Body: Council Type: Agenda Meeting: Regular Date: January 17, 2024 Collection: Council Agendas Municipality: Frontenac County

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Frontenac County Council Meeting Wednesday, January 17, 2024 – 9:00 a.m. Township of South Frontenac Council Chamber, 4432 George Street, Sydenham, ON Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 a.m. https://youtube.com/live/73u6nsiF6w0?feature=share

Agenda Page Call to Order We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation. Roll Call Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:

1. Adoption of Closed Minutes of Meetings held November 15, 2023
2. Labour relations or employee negotiations - as it relates to potential grievances with OPSEU
3. A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to land acquisition for the K&P Trail. Resolved That Council rise from Committee of the Whole closed session with/without reporting Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof Adoption of Minutes

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a)

Minutes of Meeting held December 20, 2023 Resolved That the minutes of the regular Council meeting held December 20, 2023 be adopted.

Delegations and/or Presentations Proclamations Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.

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Briefings a) Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing. Unfinished Business Consent Reports from the Chief Administrative Officer All items listed on the Consent Reports from the Chief Administrative Officer shall be the subject of one motion. Any member may ask for any item(s) included in the Consent Reports from the Chief Administrative Officer to be separated from that motion, whereupon the Consent Reports from the Chief Administrative Officer without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. a) That Council consent to the approval of Reports a) through c) the are considered routine items

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Consent Reports a) 2024-001 Corporate Services 2024 Temporary Borrowing By-Law Recommendation: Resolved That Council of the County of Frontenac accept the Corporate Services – Finance - 2024 Temporary Borrowing ByLaw report; And FurtherThat the Clerk be directed to introduce a by-law later in the meeting to authorize current borrowings from time to time during 2024.

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b)

2024-004 Corporate Services Setting of the 2025 County Budget Deliberations and Solicitation of Public Input Recommendation: Resolved That the Council of the County of Frontenac receive the Corporate Services – Setting of the 2025 County Budget Deliberations and Solicitation of Public Input report for information; And Further That the Council of the County of Frontenac confirm the following dates for the New Council Orientation and 2025 Budget Deliberations: August 18 – September 6, 2024

2025 Frontenac County Budget project open on engagefrontenac.ca for public engagement Public Meeting – Presentations Wednesday, September 18, and/or funding requests for 2024 consideration in 2025 budget Council Presentation –2025 Tuesday, October 29, 2024 Business Plans & Project – Full Day Proposals Detailed Budget Presentation Council Presentation – 2025 Wednesday, October 30, Business Plans & Project 2024 – Full Day Proposals Detailed Budget Presentation

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c)

2024-007 Corporate Services Ontario Infrastructure and Lands Corporation Debenture Recommendation: Be It Resolved That County Council receive the the Corporate Services – Ontario Infrastructure and Lands Corporation Debenture report. And Further That the Council of the County of Frontenac pass a by-law later in the meeting authorizing the long-term borrowing through Ontario Infrastructure and Lands Corporation (“OILC”) upon amortizing debentures in the principal amount of $3,000,000 towards the cost of the Administrative Building Redevelopment project.

Committee of Management of Fairmount Home

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Recommend Reports from the Chief Administrative Officer a) 2024-002 Corporate Services Disbandment of the Communal Services Technical Advisory Committee Recommendation: Be It Resolved That Procedural By-law 2022-0026 as amended, be further amended to delete Schedule B-5 Communal Services Technical Advisory Committee.

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b)

2024-003 Corporate Services 2024 User Fees and Charges By-Law Recommendation: Resolved That County Council receive the Corporate Services – 2024 User Fees and Charges By-Law report; And Further That Council pass a by-law later in the meeting to Impose User Fees and Charges for Services and rescind By-law 2023-007 being a By-law to Impose User Fees and Charges for Services.

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c)

2024-005 Human Resources Integrated Scheduling System Recommendation: That Council direct staff to select a vendor and proceed to implement a scheduling software system.

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Information Reports from the Chief Administrative Officer a) 2024-006 Corporate Services Queen’s University Archives Annual Report to the County of Frontenac for 2023 Reports from Advisory Committees of County Council Return to Council a) That Council revert from Committee of the Whole Council, to Council.

Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) From Emily McIntosh of Women of Ontario Say No regarding Next Steps in Basic Human Rights Legislation [Distributed to Members of County Council December 23, 2023] b)

From Tay Township regarding a resolution on Provincial Cemetery Management Support Request [Distributed to Members of County Council December 23, 2023]

c)

From the City of Stratford regarding a Resolution of Business Support for CEBA loan businesses [Distributed to Members of County Council December 23, 2023]

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Page d)

From the City of Thunder Bay regarding a Resolution concerning Short Term Rentals [Distributed to Members of County Council December 23, 2023]

e)

From the County of Brant regarding a Resolution on Gender-based & Intimate-partner violence [Distributed to Members of County Council December 23, 2023]

f)

From the Ontario Land Tribunal regarding its decision on case OLT-22002244 Ouellette v. Frontenac County [Distributed to Members of County Council December 23, 2023]

g)

From the Ontario Trails Council regarding a Letter of Congratulations K&P Trail bridge at Elbow Creek [Distributed to Members of County Council December 23, 2023]

h)

From the Town of Aurora regarding a Resolution concerning the Homelessness Crisis [Distributed to Members of County Council December 23, 2023]

i)

From the Town of Aurora regarding a Resolution on Community Safety and Inciteful Speech [Distributed to Members of County Council December 23, 2023]

j)

From the Town of Goderich regarding a Resolution declaring IPV an epidemic [Distributed to Members of County Council December 23, 2023]

k)

From the Township of Asphodel-Norwood regarding a Resolution on Rising Municipal Insurance Costs [Distributed to Members of County Council December 23, 2023]

l)

From the Township of Clearview regarding a resolution and report concerning Cemetery Administration Management Support [Distributed to Members of County Council December 23, 2023]

m)

From the Township of Alnwick Haldimand regarding a resolution in support of tax credits for firefighters [Distributed to Members of County Council January 12, 2024]

n)

From the Township of Alnwick Haldimand regarding a resolution supporting acceptance of digital publications [Distributed to Members of County Council January 12, 2024]

o)

From the Township of Alnwick Haldimand regarding a Resolution to stop expansion of permit by rule [Distributed to Members of County Council January 12, 2024]

Other Business By-Laws – General By-laws and Confirmatory By-law

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Page a)

First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through d) that have been circulated to all Members of County Council and that by-laws b) through f) be read a first and second time.

b)

Third Reading Resolved That by-laws a) through f) be read a third time, signed, sealed and finally passed.

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By-Laws a) To declare lands Legally Described as Part Lot 9, Concession 2, being Part 1 of Registered Plan 13R22990, Geographic Township of Hinchinbrooke, Township of Central Frontenac, Surplus for the purpose of granting a right-of-way over part of the K&P Trail. [Proposed By-law No. 2024-001] b)

To Authorize theBorrowing Upon Amortizing DebenturesinthePrincipalAmountof $3,000,000.00TowardstheCostoftheAdminBuildingRedevelopment [Proposed By-law No. 2024-002] Please Note: The document provided by the Province of Ontario, which the County does not have control over, is not in an accessible format but can be provided upon request.

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c)

To authorize temporary borrowing for current expenditures for the year 2024 [Proposed By-law No. 2024-003]

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d)

To Impose User Fees and Charges for Services [Proposed By-law No. 2024-004]

89

e)

To amend By-law No. 2022-0026 (to Delete the Communal Services Technical Advisory Committee) [Proposed By-law No. 2024-005]

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f)

To confirm all actions and proceedings of County Council on January 17, 2024 [Proposed By-law No. 2024-006]

Adjournment

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Minutes of the Regular Meeting of Council December 20, 2023 A regular meeting of the Council of the County of Frontenac was held in the Township of South Frontenac Council Chamber, 4432 George Street, Sydenham on Wednesday, December 20, 2023, at 9:30 AM. Roll Call Present:

Warden Ron Vandewal, Deputy Warden Fran Smith, Councillors Fred Fowler, Nicki Gowdy, Judy GreenwoodSpeers, Ray Leonard, Gerry Lichty, and Bill Saunders

Also Present:

County: Richard Allen, Manager of Economic Development Jannette Amini, Manager of Legislative Services/Clerk Sonya Bolton, Manager of Community Planning Gale Chevalier, Chief/Director of Emergency & Transportation Services Kevin Farrell, Manager of Continuous Improvement Joe Gallivan, Director of Planning and Economic Development Alex Lemieux, Director of Corporate Services/Treasurer Barb McCulloch, Director of Human Resources (Virtual) Matt Mills, Communications Officer Kelly Pender, Chief Administrative Officer/Deputy Clerk

Call to Order We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation. Closed Session

Page 8 of 9120, 2023 Minutes of Meeting held December

Election of Warden and Deputy Warden a)

Election of Warden

Motion #:

Moved By: Seconded By:

Councillor Vandewal Councillor Greenwood-Speers

Resolved That Councillor Fran Smith be nominated for the position of Warden for the County of Frontenac. Motion #: 219-23

Moved By: Seconded By:

Councillor Vandewal Councillor Lichty

Resolved That nominations for the Warden of the County of Frontenac are hereby closed. Carried Councillor Smith accepted the nomination of Warden. b)

Election of Deputy Warden

Motion #: 220-23

Moved By: Seconded By:

Councillor Leonard Councillor Fowler

Resolved That Councillor Ron Vandewal be nominated for the position of Deputy Warden for the County of Frontenac. Motion #: 221-23

Moved By: Seconded By:

Councillor Greenwood-Speers Councillor Fowler

Resolved That Councillor Gerry Lichty be nominated for the position of Deputy Warden for the County of Frontenac. Councillor Lichty declined being nominated as Deputy Warden. Motion #: 222-23

Moved By: Seconded By:

Councillor Gowdy Councillor Saunders

Resolved That nominations for the Deputy Warden of the County of Frontenac are hereby closed. Carried Councillor Vandewal accepted the nomination of Deputy Warden. Councillor Smith made the Declaration of Office of Warden. Councillor Vandewal made the Declaration of Office of Deputy Warden.

Regular Meeting of Council Minutes December 20, 2023

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Warden’s Inaugural Address Good Morning everyone and welcome. First, I’d like to thank Warden Vandewal for his dedication, commitment and hard work as Warden this year. Ron, I very much admire and have come to count on your common sense, your straightforward approach to our work, and your dedication to your Township and the County. I’m glad to call you friend and colleague all these years, so thank you for everything. I’d also like to thank my fellow County Councillors for selecting me as 2024 Warden. It’s a vote of confidence and support from each of you for which I’m grateful. I’m eager to get to work with all of you over the next year representing every Township in Frontenac County. I’d also like to congratulate Deputy Warden Ron Vandewal. You bring excellent qualifications, professional experience, and lots of energy to this Council and I know you’ll carry on in that vein as deputy Warden. It’s hard for me to believe sometimes, but this will be my fourth term as Warden. I was privileged to wear the chain first back in 1996 during the Kingston Frontenac restructuring, I was all over the province talking about what we were doing, then again in 2016 after a two-decade hiatus when we had a disagreement with the City concerning finances and again in 2020 during the worst of the pandemic. The first time in my many years that I had to declare a state of emergency for the County and my own Township. I guess you could say, I have been tested!! There have been many changes navigated, many challenges overcome, and much accomplished by County Council over those years. Looking forward, I can see that there is much more to come. Last year, every member except Ron Vandewal and I were newly elected to this Council. I can already see that all of your ideas, passions, and energies will positively contribute to our shared future. But we have our work cut out for us. Last year, this Council adopted a new strategic plan to guide our decision making through 2026. That plan includes four priorities: First, developing a regional approach to overcome infrastructure issues and to maximize development opportunities so residents can move around the County by road and water as easily and reliably as possible. Second, to further our progress toward sustainable economic growth and prosperity for residents so that everyone who contributes can enjoy – and afford to enjoy – living and visiting Frontenac now and for generations to come. Our Planning and Economic Development team will continue to play a huge part in executing that vision. The communal services initiative is just one example of how the County and this Council is on track to distinguish itself on that file going forward.

Regular Meeting of Council Minutes December 20, 2023

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Third, to further quality of life through enhanced service delivery to residents. We’ll do that by equipping and preparing Frontenac Paramedics for the future as the population grows and skews older. We’ll be expanding and building on the capacity and excellent reputation of Fairmount Home for caring for our most vulnerable residents. And we’ll be advocating for and ensuring that meaningful social services and attainable housing are available to residents now and in the future. Fourth and almost finally, we’ll be maximizing administrative leadership at the County by ensuring continued responsible financial management. We’ll be ensuring transparency and accountability in the work we do. And we’ll continue to foster engagement and collaboration with all the townships. All this is a huge amount of work for us and for County staff but we’re already on our way to putting a nice big dent in it. I know that we’ll make great progress on all of it together in 2024. I’m glad I’ll at least get a few months of your wise counsel and support, Kelly. But most immediately, this Council will be selecting Frontenac County’s next Chief Administrative Officer. That’s a critically important task for us, one we have to get right - It’s not too late to change your mind, you know, Kelly. For now, though, thank you once again for your confidence in selecting me as Warden next year. Approval of Addendum Motion #: 223-23

Moved By: Seconded By:

Councillor Fowler Councillor Leonard

Resolved That the addendum for the December 20, 2023 meeting of the Council of the County of Frontenac be approved. Carried (A 2/3 vote was received) Disclosure of Pecuniary Interest and General Nature Thereof There were none.

