Published July 17, 2013

Word Count 53041 words

Reading Time 250 min read

Body: Council Type: Agenda Meeting: Regular Date: July 17, 2013 Collection: Council Agendas Municipality: Frontenac County

[View Document (PDF)](/docs/frontenac-county/Published Agendas/Regular Council/2013/Regular Council - 17 Jul 2013 - Agenda.pdf)

Document Text

County Council Meeting – Regular Meeting July 17, 2013 – 9:00 a.m. The Frontenac Room, 2069 Battersea Road, Glenburnie, ON

AGENDA Page

CALL TO ORDER
ADOPTION OF AGENDA
DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
ADOPTION OF MINUTES 6-22

a) Minutes of Meeting held May 15, 2013

(Deferred from the June 19, 2013 meeting pending legal matters) 23-37

b) Minutes of Meeting held June 19, 2013

DEPUTATIONS AND/OR PRESENTATIONS a) Presentation to Peter Young, Community Planner, on receiving his full membership to the Canadian Institute of Planners (CIP) and the Ontario Professional Planners Institute (OPPI).
CLOSED MEETING
BRIEFINGS
UNFINISHED BUSINESS
COMMUNICATIONS 38-77

a) 2013-141 Communications Report

RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER 78-83

a) 2013-126

Administrative Services – Request for Emerald Ash Borer Protection from Federal and Provincial Governments

Page 1 of 231

Page 10. RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER 84-128

b) 2013-136

Sustainability – 2292 Sands Road, Battersea Draft Plan of Subdivision – County File 10T-2011/002 129-130

c) 2013-137

Administrative Services – OMHRA Fall Conference 2013 131-132

d) 2013-138

Financial Services – Appointment of Auditor 133-134 135-137 138-139

140-141

142-143

e) 2013-139 Fairmount Home – Service Elevator Repairs f) 2013-140 Administrative Services – OEMC and OPPI Conferences g) 2013-143 Emergency and Transportation Services – Confirmation of Land Acquisition Road 509 and Robertsville Road

INFORMATION REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER (CONSENT) All items listed on the Information Reports from the Chief Administrative Officer are for information only and shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Information Reports to be separated from that motion and considered separately, whereupon the Information Reports without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. a) 2013-127 Administrative Services – 2, 4, 5, T Herbicide b) 2013-128

Administrative Services – MISA Ontario Annual Conference 144-153

c) 2013-129

Administrative Services – 2013 2nd Quarter Activity Update 154-156

d) 2013-130

Administrative Services – AMCTO Conference report

Page 2 of 231

Page

157-160

161-162

INFORMATION REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER (CONSENT) All items listed on the Information Reports from the Chief Administrative Officer are for information only and shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Information Reports to be separated from that motion and considered separately, whereupon the Information Reports without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. e) 2013-131 Fairmount Home – 2013 2nd Quarter Activity Update f) 2013-132

Sustainability – Frontenac K&P Trail – Hardwood Creek Bridge Report 163-165

g) 2013-133

Sustainability - Support for Smaller Scale Community Sustainability Initiatives Update 166-171

h) 2013-134

Emergency and Transportation Services - 2013 2nd Quarter Activity Update 172-173

2013-142 Administrative Services – Minister Delegation Request – AMO Conference

174-194

2013-144 Emergency and Transportation Services – Response to City of Kingston Request for Information Regarding Land Ambulance Services

ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE COUNCIL 195-204

a) Minutes of Meeting held July 3, 2013

205-206

b) Report of the Committee of the Whole

REPORTS FROM EXTERNAL BOARDS AND COMMITTEES a) Kingston Frontenac Library Board Update - Councillor Purdon b) KFL&A Public Health Board Update - Councillor Clayton c) RULAC, LSR and Other Updates

Page 3 of 231

Page 13. REPORTS FROM EXTERNAL BOARDS AND COMMITTEES d) Algonquin Land Claim Update - Councillor Inglis e) Frontenac County Youth Justice Advisory Committee Update - Councillor

Davison f) Housing and Homelessness Committee Update - Councillor McDougall g) Rideau Corridor Landscape Steering Committee Update - Councillor Jones

REPORTS FROM ADVISORY COMMITTEES OF COUNTY COUNCIL 207-212

a) 150th Anniversary Planning Advisory Committee - Minutes of Meeting held

June 28, 2013 213 214-217 218

b) 150th Anniversary Planning Advisory Committee - Report to Council c) Service Delivery and Organization Review Committee - Minutes of Meeting held July 12, 2013 d) Service Delivery and Organization Review Committee - Report to Council

ACCOUNTS 219-226

a) Posted Cheque Listing for the Period of: June 11, 2013 to July 5, 2013

MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN
GIVING NOTICE OF MOTION
OTHER BUSINESS
PUBLIC QUESTION PERIOD
BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW 227

a) By-law No. 2013-0028 - To Appoint a Municipal Auditor

228-229

b) By-law No. 2013-0029 - To amend the 2013 Budget By-law No. 2013-0017

230-231

c) By-law No. 2013-0030 - To Confirm the Proceedings of County Council

Page 4 of 231

Page 21. ADJOURNMENT

Page 5 of 231

AgendaItem#4a)

MIN NUTES OF F THE REG GULAR MEE ETING OF COUNCIL May 15, 2013 A regula ar meeting of o the Coun ncil of the County C of Frrontenac was w held in the t Fronten nac Room off the Countty Administrative Office e, 2069 Battersea Roa ad, Glenburnie on Wednes sday, May 15, 1 2013 at 9:00 a.m. NT: PRESEN

utowski; Deputy Warde en Bud Warden Janet Gu Clayton n; Councillo ors Denis Doyle, D John Inglis, Dav vid Jones, John J McDou ugall and Jo ohn Purdon n

REGRETS:

D Counciillor Gary Davison

ALSO PRESENT: P

County y: Liz Savill, CAO/Clerk; Marian VanBruines V ssen, Treasu urer; Paul Charbonnea C au, Directorr of Emerge ency & Transp portation Se ervices; Juliie Shillingto on, Adminis strator of Fairmo ount; Anne Marie Youn ng, Manage er of Econo omic Sustain nability; Joe e Gallivan, Manager of Sustainab bility Plannin ng; Jannette Amini, De eputy Clerk k; Angelique e Tamblyn, Executtive Assista ant Media:: Jeff Green n, The Fron ntenac New ws; Craig Ba ackay, Fronten nac EMC

C CALL TO ORDER O

Warden Gutowski called c the meeting m to order o at 9:0 06 a.m. 2.

A ADOPTION OF THE AGENDA A

223-13

Motion #:

Moved By y: Seconded d By:

ouncillor Ing glis Co De eputy Warden Clayton

VED THAT T the agenda for the May 15, 2013 3 meeting of o the Coun ncil of the RESOLV County of o Frontena ac be adoptted as ame ended. CARRIED AS AMENDED (See e motion to o Amend be elow which was w CARR RIED)

Regular Meeting M of Co ouncil Minutes s May 15, 2013 2

Minutes of Meeting held May 15, 2013

Page 1 of 17

Page 6 of 231

AgendaItem#4a)

Motion #: 224-13

Moved By: Seconded By:

Councillor Doyle Councillor Jones

BE IT RESOLVED THAT Section 11.1 of Procedural By-law 2010-0028 be waived to amend the Order of Business to defer items 10.1 a) and 10.2 b). CARRIED (A 2/3 Vote of Council Was Received) 3.

DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

The Warden requested the Clerk to record that in accordance with the Municipal Conflict of Interest Act no disclosures of pecuniary interest were declared. 4.

DEPUTATIONS AND/OR PRESENTATIONS a)

Mr. John A. Whitesell, Founding Partner & COO, OrgCode Consulting, Inc.

Motion #: 225-13

Moved By: Seconded By:

Councillor Inglis Deputy Warden Clayton

RESOLVED THAT the Council of the County of Frontenac receive for information the presentation by Mr. John A. Whitesell, Founding Partner & COO, OrgCode Consulting, Inc. regarding the results of the Homelessness Plan and what it means for the County of Frontenac. CARRIED b)

Mr. Howard Allan, Allan and Partners

Motion #: 226-13

Moved By: Seconded By:

Councillor Inglis Deputy Warden Clayton

RESOLVED THAT the Council of the County of Frontenac receive for information the presentation by Mr. Howard Allan, Allan and Partners regarding the Frontenac County Audited Financial Statements. CARRIED 5.

CLOSED MEETING

Motion #: 227-13

Moved By: Seconded By:

Councillor Inglis Deputy Warden Clayton

RESOLVED THAT the Council of the County of Frontenac enter into a closed meeting as authorized under Section 239 of the Municipal Act, to consider: Regular Meeting of Council Minutes May 15, 2013

Minutes of Meeting held May 15, 2013

Page 2 of 17

Page 7 of 231

AgendaItem#4a)

a) Adoption of Closed Meeting Minutes dated April 17, 2013; and b) Personal matters about an Identifiable Individual. CARRIED Motion #: 228-13

Moved By: Seconded By:

Deputy Warden Clayton Councillor McDougall

RESOLVED THAT County Council rise from the closed meeting; AND FURTHER that the direction provided within the closed meeting be confirmed. CARRIED 6.

ADOPTION OF MINUTES Adoption of April 17, 2013 Public and Regular Council Meeting Minutes

Motion #: 229-13

Moved By: Seconded By:

Deputy Warden Clayton Councillor McDougall

RESOLVED THAT the minutes of the public and regular meetings of County Council held on April 17, 2013 be adopted as circulated. CARRIED Adoption of May 2, 2013 Council Special Budget Meeting Minutes Motion #: 230-13

Moved By: Seconded By:

Deputy Warden Clayton Councillor McDougall

RESOLVED THAT the minutes of the Special Budget meeting of County Council held on May 2, 2013 be adopted as circulated. CARRIED 7.

BUSINESS ARISING FROM THE MINUTES

Motion #: 231-13

Moved By: Seconded By:

Councillor Jones Councillor Doyle

BE IT RESOLVED THAT the Procedural By-law be waived to permit the motion by Councillor Jones regarding the May 2nd, 2013 minutes to be considered. CARRIED (A 2/3 Vote of Council Was Received)

Regular Meeting of Council Minutes May 15, 2013

Minutes of Meeting held May 15, 2013

Page 3 of 17

Page 8 of 231

AgendaItem#4a)

Motion #: 232-13

Moved By: Seconded By:

Councillor Jones Councillor Doyle

WHEREAS Councilor Gutowski pledged an Oath of Office at the commencement of this term of County Council. Such document contained words to the effect… 2. I have not received and will not receive any payment or reward, or promise thereof, for the exercise of this office in a biased, corrupt or in any other improper manner. AND WHEREAS Councillor Gutowski has on more than one occasion breached her Oath uttering promises and rewards in an effort to conspire with Staff to move County Councillors to vote “in a biased, corrupt or in any other improper manner”. BE IT RESOLVED Councillor Gutowski has lost the trust of Council by violating her Oath of Office and Council rescinds all privileges of office immediately. FURTHER MORE, Councillor Gutowski’s peddling of political favours shall be referred to the Minister of Municipal Affairs and Housing. AND FURTHER MORE, the Township of Central Frontenac appoints a replacement Councillor to County Council as soon as possible. CARRIED (4:3) (See Recorded Vote) A Recorded Vote was requested YEAS:

Deputy Warden Clayton, Councillor Doyle, Councillor McDougall, Councillor Jones (4)

NAYS:

Warden Gutowski, Councillor Inglis, Councillor Purdon (3)

ABSENT: Councillor Davison (1) 8.

COMMUNICATIONS FOR INFORMATION 2013-099 Communications of Interest to Council

Motion #: 233-13

Moved By: Seconded By:

Deputy Warden Clayton Councillor McDougall

RESOLVED THAT the items listed in the Communications of Interest to County Council report dated May 15, 2013 be received as circulated and filed for information purposes, including; Regular Meeting of Council Minutes May 15, 2013

Minutes of Meeting held May 15, 2013

Page 4 of 17

Page 9 of 231

AgendaItem#4a)

•

Kingston, Frontenac Public Library Board meeting minutes dated March 27, 2013;

•

Kingston, Frontenac Housing Corporation meeting minutes dated March 19, 2013; and

•

Frontenac County Bytes April 2013 Edition. CARRIED

COMMUNICATIONS FOR ACTION April 30, 2013 - Spina Bifida and Hydrocephalus Association of Ontario Proclamation Request

Motion #: 234-13

Moved By: Seconded By:

Deputy Warden Clayton Councillor McDougall

WHEREAS the Spina Bifida and Hydrocephalus Association of Ontario serves people with Spina Bifida and Hydrocephalus, their families and the public; and WHEREAS Health Canada has proclaimed June as Spina Bifida and Hydrocephalus Awareness Month; and WHEREAS there are many people who are not aware of the Association or that it offers support, information and education programs and funds research to find ways to prevent and treat these conditions; and WHEREAS the Association encourages all Ontarians to learn more about these conditions and to appreciate the challenges faced by individuals affected by them, therefore: BE IT RESOLVED THAT the County of Frontenac hereby proclaims the month of June to be SPINA BIFIDA AND HYDROCEPHALUS AWARENESS MONTH in the County of Frontenac and urges all citizens to give full consideration and attention to the Spina Bifida and Hydrocephalus Association of Ontario for their work on behalf of those with Spina Bifida and Hydrocephalus and their families. CARRIED May 9, 2013 - Township of Frontenac Islands request that the County of Frontenac waive the Frontenac-Howe Islander Ferry fees for those vehicles transacting business for the Township of Frontenac Islands. Motion #: 235-13

Moved By: Seconded By:

Councillor McDougall Deputy Warden Clayton

RESOLVED THAT the Council of the County of Frontenac receive the request from the Council of the Township of Frontenac Islands dated May 9, 2013;

Regular Meeting of Council Minutes May 15, 2013

Minutes of Meeting held May 15, 2013

Page 5 of 17

Page 10 of 231

AgendaItem#4a)

AND FURTHER THAT County Council direct staff to consult with Township of Frontenac Islands staff to determine criteria for waiving the Frontenac-Howe Islander Ferry fees as well as associated costs in lost revenue and report back to County Council. CARRIED 10.

REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER

10.1. Administrative Services 10.1.1. Administration a)

2013-094 Code of Conduct for County Council and Committee Members

This report was deferred to the next regular County Council meeting at the adoption of the agenda. b)

2013-087 Establishment of a Records Retention Schedule

Motion #: 236-12

Moved By: Seconded By:

Deputy Warden Clayton Councillor McDougall

RESOLVED THAT the Council of the County of Frontenac receive the Administrative Services –Records Retention Schedule report; AND FURTHER THAT Council adopt By-law No. 2013-0021, being a By-law to Establish a Schedule for Records Retention; AND FURTHER THAT Council of the County of Frontenac delegate authority to the CAO/Clerk to set administratively a retention schedule for the County of Frontenac; AND FURTHER THAT By-law 30-1990 be and is hereby repealed. CARRIED c)

2013-093 Vehicle Usage

Motion #: 237-12

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac accept the Administrative Services – Vehicle Usage report for information. CARRIED Regular Meeting of Council Minutes May 15, 2013

Minutes of Meeting held May 15, 2013

Page 6 of 17

Page 11 of 231

AgendaItem#4a)

2013-095 Security Requirements for the County of Frontenac Administration Offices

Motion #: 238-12

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac accept the Administrative Services – Security Requirements for the County of Frontenac Administration Offices report for information. CARRIED e)

2013-096 Arterial Roads Agreement

Motion #: 239-12

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac receive the Administrative Services –Arterial Roads Funding Agreement report; AND FURTHER THAT Council of the County of Frontenac authorize the Warden and Clerk to enter into agreement with the City of Kingston, the Township of South Frontenac and the Township of Frontenac Islands to support the negotiated settlement for the 5-year Arterial Roads compensation package to be paid by the City of Kingston. CARRIED f)

2013-098 Establishment of a Service and Organization Review Committee

Motion #: 240-12

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac receive the Administrative Services –Establishment of a Services and Organization Review Committee report; AND FURTHER THAT By-law 2013-0020, being a by-law to govern the proceedings of County Council and its Committees include Schedule B-5 - Advisory Committee to County Council - Services Delivery and Organization Review Committee, attached as Exhibit A to this report; AND FINALLY THAT Council of the County of Frontenac adopt By-law No. 2013-0024, being a By-law to appoint members to various Committees of County Council (Services and Organization Review Committee). CARRIED Regular Meeting of Council Minutes May 15, 2013

Minutes of Meeting held May 15, 2013

Page 7 of 17

Page 12 of 231

AgendaItem#4a)

It was noted that Mr. Gordon Burns has withdrawn his name from this Committee and that Mr. Walter Knott will be appointed as the community representative. 10.1.2. Sustainability – Nil 10.1.3. Human Resources a) 2013-084 2012 Staff Conference, Training and Other Travel Expenses Motion #: 241-12

Moved By: Seconded By:

Councillor Jones Councillor Doyle

That Council of the County of Frontenac receives the Human Resources – 2012 Staff Conference, Training and Other Travel Expenses report for information. CARRIED Staff advised that a supplementary report will come forward identifying the specific conferences attended by staff. 10.2. Financial Services a)

2013-085 2012 Audited Financial Statements

Motion #: 242-12

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED that the Council of the County of Frontenac receive this Financial Services

2012 Audited Financial Statements report; AND FURTHER that the Council of the County of Frontenac accept the 2012 Audited Financial Statements of the Corporation of the County of Frontenac. CARRIED b)

2013-086 Termination of Contract to Provide Financial Services to the Township of Frontenac Islands

This Report was deferred to the next regular County Council meeting at the adoption of the agenda.

Regular Meeting of Council Minutes May 15, 2013

Minutes of Meeting held May 15, 2013

Page 8 of 17

Page 13 of 231

AgendaItem#4a)

2013-091 2013 1st Quarter Financial Summary

Motion #: 243-12

Moved By: Seconded By:

Councillor Jones Councillor Purdon

RESOLVED THAT Council of the County of Frontenac receive this Financial Services – 2013 1st Quarter Financial Summary report for information. CARRIED d)

2013-097 2013 Temporary Borrowing Bylaw

Motion #: 244-12

Moved By: Seconded By:

Councillor Jones Councillor Purdon

RESOLVED THAT Council of the County of Frontenac accept the Financial Services – 2013 Temporary Borrowing Bylaw report; AND FURTHER direct the Clerk to introduce a by-law later in the meeting to authorize current borrowings from time to time during 2013. CARRIED 10.3. Emergency and Transportation Services a)

2013-089 Ambulance Vehicle Remount versus New Purchase

Motion #: 245-12

Moved By: Seconded By:

Councillor Purdon Deputy Warden Clayton

RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – Ambulance Vehicle Remount versus New Purchase report; AND FURTHER the Council of the County of Frontenac direct staff to proceed with Option 2 as noted in the report; AND FURTHER that staff bring forward a report to County Council on an annual basis with updates on both options. CARRIED AS AMENDED (See motion to Amend below which was CARRIED)

Regular Meeting of Council Minutes May 15, 2013

Minutes of Meeting held May 15, 2013

Page 9 of 17

Page 14 of 231

AgendaItem#4a)

Motion #: 246-12

Moved By: Seconded By:

Councillor Purdon Deputy Warden Clayton

BE IT RESOLVED THAT Council direct staff to proceed with Option 2 as noted in the report; AND FURTHER THAT staff bring forward a report to County Council on an annual basis with updates on both options. CARRIED b)

2013-090 Election to Paramedic Chiefs of Canada (PCC) Board of Directors Executive of the Chief of Paramedic Services

Motion #: 247-12

Moved By: Seconded By:

Councillor Purdon Deputy Warden Clayton

RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – Election to Paramedic Chiefs of Canada (PCC) Board of Directors Executive of the Chief of Paramedic Services report for information; AND FURTHER the Council of the County of Frontenac support the Chief of Paramedic Services’ election to the Executive of the Paramedic Chiefs of Canada for the period of June 14, 2013 to June 20, 2014. CARRIED 10.4. Fairmount Home a)

2013-092 Attendance Management

Motion #: 248-12

Moved By: Seconded By:

Deputy Warden Clayton Councillor Purdon

RESOLVED THAT Council of the County of Frontenac receive the Fairmount Home – Attendance Management report for information only. CARRIED b)

May 2013 Fairmount Grapevine Gazette

Motion #: 249-12

Moved By: Seconded By:

Councillor Purdon Councillor Inglis

RESOLVED THAT the Council of the County of Frontenac receive the May 2013 edition of the Fairmount Grapevine Gazette for information. CARRIED Regular Meeting of Council Minutes May 15, 2013

Minutes of Meeting held May 15, 2013

Page 10 of 17

Page 15 of 231

AgendaItem#4a)

COMMITTEE OF THE WHOLE

Motion #: 250-13

Moved By: Seconded By:

Councillor Jones Councillor Doyle

BE IT RESOLVED THAT County Council waive Section 17.5 and Section 17.6 of the Procedural By-law related to Rules of Debate for Section 11 of the agenda. CARRIED (A 2/3 Vote of Council Was Received) a)

2013-056 Reserve and Reserve Funds

Motion #: 251-13

Moved By: Seconded By:

Councillor Councillor

RESOLVED THAT Council of the County of Frontenac receive this Financial Services – Reserve and Reserve Funds report; AND FURTHER that Council direct the Treasurer to maintain a County Working Fund Reserve balance to provide for cash flow requirements and mitigation strategies at $2.151 million for 2013; AND FURTHER that Council adopt a bylaw later in the meeting directing that any surplus/deficit realized annually be distributed as a transfer from/to the Working Fund Reserve to the Townships through the budget process after the Working Fund Reserve is replenished to (1) maintain the level of 5% of operating funds as recommended by the Government Finance Officers Association, (2) account for additional mitigation strategies, and (3) acknowledge prior year projects not completed. DEFERRED TO THE JUNE 5, 2013 COMMITTEE OF THE WHOLE MEETING (See motion to Defer below which was CARRIED) Motion #: 252-13

Moved By: Seconded By:

Councillor McDougall Councillor Doyle

BE IT RESOLVED THAT Report 2013-056, Reserve and Reserve Funds be deferred to the June 5, 2013 Committee of the Whole meeting. CARRIED

Regular Meeting of Council Minutes May 15, 2013

Minutes of Meeting held May 15, 2013

Page 11 of 17

Page 16 of 231

AgendaItem#4a)

Referred from the May 2, 2013 Special County Council Meeting

Motion #: 253-13

Moved By: Seconded By:

Councillor McDougall Deputy Warden Clayton

WHEREAS the Council of the County of Frontenac, at its meeting held January 16, 2013 passed the following Mission and Vision Statements: Mission Statement “The County of Frontenac’s mission is the effective, efficient and sustainable delivery of services to citizens” Vision Statement “The County of Frontenac is recognized for its unique pristine natural environment and lifestyle choices and commitment to - and promotion of - strong, resilient, diverse, rural communities” AND WHEREAS the County of Frontenac and its Townships have a goal to provide safe, sustainable and fully accessible senior friendly communities; AND WHEREAS this goal would see a much higher success rate if there were collaboration between the County of Frontenac, its Townships and potentially the provincial and federal governments as well as the CFDC; AND WHEREAS the County of Frontenac currently has sufficient funds in its Federal Gas Tax Reserve and its Working Fund Reserve: THEREFORE BE IT RESOLVE THAT $1,500,000 of the Federal Gas Tax or Working Fund Reserves be earmarked over five years to support the development and implementation of a plan done collaboratively between the County of Frontenac and its Townships that would see the County of Frontenac supporting seniors and their continued independent living by providing safe, sustainable, fully accessible senior friendly communities, to include but not limited to: • • • • • •

The support of one new Seniors Housing development in each Township; Fulfill the County’s responsibilities as noted in the Municipal Housing Strategy and the Ten Year Homelessness Plan; Increase community consultation on accessibility and how to better create barrier free communities; Make better use of Community Improvement Plans to better assist local business and promote pedestrian friendly community development; Support local health care support services; Improve rural transportation:

Regular Meeting of Council Minutes May 15, 2013

Minutes of Meeting held May 15, 2013

Page 12 of 17

Page 17 of 231

AgendaItem#4a)

AND FURTHER THAT this plan be incorporated into the draft proposed Sustainable Actions Directions for our Future 2013. DEFERRED TO JUNE 5, 2013 COMMITTEE OF THE WHOLE MEETING (See motion to Defer below which was CARRIED) Motion #: 254-13

Moved By: Seconded By:

Councillor McDougall Councillor Doyle

BE IT RESOLVED THAT the motion by Councillor McDougall be deferred to the June 5, 2013 Committee of the Whole meeting. CARRIED 12.

ACCOUNTS Posted Cheque Listing for the Period of: April 11 - May 6, 2013

Motion #: 255-13

Moved By: Seconded By:

Councillor Jones Councillor Purdon

RESOLVED THAT the Council of the County of Frontenac receive for information the following accounts for the period of April 11 – May 6, 2013:

Payroll dated between March 25 to April 28, 2013 in the amount of $870,994.94 and Cheque Listing in the amount of $958,099.57. CARRIED

MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN Motion by Councillor Doyle

Motion #: 256-13

Moved By: Seconded By:

Councillor Doyle Councillor Jones

WHEREAS in the Township of Frontenac Islands debate on a By-law is always allowed after it is read, however at the County of Frontenac May 2nd Budget meeting when the Budget By-law was originally read we were advised that it could not be debated due to a resolution passed earlier. It is our understanding that a resolution is mandatory to pass a budget thus any resolution on a budget matter cannot restrict debate when the By-law is read. THEREFORE BE IT RESOLVED that the Council of the County of Frontenac requests an outside opinion on the accuracy of advice given to Council at the May 2nd Council Meeting. LOST Regular Meeting of Council Minutes May 15, 2013

Minutes of Meeting held May 15, 2013

Page 13 of 17

Page 18 of 231

AgendaItem#4a)

GIVING NOTICE OF MOTION

OTHER BUSINESS

15.1. External Boards and Committees a)

Kingston Frontenac Library Board Update - Councillor Purdon

No update was provided. b)

KFL&A Public Health Board Update - Councillor Clayton

Deputy Warden Clayton advised that the KFL&A Public Health Board will be meeting next week. c)

RULAC, LSR and Other Updates

Staff advised that a RULAC meeting was held on May 6th and that the minutes of that meeting would be forthcoming to County Council. d)

Algonquin Land Claim Update - Councillor Inglis

Councillor Inglis advised that the Township of North Frontenac is attempting to have a meeting held in North Frontenac. e)

Frontenac County Youth Justice Advisory Committee Update Councillor Davison

In the absence of Councillor Davison, no update was provided. f)

Housing and Homelessness Committee Update - Councillor McDougall

No update was provided. g)

Rideau Corridor Landscape Steering Committee Update - Councillor Jones

Councillor Jones advised that the Rideau Corridor Landscape Strategy Steering Committee and Parks Canada have now released the Rideau Corridor Landscape Character Assessment & Planning and Management Recommendations and is available in both official languages. As noted on the agenda, the report may be viewed at http://www.rcls-sacr.ca/en_report.html.

Regular Meeting of Council Minutes May 15, 2013

Minutes of Meeting held May 15, 2013

Page 14 of 17

Page 19 of 231

AgendaItem#4a)

15.2. Advisory Committees of County Council a)

Sustainability Advisory Committee

150th Anniversary of County Advisory Committee ¾ Minutes and Recommendations

Motion #: 257-12

Moved By: Seconded By:

Councillor Jones Councillor Purdon

RESOLVED THAT the Council of the County of Frontenac accept the 150th Anniversary Planning Advisory Committee of the County of Frontenac meeting minutes dated April 24, 2013. CARRIED Motion #: 258-12

Moved By: Seconded By:

Councillor Purdon Councillor Inglis

BE IT RESOLVED THAT County Council authorize staff to proceed with the purchase of eight 150th Anniversary promotional vests at a cost not to exceed $1,000; And that staff be authorized to determine the type, colour and design of the vests. CARRIED d)

Trails Advisory Committee

Accessibility Advisory Committee

15.3. Other Updates a)

Out of Province Travel

Paramedic Chiefs of Canada Annual General Meeting - St. John, New Brunswick, June 14, 2013 will be attended by Chief Charbonneau. b)

Motion of Speedy Recovery

Motion #: 259-12

Moved By: Seconded By:

Councillor Doyle Councillor Jones

BE IT RESOLVED THAT Council request that flowers be sent to Councillor Davison with an expression of a speedy recovery. CARRIED Regular Meeting of Council Minutes May 15, 2013

Minutes of Meeting held May 15, 2013

Page 15 of 17

Page 20 of 231

AgendaItem#4a)

PUBLIC QUESTION PERIOD

BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW

Motion #: 260-13

Moved By: Seconded By:

Councillor Jones Councillor Purdon

RESOLVED THAT leave be given the mover to introduce the following by-laws that have been circulated to all members of County Council and that these by-laws be read a first and second time: By-Law No. 2013-0019 - 2013 Property Tax Capping By-Law No. 2013-0020 - County Procedural By-Law By-Law No. 2013-0021 - To Provide a Schedule of Retention Periods By-Law No. 2013-0022 - To Change the Term of Warden By-Law No. 2013-0023 - To Authorize Temporary Borrowing for 2013 By-Law No. 2013-0024 - To Appoint Members to the Service and Organization Review Committee ¾ By-Law No. 2013-0025 - Confirmation of Proceedings. CARRIED

¾ ¾ ¾ ¾ ¾ ¾

Motion #: 261-13

Moved By: Seconded By:

Councillor Purdon Councillor Jones

RESOLVED THAT the following by-laws be read a third time, signed, sealed and finally passed: By-Law No. 2013-0019 - 2013 Property Tax Capping By-Law No. 2013-0020 - County Procedural By-Law By-Law No. 2013-0021 - To Provide a Schedule of Retention Period By-Law No. 2013-0022 - To Change the Term of Warden By-Law No. 2013-0023 - To Authorize Temporary Borrowing for 2013 By-Law No. 2013-0024 - To Appoint Members to the Service and Organization Review Committee ¾ By-Law No. 2013-0025 - Confirmation of Proceedings. CARRIED

¾ ¾ ¾ ¾ ¾ ¾

ADJOURNMENT

Motion #: 262-13

Moved By: Seconded By:

Councillor Jones Councillor Purdon

RESOLVED THAT the meeting hereby adjourn at 1:07 p.m. CARRIED Regular Meeting of Council Minutes May 15, 2013

Minutes of Meeting held May 15, 2013

Page 16 of 17

Page 21 of 231

AgendaItem#4a)

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

Regular Meeting of Council Minutes May 15, 2013

Minutes of Meeting held May 15, 2013

Page 17 of 17

Page 22 of 231

AgendaItem#4b)

MINUTES OF THE REGULAR MEETING OF COUNCIL June 19, 2013 A regular meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, June 19, 2013 at 9:00 a.m. PRESENT:

Warden Janet Gutowski, Deputy Warden Bud Clayton, Councillors Gary Davison, David Jones, John Purdon, John McDougall, Denis Doyle and John Inglis.

ALSO PRESENT:

County: Liz Savill, CAO/Clerk; Marian VanBruinessen, Treasurer; Paul Charbonneau, Director of Emergency & Transportation Services; Julie Shillington, Administrator of Fairmount; Anne Marie Young, Manager of Economic Sustainability; Joe Gallivan, Manager of Sustainability Planning; Jannette Amini, Deputy Clerk; Angelique Tamblyn, Executive Assistant Media: Elliot Ferguson, The Kingston Whig-Standard; Jeff Green, The Frontenac News; Craig Backay, Frontenac EMC

CALL TO ORDER

Prior to calling the meeting to order, Warden Gutowski drew the following names from those employees who have displayed perfect attendance over the last 4-month period ending April 30, 2013: • Tanya Wisteard – Fairmount Home • Gale Chevalier – Emergency Management Services • Peter Young – Corporate Services Warden Gutowski called the meeting to order at 9:01 a.m. 2.

ADOPTION OF AGENDA

Motion #: 263-13

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED THAT the agenda and addendum for the June 19, 2013 meeting of the Council of the County of Frontenac be adopted as circulated. CARRIED Regular Meeting of Council Minutes June 19, 2013

Minutes of Meeting held June 19, 2013

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AgendaItem#4b)

DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

The Warden requested the Clerk to record that in accordance with the Municipal Conflict of Interest Act no disclosures of pecuniary interest were declared. 4.

ADOPTION OF MINUTES

Motion #: 264-13

Moved By: Seconded By:

Councillor Purdon Councillor Davison

RESOLVED THAT the minutes of the regular meeting of County Council held on May 15, 2013 be adopted as circulated. DEFERRED (See motion to Defer below which was CARRIED) Motion #: 265-13

Moved By: Seconded By:

Councillor Doyle Councillor Jones

BE IT RESOLVED THAT the minutes of the meeting held May 15, 2013 be deferred pending further clarification around legal matters. CARRIED 5. DEPUTATIONS AND/OR PRESENTATIONS a)

Presentation of CMM Diplomas to Mike Van Hartingsveldt and Todd Fisher

Motion #: 266-13

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED THAT County Council offer its congratulations to Mike Van Hartingsveldt and Todd Fisher for successfully obtaining their CMM Diplomas. CARRIED b)

Mr. Walter Knott, Chair, Service Delivery and Organization Review Committee, provided County Council with an update of the Committee’s work to date and citing issues around flaws. He advised that he was stepping down from the Committee until such issues are resolved.

Motion #: 267-13

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED THAT the update by Mr. Walter Knott, Chair, Service Delivery and Organization Review Committee on the Committees progress to date be received by County Council. CARRIED Regular Meeting of Council Minutes June 19, 2013

Minutes of Meeting held June 19, 2013

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AgendaItem#4b)

CLOSED MEETING

Motion #: 268-13

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac enter into a closed meeting as authorized under Section 239 of the Municipal Act, to consider: ¾ Adoption of Closed Meeting Minutes dated May 15, 2013; and d) Labour Relations or employee negotiations. CARRIED Motion #: 269-13

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED THAT County Council rise from the closed meeting; AND FURTHER that the direction provided within the closed meeting be confirmed. CARRIED Council recessed at 10:05 a.m. Council reconvened at 10:18 a.m.

BRIEFINGS a)

Kieran Williams, AMCTO Municipal Management Intern, provided County Council with his presentation: A Year in Review at Frontenac County.

Motion #: 270-13

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED THAT the presentation: A Year in Review at Frontenac County by Kieran Williams, AMCTO Municipal Management Intern, be received by County Council. CARRIED b)

Joe Gallivan, Manager, Sustainability Planning, provided County Council with a briefing on Report 2013-123, Sustainability – County Official Plan – First Draft

Motion #: 271-13

Moved By: Seconded By:

Regular Meeting of Council Minutes June 19, 2013

Minutes of Meeting held June 19, 2013

Councillor Jones Councillor Doyle

Page 3 of 15

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AgendaItem#4b)

RESOLVED THAT the briefing on Report 2013-123, Sustainability – County Official Plan – First Draft by Joe Gallivan, Manager, Sustainability Planning, be received by County Council. CARRIED 8.

UNFINISHED BUSINESS – Nil

COMMUNICATIONS 2013-118 Communications of Interest to Council Communications that Require Council Action

Motion #: 272-13

Moved By: Seconded By:

Councillor Doyle Councillor Purdon

RESOLVED THAT the Council of the County of Frontenac accept the Administrative Services – Communications of Interest to Council report for information; AND FURTHER THAT the communications of interest to Council listed under the headings A, B, and C be received and filed. CARRIED Motion #: 273-13 Moved By: Deputy Warden Clayton Seconded By: Councillor Jones BE IT RESOLVED THAT the Council of the County of Frontenac supports the KFL&A Public Health’s request to the Hon. Charles Sousa, Minister of Finance urging the Government of Ontario to raise the taxation on cigarettes to match the highest level in Canada, at $58.00 for a carton of 200 as well as encouraging the adoption of a much more aggressive approach to enforcement, to ensure that illegal tobacco does not reach the youth of this area and those who are earnestly trying to quit; AND FURTHER THAT a copy of this resolution be forwarded to the Hon. Charles Sousa, Minister of Finance, the Hon. Deb Matthews, Minister of Health and Long-Term Care, the Hon. John Gerretsen, MPP, Kingston and the Islands, the Association of Municipalities of Ontario and KFL&A Public Health. CARRIED 10.

