Body: Council Type: Agenda Meeting: Regular Date: March 17, 2021 Collection: Council Agendas Municipality: Frontenac County
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Document Text
Frontenac County Council Meeting Wednesday, March 17, 2021 – 9:00 a.m. Council will resolve into Closed Meeting and will reconvene as regular Council at 9:30 a.m. Meeting to be held in combination of in person and Virtual Electronic Format, and live streamed on the County of Frontenac’s YouTube Channel https://youtu.be/9v0mppQsjyQ The Kingston Frontenac Rotary Auditorium 2069 Battersea Road, Glenburnie, ON
Agenda Page Call to Order Closed Session a) Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held February 17, 2021
- Labour relations or employee negotiations - as it relates to attendance management
- A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to the potential location of an additional land ambulance base
- Labour relations or Employee Negotiations - as it relates to the potential location of an additional land ambulance base
- A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - as it relates to the potential location of an additional land ambulance base Resolved That Council rise from Committee of the Whole closed session with/without reporting Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof Adoption of Minutes
Page 13 - 23
a)
Minutes of Meeting held February 17, 2021 Resolved That the minutes of the regular Council meeting held February 17, 2021 be adopted.
Deputations and/or Presentations a)
Mr. Marc Moeys of the Verona District ATV Club will address Council in support of ATV access on the K&P Trail through Verona. [See Recommend Reports from the Chief Administrative Officer, clause e)]
Proclamations Move into Committee of the Whole a) That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.
24 - 36
Briefings a) Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing. Unfinished Business
37 - 39
Recommend Reports from the Chief Administrative Officer a) 2021-022 Emergency and Transportation Services Community Paramedicine for Long-Term Care Recommendation Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services –Frontenac Paramedics – Community Paramedicine for Long-Term Care report for information. And Further That the Council of the County of Frontenac authorize the Warden and Clerk to execute an agreement with the Her Majesty the Queen in right of Ontario as represented by the Minister of Long-Term Care for a Community Paramedicine program. And Further That the Council of the County of Frontenac accept the staffing plan and hiring of positions to support this Community Paramedicine Program.
Page 2 of 123
Page 40 - 42
b)
2021-023 Emergency and Transportation Services 2020 Legislated Response Time Standard Performance Plan Reporting to the Ministry of Health and Long Term Care (MOHLTC) Recommendation Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services - 2020 Legislated Response Time Standard Performance Plan Reporting to Ministry of Health and Long Term Care (MOHLTC) for information, And Further That the 2020 Response Time Standard Performance Plan outcomes for the County of Frontenac be reported to the Director, Emergency Health Regulatory and Accountability Branch, Ministry of Health and Long Term Care as required by legislation.
43 - 45
c)
2021-024 Corporate Services Amendments to Procedural By-law 2013-0020 regarding updates to the CAO Performance Appraisal Review Panel Terms of Reference Recommendation Resolved that the Council of the County of Frontenac receive the Corporate Services – Amendments to Procedural By-law 2013-0020 regarding updates to the CAO Performance Appraisal Review Committee Terms of Reference report for information; And Further That Procedural By-law 2013-0020, as amended, be further amended to add to Schedule B-6, under Mandate/Terms of Reference: 4, a., an additional bullet as follows: v. To avoid any real or perceived conflict of interest, pecuniary interest or personal gain for the CAO, their family or associates, an annual disclosure memo be presented to the Panel on any external activities that he/she is currently engaged in.
Page 3 of 123
Page 46 - 48
d)
2021-025 Corporate Services Appointment of an Area Weed Inspector for the County of Frontenac Recommendation Be It Resolved Thatthe Council of the County of Frontenac receive the Corporate Services – Appointment of an Area Weed Inspector for the County of Frontenac report for information; And Further Thatthe Clerk be directed to bring forward a by-law later in the meeting appointing Kelly J. Pender as Area Weed Inspector for the County of Frontenac.
49 - 71
e)
2021-028 Planning and Economic Development Review of motorized access to the Verona Corridor of the Frontenac K&P Trail Recommendation Be it Resolved That access for ATV use on the Frontenac K&P Trail from Craig Road south to the Verona Trailhead at Bellrock Road be permitted on a permanent basis.
72 - 93
f)
Staff Briefing: Mr. Kelly Pender, CAO and Chief Chevalier, will brief the Committee of the Whole with respect to Proposed Paramedic Deployment Plan [See Recommend Reports from the Chief Administrative Officer clause g)]
Page 4 of 123
Page 94 - 96
g)
2021-027 Office of the Chief Administrative Officer Proposed Paramedic Deployment Plan Council will re-enter closed session during deliberations of this report Recommendation: Be It Resolved That the Council of the County of Frontenac receive the briefing and report 2021-027 – Proposed Paramedic Deployment Plan: And Further That the Council of the County of Frontenac direct staff to proceed with the planning process for the construction of a paramedic station to be located at the property identified in the closed session report; And Further Thatas part of the planning process a detailed financial plan be completed that will provide for a predictable budget impact; And Further That the sum of $25,000 be taken from the sustainability reserve for the purpose of completing the planning process; And Further That staff report back to Council regarding progress on the plan prior to the end of September 2021. Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- A proposed or pending acquisition or disposition of land by the municipality or local board - as it relates to the potential location of an additional land ambulance base
- Labour relations or Employee Negotiations - as it relates to the potential location of an additional land ambulance base
- A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - as it relates to the potential location of an additional land ambulance base Resolved That Council rise from Committee of the Whole closed session without reporting
97 - 101
Information Reports from the Chief Administrative Officer a) 2021-029 Corporate Services 2020 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees Report
Page 5 of 123
Page
Reports from Council Liaison Appointees a) Emergency and Transportation Services - Councillor Higgs b)
Long Term Care (Fairmount Home) - Councillor Martin
c)
Corporate Services - Councillor MacDonald
d)
Planning and Economic Development - Councillor Revill
Reports from External Boards and Committees a) Kingston Frontenac Library Board Update - Councillor Revill
102 - 113
b)
KFL&A Public Health Board Update - Deputy Warden Doyle
c)
Housing and Homelessness Committee Update - Warden Smith
d)
Food Policy Council of Kingston, Frontenac, Lennox and Addington Councillor Higgs
Reports from Advisory Committees of County Council a) Staff Briefing: Mr. Kelly Pender, Chief Administrative Officer, will brief the Committee of the Whole with the Detailed Designs developed by Colbourne & Kembel Architects Inc. as being recommended by the Administrative Building Design Task Force.
Page 6 of 123
Page 114 - 118
b)
Report of the Administrative Building Design Task Force That the Report received from the Administrative Building Design Task Force be received and adopted. Report of the Administrative Building Design Task Force The Administrative Building Design Task Force reports and recommends as follows: 2021-021 Office of the Chief Administrative Officer Review of Detailed Design Plans and Budget Financial Analysis for the Joint Administrative Building Be It Resolved That the Office of the Chief Administrative Officer – Office of the Chief Administrative Officer – Review of Detailed Design Plans and Budget/Financial Analysis for the Joint Administrative Building be received; And Further That the Administrative Building Design Task Force approve the Detailed Designs developed by Colbourne & Kembel Architects Inc. and proceed through Phase 3 of the Workplan – RFP for Detailed Design, as noted in the report.
Return to Council a) That Council revert from Committee of the Whole Council, to Council.
Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed:
Page 7 of 123
Page a)
From Robert Tremblay, AMCTO President Regarding An Open Letter to Ontario Municipal Councils [Distributed to Members of County Council February 19, 2021]
b)
From the Township of Perry Regarding Community Safety & Well-Being Plan - Extension Request [Distributed to Members of County Council February 26, 2021]
c)
Letter of Support from the Township of Perry Regarding Children and Childcare as part of the Governments Post Pandemic Recovery Plan [Distributed to Members of County Council February 26, 2021]
d)
Letter of Support from the Township of Perry regarding the Ontario Fire College [Distributed to Members of County Council February 26, 2021]
e)
From the Township of the Archipelago Regarding the Review of the Municipal Elections Act [Distributed to Members of County Council February 26, 2021]
f)
Letter of Support from the Municipality of St. Charles Regarding the Cannabis Act and Health Can Guideline [Distributed to Members of County Council February 26, 2021]
g)
From the Township of South Glengarry Regarding MFIPPA Reform [Distributed to Members of County Council February 26, 2021]
h)
From the Township of South Glengarry Regarding Automatic Speed Enforcement [Distributed to Members of County Council February 26, 2021]
i)
From Kingston & Frontenac Housing Corporation Regarding the February 22, 2021 Meeting Agenda [Distributed to Members of County Council February 26, 2021]
j)
Letter of Support from the Township of Strong Regarding the Ontario Fire College Closure [Distributed to Members of County Council February 26, 2021]
k)
Letter of Support from the City of Port Colborne Regarding the Ontario Fire College Closure [Distributed to Members of County Council February 26, 2021]
l)
Letter of Support from the Town of Mono Regarding the Ontario Fire College Closure [Distributed to Members of County Council February 26, 2021]
m)
Letter of Support from the Township of the Archipelago Regarding the Ontario Fire College Closure [Distributed to Members of County Council February 26, 2021]
n)
From the Township of Tiny regarding Letter to AMO regarding Closure of Ontario Fire College [Distributed to Members of County Council February 26, 2021]
Page 8 of 123
Page o)
From the Municipality of West Grey regarding support of resolution for Municipal Insurance Rates [Distributed to Members of County Council February 26, 2021]
p)
From the Regional Municipality of Halton Regarding Long-Term Care Homes [Distributed to Members of County Council March 5, 2021]
q)
Motion from the Regional Municipality of Halton Regarding Long-Term Care Homes [Distributed to Members of County Council March 5, 2021]
r)
From the Township of Howick regarding a letter to Premier Ford over the closure of the Ontario Fire College campus [Distributed to Members of County Council March 5, 2021]
s)
From the Township of Lake of Bays Regarding Capacity Limits for Restaurants in Stage 2 under the Reopening Ontario Act, 2020 [Distributed to Members of County Council March 5, 2021]
t)
Resolution from Sarnia City Council regarding Colour Coded Capacity Limits [Distributed to Members of County Council March 5, 2021]
u)
From Niagara Region Regarding Schedule 6, Bill 197, COVID-19 Economic Recovery Act, 2020 [Distributed to Members of County Council March 5, 2021]
v)
Motion from Niagara Region Regarding Homelessness, Mental Health and Addiction in Niagara [Distributed to Members of County Council March 5, 2021]
w)
From Howick Township regarding resolution requesting OMAFRA amend the Tile Drainage Installation Act [Distributed to Members of County Council March 5, 2021]
x)
Background information from Howick Township regarding the Tile Drainage Act [Distributed to Members of County Council March 5, 2021]
y)
From the Township of Adjala-Tosorontio supporting request for OMAFRA to amend the Tile Drainage Act [Distributed to Members of County Council March 5, 2021]
z)
From the Township of Brock Regarding Cannabis Licencing and Enforcement [Distributed to Members of County Council March 12, 2021]
aa) From the Township of Brock Regarding Ontario Fire College, Gavenhurst [Distributed to Members of County Council March 12, 2021]
Page 9 of 123
Page ab) From the Town of Bracebridge regarding the request to the Province of Ontario to reverse the decision to close the Ontario Fire College [Distributed to Members of County Council March 12, 2021] ac)
From the Township of Limerick providing resolution regarding the decision to close the Ontario Fire College [Distributed to Members of County Council March 12, 2021]
ad) From the Municipality of Morris-Turnberry regarding Support of Resolution regarding Ontario Fire College [Distributed to Members of County Council March 12, 2021] ae) Fire Marshal’s Communiqué 2021-02 - Ontario Fire College Training Modernization [Distributed to Members of County Council March 12, 2021] af)
Invitation from EORN regarding Cell Gap Contract Announcement [Distributed to Members of County Council March 12, 2021]
Other Business
Page 10 of 123
Page a)
EORN Resolution of Support for Gig Project Whereas residents and businesses across our municipality need access to modern and adequate high-speed broadband services. And Whereas the demand for high-speed broadband services will continue to grow year after year. And Whereas our residents and businesses should not continue to be disadvantaged by the lack of access to high-speed services. And Whereas the Eastern Ontario Regional Network (EORN) has submitted a comprehensive regional project to deliver a Gig (up to 1,000 Mbps) of speed that will serve our residents and businesses long into the future. And Whereas EORN’s approach has proven itself very successful and represents an efficient and effective way to solve our broadband needs. Now ThereforeBe It Resolved That the Council of the County of Frontenac request both the federal and provincial governments to immediately fund the EORN Gig Project; And Further That a letter of support with a copy this resolution be sent to The Honourable Maryam Monsef, Minister for Women and Gender Equality and Rural Economic Development, and The Honourable Laurie Scott, Minister of Infrastructure, and Minister Scott with copies to Scott Reid, MP, Lanark-Frontenac-Kingston, Mark Gerretsen, MP, Kingston and the Islands, Randy Hillier, MPP, Lanark-Frontenac-Kingston and Ian Arthur, MPP, Kingston and the Islands.
Public Question Period By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-laws a) through d) that have been circulated to all Members of County Council and that by-laws a) through d) be read a first and second time. b)
Third Reading Resolved That by-laws a) through d) be read a third time, signed, sealed and finally passed. By-Laws
Page 11 of 123
Page 119
a)
To appoint an Area Weed Inspector for the County of Frontenac. [Proposed By-law No. 2021-0009]
120
b)
To amend By-law No. 2013-0020 (CAO Performance Appraisal Review Panel Terms of Reference) [Proposed By-law No. 2021-0010]
121
c)
To authorize the execution of an agreement with the Her Majesty the Queen in the right of Ontario as represented by the Minister of Long-Term Care for a Community Paramedicine Program. [Proposed By-law No. 2021-0011]
122 - 123
d)
To confirm all actions and proceedings of County Council on March 17, 2021 [Proposed By-law No. 2021-0012]
Adjournment
Page 12 of 123
AGENDA ITEM #a)
Minutes of the Regular Meeting of Council February 17, 2021 A regular meeting of the Council of the County of Frontenac was held in virtual electronic format, hosted at the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, February 17, 2021 and was called to order at 9:00 a.m. Regular business commenced at 9:30 a.m. There was a “Closed Meeting” of the Committee of the Whole from 9:03 am to 9:26 am. Present Electronically:
Warden Ron Vandewal, Deputy Warden Denis Doyle, Councillors Ron Higgins, Fran Smith, Bruce Higgs, Bill MacDonald, Gerry Martin and Alan Revill
Also Present Electronically:
County: Kelly Pender, Chief Administrative Officer Gale Chevalier, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Alex Lemieux, Director of Corporate Services/Treasurer Susan Brant, Administrator-Fairmount Home Barb McCulloch, Director of Human Resources Jannette Amini, Manager of Legislative Services/Clerk Alison Vandervelde, Acting Manager of Economic Development
Closed Session Motion #: 22-21
Moved By: Seconded By:
Councillor MacDonald Councillor Higgs
Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held January 20, 2021
- Labour relations or employee negotiations - as it relates to negotiation updates with CUPE Local 2290
- A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - as it relates to Ontario Health Teams Carried
Page 13 of 123 Minutes of Meeting held February 17, 2021
AGENDA ITEM #a)
Motion #: 23-21
Moved By: Seconded By:
Councillor Smith Deputy Warden Doyle
Resolved That Council rise from Committee of the Whole closed session, that Procedural By-law 2013-0020 be waived and that the Warden report. Carried (a 2/3 vote was received) Motion #: 24-21
Moved By: Seconded By:
Councillor Higgins Councillor Martin
That the Warden and Clerk are hereby authorized to execute a Collective Agreement with the Canadian Union of Public Employees, Local 2290 in accordance with the Arbitration Award dated January 25, 2021. Carried Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof There were none. Adoption of Minutes a)
Minutes of Meeting held January 20, 2021
Motion #: 25-21
Moved By: Seconded By:
Councillor Revill Councillor MacDonald
Resolved That the minutes of the regular Council meeting held January 20, 2021 be adopted. Carried Deputations and/or Presentations Proclamations Move into Committee of the Whole Motion #: 26-21
Moved By: Seconded By:
Councillor Higgs Councillor Smith
That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried Regular Meeting of Council Minutes February 17, 2021
Page 14 of 123 Minutes of Meeting held February 17, 2021
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AGENDA ITEM #a)
Briefings a)
Ms. Alison Vandervelde, Acting Manager, Economic Development, Ms. Nicole Whiting, Executive Director, Ontario’s Highlands Tourism Organization and Ms. Bonnie Ruddock, Executive Director, Region 9 Regional Tourism Organization briefed the Committee of the Whole on the Destination Development Plan. A copy of the presentation is attached to the record in the Clerk’s Office. [See Recommend Reports from the Chief Administrative Officer, clause a)]
b)
Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing.