Regular Meeting of Council Minutes December 20, 2023

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Adoption of Minutes a)

Minutes of Meeting held November 15, 2023

Motion #: 224-23

Moved By: Seconded By:

Councillor Greenwood-Speers Councillor Lichty

Resolved That the minutes of the regular Council meeting held November 15, 2023 be adopted. Carried b)

Minutes of Special Meeting held November 23, 2023

Motion #: 225-23

Moved By: Seconded By:

Councillor Saunders Councillor Gowdy

Resolved That the minutes of the special Council meeting held November 23, 2023 be adopted. Carried Delegations and/or Presentations a)

Warden Smith presented to the Township of South Frontenac, a plaque, thanking them for housing County Council meetings for 2022 and 2023 while the County Administration Building was under construction. Louise Fragnito, Chief Administrative Officer, and Michelle Hannah, Deputy Clerk, accepted the plaque on behalf of the Township of South Frontenac. Proclamations Move into Committee of the Whole

Motion #: 226-23

Moved By: Seconded By:

Councillor Leonard Councillor Fowler

That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Briefings a)

Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing.

Regular Meeting of Council Minutes December 20, 2023

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Unfinished Business Consent Reports from the Chief Administrative Officer Committee of Management of Fairmount Home Motion #: 227-23

Moved By: Seconded By:

Councillor Gowdy Councillor Saunders

That Committee of the Whole Council adjourn and meet as Committee of Management of Fairmount Home, with the Deputy Warden in the Chair. Carried b)

2023-132 Fairmount Home Quarterly Update Activity Report

This report was for information purposes only. c)

2023-133 Corporate Services 2023 Fairmount Home Accounts Receivables Write-Offs Motion #: 228-23 Moved By: Councillor Greenwood-Speers Seconded By: Councillor Leonard Resolved That the Council of the County of Frontenac receive this Corporate Services – 2023 Fairmount Home Accounts Receivable Write-Offs report; And Further That Council authorize the Treasurer to write off accounts totalling $4,034.67. Carried Motion #: 229-23

Moved By: Seconded By:

Councillor Fowler Councillor Lichty

That the Committee of Management of Fairmount Home adjourn and revert back to Committee of the Whole Council. Carried

Regular Meeting of Council Minutes December 20, 2023

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Recommend Reports from the Chief Administrative Officer a)

2023-134 Corporate Services 2023 Canada Community-Building Fund Allocation

Motion #: 230-23

Moved By: Seconded By:

Councillor Leonard Councillor Gowdy

Resolved That the Council of the County of Frontenac accept the Corporate Services – 2023 Canada Community-Building Fund Distribution By-law report; And Further That the Clerk be directed to bring forward a by-law to authorize the distribution of the Canada Community-Building Fund allocation to the Townships for 2023. Carried b)

2023-135 Corporate Services 2024 Tax Ratios and Tax Rate Reductions Motion #: 231-23 Moved By: Councillor Saunders Seconded By: Councillor Greenwood-Speers Resolved That the Council of the County of Frontenac accept the Corporate Services – 2024 Tax Ratios and Tax Rate Reductions report; And Further That Council consider a by-law, introduced later in the meeting, to confirm the 2024 tax ratios and tax rate. Carried c)

2023-136 Corporate Services Annual Accessibility Status Report Motion #: 232-23 Moved By: Councillor Gowdy Seconded By: Warden Smith Be It Resolved That the Council of the County of Frontenac receive the Corporate Services – Annual Accessibility Status Report, attached to this report as Appendix A; And Further That in accordance with Ontario Regulation 91/11: Integrated Accessibility Standards section 4(3), that a copy of this Annual Accessibility Status Report be posted to the County of Frontenac Website; And Further That in accordance with Ontario Regulation 91/11: Integrated Accessibility Standards section 4(3.1) and (3.2), that a copy of this Annual Accessibility Status Report be forwarded to the Frontenac Lower Tiers for posting on their respective websites. Carried Regular Meeting of Council Minutes December 20, 2023

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d)

2023-138 Corporate Services 2024 Tax Rate Motion #: 233-23 Moved By: Seconded By:

Councillor Fowler Councillor Leonard

Resolved That the Council of the County of Frontenac accept the Corporate Services 2024 Tax Rate report; And Further That Council consider a by-law, introduced later in the meeting, to establish the 2024 tax rates. Carried Information Reports from the Chief Administrative Officer a)

2023-137 Corporate Services 2023 Second Quarter Financial Summary and Outlook Reports from Advisory Committees of County Council

a)

Report of the Planning and Economic Development Advisory Committee All items listed on the Planning and Economic Development Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning and Economic Development Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning and Economic Development Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter.

Motion #: 234-23

Moved By: Seconded By:

Councillor Gowdy Councillor Saunders

Report of the Planning and Economic Development Advisory Committee That the Report received from the Planning and Economic Development Advisory Committee be received and adopted. Report of the Planning and Economic Development Advisory Committee The Planning and Economic Development Advisory Committee reports and recommends as follows:

1. 2023-079 K&P Trail Request to Extend ATV Access on the K&P Trail, Verona to Harrowsmith Be It Resolved That County Council not extend ATV access on the K&P Trail between Verona to Harrowsmith. Regular Meeting of Council Minutes December 20, 2023

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2. 2023-128 K&P Trail Request for Access Across the Frontenac K&P Trail at Cole Lake, Part Lot 9, Concession 2, being Part 1 of Registered Plan 13R22990, Geographic Township of Hinchinbrooke, Township of Central Frontenac Be It Resolved That that in accordance with By-law Number 17-1995, the Council of the County of Frontenac pass a by-law to declare the subject lands surplus for the purpose of granting a right-of-way over lands occupied by the K&P Trail for the purpose of formalizing access to this property. And Further That the Warden and Clerk be authorized to execute Agreements of Purchase and Sale and all other documents required to complete this transaction. 3. 2023-130 Planning and Economic Development Official Plan Amendment Number 25 to the Township of South Frontenac Official Plan – Additional Dwelling Units Be It Resolved That By-Law Number 2023-73 of the Township of South Frontenac, adopting Official Plan Amendment Number 25 to permit, define, and regulate additional dwelling units, be approved; And Further That the Official Plan of the Township of South Frontenac, as amended, be further amended as per Township By-Law Number 2023-73 in Attachment 1 to Report Number 2023-130, being Official Plan Amendment Number 25 for the regulation of additional dwelling units. Carried Return to Council Motion #: 235-23

Moved By: Seconded By:

Councillor Greenwood-Speers Warden Smith

That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 236-23

Moved By: Seconded By:

Councillor Lichty Deputy Warden Vandewal

That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried

Regular Meeting of Council Minutes December 20, 2023

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Motions, Notice of Which has Been Given a)

Invitation to the Eastern Ontario Trails Alliance

Motion #: 237-23

Moved By: Seconded By:

Councillor Fowler Councillor Gowdy

Whereas at the Frontenac County Council meeting on November 15, 2023, Councillor Fred Fowler brought attention to a letter from the agenda section Communications addressed to the Warden and Council from Cindy Cassidy, General Manager of the Eastern Ontario Trails Alliance (EOTA). And Whereas the letter described the EOTA with examples of their accomplishments over the years. And Whereas the lettered also was an offer to partner and assist Frontenac County regarding trails. Therefore Be It Resolved That the Council of the County of Frontenac invite Cindy Cassidy, General Manager of the EOTA for the purpose of doing a presentation at a future meeting and answer any questions Council may have. Carried b)

Return on Investment report for the K&P Trail

Motion #: 238-23

Moved By: Seconded By:

Councillor Greenwood-Speers Councillor Fowler

Whereas County Council received correspondence requesting a copy of the “Cost Benefit Analysis” that was completed for the County of Frontenac; And Whereas the County of Frontenac has not done a Cost Benefit Analysis for the K&P Trail which; Therefore Be It Resolved That staff be directed to bring forward a return-oninvestment report for the K&P Trail. Lost 1:8 (See Recorded Vote) A Recorded Vote was requested by Councillor Greenwood-Speers. Yeas:

Councillor Greenwood-Speers (1)

Nays:

Councillor Fowler, Councillor Gowdy, Councillor Leonard, Councillor Lichty, Councillor Saunders, Warden Smith, Deputy Warden Vandewal (count 2), (8)

Regular Meeting of Council Minutes December 20, 2023

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c)

Options for Paramedic Services on Wolfe Island

Motion #: 239-23

Moved By: Seconded By:

Councillor Saunders Councillor Greenwood-Speers

Whereas the County of Frontenac 2024 budget includes funding for a 10-Year Resources and Facilities Master Plan Update; And Whereas the Update will examine deployment and facility options for the efficient delivery of paramedic services to the coverage area, including Wolfe Island; Now Therefore, the County of Frontenac request that the project consultant provide an overview of the current paramedic service delivery on Wolfe Island and options for service delivery for residents. Carried as Amended (See Motion to Amend below which was Carried) Motion to Amend Motion #: 240-23

Moved By: Seconded By:

Warden Vandewal Councillor Lichty

Be It Resolved That the motion be amended to remove the word “improved”. Carried Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) b) c) d) e) f)

From Dufferin County regarding a resolution on Violence Against Women [Distributed to Members of County Council November 17, 2023] From Elgin County regarding a Resolution in support of Bill 21 Fixing the LTC Amendment Act [Distributed to Members of County Council November 17, 2023] From the City of Owen Sound regarding a resolution of Support for Township of McKellar Re Amendment to the Legislation Act, 2006 [Distributed to Members of County Council November 17, 2023] From the Municipality of Calvin regarding a Resolution concerning Chronic Pain Treatment Support [Distribute to Members of County Council November 17, 2023] From the Municipality of Magnetawan regarding a resolution for an Amendment to the Legislation Act, 2006 [Distributed to Members of County Council November 17, 2023] From the Municipality of Shuniah regarding a Resolution on Unnecessary

Regular Meeting of Council Minutes December 20, 2023

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g) h) i) j) k) l) m) n) o) p) q) r) s) t) u) v)

Noise - Engine Brakes [Distributed to Members of County Council November 17, 2023] From the Municipality of Temagami regarding a Resolution supporting Residents Bill of Rights and fixing the LTC Act [Distributed to Members of County Council November 17, 2023] From the Municipality of West Grey regarding a Resolution on Childcare availability in Ontario [Distributed to Members of County Council November 17, 2023] From the Town of Gore Bay regarding a Resolution on amendments to the Legislative Act to include digital publication [Distributed to Members of County Council November 17, 2023] From the Town of Gore Bay regarding a Resolution on tax credits for Volunteer Firefighters [Distributed to Members of County Council November 17, 2023] From the Town of Orangeville regarding a resolution on Gender Based Violence and Intimate Partner Violence an Epidemic [Distributed to Members of County Council November 17, 2023] From the Township of Bonfield regarding a Resolution concerning Cigarette Producer Responsibility [Distributed to Members of County Council November 17, 2023] From the Township of Bonfield regarding a Resolution concerning School Bus Arm Cameras [Distributed to Members of County Council November 17, 2023] From the Township of Bonfield regarding a Resolution in Support of a Tax Credit Firefighter [Distributed to Members of County Council November 17, 2023] From the Township of Bonfield regarding a resolution on Bill 21, fixing the LTC Amendment Act [Distributed to Members of County Council November 17, 2023] From the Township of Bonfield regarding a Resolution on Childcare availability in Ontario [Distributed to Members of County Council November 17, 2023] From the Township of North Dundas regarding a Resolution declaring gender based and partner violence an epidemic [Distributed to Members of County Council November 17, 2023] From the Village of South River regarding a Resolution on amendments to the Legislative Act to include digital publication [Distributed to Members of County Council November 17, 2023] From The County regarding a resolution urging the governments to establish guaranteed livable wage [Distributed to Members of County Council November 24, 2023] From The County regarding a resolution urging the Province to stop the proposal to expand the use of the permit by rule [Distributed to Members of County Council November 24, 2023] From the Town of Amherstburg regarding a resolution concerning Cigarette Producer Responsibility [Distributed to Members of County Council November 24, 2023] From the Town of Aylmer regarding a resolution asking for consideration

