Body: Council Type: Agenda Meeting: Regular Date: May 17, 2023 Collection: Council Agendas Municipality: Frontenac County
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Document Text
Frontenac County Council Meeting Wednesday, May 17, 2023 – 9:30 a.m. Township of South Frontenac Council Chamber, 4432 George Street, Sydenham, ON https://youtube.com/live/Vz0N7K8DEd4?feature=share
Agenda Page Call to Order Roll Call Closed Session Approval of Addendum a) Resolved That the addendum for the May 17, 2023 meeting of the Council of the County of Frontenac be approved. Disclosure of Pecuniary Interest and General Nature Thereof
12 - 26
Adoption of Minutes a) Minutes of Meeting held April 19, 2023 Resolved That the minutes of the regular Council meeting held April 19, 2023 be adopted.
27 - 29
b)
Minutes of Special Meeting held April 26, 2023 Resolved That the minutes of the special Council meeting held April 26, 2023 be adopted.
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c)
Minutes of Special Meeting held May 10, 2023 Resolved That the minutes of the special Council meeting held May 10, 2023 be adopted.
Delegations and/or Presentations Proclamations Move into Committee of the Whole
Page a)
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That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair.
Briefings a) Mr. Kelly Pender, Chief Administrative Officer, will provide Council with his monthly CAO briefing. Unfinished Business Consent Reports from the Chief Administrative Officer Consent Reports Committee of Management of Fairmount Home a) That Committee of the Whole Council adjourn and meet as Committee of Management of Fairmount Home, with the Deputy Warden in the Chair.
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b)
2023-063 Fairmount Home – Resident and Family Annual Satisfaction Survey 2022 This report is for information purposes only.
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c)
2023-066 Fairmount Home Quarterly Update Activity Report This report is for information purposes only.
d)
That the Committee of Management of Fairmount Home adjourn and revert back to Committee of the Whole Council.
Recommend Reports from the Chief Administrative Officer a) Staff Briefing: Mr. Dmitry Kurylovich, Community Planner. will brief the Committee of the Whole with respect to the Summary of Proposed Changes to the Provincial Policy Statement and Planning Act (Bill 97). [See Recommend Reports from the Chief Administrative Officer, clause b)]
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Page 69 - 80
b)
2023-065 Planning and Economic Development Summary of Proposed Changes to the Provincial Policy Statement and Planning Act (Bill 97) Recommendation: Be It Resolved That Council receives for information the Administrative Report entitled “Summary of Proposed Changes to the Provincial Policy Statement and Planning Act (Bill 97)”; and, That Council direct the Clerk to submit comments about the proposed changes as outlined in Appendix A of this report to the Province through the Environmental Registry of Ontario.
81 - 85
c)
2023-061 K&P Trail – Acquisition of the MVCA owned portion of the K&P Trail Recommendation: Be It Resolved That the Warden and Clerk be authorized to enter into an Agreement of Purchase and Sale with the Mississippi Valley Conservation Authority for the Frontenac County portion of the K&P Trail section for one dollar ($1), with a free and clear title; And Further That the County Clerk is hereby further authorized to execute all closing documents as may be required in order to complete the subject transaction, and to do all other things as may be reasonably be required to close and complete the foregoing transaction.
d)
Consultant Briefing: Ms. Lori Huber, KPMG, will address County Council regarding the audit findings report for the year ended December 31, 2022 [See Recommend Reports from the Chief Administrative Officer, clause e)]
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Page 86 - 90
e)
2023-064 Corporate Services 2022 County of Frontenac Audited Financial Statements Please Note: The information being presented, which the County does not have control over, is not in an accessible format but can be provided upon request. Recommendation: Resolved That the Council of the County of Frontenac receive the Corporate Services - 2022 Audited Financial Statements report; And Further That the Council of the County of Frontenac approve the 2022 Audited Financial Statements of the Corporation of the County of Frontenac. And Finally That the Council of the County of Frontenac approve the transfer of the year-end deficit of $251,677 from the Stabilization Reserve.