c)
Mr. Kelly Pender, CAO and Ms. Susan Brant, Administrator provided Council with a briefing regarding the recent Eastern Ontario Wardens’ Caucus report on the status of Long-Term Care in municipal homes owned and operated by EOWC members. A copy of the presentation is attached to the record in the Clerk’s Office. [See Information Reports, clause b)] Unfinished Business Recommend Reports from the Chief Administrative Officer
a)
2021-018 Planning and Economic Development Destination Development Plan Motion #: 27-21 Moved By: Councillor Higgins Seconded By: Warden Vandewal Whereas County Council has prioritized tourism as part of the County’s response to COVID-19; and Whereas the development of a Destination Development Plan has been approved as part of the Planning & Economic Development 2021-2025 Business Plan; Therefore Be It Resolved That the Council of the County of Frontenac authorize the Warden and Clerk to enter into an agreement with Regional Tourism Organization 9 and Ontario’s Highland’s Tourism Organization for the purpose of developing a Destination Development Plan for Frontenac County; And Further That Council authorize the expenditure of $38,000 from the Community Development Reserve for project execution, split equally over the 2021 and 2022 budget years. Carried Regular Meeting of Council Minutes February 17, 2021
Page 15 of 123 Minutes of Meeting held February 17, 2021
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AGENDA ITEM #a)
b)
2021-015 Corporate Services 2020 Frontenac Howe Islander Petition for Subsidy Motion #: 28-21 Moved By: Councillor Martin Seconded By: Councillor Revill Resolved That the Council of the County of Frontenac accept the Corporate Services – 2020 Frontenac Howe Islander Ferry Petition for Subsidy report; And Further That Council authorize the Clerk to petition the Ministry of Transportation for $872,129.65. Carried c)
2021-016 Office of the Chief Administrative Officer Clarification on County of Frontenac Approved 2021 Budget Requisition for the City of Kingston share of Land Ambulance Services and Fairmount Home for the Aged Motion #: 29-21 Moved By: Councillor MacDonald Seconded By: Councillor Higgs Whereas the County of Frontenac is the Service Manager for Fairmount Home and Frontenac Paramedic Services; and, Whereas the County reviewed its draft budget on October 20 and 21, 2020 and passed its 2021 budget on December 16, 2020 through By-law 2020-0049; and, Whereas the 2021 budget included budget requisitions for Fairmount Home and Frontenac Paramedic Services; and, Whereas the Director of Corporate Services/Treasurer provided the City of Kingston with the draft requisition amounts on October 22, 2020 and confirmed these amounts as final on January 20, 2021; and, Whereas the City of Kingston in a letter dated February 1, 2021 requested a more formal notification of the budget requisition: Now Therefore Be It Resolved That the Council of the County of Frontenac confirms that the City of Kingston budget requisition for the Fairmount Home and Frontenac Paramedic Services remain as provided by the County Director of Corporate Services/Treasurer, at $12,751,183 as follows: Fairmount Home $3,949,865 Frontenac Paramedic Services $8,801,318 And that a copy of this motion be forwarded to the City of Kingston. Carried
Regular Meeting of Council Minutes February 17, 2021
Page 16 of 123 Minutes of Meeting held February 17, 2021
Page 4 of 11
AGENDA ITEM #a)
Information Reports from the Chief Administrative Officer a) b)
2021-017 Fairmount Home Quarterly Update Activity Report 2021-020 Office of the Chief Administrative Officer Eastern Ontario Wardens’ Caucus – Long Term Care Report Reports from Council Liaison Appointees
a)
Emergency and Transportation Services - Councillor Higgs
Councillor Higgs provided an overview of the Emergency and Transportation Services liaison activities since the last Council meeting. b)
Long Term Care (Fairmount Home) - Councillor Martin
Councillor Martin provided an overview of the Long Term Care (Fairmount Home) liaison activities since the last Council meeting. c)
Corporate Services - Councillor MacDonald
Councillor MacDonald provided an overview of the Corporate Services liaison activities since the last Council meeting. d)
Planning and Economic Development - Councillor Revill
Councillor Revill provided an overview of the Planning and Economic Development liaison activities since the last Council meeting. Reports from External Boards and Committees a)
Kingston Frontenac Library Board Update - Councillor Revill
Councillor Revill provided an overview of the Kingston Frontenac Library Board activities since the last Council meeting. b)
KFL&A Public Health Board Update – Deputy Warden Doyle
Deputy Warden Doyle provided an overview of the KFL&A Public Health Board activities since the last Council meeting.
Regular Meeting of Council Minutes February 17, 2021
Page 17 of 123 Minutes of Meeting held February 17, 2021
Page 5 of 11
AGENDA ITEM #a)
c)
Housing and Homelessness Committee Update - Warden Smith
No report. d)
Food Policy Council of Kingston, Frontenac, Lennox and Addington Councillor Higgs
Councillor Higgs provided an overview of the Food Policy Council of Kingston, Frontenac, Lennox and Addington activities since the last Council meeting. Reports from Advisory Committees of County Council Return to Council Motion #: 30-21
Moved By: Seconded By:
Councillor Smith Councillor Higgins
That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 31-21
Moved By: Seconded By:
Councillor Martin Councillor Revill
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried Motions, Notice of Which has Been Given a)
Resolution of Support for Xplornet Communications Inc.’s Application to the Universal Broadband Fund (UBF) for expansion of high speed Internet [See Communications w) and x)]
Motion #: 32-21
Moved By: Seconded By:
Councillor Revill Councillor Vandewal
Be It Resolved That Council of the County of Frontenac supports Xplornet Communications Inc.’s application to the Universal Broadband Fund (UBF) for expansion of high speed Internet access within South Frontenac including fibre to the home (FTTH) and 5G wireless broadband coverage within the Township. Carried
Regular Meeting of Council Minutes February 17, 2021
Page 18 of 123 Minutes of Meeting held February 17, 2021
Page 6 of 11
AGENDA ITEM #a)
Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) b) c) d) e) f) g) h) i) j) k) l) m) n)
From the Corporation of the Municipality of Mississippi Mills Regarding Revisions to Municipal Elections [Distributed to Members of County Council January 22, 2021] From the Kingston Frontenac Housing Corporation providing January 25, 2021 Board Package [Distributed to Members of County Council January 22, 2021] Email from the Salvation Army Kingston Regarding an Open House after the COVID-19 Pandemic [Distributed to Members of County Council January 22, 2021] From the Town of Plympton-Wyoming regarding resolution in Support of Matachewan resolution on Grant Deadlines [Distributed to Members of County Council January 22, 2021] From the Town of Plympton-Wyoming regarding resolution in Support of SWM resolution on Drainage and Railways [Distributed to Members of County Council January 22, 2021] From the Township of Laird Regarding an Interim Cap on Gas Plant and Greenhouse Gas Pollution [Distributed to Members of County Council January 22, 2021] From the Township of South-West Oxford Regarding Automatic Speed Enforcement [Distributed to Members of County Council January 22, 2021] From the United Counties of Stormont, Dundas & Glengarry Regarding the Reopening of Small Businesses [Distributed to Members of County Council January 22, 2021] Letter of Support from Perth County Regarding Extension of Grant Deadlines [Distributed to Members of County Council January 22, 2021] From the Township of North Frontenac Regarding Tri-Board Student Transportation Services RFP [Distributed to Members of County Council January 22, 2021] From the City of Port Colborne Regarding Amending the AGCO Licensing and Application Process for Cannabis Retail Stores [Distributed to Members of County Council January 29, 2021] From the City of Port Colborne Regarding Drainage Matters on CNR Lands [Distributed to Members of County Council January 29, 2021] From the Municipality of Grey Highlands Regarding Insurance Rate Increases [Distributed to Members of County Council January 29, 2021] From the Town of Bracebridge Regarding Infrastructure Funding [Distributed to Members of County Council January 29, 2021]
Regular Meeting of Council Minutes February 17, 2021
Page 19 of 123 Minutes of Meeting held February 17, 2021
Page 7 of 11
AGENDA ITEM #a)
o) p) q) r) s) t) u) v) w) x) y) z) aa) ab) ac) ad) ae)
Letter of Support from the Municipality of West Nipissing Regarding Emergency Operational Funding [Distributed to Members of County Council January 29, 2021] From the City of Port Colborne Regarding Unlicensed and Unmonitored Cannabis Grow Operations [Distributed to Members of County Council January 29, 2021] From the Township of Glengarry Regarding a request to the Province of Ontario to Allow Small Businesses to Open [Distributed to Members of County Council January 29, 2021] Letter of Support from the Town of Gore Bay Regarding the Increased Cost of Municipal Insurance [Distributed to Members of County Council January 29, 2021] From the Township of Frontenac Islands Regarding Concerns Around the K&P Trail Initiative [Distributed to Members of County Council January 29, 2021] Presentation from Eastern Ontario’s Leadership Council to Rural Ontario Municipal Association [Distributed to Members of County Council January 29, 2021] From the Township of North Frontenac Regarding ROMA Conference 2021 [Distributed to Members of County Council January 29, 2021] From South Frontenac Community Services Regarding Transportation Reporting 2019 [Distributed to Members of County Council January 29, 2021] Resolution of Support from South Frontenac Township Regarding the Xplornet Universal Broadband Fund [Distributed to Members of County Council January 29, 2021] Letter from the Township of South Frontenac Regarding the Universal Broadband Fund [Distributed to Members of County Council January 29, 2021] From Southern Frontenac Community Services providing its February 2021 Newsletter [Distributed to Members of County Council February 5, 2021] From the County of Perth regarding letter to Premier Ford on significant Negative Impacts of CVA in Rural Communities [Distributed to Members of County Council February 5, 2021] From the Municipality of Meaford regarding Resolution of Support for grant deadline extensions for Ontario municipalities [Distributed to Members of County Council February 5, 2021] From the Township of Asphodel-Norwood requesting deadline extension for Community Safety & Well-Being (CSWB) Plans [Distributed to Members of County Council February 5, 2021] From the Township of Baldwin regarding the closure of the Ontario Fire College Gravenhurst [Distributed to Members of County Council February 5, 2021] From the Township of Lake of Bays Regarding Change to Schedule 8 of the Provincial Budget Bill 229 [Distributed to Members of County Council February 5, 2021] From the Township of Lake of Bays Regarding the Ontario Fire College
Regular Meeting of Council Minutes February 17, 2021
Page 20 of 123 Minutes of Meeting held February 17, 2021
Page 8 of 11
AGENDA ITEM #a)
af) ag) ah) ai) aj) ak) al) am) an) ao)
[Distributed to Members of County Council February 5, 2021] From the Township of Lake of Bays Regarding the Request for Municipal Infrastructure Funding Opportunities [Distributed to Members of County Council February 5, 2021] From the Township of Lake of Bays Regarding the Request for Revisions to the Municipal Election Act. [Distributed to Members of County Council February 5, 2021] News release from the EOWC regarding its Comprehensive review of Eastern Ontario Long-Term Care facilities [Distributed to Members of County Council February 5, 2021] From the Town of Orangeville Regarding Green House Gas Emissions [Distributed to Members of County Council February 12, 2021] Letter from Guelph-Eramosa Township Regarding Advocacy for Reform MFIPPA Legislation [Distributed to Members of County Council February 12, 2021] Township of Faraday Support for County of Frontenac resolution for AODA compliance extension [Distributed to Members of County Council February 12, 2021] From the City of St. Catherines Regarding Universal Paid Sick Days in Ontario [Distributed to Members of County Council February 12, 2021] From the Township of Conmee Regarding Criminal Records and Municipal Election Candidates [Distributed to Members of County Council February 12, 2021] From the Township of Georgian Bay Regarding Insurance Premiums [Distributed to Members of County Council February 12, 2021] From the Town of Gravenhurst Regarding the Ontario Fire College [Distributed to Members of County Council February 12, 2021]
Other Business a)
Motion of Support for Election of Councillor Frances Smith to the Eastern Ontario Regional Network (EORN) Board of Directors
Motion #: 33-21
Moved By: Seconded By:
Councillor MacDonald Councillor Higgs
Whereas Councillor Frances Smith was first elected to the EORN Board in 2017 and reelected in 2019; And Whereas Councillor Frances Smith has expressed her intention to run for reelection to the EORN Board; Therefore Be It Resolved That the Council of the County of Frontenac supports and endorses Councillor Frances Smiths bid for re-election to the Eastern Ontario Regional Network (EORN) Board of Directors Carried
Regular Meeting of Council Minutes February 17, 2021
Page 21 of 123 Minutes of Meeting held February 17, 2021
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AGENDA ITEM #a)
b)
Confirmation of appointment to the Joint Frontenac Accessibility Advisory Committee [Application distributed separately from the agenda.]
Motion #: 34-21
Moved By: Seconded By:
Councillor Smith Deputy Warden Doyle
That Janet MacDonald be appointed as the Community Representative of the Township of Frontenac Islands to the Joint Accessibility Advisory Committee whose terms shall expire November 30, 2022; And Further That By-law 2013-0020 be amended accordingly. Carried Public Question Period By-Laws – General By-laws and Confirmatory By-law a)
First and Second Reading
Motion #: 35-21
Moved By: Seconded By:
Councillor Higgins Councillor Martin
Resolved That leave be given the mover to introduce by-laws a) through d) that have been circulated to all Members of County Council and that by-laws a) through d) be read a first and second time. Carried b)
Third Reading
Motion #: 36-21
Moved By: Seconded By:
Councillor Higgins Councillor Martin
Resolved That by-laws a) through d) be read a third time, signed, sealed and finally passed. Carried By-Laws a)
To authorize the execution of an Agreement with the Canadian Union of Public Employees, Local 2290 in accordance with the Arbitration Award [Proposed By-law No. 2021-0005]
b)
To Authorize the Warden and Clerk to Execute a Memorandum of Understanding with the Regional Tourism Organization 9 (RTO 9) and Ontario’s Highland’s Tourism Organization for the purpose of completing a Destination Development Plan for Frontenac County [Proposed By-law No. 2021-0006]
Regular Meeting of Council Minutes February 17, 2021
Page 22 of 123 Minutes of Meeting held February 17, 2021
Page 10 of 11
AGENDA ITEM #a)
c)
To amend By-law No. 2013-0020 (Appointment to the Joint Frontenac Accessibility Advisory Committee) [Proposed By-law No. 2021-0007]
d)
To confirm all actions and proceedings of County Council on February 17, 2021 [Proposed By-law No. 2021-0008] Adjournment
Motion #: 37-21
Moved By: Seconded By:
Councillor Revill Councillor MacDonald
That the meeting hereby adjourn at 11:02 Carried
Ron Vandewal, Warden
Regular Meeting of Council Minutes February 17, 2021
Page 23 of 123 Minutes of Meeting held February 17, 2021
Jannette Amini, Clerk
Page 11 of 11
March 17, 2021 Report 2021-03
Page 24 of 123 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Administrative Report
AGENDA ITEM #a)
Page 25 of 123 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
CAO Schedule • • • • •
• • • •
• •
AGENDA ITEM #a)
• • • •
Queen’s Innovation Forum, February 18 EOLC Finance Committee Meeting, February 22 Frontenac CAO’s meeting, February 23 EOLC Governance Structure meeting AMO Long Term Care Covid19 Commission Working Group February 26 Communal Service Governance Committee Meeting, March 2 AMO Health Task Force Meeting, March 8 Provincial- Municipal COVID 19 MOU Technical Group, March 9 Centre for Excellence in Non Profit and Per Bed Funding discussion, March 11 EOWC Warden’s Meeting, March 12 County Council, March 17 EOLC Meeting, March 17 Provincial – Municipal Covid19 MOU Technical Working Group, March 23 AMO Long Term Care webinar, March 24 KFL&A Public Health Board presentation, March 24
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Update – EOWC and EOLC • Presentation re: Long-Term Care Report to the KF&A Public Board of Health on March 24, 2021 with the County of L&A • Focus on: – EOWC report and recommendations – Local infection prevention and control efforts – Staffing challenges
AGENDA ITEM #a)
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AMO Updates •
AMO is proud to announce keynote speaker Sheila WattCloutier on the social, cultural, and economic impacts of climate change and what that means for your communities. Register for AMO’s free webinar on Municipal Long-Term Care Advocacy on March 24, 2021 from 10:30 am - 12:00 pm. Register.
AGENDA ITEM #a)
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AMO Provincial Matters •
As of March 1, 2021, MTO pilot regulations allow cargo electric bicycles on Ontario roads in municipalities that pass by-laws to allow them. The pilot program is permissive and at the discretion of municipal governments. Those that choose to allow e-bikes on their streets must inform MTO by sending an email to SPDB@ontario.ca and are subject to reporting requirements.
AGENDA ITEM #a)
Page 29 of 123 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Provincial Matters Ontario to Release 2021 Budget on March 24 •
•
AGENDA ITEM #a)
Press Release indicates the 2021 budget will continue to focus on protecting people’s health and jobs through the COVID-19 pandemic and will support the province’s comprehensive vaccine distribution plan, along with providing additional resources for the health care sector and initiatives to protect the economic wellbeing of families, workers and employers. No specific mention of whether the budget will include any additional funding for LTC to help move them to the 4 hours of care that they have committed to.
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Provincial Matters Ontario to strengthen municipal codes of conduct •
•
AGENDA ITEM #a)
The Ontario government is launching consultations with the municipal sector to strengthen accountability for council members to ensure that councillors and heads of council maintain a safe and respectful workplace and carry out their duties as elected officials in an ethical and responsible manner. Minister Clark was quoted as saying “We want to gather input to ensure there are adequate mechanisms in place to hold council members accountable for any unacceptable behaviour ”, and “It’s critical that everyone feels safe and respected in the workplace, and that they know there are accountability measures in place for members who violate codes of conduct."
