataraqui River; And Whereas the County of Frontenac provides Paramedic services to the residents of the City of Kingston, including to a growing residential community and CFB Kingston located on the east side of the Cataraqui River; And Whereas the two existing river crossings namely, the LaSalle Causeway and Highway 401, are both prone to slowdowns and closures that regularly cause delayed emergency response and clogged north-south arterial routes; And Whereas the construction of the third crossing will improve response times and provide options when the Causeway and/or Highway 401 are not available; Now Therefore, the Council of the County of Frontenac hereby formally endorse efforts by the City of Kingston to construct a third-crossing and advise Premier Kathleen Wynne, Amarjeet Sohi, Federal Minister of Infrastructure and Communities, Mark Gerretsen, M.P., Sophie Kiwala M.P.P. and Bob Chiarelli, Provincial Minister of Infrastructure of their support for the project. Carried b)
Support to the Ompah Community Volunteer Association Hosting of the Ontario Federation of ATV’s Ompah - June 2 to June 4, 2017
Motion #: 184-16
Moved By: Seconded By:
Councillor Higgins Councillor Inglis
Whereas the Ompah Community Volunteer Association, in partnership with the Ottawa Valley ATV Club will be hosting the Ontario Federation of ATV’s in Ompah on from June 2 to 4, 2017; and, Whereas it is expected that some 115 delegates and their families from across Ontario will be coming to participate in this event; and, Whereas this event will provide the County of Frontenac with an opportunity to promote #inFrontenac to these visitors;
Regular Meeting of Council Minutes October 19, 2016
Minutes of the Regular County Council Meeting held October 1…
Page 8 of 13
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AGENDA ITEM #a)
Therefore Be It Resolved That the County of Frontenac authorize staff to assist the Ompah Community Volunteer Association by providing #inFrontenac promotional materials for the Welcome Package for Delegates. Carried Motion to Waive the Procedural By-law Motion #: 185-16
Moved By: Seconded By:
Councillor Inglis Councillor Higgins
Be It Resolved That By-Law number 2013-0020 be waived to permit a motion to make a donation to the Haiti relief fund, a motion concerning the Manager of Economic Development position and a motion to refer a financial contribution to the Ontario Federation of ATV’s event to the November 23 budget meeting. Carried (a 2/3 vote was received) c)
Donation in support of the Haiti Relief Efforts
Motion #: 186-16
Moved By: Seconded By:
Councillor Inglis Councillor Higgins
Be It Resolved That the County of Frontenac make a $10,000 donation to the Canadian Red Cross in support of the Haiti hurricane relief effort. Lost d)
Review of the Manager of Economic Development Position
Motion #: 187-16
Moved By: Seconded By:
Councillor Higgins Councillor Inglis
Be It Resolved That the hiring of a Manager of Economic Development be put on hold; And That staff be directed to bring forward a report to a special meeting of Council on November 2nd, 2016 at 9:00 a.m. evaluating the position and to discuss options for the implementation of the County’s Economic Development Strategy. Carried e)
Financial Contribution to the Ompah Community Volunteer Association for the Hosting of the Ontario Federation of ATV’s Ompah - June 2 to June 4, 2017
Motion #: 188-16
Moved By: Seconded By:
Councillor Higgins Councillor Inglis
Be It Resolved That a financial contribution to the Ontario Federation of ATV’s event to cover 50% of the Road Passes to a maximum of $1,200 be referred to the November 23, 2016 budget deliberations.
Regular Meeting of Council Minutes October 19, 2016
Minutes of the Regular County Council Meeting held October 1…
Page 9 of 13
Page 17 of 111
AGENDA ITEM #a)
Carried Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a)
From AMO Regarding the 2017 AGM Conference - August 13-16 2017 [Distributed to Council on September 23, 2016]
b)
From the Ministry of Infrastructure Regarding Federal Allocation [Distributed to Council on September 23, 2016]
c)
2015 Report on Housing & Homelessness In the City of Kingston & County of Frontenac [Distributed to Council on September 23, 2016]
d)
Resignation Letter from Francine Arsenault to the Frontenac Accessibility Advisory Committee [Distributed to Council on September 23, 2016]
e)
From the Township of Frontenac Islands Regarding a Motion on Shared Communications [Distributed to Council on September 23, 2016]
f)
An Invitation to the Warden From the University Hospital of Kingston [Distributed to Council on September 23, 2016]
g)
From Chair of the Committee on Light Pollution Royal Astronomical Society of Canada Regarding Light Pollution 1 [Distributed to Council on September 23, 2016]
h)
Kingston and Frontenac Housing Corporation June 8, 2016 Meeting Minutes [Distributed to Council on September 30, 2016] Legal Matters - Fall 2016 Issue from Cunningham Swan [Distributed to Council on September 30, 2016]
i) j)
From the Township of Frontenac Islands regarding a request for Howe Island Fire and Rescue for Priority Boarding [Distributed to Council on September 30, 2016]
Regular Meeting of Council Minutes October 19, 2016
Minutes of the Regular County Council Meeting held October 1…
Page 10 of 13
Page 18 of 111
AGENDA ITEM #a)
k)
Resolution from the City of Belleville Regarding Supporting Agricultural Experts [Distributed to Council on September 30, 2016]
l)
From East Ferris Regarding Clean Water and Wastewater Fund [Distributed to Council on September 30, 2016]
m)
Community Foundation for Kingston & Area 150th Key Facts - Opportunity
- Frontenac County [Distributed to Council on September 30, 2016]
n)
Community Foundation Canada 150 Donor Engagement [Distributed to Council on September 30, 2016]
o)
From the Community Foundation of Kingston & Area Regarding Partnership for Canada 150 Funding [Distributed to Council on September 30, 2016]
p)
From the Canadian Union of Postal Workers Giving Council Another Opportunity to Have thier Say in the Canada Post Review [Distributed to Council on October 7, 2016]
q)
June 22, 2016 Kingston Frontenac Lennox & Addington Board of Health Meeting Minutes [Distributed to Council on October 7, 2016]
r)
Revised Notice of Public Open House and Meeting Regarding the City of Kingston Official Plan Update [Distributed to Council on October 2, 2016]
s)
From the Ontario Good Roads Association Call for Nominations to the Board [Distributed to Council on October 7, 2016]
t)
From the Township of Central Frontenac Regarding a Resolution on Shared Communications [Distributed to Council on October 14, 2016]
u)
Resolution From the Township of South Frontenac Regarding the Funding Request from Frontenac Community Futures Development Corporation [Distributed to Council on October 14, 2016] Resolution from the Township of South Frontenac to the Ministry of Agriculture Food and Rural Affairs [Distributed to Council on October 14, 2016]
v)
w)
Grey County Resolution Letter to Premier About Hydro [Distributed to Council on October 14, 2016]
Regular Meeting of Council Minutes October 19, 2016
Minutes of the Regular County Council Meeting held October 1…
Page 11 of 13
Page 19 of 111
AGENDA ITEM #a)
x)
Letter from the Township of Frontenac Islands to Minister Sohi regarding resolution concerning third crossing [Distributed to Council October 14, 2016]
y)
Letter from the Township of Frontenac Islands to Minister Chiarelli regarding resolution concerning third crossing [Distributed to Council October 14, 2016]
Other Business Public Question Period By-Laws – General By-Laws and Confirmatory By-Law a)
First and Second Reading
Motion #: 189-16
Moved By: Seconded By:
Deputy Warden Vandewal Councillor Dewey
Resolved That leave be given the mover to introduce by-laws a) through d) that have been circulated to all Members of County Council and that by-laws a) through d) be read a first and second time. Carried b)
Third Reading
Motion #: 190-16
Moved By: Seconded By:
Deputy Warden Vandewal Councillor Dewey
Resolved That by-laws a) through d) be read a third time, signed, sealed and finally passed. Carried By-Laws a)
To Establish 2017 Frontenac-Howe Island Ferry Fees and Fares (Proposed By-Law Number 2016-0037)
b)
To Establish a Formal Complaints Handling Policy (Proposed By-Law Number 2016-0038)
Regular Meeting of Council Minutes October 19, 2016
Minutes of the Regular County Council Meeting held October 1…
Page 12 of 13
Page 20 of 111
AGENDA ITEM #a)
c)
To Adopt the County of Frontenac Integrated Accessibility Standards Regulation (IASR) Policy (Proposed By-Law Number 2016-0039)
d)
To Confirm All Actions and Proceedings of Council (Proposed By-Law Number 2016-0040) Adjournment
Motion #: 191-16
Moved By: Seconded By:
Councillor Doyle Councillor Higgins
That the meeting hereby adjourn at 4:26 p.m. Carried
Frances Smith, Warden
Regular Meeting of Council Minutes October 19, 2016
Minutes of the Regular County Council Meeting held October 1…
Jannette Amini, Clerk
Page 13 of 13
Page 21 of 111
AGENDA ITEM #b)
Minutes of the Special Meeting of Council November 2, 2016 A special meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, November 2, 2016 and was called to order at 9:01 a.m. Present:
Warden Frances Smith, Deputy Warden Ron Vandewal, Councillors Tom Dewey, Denis Doyle, Ron Higgins, John McDougall and Natalie Nossal
Regrets:
Councillor John Inglis
Also Present:
County: Kelly Pender, Chief Administrative Officer Paul Charbonneau, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Jannette Amini, Manager of Legislative Services/Clerk Marco Smits, Communications Officer Media: Jeff Green, The Frontenac News and Craig Backay, Frontenac EMC
Approval of Addendum Closed Session Disclosure of Pecuniary Interest and General Nature Thereof There were none. Adoption of Minutes Deputations and/or Presentations Proclamations
Minutes of the Special County Council Meeting held November …
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AGENDA ITEM #b)
Move into Committee of the Whole Motion #: 192-16
Moved By: Councillor Doyle Seconded By: Councillor Nossal That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Briefings Unfinished Business Recommend Reports from the Chief Administrative Officer a)
Staff Briefing: Mr. Kelly Pender, Chief Administrative Officer and Mr. Joe Gallivan, Director of Planning and Economic Development briefed the Committee of the Whole with respect to Recommend Reports from the Chief Administrative Officer, Clause b).