Regular Meeting of Council Minutes December 20, 2023

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w) x) y) z) aa) ab) ac) ad) ae) af) ag) ah) ai) aj) ak) al)

for amendments to the Residential Tenancies Act [Distributed to Members of County Council November 24, 2023] From the Town of Orangeville regarding a resolution concerning Ontario Works Financial Assistance Rates [Distributed to Members of County Council November 24, 2023] From the Township of Parry Sound regarding a resolution requesting legislative change to permit on-line public notices [Distributed to Members of County Council November 24, 2023] From the Township of Perry regarding a resolution on Amendments to Legislation Act [Distributed to Members of County Council November 24, 2023] From the Township of South Glengarry regarding a Resolution concerning Digital Publications [Distributed to Members of County Council November 24, 2023] From Loyalist Township regarding a Resolution expansion of Permit-byrule [Distributed to Members of County Council December 1, 2023] From the Municipality of North Perth regarding a Resolution concerning Bill 21 Fixing LTC Act [Distributed to Members of County Council December 1, 2023] From the Municipality of Shuniah regarding a Resolution concerning Bill 21 Fixing Long Term Care [Distributed to Members of County Council December 1, 2023] From the Ontario Ombudsman providing Resources about municipal integrity commissioners [Distributed to Members of County Council December 1, 2023] From the Town of Bracebridge regarding a Resolution requesting Amendment to the Legislation Act [Distributed to Members of County Council December 1, 2023] From the Town of Plympton-Wyoming regarding a Resolution concerning the Strong Mayor Powers and Leave to Construct Threshold [Distributed to Members of County Council December 1, 2023] From the Township of Cramahe regarding a Resolution concerning catch and release justice [Distributed to Members of County Council December 1, 2023] From Brudenell, Lyndoch and Raglan Township regarding a Resolution supporting Bill C-310 providing tax credits for firefighters [Distributed to Members of County Council December 8, 2023] From EORN regarding it Press Release on Improved Cell Service Now Available in 26 Eastern Ontario Communities [Distributed to Members of County Council December 8, 2023] From the Town of Plympton-Wyoming regarding a Resolution of Support of Bill C-310 on Tax Credit for Firefighters [Distributed to Members of County Council December 8, 2023] From Larry Trenwith regarding PEDC Marketing and New Hire Requests during the 2024 budget deliberations [Distributed to Members of County Council December 15, 2023] From the Municipality of Grey Highlands regarding a Resolution on Ontario

Regular Meeting of Council Minutes December 20, 2023

Page 20 of 91 Minutes of Meeting held December 20, 2023

Page 13 of 15

am)

Energy Board’s Leave to Construct process [Distributed to Members of County Council December 15, 2023] From the City of Sudbury regarding a Resolution concerning the definition of employer under OHSA [Distributed to Members of County Council December 15, 2023]

Other Business a)

Consideration of Councillor appointments to the Administration Committee: The County of Frontenac Administration Committee shall be comprised of four (4) members as follows:  The Warden  The Deputy Warden  Two members of Council from the remaining two member municipalities

Motion #: 241-23

Moved By: Seconded By:

Councillor Gowdy Councillor Saunders

That Councillor Greenwood-Speers and Councillor Lichty be appointed to the Administration Committee for 2024. Carried By-Laws – General By-laws and Confirmatory By-law a)

First and Second Reading

Motion #: 242-23

Moved By: Seconded By:

Councillor Saunders Councillor Gowdy

Resolved That leave be given the mover to introduce by-laws a) through g) that have been circulated to all Members of County Council and that by-laws a) through g) be read a first and second time. Carried b)

Third Reading

Motion #: 243-23

Moved By: Seconded By:

Councillor Saunders Councillor Gowdy

Resolved That by-laws a) through e) and g) be read a third time, signed, sealed and finally passed. Carried

Regular Meeting of Council Minutes December 20, 2023

Page 21 of 91 Minutes of Meeting held December 20, 2023

Page 14 of 15

By-Laws a) b) c)

d)

e)

f)

g)

To appoint a Warden and Deputy Warden [Proposed By-law No. 2023-053] To appoint a Deputy Clerk [Proposed By-law No. 2023-054] To set tax ratios and tax rate reductions for prescribed property subclasses for County of Frontenac purposes and Local Municipal purposes for the taxation year 2024. [Proposed By-law No. 2023-055] To establish Tax Rates for the year 2024 for the purposes of the County of Frontenac and to establish rates to be levied for same against the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac. [Proposed By-law No. 2023-056] To authorize the Corporation of the County of Frontenac to distribute the Canada Community Building Fund amongst its four lower-tier municipalities. [Proposed By-law No. 2023-057] To declare lands Legally Described as Part Lot 9, Concession 2, being Part 1 of Registered Plan 13R22990, Geographic Township of Hinchinbrooke, Township of Central Frontenac, Surplus for the purpose of granting a rightof-way over part of the K&P Trail. [Proposed By-law No. 2024-001] First and Second reading only To confirm all actions and proceedings of County Council on December 20, 2023. [Proposed By-law No. 2023-058] Adjournment

Motion #: 244-23

Moved By: Seconded By:

Councillor Leonard Councillor Fowler

That the meeting hereby adjourn at 10:36 a.m. Carried

Fran Smith, Warden

Regular Meeting of Council Minutes December 20, 2023

Page 22 of 91 Minutes of Meeting held December 20, 2023

Jannette Amini, Clerk

Page 15 of 15

January 17, 2024 Report 2024-01

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Administrative Report

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CAO Schedule – January

• EOWC Special Meeting – January 5th • EOWC Inaugural Meeting – January 11th & 12th • County of Frontenac New Hire Orientation – January 15th • Frontenac Municipal Service Corporation Inaugural Meeting – January 15th • FLA OHT Finance and Resources Support – January 16th • Governance Committee Meeting – January 16th • Special Virtual EOWC Meeting – January 18th • Frontenac County Council – January 17th • Old House Staff Meeting – January 18th • EOWC Special CAOs Planning Meeting – January 21st • Fairmount Home Councillor Tours – January 25th • EOWC “7 in 7” Regional Housing Plan – January 30th

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Update – EOWC • EOWC Special EOWC Meeting - Virtual – January 5th EOWC Inaugural Meeting (Lennox and Addington County Court House) – January 11th and 12th Special EOWC Meeting - Virtual – January 18th EOWC Special CAOs’ Planning Meeting (Sheraton Centre Toronto) – January 21st

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AMO Communications Provincial Matters Ontario’s Housing Enabling Water Systems Fund allows municipalities to nominate water infrastructure projects for funding (up to $35 million). Applications and information webinars start early 2024. For details, e-mail HEWS@ontario.ca. Federal Matters Infrastructure Canada is now accepting applications for the Planning and Design Projects Stream of the Rural Transit Solutions Fund (up to $50,000). Visit their website for information and webinar dates. Municipal Wire* The Future of Aging Summit in Toronto from May 15-17, 2024, will bring together policymakers and others focused on building age-friendly societies. See the speaker lineup and register at agingsummit.ca.

Page 27 of 91 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Howe Island Ferry – 4th Quarter Report

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Howe Island Ferry – 4th Quarter Comparison

1. Small Vehicles are down - .8075%
2. Large Vehicles up by – 32.905%
3. Bikes are up by – 75%
4. Passengers are up by – 5.445%
5. Vehicles left are down by 2.715%
6. Voyages are up by 4.791%

Page 29 of 91 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

•

•

Human Resources Update – Key Activity Recruitment o o o o

Labour Relations o o o o o

o

429 postings Dec. 31, 2023 Interviews ongoing in all areas at Fairmount Ongoing in all areas at FMT; PT paramedic recruitment 19 postings in first 8 days of January; summer student recruitment has begun

CUPE 2290 – waiting on interest arbitration award CUPE 2290 – 2 grievances remain open from 2023; 0 from 2022 CUPE 109 – 0 grievances remain open from 2022 and 2023 OPSEU grievance withdrawn at arbitration; 16 grievances from 2022 waiting for arbitration; 13 grievances from 2023 waiting for arbitration; many tied to two subjects – calculation of vacation when moving from part-time to full-time and where meal breaks should be taken Day to day employee and labour relations; absenteeism management/coaching

Miscellaneous • •

360 feedback wrapped up LEADS will be provided to the leadership team during 2024; 4 in-house certified instructors will deliver. • The LEADS framework features five domains: • Lead Self • Engage Others • Achieve Results • Develop Coalitions • Systems Transformation

Page 30 of 91 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Fairmount Home Update • Kingston Fire & Rescue supervised a successful timed evacuation by staff of one resident home area – December 6 • Ministry of Environment Inspection Report confirms no items of non-conformance from drinking water system inspection – December 20 • Registered Nurses emergency management meeting with tabletop exercises on code white and code silver along with a refresher of the Ministry reporting requirements for critical incidents – January 8 • Current food services software is being decommissioned January 31 and the home is transitioning to SynergySuite

Page 31 of 91 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Fairmount Home Update (2)

G e n e ro u s d o n a t i o n s o f C h r i st m a s g i f t s fo r Fa i r m o u n t ’s re s i d e n t s w e re re c e i ve d f ro m L a S a l l e S e c o n d a r y S c h o o l st u d e n t s a n d t h e k i n d e rga r te n c l a s s a t S to r r i n gto n P u b l i c S c h o o l . T h a n k yo u fo r h e l p i n g to e n s u re o u r re s i d e n t s re c e i ve d a s u r p r i s e o n C h r i st m a s morning.

Page 32 of 91 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Frontenac Paramedics Update • Recruitment

Four new part-time Paramedics One full-time Superintendent One part-time Superintendent Scheduling Clerk

• Community Paramedicine

Collaboration with KCHC has facilitated 25 visits with Nurse Practitioner for unattached patients in CP program

325 Covid vaccinations, 278 Flu shots given in the Community Hired Remote Patient Monitoring Technician

• Neighbours Saving Neighbours

9 volunteer responses in 2023, 3 so far in 2024 80 volunteers–57 SF, 14 CF, 3 NF, 6 WI Recruitment and training ongoing

Page 33 of 91 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Engagement & Communications Update, December 2023

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Engagement & Communications Update, December 2023 • Top video stream was the December 20 County Council meeting with 55 views accounting for 5.3 hours of watch time.

• Weekly construction progress updates on the new joint admin facility and paramedics base do well among audiences.

• December 15 opening of the Elbow Creek Bridge on Frontenac K&P Trail earned some media coverage for the month.

Page 35 of 91 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Planning Department Update • Marysville Design Standards A team of graduate students from the Queen’s School of Planning collaborated with staff on research into rural village design for Marysville. They shared their recommendations at a special Township Council meeting on December 18. • Delegated Authority for Undisputed Consents County planning staff will be presenting reports about the process to delegate the authority for decisions on undisputed consents to senior township staff to both the Central Frontenac and Frontenac Islands Township Councils this month.

Page 36 of 91 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative

Planning Application Update (December & January) North Frontenac, Central Frontenac, & Frontenac Islands • Applications were lower for December and January because of the time of year and because the January Committee of Adjustment meeting in North was cancelled. • Total number of applications processed for the 3 townships in 2023 was 108, which was approximately 75% of the total in 2022.

9 8

8 7 6 5

4

4 3 2 1 0

1

North Frontenac

Central Frontenac Number of Applications

Frontenac Islands

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Economic Development Updates

Teeny Tiny Summit Presentation

Richard Allen, Manager of Economic Development, spoke to over 190 participants from across Ontario about the Frontenac Brand, the Ambassador Program and how it has supported tourism in Frontenac. The Teeny Tiny Summit series focuses on enabling Community Economic Development in small places. This presentation and other Teeny Tiny Summit event recordings can be viewed at: https://teenytinysummits.omafrabdb-events.ca/resources/

Annual Business Survey – Closes January 31

Please promote the business survey among your local networks. The information collected can be reviewed both at the County and Township level: www.engagefrontenac.ca/business-survey

Report 2024-001 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Alex Lemieux, Director of Corporate Services/Treasurer

Date of meeting:

January 17, 2024

Re:

Corporate Services – 2024 Temporary Borrowing By-Law

Recommendation Resolved That Council of the County of Frontenac accept the Corporate Services – Finance

• 2024 Temporary Borrowing By-Law report; And Further That the Clerk be directed to introduce a by-law later in the meeting to authorize current borrowings from time to time during 2024. Background On an annual basis, the Municipal Act, Chapter 25 of the Statutes of Ontario 2001, permits a council to pass a by-law authorizing the head and treasurer to borrow, from time to time by way of promissory note or banker’s acceptance, such sums as the council considers necessary to meet current expenditures during the year. These provisions read as: 407(2) Except with the approval of the Ontario Municipal Board, the total amount borrowed at any one time plus any outstanding amounts of principal borrowed and accrued interest shall not exceed, (a) from January 1 to September 30 in the year, 50 per cent of the total estimated revenues of the municipality as set out in the budget adopted for the year; and

382024 of 91 2024-001 Corporate Page Services Temporary Borrowing By-Law

(b) from October 1 to December 31 in the year, 25 per cent of the total estimated revenues of the municipality as set out in the budget adopted for the year. 407(3) Until the budget is adopted in a year, the limits upon borrowing under subsection (2) shall temporarily be calculated using the estimated revenues of the municipality set out in the budget adopted for the previous year. Comment Following 407(3), subsection (2), based on our 2024 estimates, unpaid temporary borrowings should not exceed $31,107,763 for the first three-quarters of the year and $15,553,837 for the final quarter of 2024. Strategic Priorities Implications Priority 4 4.1

Maximize Administrative Leadership within the County Administration.

Ensure efficient and responsible financial management of County resources.