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Information Reports from the Chief Administrative Officer a) 2023-060 Corporate Services – 2022 County of Frontenac Investment Report
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b)
2023-062 Corporate Services – 2023 First Quarter Financial Summary and Outlook
Reports from Advisory Committees of County Council
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a)
Report of the Planning and Economic Development Advisory Committee That the Report received from the Planning and Economic Development Advisory Committee be received and adopted. Report of the Planning and Economic Development Advisory Committee The Planning and Economic Development Advisory Committee reports and recommends as follows: 2023-059 Planning and Economic Development Advisory Committee Application for Draft Plan of Subdivision, 3863 Battersea Road (Sunbury), Township of South Frontenac (File Number 10T2020/001) Whereas an application was filed with the County of Frontenac for a Draft Plan of Subdivision located at Part of Lots 25 and 26, Concession 2, Geographic Township of Loughborough, in the Township of South Frontenac, in the County of Frontenac (municipally known as 3863 Battersea Road); and, Whereas the Planning and Economic Development Advisory Committee and the Council of the County of Frontenac considered all written and oral submissions received on this application, the effect of which helped the Council of the County of Frontenac make an informed decision; and, Whereas the application is consistent with the Provincial Policy Statement (2020), conforms to the Frontenac County Official Plan, conforms to the Township of South Frontenac Official Plan, and has been reviewed in accordance with the criteria of Section 51 (24) of the Planning Act. Therefore Be It Resolved That the Council of the County of Frontenac approve File Number 10T-2020/001 for draft plan of subdivision, subject to the Draft Approval Conditions included with this report as Attachment 3.
Return to Council a) That Council revert from Committee of the Whole Council, to Council.
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Page Adoption of the Report of the Committee of the Whole Council a) That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Motions, Notice of Which has Been Given a) Request for ATV access to the KP south of Verona Moved by: Councillor Leonard Seconded by: Warden Vandewal Whereas Mr. Marc Moeys of the Verona ATV Club, addressed Council at its April 19th, 2023 meeting, requesting that Council allow ATV access to the KP south of Verona to Harrowsmith; Therefore Be It Resolved That Council direct staff to prepare a report to the Planning and Economic Development Advisory Committee to address this request.
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Page b)
Request that the province reconsider the current wording in Bill 23Bill 23 – More Homes Built Faster Act Reinstated language to require Conservation Authorities to review and process applications within a legislated time frame Moved by: Warden Vandewal Seconded by: Councillor Leonard Whereas Bill 23 – More Homes Built Faster Act under Ontario Regulation 596/22 has removed the ability for Conservation Authorities to provide municipalities with review and commenting services as part of the planning approval process on natural heritage and water-related policies Whereas the County of Frontenac and Council are committed to providing reliable and timely planning application process support for applicants; Whereas the County of Frontenac and Council feels strongly that this current legislation change is not in the best interest of rural municipalities or its residents; Whereas the County of Frontenac and Council feel that these services are best provided by the local conservation authority due to the existing working relationship, historical knowledge of the covered geographic area, and technical expertise provided by Conservation Authority staff on matters related to natural heritage and water-related plan review services; and Whereas the County of Frontenac and Council feel that municipalities benefit from leveraging the expertise of their local conservation authority. The current wording in Bill 23 forces municipalities to contract this work out to the private sector where there is already limited expertise and capacity to take on this expanded role; Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac request that the province reconsider the current wording in Bill 23; and That the ability to provide review and commenting services as part of the planning approval process on natural heritage and water-related policies be reinstated with the addition of language that would require Conservation Authorities to process applications within a legislated time frame; and
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Page That the Council of the Corporation of the County of Frontenac direct the Clerk to send this motion to the Premier of Ontario; the Ontario Minister of Municipal Affairs and Housing; the Association of Municipalities of Ontario (AMO), and the local Members of Provincial Parliament (MPP’s) Giving Notice of Motion Communications That Council consent to the following communications of interest to Council listed below be received and filed: a) From Diane Noble, on behalf of Women of Ontario say No regarding support of resolution by Sault Ste Marie [Distributed to Members of County Council April 21, 2023] b)