b)
2016-120 Office of the CAO Manager of Economic Development Position – Review and Background
Motion #: 193-16
Moved By: Seconded By:
Councillor McDougall Councillor Dewey
Be It Resolved That the Council of County of Frontenac continue to implement the Economic Development Strategy as outlined in the Economic Development Charter and the Planning and Economic Development Department Business Plan, utilizing an inhouse model to achieve Council objectives; And Further That this model includes a Manager of Economic Development and a contract Community Development Officer working together with planning staff to realize Council’s objectives. Carried Information Reports from the Chief Administrative Officer Reports from Council Liaison Appointees Reports from External Boards and Committees
Special Meeting of Council Minutes November 2, 2016
Minutes of the Special County Council Meeting held November …
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AGENDA ITEM #b)
Reports from Advisory Committees of County Council Return to Council Motion #: 194-16
Moved By: Seconded By:
Councillor Higgins Councillor Nossal
That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 195-16
Moved By: Seconded By:
Councillor Dewey Councillor McDougall
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried Motions, Notice of Which has Been Given Giving Notice of Motion Communications Other Business Public Question Period By-Laws – General By-laws and Confirmatory By-law First and Second Reading Motion #: 196-16
Moved By: Seconded By:
Deputy Warden Vandewal Councillor Nossal
Resolved That leave be given the mover to introduce by-law a) that has been circulated to all Members of County Council and that by-law a) be read a first and second time. Carried
Special Meeting of Council Minutes November 2, 2016
Minutes of the Special County Council Meeting held November …
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AGENDA ITEM #b)
Third Reading Motion #: 197-16
Moved By: Seconded By:
Deputy Warden Vandewal Councillor Nossal
Resolved That by-law a) be read a third time, signed, sealed and finally passed. Carried By-Laws a)
Confirmatory By-law [Proposed No. 2016-0041] Adjournment
Motion #: 198-16
Moved By: Seconded By:
Councillor Doyle Councillor Higgins
That the meeting hereby adjourn at 9:46 a.m. Carried
Frances Smith, Warden
Special Meeting of Council Minutes November 2, 2016
Minutes of the Special County Council Meeting held November …
Jannette Amini, Clerk
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AGENDA ITEM #c)
Minutes of the Meeting of the Committee of the Whole October 12, 2016 A meeting of the Committee of the Whole was held in the Kingston Frontenac Rotary Auditorium at the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, October 12, 2016 and was called to order at 9:30 a.m. The meeting reconvened in the Soldiers Memorial Hall, 1107 Garrett St. Sharbot Lake, on Wednesday, October 19, 2016 at 1:00 p.m. Present:
Warden Frances Smith, Deputy Warden Ron Vandewal, Councillors Denis Doyle, Ron Higgins, John Inglis, John McDougall, Natalie Nossal and Tom Dewey
Also Present:
County: Kelly Pender, Chief Administrative Officer Marian VanBruinessen, Director of Corporate Services/Treasurer Paul Charbonneau, Director of Emergency & Transportation Services Lisa Hirvi, Acting Administrator-Fairmount Home Jannette Amini, Manager of Legislative Services/Clerk Susan Brant, Deputy Treasurer Anne Marie Young, Manager of Economic Development David Millard, Manager of Information Services Barbara McCulloch, Manager of Human Resources Gale Chevalier, Deputy Chief of Performance Standards
Adoption of Agenda Moved by: Seconded by:
Councillor McDougall Councillor Higgins
Resolved That the agenda for the October 12, 2016 meeting of the Committee of the Whole be amended and as amended be approved. Carried As Amended (See motion to Amend below which was Carried) Motion to Amend Moved by: Seconded by:
Councillor Inglis Councillor Higgins
Resolved That By-law 2013-0020 be waived and the agenda be amended to permit a Motion by Councillor Inglis to send a donation to the Haiti relief fund. Carried (a 2/3 vote was received)
Minutes of the Committee of the Whole Meeting held October 1…
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AGENDA ITEM #c)
Disclosure of Pecuniary Interest and General Nature Thereof There were none. Deputations and/or Presentations Reports a)
2016-110 Corporate Services 2017 Draft Budget – Business Plans and Project Proposals Moved by: Councillor Dewey Seconded by: Councillor Nossal That the Council of the County of Frontenac receive report 2016-110, 2017 Draft Budget - Business Plans and Project Proposals; And Further That Council approve the 2017-2021 Business Plans as presented; And Further That the following Project Proposals move forwarded for inclusion in the 2017 draft budget deliberations. Fairmount Home Home Dietary – Kitchen Main Dishwash Area Administration Area – Air Conditioning Unit PSW Shift 7.5 Hours – Continuation Reception Area – AODA & Functionality Frontenac Paramedic Services Additional 12hrs/ 365day Paramedic Coverage in Urban Area Community Paramedicine Corporate Services Council Membership in the Community Schools Alliance Finance County Work Order System Human Resources Competency Based Review Information Services County Staff Intranet And Further That the following Project Proposals be brought back to the November 23, 2016 Budget meeting with additional information from staff:
Committee of the Whole Meeting Minutes October 12, 2016 and October 19, 2016
Minutes of the Committee of the Whole Meeting held October 1…
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AGENDA ITEM #c)
Planning and Economic Development Community Opportunities Grant Corporate Services Information Services Staff Scheduling System And Further That the following Project Proposals be removed from the 2017 Budget Council Membership in the Great Lakes and St. Lawrence City Initiative. Carried Fairmount Home Proposals The Home Dietary – Kitchen Main Dish Wash Area proposal was presented and there were no comments from the floor against moving this project forward to the budget meeting. The Administration Area Air – Conditioning Unit proposal was presented and there were no comments from the floor against moving this project forward to the budget meeting. The PSW Shift 7.5 Hours – Continuation proposal was presented and there were no comments from the floor against moving this project forward to the budget meeting; however it was requested that staff come back to Council to show some data on the impact of this additional shift. Staff are expecting to see in the December absenteeism report some positive signs regarding absenteeism. The Reception Area – AODA & Functionality proposal was presented and there were no comments from the floor against moving this project forward to the budget meeting. Frontenac Paramedic Services Proposals The Additional 12hrs/365day Paramedic Coverage in Urban Area proposal was presented and there were no comments from the floor against moving this project forward to the budget meeting. It was noted that the addition of this ambulance will reduce the number of movements of the ambulances based in Sydenham and Parham which will keep the rural ambulances in the rural areas. The Committee of the Whole recessed at 11:15 a.m. The Committee of the Whole reconvened at 11:23 a.m. The Community Paramedicine proposal was presented and there were no comments from the floor against moving this project forward to the budget meeting. Planning and Economic Development The Community Opportunities Grant proposal was presented and there were comments that this project be parked pending additional information from staff on measurements of previous grant programs. It was suggested that Council be provided with some Committee of the Whole Meeting Minutes October 12, 2016 and October 19, 2016
Minutes of the Committee of the Whole Meeting held October 1…
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AGENDA ITEM #c)
statistics with respect to outcomes for the November 23rd budget meeting in order for Council to support this project. Corporate Services Proposals Council Given the absence of the Warden and Councillor Doyle the Membership in the Great Lakes and St. Lawrence City Initiative proposal was considered when the Committee of the Whole reconvened on October 19th and was subsequently removed from the 2017 Budget deliberations. Given the absence of the Warden and Councillor Doyle the Membership in the Community Schools Alliance proposal was considered when the Committee of the Whole reconvened on October 19th and there were no comments from the floor against moving this project forward to the budget meeting. Finance The County Work Order System proposal was discussed and there were no comments from the floor against moving this project forward to the budget meeting. Human Resources The Competency Based Review proposal was discussed and there were no comments from the floor against moving this project forward to the budget meeting. Information Services The County Staff Intranet proposal was discussed and there were no comments from the floor against moving this project forward to the budget meeting. The Staff Scheduling System proposal was discussed and it was suggested that staff look at software packages that would include all of the software being requested and bring this back to the next budget meeting. The project was parked pending further information from staff. The Committee of the Whole recessed at 1:48 p.m. The Committee of the Whole reconvened on Wednesday, October 19th in the Soldiers Memorial Hall in Sharbot Lake and was called to order at 1:00 p.m. Present:
Warden Frances Smith, Deputy Warden Ron Vandewal, Councillors Denis Doyle, Ron Higgins, John Inglis, John McDougall, Natalie Nossal and Tom Dewey
Also Present:
County: Kelly Pender, Chief Administrative Officer Marian VanBruinessen, Director of Corporate Services/Treasurer Paul Charbonneau, Director of Emergency & Transportation Services
Committee of the Whole Meeting Minutes October 12, 2016 and October 19, 2016
Minutes of the Committee of the Whole Meeting held October 1…
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AGENDA ITEM #c)
Lisa Hirvi, Acting Administrator-Fairmount Home Jannette Amini, Manager of Legislative Services/Clerk Marco Smits, Communications Officer Anne Marie Young, Manager of Economic Development Alison Vandervelde, Community Development Officer Media: Jeff Green, The Frontenac News, Elliot Ferguson, The Kingston Whig Standard and Craig Backay, Frontenac EMC The Committee of the whole considered at this time the 2 Council projects, those being membership in the Great Lakes and St. Lawrence City Initiative and membership in the Community Schools Alliance. Following the discussion on these items, the vote was then called for Reports, clause a), 2017 Draft Budget – Business Plans and Project Proposals. b)
2016-111 Planning and Economic Development Funding Request from Frontenac Community Futures Development Corporation Moved by: Councillor Higgins Seconded by: Councillor Doyle Whereas the Council of the County of Frontenac has been approached by the Frontenac Community Futures Development Corporation (FCFDC) with a request for funding; Therefore Be It Resolved That the Council of the County of Frontenac receive Report 2016-111, Funding Request from Frontenac Community Futures Development Corporation; And Further That Option 1, that being a $35,000 grant to the Frontenac Community Futures Development Corporation to be used for operational purposes be included in the 2017 draft budget deliberations. Carried As Amended (6:2) (See Recorded Vote) (See motion to Amend below which was Carried) A Recorded Vote was requested by Councillor Vandewal Yeas:
Councillor Doyle, Councillor Higgins, Councillor Inglis, Councillor McDougall, Councillor Nossal, Warden Smith (6)
Nays:
Councillor Dewey, Deputy Warden Vandewal (2)
Motion to Amend Moved by: Seconded by:
Councillor Higgins Councillor Doyle
That the motion be amended by deleting Option 2 and replace with Option 1, that being a $35,000 grant to the Frontenac Community Futures Development Corporation to be used for operational purposes. Committee of the Whole Meeting Minutes October 12, 2016 and October 19, 2016
Minutes of the Committee of the Whole Meeting held October 1…
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AGENDA ITEM #c)
Carried Communications Notice of Motion Councillor Inglis withdrew his intent to make a motion to provide relief to the Haiti Hurricane Relief Efforts and advised that he will bring it forward to Council. Other Business Public Question Period Adjournment Moved by: Seconded by:
Councillor Inglis Councillor Dewey
That the meeting hereby adjourn at 1:27 p.m. Carried
Committee of the Whole Meeting Minutes October 12, 2016 and October 19, 2016
Minutes of the Committee of the Whole Meeting held October 1…
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Louise Moody , Executive Director, Northern Frontenac Commun…
AGENDA ITEM #b)
Page 32 of 111
Louise Moody , Executive Director, Northern Frontenac Commun…
Rural Homelessness 6 years, $650/month plus hydro for heat
AGENDA ITEM #b)
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Louise Moody , Executive Director, Northern Frontenac Commun…
Rural Homelessness 23 years, $500/month, no running water
AGENDA ITEM #b)
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Louise Moody , Executive Director, Northern Frontenac Commun…
Top 3 Reasons why Rural Residents lose their homes
- Cannot afford Utilities –
AGENDA ITEM #b)
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includes hydro, oil, wood and propane. 2. Housing is no longer habitable. 3. Not sufficient well-paying jobs to keep people employed.
