Body: Council Type: Minutes Meeting: Regular Date: July 17, 2024 Collection: Council Minutes Municipality: Frontenac County
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MINUTES OF THE REGULAR MEETING OF COUNCIL July 17, 2024
A regular meeting of the Council of the County of Frontenac was held in the Frontenac Room of the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, July 17, 2024 at 9:30 AM
Present:
Warden Ron Vandewal, Deputy Warden Fran Smith, Councillors Fred Fowler, Nicki Gowdy, Judy GreenwoodSpeers, Ray Leonard, Gerry Lichty, and Bill Saunders
Also Present:
County: Kelly Pender, Chief Administrative Officer Gale Chevalier, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Alex Lemieux, Director of Corporate Services/Treasurer Susan Brant, Administrator-Fairmount Home Barb McCulloch, Director of Human Resources Jannette Amini, Manager of Legislative Services/Clerk
Regular Meeting of Council Minutes July 17, 2024 -9:30 AM
Call to Order
We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for mother earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the County is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.
Closed Session
Motion #: 118-24
Moved By:
Councillor Lichty
Seconded By:
Councillor Greenwood-Speers
Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held June 19, 2024
- Labour relations or employee negotiations - as it relates to the Labour Relations Strategy for Union Negotiations
- Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board - as it relates to a Notice of Intent to Arbitrate with a contractor Carried
Motion #: 119-24
Moved By:
Deputy Warden Vandewal
Seconded By:
Councillor Gowdy
Regular Meeting of Council Minutes July 17, 2024 -9:30 AM Page 2 of 21
Resolved That Council rise from Committee of the Whole closed session without reporting Carried
Approval of Addendum
Disclosure of Pecuniary Interest and General Nature Thereof
Adoption of Minutes
a)
Minutes of Meeting held June 19, 2024
Motion #: 120-24
Moved By:
Councillor Fowler
Seconded By:
Councillor Saunders
Resolved That the minutes of the regular Council meeting held June 19, 2024 be adopted. Carried
Delegations and/or Presentations
Regular Meeting of Council Minutes July 17, 2024 -9:30 AM Page 3 of 21
Proclamations
a)
Open Farm Days August 16 to September 30, 2024
Motion #: 121-24
Moved By:
Councillor Leonard
Seconded By:
Councillor Lichty
Whereasthe County of Frontenac recognizes the importance of agriculture in the region; and, Whereas Frontenac County believes a strong agriculturaleconomy is essential for enduring communities, for the healthof our residents, and to establish a strong community in support of food security for our citizens as well as our businesses, and organizations; and, Whereas Frontenac County has a vision of a strong agriculture community that is rooted in the character of Frontenac and its residents: welcoming, natural, healthy, clean, tranquil, entrepreneurial, and rural by choice and conviction; and Whereas the County of Frontenac is committed to supporting agriculture to grow businesses, attract more visitors and expand the tax base; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby declares August 16 to September 30, 2024, as Open Farm Days in Frontenac County, and reminds individuals of the importance of this six-week celebration which supports local agriculture and food businesses in our communities And Further That the County encourages all residents to support local farms and food businesses by participating in this series of events. Carried
Move into Committee of the Whole
Regular Meeting of Council Minutes July 17, 2024 -9:30 AM Page 4 of 21
Motion #: 122-24
Moved By:
Councillor Greenwood-Speers
Seconded By:
Deputy Warden Vandewal
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried
Briefings
a)
Mr. Kevin Farrell, Chief Administrative Officer, provided Council with his monthly CAO briefing.
Unfinished Business
Consent Reports from the Chief Administrative Officer
All items listed on the Consent Reports from the Chief Administrative Officer shall be the subject of one motion. Any member may ask for any item(s) included in the Consent Reports from the Chief Administrative Officer to be separated from that motion, whereupon the Consent Reports from the Chief Administrative Officer without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter.
