Body: Council Type: Minutes Meeting: Regular Date: September 16, 2020 Collection: Council Minutes Municipality: Frontenac County
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Document Text
MINUTES OF THE REGULAR MEETING OF COUNCIL September 16, 2020
A regular meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, September 16, 2020 at 9:30 AM
Present:
Warden Fran Smith, Deputy Warden Ron Vandewal, Councillors Ron Higgins, Denis Doyle, Bruce Higgs, Bill MacDonald, Gerry Martin and Alan Revill
Also Present:
County: Kelly Pender, Chief Administrative Officer Gale Chevalier, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Susan Brant, Director of Corporate Services/Treasurer Lisa Hirvi, Administrator-Fairmount Home Jannette Amini, Manager of Legislative Services/Clerk Marco Smits, Communications Officer
Regular Meeting of Council Minutes September 16, 2020 -9:30 AM
1
Closed Session
Motion #: 113-20
Moved By:
Councillor Revill
Seconded By:
Councillor Martin
Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held July 15, 2020
- Its labour relations and employee negotiations – as it relates to negotiations with OPSEU Local 462 Carried
Motion #: 114-20
Moved By:
Councillor MacDonald
Seconded By:
Councillor Higgs
Resolved That Council rise from Committee of the Whole closed session, that Procedural By-law 2013-0020 be waived and that the Warden report. Carried
Motion #: 115-20
Moved By:
Councillor Higgins
Seconded By:
Deputy Warden Vandewal
Be It Resolved That the Council of the County of Frontenac accept the Human Resources – Ratification of the Collective Agreement between Ontario Public Services Employees Union (OPSEU) and its LOCAL 462 and The Corporation of the County of Frontenac report for information;
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And Further That the Warden and Clerk be authorized to execute a two year collective agreement, effective January 1, 2019 to December 31, 2020, with Local 462 of the Ontario Public Service Employees’ Union (OPSEU Local 462) which represents the County’s paramedics Carried
2
Public Meeting
The following is a public meeting to permit members of the public to make presentations and/or funding requests to County Council for consideration in the 2020 budget.
a)
Ms. Louise Moody and Ms. Gail Young, Frontenac Transportation Services addressed County Council regarding the funding request for the Frontenac Transportation Services.
b)
Mr. David Townsend, Executive Director for Southern Frontenac Community Services Corporation will address County Council regarding funding request for Southern Frontenac Community Services Corporation.
3
Approval of Addendum
4
Disclosure of Pecuniary Interest and General Nature Thereof
5
Adoption of Minutes
Regular Meeting of Council Minutes September 16, 2020 -9:30 AM Page 3 of 28
a)
Minutes of Meeting held July 15, 2020
Motion #: 116-20
Moved By:
Councillor Doyle
Seconded By:
Councillor Higgins
Resolved That the minutes of the regular Council meeting held July 15, 2020 be adopted. Carried
6
Deputations and/or Presentations
7
Proclamations
a)
Canadian Library Month October 2020 Ontario Public Library Week October 18 - 24, 2020 A visit will get you thinking [See Communications ab)]
Motion #: 117-20
Moved By:
Councillor Revill
Seconded By:
Councillor MacDonald
Whereas the public library offers access to information; and
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Whereas the public library supports personal growth, economic renewal and quality of life; and
Whereas we recognize that the Kingston Frontenac Public Library provides a vital service to our communities;
Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims the month of October, 2020 as Canadian Library Month and the week of October 18 - 24, 2020 as Ontario Public Library Week in Frontenac County;
And Further That the residents of Frontenac County be encouraged to use the public library this week and throughout the year. Carried
b)
World Alzheimers Day September 21, 2020 [See Communications ao)]
Motion #: 118-20
Moved By:
Councillor Martin
Seconded By:
Councillor Higgs
Whereas September 21, is recognized annually as World Alzheimer Day; and,
Whereas Alzheimer’s disease is the most common form of dementia which is a group of disorders that impairs brain function; and,
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Whereas every 65 seconds, someone is diagnosed with dementia somewhere in the world,; and,
Whereas dementia affects more than 594,000 individuals living in Canada, of whom over 16,000 are under the age of 65; and,