From Dr. Ted Harvey regarding Assessment of public opinion on Bill 23 regarding the Greenbelt and housing [Distributed to Members of County Council April 21, 2023]
c)
From Sault Ste Marie regarding resolution of support for Bill 5 Women of Ontario say No [Distributed to Members of County Council April 21, 2023]
d)
From the City of Stratford regarding a Resolution on the Use of Long Term Care Funding to Support Community Care Services [Distributed to Members of County Council April 21, 2023]
e)
From the Town of Chatam-Kent regarding a resolution of Support for Bill 5 - Stopping Harassment and Abuse by Local Leaders [Distributed to Members of County Council April 21, 2023]
f)
From the Town of Port Colborne regarding a resolution on School Bus Stop Arm Cameras [Distributed to Members of County Council April 21, 2023]
g)
From the Township of Carlow Mayo regarding a resolution of Support for Bill 5 - Stopping Harassment and Abuse by Local Leaders [Distributed to Members of County Council April 21, 2023]
h)
From Women of Ontario Say No providing an information sheet on Bill 5 [Distributed to Members of County Council April 21, 2023]
i)
From the City of Stratford regarding a resolution concerning funding and support for VIA Rail Services [Distributed to Members of County Council April 28, 2023]
j)
From the Federation of Northern Ontario Municipalities regarding a Resolution on Bail Reform [Distributed to Members of County Council April 28, 2023]
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Page k)
From the Municipality of Dysart et al regarding a resolution concerning Tax Sales [Distributed to Members of County Council April 28, 2023]
l)
From the Municipality of Shuniah regarding a resolution downloaded utility costs [Distributed to Members of County Council April 28, 2023]
m)
From the Town of Bracebridge regarding a resolution concerning School Bus Stop Arm Camera [Distributed to Members of County Council April 28, 2023]
n)
From the Township of Alnwick Haldimand regarding a resolution calling on the end to homelessness [Distributed to Members of County Council April 28, 2023]
o)
From the Township of Alnwick Haldimand regarding a resolution on accuracy of the Register of Electors [Distributed to Members of County Council April 28, 2023]
p)
From the Township of Mulmur regarding a Resolutions on Bill 5 Stopping Harassment and Abuse of Local Leaders [Distributed to Members of County Council April 28, 2023]
q)
From the Township of Puslinch regarding a resolution concerning road Side Litter on Highway 401 [Distributed to Members of County Council April 28, 2023]
r)
From the Township of the Archipelago regarding a resolution on Road Management Action on Invasive Phragmites [Distributed to Members of County Council April 28, 2023]
s)
From the Township of Bonfield regarding a resolution supporting action on Housing and Homelessness [Distributed to Members of County Council May 5, 2023]
t)
From the Township of Bonfield regarding a resolution supporting the use of LTC funding to support community care services [Distributed to Members of County Council May 5, 2023]
u)
From the Township of Bonfield regarding a resolution to allow municipalities to retain surplus tax sale funds [Distributed to Members of County Council May 5, 2023]
v)
From the Township of Bonfield regarding a resolution to lift moratorium on pupil accommodation review [Distributed to Members of County Council May 5, 2023]
w)
From Diane Noble of Women of Ontario regarding follow up to request endorsement for Bill 5 [Distributed to Members of County Council May 5, 2023]
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Page x)
From the County of Oxford regarding a Resolution supporting Bill 5 Stopping Harassment of Local Leaders [Distributed to Members of County Council May 5, 2023]
y)
From the Region of Peel regarding a Letter to Honourable David Lametti Eliminating Violence Against Paramedics [Distributed to Members of County Council May 5, 2023]
z)
From the Municipality of Wawa regarding a resolution on swearing allegiance to the King in Oath of Office [Distributed to Members of County Council May 12, 2023]
aa) From the Town of Lincoln regarding a resolution concerning the Municipal Heritage Register [Distributed to Members of County Council May 12, 2023] ab) From the Municipality of Shunaiah regarding a resolution on Bill 5 Harassment & Abuse by Local Leaders [Distributed to Members of County Council May 12, 2023] ac)
From the Town of Lincoln regarding a resolution concerning the Municipal Heritage Register [Distributed to Members of County Council May 12, 2023]
ad) From the Township of Bonfield regarding a Resolution to protect privacy of candidates and donors [Distributed to Members of County Council May 12, 2023] ae) From the Municipality of Tweed regarding a resolution concerning Insurance Costs [Distributed to Members of County Council May 12, 2023] af)
From the City of Cambridge regarding a Resolution supporting improvements to Codes of Conduct [Distributed to Members of County Council May 12, 2023]
ag) From the Township of Bonfield regarding a Resolution to protect privacy of candidates and donors [Distributed to Members of County Council May 12, 2023] ah) From the City of Cambridge regarding a Resolution concerning automated speed enforcement systems [Distributed to Members of County Council May 12, 2023] Other Business By-Laws – General By-laws and Confirmatory By-law a) First and Second Reading Resolved That leave be given the mover to introduce by-law a) that has been circulated to all Members of County Council and that by-law a) be read a first and second time.