Motion #: 123-24
Moved By:
Councillor Gowdy
Regular Meeting of Council Minutes July 17, 2024 -9:30 AM Page 5 of 21
Seconded By:
Councillor Fowler
That Council consent to the approval of Reports a) through d) the are considered routine items Carried
Consent Reports
a)
2024-072 Corporate Services Approval of a Municipal Tree Canopy Policy
Motion #:
Be It Resolved That Report 2024-072 Requirement for Municipal Tree Canopy Policy be received; And Further Thatthe Clerk be directed to bring forward a by-law later in the meeting hereby confirming that the policies set out in the following sections of the County Official Plan shall constitute the policy as require by Section 270(1) 7 of the Municipal Act, 2001 the tree protection and enhancement policies: a. Section 2.1.3 establishes the definition of and encourages ‘good forestry practices’ to ensure a sustainable forestry industry in the County. This typically translates to no clear cutting, establishing mitigation measures, and areas of protection. b. Section 7.1.3 establishes objectives to protect and enhance the natural heritage system. A healthy tree canopy is part of the natural heritage system. c. Section 7.1.4.6 establishes policies for the protection of significant woodlands. d. Section 7.1.4.8 establishes polices for the protection of natural linkages and biodiversity areas.
Regular Meeting of Council Minutes July 17, 2024 -9:30 AM Page 6 of 21
e. Section 7.1.4.10 sets out enabling policies that allow staff to request an environmental impact study to delineate, characterize, analyze, and plan for the protection of natural heritage systems and its components in the development review process. Carried
b)
2024-073 Office of the Chief Administrative Officer Support for EORN and 2B Developments (Rual Impact), Localizing Communal Servicing Project CMHC Housing Supply Challenge
Motion #:
Be It Resolved That the Council of the County of Frontenac offer its supports for EORN and 2B Developments (Rual Impact), Localizing Communal Servicing Project CMHC Housing Supply Challenge; And Further That the Chief Administrative Officer, on behalf of the County of Frontenac, be authorized to issue a letter of support. Carried
c)
2024-075 Corporate Services Canada Community Building Fund Agreement 2024-2033
Motion #:
Be It ResolvedThat the Council of the County of Frontenac receive the Corporate Services – Canada Community Building Fund Agreement 2024-2033 report;
Regular Meeting of Council Minutes July 17, 2024 -9:30 AM Page 7 of 21
And FurtherThat the Council of the County of Frontenac authorize the Warden and Clerk to sign the Municipal Funding Agreement for the Canada Community Building Fund. Carried
d)
2024-076 K&P Trail Authorization to Amend Easement Agreement across K&P Trail at 13823 Road 38; located at Lot 10, Concession 1, being Part 11 of Registered Plan 13R21601, Geographic Township of Oso, Township of Central Frontenac
Motion #:
Be It Resolved That the Council of the County of Frontenac authorize the Warden and Clerk to execute an amending agreement for the easement agreement across K&P Trail at 13823 Road 38; located at Lot 10, Concession 1, being Part 11 of Registered Plan 13R21601, Geographic Township of Oso, Township of Central Frontenac to permit underground utility access across the K&P Trail. Carried
Committee of Management of Fairmount Home
Motion #: 124-24
Moved By:
Councillor Saunders
Seconded By:
Warden Smith
That Committee of the Whole Council adjourn and meet as Committee of Management of Fairmount Home, with the Deputy Warden in the Chair.