Financial Implications There are no financial implications directly associated with this report. Organizations, Departments and Individuals Consulted and/or Affected

Recommend Report to Council Corporate Services – 2024 Temporary Borrowing Bylaw January 17, 2024

392024 of 91 2024-001 Corporate Page Services Temporary Borrowing By-Law

Page 2 of 2

Report 2024-004 Recommend Report to Council To:

Warden and Members of County Council

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

January 17, 2024

Re:

Corporate Services – Setting of the 2025 County Budget Deliberations and Solicitation of Public Input

Recommendation Resolved That the Council of the County of Frontenac receive the Corporate Services – Setting of the 2025 County Budget Deliberations and Solicitation of Public Input report for information; And Further That the Council of the County of Frontenac confirm the following dates for the New Council Orientation and 2025 Budget Deliberations: August 18 – September 6, 2024

2025 Frontenac County Budget project open on engagefrontenac.ca for public engagement

Wednesday, September 18, 2024

Public Meeting – Presentations and/or funding requests for consideration in 2025 budget

Tuesday, October 29, 2024 – Full Day

Council Presentation –2025 Business Plans & Project Proposals Detailed Budget Presentation

Wednesday, October 30, 2024 – Full Day Council Presentation – 2025 Business Plans & Project Proposals Detailed Budget Presentation

40Setting of 91 of the 2025 County Budget Deliberati… 2024-004 Corporate Page Services

Background Under the Municipal Act, 2001, as amended, Section 289(1) states an upper-tier municipality shall in each year prepare and adopt a budget including estimates of all sums required during the year for the purposes of the upper-tier municipality. Comment The Finance unit annually sets a budget schedule early in the year for the following year’s budget. This schedule sets out both staff meeting dates and timelines with respect to departmental budget submissions as well as meeting dates for presentation to Council Liaisons and Council. Once this schedule has been developed, it is shared with the Council Liaisons for input and ultimately shared with County Council early in the spring. The budget process schedule typically begins in September of the year prior to the budget year with a public meeting to solicit public input followed in October by presentations to Liaisons and Council on departmental KPIs and the following years Business Plans & Project Proposals. The full budget deliberations are then done at a Committee of the Whole meeting in October or November, with the passage of the budget taking place at either the November or December Council meeting. With respect to the 2025 budget deliberations, Section 289(1.1) states: Exception (1.1) Despite subsection (1), a budget for a year immediately following a year in which a regular election is held, may only be adopted in the year to which the budget applies. 2006, c. 32, Sched. A, s. 119 (2). This recommendation aligns with the County of Frontenac budget policy which is attached to this report as Appendix A. Sustainability Implications Priority 4

Maximize Administrative Leadership within the County Administration.

4.1

Ensure efficient and responsible financial management of County resources.

4.3

Ensure community engagement remains a continued priority and to develop dynamic solutions to improve citizen awareness/involvement in County of Frontenac activities and to promote collaboration with member municipalities

Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Alex Lemieux, Director of Corporate Services/Treasurer Phil Piasetzki, Deputy Treasurer Recommend Report to Council Corporate Services – Setting of the 2025 County Budget Deliberations and Solicitation of Public Input January 17, 2024

41Setting of 91 of the 2025 County Budget Deliberati… 2024-004 Corporate Page Services

Page 2 of 2

FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 1 of 10

Approved:

Effective:

Policy Statement The development of the County of Frontenac’s budget seeks to balance competing priorities with regards to multiple departments and their current service delivery, legislative requirements and future obligations, all within a fiscally responsible framework. As a public entity, the County of Frontenac recognizes that “respect for the taxpayer” and maximizing the current and future benefits of the services it provides within the tax levy raised, is of paramount importance. In order to provide Council with the tools to make informed financial decisions, the County of Frontenac has adopted a Long Range Financial Planning (LRFP) framework. The LRFP builds upon recommendations received as part of our service delivery review, municipal best practice and the advice of our auditor. Objective: The intent of this budget policy is to: • • • • •

Enhance the quality of decisions by promoting consistency; Establish a timeline for the budget process; Ensure that Council has adequate information to exercise its due diligence in assessing the budget; and Integrate with other long term planning, financial and management objectives of the County Ensure that the budget document and process meet legislative requirements

The guiding principles in the preparation of the annual budget may be summarized as follows: • • • • •

Maintain existing service levels Identify and incorporate efficiencies Recognize the challenges presented from previous budget decisions Provide for long term sustainability of current infrastructure Keep tax rates reasonable.

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FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 2 of 10

Approved:

Effective:

Principles It is recommended that the County of Frontenac budget process be developed based upon the following principles: •

•

Transparency: Business plans, budget planning and budgets will be discussed and approved in open meetings of County Council except as permitted by the Municipal Act. Fiduciary Responsibility: It is the fiduciary responsibility of Council and staff to develop and approve budgets that balance both the short term and long term needs of the County and our citizens. This difficult balance requires that we use professional judgment in establishing best estimates, likely scenarios, and evaluating risk. Where a risk is known to staff, that risk will be identified to Council in a factual manner for Council consideration. In this regard, staff will use the following terminology in communicating to Council and taxpayers:

1. Risk: An imminent or likely scenario requiring a strong change in course or a dramatic action
2. Caution: A known fact or recommended change of direction that may or will have future impact on budget or future decisions
3. Advisement: A minor change in direction or scope

•

Accountability: Within legislative limits, Council is ultimately accountable for the approval of business plans, budget policy and budgets, in particular the establishment and evaluation of service levels. Staff are accountable for providing technical advice to Council, presenting options, identifying risk and ultimately implementing the decisions of Council. As an overall strategy, the staff members responsible for making procurement decisions will be responsible for developing the budget, for review by their director.

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FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 3 of 10

Approved:

Effective:

At the staff level, staff responsibilities are as follows:

1. Chief Administrative Officer and Treasurer: ▪ Establish the tone and direction of budget and reflect the wishes of Council ▪ Recommend financial policy and overall oversight of the budget process ▪ Conduct a line-by-line review of all budgets and only allow realistic budgets to be presented to Council
2. Senior Leadership Team (Directors): ▪ Review all service level change requests and establish priorities ▪ Provide guidance and direction to managers ▪ Conduct in-depth reviews of budgets ▪ Nominate budgets for review by the CAO/Treasurer ▪ Review quarterly reports and budget variances and develop mitigation strategies
3. Managers: ▪ Develop budgets that are reflective of best practices, carefully considered options and aligned with the policy direction provided by Council ▪ Present budgets to the senior leadership team and Council ▪ Continuously review of budgets and procurement to ensure they are completed within the budget and in accordance with procurement policies ▪ Report budget variances as they are identified •

•

Alignment: Projects that support and align with the Strategic priorities of Council or as required by legislation will receive the highest priority for Council consideration. Citizen Input: Citizen input will be welcome throughout the budget process, including but not limited to, strategic planning, business planning, budget development and service level changes, through the County’s Engage Frontenac website.

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FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 4 of 10

Approved:

Effective:

Consultation will include input from member municipalities. Council will be the primary conduit for such consultations. Support will be provided by the CAO and Treasurer where appropriate. •

•

•

•

• •

Timing: An annual budget will be passed by December 31st of the year preceding, with staff providing a prediction of four (4) years beyond the budget year.

1. In an election year, the budget will be passed by March 31st of the budget year. Target Levy Increase: The target operational levy increase is Ontario CPI as calculated in August of the year prior to the budget (i.e. 2023 budget would use Ontario CPI as of August 2022)
2. The rate used for predicted years will be Bank of Canada’s target inflation, but will be adjusted annually
3. While the target levy is Ontario CPI, it is important to recognize that many parts of a municipal budget are composed of items that may fluctuate above or below CPI (e.g., fuel, energy, insurance). Business Planning: Business plans will be developed and approved by Council. The planning horizon will generally be five years. At a minimum, the business plans will identify anticipated changes in service levels, funding considerations, key performance indicators and customer service objectives. Total Cost of Ownership: Proper stewardship of resources requires that Council and staff evaluate budget and procurement decisions based upon the total cost of ownership concept Sustainability and Resilience: Sustainability and resilience principles will be considered by Council and staff in budget and procurement decisions. Unit Cost: Budgets will be developed based upon unit costs wherever possible. It is understood that, in the absence of a legislative requirement, the number of units is reflective of Council’s service level decision, while the unit cost will be developed by staff based upon a careful analysis of the following factors:
4. Historical costs
5. Economic and market conditions
6. Costs incurred by others

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FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 5 of 10

Approved:

•

Effective:

4. Professional estimates prepared by a competent professional (e.g., Engineer) Budget Presentation: The budget will be presented to Council at a departmental level in a manner that reflects the Provincial Financial Information Return (FIR) categories, namely:
5. Salaries
6. Materials and Supplies
7. Contracted Services
8. Rents and Financial
9. External Transfers
10. Depreciation
11. Reserve Transfers
12. Capital Notes appended to the budget will focus on service level changes, inflationary increases above the CPI target and identified risks. More detailed information is available at the request of Council.

•

•

Status Quo Budget: The status quo budget is defined as the sum of the following:

1. Previous year’s service at this year’s price
2. Previous year’s commitments
3. Mandatory service level changes
4. Council directed changes spanning more than one year
5. Less: One-Time Commitments from previous year Service Level Changes: In non-election years, service level changes (SLC) (both positive and negative) will be presented prior to the formal budget process for Council consideration.
6. It is recognized that service level changes (except where mandated by legislation) are the sole prerogative of County Council.
7. Ranking of SLCs will be completed by the senior leadership team based upon the following factors: ▪ Safety to persons or property

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FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 6 of 10

Approved:

•

•

•

• •

•

Effective:

▪ Legislative requirements ▪ Policy strategic direction ▪ Operational efficiency ▪ Change in output of service level relative to investment Capital: Capital sustainability will be achieved by an additional amount of reserve funds being added to the budget in each year.1

1. As assets are added, sold or re-furbished staff will report on the impact to sustainability projection as part of the budget requisition process. Deviation from Target (Above): Where the status quo levy projection is above the inflation target, the County will consider the following in order:
2. Assessment growth where available;
3. The stabilization reserve where available;
4. A levy increase above the target. Deviation from Target (Below): Where the status quo levy projection is below the inflation target, the County will consider the following in order:
5. Levy for the inflation target with the excess targeted for capital sustainability if sustainability has not been achieved;
6. Levy for the inflation target with the excess targeted for the stabilization reserve if the reserve is less than its target balance;
7. Other projects of priority to the community and/or Council;
8. A levy amount below the target. Levy Stabilization (One-Time Items): One-time operational items should be considered for funding from reserves where available. Levy Stabilization (Periodic Large Items): In order to minimize levy fluctuation, large periodic operating items should be budgeted based upon the total cost/frequency. (e.g., expensive HVAC duct cleaning required every five years) Services Provided by Others and Reconciliation: Budgets for services provided to County residents by the City of Kingston and other agencies (i.e., Social Services, POA, Health Unit, MPAC and Library) are presented as

1 This amount was set by Council in 2014 at 0.65% and is subject to regular review.

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FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 7 of 10

Approved:

•

•

•

•

Effective:

estimates based upon submissions provided by the delivery organization and are subject to final reconciliation after the budget is approved. Assessment: In Ontario, taxes are calculated based upon the assessed value of a property as calculated by the Municipal Property Assessment Corporation (MPAC) on behalf of each municipality. For the County portion of the tax bill, it is important to remember that every dollar of assessment in each of the four member municipalities pays exactly the same amount in tax.

1. Assessment Growth/Decline: the year-over-year change in assessment. While generally positive due to new construction, in periods of economic downturn assessment may be a negative. Supplementals and Omits: During the year, MPAC will make adjustments based upon assessment appeals and commercial/industrial vacancy. These items are difficult to predict but do have an impact on the amount of levy collected. Grants: It is the policy of the County to maximize funding from grants from senior levels of government and other granting agencies. It is recognized that in order to maximize the likelihood of receiving grants that partnerships and pre-planning are necessary. Budget Reporting: Budget reporting will be provided on a quarterly basis. In the event of an unexpected expenditure or revenue shortfall, Council will be advised at the earliest possible meeting. Budget reporting will align with the budget presentation. In assessing budget performance Council and staff will consider the following in order:
2. The effective delivery of services
3. The overall bottom line for the municipality a. Bottom line for budgets within the control of the municipality b. Bottom line for budgets controlled by external delivery agencies
4. The performance of divisions
5. The performance of departments
6. Unit cost – budget to actual

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FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 8 of 10

Approved:

Effective:

6. The performance of departments within the FIR categories. •

Key Performance Indicators: Key performance indicators will be developed for business units and reported to Council annually along with quarterly financial reports. KPIs will also be developed based upon measuring outcomes anticipated from County strategic plan and the departmental business plans.

•

Operational Surplus/Deficits: It is recognized that Ontario municipalities are required to have a balanced budget. As such, County staff will make every effort to manage budgets within the Council approved allocations. However, within a multi-million dollar budget it is inevitable that unforeseen circumstances will arise, or that decisions made by others (e.g., City or MPAC) will affect the bottom line. Best practice would suggest that planning for budget surpluses/deficits is prudent fiscal management. For the purpose of budget policy it is important to distinguish between budget lines within our control and those beyond our control. In all instances variances will be reported at the earliest opportunity to Council.