RECOMMEND REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER a)

2013-086 Financial Services - Termination of Contract to Provide Financial Services to the Township of Frontenac Islands

Motion #: 274-13

Moved By: Seconded By:

Regular Meeting of Council Minutes June 19, 2013

Minutes of Meeting held June 19, 2013

Councillor Purdon Deputy Warden Clayton Page 4 of 15

Page 26 of 231

AgendaItem#4b)

Moved By: Seconded By:

Councillor Davison Deputy Warden Clayton

BE IT RESOLVED THAT Report 2013-086, Financial Services - Termination of Contract to Provide Financial Services to the Township of Frontenac Islands be deferred to the Committee of the Whole; AND FURTHER THAT staff be requested to meet with Frontenac Islands to seek clarification on the date of termination of the contract. CARRIED b)

2013-094 Administrative Services - Code of Conduct for County Council and Committee Members (Deferred from the May 15, 2013 County Council meeting)

Motion #: 276-13

Moved By: Seconded By:

Regular Meeting of Council Minutes June 19, 2013

Minutes of Meeting held June 19, 2013

Councillor Doyle Councillor Purdon

Page 5 of 15

Page 27 of 231

AgendaItem#4b)

BE IT RESOLVED THAT the Council of the County of Frontenac receive this Administrative Services – Code of Conduct for County Council and Committee Members report; AND FURTHER THAT the Council of the County of Frontenac adopt the Code of Conduct for County Council and Committee Members, attached as Exhibit A to this report; AND FINALLY THAT County Council authorize staff to proceed with the issuance of a Request for Expressions of Interest for the appointment of an Integrity Commissioner to be approved by Council. DEFERRED TO THE SEPTEMBER COMMITTEE OF THE WHOLE (See motion to Defer below which was CARRIED) Motion #: 277-13

Moved By: Seconded By:

Councillor Doyle Councillor McDougall

BE IT RESOLVED THAT Report 2013-094, Administrative Services - Code of Conduct for County Council and Committee Members be deferred to the September Committee of the Whole meeting. CARRIED C)

2013-102 Administrative Services – 2013 Green Energy Act Compliance

Motion #: 278-13

Moved By: Seconded By:

Councillor Purdon Councillor Doyle

BE IT RESOLVED THAT the Council of the County of Frontenac accept this Administrative Services – 2013 Green Energy Act Report Compliance report; AND FURTHER THAT the Council of the County of Frontenac authorize the CAO/Clerk to submit the County of Frontenac’s Energy Consumption and Greenhouse Gas Emissions Template to the Ministry of Energy and to make this Template publicly available in the manner prescribed by regulation. CARRIED D)

2013-106 Administrative Services – Establishment of Targets for the Reduction of Absenteeism

Motion #: 279-13

Moved By: Seconded By:

Councillor Doyle Councillor Purdon

RESOLVED THAT the Council of the County of Frontenac receive the Administrative Services – Targets for the Reduction of Absenteeism report for information; Regular Meeting of Council Minutes June 19, 2013

Minutes of Meeting held June 19, 2013

Page 6 of 15

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AgendaItem#4b)

AND FURTHER THAT the Council of the County of Frontenac support the targets for the reduction of absenteeism as established by the County of Frontenac through our current Employee Attendance Awareness Program; AND FINALLY THAT the Council of the County of Frontenac direct senior staff to bring forward a report on staff absenteeism every four months commencing with the County Council meeting scheduled in October 2013. CARRIED e)

2013-107 Emergency and Transportation Services – Refurbishing of Ambulance Fleet Strategy

Motion #: 280-13

Moved By: Seconded By:

Councillor Purdon Councillor Doyle

RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – Refurbishing of Ambulance Fleet Strategy report for information; AND FURTHER the Council of the County of Frontenac approve the implementation of a Refurbishing of Ambulance Fleet Strategy for 2013/2014; AND FURTHER the Council of the County of Frontenac approve the refurbishing of three (3) ambulances for fiscal 2013 and the purchase of three (3) new ambulances for fiscal 2014, in accordance with the Council approved useful life cycle schedule of an ambulance. AND FINALLY that the Council of the County of Frontenac pass a bylaw later in the meeting to amend the 2013 budget to provide $115,000 for the refurbishment of 3 vehicles in 2013, to be covered by a transfer from the vehicle replacement reserve. CARRIED Council recessed at 12:02 a.m. Council reconvened at 12:11 a.m.

2013-111 Sustainability – Bridgen’s Island Draft Plan of Subdivision Approval – County File 10T-2008/001

Motion #: 281-13

Moved By: Seconded By:

Councillor Doyle Councillor Purdon

RESOLVED THAT the Council of the County of Frontenac approve the plan of subdivision submitted by Bridgen’s Island Associates Limited for Bridgen’s Island, being Regular Meeting of Council Minutes June 19, 2013

Minutes of Meeting held June 19, 2013

Page 7 of 15

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AgendaItem#4b)

Part Lot 29, Concession 2, Township of Central Frontenac (Geographic Township of Hinchinbrooke), in the County of Frontenac, County File No. 10T-2008/001: subject to the Conditions of Draft Approval contained in the County Planning Report dated June 7, 2013, as amended to remove any references to boathouses; AND FINALLY THAT the Clerk be authorized to issue draft approval by signing the required documents. CARRIED (With agreed to amendments) g)

2013-113 Financial Services – MFOA Annual Conference

Motion #: 282-13

Moved By: Seconded By:

Councillor Purdon Councillor Doyle

BE IT RESOLVED THAT the Council of the County of Frontenac receive this Administrative Services – 2013 MFOA Annual Conference report; AND FURTHER THAT the Council of the County of Frontenac authorize the Deputy Treasurer to attend the annual MFOA Conference in Huntsville, Ontario from September 25-27, 2013. CARRIED h)

2013-123 Sustainability Planning – Draft County Official Plan

Motion #: 283-13

Moved By: Seconded By:

Councillor Davison Councillor Inglis

RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – County Official Plan – First Draft report, including the First Draft of the County Official Plan dated June 2013; AND FURTHER THAT Council set the date of July 3, 2013 to hold a working session on the review of the draft Official Plan as part of a Committee of the Whole meeting; AND FURTHER THAT Council direct staff to begin preparations for public consultation sessions to be held across the County between July and September 2013 and report back to Council with dates and locations of these sessions. CARRIED 11.

INFORMATION REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER (CONSENT)

Motion #: 284-13

Moved By: Seconded By:

Regular Meeting of Council Minutes June 19, 2013

Minutes of Meeting held June 19, 2013

Councillor Inglis Councillor Davison Page 8 of 15

Page 30 of 231

AgendaItem#4b)

RESOLVED THAT the following Information Reports received from the Chief Administrative Officer (Consent) be received and adopted. a)

2013-108 Emergency and Transportation Services – Fire Tiered Response Agreements – Supplemental

RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – Fire Tiered Response Agreements – Supplemental report for information only. b)

2013-109 Fairmount Home - 2013 1st Quarter Consolidated Statistical Report

THAT Council of the County of Frontenac receive the Fairmount Home – 2013 1st Quarter Consolidated Statistical Report for information only. c)

2013-110 Fairmount Home – OANHSS Annual Convention

THAT Council of the County of Frontenac receive the Fairmount Home – OANHSS Annual Convention Report for information only. d)

2013-115 Administrative Services – Coming into Force of By-law 2013-0022

RESOLVED THAT the Council of the County of Frontenac receive the Administrative Services –Coming into Force of By-law 2013-0022 report for information only. e)

2013-117 Emergency and Transportation Services - City of Kingston Council Presentation on May 21, 2013 Update

RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – City of Kingston Council Presentation on May 21, 2013 Update for information only. f)

2013-119 Human Resources - 2012 Supplementary Staff Conference Information

THAT Council of the County of Frontenac receives these Human Resources – Supplementary 2012 Staff Conference Information report for information. g)

2013-120 Administrative Services - 2012-13 Municipal Management Intern Year

Regular Meeting of Council Minutes June 19, 2013

Minutes of Meeting held June 19, 2013

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AgendaItem#4b)

End Review RESOLVED THAT the Council of the County of Frontenac accept this Administrative Services – 2012-13 Municipal Management Intern Year End Review report for information only. h)

2013-122 Financial Services – Fairmount Home Auditorium Redevelopment Project Manager Award of Contract

THAT County Council receive this Financial Services – Fairmount Home Auditorium Redevelopment Project Manager Award of Contract for information only. CARRIED 12.

ADOPTION OF REPORT OF THE COMMITTEE OF THE WHOLE COUNCIL

Motion #: 285-13

Moved By: Seconded By:

Councillor Davison Councillor Inglis

RESOLVED THAT the Council of the County of Frontenac accept the Committee of the Whole meeting minutes dated June 5, 2013. CARRIED 13.

REPORTS FROM EXTERNAL BOARDS AND COMMITTEES

Kingston Frontenac Library Board Update - Councillor Purdon Councillor Purdon advised that the Board did have a Strategic Planning meeting which is still being worked on by the consultants. KFL&A Public Health Board Update - Councillor Clayton It was noted that the minutes of the last meeting formed part of this agenda under the Communications Report. RULAC, LSR and Other Updates No updates were provided. Algonquin Land Claim Update - Councillor Inglis Councillor Inglis advised that Algonquin sponsored information meetings were held and it was revealed that many claimants from Sharbot Lake are disqualified. Frontenac County Youth Justice Advisory Committee Update Councillor Davison No updates were provided. Housing and Homelessness Committee Update - Councillor McDougall Regular Meeting of Council Minutes June 19, 2013

Minutes of Meeting held June 19, 2013

Page 10 of 15

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AgendaItem#4b)

Councillor McDougall advised of a meeting held around homelessness in which many representatives from local service providers dealing with the transition around the new Homeless Plan were in attendance. Rideau Corridor Landscape Steering Committee Update - Councillor Jones No update was provided. 14.

REPORTS FROM ADVISORY COMMITTEES OF COUNTY COUNCIL Joint Accessibility Advisory Committee May 27, 2013 Meeting Minutes and Recommendations

Motion #: 286-13

Moved By: Seconded By:

Councillor Inglis Councillor Davison

RESOLVED THAT the Council of the County of Frontenac receive the Joint Accessibility Advisory Committee of the County of Frontenac meeting minutes dated May 27, 2013. CARRIED Motion #: 287-13

Moved By: Seconded By:

Councillor Davison Councillor Inglis

RESOLVED THAT the Council of the County of Frontenac authorize the establishment of an Accessibility Awards Program for the County of Frontenac; AND FURTHER THAT Council of the County of Frontenac endorse the Accessibility Award Selection Criteria as noted in Report 2013-101, Joint Accessibility Advisory Committee – Accessibility Awards Program as amended noted as Exhibit A to this report; AND FURTHER THAT Council authorize an awards ceremony, to include a luncheon, at the conclusion of the December Council meeting of each year; AND FURTHER THAT staff be authorized to purchase a multi plated plaque for perpetual recognition of the annual Accessibility Award recipients; AND FURTHER THAT the Accessibility Award event be given a budget not to exceed $1,200 for its first year to accommodate the purchasing of a multi plated plaque with approximately $300.00 for a sandwich lunch for guests, staff and Council. CARRIED Service Delivery and Organization Review Committee June 6, 2013 Meeting Minutes Motion #: 288-13

Moved By: Seconded By:

Regular Meeting of Council Minutes June 19, 2013

Minutes of Meeting held June 19, 2013

Councillor Inglis Councillor Davison Page 11 of 15

Page 33 of 231

AgendaItem#4b)

RESOLVED THAT the Council of the County of Frontenac receive the Service Delivery and Organization Review Committee of the County of Frontenac meeting minutes dated June 6, 2013. CARRIED Motion #: 289-13

Moved By: Seconded By:

Councillor McDougall Deputy Warden Clayton

RESOLVED THAT the Service Delivery and Organizational Review Committee recommend to the Council of the County of Frontenac a short list comprising of KPMG, Ernst & Young LLP and WSCS Consulting Inc. be selected for interviews; AND FURTHER THAT Mr. Knott and Deputy Warden Clayton and the CAO conduct the interviews with the Treasurer to sit as an observer of the interview process; AND FURTHER THAT the timeline for the project be revised as follows: • Receive Proposals 1 p.m. Tuesday, May 21, 2013 • Determine Short List for Interviews Monday, June 10, 2013 • ADD: Council Approval of Short List Wednesday, June 19, 2013 • CHANGE: Interviews/Presentations June 27, 28, July 4, 5, 2013 • ADD: Council Approval of Award Wednesday, July 17, 2013 • CHANGE: Notification of Award From June 28, 2013 to July 17, 2013 CARRIED Trails Advisory Committee June 6, 2013 Meeting Minutes and Report to Council Motion #: 290-13

Moved By: Seconded By:

Deputy Warden Clayton Councillor McDougall

RESOLVED THAT the Council of the County of Frontenac receive the Trails Advisory Committee of the County of Frontenac meeting minutes dated June 6, 2013. CARRIED Motion #: 291-13

Moved By: Seconded By:

Councillor McDougall Deputy Warden Clayton

2013-105 Trails Advisory Committee – 2013 Work Plan Update BE IT RESOLVED THAT County Council authorize staff to seek, on a short term interim basis, a contracted service for trails maintenance as required; AND FURTHER THAT staff and Trails Advisory Committee members be authorized to approach area Service Clubs, Trail Groups and adjacent property owners to monitor portions of the K&P Trail; Regular Meeting of Council Minutes June 19, 2013

Minutes of Meeting held June 19, 2013

Page 12 of 15

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AgendaItem#4b)

AND FURTHER THAT a Trails Maintenance budget be established by the County commencing in 2014. CARRIED Sustainability Advisory Committee June 3, 2013 Meeting Minutes and Report to Council Motion #: 292-13

Moved By: Seconded By:

Deputy Warden Clayton Councillor McDougall

RESOLVED THAT the Council of the County of Frontenac receive the Sustainability Advisory Committee of the County of Frontenac meeting minutes dated June 3, 2013. CARRIED Motion #: 293-13

Moved By: Seconded By:

Councillor Inglis Deputy Warden Clayton

Report 2013-104 Support to Small Scale Community Sustainability Initiatives (SSS SCI) WHEREAS the Sustainability Advisory Committee received the Sustainability – Support for Small Scale Community Sustainability Initiatives (SSS SCI) Report for information at its June 3, 2013 meeting; AND WHEREAS the Sustainability Advisory Committee acknowledged that the program as it has operated over the last four years is both accountable and transparent; THEREFORE BE IT RESOLVED THAT the Council of the County of Frontenac approve the program, including the funding criteria and the authority of staff to make final funding decisions based solely on merit, assuring the community that the program operates solely on a merit basis free from any influence; AND FINALLY THAT staff be directed to bring forward information reports to County Council on the approval stage and completion stage of all Small Scale Community Sustainability Initiatives (SSS SCI) applications. CARRIED 15.

ACCOUNTS Posted Cheque Listing for the Period of: May 7, 2013 to June 10, 2013

Motion #: 294-13

Moved By: Seconded By:

Regular Meeting of Council Minutes June 19, 2013

Minutes of Meeting held June 19, 2013

Councillor Inglis Deputy Warden Clayton

Page 13 of 15

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AgendaItem#4b)

RESOLVED THAT the Council of the County of Frontenac receive for information the following accounts for the period of May 7 – June 10, 2013:

Payroll dated between May 7 to June 10, 2013 in the amount of $1,123,145.78 and Cheque Listing in the amount of $2,196,279.95. CARRIED

MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN Motion by Councillor Jones

Motion #: 295-13

Moved By: Seconded By:

Councillor Jones Councillor Doyle

WHEREAS the Service Delivery and Organization Review Committee (“the Committee“) was charged by resolution of Council to conduct a thorough review of the County’s Service Delivery and Organization (“the Review”); BE IT RESOLVED Council appoints Councillor Denis Doyle Review Project Coordinator and the day to day contact with the Consultant for the Service Delivery and Organization Review. CARRIED (With agreed to amendments) 17.

GIVING NOTICE OF MOTION

OTHER BUSINESS

PUBLIC QUESTION PERIOD

BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW By-law No. 2013-0026 - To amend to 2013 Budget By-law By-Law No. 2013-0027 - Confirmation of Proceedings

Motion #: 296-13

Moved By: Seconded By:

Deputy Warden Clayton Councillor Inglis

RESOLVED THAT leave be given the mover to introduce the following by-laws that have been circulated to all members of County Council and that these by-laws be read a first and second time: By-Law No. 2013-0026 - To amend the 2013 Budget By-law By-Law No. 2013-0027 - Confirmation of Proceedings. CARRIED Regular Meeting of Council Minutes June 19, 2013

Minutes of Meeting held June 19, 2013

Page 14 of 15

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AgendaItem#4b)

Motion #: 297-13

Moved By: Seconded By:

Deputy Warden Clayton Councillor Inglis

RESOLVED THAT the following by-laws be read a third time, signed, sealed and finally passed: By-Law No. 2013-0026 - To amend the 2013 Budget By-law By-Law No. 2013-0075 - Confirmation of Proceedings. CARRIED 21.

ADJOURNMENT

Motion #: 298-13

Moved By: Seconded By:

Councillor Inglis Deputy Warden Clayton

BE IT RESOLVED THAT the meeting hereby adjourn at 1:01 p.m. CARRIED

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

Regular Meeting of Council Minutes June 19, 2013

Minutes of Meeting held June 19, 2013

Page 15 of 15

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AgendaItem#9a)

Report 2013-141 ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Angelique Tamblyn Executive Assistant Kristin Mullin Communications Officer

Date Prepared:

July 8, 2013

Date of Meeting:

July 17, 2013

Re:

Administrative Services – Communications of Interest to Council

Recommendation RESOLVED THAT the Council of the County of Frontenac accept the Administrative Services – Communications of Interest to Council report for information; AND FURTHER THAT the following communications of interest to Council listed under the headings A, B, and C be received and filed.

Background The following correspondence has been received that may be of interest to members of Council. Copies can be made available upon request.

Comment A

Ministries, Other Municipalities, etc:

Township of Clearview, June 13, 2013 – Correspondence from Pamela Fettes, Municipal Clerk Re: Motion of “Not a Willing Host Community” for Industrial Wind

Administrative Report Administrative Services - Communications of Interest to Council June 19, 2013

2013-141 Communications Report

Page 1 of 7

Page 38 of 231

AgendaItem#9a)

Turbine Projects” On June 10, 2013 Clearview Township Council passed a resolution regarding the Wind Turbine Projects. 2. Ministry of Health and Long-Term Care, June 19, 2013 - Correspondence from Minister Deb Matthews Re: The Ministry of Health and Long-Term Care will provide The County of Frontenac additional base funding of up to $246,027 with respect to the land ambulance services grant for the 50:50 partnership for the 2013 calendar year. The request for funding under the 2012 Small Project Call for Proposals of the Enabling Accessibility Fund (EAF) was denied. The project did not meet the program’s mandatory eligibility criteria for funding. 3. Ministry of Health and Long-Term Care, June 19, 2013 - Correspondence from Assistant Deputy Minister, Patricia Li Re: Letter providing the terms and conditions governing the additional base funding of up to $246,027. 4. Township of North Frontenac, June 21, 2013 - Correspondence from Jenny Duhamel, Clerk/ Planning Manager Re: Consideration of County of Frontenac By-law #2013-0022 – Change Term of Appointment for Warden and Deputy Warden. Township of North Frontenac passed the resolution at their meeting on June 10, 2013. 5. Township of Warwick, July 4, 2013 - Correspondence from Amanda Gubbels, Deputy Clerk Re: Motion of “Not a Willing Host Community” for Industrial Wind Turbine (IWT) Projects. The Council of the Township of Warwick passed a resolution concerning the “Not a Willing Host Community” for Industrial Wind Turbine (IWT) Projects. The motion was forwarded to all Ontario municipalities, the Minister of Environment, Minister of Energy, Minister of Rural Affairs and MPP Monte McNaughton for their support and endorsement. 6. Ministry of Municipal Affairs and Housing, July 10, 2013 - Correspondence from Minister Linda Jeffrey Re: Letter concerning Motion #232-13 with respect to Warden Gutowski. It is Minister Jeffrey’s understanding that the County of Frontenac, while having contemplated preparing a code of conduct, has yet to do so. Many councils have benefitted by having a code of conduct as well as employing the services of an integrity commissioner. The County may also wish to consult with their solicitor, with respect to any concern that the County Council may have. She suggested reviewing the following website www.coiscommissioner.gov.on.ca/scripts/en/municipal.asp. 7. Town of The Blue Mountains, July 11, 2013 - Correspondence from Corrina Giles, Town Clerk Re: Motion confirming that The Town of The Blue Mountains is not a willing host for Industrial Wind Turbine Projects. Other Correspondence:

Friends of Arden, June 21, 2013 - Correspondence from Terry Kennedy, Chair, FOA Steering Committee Re: Invitation to Friends of Arden Sign Unveiling on Saturday, June 29 at 2:00 p.m. Thank you to the County of Frontenac for the support received.
The Ontario Urban Forest Council, June 27, 2013 - Correspondence from Peter Wynnyczuk Re: Emerald Ash Borer Correspondence and Resolution to Municipalities to help raise awareness through Councils (please see attached)
United Way serving KFL&A, July 2, 2013 - Correspondence from Bhavana Varma, President & CEO thanking the County of Frontenac for proclaiming the week of April 21-27, 2013 as National Volunteer Week. Administrative Report Administrative Services - Communications of Interest to Council June 19, 2013

2013-141 Communications Report

Page 2 of 7

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AgendaItem#9a)

AMO Communications, July 4, 2013 - For the information of MEPCO members, MEPCO OMERS update on the 2013 Specified Plan Change proposals Re: Necessary OMERS Benefit Reductions Fail to Pass.
Eastern Ontario Warden’s Caucus, July 9, 2013 - The Eastern Ontario Warden’s Caucus is hosting a celebration on Friday, July 12, 2013 at 11:00 a.m. at the Lennox and Addington County Court House, to commemorate the completion of the new highlands broadband connections in the Highlands Zone. The construction project expands high-speed internet coverage across the region, including communities in Lennox & Addington, Renfrew and Frontenac Counties.
AMO, July 9, 2013 - Correspondence from Judy Dezell, Manager, Canada’s Gas Tax Fund Implementation Re: Gas Tax Indexing. The Government of Canada announced that starting in 2014, the Gas Tax Fund would be indexed at 2% per year in $100 million increments. Since their last update, the Government has passed a formula to do so, and has revealed the national allocation and Ontario’s share. The indexing formula increases the national allocation by 2% per year, but has a ‘rounding’ provision which increases the actual payment only when the calculation passes the next $100 million threshold. This threshold will be met in 2016 and then again in 2018. AMO is working closely with Infrastructure Canada on moving towards a permanency framework and they continue to stress the importance of letting the municipalities know in advance of 2014 allocations for budget purposes. As soon as they know the allocations for 2014 they will inform us. AMO Member Communications:
News Releases • Municipalities Support Greater Industry Responsibility for Waste Diversion Costs (June 6, 2013)
AMO Breaking News & Policy News • Policing Update June 28, 2013 • Policing Update June 2013 • Herbicide 2,4,5-T and Municipal Employees • Key Role of Municipalities in Waste Diversion Recognized • Senate Committee Hears from AMO on Gas Tax indexing
Watch Files http://www.amo.on.ca/WCM/AMO/AMO_/About/Watch_File.aspx • June 13, 20, 27 and July 4, 2013 FCM Member Communications:
News Releases • FCM Supports Provincial – Territorial Ministers’ Push for New Housing Partnership with Government of Canada (June 26, 2013) • Statement by FCM President following today’s speech by Minister Fast at the FCM Annual Conference (June 3, 2013) • Canadians Most Satisfied With Municipal Order of Government (June 3, 2013) Administrative Report Administrative Services - Communications of Interest to Council June 19, 2013

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PCP News • Partners for Climate Protection (PCP) Showcasing Results - 2013 National Measures Report free webinar June 27, 1:00-3:00 p.m. (June 17, 2013) • Partners for Climate Protection (PCP) News Digest (June 20, 2013) B

Eastern Ontario Wardens’ Caucus (EOWC) Meeting Minutes/News Releases: • Minutes of February 24 and April 19, 2013 (see attached)

Agency/Board Minutes:

Kingston Frontenac Public Library Board Minutes • Minutes of May 22, 2013 and Financial Statements year ended December 31, 2012

The following items of correspondence require action: • The Ontario Urban Forest Council, June 27, 2013 - Correspondence from Peter Wynnyczuk, Director, EAB Portfolio, Re: Emerald Ash Borer Correspondence and Resolution to Municipalities to help raise awareness through Councils. The Ontario Urban Forest Council is trying to raise awareness of the Emerald Ash Borer (EAB). It continues to kill ash trees unabated across the natural distribution area of all species and varieties of ash, with the exception of blue ash, in the Province of Ontario. The resolution is to pursue bringing attention to this “creeping environmental disaster” affecting all property owners with ash trees in the next two months if possible. http://www.oufc.org/eab-emerald-ash-borer/ (This matter is being addressed under Report 2013-126, Administrative Services -Request for Emerald Ash Borer Protection from Federal and Provincial Governments) • United Way serving KFL&A, July 4, 2013 - Correspondence from Darlene Medhurst, Director, Labour Community Services Re: United Way/ Calgary Charities Based in Canada – Give to United Way’s Emergency Community Support Fund. The United Way of Calgary has a contingency fund that was set up for emergencies such as the flood and will help meet long-term needs. Some of their corporate partners, such as Shell Canada, Suncor Energy and Devon Energy, have already contributed to the fund. From now until July 10, all donations made via United Way’s website will go to this Emergency Community Support Fund. http://www.calgaryunitedway.org/main/mediacentre/news/340-united-way-is-here-for-the-long-haul • Township of South Frontenac, July 8, 2013 - Correspondence from Wayne Orr , Clerk Re: The Council of the Corporation of the Township of South Frontenac endorsed the following resolution at their meeting held July 2, 2013: THAT the County of Frontenac, on behalf of the four lower tier Townships, be asked to fund a propagation study for Radio Communications across the Frontenac’s • Township of North Frontenac, July 8, 2013 - Correspondence from Jennifer Duhamel , Clerk Re: The Council of the Corporation of the Township of North

Administrative Report Administrative Services - Communications of Interest to Council June 19, 2013

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•

Frontenac endorsed the following resolution at their meeting held July 2, 2013: BE IT RESOLVED THAT Council receives for information Staff Report prepared by the Fire Department of the Township of South Frontenac requesting the County of Frontenac, on behalf of the four lower tier Townships, be asked to fund a Propagation Study for Radio Communication across Frontenac; AND THAT Council approves Township of Frontenac Islands, July 8, 2013 - Correspondence from the Corporation of the Township of Frontenac Islands endorsed the following resolution at their meeting held July 8, 2013: THAT the County of Frontenac, on behalf of the four lower tier Townships, be asked to fund a propagation study for radio communications across the Frontenac’s. Township of Central Frontenac, July 10, 2013 - Correspondence from the Corporation of the Township of Central Frontenac endorsed the following resolution at their meeting held July 9, 2013: THAT the County of Frontenac, on behalf of the four lower tier Townships, including the Township of Central Frontenac be asked to fund a Propagation Study for Radio Communications across the Frontenac’s.

County of Frontenac Outgoing Communications:

Media Releases: • Media Advisory: Fairmount Auditorium Fundraising Event (June 27) • Media Release: Fairmount Home Celebrates Successful Fundraising Campaign (July 5) • Media Release: Frontenac County Council Approves New Accessibility Award (July 8)
E-Newsletters • June edition of Frontenac County Bytes (attached)

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APPENDIX A The online petition titled “County of Frontenac: STOP the ambulance cuts!”is still active on change.org. As of July 11, 2013 there have been 510 signatures collected. The default message received upon signature of the petition reads: Dear Paul Charbonneau (Chief of Paramedic Services, County of Frontenac), I just signed OPSEU Local 462’s petition “County of Frontenac: STOP the ambulance cuts!” on Change.org. It is our understanding that you want to reduce our ambulance service by 4380 hours per year, despite the fact, that emergency calls INCREASE every year. An emergency is a serious, unexpected, and often dangerous situation requiring immediate action: It is something you can’t reduce by spending less. As residents of this community, we urge you NOT TO REDUCE OUR AMBULANCE SERVICE. It could cost me, or my loved ones, their life. Upon signing the petition, petitioners had the choice to send an email titled “Why I Signed”. In total, 136 “Why I Signed” messages were received. The following two messages have been added since the last meeting:

“because I had to wait l hour June 21, 2013 laying like a dog on boulevard Old Colony Rd waiting for an ambulance when I fell off my bike Sylvia Barkman
This is disgusting behaviour from our local government. How dare you put kingston residents in danger by taking away service, when we all know kingston is growing. Reinstate current service and look to add more service as we grow. Joshua Witteveen No new emails were received by staff in correlation to the FPS cutbacks.

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Though it is impossible to track all of the public comments made online through social media and news media message boards, following are the comments made on Twitter dealing with the ambulance changes: Twitter: Jun 20, by Elliot Ferguson, @Elliotatthewhig Frontenac County to tackle “excessive” levels of absenteeism: http://bit.ly/11MYbnD Jun 20, by Danielle VandenBrink @DanielleinYGK Important read from yesterday’s @FrontenacCounty council meeting — via @Elliotatthewhig http://www.thewhig.com/2013/06/19/absenteeism-an-issue-forcounty … #ygk Twitter: Jul 6, by Ryan Young, @RyanYoung51 @shaunadunn @Parkeythemedic. Part-time had to find jobs somewhere else bc of May 20th layoffs. Big thx to County Council…well done… Twitter: Jul 4, by Shauna Dunn, @shaunadunn @Parkeythemedic Sydenham base is NOT staffed. Not enough PT available to cover shifts today. #YGK #EMScuts #publicsafety

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Eastern Ontario Wardens’ Caucus MINUTES Friday, April 19, 2013 9:00 a.m. County of Northumberland County Building 555 Courthouse Road Cobourg, ON The meeting was called to order at 9:00 a.m. with the following individuals in attendance. Present County Head of Council Staff County of Frontenac Warden Janet Gutowski Elizabeth Savill, CAO County of Haliburton Warden Carol Moffatt Warden Rick Phillips, Jim Pine, CAO, County of Hastings Chair Secretary-Treasurer City of Kawartha Lakes Mayor Ric McGee Mark Fisher, CAO County of Lanark Warden Bill Dobson Kurt Greaves, CAO United Counties of Leeds and Warden Ron Holman, Andy Brown, CAO, Grenville Vice Chair County of Lennox and Warden Doug Bearance Larry Keech, CAO Addington County of Northumberland Warden Hector Macmillan Bill Pyatt, CAO County of Peterborough Warden J. Murray Jones Gary King, CAO United Counties of Prescott Stéphane P. Parisien, CAO Warden Rene Berthiaume and Russell Justin Bromberg, EA to CAO County of Prince Edward Mayor Peter Mertens County of Renfrew Warden Peter Emon United Counties of Stormont, Tim Simpson, CAO Warden Bill McGimpsey Dundas and Glengarry Justin Watkins, Intern

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Regrets County of Prince Edward County of Renfrew County of Haliburton

Merlin Dewing, CAO Jim Hutton, CAO Jim Wilson, CA Others Present

Delegation/Guests David Fell Lisa Severson Lisa Hirvi Stephen Seller Sue Horwood Doug Reycraft Richard Steiginga

Organization Chief Executive Officer, Eastern Ontario Regional Network Communications & Stakeholder Relations Officer, Eastern Ontario Regional Network Chief Financial Officer, Eastern Ontario Regional Network Ministry of Municipal Affairs and Housing Director of Finance, County of Hastings Chair County Caucus, Association of Municipalities of Ontario Partner, Collins Barrow Chartered Accountants

Call Meeting to Order/Welcome Warden Phillips called the meeting to order. He offered his thanks to the County of Northumberland for hosting the meeting and complimented them on the beautiful building.

Declaration of Pecuniary Interest - Nil

Approval of Agenda Moved by Mayor McGee Seconded by Warden McGimpsey Be it resolved the Agenda be adopted. CARRIED

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Approval of Minutes Moved by Mayor Mertens Seconded by Warden Holman THAT the Minutes of the EOWC Inc. meeting of February 24, 2013 be approved as circulated. CARRIED

Delegations, Petitions and Presentations 5.1.

Richard Steiginga, Partner, Collins Barrow Chartered Accountants re: Audited Financial Statements of EOWC Inc and EORN Inc. Mr. Steiginga, partner with Collins Barrow Chartered Accountants reviewed the audited financial statements of the Eastern Ontario Wardens Caucus dated December 31st, 2011 as well as the management letter. Moved by Mayor Mertens Seconded by Warden Jones THAT the audited financial statements of the Eastern Ontario Wardens Caucus Inc. dated December 31, 2011 be approved as presented. CARRIED Mr. Steiginga then reviewed the audited financial statements for the Eastern Ontario Regional Network advising that they had been reviewed by and approved by the EORN Board on April 5, 2013. Moved by Warden Gutowski Seconded by Warden Holman THAT the Eastern Ontario Wardens’ Caucus receive the Financial Update report. CARRIED

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5.2

Mr. Doug Reycraft, AMO Board of Directors Mr. Reycraft provided an update on the work of the Association of Municipalities which included information on the work of MEPCO and specified plan changes – confirming that AMO had put proposals forward regarding changes for the OMERS plan and confirmed that they include recommending the reduction of costs for the program and that municipalities are safe from further rate changes until January 1, 2017. Mr. Reycraft confirmed that the Province of Ontario recently sent out announcements regarding OMPF (Ontario Municipal Partnership Fund) reconciliation payments for 2012. He advised that the Province has confirmed this will be the last year of reconciliations. He also advised that AMO has recommended that the Province not reduce OMPF by the scheduled 25 million dollars this year and next year because of the costs of OPP rising by 8.44% in 2014 recognizing the burden it will place on municipalities. Mr. Reycraft updated the Caucus on the recently defeated private members bill regarding interest arbitration. He advised that AMO will continue to advocate for change to the Interest Arbitration process asking for arbitrators to consider the fiscal health of a municipality when rendering a decision. He asked if the EOWC would prepare a letter supporting the requested changes of the Interest Arbitration process and that requests for letters of support be circulated to local Chambers of Commerce. Moved by Warden McGee Seconded by Warden Gutowski THAT the report by AMO County Caucus chair Mr. Doug Reycraft be received and that letters supporting AMO’s recommended changes to the Interest Arbitration process be drafted and distributed. CARRIED

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Reports for Review/Discussion 6.1

Update - Financial Sustainability Report - Larry Keech, Elizabeth Savill and Kurt Greaves Larry Keech reviewed the report provided and advised that the steering committee is drafting a series of white papers on the following issues:     

Municipal Affordability Rate per Affordability Roads and Bridges Infrastructure Environmental Services Social Housing

Each paper will include projection of the financial situation and suggestions for specific action. He confirmed that the communication roll out of the papers will be targeted at the AMO Conference in August. Moved by Warden Holman Seconded by Warden Dobson THAT the Financial Sustainability report be received and approved. CARRIED 6.2

Update - Economic Development Strategy Tim Simpson Tim Simpson provided an update on the Eastern Ontario Development Strategy RFP which was issued on February 5 and closed on March 1, 2013. He confirmed that the evaluation team interviewed 4 qualified bidders on April 10, 2013. He confirmed that the following will be the estimated breakdown of funding to cover the projected project costs of $ 95,450. ECDP Funding (Federal) CiT Funding (Provincial) – not announced EOWC Share (60%) of balance remaining

$ 45,000 $ 27,500 $ 14,070 Page 5 of 15

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EOMC Share (40%) of balance remaining TOTAL

$ 9380 $ 95,450

Moved by Warden Holman Seconded by Warden Emon THAT Millier Dickinson Blais be selected as the successful RFP vendor for the completion of the Eastern Ontario Economic Development Strategy, at a total cost of 95,450 including GST. CARRIED

6.3

Eastern Ontario Regional Network CEO Report – David Fell David Fell reviewed the EORN CEO report highlighting that OMAFRA has advanced the outstanding balance of provincial funding to EORN to ensure all claims and payments flow smoothly through the end of the project. Mr. Fell also advised that a compliance audit of the EORN Project conducted by Deloitte Ottawa, hired by OMAFRA, will begin during April. Mr. Fell also confirmed that the RFP for the Business Park has closed with 4 qualified bidders to be evaluated and that a recommendation will be brought forward for consideration after the evaluation is complete. He advised that a formal letter requesting a program extension from March 2014 through December 2014 has been sent by the chair and they are awaiting a response. Moved by Warden Berthiaume Seconded by Warden McGimpsey THAT the Eastern Ontario Wardens’ Caucus accepts the CEO report as presented. CARRIED

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6.4

Eastern Ontario Regional Network Communication Report – Lisa Severson Lisa Severson reviewed the Communications report and advised that a successful zone launch was held in Cobourg on April 12 with MP Norlock and MP Leal in attendance. She confirmed that the next launch with be held on April 26th for the Loyalist-Quinte Zone with the event being held at Loyalist College. Ms. Severson reviewed the radio blitz planned for the EOWC region to promote the project during the week in May that leads up to the Victoria Day holiday. Warden Gutowski commended the communication efforts to date and asked that staff consider the possible use of Television ads as another way to promote the project. Ms. Severson advised that the EORN website is experiencing some issues with the service locator tool and that staff are working to rectify the issue but that response to ratepayers regarding the type of solution may take more time to respond to until the service is fixed. Warden Holman enquired about the upcoming spectrum auction asking if there is concern about being able to have access to the large blocks that will be for sale. Staff confirmed that they will follow-up with the Minister to advise that the EOWC continues to support making spectrum affordable and accessible to rural providers. Moved by Warden Gutowski Seconded by Warden MacMillian THAT the Eastern Ontario Wardens’ Caucus accepts the Communication report as presented. CARRIED

6.5

Local Food Act – Kurt Greaves Kurt Greaves reviewed the report on Bill 36 – Local Food Act advising that the Bill promotes and supports local Ontario food. Mr. Greaves advised that the EOWC should advise the province that it supports Bill 36 and in Page 7 of 15

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order to provide maximum benefit local food hubs should be created in Eastern Ontario. Moved by Mayor Mertens Seconded by Warden Dobson THAT the EOWC write to the Minister applauding the province’s efforts to support the agricultural industry in Ontario and explain that the EOWC wants to work with the Ministry and the agricultural industry to promote local food. Emphasis should be made to the Minister that, in order to provide the maximum benefit, the creation of local food hubs in Eastern Ontario is vital. AND THAT, the EOWC work with the province and local agricultural groups to help determine the needs and foster action to make the Local Food Act work positively for Eastern Ontario. AND THAT, given the current high level of municipal reporting required by the province; the EOWC would ask that any municipal reporting requirements for the Local Food Act be strictly on a voluntary basis. CARRIED The issue of foreign investors purchasing large sections of prime agricultural land was discussed. There was concern that this could lead to product being grown in Ontario but exported overseas depleting the locally grown food industry in Ontario. Moved by Mayor McGee Seconded by Warden Berthiaume THAT the issue of off shore interests purchasing prime agricultural land be referred back to the CAO working group for investigation. CARRIED A recently received letter from the Eastern Ontario Local Food and Farming Collaborative was also discussed as well as the organization’s request to meet with members of the EOWC.

