Body: Council Type: Minutes Meeting: Regular Date: January 17, 2024 Collection: Council Minutes Municipality: Frontenac County
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MINUTES OF THE REGULAR MEETING OF COUNCIL January 17, 2024
A regular meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, January 17, 2024 at 9:30 AM
Present:
Warden Ron Vandewal, Deputy Warden Fran Smith, Councillors Fred Fowler, Nicki Gowdy, Judy GreenwoodSpeers, Ray Leonard, Gerry Lichty, and Bill Saunders
Also Present:
County: Kelly Pender, Chief Administrative Officer Gale Chevalier, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Alex Lemieux, Director of Corporate Services/Treasurer Susan Brant, Administrator-Fairmount Home Barb McCulloch, Director of Human Resources Jannette Amini, Manager of Legislative Services/Clerk
Regular Meeting of Council Minutes January 17, 2024 -9:30 AM
Call to Order
We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.
Roll Call
Closed Session
Motion #:
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Gowdy
Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held November 15, 2023
- Labour relations or employee negotiations - as it relates to potential grievances with OPSEU
- A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to land acquisition for the K&P Trail. Carried
Regular Meeting of Council Minutes January 17, 2024 -9:30 AM Page 2 of 16
Motion #:
Moved By:
Councillor Saunders
Seconded By:
Councillor Leonard
Resolved That Council rise from Committee of the Whole closed session with/without reporting Carried
Approval of Addendum
Disclosure of Pecuniary Interest and General Nature Thereof
Adoption of Minutes
a)
Motion #:
Minutes of Meeting held December 20, 2023
Moved By:
Councillor Fowler
Seconded By:
Deputy Warden Vandewal
Resolved That the minutes of the regular Council meeting held December 20, 2023 be adopted. Carried
Regular Meeting of Council Minutes January 17, 2024 -9:30 AM Page 3 of 16
Delegations and/or Presentations
Proclamations
Move into Committee of the Whole
Motion #:
Moved By:
Councillor Lichty
Seconded By:
Councillor Greenwood-Speers
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried
Briefings
a)
Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing.
Unfinished Business
Consent Reports from the Chief Administrative Officer
Regular Meeting of Council Minutes January 17, 2024 -9:30 AM Page 4 of 16
All items listed on the Consent Reports from the Chief Administrative Officer shall be the subject of one motion. Any member may ask for any item(s) included in the Consent Reports from the Chief Administrative Officer to be separated from that motion, whereupon the Consent Reports from the Chief Administrative Officer without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter.
Motion #:
Moved By:
Councillor Gowdy
Seconded By:
Councillor Saunders
That Council consent to the approval of Reports a) through c) the are considered routine items Carried
Consent Reports
a)
2024-001 Corporate Services 2024 Temporary Borrowing By-Law
Motion #:
Recommendation:
Regular Meeting of Council Minutes January 17, 2024 -9:30 AM Page 5 of 16
Resolved That Council of the County of Frontenac accept the Corporate Services – Finance - 2024 Temporary Borrowing By-Law report;
And FurtherThat the Clerk be directed to introduce a by-law later in the meeting to authorize current borrowings from time to time during 2024. Carried
b)
2024-004 Corporate Services Setting of the 2025 County Budget Deliberations and Solicitation of Public Input
Motion #:
Recommendation:
Resolved That the Council of the County of Frontenac receive the Corporate Services – Setting of the 2025 County Budget Deliberations and Solicitation of Public Input report for information;
And Further That the Council of the County of Frontenac confirm the following dates for the New Council Orientation and 2025 Budget Deliberations:
August 18 – September 6, 2024
2025 Frontenac County Budget project open on engagefrontenac.ca for public engagement
Wednesday, September 18, 2024
Public Meeting – Presentations and/or funding requests for consideration in
Regular Meeting of Council Minutes January 17, 2024 -9:30 AM Page 6 of 16
2025 budget
Tuesday, October 29, 2024 – Full Day
Council Presentation –2025 Business Plans & Project Proposals Detailed Budget Presentation
Wednesday, October 30, 2024 – Full Day
Council Presentation – 2025 Business Plans & Project Proposals Detailed Budget Presentation
Carried
c)
2024-007 Corporate Services Ontario Infrastructure and Lands Corporation Debenture
Motion #:
Recommendation:
Be It Resolved That County Council receive the the Corporate Services – Ontario Infrastructure and Lands Corporation Debenture report.
And Further That the Council of the County of Frontenac pass a by-law later in the meeting authorizing the long-term borrowing through Ontario Infrastructure and Lands Corporation (“OILC”) upon amortizing debentures in the principal amount of $3,000,000 towards the cost of the Administrative Building Redevelopment project. Carried
Regular Meeting of Council Minutes January 17, 2024 -9:30 AM Page 7 of 16
Committee of Management of Fairmount Home
Recommend Reports from the Chief Administrative Officer
a)
2024-002 Corporate Services Disbandment of the Communal Services Technical Advisory Committee
Motion #:
Moved By:
Councillor Leonard
Seconded By:
Councillor Fowler
Recommendation:
Be It Resolved That Procedural By-law 2022-0026 as amended, be further amended to delete Schedule B-5 Communal Services Technical Advisory Committee. Carried
b)
2024-003 Corporate Services 2024 User Fees and Charges By-Law
Regular Meeting of Council Minutes January 17, 2024 -9:30 AM Page 8 of 16
Motion #:
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Gowdy
Recommendation:
Resolved That County Council receive the Corporate Services – 2024 User Fees and Charges By-Law report;
And Further That Council pass a by-law later in the meeting to Impose User Fees and Charges for Services and rescind By-law 2023-007 being a By-law to Impose User Fees and Charges for Services. Carried
c)
2024-005 Human Resources Integrated Scheduling System
Motion #:
Moved By:
Councillor Saunders
Seconded By:
Councillor Leonard
Recommendation:
That Council direct staff to select a vendor and proceed to implement a scheduling software system. Carried
Regular Meeting of Council Minutes January 17, 2024 -9:30 AM Page 9 of 16
Information Reports from the Chief Administrative Officer
a)
2024-006 Corporate Services Queen’s University Archives Annual Report to the County of Frontenac for 2023
Reports from Advisory Committees of County Council
Return to Council
Motion #:
Moved By:
Councillor Lichty
Seconded By:
Councillor Greenwood-Speers
That Council revert from Committee of the Whole Council, to Council.