Louise Moody , Executive Director, Northern Frontenac Commun…
Active Clients in Frontenac County January 1 - December 31 (Active Client Files) 400 340
350 300
267
272
2014 Clients
2015 Clients
255
250 200 150 100
0 2016 Clients
2016 Projected
AGENDA ITEM #b)
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50
Louise Moody , Executive Director, Northern Frontenac Commun…
Service Area Comparison January 1 - December 31(Comparison) 250 211 200
150
192
183 144
2014 2015 101
100
2016
76
2016 Projected
60 39
50
26
35 6
10 9
12
0 South Frontenac
Central Frontenac
North Frontenac
Rural Kingston
AGENDA ITEM #b)
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11
19
Louise Moody , Executive Director, Northern Frontenac Commun…
AGENDA ITEM #b)
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Louise Moody , Executive Director, Northern Frontenac Commun…
Current Staffing The contract with the City of Kingston provides: Prevention Diversion Worker Housing Case Manager
1.5 fte 0.5 fte
AGENDA ITEM #b)
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Total full time equivalents in Rural Funding Stream (South, Central & North) is 2.0
Louise Moody , Executive Director, Northern Frontenac Commun…
AGENDA ITEM #b)
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Louise Moody , Executive Director, Northern Frontenac Commun…
AGENDA ITEM #b)
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Louise Moody , Executive Director, Northern Frontenac Commun…
Rural Summit Held May 6, 2016 in Sharbot Lake Attended by over 50 community
members and service providers Goal to capture the current realities of and responses to the issues of poverty and housing security in the County of Frontenac. AGENDA ITEM #b)
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Louise Moody , Executive Director, Northern Frontenac Commun…
Rural Summit Outcomes City Direction #67 – Expand Housing
options in rural areas
AGENDA ITEM #b)
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Work with rural landlords Research Best Practices of Shared Housing Consider adopting the Places for People model as a Frontenac County strategy Mini Housing Project
Louise Moody , Executive Director, Northern Frontenac Commun…
Rural Summit Outcomes City Directions #68 – Improve Access, 69 – Enhance prevention & 70 – Promote local leadership 1. 2.
Develop a Rural Poverty Coalition Information sharing opportunities for Service Providers. AGENDA ITEM #b)
Page 44 of 111
Louise Moody , Executive Director, Northern Frontenac Commun…
Rural Youth Homelessness Being led by the United Way of KFL&A First meeting was Nov 8 Attendees include; Sydenham High,
AGENDA ITEM #b)
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Granite Ridge, OPP, politicians, SFCSC, NFCSC, Pathways for Children, Children’s and Family Services, Youth Diversion, the United Church, Land-o-Lakes Community Services and an Aboriginal rep.
Louise Moody , Executive Director, Northern Frontenac Commun…
AGENDA ITEM #b)
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Mr. Kelly Pender , Chief Administrative Officer, will provid…
Administrative Report November 16, 2016 Report 2016-09 (subject to change)
AGENDA ITEM #a)
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Mr. Kelly Pender , Chief Administrative Officer, will provid…
Meeting Schedule
AGENDA ITEM #a)
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• September 21 - Administrative Building Design Task Force • September 22 - Frontenac Islands Housing Meeting • October 5 - Council Liaison 2016 KPI’s, 2017 Business Plans and Project Proposals Meetings • October 6 - Emergency Management Meeting and Exercise • October 11- EOWC CAO’s meeting
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Meeting Schedule • October 12 – Council Presentation – Budget 2017/ Business Plans • October 14 – Municipal Focus Group Meeting, Perth • October 21 – EOWC, Peterborough • October 28 – Administrative Building Design Task Force Meeting • November 2 – Special Council Meeting AGENDA ITEM #a)
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Mr. Kelly Pender , Chief Administrative Officer, will provid…
Meeting Schedule
AGENDA ITEM #a)
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• November 4 - EOLC Meeting, City of Kingston • November 4 - Big Data for Small Places – Trails Hub Communities and Rural Transportation Planning - Options and Analysis Working Group Meetings, County of Frontenac • November 10 - Community Development Advisory Committee (CDAC) • November 16 - County Council • November 23 - Budget 2017
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Activity
AGENDA ITEM #a)
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• October 12 - Budget, Auditorium • October 31 and November 1 - Mental Health First Aid Training, County • November 2 - Special Council Meeting • November 4 - Incivility in the Workplace, County • November 8/9 - Manager of Economic Development Interviews
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Activity • November 13 - Conflict Resolution in the Workplace Training • Yellow Belts (Wave 2) currently working on 5 Lean Projects
AGENDA ITEM #a)
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Return to Work Departing Employees Records Management/ Archives Quality Assurance Equipment Malfunction/ breakage
Mr. Kelly Pender , Chief Administrative Officer, will provid…
EOWC Update October 21 – Peterborough
AGENDA ITEM #a)
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• Recap of AMO/ New Conference Strategy • OFA/ EOWC/ WOWC Natural Gas Partnership • Decision on OGRA and ROMA Conference • Discussion on EOWC Priorities for 2017 • Delegations at ROMA 2017 Conference • Role of Past – Chair in Future Year • Eastern Ontario Regional Network (EORN)
Mr. Kelly Pender , Chief Administrative Officer, will provid…
AMCTO Policy Updates
AGENDA ITEM #a)
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• OMB Consultation Details Released: The government released the details of consultations it will conduct as part of its review of the Ontario Municipal Board (OMB), which was announced in June. • Province Developing New Northern Ontario Transportation Strategy: The government of Ontario is conducting consultations as part of its commitment to develop a new multi-modal transportation strategy for northern Ontario. • PBO Predicts Lower Than Expected Revenue from Marijuana Legalization: A new report from the Parliamentary Budget Officer (PBO) predicts that government proceeds from legalizing marijuana will be lower than expected, forecasting government revenue in the millions not billions of dollars. • Government Reviewing Ontario’s Building Code: The province is reviewing Ontario’s Building Code, and looking for input from the public and industry stakeholders on the changes that are being considered. • Federal Government Signs CETA Trade Deal: Prime Minister Justin Trudeau signed the Comprehensive Economic and Trade Agreement (CETA) at a Canada-Europe Summit. • Provincial ‘Fiscal Health’ Worse than Municipalities, according to CD Howe Institute Paper: A new memo, released by the CD Howe Institute, argues that municipalities are in much better fiscal shape than their provincial counterparts.
Mr. Kelly Pender , Chief Administrative Officer, will provid…
AMCTO Policy Updates
AGENDA ITEM #a)
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• Court of Appeal Reaffirms Canada Post Super-Mailbox Authority: In a ruling from the Ontario Court of Appeal, Canada Post’s authority to locate community mailboxes, including the new Super Mailboxes, on roadsides has been maintained. • Growing Number of Canadians Support Internet Voting: Recently released data from polling firm Ekos suggests that a growing number of Canadians support the use of internet voting in federal elections. • Province Announces New Investments in Housing and Homelessness: The government announced that it is increasing its investments to help municipalities work with individuals and families to find safe and affordable housing. • MPPs Call for Parental Leave for Municipal Politicians: Two MPPs are calling on the government to give municipal elected officials the right to parental leave. • AGCO Consulting on a New Electronic Raffle Program: The Alcohol and Gaming Commission of Ontario (AGCO) is currently developing a new regulatory framework for charitable or religious organizations that want to obtain licences to conduct electronic raffles (including 50/50 draws). • Government Consulting on Long-Term Energy Plan: The government launched consultations last week as it works to develop Ontario’s next LongTerm Energy Plan (LTEP).
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Bills and Lawmaking • Bill 39, the Aggregate Resources and Mining Modernization Act would amend the Mining Act and the Aggregate Resources Act.
AGENDA ITEM #a)
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Mr. Kelly Pender , Chief Administrative Officer, will provid…
AMO Updates Provincial Matters
The province is seeking municipal candidates to sit on the Accessibility Standards Advisory Council (ASAC) to provide advice on matters relating to accessibility and the implementation of the Accessibility for Ontarians with Disabilities Act, 2005. Applications can be made directly through the Public Appointments Secretariat. The Ministry of Transportation is seeking input on a proposed plan to improve commuter cycling networks, as directed by Ontario’s Climate Change Action Plan. Read the discussion paper and provide comments by November 30th via the Ministry’s Cycling Strategy web page.
AGENDA ITEM #a)
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An independent report on the state of Ontario’s animal welfare system is being drafted. Municipalities are encouraged to provide input on how their current animal control and protection measures are working and how they can be improved. Please contact Mike Zimmerman at awreport2017@gmail.com for further details.
Mr. Kelly Pender , Chief Administrative Officer, will provid…
FCM Update Fall fiscal update and what it means for municipalities
On November 1, 2016 Federal finance minister Bill Morneau released the government’s fall fiscal update. It included unprecedented new infrastructure investments that will transform communities of all sizes. It also demonstrated once again how the federal government trusts municipal leaders to help deliver its ambitious agenda.
For more information, read fiscal update highlights.
AGENDA ITEM #a)
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The November 1 fiscal update expanded Phase 2 of the federal infrastructure plan to $81 billion over 11 years — a major new commitment to municipal priorities put forward by FCM and its members. It also included a $2-billion fund for northern, remote and rural infrastructure needs. Thanks to our collective efforts, our federal partners continue to understand that community building is nation building. Investing in local infrastructure creates jobs, spurs the economy and improves the quality of life of Canadians.