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Communications Update February, 2021 Website Pageviews FrontenacCounty.ca InFrontenac.ca FrontenacMaps.ca
29,765 4,339 5,608
Social Media Engagement 1,505 625 70 3,170 2,486 235
Total engagements % Change from prev
45,615 +4.7
AGENDA ITEM #a)
County Facebook County Twitter County Instagram FPS Twitter Fairmount Facebook H.I. Ferry Twitter
The most-visited page on County websites in February: Careers.Frontenaccounty.ca. The most-viewed job post was for the Community Planner position.
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Communications Update Public audiences were most actively engaged on social media in February with news that Fairmount Home residents received their second COVID-19 vaccination shots.
AGENDA ITEM #a)
Audiences also showed very strong interest in the delivery of new ambulance #4322 to Frontenac Paramedics on February 7.
Page 33 of 123 Officer, will provide Council wi… Mr. Kelly Pender , Chief Administrative
Economic Development Update AWARD ALERT! Frontenac County has won a Marketing Canada Award from the Economic Developers Association of Canada (EDAC) for the Brand Ambassador Handbook.
Congratulations to the staff team and businesses who have made this program a success!
AGENDA ITEM #a)
This booklet was created by the Economic Development Team to introduce prospective ambassadors to the network and provide actionable ways to get started as part of the local business community.
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Planning Services Update South Frontenac New Official Plan • County and South Frontenac Township staff have met to discuss the process for the new Official Plan that is underway. Township staff will be seeking the services of a planning consultant to assist them. Central Frontenac New Official Plan • The final report with the updated land use schedule should be presented to Council by the end of March, at which time Council can set a date for the Public Meeting. North Frontenac Community Improvement Plan (CIP) • Public open house on revised CIP held in Plevna on February 25.
Communal Services Governance Committee has received the draft recommendation report from the consultant.
AGENDA ITEM #a)
Subdivision and Condominium Applications • Draft Plan of Condominium for the Ardoch Lake Development received approval in late 2020. • Second submission received for the Sunbury subdivision.
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Planning Application Update - Townships •
•
•
16 15
A large percentage of applications have been deferred because septic inspections have not been possible due to winter conditions.
14
Number of inquiries across all townships continues to be high with interest in severances, purchasing and renovating residential properties, and newcomers to the area interested in opening a business. Lean process improvements largely implemented. More to come! Thank you Township staff and Kevin Farrell
8
13
13
13
12 11
10 9 7 6 5 4 3 2
1
1 0
North Frontenac
Central Frontenac Number of Applications
Frontenac Islands
AGENDA ITEM #a)
•
North and Central Frontenac saw a large number of applications from January through March.
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2021 HR Update
AGENDA ITEM #a)
• 118 positions posted YTD (ouch!) • Sonya Bolton started – Manager of Community Planning; additional Community Planner posted • Christian Ford, Administrative Clerk for Marine Services hired • Civility in the Workplace video for all new hires • Bargaining prep for OPSEU (no dates yet) • 4 investigations complete • OH – ongoing support for COVID response in addition to regular duties
AGENDA ITEM #a)
Report 2021-022 Council Recommend Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Gale Chevalier, Paramedic Chief/Director Emergency and Transportation Services
Date of meeting:
March 17, 2021
Re:
Frontenac Paramedics – Community Paramedicine for LongTerm Care
Recommendation Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services – Frontenac Paramedics – Community Paramedicine for LongTerm Care report for information. And Further That the Council of the County of Frontenac authorize the Warden and Clerk to execute an agreement with the Her Majesty the Queen in right of Ontario as represented by the Minister of Long-Term Care for a Community Paramedicine program. And Further That the Council of the County of Frontenac accept the staffing plan and hiring of positions to support this Community Paramedicine Program. Background The County of Frontenac has been supporting Community Paramedicine (CP) since 2013. CP Programs have continued to grow and evolve since that time. Community Paramedicine began in 2013 with Wellness Clinics on Wolfe Island, funded 100% by the County of Frontenac. In 2014, The County of Frontenac was successful in an application to the Ministry of Health and Long-Term Care Community Paramedicine in Ontario Initiative and received $156,800 in funding over two years to establish a framework for future Community Paramedicine programs within the County of Frontenac and the City of Kingston.
Page 37 of 123 Services Community Paramedicine fo… 2021-022 Emergency and Transportation
AGENDA ITEM #a)
Since then, our Community Paramedicine program established Wellness Clinics in all the Townships and the CP@Clinic program which delivered Community Paramedic Clinics in subsidized housing units with high 911 usage in the City of Kingston. In 2017 further annual funding of $109,375 was received from the South East LHIN to continue providing Wellness Clinics and home visits by Community Paramedics. We were also able to hire a Community Paramedicine/Education Coordinator to assist with coordinating our expanding programs. In 2018, with the support of the Medical Officer of Health Dr. Kieran Moore, we began providing Community Paramedic coverage at the Consumption and Treatment site through a partnership with Street Health, which was a unique program in the Province for Community Paramedicine at that time. The ability of Community Paramedics to quickly adapt and respond to changing needs became even more evident during the COVID-19 pandemic. Community Paramedics have been utilized to provide COVID swabbing at the Assessment Center, at pop-up clinics and in-home for patients not able to attend these centers. Community Paramedics have also been involved in vaccinating Long-Term Care Home residents and staff and assisting at mass vaccination clinics. The value of Community Paramedics was recognized by the Province with further funding opportunities. In December 2020 the South East LHIN provided one-time funding of $123,988 for the provision of Supplemental Community Paramedicine Services to help support a target population identified by the LHIN of High Intensity Supports at Home patients requiring supplemental services for Alternate Level of Care patients transitioning from Hospital, clients who are on the LHIN’s community “crisis” waitlist and those on long-term care home waitlists. This funding also includes ongoing COVID-19 response. Information on the extension of this program is pending. Comment In January 2021, Frontenac Paramedics submitted an application for a new “Community Paramedicine for Long-Term Care” program. This program will provide up to $6,500,000 over four years to deliver services to individuals who are waiting for placement in long-term care or who are soon to be eligible for long-term care. The purpose of the program is to keep these individuals stabilized and in their own homes for as long as possible. Community Paramedics will provide preventive and responsive care such as home visits and remote patient monitoring. They will work closely with LHIN Care Coordinators and other health care partners such as primary care to determine what services are required to keep patients safely at home. The program is expected to evolve as the needs of this patient demographic are determined but may include home visits, assessment and testing, diagnostic procedures, treatment of minor conditions (e.g. wound care) or other treatments under Recommendation Report to Council Emergency and Transportation Services – Community Paramedicine for Long Term Care March 17, 2021
Page 38 of 123 Services Community Paramedicine fo… 2021-022 Emergency and Transportation
Page 2 of 3
AGENDA ITEM #a)
supervision of a physician. It may also include remote monitoring to prevent emergency incidents or escalation of medical conditions. It can also include immunizations. The hiring plan to support this new program includes a Superintendent of Performance Standards – Community Paramedicine, up to four full-time Paramedics and administrative support. With the addition of this CPLTC program, Frontenac Paramedics’ Community Paramedicine Program will be operating three separate projects, as well as continuing to provide care at the CTS and assisting with COVID response. Financial Implications The CPLTC program will be fully funded by the Ministry of Long-Term Care through 2024. The Ministry of Long-Term Care has made a commitment to investing in Community Paramedicine as part of their Aging with Confidence: Ontario’s Action Plan for Seniors strategy. It is expected that funding for Community Paramedicine programs that assist with keeping seniors safe at home will continue in some format in the future. If funding does not continue beyond 2024, the decision would have to be made whether to discontinue the program or proceed utilizing alternate funding sources. Organizations, Departments and Individuals Consulted and/or Affected Marc Goudie, Deputy Chief Frontenac Paramedics Alex Lemieux, Director of Corporate Services/Treasurer
Recommendation Report to Council Emergency and Transportation Services – Community Paramedicine for Long Term Care March 17, 2021
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Page 3 of 3
AGENDA ITEM #b)
Report 2021-023 Recommend Report to Council To:
Warden and Council of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared By:
Gale Chevalier, Chief of Paramedic Services/Director Emergency & Transportation Services
Date of Meeting:
March 17, 2021
Re:
Emergency and Transportation Services - 2020 Legislated Response Time Standard Performance Plan - Reporting to the Ministry of Health and Long Term Care (MOHLTC)
Recommendation Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services - 2020 Legislated Response Time Standard Performance Plan Reporting to Ministry of Health and Long Term Care (MOHLTC) for information, And Further That the 2020 Response Time Standard Performance Plan outcomes for the County of Frontenac be reported to the Director, Emergency Health Regulatory and Accountability Branch, Ministry of Health and Long Term Care as required by legislation. Background At its meeting held October 16, 2019 County Council passed the following resolution: Motion #: 177-19
Moved By: Seconded By:
Councilor Martin Councilor MacDonald
Resolved That the Council of the County of Frontenac receive the Emergency and Transportation Services - 2020 Legislated Response Time Performance Plan report for information; And Further That Council direct the Clerk to introduce a by-law later in the meeting adopting the response time standards as outlined in this report. Carried
Page 40 of 123 Services 2020 Legislated Response … 2021-023 Emergency and Transportation
AGENDA ITEM #b)
The County of Frontenac set the following criteria under Regulation 257/00, as amended, for its response time targets for 2020: For the calendar year of 2020, from January 1 to December 31, i. Designated Delivery Agent (DDA) - Sudden Cardiac Arrest: 48 percent of the time, within 6 minutes from the time ambulance dispatch conveys the call information to the paramedic, the County of Frontenac will endeavor to have a person equipped and ready to use an AED at the location of a patient determined to be in sudden cardiac arrest. Performance 2020: 58.68% ii. EMS Designated Delivery Agent - CTAS 1: 70 percent of the time, within 8 minutes from the time ambulance dispatch conveys the call information to the paramedic, the County of Frontenac will endeavor to have a Paramedic as defined by the Ambulance Act and duly equipped at the location of a patient determined to be CTAS 1. Performance 2020: 69.10% iii. EMS Designated Delivery Agent - CTAS 2, 3, 4, 5: The County of Frontenac will endeavor to have a PARAMEDIC as defined by the Ambulance Act, duly equipped at the location of a patient determined to be CTAS 2, 3, 4, 5 within a period of time determined appropriate by the DDA and noted below in Table 1, or as resources permit (level of effort): Table 1, CTAS 2, 3, 4, 5 EMS Delivery Agent Commitment CTAS
Target time from paramedic received until on scene
% Target/Actual
2
10 minutes
75%/78.97%
3
10 minutes
75%/77.02%
4
10 minutes
75%/75.37%
5
10 minutes
75%/71.86%
Recommend Report to Council Emergency and Transportation Services – 2020 Legislated Response Time Standard Performance Plan - Reporting to MOHLTC March 17, 2021 Page 2 of 3
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AGENDA ITEM #b)
Comment The County of Frontenac did not meet the response time standard set for CTAS 1 patients (Target 70%, Actual 69.1%). The average call time increased by three minutes in 2020 over 2019.This may be attributed in part to the additional time required for Paramedics to don appropriate Personal Protective Equipment due to the COVID-19 Pandemic. Paramedics spent longer at hospital after transporting patients for increased cleaning processes and often were dispatched on a call before their vehicle was ready, increasing response time. Calls on Wolfe Island that occur during the standby period can also impact this target. The addition of a 12-hour Paramedic resource in 2021 should assist with meeting this target in 2021. The County of Frontenac also did not meet the RTS target for CTAS 5 patients (Target 75%, Actual 71.86%). CTAS 5 patients are frequently dispatched as code 3. Frontenac Paramedics are not dispatched to code 3 calls during their mandated 30 minute meal breaks, and surrounding services have language in their deployment plans directing that they do not respond to code 3 calls in the County of Frontenac if a Frontenac vehicle is on a meal break or will be available within 30 minutes. The staggering of start times and meal break times, plus the additional paramedic resource, should assist with meeting this target. Strategic Priorities Implications To Provide High Quality Patient Care To Ensure Effective Operations and Continued Leadership Financial Implications None at this time. Organizations, Departments and Individuals Consulted and/or Affected Marc Goudie, Deputy Chief Frontenac Paramedics
Recommend Report to Council Emergency and Transportation Services – 2020 Legislated Response Time Standard Performance Plan - Reporting to MOHLTC March 17, 2021 Page 3 of 3
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AGENDA ITEM #c)
Report 2021-024 Council Recommendation Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting:
March 17, 2021
Re:
Corporate Services – Amendments to Procedural By-law 20130020 regarding updates to the CAO Performance Appraisal Review Panel Terms of Reference
Recommendation Resolved that the Council of the County of Frontenac receive the Corporate Services – Amendments to Procedural By-law 2013-0020 regarding updates to the CAO Performance Appraisal Review Committee Terms of Reference report for information; And Further That Procedural By-law 2013-0020, as amended, be further amended to add to Schedule B-6, under Mandate/Terms of Reference: 4, a., an additional bullet as follows: v. To avoid any real or perceived conflict of interest, pecuniary interest or personal gain for the CAO, their family or associates, an annual disclosure memo be presented to the Panel on any external activities that he/she is currently engaged in. Background At its regular meeting held May 17, 2017 County Council passed the following resolution, being Recommend Reports from the Chief Administrative Officer, clause d): d)
2017-072 Corporate Services Performance Appraisal Process
Motion #: 89-17
Moved By: Seconded By:
Councillor McDougall Councillor Inglis
Resolved that the Council of the County of Frontenac direct staff to formally develop a performance appraisal policy for Council consideration;
43Amendments of 123 2021-024 Corporate Page Services to Procedural By-law 2013-0020 re…
AGENDA ITEM #c)
And Further, that the policy be developed to reflect Option Number 2 noted in Report 2017-072, that being to have the Performance Appraisal completed by a broader Committee of Council composed of the 4 Mayors; And Further That Option 2 be amended to include a formal 360 process being undertaken by the HR Manager at least once every Council term. Carried As Amended As a result, staff brought back to Council at its regular meeting held July 19, 2017, through report 2017-096, a Chief Administrative Officer Performance Appraisal Policy that resulted in the following motion, being Reports from the Chief Administrative Officer, clause e): e)
2017-096 Human Resources Chief Administrative Officer Performance Appraisal Policy
Motion #: 118-17
Moved By: Seconded By:
Councillor McDougall Councillor Inglis
Resolved That the Council of the County of Frontenac endorse the Chief Administrative Officer Performance Appraisal Policy as appended to Report 2017-096; And Further That the County of Frontenac Procedural By-law be amended to establish a Chief Administrative Officer Performance Appraisal Review Panel as a Committee of Council supported by the Manager of Human Resources. Carried At that same meeting, By-law 2017-0029, being a by-law to amend By-law No. 20130020 (to govern the proceedings of the Council and its Committees, the Conduct of Members and the Calling of Meetings) as it relates to the establishment of the Chief Administrative Officer Performance Appraisal Review Panel was passed. Comment On November 2, 2020 the Collingwood Judicial Inquiry was released by Justice Frank N. Morrocco which can be found here. The report focused on several legal and ethical issues related to two municipal matters; the sale of Collingwood’s utility corporation, and the construction of a recreation facility. It is anticipated that many of the 306 recommendations in the report will be considered as part of the next review of the Municipal Act and that in the interim, they will become the de facto municipal standard. Particularly relevant to this report is a series of recommendations in the report regarding the establishment of a Code of Conduct for municipal employees. After review of the County of Frontenac Code of Conduct (attached for your reference), it would appear that the County’s Code of Conduct covers most of the recommendations contained in the Justice Morrocco’s report. Recommend Report to Council Corporate Services – Amendments to Procedural By-law 2013-0020 regarding updates to the CAO Performance Appraisal Review Panel Terms of Reference March 17, 2021 Page 2 of 3
44Amendments of 123 2021-024 Corporate Page Services to Procedural By-law 2013-0020 re…
AGENDA ITEM #c)
Specifically, the policy (p. 4) states that in order: “to avoid any real or perceived conflict of interest, pecuniary interest or personal gain for the employee, their family or associates, an employee is not permitted to carry out any assigned duties for which a conflict of interest, or perceived conflict of interest, is present without prior disclosure to their Supervisor/Manager”. In light of Justice Morrocco’s findings, on February 15, 2021, the Chief Administrative Officer issued a memo to the CAO Performance Appraisal Review Panel reporting on his outside activities. Under the CAO Performance Appraisal Review panels Mandate/Terms of Reference, item 4 a. requires that in the month of the anniversary date, the CAO will provide to the review panel the following: i. A list of accomplishments on a professional and personal development level. The accomplishments will be tied to the goals and objectives outline in the previous PA, or in the event of a probationary review, the goals and objectives outline in the letter of engagement. ii. A completed PA form completed in draft for consideration by the panel. iii. A draft outline of objectives for the upcoming year. iv. Any other information deemed necessary for the evaluation of the CAO’s performance (e.g., reports, research, commendations) Staff are recommending that amendments be made to this section to add an additional requirement as follows: v. To avoid any real or perceived conflict of interest, pecuniary interest or personal gain for the CAO, their family or associates, an annual disclosure memo to be presented to the Panel on any external activities that he/she is currently engaged in. Strategic Priority Implications Priority 3 Other Important and Continuing County Priorities: Continually improve customer and financial services. Maintain a strong organization and positive work culture through leadership, human resources, training and development, physical and IT infrastructure, and partnerships. Financial Implications There are no financial implications associated with this report. Organizations, Departments and Individuals Consulted and/or Affected Chief Administrative Officer Performance Appraisal Review Committee Recommend Report to Council Corporate Services – Amendments to Procedural By-law 2013-0020 regarding updates to the CAO Performance Appraisal Review Panel Terms of Reference March 17, 2021 Page 3 of 3
45Amendments of 123 2021-024 Corporate Page Services to Procedural By-law 2013-0020 re…
AGENDA ITEM #d)
Report 2021-025 Recommend Report to Council To:
Warden and Members of County Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting:
March 17, 2021
Re:
Corporate Services – Appointment of an Area Weed Inspector for the County of Frontenac
Recommendation Be It Resolved That the Council of the County of Frontenac receive the Corporate Services – Appointment of an Area Weed Inspector for the County of Frontenac report for information; And Further That the Clerk be directed to bring forward a by-law later in the meeting appointing Kelly J. Pender as Area Weed Inspector for the County of Frontenac. Background The Weed Control Act, 1990 states the following: Appointment of inspectors 6 (1) The council of every upper-tier and single-tier municipality shall by by-law appoint one or more persons as area weed inspectors to enforce this Act in the area within the council’s jurisdiction and fix their remuneration or other compensation. Division into areas (2) The council may divide the upper-tier or single-tier municipality into areas and appoint one or more area weed inspectors for each area. Failure to appoint inspectors (3) If a council fails to appoint an area weed inspector, the Minister may appoint the area weed inspector and fix his or her remuneration or other compensation.