Whereas Kingston, Frontenac, Lennox and Addington region has over 4,000 individuals diagnosed with Alzheimers Disease or some form of dementia; and,
Whereas the prevalence of dementia in Canada is expected to double by the year 2031; and,
Whereas all community members are impacted whether they are someone with a diagnosis of dementia, a family member, a caregiver, friend or neighbour; and
Whereas The Alzheimer Society of KFL&A is working to educate our communities about dementia, to help reduce the stigma surrounding a dementia diagnosis, a disease which causes extreme social isolation, and to make our communities more welcoming and inclusive for people who are diagnosed with dementia, and their care partners;
Therefore Be It Resolved That the Council of the County of Frontenac hereby declares September 21, 2020, World Alzheimer’s Day in the County of Frontenac. Carried
8
Move into Committee of the Whole
Motion #: 119-20
Moved By:
Councillor Higgins
Seconded By:
Councillor Doyle
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That Council adjourn and meet as Committee of the Whole Council, with the Warden in the Chair. Carried
9
Briefings
a)
Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing.
10
Unfinished Business
11
Recommend Reports from the Chief Administrative Officer
a)
2020-078 Corporate Services Appointment of an Area Weed Inspector for the County of Frontenac
Motion #: 120-20
Moved By:
Councillor Higgs
Seconded By:
Councillor MacDonald
Be It Resolved Thatthe Council of the County of Frontenac receive the Corporate Services – Appointment of an Area Weed Inspector for the County of Frontenac report for information;
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And Further That the Clerk be directed to bring forward a by-law later in the meeting appointing Kelly J. Pender as Area Weed Inspector for the County of Frontenac. Carried
b)
2020-079 Corporate Services Storage and Management Agreement with Queen’s University for the Archival Records of Frontenac County
Motion #: 121-20
Moved By:
Councillor Revill
Seconded By:
Councillor Martin
Be It Resolved Thatthe Council of the County of Frontenac receive the Corporate Services – Storage and Management Agreement with Queen’s University for the Archival Records of Frontenac Countyreport for information;
And Further That the Warden and Clerk be authorized to execute a five-year agreement between the Corporation of the County of Frontenac and Queen’s University at Kingston commencing January 1, 2020, with the options to renew for an additional five (5) years for the management and storage of the collection of County of Frontenac archival records located at Queen’s University, attached as Appendix A to this Report. Carried
c)
2020-080 Corporate Services Passage of Bill 197 on Meeting Rules and Temporary Amendments to Procedural By-law 2013-0200 regarding Electronic Participation and
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Proxy Voting
Motion #: 122-20
Moved By:
Councillor Higgins
Seconded By:
Councillor Doyle
Be It Resolved That the Council of the County of Frontenac receive for information the Corporate Services - Passage of Bill 197 on Meeting Rules and Temporary Amendments to Procedural By-law 2013-0020 regarding Electronic Participation and Proxy Voting report;
And Further That County Council extend the electronic participation rules applicable only during a declared emergency currently contained in Procedural By-law 2013-0020, Section 9. Procedure Applicable in Declared Emergencies, for a period of one year following the termination of the municipal emergency; And Further That County Council review the rules for electronic meetings for County Council and its Committees before the expiry of the recommended extensions;
And Further That County Council take no action on options to consider Proxy Voting at this time;
And Further That Procedural By-law 2013-0020 be amended accordingly. Carried
d)
Staff Briefing: Mr. Kelly Pender, Chief Administrative Officer and Chief Gale Chevalier, Frontenac Paramedics will brief the Committee of the Whole with respect to response time standards. (Presentation to be distributed under separate cover) [See Recommend Reports from the Chief Administrative Officer, clause e)]
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e)
2020-082 Frontenac Paramedics 2021 Legislated Response Time Performance Plan
Motion #: 123-20
Moved By:
Councillor MacDonald
Seconded By:
Councillor Higgins
Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services –2021Legislated Response Time Performance Plan report for information;
And Further That Council direct the Clerk to introduce a by-law later in the meeting adopting the response time standards as outlined in this report. Carried
Motion #: 124-20
Motion to amend Carried
f)
2020-084 Office of the Chief Administrative Officer Howe Island Ferry - Return to Full Capacity
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Motion #: 125-20
Moved By:
Councillor Higgs
Seconded By:
Councillor Martin
Be It Resolved That the Council of the County of Frontenac receive the Office of the Chief Administrative Officer – Howe Island Ferry – Return to Full Capacity report for information;
And Further That the Council of the County of Frontenac direct staff to return the Howe Island Ferry from 50% capacity, to full capacity by implementing the measures to reduce transmission risks of COVID-19 as set out in the Ship Safety Bulletin entitled Measures to Mitigate the Spread of COVID-19 on Passenger Vessels and Ferries, SSB No. 12/2020, published on April 17, 2020 by the Marine Safety Directorate of Transport Canada, as amended from time to time or as replaced;
And Further That staff be authorized to notify the Minister, in writing, of the measures the County is taking prior to implementing them and keep a copy of the notice on the Howe Island Ferry, as required under section 6(2) of Interim Order No. 3 Respecting Passenger Vessel Restrictions Due to the Coronavirus Disease 2019 (COVID-19). Carried
g)
2020-086 Office of the Chief Administrative Officer Petition to the Ministry of Transportation that ferries be considered part of the local transit system
Motion #: 126-20
Moved By:
Councillor Doyle
Seconded By:
Councillor Revill
Regular Meeting of Council Minutes September 16, 2020 -9:30 AM Page 11 of 28
Whereas the Ontario government, in partnership with the federal government, is delivering on its commitment to provide up to $4 billion in urgently needed one-time assistance to Ontario’s 444 municipalities;
And Whereas in addition to the support for municipalities, the government is providing over $660 million in the first phase of transit funding to the 110 municipalities with transit systems to provide immediate relief from transit pressures, such as lower ridership, as well as for new costs due to COVID-19, such as enhanced cleaning and masks for staff;
And Whereas in the second phase, additional allocations will be provided based on expenses incurred to ensure the funding meets the needs of municipalities; And Whereas as part of the Safe Restart Agreement with the federal government, up to $2 billion is being provided to support public transit in Ontario;
And Whereas Ontario Regulation 191/11 being the Integrated Accessibility Standards, which applies to every designated public sector organization including municipalities, establishes accessibility standards, including transportation and as such, recognizes ferries as a form of public transportation;
And Whereas many municipalities located along large bodies of water such as Lake Ontario, including the Township of Frontenac Islands and Loyalist Township, are only accessible by public ferries which are connecting links to mainland highways and roads and form part of Ontario’s road systems, making them critical public services;
And Whereas due to the COVID-19 Pandemic and restrictions placed on ferry services by Transport Canada as well as public health guides lines, ferry transit, similar to conventional transit, has experienced reduced ridership, additional costs to cover increased sanitization and requirement for masks for ferry operators, and reduced revenue due to the inability to collect cash fares;
Therefore Be It Resolved That the County of Frontenac requests that the Ministry of Transportation support the Canadian Ferry Association’s request that ferries be considered part of the local transit system and that lost revenue be eligible for reimbursement;
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And Further That a portion of the (pandemic) Federal funds be allocated towards municipal transportation ferry revenue loss resulting from the pandemic. Carried
h)
2020-089 Planning and Economic Development K&P Trail Phase 5: Sharbot Lake to Clarendon Station Construction Update
Motion #: 127-20
Moved By:
Councillor MacDonald
Seconded By:
Councillor Martin