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Community Development Advisory Committee – Signage Project
AGENDA ITEM #a)
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Mr. Kelly Pender , Chief Administrative Officer, will provid…
Community Development Advisory Committee – Signage Project
AGENDA ITEM #a)
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Mr. Kelly Pender , Chief Administrative Officer, will provid…
Brand Ambassador Program: Up to 37
AGENDA ITEM #a)
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Mr. Kelly Pender , Chief Administrative Officer, will provid…
Twitter Stats County September and October
AGENDA ITEM #a)
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Mr. Kelly Pender , Chief Administrative Officer, will provid…
Twitter Stats FPS September and October
AGENDA ITEM #a)
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Mr. Kelly Pender , Chief Administrative Officer, will provid…
Awards
AGENDA ITEM #a)
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Todd Fisher, FPS Superintendent, receives the Exemplary Services Award at the Ontario Association of Paramedic Chiefs (OAPC) 2016 Annual General Meeting
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Awards
AGENDA ITEM #a)
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Todd Lamore, FPS Superintendent receives the Exemplary Services Award at the Ontario Association of Paramedic Chiefs (OAPC) 2016 Annual General Meeting.
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Awards
AGENDA ITEM #a)
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Anne Marie Young receives the 2016 National Award Best Brand Identity for Frontenac County Branding, October 27th in Saskatoon.
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Upcoming Conferences
AGENDA ITEM #a)
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• EOWC AGM – Jan 5-6, Kingston • ROMA Annual Conference – January 29-31, 2017 • OGRA Annual Conference, February 26 - March 1, 2017, Toronto • FCM Conference June 1-4, 2017, Ottawa • AMO Conference, August 2017, Ottawa
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Project Updates:
AGENDA ITEM #a)
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Citizen Survey • Thank you Council Liaisons • Thank you to the 27 • Thank you Kathy Wood Big Data for Small Places • Community Schools • Trail Hub Communities • Communal Servicing • Rural Transportation
Mr. Kelly Pender , Chief Administrative Officer, will provid…
Staff Announcements
AGENDA ITEM #a)
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AGENDA ITEM #a)
Report 2016-123 Council Recommend Report To:
Warden and Members of Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Anne Marie Young, Manager of Economic Development
Date of meeting:
November 16, 2016
Re:
Planning and Economic Development Department – K&P Trail – Fencing Requirements
Recommendation Whereas in the fall of 2009, County Council approved the Frontenac Trails Master Plan Therefore Be It Resolved That staff be directed to issue a Request for Quotation for approximately 4000 feet of fencing for the property adjacent to the K&P Trail as described in this report. And Further That once tenders have been received that staff report back to Council for further direction. Background The County of Frontenac approved the Frontenac Trails Master Plan in the fall of 2009. In the plan it states the following with regard to fencing: 8.3 Fencing Fencing is a concern of some landowners. The costs involved in the installation or repair of fences along a right-of-way can be significant and fencing can be required for pasture and farmland registered with the Ontario Farm Business Registration. In the development of the Cataraqui Trail, the Cataraqui Regional Conservation Authority split the cost of fencing 50/50 with the landowner, supplying the materials while the landowner installed the fencing where required. To date the County has in one instance provided fencing material for a farmer in South Frontenac and he agreed to do the installation.
2016-123 Planning & Economic Development K&P Trail – Fencing…
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AGENDA ITEM #a)
Comment Mr. Daryl Kennedy has requested a new fence be erected on his father’s property along the east side of the K&P Trail located near the north end of Ball Road in Central Frontenac CON 1, PT LOT 17, CON 2, PT LOT 16, in Central Frontenac. The fence requested would be approximately 1800 feet in length and the estimated cost is $16,000 $18,000. The owner of the property is Gordon Andrew Kennedy of RR 1, Godfrey. Mr. Kennedy has provided a Farm Registration Number which has been filed with the County office in compliance to the terms required for this request as per the Line Fences Act. See Appendix A. Mr. Dean David Hickey of 1130 Evergreen Road has requested a new fence be erected on his property along the west side of the K&P Trail located near the St. Andrew’s Lake Lane, HINCHINBROOKE, CON 2, PT LOTS; 11 AND 12, in Central Frontenac. The fence requested would be approximately 2200 feet in length and because there is some wetland to contend with the estimated cost is $22,000 - $40,000. Mr. Hickey has provided a Farm Registration Number which has been filed with the County office in compliance to the terms required for this request as per the Line Fences Act. See Appendix A Sustainability Implications This project supports a number of focus areas adopted in Directions for Our Future and is directly identified in Sustainable Actions under the economic pillar of sustainability as – Trail Network Development. The project supports the development of a network of trails in the County facilitating recreation and transportation networks and promoting active lifestyles. Financial Implications The budget amount remaining in Trail Maintenance is $13,000. The total estimated cost of the fences, installed, is $48,000 to $66,000. Organizations, Departments and Individuals Consulted and/or Affected
Council Recommend Report – Planning and Economic Development – K&P Trail – Fencing Request November 16, 2016
2016-123 Planning & Economic Development K&P Trail – Fencing…
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AGENDA ITEM #a)
Appendix A The following is an excerpt from the Line Fences Act. Duties of owner of former railway land 20. (1) Where land that was formerly used as part of a line of railway is conveyed in its entire width by the railway company to a person, the Crown in right of Ontario, a Crown agency or a municipality who is not the owner of abutting land, the responsibility for constructing, keeping up and repairing the fences that mark the lateral boundaries of the land lies with that person, the Crown in right of Ontario, the Crown agency or the municipality, respectively, if; (a) a farming business is carried out on the adjoining land; and (b) the owner of the adjoining land upon which the farming business is carried out notifies the person, Crown in right of Ontario, Crown agency or municipality, as the case may be, that the owner desires that such person or entity construct, keep up and repair the fences that mark the lateral boundaries of the land. 2006, c. 32, Sched. D, s. 6 (1). Interpretation (2) In this section, “farming business” means a business in respect of which; (a) a current farming business registration is filed under the Farm Registration and Farm Organizations Funding Act, 1993, or (b) the Agriculture, Food and Rural Affairs Appeal Tribunal has made an order under subsection 22 (6) of the Farm Registration and Farm Organizations Funding Act, 1993 that payment or filing be waived; (“entreprise agricole”) “owner” includes heirs, executors and assigns of the owner. (“propriétaire”) 2006, c. 32, Sched. D, s. 6 (1). Notice (3) The notice under clause (1) (b) shall contain the prescribed information. 2006, c. 32, Sched. D, s. 6 (1).
Council Recommend Report – Planning and Economic Development – K&P Trail – Fencing Request November 16, 2016
2016-123 Planning & Economic Development K&P Trail – Fencing…
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AGENDA ITEM #b)
Report 2016-124 Council Recommend Report To:
Warden and Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Anne Marie Young, Manager of Economic Development Kelly J. Pender, Chief Administrative Officer
Date of meeting:
November 16, 2016
Re:
Planning and Economic Development – Verona Property Land Acquisition (6503 Highway 38, Township of South Frontenac)
Recommendation Be it Resolved the Council of the County of Frontenac consider a By-law later in the meeting, authorizing the Warden and Clerk to sign a Purchase and Sale Agreement for property located at 6503 Highway 38, in the Township of South Frontenac. Background At the September 21, 2016 meeting of County Council, Report #2016-104 was presented regarding funding for the acquisition, clean-up and re-purposing of the lands located at 6503 Highway 38, for the purposes of constructing a Trail Head for the K&P Trail. Further, background was provided to Council in Report #2015-096. Comment The purchase price for this property is $2.00, but the anticipated demolition, clean up and construction of a gravel parking lot is estimated to be $160,000. South Frontenac Chief Administrative Officer, Wayne Orr has advised that, subject to soils testing, the Township may be able to utilize the soil for cover at their landfill. If this is possible, the cost of transportation and disposal of soil will be decreased. He advised that they do not have capacity for either rock or construction debris. The timeline for this project is spring/summer 2017.
2016-124 Planning & Economic Development Verona Property Lan…
Page 73 of 111
AGENDA ITEM #b)
Sustainability Implications The purchase and rehabilitation of the property will provide for a trail head in Verona and improve environmental conditions in the Hamlet. Financial Implications A maximum upset of $160,000 from reserves as per Report #2016-104. This may be reduced subject to testing and potential use of a South Frontenac landfill site for disposal of soil. Staff will provide regular updates on this project during demolition and construction. Organizations, Departments and Individuals Consulted and/or Affected Wayne Orr, Chief Administrative Officer, Township of South Frontenac
Recommend Report to Council 2016-124 Planning and Economic Development – Verona Property Land Acquisition November 16, 2016
2016-124 Planning & Economic Development Verona Property Lan…
Page 2 of 2
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AGENDA ITEM #c)
Report 2016-125 Recommend Report to Council To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Marian VanBruinessen, Director of Corporate Services/Treasurer
Date of meeting:
November 16, 2016
Re:
Corporate Services – Benefit Carrier Award of Contract
Recommendation Resolved That Council of the County of Frontenac receive the Corporate Services – Benefit Carrier Award of Contract report; And Further That Council of the County of Frontenac authorize the Treasurer to negotiate a contract with Industrial Alliance for the provision of long term disability, ILife insurance and extended health benefits. Background The County of Frontenac has been experiencing double digit increase in the cost of benefits. The largest component of the increase relates to the number of long term disability (LTD) cases that the County has experienced. Comment In the interest of managing these escalating costs the County first undertook a competitive process for our benefit broker. Three proponents were selected for interview, Buffet Taylor, Selectpath and Mosey & Mosey based on their experience in the industry and their competitive quotes. Mosey & Mosey, the County’s current provider, was the successful bidder and was awarded the contract for $17,500 annually.