•

•

Where an operational deficit occurs that is less than 1% (+/-) of the total operational budget, staff will recommend the following in order:

1. A withdrawal from the levy stabilization reserve if the withdrawal leaves the reserve within its target balance;
2. A withdrawal from another reserve that may be in a surplus position;
3. A tax levy above the levy target in the following year/or years. Where an operational surplus occurs that is less than 1% (+/-) of the total operational budget, staff will recommend the following in order:
4. Transferred to the levy stabilization reserve where the reserve balance is below the target;
5. Transferred to the capital replacement reserve where the reserve is below the target level;
6. Transferred to another reserve that is that is below the target level;

49Setting of 91 of the 2025 County Budget Deliberati… 2024-004 Corporate Page Services

Commented [PP1]: Should these bullets say ‘Transfer’ instead of Transferred? Commented [KS2R1]: Agreed.

FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 9 of 10

Approved:

•

•

Effective:

4. Transferred to the capital replacement reserve with the intent of reducing future borrowing;
5. A levy in a future year(s) below the levy target. Where an operational surplus/deficit occurs above the 1%+/- tolerance level, a full report will be provided to Council with an evaluation of the above options presented and a recommendation provided. Carried Over Projects: While it is the intention of the County to complete projects within the year they are budgeted, in some circumstances it may be necessary to carry over a project to a future year.
6. Where levy dollars are being used for a capital project, unexpended capital levy dollars will be temporarily transferred to the capital replacement reserve for use in the subsequent year. This will avoid levying the taxpayer again for an approved project.
7. Where reserve dollars are being used for the capital project, dollars will remain in the reserve until such time as they can offset incurred project expenditures.
8. Where levy dollars are being used for an incomplete operating project, unexpended levy dollars will be temporarily transferred to the stabilization reserve for use in the subsequent year. This will avoid levying the taxpayer again for an approved expense.

Capital Sustainability: The capital sustainability of the assets of the County is integral to maintaining our commitment to taxpayers, as well as a requirement of public sector accounting. Capital sustainability must be viewed in the context of proper capital asset planning, levy planning, as well as our debt and reserve policies. Council established a target of an additional 0.65% tax for the 10-year period from 2015 to 2024. This amount will be reviewed annually and presented to Council at the time of budget. The County will maintain replacement schedules to assist with creating estimates for future reserve requirements. The actual replacement of capital assets will be based on condition instead of replacement schedules. Staff will maintain accurate maintenance

50Setting of 91 of the 2025 County Budget Deliberati… 2024-004 Corporate Page Services

FINANCE Policy & Procedure Manual Subject:

Budget Policy

Index Number: FIN-1-01 Page 10 of 10

Approved:

Effective:

logs and condition assessments to ensure that replacement decisions are made at the most appropriate time.

51Setting of 91 of the 2025 County Budget Deliberati… 2024-004 Corporate Page Services

Report 2024-007 Council Recommend Report To:

Warden and Council of the County of Frontenac

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Alex Lemieux, Director of Corporate Services/Treasurer

Date of meeting:

January 17, 2024

Re:

Corporate Services – Ontario Infrastructure and Lands Corporation Debenture

Recommendation Be It Resolved That County Council receive the Corporate Services – Ontario Infrastructure and Lands Corporation Debenture report. And Further That the Council of the County of Frontenac pass a by-law later in the meeting authorizing the long-term borrowing through Ontario Infrastructure and Lands Corporation (“OILC”) upon amortizing debentures in the principal amount of $3,000,000 towards the cost of the Administrative Building Redevelopment project. Background On June 8, 2022, Council authorized the Warden and Clerk to enter into an agreement with Emmons & Mitchell Construction (2000) Ltd for the Renovations & Additions for a Joint Admin Facility for the County of Frontenac and Cataraqui Regional Conservation Authority in the amount of Four Million, Four Hundred and Ninety Thousand ($4,490,000.00), subject to the approval by the Cataraqui Region Conservation Authority (CRCA). On June 15, 2022, both the County of Frontenac and Cataraqui Conservation endorsed recommendations to continue its participation in the Joint Administration Facility project. Outlined in Report 2022-078 dated July 19, 2022, Council passed a by-law to enter into a Rate Letter of Agreement with OILC to borrow up to $2,500,000. The tendered amount for construction was $4,490,000 and the anticipated occupancy date was July 2023. The loan agreement was fully executed on September 9, 2022, and borrowing was required to be complete within one year of execution. The $2,500,000 amount was chosen in line with our capital forecast policy to borrow 50% on building projects, and to give some margin in the event of change orders of cost overruns.

Page 52 of 91 Infrastructure and Lands Corporati… 2 0 24-007 Corporate Services Ontario

Outlined in report 2023-082 on July 19, 2023, Council passed a by-law to enter into a Rate Letter of Agreement with OILC to borrow up to $4,000,000. The recommended application amount for up to $4,000,000 was in response to rising construction costs with the Administrative Building project where the original amount for would no longer cover 50% of the cost of construction, and to provide a sufficient buffer to avoid having to reapply again. Comments As of December 31, 2023, the tendered price including approved change orders is $5,426,419. There are contemplated change orders in development which have not been costed or approved which would increase the total price further. An additional $200,000 is anticipated to be required to furnish the workspaces, meeting spaces, and technology for meeting rooms. Financial Implications The rate letter provided by Infrastructure Ontario indicates a fixed borrowing rate 4.43% over a 20-year term, resulting in an annual payment of $226,396. Comparatively, and as outlined in Report 2022-078, the indicative rate last year in June 2022 was 4.66% and in Report 2023-082, the indicative rate was 4.69% as of July 7, 2023. CRCA’s portion is assumed to be fully financed, with their lease payment based on the amount required to finance the total square footage occupied of 31.8%, representing their cost of construction, net of any costs to remedy pre-existing conditions for which the County had a legal obligation (i.e. asbestos). Assuming borrowing of $3,000,000, annual payments for the County would be $226,396 for the duration of the agreement beyond 2024 which would be offset by annual lease payments from CRCA of $128,818. Strategic Priorities Implications (2019-2022) Priority 2

Explore new funding sources and invest wisely in critical long-term infrastructure.

2.1

To meet the needs of future capital projects, explore new sources of funding support (current and future programs), cost-sharing options and other potential economies.

2.4

Finalize plans and financing to replace/construct/renovate aging County buildings now used for administration services (through a shared administrative facility if possible).

Organizations, Departments and Individuals Consulted and/or Affected Cataraqui Region Conservation Authority Infrastructure Ontario

Recommend Report to Council Corporate Services – Loan Application to Ontario Infrastructure and Lands Corporation January 17, 2024

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Page 2 of 2

Report 2024-002 Council Recommend Information Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

January 17, 2024

Re:

Corporate Services – Disbandment of the Communal Services Technical Advisory Committee

Recommendation Be It Resolved That Procedural By-law 2022-0026 as amended, be further amended to delete Schedule B-5 Communal Services Technical Advisory Committee. Background Following all Frontenac municipalities, and the County of Frontenac having approved the establishment of the Frontenac Municipal Services Corporation for the purposes of administering communal services (water and wastewater) in the four Townships, Report 2023-104 was presented to County Council at its regular meeting held on September 20, 2023 seeking direction on next steps. As part of the report, it was proposed that the Operating Company will not be incorporated until after the FMSC has finalized governance and operating parameters of the Board. In the interim, it is recommended that a Technical Advisory Committee (TAC) be established to begin the process of establishing standards and protocols for installations, plus the investigation of various operational models/opportunities. As a result, Council approved the following motion, being Recommend Reports from the Chief Administrative Officer, clause b):

54Disbandment of 91 2024-002 Corporate Page Services of the Communal Services Technic…

b)

2023-104 Office of the Chief Administrative Officer Municipal Services Corporation – Next Steps

Motion #: 166-23

Moved By: Seconded By:

Councillor Saunders Councillor Gowdy

Appointment of Board of Directors That the Council of the County of Frontenac request that prior to October 21, 2023, the Councils of each member municipality appoint a member to the Board of the Frontenac Municipal Services Corporation (FMSC). Carried Motion #: 167-23

Moved By: Seconded By:

Councillor Saunders Councillor Gowdy

Appointment of a Technical Advisory Committee (TAC) That the Council of the County of Frontenac advertise for five (5) members with a sufficient level of expertise in financial management, communal servicing engineering, and land development for a Technical Advisory Committee (TAC) to support the Frontenac Municipal Services Corporation (FMSC) prior to the formation of the Operating Board; And Further That Procedural By-law 2022-0026 be amended to delete Schedule B-5 Communal Services Governance/Operations Model Review Committee and replace with a new Schedule B-5 Communal Services Technical Advisory Committee, attached as Appendix A to this report; And Further That the Policy A09-ADM-001, Citizen Appointments to Boards and Committees of County Council be waived to permit consideration of applications from persons not eligible to be elected as a member of County Council; Carried Comment When the Communal Services Technical Advisory Committee was formed, it was thought that the incorporation process for the MSC would be several months, possibly late spring 2024; however the documents arrived on Nov. 7th, 2023. Staff have worked with our legal team on By-law #1 for the MSC and we are now in a position to convene a meeting of the MSC, which has been scheduled for January 15, 2024. At this meeting the MSC will appoint the same group that comprises the Communal Services Technical Advisory Committee to report directly to the MSC. As a result, the Communal Services Technical Advisory Committee can be disbanded as it will be appointed by the MSC to report directly to that body. Recommend Report to Council Corporate Services – Disbandment of the Communal Services Technical Advisory Committee January 17, 2024

55Disbandment of 91 2024-002 Corporate Page Services of the Communal Services Technic…

Page 2 of 3

Strategic Priority Implications

1. Develop a Regional Approach to Overcome Infrastructure Issues and Maximize Infrastructure Development Opportunities
2. Contribute to the Progress of Sustainable Economic Growth and Prosperity Throughout the County Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Joe Gallivan, Director of Planning and Economic Development Harold VanWinssen, Templeman LLP

Recommend Report to Council Corporate Services – Disbandment of the Communal Services Technical Advisory Committee January 17, 2024

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Page 3 of 3

Report 2024-003 Recommend Report To:

Warden and Council Members of the County of Frontenac

From:

Kelly J. Pender, Chief Administrative Officer

Prepared by:

Alex Lemieux, Director of Corporate Services/Treasurer

Date of meeting:

January 17, 2024

Re:

Corporate Services – 2024 User Fees and Charges By-Law

Recommendation: Resolved That County Council receive the Corporate Services – 2024 User Fees and Charges By-Law report; And Further That Council pass a by-law later in the meeting to Impose User Fees and Charges for Services and rescind By-law 2023-007 being a By-law to Impose User Fees and Charges for Services. Background Subsections 391 (1) and (3) of the Municipal Act, 2001 S.O. 2001, c. 25, as amended authorize a municipality to impose fees or charges including costs incurred by the municipality related to administration, enforcement and the establishment, acquisition and replacement of capital assets. Subsection 394 (1) outlines restrictions on the imposition of user fees or charges. Comment Administration:

Fees are charged for photocopying, faxing, document research and provision of GIS documents. No change is proposed to the current fees; however fees charged with respect to requests made under the Municipal Freedom of Information and Protection of Privacy Act

Recommend Report Corporate Services – 2023 User Fees and Charges By-law January 18, 2023

572024 of 91 2024-003 Corporate Page Services User Fees and Charges By-Law

are found in Ontario Regulation 460/823 and are identified as a separate fee. (Schedule A) The County will also require a Facility fee for use of the Bud Clayton Memorial Room, the Frontenac Room and the Kingston Frontenac Rotary Auditorium (Schedule B) Land Use Planning: A comprehensive review of Planning Fees was conducted in 2023 considering time spent on land use planning activities and reviewing comparator municipalities. An updated schedule of fees was presented to the Planning and Economic Development Advisory Committee on December 13, 2023. Planning fees were last revised in 2020. Land Use Policy:

Back in 2014, Council adopted a County Land Use Policy in response to citizen land use requests on County owned property. These fees were also reviewed in 2023 and the proposed updates supported by the Planning and Economic Development Advisory Committee on December 13, 2023. Fees for certain types of land use were added to the Fees and Fares by-law noted below as Schedule F. These fees are for the application and inspection process which is based upon 4 to 12 hours for pre and post inspection and administration by County staff. These types of land use agreements are required to be registered with the Land Registry Office, which is done by the County solicitor, with the cost being borne by the requester.

Fairmount Home:

Charges are applied for catering activities. The County also provides telephone, satellite television service and Wi-Fi to the residents of Fairmount Home. (Schedule D)

Frontenac Paramedics are requested occasionally to provide services at community events. The rate for cost recovery on these services has been reviewed and changes are recommended to Schedule E based on changes in wage rates and the increased cost of vehicles and equipment. Frontenac-Howe Islander Ferry: The rates are set annually prior to year-end for the next calendar year by separate County By-law. Strategic Priorities Implications Priority 4 4.1

Maximize Administrative Leadership within the County Administration.