Carried
Adoption of the Report of the Committee of the Whole Council
Regular Meeting of Council Minutes January 17, 2024 -9:30 AM Page 10 of 16
Motion #:
Moved By:
Councillor Gowdy
Seconded By:
Councillor Saunders
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried
Motions, Notice of Which has Been Given
Giving Notice of Motion
Communications
That Council consent to the following communications of interest to Council listed below be received and filed:
a)
From Emily McIntosh of Women of Ontario Say No regarding Next Steps in Basic Human Rights Legislation [Distributed to Members of County Council December 23, 2023]
b)
From Tay Township regarding a resolution on Provincial Cemetery Management Support Request [Distributed to Members of County Council December 23, 2023]
Regular Meeting of Council Minutes January 17, 2024 -9:30 AM Page 11 of 16
c)
From the City of Stratford regarding a Resolution of Business Support for CEBA loan businesses [Distributed to Members of County Council December 23, 2023]
d)
From the City of Thunder Bay regarding a Resolution concerning Short Term Rentals [Distributed to Members of County Council December 23, 2023]
e)
From the County of Brant regarding a Resolution on Gender-based & Intimate-partner violence [Distributed to Members of County Council December 23, 2023]
f)
From the Ontario Land Tribunal regarding its decision on case OLT-22002244 Ouellette v. Frontenac County [Distributed to Members of County Council December 23, 2023]
g)
From the Ontario Trails Council regarding a Letter of Congratulations K&P Trail bridge at Elbow Creek [Distributed to Members of County Council December 23, 2023]
h)
From the Town of Aurora regarding a Resolution concerning the Homelessness Crisis [Distributed to Members of County Council December 23, 2023]
Regular Meeting of Council Minutes January 17, 2024 -9:30 AM Page 12 of 16
i)
From the Town of Aurora regarding a Resolution on Community Safety and Inciteful Speech [Distributed to Members of County Council December 23, 2023]
j)
From the Town of Goderich regarding a Resolution declaring IPV an epidemic [Distributed to Members of County Council December 23, 2023]
k)
From the Township of Asphodel-Norwood regarding a Resolution on Rising Municipal Insurance Costs [Distributed to Members of County Council December 23, 2023]
l)
From the Township of Clearview regarding a resolution and report concerning Cemetery Administration Management Support [Distributed to Members of County Council December 23, 2023]
m)
From the Township of Alnwick Haldimand regarding a resolution in support of tax credits for firefighters [Distributed to Members of County Council January 12, 2024]
n)
From the Township of Alnwick Haldimand regarding a resolution supporting acceptance of digital publications [Distributed to Members of County Council January 12, 2024]
Regular Meeting of Council Minutes January 17, 2024 -9:30 AM Page 13 of 16
o)
From the Township of Alnwick Haldimand regarding a Resolution to stop expansion of permit by rule [Distributed to Members of County Council January 12, 2024]
Other Business
By-Laws – General By-laws and Confirmatory By-law
a)
First and Second Reading
Motion #:
Moved By:
Councillor Leonard
Seconded By:
Councillor Fowler
Resolved That leave be given the mover to introduce by-laws a) through d) that have been circulated to all Members of County Council and that by-laws b) through f) be read a first and second time. Carried
b)
Motion #:
Third Reading
Moved By:
Councillor Leonard
Seconded By:
Councillor Fowler
Regular Meeting of Council Minutes January 17, 2024 -9:30 AM Page 14 of 16
Resolved That by-laws a) through f) be read a third time, signed, sealed and finally passed. Carried
By-Laws
a)
To declare lands Legally Described as Part Lot 9, Concession 2, being Part 1 of Registered Plan 13R22990, Geographic Township of Hinchinbrooke, Township of Central Frontenac, Surplus for the purpose of granting a right-of-way over part of the K&P Trail. [Proposed By-law No. 2024-001]
b)
To Authorize theBorrowing Upon Amortizing DebenturesinthePrincipalAmountof $3,000,000.00TowardstheCostoftheAdminBuildingRedevelopment [Proposed By-law No. 2024-002]
Please Note: The document provided by the Province of Ontario, which the County does not have control over, is not in an accessible format but can be provided upon request.
c)
To authorize temporary borrowing for current expenditures for the year 2024 [Proposed By-law No. 2024-003]
d)
To Impose User Fees and Charges for Services
Regular Meeting of Council Minutes January 17, 2024 -9:30 AM Page 15 of 16
[Proposed By-law No. 2024-004]
e)
To amend By-law No. 2022-0026 (to Delete the Communal Services Technical Advisory Committee) [Proposed By-law No. 2024-005]
f)
To confirm all actions and proceedings of County Council on January 17, 2024 [Proposed By-law No. 2024-006]
Adjournment
Motion #:
Moved By:
Deputy Warden Vandewal
Seconded By:
Councillor Lichty
That the meeting hereby adjourn at Carried
Regular Meeting of Council Minutes January 17, 2024 -9:30 AM Page 16 of 16