2016-125 Corporate Services Benefits Carrier Award of Contra…
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AGENDA ITEM #c)
Mosey & Mosey then marketed the County’s benefit requirements. Although the opportunity was widely marketed, only four quotes were received. Some carriers identified that municipalities were not their business, others identified the County’s high long term disability experience as a disincentive and others indicated the County’s timing of marketing within a short time frame of the previous marketing was concerning. Four bids were received. From our current providers, SunLife for the pooled benefits, long term disability and life insurance, and Blue Cross for extended health benefits, SunLife quoted all benefits and Manulife and Industrial Alliance were the other bidders. There was a wide range of proposals. The following identifies the various bids received Carrier
Annual Cost
Change from Current
CURRENT SunLife and Blue Cross
$1,720,968
SunLife and Blue Cross
$2,405,836
39.8%
SunLife
$2,366,676
37.5%
Manulife
$2,135,556
24.1%
Industrial Alliance
$1,656,041
-3.77%
After an interview with Industrial Alliance and discussion with their other Eastern Ontario municipal clients, staff are recommending a contract with Industrial Alliance. As it is appreciated that marketing can often bring in low bids in an effort to secure business, after which rates escalate exponentially, rate guarantees were requested. Industrial Alliance has a rate guarantee on its pooled benefits, LTD and life insurance, of 30 months and on its extended health benefits of 17 months. Mosey & Mosey did highlight in its review that based on its assessment of the County’s experience there should have been an increase in benefit costs. The renewal with a new carrier however provides an opportunity to try to manage our experience rating more proactively so that when the contract does come up for renewal the County has a better experience rating. Upon award of contract, the unions will be provided with 60 days’ notice. It is the intent to implement the pooled benefits on February 1st 2017 and the extended health benefits on March 1st. Recommend Report to Council Corporate Services – Benefit Carrier Award of Contract November 16, 2016
2016-125 Corporate Services Benefits Carrier Award of Contra…
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AGENDA ITEM #c)
Financial Implications As the current providers will continue to deliver benefits at the beginning of 2017 at a substantially higher rate, the annual savings by contracting with Industrial Alliance will be somewhat modified. It is estimated that the total cost of pooled and extended health benefits will be reduced by 3.23%. Organizations, Departments and Individuals Consulted and/or Affected Mosey & Mosey Susan Brant, Deputy Treasurer Barbara McCulloch, Manager of Human Resources
Recommend Report to Council Corporate Services – Benefit Carrier Award of Contract November 16, 2016
2016-125 Corporate Services Benefits Carrier Award of Contra…
Page 3 of 3
Page 77 of 111
AGENDA ITEM #d)
Report 2016-126 Recommend Report to Council To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Marian VanBruinessen, Director of Corporate Services/Treasurer
Date of meeting:
November 16, 2016
Re:
Corporate Services – Insurance Carrier Award of Contract
Recommendation Resolved That Council of the County of Frontenac receive the Corporate Services – Insurance Carrier Award of Contract report; And Further That Council direct the Treasurer to negotiate a contract with Frank Cowan Company Limited for the provision of insurance in 2017 with the option of renewal in 2018 and 2019. Background The County Treasurers identified the opportunity to jointly market their insurance requirements. The consulting firm of Cameron and Associates was contracted, through a competitive process, to facilitate the process and tenders closed on November 4th. Proponents did provide some incentive should the same provider be selected for all five municipalities. However those benefits did not outweigh the value that each municipality derived from the best option for their own municipality. Although one proponent was not selected for all five municipalities, the Treasurers identified that the joint process was very beneficial. The consultant provided insight and guidance throughout the process and the Treasurers were able to benefit from that understanding and the collaboration. Each of the five municipalities will experience savings on their insurance costs as a result of the marketing.
2016-126 Corporate Services Insurance Carrier Award of Contr…
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AGENDA ITEM #d)
Comment Four bids were received. There was a wide range of proposals and the costs quoted for the County are as follows. Carrier
$
Cowan
$172,910
AON
$177,553
BFL
$190,659
JLT
$202,737
All firms were evaluated on
- Proponent’s Experience and Program Stability
- Program Services
- Proposed Coverage
- Value of Additional Benefits Proposed
- Overall Quality of Submission
Frank Cowan scored highly in all categories and provided the lowest quote for the County. Financial Implications The County’s base insurance program in 2016 was $221,707. The 2017 quote will result in an overall reduction of $48,797. Organizations, Departments and Individuals Consulted and/or Affected Susan Brant, Deputy Treasurer Kelly Watkins, Treasurer, Township of North Frontenac Michael McGovern, Treasurer, Township of Central Frontenac Louise Fragnito, Treasurer, Township of South Frontenac Darlene Plumley, CAO Treasurer, Township of Frontenac Islands Susan Saksida, Cameron and Associates
Recommend Report to Council Corporate Services – Insurance Carrier Award of Contract November 16, 2016
2016-126 Corporate Services Insurance Carrier Award of Contr…
Page 2 of 2
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AGENDA ITEM #a)
Report 2016-127 Council Information Report To:
Warden and Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Marian VanBruinessen, Director of Corporate Services/Treasurer
Date of meeting:
November 16, 2016
Re:
Corporate Services – Public Survey
Recommendation This report is for information purposes only. Background The budget policy document identifies that: Citizen Input and Customer Satisfaction: Citizen input will be welcome throughout the budget process, including but not limited to, strategic planning, business planning, budget development and service level changes. Consultation will include input from member municipalities. Council will be the primary conduit for such consultations. Support will be provided by the Chief Administrative Officer and Treasurer where appropriate. Customer satisfaction will be measured and reported regularly. Surveys of customer satisfaction will be implemented by an objective third party in the second year of Council’s four year term. Comment K. Wood of Natural Capital Resources Inc. was contracted to facilitate the public survey. County liaisons were consulted to assist with the survey development. The survey ran for about two weeks and generated a total of 276 responses. A summary of the information is provided in K. Wood’s report attached as Appendix A.
2016-127 Corporate Services Public Survey
Page 80 of 111
AGENDA ITEM #a)
Organizations, Departments and Individuals Consulted and/or Affected K. Wood, Natural Capital Resources Inc.,
Information Report to Council Corporate Services – Public Survey November 16, 2016
2016-127 Corporate Services Public Survey
Page 2 of 2
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2016-127 Corporate Services Public Survey
HIGHLIGHTS: FRONTENAC COUNTY ENGAGEMENT SURVEY CONFIDENTIAL UNTIL RELEASED TO COUNTY COUNCIL
President and CEO, Natural Capital Resources Inc. November 10, 2016
1
AGENDA ITEM #a)
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Prepared by Kathryn Wood
2016-127 Corporate Services Public Survey
METHODOLOGY • Main objective of 2016 survey was to establish a satisfaction baseline and seek citizen comment on issues coming before County Council • Consultation with a representative of each township before formulation of questions began; samples of citizen engagement surveys provided to representatives prior to consultation • Based on consultation, consultant formulated survey questions and invited feedback from township representatives; survey questions refined before launch • Primary means of participating in the survey was on-line; hard copies of survey were placed at the County offices as well as at all four Township offices • Launch was on October 7; closed on November 7, 2016 • Opportunity to participate in survey was communicated via: • Sharing the online survey link via County email list, posting it on the County Facebook page, ‘tweeting it’ and encouraging other local organizations to share the link with their contacts primarily via email • Issuing a news release (October 11) that was picked up by both the Whig-Standard and the Frontenac Gazette
• Township representatives do not see need for survey annually but perhaps every two or three years 2
AGENDA ITEM #a)
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• Sharing information with Members of County Council
2016-127 Corporate Services Public Survey
TOP-LINE RESULTS: RESPONDENT PROFILE • Total responses: 274; 49% female, 44% male, with 7% ‘prefer not to say’ • Not everyone answered all questions; typically about 220 actual responses per question • Good geographic distribution across County, approximately in line with population distribution: 47% South Frontenac; 29% Central Frontenac, 12% Frontenac Islands; 10% North Frontenac • Most respondents are full-time residents, with some seasonal and business owner representation 75% of responses from full-time owners of a residence in the County 16% seasonal/part-time residents owning a property in the County 14% of responses were from business owners 5% of responses from those who rent home or cottage 4% from frequent visitors
• Majority (65%) between ages of 25 and 64; seniors: 32%; no one under age of 25 3
AGENDA ITEM #a)
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• • • • •
2016-127 Corporate Services Public Survey
TOP LINE RESULTS: OVERALL INSIGHTS • High levels of ‘don’t know’ responses on satisfaction with some services, depending on direct exposure • Significant variability on satisfaction levels by service • Majority support for three of four shared service agreement options presented; results underscore strong support for partnership approaches across virtually all issues • County encouraged to lead — often in partnership with others — on many issues; the top 8 are: tourism, trails, seniors and affordable housing, 911 enhancements, improved access to health care, improved cell phone coverage, and monitoring the state of the local environment.
• Respondents offered dozens of comments elaborating on their survey choices, including what they felt was missed in the survey, who partners might be on some issues, and assets in Frontenac that should be capitalized on or protected.
4
AGENDA ITEM #a)
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• Results suggest that citizens responding to the survey are encouraging the County to lead on issues that reflect a desire to care for one another on day-to-day issues (healthcare, housing, transportation services) and stimulate economic opportunities consistent with a healthy environment and communities.
2016-127 Corporate Services Public Survey
TOP-LINE RESULTS: FAMILIARITY Q1. Two-thirds are ‘somewhat’ or ‘very’ familiar with County services, programs and operations. Q1. How would you rate your overall familiarity with the services, programs and operations of Frontenac County? Answer Choices Very familiar
Number of Responses 41
Percentage 15.1
138
50.7
Somewhat unfamiliar
58
21.3
Very unfamilar
28
10.3
Know nothing about County government at all
7
2.6
Total Surveys with Responses
272
100.0
No Response/Skipped
2
Total Surveys
274 5
AGENDA ITEM #a)
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Somewhat familiar
2016-127 Corporate Services Public Survey
TOP-LINE RESULTS: SATISFACTION • Generally high-levels of ‘don’t know/can’t say’; ranged from 11.8% on municipal property assessment to 51.7% on social housing • Library Services got the highest positive ratings (68% somewhat or very satisfied), followed by Paramedic Services (60%) • Emergency Management generally well-regarded (47% somewhat or very satisfied; 33% ‘don’t know/can’t say)
• Split opinion on Planning and Economic Development: 39% somewhat or very satisfied compared to 27% somewhat or very dissatisfied
6
AGENDA ITEM #a)
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• Significant dissatisfaction with Municipal Property Assessment (53% somewhat or very dissatisfied)
2016-127 Corporate Services Public Survey
TOP-LINE RESULTS: SATISFACTION Q2. For each of the following services, please tell us how you would rate your level of satisfaction with that service. (If you have no exposure to the service, please check the ‘don’t know’ answer option. All of these services are delivered by or through the County level of government. Note that KFL&A is a short form for Kingston, Frontenac Lennox and Addington) Very Som ew hat Som ew hat dissatisfied dissatisfied satisfied
No opinion one w ay or the other
Very satisfied
Service Land Am bulance/Param edic Services Social Housing (adm inistered by City of Kingston) Planning and Econom ic Developm ent Library Services (in conjunction w ith Kingston Frontenac Library Services0
Municipal Property Assessm ent
Em ergency Managem ent
Fairm ount Hom e (Long Term Care) Social Services (adm inistered by City of Kingston)
Total No Response Responses (#) (#)
2.99%
9.33%
23.13%
37.31%
5.97%
21.27%
100.00%
8
25
62
100
16
57
268
8.61%
13.11%
11.61%
1.87%
13.11%
51.69%
100.00%
23
35
31
5
35
138
267
9.67%
17.84%
29.37%
10.04%
11.15%
21.93%
100.00%
26
48
79
27
30
59
269
2.23%
4.83%
18.59%
49.44%
10.41%
14.50%
100.00%
6
13
50
133
28
39
269
1.86%
10.78%
34.57%
22.68%
10.04%
20.07%
100.00%
5
29
93
61
27
54
269
14.81%
23.33%
30.37%
8.52%
11.11%
11.85%
100.00%
40
63
82
23
30
32
270
1.87%
7.12%
24.72%
18.73%
14.98%
32.58%
100.00%
5
19
66
50
40
87
267
2.62%
5.62%
14.61%
14.61%
14.23%
48.31%
100.00%
7
15
39
39
38
129
267
4.46%
7.81%
18.59%
3.35%
16.36%
49.44%
100.00%
12
21
50
9
44
133
269
Percentages calculated on number of survey responses for that particular question.