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Moved by Mayor Berthiaume Seconded by Warden Jones THAT the Eastern Ontario Local Food and Farming Collaborative be invited to meet with CAOs and then the Wardens at an upcoming meeting. CARRIED

6.6

Update from Ministry of Municipal Affairs and Housing

Stephen Seller Stephen Seller provided an update to the Caucus highlighting recently announced program funding including: PPP Canada Round five of the P3 Fund, 2013 Call for application for Great Lakes Guardian Community Fund and the Places To Grow Implementation Fund. He also advised the MMAH review of O. Reg 284/09 related to amortization expenses, postemployment benefits and sold waste land fill closure and post-closure expense is ongoing with a meeting scheduled with select treasurers in Kingston in April 26th. Mr. Seller also reminded the Caucus that the OEMC Conference is set for September 11-13 in Kingston, ON and that registration information and possible sessions will be mailed out to all municipalities later in the spring. Moved by Warden Bearance Seconded by Mayor McGee THAT the EOWC accept the update from Stephen Seller, Ministry of Municipal Affairs and Housing. CARRIED

6.7

Meeting with the EOMC at AMO – Jim Pine Jim Pine suggested that a joint meeting with the Eastern Ontario Mayors’ Caucus be scheduled for the AMO Conference in August.

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Moved by Mayor Mertens Seconded by Warden Gutowski THAT the EOWC Secretary/Treasurer contact the EOMC to make arrangements for a joint meeting at the AMO Conference. CARRIED

6.8

Meeting with Andrea Horwath – Jim Pine Jim Pine enquired if the group would be interested in setting up a meeting with Andrea Horwath, Leader of the NDP in advance of the AMO Conference so that the 2013 priorities could be shared.

Moved by Warden Emon Seconded by Warden Jones THAT the Chair write a letter to Andrew Horwath requesting a meeting with members of the EOWC to share priorities in advance of the AMO Conference in August. CARRIED 6.9

POA Fine Collection – Jim Pine Jim Pine advised that during the Pre-budget meeting that he attended with Chair Phillips he had the opportunity to thank the Minister for the POA fine Collection, Bill 34 currently before the legislature. He advised that Ministers Sousa and Leal asked that members of the EOWC contact all parties to ask for their support and ensure that Bill 34 is passed quickly. Moved by Warden Holman Seconded by Warden McGimpsey THAT the EOWC Chair write to the three leaders urging quick passage of Bill 34. CARRIED

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6.10

Hydro Capacity in Eastern Ontario – Warden Dobson Warden Dobson advised that he was aware of three green energy projects turned down because there was no capacity available in the area. There were at the Montague/Smiths Falls Airport, the Town of Smiths and Rideau Lakes. He asked if other members have encountered the same issue stating that it is a concern around future development if the capacity is not available within the current system. Moved by Warden Dobson Seconded by Warden Holman THAT the OPG be invited to the next EOWC meeting to discuss insufficient transmission capacities hindering energy projects. CARRIED

Correspondence 7.1

Outgoing

7.1.1 Letter dated March 20, 2013 to the Honourable Bob Chiarelli, Minister of Energy re: meetings held at OGRA/ROMA Conference 7.1.2 Letter dated March 20, 2013 to the Honourable Charles Sousa, Minister of Finance re: meetings held at OGRA/ROMA Conference 7.1.3 Letter dated March 20, 2013 to the Honourable Michael Chan, Minister of Tourism, Culture and Sport re: meetings held at OGRA/ROMA Conference 7.1.4 Letter dated March 20, 2013 to the Honourable Jim Bradley, Minister of the Environment re: meetings held at OGRA/ROMA Conference 7.1.5 Letter dated March 20, 2013 to the Honourable Linda Jeffrey, Minister of Municipal Affairs and Housing re: meetings held at OGRA/ROMA Conference Page 11 of 15

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7.1.6 Letter dated March 20, 2013 to the Honourable Eric Hoskins, Minister of Economic Development and Trade re: meetings held at OGRA/ROMA Conference 7.1.7 Letter dated March 20, 2013 to the Honourable Jeff Leal, Minister of Rural Affairs re: meetings held at OGRA/ROMA Conference 7.1.8 Letter dated March 20, 2013 to the Honourable Ted McMeekin, Minister of Community and Social Services re: meetings held at OGRA/ROMA Conference 7.1.9 Letter dated March 20, 2013 to the Honourable Glen Murray, Minister of Infrastructure and Transportation re: meetings held at OGRA/ROMA Conference 7.1.10 Letter dated March 20, 2013 to Mr. Tim Hudak, Leader of the Progressive Conservative Party re: meetings held at OGRA/ROMA Conference 7.1.11 Pre-budget Submission to the Minister of Finance Moved by Warden Emon Seconded by Mayor Mertens THAT the outgoing correspondence be received. CARRIED 7.2

Incoming

7.2.1 Letter dated February 22, 2013 from Martin Bohl, OMAFRA regarding the accelerated flow of provincial funds for the EORN Project 7.2.2 Letter dated March 5, 2013 from Minister Deb Matthews, Minister of Long-term Care regarding the medical priority dispatch system and the release of the Niagara report Page 12 of 15

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7.2.3 Letter dated March 6, 2013 from Minister Linda Jeffrey, Minister of Municipal Affairs and Housing regarding the Ontario Municipal Partnership Fund 7.2.4 Letter dated March 7, 2013 from Mr. Bob Delaney, Parliamentary Assistant, Ministry of Energy regarding meetings at ROMA 7.2.5 Letter dated March 7, 2013 from Township of Alnwick/Haldimand regarding the Feed-In Tariff Program – version 2 (Fit-2.0 Application) Moved by Warden Moffatt Seconded by Warden Dobson THAT the incoming correspondence items be received. CARRIED

Closed Session Moved by Mayor MacMillan Seconded by Warden Berthiaume THAT under the authority of the Municipal Act, S.O. 2001, c. 25, s. 239 (2) the EOWC move into closed session to discuss pricing. CARRIED Moved by Warden Bearance Seconded by Warden Berthiaume THAT the EOWC move out of Closed Session. CARRIED Moved by Warden Dobson Seconded by Warden McGimpsey

THAT staff be directed to follow instructions given during the closed session. CARRIED

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By-laws – Nil

Notice of Motions - NIL

Next Meeting Friday June 14, 2013 – County of Renfrew

Confirmation By-law #13-05 Motion: Moved by Warden Emon Seconded by Mayor Mertens The Board of Directors of the Eastern Ontario Wardens’ Caucus hereby enacts as follows:

THAT the action of the Board of Directors at its meeting held the 19th day of April, 2013 in respect of each motion, resolution, by-law and other action passed and taken by the Board of Directors at its said meeting, except where prior approval of any other body or agency is required, is hereby adopted, ratified, and confirmed.
THAT the Chair and the proper officers of the Corporation of the Eastern Ontario Wardens’ Caucus Inc. are hereby authorized and directed to do all the things necessary to give effect to the said action or to obtain any approvals where required, and to execute all documents as may be necessary, and the Secretary is hereby authorized and directed to affix the Corporate Seal to all such documents. CARRIED

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Adjournment Moved by Warden Jones Seconded by Warden Gutowski THAT the EOWC Meeting be adjourned. CARRIED

Rick Phillips, Chair;

Jim Pine, Secretary-Treasurer

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Eastern Ontario Wardens’ Caucus MINUTES Sunday, February 24, 2013 1:00 p.m. Alberta Room The Fairmont Royal York Toronto, Ontario

The meeting was called to order at 1:00 p.m. with the following individuals in attendance: Present County Head of Council Staff County of Frontenac Janet Gutowski Kieran Williams, Intern County of Haliburton Carol Moffatt Jim Wilson, CAO County of Hastings Rick Phillips Jim Pine, CAO City of Kawartha Lakes Ric McGee Mark Fisher County of Lanark Bill Dobson Kurt Greaves, CAO Andy Brown, CAO, United Counties of Leeds and Ron Holman Secretary/Treasurer Grenville Lesley Todd, Clerk County of Lennox and Doug Bearance Larry Keech, CAO Addington County of Northumberland Hector Macmillan Bill Pyatt, CAO County of Peterborough J. Murray Jones Gary King, CAO United Counties of Prescott Stephane P. Parisien, CAO Rene Berthiaume and Russell Justin Bromberg County of Prince Edward Peter Mertens Merlin Dewing, CAO County of Renfrew Peter Emon Jim Hutton, CAO United Counties of Stormont, Tim Simpson, CAO Bill McGimpsey Dundas and Glengarry Justin Watkins, Intern

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County County of Frontenac

Regrets Head of Council

Staff Elizabeth Savill, CAO

Others Present Delegation/Guests David Fell Lisa Severson Vince Fabilli Warren Sleeth

Organization Chief Executive Officer, Eastern Ontario Regional Network Communications & Stakeholder Relations Officer, Eastern Ontario Regional Network Ministry of Municipal Affairs and Housing Ministry of Municipal Affairs and Housing Ministry of Municipal Affairs and Housing

Call Meeting to Order/Welcome Warden Phillips welcomed everyone and noted Warden Gutowski would be arriving later in the meeting.

Declaration of Pecuniary Interest - Nil

Approval of Agenda Moved by Warden Berthiaume Seconded by Mayor McGee THAT the Agenda of February 24, 2013 be adopted. CARRIED

Approval of Minutes Moved by Warden McGimpsey Seconded by Warden Macmillan That the Minutes of the EOWC Inc. meetings of January 10th and 11th, 2013 be approved as circulated. Page 2 of 8

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CARRIED

Delegations, Petitions and Presentations - Nil

Reports for Review/Discussion 6.1.

Meeting with Ministers’ Panel - Andy Brown and Jim Pine

Andy Brown and Jim Pine reviewed the process for the Ministers’ Panel and presented the first airing of the EOWC video which will be presented to the ministers. The EOWC reviewed the questions to be asked of the Ministers, and assigned questions on the social housing deficit, sustainable infrastructure funding, emergency detour routes, economic development strategy, OW discretionary benefits, and the consolidation of Local Distribution Companies to various Wardens/Mayors. 6.2.

Joint EOWC/WOWC Meeting - Andy Brown and Jim Pine

Andy Brown reviewed the agenda for the joint meeting with the Western Ontario Wardens Caucus (WOWC). He noted the WOWC would provide the EOWC information on the Local Food Act and the CAOs would put this item on their next agenda and bring forward additional information to the EOWC at that time. 6.3. Update on Financial Sustainability Report - Larry Keech, Elizabeth Savill and Kurt Greaves Larry Keech reported the Steering Committee had met twice with Kathy Wood since January, and two draft reports were being prepared. He noted Ms. Wood continues to collect data and seek some additional sources other than the Financial Information Returns (FIR). The Committee is investigating producing “white papers” on various issues to make the message easier to communicate, and will look at specific “asks” as well as solutions. The financial sustainability data will back up the “asks”. The EOWC discussed the Steering Committee approach and suggested the use of other data such as household/personal financial information and debt. The Steering Committee will report back at the next EOWC meeting. Page 3 of 8

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6.4. Economic Development Strategy Update - Jim Hutton and Tim Simpson Jim Hutton reviewed the report and noted the RFP closes on March 1st and there was quite a bit of interest. The next step after the RFP closes, is for the review team to evaluate the submissions. He said applications have been submitted for funding under the Communities in Transition (CIT) Program through the Ministry of Economic Development, and the Eastern Ontario Development Program – Collaborative Project Program through the Community Futures Development Corporation. 6.5.

EORN CEO Report - David Fell

David Fell reviewed the report and noted the final financial statements will be presented at the April EOWC meeting. In response to a question concerning the number of separated municipalities which have contributed to the EORN project, and how long they will be pursued to contribute, Jim Pine responded efforts for a contribution will continue to the end of 2014. Monies contributed by a separated municipality go back to the county as part of their allocated amount. Moved by Mayor McGee Seconded by Warden Macmillan That the EOWC accepts the CEO report as presented. CARRIED 6.6.

Monieson Broadband Research Annual Report 2012 - David Fell

David Fell reviewed the report which provides a status update on the research project the Monieson Centre is leading, to evaluate the economic and social impact of the rural broadband investment is Eastern Ontario. He noted the research is on track and on budget. Moved by Mayor Mertens Seconded by Warden Bearance That the EOWC accepts the Monieson Broadband Research Annual Report as presented. CARRIED

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EOWC Meeting February 24, 2013

6.7.

Monieson Phase 2 Report - David Fell

David Fell reviewed the report which seeks authorization to enter into negotiations with OMAFRA for the terms and conditions for the Monieson Phase 2 Research Project. He hoped there may be funds at year end to fund two more studies. In response to a question regarding cell towers, Mr. Fell responded he had been approached by some MPs and MPPs after the January meeting on this issue, and EORN will continue to look at this issue. Janet Gutowski jointed the meeting at 2:08 p.m. The Caucus discussed the expertise gained by the broadband project, the sharing of EORN’s experiences and knowledge, and the value and obligations associated with it. Moved by Warden Jones Seconded by Warden Macmillan That the EOWC authorizes EORN staff to enter into negotiations with OMAFRA to develop a contract representing the terms and conditions of this report in support of the Monieson Phase 2 research projects. CARRIED 6.8.

EORN Communications Report - Lisa Severson and Jim Pine

Lisa Severson provided an update which included work they have been doing on a summit, to invite economic development staff of upper and lower tier municipalities to talk about business parks. A list has been provided to CAOs on future launch dates, and they continue to work with First Nation communities. Moved by Warden Macmillan Seconded by Warden Bearance That the EOWC accepts the EORN Communications Report as presented. CARRIED

Closed Session - Nil

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EOWC Meeting February 24, 2013

Rise from Closed Session With/Without a Report - Nil

Correspondence 9.1.

Outgoing

Warden Phillips asked if there were any questions or comments regarding the outgoing correspondence. 9.1.1. Minister Bob Chiarelli, Municipal Affairs and Housing re: EOWC Request for a Meeting with a Ministers’ Panel at ROMA/OGRA Conference 9.1.2. Minister Dwight Duncan, Finance and Minister Chiarelli, Municipal Affairs and Housing re: OMPF Reconciliation for the Years 2011 and 2012 9.1.3. Minister Duguid, Economic Development and Innovation re: Corporations established under Section 4 of the Attracting Investment and Creating Jobs Act 2012 9.1.4. Premier Wynne re: Congratulations on Becoming Ontario’s 25th Premier Warden Macmillan noted the letter to the Minister regarding the OMPF reconciliations and noted he wished to pursue this issue at the next meeting. 9.2.

Incoming

Warden Phillips asked if there were any questions or comments regarding the incoming correspondence. 9.2.1. Copy of Letter to Minister Leal, Rural Affairs from the County of Peterborough re: Congratulations of Appointment as Minister 9.2.2. Copy of Letter to Minister Murray, Ministry of Infrastructure and Transportation and Minister Jeffrey, Municipal Affairs and Housing from County of Prince Edward re: Discontinuation of the Connecting Link Program Moved by Mayor McGee Seconded by Warden Bearance That the outgoing and incoming correspondence be received. CARRIED Page 6 of 8

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EOWC Meeting February 24, 2013

Andy Brown reminded the Caucus that a meeting with Tim Hudak had been scheduled for Tuesday, February 26th at 11:00 a.m.

By-laws - Nil

Notice of Motions - Nil

Next Meeting Warden Phillips announced that the next meeting of the EOWC would be on Friday, April 19th, hosted by the County of Northumberland.

Confirmation By-law #13-04 Moved by Mayor Mertens Seconded by Mayor McGee The Board of Directors of the Eastern Ontario Wardens’ Caucus hereby enacts as follows:

THAT the action of the Board of Directors at its meeting held 24th day of February, 2013 in respect of each motion, resolution, by-law and other action passed and taken by the Board of Directors at its said meeting, except where prior approval of any other body or agency is required, is hereby adopted, ratified and confirmed.
THAT the Chair and the proper officers of the Corporation of the Eastern Ontario Wardens’ Caucus Inc. are hereby authorized and directed to do all the things necessary to give effect to the said action or to obtain any approvals where required, and to execute all documents as may be necessary, and the Secretary is hereby authorized and directed to affix the Corporate Seal to all such documents. CARRIED

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EOWC Meeting February 24, 2013

Adjournment Moved by Warden Emon Seconded by Warden Gutowski Be it resolved that the EOWC Meeting adjourned at 2:40 p.m. CARRIED

Rick Phillips, Chair

Andy Brown, Secretary-Treasurer

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Frontenac County Bytes Keeping you updated on Frontenac County’s 987,503 acres. June 2013 - Issue XVIII

A monthly newsletter from Frontenac County providing information and stimulating conversation on actions and activities in and around the County.

Have a Safe and Happy Canada Day!

First Draft of Frontenac County Official Plan Now Available The first draft of the Frontenac County Official Plan was presented to County Council at its June meeting and will be reviewed at the July 3rd Committee of the Whole meeting. Click here to visit the County’s website and review the first draft. Joe Gallivan, Manager of Sustainability Planning, will be traveling throughout the County over the summer to gather feedback from County residents, Township Councils and other stakeholders on the first draft. A schedule of public meetings will be available soon. This ‘high level’ plan is based on the Council-endorsed framework of major themes that set the policy direction for a regional plan (e.g., natural environment, economic sustainability, growth and settlement, transportation, etc.). It is intended to reflect the priorities for collaborative, watershed-based planning.

www.DirectionsforOurFuture.ca www.FrontenacMaps.ca Council Agendas & Minutes

Upcoming Events 1st Annual Land O’ Lakes Large and Smallmouth Bass Fishing Tournament Live Release Event Saturday, August 17 7 a.m. - 4 p.m. Click here for more info

Frontenac County Energy Usage The Green Energy Act requires all public agencies to report on their energy usage and to make this information available on their websites. In compliance with this act, the County of Frontenac has posted its Energy Consumption and Greenhouse Gas Emissions Template to the County website. As per legislated requirements, this template is also being submitted to the Ministry of Energy. Click here to visit the County website and review the County of Frontenac’s Energy Consumption and Greenhouse Gas Emissions Template.

Accessibility News: Frontenac County Creates Disabilities Access Award The County of Frontenac, in partnership with the Joint Accessibility Advisory Committee (JAAC) has created an award recognize persons, groups or organizations that have made or are making a significant contribution beyond legislated requirements, towards improving access for persons with disabilities in the County of Frontenac. The first annual award will be presented in November 2013. Nomination forms and all criteria will be available on the County of Frontenac website in October.

A Municipal Intern’s Year in Review at Frontenac County Kieran Williams, The County’s 2012-2013 Municipal Management Intern has just completed a full year of service through an AMCTO program designed to attract and develop the next generation of municipal leaders. During his time at the County, Kieran had the opportunity to spend four weeks in each area of municipal government and assist with projects such as land use planning, accessibility plans, policy reviews, trail plans, workshops and much more.

150th Anniversary Celebration Survey

North Frontenac Essential Services Fair Barrie Township Hall Friday, July 12 3 p.m. - 7 p.m. Learn about the essential services in your area with North Frontenac Fire Department, O.P.P, and Frontenac Paramedic Service. Click here for more info

Central Frontenac Blue Skies Music Festival Clarendon, ON Saturday & Sunday August 3 & 4

South Frontenac Music in the Park, Free Summer Concert McMullen Beach, Verona, July 28, Aug 25 1 - 3 p.m. Look for the signs. Bring a lawn chair. Free parking. BBQ starts at noon! www.yourverona.com

In 2015, the County of Frontenac will celebrate its 150 Anniversary. th

County Council has tasked the 150 Anniversary Planning Advisory Committee with assisting in the provision of a suitable community-wide celebration to mark the sesquicentennial. In order to ensure the commemoration is fitting of 150 years of our vast County’s colourful history, the Committee needs your input. Click here to complete the survey. Your time and interest is appreciated.

Frontenac Islands Taste of Wolfe Island Farm-to-Table Evening Saturday, July 27, 2013 Henderson Farms 168 - 15th Line Wolfe, Island Tickets $60 5:30 p.m. Click here for more info.

County Trivia: Did you know? The Village [of Plevna] bore the name Buckshot until 1 November 1877. The Post Office Department accepted the name Buckshot on a temporary basis. Residents came up with various names and could not agree on any of them. Buckshot was in a state of bloodless civil war when the Post Office Department, in 1877, issued the ultimatum – a new name or the department would name it. Sam Barton Sr suggested the name Plevna (now Pleven) in Bulgaria The name was neutral and could be accepted by all without losing face. -from County of a Thousand Lakes: The History of the County of Frontenac, 1673 - 1973

This email was sent to kmullin@frontenaccounty.ca by talktous@frontenaccounty.ca | Update Profile/Email Address | Instant removal with SafeUnsubscribe™ | Privacy Policy.

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MINUTES Regular Meeting #2013-05 Kingston Frontenac Public Library Board May 22, 2013 - 4:00 PM Delahaye Room, Central Library

Present: Barbara Aitken, Patricia Enright (Chief Librarian/CEO), Ralph Gatfield, Wilma Kenny, Erik Knutsen, Floyd Patterson, Councillor John Purdon, Claudette Richardson (Chair) Staff Present: Mary Glenn (Recording Secretary), Barbara Love (Director, Branch Operations), Shelagh Quigley (Director, Human Resources), Chris Ridgley (Budget / HR Analyst), Kimberly Sutherland Mills (Manager, Programming and Outreach), Lester Webb, (Director, Outreach and Technology) Regrets: Paige Cousineau, Councillor Jim Neill, Somnath Sinha, Monica Stewart Guests: Vicki Leakey, KPMG (4:00 PM – 4:25 PM)

CALL TO ORDER Ms. Richardson called the meeting to order at 4:00 PM.
ADOPTION OF THE AGENDA The agenda was accepted as distributed, with 9.1 Audit Approval Consent moved to the beginning of the meeting.
DECLARATIONS OF CONFLICT OF INTEREST There were no declarations of conflict of interest.
ACCEPTANCE OF MINUTES 4.1 Kingston Frontenac Public Library Meeting #2013-04 held April 24, 2013 2013-26 AITKEN – GATFIELD That the minutes of Regular Meeting #2013-04 of the Kingston Frontenac Public Library Board held April 24, 2013 be approved as circulated. CARRIED

ACTION ITEMS 9.1

Audit Approval Consent (audit attached) Presentation by Vicki Leakey, KPMG

Ms. Leakey was introduced and welcomed. Ms. Leakey reviewed the audit and, as suggested, will make a change to how the collections budget is presented in the report for clarity. She confirmed that there will be no change to the bottom line. The final financial statement will be distributed once the change has been made. Ms. Leakey commended Ms. Enright and Ms. Ridgley on the job well done and on the good relationship with the City. 2013-27 PURDON – AITKEN That the Board receive the 2012 audited report, with noted amendment. CARRIED

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Minutes of Regular Meeting #2013-05 held May 22, 2013 Kingston Frontenac Public Library Board

Page 2

CONSENT AGENDA 5. INFORMATION ITEMS 5.1 Correspondence / Information Received and Sent 5.1.1

From the Ontario Library Association, a letter to confirm the Library Board’s membership in the Ontario Library Boards’ Association (OLBA) for 2013. From the Ministry of Citizenship and Immigration, a letter to ask for nominations for the 2013 Ontario Medal for Good Citizenship. Nominations must be received by July 17, 2013.

5.1.2

MONITORING REPORTS 6.1 Communication and Counsel 6.1.1 Chief Librarian’s Report (attached) 6.2 Staff Relations (attached) As stated in the report, the current CUPE contract expired on March 31, 2013. 2013-28

KNUTSEN - AITKEN

That the Board strike a Negotiations Committee as follows:

Director of Human Resources
Chief Librarian / Chief Executive Officer
One Director (Lester Webb, Director of Outreach and Technology)
Two board members: o Claudette Richardson o Wilma Kenny CARRIED 6.3 Asset Protection: Audit (attached) The audit was presented and accepted earlier in the meeting.

Motion to Accept Consent Agenda 2013-29 KNUTSEN - AITKEN To accept the Consent Agenda, thereby accepting the materials on the consent agenda. CARRIED ACTION AGENDA
Business Arising from the Minutes There was no business arising from the minutes.
Action Items 9.1 Audit Approval Consent (audit attached) The presentation took place earlier in the meeting.

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Minutes of Regular Meeting #2013-05 held May 22, 2013 Kingston Frontenac Public Library Board

Page 3

9.2 Policies to be reviewed: Occupational Health and Safety Policy It was reported that there are no changes to the policy. This policy is to be reviewed and signed yearly. 2013-30 GATFIELD - AITKEN To accept the Occupational Health and Safety policy. CARRIED 9.3 Sponsorship Program: Reception Room Advantage (report distributed) There was brief discussion and consensus to not participate in the program. 2013-31

PURDON – AITKEN

That the Kingston Frontenac Public Library decline to participate in the Reception Room Advantage program. CARRIED 10. ITEMS FOR DISCUSSION / EXPLORATION (30 minutes) 10.1 Copyright in Canada (report attached) Discussion took place on the recent changes to the Copyright Act. OTHER BUSINESS 11. Summer Branch Bus Tour Update: The date of Tuesday, August 20 has been confirmed. Details will follow. 12. Board Self-Evaluation The regular evaluation form, which is scheduled for February, May and October, was distributed. The yearly evaluation will be done in June. NEXT MEETING DATE AND ADJOURNMENT There will be Strategic Planning sessions on: Thursday, May 23, 5-9 PM; Saturday, May 25, 9 AM-4 PM, Delahaye Room The next regular Board Meeting will be held at 4:00 PM, Wednesday, June 26, 2013, in the Delahaye Room, Central Library. There being no further business, the meeting was adjourned at 5:15 PM.

Claudette Richardson, Chair

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Mary Glenn, Recording Secretary

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TOWNSHIP OF SOUTH FRONTENAC P.O. Box 100 4432 George Street Sydenham, Ontario, KOH 2TO

Telephone 376-3027/1-800-559-5862 FAX (613) 376-6657 E-mail: worr@township.southfrontenac.on.ca

July 3, 2013

K. Elizabeth Savill, Clerk

County of Frontenac 2069 Battersea Road Glenburnie, Ontario KOH ISO

Dear Liz: The Council of the Corporation of the Township of South Frontenac endorsed the following resolution at their meeting held July 2nd , 2013: “THAT the County of Frontenac, on behalf of the four lower tier Townships, be asked to fund a propagation study for Radio Carried.” Communications across the Frontenac’s. A copy of the endorsed resolution is enclosed.

-.. Yours si cerely,

.~.

Wa neOrr, Cletk-Administrator I

WO:am Encl.

RECEIVED JUL 08 2013 County of Frontenac

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AgendaItem#9a)

Agenda Item #:

8 (d)

TOWNSHIP OF SOUTH FRONTENAC RESOLUTION

Resolution No.: 2013- 2Lj..- 12.-

Date:2 Ju120I3

Moved by Councillor -’::’:::::;4~~J:+.::::";~~~7""’" Seconded by Councillor ~~:::::====~~:::::::::….::~~~

THAT the County of Frontenac, on behalf of the four lower tier Townships, be asked to fund a propagation study for Radio Communications across the Frontena '

I certify that this is a true copy of No. 6r d) /
CLERK-ADMINISTRATOR RECORDED VOTES

Dated 2101 13

and approved at

/11\…..7

/ YES NO J. McDougall A. McPhail C. Naish B. Robinson

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ABSTAIN

YES NO

ABSTAIN

D. Stowe P. Barr R. Vandewal L. York G. Davison

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AgendaItem#9a) I Date: July 2, 2013

-13

Resolution Number

RESOLUTION OF THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF NORTH FRONTENAC

I MO"d~~l9ft’~~

ISzz:~

BE IT RESOLVED THAT Council receives fZormation Staff Report prepared by the Fire Department of the Township of South Frontenac requesting the County of Frontenac, on behalf of the four lower tier Townships, be asked to fund a Propagation Study for Radio Communication across Frontenac County; AND THAT - tD-u~(/ – - - –. _.

#{~~~.

Certified True Copy of

‘he Original Document .which has not been alie~~d

in any way.

JENNIFER DUHAMELClerk Twp. of North FIonlIenac Commissioner, etc.

Carried

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TOWNSHIP OF FRONTENAC ISLANDS

Resolution

Moved by Seconded by

/‘Carried

Lost THJS~~ACER~/J

TRUEC~~~~V?lLlJf-LJ;

~-/‘3

CAROLD DEPUlY TREASlPRERmEPUIX CLERK J-.uj/J lYe..? I?l DATE

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TOWNSHIP OF CENTRAL FRONTENAC 1084 Elizabeth Street, P.O. Box 89 Sharbot Lake, Ontario KOH 2PO Tel: 613-279-2935

Fax: 6l3·279·2422

www.eentralfrontenac.com

July 12, 2013 County of Frontenac 2069 Battersea Road Glenburnie ON

e-mail transmission

KOHIS0 Attention Elizabeth Savill, Chief Administrative Office

Re: Request for Assistance for a Radio Communications Study Please find below a copy of a resolution passed by the Council of the Township of Central Frontenac regarding a proposed radio communications study.

Resolution #298-2013

Moved by Frances Smitlt

Seconded by Wayne Millar

Tltat tlte County ofFrontenac, on beltalfoftltefour lower tier Townsltips, intluding tlte Townsltip ofCentral Frontenac be asked to fund a Propagation Studyfor Radio Communications across tlte Frontenac’s. Carried It is the understanding of Council that similar requests will be forthcoming from all other lower tier municipalities for the County to support this initiative.

John DuChene .. Acting CAO/Clerk Cc Bill Yoong, Fire Chief

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FIRE & EMERGENCY SERVICES Corporation of the Township of Central Frontenac - July 9,2013

R"olutioo # d'1f - 201~ /1

Moved by

,/to 11)

Seconded bY)C0GtPJ,J,P,=6 f/L-

That the County of Frontenac, on behalf of the fovwer tier Townships, including the Township of Central Frontenac be asked to fund a Propagation Study for Radio Communications across the Frontenac’s.

Recorded Vote

Mayor/Chair ’ ‘’).~ J. Gutowski T. Matson W. Millar

v—O

B. Snyder _ _ T.Dewey _ _ F. Smith N. Guntensperger _ _ J. Purdon

H.Fox

AgendaItem#9a)

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Carried t../"’ Defeated’ - - -

AgendaItem#10a)

Report 2013-126 ADMINISTRATIVE REPORT To:

WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC

From:

Elizabeth Savill CAO

Prepared By:

Joe Gallivan Manager of Sustainability Planning

Date Prepared:

July 10, 2013

Date of Meeting:

July 17, 2013

Re:

Administrative Services – Request for Emerald Ash Borer Protection from Federal and Provincial Governments

Recommendation BE IT RESOLVED THAT the Council of the County of Frontenac receive this Administrative Services – Request for Emerald Ash Borer Protection from Federal and Provincial Governments report; AND FURTHER THAT the Council of the County of Frontenac endorse the attached Proclamation prepared in part by the Ontario Urban Forest Council that requests financial support to protect some of the ash trees in the region; AND FINALLY THAT the Council of the County of Frontenac authorize the Deputy Clerk to send the County Council resolution to the appropriate federal and provincial authorities.

Background The County received correspondence dated June 24, 2013 from the Ontario Urban Forest Council regarding a recent decision by the Canadian Food and Inspection Agency (CFIA) that they were moving the emerald ash borer (EAB) regulated zones out of southern and eastern Ontario and up to the French River (letter attached as Appendix A). Administrative Report Administrative Services – Request for Emerald Ash Borer Protection from Federal and Provincial Governments July 17, 2013 Page 1 of 4

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The emerald ash borer is an insect pest that was introduced from Asia that feeds on and kills ash trees. These insects cut off the flow of water and nutrients within the trees by feeding underneath the bark. All species and sizes of ash trees are susceptible, except for the mountain ash which is not a true ash. If a tree has become infested with EAB, mortality will result, usually within two to three years. The Emerald Ash Borer is a small green insect that feeds on ash trees during its development. By doing so they cause destruction of the majority of these host trees. The damage is usually irreparable before they are noticed on the bark of a tree as the larvae are developed inside the tree. In North America, the beetle was initially discovered in Michigan and southwest Ontario in 2002 and has been spreading eastward, mostly as a result of the movement of firewood. The insect has spread as far east as the City of Ottawa and parts of Quebec. In August, 2012, the CFIA announced that the EAB had been found in Frontenac County at a campground in the Mountain Grove area and established regulations for the movement of ash materials including logs, branches, and wood chips. There are now twenty-seven Counties in Ontario that are under regulation for the movement of ash tree material. At a County Council meeting held on September 19, 2012, a delegation was received from a member of the CFIA to outline the regulations that were put in place in Frontenac County as a result of the discovery of the EAB. Since that time CFIA has determined that because of the wide spread of the EAB they are unable to control it any further through regulation and are withdrawing from southern Ontario. Without any preservation plans in place, it is predicted that the ash tree will be wiped out in southern Ontario from EAB destruction in the next fifteen to twenty years.