Ensure efficient and responsible financial management of County resources.

Recommend Report Corporate Services – 2024 User Fees and Charges By-law January 17, 2024

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Page 2 of 12

Financial Implications The user fees and charges for services rates have been reflected in the 2022 Budget to the extent these could be estimated. All fees, other than for exempt services, are subject to the applicable taxes. Organizations, Departments and Individuals Consulted and/or Affected Gale Chevalier, Chief/Director of Emergency and Transportation Services Susan Brant, Administrator, Fairmount Home Joe Gallivan, Director of Planning and Economic Development Kevin Farrell, Manager of Continuous Improvement and GIS Phil Piasetzki, Deputy Treasurer

Recommend Report Corporate Services – 2024 User Fees and Charges By-law January 17, 2024

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Page 3 of 12

Schedule A Fees for Services for County Administration and Geographic Information System (GIS) Mapping Administration Photocopying (per copy)

$0.25

Faxing (per page)

$1.00

Archival Material Search – Hourly Rate

$35.00

Document Searches (pursuant to MFIPPA)1 per hour

$30.00

Geographic Information System (GIS) And Map-Related Products Digital True Colour Ortho-Photography for 2008, 2014 and 2019 (1km x 1km tiles MrSID, JPEG2000, GeoTIFF); $50.00 per tile Printed Map Products Small Basic Map (8½” x 11”; no customization) Black and white

$6.00

Colour

$8.00

Medium Basic Map (11” x 17”; no customization) Black and white

$10.00

Colour

$12.00

Large Basic Map (no customization, exceeds 11” x 17” and up to 42” wide; requires the use of large scale GIS plotter) $30.00 FMIS Member Rate for Large Basic Map

$5.00

Custom Map Products Hourly Rate (includes mapping/ analysis/ consultation; does not include printed final product or shipping charges; minimum fee of 1 hour $60.00 Note:

These fees are not applicable to services provided to the Townships within the County of Frontenac. 1 – Municipal Freedom of Information and Protection of Privacy Act

Recommend Report Corporate Services – 2024 User Fees and Charges By-law January 17, 2024

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Page 4 of 12

612024 of 91 2024-003 Corporate Page Services User Fees and Charges By-Law

Schedule B Fees for Facility Rentals Notes: After hour charges are applicable outside of normal County hours of operation (8:30 am to 4:00 pm, Monday to Friday)

County Use (includes member Townships) (Must have staff sponsor or assigned designate who will be present for the meeting and will be responsible for clean-up/close down procedures) County Affiliate or Not For Profit (Must have affiliate/association sponsor who will be present for the meeting and will be responsible for clean-up/close down procedures)

For Profit Company

The Bud Clayton Memorial Room • No Charge

Frontenac Room •

No Charge

•

•

50% Deposit Required (Non-Refundable if cancelled within 48 hours) $60/half day (4 hours) $100/day (8 hours) After hours charge ($40/hr.) Stand-by Tech Support charge is ($40/hr.) Damage Deposit ($250) 50% Deposit Required (Non-Refundable if cancelled within 48 hours) Proof of insurance required $90/half day (4 hours) $150/day (8 hours) After hours charge ($40/hr) Stand-by Tech Support charge is ($40/hr) Damage Deposit ($250)

• • • • • • • • • • • •

50% Deposit Required (NonRefundable if cancelled within 48 hours) $30/half day (4 hours) $50/day (8 hours) After hours charge ($40/hr.) Stand-by Tech Support charge is ($40/hr.) Damage Deposit ($250) 50% Deposit Required (NonRefundable if cancelled within 48 hours) Proof of insurance required $45/half day (4 hours) $75/day (8 hours) After hours charge ($40/hr) Stand-by Tech Support charge is ($40/hr.) Damage Deposit ($250)

• • • • • • • • • • • •

Kingston Frontenac Rotary Auditorium • No Charge Including Fairmount Home sponsored residents/family events

• • • • • • • • • • • • •

50% Deposit Required (NonRefundable if cancelled within 48 hours) $120/half day (4 hours) $200/day (8 hours) After hours charge ($40/hr.) Stand-by Tech Support charge is ($40/hr.) Damage Deposit ($250) 50% Deposit Required (NonRefundable if cancelled within 48 hours) Proof of insurance required $150/half day (4 hours) $250/day (8 hours) After hours charge ($40/hr) Stand-by Tech Support charge is ($40/hr) Damage Deposit ($250)

Multiple day rates may be discounted up to 30% depending upon availability and set up/break down requirements. No onsite catering is available. A list of recommended local caterers is available upon request. No charge to the City of Kingston for the Kingston Frontenac Rotary Auditorium.

Recommend Report Corporate Services – 2024 User Fees and Charges By-law January 17, 2024

Page 5 of 12

Schedule C Tariff of Fees for Land Use Planning Pre-Application Consultation Official Plan Amendments to County Official Plan, Draft Plan of Subdivision, Draft Plan of Condominium - $300.00 As per the County’s Pre-Application Consultation By-Law, the pre-application consultation process for plans of subdivision and plans of condominium involves a site visit to the subject property, including the County’s consulting hydrogeologist. The applicant is responsible for covering all costs associated with the County hydrogeologist’s site visit to the subject property. Official Plan County Official Plan Amendment (OPA): Initial Application Fee - $2,500.00 Deposit: In addition to the initial application fee, the applicant shall provide to the County of Frontenac a $1,000.00 deposit against which the County may charge any professional fees and expenses incurred related to the peer review of any supporting documentation submitted with the application. Any remaining balance of the deposit will be refunded after County Council has made a decision on the application and any required appeal period has lapsed. Refund: 60% of the initial application fee shall be returned if an application is rejected by the County of Frontenac as being deemed incomplete or is withdrawn by the applicant prior to the circulation of the application. Amendment to County OPA Application - $500.00 Approval of Local OPA not initiated by a Township - $1,000.00 Plan of Subdivision/Condominium Initial Application Fee • • •

1 to 20 developable lots/blocks/units - $3,250.00 21 to 50 developable lots/blocks/units - $4,750.00 More than 50 developable lots/blocks/units - $6,250.00

Deposit: In addition to the initial application fee, the applicant shall provide to the County of Frontenac a $5,000.00 deposit against which the County may charge any professional fees and expenses incurred related to the peer review of any supporting documentation submitted with the application. Any remaining balance of the deposit will be refunded at the time of registration Recommend Report Corporate Services – 2023 User Fees and Charges By-law January 18, 2023

622024 of 91 2024-003 Corporate Page Services User Fees and Charges By-Law

Refund: 60% of the initial application fee shall be returned if an application is rejected by the County of Frontenac as being deemed incomplete or is withdrawn by the applicant prior to the circulation of the application. Major Plan Revision (re-circulation) - $1,500.00 Minor Plan Revision (no re-circulation) - $800.00 Amendment to conditions following draft plan approval - $700.00 Draft Plan Approval Extension – $800.00 Final Plan of Subdivision/Condominium: Clearance of Conditions - $1,200.00 Condominium Exemption Application Fee - $1,000.00 For any plan of condominium submitted to the County of Frontenac for exemption under Section 50 of The Condominium Act, R.S.O. 1990, C26, as amended. Deeming By-Law/Part Lot Control Deeming By-law (Application Fee) - $700.00 Part Lot Control By-law (Application Fee) - $700.00 Other Planning and Administrative Items Public Notices • •

Notice to Cancel a Public Meeting - $100.00 Circulation of an Additional Public Meeting Notice (due to an amended application, rescheduling a public meeting, or the need to hold a second public meeting) - $100.00

Minimum Distance Separation (MDS) • •

Calculation - $200.00 Re-calculation - $100.00

General Inquiries and Archive/File Search Fee • •

First hour – no charge More than an hour - $60.00 per hour

Recommend Report Corporate Services – 2024 User Fees and Charges By-law January 17, 2024

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Page 7 of 12

External Fees and Other Charges The applicant shall provide the County of Frontenac, upon request, a deposit against which the County may, from time to time, charge any professional fees and expenses incurred related to the peer review of material submitted in support of an application. If such fees and expenses exceed the deposit, the applicant shall pay the difference upon being billed by the County with interest at a rate of 1.25% per month on accounts overdue more than 30 days.

Recommend Report Corporate Services – 2024 User Fees and Charges By-law January 17, 2024

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Page 8 of 12

Schedule D Fees for Services for Fairmount Home Other Charges Satellite Television for Residents Telephone for Residents

$5.00/month $7.00/month plus long-distance charges

Wi-Fi for Residents

$12.00/month $5.00 one-time set up fee

External Catering See attached External Catering Form

Recommend Report Corporate Services – 2024 User Fees and Charges By-law January 17, 2024

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Page 9 of 12

CATERING ORDER FORM County of Frontenac

Name of event: Time of Delivery

Date of event: Requested by:

Telephone: Department:

Location

Number of staff Cost Centre

Number of residents

Number of invitees

External billing: Name and address for external billing must be provided by Department ITEMS REQUESTED Beverages

Servings Unit Cost

Coffee, smallServes pot 8 $ 8.80 30-40 Percolator/Urn 38.50 Thermal container, lrg 77.00 Coffee, decaffeinated 1.10 Tea bag and hot water 1.10 Juice, bottle 2.04 Pop, can 1.10 35-40 Punch bowl, small 8.80 Punch bowl, large 50 13.20 Bottled water, 500ML 1.65 Milk, 250 ML 2% 1.10 Subtotal Beverages $ Bakeshop Muffins 1.32 Baked cookies 0.66 Croissants 1.10 Squares, 2 Each 0.88 Cake, slab 60-80 44.00 Cake, ½ slab 22.00 Serves 8 Pie, fruit 14.00 Serves 8 Pie, cream………. 12.00 Subtotal Bakeshop $ Yogurt 1 Pickle bowl 2.95 Soup of the day, bowl 1.5 Fruit, each 1 $ Subtotal ** Indicate special requirements

ITEMS REQUESTED Servings Unit Cost Buffet Trays Caesar, Garden, Greek 16.5 Fruit Tray small 33 Fruit Tray, medium 49.5 Fruit Tray, large 33 Cheese and crackers, sm 57.2 Cheese and crackers, med 77 Cheese and crackers, lrg 16.5 Veg & Dip, small 33 Veg & Dip, medium 47.5 Veg & dip, large 3.25 Sandwiches, tea cut, each 3.6 Sandwiches, gourmet, each Subtotal Buffet Trays $ Paper Products* Small Paper Plates 6" 0.15 Large Paper Plates 9" 0.06 Napkins 0.05 Paper Cup 8oz 0.15 Paper Cup 16oz 0.15 Paper Bowl 12oz 0.25 Wooden Fork 0.04 Wooden Knife 0.04 Wooden Spoon 0.04 Subtotal Paper Products

$

26.02 0 Applicable Labour Combined subtotals………………………………………… Goods and Services Tax 5%

Provincial Sales Tax

8%

GRAND TOTAL…………………………………………….… Recommend Report Corporate Services – 2024 User Fees and Charges By-law January 17, 2024

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Page 10 of 12

Schedule E Fees for Services for Frontenac Paramedic Services Special Events Attendance of one (1) Ambulance and Paramedic crew at Special Events Basic Charge: 4 hours coverage minimum charge

$920.00

Additional Charges: For each hour or portion thereof

$230.00

The deposit amount is due prior to the event and any adjustment/refund will be resolved after the special event. Retrieving an Ambulance Call Report Per report

Recommend Report Corporate Services – 2024 User Fees and Charges By-law January 17, 2024

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Commented [AL1]: Gale - Does that need to increase?

$35.00

Page 11 of 12

Schedule F Fees for Citizen Land Use on County Owned Property

Certificate of Permission Application and Inspection Fee ……………………………………………………………………………..$350* (Based upon 4 to 8 hours for pre and post inspection and administration) License of Occupation Application and Inspection Fee ……………………………………………………………………………..$350* for the duration of the agreement ………………………………………………………………….+ $100/year (Based upon 4 to 8 hours for pre and post inspection and administration) Encroachment Agreement Application Fee……………………………………………………………………………………………………$700* (Based upon 8 to 12 hours for pre and post inspection and administration) Right of Way (RoW) Application Fee……………………………………………………………………………………………………$700* (Based upon 8 to 12 hours for pre and post inspection and administration) Sale Application Fee……………………………………………………………………………………………………$350* (Based upon 4 to 8 hours for pre and post inspection and administration) All sales in must be in accordance with the County’s Sale of Real Property By-law.

• Plus related disbursements.

Recommend Report Corporate Services – 2024 User Fees and Charges By-law January 17, 2024

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Page 12 of 12

Report 2024-005 Council Recommendation Report To:

Warden and Members of County Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Barb McCulloch, Director of Human Resources Kevin Farrell; Manager of Continuous Improvement

Date of meeting:

January 17th, 2024

Re:

Human Resources – Integrated Scheduling System

Recommendation: That Council direct staff to select a vendor and proceed to implement a scheduling software system. Background: The County of Frontenac has been using a scheduling software system (JBS) since 2006. The system is owned and operated by one individual. While the system performs much of the functionality required, staff are not able to access their schedule remotely and the Employer receives numerous complaints on a regular basis from the unions over the last several years. Although the Superintendent vehicles have been set up to be able to access the VPN to be able to backfill a shift, there have been numerous issues with the consistency of access. This impacts timeliness, efficiency and has potential implications on operations on a regular basis. Staff also have concern about the longevity of the current system and risk should the sole owner and operator exit the market. When staff implemented StarGarden, the Human Resources Information System, we had hoped to be able to utilize its scheduling module; however, at this time, the vendor is not able to provide the functionality of the system, despite enhancements being made to the system.