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Page b)
Third Reading Resolved That by-law a) be read a third time, signed, sealed and finally passed. By-Laws a) To authorize the Warden and Clerk to execute an Agreement of Purchase and Sale with the Mississippi Valley Conservation Authority for the Frontenac County portion of the K&P Trail section for one dollar ($1), with a free and clear title. [Proposed By-law No. 2023-024]
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b)
To confirm all actions and proceedings of County Council on May 17, 2023 [Proposed By-law No. 2023-025]
Adjournment
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Minutes of the Regular Meeting of Council April 19, 2023 A regular meeting of the Council of the County of Frontenac was held in the Township of South Frontenac Council Chamber, 4432 George Street, Sydenham, on Wednesday, March 15, 2023 at 9:00 AM There was a closed session from 9:00 a.m. to 9:16 a.m. Regular business commenced at 9:30 a.m. Roll Call Present:
Warden Ron Vandewal, Deputy Warden Fran Smith, Councillors Fred Fowler, Nicki Gowdy, Judy GreenwoodSpeers, Ray Leonard, Gerry Lichty, and Bill Saunders
Also Present:
County: Kelly Pender, Chief Administrative Officer Gale Chevalier, Chief/Director of Emergency & Transportation Services Joe Gallivan, Director of Planning and Economic Development Alex Lemieux, Director of Corporate Services/Treasurer Susan Brant, Administrator-Fairmount Home Barb McCulloch, Director of Human Resources Jannette Amini, Manager of Legislative Services/Clerk Brieanna McEathron, Executive Assistant to the CAO/Treasurer Matt Mills, Communications Officer Debbi Miller, Community Development Officer
Closed Session Motion #: 57-23
Moved By: Councillor Greenwood-Speers Seconded By: Deputy Warden Smith Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- Adoption of Closed Minutes of Meetings held January 18, 2023
- Adoption of Special Closed Minutes of Meeting held January 26, 2023
- Adoption of Special Closed Minutes of meeting held April 12, 2023
- Labour relations or employee negotiations - as it relates to contract negotiations with CUPE Local 109
- Labour relations or employee negotiations - as it relates to contract negotiations with OPSEU Local 462
- Labour relations or employee negotiations - as it relates to Attendance Management Carried
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Motion #: 58-23
Moved By: Councillor Saunders Seconded By: Councillor Gowdy Resolved That Council rise from Committee of the Whole closed session, that the rules of By-Law Number 2022-026 be waived and the Warden report. Carried Motion #: 59-23
Moved By: Councillor Leonard Seconded By: Councillor Fowler Be It Resolved That the Warden and Clerk be authorized to execute a four (4) year collective agreement, effective January 1, 2021 to December 31, 2024, with Local 462 of the Ontario Public Service Employees’ Union (OPSEU Local 462) which represents the County’s paramedics. Carried Motion #: 60-23
Moved By: Councillor Lichty Seconded By: Councillor Greenwood-Speers Be It Resolved That the Warden and Clerk be authorized to execute a four year collective agreement, effective January 1, 2021 through December 31, 2024, with Local 109 of The Canadian Union of Public Employees, which represents the County’s Marine Services Crew. Carried Approval of Addendum Disclosure of Pecuniary Interest and General Nature Thereof There were none. Adoption of Minutes a)
Minutes of Meeting held March 15, 2023
Motion #: 61-23
Moved By: Deputy Warden Smith Seconded By: Councillor Saunders Resolved That the minutes of the regular Council meeting held March 15, 2023 be adopted. Carried b)
Minutes of the Committee of the Whole Meeting held March 15, 2023
Motion #: 62-23
Moved By: Councillor Gowdy Seconded By: Councillor Leonard Resolved That the minutes of the Committee of the Whole Council meeting held March 15, 2023 be adopted. Carried Regular Meeting of Council Minutes April 19, 2023
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c)
Minutes of Special Meeting held April 12, 2023
Motion #: 63-23
Moved By: Councillor Fowler Seconded By: Councillor Lichty Resolved That the minutes of the Special meeting held April 12, 2023 be adopted. Carried Delegations and/or Presentations a)
Mr. Marc Moeys, Verona ATV Club, addressed Council regarding ATV access to the KP south of Verona Proclamations
a)
Volunteer Week April 16 - 22, 2023 Motion #: 64-23 Moved By: Councillor Greenwood-Speers Seconded By: Councillor Lichty Whereas the value of one sharing their time, the power of many contributing to healthy aging, improving quality of life and providing a sense of wellbeing; And Whereas this past year has been challenging for our volunteers who have both stepped up and stepped back to keep our community safe. Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims April 16-22, 2023 to be National Volunteer Week in the County of Frontenac, with the theme #WeavingUsTogether; And Further That the County of Frontenac celebrate and thank each of our volunteers for their commitment to others and urge citizens to recognize the crucial role played by volunteers in our community. Carried b)