Comment The letter and the proposed proclamation received from the Ontario Urban Forest Council are requesting that both the federal and provincial government play a role in preserving the ash tree in the urban areas. The proposed resolution for consideration by County Council as attached in Appendix B has been revised to include rural areas as well, considering that ash trees are also found in villages and hamlets across the Frontenacs, and that rural municipalities cannot afford the cost of preservation programs that are being applied in cities such as Ottawa, Peterborough, and Kingston. The attached resolution requests that both upper levels of government establish programs, including funding assistance to municipalities, for the control and management of the emerald ash borer. The resolution also requests that consideration be given to the creation of funding of programs designed to support the on-going management of forests within rural municipalities and in particular the tree stock that forms part of the character of many villages and hamlets. Currently the only method available to protect healthy ash trees is through the injection of an insecticide known at TreeAzin near the base of the tree. It is estimated that the Administrative Report Administrative Services – Request for Emerald Ash Borer Protection from Federal and Provincial Governments July 17, 2013 Page 2 of 4

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cost of an injection into a mature ash tree (3 feet diameter) is $200. The cost for removal of a tree from a private property is estimated to cost a minimum of $600 if not done by the homeowner. This indicates that there is a potential cost savings to protect the tree rather than to allow it to become infested.

Sustainability Implications Protection of natural areas is one of the focus areas in Directions for Our Future. It recognizes the County’s rich natural environment and the commitment to stewardship. The ash tree has a significant presence in parts of our landscape and is part of our heritage.

Financial Implications Not applicable

Organizations, Departments and Individuals Consulted and/or Affected The County of Frontenac All four Townships Ontario Parks – Frontenac Provincial Park Superintendent

Administrative Report Administrative Services – Request for Emerald Ash Borer Protection from Federal and Provincial Governments July 17, 2013 Page 3 of 4

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AgendaItem#10a) Appendix A

County of Frontenac

June 24, 2013 Dear Ms. Savill, You may be aware that Ontario,. along with many other jurisdictions, is being hit hard by the imported pest Emerald Ash Borer, Agrilus plannipennis. It has already killed tens of thousands of ash trees. The Municipal Arborists and Urban Foresters, a Committee of the International Society of Arboriculture and the Ontario Urban Forest Council are working to raise awareness about EAB and the environmental and economic fallout. Public property owners, homeowners, businesses, institutions, and utilities will have to deal with thousands of ash trees before they become a liability and bear the cost of implementing programs to deal with this terrible loss to our urban forest. Effective EAB programs involve the following: • Identifying ash trees, size and locations (an inventory) • Monitoring the distribution of the pest within local areas •

Identifying and treating trees worthy of preservation

•

Tree removal on public and private lands, and disposal of wood waste

•

Replanting replacement trees.

Currently, neither the Federal nor Provincial Governments are providing sufficient financial/management support to municipalities for implementation of any part of an EAB program. With the CFIA recently announcing they were moving the EAB regulated zones up to the French River area by early next year. Therefore, we have prepared the attached proclamation calling for A FEDERAL and PROVINCIAL ROLE IN URBAN FORESTRY. Attached is a proclamation we are sending to Clerks across Ontario. We are seeking your Council’s endorsement of this proclamation and would ask that you present this to your respective Council for consideration. Thank you for your assistance in bringing this to your Council’s attention. If you have any questions, please contact me at 519-362-9469

Toni Ellis, President, Ontario Urban Forest Council Ontario Urban Forest Council 1523 Warden Avenue - Units 23 + 25 Toronto, ON M1R 4Z8 www.oufc.org

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A FEDERAL and PROVINCIAL ROLE IN URBAN FORESTRY WHEREAS over 80% of Canadians now live in urban areas and have come to rely on the environmental, ecological and economic benefits of urban forests; AND WHEREAS the health of Canadians is sustained by their urban forests which provide services through improving air quality, cooling city streets and buildings, acting as a windbreak, shading from harmful UV rays, and filtering storm water, as well as beautifying our communities; AND WHEREAS neither the federal nor provincial governments currently include urban forestry in their mandates except in a limited role with respect to exotic, invasive pests; AND WHEREAS the Canadian Food Inspection Agency has not been able to stop the spread of the Emerald Ash Borer throughout Ontario and Quebec AND WHEREAS the Emerald Ash Borer is expected to cost Canadians over $2 Billion dollars in treatment and replanting; AND WHEREAS Canadian forestry programs and research are solely focused on industrial forests and do not at present include urban tree planting, appropriate species research, and insect control and management; and AND WHEREAS other jurisdictions such as the United States Forest Service and the European Urban Forestry Research and Information Centre include urban forestry as a program and research area; AND WHEREAS Canada engages municipalities in a number of substantial infrastructure programs; THEREFORE BE IT RESOLVED that the Municipality of _ calls on the Federal and Provincial governments to take leadership roles in recognizing the need to support urban forestry, by establishing urban forestry mandates and programs which includes funding assistance to municipalities for the control and management ofthe Emerald Ash Borer- and any future significant imported diseases and insects -as well as the creation and funding of programs designed to support the on-going sustainable management of urban forests. BE IT FURTHER RESOLVED That all municipalities across Ontario be encouraged to endorse this proclamation and that this resolution be distributed to The Honourable Gerry Ritz, Minister of Agriculture and Agri-Food; The Honourable Joe Oliver, Minister of Natural Resources; The Honourable Denis Lebel, Minister of Transport, Infrastructure and Communities; The Honorable Jim , Flaherty, Minister of Finance; Local Federal Member of Parliament _ Honourable Michael Gravelle, Minister of Northem Development and Mines; Honourable David Oriazetti, Minister of Natural Resources; Honourable Linda Jeffery, Minister of Municipal Affairs and Housing; Honourable Charles Sousa, Minister of Finance; Local Provincial Member of the Ontario Legislature , Honourable Premier Kathleen Wynne, Tim Hudak, MPP, Leader of Progressive Conservative Party of Ontario and the Opposition Party; Andrea Horvath, MPP, Leader of the New Democratic Party of Ontario; Association of Municipalities of Ontario; Federation of Canadian Municipalities;

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APPENDIX B PROPOSED RESOLUTION WHEREAS there are a significant number of ash trees located within the County of Frontenac that form an important part of our rural landscape, including within villages and hamlets; AND WHEREAS neither the federal nor provincial governments currently include urban or rural forestry in their mandates except in a limited role with respect to exotic, invasive pests; AND WHEREAS the Canadian Food Inspection Agency has not been able to stop the spread of the Emerald Ash Borer throughout Ontario and Quebec; AND WHEREAS the Emerald Ash Borer is expected to cost Canadians over $2 Billion dollars in treatment and replanting; AND WHEREAS Canadian forestry programs and research are solely focused on industrial forests and do not at present include urban or rural tree planting, appropriate species research, and insect control and management; AND WHEREAS other jurisdictions such as the United States Forest Service and the European Urban Forestry Research and Information Centre include forestry as a program and research area; AND WHEREAS Canada engages municipalities in a number of substantial infrastructure programs; THEREFORE BE IT RESOLVED that the County of Frontenac call on the Federal and Provincial governments to take leadership roles in recognizing the need to support urban forestry, by establishing urban and rural forestry mandates and programs which includes funding assistance to municipalities for the control and management of the Emerald Ash Borerand any future significant imported diseases and insects -as well as the creation and funding of programs designed to support the on-going sustainable management of urban forests; AND FURTHER BE IT RESOLVED that all municipalities across Ontario be encouraged to endorse this proclamation and that this resolution be distributed to The Honourable Gerry Ritz, Minister of Agriculture and Agri-Food; The Honourable Joe Oliver, Minister of Natural Resources; The Honourable Denis Lebel, Minister of Transport, Infrastructure and Communities; The Honorable Jim Flaherty, Minister of Finance; MP Ted Hsu, Member Kingston and the Islands; MP Scott Reid, Member Lanark Frontenac Lennox and Addington; Honourable Michael Gravelle, Minister of Northern Development and Mines; Honourable David Oriazetti, Minister of Natural Resources; Honourable Linda Jeffery, Minister of Municipal Affairs and Housing; Honourable Charles Sousa, Minister of Finance; MPP John Gerretsen, Member Kingston and the Islands, MPP Randy Hillier, Member Lanark Frontenac Lennox and Addington; Honourable Premier Kathleen Wynne, Tim Hudak, MPP, Leader of Progressive Conservative Party of Ontario and the Opposition Party; Andrea Horvath, MPP, Leader of the New Democratic Party of Ontario; Association of Municipalities of Ontario; Federation of Canadian Municipalities.

Administrative Report Administrative Services – Request for Emerald Ash Borer Protection from Federal and Provincial Governments – Appendix B July 17, 2013 Page 1 of 1

2013-126 Administrative Services –

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Report 2013-136 ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Joe Gallivan Manager of Sustainability Planning Peter Young Community Planner

Date prepared:

July 10, 2013

Date of meeting:

July 17, 2013

Re:

Sustainability – 2292 Sands Road, Battersea Draft Plan of Subdivision – County File 10T-2011/002

Recommendation RESOLVED THAT the Council of the County of Frontenac approve the plan of subdivision submitted by FoTenn Consultants Inc on behalf of Roger and Roberta Ouellette, being Parts 9 & 10, Concession 9, Geographic Township of Pittsburgh, Township of South Frontenac, County of Frontenac, County File No. 10T-2011/002: subject to the Conditions of Draft Approval contained in the County Planning Report dated July 10, 2013 noted as Exhibit A to this report; AND FINALLY THAT the Clerk be authorized to issue draft approval by signing the required documents and making any technical corrections to the conditions as needed.

Background The subject property is 23 hectares (56.8 acres) in size and is located in the Township of South Frontenac on Sands Road, in the southern portion of the hamlet of Battersea. The application is for the creation of a residential subdivision consisting of 15 single detached lots, two stormwater blocks, a block for an existing single detached dwelling, a public roadway, and future road allowance. Administrative Report Sustainability – 2292 Sands Road, Battersea Draft Plan of Subdivision – County File 10T-2011/002 July 17, 2013

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Comment County Planning staff has completed a comprehensive report for draft plan approval of the subdivision (see attached Exhibit A) and is satisfied that this development as submitted: (i) is consistent with the Provincial Policy Statement; (ii) meets the tests of the Planning Act; and (iii) complies with policies of the Township of South Frontenac’s Official Plan.

Financial Implications The required fees to process draft approval of the plan of subdivision and for processing the revised plan have been paid to the County by the proponent and all funds owed have been paid to the Township. The zoning has been appealed to the Ontario Municipal Board. Should the subdivision be approved by Council and appealed, funding could be drawn from the Ontario Municipal Board reserve to cover the cost of legal fees.

Sustainability Implications One of the key focus areas of Directions for Our Future, the County’s Sustainability Plan, is Land Use Planning and Management. From a sustainability perspective, this involves an approach that ensures a clean and healthy environment, a strong economy, and long term viability. Draft approval of the plan of subdivision will promote a strong economy and long term viability by promoting development within a settlement area.

Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac Commenting Agencies

Administrative Report Sustainability – 2292 Sands Road, Battersea Draft Plan of Subdivision – County File 10T-2011/002 July 17, 2013

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EXHIBIT A TO ADMINISTRATIVE REPORT 2013-136

PLANNING REPORT To:

Warden and Members of County Council

From:

Joe Gallivan Manager of Sustainability Planning Peter Young Community Planner

Date Prepared:

July 10, 2013

Date of Meeting:

July 17, 2013

Re:

Application for Draft Plan of Subdivision – 2292 Sands Road Township of South Frontenac – County File #10T-2011/002

Recommendations and Conditions: It is recommended that County Council give draft approval to the plan of subdivision application for 2292 Sands Road, Battersea based on the attached conditions of approval detailed in Appendix B. The application is consistent with the Provincial Policy Statement (2005). It conforms to the Township of South Frontenac Official Plan, has been submitted along with an appropriate implementing Zoning By-law, and has had regard for the criteria of Section 51 (24) of the Planning Act. Background: An application was submitted by FoTenn Consultants Inc on behalf of Roger and Roberta Ouellette for draft approval of a plan of subdivision at 2292 Sands Road in the hamlet of Battersea in the Township of South Frontenac. Site Location: The subject property is 23 hectares (56.8 acres) in size and is located the Township of South Frontenac on Sands Road, in the southern portion of the hamlet of Battersea. The lands are currently occupied with an existing single detached dwelling. A large wooded ridge dominates the northern and western portions of the property, with the lands generally rural in character sloping toward nearby wetlands. The surrounding area Exhibit A to Administrative Report 2013-136 Planning Report – County File #10T-2011/002 July 17, 2013

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contains mostly rural single detached lots, wooded areas and farmland, and a wetland is located just north of the property. It is legally described as Parts 9 & 10, Concession 9, Geographic Township of Pittsburgh, Township of South Frontenac, County of Frontenac. Maps of the subject site are attached as Appendix A. Overview of Proposal and Background: The application is for the creation of a residential subdivision consisting of 15 single detached lots, two stormwater blocks, a public roadway, a road allowance that would allow a possible future connection to the existing hamlet of Battersea, and a block for the existing home. The plan was originally submitted in 2011; this is the third version of the plan that the applicant has prepared in response to comments from agencies, South Frontenac Township Council and the public. Discussion and Analysis: Provincial Policy Statement, 2005 The Provincial Policy Statement, 2005 (PPS) is a planning document that provides direction on matters of provincial interest related to land use planning and development, such as growth and settlement, servicing, and significant natural features. Section 1.1.3.of the PPS states that Settlement Area shall be the focus of growth, and that land use patterns in settlement areas should efficiently use land and resources and that development should avoid the need for unjustified and/or uneconomical expansion of public service facilities and infrastructure. The level of density proposed is appropriate for a settlement area without public and water sewer services and will use the existing Township roads. While concerns have been expressed about an increased maintenance burden from having two stormwater management facilities, this is necessary due to the topography of the land and has been endorsed by the Township. Township of South Frontenac Official Plan The subject property is currently designated as Settlement Areas in the Township Official Plan. The Plan directs the majority of new growth to the settlement areas. Development within settlement areas is subject to a number of policies under Section 5.6 in the Township’s Official Plan. The proposed development for single detached dwellings is compatible with existing and proposed land uses in the area, and the proposed lots are larger than many of the surrounding properties. The proposed lots have been supported by studies that have justified private water and septic systems in accordance with Section 6.10.2 of the Plan. Zoning By-law The current zoning in effect for the subject property is Urban Residential – First Density Zone (UR-1). The property is proposed to be zoned as Community Facility Zone (CF), Environmental Protection Zone (EP), Residential Zone (R), Special Residential Zone (R-27) and Special Residential Holding Zone (R-27-H). The proposed rezoning was passed by Township Council on June 4, 2013, but the zoning has now been appealed to the Ontario Municipal Board. This zoning by-law implements the plan of subdivision Exhibit A to Administrative Report 2013-136 Planning Report – County File #10T-2011/002 July 17, 2013

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and the site-specific zones are appropriate for the development as they recognize the configuration of the lots and the holding zone protects the heritage feature. Servicing The applicant is proposing private wells and septic systems to support the development. The supporting studies have been reviewed by the County’s peer reviewer Malroz Engineering and the Health Unit. Draft conditions have been included to ensure their recommendations will be implemented. Stormwater A stormwater management report was submitted in support of the application. There are two stormwater management ponds proposed as part of this application, due to the slope of the lands. The preliminary stormwater plan has been reviewed by the Cataraqui Region Conservation Authority and Township and conditions of draft approval will ensure the proper implementation of the detailed design. Environment An environmental impact statement was submitted in support of the application and was reviewed by the CRCA. The wetland in the southeast corner of the property, although not provincially or locally significant, will be protected from development. A woodland preservation plan will be prepared to help maintain the ecological integrity of the wooded area in the northwest portion of the property. The conditions of draft approval will ensure that major environmental features of the property will be preserved. Archaeology, Culture, and Heritage The applicant provided Stage 1 and 2 Archaeological Assessments of the subject property, which evaluated the lots and found a lime kiln on the property. Correspondence from the Ministry of Tourism, Culture and Sport recommended a 20 metre buffer zone around the site, which has been included in the proposed zoning. Development would only be possible following a Stage 4 excavation of the site and a concurrence letter issued by the Ministry of Tourism, Culture and Sport for the associated report. The rest of the property was found to have no significant archaeological resources and is considered to have been cleared of all archaeological concerns. A number of standard conditions relating to discovery of previously unknown or unassessed archaeological resources during construction have also been included as conditions of draft approval. Transportation Residents will have access to Sands Road through a public road to be created through the plan of subdivision. Visual screening is contemplated for existing homes adjacent to the new road. Land has been reserved in the subdivision for a potential future connection to Mill Street in Battersea. A sidewalk will be constructed within the development. Parkland The applicant is required to dedicate parkland or provide up to 5% cash-in-lieu of parkland as part of the subdivision process in the Township of South Frontenac, which has been included as a condition of draft approval. Exhibit A to Administrative Report 2013-136 Planning Report – County File #10T-2011/002 July 17, 2013

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Other Issues/Agency Comments Other commenting agencies such as Bell Canada, Hydro One, and the school boards provided either no concerns/comments or included a list of standard conditions. Public Consultation: A formal public meeting for the development was held on December 4, 2012. Several members of the public spoke against the proposal. A representative from the applicant also presented an overview of the proposed development. Some of the concerns noted at the meeting were the possible negative impact on the environment, the potential for development in hazardous lands, the impact on the lifestyle of nearby residents, stormwater and flooding of basements, and development on the ridge. A number of written comments against the proposed development were received by the Sands Road Residents Association. The submissions received have been attached as Schedule C to this document. The following is a summary of the concerns raised in the submissions and the staff response: Comments

The land and area chosen for this Subdivision cannot sustain a 16 lot development without serious and permanent impact on the existing residences, the surrounding environment and groundwater.

Staff Response

The subdivision is located in an area designated for development. The studies submitted with the development have supported the proposed number of lots. The number of lots has been reduced by one (1) to ensure the configuration was appropriate from both a planning and health and safety perspective. The proposed lots are larger than many of the surrounding residential lots.
This development is in a rural setting and the use of building setbacks and road frontages normally associated for a hamlet would be improper and inappropriate for this Subdivision.
The development is within the settlement area and the lot sizes and depths are appropriate. The Township’s Official Plan directs development to settlement areas and provides for reduced setbacks and frontages in order to create a more village-like setting.
While lots could appear to be of sufficient sizes, many are limited in their developable area.
The applicant has demonstrated the ability to fit a home, well, and septic on each lot while maintaining compliance with the proposed zoning by-law. Should the detailed engineering studies completed after draft approval determine some lots need to be reconfigured, this could be done as a normal part of

Exhibit A to Administrative Report 2013-136 Planning Report – County File #10T-2011/002 July 17, 2013

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the draft approvals process. 4) The wetlands should be separate ownership rather than part of the single detached lots.

The proposed plantings, development agreements, and zoning by-law are planning tools that will ensure protection of the wetland, which is not provincially significant.
Concerns were expressed about development on the ridge
An access road that was proposed for the ridge has been removed and a woodland preservation plan will be implemented to maintain the ecological integrity of the woodlands on the high-ground in the northwest portion of the property
Concerns were expressed regarding the lack of a secondary plan for Battersea to guide development
A 15 lot subdivision would not typically not trigger a secondary plan in the absence of other development pressures, and a secondary plan was not requested for this development by the Township.
The Township should use the environmentally sensitive woodlands for parkland
The Township has the ability to request a 5% parkland dedication either in the form of land or cashin-lieu. This is a Township decision that may depend on long term plans for the Battersea area, the desire for larger park areas, maintenance requirements, road access and other considerations. This will be determined through the draft approvals process.

Other concerns identified have been addressed through technical reports and agency review. Summary The draft subdivision now proposed for the site has undergone significant revisions as a result of concerns raised by members of the public and South Frontenac Township Council. The revisions result in more woodland being preserved and reduced development on the ridge. A right of way has been provided for future connections to the village as the settlement area expands. Commenting agencies have reviewed the subdivision extensively and provided conditions of draft approval, and the plan has been endorsed by South Frontenac Township Council. Overall, the proposal is of a size and scale that is appropriate for the lands and the Battersea settlement area.

Appendix A: Maps of Subject Site Appendix B: Conditions to Approval Appendix C: Public Comments

Exhibit A to Administrative Report 2013-136 Planning Report – County File #10T-2011/002 July 17, 2013

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148

130

111

5 12

112

143

116

BLOCK 18

140

115

BLOCK 17

AgendaItem#10b)

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140

145

147

117

BLOCK 16

110

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2292 SANDS ROAD, BATTERSEA - SUBDIVISION

Legend Spot Height Contours

Subdivision

113 114

Wetland

Wetland - Other Significance

133

123

Parcel Fabric Data Source: OGDE, MPAC & The County of Frontenac. Created: July 4th, 2013 Reference: Produced by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange. The County of Frontenac disclaims all responsibility for errors, omissions or inaccuracies in this publication.

100 Meters

200

0 11

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Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road

Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:

CONDITIONS TO APPROVAL The conditions of approval for the draft plan of subdivision are as follows:

Approved Draft Plan: That this conditional approval applies to the Draft Plan of Subdivision, dated April 26, 2013, prepared and certified by Hopkins, Cormier, and Chitty Surveying Consultants Inc OLS. which shows the following: • 15 lots for single detached dwellings (Lots 1-15); • Two stormwater blocks (Blocks 16 and 17) • 1 block for an existing single detached dwelling (Block 18) • One public road (Street A) • One future road allowance (Street B)
Subdivision Agreement: That the owners of the subject land enter into a subdivision agreement with the municipality, prepared to the satisfaction of the municipality, to be registered on title of the subject land.
Financial Requirements: A. That the owner agree in writing to satisfy all the requirements, financial and otherwise of the municipality concerning the provision of roads, installation of services and drainage, in accordance with the municipality’s standards and procedures. B. That the Owner shall reimburse the Township of South Frontenac and County of Frontenac for all legal, engineering, planning, administrative expenses and permit fees including the cost of any peer review that the Township of South Frontenac or County of Frontenac may require in relation to the subdivision.
Access: A. That the road allowance included in this draft plan as ‘Street A’ shall be shown and constructed to Township standards for public roads with paved asphalt surfacing and that the road be dedicated as a public highway. B. That visual screening in the form of fencing and/or earthen berms and/or trees may be required to be constructed along the east and west side of the new road allowance where it abuts the existing neighbouring property and Lot 15 at Sands Road. After final grading of the new road is completed, the Township will determine the extent of buffering required based on providing an adequate measure of privacy for Lot 15 and the existing property-owner who could be negatively affected by the traffic on the new street. C. That the street shall be named to the satisfaction of the municipality. Appendix B to Exhibit A to Administrative Report 2013-136 Conditions to Approval – County File #10T-2011/002 July 17, 2013

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Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road

Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:

D. That any dead ends and open sides of road allowance created by this plan of subdivision shall be terminated in 0.3 metre reserves to be conveyed to and held in trust by the municipality and that ‘Street B’ which is a 20 metre wide area of land, be dedicated to the Township extending north from the new street and ending at the northern limit of the subject land to be for the purpose of providing a future road access to the north. E. That a 1.5 metre wide concrete sidewalk be constructed to a standard satisfactory to the Township along the southeast side of the road allowance from Sands Road in the south and terminating at the cul-de-sac in the north and that the technical drawings prepared by EXP services Inc. be revised to show this sidewalk in relation to ditching and stormwater flows. The Township acknowledges that the 20 metre wide road allowance may be required to be further widened to accommodate this construction. 5. On-Site Sewage Disposal and Water Systems: A. That the recommendations outlined in the letter dated November 14, 2012 and July 5, 2013 from KFL&A Public Health to the County of Frontenac, be addressed to the satisfaction of the municipality. B. That all requirements and recommendations specified in the Hydrogeology, Terrain Analysis and Nitrate Impact Assessment Report, revised dated April 9, 2013, from EXP Services Inc., and associated drawings be complied with. C. That any existing wells and or septic systems that may be present on the site and are not to be used as part of the plan of subdivision be decommissioned as per applicable regulations. 6. Environment A. That all conditions outlined in the letters dated October 29, 2012 and May 29, 2013 from the Cataraqui Region Conservation Authority to the County of Frontenac, be addressed to the satisfaction of the municipality. B. That the 30 metre setback from the wetland as illustrated by a grey dashed line on the ‘Site and Existing Conditions Plan C-01’, by EXP Services Inc, revision date 13/04/17, be identified on Lots 6 through 14 with a line of shrubs with a minimum height of 0.5 metres to be installed by the developer and maintained by each future Lot-owner for the purpose of defining a nobuild area on each of these lots. C. That a development agreement be entered into and registered on the title of Lots 6 through 14 which would require each Lot-owner to maintain a line of shrubs defining the 30 metre setback from the wetland and which would impose prohibitions on development within the area of each Lot that lies within the 30 metre setback from the wetland in accordance with the recommendations of the Environmental Impact Statement, dated March 5, 2011, from Ecological Services, and the Township’s environmental protection policies. Appendix B to Exhibit A to Administrative Report 2013-136 Conditions to Approval – County File #10T-2011/002 July 17, 2013

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Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road

Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:

D. That recommendation number two of the EIS (Ecological Services, March 5, 2011) regarding the maintenance of a 15 m no disturbance area adjacent to the swamp areas be implemented through site plan control, development agreements, or other such means as deemed appropriate by the Township. E. That prior to final approval, the County of Frontenac is to be advised by the municipality that this proposed subdivision conforms to the Zoning By-law in effect of the Township of South Frontenac including that the wetland within Lots 6 through 14 be zoned Environmental Protection (EP) Zone and that the zoning is satisfactory to the Cataraqui Region Conservation Authority. F. That the recommendations of the Environmental Impact Statement (EIS) dated March 5, 2011, be implemented including the recommendation to complete a ‘Woodland Preservation Plan’ prepared by a qualified professional to maintain the ecological integrity of the woodlands on the high-ground in the northwest portion of the property and to ensure that it is not fragmented in accordance with the specifications presented in the EIS. G. That the recommendations of the ‘Woodland Preservation Plan’ for preserving the woodlands on the high ground on the northwest portion of the subdivision be incorporated into an agreement to be entered into and registered on the title of Lots 2 through 7. The agreement shall require each Lot-owner to maintain the trees as specified in the Plan. H. That the Subdivision Agreement include text to the satisfaction of the Township and the CRCA to provide notice to purchasers of Lots 5 to 14 inclusive and Blocks 16 and 17 that site alteration and construction (including but not limited to buildings, structures, filling and grading) on these lots will require permission under Ontario Regulation 148/06: Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses prior to commencing these activities. I. That the Subdivision Agreement include text to the satisfaction of the Township and the CRCA notifying the Owner that permission will be required under Ontario Regulation 148/06: Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses prior to commencing rough grading, stockpiling, etc. associated with this subdivision. 7. Stormwater A. That a lot grading and drainage plan and a sediment and erosion control plan be completed and approved to the satisfaction of the Township of South Frontenac and the Cataraqui Region Conservation Authority (‘CRCA’), and be included in the Subdivision Agreement between the Owner and the Township. B. That a stormwater management plan be prepared by a qualified Professional Engineer and approved to the satisfaction of the Township and the CRCA, and that appropriate text to implement its findings be included in the Subdivision Agreement. Appendix B to Exhibit A to Administrative Report 2013-136 Conditions to Approval – County File #10T-2011/002 July 17, 2013

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Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road

Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:

C. That site drainage design, construction and maintenance be in accordance with the recommendations contained in the ‘Stormwater Management Report for the Sands Road Residential Development’, revised dated April, 2013 by EXP Services Inc., and associated drawings including the construction of ditches, culverts and stormwater management facilities designed and constructed to the satisfaction of the municipality on Blocks ‘16’ and ‘17’ and that such facilities be dedicated to the Township of South Frontenac. D. That the blocks to be dedicated to the Township for the two stormwater management ponds be designed with a minimum of 10 metres of frontage on the new street to provide direct access for drainage and maintenance of the stormwater management facilities. 8. Parkland Dedication: That the owner convey up to five percent of the land included in the plan to the municipality for park purposes. Alternatively, the municipality may require cashin-lieu for all or a portion of the conveyance. 9. Human Remains: The subdivision agreement shall contain a clause providing that any Owner(s) be advised, and also that a notice be placed in the purchase and sale agreement alerting any prospective purchasers that in the event that human remains are discovered during construction or site development of a lot, that the property owner shall immediately contact the OPP, the Ministry of Tourism, Culture and Sport and the Registrar or Deputy Registrar of the Cemeteries Unit of the Ministry of Consumer Services. 10. Archaeological Resources: A. That the subdivision agreement include all recommendations contained in the Stage 1 Archaeological Assessment Report dated June 2011, from Golder Associates Ltd. B. That the archaeological resource identified in the Stage 2 Archaeological Assessment Report, dated October 11, 2011 by Abacus Archaeological Services on Lot 4 in the subdivision and further noted in the letter dated October 10, 2012 from the Ministry of Tourism, Culture and Sport, be protected by way of special zoning on Lot 4 and that any required future measures to protect the feature be implemented to the satisfaction of the Township. 11. On-Site Works A. That all entrances to the lots including entrance culverts be located and constructed to the satisfaction of the Township. B. That all servicing including Bell, Hydro etc. be installed underground.

Appendix B to Exhibit A to Administrative Report 2013-136 Conditions to Approval – County File #10T-2011/002 July 17, 2013

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Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road

Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:

C. That, prior to final approval, the municipality shall be satisfied that all servicing issues are resolved such as road and sidewalk construction, Canada Post, Bell Canada, and stormwater pond construction. D. That, the subdivision agreement include a requirement that one tree be planted in the front yard of each of the fifteen lots in the subdivision of a size, type and location specified in the Township’s Site Plan Guidelines. E. That, prior to final approval, street lighting shall be installed according to Township standards and to the satisfaction of the municipality. F. That, prior to final approval, street signage shall be installed according to Township standards and to the satisfaction of the municipality. 12. Revisions to Draft Plan: A. That Prior to Final Subdivision Approval, the Owner shall submit a revised Block Plan, if required, to reflect any significant alterations caused from this Draft Plan Approval. B. That where final engineering design(s) result in minor variations to the Plan (e.g., in the configuration of lots, etc.), these may be reflected in the Final Plan subject to the satisfaction of the Township of South Frontenac and the County of Frontenac. 13. Community Mailboxes: A. That Prior to Final Plan Approval, the Owner shall, in consultation with and to the satisfaction of Canada Post, identify the method of mail delivery. If community mailboxes are required, the location of the community mailboxes within the Plan shall be identified on drawings for approval by the Township. The locations of these community mailboxes shall be identified in the notice to future purchasers of the lots within the Subdivision. B. The Owner shall, if required, provide detailed design plans for the community mailboxes including a landscape plan. C. If required, the Owner shall provide a suitable temporary community mailbox location to the satisfaction of the Township. 14. Bell Canada A. The Developer is hereby advised that prior to commencing any work within the Plan, the Developer must confirm that sufficient wire line communication/telecommunication infrastructure is currently available within the proposed development to provide communication/telecommunication service to the proposed development. In the event that such infrastructure is not available, the Developer is hereby advised that the Developer may be required to pay for the connection to and/or extension of the existing communication/telecommunication infrastructure. If the Developer elects not to pay for such connection to and/or extension of the existing communication/telecommunication infrastructure, the Developer shall be Appendix B to Exhibit A to Administrative Report 2013-136 Conditions to Approval – County File #10T-2011/002 July 17, 2013

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Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road

Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:

required to demonstrate to the Municipality that sufficient alternative communication/telecommunication facilities are available within the proposed development to enable, at a minimum, the effective delivery of communication/telecommunication services for emergency management services (i.e., 911 Emergency Services). B. The Owner shall agree in the Agreement, in words satisfactory to Bell Canada, to grant to Bell Canada any easements that may be required for telecommunication services. Easements may be required subject to final servicing decisions. In the event of any conflict with existing Bell Canada facilities or easements, the owner/developer shall be responsible for the relocation of such facilities or easements. C. The Owner shall be required to enter into an agreement (Letter of Understanding) with Bell Canada complying with any underground servicing conditions imposed by the Municipality, and if no such conditions are imposed the owner shall advise the municipality of the arrangement made for such servicing. 15. General conditions: A. That when requesting final Approval from the County of Frontenac, the Owner shall accompany such request with the required number of originals and copies of the Final Plan, together with a surveyor’s certificate stating that the lots/blocks thereon conform to the frontage and area requirements of the Zoning By-Law. B. That the lands within this Draft Plan shall be appropriately zoned by a Zoning By-Law which has come into effect in accordance with the provisions of the Planning Act. 16. Clearance Letters: A. That Prior to Final Subdivision Approval, the County of Frontenac shall be advised that all Conditions of Draft Plan Approval have been satisfied; the clearance memorandum shall include a brief statement detailing how each Condition has been met. B. That Prior to Final Subdivision Approval, the County is to be advised in writing by the Township of South Frontenac the method by which conditions 1 to 15 have been satisfied. C. That Prior to Final Subdivision Approval, the County is to be advised in writing by KFL&A Public Health the method by which conditions 5 A and B have been satisfied. D. That Prior to Final Subdivision Approval, the County is to be advised in writing by the Cataraqui Region Conservation Authority the method by which conditions 6) and 7) A to C have been satisfied. E. That Prior to Final Subdivision Approval, the County is to be advised in writing by Canada Post the method by which condition 13 has been satisfied. Appendix B to Exhibit A to Administrative Report 2013-136 Conditions to Approval – County File #10T-2011/002 July 17, 2013

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Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road F.

Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:

That Prior to Final Subdivision Approval, the County is to be advised in writing by Bell Canada the method by which condition 14 has been satisfied.

Lapsing Provisions: A. That pursuant to Section 51(32) of the Planning Act, this Draft Plan Approval shall lapse at the expiration of three (3) years from the date of issuance of Draft Plan Approval if final approval has not been given, unless an extension is requested by the Owner and, subject to review, granted by the approval authority. B. That pursuant to Section 51(33) of the Planning Act, the Owner may submit a request to the approval authority for an extension of the Draft Plan Approval. The extension period shall be for a maximum of three (3) years and must be submitted prior to the lapsing of Draft Plan Approval. Further extensions may be considered at the discretion of the Township and the County.

Appendix B to Exhibit A to Administrative Report 2013-136 Conditions to Approval – County File #10T-2011/002 July 17, 2013

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Applicant: Roger and Roberta Ouellette File No.: 10T-2008/002 Municipality: Township of South Frontenac in the County of Frontenac Subject Lands: 2292 Sands Road

Date of Decision: July 17, 2013 Date of Notice: Last Date of Appeal:

NOTES TO DRAFT APPROVAL

It is the applicant’s responsibility to fulfill the foregoing Conditions of Draft Plan Approval and to ensure that the required clearance letters are forwarded by the appropriate agencies to the County of Frontenac.
When requesting Final Approval, the applicant will submit an account of how each Condition of Draft Approval has been satisfied along with the appropriate clearance letter from the Agency, Ministry or body requesting the condition.
Prior to Final Subdivision Approval, the applicant shall submit to the County of Frontenac for review four (4) draft copies of all Reference Plans and Surveys and three (3) draft copies of the Final M-Plan.
When requesting final approval, such a request must be directed to the Deputy Clerk, and be accompanied with: • Eight (8) mylars and four (4) paper prints of the completed Final M-Plan; • Four (4) copies of all Reference Plans and (4) copies of all Conveyance Documents for all easements and lands being conveyed to the Municipality; and, • A Surveyor’s Certificate to the effect that the lots and blocks on the Plan conform to the Zoning By-Law with respect to lot area and lot frontage. • A digital file in AutoCad format.
All measurements in subdivision final plans must be presented in metric units.
The Final Plan approved by the County of Frontenac must be registered within thirty (30) days or the County of Frontenac may, under Subsection 51(59) of the Planning Act, withdraw it approval.
Clearances are required from the following agencies: • • • • •

Township of South Frontenac KFL&A Public Health Cataraqui Region Conservation Authority Canada Post Bell Canada

Appendix B to Exhibit A to Administrative Report 2013-136 Conditions to Approval – County File #10T-2011/002 July 17, 2013

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Report 2013-137 ADMINISTRATIVE REPORT To:

WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC

From:

Elizabeth Savill CAO

Prepared By:

Colleen Hickey Human Resources Specialist – Labour Relations

Date Prepared:

July 5, 2013

Date of Meeting:

July 17, 2013

Re:

Administrative Services – OMHRA Fall Conference 2013

Recommendation BE IT RESOLVED THAT the Council of the County of Frontenac receive this Administrative Services – OMHRA Fall Conference 2013 report; AND FURTHER THAT the Council of the County of Frontenac authorize the Human Resources Generalist/Researcher to attend the annual OMHRA Fall Conference in Orillia, Ontario from September 11-13, 2013.