6
7
5
5
5
4
7
7
5
7
AGENDA ITEM #a)
Page 88 of 111
Public Health Services (in conjunction w ith KFL&A Public Health)
Don’t know / can’t say
2016-127 Corporate Services Public Survey
TOP-LINE RESULTS: SHARED SERVICE AGREEMENTS • Three of four shared service agreement options got +50% support • On average, respondents chose two options • Support is strongest for agreements among Frontenac County townships with the County as a partner • Majority support for ‘north-south’ and ‘eastwest’ agreements
• Responses and comments suggest a practical approach (do it if it will save money) but be careful that the power balance is right
• Some comments suggesting need for more provincial-municipal agreements
Answ er Choices
Responses (% and #) 42.08%
Agreem ents am ong Frontenac County tow nships w ithout the involvem ent of the County level of governm ent
102 60.00%
Agreem ents am ong Frontenac County tow nships w ith the County level of governm ent involved as a partner
148 56.25%
‘North-south’ Agreem ents betw een Frontenac County and the City of Kingston
136 50.42%
‘East-w est’ Agreem ents betw een Frontenac County and neighbouring counties such as Lennox and Addington, Leeds and Grenville, Lanark or Renfrew County.
123
Total Surveys w ith Responses: 246
509
No Response/Skipped
28
Average Number of Responses Per Respondent
2.1
8
AGENDA ITEM #a)
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• ‘North-south’ support may be related to interest in improved healthcare and transportation services
Q3. Frontenac County is dedicated to providing services as cost-effectively as possible. As a result, there has been discussion of various types of SharedService Agreements among local governments in the area. Assuming that it would make financial sense to do so and level of service in Frontenac County would not be reduced, which — if any — of the following types of agreements would you favour? (You may choose more than one answer).
2016-127 Corporate Services Public Survey
TOP-LINE RESULTS: ECONOMIC DEVELOPMENT • County seen as being a leading partner for all six of the examples presented • Support for Tourism-focused events and operations: 66% Yes as a partner or should lead • Trails: 63% Yes as a partner or should lead • CIPs: 65% Yes as a partner or should lead (significant percentage say the townships should do this: 14%) • Social Assistance – Find Jobs: 59% Yes as a partner or should lead (15% say ‘not at all’) • Working with SMEs: 58% (12% say ‘not at all’)
• Partnership element came through strongly for this question and others • Significant opposition to working with SMEs to expand markets and help those on social assistance get jobs (+10% ‘not at all’)
9
AGENDA ITEM #a)
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• Local food: 56% Yes as a partner or should lead
2016-127 Corporate Services Public Survey
TOP-LINE RESULTS: ECONOMIC DEVELOPMENT Q4: For each of the following Economic Development issues please tell us whether you personally think the County level of government should get involved, and if so, to what extent? (You may choose more than one answer for each issue).
Not at all
No, tow nships should do this
Service Continued developm ent of trails netw ork for tourism and special events
Encouragem ent of local food and the farm s and sm all businesses that produce these goods
Support for tourism -focused events and operations
Find better w ays to help those on social assistance get jobs
Continued support for Com m unity Im provem ent Plans in all tow nships
8.57%
9.39%
13.47%
5.71%
35.92%
26.94%
21
23
33
14
88
66
6.27%
9.41%
18.82%
9.80%
31.76%
23.92%
16
24
48
25
81
61
6.72%
8.82%
10.92%
7.98%
39.92%
25.63%
16
21
26
19
95
61
12.24%
4.49%
15.10%
10.20%
33.47%
24.49%
30
11
37
25
82
60
15.15%
4.33%
10.39%
11.26%
37.66%
21.21%
35
10
24
26
87
49
5.51%
13.56%
11.02%
9.32%
33.05%
27.54%
13
32
26
22
78
65
No Response (#)
245
29
255
19
238
36
245
29
231
43
236
38
10
AGENDA ITEM #a)
Page 91 of 111
Working w ith local sm all and m edium -sized businesses to expand their local and out-of-county m arkets
Yes, by Yes, but only stim ulating Yes, as part Yes, the County w ith seed the form ation should lead in Total Responses of a funding to of local this partnership support ‘w orking others groups’
2016-127 Corporate Services Public Survey
TOP-LINE RESULTS: HEALTH AND SOCIAL SERVICES
• County strongly supported as lead in 911 enhancements (71% yes as a partner, or outright lead; 45% outright lead); tied with seniors’ housing (72%) as the issue on which County leadership was most strongly supported
• 68% of respondents supported County involvement in improved availability of healthcare services; more strongly as partner (36%) • Some support for County role in: • Homelessness (51%); more strongly as partner (32%) • Active living/recreation-oriented lifestyle (47%); more strongly as partner (31%)
• Relatively weak support for County involvement in improved access to nutritious food (40% yes as a partner, or outright lead); 21% said ‘not at all’
11
AGENDA ITEM #a)
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• Expanded sports and fitness programs seen as township responsibility as much as the County’s role (17% in each case); partnership role: 26%
2016-127 Corporate Services Public Survey
TOP-LINE RESULTS: HEALTH AND SOCIAL SERVICES Q5. For each of the following Health and Social Services issues, please tell us whether you personally think the County level of government should get involved, and if so, to what extent? (You may choose more than one answer for each issue.) Yes, by stim ulating Yes, but only w ith the form ation of seed funding to local ‘w orking support others groups’
No, tow nships should do this
Not at all
Yes, as part of a partnership
Yes, the County should lead in this
Don’t know / can’t say
Total Responses
No Response
Service Enhancem ents to 911/Am bulance (beyond m andatory response tim e requirem ents)
Expanded sports and fitness program s/services for children and youth (active living)
Im proved access to nutritious food
Prom otion of active living/recreation-oriented lifestyle (e.g cycling, hiking, w ater-based recreation)
Developing new w ays to reduce hom elessness
2.49%
4.56%
2.90%
25.73%
45.23%
14.11%
12
6
11
7
62
109
34
11.46%
17.39%
13.04%
11.07%
26.48%
17.00%
3.56%
29
44
33
28
67
43
9
20.58%
4.53%
16.05%
9.05%
30.45%
9.05%
10.29%
50
11
39
22
74
22
25
4.18%
4.56%
11.03%
8.37%
36.12%
31.94%
3.80%
11
12
29
22
95
84
10
12.50%
13.71%
13.71%
9.27%
31.05%
16.13%
3.63%
31
34
34
23
77
40
9
11.76%
5.46%
14.29%
6.30%
32.35%
18.49%
11.34%
28
13
34
15
77
44
27
241
33
253
21
243
31
263
11
248
26
238
36
12
AGENDA ITEM #a)
Page 93 of 111
Working w ith the regional Local Health Integration Netw ork (LHIN) to im prove availability of heath care services such as m edical clinics or in-hom e supports so people can ‘age in place’ (exam ple: com m unity param edicine)
4.98%
2016-127 Corporate Services Public Survey
TOP-LINE RESULTS: TRANSPORTATION • County seen as leading improved cell phone services (35% ‘County should lead in this’); County in partnership was 26% for a total of 61% • County seen leading enhanced transportation services to help people get around (29%) with another 28% saying County should be a partner (total 51%); note that 12% saw the County providing seed funding
• Several respondents would have liked to see a question about ferry service
13
AGENDA ITEM #a)
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• Provision of safety information about travel throughout Frontenac was seen as a County role by just under half of respondents (25% - County should lead, 24% County as a partner)
2016-127 Corporate Services Public Survey
TOP-LINE RESULTS: TRANSPORTATION Q6. For each of the following Transportation issues, please tell us whether you personally think the County level of government should get involved, and if so, to what extent? (You may choose more than one answer option for each issue).
Not at all
Service Provision of safety inform ation about travel throughout Frontenac
Enhanced transportation services to help residents get around the County and back and forth to Kingston
Yes, the County should lead this
Don’t know /can’t say
14.29%
9.09%
7.79%
3.90%
24.24%
24.68%
16.02%
33
21
18
9
56
57
37
10.64%
7.66%
6.81%
11.49%
27.66%
28.94%
6.81%
25
18
16
27
65
68
16
17.50%
4.17%
4.17%
4.17%
26.25%
35.42%
8.33%
42
10
10
10
63
85
20
Total Responses
No Response (#)
231
43
235
39
240
34
14
AGENDA ITEM #a)
Page 95 of 111
Im proved cell phone services
Yes, by No, stim ulating Yes, but only tow nships the form ation w ith seed Yes, as part of should do of local funding to a partnership this ‘w orking support others groups’
2016-127 Corporate Services Public Survey
TOP-LINE RESULTS: QUALITY OF LIFE • Expansion of seniors’ housing (72%) and affordable housing for low-income residents (62%) are seen as issues on which the County should be playing a leadership role… in partnership • Tracking the state of the natural environment also seen as an issue on which the County should be engaged (64% as a partner or lead) • Trails supported for residents (57%) as well as for economic development (63% as a partner or lead)
• Recreational and after-school programming seen as a township responsibility (19%) compared to County (13%) but participation in a partnership was viewed positively by 27% • For all issues other than seniors’ housing, at least 10% of respondents said ‘not at all’ 15
AGENDA ITEM #a)
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• In this context, County engagement in homelessness was equally likely to be supported (53%) compared to viewing it as a health and social service issue
2016-127 Corporate Services Public Survey
TOP-LINE RESULTS: QUALITY OF LIFE Q7. For each of the following Quality of Life issues, please tell us whether you personally think the County level of government should get involved, and if so, to what extent? (You may choose more than one answer for each issue)
Service Continued developm ent of trails netw ork for use by local residents More recreational and after-school program m ing for children and youth Working to expand affordable housing for low -incom e residents
Developing new w ays to reduce hom elessness Track the state of our environm ental assets (e.g. w ater quality in local lakes)
Yes, the County should lead this
Don’t Total know /can’ Response No Response (#) t say s
10.36%
9.56%
9.56%
9.16%
28.69%
28.29%
4.38%
26
24
24
23
72
71
11
12.15%
18.62%
11.34%
10.53%
26.72%
12.96%
7.69%
30
46
28
26
66
32
19
10.08%
8.40%
5.46%
6.30%
35.29%
26.47%
7.98%
24
20
13
15
84
63
19
3.78%
5.88%
5.46%
10.08%
37.82%
34.03%
2.94%
9
14
13
24
90
81
7
11.43%
5.31%
12.65%
5.71%
33.06%
20.41%
11.43%
28
13
31
14
81
50
28
10.74%
7.02%
9.09%
4.13%
28.51%
35.54%
4.96%
26
17
22
10
69
86
12
251
23
247
27
238
36
238
36
245
29
242
32
16
AGENDA ITEM #a)
Page 97 of 111
Working to expand seniors’ housing
Yes, by Yes, but stim ulating No, only w ith Yes, as the No, not at tow nships seed part of a form ation of all should do funding to partnershi local this support p ‘w orking others groups’
2016-127 Corporate Services Public Survey
TOP-LINE RESULTS: RESPONDENT PERSPECTIVE • Three-quarters of respondents (76%) said they are full-time residents owning a home in the County • Seasonal/part-time residents, and business people operating in the County were represented 16% and 13% of the time (respectively)
• Respondents were able to choose multiple options if applicable in their situation; 1 in 5 respondents did
• ‘Prefer not to say’ and no response options were used by 56 respondents
Answ er Choices
Response s (% and #) 75.78%
As a full-tim e resident ow ning a hom e in the County
169 15.70%
As a seasonal/part-tim e resident ow ning a property in the County
35 13.45%
As a business person operating in the County
30 4.93%
As a resident w ho rents a hom e or cottage in the County
11 3.59%
As a frequent visitor or tourist in the County
8 0.45%
Other (please describe)
1 2.24%
Prefer not to say Total Responses (respondents could choose m ore than one response)
5 259
No Response/Skipped
51
Total Surveys w ith Responses
223
Total Surveys
274
Average Responses Per Survey Respondent
1.2
17
AGENDA ITEM #a)
Page 98 of 111
• Residents renting a home or cottage and frequent visitors/tourists were also represented
Q8. Please tell us the perspective from which you answered the preceding questions. (You may check more than one answer option if appropriate in your situation.)