National Day of Mourning April 28, 2023 Motion #: 65-23 Moved By: Councillor Saunders Seconded By: Councillor Fowler Whereas April 28th is a day set aside to honour those workers across the country whose lives have been lost, those who have been injured or disabled on the job, or who suffer from occupational diseases; and, Whereas the County of Frontenac is committed to establishing and maintaining safe workplace conditions for our workers; and, Whereas the National Day of Mourning was officially recognized by the federal government in 1991, and originally launched by the Canadian Labour Congress in 1984. Together on this day we strive, along with employers and unions across Canada, to prevent workplace deaths, illnesses and injuries; and, Regular Meeting of Council Minutes April 19, 2023
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Whereas by recognizing the Day of Mourning, we acknowledge the continuing need to work collectively with our Unions and Associations to eliminate workplace injury, illness and death in the workplace. Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims April 28, 2023 as the National Day of Mourning in the County of Frontenac. Carried c)
Emergency Preparedness Week May 7 -13, 2023 Motion #: 66-23 Moved By: Councillor Leonard Seconded By: Councillor Gowdy Whereas the Council of the County of Frontenac recognizes the importance of everybody being prepared for emergencies; And Whereas the goal of Emergency Preparedness Week is to raise community awareness and the need to prepare for the possibility of an emergency; And Whereas the safety of our community is the responsibility of each and every one of us, we must prepare now and learn how to secure a strong and healthy tomorrow; Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims the week of May 7-13, 2023, to be Emergency Preparedness Week throughout the County of Frontenac with the theme of “A Safe, Practiced, and Prepared Ontario” And Further That all citizens are encouraged to make a plan, build a kit, stay informed and to participate in educational activities on emergency preparedness. Carried d)
Nursing Week May 8-14, 2023 Motion #: 67-23 Moved By: Deputy Warden Smith Seconded By: Councillor Lichty Whereas May 12 commemorates the birthday of nursing pioneer Florence Nightingale; And Whereas nurses are leaders and part of a strong interdisciplinary health care team at Fairmount Home; and, And Whereas nurses are part of our local community and shape and deliver effective interventions to meet the needs of our residents, families and communities; Now Therefore Be It Resolved That the week of May 8-14 ,2023 be proclaimed Nursing Week in the County of Frontenac with the theme of “Our Nurses. Our Future” to showcase the many roles that nurses play in a patient’s health-care journey. Carried
Regular Meeting of Council Minutes April 19, 2023
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e)
Economic Development Week May 8-12, 2023 Motion #: 68-23 Moved By: Councillor Greenwood-Speers Seconded By: Councillor Saunders Whereas economic development is a process that is strengthened by the critical partnerships between economic development professionals and local government leadership to promote a shared vision for developing resilient communities; and Whereas Frontenac County believes a strong economy is essential for vibrant, enduring communities, for the happiness, health, and satisfaction of our residents, and for the security of our citizens as well as our businesses, organizations and local governments; and Whereas Frontenac County has a vision of an economy that is rooted in the character of Frontenac and its people: welcoming, natural, healthy, clean, tranquil, entrepreneurial, and rural by choice and conviction; and Whereas the County of Frontenac is committed to Refine and invest in efforts to accelerate economic development — to grow businesses, attract more visitors and expand the tax base; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby declares May 8 through May 12, 2023 as Economic Development Week in Frontenac County, and reminds individuals of the importance of this week-long celebration which supports local businesses, new investments in our communities and career opportunities to make the lives of our residents better. Carried f)
Personal Support Worker (PSW) Day May 19, 2023 Motion #: 69-23 Moved By: Councillor Leonard Seconded By: Councillor Gowdy Whereas the Canadian PSW Network promotes support and advocacy for PSWs across Ontario that offers support for mental health, education, resources and strength to our community’s most invaluable PSWs; And Whereas the Canadian PSW Network advocates that PSWs are the ones who take care of our community’s seniors and most vulnerable every day while they live, work and raise their own families; And Whereas the Canadian PSW Network takes action to improve the PSWs access to affordable education, resources and increased awareness to the public of the importance of the role that the PSW plays in our communities in the care of our community’s loved ones; And Whereas the Canadian PSW Network actively encourages everyone to join in recognizing the monumental importance of the Personal Support Workers who provide the utmost of care, respect and dignity to our community’s most vulnerable and Regular Meeting of Council Minutes April 19, 2023