Background OMHRA: The Human Resources Specialist-Labour Relations and the Human Resources Generalist/Researcher are both members of the Ontario Municipal Human Resources Association (OMHRA). OMHRA is the premier professional association representing human resources, labour relations, and senior management professionals employed within the local public sector in Ontario. Its members are employed in municipalities, local boards and commissions and provide timely human resources advice and assistance to their respective Councils, Boards, Management Teams and Commissions. Each year, OMHRA hosts a three-day conference. This year the conference is being held at the Fern Resort, Orillia starting Wednesday, September 11 and wrapping up during the afternoon of Friday, September 13, 2013. Administrative Report Administrative Services – OMHRA Fall Conference 2013 July 17, 2013

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Comment The Annual OMHRA Conference offers different educational sessions related to Human Resources. The agenda of this year’s conference includes the CAO perspective on HR (a panel of 3 CAOs each representing a small, medium and large sized municipality), an AODA Update (a co-presentation featuring a municipal practitioner and an external subject matter expert), an OMERS Update (with a speaker from each of the OMERS Administration Corporation and the OMERS Sponsors Corporation) and, a legal update from Hicks Morley. For the past several years, the Human Resources Specialist-Labour Relations has attended the OMHRA Fall Conference. This year, the Human Resources Specialist Labour Relations is requesting that the Human Resources Generalist attend for a learning, professional development and networking opportunity. With Council’s direction at its January 16th meeting, only Managers are now able to attend a conference, and special permission is required from Council for the Human Resources Generalist/Researcher to attend this conference this year.

Sustainability Implications It is important that staff at the County keep abreast and up to date on issues and emerging trends related to municipal government.

Financial Implications Costs for this conference is included in the 2013 Corporate Training, Travel and Conference Fees budget. The OMHRA Fall conference costs for the full registration, which includes all conference materials, access to workshop sessions, and meals is $399 per person, with hotel accommodations being approximately an additional $350 plus transportation costs.

Organizations, Departments and Individuals Consulted and/or Affected Marian VanBruinessen, Treasurer Human Resources Specialist-Labour Relations Human Resources Generalist/Researcher

Administrative Report Administrative Services – OMHRA Fall Conference 2013 July 17, 2013

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Report 2013-138 ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Marian VanBruinessen Treasurer

Date prepared:

July 3, 2013

Date of meeting:

July 17, 2013

Re:

Financial Services – Appointment of Auditor

Recommendation That the Council of the County of Frontenac accept this Financial Services – Auditor Appointment report; AND FURTHER THAT Council of the County of Frontenac authorize the appointment of the audit firm Allan Chartered Accountant Professional Corporation, as auditor for 20132015; AND FINALLY that a bylaw be introduced by the clerk later in the meeting to confirm this appointment.

Background Under Section 296 (1) of the Municipal Act 2001, c. 25: A municipality shall appoint an auditor licensed under the Public Accountancy Act who is responsible for, a. annually auditing the accounts and transactions of the municipality and its local boards and expressing an opinion on the financial statements of these bodies based on the audit; b. performing duties designated by the Minister; and Administrative Report Financial Services – Appointment of Auditor July 17, 2013

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c. performing duties required by the municipality or local board which do not conflict with the duties designated by the Minister.

Comment County staff is very satisfied with the audit services provided by Allan Chartered Accountant Professional Corporation. The firm has brought a fresh perspective to County operations. Consistent audit staff has minimized the requirement for reorientation which makes the audit process more effective.

Sustainability Implications Governance – appropriate stewardship of County resources.

Financial Implications Allan Chartered Accountant Professional Corporation provided the following fee estimates: 2013: $25,480 2014: $25,990 2015: $26,480

Organizations, Departments and Individuals Consulted and/or Affected

Administrative Report Financial Services – Appointment of Auditor July 17, 2013

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Report 2013-139 ADMINISTRATIVE REPORT To:

WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC

From:

Elizabeth Savill CAO

Prepared by:

Julie Shillington Administrator of Fairmount

Date Prepared:

July 8, 2013

Date of Meeting:

July 17, 2013

Re:

Fairmount Home – Service Elevator Repairs

Recommendation RESOLVED THAT Council of the County of Frontenac receive this Fairmount Home – Service Elevator Repairs report: AND FURTHER THAT Council authorize the Clerk to execute an agreement with ThyssenKrupp for the necessary repairs to the service elevator.

Background There are three elevators at Fairmount – a public elevator, a service elevator and the County elevator. The public elevator is located in the main lobby of Fairmount and is used by visitors and residents to move between the first and second floors. There is no access to the lower level via this elevator. The service elevator is located in the hallway that connects the north and south sides of the building and is used by staff to move food and clean laundry. It is located in a restricted area and is off-limits to residents and visitors. The County elevator is located between the County’s administrative offices and Fairmount, next to the stairwell and is off-limits to residents.

Comment The service elevator has been in and out of service in the past several months and our elevator maintenance contractor has advised us that the control system or “brains” of the elevator is no longer working and requires replacement. When the control system is replaced, the car and hall fixtures, wiring and fire service also need to be replaced. Fairmount Home – Service Elevator Repairs July 17, 2013

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The control system for our elevator cannot be sourced but must be manufactured as the original installer of the elevator and original fabricator of the control system are both no longer in business. There will be a waiting period related to the manufacturing of the control system and time is also needed for approval of engineered drawings and installation. Consideration was given to replacing the entire elevator but this was not recommended by the elevator contractor as the rest of the elevator is in good condition; it would be a more significant cost and the elevator would be out of service for a longer period of time. While the elevator is undergoing repairs, food and clean laundry will have to be transported using the County elevator.

Sustainability Implications None.

Financial Implications The estimate for repairs provided by the elevator contractor is $59,312.

Organizations, Departments and Individuals Consulted and/or Affected Staff ThyssenKrupp

Fairmount Home – Service Elevator Repairs July 17, 2013

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Report 2013-140 ADMINISTRATIVE REPORT To:

WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC

From:

Elizabeth Savill CAO

Prepared By:

Joe Gallivan Manager of Sustainability Planning Anne Marie Young Manager of Economic Sustainability

Date Prepared:

July 8, 2013

Date of Meeting:

July 17, 2013

Re:

Administrative Services – OEMC and OPPI Conferences

Recommendation BE IT RESOLVED THAT the Council of the County of Frontenac receive this Administrative Services – OEMC and OPPI Conferences report; AND FURTHER THAT the Council of the County of Frontenac authorize the Manager of Sustainability Planning and the Manager of Economic Sustainability to attend the annual Ontario East Municipal Conference (OEMC) in Kingston, Ontario from September 11 to September 13, 2013; AND FINALLY THAT the Council of the County of Frontenac authorize the Community Planner to attend the biennial Ontario Professional Planners Institute (OPPI) Conference in London, Ontario from September 18 to September 19, 2013.

Background OEMC: The Ontario East Municipal Conference is considered the largest annual regional conference east of Toronto and is usually well attended by members of the four Township Councils. Each year, the Ministry of Municipal Affairs and the Ontario East Economic Development Commission hosts this three-day conference. This year the Administrative Report Administrative Services – OEMC and OPPI Conferences July 17, 2013

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conference is being held at the Ambassador Hotel in Kingston starting the morning of September 11 and wrapping up at noon on September 13, 2013. The OEMC provides numerous worthwhile sessions dealing with a variety of municipal issues including land use planning, economic development, new Provincial initiatives, and general best practices. OPPI: Ontario Professional Planners Institute represents about 3,500 professional planners and 500 planning students across the province. OPPI has the mandate to grant the Registered Professional Planner designation; govern the rights and responsibilities of its members; set academic, experience and examination requirements for membership; and uphold the Professional Code of Practice and Standards of Practice. Members work for government, private industry, community agencies and academic institutions in a variety of specialties across the province. OPPI is the Ontario affiliate of the Canadian Institute of Planners (CIP). Every two years, OPPI hosts a conference, with symposiums taking place in between these years. This year the conference is being held at the London Convention Centre on September 18 and 19. The conference is important for both education and professional development. OPPI members are now required to complete a mandatory continuous professional learning program each year beginning in 2013.

Comment The Annual OEMC Conference will be offering 34 different concurrent sessions as well as two keynote sessions. It is expected that many of the sessions will be valuable including: a presentation of new regional governance models; Eastern Ontario transportation needs study; the Building Code and municipal liability; and an update on the draft Provincial Policy Statement. The OPPI conference offers two full days of concurrent sessions discussing current planning trends, key professional issues such as ethics and public consultation, and case studies from other Ontario municipalities. Some of the sessions this year include “Making Community Improvement Plans Work for Small and Medium-Sized Communities,” “Empowering Private Sector in Rural Ontario Community Revitalization,” “The Art of Mediation,” and “Tiptoeing Through the Mine Field: Testimony at the OMB.” The Manager of Sustainability Planning and the Manager of Economic Sustainability have attended the OEMC Annual Conferences regularly. Frontenac County staff has not previously attended the OPPI conference, although the planners have been involved with local OPPI events. This year, the Community Planner would like to attend to ensure that the County is kept up to date on various planning initiatives across the Province and for professional learning opportunities that will help in future work done for the County. With Council’s direction at its January 16th meeting, only Managers are now able to attend a conference, and special permission is required from Council for the Community Planner to attend the OPPI conference this year.

Administrative Report Administrative Services – OEMC and OPPI Conferences July 17, 2013

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Sustainability Implications It is important that staff at the County keep abreast and up to date of issues and emerging trends related to municipal government.

Financial Implications Costs for these conferences are included in the 2013 Corporate Training, Travel and Conference Fees budget. The OEMC costs for the full registration, which includes all conference materials and access to all plenary and workshop sessions, breakfast and lunch is $532.75 per person if registered prior to August 15th. No hotel accommodation is required. The OPPI conference registration is $725 per person including meals. Travel through VIA Rail is approximately $125 round trip. The starting conference hotel rate is $129/night.

Organizations, Departments and Individuals Consulted and/or Affected Marian VanBruinessen, Treasurer

Administrative Report Administrative Services – OEMC and OPPI Conferences July 17, 2013

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Report 2013-143 ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

July 10, 2013

Date of meeting:

July 17, 2013

Re:

Emergency and Transportation Services – Confirmation of Land Acquisition – Road 509 and Robertsville Road

Recommendation RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – Land Acquisition - Road 509 and Robertsville Road report for information. AND FURTHER THAT the Council of the County of Frontenac authorize the Clerk to direct the County’s solicitor to complete the land acquisition – Road 509 and Robertsville Road in accordance with the terms of the “Agreement to Purchase and Sale”.

Background This report is presented to Council to provide an update on the completion of the studies requested for the property located at Road 509 and Robertsville Road.

Comment An “Agreement of Purchase and Sale” was signed by both parties, dated May 1, 2013, with the following conditions:

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The Buyer agrees to deposit at its expense on or before the Closing Date a reference plan of survey necessary to provide a description for the Property that can be registered. This Agreement is conditional on the Buyer obtaining at its expense the following reports in respect of the Property that demonstrate to the satisfaction of the Buyer that the Property is suitable for the Buyer’s intended use of it: (a) An environmental site assessment; (b) A hydro-geological study demonstrating that there is a sufficient quantity of potable water; (c) A geotechnical study. All the requisite studies and documents have been finalized to the satisfaction of County staff and a waiver of the conditions was issued on June 28, 2013. The closing date for this transaction has been set at July 19, 2013.

Sustainability Implications The construction of a northern base will help contribute to sustainability through the Health and Social Services focus area by providing appropriate care of our residents and visitors when in need of paramedic services. The purchase of land and associated due diligence process will ensure good stewardship of the County’s financial resources.

Financial Implications The “Agreement to Purchase and Sale” between the parties was signed at $20,000. These costs are within the 2014 land ambulance approved budget for this capital project.

Organizations, Departments and Individuals Consulted and/or Affected Joe Gallivan, Manager of Sustainability Planning Peter Young, Community Planner Kevin Farrell, GIS Technician Anne Marie Young, Manager of Economic Sustainability Marian VanBruinessen, Treasurer Patrick Thompson, Project Manager, TCMS Ministry of Northern Development and Mines Malroz Engineering

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Report 2013-127 ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Bonnie Carter Occupational Health Nurse

Date prepared:

June 24, 2013

Date of meeting:

July 17, 2013

Re:

Administrative Services – 2,4,5,T Herbicide

Recommendation BE IT RESOLVED THAT the Council of the County of Frontenac accept this Administrative Services – 2,4,5,T Herbicide report for information.

Background From the late 1940s until the 1970s the herbicide 2,4,5,-trichlorophenoxyacetic acid (2,4,5-T) was utilized widely for brush control in Ontario. The product was also likely to contain the contaminant 2,3,7,8-tetrachlorodibenzo-p-dioxin(TCDD). The herbicide was used primarily by MTO, MNR and Ontario Hydro, however it is possible that some municipalities utilized it as well. In response to public concern about possible long-term health effects following 2,4,5 T and TCDD exposure, the Government of Ontario formed an independent panel to review the use of this herbicide in the province and to evaluate possible health effects. The panel found that although some occupational exposures exceeded the safe thresholds for exposure, there were sufficient margins built into those thresholds that adverse health effects might not occur. The report identified that the group most at risk of exposure was the workers who directly applied the product either by hand or air or those who mixed the product and loaded the tankers or the planes. Administrative Report Administrative Services – 2, 4, 5, T Herbicide July 17, 2013

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The panel concluded that the risk of developing a disease from bystander exposure was extremely low. The report is available on the website ontario.ca/245T The records of use by MTO, MNR and Ontario Hydro as well as their archived records identifying geographic areas which were sprayed are also available on the website.

Comment The records of use available on the website were reviewed for areas within the County of Frontenac including main settlements in all four townships. No records of use by MTO, MNR or Ontario Hydro were found. It is possible that the townships or individual homeowners may have utilized the product to clear brush however these records are not accessible on this website. If any individuals are concerned about a possible exposure, they should be directed to the Workplace Safety and Insurance Board website which has information to address these concerns at: www.wsib.on.ca

Sustainability Implications A principle under the social pillar of sustainability in Directions For Our Future is a reminder to apply best practices for good stewardship; it states: The quality of life of our current generations does not prevent future generations from enjoying a similar quality of life.

Financial Implications None.

Organizations, Departments and Individuals Consulted and/or Affected County of Frontenac All Four Townships

Administrative Report Administrative Services – 2, 4, 5, T Herbicide July 17, 2013

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Report 2013-128 ADMINISTRATIVE REPORT To:

WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC

From:

Elizabeth Savill CAO

Prepared By:

Ryan Dixon Information Technology Technologist

Date Prepared:

June 25, 2013

Date of Meeting:

July 17, 2013

Re:

Administrative Services – MISA Ontario Annual Conference

Recommendation That Council of the County of Frontenac receive the Administrative Services – MISA Ontario Annual Conference report for information only.

Background The Information Technology Technologist, on behalf of the Manager of Information Systems, attended the Ontario Municipal Information Systems Association (MISA) Annual Ontario Conference in Waterloo, Ontario from June 2-5, 2013 as authorized by County Council at its April 17, 2013 meeting.

Comment Speakers at the conference included Mike Lipkin, world-renowned motivator and communicator, Linda Edgecombe, best-selling author and motivator, David J. Smith, executive vice president Blackberry, John Baker, President and CEO of Desire2Learn, and Martin Laforest, Senior Manager, Scientific Outreach at the Institute for Quantum Computing at the University of Waterloo. David J. Smith discussed key trends such as cloud computing, big data, personal and work information security. Martin Laforest spoke to the principles behind quantum computing and future applications in fields such as cryptology. Workshop presentations Administrative Report Administrative Services – MISA Ontario Annual Conference July 17, 2013

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were very informative and provided real world project experiences and results within IT related settings of other municipalities. Six educational streams were available at the conference:

Open Data
IT Strategies
Innovative Technologies
Next Frontier of Service Delivery
Engaging Citizens
Work Force Mobilization Six educational workshops were attended by the Information Technologist which included:
IT Strategies: Using Business Capabilities for IT Strategic Planning
Engaging Citizens: Vaughn Online (VOL), a new website
IT Strategies: The Solutions Manager
IT Strategies: Next Generation Data Centre - City of Brampton’s Experience and Lessons Learned
IT Strategies: Privacy Legislation and U.S. Servers - a Real or Imaginary Barrier
IT Strategies: Content Sharing and the Evolution of File Services in the Infinite Storage Era A complete copy of all presentations made at the conference is available on the MISA website and available to all members.

Sustainability Implications It is important that staff at the County keep up to date on IT issues and emerging trends related to municipal government.

Financial Implications The cost of this conference was approved by Council resolution at its April 17, 2013 meeting at a registration cost of $550 and hotel accommodations being $435. The MISA group membership rate was attained for the accommodations and conference registration. Transportation was provided via the County administration vehicle.

Organization s, Departments and Individuals Consulted and/or Affected Information Technology Technologist Manager Information Systems MISA

Administrative Report Administrative Services – MISA Ontario Annual Conference July 17, 2013

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Report 2013-129 ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Input from:

Administrative and Financial Services Management and Supervisory Staff

Date prepared:

July 5, 2013

Date of meeting:

July 19, 2013

Re:

Administrative and Financial Services – 2013 2nd Quarter Activity Update

Recommendation RESOLVED THAT the Council of the County of Frontenac accept the Administrative and Financial Services – 2013 2nd Quarter Activity Update report for information only.

Background This report is presented to Council to provide an update on the various new and ongoing activities and special projects undertaken during April, May and June 2013.

Comment Ongoing Activities •

Council Meetings - supported by Administrative and Financial Services staff at all levels through contributions to the content and preparation of agendas Regular meetings: April 17, May 15 and June 19 Special meetings: April 17 (Public Meeting for changing the term of Head of Council), May 2 (Special Budget meeting) Committee of the Whole meetings: June 5

Administrative Report Administrative and Financial Services – 2013 2nd Quarter Activity Update July 17, 2013

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•

Council’s Advisory Committees (CAO, Deputy Clerk, Communications Officer and other staff, as needed) Sustainability: April 3 and June 3 Trails: April 5 and June 6 150th Anniversary: April 24 and June 26 Accessibility: May 27 (the committee continues to seek two members: one from a North Frontenac and one from Frontenac Islands) Service Delivery & Organization Review: June 6, June 12, July 12

•

RULAC and Joint Management

•

Eastern Ontario Wardens’ Caucus (EOWC) Board: April 19 CAOs: May 24 (CAO unable to attend due to conflict with Sustainability Breakfast); June 13 (Pembroke) Treasurers: May 3 (Belleville) Financial Sustainability Project (CAO and Treasurer): May 8 (hosted by Frontenac); May 22 - teleconference

•

Eastern Ontario Regional Network (EORN) Board (Councillor Davison, CAO): April 5, May 3 (teleconference); CAO EORN Phase 2 June 11 (teleconference)

•

County of Frontenac CAOs/Clerks and Treasurers Working Group meeting – May 13 teleconference

April 23 – Joint Management May 6 – RULAC

Conferences, Training and Seminars

AMCTO Zone 6 Spring Meeting, April 18: Deputy Clerk (Perth) Physician assisted suicide, adult pertussis and shingles and OH&S Due Diligence webinars May 7: Occupational Health Nurse Integrated Accessibility Standards Regulations Train the Trainer Workshop, City of Quinte West, Trenton, May 15: Human Resource Generalist/Researcher. (The Deputy Clerk was also assigned to attend this session; however a conflict arose with the May 15 County Council meeting) OMAA Workshop, May 15-17: CAO (Grand Bend) How to prevent and detect payroll fraud webinar session May 30: Deputy Treasurer MISA Annual Conference, June 3 – 5: IT Technician (Kitchener) AMCTO Annual Conference, June 9–12: Deputy Clerk (Blue Mountain) Asset management plan solution webinar sessions June 13 and June 21: Treasurer and Deputy Treasurer MMAH Municipal Performance Measurement webinar June 20: Treasurer and Deputy Treasurer Functional Elements of a Landscape Stewardship Plan in Frontenac County workshop, May 9-10 - Community Planner, Manager of Economic Sustainability and Manager of Sustainability Planning

Administrative Report Administrative and Financial Services – 2013 2nd Quarter Activity Update July 17, 2013

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Municipal Information Systems Association (MISA) Annual Conference June 2-5: Information Systems Technologist (Kitchener) OMAF Performance Measurement Resources Training session April 4: Manager of Economic Sustainability (Cobourg)

Committee Activities

KFL&A Children and Youth Services Planning Committee: Executive Assistant April 5, 2013 (Napanee), June 7 (Napanee) and June 21 (Kingston). Deputy Clerk May 3 (Kingston). LHIN L-SAA Steering Committee, LAPS Working Group and Indicators Working Group: CAO - Conference calls and other calls throughout the period AMO Board of Directors and County Caucus: CAO – June 20, 21 (Toronto) AMO Long Term Care Committee: CAO OANHSS Municipal Group: CAO Kingston & Renfrew Central Ambulance Communications Centre Advisory Committee: CAO (Co-Chair) Ontario Municipal Administrators Association Nominations Committee: CAO Calls Shared Data Consortium: Treasurer Rideau Corridor Landscape Strategy Steering Committee: Councillor Jones and Community Planner

Planners Group Meetings – Meetings were held on April 22 and May 28 to begin working on the implementation of the strategy Algonquin Land Claim: CAO – Teleconference June 18, CAO attended meeting June 6 (Perth) Canadian Hospital Infection Control Association: Occupational Health NurseJune 19 and included education

Special Projects and Key Activities

Municipal Management Intern completed his Internship with the County on June 21, 2013. During the 2nd quarter, he worked on various projects which included:

One month placement with South Frontenac Township assisting Public Works on various projects
Assisted in the development of various County initiatives for policies and procedures, Human Resources, Finance, Administrative Services
Attended the AMCTO Annual Conference which completed the Internship Program The Integrated Sustainability Plan (ICSP) Breakfast was held on May 24 at the Verona Lions Hall. 62 gathered for an update on sustainability and to celebrate each others’ successes in the Frontenacs Community Improvement Plans (CIP): The Community Planner, Manager of Sustainability Planning, and Manager of Economic Sustainability attended a second public meeting for the Marysville CIP on April 17 Support for Small Scale Community Sustainability Initiatives: Attended the Friends of Arden unveiling ceremony at the end of June as part of the Arden Revitalization Project

Administrative Report Administrative and Financial Services – 2013 2nd Quarter Activity Update July 17, 2013

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Frontenac K&P Trail - Work continues on the draft of the Implementation PlanPhase 2 (Tichborne to Sharbot Lake) for presentation to the Trails Advisory Committee in August A request for proposal was issued, evaluated and awarded for the reconstruction of the bridge at Hardwood Creek at Verona A summer student was interviewed and hired in June to assist in trail related activities A concept plan was completed and forwarded to Trans Canada Trail (TCT) in June; this plan will also act as a funding application should TCT accept it Collaboration on Home Energy Efficiency Retrofits in Ontario (CHEERIO); the Community Planner is participating in the pilot project design advisory group; a final report is expected this summer

Deputy Clerk – Clerk’s Office

The Records Retention By-law and Records Retention Schedule are finalized and the by-law received all 3 readings at the April 17th County Council meeting
The new County Procedural By-law received all 3 readings at the April 17th County Council meeting and is now in effect
Finalized all provisions under the Municipal Act for the commencement and coming into force of By-law 2013-0022 to Change Term of Warden and Deputy Warden
Reviewed LSR reports provided by City of Kingston Community Services.
Participated in Departmental meetings to overview the County’s Records Management system
Conducted Accessible Customer Service Standard training for new Wolfe Island Paramedic staff
Re-started the County of Frontenac CAO/Clerk/Treasurer Working Group to provide support, networking and information sharing between County staff and their respective Township counterparts; the group had its first meeting on May 13th with future plans to meet quarterly via “Go To” Meeting
Support for all Council, Committee, Land Use Planning and Staff meetings Manager of Sustainability Planning and Community Planner
County Official Plan – the first draft of the Frontenac County Official Plan was received by County Council at its meeting on June 19 and posted on the County website for public review on the same day. Public open houses to discuss this first draft will be held across the County in August and September
Land Use Planning:
Central Frontenac Bridgen’s Island draft plan of subdivision was brought to Council and approved
Frontenac Islands
Several rezoning and consent applications reviewed
Manager of Sustainability Planning attended Council meetings on April 8 and May 13 to be present for public meetings on all planning applications
Manager of Sustainability Planning attended Special Council meeting on January 15 to provide a report and recommend changes to the Township’s adopted Official Plan prior to final approval by the Ministry of Municipal Affairs and Housing Administrative Report Administrative and Financial Services – 2013 2nd Quarter Activity Update July 17, 2013

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A pre-consultation meeting was held May 21 for a proposed subdivision on Howe Island
North Frontenac Ardoch Lake - review continued on proposed waterfront development via land condominium. A meeting with the developer and his engineering consultant, the Manager of Sustainability Planning, Community Planner, and County Peer Reviewer was held at the County office on April 23.
South Frontenac The Community Planner attended a South Frontenac Committee of the Whole meeting on April 23 which included discussion of the Sands Road subdivision in Battersea Manager of Economic Sustainability KFLA Food Charter Working Group
Attended a working group meeting in May to screen applications of interested community volunteers to sit on the Food Council
Frontenac Islands
Complied information (with the assistance of the Municipal Management Intern) on the abandoned Wolfe Island Canal to investigate the possibility of reviving the project
South Frontenac
Met with staff from Cataraqui Region Conservation Authority and the Township of South Frontenac to continue to look into possible locations along Township Road 38 for Frontenac Farmer’s Market to set up on Friday’s (in addition to Saturday’s at Verona)
Central Frontenac
Attended the regular meeting of the Central Frontenac Economic Development Advisory Committee in April.
North Frontenac
North Frontenac Community Profile was accepted by Township Council in May
Worked with North Frontenac staff to assist in determining the 2013 ecotourism project GIS Specialist
Frontenac Maps Website Improvements
Parcel Fabric/MPAC Update
Updated within the file geodatabase
Updates to interactive mapping sites (x5)
Shapefiles/Feature classes provided to Townships
Address Point File
Updated/Improved address point file
FPS Mapping
Cross border call volume and density mapping
30 minute response scenarios
Proposed site selection mapping (constraint maps)
Base Floor Plans - 2 plans posted for each base
Incident Route Mapping
Frontenac Islands and South Frontenac Zoning
Howe Island Zoning completed
Wolfe Island Zoning ready for review Administrative Report Administrative and Financial Services – 2013 2nd Quarter Activity Update July 17, 2013

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SF Zoning underway Sustainability (Internal Requests)
CIP Mapping (Marysville)
County OP Mapping - Multiple Maps
Planning Application Mapping (Sites and Subdivisions)
Vacant Land Analysis
Waterfront vs. non-waterfront property analysis
K&P Trail Mapping (specific sites, lengths, adjacent property)
Ferry Maps, Parking Maps and Directional maps Roads Layer Improvements (Ongoing)
Wolfe Island - road and address checks and updates Custom Mapping: 5 Other Meetings:
Road Edits (Township staff via various web meetings)
Community GIS Meetings (April 4, 30, May 14, June 13)

Finance

Amended budget presentation information for final Council approval May 2
Submitted MMAH report re 2013 Budget
Completed and submitted 2012 Financial Information Return
Completed and submitted 201 Land Ambulance Assurance Statement and Financial Report
Designed and distributed budget templates for 2014 to be completed by Department Managers
Financial audit successfully completed. Auditor presentation to Council May 15th
Compilation and synthesis of information for Conference and Training Report
Compilation of Information for Absenteeism Report for Council
Compilation of Information for Vehicle Usage Report for Council
Prepared and submitted Fairmount Home Staffing Report to the Ministry of Health and Long Term Care
Submitted MIS-OHRS Report to Ministry of Health and Long Term Care
Dissemination of revised Procurement Policy
Met with TD Bank regarding bank charges and investment rates - resulting in a reduction in service charges
Coordinated an OMERS information training session for staff on May 28, 2013
Treasurer sits on MFOA Finance Policy Committee, and Financial Information Return (FIR) subcommittee, teleconference meetings held April 2, May 7, May 31; and attended meeting in Toronto, May 16
Project Manager interviews Re: Fairmount Auditorium Project
Interviewed Re: Contract Payroll position to cover extended sick leave
Ongoing policy review and update - 4 policies moved forward
INFO HR - ongoing testing integration with GP financial software based on changed parameters from the consultant
Great Plains version updates, software testing to ensure flawless transition
Contract service to Frontenac Islands: monthly financials, payroll, processed tax certificates, supplementary and omitted tax assessment and ownership changes; preparation of interim audit information Administrative Report Administrative and Financial Services – 2013 2nd Quarter Activity Update July 17, 2013

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Human Resources

Twenty-three internal job competitions filled successfully
Successfully recruited for two maternity leave replacements for the Communications Officer and the FPS Administrative Assistant
Successfully filled summer student positions for: GIS and Economic Sustainability & Support Services Aide
Participated in the Orientation of the Wolfe Island Volunteer Paramedics that were hired in March
Creation and approval of two new Human Resources policies
HR Generalist attended Train the Trainer training for the Integrated Accessibility Standards Regulations
Human Resource Management Software implementation proceeding
HR Generalist facilitated Respect in the Workplace training for employees of Fairmount Home
Human Resource staff facilitated four sessions of the Respect in the Workplace training for staff, Council and volunteer Fire Fighters at Central Frontenac, more July dates to follow
HR Generalist attended the Eastern Ontario Municipal HR Meeting in Northumberland County
CUPE 2290 negotiations - ended in no deal reached, therefore arbitration to be scheduled
Work on the HR Strategic Plan continues Labour Relations: o OPSEU 462 Paramedics 10 grievances – 2 resolved, 8 awaiting resolution o Conducted and completed one formal investigation Occupational Health
Thirty-three OH consultations/clinical appointments in office
Twenty-four employee incidents, eleven WSIB claims with three denied
Two WSIB return to work plans, one LTD return to work plan, two non-occupational accommodation return to work plans
Provided four orientation sessions to County new hires
Provided one orientation session to FPS Wolfe Island volunteers
Ergonomic assessments for three workstations
Completed the annual Physical Risk Assessments for FPS with the H&S Committee
Completed the annual Physical Risk Assessments for Corporate Services
Implemented checklist for general and dept. specific orientation
Physical Demands Analysis - Accepted final version of Paramedic PDA for FPS, still reviewing PDA for Paramedic Supervisor
Attended Health and Safety Committee meetings for Fairmount, County & FPS
Attended three Environment Team meetings at Fairmount
Chaired EAP Committee meetings
EAP Contract reviewed and accepted in collaboration with Human Resources
Attended two Wellness Team meetings and reviewed policies at meetings
Attended the daily outbreak meetings at Fairmount
Attended meetings for Fairmount Home PAC, Strategic Plan Review and workplans, and Corporate Services Administrative Report Administrative and Financial Services – 2013 2nd Quarter Activity Update July 17, 2013

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Reviewed new County of Frontenac website and composed content Composed article for Fairmount Gazette Reviewed and revised the Wellness Team Survey Reviewed County H&S policies

Occupational Health Special Projects & Committees

Completed FPS IPAC Policies and Procedures
Drafted SOP’s for OH for review by FPS and Fairmount
Drafted two policies – GPS Spot and EPanic Alerting System
Participated in World Hand Hygiene Day with blue paint demonstration to staff
Conducted IPAC and H&S components of Fairmount mandatory staff training
Shared our Exposure to Bloodborne Pathogens/Designated Officer information binder and procedure with City of Kingston Occupational Health Occupational Health Township Support
Attended two meetings Townships/County Health and Safety Group
Arranged Basic Certification Level 1 training session for Township participants at a reduced cost and hosted at County site South Frontenac
Young Worker Orientation - two sessions
Participated in Certification Course Central Frontenac
Young Worker Orientation - one session
Participated in Certification Course Frontenac Islands
Young Worker Orientation and Physical Risk Assessments scheduled for July
Participated in Certification Course Manager of Information Systems and IT staff
New website live on June 24
Upgraded Microsoft Great Plains to version 2010
New hardware was procured and readied for deployment
Assisted FPS with data for service review
Work orders #s: April 178 May 154 June 167 Communications
Issued 11 approved media releases/advisories
Sent out approved monthly e-newsletters “Frontenac County Bytes” in April (625 contacts), May (676 contacts) and June (677 contacts) providing updates on activities at the County
Posted approved and timely updates to corporate social media accounts
Twitter: 419 Followers and 158 Tweets since launch Administrative Report Administrative and Financial Services – 2013 2nd Quarter Activity Update July 17, 2013

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Facebook: 62 “likes” (as of July 3, total weekly reach as high as 184 May 31 – June

Created five online surveys based on defined requirements using Survey Monkey
Upon Councillor Doyle’s request, provided communications support to the committee working to build a roof over the Wolfe Island Ice Rink for its public meeting held on June 13. Worked with Glenn Mosier, Paul Hogan and Patrick Thompson to draft a public notice and prepare presentation materials for the meeting
Worked with Central Frontenac Township Interim CAO John Duchene to draft and issue a media release regarding the washout and subsequent oil spill at Crow Lake.
Worked with North Frontenac Township staff to help the EORN team plan a community meeting on the local launch of service
Supported the Manager of Economic Sustainability in completing the North Frontenac Township Community Profile
Worked with the Manager of Economic Sustainability to draft an editorial piece highlighting the 2013 work on the K&P Trail for the local magazine, The Scoop
Designed an advertisement for the Frontenac Arch Biosphere’s 2013 Guide
Supported ETS with the placement and proofing of ads to celebrate EMO and EMS weeks
Supported Fairmount Home with promotion of June 15th E-Waste Event
Supported FPS with promotion of Community Paramedicine Wellness Clinics
Assisted in drafting PowerPoint Presentation for the Kingston City Council Presentation given by FPS Chief Paul Charbonneau and Fairmount Administrator Julie Shillington
Attended the Annual Sustainable Kingston Forum
At the direction of the Sustainability Advisory Committee, held a meeting with a handful of Frontenac residents to discuss youth attraction and retention in the County
Worked with the Sustainability Advisory Committee and the Sustainability Team to plan and host another successful ICSP Breakfast Celebration on May 24, with approximately 60 people in attendance
Worked in conjunction with the Manager of Economic Sustainability to formalize five Community Partnership Agreements for presentation at the ICSP Breakfast
Worked with the FPS Executive Assistant to plan and host a successful celebration of the LEED® Gold Certification of the Sydenham Ambulance Station
Participated in the County/Township Clerk/Treasurer/CAO meeting to discuss potential collaborative communications opportunities
Monitored local media coverage of FPS Land Ambulance reduction in service, and assisted in providing advice on handling public reaction. Compiled public input for County Council’s review
Contributed to the redevelopment of the County’s website, which launched on May 24
Supported the 150th Anniversary Planning Advisory Committee and the Sustainability Advisory Committee Administrative Report Administrative and Financial Services – 2013 2nd Quarter Activity Update July 17, 2013

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Attended a meeting with Kingston Frontenac Public Library representatives and Mr. Marcel Giroux, to discuss a potential partnership between the Library and the County through its 150th Anniversary Planning Advisory Committee Continued work on a Communications Services Plan Continued participation of internal committees: Wellness Team and Fairmount Auditorium Fundraising Committee

Representing the County

Manager of Information Systems was invited to attend the Frontenac IT user group meetings on April 12 and June 25
Treasurer was invited to participate in an MMAH consultation on Regulation 284-09, April 26
CAO continues as a member of the United Way serving KFL&A Success By 6 Council of Partners
Executive Assistant is a member of the 2013 United Way Success By 6 Week Committee (United Way Success By 6 Week May 4-12, 2013)
Manager of Economic Sustainability attended:
Regular meeting of Frontenac Community Futures Development Corporation in April as well their AGM in June
SWITCH meeting in May and June
Regular meetings of Land O Lakes Tourist Association in April and June and the AGM May as County representative on its board

Organizations, Departments and Individuals Consulted and/or Affected County of Frontenac Administration and Finance Staff

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Report 2013-130 ADMINISTRATIVE REPORT To:

Warden and Council of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared By:

Jannette Amini Deputy Clerk

Date Prepared:

July 4, 2013

Date of Meeting:

July 17, 2013

Re:

Administrative Services – AMCTO Annual Conference

Recommendation That Council of the County of Frontenac receive the Administrative Services – AMCTO Annual Conference report for information.