46Appointment of 123 2021-025 Corporate Page Services of an Area Weed Inspector for th…
AGENDA ITEM #d)
Minister to notify council of appointment (4) The Minister shall notify the council of the appointment in writing and the treasurer of the municipality shall pay the remuneration or other compensation so fixed to the area weed inspector. Comment In May of 1998, the County of Frontenac appointed Ken Gilpin as the County’s Weed Inspector and entered into an Agreement with Mr. Gilpin for the provision of those services. Mr. Gilpin held this position until his retirement earlier this year. Upon his retirement, Mr. Gilpin turned his Frontenac Municipal Law Enforcement (FMLE) Business over to Lianne Ruttan. Staff reached out to Ms. Ruttan regarding the contract that the County held with Mr. Gilpin to solicit her interest in continuing on as the County’s weed inspector, however she had informed staff that currently FMLE has no one on staff that has the training to carry out weed inspections and unfortunately during the pandemic has not been able to do so. As a result, at its regular meeting held September 16, 2020, Council passed the following resolution, being Recommend Reports from the Chief Administrative Officer, clause a): Recommend Reports from the Chief Administrative Officer a)
2020-078 Corporate Services Appointment of an Area Weed Inspector for the County of Frontenac
Motion #: 120-20
Moved By: Seconded By:
Councillor Higgs Councillor MacDonald
Be It Resolved That the Council of the County of Frontenac receive the Corporate Services – Appointment of an Area Weed Inspector for the County of Frontenac report for information; And Further That the Clerk be directed to bring forward a by-law later in the meeting appointing Kelly J. Pender as Area Weed Inspector for the County of Frontenac. Carried There is a commitment from the County to participating in any agreement regarding bylaw enforcement that the municipalities arrived at through the Joint Service Delivery Review being carried out by Strategy Corp. Township staff have begun the investigation process to develop a regional approach to by-law enforcement with a target to have it implemented in 2021. Weed Inspection will form a part of the RFP process. As such, staff are recommending that Kelly Pender, Chief Administrative Officer for the County of Frontenac, be re-appointed on an interim basis for 2021 as the County of Frontenac’s Weed Inspector. Mr. Pender holds a degree in Landscape Architecture and is qualified to carry out this role. Recommend Report to Council Corporate Services – Appointment of a Weed Inspector for the County of Frontenac March 17, 2021
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Page 2 of 3
AGENDA ITEM #d)
Strategic Priorities Implications Priority 3
3.3
Champion and coordinate collaborative efforts with partners to resolve complex problems otherwise beyond the reach of individual mandates and jurisdictions.
Continue to pursue collaborative opportunities to achieve service and cost efficiencies and other economies through cost-sharing and shared services.
Financial Implications Staff were unable to find any invoices over the past 9 years, which would point to any complaints being made regarding weeds in the County. As such, the County does not anticipate any costs associated with this appointment. Organizations, Departments and Individuals Consulted and/or Affected Alex Lemieux, Director of Corporate Services/Treasurer Member Municipalities
Recommend Report to Council Corporate Services – Appointment of a Weed Inspector for the County of Frontenac March 17, 2021
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AGENDA ITEM #e)
Report 2021-028 Council Recommend Report To:
Warden and Members of County Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Richard Allen, Manager of Economic Development
Date of meeting:
March 17, 2021
Re:
Planning and Economic Development - Review of motorized access to the Verona Corridor of the Frontenac K&P Trail
Recommendation Be it Resolved That access for ATV use on the Frontenac K&P Trail from Craig Road south to the Verona Trailhead at Bellrock Road be permitted on a permanent basis. Background Since 2007 Frontenac County has pursued the development of the Frontenac K&P Trail and the promotion of other trails as a primary strategy of economic development. In recent years, the Frontenac K&P Trail has represented significant infrastructure connections, it has been promoted more widely, and in 2020 it has seen an increase of use by all user types. The development of a trails-based economy includes consideration for both local communities and the benefit of visitors to the region. The Frontenac K&P Trail has become a loved and well used asset of the local community, and it has also become an attraction for visitors, something that operators in the tourism industry and other businesses can use to entice tourists to stay longer in the area. In 2016, County Council authorized the purchase, demolition and remediation of the former gas station located at 6503 Road 38 at the corner of Road 38 and Bellrock Road, now known as the Verona Trailhead. This property is directly adjacent to the Frontenac K&P Trail and is large enough to accommodate parking for numerous vehicles, trailers and other accessories for individuals and groups wishing to make use of the K&P Trail. The purchase and remediation of this site represents an investment to date of $234,635.13.
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A site design for the trailhead has been approved by County Council, and an application to complete improvements to this location has been made to the Investing in Canada Infrastructure Program, with construction planned for 2021-2022. As part of the public engagement process related to the design for the Verona Trailhead in 2017, County Council directed staff to consult with the community about the possibility of allowing access for motorized vehicles to the K&P Trail from the Verona Trailhead location. After consulting the community through a survey and Open House, Report 2018-073 was presented to the Community Development Advisory Committee and the following recommendation from the committee was adopted by County Council at the regular meeting held on May 16, 2018: 2018-073 Community Development Advisory Committee Motorized Vehicles on K&P Trail Be It Resolved That motorized off-road vehicles not be permitted access to the K&P Trail from Bellrock Road to Craig Road as per current policy; And Further That ATV detour signage be established from the Trailhead location through the village of Verona along Road 38 to the K&P Trail intersection at Craig Road; And Further That the County of Frontenac remain open to options for future access from the Verona Street portion of the K&P Trail to Road 38. Carried No further action was taken at that time. As described above, County policy currently prohibits ATV use on the Frontenac K&P Trail at the Verona Trailhead and for an additional 4 kilometres travelling north through the Village of Verona to the trail intersection at Craig Road. Consequently, ATV’s and other motorized vehicles are required to use the only road through the village, Road 38, to access Craig Road and the K&P Trail. In March of 2020, County Council received a petition from the Verona District ATV Club with approximately 500 names, requesting that ATV access to the K&P Trail be extended south to the Verona Trailhead at Bellrock Road. In response to this petition at the Special Meeting of County Council held on April 8, 2020, the following direction was provided to staff: Motion #: 69-20 Seconded By:
Moved By: Deputy Warden Vandewal Councillor MacDonald
Whereas in the fall of 2015, County Council approved the purchase of property failed tax sale property in Verona, adjacent to the K&P Trail, known now as the Verona Trailhead; And Whereas ATV use on the K&P Trail is not permitted south of Craig Road
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And Whereas the Verona Trailhead is the only area adjacent to the K&P Trail that allows for parking and the unloading of recreational vehicles; And Whereas businesses in Verona are only accessible to ATV users via Highway 38 which is a busy highway; And Whereas the Council of the County of Frontenac has received a petition from Verona District ATV Club petitioning the County to extend ATV use on the K&P Trail south of Craig Road to the Trailhead at Bellrock Road to allow ATV users to frequent businesses in Verona, including Muddy Waters, Asselstine Hardware and Toppers Gas Bar without having to use Highway 38; Therefore Be It Resolved That staff be directed to bring back a report to Council at its May meeting with options for Council to consider in terms of allowing ATV access to the K&P Trail south of Craig Road to the Trailhead at Bellrock Road Carried (9:0) At its May 20, 2020 meeting, County Council received Report 2020-051 Planning and Economic Development – Options to provide motorized access to the K&P Trail from Bellrock Road to Craig Road and passed the following resolution: e) 2020-051 Planning and Economic Development Options to provide motorized access to the K&P Trail from Bellrock Road to Craig Road Motion #: 87-20 Moved By: Deputy Warden Vandewal Seconded By: Councillor Higgins Be It Resolved That access be extended for ATV use on the Frontenac K&P Trail from Craig Road south to the Verona Trailhead at Bellrock Road until November 30, 2020; and, Further That staff be directed to post “community safety zone signage” and post speed to 20 km/h; and, Further That staff report back to Council on this pilot initiative no later than Q1 2021. Carried 7:1 (See Recorded Vote) Yeas:
Councillor Doyle, Councillor Higgins, Councillor Higgs, Councillor MacDonald, Councillor Martin, Warden Smith, Councillor Vandewal (7)
Nays:
Councillor Revill (1)
The trail was immediately opened to ATV use between Craig Road and Bellrock Road. Staff coordinated signage with the Verona District ATV Club and the Verona Community Association, and Community Safety Corridor signs were commissioned and installed. Small 20 km/h speed signs were also installed through the corridor by the L&A Ridgerunners Snowmobile Club and the Verona District ATV Club.
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The Verona ATV Club engaged in several initiatives to reduce the impacts of speed, noise and dust in the Verona Corridor during this time. The club treated the trail surface to dampen the effects of dust, installed speed calming measures, and patrolled the corridor to educate motorized and non-motorized users on the change of policy.
Comment Staff recommend that ATV access to the Verona Corridor of the K&P Trail is made permanent. The following factors outline the rationale to make this change.
- Public Input From September 8 to November 30, 2020 the County conducted a survey on use of the Frontenac K&P Trail. The survey had a total of 419 complete responses with a significant portion of responses reporting from Kingston (32%) as well as substantial representation from local postal codes such as K0H 2W0 (12%), K0H 1V0 (9%), and K0H 2P0 (6%). This survey included a question concerning the pilot project in the Verona Corridor which received 345 responses. The question asked respondents to pick one of three options for the County to pursue. “As part of a pilot project in 2020, the County provided 4 km of additional motorized access between Craig Road and the Verona Trailhead at Bellrock Road to improve ATV access to local businesses and safe loading and unloading at the Trailhead location. In 2021, the County should:
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A1. Make ATV access to the Verona Trailhead through Verona permanent A2. Continue the pilot project for another year A3. Return to the policy of ATV access beginning at Craig Road. In line with the previous survey conducted in 2017, the responses were largely in favour of making the extension of motorized use permanent (53%), with the remaining responses split between extending the pilot for an additional year (27%) and returning to the policy of ATV use starting north of Craig Road (20%). Complete results and comments can be made available upon request.
Using responses to other questions in this survey, staff were able to analyze responses based on location or preferred use. As demonstrated in the table below, in almost every instance, the majority of trail users support making ATV access to the Verona Corridor permanent. Survey SubGroup
Total Responses
Allow Access Permanently
Continue Pilot Project
Restrict Access South of Craig Rd
All Responses
356 (100%)
187 (53%)
98 (27%)
71 (20%)
Business Responses
6 (100%)
4 (66%)
1 (17%)
1 (17%)
Primary Use: Walk/Hike
228 (100%)
90 (39%)
78 (34%)
60 (26%)
Primary Use: Cycling
183 (100%)
55 (30%)
80 (44%)
48 (26%)
Primary Use: ATV
89 (100%)
86 (97%)
1 (1%)
2 (2%)
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Survey SubGroup
Total Responses
Allow Access Permanently
Continue Pilot Project
Restrict Access South of Craig Rd
Local Postal Code: K0H 2W0
26 (100%)
15 (58%)
2 (8%)
9 (35%)
- Economic Impact of ATV Use Off Road Recreational vehicles such as ATV’s have become increasingly popular in recent years. A 2015 study estimated that the economic impact of ATV use in Ontario at that time was $974 million annually. The ATV and Side-By-Side off-road vehicle market is growing quickly in North America, with recent consumer data indicating that these vehicles are now outselling snowmobiles by a ratio of 5:1. The average expenditure for an ATV user on a single day trip is $100, where other trail users spend between $10 (walker/hikers) and $25 (cyclist) on a single day trip. Access to the K&P Trail from the Verona Trailhead for all users, including ATVs and Side-by-Sides positions the entire village as a place to start and/or stop a trail experience, benefiting local restaurants, retailers and accommodations. If access to the trail is difficult, or perceived as unsafe, it is likely that visitors will plan their trail experience to start and finish elsewhere. Of survey respondents who indicated their primary use of the K&P Trail was ATV or Side-by-Side, 96% indicated that they stop at businesses while on the trail. This indicates a high probability of an economic transaction every time an ATV user is on the trail. Walkers and Cyclists were far less likely to stop at businesses, with 60% and 53% of respondents respectively reporting that they stop at local businesses. Interestingly, Muddy Waters Restaurant in Verona, located next to the Trailhead, appears to be a favourite destination, as it was mentioned by name by 20% of all survey respondents (regardless of use type) who stop at businesses. Prior to the COVID-19 Pandemic, The Verona District ATV Club was able to host its first annual “club ride” event, which attracted 50 participants from across Ontario. This made multiple stops at gas stations, a restaurant and retail outlet. The Trailhead provides an ideal location to launch events for the ATV club as well as for other user groups.
- Safety and User Conflict During the pilot period, staff received no complaints about unsafe behaviour from ATV’s in the Verona Corridor. One complaint was received concerning challenges with physical distancing from ATV’s on the trail, however after consulting with KFL&A Public Health, this was deemed to present no health and safety concerns. Some adjacent property owners complained about dust, an issue that was immediately addressed by the ATV club with assistance from a local hardware store.