Be It Resolved That the approved budget of $580,000.00 be increased by $90,000.00 using $70,000 from the Ontario Municipal Commuter Cycling Program (OMCCP) and $20,000 of surplus funds from the K&P Trail Operational budget. Carried
12
Information Reports from the Chief Administrative Officer
a)
2020-077 Corporate Services 2020 Second Quarter Financial Summary and Outlook
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b)
2020-081 Corporate Services Queen’s University Archives Annual Report to the County of Frontenac for 2019
c)
2020-085 Office of the Chief Administrative Officer Confirmation by CRCA to proceed with Architectural Services for a Joint County of Frontenac & CRCA Administrative Office
d)
2020-087 Planning and Economic Development Economic Development Service Review
e)
2020-088 Office of the Chief Administrative Officer Update on Allocation of Supplemental Provincial Funding
f)
2020-090 Office of the Chief Administrative Officer Key Performance Indicators and Balanced Scorecard
13
Reports from Council Liaison Appointees
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a)
Emergency and Transportation Services - Councillor Higgs
b)
Long Term Care (Fairmount Home) - Councillor Martin
c)
Corporate Services - Councillor MacDonald
d)
Planning and Economic Development - Councillor Revill
14
Reports from External Boards and Committees
a)
Kingston Frontenac Library Board Update - Councillor Revill
b)
KFL&A Public Health Board Update - Councillor Doyle
c)
Housing and Homelessness Committee Update - Warden Smith
d)
Food Policy Council of Kingston, Frontenac, Lennox and Addington Councillor Higgs
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15
Reports from Advisory Committees of County Council
a)
Report of the Communal Service Governance/Operation Model Review Committee
All items listed on the Communal Service Governance/Operation Model Review Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Communal Service Governance/Operation Model Review Committee Report to be separated from that motion and considered separately, whereupon the Communal Service Governance/Operation Model Review Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter.
Motion #: 128-20
Moved By:
Councillor Doyle
Seconded By:
Councillor Higgins
That the Report received from the Communal Service Governance/Operation Model Review Committee be received and adopted.
Report of the Communal Service Governance/Operation Model Review Committee
The Communal Service Governance/Operation Model Review Committee reports and recommends as follows:
- Formation of a Communal Services Governance/Operation Model Review Working Group
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Be It Resolved That the Deputy Warden, Jim McIntosh, Wayne Robinson, and the Chair form a working group to review the RFP and interview the consultants to make the decision to hire the consultant of their choice which will be emailed to the additional Committee Members. Carried
16
Return to Council
Motion #: 129-20
Moved By:
Councillor Revill
Seconded By:
Councillor Higgs
That Council revert from Committee of the Whole Council, to Council.
Carried
17
Adoption of the Report of the Committee of the Whole Council
Motion #: 130-20
Moved By:
Councillor Higgins
Seconded By:
Councillor Martin
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried
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18
Motions, Notice of Which has Been Given
a)
The UCPR Announces the Creation of an Innovative Food Hub in Eastern Ontario
Motion #: 131-20
Moved By:
Councillor Higgs
Seconded By:
Warden Smith
Whereas on April 22, 2020 the United Counties of Prescott and Russell announced the creation of an innovative food hub in Eastern Ontario;
And Whereas in partnership with the private sector, the United Counties of Prescott and Russell will build a federal slaughterhouse, with food processing and distribution capacities to meet the needs of regional and national markets;
And Whereas this $36 million project will create 65 jobs and will be located in one of the United Counties of Prescott and Russell municipalities;
Therefore be it resolved that the Council of the County of Frontenac supports the United Counties of Prescott and Russell and congratulates the municipality on this important innovative project. Carried
19
Giving Notice of Motion
20
Communications
Regular Meeting of Council Minutes September 16, 2020 -9:30 AM Page 18 of 28
That Council consent to the following communications of interest to Council listed below be received and filed:
a)
Letter from the City of Oshawa re Letter to PM and Premier of Ontario Covid19 Funding [Distributed to Members of County Council July 17, 2020]