Regular Meeting of Council Minutes July 17, 2024 -9:30 AM Page 8 of 21
Carried
b)
2024-079 Fairmount Home Quarterly Update Activity Report
Motion #: 125-24
Moved By:
Councillor Lichty
Seconded By:
Councillor Fowler
That the Committee of Management of Fairmount Home adjourn and revert back to Committee of the Whole Council. Carried
Recommend Reports from the Chief Administrative Officer
a)
Consultant Briefing: Ms. Nishat Afrin, CEM, CMVP Conservation and Energy Management Lead, Aladaco, briefed the Committee of the Whole with respect to the County of Frontenac Energy Conservation and Demand Management Plan [See Recommend Reports from the Chief Administrative Officer, clause b)]
b)
2024-071 Corporate Services Approval of the County of Frontenac Energy Conservation and Demand
Regular Meeting of Council Minutes July 17, 2024 -9:30 AM Page 9 of 21
Management Plan
Motion #: 126-24
Moved By:
Councillor Leonard
Seconded By:
Councillor Greenwood-Speers
Be It Resolved That the Council of the County of Frontenac approve the 2024 County of Frontenac Energy Conservation and Demand Management (ECDM) Plan attached to this report as Appendix A. And Further ThatStaff bring back a report to Council for future considerations on how the County can implement the recommendations within the ECDM plan Carried
c)
2024-074 Planning and Economic Development Futures Grant Award and Partnership Agreement with Frontenac Business Services for Operational Review of Medical Clinics in Frontenac County
Motion #: 127-24
Moved By:
Councillor Gowdy
Seconded By:
Councillor Saunders
Whereas an application was filed with the Frontenac Business Services 20th Anniversary – Futures Grant funding to support the Operational Review of Medical Clinics in Frontenac County. Therefore Be It ResolvedThat the Warden and the Clerk be authorized to enter into a partnership agreement with Frontenac Business Service for $5,000, and
Regular Meeting of Council Minutes July 17, 2024 -9:30 AM Page 10 of 21
And Further That the Council of the County of Frontenac offer its formal congratulations to Frontenac Business Services on its 20th Anniversary, and And Further That up to $20,000 from the Strategic Project Reserve be authorized to complete the operational review. Carried
d)
2024-077 Planning and Economic Development Update to the Charter for Economic Development
Motion #: 128-24
Moved By:
Councillor Leonard
Seconded By:
Councillor Fowler
Be It Resolved That the Council of the County of Frontenac approve and adopt the update to the Charter for Economic Development, attached to this report as Appendix 1 Carried
e)
2024-078 Corporate Services Authorization to enter into an Agreement with the Township of Frontenac Islands for the Removal of Boarding Restrictions and Indemnification of the County of Frontenac for the Howe Island Ferry
Motion #: 129-24
Moved By:
Councillor Lichty
Seconded By:
Warden Smith
Regular Meeting of Council Minutes July 17, 2024 -9:30 AM Page 11 of 21
Be It Resolved That the Council of the County of Frontenac authorize the Warden and Clerk to execute an agreement with the Township of Frontenac Islands for the Removal of Boarding Restrictions and Indemnification of the County of Frontenac for the Howe Island Ferry; And Further That the removal of boarding restrictions take effect commencing Monday, July 22, 2024. Carried
f)
2024-080 K&P Trail Central Frontenac Request for Trailhead Funding to support the construction of an accessible washroom at the Sharbot Lake Beach
Motion #: 130-24
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Gowdy
Be It Resolved That the Council of the County of Frontenac acknowledge the request from the Township of Central Frontenac for Trailhead funding to support the construction of an accessible washroom at the Sharbot Lake Beach; And Further That staff be directed to develop criteria for establishing trailheads and for considering funding requests for the development of trailheads; And Further That the draft trailhead criteria and funding mechanisms be reviewed by the Planning and Economic Development Advisory Committee. Carried
Information Reports from the Chief Administrative Officer
Regular Meeting of Council Minutes July 17, 2024 -9:30 AM Page 12 of 21
Reports from Advisory Committees of County Council
Return to Council
Motion #: 131-24
Moved By:
Councillor Saunders
Seconded By:
Councillor Leonard
That Council revert from Committee of the Whole Council, to Council.