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Concerns about speed were initially communicated to staff by adjacent landowners, however no instances of unsafe speeds were reported. In addition, County staff and the ATV club made efforts to reduce speed through signage, education and strategic placement of safety pylons. The Verona District ATV Club is a strategic partner in the management of ATV use on the K&P Trail. Report 2020-104 describes the benefits realized from the first year of this partnership. The club has been instrumental in addressing concerns related to ATV use on the trail. Safety for all users of the K&P Trail is a priority for the County, and with effective trail management practices staff suggest that the actual risk posed by ATVs on the trail through the Verona Corridor is quite low. The requirement to have ATV’s use Road 38 may actually create additional safety concerns, as ATVs would have to travel at higher speeds in order to travel with normal vehicular traffic, and the narrow roadway could introduce hazards for vehicles travelling at different speeds or vehicles who wish to overtake an ATV in the roadway. 4. Trans Canada Trail Agreement The section of K&P Trail that is adjacent to the Verona Trailhead was constructed in 2013 with support from a grant from the Trans Canada Trail organization. This grant contributed to the development of the trail from Boyce Road in Hartington to Craig Road in Verona. The trails concept plan for the K&P Trail supplied to Trans Canada Trail outlined the vision for this section of trail as a “greenway”. Trans Canada Trail defines greenways as trails developed exclusively for non-motorized use, with the exception of snowmobiles in the winter. The concept describes that the trail north of Craig Road will welcome motorized use, and is defined as a “Yellow Trail” by Trans Canada Trail. The Trans Canada Trail organization prefers to only fund projects with a “greenway” or active transportation focus, which this section of trail was identified as at the time of funding. Representatives from Trans Canada Trail reviewed the comments associated with a survey completed in 2017 and agreed that safety appears to be the largest concern for all trail users, however, they did not support a shift from greenway to multiuse or “yellow trail” along this section of the Great Trail. County staff have reached out to the Trans Canada Trail organization with respect to the proposed change of use for the Verona Corridor and have received no response to date. At the request of the Community Development Advisory Committee, staff sought a legal opinion regarding the proposed change of use as it relates to the 2013 Trans Canada Trail funding agreement that encompassed trail development of the Verona Corridor. Counsel’s review did not reveal anything that would compel the County to maintain the trail in accordance with the conditions set out in the Funding Agreement in perpetuity. 5. CDAC Recommendation At its meeting on August 28, 2020, the Community Development Advisory Committee struck a Working Group through the following motion:
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b) 2020-072 Community Development Advisory Committee K&P Trail Stakeholder Survey Moved By: Councillor Denis Doyle Seconded By: Mr. Barrie Gilbert Be It Resolved That staff, after consultation with the CDAC, report the results of the K&P Trail Stakeholder Survey, as amended through report 2020-076, to Council in Q1 of 2021 as part of the review of the pilot initiative to extend ATV use on the Frontenac K&P Trail from Craig Road south to the Verona Trailhead at Bellrock Road until November 30, 2020. And Further That the working established at the August 13, 2020 CDAC meeting only focus on the K&P Trail from Craig Road to Bellrock Road as per the Council resolution passed May 20, 2020. And Further That Councillor Alan Revill, Mary Kloosterman, Barrie Gilbert, and Greg Rodgers be appointed to the working group And Further That the working group report back to CDAC no later than Q1 2021. Carried as Amended 6. CDAC Trail Working Group The Working Group met on January 12, 2021 and January 25, 2021. At the January 25th meeting, the working group invited community members to provide their perspectives on the matter of motorized trail use through the Frontenac K&P Trail’s Verona Corridor. The working group heard from the Verona District ATV Club, the Verona Community Association, Kim Perry, owner of Food Less Travelled, and Mike Ross of the Kingston Velo Club, a large group of cyclists who use the trail on a regular basis. The following comments are summarized from staff notes taken during this meeting. Marc Moeys, President of the Verona ATV Club, spoke about the need for safe parking and access to the K&P Trail along Road 38 for visitors to the region. He described travelling on Road 38 by ATV as “scary” and indicated that this would be an issue for potential visitors to the area. By allowing motorized access to Bellrock Road, the Verona Trailhead becomes an ideal access point to the trail infrastructure. Mr. Moeys also spoke to the benefits of the ATV Club’s partnership with Frontenac County. 2020 was the club’s first year, and the club membership has grown to over 100 while serving as stewards of the trail by supporting maintenance activities such as clearing downed trees, dust management, and financial contributions towards trail initiatives. Kim Perry, owner of Food Less Travelled indicated that she did not see much business from ATV users, but she was aware that other businesses such as Muddy Waters Restaurant did. Ms. Perry also reflected that a year is not long enough for the pilot Recommend Report to County Council Review of motorized access to the Verona Corridor of the Frontenac K&P Trail March 17, 2021
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project, and suggested consistent trail access coupled with measures to reduce speed and promote responsible use could result in a respectful, safe shared trail. If ATV access was made permanent she would be interested to work with the County and other businesses to engage in a campaign to attract more trail users, including the ATV market. Linda Bates of the Verona Community Association indicated challenges with all motorized use (snowmobiles included) on the trail, and that better signage and trail etiquette could be beneficial for managing these conflicts. The impact of ATVs in the Verona Corridor was less than expected by the Verona Community Association. Ms. Bates also mentioned that dogs and even bicycles can cause conflict as well. Mike Ross of the Kingston Velo Club echoed Ms. Bates sentiment that a small minority of motorized users can create conflict, but this is the exception to the rule. Mr. Ross indicated that cyclists in the Velo Club have noted that the trail appears to be better maintained in areas where the ATV users have access, and this is a benefit for all users. Subsequently, members of the Working Group provided a verbal report to the Committee at its regular meeting on February 11, 2021 along with three documents, attached as Appendix A. 7. CDAC Recommendation At its regular meeting on February 11, 2021 CDAC received Report 2021-013 Community Development Advisory Committee – Review of Motorized Access to the Verona Corridor of the Frontenac K&P Trail, which included three draft recommendations: Option 1: Allow ATV access to Verona Corridor Be it Resolved That the Community Development Advisory Committee recommend that County Council amend the current policy to allow ATVs permanent access to the Verona Corridor of the Frontenac K&P Trail– from the Trailhead at Bellrock Road to Craig Road; And Further That that the Committee support the development of a Care and Use of K&P Trail By-law, to be brought forward at a later date, pending the implementation of a Regional Coordination of By-law Services. Option 2: Continue Pilot Project Be it Resolved That the Community Development Advisory Committee recommend that County Council continue until December 31, 2021 the pilot project granting temporary ATV access to the Verona Corridor of the Frontenac K&P Trail – from the Trailhead at Bellrock Road to Craig Road. Option 3: Restrict ATV access to Verona Corridor Be it Resolved That the Community Development Advisory Committee recommend that County Council discontinue the pilot project and restrict ATVs Recommend Report to County Council Review of motorized access to the Verona Corridor of the Frontenac K&P Trail March 17, 2021
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from accessing the Verona Corridor of the Frontenac K&P Trail, with ATV access allowed only north of Craig Road. The committee passed the following recommendation: b) 2021-013 Community Development Advisory Committee Review of Motorized Access to the Verona Corridor of the Frontenac K&P Trail Moved By: Mr. Gilbert Seconded By: Lisa Henderson Be it Resolved That the Community Development Advisory Committee recommend that County Council discontinue the pilot project and restrict ATVs from accessing the Verona Corridor of the Frontenac K&P Trail, with ATV access allowed only north of Craig Road. Carried as Amended The minutes of the February 11, 2021 CDAC meeting are attached to this report as Appendix B and a recording of the meeting and its discussion is available on the County of Frontenac YouTube channel. Conclusion Having reviewed the results of the pilot project and survey responses, evaluating the economic potential and after considering the recommendations of the Community Development Advisory Committee, staff recommend that the change in use to permit ATV’s on the 4 kilometre section of the K&P Trail between Craig Road and Bellrock Road be made permanent. Survey data indicates that trail users largely agree that safe parking and access is required for all visitors and residents who wish to enjoy the K&P Trail. Concerns, such as speed, dust or noise can be mitigated through effective management practices. The Verona ATV Club intends to have regular patrols on all motorized sections by trail stewards and wardens to promote safe, enjoyable use of the K&P Trail. The County has already made significant investments in the Verona Trailhead as a safe, accessible and easily found space for all trail users to start or end a trail experience, and plans exist to further improve this space. An additional $190,000 is proposed to be invested in the trailhead for additional improvements in 2021 and 2022. Staff also note that no other large parking space is available for ATV users to park their vehicles and trailers until Tichborne, 22 kilometres further north. In addition, Verona is a strategic location for ATV users to access the vast network of trails further north, with relatively close proximity to Kingston and the 401 Highway. While the development of this section of the K&P Trail was made with the vision of it serving as a “greenway” in partnership with Trans Canada Trail, that agreement did not Recommend Report to County Council Review of motorized access to the Verona Corridor of the Frontenac K&P Trail March 17, 2021
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anticipate the opportunity presented by the Verona Trailhead for all users. The K&P Trail remains a “Greenway” south of Bellrock Road for 39 kilometres to downtown Kingston, and this section of the K&P also intersects with the Cataraqui Trail, a 104 km greenway experience through Frontenac County and adjacent regions. For those who which to have access to non-motorized trails, 143 kilometres remain south of Bellrock Road. Staff believe this recommendation will ensure that the investments made by County Council into trail and trailhead infrastructure are used to the highest benefit of the community, with little impact on existing trail operations. Financial Implications Purchase and remediation of the Verona Trailhead located at 6503 Road 38: $234,635.13 (to date) Purchase and installation of community safety signage has already taken place as part of the pilot project. Strategic Priority Implications Priority 2.1: To meet the needs of future capital projects, explore new sources of funding support (current and future programs), cost-sharing options and other potential economies. Priority 3.1: Work with the townships, other municipalities and levels of government on broad infrastructure issues — ranging from environmental concerns to regional transportation strategies for residential, social and economic purposes, and access to funding. Organizations, Departments and Individuals Consulted and/or Affected Jannette Amini, Manager of Legislative Services/Clerk South Frontenac Township Trans Canada Trail (The Great Trail) Verona District ATV Club Kingston Velo Club Food Less Travelled Verona Community Association L&A Ridgerunners Snowmobile Club The Frontenac K&P Trail User Community (via Survey)
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Potential Environmental Impacts of ATV Access from Craig Road To Bellrock Road A Comparison of All-Terrain Vehicles to Hikers, Cyclists, Equestrians ATVs are mostly 4-wheeled, motorized vehicles of increasing weight, size and HP. Some are capable of travelling over 104 km/h. Utility ATVs like the Mule (Kawasaki, 5 ft wide, curb wt. 1916 lbs) can accommodate 4-6 people. All are faster, heavier, noisier and pollution emitting than other trail users. They thus have a very different class of effects on trails compared to non-motorized visitors. Impacts of ATVs on the Trail Surface and People in the Verona section (5.5 km) of the K&P Trail. Tire pressure on the trail surface of larger ATVs is about 500 lbs per tire. In wet, loose soil these can cause deep ruts. However, on the solid rail bed of the K&P Trail through the town of Verona this seems unlikely. Being a flat surface (rock rail bed) also reduces soil erosion by occasional flooding. Tire width may place the tires outside the prepared trail surface potentially causing down-slope movement of surface material. If puddling of water on the vehicle track occurs, then the hydraulic pressure from passing vehicles will result in potholes as material is ejected from the puddles. A study published by the Geological Society of America (Wilshire et al. 1977: Impacts and Management of Off-Road Vehicles). From that study the federal Council on Environmental Quality reported that “the ORV problem as one of most serious public land use problems that we face”). That was forty-three years ago! People living near the trail and those using the trail will be subjected to the motor noises and exhaust from passing ATVs. An authoritative book, No Place Distant, states that ATV engines “commonly run at decibel levels from 70 to 110 dBA rock concerts (rarely) exceed 90 decibels”. The same chapter states that ATVs produce 9 percent of the carbon monoxide, despite numbering less than 2 percent of the quantity coming from automobiles. Impacts of ATVs on the Amphibians, Reptiles, Birds and Mammals The Verona section of the K&P Trail from Craig Road to Bellrock Road lies between three lakes (Vanluven, Verona and Howes Lakes). Frogs, toads, salamanders and turtles likely migrate between these lakes and across the Trail to lay eggs. If so, they would be exposed to crushing by fast-moving ATVs. Unlike pedestrians, who move slowly and observe the ground ahead, a motorized vehicle may not see small, vulnerable animals. Some species are listed as threatened by the province (Blanding’s, Snapping, Wood turtles: all Ontario turtles are now at risk (Ontario Nature 2020). Effects of ATVs on birds and mammals will most likely be from behavioural reactions to disturbances. However, in this mostly developed area the likelihood of mammals like
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Bobcats, Fishers and Black bears (all of which occur in the region) being impacts is rare since they occupy more remote habitat. Bird species are more negatively impacted by loss of habitat than human presence. Many species either are habituated to benign human contact or are less wary by nature.
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Use of Motorized Vehicles on the K&P Trail in the Verona Corridor Overview
- Council has asked the CDAC for input on the use of motorized vehicles (other than snowmobiles) through Verona
- This is not to be a discussion on the general use of motorized vehicles throughout the trail
- The following are points for consideration
Grant from Trails Canada See Grant application and Concept Plan. What was the intention of Trails Canada? What does it mean that the Concept Plan calls the Verona Corridor a Greenway? Should we contact Trails Canada directly?
Safety
- What are the safety considerations of motorized vehicles through the roads of Verona – speed limits, access, potential for accidents, potential for patrols?
- What are the safety considerations of motorized vehicles on the K&P trail – mixed use, speed limits, potential for accidents, potential for patrols?
Impact on Neighboroughhoods and the Environment
- What were the commitments made to the community when the trail was built?
- What has been the impact of the trial period?
- What is the impact of motorized vehicles on wildlife, both on and adjacent to the trail?
Economic How will mixed usage impact the economic impact of the trail? Will exclusive use limit the potential client base for businesses in Verona? Will mixed use? How does mixed use impact the original vision of an active transportation corridor from Kingston to the Trans Canada Trail?
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Precedence What is the potential impact of approving mixed use in the Verona v Corridor? Does that open the possibility of the same approval for the Harrowsmith Corridor? Would that lead to mixed use between Verona and Harrowsmith? What were the commitments to landowners in South Frontenac? What is the future development in Verona that would affect the trail usage?
We have the results of the survey to inform our discussion. Should we directly contact prime stakeholders for more information? Possible groups are:
Verona Community Association (would represent pedestrians?) Verona ATV Club Representative(s) of cycling groups L&A Trail Runners Snowmobilers Councilors involved in the original negotiations (if we don’t already have some)
Any other thoughts?