Background The Deputy Clerk attended the Association of Municipal Managers Clerk’s and Treasurers of Ontario (AMCTO) annual conference in Blue Mountain from June 9 to 12, 2013 as authorized by County Council at its April 17, 2013 meeting.

Comment The AMCTO Annual Conference provides municipal Clerks and Treasurers with the opportunity to stay on top of emerging issues in the municipal sector, experience energizing and motivating keynote speakers as well as network with colleagues and share information and best practices. Keynote speakers at the Conference included Stuart Ellis-Myers who lives with Tourettes Syndrome and spoke about how to overcome obstacles as well as David Usher who took the audience through a journey of making a vision become reality and how in order to achieve success, one must follow through on their visions. Administrative Report Administrative Services – AMCTO Annual Conference July 17, 2013

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During the 3 day conference, attendees had the opportunity to attend a number of workshop presentations which were very informative and provided an opportunity for open discussions and networking with other municipal experts. Five educational workshops were attended by the Deputy Clerk which included: ¾ Creating a Code of Conduct for Your Council This workshop focused on key aspects that are required in a Code of Conduct as well as encouraging ethical behaviour based on the values and vision of the municipality. Key aspects learned in this session were that along with any Code of Conduct for a municipality, it must be accompanied by policies and training programs which reinforce and encourage ethical behaviour that is expected of both municipal politicians and administrators. ¾ Economics of Accessibility: Benefits to Municipalities of Implementing Accessibility Standards This was an excellent session that not only focused on the economical financial gain with respect to the spending power of those with disabilities, but also focused on the economical cost of the unacceptable unemployment rate of those living with disabilities. Stephen O’Brien of Richmond Hill was a keynote speaker with this workshop and provided an overview of the new IASR policy and reporting requirements in 2013 including what effective policies should include as well as networking with other municipalities who already have these policies in place in order to avoid “reinventing the wheel”. ¾ Creating an Ethics Program for Your Municipality: The Foundations of Accountability and Public Values This workshop looked at Codes of Conduct for municipal employees and how to measure the success of such Codes. It also looked at different sections that should be included in a Code of Conduct and that many municipalities are now moving towards Codes of Ethics which are less constrictive and value based that stress decision-making principles that support values and integrity that the public has come to expect of municipal employees. ¾ Open Meeting Requirements: An Update and Open Discussion This workshop focused on the requirements under the Municipal Act of when a municipal Council may move into closed session. It also reviewed various reports from the Ontario Ombudsman regarding complaints around closed meetings. ¾ Fraud and White Collar Crime: How They Are Infiltrating the Public Sector This workshop focused on the rise in the incidence of fraudulent business interactions and how to recognize potentially fraudulent requests and interactions as well as how to protect your municipality. During the 75th Birthday Gala, attendees had the privilege of hearing guest speaker, The Honourable David C. Onley, Lieutenant Governor of Ontario, who reinforced the importance of municipal government in the lives of Ontarians and spoke to his family’s long standing involvement in both municipal government as well as the AMCTO.

Administrative Report Administrative Services – AMCTO Annual Conference July 17, 2013

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The Deputy Clerk also attended the AMCTO Annual General Meeting that highlighted the activities of the Association over the past year including receiving reports from the AMCTO Board Chair, along with various standing committee reports. As well, the Deputy Clerk also attended an AMCTO Zone 6 meeting of the Board of Directors of which she is a Director at Large. A complete copy of all presentations made at the conference is available on the AMCTO website and available to all members.

Sustainability Implications It is important that staff at the County keep up to date on issues and emerging trends related to municipal government.

Financial Implications The cost of this conference was approved by Council resolution at its April 17, 2013 meeting at a registration cost of $706 and hotel accommodations being approximately $550; however the Deputy Clerk was offered by past colleagues to share accommodations which represented a cost savings to the County of close to $400. Transportation was shared travel with other Frontenac Townships which represented cost savings to those Townships.

Organizations, Departments and Individuals Consulted and/or Affected Office of the Clerk/CAO Deputy Clerk AMCTO

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Report 2013-131 ADMINISTRATIVE REPORT To:

WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC

From:

Elizabeth Savill CAO

Prepared by:

Julie Shillington Administrator of Fairmount

Date Prepared:

July 2, 2013

Date of Meeting:

July 17, 2013

Re:

Fairmount Home – 2013 2nd Quarter Activity Update

Recommendation RESOLVED THAT Council of the County of Frontenac receive the Fairmount Home – 2nd Quarter Activity Update for information only.

Background The following are some of the highlights from April 1 to June 30, 2013 of which County Council should be aware.

Comment CD & Donations The son and daughter-in-law of a past resident have created a CD of songs the proceeds of which will go towards the purchase of a portable sound system for musicians performing at Fairmount. Sodexo Expectations Meeting We met with representatives of Sodexo to determine the performance expectations for the coming year. Presentation to Kingston City Council I presented the 2013 budget and auditorium renovation project to Kingston City Council. Collective Bargaining Conciliation I attended collective bargaining conciliation where we were not successful in attaining an agreement and will be heading to binding arbitration. Administrative Report nd Fairmount Home – 2013 2 Quarter Activity Update July 17, 2013

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Dietary Workflow The home’s dietary workflow team consists of the Administrator, Manager of Food Services, Manager of Environmental Services, two dietary aides and one cook. It has been hard at work in response to recommendations made by LTS Consulting, the firm that conducted the LEAN workflow review of the dietary department last fall. The team has met several times this year and, in consultation with the dietary staff, developed the following vision statement for the dietary department: In the Dietary department we know what is expected of us, have the tools, knowledge, skills and support to do our job, have developed processes for respectful, free-flowing communication and provide the residents with fresh, high quality food all of which leads to our job satisfaction. To measure whether or not the department has achieved this vision the following overarching AIM statement was developed: By May 1, 2014, 75% of the dietary staff shifts will be rated as a “good day” or “great day” The workflow team has been working on quite a few quality initiatives including looking at garbage bag use, making toast at point of service, how dish carts are loaded, the food order process and how work areas are organized. QI Training As recommended in the LTS report, the dietary workflow team received training in the use of quality improvement tools such as LEAN, process mapping, 5S, 5Whys and PDSA. These tools are being utilized as the team moves forward with the workflow project. General Staff Meeting I met with staff to discuss staff sick time at the home. Meeting with Store Volunteers I attended a meeting with the volunteers who give their time in the general store. Overall volunteers were very satisfied with the general store procedures. Volunteer Appreciation I attended the annual volunteer appreciation dinner at Fairmount and gave an overview of some of the activities that occurred in 2012 and those planned for 2013. Nurses Week All staff were celebrated during Nurses’ Week with the most popular event being the staff barbeque. Residents and family members were given an opportunity to record their thoughts about Fairmount staff and those will be incorporated into a wall hanging for the home. Incontinence RFP An RFP for incontinence products was released and a trial is underway with the successful proponent. Pending resident and staff satisfaction a contract will be formally signed. Auditorium Renovation Project Manager RFP An RFP for a project manager for the auditorium renovation project was released and a separate report from the Treasurer has been prepared for Council advising of the outcome.

Administrative Report Fairmount Home – 2013 2ndQuarter Activity Update July 17, 2013

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Auditorium Renovation Project A meeting was held with the architect and project manager. It is anticipated that we will be starting construction by mid-October. The Ministry of Health & Long-Term Care has been advised of the project and we are waiting to see what level of involvement it will require. Fire Suppression Tank RFP An RFP for the supply and installation of a new fire suppression tank water supply line was released. This work is required by the Fire Department and was part of the 2013 budget. Well Project The well project is complete. Benjamin Moore Grant We have been advised that we were successful in obtaining a grant from the Benjamin Moore Community Restoration Program. The grant is in the amount of $4,250 with $3,600 of that to be used to erect a sunshade in the Pathways and repair benches and the balance to go towards paint. Physiotherapy RFP The Ministry of Health & Long-Term Care is changing the funding model for physiotherapy in long-term care homes. Currently physiotherapy providers bill OHIP directly. Effective August 1, 2013, homes will receive $750 per bed for physiotherapy services plus an increase to the programming envelope to allow for exercise classes. As per the County’s procurement policy, an RFP was released for physiotherapy services. Mandatory Annual Training The Long-Term Care Homes Act requires annual training on several topics such as infection prevention and control, restraint use and abuse. We also incorporate health and safety and ethics training into this day which helps us to meet the training requirements under the Occupational Health & Safety Act and Accreditation Canada standards. The first mandatory training day was held in June. OANHSS Region VI I attended a meeting of the OANHSS Region VI Executive. I am Secretary for the Region. Ontario Volunteer Services Awards I attended the Ontario Volunteer Services Awards at the Ambassador Hotel where the following volunteers received awards for their volunteerism at Fairmount: Wendy Deslaurier – 5 years Glenda Corcoran – 10 years Merle Keeler – 5 years Bill McCormick – 5 years Claudette Raby – 5 years Carol Pellerin – 5 years Heather Jones – youth volunteer Electrical Safety Authority (ESA) The Electrical Safety Authority works with facility owners, owner’s agents or operators to ensure an electrically safe facility, assist with compliance requirements, ensure electrical equipment is in safe and proper working condition, and educate employees about electrical safety, Ontario Electrical Safety Code requirements, and safe work practices. Maintenance staff underwent electrical safety training provided by the ESA.

Administrative Report Fairmount Home – 2013 2ndQuarter Activity Update July 17, 2013

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Memorial Service A memorial service was held to remember the residents who have passed away over the past six months. e-Waste Sodexo held an e-waste event at Fairmount. It were able to collect 2,129 kilograms of e-waste. This material will now be responsibly diverted from our landfill sites by being safely mined for its precious metals, hazardous materials and recyclables. As a result, a total of $278.03 was raised for the South Frontenac Community Services Center to help Fight Hunger in our community.

Organizations, Departments and Individuals Consulted and/or Affected Residents Staff Volunteers Sodexo J.L. Richards TCMS

Administrative Report Fairmount Home – 2013 2ndQuarter Activity Update July 17, 2013

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REPORT 2013-132 ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Anne Marie Young Manager of Economic Sustainability

Date prepared:

July 8, 2013

Date of meeting:

July 17, 2013

Re:

Sustainability – Frontenac K&P Trail – Hardwood Creek Bridge

Recommendation RESOLVED THAT the Council of the County of Frontenac receive this Sustainability – Frontenac K&P Trail – Hardwood Creek Bridge report for information.

Background The unopened portion of the K&P rail bed, acquired by the County of Frontenac in 2008, runs through the Township of South Frontenac and part of the Township of Central Frontenac. The County’s acquisition of the land was undertaken as part of its economic stimulation efforts. The development of this multi-use trail offers an alternative transportation network for our residents and visitors, links us into the Trans Canada Trail system, connects our communities, and provides healthy lifestyle and recreational opportunities. County Council adopted the implementation of the Frontenac K&P Trail at its October 2009 regular meeting.

Comment A Request for Proposals was issued to design, deliver and install a new trail bridge over Hardwood Creek on the Frontenac K&P Trail. Five submissions were received as follows:

Administrative Report Sustainability – Frontenac K&P Trail – Hardwood Creek Bridge July 17, 2013

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Page 1 of 2

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AgendaItem#11f)

Name H.R. Doornekamp Construction Ltd. Cruickshank Construction Ltd. Morven Construction Ltd. Rideau Valley Construction Limited Louis Bray Construction Limited

Amount Option 1 Option 2

Option 1 Option 2

$ 124,930.00 $ 130,930.00 $ 203,276.00 $ 236,137.00 $ 245,276.20 $ 332,824.00 $ 302,419.00

The successful proponent is H.R. Doornekamp Construction Ltd. for the amount of $124,930.00 plus HST.

Sustainability Implications This project supports a number of focus areas adopted in Directions for Our Future and is directly identified in Sustainable Actions 2012 under the economic pillar of sustainability as – Trail Network Development. The project supports the development of a network of trails in the County facilitating recreation and transportation networks and promoting active lifestyles.

Financial Implications The Hardwood Creek Bridge falls within the budget allotment for 2013.

Organizations, Departments and Individuals Consulted and/or Affected Township of South Frontenac Quinte Region Conservation Authority Residents of County of Frontenac

Administrative Report Sustainability – Frontenac K&P Trail – Hardwood Creek Bridge July 17, 2013

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AgendaItem#11g)

Report 2013-133 ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Anne Marie Young Manager of Economic Sustainability

Date prepared:

July 9, 2013

Date of meeting:

July 17, 2013

Re:

Sustainability – Support for Sustainability Initiatives Update

Smaller

Scale

Community

Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Support for Smaller Scale Community Sustainability Initiatives Update for information.

Background Support for Smaller Scale Community Sustainability Initiatives (SSS CSI) is an approved project in the County’s Integrated Community Sustainability Plan (ICSP) that supports building community capacity and covers all four pillars of sustainability: social, cultural, economic and environmental. It is recognized that a number of community projects contribute towards sustainability. Each year new projects emerge which build community capacity and could benefit from funding. Small contributions, under the County’s SSS CSI program, are offered to support those important projects that further the community’s sustainable goals.

Comment Several projects approved in through the 2012 budget remained uncompleted at yearend. The status of these final few projects approved in 2012 is as follows: Lake Management Plan - The Canonto Lake Property Owners’ Association (CLPOA) applied for funding to help cover the printing costs in producing copies of a lake Administrative Report Sustainability – Support for Smaller Scale Community Sustainability Initiatives Update July 17, 2013

2013-133 Sustainability - Support for

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stewardship plan for Canonto Lake. The application speaks to an integrated approach and has successfully demonstrated that the project supports all four pillars of sustainability. The focus areas of Protection of Natural Resources, Water, and Recreation and Leisure as well as Capacity Building are supported. The project is complete. A copy of the plan has been received. Final claim and final report have been received. The value of this project is 11.33 times the amount of County investment and includes 200 days of volunteer in-kind contribution. Awareness and Education for Local Food Project - Sharbot Lake Farmer’s Market - This is a Capacity Building project that supports local food which is a focus in the County’s ICSP and Council strategic direction. It also fulfills one of the recommendations of the Regional Local Food Local Food BR+E. The County’s support is toward the promotion and the facilitation of the workshops. The project is in progress. Lake Management Plan - Sharbot Lake Land Owners Association (SLPOA) - The association took an integrated approach and successfully demonstrated that the project supported all four pillars of sustainability. The focus areas of Protection of Natural Resources, Water, and Recreation and Leisure as well as Capacity Building are also supported. The SLPOA applied for funding to help cover the printing costs in producing copies of a lake plan for Sharbot Lake. A draft of the plan is ready to present first to SLPOA. Revitalization Project for Arden - Friends of Arden - This is a Capacity Building project that: supports the 5 year plan for the revitalization of the hamlet of Arden; enhances community involvement; and, supports the retention of volunteers and businesses in the Arden area. The County’s support will cover different aspects of the project including signage and landscaping. A recent unveiling of the new signage supported also by the local businesses was held at the end of June. The County was represented by the Warden and the Manager of Economic Sustainability. The County was thanked for its contribution and the partnership agreement was proudly displayed. The project is near completion and a final claim and report are pending. Steps toward a Stewardship Plan for Frontenac County – This is a regional capacity building project that promotes environmental stewardship. To be effective, such a County-wide Stewardship Plan would need buy-in by County residents and municipal representatives. A first step toward this end is increasing the pride that residents feel toward their County and this has been enabled through The Naturally Rich Frontenacs (the County’s first SSS SCI in 2009/10). This next step consists of holding a workshop to provide generous discussions for exchange of information among differing viewpoints and follow-up material. The County’s support is toward meeting facilities, speakers and follow-up documents. The workshop has taken place and final documentation is being compiled and final claim and report are pending. The SL Farmers Market Venue Revitalization - Sharbot Lake Farmers Market - This project supports local food systems, community revitalization and community capacity building; all of which are contained in Sustainable Actions 2011 as priority opportunities. The facilities are located in a park near Sharbot Lake and the land is owned by the Township of Central Frontenac. The County’s support is toward the project’s main focus and that is to refurbish the washroom facility, which is a major issue that has been identified at public meetings for the CIP and the Trail Head staging projects. Other Administrative Report Sustainability – Support for Smaller Scale Community Sustainability Initiatives Update July 17, 2013

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components of the project include work on the pavilion base and other concrete bases needed for safety purposes. The project is underway. SSS SCI 2013 The SSS CSI program was taken to the Sustainability Advisory Committee to review the selection, criteria, evaluation and approval process. The Committee’s recommendations to County Council reflected that the process should remain as previous years and to include more reports to Council of when projects are approved and when completed. Notification has been sent to the CAOs of the Townships, Frontenac Community Futures Development Corporation and community associations. It was also noted that most SSS CSI projects will fall under the FGT eligible project category: Capacity Building Project (projects and activities that strengthen the ability of municipalities to develop and implement integrated community sustainability plans). Applications can be found on the County Corporate web site as well as www.directionsforourfuture.ca, One completed application has been received to date and is being evaluated.

Sustainability Implications This program supports a number of focus areas adopted in Directions for Our Future and is directly identified under the Economic Pillar of Sustainability in Sustainable Actions 2012 as recommended project contributing to strengthening community capacity.

Financial Implications The budget for SSS CSI for 2013 is $50,000.

Organizations, Departments and Individuals Consulted and/or Affected Township of Frontenac Islands Township of North Frontenac Township of Central Frontenac Township of South Frontenac Funding recipients named above

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Report 2013-134 ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

June 20, 2013

Date of meeting:

July 17, 2013

Re:

Emergency and Transportation Services - 2013 2nd Quarter Activity Update

Recommendation RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – 2013 2nd Quarter Activity Update report for information.

Background This report is presented to Council to provide an update on the various ongoing activities and special projects during the 2nd quarter of 2013.

Comment Meetings Attended County Council – Regular Meeting County Council – Special Meeting County Council – Committee of the Whole County Council – Joint Council Joint Management and RULAC County Emergency Management Program Committee City of Kingston Emergency Management Program CACC Advisory Administrative Report nd Emergency and Transportation Services – 2013 2 Quarter Activity Update July 17, 2013

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Dates April 17, May 15, June 19 May 2 June 5 May 6 April 18 Page 1 of 6

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Regional Paramedic Program of Eastern Ontario April 17 (RPPEO) Fire/Paramedic Labour Relations Committee OPSEU Local 462 Labour Management Committee CUPE Local 109 Labour Management Committee County Health & Safety Committee May 28 EMO Loyalist Sector Meeting Committee Activities

Ontario Association of Paramedic Chiefs (OAPC) Executive (Teleconference): Every Monday morning
Ontario Association of Paramedic Chiefs (OAPC) Board: April 18, May 13/14
EHSB/OAPC Quarterly Meeting: None this quarter
OAPC - Eastern Ontario Chiefs: April 18/19 and June 20/21
Emergency Medical Services Chiefs of Canada (Teleconference): a. Executive: April 2, April 11, May 6, June 10 b. Board of Directors: April 8, May 13 c. Annual General Meeting: June 14 Special Projects/Other Activities
LEED® Celebration On Friday, May 24, 2013, a gathering to celebrate the accomplishment of LEED® Gold for the Sydenham ambulance station occurred. Politicians, staff, the builder, guests and media heard about the process and learned that we had required the builder to achieve LEED® Silver. We surpassed that goal and were awarded LEED® Gold.
OAPC Labour Relations (LR) Day On May 16, 2013, Colleen Hickey, Gale Chevalier and I attended the Annual OAPC LR Day held in Toronto. This is a value added event presented by the OAPC where staff lawyers from Hicks Morley spend the day reviewing labour relations issues, trends and data specific to our industry. This includes current bargaining updates and wage charts, WSIB rulings, arbitration awards review and legislative changes.
EMS Week Celebration During the week of May 26-June 1, we celebrated the women and men of FPS who work each shift to care for the sick and injured of Frontenac County and the City of Kingston. Once again, we had a static display at the Cataraqui Town centre staffed by paramedics. Over 5,000 people visited the display to have their blood pressure checked and learn more about what paramedics do every day.
Wolfe Island Wellness Clinic The first Wellness Clinic occurred on May 27, 2013. The clinic was held in conjunction with another health clinic and eleven (11) people were seen by the paramedics. “That was an impressive start to the Frontenac County Paramedic Wellness Clinic,” commented Hugh Cowan, Wolfe Island resident. “When I came in, Administrative Report nd Emergency and Transportation Services – 2013 2 Quarter Activity Update July 17, 2013

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shortly after 10:30, things were in full swing, and I hope it kept up for the remainder of the session.”

Q2 Performance Standards - Key Performance Indicators (KPI) County of Frontenac Legislated Response Time Standard (RTS)

For the calendar year of 2013, from January 1 to December 31, Council set the following standards: i. Designated Delivery Agent (DDA) - SUDDEN CARDIAC ARREST 48% percent of the time, within 6 minutes from the time ambulance dispatch conveys the call information to the paramedic, the County of Frontenac will endeavour to have a responder equipped and ready to use an AED at the location of a patient determined to be in sudden cardiac arrest. ii. EMS Designated Delivery Agent - CTAS 1 68% percent of the time, within 8 minutes from the time ambulance dispatch conveys the call information to the paramedic, the County of Frontenac will endeavour to have a PARAMEDIC as defined by the Ambulance Act and duly equipped at the location of a patient determined to be CTAS 1. iii. EMS Designated Delivery Agent - CTAS 2, 3, 4, 5 Administrative Report nd Emergency and Transportation Services – 2013 2 Quarter Activity Update July 17, 2013

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The County of Frontenac will endeavour to have a PARAMEDIC as defined by the Ambulance Act and duly equipped at the location of a patient determined to be CTAS 2, 3, 4, 5 within a period of time determined appropriate by the DDA and noted below in Table 1, or as resources permit (level of effort): CTAS 2, 3, 4, 5 EMS Delivery Agent Commitment CTAS 2 3 4 5

Target Time from Paramedic Received Until on Scene 10 minutes 10 minutes 10 minutes 10 minutes

Target 65% 65% 65% 65%

The image below speaks to the fact that 97.82% of our responses during the 2nd quarter of 2013 were deemed emergency ambulance responses compared to 66% in 2000. Non-urgent transfers have become a very small percentage (1.69%) of our workload compared to 33% in 2000. This was our goal when we established Minimum Emergency Coverage (MEC) in the early 2000s. The untitled 0.44% represents data errors in the eACR program where two or more ACRs have been started for the same response.

The image (below) illustrates the type of emergency calls we responded to during the 2nd quarter.

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Q2 Respiratory Distress (175 calls—75% clinical improvement)

Q2 Operations - Key Performance Indicators (KPI) During 2012, our entire ambulance fleet was outfitted with the new ACETECH software. The software has two elements to it:

Automatic Vehicle Locator (AVL) which is our GPS system
ECO-RUN which is the program that monitors battery voltage and inside temperatures. The report below, extracted from the software shows one ambulance’s performance (Unit

within the ECORUN software. The four (4) shaded boxes is the total savings for the fleet of fifteen (15) ambulances for the 2nd quarter of 2013.

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Report 2013-142 ADMINISTRATIVE REPORT To:

WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC

From:

Elizabeth Savill CAO

Prepared By:

Joe Gallivan Manager of Sustainability Planning

Date Prepared:

July 10, 2013

Date of Meeting:

July 17, 2013

Re:

Administrative Services – Minister Delegation Request at AMO Conference

Recommendation BE IT RESOLVED THAT the Council of the County of Frontenac receive this Administrative Services – Minister Delegation Request at AMO Conference report for information.

Background The annual Association of Ontario Municipalities (AMO) conference will take place in Ottawa from August 18 to 21, 2013. As part of the conference, municipalities have the opportunity to request a delegation with a Minister. The purpose of this report is to inform Council that a request has been made for the County to meet as a delegation with the Minister of Municipal Affairs and Housing regarding the draft County Official Plan. The request was filed on July 10th to meet the Provincial deadline of July 12th. There is no certainty that a delegation will be granted.

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Comment The main purpose of the delegation is twofold: first, to explain to the Minister the type of regional plan that the County is preparing (i.e., high level, County-wide focus) and that it is not a ‘cookie cutter’ approach that is seen in many Official Plans; and second, to ask the Ministry to commit to a review of the Council-adopted plan - which is expected to take place in early 2014 - within a relatively short period in order to ensure that the Official Plan process is completed during the term of this Council. At this time the delegation request lists the Warden and the Chief Administrative Officer as representing the County. However other Councillors would also be welcome to attend should the request be accepted.

Sustainability Implications The draft County Official Plan is one of the cornerstones of Directions for our Future and supports all four pillars of the sustainability plan.

Financial Implications Not applicable.

Organizations, Departments and Individuals Consulted and/or Affected All four Townships

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Report 2013-144 ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

July 10, 2013

Date of meeting:

July 17, 2013

Re:

Emergency and Transportation Services – Response to City of Kingston Request for Information Regarding Land Ambulance Services

Recommendation RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – Response to City of Kingston Request for Information Regarding Land Ambulance Services report for information only.

Background This report is presented to Council to advise that, following the decision by the Council of the County of Frontenac to reduce one twelve hour ambulance at the Palace Road Station and the Briefing Presentation to Council of the City of Kingston by Chief Charbonneau on May 21, 2013, the City of Kingston further requested information regarding land ambulance services.

Comment The Council of the City of Kingston, at the May 21, 2013 meeting considered the following motion: Administrative Report Emergency and Transportation Services – Response to City of Kingston Request for Information Regarding Land Ambulance Services July 17, 2013 Page 1 of 2

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WHEREAS EMS Service within the City of Kingston is managed by the County of Frontenac, and City Taxpayers contribute 80% of the operating and capital costs of the County of Frontenac EMS services; and WHEREAS the County has decided to reduce the compliment by 1 ambulance from the Palace Road station; and further to reduce by 2 FTEs, the paramedics; THEREFORE BE IT RESOLVED THAT City Staff be asked to prepare a report to Council evaluating these service reductions with input requested from the Fire Department and the Police Department; and THAT the County be invited to present a briefing to Council to outline their rationale to reduce service at the Palace road Station; and THAT Mr. Terry Baker, President of OPSEU Local 462 be invited to present a briefing to Council regarding the reduction of service at Palace Road Station. CARRIED WITH AGREED TO AMENDMENTS In a letter to CAO Elizabeth Savill on May 31, 2013, Gerard Hunt, CAO of the City of Kingston, wrote: We would request that County staff provide City staff with a written summary detailing a) land ambulance services, service responsibilities and accountabilities, b) service levels, past, present and anticipated for the future, c) the rationale for the recent decisions made by the county on service levels, and in particular the impact and predicated impact on the City of Kingston geographic area and population. The summary will assist City staff in preparing our report to City Council. The document, attached as Schedule A to this report, is the County staff response to this request.

Sustainability Implications Strong relationships with partners are important. Assisting City Councillors to better understand the service will contribute to building and maintaining this relationship.

Financial Implications None

Organizations, Departments and Individuals Consulted and/or Affected Gerard Hunt, CAO, City of Kingston Administrative Report Emergency and Transportation Services – Response to City of Kingston Request for Information Regarding Land Ambulance Services July 17, 2013 Page 2 of 2

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DRAFT Land Ambulance Services Report

July 5, 2013

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Introduction The purpose of this Report is to outline: • Land ambulance governance, responsibilities and accountabilities; • Service levels in the City of Kingston, past, present and future; • The rationale for recent decisions made by the County on service levels in the City of Kingston.

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Land Ambulance Governance, Responsibilities and Accountability Frontenac Paramedic Services is a certified land ambulance service, responsible for the provision of service to the County of Frontenac and the separated municipality of the City of Kingston. The County is dedicated to providing an excellent service. A general overview including its mission, vision and values, the legislated framework within it must operate and a review of response time standards are shared below.

General Overview of Land Ambulance Our Mission Frontenac Paramedic Services (FPS) will deliver excellent service to our communities. We will always strive to provide patient care and response that meets or exceeds objective and measurable standards and increase public awareness of health risks and injury prevention, with efficiency and accountability. Our Vision We envision a dynamic, cohesive team built upon a strong foundation of quantified patient care, effective communication and supportive processes who, with trust and respect, build and maintain solid relationships within our communities. What We Value The core beliefs and philosophy of Frontenac Paramedic Services are: • treating all individuals with compassion, respect, and integrity • developing and supporting well trained, highly skilled staff that display initiative, innovation, and objective reasoning • promoting a healthy and safe work environment • communicating in a timely manner to ensure our communities are aware of matters that will affect them • appreciating our communities’ needs so that we can increase the effectiveness with which we provide service.

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Legislative Framework Frontenac Paramedic Services is primarily governed by the Ambulance Act R.S.O. 1990 Chapter A.19 (http://www.elaws.gov.on.ca/html/statutes/english/elaws_statutes_90a19_e.htm) The Ambulance Services Collective Bargaining Act, 2001 (http://www.elaws.gov.on.ca/html/statutes/english/elaws_statutes_01a10_e.htm) It is important to note that under these Acts, the County is deemed to be the “Designated Delivery Agent (DDA)” of the land ambulance service, and is responsible for its compliance with the Act. The service’s compliance with the legislation is audited by the Ministry of Health & Long-Term Care, Emergency Health Services Branch through an inspection process every three years. Other legislation and standards that affects the operations of Frontenac Paramedic Services include: Occupational Health & Safety Act www.labour.gov.on.ca/english/hs/ Pay Equity Act http://www.e-laws.gov.on.ca/html/statutes/english/elaws_statutes_90p07_e.htm Labour Relations Act http://www.e-laws.gov.on.ca/html/statutes/english/elaws_statutes_95l01_e.htm Employment Standards Act http://www.e-laws.gov.on.ca/html/statutes/english/elaws_statutes_00e41_e.htm Ambulance Services Collective Bargaining Act http://www.e-laws.gov.on.ca/html/statutes/english/elaws_statutes_01a10_e.htm Ambulance Service Documentation Standards http://www.ambulancetransition.com/pdf_documents/standards_amb_service_documentation.pdf Ambulance Service Patient Care and Transportation Standards Ambulance Service Patient Care & Transportation Standards - Oct 2007 (pdf 60KB)

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Ambulance Service Communicable Disease Standards Ambulance Service Communicable Disease Standards (Rev Oct 2002) (pdf 19KB) Deceased Patient Standards https://www.rppeo.ca/document/documentpop/id/c86a03c5cd1e652ec5164b88150 1bbb088e28491 Land Ambulance Service Certification Standards Land Ambulance Service Certification Jun 2008 (pdf 37KB)

Response Time Standard (RTS) In 2006, in conjunction with the Association of Municipalities of Ontario (AMO), the provincial government established a Land Ambulance Committee (LAC) to review ambulance response time standards. On July 31, 2008 changes were made to the Ambulance Act, Ontario Regulation 267/08, amending O. Reg. 257/00 through the addition of the heading “Section 22: Part VIII, Response Time Performance Plans, Sections 22 and 23”. These changes were to be phased in over three years and were originally planned to be in full effect in 2011 with reporting requirements starting in October 2010. However, implementation was delayed until January 1, 2013. The County is required to submit its Response Time Plan (Section 23 (5) including performance targets for sudden cardiac arrest, CTAS 1, CTAS 2, 3, 4 and 5) to the Ministry of Health and Long-Term Care (MOHLTC), no later than October 1 of each year. On March 31, of the following year the same table with the actual times achieved is reported to the MOHLTC. “CTAS” or Canadian Triage and Acuity Scale, is a priority setting scale to describe the severity of a patient’s condition. In this scale, “CTAS 1” is the most serious, and CTAS 5 the least. The previous emergency response time standard was based on 1996 performance that differed for each upper tier. Since then, the ambulance system and associated demands have changed. The new regulation provides flexibility for each municipality to establish its own percentage of instances that it expects to meet target times with consideration of local resources. In some categories municipalities can establish their own targets in both time and percentage. With the new standard, the response time will be measured based on the severity of the call, which is determined by the responding paramedic (vs. the dispatcher which was the case in the past). This is similar to the way medical evaluations are conducted, in hospitals. It is intended to propel the stakeholders to continue to pursue system

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improvements, to more accurately identify patients in the greatest need, through the ambulance dispatch call interrogation process. It is suggested that the Response Time Plan should reflect current performance elements, so that a year over year benchmarking of response times can be evaluated. The County of Frontenac’s 90th percentile response time measurement in 1996 was 14 minutes 52 seconds, meaning that 90 out of every 100, calls were responded to in 14 minutes 52 seconds or less. The new reporting process simply restates this performance in relation to a set time, as a percentage of calls. Specifically:

Sudden Cardiac Arrest calls: a target percentage of the calls will have a Defibrillator on scene within 6 minutes;
Sudden Cardiac Arrest and CTAS* 1 calls: a target percentage of the calls will have a paramedic resource on scene within 8 minutes;
CTAS 2, 3, 4, and 5: a target percentage of the calls will have a paramedic resource on scene in a determined timeframe. *CTAS – The Canadian Triage Acuity Scale is utilized by hospitals to measures the severity of the patient condition and establishes prescribed timeframes to be triaged by the nurse or seen by a doctor. Under both the old and the new process, the times identified to the Province are applicable to the entire service area of Frontenac Paramedic Services. There are no provisions in the regulations to provide for variations in population or call volume density. It is important to note that response time performance is improved in densely populated areas. The response time performance reported is an amalgam of calls throughout the service area, and expectations should be tempered as such. Under this regulation, municipalities will be credited when any defibrillator is used to assist a victim of sudden cardiac arrest, including a public access defibrillator or a tiered response agency. In addition, Emergency Response Vehicles with one paramedic will continue to be included in the response time calculations. It was recommended to, and approved by County Council, that the County of Frontenac set the following criteria under Regulation 257/00, as amended, for its response time targets for 2013: For the calendar year of 2013, from January 1 to December 31, i. Designated Delivery Agent (DDA) - SUDDEN CARDIAC ARREST 48% percent of the time, within 6 minutes from the time ambulance dispatch conveys the call information to the paramedic, the County of Frontenac will endeavour to have a responder equipped and ready to use an AED at the location of a patient determined to be in sudden cardiac arrest. ii. EMS Designated Delivery Agent - CTAS 1 Land Ambulance Services Report - DRAFT July 5, 2013

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68% percent of the time, within 8 minutes from the time ambulance dispatch conveys the call information to the paramedic, the County of Frontenac will endeavour to have a PARAMEDIC as defined by the Ambulance Act and duly equipped at the location of a patient determined to be CTAS 1. iii. EMS Designated Delivery Agent - CTAS 2, 3, 4, 5 The County of Frontenac will endeavour to have a PARAMEDIC as defined by the Ambulance Act and duly equipped at the location of a patient determined to be CTAS 2, 3, 4, 5 within a period of time determined appropriate by the DDA and noted below in Table 1, or as resources permit (level of effort):

Table 1: CTAS 2, 3, 4, 5 EMS Delivery Agent Commitment CTAS

Target time from paramedic received until on scene

% Target

10 minutes

65%

10 minutes

65%

10 minutes

65%

10 minutes

65%

For the period of January 1, 2013 to June 30, 2013 FPS has exceeded its stated CTAS 1 RTS of 68% by responding to these calls within 8 minutes 75.63% of the time.

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Municipalities within the Eastern Ontario Wardens’ Caucus (EOWC) area have been working together in an attempt to develop some consistency in response time standards. The following chart shows the established 2013 RTS for CTAS 1 (the most critical indicator) for Eastern Ontario and some comparable municipalities in South Western Ontario. The County of Frontenac established its CTAS 1 criteria was set based on five (5) years of historical data that showed an average of 68%.

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CTAS 1 Targets ‐ Within 8 Minutes 75%

80% 70%

68% 68%

66% 55% 55% 55%

60% 50%

75%

40%

52% 50%

55%

55% 55% 45%

60% 50% 50%

40% 30% 20% 10% 0%

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Service Levels: Past, Present and Anticipated for the Future The call volume and the vehicle complement stationed in the City of Kingston has evolved over the last almost 10 years. This section will provide information on both call volume and vehicles and offer some insights. Finally, future anticipated call volumes and resource requirements will be considered.