b)
Letter from the Township of Perth South Regarding Farm Property Rate Program [Distributed to Members of County Council July 24, 2020]
c)
Letter from Mayor Ron Higgins, North Frontenac announces intention to seek the Ontario PC nomination in the riding of Lanark-FrontenacKingston for the 2022 election [Distributed to Members of County Council July 24, 2020]
d)
Letter from the Municipality of Chatham-Kent Regarding Emancipation Day Resolution [Distributed to Members of County Council July 24, 2020]
e)
Email from County Resident Regarding the K&P Trail Section from Highway 38, north of the Village of Verona, to the K&P Trail Intersection at Craig Road [Distributed to Members of County Council July 24, 2020]
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f)
Letter from the Corporation of the Township of South Glengarry Regarding Long-Term Care Homes [Distributed to Members of County Council July 31, 2020]
g)
Letter from the County Regarding the County Report 2nd Quarter April 1, 2020 – June 30, 2020 [Distributed to Members of County Council July 31, 2020]
h)
Rural Frontenac Community Services Final Transportation Report 2020 [Distributed to Members of County Council July 31, 2020]
i)
Letter from the Corporation of the Town of Grey Highlands Regarding Support of Universal Basic Income Resolution [Distributed to Members of County Council July 31, 2020]
j)
Southern Frontenac Community Services Transportation Reporting 2019 [Distributed to Members of County Council July 31, 2020]
k)
All Southern Frontenac Community Services Members – Annual General Meeting Notice [Distributed to Members of County Council July 31, 2020]
l)
Letter from the Municipality of McDougall Regarding Support of the
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Federation of Northern Ontario Municipalities [Distributed to Members of County Council July 31, 2020]
m)
Letter from the Corporation of the Town of Amherstberg Regarding Investing in Canada Infrastructure Program Grant [Distributed to Members of County Council July 31, 2020]
n)
Letter from the Corporation of the Town of Amherstberg Regarding Long Term Care Home Improvements [Distributed to Members of County Council July 31, 2020]
o)
Letter from the Town of Orangeville Regarding Support of OPP Diversity Training [Distributed to Members of County Council July 31, 2020]
p)
From the City of Elliot Lake providing resolution in support of Private Members Bill M-36- Emancipation Day [Distributed to Members of County Council August 14, 2020]
q)
From the Kingston Frontenac Public Library requesting Proclamation for Public Library Week [Distributed to Members of County Council August 14, 2020]
r)
From the Municipality of West Grey providing its resolution regarding
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anti-racism [Distributed to Members of County Council August 14, 2020]
s)
From the Town of Mono regarding its support for diversity training program for municipal police services [Distributed to Members of County Council August 14, 2020]
t)
From the Town of Mono regarding its support of Investments in Rural Broadband [Distributed to Members of County Council August 14, 2020]
u)
From the Corporation of the Town of Amherstburg Regarding Support for Private Member’s Bill M-36 – Emancipation Day [Distributed to Members of County Council August 21, 2020]
v)
From the City of St. Catharines Regarding Support to the City of Toronto in their Legal Challenge of Amendments made under Bill 184, Section 83 [Distributed to Members of County Council August 21, 2020]
w)
From the Corporation of the Township of Huron-Kinloss Regarding the Farm Property Tax Class Rate Program [Distributed to Members of County Council August 21, 2020]
x)
From the Township of Perth South Support of Resolution Regarding
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Farm Property Class Tax Rate Program [Distributed to Members of County Council August 21, 2020]
y)
From the City of Port Colborne Regarding Endorsement of Bill 164 – Protecting Vulnerable Persons in Supportive Living Accommodation Act, 2019 [Distributed to Members of County Council August 21, 2020]
z)
From the City of Port Colborne Regarding Funding and inspections for Long Term Care Home due to COVID-19 Pandemic [Distributed to Members of County Council August 21, 2020]
aa)
From the Corporation of the Municipality of Brockton Regarding Advocacy for Regionalized Lifting of Restrictions [Distributed to Members of County Council August 21, 2020]