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Minutes of the Ad-Hoc Committee ATV Use on the Verona section of the K&P January 26, 10:00 am Present: Alan Revill, Barrie Gilbert, Greg Rogers, Mary Kloosterman, Richard Allen, Alison Vandervelde The Committee met to hear deputations from the following groups: Mark Moise – Verona ATV Club ● The test of ATV usage of the Verona section was not as expected. Corona made club rides not possible ● 100 members in the Verona Club ● The trailhead at Bellrock is an important service for the club ● Finds Hwy 38 in Verona too narrow and too scary to ride ● There have been complaints from some neighbours, so they have done some speed and dust control. They also have done public education ● There are no enforcements currently available to control the behaviour of ATV rides (other than impaired driving). They could deputize wardens, but have not done that so far. The goal is the same legislation as the snowmobilers have ● They would like to have trail permits for ATV’s. The revenue could be used to maintain the trail. Kim Perry - Road Less Travelled ● She has not seen much benefit from motorized vehicles – so far no ATV business ● She sees some potential with “grooming” – advertising that they are near to the trail and have services that would interest trail users ● Attracts a fair number of walkers and especially cyclists this year Linda Bates – Verona Community Association ● The impact of ATV’s was less problematic than expected ● There was some trail damage including holes in the trails ● Snowmobilers are also a problem ● The biggest issue is a lack of port-a-potties, for all trail users ● Questioned if cameras would help
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Mike Ross – Velo Club ● Hasn’t had a great deal of problems with motorized vehicles, except for some trail damage - damage to the trail was the exception rather that the rule ● Some members felt the trail was better maintained after ATV use ● He notes that BMX bikes can also damage the trail
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Minutes of the Community Development Advisory Committee Meeting February 11, 2021
A regular meeting of the Community Development Advisory Committee was held in virtual electronic format, hosted at the County Administrative Office, 2069 Battersea Road, Glenburnie on Thursday, February 11, 2021 at 10:00 AM Present Electronically: Betty Hunter, Chair Wilma Kenny, Vice Chair Barrie Gilbert Councillor Alan Revill, Council Liaison Lisa Henderson Mary Kloosterman Deputy Warden Denis Doyle Greg Rodgers Staff Present Electronically: Jannette Amini, Manager of Legislative Services/Clerk Brieanna McEathron, Administrative Clerk (Recording Secretary) Alison Vandervelde, Acting Manager of Economic Development Joe Gallivan, Director of Planning and Economic Development Call to Order Ms. McEathron called the meeting to order at 10:02 a.m. Election of Officers The Election of Officers was conducted by Ms. McEathron
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a)
Election of Chair
Moved By: Seconded By:
Councillor Revill Deputy Warden Doyle
That be Betty Hunter elected Chair of the Community Development Advisory Committee for 2021. Carried Moved By: Seconded By:
Councillor Revill Mr. Gilbert
That nominations for the Chair be closed. Carried Ms. Betty Hunter accepted the nomination of Chair b)
Election of Vice Chair
Moved By: Seconded By:
Ms. Hunter Deputy Warden Doyle
That be Wilma Kenney elected Vice Chair of the Community Development Advisory Committee for 2021. Carried Moved By: Seconded By:
Councillor Revill Mr. Gilbert
That nominations for the Vice Chair be closed Carried Wilma Kenny accepted the nomination of Vice-Chair Betty Hunter assumed the Chair Adoption of the Agenda Moved By: Seconded By:
Deputy Warden Doyle Ms. Henderson
That the agenda for the February 11, 2021 meeting of the Community Development Advisory Committee be adopted. Carried
Community Development Advisory Committee Meeting Minutes February 11, 2021
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Disclosure of Pecuniary Interest and General Nature Thereof There were none. Adoption of Minutes a)
Minutes of Meeting held December 10, 2020
Moved By: Seconded By:
Councillor Revill Ms. Henderson
That the minutes of the Community Development Advisory Committee meeting held December 10, 2020 be adopted. Carried Deputations and/or Presentations a)
Ms. Adrianna Barbary, Downtown Revitalization Coordinator briefed the Community Development Advisory Committee Regarding the Sharbot Lake Revitalization Project [See Reports to the Community Development Advisory, clause a)]
Ms. Adrianna Barbary, Downtown Revitalization Coordinator provided an overview of the Sharbot Lake Revitalization Project. Wilma Kenny exited meeting at 10:12 a.m. Deputy Warden Doyle asked if the downtown concentration area also includes the Railway Heritage Park. Ms. Adrianna confirmed that the project includes the park. It is focused on the downtown core which is from Elizabeth Street to Road 38; as well as down by the medical center. Reports to the Community Development Advisory, clause a) was considered at this time. (Please refer to page 4)
Community Development Advisory Committee Meeting Minutes February 11, 2021
Page 68 of 123 2021-028 Planning and Economic Development Review of motorized access to…
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AGENDA ITEM #e)
Briefings a)
Community Development Advisory Committee Working Group, briefed the Community Development Advisory Committee Regarding a Review of Motorized Access to the Verona Corridor of the Frontenac K&P Trail
Councillor Revill provided an overview of the Community Development Advisory Committee Working Group’s findings. It was a consensus from the working group members that ATVs be restricted from the Verona Corridor. Ms. Kenny entered the meeting at 10:37 a.m. Ms. Kloosterman expressed concern about ATVs’ negative impact on safety through a residential town, and cited the lack of enforceable rules for ATVs as a risk. Deputy Warden Doyle noted that he does not feel comfortable going forward with the use of ATVs in the Verona Corridor due to the contract signed with Trans Canada Trails. Councillor Revill, Ms. Kloosterman, Mr. Gilbert and Ms. Kenny agreed with this statement. Ms. Vandervelde noted that the legal opinion has been obtained from the County solicitor regarding the proposed change of use as it relates to the 2013 Trans Canada Trail funding agreement that encompassed trail development of the Verona Corridor. Counsel’s review did not reveal anything that would compel the County to maintain the trail in accordance with the conditions set out in the Funding Agreement in perpetuity. Committee members agreed that despite this legal opinion, there is a moral obligation to uphold the intention of the funding agreement. The committee discussed the possibility of constructing a new parking lot north of the village to allow ATV users easier access to the trail. Reports to the Community Development Advisory The below item was considered after Deputations and/or Presentations, clause a) a)
2021-014 Community Development Advisory Committee Sharbot Lake Downtown Revitalization Update
This report is for information only. Deputy Warden Doyle noted that County Council had allocated funds towards the revitalization program and he believes that this project would be positive for all
Community Development Advisory Committee Meeting Minutes February 11, 2021
Page 69 of 123 2021-028 Planning and Economic Development Review of motorized access to…
Page 4 of 6
AGENDA ITEM #e)
municipalities and wondered how we could roll this out in all of the hamlets in Frontenac. Ms. Kloosterman asked how difficult it is to obtain a RED Grant. Ms. Hunter answered that it can be quite the process to apply and it does not always go through but, it would be up to each council to move forward with the RED funding application. Ms. Vandervelde noted that in Central Frontenac the township has funding to cover the contribution needed on their end and in the original application the County contributed a small sum. She noted that OMFRA prioritizes partnerships and – with County Council’s approval – County staff would be happy to assist other municipalities with similar applications. Deputy Warden Doyle asked if Ms. Vandervelde can provide the other townships with a write up on the process to apply for RED Grants. In regards to Ms. Adrianna Barbary, Downtown Revitalization Coordinator it was noted that some of her skills may be transferrable to help out other communities with Downtown Revitalization programs. It was noted that the First Impressions Program can be a valuable first step prior to a Downtown Revitalization. Ms. Vandervelde and Ms. Barbary will follow-up with Karen Fisher to see if the program is still active. It was also noted that the program can be time consuming, but rewarding. Briefings, clause a) was considered at this time. (Please refer to page 4) 2021-013 Community Development Advisory Committee Review of Motorized Access to the Verona Corridor of the Frontenac K&P Trail Moved By: Mr. Gilbert Seconded By: Lisa Henderson b)
Be it Resolved That the Community Development Advisory Committee recommend that County Council discontinue the pilot project and restrict ATVs from accessing the Verona Corridor of the Frontenac K&P Trail, with ATV access allowed only north of Craig Road. Carried as Amended
Community Development Advisory Committee Meeting Minutes February 11, 2021
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AGENDA ITEM #e)
Motion to Amend Moved By: Seconded By:
Mr. Gilbert Ms. Kloosterman
Be it Resolved That the Committee choose Option 3 and that options 1 and 2 be deleted. Carried Communications Other Business Next Meeting The next regular meeting of the Community Development Advisory Committee is scheduled for Thursday, April 8, 2021 at 10:00 a.m. Adjournment Moved By: Seconded By:
Mr. Gilbert Ms. Henderson
That the meeting hereby adjourn at 11:20 a.m. Carried
Community Development Advisory Committee Meeting Minutes February 11, 2021
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Page 6 of 6
Page 72 ofCAO 123and Chief Chevalier, will brief t… Staff Briefing : Mr. Kelly Pender,
Paramedic Deployment Plan
AGENDA ITEM #f)
Charting a Future
Page 73 ofCAO 123and Chief Chevalier, will brief t… Staff Briefing : Mr. Kelly Pender,
Ten Fast Facts Frontenac Paramedic Service
87/62
FPS attends to 23,000 calls per year
Full time/Part time Paramedics
4.55% ↑
7
Call volume is expected to increase by 4.55% per year
Number of Paramedic stations
$20,000,000
17/7
2021 Operating Budget
Number of Ambulances/Support Vehicles
$909
800,000
Approximate cost per call
Number of KMs driven per year
47%/34%/19%
100%/99.9%
Provincial/City/County share of the budget
Compliance/Satisfaction
AGENDA ITEM #f)
23,000
Page 74 ofCAO 123and Chief Chevalier, will brief t… Staff Briefing : Mr. Kelly Pender,
01 02
AGENDA SLIDE
03
05
Legislative Framework ♦EOWC Report (2019) ♦ OHR Report (2019) ♦ Provincial Paramedic Review (2020) ♦ Budget (2021)
The Challenge How do we plan for paramedic deployment, station locations and budgets?
Paramedic Deployment Where and when do we anticipate that new paramedic resources will be needed?
Station Locations & Labour Relations Issues – CLOSED SESSION How do we balance optimal location with reasonable cost?
Recommendations How do we proceed?
AGENDA ITEM #f)
04
Background – How did we get here?
Page 75 ofCAO 123and Chief Chevalier, will brief t… Staff Briefing : Mr. Kelly Pender,
01 Background • Paramedic services transferred to the County of Frontenac in 2002 • Although administered by the County, we are part of a seamless system – the closest paramedic responds
• First priority was improving rural access → Parham → Sydenham → Roberstville → Wolfe Island • 87% of calls in 2020 occurred in the City of Kingston AGENDA ITEM #f)
4
Page 76 ofCAO 123and Chief Chevalier, will brief t… Staff Briefing : Mr. Kelly Pender,
01 Background Robertsville Parham Sydenham Woodbine Palace Hwy 15 Wolfe Island
- Fortune Crescent (Operations–logistics & superintendents) 5
AGENDA ITEM #f)
Page 77 ofCAO 123and Chief Chevalier, will brief t… Staff Briefing : Mr. Kelly Pender,
01 Background • Eastern Ontario Warden’s Caucus Report (2019) • FPS costs are in line with the region • Provincial Aging in Place strategy + aging community continues to drive cost increases above inflation • Predicts a 4.55% annual budget increase over the ten year planning horizon AGENDA ITEM #f)
6
Page 78 ofCAO 123and Chief Chevalier, will brief t… Staff Briefing : Mr. Kelly Pender,
01 Background • Frontenac Operational Review – ORH Study (2019) • Purpose of the Study:
7
AGENDA ITEM #f)
• Analyze historic call data • Use population projections (City & County) to project demand • Provide recommendations regarding improved deployment • Model call volume data and recommend service locations • Project when additional resources will be required
Page 79 ofCAO 123and Chief Chevalier, will brief t… Staff Briefing : Mr. Kelly Pender,
01 Background • Frontenac Operational Review – ORH Study (2019) • Growth in the City of Kingston (West end, Princess Street, Downtown) is driving up call volume • Density and the concentration of seniors are the most frequent users of paramedic services Cataraqui Heights Retirement Residence Midland & Princess
Kingsbridge Retirement Residence Centennial & Princess
Sage Kingston Condos 652 Princess
AGENDA ITEM #f)
8
Page 80 ofCAO 123and Chief Chevalier, will brief t… Staff Briefing : Mr. Kelly Pender,
01 Background If we don’t address urban growth and aging population issues rural response will be compromised
Cataraqui Heights Retirement Residence Midland & Princess
Kingsbridge Retirement Residence Centennial & Princess
Sage Kingston Condos 652 Princess
AGENDA ITEM #f)
9
Woodbine
Page 81 ofCAO 123and Chief Chevalier, will brief t… Staff Briefing : Mr. Kelly Pender,
01 01 Background – ORH Recommendations (Page 4)
10
AGENDA ITEM #f)
Future
Page 82 ofCAO 123and Chief Chevalier, will brief t… Staff Briefing : Mr. Kelly Pender,
01 Background – A Four Point Plan Paramedics Add paramedic resources when necessary
Scheduling Align schedules, start and end times to cover peak times
2 Budget
3
Ensure station locations in order to optimize response times
Implement budget smoothing and make smart resource investments
Our goal is to balance response time with the most cost-efficient delivery model, combined with a predictable budget impact
AGENDA ITEM #f)
Station Locations
1
4
Page 83 ofCAO 123and Chief Chevalier, will brief t… Staff Briefing : Mr. Kelly Pender,
01 Background Provincial Paramedic Review What we know Today
2019 1
Province announces a review of paramedic services (and Public Health)
6
The system will remain seamless
2
Stated vision was a regional approach – with 10+/- larger services
7
Call volumes will continue to increase 4-5% per year
3
d Consultations began during the summer of 2019
8
4
The arrival of the Pandemic put a pause on consultation – March 2020
9
Community paramedicine is being embraced as an efficient part of the in-home care model
5
Province embracing a community paramedicine model in response to the pandemic
10
The demand for paramedic training is increasing as new programs/services are rolled out by the Province
Call volume in the City and South Frontenac will continue to grow faster than the rest of the County
AGENDA ITEM #f)
Page 84 ofCAO 123and Chief Chevalier, will brief t… Staff Briefing : Mr. Kelly Pender,
01
Background 2021 Budget
• Implemented staggered start as recommended by ORH • Implemented a new 12 hour shift at the Woodbine Road station • Now three crews working out of the base • Two vehicles parked outside
Short term ORH recommendations now implemented 13
AGENDA ITEM #f)
• Call volume has held steady during the pandemic, but is expected to grow as the economy opens up • UHU and response time continue to increase
Woodbine Station Page 85 ofCAO 123and Chief Chevalier, will brief t… Staff Briefing : Mr. Kelly Pender,
01
AGENDA ITEM #f)
14
Page 86 ofCAO 123and Chief Chevalier, will brief t… Staff Briefing : Mr. Kelly Pender,
02
The Challenge – the Balancing Act BUDGET
DEMAND
LOCATION
Council has expressed an interest in seeing budget increases “smoothed” out
Increasing demand – Kingston West-end, South Frontenac and Frontenac Islands
Call volume, density and aging demographics are driving up costs faster
Changing professional/program delivery – community paramedicine, aging
Land costs in the City are cost prohibitive – particularly in high demand areas – downtown and west end
than inflation The FPS budget is 79% staffing costs Quick “wins” have now been implemented
demographics, senior support programs, expanded scope of practice
Partnership options with the City won’t be available for several years Building code requires “post disaster” construction which drives up costs and eliminates existing building stock
AGENDA ITEM #f)
15
Page 87 ofCAO 123and Chief Chevalier, will brief t… Staff Briefing : Mr. Kelly Pender,
02
What Will We Should Not Compromise?
02
03
RURAL SERVICE
RESPONSE TIMES
COUNTY SERVICES
Efficiencies can be achieved by reducing rural response
Slower response time could provide short-term relief
Diversion of $’s for LTC, planning & ec dev could provide short-term relief
04
05
CAPITAL INVESTMENT PARAMEDIC HEALTH
Not Recommended
Delayed capital investment could provide short-term relief
Increased call volume will have an adverse impact on paramedic health
AGENDA ITEM #f)
01
Page 88 ofCAO 123and Chief Chevalier, will brief t… Staff Briefing : Mr. Kelly Pender,
03
Paramedic Deployment
AGENDA ITEM #f)
• The placement of paramedics and resources is the key to optimizing response time • Require adequate paramedic resources to respond to call volume. UHU (Unit Hour Utilization) reflects availability of paramedic resources. Example: 2020 City of Kingston UHU of .45 means ambulance available only 55% of the time to respond • Vehicle deployment utilizes standby’s to keep vehicles in areas with highest call volume
Paramedic Deployment Highest Priority Paramedics
Paramedic Bases
Logistics
Training
Lowest Priority
AGENDA ITEM #f)
Superintendents & Administration
Distance to the Patient
Page 89 ofCAO 123and Chief Chevalier, will brief t… Staff Briefing : Mr. Kelly Pender,
03
Page 90 ofCAO 123and Chief Chevalier, will brief t… Staff Briefing : Mr. Kelly Pender,
Paramedic Deployment – Two Models
03
Distributed
Centralized
1
Current State for FPS
6
Potential future state for FPS
2
Paramedics report to individual bases
7
Paramedics report to a centralized location
3
Ambulances are “tied” dto a station
Wwwssssssssssssssssssssssssssssssss 8
4
Logistics, superintendents & administration are centralized
9
Logistics and Superintendents located at centralized location
5
Training is centralized
10
Administration and Headquarters can be located on same campus
Modern Flexible Post Model
AGENDA ITEM #f)
Traditional Fixed Base Model
Ambulances deployed to “posts” where demand is located
Page 91 ofCAO 123and Chief Chevalier, will brief t… Staff Briefing : Mr. Kelly Pender,
Paramedic Deployment – Pros & Cons
03
Distributed
Centralized
Land is more expensive
6
Land is less expensive. Using a “post” model uses 1/3 less physical space
2
Start and end point is fixed
7
Paramedics deployed where needed
3
Logistics travel to basesd
8
More efficient logistics model
4
Logistics, superintendents & administration are centralized
9
Paramedics can rotate between areas of high density and low density
5
Training is centralized
10
Logistics and Superintendents located close to front-line Paramedics
Less flexible service delivery – larger footprint in the City
More flexible service delivery – smaller footprint in the City
AGENDA ITEM #f)
1
Site Location & Labour Relations Page 92 ofCAO 123and Chief Chevalier, will brief t… Staff Briefing : Mr. Kelly Pender,
04
AGENDA ITEM #f)
21
Page 93 ofCAO 123and Chief Chevalier, will brief t… Staff Briefing : Mr. Kelly Pender,
05 Recommendations 5 • That the Council of the County of Frontenac direct staff to proceed with the planning process for the construction of a paramedic station to be located at the property identified in the closed session report; • And Further That as part of the planning process a detailed financial plan be completed that will provide for a predictable budget impact;
• And Further That staff report back to Council regarding progress on the plan prior to the end of September 2021. 22
AGENDA ITEM #f)
• And Further That the sum of $25,000 be taken from the sustainability reserve for the purpose of completing the planning process;
AGENDA ITEM #g)
Report 2021-027 Council Recommend Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Kelly Pender, Chief Administrative Officer Gale Chevalier, Chief/Director of Emergency Services
Date of meeting:
March 17, 2021
Re:
Office of the Chief Administrative Officer – Proposed Paramedic Deployment Plan
Recommendation Be It Resolved That the Council of the County of Frontenac receive the briefing and report 2021-027 – Proposed Paramedic Deployment Plan: And Further That the Council of the County of Frontenac direct staff to proceed with the planning process for the construction of a paramedic station to be located at the property identified in the closed session report; And Further That as part of the planning process a detailed financial plan be completed that will provide for a predictable budget impact; And Further That the sum of $25,000 be taken from the sustainability reserve for the purpose of completing the planning process; And Further That staff report back to Council regarding progress on the plan prior to the end of September 2021. Background Since 2019 there have been two reports prepared looking at the future of Frontenac Paramedic Services:
- Frontenac Paramedics – Ten Year Paramedic Human Resources Plan and Facilities Master Plan, Prepared for Frontenac County by ORH, September 2019.
Page of 123 2021-027 Office of the Chief94 Administrative Officer Proposed Paramedic D…
AGENDA ITEM #g)
- Review of Eastern Ontario Paramedic Services – Situational Overview, Prepared for the Eastern Ontario Wardens’ Caucus by Axepro Consulting Inc., November 2019 The purpose of this report and briefing is to provide Council with a progress update regarding implementation of the recommendations contained in two reports and seek direction from Council. During the meeting, staff will provide a briefing on the relevant recommendations of both reports. The briefing will have an open session and closed session component. The open session presentation will cover:
Background – How did we get here? The Challenge – How do we balancing paramedic response with cost implications? Paramedic Deployment – Where are resources required? Recommendations – How do we proceed?
In closed session, the presentation will focus on:
Potential land acquisition Labour relations matters
Both elements need to be considered together prior to final consideration of the recommendation provided in this report. The briefing will provide Council with an understanding of options and challenges facing the service and will result in direction to staff regarding the work plan in order to provide Council with the information required to consider a full deployment and finance plan in time for the 2022 budget. Comment During the 2021 budget deliberations, Council approved the ORH and staff recommendation to add a 12 hour shift in the City of Kingston. The new shift is intended to address growing demand in the City and our aging demographics. The new shift has now been implemented. This station was originally intended for one vehicle and now is home to three vehicles, with two vehicles now situation outside. During the budget meeting Council expressed an interest in seeing a longer-term implementation plan and budget for paramedic services. Since the budget staff have:
Adjusted shift start times per the ORH study Reviewed available land/facility options in the west-end of the City Examined alternate deployment options employed by other paramedic services Reviewed response time alternatives with ORH Met with City staff regarding shared location options
This report/briefing will summarize the findings. Recommend Report to Council Office of the Chief Administrative Officer – Proposed Paramedic Deployment Plan March 17, 2021 Page 2 of 3
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AGENDA ITEM #g)
Strategic Priority Implications Priority 2 2.3
Explore new funding sources and invest wisely in critical long-term infrastructure.