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acknowledge that the work and services they provide selflessly every day are truly invaluable, especially during the current crisis they are faced with in this Global Pandemic; Now Therefore Be It Resolved That the Council of the County of Frontenac hereby proclaims May 19, 2023 to be “Personal Support Worker (PSW) Day” in the County of Frontenac. Carried g)
Paramedic Services Week Diversity in Paramedicine May 21-27, 2023 Motion #: 70-23 Moved By: Councillor Fowler Seconded By: Councillor Lichty Whereas each year the paramedics of Frontenac Paramedic Services will respond to approximately 22,000 calls for assistance from the public; And Whereas the paramedics are ready to provide lifesaving care to those in need 24 hours a day, 7 days a week, 365 days a year; And Whereas access to quality emergency medical care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; And Whereas the members of paramedic services teams, engage in thousands of hours of specialized training and continuing education to enhance their life saving skills; And Whereas the members of paramedic services teams often find themselves in dangerous and traumatic situations requiring spontaneous decision-making; And Whereas the members of paramedic services teams provide a vital pre-hospital service to the residents of the geographic area of the County of Frontenac and the City of Kingston; Now Therefore Be It Resolved That the week of May 21 - 27 ,2023 be proclaimed Paramedic Services Week in the County of Frontenac with the theme of “Diversity in Paramedicine” which demonstrates the important role that paramedics play to the public. Carried Move into Committee of the Whole Motion #: 71-23
Moved By: Councillor Greenwood-Speers Seconded By: Deputy Warden Smith That Council adjourn and meet as Committee of the Whole Council, with the Deputy Warden in the Chair. Carried
Regular Meeting of Council Minutes April 19, 2023
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Briefings a)
Mr. Kelly Pender, Chief Administrative Officer, provided Council with his monthly CAO briefing. Unfinished Business Consent Reports from the Chief Administrative Officer Committee of Management of Fairmount Home
Motion #: 72-23
Moved By: Councillor Saunders Seconded By: Councillor Gowdy That Committee of the Whole Council adjourn and meet as Committee of Management of Fairmount Home, with the Deputy Warden in the Chair. Carried b)
Consultant Briefing: Mr. Phil Goodfellow, G architects, provided County Council with a briefing regarding the Fairmount Home Re-Development Project.
c)
2023-052 Fairmount Home Redevelopment Study Motion #: 73-23 Moved By: Councillor Leonard Seconded By: Councillor Fowler Be it Resolved That the Council of the County of Frontenac receive for information the Fairmount Home - Redevelopment Study report and presentation prepared by G architects as previously presented on Report 2022-077 at the July 2022 County Council meeting; And Further That the Council of the County of Frontenac provide direction to staff to bring back a report on these options for future consideration by Council. Carried (With agreed to amendments) d)
2023-053 Fairmount Home Long-Term Care Home Service Accountability Agreement (LSAA) Schedule E - Form of Compliance Declaration Motion #: 74-23 Moved By: Councillor Lichty Seconded By: Councillor Greenwood-Speers Resolved That Council of the County of Frontenac receive the Fairmount Home - LongTerm Care Home Service Accountability Agreement (LSAA) - Schedule E - Form of Compliance Declaration Report;
Regular Meeting of Council Minutes April 19, 2023
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And Further That the Council of the County of Frontenac direct the Clerk to sign the Long-Term Care Home Service Accountability Agreement Schedule E – Form of Compliance Declaration for return to Ontario Health. Carried e)
2023-057 Fairmount Home Quality Improvement Plans Motion #: 75-23 Moved By: Councillor Saunders Seconded By: Councillor Gowdy Be it Resolved That the Council of the County of Frontenac receive the Fairmount Home – Quality Improvement Plans (QIP) report; And Further That the Council of the County of Frontenac approve the QIP submission to Health Quality Ontario (HQO) with the quality standard provided by HQO. Carried Motion #: 76-23
Moved By: Councillor Leonard Seconded By: Councillor Fowler That the Committee of Management of Fairmount Home adjourn and revert back to Committee of the Whole Council. Carried Recommend Reports from the Chief Administrative Officer a)
2023-050 Office of the Chief Administrative Officer Support of the EOWC ‘7 in 7’ Regional Housing Plan Motion #: 77-23 Moved By: Councillor Lichty Seconded By: Warden Vandewal Whereas during the October 13, 2022 EOWC meeting, the Caucus passed the below motion to endorse the ‘7 in 7’ Regional Housing Plan vision statement; and “That the EOWC endorses the proposed vision statement as follows on the regional housing project proposal; and The EOWC will commit to increase our share of rental supply by 7,000 units across eastern Ontario within seven years, and work in partnership with the federal and provincial governments, local municipalities, private sector, and nonprofit sector. This will include a regional model that accounts for cost savings, local flexibility and sustainability. This goal will be accomplished through joint procurement and design, incentivization, municipal coordination, land use planning, long-term operational models, and leveraging partnerships. An innovative approach to