Carried
Adoption of the Report of the Committee of the Whole Council
Motion #: 132-24
Moved By:
Councillor Fowler
Seconded By:
Councillor Lichty
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried
Motions, Notice of Which has Been Given
Regular Meeting of Council Minutes July 17, 2024 -9:30 AM Page 13 of 21
a)
Request for the Provincial Government to Recognize the Physician Shortage in Frontenac County
Motion #: 133-24
Moved By:
Deputy Warden Vandewal
Seconded By:
Councillor Saunders
Whereas the state of health care in Ontario is in crisis, with 2.3 million Ontarians lacking access to a family doctor, emergency room closures across the province, patients being de-rostered and 40% of family doctors considering retirement over the next five years; and, Whereas it is becoming increasingly challenging to attract and retain an adequate healthcare workforce throughout the health sector across Ontario; and, Whereas Ontario municipal governments play an integral role in the health care system through responsibilities in public health, long-term care, paramedicine, and other investments; and, Whereas the percentage of family physicians practicing comprehensive family medicine has declined from 77 in 2008 to 65 percent in 2022; and, Whereas per capita health-care spending in Ontario is the lowest of all provinces in Canada, and, Whereas a robust workforce developed through a provincial, sector-wide health human resources strategy would significantly improve access to health services across the province; Now Therefore Be It Resolved That the Council of the County of Frontenac urges the Province of Ontario to recognize the physician shortage in Frontenac County and Ontario, to fund health care appropriately and ensure every Ontarian has access to physician care. Carried
Giving Notice of Motion
Regular Meeting of Council Minutes July 17, 2024 -9:30 AM Page 14 of 21
Communications
That Council consent to the following communications of interest to Council listed below be received and filed:
a)
Eastern Ontario Wardens’ Caucus Municipal Infrastructure Policy Paper [Distributed to Members of County Council June 28, 2024]
b)
From the City of Brantford regarding the Support for the Decision of the Ontario Energy Board to End the Gas Letter [Distributed to Members of County Council June 28, 2024]
c)
From the EOWC regarding the June 2024 Newsletter Release of Infrastructure Paper and Strategic Plan [Distributed to Members of County Council June 28, 2024]
d)
From the Municipality of Tween regarding a Resolution sustainable funding for OPP costs [Distributed to Members of County Council June 28, 2024]
e)
From the Town of Cobalt regarding a Resolution on Asset Retirement Obligation [Distributed to Members of County Council June 28, 2024]
Regular Meeting of Council Minutes July 17, 2024 -9:30 AM Page 15 of 21
f)
From the Township of North Glengarry regarding a Resolution concerning the impending debt dilemma of rural municipalities [Distributed to Members of County Council June 28, 2024]
g)
From the City of Pickering regarding a Resolution on Water Testing Services for Private Drinking Water [Distributed to Members of County Council July 5, 2024]
h)
From the City of St. Catharines regarding a Resolution on the Green Roads Pilot Project [Distributed to Members of County Council July 5, 2024]
i)
From the County of Northumberland regarding a Resolution concerning Catch and Release Justice [Distributed to Members of County Council July 5, 2024]
j)
From the County of Northumberland regarding a Resolution on Sustainable Infrastructure Funding for Small Rural Municipalities [Distributed to Members of County Council July 5, 2024]
k)
From the County of Northumberland regarding a Resolution to Support a Social and Economic Prosperity Review [Distributed to Members of County Council July 5, 2024]
Regular Meeting of Council Minutes July 17, 2024 -9:30 AM Page 16 of 21
l)
From the Municipality of Leamington regarding a Resolution for Regulations to Restrict Keeping of Non-native wild animals [Distributed to Members of County Council July 5, 2024]
m)