Develop plans within a changing legislative and service delivery landscape to provide additional facilities for Frontenac Paramedics that will effectively meet steadily growing demand for services and accommodate more paramedic training.
Financial Implications There are no immediate financial implications with this aspect of report. A financial plan would be prepared for Council consideration should we proceed. Organizations, Departments and Individuals Consulted and/or Affected Alex Lemieux, Director of Corporate Services/Treasurer Barb McCulloch, Director of Human Resources Joe Gallivan, Director of Planning and Economic Development Sonya Bolton, Manager of Community Planning Hannah Mayes, ORH Consultant
Recommend Report to Council Office of the Chief Administrative Officer – Proposed Paramedic Deployment Plan March 17, 2021 Page 3 of 3
Page of 123 2021-027 Office of the Chief96 Administrative Officer Proposed Paramedic D…
AGENDA ITEM #a)
Report 2021-029 Council Information Report To:
Warden and Council Members of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Kathie Shaw, Senior Financial Analyst Alex Lemieux, Director of Corporate Services/ Treasurer
Date of meeting:
March 17, 2021
Re:
Corporate Services – 2020 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees Report
Recommendation This Report is for information purposes only. Background Section 284 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, states: The treasurer of a municipality shall in each year on or before March 31 provide to the Council of the municipality an itemized statement on remuneration and expenses paid in the previous year to: (a) each member of Council in respect of his or her services as a member of the Council or any other body, including a local board, to which the member has been appointed by Council or on which the member holds office by virtue of being a member of Council; (b) each member of Council in respect of his or her services as an officer or employee of the municipality or other body described in clause (a); and (c) each person, other than a member of Council, appointed by the municipality to serve as a member of any body, including
972020 of 123 2021-029 Corporate Page Services Remuneration and Reimbursement of Expen…
AGENDA ITEM #a)
a local board, in respect of his or her services as a member of the body. 2001, c. 25, s. 284 (1). Comment By-law No. 2018-0032, and its predecessor By-law No. 2015-0042 outlines the remuneration to be paid to Councillors and Non-Council Appointees of the County as well as attendance at conferences and training opportunities. The following charts provide an itemized statement on remuneration and expenses paid in 2020 to members of Council and persons appointed by Council to serve on Boards and Committees.
Council Members Frances Smith, Warden Ron Vandewal, Deputy Warden Denis Doyle Ron Higgins Bruce Higgs Bill MacDonald Gerry Martin Alan Revill
Compensation as Council Member or Appointee
Mileage and Per Diems
Conference/ Training Travel and Other Related Expenses
28,900.00
1,975.26
1,884.10
$32,759.36
14,280.00
235.60
0.00
$14,515.60
11,900.00 11,900.00 11,900.00 11,900.00 11,900.00 11,900.00
5,137.04 927.86 1,657.66 791.40 978.88 3,043.32
1,079.91 1,415.77 0.00 0.00 0.00 20.25
$18,116.95 $14,243.63 $13,557.66 $12,691.40 $12,878.88 $14,963.57
Total*
- 2020 totals may include expenses that were incurred in 2019 that were submitted and reimbursed in 2020
Council Information Report Corporate Services – 2020 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees Report March 17, 2021 Page 2 of 5
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AGENDA ITEM #a)
Council remuneration includes representation on the following Boards and Committees: Frances Smith
Gerry Martin
Ron Higgins
Bruce Higgs Alan Revill Ron Vandewal
Denis Doyle
Bill MacDonald
Planning Advisory Committee Rural Urban Liaison Advisory Committee (RULAC) City of Kingston Housing and Homelessness Advisory Committee Seniors Housing Task Force, no meetings CAO Performance Appraisal Review Panel Communal Service Governance / Operation Model Review Committee Frontenac Accessibility Advisory Committee (FAAC) Administrative Building Design Task Force Staff Liaison Meetings Seniors Housing Task Force, no meetings Rural Urban Liaison Advisory Committee (RULAC) Planning Advisory Committee CAO Performance Appraisal Review Panel Seniors Housing Task Force, no meetings Communal Service Governance / Operation Model Review Committee Food Policy Council of Kingston, Frontenac, Lennox and Addington Staff Liaison Meetings Kingston Frontenac Public Library Board Community Development Advisory Committee Staff Liaison Meetings Administrative Building Design Task Force Planning Advisory Committee Rural Urban Liaison Advisory Committee (RULAC) CAO Performance Appraisal Review Panel Communal Service Governance / Operation Model Review Committee Planning Advisory Committee Community Development Advisory Committee KFL&A Public Health Board Administrative Building Design Task Force CAO Performance Appraisal Review Panel Communal Service Governance / Operation Model Review Committee Frontenac Accessibility Advisory Committee (FAAC) Administrative Building Design Task Force Staff Liaison Meetings
Council Information Report Corporate Services – 2020 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees Report March 17, 2021 Page 3 of 5
992020 of 123 2021-029 Corporate Page Services Remuneration and Reimbursement of Expen…
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Person, other than a member of Council, appointed by the County to serve as a member of any body, including a local board: Community Development Advisory Committee Barry Gilbert Lisa Henderson Betty Hunter Wilma Kenny *Mary Kloosterman Gregory Rodgers
Mileage HST Included
Per Diem
Total
$ $ $ 29.50 29.50 15.34 15.34 143.96 143.96 29.50 29.50 No Payment By Request 100.30 100.30
Mileage HST Included
Per Diem
Total
Neil Allen *Kurt Halliday Margaret Knott Ed Schlievert *David Yerxa
$ 11.70 47.20 217.62
$ 150.00 75.00 150.00
$ 161.70 122.20 367.62
Kingston Frontenac Public Library Board
Mileage HST Included
Per Diem
Total
Frontenac Accessibility Advisory Committee
$ *Wilma Kenny *Louise Moody
$ $ No Payment By Request No Payment By Request
Mileage HST Included
Per Diem
Total
Lisa Henderson
$
$ 75.00
$ 75.00
Phil Leonard *Barbara Sproule
35.96
75.00
0110.96
Planning Advisory Committee
Council Information Report Corporate Services – 2020 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees Report March 17, 2021 Page 4 of 5
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Communal Service Governance/ Operations Review Committee Gwen Glover Michael Keene Jim McIntosh Wayne Robinson
Mileage HST Included
Per Diem
Total
$ 88.50 35.40 332.17 220.07
$
$ 88.50 35.40 332.17 220.07
*These members were appointed to committees but did not receive any compensation in 2020. Strategic Priorities Implications Good governance and legislative compliance falls under Other Important and Continuing County Priorities, specifically: Respect the taxpayer and keep tax increases close to the rate of inflation Continually improve customer and financial services Financial Implications Amounts paid to County Council and other Board and Committee members were within budget. Organizations, Departments and Individuals Consulted and/or Affected Jannette Amini, Manager of Legislative Services/Clerk Angelique Cardinal, Executive Assistant, Corporate Services
Council Information Report Corporate Services – 2020 Remuneration and Reimbursement of Expenses to Council Members and Non-Council Appointees Report March 17, 2021 Page 5 of 5
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Page 102 Chief of 123 Staff Briefing : Mr. Kelly Pender, Administrative Officer, will br…
Administrative Building Design Task Force Detailed Designs developed by Colbourne & Kembel Architects Inc.
AGENDA ITEM #a)
Page 103 Chief of 123 Staff Briefing : Mr. Kelly Pender, Administrative Officer, will br…
Background •
• •
AGENDA ITEM #a)
•
In January 2020, Council authorized staff to proceed with the issuance of an RFP for Detailed Design as well as explore funding options for the redevelopment of the “Old House”. Colbourne & Kembel Architects Inc. were chosen as the successful proponents. A focus group of staff was established, which included representation from both the County of Frontenac and the CRCA, to work with the architects in developing options for the building and what staff deemed important for their needs. The focus group potential variations of a preliminary building design occurred in December, 2020. Mr. Neil Allen, Chair of the Joint Frontenac Accessibility Advisory Committee was also in attendance at this meeting to ensure the building met accessibility requirements from a user perspective.
Page 104 Chief of 123 Staff Briefing : Mr. Kelly Pender, Administrative Officer, will br…
Background – continued
AGENDA ITEM #a)
• At its meeting held December 16, 2020, the Administrative Building Design Task Force reviewed and subsequently approved the preliminary designs and authorize the consultants to proceed with the development of detailed designs. • Staff, including the working group, again met with the architects on two occasions and are at a point of reviewing the financials with the committee.
Page 105 Chief of 123 Staff Briefing : Mr. Kelly Pender, Administrative Officer, will br…
Where we are now •
AGENDA ITEM #a)
At its meeting held February 17, 2021, the Administrative Building Design Task Force reviewed and subsequently approved the Detailed Designs developed by Colbourne & Kembel Architects Inc. and will now proceed through Phase 3 of the Workplan – RFP for Detailed Design which includes: • testing, soils, materials • Joint committee to select/recommend architecture firm • Determine interim accommodations plan and/or project phasing • Prior to moving forward, the Administrative Building Design Task Force passed an additional resolution that the detailed designs presented at its meeting be presented to County Council at its March 17, 2021 meeting in order to ensure Council as a whole is supportive of the designs.
Page 106 Chief of 123 Staff Briefing : Mr. Kelly Pender, Administrative Officer, will br…
Compromises & Challenges •
• • •
Our original intent was to not use the basement for office space, but in discussions with the architects agreed to use basement space in order to reduce costs for new construction Office spaces are smaller than current, but common and collaboration space is enhanced Budgeting during the pandemic has been difficult and more imprecise than normal CRCA will be reviewing with their board and members over the next month+ – Their space needs are less than originally contemplated
•
Reminder – the MOU terms with the CRCA
AGENDA ITEM #a)
– Cost for design is shared, if one party pulls out during the design phase, they have to pay for the costs for the other party
Page 107 Chief of 123 Staff Briefing : Mr. Kelly Pender, Administrative Officer, will br…
GROUND FLOOR AREAS AREA OF RENOVATION COUNTY FRONTENAC AREA
150 m2 (1,615 ft2)
CRCA AREA
400 m2 (4,300 ft2)
SHARED AREA (50/50)
225 m2 (2,420 ft2)
SHARED AREA (60/40)
70 m2 (750 ft2)
TOTAL AREA OF RENOVATION
825 m2 (8,875 ft2)
AREA OF NEW ADDITION SHARED AREA (50/50)
277 m2 (2,980 ft2)
AREA NOT IN SCOPE
AREA NOT IN SCOPE
DN UP
AREA NOT IN SCOPE
DN
UP
DN
AREA NOT IN SCOPE
ELEV
AREA NOT IN SCOPE DN
DN
UP
TOTAL FLOOR AREAS AREA OF RENOVATION COUNTY FRONTENAC AREA
PROPOSED GROUND FLOOR PLAN
650 m2 (7,000 ft2)
CRCA AREA
400 m2 (4,300 ft2)
SHARED AREA (50/50)
315 m2 (3,390 ft2)
SHARED AREA (60/40)
70 m2 (750 ft2)
GRAND TOTAL AREA OF RENO.
1,435 m2 (15,440 ft2)
AREA OF NEW ADDITION
PROJECT
No.
20027
COUNTY OF FRONTENAC & CRCA JOINT ADMIN OFFICE FACILITY
5m
190 m2 (2,045 ft2)
SHARED AREA (50/50)
277 m2 (2,980 ft2)
GRAND TOTAL AREA OF ADD.
467 m2 (4,995 ft2)
15m
10m
LOCATION
DRAWING
SCALE
2069 BATTERSEA ROAD, GLENBURNIE, ON
OVERALL GROUND PLAN
1 : 250
CLIENT
COUNTY FRONTENAC & CRCA
DATE
20m
25m
DWG. No.
20/12/15
REVISED
2020/12/15
A01
AGENDA ITEM #a)
0m
COUNTY FRONTENAC AREA
Page 108 Chief of 123 Staff Briefing : Mr. Kelly Pender, Administrative Officer, will br…
BASEMENT FLOOR AREAS
SECOND FLOOR AREAS (OPTION B)
AREA OF RENOVATION
AREA OF RENOVATION
COUNTY FRONTENAC AREA
200 m2 (2,150 ft2)
SHARED AREA (50/50)
90 m2 (970 ft2)
COUNTY FRONTENAC AREA AREA OF NEW ADDITION COUNTY FRONTENAC AREA
AREA OF NEW ADDITION COUNTY FRONTENAC AREA
300 m2 (3,230 ft2)
35 m2 (375 ft2)
155 m2 (1,670 ft2)
DN
UP
UP
ROOF OF LOBBY
DN
AREA NOT IN SCOPE
UP
DN DN
UP
DN
ROOF OF COUNCIL CHAMBERS
ELEV
ELEV
DN UP
ROOF OF COLLAB SPACE
PROPOSED BASEMENT PLAN
PROPOSED SECOND FLOOR PLAN
PROJECT
No.
20027
COUNTY OF FRONTENAC & CRCA JOINT ADMIN OFFICE FACILITY
5m
15m
10m
LOCATION
DRAWING
SCALE
2069 BATTERSEA ROAD, GLENBURNIE, ON
OVERALL BASEMENT & SECOND FLOOR PLAN
1 : 250
CLIENT
COUNTY FRONTENAC & CRCA
DATE
20m
25m
DWG. No.
20/12/15
REVISED
21/01/28
A02
AGENDA ITEM #a)
0m
MEN’S WASHROOM AREA NOT IN SCOPE
STORAGE
EXISTING PARTITIONS SHOWN BLACK (TYP.)
AREA NOT IN SCOPE
PROPOSED CLEAR/FROSTED GLASS PARTITION (TYP.)
PROPOSED FULL-HEIGHT PARTITIONS SHOWN HATCHED (TYP.)
MANAGER, CL
WOMEN’S WASHROOM
MANAGER, WPE
COLLAB / THINK ROOM / FUTURE GROWTH
SHARED LARGE MEETING ROOM
AREA NOT IN SCOPE
SHARED SM MTG ROOM
MEETING ROOM
COFFEE / FIRST AID STATION
Page 109 Chief of 123 Staff Briefing : Mr. Kelly Pender, Administrative Officer, will br…
AREA NOT IN SCOPE
COPIER / STORAGE
COORD OPS
GIS TECH
COORD COMMS
BIOLOGIST
SUP ENG
RES PLANNER
SUP DEV
SUP COMMS
COORD WP
WR TECH
RES PLANNER
DEV OFFICER
FINANCE STUDENT
ELEV GENERAL MANAGER
FINANCE ANALYST
GIS CORP ANALYST
COLLAB SPACE / HOT DESK
COLLAB SPACE
FIELD HOT DESK
STORAGE / HOT DESK
COUNTER W/ STORAGE BELOW
COLLAB SPACE
SHARED MEDIUM MEETING ROOM AREA NOT IN SCOPE
STORAGE / HOT DESK
COUNTER W/ STORAGE BELOW
SUP FINANCE
COLLAB SPACE
GM ASSIST / CHAIR
DN
COUNTER W/ STORAGE BELOW
PARTIAL-HEIGHT PARTITION (TYP.)
DEDICATED CRCA AREA:
400 m2 (4,300 ft2)
PROJECT
No.
20027
COUNTY OF FRONTENAC & CRCA JOINT ADMIN OFFICE FACILITY
2m
6m
4m
LOCATION
DRAWING
SCALE
2069 BATTERSEA ROAD, GLENBURNIE, ON
CRCA OFFICE SPACE
1 : 100
CLIENT
COUNTY FRONTENAC & CRCA
DATE
8m
10m
DWG. No.
20/12/15
REVISED
01/21/21
A03
AGENDA ITEM #a)
0m
9’ - 1"
HR STUDENT
DIR HR
DN
9’ - 8"
OCC HEALTH NURSE
HR GEN (ATT) EXEC ASSIST
LOBBY
BF WR
PROPOSED PARTIALHEIGHT CUBICLE PARTITION
JOINT CF/CRCA RECEPTION
6’ - 10"
9’ - 8"
UP
HELP DESK
10’ - 10"
HR GEN CAO
WAITING AREA
8’ - 5"
6’ - 10"
5’ - 4"
VEST
DN
UP VEST
UNIV W/R
COPIER / STORAGE
SM MEETING ROOM
LOCKED HEALTH RECORDS
DN
COUNCIL BREAKOUT AREA
COUNCIL CHAMBERS LOBBY
7’ - 6" PROPOSED CLEAR/FROSTED GLASS PARTITIONS (TYP.)
LARGE MEETING ROOM / TRAINING ROOM
16’ - 4"
ELEV
17’ - 5"
Page 110 Chief of 123 Staff Briefing : Mr. Kelly Pender, Administrative Officer, will br…
11’ - 0"
STORAGE
COUNCIL CHAMBERS
CLERK
DN
15’ - 0"
22’ - 5"
7’ - 4"
9’ - 1"
UP
EXISTING PARTITIONS SHOWN BLACK (TYP.) PROPOSED FULL-HEIGHT PARTITIONS SHOWN HATCHED (TYP.)
0m PROJECT
No.