Regular Meeting of Council Minutes April 19, 2023
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funding, land use planning, engineering, inspection, and servicing will be required.” And Whereas there are approximately 12,000 to 14,000 community rental housing units needed to address the municipal wait lists across the eastern Ontario region, including 797 in the geographic area of Frontenac; And Whereas the EOWC region’s average wait time for community housing is almost 5 years across all unit types, and as high as 10 years for some units; And Whereas the EOWC is ready to take a regional leadership role with a bold plan to reduce the wait list and build the supply of community rental housing by developing the ‘7 in 7’ Regional Housing Plan; And Whereas the ‘7 in 7’ plan will deliver 7,000 new affordable community rental units over 7 years, in addition to incentivizing an additional 21,000 attainable market rate units from the private and non-profit sectors for a total of total 28,000 housing units; And Whereas the Province of Ontario has the goal of building 1.5 million homes across the province by 2031. And Whereas collaboration, commitment and contribution between the Federal Government of Canada, the Province of Ontario, Indigenous governments, and private and non-profit sectors are key to tackle regional housing projects; Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac is committed to fulfilling the goals of the EOWC ‘7 in 7’ Regional Housing Plan; And Further That Council urges all orders of government, private, and non-profit partners to fill the housing gap by collaborating, innovating and investing in filling the rural housing gap; and And Further That a copy of this resolution be forwarded totheRight Honourable Prime Minister of Canada; the Honourable Premier of Ontario; The Honourable Provincial Minister of Municipal Affairs and Housing; The Honourable Provincial Associate Minister of Housing; The Federation of Canadian Municipalities (FCM), The Association of Municipalities Ontario (AMO), The Rural Ontario Municipal Association (ROMA); and The Eastern Ontario Wardens’ Caucus (EOWC). Carried
Regular Meeting of Council Minutes April 19, 2023
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b)
2023-051 Corporate Services Consideration of a Joint Integrity Commissioner Services for the Frontenacs Motion #: 78-23 Moved By: Councillor Saunders Seconded By: Councillor Greenwood-Speers Resolved That the Council of the County of Frontenac receive the Corporate Services – Consideration of a Joint Integrity Commissioner Services for the Frontenacs report for information; And Further That, the Council of the County of Frontenac authorize the Clerk to prepare a Request for Proposal (RFP) for a Frontenac County/Local Municipal Integrity Commissioner. Carried c)
2023-058 Planning and Economic Development K&P Trail – Plan for Enhanced Dust Mitigation in Verona
Motion #: 79-23
Moved By: Councillor Gowdy Seconded By: Councillor Saunders Resolved That the Council of the County of Frontenac receive report 2023-058 K&P Trail – Plan for Enhanced Dust Mitigation in Verona And Further That staff be directed to proceed with the following initiatives recommended in this report:
- Dust Suppression via the Verona ATV Club
- Pending approval from the Township of South Frontenac, install aprons at 3 identified locations
- Engage in a communications campaign encouraging motorized users to engage 4-wheel drive mode while in sensitive areas on the trail. That staff be directed to review other portions of the K&P trail that could benefit from dust suppression and report back to council. Carried as Amended (See motion to amend below which was Carried) Motion to Amend Motion #: 80-23
Moved By: Councillor Gowdy Seconded By: Councillor Greenwood-Speers That staff be directed to review other portions of the K&P trail that could benefit from dust suppression and report back to council. Carried
Regular Meeting of Council Minutes April 19, 2023
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Page 10 of 15
Information Reports from the Chief Administrative Officer Reports from Advisory Committees of County Council a)
Report of the Planning and Economic Development Advisory Committee
Motion #: 81-23
Moved By: Councillor Leonard Seconded By: Councillor Fowler That the Report received from the Planning and Economic Development Advisory Committee be received and adopted. Report of the Planning and Economic Development Advisory Committee The Planning and Economic Development Advisory Committee reports and recommends as follows: 2023-043 Planning and Economic Development Advisory Committee Open Farms 2023 Be it Resolved That County Council endorses the direction and actions related to Open Farms outlined in Report 2023-043. And Further That a proclamation be brought forward to Council in July proclaiming September 1 to October 15 as Open Farm Days. Carried Return to Council Motion #: 82-23
Moved By: Councillor Greenwood-Speers Seconded By: Councillor Lichty That Council revert from Committee of the Whole Council, to Council. Carried Adoption of the Report of the Committee of the Whole Council Motion #: 83-23
Moved By: Seconded By:
Deputy Warden Smith Councillor Saunders