ab)
From the Kingston Frontenac Public Library Regarding Canadian Library Month and Ontario Public Library Month [Distributed to Members of County Council August 21, 2020]
ac)
From The Corporation of the Town of Gore Bay Regarding Support of COVID-19 Funding [Distributed to Members of County Council August 21, 2020]
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ad)
From The Corporation of the Town of Gore Bay Regarding Support of Emancipation Day Resolution [Distributed to Members of County Council August 21, 2020]
ae)
From The Corporation of the Town of Gore Bay Regarding Support of Long Term Care Facility Inspections [Distributed to Members of County Council August 21, 2020]
af)
From AMHS-KFL&A Partner Update: COVID-19 Service Updates & Connecting with Our Team [Distributed to Members of County Council August 28, 2020]
ag)
AMHS-KFL&A August 2020 Leadership Contact Info for Partners [Distributed to Members of County Council August 28, 2020]
ah)
From the Corporation of the Township of Huron-Kinloss Regarding Support for Cultural, Service and Sporting Clubs [Distributed to Members of County Council August 28, 2020]
ai)
From the Corporation of the Township of Huron-Kinloss Support of Designating August 1 of every year as Emancipation Day [Distributed to Members of County Council August 28, 2020]
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aj)
From the Town of Fort Erie Regarding the City of Elliot Lake – Private Members Bill M-36 to Declare August 1as “Emancipation Day” in Canada [Distributed to Members of County Council September 4, 2020]
ak)
Invitation to the Southern Frontenac Community Services Annual General Meeting on September 11, 2020 [Distributed to Members of County Council September 4, 2020]
al)
From Southern Frontenac Community Services Regarding the Virtual Annual General Meeting on September 11, 2020 [Distributed to Members of County Council September 4, 2020]
am)
September 2020 Newsletter from Southern Frontenac Community Services Centre [Distributed to Members of County Council September 4, 2020]
an)
From the Township of Puslinch Regarding Support for the Township of Gore Bay COVID-19 Funding [Distributed to Members of County Council September 4, 2020]
ao)
Letter from the Alzheimers Society Requesting that September 21 be Proclaimed as World Alzheimer’s Day [Distributed to Members of County Council September 11, 2020]
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ap)
Letter from the Municipality of Tween Regarding the Cannabis Act S.C, 2018. c. 16 Legislation [Distributed to Members of County Council September 11, 2020]
aq)
45th Annual General Meeting Package from Rural Frontenac Community Services Including - Annual Report, Audited Financial Statements and Minutes [Distributed to Members of County Council September 11, 2020]
21
Other Business
22
Public Question Period
23
By-Laws – General By-laws and Confirmatory By-law
a)
First and Second Reading
Motion #: 132-20
Moved By:
Councillor Revill
Seconded By:
Councillor MacDonald
Resolved That leave be given the mover to introduce by-laws a) through f) that have been circulated to all Members of County Council and that by-laws a) through f) be read a first and second time. Carried
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b)
Third Reading
Motion #: 133-20
Moved By:
Councillor Revill
Seconded By:
Councillor MacDonald
Resolved That by-laws a) through f) be read a third time, signed, sealed and finally passed. Carried
By-Laws
a)
To Appoint an Area Weed Inspector for the County of Frontenac [Proposed By-law No. 2019-0034]
b)
To Authorize an Archival Record Storage Agreement with Queen’s University [Proposed By-law No. 2019-0035]
c)
To Adopt a 2021 Legislated Land Ambulance Response Time Performance Plan
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[Proposed By-law No. 2019-0036]
d)
To amend By-law No. 2013-0020 (to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings) as it relates to the continuation of electronic participation of members of council at meetings [Proposed By-law No. 2019-0037]
e)
To authorize the execution of an Agreement with the Ontario Public Service Employees Union, Local 462 [Proposed By-law No. 2019-0038]
f)
To confirm all actions and proceedings of County Council on September 16, 2020 [Proposed By-law No. 2019-0039]
24
Adjournment
Motion #: 134-20
Moved By:
Councillor Higgs
Seconded By:
Deputy Warden Vandewal
That the meeting hereby adjourn at Carried
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