Page 69Integrated of 91 Scheduling System 2024-005 Human Resources

Comment: Staff have reviewed two demonstrations provided by commendable software companies that are capable of integrating with our current financial/payroll system. It is proposed that staff receive a more detailed demonstration of each vendor as well as, receive a detailed implementation cost. Sustainability Implications: Implementing a scheduling software system, hosted on the cloud, provides for easy access to all employees to view their schedule and make time off requests from anywhere; supervisors, Registered Nurses and Cooks will have easier access to backfill shifts. A hosted solution by a larger organization has increased sustainability on a go forward basis. Financial Implications: Based on preliminary quotes for the two software packages for which demonstrations were provided, the annual operating costs would be based on a subscription model and are estimated to run between $55,000 and $79,000. Operating costs for the software would run through the County’s various cost sharing agreements and the annual levy impact is estimated to be between $16,500 and $23,700. Support for our current software, JBS, would run $2,000 per year. Additionally, the County uses a callout software for Fairmount Home and Frontenac Paramedics called StaffStat, which is charged on a per use basis and costs approximately $38,400 per year. These costs are also subject to various cost sharing agreements, with approximately 30% of the cost covered by the County levy. Switching scheduling software would eliminate the cost of JBS and may eliminate the cost of StaffStat if it provides an integrated solution. Organizations, Departments and Individuals Consulted and/or Affected: Alex Lemieux, Director of Corporate Services Dean Popov, Deputy Chief of Operations Marc Goudie, Deputy Chief of Performance Standards Susan Brant, Administrator, Fairmount Home Gale Chevalier, Chief Paramedic/Director Lisa Moreland, Human Resources Generalist Kevin Farrell, Manager of Continuous Improvement David Millard, Manager of Information Services

Report to Council Scheduling Software System January 17, 2024

Page 70Integrated of 91 Scheduling System 2024-005 Human Resources

Page 2 of 2

Report 2024-006 Information Report to Council To:

Warden and Members of County Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Jannette Amini, Manager of Legislative Services/Clerk

Date of meeting:

January 17, 2024

Re:

Corporate Services – Queen’s University Archives Annual Report to the County of Frontenac for 2023

Recommendation This report is for information purposes only. Background The County’s archival records are housed at Queen’s University, in Kathleen Ryan Hall, home of Queen’s University Archives. These archival records, formerly located at the Frontenac County Court House, were sent to Queen’s University for archival purposes in 1998 following the amalgamation of the City of Kingston and the County of Frontenac. These records include County Council minutes and by-laws, correspondence dating from 1837 to 1970, administrative, legal, and financial records, engineering reports, census records, County planning records, taxation records, architectural drawings, maps, photographs and education records dated 1842 to 1975, including those of Sydenham High School. Comment Since 2015, Queen’s University and the County of Frontenac have operated under a formal agreement to have Queen’s University Archives house and manage the County’s archival records. In accordance with the terms of agreement, Queen’s University Archives is asked to provide an annual report on the condition of the collection, any loans that may be made from the collection, and to provide relevant user statistics. There were no loans made to the County, from the County of Frontenac Collection, this past reporting period; however, during 2023, thirteen recorded inquiries were received via e-mail, telephone, and in-person visits concerning the County’s archival collection. All requests were from community members. Inquiries in 2023 largely concerned

71Queen’s of 91 University Archives Annual Report to… 2024-006 Corporate Page Services

genealogical information, property ledgers, land registers, and deeds. Queen’s Archives continues to provide 40 hours of walk-in service for all users of the County’s records as well as the other collections, in addition to virtual services. The report also notes that in 2024, the Library will be renovating the Archives Reading Room and back of house spaces (offices, vaults, processing rooms, conservation spaces, and receiving rooms) after completing planning in 2024. These improvements will allow better service delivery in the reading room and more and better spaces for staff to work on and archive collections. Attached as Appendix A is the Queen’s University Archives Annual Report to the County of Frontenac for 2023. Strategic Priorities Implications Priority 4

Maximize Administrative Leadership within the County Administration.

4.1

Ensure efficient and responsible financial management of County resources.

4.3

Ensure community engagement remains a continued priority and to develop dynamic solutions to improve citizen awareness/involvement in County of Frontenac activities and to promote collaboration with member municipalities.

Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Alex Lemieux, Director of Corporate Services/Treasurer Ken Hernden, Queen’s University Archivist & Associate University Librarian

Information Report to Council Corporate Services – Queen’s University Archives Annual Report to the County of Frontenac for 2022 February 15, 2023

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By-Law No. 2024-001 Of The Corporation of the County of Frontenac Being a by-law to declare lands Legally Described as Part Lot 9, Concession 2, being Part 1 of Registered Plan 13R22990, Geographic Township of Hinchinbrooke, Township of Central Frontenac, Surplus for the purpose of granting a right-of-way over part of the K&P Trail. Whereas the County of Frontenac By-law No. 17-1995 establishes procedures governing the sale of real property; And Whereas Section 2(a) requires that prior to the sale of any real property Council shall pass a by-law or resolution at a meeting open to the public to declare the real property to be surplus; And Whereas Section 3(a) requires that notice to the public of a proposed sale of real property shall be given prior to the date of sale by publication in a newspaper that is, in the Clerk’s opinion, of sufficiently general paid or unpaid circulation within the municipality to give the public reasonable notice of the sale; And Whereas the Council for the Corporation of the County of Frontenac considers it desirable and expedient to declare lands legally described as Part Lot 9, Concession 2, being Part 1 of Registered Plan 13R22990, Geographic Township of Hinchinbrooke, Township of Central Frontenac, Surplus for the purpose of granting a right-of-way over part of the K&P Trail; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac does hereby enacts the following: 1.

That lands legally described as Part Lot 9, Concession 2, being Part 1 of Registered Plan 13R22990, Geographic Township of Hinchinbrooke, Township of Central Frontenac be declared surplus for the purpose of granting a right-ofway over an established trail crossing used to access seasonal properties;

That pursuant to By-law No. 17-1995, third reading of this by-law be given at the January 17, 2024 County Council meeting to accommodate public notice requirements;

That this by-law shall come into force and take effect upon the date of final passing.

PageDescribed 73 of 91as Part Lot 9, Concession 2, being P… T o declare lands Legally

Read a first and second time this 20th day of December, 2023. Read a third time, signed, sealed and finally passed this 17th day of January 2024.

The Corporation of the County of Frontenac

Frances Smith, Warden

Jannette Amini, Clerk

By-law No. 2024-001 – to declare lands Legally Described as Part Lot 9, Concession 2, being Part 1 of Registered Plan 13R22990, Geographic Township of Hinchinbrooke, Township of Central Frontenac, Surplus for the purpose of granting a right-of-way over part of the K&P Trail January 17th, 2024 Page 2 of 2

PageDescribed 74 of 91as Part Lot 9, Concession 2, being P… T o declare lands Legally

By-Law No. 2024-003 of The Corporation of the County of Frontenac being a by-law to authorize temporary borrowing for current expenditures for the year 2024 Whereas per Section 407(1) of the Municipal Act, 2001, as amended (“the Act”), at any time during a fiscal year, a municipality may authorize temporary borrowing, until the taxes are collected and other revenues are received, of the amounts that the municipality considers necessary to meet the current expenditures of the municipality for the year; And Whereas the Corporation of the County of Frontenac (“the County”) deems it necessary to borrow from time to time until other revenues are collected; And Whereas per Section 407(2) of the Act, except with the approval of the Ontario Municipal Board, the total amount borrowed at any one time plus any outstanding amounts of principal borrowed and accrued interest shall not exceed: (a)

from January 1 to September 30 in the year, 50 per cent of the total estimated revenues of the municipality as set out in the budget adopted for the year; and,

(b)

from October 1 to December 31 in the year, 25 per cent of the total estimated revenues of the municipality as set out in the budget adopted for the year.

And Whereas per Section 407(4) of the Act estimated revenues of the County as set forth in the estimates adopted for the year 2024 is $62,215,346, which does not include revenues derivable or derived from: (a)

arrears of taxes, fees or charges; or

(b)

a payment from a reserve fund of the municipality, whether or not the payment is for a capital purpose.

Now Therefore Be It Resolved That the Corporation of the County of Frontenac enacts as follows:

1. That the Warden and Treasurer are hereby authorized, on behalf of the County, to borrow from time to time, by way of promissory note or banker’s acceptance, from the TD Canada Trust (the “Bank”), any municipality or school board, a sum or sums not to exceed the aggregate of $31,107,763 from January 1, 2024 to September 30, 2024 and $15,553,837 from October

Page 75 of 91 T o authorize temporary borrowing for current expenditures for the year …

1, 2024 to December 31, 2024 less the amount of similar borrowings which are still unpaid to meet, until the taxes are collected, the current expenditures of the County for the year 2024, including the amounts required for the purposes mentioned in Sub-section (1) of the said Section 407 and to give, on behalf of the County, to the said Bank, a promissory note(s) or banker’s acceptance(s), sealed with the corporate seal and signed by the Warden and Treasurer for the monies so borrowed with interest, in the case of borrowing from the Bank at the Bank’s prime interest rate less one-quarter per cent which shall be as notified by the Bank to the Treasurer from time to time, or in the case of borrowing from a municipality or school board at a rate to be negotiated with the municipality or school board but not to exceed the Bank’s prime lending rate at the time of borrowing. 2. That all sums borrowed pursuant to the authority of this by-law as well as all other sums borrowed in this year and in previous years from the said Bank, municipality or school board for any or all of the purposes mentioned in the said Section 407 of the Act shall, with interest thereon, be a charge upon the whole of the revenues of the County for the current year and for all preceding years, as and when such revenues are received. 3. That the Treasurer is hereby authorized and directed to apply in payment of all sums borrowed as aforesaid, together with interest thereon, all of the monies hereafter collected or received either on account or realized in respect of the taxes levied for the current year and preceding years, or from any other source, which may lawfully be applied for such purposes. 4. That this by-law shall come into force and effect on the final passing thereof. Read a First and Second Time this 17th day of January, 2024. Read a Third Time and Finally Passed, Signed and Sealed this 17th day of January, 2024. The Corporation of the County of Frontenac

Frances Smith, Warden

Jannette Amini, Clerk

By-law No. 2024-003 – To authorize temporary borrowing for current expenditures for 2024 January 17, 2024

Page 76 of 91 T o authorize temporary borrowing for current expenditures for the year …

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By-Law No. 2024-004 of The Corporation of the County of Frontenac being a By-law to Impose User Fees and Charges for Services

Whereas Sections 391 (1) and (3) of the Municipal Act, 2001 S.O. 2001, c. 25, as amended authorize a municipality to impose fees or charges including costs incurred by the municipality related to administration, enforcement and the establishment, acquisition and replacement of capital assets, on persons, (a)

for services or activities provided or done by or on behalf of it;

(b)

for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; and

(c)

for the use of its property including property under its control.

And Whereas Section 69 of the Planning Act, R.S.O. 1990, c.P.13, as amended, authorizes that the council of a municipality, by by-law, may establish a tariff of fees for the processing of applications made in respect of planning matters, which tariff shall be designed to meet only the anticipated cost to the municipality in respect of the processing of each type of application provided for in the tariff: Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac enacts as follows: 1.

That Schedule A attached hereto and forming part of this by-law represents Fees for Services for County Administration and Geographic Information System (GIS) Mapping.

That Schedule B attached hereto and forming part of this by-law represents Fees for Services for Facility Rentals.

That Schedule C attached hereto and forming part of this by-law represents the Tariff of Fees for Land Use Planning.

That Schedule D attached hereto and forming part of this by-law represents the Fees for Services for Fairmount Home.

That Schedule E attached hereto and forming part of this by-law represents Fees for Services for Frontenac Paramedic Services.

That Schedule F attached hereto and forming part of this by-law represents Fees for Citizen Land Use on County Owned Property

That all fees, other than for exempt services, are subject to the applicable taxes.

Recommend Report Corporate Services – 2023 User Fees and Charges By-law January 18, 2023

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8.

That the fees for services outlined in the schedules to this by-law shall be reviewed annually.

That By-law No. 2023-007 is hereby repealed.

10. That this By-law shall come into force and take effect upon the date of final passing. Read a First and Second Time this 17th day of January, 2024. Read a Third Time, Signed, Sealed and Finally Passed this 17th day of January, 2024.