20027
COUNTY OF FRONTENAC & CRCA JOINT ADMIN OFFICE FACILITY
2m
6m
4m
LOCATION
DRAWING
SCALE
2069 BATTERSEA ROAD, GLENBURNIE, ON
GROUND PLAN - CF OFFICE SPACE
1 : 100
CLIENT
COUNTY FRONTENAC & CRCA
DATE
8m
10m
DWG. No.
20/12/15
REVISED
01/26/21
A04
AGENDA ITEM #a)
SHARED COLLAB SPACE / SHARED LUNCHROOM
UP
STORAGE SHELVES
COPIER / STORAGE
UP
CF STORAGE
STORAGE
SHARED STORAGE
STORAGE SHELVES
13’ - 3"
BF LIFT
KITCHENETTE / LOUNGE
DN
DEP PARA
13’ - 11"
7’ - 10"
EXIST DATA/COMMS EQUIPMENT
HELP DESK
DIR CHIEF PARA
6’ - 8"
STG
MANAGER INFO SERVICES
SHARED STORAGE
STORAGE SHELVES
NETWORK ADMIN
BUSINESS ANALYST
EXIST ELEC EQUIPMENT
8’ - 2"
7’ - 8"
No.
20027
COUNTY OF FRONTENAC & CRCA JOINT ADMIN OFFICE FACILITY
ADMIN CLERK
COMM PARAMED
SUPER
PERF ASSIST
COMM PARAMED
COMM PARAMED
8’ - 7"
8’ - 7"
8’ - 7"
8’ - 7"
2m
6m
4m
LOCATION
DRAWING
SCALE
2069 BATTERSEA ROAD, GLENBURNIE, ON
BASEMENT PLAN
1 : 100
CLIENT
COUNTY FRONTENAC & CRCA
EXEC ASSIST
DATE
8m
10m
DWG. No.
20/12/15
REVISED
02/12/21
A05
AGENDA ITEM #a)
0m PROJECT
ADMIN ASSIST
12’ - 0"
COPIER / STORAGE
8’ - 2"
STORAGE SHELVES
6’ - 1"
STORAGE SHELVES
ELEV
8’ - 9"
6’ - 8"
8’ - 4"
Page 111 of 123 Staff Briefing : Mr. Kelly Pender, Chief Administrative Officer, will br…
UP
Page 112 Chief of 123 Staff Briefing : Mr. Kelly Pender, Administrative Officer, will br…
7’ - 9"
10’ - 8"
10’ - 8"
7’ - 9" EXISTING PARTITIONS SHOWN BLACK (TYP.)
DIR CORP SERVICES / TREASURER
FINANCE STORAGE
DEPUTY TREASURER
PROPOSED CLEAR/FROSTED GLASS PARTITIONS (TYP.) PROPOSED FULL-HEIGHT PARTITIONS SHOWN HATCHED (TYP.)
16’ - 4"
ROOF OF LOBBY
AREA NOT IN SCOPE
FINANCIAL ANALYST
7’ - 10"
DN
A/P A/R 2
10’ - 4"
A/P A/R 1
PROPOSED PARTIAL-HEIGHT CUBICLE PARTITION
PAYROLL 1 & 2
COPIER / STORAGE
12’ - 3"
7’ - 10"
10’ - 4"
6’ - 5"
DN
DN
DN
PLANNING / EC DEV STORAGE
SM MEETING ROOM
UNSECURED STORAGE
2-PERSON POD
EXIST FHC
UP 1-PERSON POD
10’ - 0"
ROOF OF COUNCIL CHAMBERS
MNGR CONT IMP
PLANNING STUDENT
FUTURE WORKSTATION
COMM PLANNER
DIR PLANNING
COLLAB SPACE
FUTURE WORKSTATION
COMM PLANNER
DEV OFFICER
EC DEV STUDENT
6’ - 4"
DN
GIS STUDENT
MNGR COMM PLANNING
MNGR EC DEV
8’ - 2"
COMMS OFFICER
COPIER
ELEV
8’ - 2"
PLOTTER
UP
14’ - 10"
9’ - 5"
7’ - 2"
10’ - 0"
0m PROJECT
No.
20027
COUNTY OF FRONTENAC & CRCA JOINT ADMIN OFFICE FACILITY
2m
6m
4m
LOCATION
DRAWING
SCALE
2069 BATTERSEA ROAD, GLENBURNIE, ON
SECOND PLAN - CF OFFICE SPACE
1 : 100
CLIENT
COUNTY FRONTENAC & CRCA
DATE
8m
10m
DWG. No.
20/12/15
REVISED
01/26/21
A06
AGENDA ITEM #a)
ROOF OF COLLAB SPACE
WARDEN OFFICE / BREAKOUT ROOM
UNIV W/R
COUNCIL CHAMBERS LOBBY
COUNCIL CHAMBERS LOBBY
COUNCIL BREAKOUT AREA
COUNCIL CLOSET
WARDEN OFFICE / BREAKOUT ROOM
VEST
COMMS CLOSET
COMMS CLOSET TV A
ACCESSIBILITY AREA
TV A
PRESS TABLE (1)
ACCESSIBILITY AREA
CAO
COUNCIL
VISITORS (16 + 2)
COUNCIL BREAKOUT AREA
COUNCIL CLOSET
WARDEN PODIUM
CHAIR DEP. WARDEN
PODIUM
TV B
PRESS TABLE (2)
COUNCIL
CRCA STAFF (8)
TV B
CHAIR
CLERK
COUNCIL
GM
COUNCIL
VISITORS (4 + 2)
18’ - 4"
Page 113 Chief of 123 Staff Briefing : Mr. Kelly Pender, Administrative Officer, will br…
VEST
CLERK
PRESS TABLE (2)
TV C
TV C
42’ - 3"
CF LAYOUT
CRCA LAYOUT
PROJECT
No.
20027
COUNTY OF FRONTENAC & CRCA JOINT ADMIN OFFICE FACILITY
2m
4m
6m
LOCATION
DRAWING
SCALE
2069 BATTERSEA ROAD, GLENBURNIE, ON
COUNCIL CHAMBER LAYOUT
1 : 100
CLIENT
COUNTY FRONTENAC & CRCA
DATE
8m
10m
DWG. No.
20/12/15
REVISED
21/02/11
A07
AGENDA ITEM #a)
0m
AGENDA ITEM #b)
Committee Report To:
Warden and Council Members of the County of Frontenac
From:
Jannette Amini, Manager of Legislative Services/Clerk
Date of meeting:
March 17, 2021
Re:
Administrative Building Design Task Force – Report to Council
All items listed on Administrative Building Design Task Force Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Administrative Building Design Task Force Report to be separated from that motion and considered separately, whereupon the Administrative Building Design Task Force Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. The Administrative Building Design Task Force reports and recommends as follows: 1.
2021-021 Office of the Chief Administrative Officer Review of Detailed Design Plans and Budget Financial Analysis for the Joint Administrative Building Be It Resolved That the Office of the Chief Administrative Officer – Office of the Chief Administrative Officer – Review of Detailed Design Plans and Budget/Financial Analysis for the Joint Administrative Building be received; And Further That the Administrative Building Design Task Force approve the Detailed Designs developed by Colbourne & Kembel Architects Inc. and proceed through Phase 3 of the Workplan – RFP for Detailed Design, as noted in the report.
Page 114 of 123 Report of the Administrative Building Design Task Force
AGENDA ITEM #b)
Minutes of the Administrative Building Design Task Force Meeting February 17, 2021 A meeting of the Administrative Building Design Task Force was held in virtual electronic format, hosted at the County Administrative Office, 2069 Battersea Road, Glenburnie on Wednesday, February 17, 2021 at 11:09 a.m. Present: Councillor Martin – Chair Councillor MacDonald – Vice Chair Warden Vandewal Councillor Doyle Staff Present: Jannette Amini, Manager of Legislative Services/Clerk (Recording Secretary) Alex, Director of Corporate Services/Treasurer Kevin Farrell, Manager of Continuous Improvement/GIS Kelly Pender, Chief Administrative Officer 1.
Call to Order
Ms. Amini, Clerk, called the meeting to order at 11:09 and proceeded with the election of officers. 2.
Election of Officers a)
Election of Chair
Moved By: Seconded By:
Deputy Warden Doyle Warden Vandewal
That Councillor Gerry Martin be elected Chair of the Administrative Building Design Task Force for 2021. Carried Moved By: Seconded By:
Councillor Vandewal Councillor Doyle
That nominations for Chair be closed. Carried Councillor Martin accepted the Nomination of Chair.
Page 115 of 123 Report of the Administrative Building Design Task Force
AGENDA ITEM #b)
b)
Election of Vice Chair
Moved By: Seconded By:
Deputy Warden Doyle Councillor Martin
That Councillor Bill MacDonald be elected Vice Chair of the Administrative Building Design Task Force for 2021. Carried Moved By: Seconded By:
Warden Vandewal Deputy Warden Doyle
That nominations for Vice Chair be closed. Carried Councillor MacDonald accepted the Nomination of Vice Chair. 3.
Adoption of the Agenda
Moved By: Seconded By:
Councillor Doyle Councillor MacDonald
That the agenda for the February 17, 2021 meeting of the Administrative Building Design Task Force be adopted. Carried 4.
Disclosure of Pecuniary Interest and General Nature Thereof
There were none. 5.
Adoption of Minutes a)
Minutes of Meeting held December 16, 2020
Moved By: Seconded By:
Councillor Doyle Councillor MacDonald
That the minutes of the Administrative Design Task Force meeting held December 16, 2020 be adopted. Carried
Administrative Building Design Task Force Meeting Minutes February 17, 2021
Page 116 of 123 Report of the Administrative Building Design Task Force
Page 2 of 4
AGENDA ITEM #b)
Deputations and/or Presentations
Reports a)
2021-021 Office of the Chief Administrative Officer Review of Detailed Design Plans and Budget Financial Analysis for the Joint Administrative Building
Moved By: Seconded By:
Councillor Doyle Councillor MacDonald
Be It Resolved That the Office of the Chief Administrative Officer – Office of the Chief Administrative Officer – Review of Detailed Design Plans and Budget/Financial Analysis for the Joint Administrative Building be received; And Further That the Administrative Building Design Task Force approve the Detailed Designs developed by Colbourne & Kembel Architects Inc. and proceed through Phase 3 of the Workplan – RFP for Detailed Design, as noted in the report. Carried Mr. Pender provided an overview of the report, noting that one of the major changes of the plans since last presented to the Task Force in December is more use of basement space in order to reduce costs. To questions regarding how the costs of this re-development will affect the County’s levy, Mr. Pender noted that the County has been making contributions to reserves for capital repairs so this could be funded by a combination of borrowing and use of reserves. Should Council chose not to use reserves, the worst case scenario would be a 2% increase to the levy; however this will coincide with the end of the 0.65% dedication to capital reserves. The debenture on Fairmount Home expires September 2022 and it is anticipated that the redevelopment of this building will be late 2022 early 2023. To questions regarding if both the County of Frontenac and the CRCA are in agreement that this is the best design, Mr. Pender noted that these designs have been vetted through both the County’s staff design committee and the CRCA design committee and incorporates comments from both. To questions regarding if the size space issues for the CRCA that it had noted at the joint meeting had been addressed, Mr. Pender noted that everyone’s office is getting smaller; however the compromise is far more functional meeting rooms. He also noted that work from home strategies will also change how people work. Between both groups we are comfortable that the meeting rooms and flex space compensate for the reduced office sizes.
Administrative Building Design Task Force Meeting Minutes February 17, 2021
Page 117 of 123 Report of the Administrative Building Design Task Force
Page 3 of 4
AGENDA ITEM #b)
Moved By: Seconded By:
Deputy Warden Doyle Warden Vandewal
That the detailed designs presented today be presented to County Council at its March 17, 2021 meeting. Carried 8.
Communications
Other Business
Next Meeting
The next meeting is preliminary scheduled for Wednesday, April 21, 2021 following the County Council meeting. 11.
Adjournment
Moved By: Seconded By:
Deputy Warden Doyle Councillor Macdonald
That the meeting hereby adjourn at 11:37 a.m. Carried
Administrative Building Design Task Force Meeting Minutes February 17, 2021
Page 118 of 123 Report of the Administrative Building Design Task Force
Page 4 of 4
AGENDA ITEM #a)
By-Law Number 2021-0009 of The Corporation of the County of Frontenac being a by-law to appoint an Area Weed Inspector for the County of Frontenac. Whereas Section 8 of the Municipal Act, S.O. 2001, as amended provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Sections 5 of the Municipal Act, 2001, as amended provides that a municipal power, including a municipality’s capacity, rights, powers and privileges, shall be exercised by its council by by-law, unless the municipality is specifically authorized to do otherwise; and, Whereas Section 6 of the Weed Control Act, R.S.O., 1990 Chapter W.5 and amendments thereto provides that the council of every upper-tier municipality shall by by-law appoint one or more persons as area weed inspectors to enforce this Act in the area within the council’s jurisdiction and fix their remuneration or other compensation; and, Whereas the Council of the County of Frontenac, deems it expedient to appoint an area Weed Inspector for the provision of weed inspection services; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows: 1.
That Kelly J. Pender be and is hereby re-appointed as area Weed Inspector for the area within the jurisdiction of the Corporation of the County of Frontenac,
That this By-law shall come into force and take effect upon the date of final passing.
Read a First and Second Time this 17th day of March, 2021. Read a Third Time, Signed, Sealed and Finally Passed this 17th day of March, 2021. The Corporation of the County of Frontenac
Ron Vandewal, Warden
To appoint an Area Page 119ofofFrontenac. 123 Weed Inspector for the County [Proposed…
Jannette Amini, Clerk
AGENDA ITEM #b)
BY-LAW NO. 2021-0010 OF The Corporation of the County Of Frontenac being a by-law to amend By-law No. 2013-0020 (CAO Performance Appraisal Review Panel Terms of Reference) Whereas Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended (the Act) provides that Council shall pass a procedure by-law for governing the calling, place and proceedings of meetings; And Whereas By-law No. 2013-0020, being a bylaw to provide for governing the proceedings of the Council and its committees, the conduct of members and the calling of meetings, was adopted by the Council of the Corporation of the County of Frontenac on May 15, 2013; And Whereas By-law No. 2013-0020 sets out the County of Frontenac Advisory Committees to Council, including the appointments of its members; And Whereas the Council of the Corporation of County of Frontenac deems it expedient to amend By-law No. 2013-0020; Now Therefore Be It Resolved That the Council for The Corporation of the County of Frontenac hereby enacts as follows: That Procedural By-law 2013-0020, as amended, be further amended as follows:
- That Schedule B-6, under Mandate/Terms of Reference: 4, a., be amended by adding an additional bullet as follows: v. To avoid any real or perceived conflict of interest, pecuniary interest or personal gain for the CAO, their family or associates, an annual disclosure memo be presented to the Panel on any external activities that he/she is currently engaged in.
That this amending by-law shall come into force and take effect on the date of final passing.
Read a First and Second Time this 17th day of March, 2021. Read a Third Time, Signed, Sealed and Finally Passed this 17th day of March, 2021. The Corporation of the County of Frontenac
Ron Vandewal, Warden
T o amend By-law No. Page 120Appraisal of 123 Review Panel T… 2013-0020 (CAO Performance
Jannette Amini, Clerk
AGENDA ITEM #c)
By-Law Number 2021-0011 of The Corporation of the County of Frontenac being a by-law to authorize the execution of an agreement with the Her Majesty the Queen in the right of Ontario as represented by the Minister of Long-Term Care for a Community Paramedicine Program. Whereas Sections 5 of the Municipal Act, 2001, as amended (hereinafter the Act) provides that a municipal power, including a municipality’s capacity, rights, powers and privileges, shall be exercised by its council by by-law, unless the municipality is specifically authorized to do otherwise; and, Whereas the County of Frontenac wishes to enter into an Agreement with Her Majesty the Queen in right of Ontario as represented by the Minister of Long-Term Care for a Community Paramedicine program; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows: 1.
That the Warden and Clerk are hereby authorized to enter into an agreement with Her Majesty the Queen in right of Ontario as represent by the Minister of Long-term Care for a Community Paramedicine Program; and,
That this By-law shall come into force and take effect upon the date of final passing.
Read a First and Second Time this 17th day of March, 2021. Read a Third Time, Signed, Sealed and Finally Passed this 17th day of March, 2021.
The Corporation of the County of Frontenac
Ron Vandewal, Warden
To authorize the execution 121 of 123 of an agreement withPage the Her Majesty the Quee…
Jannette Amini Clerk
AGENDA ITEM #d)
By-Law No. 2021-0012 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on March 17, 2021
Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on March 17, 2021 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on March 17, 2021 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
- That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on March 17, 2021 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
To confirm all actions and proceedings of County Council on March 17,Page 20… 122 of 123
AGENDA ITEM #d)
- That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 17th day of March, 2021 Read a Third Time and Finally Passed, Signed and Sealed this 17th day of March, 2021.
The Corporation of the County Of Frontenac
Ron Vandewal, Warden
Jannette Amini, Clerk
By-Law No. 2021-0012 – To Confirm all Actions and Proceedings of County Council March 17, 2021
To confirm all actions and proceedings of County Council on March 17,Page 20… 123 of 123
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