2016-127 Corporate Services Public Survey
TOP-LINE RESULTS: AGE AND GENDER BREAKDOWN • No respondents under the age of 25 but 9% of sample was in the 25 to 34 age group • Core labour force (25 to 64) comprised 65% of the sample • Seniors (65+) accounted for a third (32%) of respondents; 2011 census says seniors accounted for 17% of the total population and 21% of the population 18 or older
•
Age Group
18 to 24 25 to 34 35 to 44 45 to 54 55 to 64 65 to 74 75 years of age or older
44% of respondents were men and 49% were women. 7% used the ‘prefer not to say’ option and 19% did not provide a response. The 2011 census indicated that the gender balance in Frontenac County was 51% male; 49% female for the entire population (not just those 18 or older).
Prefer not to say Total Responses No Response/Skipped Total Survey Responses
Responses (% and #)
0.00% 0 8.52% 19 13.90% 31 12.11% 27 30.04% 67 25.11% 56 7.17% 16 3.14% 7 223 51 274
18
AGENDA ITEM #a)
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• Very few respondents explicitly declined to share their age but 1 in 5 (51) did not answer the question.
Q9. Which age group are you personally in?
2016-127 Corporate Services Public Survey
TOP-LINE RESULTS: HOUSEHOLD INCOME • Generally good distribution of respondents by income
Q11. What is your approximate annual household income?
• 28% of respondents have an annual household income of more than $100,000
Less than $30,000 a year
• 14% of respondents have an annual household income of less than $50,000
$40,000 to $50,000 a year
Answ er Choices
–
• Just over a quarter (25%) chose the ‘prefer not to say’ answer option
$30,000 to $40,000 a year
– – $50,000 to $60,000 a year
– $60,000 to $70,000 a year
– $70,000 to $80,000 a year
– $80,000 to $90,000 a year
– $90,000 to $100,000 a year
• Average household income 2010: $82,608
–
• Survey results (2016) suggest:
–
$84,131
Note: these are estimates only! Data for North and Central Frontenac were suppressed in the 2011 Census.
$100,000 to $120,000 a year
More than $120,000 a year
–
4.46% 10 5.36% 12 4.46% 10 8.04% 18 4.46% 10 8.93% 20 5.36% 12 5.36% 12 12.50% 28 15.63% 35 25.45%
Prefer not to say
57
Total Surveys w ith Responses
224
No Response/Skipped
50
Total Surveys
274
19
AGENDA ITEM #a)
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• Comparison of survey results to 2011 census (2010 tax year) shows:
–
Responses (% and #)
2016-127 Corporate Services Public Survey
TOP-LINE RESULTS: TOWNSHIP OF ORIGIN • Of the 274 responses: • 268 were online; 6 were paper
• Comparing the township representation to 2011 Census household data:
• North Frontenac and South Frontenac Townships are below their proportions in the last census (19% and 52% respectively)
Answ er Choices
–
Responses 10.17%
North Frontenac
–
24 29.24%
Central Frontenac
– South Frontenac
–
69 47.46% 112 11.86%
Frontenac Islands
–
28 1.27%
Do not live, w ork or ow n a property in Frontenac County
3
Total Surveys - With Responses
236
No Response/Skipped
38
Total Surveys
274
20
AGENDA ITEM #a)
Page 101 of 111
• Central Frontenac and Frontenac Islands are slightly above their proportions in the last census (22% and 7% respectively)
Q12. In which of the Frontenac County townships do you live, work or own a property? (You may choose more than one answer option if applicable in your situation).
AGENDA ITEM #b)
Report 2016-128 Council Information Report To:
Warden and Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Marian VanBruinessen, Director of Corporate Services/Treasurer
Date of meeting:
November 16, 2016
Re:
Corporate Services – 2016 Third Quarter Financial Summary
Recommendation This report is for information purposes only. Background The County of Frontenac financial summary for the third quarter of 2016 is attached. Comment Most variances are primarily due to timing with additional context provided below: Revenue Provincial/Federal Funding •
•
•
Conditional grants for Fairmount are ahead of budget by $221,000. Effective in April, the funding from the province increased based on the case mix index. This increase in funding should result in conditional grants being $251,000 favourable to budget by year end. The amount received from the province for Transportation Services is $197,000 less than budget. This variance results from a timing difference and should be reconciled by year end. Funding for Frontenac Paramedic Services is ahead of budget as a result of additional unbudgeted funding for Community Paramedicine and Canadian Paramedic Health and Wellness survey. This funding will be offset by expenses by year end, leading to no net impact for the year.
2016-128 Corporate Services 2016 3 rd Quarter Financial Repo…
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AGENDA ITEM #b)
Fees and Service Charges •
•
•
Ferry tickets are $23,000 over the year-to-date budget and pass sales have met the annual budget. Ferry ticket revenue receipts are largely seasonal and 4th quarter revenue generally slows; however, total ticket revenue should exceed the annual budgeted amount. Total Fairmount resident fees are up $9,000 based on higher than budgeted private and semi-private fees, partially offset by lower than budgeted basic fees. These fees will be reconciled at year end against provincial revenue so that the total amount received from the province and the resident is within the prescribed Ministry of Health funding for Fairmount Home. Frontenac Paramedic Services has received $12,822 as a result of services rendered for Queen’s and community events. These amounts were not budgeted for.
Other Income • •
•
Provincial offences net revenue is slightly ahead of budget at $5,300 Investment income is under budget due to lower than budgeted interest rates on our term deposits. County administration is working with an investment manager to increase its returns on cash balances in subsequent periods, and hopes to have funds invested by the end of the 4th quarter. It is unlikely that investment income will be at the budgeted amount by year end. Other income for Frontenac Paramedic Services is in a negative position resulting from a $6,200 claw back in February from the Ministry of Health for the Community Paramedicine project. The funds had been earmarked to set up an immunization clinic which did not materialize.
Expenses Salaries and Benefits •
•
•
Frontenac Paramedic Services continues to be over budget on salaries and benefits. The main driver of the salary variance is accommodated work and sick leave, both of which have exceeded the annual budget through nine months. Sick leave is currently $180,000 over the year-to date budget for Frontenac Paramedic Services. An unbudgeted charge for the WSIB Schedule 2 departure fee has driven an increase in benefits for County Administration, Ferry, and Frontenac Paramedic Services for a total of $474,487. This has been covered by a transfer from reserve for the WSIB departure fee showing up in the revenue lines for the Summary of All Departments and Frontenac Paramedic Services. The net impact will be that the reserve transfer will fully offset the WSIB departure fee. Fairmount continues to be over budget on salaries, but under budget on expenses. The annual budget for sick leave, overtime shift and accommodated duties have all been exceeded through nine months. Sick leave is currently $190,000 over the year-to-date budget for Fairmount Home.
Information Report to Council Corporate Services - Finance - Third Quarter Financial Summary November 16, 2016
2016-128 Corporate Services 2016 3 rd Quarter Financial Repo…
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AGENDA ITEM #b)
Materials •
Timing for purchases account for most of the variances. These amounts should be at the budgeted amount by year end.
Contracted Service •
Year-to-date $149,000 under budget due to timing differences in budget. Special training courses for Frontenac Paramedic Services are scheduled in the 4th Quarter and should bring the amount on budget by year end.
Rent and Financing •
Frontenac Paramedic Services is under budget as a result of timing differences and should be on budget as of year-end. o Base 02 is $8,746 under budget on rent expense pending adjustments made for shared tenant services. o Base 03 is $5,013 under budget as rent has not been paid since July due to a renegotiation of a lease with the new owner (City of Kingston). It is anticipated that rent will not differ substantially from the previous rate.
Net Capital Expense •
•
Net capital expense has exceeded the budgeted amount due to the purchase of the electric stretchers. It was originally budgeted that half of the amount would be incurred in 2015 and 2016, whereas the whole amount has been incurred in 2016. In the 2nd quarter, gains related to the sale of capital assets are recognized as revenue in the net capital expense account. The County has recognized gains of $1,801 and $15,870 for Fairmount and Frontenac Paramedic Services respectively relating to the sale of vehicles. These unbudgeted transactions have resulted in a favorable (negative) variance in net capital expense for both segments.