Call Volume

From January 1, 2004 to December 31, 2012, the cumulative call volume increased by 26.8%. For the period of January 01, 2013 to June 30, 2013 compared to the period of January 01, 2012 to June 30, 2012 call data indicates a 6.2% reduction in call volume.

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Vehicle Complement During the period of January 01, 2004 to May 20, 2012 the land ambulance service realized 20,360 of enhanced hours of paramedic staffing to meet increased demands. At the time of transition from the contract operator model to an in-house land ambulance service, the County operated at the following service levels, in the City of Kingston: January 1, 2004 Station 01 (Palace Road)

One (1) 24 hrs/7 days a week/365 days a year One (1) 12 hrs/7 days a week/365 days a year

Station 02 (Justus Drive)

One (1) 24 hrs/7 days a week/365 days a year One (1) 12 hrs/7 days a week/365 days a year

Station 03 (Hwy 15)

One (1) 24 hrs/7 days a week/365 days a year One (1) 8 hrs/5 days a week/260 days a year

Enhancements to the service levels within the City of Kingston occurred in 2005, 2006 and again in 2010:

March 14, 2005 (Enhancement) Station 01 (Palace Road)

added one (1) 24 hrs/7 days a week/365 days a year and enhanced the 8 hrs/5 days a week/260 days a year at Station 03 to a 12 hrs/7 days a week/365 days a year moved to Station 01

Station 03 (Hwy 15)

reduced one (1) 8 hrs/5/day a week/260 days a year to Station 01

June 26, 2006 (Enhancement) Station 03 (Justus Drive)

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June 21, 2010 (Enhancement) Station 07 (Sydenham)

One (1) 24 hrs/7 days a week/365 days a year This vehicle is important to recognize as it relieved the vehicles from the existing Kingston stations from responding to the southern portion of the Township of South Frontenac.

Station 03 (Justus Drive)

One (1) 12 hrs/7 days a week/365 days a year ambulance was transitioned to a new 24hr/7day a week/365 a year Paramedic Response Unit covering the downtown core of the City of Kingston.

The current level of service being operated in the City of Kingston, taking into account the enhancements added in 2005, 2006 and 2010 and the transition of the 12-hour vehicle effective May 20, 2013, compared to the level of service in 2004: May 20, 2013 (Present) Station 01 (Palace Road)

Two (2) 24 hrs/7 days a week/365 days a year One (1) 12 hrs/7 days a week/365 days a year

Station 02 (Justus Drive)

One (1) 24 hrs/7 days a week/365 days a year One (1) 12 hrs/7 days a week/365 days a year One (1) 24 hrs/7 days a week/365 days a year PRU (moved to downtown core from 0800 to 0200 each day)

Station 03 (Hwy 15)

One (1) 24 hrs/7 days a week/365 days a year

Station 07 (Sydenham)

One (1) 24 hrs/7 days a week/365 days a year

It is important to comment on the seamless nature of ambulance service in the province of Ontario. At the time of restructururing, the model was and continues to be, no matter what municipal crest is on the door of an ambulance, the ambulance in closest proximity to the emergency call is dispatched. . Kingston is advantaged by this model by the fact that, as a tertiary hospital centre, many outside land ambulance services are in our city at any given time and are available to respond to calls. Another factor positively influencing service delivery, in the City of Kingston, was the addition of an ambulance to be based in Sydenham in June, 2010. Until that station opened, all calls to the northern portion of the City of Kingston and the southern portion of the Township of South Frontenac, were responded to by ambulances from city Land Ambulance Services Report - DRAFT July 5, 2013

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stations. The addition of this resource reduced call volume by 59% and allowed for the city units to be more available for city responses. Additionally, in September 2012, the County of Lennox and Addington opened an ambulance station in Loyalist Township. Prior to this resource being operational, ambulances from the west end city station responded to calls in that area. The addition of this resource allowed for west end city units to be more available for city responses. Current statistics show a reduction of some 500 call per annum. An industry standard for consideration of adding an ambulance resource is 1000 to 1200 calls; this new station equates to an increase of close to a half an ambulance resource to the city area. Also, a Paramedic Response Unit (PRU) serves the downtown core (an area bordered by Princess Street, Sir John A. MacDonald Boulevard and Lake Ontario) for 18 hours each day and for the balance of its 24-hour period, it is stationed out of Station 02. The PRU roams constantly and is able to reach patients faster than an ambulance, initiating critical on-site care as soon as possible.

Impact of Call Volume and Vehicle Complement Changes As noted in the first chart in this section, the cumulative increase in call volume from January 1, 2004 to December 31, 2012 was 26.8%. Also noted below that chart is the unanticipated recorded decrease in volume between Janaury 1, 2013 and June 30, 2013 of 6.2%. When this is considered in conjunction with the net increase in vehicle resources from January 1, 2004 to May 20, 2013 of 41.59% and the addition of a 12hour vehicle introduced by the County of Lennox and Addington on the western boundary of the City, the coverage within the City has improved significantly between 2004 and 2013.

Anticipated for the Future Tools utilized to analyze service levels include the following:

Ambulance Dispatch Reporting System (ADRS) – call volume data
iMedic EMS Analytics – RTS Compliance
Unit Hour Utilization (UHU) Measurement: The Unit Hour Utilization (UHU) ratio is an indicator and measurement of productivity for an ambulance service. UHU is calculated by dividing the number of unit hours (fully equipped ambulance for one hour) for a given period of time by the total calls occurring during that time period. Typically, paramedic organizations strive for the highest utilization rates possible, while maintaining the best response times possible. Generally speaking, industry standards state, an overall utilization rate of 0.15 to 0.25 is considered below average utilization, 0.25 to 0.35 is considered average utilization, and 0.35 to 0.45 is above average utilization.

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The impact of increasing UHU ratio is inversely proportional to the ability to maintain response time reliability. The higher the UHU, the more difficult it will be to meet established response time levels. Obviously, the converse of this is that the lower the UHU, the greater the availability to respond. In rural areas, call volumes and UHU ratios are traditionally lower than urban centres. Typically, EMS organizations strive for the highest utilization rates possible, with optimal overall utilization rates being considered in the 0.35 - 0.40 range FPS has modeled future UHU based on an average call increase of 2.5%, and historical call volume trends from 2012 to 2022. Using this model, as the UHU moves up toward 0.39 to 0.40, consideration would be made for additional resources.

Frontenac Paramedic Services UH/U Projection 2012‐2022 Code 1‐4 Responses, 01, 02 & 03 Bases, All Days of the Week PRU Calls and Hours Excluded (Assuming a 2.5% increase in call volume each year)

0.50 0.45 0.40 0.35

0.36

0.37

0.38

0.39

0.40

0.41

0.42

0.43

0.44

0.45

0.30 0.25 0.20 0.15 2012

2013 2014 UH/U Code 1‐4

2015 2016 Below Avg Utilization

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2017 Year

2018 2019 Avg Utilization

2020 2021 2022 Above Avg Utilization

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Rationale for the Recent Decisions Made by the County on Service Levels County staff, during the preparation of the 2013 budget, predicted a 7.1% increase due to wages, benefits, fuel, and maintenance and associated costs for land ambulance services. Several strategies to reduce that increase were presented to County Council. After deliberation, County Council’s direction was to reduce staff hours, reduce training hours, reduce unallocated staffing hours and change the life cycle of ambulances to realize the budget that was passed on May 5, 2013. The presentation provided to the Council of the City of Kingston on May 21, 2013 provides further detail.

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Changes at FPS: What You Need to Know

On May 20, 2013, one 12-hour ambulance will be removed from the Palace Road Ambulance Station and four full-time paramedics will be transitioned to part-time positions.

Ambulances at four stations directly serve the residents of the City of Kingston: • Palace Road Station o Four ambulances (currently) • Justus Drive o Two ambulances • Highway 15 o One ambulance • Sydenham o One ambulance

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Changes at FPS: What You Need to Know A Paramedic Response Unit serves the downtown core (Princess / Sir John A. / Lake Ontario) 18 hours a day, seven days a week. The PRU roams constantly and is able to reach patients faster than an ambulance, initiating critical on-site care as soon as possible.

Changes at FPS: What You Need to Know FPS uses a seamless deployment plan, not a precinct model – the ambulance closest to the call responds. Resources are repositioned dynamically to maintain coverage and effectively meet requirements.

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Changes at FPS: What You Need to Know The County of Lennox & Addington opened a new ambulance station in Amherstview in September, 2012. It is expected that this station will result in 500 fewer calls per year for the Service, allowing the County to refocus coverage throughout the City and County.

Changes at FPS: What You Need to Know This was a difficult decision for County Council. However, action was required to stem the escalating costs while maintaining effective service and this was the best option available to the County as permissible in accordance with the collective agreement.

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Changes at FPS: What You Need to Know These changes will affect response times, but FPS will continue to provide an effective service and meet response time standards.

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MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF COUNCIL July 3, 2013 A Committee of the Whole meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie, on Wednesday, July 3, 2013 at 9:00 a.m. PRESENT:

REGRETS: ALSO PRESENT:

Warden Janet Gutowski; Deputy Warden Bud Clayton; Councillors Gary Davison, David Jones, John Purdon, John McDougall and Denis Doyle Councillor John Inglis County: Liz Savill, CAO/Clerk; Marian VanBruinessen, Treasurer; Paul Charbonneau, Director of Emergency & Transportation Services; Anne Marie Young, Manager of Economic Sustainability; Joe Gallivan, Manager of Sustainability Planning; Jannette Amini, Deputy Clerk Media: Elliot Ferguson, The Kingston Whig-Standard; Jeff Green, The Frontenac News

CALL TO ORDER

Councillor McDougall, Chair, called the meeting to order at 9:03 a.m. 2.

ADOPTION OF AGENDA

Motion #: COW7-13

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED THAT the agenda for the July 3, 2013 meeting of the Committee of the Whole be adopted as amended. CARRIED Motion #: COW8-13

Moved By: Seconded By:

Deputy Warden Clayton Warden Gutowski

BE IT RESOLVED THAT the Committee of the Whole Council waive section 11.1 of the Procedural By-law to consider item 6 b) Briefings after item 7 d) Termination of Frontenac Islands Contract. CARRIED (A 2/3 vote was received) Committee of the Whole Council Meeting Minutes July 3, 2013

Minutes of Meeting held July 3, 2013

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DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

The Chair requested the Clerk to record that in accordance with the Municipal Conflict of Interest Act no disclosures of pecuniary interest were declared. 4.

DEPUTATIONS AND/OR PRESENTATIONS – Nil

CLOSED MEETING

As Authorized under Section 239 of the Municipal Act, to consider: Labour Relations or employee negotiations Motion #: COW9-13

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED THAT the Committee of the Whole Council enter into a closed meeting as authorized under Section 239 of the Municipal Act, to consider: Labour relations and employee negotiations CARRIED Motion #: COW10-13

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED THAT Committee of the Whole Council rise from the closed meeting; AND FURTHER that the direction provided within the closed meeting be confirmed at Council. CARRIED 6.

BRIEFINGS a)

Ms. Marian VanBruinessen, Treasurer and Mr. Howard Allan, Allan & Partners Chartered Accountants, provided County Council with a briefing on the proposed Reserves and Reserve Funds Policy.

Motion #: COW11-13

Moved By: Seconded By:

Councillor Doyle Councillor Jones

BE IT RESOLVED THAT the briefing by Marian VanBruinessen, Treasurer and Howard Allan, Allan & Partners Chartered Accountants, on the proposed Reserves and Reserve Funds Policy be received. CARRIED Mr. Allan walked County Council through the various requirements and philosophies behind having reserve funds, noting that reserves should be a percentage of a Committee of the Whole Council Meeting Minutes July 3, 2013

Minutes of Meeting held July 3, 2013

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municipality’s operating budget. With respect to the County of Frontenac, its reserves currently sit at 39% which is at the high end of the range in comparison to other municipalities he has researched. He noted that, according to indicators used by the Provincial Government, a Working Funds Reserve should be at 10% in order to be considered low risk. Mr. Allan also advised that it would be premature for County Council to look at its reserves in the absence of any long term Financial Plan, which should include a Debt Rate Policy and a Tax Rate Policy. When asked to respond to statements made by a deputation at the June 19th County Council meeting calling for County Council to conduct a forensic audit of its reserves, Mr. Allan questioned the need for a forensic audit, noting that a forensic audit deals with wrong doing and the misuse of funds. He did suggest that Council could request an analytical review which could be done in-house. Regarding comments made that the County of Frontenac funding is somewhat guaranteed, Mr. Allan noted that in Eastern Ontario, the tax burden for residential properties is much higher than in major metropolitan centres such as Toronto given the absence of a commercial and industrial tax base. 65% of the funding in Frontenac County comes from the Province; however this is always subject to change given the policy direction of the governing party. Regarding the question of whether or not the County could self fund a Working Fund Reserve from the accumulated funds of other reserves, Mr. Allan advised that reserves should be used for the purposes intended. It is mandated under the Municipal Act that short term borrowing is restricted and it is good financial management to have a reserve that is recognized for the operations of the County. Borrowing internally is not prudent financial management for the long term. Committee of the Whole Council recessed at 10:10 a.m. Committee of the Whole Council reconvened at 10:20 a.m. and proceeded to item 7 a). See Page 5 b)

Mr. Joe Gallivan, Manager of Sustainability Planning, will provide County Council with a briefing on the first draft of the Official Plan

Motion #: COW22-13

Moved By: Seconded By:

Councillor Jones Councillor Doyle

BE IT RESOLVED THAT the briefing by Joe Gallivan, Manager of Sustainability Planning, on the first draft of the Official Plan be received. CARRIED Mr. Gallivan advised that the purpose and goal of this working session is to ensure that all members of County Council gain a good understanding of the draft Official Plan in terms of the policy direction provided by Council to staff in 2011. In conjunction with this Committee of the Whole Council Meeting Minutes July 3, 2013

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working session, he is also working with Township staff to finalize dates where the draft Official Plan will be presented to individual Township Councils as well as dates for Public Open Houses. Mr. Gallivan provided an overview of the draft Official Plan and received the following comments from members of County Council: Section 1 It was noted that the County also borders on New York State to the south and this should be identified. Mr. Gallivan advised that this Official Plan is an attempt to have a regional government, that being the County, to look at the overall issues facing the area over the next 20 years as well as become a potential funding source for the lower tier townships. Section 2 It was noted that the requirements for forest operators to develop sustainable forestry plans could prove cumbersome. Mr. Gallivan will review this as well as carry out additional dialogue with the forestry community. To questions raised that the word “support” could indicate financial commitment from the County, Mr. Gallivan clarified that this simply means a formal recognition of something that could be of value to the County. Mr. Gallivan advised that Consultants have indicated the 2011 census date contains a lot of errors with respect to the rural areas. He noted that the City of Kingston is also carrying out population projections as they are looking at this same issue. Section 3 3.2.1 – it was questioned if the word “shall” should be changed to “may”. Mr. Gallivan will take this point into consideration. 3.3.3 (3) c. ii – it was suggested to change “density” to “area”. It was noted that the issue of transportation and roads belongs with the townships. Mr. Gallivan clarified that the roads identified and the road system are an essential part of the infrastructure that supports the County and this is an opportunity for the County to obtain additional funding. Section 4 4.1.4 – Trails – it was felt that bicycles should also be mentioned. 4.6 – a typographical error was pointed out regarding the amount of acreage Section 5 No concerns were expressed. Section 6 No concerns were expressed. Committee of the Whole Council Meeting Minutes July 3, 2013

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Section 7 No concerns were expressed. Section 8 No concerns were expressed. It was felt that the words “will work”, “will investigate”, and “will support” suggests commitment from the County and it was questioned if the County is committing future generations; however Mr. Gallivan advised that there are goals and policies, with the goals being what we want whereas the policies are direction. The word “will” does not hold the County accountable but recognizes that this could be a priority for the County. Mr. Gallivan confirmed that as is required under the Planning Act, the Official Plan will be reviewed every 5 years. This sets a goal for the next 20 years; however that goal will be continually updated. In response to a question regarding the need for each Township to endorse the plan, Mr. Gallivan noted that this is an upper-tier plan and although consultation is important and this will be presented to the township councils in the next few months, this does not require Township approvals. The Committee of the Whole now proceeded to Section 8, Rise and Report. See Page 10 7.

REPORTS a)

2013-056 Financial Services – Reserve and Reserve Funds (Continued from the June 5, 2013 Committee of the Whole meeting)

Motion #: COW12-13

Moved By: Seconded By:

Councillor Jones Councillor Doyle

RESOLVED THAT Committee of the Whole Council receive this Financial Services – Reserve and Reserve Funds report for information only. CARRIED Staff amended the recommendation in this report that had been deferred from the June 5th Committee of the Whole meeting to being received and suggested that this report be used as reference material for discussions around the Reserve Fund Policy report. County Council now considered item 7c), Reserves and Reserve Funds Policy. See Pages 7-9

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Allocation of Reserve Funds to Support Seniors and Their Continued Independent Living

Motion #: COW18-13

Moved By: Seconded By:

Councillor Jones Councillor Doyle

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AND FURTHER THAT this plan be incorporated into the draft proposed Sustainable Actions Directions for our Future 2013 DEFERRED (See motion to Defer below which was CARRIED) Motion #: COW19-13

Moved By: Seconded By:

Councillor Doyle Councillor Jones

BE IT RESOLVED THAT the motion pertaining to the Allocation of Reserve Funds to Support Seniors and Their Continued Independent Living be deferred pending the Strategic Planning Session. CARRIED The Committee of the Whole now considered item 7d) 2013-086, that being Report 2013-086, Termination of Frontenac Islands Contract See Pages 9-10 c)

2013-125 Financial Services – Reserves and Reserve Funds Policy

Motion #: COW13-13

Moved By: Seconded By:

Deputy Warden Clayton Warden Gutowski

RESOLVED THAT the Committee of the Whole Council receive this Financial Services – Reserves and Reserve Funds Policy report; AND FURTHER that Council approve the Reserves and Reserve Funds balances as outlined in the column entitled Adjusted Reserve Balance in Appendix B for 2013; AND FURTHER that Council undertake a Strategic Planning exercise prior to the end of 2013 to identify Council’s long term strategic direction which will direct the use of the Strategic Regional Reserves; AND FINALLY THAT the Council for the County of Frontenac introduce a by-law later in this meeting to adopt Appendix A, a policy to govern the reserves and reserve funds of the County of Frontenac. DEFERRED (See motions to amend and motion to Defer below which were CARRIED) County Council focused its discussions on the non mandated reserves. Regional priorities were discussed along with the County retaining its reserves in order to ensure those regional priorities move forward in the future.

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Strategic Planning Motion #: COW14-13

Moved By: Seconded By:

Councillor Doyle Councillor Jones

BE IT RESOLVED THAT Council undertake a Strategic Planning Session, driven and managed by Council, which would incorporate input from the Townships and the public, concurrent with the Service Delivery and organization Review. CARRIED It was felt that a Strategic Planning session should be concurrent with the Service Deliver and Organization Review given that a service deliver and organization review would be dependent upon the goals of the organization and as such, would default into strategic decisions Federal Gas Tax There has been some caution with respect to transferring these funds back to the townships. Motion #: COW15-13

Moved By: Seconded By:

Deputy Warden Clayton Warden Gutowski

BE IT RESOLVED THAT the Federal Gas Tax Reserve balance remain unchanged at this time. CARRIED Motion #: COW16-13

Moved By: Seconded By:

Councillor Doyle Councillor Jones

BE IT RESOLVED THAT Council contract the County Auditor to carry out a critical review of the critical reserves, determined in conjunction with staff input, to be presented to Council at its earliest convenience. LOST It was felt that this motion might be premature and that Council should first decide what its intent is with respect to reserves. Working Fund Staff advised that these recommendations are based on past discussions of County Council; however Council agreed to defer moving the working funds around at this time. Motion #: COW17-13

Moved By: Seconded By:

Councillor Davison Warden Gutowski

BE IT RESOLVED THAT Report 2013-125, Reserve and Reserve Fund Policy, be deferred pending the Strategic Planning Session. CARRIED Committee of the Whole Council Meeting Minutes July 3, 2013

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The Committee of the Whole now considered item 7b, Allocation of Reserve Funds to Support Seniors and Their Continued Independent Living. See Page 6-7 d)

2013-086 Termination of Frontenac Islands Contract

Motion #: COW20-13

Moved By: Seconded By:

Deputy Warden Clayton Warden Gutowski

WHEREAS the County of Frontenac approved the completion of a contact with the Township of Frontenac Islands in July 2008 for the provision of Financial services on a cost recovery basis; AND WHEREAS the contract staff position originally provided for in the 2013 budget was removed as the representatives of the Township of Frontenac Islands indicated that the Township does not require the financial services provided by the County under the contract as of July 1, 2013; NOW THEREFORE the Committee of the Whole Council accept the Financial Services – Termination of Contract to Provide Services to the Township of Frontenac Islands report; AND FURTHER THAT the Council of the County of Frontenac shall direct staff to prepare an agreement to terminate the contract for financial services with the Township of Frontenac Islands as of December 31, 2013; AND FURTHER THAT the agreement to terminate the contract for financial services be forwarded to the Council of the Township of Frontenac Islands for execution; AND FINALLY THAT the Council of the County of Frontenac authorize the CAO and Warden to execute the termination agreement. CARRIED (With agreed to amendments) Staff advised that they have met with the new and outgoing CAOs for the Township of Frontenac Islands. The timeline required to fully transition the financial responsibilities is beginning to become clearer. Although the level of County involvement to continue with this contract is unknown, staff time will continue to be required and the need to maintain ongoing communications once the transition has taken place was acknowledged. Staff suggested that contract support is required to meet both the County’s obligations, specifically the requirement of a Capital Asset Management Plan, as well as those of Frontenac Islands.

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AgendaItem#12a)

Motion #: COW21-13

Moved By: Seconded By:

Warden Gutowski Deputy Warden Clayton

BE IT RESOLVED THAT Council authorize a contract for a support position to complete the Capital Asset Management Plan. CARRIED Committee of the Whole recessed at 11:27 a.m. Committee of the Whole reconvened at 11:55 and proceeded to item 6 b) See Pages 3-5 8.

RISE AND REPORT

Motion #: COW23-13

Moved By: Seconded By:

Deputy Warden Clayton Warden Gutowski

THAT the Committee of the Whole Council rise; AND FURTHER THAT the report of the Committee of the Whole Council be forwarded to County Council for Adoption. CARRIED 9.

PUBLIC QUESTION PERIOD

ADJOURNMENT

Motion #: COW24-13

Moved By: Seconded By:

Deputy Warden Clayton Warden Gutowski

RESOLVED THAT the meeting hereby adjourn at 1:10 p.m. CARRIED

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COMMITTEE OF THE WHOLE REPORT TO COUNTY COUNCIL To:

Warden and Council Members of the County of Frontenac

From:

Jannette Amini Deputy Clerk

Date prepared:

July 10, 2013

Date of meeting:

July 17, 2013

Re:

Committee of the Whole Report to County Council

Recommendation a) BE IT RESOLVED THAT Council undertake a Strategic Planning Session, driven and managed by Council, which would incorporate input from the Townships and the public, concurrent with the Service Delivery and Organization Review. b) BE IT RESOLVED THAT the Federal Gas Tax Reserve balance remain unchanged at this time. c) WHEREAS the County of Frontenac approved the completion of a contact with the Township of Frontenac Islands in July 2008 for the provision of Financial services on a cost recovery basis; AND WHEREAS the contract staff position originally provided for in the 2013 budget was removed as the representatives of the Township of Frontenac Islands indicated that the Township does not require the financial services provided by the County under the contract as of July 1, 2013; NOW THEREFORE the Committee of the Whole Council accept the Financial Services – Termination of Contract to Provide Services to the Township of Frontenac Islands report; AND FURTHER THAT the Council of the County of Frontenac shall direct staff to prepare an agreement to terminate the contract for financial services with the Township of Frontenac Islands as of December 31, 2013; Committee of the Whole – Report to County Council July 17, 2013

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AND FURTHER THAT the agreement to terminate the contract for financial services be forwarded to the Council of the Township of Frontenac Islands for execution; AND FINALLY THAT the Council of the County of Frontenac authorize the CAO and Warden to execute the termination agreement. d) BE IT RESOLVED THAT Council authorize a contract to complete the Capital Asset Management Plan.

Committee of the Whole – Report to County Council July 17, 2013

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AgendaItem#14a)

Minutes of the 150th Anniversary Planning Advisory Committee Meeting June 26, 2013 A meeting of the 150th Anniversary Planning Advisory Committee was held in the Frontenac Boardroom of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, June 26, 2013 at 10:00 a.m. In attendance: • Marcel Giroux, Chair • Jim Vanden Hoek • Barbara Sproule • Warden Janet Gutowski, Ex-Officio Regrets: • Councillor Gary Davison • Phil Leonard Staff: • Elizabeth Savill, CAO • Alison Vandervelde, Communications Officer • Angelique Tamblyn, Executive Assistant • Ms. Mullin, Communications Officer (temp) 1. Call to order Mr. Giroux, Chair, called the meeting to order at 10:09 a.m. Ms. Mullin was introduced to committee members. Ms. Mullin will be replacing Ms. Vandervelde during her leave. Mr. Giroux asked that the 150th logo be added to the agenda going forward. 2. Adoption of the agenda Moved By: Mr. Vanden Hoek Seconded By: Ms. Sproule THAT the agenda for the June 26, 2013 150th Anniversary Planning Advisory Committee be adopted as circulated. CARRIED

150th Anniversary Planning Advisory Committee Meeting Minutes June 26, 2013

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Disclosure of pecuniary interest and general nature thereof The Chair instructed the recording secretary to record that, in accordance with the Municipal Conflict of Interest Act, no disclosures of pecuniary interest were declared. 4. Adoption of minutes Moved By: Warden Gutowski Seconded By: Ms. Sproule THAT the minutes of the meeting of the 150th Anniversary Planning Advisory Committee held on April 24, 2013 be adopted as circulated. CARRIED 5.

Deputations and/or presentations

Communications

150th Anniversary Advisory Committee (AAC) Work Plan 2013-124 150th Anniversary Planning Advisory Committee 2013 Work Plan Update

Moved By: Seconded By:

Ms. Sproule Mr. Vanden Hoek

THAT the 150th Anniversary Planning Advisory Committee accept this 2013 Work Plan Update report for information. CARRIED

Plan the celebration to include community engagement; partnership opportunities; recruitment of volunteers; communications plan, etc. a. Community Engagement Community Survey Moved By: Seconded By:

Mr. Vanden Hoek Ms. Sproule

THAT the 150th Anniversary Planning Advisory Committee recommend staff place ads in the Frontenac News, The Kingston and Frontenac EMC, and the Kingston and Frontenac This Week, before the next Committee meeting encouraging County residents to respond to the online survey, at an approximate total cost of $1,000. CARRIED

Committee members reviewed the work plan update including the survey and communications plan. Their discussion is summarized through the following actions: 150th Anniversary Planning Advisory Committee Meeting Minutes June 26, 2013

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ACTION 150th001: Ms. Mullin to distribute the minutes of the Committee meetings to: i. everyone on the Communications (ie Ms. Vandervelde’s) distribution list ii. all those who completed the survey iii. the groups and organizations identified for the County to partner with (listed on the survey at question #4) iv. those who indicated an interest in working on the project (listed on the survey at question #5) v. the others suggested who would be interested in working on the project (listed on the survey at question #6) as one way to keep the community continuously updated on the celebration plans. ACTION 150th002: Ms. Mullin to order logo stickers for both regular application and for windscreens to further build awareness of the upcoming celebrations. Mr. Vanden Hoek and Mr. Giroux both agreed that this would be a minor cost and staff should proceed immediately so the stickers can be available for all of the summertime events to be attended. No other souvenirs are required at this time. ACTION 150th003: Committee members and staff to seek out community members and groups who are supportive of the celebratory efforts and explore the reciprocal use of logos. Specifically, County staff will look for written authority to add logos to the County’s web site and promotional material. Ms. Mullin to begin by preparing letters for those who have expressed interest in the celebrations. ACTION 150th004: Ms. Mullin to order name tags that reflect the logo. The tags are to have no titles. Name tags and should be ordered for key staff also. These name tags will be worn at all public events. ACTION150th005: Ms. Mullin to review the list of residents to be featured in a compilation of interesting interviews and i. Correct: the spelling of Viril Garrett’s name ii. Add: Agnes Thomas, NF (between Ompah and Snow Road) iii. Add: Shirley Peruniak and Sandra Moase (Sharbot Lake historical walking guide) ACTION150th006: Ms. Mullin to contact the RCMP Musical Ride representatives to determine their level of interest. Proposed Community Events for Committee Attendance ACTION150th007: Ms. Mullin to update the calendar with the following information: i. North Frontenac: Ms. Spoule outlined all of the Canada Day events planned beginning on June 29th. She plans to attend several including a breakfast in Snow Road on Saturday and a cold plate dinner in Ompah followed by fireworks on Sunday. ii. Central Frontenac: Warden Gutowski and Chair Giroux plan to attend a full day of Canada Day activities in Sharbot Lake on July 1st beginning with a breakfast and culminating with fireworks on the beach. They agreed to set up and support the 150th booth for the event. 150th Anniversary Planning Advisory Committee Meeting Minutes June 26, 2013

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iii. iv. v. vi. vii. viii. ix.

South Frontenac: Although not in attendance, Councillor Davison and Mr. Leonard are expected to be attending several Canada Day events around the Township over the weekend. Frontenac Islands: Mr. Vanden Hoek explained to the committee that there are no Canada Day events or activities planned on Frontenac Islands. Committee members anticipated the set up of the booth for the Verona Lions Jamboree July 4-6. Mr. Giroux to attend Blue Skies Festival. Mr. Vanden Hoek to set up and support the booth at the WI Plowing Match in September. The booth to be ready for use at the Inverary Homesteader Days and the Battersea Pumpkin Festival. Mr. Giroux to attend North Frontenac Services Fair in Cloyne on July 12.

At this point in the meeting, Ms. Vandervelde distributed the 150th vests to the committee members present. Members expressed their satisfaction and appreciation with the vests. Efforts by County staff will be made to ensure the vests for Mr. Leonard and Councillor Davison are delivered before the weekend. Mr. Vanden Hoek raised the concept of developing a passport for continued discussion. Committee members engaged in a lively discussion resulting in the following: ACTION150th008: Ms. Mullin to proceed to explore the potential for a Passport Project by: i. Setting the timeframe for the passport (like a poker run) from July 1, 2014 to August 30, 2015 ii. Planning the final draw to coincide with the final dance on August 30th iii. Setting the passport up with the intention of stimulating economic vibrancy and building community awareness throughout the region iv. Placing the approval responsibility for inclusion on the committee v. Distributing the passports at no fee; consider using the schools ACTION 150th009: Ms. Mullin to follow up on the Passport Project with committee members (and include the County’s Manager of Economic Sustainability) requesting each to suggest opportunities that could be considered for inclusion. In turn, members can use the area economic development committees and tourism groups, including Land O’ Lakes. The costs associated with the activity also need to be considered and should be suggested by members. Opportunities and costs to be included in the August meeting agenda. b. Partnership Opportunities Presentations to Township Councils Members confirmed that the presentations made to each Township Council went well. c. Recruitment of Volunteers Total Scope

150th Anniversary Planning Advisory Committee Meeting Minutes June 26, 2013

150th Anniversary Planning Advisory Committee -

Page 4 of 6

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AgendaItem#14a)

ACTION150th010: Ms. Mullin to: i. Develop a recruitment process to find a volunteer prepared to coordinate the call for historic artifacts and curate the display. Consideration should be given to a static display in each Township (perhaps in community halls), a static display at the County, a travelling display, and a virtual display. ii. Consider further details for discussion at the next committee meeting. d. Legacy Project ACTION150th011: Ms. Mullin to continue developing partnerships including Limestone School Board which may segue into the bursary-scholarship discussions. ACTION150th012: Ms. Mullin to include additional legacy ideas to the list: i. Make a contribution to each Township in support of a local legacy project that might involve: a. the war memorial being developed in NF b. the museum efforts in SF c. etc. $20,000 allocation from reserves - $5,000 per municipality was discussed. Mr. Vanden Hoek introduced the concept of a hub and spokes in relation to the need to have much of the effort driven by volunteers. His analogy suggested that the Committee was a very small hub and the key elements involved the various celebratory activities being driven at the end of the spokes through volunteer efforts. ACTION150th013: Ms. Mullin to include a further discussion of this topic on the August agenda. e. Communications Plan Ms. Vandervelde reviewed the plan with the Committee. No comments were offered. f. Promotional Video ACTION150th013: Mr. Giroux to follow up with Sydenham High School’s offer made at the Sustainability Breakfast to discuss the video opportunities. The Committee questioned whether the project could be linked to the scholarship effort. The budget of the project for the County might be limited to the cost of production equipment. 2. Assist in the development of a major event and/or several smaller events a. Ancillary Events Committee members discussed the suggestion to host a conference in 2015 and concluded it was too ambitious to attempt. Moved By: Seconded By:

Ms. Sproule Mr. Vanden Hoek

THAT the 150th Anniversary Planning Advisory Committee recommend that the following prominent persons receive an early invitation to attend the Opening Ceremonies of the Central Celebration: 150th Anniversary Planning Advisory Committee Meeting Minutes June 26, 2013

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AgendaItem#14a)

• • • • • • • • •

Queen Prime Minister Premier MPs MPPs Senator Past & Present County Council & Staff Past & Present Township Council & Staff Governor General & Lieutenant Governor CARRIED

Moved By: Seconded By:

Ms. Sproule Mr. Vanden Hoek

THAT the 150th Anniversary Planning Advisory Committee recommend a Central Celebration be planned for August 28 – 30, 2015 that would include a variety of activities and events to draw an audience of County residents, visitors and tourists and be the one of the main avenues for celebrating the County’s 150th Anniversary. AND FURTHER THAT Council authorize a 150th Anniversary Grand Ball to be held as part of the Central Celebration on Saturday, August 29, 2015, with logistics to be determined by a Working Group that would report back to the Committee. CARRIED The Committee members discussed possible details of the Grand Ball: a full costume ball with period music (Wolfe Island successfully used studio musicians at a previous event); costumes may be available through the Kingston Historical Costume Society; an opening heritage dance, etc. 8.

Other business

Next meeting date

The next meeting of the 150th Anniversary Planning Advisory Committee is scheduled for Wednesday, August 28, 2013 at 10:00 a.m. at the County Administrative Building. 10.

Adjournment

Moved By: Seconded By:

Warden Gutowski Ms. Sproule

THAT the 150th Anniversary Planning Advisory Committee meeting adjourn at 12:10 p.m. CARRIED

150th Anniversary Planning Advisory Committee Meeting Minutes June 26, 2013

150th Anniversary Planning Advisory Committee -

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AgendaItem#14b)

COMMITTEE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Jannette Amini Deputy Clerk

Date prepared:

July 11, 2013

Date of meeting:

July 17, 2013

Re:

150th Anniversary Planning Advisory Committee – Recommendations to Council

Recommendation a) THAT staff be authorized to place ads in the Frontenac News, The Kingston and Frontenac EMC, and the Kingston and Frontenac This Week, before the next Committee meeting encouraging County residents to respond to the online survey, at an approximate total cost of $1,000. b) THAT the Council of the County of Frontenac authorize the following prominent persons to receive an early invitation to attend the Opening Ceremonies of the Central Celebration: • • • • • • • • •

Queen Prime Minister Premier MPs MPPs Senator Past & Present County Council & Staff Past & Present Township Council & Staff Governor General & Lieutenant Governor

c) THAT the Council of the County of Frontenac authorize a Central Celebration to be planned for August 28-30, 2015 that would include a variety of activities and events to draw an audience of County residents, visitors and tourists and be one of the main avenues for celebrating the County’s 150th Anniversary; AND FURTHER THAT Council authorize a 150th Anniversary Grand Ball to be held as part of the Central Celebration on Saturday, August 29, 2015, with logistics to be determined by a Working Group that would report back to the Committee.