The Corporation of the County of Frontenac

Frances Smith, Warden

Jannette Amini, Clerk

Recommend Report Corporate Services – 2024 User Fees and Charges By-law January 17, 2024 Page 2 of 12

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Schedule A Fees for Services for County Administration and Geographic Information System (GIS) Mapping Administration

Photocopying (per copy)

$0.25

Faxing (per page)

$1.00

Archival Material Search – Hourly Rate

$35.00

Document Searches (pursuant to MFIPPA)1 per hour

$30.00

Geographic Information System (GIS)

And Map-Related Products Digital True Colour Ortho-Photography for 2008, 2014 and 2019 (1km x 1km tiles MrSID, JPEG2000, GeoTIFF); $50.00 per tile Printed Map Products Small Basic Map (8½” x 11”; no customization) Black and white

$6.00

Colour

$8.00

Medium Basic Map (11” x 17”; no customization) Black and white

$10.00

Colour

$12.00

Large Basic Map (no customization, exceeds 11” x 17” and up to 42” wide; requires the use of large scale GIS plotter) $30.00 FMIS Member Rate for Large Basic Map

$5.00

Custom Map Products Hourly Rate (includes mapping/ analysis/ consultation; does not include printed final product or shipping charges; minimum fee of 1 hour $60.00 Note:

These fees are not applicable to services provided to the Townships within the County of Frontenac. 1 – Municipal Freedom of Information and Protection of Privacy Act

Recommend Report Corporate Services – 2024 User Fees and Charges By-law January 17, 2024 Page 3 of 12

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Schedule B Fees for Facility Rentals

Notes: After hour charges are applicable outside of normal County hours of operation (8:30 am to 4:00 pm, Monday The Bud Clayton Memorial Room

Frontenac Room

Kingston Frontenac Rotary Auditorium

•

No Charge

•

No Charge

•

No Charge Including Fairmount Home sponsored residents/family events

County Affiliate or Not For Profit

•

•

• • • •

For Profit Company

• •

50% Deposit Required (Non-Refundable if cancelled within 48 hours) $60/half day (4 hours) $100/day (8 hours) After hours charge ($40/hr.) Stand-by Tech Support charge is ($40/hr.) Damage Deposit ($250) 50% Deposit Required (Non-Refundable if cancelled within 48 hours) Proof of insurance required $90/half day (4 hours) $150/day (8 hours) After hours charge ($40/hr) Stand-by Tech Support charge is ($40/hr) Damage Deposit ($250)

•

(Must have affiliate/association sponsor who will be present for the meeting and will be responsible for clean-up/close down procedures)

50% Deposit Required (NonRefundable if cancelled within 48 hours) $30/half day (4 hours) $50/day (8 hours) After hours charge ($40/hr.) Stand-by Tech Support charge is ($40/hr.) Damage Deposit ($250) 50% Deposit Required (NonRefundable if cancelled within 48 hours) Proof of insurance required $45/half day (4 hours) $75/day (8 hours) After hours charge ($40/hr) Stand-by Tech Support charge is ($40/hr.) Damage Deposit ($250)

50% Deposit Required (NonRefundable if cancelled within 48 hours) $120/half day (4 hours) $200/day (8 hours) After hours charge ($40/hr.) Stand-by Tech Support charge is ($40/hr.) Damage Deposit ($250) 50% Deposit Required (NonRefundable if cancelled within 48 hours) Proof of insurance required $150/half day (4 hours) $250/day (8 hours) After hours charge ($40/hr) Stand-by Tech Support charge is ($40/hr) Damage Deposit ($250)

County Use (includes member Townships) (Must have staff sponsor or assigned designate who will be present for the meeting and will be responsible for clean-up/close down procedures)

• • • • • •

• • • • • • • • • • • •

to Friday) Recommend Report Corporate Services – 2024 User Fees and Charges By-law January 17, 2024 Page 4 of 12

• • • • • • • • • • • •

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Multiple day rates may be discounted up to 30% depending upon availability and set up/break down requirements. No onsite catering is available. A list of recommended local caterers is available upon request. No charge to the City of Kingston for the Kingston Frontenac Rotary Auditorium.

Recommend Report Corporate Services – 2024 User Fees and Charges By-law January 17, 2024 Page 5 of 12

Schedule C Tariff of Fees for Land Use Planning

Pre-Application Consultation Official Plan Amendments to County Official Plan, Draft Plan of Subdivision, Draft Plan of Condominium - $300.00 As per the County’s Pre-Application Consultation By-Law, the pre-application consultation process for plans of subdivision and plans of condominium involves a site visit to the subject property, including the County’s consulting hydrogeologist. The applicant is responsible for covering all costs associated with the County hydrogeologist’s site visit to the subject property. Official Plan County Official Plan Amendment (OPA): Initial Application Fee - $2,500.00 Deposit: In addition to the initial application fee, the applicant shall provide to the County of Frontenac a $1,000.00 deposit against which the County may charge any professional fees and expenses incurred related to the peer review of any supporting documentation submitted with the application. Any remaining balance of the deposit will be refunded after County Council has made a decision on the application and any required appeal period has lapsed. Refund: 60% of the initial application fee shall be returned if an application is rejected by the County of Frontenac as being deemed incomplete or is withdrawn by the applicant prior to the circulation of the application. Amendment to County OPA Application - $500.00 Approval of Local OPA not initiated by a Township - $1,000.00 Plan of Subdivision/Condominium Initial Application Fee • • •

1 to 20 developable lots/blocks/units - $3,250.00 21 to 50 developable lots/blocks/units - $4,750.00 More than 50 developable lots/blocks/units - $6,250.00

Deposit: In addition to the initial application fee, the applicant shall provide to the County of Frontenac a $5,000.00 deposit against which the County may charge any professional fees and expenses incurred related to the peer review of any supporting documentation submitted with the application. Any remaining balance of the deposit will be refunded at the time of registration

Recommend Report Corporate Services – 2023 User Fees and Charges By-law January 18, 2023

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Refund: 60% of the initial application fee shall be returned if an application is rejected by the County of Frontenac as being deemed incomplete or is withdrawn by the applicant prior to the circulation of the application. Major Plan Revision (re-circulation) - $1,500.00 Minor Plan Revision (no re-circulation) - $800.00 Amendment to conditions following draft plan approval - $700.00 Draft Plan Approval Extension – $800.00 Final Plan of Subdivision/Condominium: Clearance of Conditions - $1,200.00 Condominium Exemption Application Fee - $1,000.00 For any plan of condominium submitted to the County of Frontenac for exemption under Section 50 of The Condominium Act, R.S.O. 1990, C26, as amended. Deeming By-Law/Part Lot Control Deeming By-law (Application Fee) - $700.00 Part Lot Control By-law (Application Fee) - $700.00 Other Planning and Administrative Items Public Notices • •

Notice to Cancel a Public Meeting - $100.00 Circulation of an Additional Public Meeting Notice (due to an amended application, rescheduling a public meeting, or the need to hold a second public meeting) - $100.00

Minimum Distance Separation (MDS) • •

Calculation - $200.00 Re-calculation - $100.00

General Inquiries and Archive/File Search Fee • •

First hour – no charge More than an hour - $60.00 per hour

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External Fees and Other Charges The applicant shall provide the County of Frontenac, upon request, a deposit against which the County may, from time to time, charge any professional fees and expenses incurred related to the peer review of material submitted in support of an application. If such fees and expenses exceed the deposit, the applicant shall pay the difference upon being billed by the County with interest at a rate of 1.25% per month on accounts overdue more than 30 days.

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Schedule D Fees for Services for Fairmount Home Other Charges

Satellite Television for Residents Telephone for Residents

$5.00/month $7.00/month plus long-distance charges

Wi-Fi for Residents

$12.00/month $5.00 one-time set up fee

External Catering

See attached External Catering Form

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CATERING ORDER FORM County of Frontenac

Name of event: Time of Delivery

Date of event: Requested by:

Telephone: Department:

Location

Number of staff Cost Centre

Number of residents

Number of invitees

External billing: Name and address for external billing must be provided by Department ITEMS REQUESTED Beverages

Servings Unit Cost

Coffee, smallServes pot 8 $ 8.80 30-40 Percolator/Urn 38.50 Thermal container, lrg 77.00 Coffee, decaffeinated 1.10 Tea bag and hot water 1.10 Juice, bottle 2.04 Pop, can 1.10 35-40 Punch bowl, small 8.80 Punch bowl, large 50 13.20 Bottled water, 500ML 1.65 Milk, 250 ML 2% 1.10 Subtotal Beverages $ Bakeshop Muffins 1.32 Baked cookies 0.66 Croissants 1.10 Squares, 2 Each 0.88 Cake, slab 60-80 44.00 Cake, ½ slab 22.00 Serves 8 Pie, fruit 14.00 Serves 8 Pie, cream………. 12.00 Subtotal Bakeshop $ Yogurt 1 Pickle bowl 2.95 Soup of the day, bowl 1.5 Fruit, each 1 $ Subtotal ** Indicate special requirements

ITEMS REQUESTED Servings Unit Cost Buffet Trays Caesar, Garden, Greek 16.5 Fruit Tray small 33 Fruit Tray, medium 49.5 Fruit Tray, large 33 Cheese and crackers, sm 57.2 Cheese and crackers, med 77 Cheese and crackers, lrg 16.5 Veg & Dip, small 33 Veg & Dip, medium 47.5 Veg & dip, large 3.25 Sandwiches, tea cut, each 3.6 Sandwiches, gourmet, each Subtotal Buffet Trays $ Paper Products* Small Paper Plates 6" 0.15 Large Paper Plates 9" 0.06 Napkins 0.05 Paper Cup 8oz 0.15 Paper Cup 16oz 0.15 Paper Bowl 12oz 0.25 Wooden Fork 0.04 Wooden Knife 0.04 Wooden Spoon 0.04 Subtotal Paper Products

$

26.02 0 Applicable Labour Combined subtotals………………………………………… Goods and Services Tax 5%

Provincial Sales Tax

8%

GRAND TOTAL…………………………………………….…

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Schedule E Fees for Services for Frontenac Paramedic Services Special Events

Attendance of one (1) Ambulance and Paramedic crew at Special Events Basic Charge: 4 hours coverage minimum charge

$920.00

Additional Charges: For each hour or portion thereof

$230.00

The deposit amount is due prior to the event and any adjustment/refund will be resolved after the special event. Retrieving an Ambulance Call Report

Per report

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$35.00

Schedule F Fees for Citizen Land Use on County Owned Property

Certificate of Permission

Application and Inspection Fee ……………………………………………………………………………..$350* (Based upon 4 to 8 hours for pre and post inspection and administration) License of Occupation

Application and Inspection Fee ……………………………………………………………………………..$350* for the duration of the agreement ………………………………………………………………….+ $100/year (Based upon 4 to 8 hours for pre and post inspection and administration) Encroachment Agreement

Application Fee……………………………………………………………………………………………………$700* (Based upon 8 to 12 hours for pre and post inspection and administration) Right of Way (RoW)

Application Fee……………………………………………………………………………………………………$700* (Based upon 8 to 12 hours for pre and post inspection and administration) Sale

Application Fee……………………………………………………………………………………………………$350* (Based upon 4 to 8 hours for pre and post inspection and administration) All sales in must be in accordance with the County’s Sale of Real Property By-law.

• Plus related disbursements.

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BY-LAW NO. 2024-005 OF The Corporation of the County of Frontenac being a by-law to amend By-law No. 2022-0026 (to Delete the Communal Services Technical Advisory Committee) Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended (the Act) provides that Council shall pass a procedure by-law for governing the calling, place and proceedings of meetings; And Whereas By-law No. 2022-0026, being a bylaw to provide for governing the proceedings of the Council and its committees, the conduct of members and the calling of meetings (short titled Procedural By-law), was adopted by the Council of the Corporation of the County of Frontenac on July 20, 2022; And Whereas By-law No. 2022-0026 sets out the County of Frontenac Advisory Committees to Council, including the appointments of its members; And Whereas the Council of the Corporation of County of Frontenac deems it expedient to amend By-law No. 2022-0026; Now Therefore Be It Resolved That the Council for The Corporation of the County of Frontenac hereby enacts as follows: That Procedural By-law 2022-0026 be amended as follows: 1.

That Schedule B-5, Communal Services Governance Technical Advisory Committee be deleted in its entirety.

That this amending by-law shall come into force and take effect on the date of final passing.

Read a First and Second Time this 17th day of January, 2024. Read a Third Time, Signed, Sealed and Finally Passed this 17th day of January, 2024. The Corporation of the County of Frontenac

Frances Smith, Warden

Jannette Amini, Clerk

89 of(to 91Delete the Communal Services Technical… To amend By-law No.Page 2022-0026

By-Law No. 2024-006 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on January 17, 2024

Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:

1. That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on January 17, 2024 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
2. That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on January 17, 2024, be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
3. That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on January 17, 2024 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

90 of 91 of County Council on January 17, … To confirm all actionsPage and proceedings

4. That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 17th day of January, 2024 Read a Third Time and Finally Passed, Signed and Sealed this 17th day of January, 2024.

The Corporation of the County of Frontenac

Frances Smith, Warden

Jannette Amini, Clerk

By-Law No. 2024-006 – To Confirm all Actions and Proceedings of County Council January 17, 2024

91 of 91 of County Council on January 17, … To confirm all actionsPage and proceedings

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