From the Town of Kearney regarding a Resolution for the Government to Implement Sustainable Infrastructure [Distributed to Members of County Council July 5, 2024]
n)
From the Town of Tecumseh regarding a Resolution on Affordability of Water and Wastewater Systems [Distributed to Members of County Council July 5, 2024]
o)
From the Town of Tecumseh regarding a Resolution for Sustainable Infrastructure Funding for Small Rural Municipalities [Distributed to Members of County Council July 5, 2024]
p)
From the Township of New Tecumseth regarding a Resolution on the Phasing Out Free Water Testing for Private Wells [Distributed to Members of County Council July 5, 2024]
q)
From the Township of Otonabee-South Monaghan regarding Regulations for Importation and Safe Use of Lithium-ion Batteries [Distributed to Members of County Council July 5, 2024]
Regular Meeting of Council Minutes July 17, 2024 -9:30 AM Page 17 of 21
r)
From AMO requesting support for resolution on Campaign regarding Physician Shortage in Ontario [Distributed to Members of County Council July 12, 2024]
s)
From the Municipality of East Ferris regarding a Regulations for Importation and Safe Use of Lithium-ion Batteries [Distributed to Members of County Council July 12, 2024]
t)
From the Town of Petrolia regarding a Resolution to support fee increases for family doctors [Distributed to Members of County Council July 12, 2024]
u)
From the Township of Terrace Bay regarding a Resolution concerning Sustainable Funding for OPP [Distributed to Members of County Council July 12, 2024]
v)
Invitation to Open Farm Days 2024 [Distributed to Members of County Council July 12, 2024]
Other Business
By-Laws – General By-laws and Confirmatory By-law
Regular Meeting of Council Minutes July 17, 2024 -9:30 AM Page 18 of 21
a)
First and Second Reading
Motion #: 134-24
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Leonard
Resolved That leave be given the mover to introduce by-laws b) through g) that have been circulated to all Members of County Council and that by-laws b) through g) be read a first and second time. Carried
b)
Third Reading
Motion #: 135-24
Moved By:
Councillor Greenwood-Speers
Seconded By:
Councillor Leonard
Resolved That by-laws a) through g) be read a third time, signed, sealed and finally passed. Carried
By-Laws
a)
To declare lands Legally Described as Part Lot 12, Concession 2, being Part 1 of Registered Plan 13R22990, Geographic Township of Hinchinbrooke, Township of Central Frontenac, Surplus for the purpose of granting a right-of-way over part of the K&P Trail.
Regular Meeting of Council Minutes July 17, 2024 -9:30 AM Page 19 of 21
[Proposed By-law No. 2024-018]
b)
To Adopt a Policy with Respect to the Manner in which the Corporation of the County of Frontenac will Protect and Enhance the Tree Canopy and Natural Vegetation in the Municipality [Proposed By-law No. 2024-021]
c)
To authorize the execution of a partnership agreement with Frontenac Business Service for $5,000 [Proposed By-law No. 2024-022]
d)
To Authorize the Warden and Clerk to Execute a Municipal Funding Agreement with the Association of Municipalities of Ontario (AMO) for the Transfer of the Canada Community Building Fund to 2033 [Proposed By-law No. 2024-023]
e)
To Authorize the Warden and Clerk to Execute an Agreement with the Township of Frontenac Islands for the Removal of Boarding Restrictions and Indemnification of the County of Frontenac for the Howe Island Ferry [Proposed By-law No. 2024-024]
f)
To Authorize the Warden and Clerk to Execute an Amending Agreement for the easement agreement across K&P Trail at 13823 Road 38; located at Lot 10, Concession 1, being Part 11 of Registered Plan 13R21601, Geographic Township of Oso, Township of Central Frontenac to permit underground utility access across the K&P Trail. [Proposed By-law No. 2024-025]
Regular Meeting of Council Minutes July 17, 2024 -9:30 AM Page 20 of 21
g)
To confirm all actions and proceedings of County Council on July 17, 2024 [Proposed By-law No. 2024-026]
Adjournment
Motion #: 136-24
Moved By:
Councillor Gowdy
Seconded By:
Councillor Saunders
That the meeting hereby adjourn at 10:43 a.m. Carried
Regular Meeting of Council Minutes July 17, 2024 -9:30 AM Page 21 of 21