150th Anniversary Planning Advisory Committee -

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AgendaItem#14c)

Minutes of the Service Delivery and Organization Review Committee Meeting July 12, 2013 A meeting of the Service Delivery and Organization Review Committee was held in the Frontenac Boardroom of the County Administrative Office, 2069 Battersea Road, Glenburnie on Friday, July 12, 2013 at 10:00 a.m. Present:

Chair Walter Knott; Warden Janet Gutowski; Deputy Warden Bud Clayton; Councillors Davison and Doyle

Also Present:

County: Elizabeth Savill, CAO/Clerk; Marian VanBruinessen, Treasurer; Paul Charbonneau, Director of Emergency and Transportation Services; Julie Shillington, Administrator of Fairmount; Jannette Amini, Deputy Clerk Media: Elliot Ferguson, The Whig

Call to order

The Chair called the meeting to order at 10:01 a.m. 2.

Adoption of the agenda

Motion #: SDORC 012-13 Moved By: Seconded By:

Councillor Davison Deputy Warden Clayton

THAT the agenda for the July 12, 2013 Service Delivery and Organization Review Committee be adopted. CARRIED 3.

Disclosure of pecuniary interest and general nature thereof

The Chair requested the Recording Secretary to make a note in the minutes that no members of the Committee declared any disclosures of pecuniary interest.

Service Delivery and Organization Review Committee Meeting Minutes July 12, 2013

Service Delivery and Organization Review Committee - Minutes of

Page 1 of 4

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AgendaItem#14c)

Adoption of minutes

Motion #: SDORC 013-13 Moved By: Seconded By:

Warden Gutowski Councillor Davison

THAT the minutes of the Service Delivery and Organization Review Committee meeting held on June 12, 2013 be adopted as circulated. CARRIED To comments made by a member feeling that the minutes inaccurately reflected the responsibility of the interview panel and that the purpose of this meeting was for the Committee to review the interviews and come back with recommendations, it was noted that at the time of publishing the agenda, the recommended proponent was left blank as all interviews had not yet taken place. The Committee agreed that the minutes presented are an accurate reflection of the meeting and that the interview panel was tasked with carrying out interviews and coming back to the Committee with recommendations. Moved by: Councillor Doyle THAT the meeting hereby adjourn. No second to the motion was received 5.

Deputations and/or presentations – Nil

At this point in the meeting, Mr. Knott raised a Point of Order. He provided a public apology to staff with respect to comments made by him at the June 19, 2013 meeting of the Council of the County of Frontenac regarding his choice of words for a forensic audit. He stated that he made a poor choice of words and that his comments were inappropriate and in no way were directed at staff nor did he intend to suggest malfeasance. 6.

Communications – Nil

Reports a)

2013-135 Administrative Services – Award of Contract for a Service Delivery and Organization Review

Service Delivery and Organization Review Committee Meeting Minutes July 12, 2013

Service Delivery and Organization Review Committee - Minutes of

Page 2 of 4

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AgendaItem#14c)

Motion #: SDORC 014-13 Moved By: Seconded By:

Deputy Warden Clayton Councillor Davison

THAT the Service Delivery and Organization Review Committee receive this Administrative Services – Award of Contract for a Service Delivery and Organization Review for the County of Frontenac for information; AND FURTHER THAT the Service Delivery and Organization Review Committee recommend that Council of the County of Frontenac authorize the Warden and Clerk to enter into an Agreement with KPMG to carry out a service delivery and organization review of the County of Frontenac. CARRIED (4:1) (See Recorded Vote) A Recorded Vote was requested by Councillor Doyle YEAS:

Deputy Warden Clayton, Councillor Davison, Warden Gutowski, Mr. Knott (4)

NAYS:

Councillor Doyle (1)

ABSENT: (0) Several questions were raised by Councillor Doyle. In response, Mr. Knott reminded the Committee that the RFP was authorized by Council and set out the evaluation process. Mr. Knott advised that the Interview Team reached its recommendation based on overall points received and commended the Team for a job done well assuring the committee members that the process had been consistently followed through each interview. Warden Gutowski confirmed that KPMG has not been the County’s auditor over the last two audit cycles. Mr. Knott acknowledged the solid reputation of the recommended firm. Ms. VanBruinessen then provided the Committee with a summary of the results of the reference checks that were carried out, noting all comments received were positive. Comments received were that KPMG provided the necessary resources to carry out the review process in the timelines provided, worked well with staff and Council, used the LEAN methodology, and provided user friendly implementation tools. She did advise that one municipality had conducted similar work involving 30 staff in only 2 departments that required 6 months to complete suggesting the timelines provided for in this contract could be tight. Through the interview process, KPMG did reconfirm its ability to meet the County’s timelines set out in the RFP.

Service Delivery and Organization Review Committee Meeting Minutes July 12, 2013

Service Delivery and Organization Review Committee - Minutes of

Page 3 of 4

Page 216 of 231

AgendaItem#14c)

Other business – Nil

Next meeting date

To be determined. 10.

Adjournment

Motion #: SDORC 015-13 Moved By: Seconded By:

Councillor Doyle Councillor Davison

THAT the meeting be hereby adjourned at 10:20 a.m. CARRIED

Service Delivery and Organization Review Committee Meeting Minutes July 12, 2013

Service Delivery and Organization Review Committee - Minutes of

Page 4 of 4

Page 217 of 231

AgendaItem#14d)

COMMITTEE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Jannette Amini Deputy Clerk

Date prepared:

July 12, 2013

Date of meeting:

July 17, 2013

Re:

Service Delivery and Organization Review Committee – Recommendations to Council

Recommendation a) BE IT RESOLVED THAT the Service Delivery and Organization Review Committee recommend that Council of the County of Frontenac authorize the Warden and Clerk to enter into an Agreement with KPMG to carry out a service delivery and organization review of the County of Frontenac.

Service Delivery and Organization Review Committee - Report to

Page 218 of 231

AgendaItem#15a)

COUNTY of

rontenac POSTED CHEQUE LISTING

PAYROLL

FOR THE PERIOD OF: June 11,2013 - July 5, 2013 (inclusive) PAYROLL DATE Canadian Payroll Canadian Payroll Canadian Payroll Canadian Payroll Canadian Payroll

$ $ $ $ $

159,Q33.61 263,087.50 172,655.00 388.09 264,080.48

PAYROLL TOTAL:

859,244.68

TOTAL:

859,244.68

PP#12 PP#13 PP#13

SP PP#14

May 27,2013 - June 9, 2013 June 3, 2013 - June 16, 2013 June 10, 2013 - June 23,2013 28-Jun-13 June 17, 2013 - June 30, 2013

Posted Cheque Listing for the Period of: June 11, 2013 to July 5,

Page 219 of 231

AgendaItem#15a)

COUNTY of

rontenac POSTED CHEQUE LISTING

COUNTY OF FRONTENAC

(Great Plains) FOR THE PERIOD OF: June 11, 2013 - July 5, 2013 (inclusive) CHEQUE TOTAL:

1,724,670.26

TOTAL:

$1,724,670.26

Posted Cheque Listing for the Period of: June 11, 2013 to July 5,

Page 220 of 231

AgendaItem#15a) County of Frontenac Transaction Register Report June 11, 2013 -July 5, 2013 ChequelTransactionl Confirmation Number Vendor ID 95 96 97 6132013 6272013 13061 2211 2213 2216 28094 2953 3442786 3443231 37582 37631 37632 37633 37634 37635 37636 37637 37638 37639 37640 37641 37642 37643 37644 37645 37646 37647 37648 37649 37650 37651 37652 37653 37654 37655 37656 37657 37658 37659 37660 37661 37662 37663

FULTOO04 THEE0038 THEE0039 TDFUOO01 TDFUOO01 CANA0038 SODEOO01 ROCHOO01 REVEOO05 TDFUOO01 OMEROO01 RECEOO02 RECEOO02 TDFUOO01 AEDAOO01 APAROO01 BAYROO01 CABAOO01 CANPOO01 CARLOO01 CENTOO01 CENTOO07 CROWOO01 DIGI0001 DONAOO01 ENVI0001 ESRI0001 GASKOO01 GLENOO01 KFLAOO03 KINGOO02 LANDOO02 NORTOO08 RECEOO03 ROSSOO01 STEROO01 SWITOO01 TEXTOO01 VENTOO01 VEROOO01 FULTOO03 THESOO04 ADVAOO04 BIOPOO01 BRADOO01 CAMPOO02 CANAOO09

Vendor Name SAVILL, ELIZABETH -IN TRUST THE ESTATE OF BARBARA MCD THE ESTATE OF ARCHIBALD SM TD FUTURE BUILDER TD FUTURE BUILDER CANADIAN DEPOSITORY FOR SI SODEXO SERVICES CANADA ROCHON, SUE REVEREND LEWIS BRYANT TD FUTURE BUILDER OMERS RECEIVER GENERAL RECEIVER GENERAL TD FUTURE BUILDER AED AUTHORITY (CANADA) LTD A PARTY CENTRE BAYRIDGE PRINTER PRO CABAM CAN PAR TRANSPORT L.P. CARLETON UNIFORMS INC. CENTRAL FRONTENAC COMMUI CENTURY MANUFACTURING CC CROWN COLLISION SERVICE L1 DELTA PRINTING DONALD GORDON CON FERENC ENVIRO-GUARD ESRICANADA GASKIN, DR. ANNE GLENBURNIE GROCERY FAMILY AND CHILDREN’S SERVI KINGSTON & DISTRICT AGRICUI LAND 0’ LAKES TOURIST ASSO( NORTHWAY HARDWARE RECEIVER GENERAL ROSS,DON STERICYCLE INC. SWITCH TEXT HELP SYSTEMS VENTREX VERONA LIONS CLUB SAVILL ELIZABETH -IN TRUST THE SCOTT WENTWORTH LANC ADVANCED PATIENT NET. BIO PED FOOT CARE CENTRE BRAD’S AUTO GLASS & CANVAS JODY CAMPBELL’S SEPTIC SER’ CANADIAN TIRE STORE 195

Cheque Date

Amount

6/12/2013 6/12/2013 6/12/2013 6/19/2013 6/27/2013 6/13/2013 6/24/2013 6/27/2013 6/28/2013 6/20/2013 6/28/2013 6/26/2013 6/26/2013 6/19/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/12/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013

401.00 130.85 5.00 150.00 150.00 382,837.49 58,077.39 659.50 989.02 1,340.00 263,190.18 113,236.42 7,831.66 325.00 5,081.03 59.33 788.74 44.24 26.83 231.54 80.77 352.44 3,631.30 661.15 2,781.83 96.05 22,097.15 1,152.00 69.28 250.00 300.00 5,000.00 138.49 255.43 158.98 45.91 300.00 4,514.35 141.25 125.00 775.63 30,095.29 339.00 1,218.59 180.80 124.30 24.24

Page 1 of 6

Posted Cheque Listing for the Period of: June 11, 2013 to July 5,

Page 221 of 231

AgendaItem#15a) County of Frontenac Transaction Register Report June 11,2013 - July 5, 2013 ChequelTransaction/ Confirmation Number Vendor ID 37664 37665 37666 37667 37668 37669 37670 37671 37672 37673 37674 37675 37676 37677 37678 37679 37680 37681 37682 37683 37684 37685 37686 37687 37688 37689 38461 6398101 66497 7222693 7223015 A3J7H6 A3J7H7 A3J7H8 A9H2U3 A9H2U4 A9H2U5 A9H2U6 A9H2U7 A9H2U9 A9H2W2 A9H2W3 A9H2W4 A9H2W5 A9H2W6 A9H2W7 A9H2WB

CANA0039 CANPOO01 CELEOO01 CHICOO01 DONAOO01 DOOROO01 ENVI0001 GEOROO03 HOLWOO01 JACOOO01 JOSEOO01 KNOTOO01 NEBSOO01 ONTA0027 P&DSOO01 RACKOO01 RECEOO03 STEROO01 THEFOO04 THEOOO02 THETOO02 TIMBOO01 WALMOO01 WILFOO01 BATEOO01 UNWYOO01 TOFUOO01 MINI0001 COUN0016 RECEOO02 RECEOO02 MINI0024 MINI0024 MINI0024 INFOOO01 UTILOO01 UTILOO01 UTILOO01 UNIOOO01 BELLOO01 BELLOO01 BELLOO01 BELLOO01 PETROO01 CULLOO02 CULLOO02 CULLOO02

Vendor Name CANADIAN PARAMEDIC BENEVC CAN PAR TRANSPORT L.P. CELEBRATE WITH A CAKE CHICA CANADA DONALD GORDON CON FERENC DOOR DOCTOR ENVIRO-GUARD GEORGE BRACKEN LIMITED HOLWAY & HUTCHINSON JACOBS BUSINESS SOFTWARE JOSEPH POWER VACUUM SERv KNOTT, WALTER NEBS BUSINESS FORMS LTD ONTARIO MUNICIPAL ADMINISTI P & D SEALING AND LINES RACKAIR INC. RECEIVER GENERAL STERICYCLE INC. THE FLAG SHOP THE OTTAWA HOSPITAL THE TEMA CONTER MEMORIAL’ TIMBER TREES O/C 901641 ONl WALMART CREDIT DEPT. WILF HALL & SONS WELL DRILL LINDA BATES UNITED WAY TO FUTURE BUILDER MINISTER OF FINANCE COUNTY OF FRONTENAC RECEIVER GENERAL RECEIVER GENERAL MINISTRY OF THE ATTORNEY G MINISTRY OF THE ATTORNEY G MINISTRY OF THE ATTORNEY G INFOSAT TELECOMMUNICATIO~ UTILITIES KINGSTON UTILITIES KINGSTON UTILITIES KINGSTON UNION GAS BELL CANADA BELL CANADA BELL CANADA BELL CANADA PETRO CANADA CULLIGAN WATER CONDITIONI~ CULLIGAN WATER CONDITIONI~ CULLIGAN WATER CONDITIONI~

Cheque Date

Amount

6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/27/2013 6/14/2013 6/20/2013 6/19/2013 6/19/2013 6/18/2013 6/18/2013 6/18/2013 6/20/2013 6/25/2013 6/20/2013 6/25/2013 6/25/2013 6/25/2013 6/25/2013 6/25/2013 6/20/2013 6/28/2013 6/20/2013 6/20/2013 6/20/2013

350.00 33.92 195.00 390.00 714.73 318.60 63.28 3,000.15 3,625.00 892.70 310.75 24.00 306.54 406.80 3,220.50 2,677.81 185.55 90.59 2,339.10 250.00 3,065.12 1,638.50 1,037.11 8,533.76 1,130.56 1,475.00 325.00 29,621.92 561.50 46,853.84 15,395.39 202.50 505.50 374.50 142.12 116.32 245.52 109.87 68.80 386.99 172.25 203.05 12.04 13,400.97 92.00 117.00 663.76

Page 2 of 6

Posted Cheque Listing for the Period of: June 11, 2013 to July 5,

Page 222 of 231

AgendaItem#15a) County of Frontenac Transaction Register Report

June 11, 2013 - July 5, 2013 ChequelTransactionl Confirmation Number Vendor 10 A9H2W9 A9H2X2 A9H2X3 A9H2X4 A9H2X5 A9H2X6 A9H2X7 A9H2X8 A9H2Z8 AR1206 EFT0002529 EFT0002530 EFT0002531 EFT0002532 EFT0002533 EFT0002534 EFT0002535 EFT0002536 EFT0002537 EFT0002538 EFT0002539 EFT0002540 EFT0002541 EFT0002542 EFT0002543 EFT0002544 EFT0002545 EFT0002546 EFT0002547 EFT0002548 EFT0002549 EFT0002550 EFT0002551 EFT0002552 EFT0002553 EFT0002554 EFT0002555 EFT0002556 EFT0002557 EFT0002558 EFT0002559 EFT0002560 EFT0002561 EFT0002562 EFT0002563 EFT0002564 EFT0002565

CULL0002 CULL0002 CULL0002 CULL0002 CULL0002 RONA0001 WTCC0001 WTCC0001 HYDR0002 PARA0001 40FF0001 ACCA0001 ACKL0001 AIGC0001 ALEX0001 ALLA0001 ALLA0003 ALLl0002 ANDE0001 ANGL0001 ARSE0001 BARD0002 BEEH0001 BELL0007 BENS0001 BLUE0001 BOCC0001 CADU0001 CANA0008 CANA0016 CANA0041 CENT0004 COLL0001 CRES0001 DALT0001 DESE0001 DIGI0002 DIGI0003 ELEC0001 ESF00002 ESOL0001 FAMI0001 FRIE0001 FUTU0001 GENI0001 GRAN0003 HART0002

Vendor Name

Cheque Date CULLIGAN WATER CONDITIONI~ 6/20/2013 CULLIGAN WATER CONDITIONI~ 6/20/2013 CULLIGAN WATER CONDITIONI~ 6/20/2013 CULLIGAN WATER CONDITIONI~ 6/20/2013 CULLIGAN WATER CONDITIONI~ 6/20/2013 RONA HOME & GARDEN 6/25/2013 WTC COMMUNICATIONS 6/20/2013 WTC COMMUNICATIONS 6/20/2013 HYDRO ONE 6/24/2013 PARAMEDIC ASSOCIATION 6/18/2013 4 OFFICE AUTOMATION L1MITEC 6/24/2013 ACCARA INC. 6/24/2013 ACKLANDS GRAINGER INC. 6/24/2013 CHARTIS INSURANCE COMPAN~ . 6/24/2013 ALEX MCCOY PLUMBING AND H 6/24/2013 ALLAN CHARTERED ACCOUNTA 6/24/2013 ALLAN GRAPHICS 6/24/2013 ALLIED MEDICAL 6/24/2013 KyLE ANDREWS 6/24/2013 ANGLIN GROUP LTO. 6/24/2013 FRANCINE ARSENAULT 6/24/2013 BARDON SUPPLIES LTD 6/24/2013 BEEHLER BROS. ELECTRICAL 6/24/2013 BELL CONFERENCING INC. 6/24/2013 BENSON TRUCK & TRAILER 6/24/2013 BLUE CROSS 6/24/2013 LINDE CANADA 6/24/2013 CADUCEON ENVIRONMENTAL L 6/24/2013 . CANADIAN TIRE 6/24/2013 CANADIAN BEARINGS LTD 6/24/2013 CANADIAN LINEN AND UNIFORIV 6/24/2013 CENTENNIAL ENGRAVERS AND 6/24/2013 COLLINS 6/24/2013 CRESTLINE COACH LTD. 6/24/2013 DALTCO ELECTRIC AND SUPPL’ 6/24/2013 DESERT LAKE GARDENS 6/24/2013 DIGITAL OFFICE SYSTEMS 6/24/2013 DIGITAL OFFICE 6/24/2013 ELECTRICAL SAFETY AUTHORIl 6/24/2013 E.S.FOX LIMITED 6/24/2013 E SOLUTIONS GROUP 6/24/2013 K3C COMMUNITY COUNSELLINC 6/24/2013 FRIENDS OF ARDEN CIO TERRY 6/24/2013 CARDINAL HEALTH CANADA INC 6/24/2013 GENIVAR CONSULTANTS LIMITE 6/24/2013 OFFICE MAX GRAND & TOY LTO 6/24/2013 HARTINGTON EQUIPMENT 6/24/2013

Amount 73.25 27.25 60.75 8.50 35.75 28.48 300.99 868.76 114.34 145.00 418.67 1,580.87 1,798.26 887.89 721.73 10,158.70 401.15 856.54 1,830.60 2,825.00 103.80 249.73 767.28 195.88 12,002.39 72,377.39 1,490.44 209.91 295.31 14.81 586.13 101.70 831.36 257.23 18.42 762.75 305.47 515.89 436.18 6,343.85 4,584.52 2,633.50 1,900.00 333.83 3,855.21 453.82 510.09

Page 3 of 6

Posted Cheque Listing for the Period of: June 11, 2013 to July 5,

Page 223 of 231

AgendaItem#15a) County of Frontenac Transaction Register Report June 11, 2013 -July 5, 2013 ChequelTransactionl Confirmation Number Vendor ID EFTOO02566 EFTOO02567 EFTOO02568 EFTOO02569 EFTOO02570 EFTOO02571 EFTOO02572 EFTOO02573 EFTOO02574 EFTOO02575 EFTOO02576 EFTOO02577 EFTOO02578 EFTOO02579 EFTOO02580 EFTOO02581 EFTOO02582 EFTOO02583 EFTOO02584 EFTOO02585 EFTOO02586 EFTOO02587 EFTOO02588 EFTOO02589 EFTOO02590 EFTOO02591 EFTOO02592 EFTOO02593 EFTOO02594 EFTOO02595 EFTOO02596 EFTOO02597 EFTOO02598 EFTOO02599 EFTOO02600 EFTOO02601 EFTOO02602 EFTOO02603 EFTOO02604 EFTOO02605 EFTOO02607 EFTOO02608 EFTOO02609 EFT0002610 EFTOO02611 EFTOO02612 EFTOO02613

HICKOO01 INTEOO01 INTEOO03 KINGOO09 KING0047 MAGNOO01 MAGNOO02 MALROO01 MANPOO01 MARI0001 MEDI0001 NEOPOO01 ONTAOO07 PATROO01 PHYSOO01 PUROOO01 QUALOO01 RECOOO01 RENTOO01 RIVEOO01 ROWLOO02 SCOTOO01 SERVOO01 SUNLOO01 TERROO01 THEFOO01 THEKOO04 THOMOO05 THOMOO06 VERSOO01 WECAOO01 XPLOOO01 KFLAOO01 DACOOO01 GEMMOO01 HOTEOO01 QUINOO02 40FFOO01 ACKLOO01 AIRLOO01 ALLlOO02 ANDEOO01 BARDOO02 BEEHOO01 BENSOO01 BENSOO02 BLUEOO01

Vendor Name HICKS MORLEY HAMILTON STE
INTEGRATED COMMUNICATION INTERDEV TECHNOLOGIES INC. KINGSTON REGIONAL HOSPITAl KINGSTON INJURY MANAGEMEt AQUALIBRIUM WATER TECHNOI MAGNACHARGE MALROZ MANPOWER MARILYN’S CLEANING SERVICE: MEDICAL MART NEOPOST CANADA ONTARIO LAUNDRY SYSTEMS It PAT ROGERS TOWING SERVICE PHYSIO-CONTROL CANADA SAl PUROLATOR COURIER LTD. QUALITY LIFE SERVICES INC. METROLAND MEDIA GROUP RENTOKIL PEST CONTROL CAN. RIVETT ARCHITECTURAL HARD' ROWLAND EMERGENCY VEHICl SCOTT INDUSTRIAL SERVICES SERVE PRO - KINGSTON SUN LIFE ASSURANCE COMPAN TERRY’S PLOWING AND LAWNC THE FRONTENAC NEWS THE KINGSTON WHIG STANDAR THOMAS LEMMON & SONS (197: THOMPSON ELECTRIC VERSUS BUSINESS FORMS ANC WE CARE HEALTH SERVICES LF XPLORNET COMMUNICATIONS I KFL&A HEALTH UNIT KINGSTOWN INVESTMENTS INC GEMMILL,DAVE HOTEL DIEU HOSPITAL QUINTE CRANE RENTALS INCOI 4 OFFICE AUTOMATION L1MITEC ACKLANDS GRAINGER INC. AIR L1QUIDE CANADA INC. ALLIED MEDICAL KYLE ANDREWS BARDON SUPPLIES LTD BEEHLER BROS. ELECTRICAL BENSON TRUCK & TRAILER BENSON COMMERCIAL TIRE BLUE CROSS

Cheque Date

Amount

6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 6/24/2013 7/1/2013 7/1/2013 7/1/2013 7/1/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013

3,156.19 211.88 8,782.34 333.15 768.00 437.52 78.30 2,231.75 2,020.65 150.00 753.27 534.20 364.66 289.28 3,106.54 31.57 3,735.71 304.76 318.66 219.48 500.54 9,118.52 1,869.02 52,598.04 339.00 491.54 1,629.49 2,107.45 364.99 403.86 70.00 84.73 57,561.00 4,551.08 2,636.66 2,497.06 4,859.00 1,548.92 97.23 25.22 6,086.18 926.60 4.62 251.99 32,493.68 3,667.84 72,712.90

Page 4 of 6

Posted Cheque Listing for the Period of: June 11, 2013 to July 5,

Page 224 of 231

AgendaItem#15a) County of Frontenac Transaction Register Report June 11,2013 - July 5, 2013 ChequelTransaction/ Confirmation Number Vendor ID EFTOO02614 EFTOO02615 EFTOO02616 EFTOO02617 EFTOO02618 EFTOO02619 EFTOO02620 EFTOO02621 EFTOO02622 EFTOO02623 EFTOO02624 EFTOO02625 EFTOO02626 EFTOO02627 EFTOO02628 EFTOO02629 EFTOO02630 EFTOO02631 EFTOO02632 EFTOO02633 EFTOO02634 EFTOO02635 EFTOO02636 EFTOO02637 EFTOO02638 EFTOO02639 EFTOO02640 EFTOO02641 EFTOO02642 EFTOO02643 EFTOO02644 EFTOO02645 EFTOO02646 EFTOO02647 EFTOO02648 EFTOO02649 EFTOO02650 EFTOO02651 EFTOO02652 EFTOO02653 EFTOO02654 EFTOO02655 EFTOO02656 EFTOO02657 EFTOO02658 EFTOO02659 EFTOO02660

BOCCOO01 CADUOO01 CANAOO08 CANA0037 CANA0041 COLLOO01 CRESOO01 DIGI0002 DIGI0003 ECOLOO01 ELECOO01 FAMI0001 FERNOO01 FUTUOO01 GEOROO01 HOTEOO02 JAYNOO01 KINGOO05 KINGOO09 KING0012 KING0014 KING0019 LEVAOO02 LEVAOO05 LEVI0001 MALROO01 MANPOO01 MDSLOO01 MOTI0001 PATROO01 QUALOO01 RECOOO01 RENTOO01 RNAWOO01 ROWLOO02 SHOPOO02 SILVOO03 SUNMOO01 SWISOO01 THOMOO06 TRIMOO01 VERSOO01 WECAOO01 WESTOO02 WORDOO01 TERROO01 THEKOO04

Vendor Name LINDE CANADA CADUCEON ENVIRONMENTAL L CANADIAN TIRE WASTE MANAGEMENT CANADIAN LINEN AND UNIFORN COLLINS CRESTLINE COACH LTO. DIGITAL OFFICE SYSTEMS DIGITAL OFFICE ECOLAB ELECTRICAL SAFETY AUTHORIl K3C COMMUNITY COUNSELLINC FERNO CARDINAL HEALTH CANADA INC GEORGE COUREY INC HOME CARDIOGRAPIC INC JAYNES PLUMBING & HEATING KINGSTON GENERAL HOSPITAL KINGSTON REGIONAL HOSPITAl KINGSTON FRONTENAC PUBLIC KINGSTON AND AMHERST TAXI KINGSTON ACCESS BUS LEVAC PROPANE INC. LEVAC PROPANE - BASE 4 LEVITT SAFETY MALROZ MANPOWER L1FELABS LP MOTION SPECIALTIES PAT ROGERS TOWING SERVICE QUALITY LIFE SERVICES INC. METROLAND MEDIA GROUP RENTOKIL PEST CONTROL CAN WIRELESS RNA TECHNOLOGY I ROWLAND EMERGENCY VEHICL SHOPPERS DRUG MART SILVERTS STORE SUN MEDIA CORPORATION SWISH MAINTENANCE LTO THOMPSON ELECTRIC TRIM-LINE OF SOUTH EASTERN VERSUS BUSINESS FORMS ANC WE CARE HEALTH SERVICES LF WESTBURNE/RUDDY ELECTRIC REBECCA WORDEN TERRY’S PLOWING AND LAWNC SUN MEDIA CORPORATION

Cheque Date

Amount

6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013 6/28/2013

2,840.52 104.95 487.54 2,965.67 678.22 423.50 2,559.69 662.18 632.79 540.51 205.38 2,633.50 500.50 1,479.17 478.09 30.00 387.03 23,606.84 954.43 66,156.95 43.55 42.50 256.24 2.61 19,010.51 5,842.10 2,278.94 30.00 39.55 339.00 1,333.39 1,515.51 318.66 9,192.55 790.88 3,642.09 47.38 546.92 1,028.17 2,381.48 141.25 1,890.40 755.00 4.13 630.00 395.50 1,331.16

Page 5 of 6

Posted Cheque Listing for the Period of: June 11, 2013 to July 5,

Page 225 of 231

AgendaItem#15a) County of Frontenac Transaction Register Report June 11, 2013 - July 5, 2013 ChequelTransaction/ Confirmation Number Vendor ID EFT0002661 TOVVN0004 HQ305 TDVI0022 IQ300 TDVI0005 IQ302 TDVI0009 IQ305 TDVI0002 IQ362 TDVI0013 IQ364 TDVI0021 IQ371 TDVI0023 IQ373 TDVI0024 IQ390 TDVI0003 IQ405 TDVI0007 IQ412 TDVI0012 J7J8H8 VVORK0002 J7J9Y6 HYDR0001 J7J9Z2 BELL0002 U5U2U3 BELL0001 Y7K5X6 BELL0001 Y7K5X7 BELL0001 Y7K5X8 BELL0001 Y7K5X9 BELL0001 Y7K5Y2 UNI00002 Y7K5Y3 TELU0001 Y7K5Y4 STAR0001 Y7K5Y5 NORT0004 Y7K5Y6 KING0008 Y7K6J9 HYDR0001 Y7K6K2 HYDR0001 Total Transactions: 264 Void Transactions: EFT0002606

Vendor Name Cheque Date Amount TOVVNSHIP OF SOUTH FRONTEI 6/28/2013 121.59 TO VISA (3253) JENNIFER DAVVS 6/19/2013 166.03 TO VISA (6065) PAUL CHARBONf 6/20/2013 1,347.18 TO VISA (6057) JULIE SHILLlNGT 6/20/2013 180.00 TO VISA (6040) MARIAN VABRUlf 6/20/2013 2,134.32 VISA (1891) CHRIS MCBAIN 6/20/2013 53.52 TO VISA (3170) JOE GALLIVAN 6/20/2013 28.25 TO VISA (3238) MARY LAKE 6/20/2013 70.20 TO VISA (3154) DAVID MILLARD 6/20/2013 1,226.08 TO VISA - ROB VVRIGHT (6149) 6/20/2013 148.48 TO VISA (6198) GALE CHEVALIEI 6/20/2013 771.27 TD VISA (6032) ELIZABETH SAVII 6/20/2013 178.54 VVORKPLACE SAFETY AND INSU 6/26/2013 70,693.27 HYDRO ONE 6/26/2013 285.40 BELL MOBILITY 6/26/2013 2,765.94 BELL CANADA 6/14/2013 121.24 BELL CANADA 6/19/2013 774.03 BELL CANADA 6/19/2013 411.22 BELL CANADA 6/17/2013 169.90 BELL CANADA 6/24/2013 189.85 RELIANCE HOME COMFORT 6/13/2013 20.23 TELUS MOBILITY 6/18/2013 109.78 SHAVVDIRECT 6/17/2013 280.93 6/19/2013 NORTH FRONTENAC TELEPHOf
314.30 KINGSTON ONLINE SERVICES 6/13/2013 98.25 6/13/2013 HYDRO ONE 602.58 HYDRO ONE 6/13/2013 336.15 Total Amount of Transactions: 1,724,670.26

Page 6 of 6

Posted Cheque Listing for the Period of: June 11, 2013 to July 5,

Page 226 of 231

AgendaItem#20a)

BY-LAW NO. 2013-0028 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to appoint a municipal auditor WHEREAS Subsection (1) of Section 296 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality shall appoint an auditor licensed under the Public Accounting Act, who is responsible for, (a) (b)

annually auditing the accounts and transactions of the municipality and its local boards and expressing an opinion on the financial statements of these bodies based on the audit; and performing duties required by the municipality or local board.

AND WHEREAS Subsection (3) of Section 296 of the Municipal Act, 2001, S.O. 2001, c.25, as amended provides that an auditor of a municipality shall not be appointed for a term exceeding five years; AND WHEREAS By-law 2011-0024 appointed Allan Chartered Accountant Professional Corporation appointed as the municipal auditor to provide auditing services for the fiscal year 2011, with the option of renewal for the years 2012 to 2015: NOW THEREFORE the Council of The Corporation of the County of Frontenac hereby enacts as follows: 1.

THAT Allan Chartered Accountant Professional Corporation be hereby appointed as the municipal auditor to provide auditing services for the fiscal years 20132015.

THAT all by-laws contrary to or inconsistent with the provisions of this by-law are hereby repealed.

This by-law shall come into force and take effect on its passing thereof.

Read a First and Second Time this 17th day of July, 2013. Read a Third Time and Finally Passed, Signed and Sealed this 17th day of July, 2013.

The Corporation of the County of Frontenac

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

By-Law No. 2013-0028 – To Appoint a Municipal Auditor July 17, 2013

By-law No. 2013-0028 - To Appoint a Municipal Auditor

Page 227 of 231

AgendaItem#20b)

BY-LAW NO. 2013-0029 OF THE CORPORATION OF THE COUNTY OF FRONTENAC Being a by-law to amend By-law No. 2013-0017 (being a by-law to adopt the estimates for the sums required during the year 2013 for the purposes of the County of Frontenac and to establish rates to be levied for same against the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac) WHEREAS on May 2, 2013, the Council of the County of Frontenac adopted By-law No. 2013-0017, being a by-law to adopt the estimates for the sums required during the year 2013 for the purposes of the County of Frontenac and to establish rates to be levied for same against the Townships of Frontenac Islands, South Frontenac, Central Frontenac and North Frontenac; AND WHEREAS at the regular meeting of County Council held on July 17, 2013, Council adopted Resolutions No.-13 and No.-13 as follows resulting in an amendment to the 2013 County Budget: BE IT RESOLVED THAT Council undertake a Strategic Planning Session, driven and managed by Council, which would incorporate input from the Townships and the public, concurrent with the Service Delivery and Organization Review. BE IT RESOLVED THAT Council authorize a contract for a support position to complete the Capital Asset Management Plan. NOW THEREFORE, the Council of The Corporation of the County of Frontenac deems it expedient to enact the following amendment to the 2013 County of Frontenac budget as follows: 1.

THAT a transfer from reserves be included in the 2013 budget as follows: Expenditures:

Contract to complete the Capital Asset Management Plan

$25,000

Strategic Planning Session

$25,000

Revenue: Transfer from the Frontenac Working Funds Reserve

$50,000

County of Frontenac By-law No. 2013-0029 - To Amend By-law No. 2013-0017 (2013 Budget) July 17, 2013

By-law No. 2013-0029 - To amend the 2013 Budget By-law No. 2013-

Page 1 of 2

Page 228 of 231

AgendaItem#20b)

THAT this By-law shall come into force and take effect as of the date of final passing thereof.

Read a First and Second Time this 17th day of July, 2013. Read a Third Time and Finally Passed, Signed and Sealed this 17th day of July, 2013.

The Corporation of the County of Frontenac

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

County of Frontenac By-law No. 2013-0029 - To Amend By-law No. 2013-0017 (2013 Budget) July 17, 2013

By-law No. 2013-0029 - To amend the 2013 Budget By-law No. 2013-

Page 2 of 2

Page 229 of 231

AgendaItem#20c)

BY-LAW NO. 2013-0030 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to confirm all actions and proceedings of County Council on July 17, 2013 WHEREAS Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; WHEREAS Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; WHEREAS Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; WHEREAS the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE COUNTY OF FRONTENAC hereby enacts as follows:

THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on July 17, 2013 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on July 17, 2013 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
THAT all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on July 17, 2013 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.

By-law No. 2013-0030 – To confirm all actions and proceedings of County Council on July 17, 2013

By-law No. 2013-0030 - To Confirm the Proceedings of

Page 1 of 2

Page 230 of 231

AgendaItem#20c)

THAT this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 17th day of July, 2013. Read a Third Time and Finally Passed, Signed and Sealed this 17th day of July, 2013.

The Corporation of the County of Frontenac

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

By-law No. 2013-0030 – To confirm all actions and proceedings of County Council on July 17, 2013

By-law No. 2013-0030 - To Confirm the Proceedings of

Page 2 of 2

Page 231 of 231

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