Requisition The County contribution amounts have been calculated by carrying forward the budgeted amount for the City’s contribution. However, the operating surplus or deficit for Fairmount and Frontenac Paramedic Services will be shared with the city and reconciled at year end. Organizations, Departments and Individuals Consulted and/or Affected Alex Lemieux, Financial Analyst Susan Brant, Deputy Treasurer
Information Report to Council Corporate Services - Finance - Third Quarter Financial Summary November 16, 2016
2016-128 Corporate Services 2016 3 rd Quarter Financial Repo…
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AGENDA ITEM #b)
County of Frontenac Summary of All Departments 2016 Third Quarter Variance 2016 Budget $
2016 YTD Budget $
to date Actual $
3,240,550
2,492,435
14,500,911
Variance $
Variance %
2,556,127
63,692
2.56%
10,807,781 10,976,337
168,556
1.56%
134,534 87,625 276,067
5,305 -17,375 917
4.11% -16.55% 0.33%
13,807,195 14,030,723
223,528
1.62%
Operating Revenue Taxation and User charges
User charges Grants
Federal and Provincial Other
Provincial Offences Net Revenue Investment Income Other
172,306 140,000 401,818
129,229 105,000 275,150
Total
18,568,390
Transfer from Obligatory reserve Transfer from reserves
1,106,984 756,824
Total Operating Revenue and Reserve Transfer
20,432,198
13,867,123 14,581,319
714,196
5.15%
Salaries & benefits Materials Contracted Service Rent and Financing External Transfers Depreciation
24,705,611 2,957,379 8,154,057 228,652 150,300 1,464,027
18,442,167 19,270,420 1,618,117 1,517,810 5,582,734 5,522,176 168,302 154,509 76,800 96,000 1,098,020 1,054,201
828,253 -100,307 -60,558 -13,793 19,200 -43,819
4.49% -6.20% -1.08% -8.20% 25.00% -3.99%
Total Operating Expense
37,660,026
26,986,140 27,615,116
628,976
2.33%
0 59,928
0 550,596
0 490,668 818.76%
Operating Expense
Reserve Transfers
1,159,130
33,750
33,750
Total Operating Expense with Reserve transfers
38,819,156
26,986,140 27,648,866
0
662,726
2.46%
NET MUNICIPAL CONTRIBUTION 18,386,958 less depreciation ( non-cash) 1,464,027 NET MUNICIPAL CONTRIBUTION less depreciation16,922,931 City of Kingston -8,169,002 County Contribution 8,753,929
13,119,017 13,067,547 1,098,020 1,054,201 12,020,997 12,013,346 -6,126,752 -6,126,751 5,894,245 5,886,595
-51,470 -43,819 -7,651 1 -7,650
-0.39% -3.99% -0.06% 0.00% -0.13%
NET CAPITAL EXPENSE City of Kingston County Contribution NET CONTRIBUTION TO DEBENTURE
555,073 -547,625 7,448 210,295
373,797 -432,992 -59,195 251,472
697,715 -637,664 60,051 250,154
323,918 86.66% -204,672 47.27% 119,246 -201.45% -1,318 -0.52%
Requisition
8,971,672
6,086,522
6,196,800
110,278
Information Report to Council Corporate Services - Finance - Third Quarter Financial Summary November 16, 2016
2016-128 Corporate Services 2016 3 rd Quarter Financial Repo…
1.81%
Page 4 of 6
Page 105 of 111
AGENDA ITEM #b)
County of Frontenac Fairmount Summary 2016 Third Quarter Variance 2016 Budget $
2016 YTD Budget $
to date Actual $
Variance $
Variance %
2,979,822 2,234,866 2,253,528
18,662
0.84%
5,440,035 4,076,944 4,298,195
221,251
5.43%
Operating Revenue Taxation and User charges
User charges Grants
Federal and Provincial Other
Other
94,077
70,558
91,540
20,982
29.74%
Total
8,513,934
6,382,368
6,643,263
260,895
4.09%
Transfer from reserves
137,774
35,181
34,680
-501
-1.42%
8,651,708
6,417,549
6,677,943
260,394
4.06%
Salaries & benefits Materials Contracted Service Depreciation
8,988,436 6,635,099 6,787,794 976,137 738,249 650,027 1,285,456 930,459 887,527 534,897 401,173 406,834
152,695 -88,222 -42,932 5,661
2.30% -11.95% -4.61% 1.41%
Total Operating Expense
11,784,926
27,202
0.31%
Total Operating Revenue and Reserve Transfer Operating Expense
Reserve Transfers
8,704,980
8,732,182
112,681
0
0
0
Total Operating Expense with Reserve transfers11,897,607
8,704,980
8,732,182
27,202
0.31%
NET MUNICIPAL CONTRIBUTION 3,245,899 2,287,431 2,054,239 less depreciation ( non-cash) 534,897 401,173 406,834 NET MUNICIPAL CONTRIBUTION less depreciation 2,711,002 1,886,258 1,647,405 City of Kingston -1,802,082 -1,351,562 -1,351,562 County Contribution 908,920 534,696 295,843
-233,192 -10.19% 5,661 1.41% -238,853 -12.66% 0 0.00% -238,853 -44.67%
NET CAPITAL EXPENSE City of Kingston County Contribution NET CONTRIBUTION TO DEBENTURE
233,172 -233,172 0 210,295
37,838 -154,024 -116,186 251,472
57,271 -59,072 -1,801 250,154
19,433 94,952 114,385 -1,318
51.36% -61.65% -98.45% -0.52%
Requisition
1,119,215
669,982
544,196
-125,786
-18.77%
Information Report to Council Corporate Services - Finance - Third Quarter Financial Summary November 16, 2016
2016-128 Corporate Services 2016 3 rd Quarter Financial Repo…
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Page 106 of 111
AGENDA ITEM #b)
County of Frontenac Frontenac Paramedic Services Summary 2016 Third Quarter Variance 2016 Budget $
2016 YTD Budget $
to date Actual $
Variance $
Variance %
Operating Revenue Taxation and User charges
User charges
0
0
12,822
12,822
8,191,538
6,143,653
6,272,015
128,362
Grants
Federal and Provincial
2.09%
Other
Other
0
0
-3,524
-3,524
Total
8,191,538
6,143,653
6,281,313
137,660
Transfer from reserves
2.24%
0
0
384,724
384,724
8,191,538
6,143,653
6,666,037
522,384
8.50%
Salaries & benefits Materials Contracted Service Rent and Financing Depreciation
13,179,424 888,853 1,339,768 228,402 619,424
9,907,128 681,876 1,015,917 168,302 464,568
10,467,233 702,884 1,071,843 154,509 435,782
560,105 21,008 55,926 -13,793 -28,786
5.65% 3.08% 5.50% -8.20% -6.20%
Total Operating Expense
16,255,871
12,237,791
12,832,251
594,460
4.86%
Total Operating Revenue and Reserve Transfer Operating Expense
Reserve Transfers
654,361
0
0
0
16,910,232
12,237,791
12,832,251
594,460
4.86%
NET MUNICIPAL CONTRIBUTION 8,718,694 less depreciation ( non-cash) 619,424 NET MUNICIPAL CONTRIBUTION less depreciation 8,099,270 City of Kingston -6,366,920 County Contribution 1,732,350
6,094,138 464,568 5,629,570 -4,775,190 854,380
6,166,214 435,782 5,730,432 -4,775,190 955,242
72,076 -28,786 100,862 0 100,862
1.18% -6.20% 1.79% 0.00% 11.81%
Total Operating Expense with Reserve transfers
NET CAPITAL EXPENSE City of Kingston County Contribution NET CONTRIBUTION TO DEBENTURE
321,901 -314,453 7,448 0
335,959 -278,968 56,991 0
570,077 -578,592 -8,515 0
Requisition
1,739,798
911,371
946,727
Information Report to Council Corporate Services - Finance - Third Quarter Financial Summary November 16, 2016
2016-128 Corporate Services 2016 3 rd Quarter Financial Repo…
234,118 69.69% -299,624 107.40% -65,506 -114.94% 0 35,356
3.88%
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AGENDA ITEM #a)
COMMITTEE REPORT To:
Warden and Council Members of the County of Frontenac
From:
Anne Marie Young Manager of Economic Development
Date of meeting:
November 16, 2016
Re:
Community Development Advisory Committee – Report to Council
The Community Development Advisory Committee reports and recommends as follows: 1.
Potential Kiosk for Verona Trail Head That the Council of the County of Frontenac accept the donation of a kiosk from the Verona Community Association; And Further That it be placed at the K&P trailhead located at the corner of Bellrock Road and South Frontenac Road 38 in Verona; recognizing that the kiosk will be moved and maintained by South Frontenac; And Finally That the designer and the volunteers for installation of the kiosk be acknowledged at the new location.
Report of the Community Development Advisory Committee
Page 108 of 111
AGENDA ITEM #a)
By-Law Number 2016-0042 of The Corporation of the County of Frontenac being a by-law to authorize the Warden and Clerk to execute an Agreement of Purchase and Sale for Lands legally described as Pt Lot 5 - Pt Lot 6 - Pt Lot 7- Pt Lot 8 -Pt Lot 9; Pt Lot 10 W/S Frontenac St and N/S of River PL 35 Pt 1 Whereas in the fall of 2013, County Council approved the Frontenac Trail K&P Trail Implementation Plan – Tichborne to Sharbot Lake, and Whereas a negotiation process was necessary with current landowners of the abandoned rail bed between Tichborne and Sharbot Lake; and, Whereas the Council of the County of Frontenac deems it appropriate to purchase lands to develop the K&P Trail from Tichborne to Sharbot Lake: Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows: 1.
That the Warden and Clerk be authorized to execute an Agreement of Purchase and Sale with the Township of South Frontenac in the amount of Two Dollars ($2), for lands legally described as at Pt Lot 5 - Pt Lot 6 - Pt Lot 7- Pt Lot 8 -Pt Lot 9; Pt Lot 10 W/S Frontenac St and N/S of River PL 35 Pt 1; and further,
That this By-law shall come into force and take effect upon the date of final passing.
Read a First and Second Time this 16th day of November, 2016. Read a Third Time, Signed, Sealed and Finally Passed this 16th day of November, 2016. The Corporation of the County of Frontenac
Frances Smith, Warden
Jannette Amini, Clerk
To Authorize the Warden and Clerk to Execute an Agreement of…
Page 109 of 111
AGENDA ITEM #b)
By-Law No. 2016-0043 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on November 16, 2016
Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality July pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on November 16th, 2016 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on November 16th, 2016 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
- That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on November 16th, 2016 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
To Confirm All Actions and Proceedings of Council (Proposed …
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AGENDA ITEM #b)
- That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 16th day of November 2016. Read a Third Time and Finally Passed, Signed and Sealed this 16th day of November
The Corporation of the County Of Frontenac
Frances Smith, Warden
Jannette Amini, Clerk
By-Law No. 2016-0043 – To Confirm all Actions and Proceedings of County Council November 16, 2016
To Confirm All Actions and Proceedings of Council (Proposed …
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