That the report of the Committee of the Whole Council be adopted and that the necessary actions or by-laws be enacted. Carried
Regular Meeting of Council Minutes April 19, 2023
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Page 11 of 15
Motions, Notice of Which has Been Given Giving Notice of Motion a)
Councillor Leonard provided notice of motion to bring a report to the Planning and Economic Development Committee regarding the Verona ATV Club to allow ATV access to the K&P south of Verona Communications
That Council consent to the following communications of interest to Council listed below be received and filed: a) b) c) d) e) f) g) h) ) ) k) l) m) n)
Fairmount Home Redevelopment Costing Report Turner & Townsend [Distributed to Members of County Council March 17, 2023] Fairmount Home Redevelopment Engineering Review WSP Canada Inc [Distributed to Members of County Council March 17, 2023] Fairmount Home Redevelopment Study G architects [Distributed to Members of County Council March 17, 2023] From Gowling WLG providing Letter to Authorities regarding Howe Island Ferry Negligence [Distributed to Members of County Council March 17, 2023] From the Town of Carleton Place regarding a resolution on Join Zoom Meeting [Distributed to Members of County Council March 17, 2023] From the Township of Calvin regarding the moratorium on pupil accommodation [Distributed to Members of County Council March 17, 2023] From the Township of Lake of Bays regarding a resolution of support on Municipal Oath of Office [Distributed to Members of County Council March 17, 2023] From the WOWC regarding a resolution to Support Huron County Cannabis Act Review [Distributed to Members of County Council March 17, 2023] Frontenac Municipalities Service Delivery Review Final Report 10.09.2020 [Distributed to Members of County Council March 17, 2023] Regional Roads Network Final Report [Distributed to Members of County Council March 17, 2023] Regional Roads Options [Distributed to Members of County Council March 17, 2023] From Bonnie Shackelton-Verbuyst seeking support for Huron County’s Call to Action to gain changes to the Federal Cannabis Act [Distributed to Members of County Council March 24, 2023] From the City of Welland regarding a resolution on barriers for women in politics [Distributed to Members of County Council March 24, 2023] From the Town of Essex regarding a resolution supporting declaration of emergency on homelessness, mental health and addiction
Regular Meeting of Council Minutes April 19, 2023
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Page 12 of 15
o) p) q) r) s) t) u) v) W) x) y) z) aa) ab) ac) ad)
[Distributed to Members of County Council March 24, 2023] From the Municipality of West Perth regarding a Resolution of support for the Cannabis Act Review [Distributed to Members of County Council March 24, 2023] From the Township of Howick regarding a Resolution of Support for CN Railway Contribution Requirements [Distributed to Members of County Council March 24, 2023] From the Township of Howick regarding a Resolution of support for School Bus Arm Sign Cameras [Distributed to Members of County Council March 24, 2023] From the Township of South Glengarry regarding a resolution concerning Barriers for Women in Politics [Distributed to Members of County Council March 24, 2023] From the Township of South Glengarry regarding a Resolution concerning the Accuracy of the Voters List [Distributed to Members of County Council March 24, 2023] From the Town of Essex regarding a resolution on Municipal Act Forfeiture Clause [Distributed to Members of County Council March 31, 2023] From the Town of Fort Erie regarding a resolution concerning Homelessness Mental & Addiction [Distributed to Members of County Council March 31, 2023] From the Town of Fort Erie regarding a resolution on Barriers for Women in Politics [Distributed to Members of County Council March 31, 2023] From the Township of Lucan Biddulph regarding a resolution on the Future Accuracy of the Permanent Register of Electors [Distributed to Members of County Council March 31, 2023] From the Town of Plympton regarding a Resolution Declaring Intimate Partner Violence and Violence Against Women an Epidemic [Distributed to Members of County Council April 6, 2023] From the Town of Plympton-Wyoming regarding a Resolution on Bill 5 Stopping Harassment and Abuse by Local Leaders Act [Distributed to Members of County Council April 6, 2023] From the Town of Plympton-Wyoming regarding a Resolution supporting Reducing Municipal Insurance Costs [Distributed to Members of County Council April 6, 2023] From the Town of Plympton-Wyoming regarding a Resolution supporting Municipalities Retaining Surplus Proceeds from Tax Sales [Distributed to Members of County Council April 6, 2023] From the Township of Clearview regarding a resolution concerning Barriers for Women in Politics [Distributed to Members of County Council April 6, 2023] From the Township of South Glengarry regarding a resolution on rural education funding [Distributed to Members of County Council April 6, 2023] From Youth Diversion regarding Volunteer Opportunity as Victim Advocate [Distributed to Members of County Council April 6, 2023]
Regular Meeting of Council Minutes April 19, 2023
Page 2419, of2023 146 Minutes of Meeting held April
Page 13 of 15
ae) af) ag) ah) ai) aj) ak) al)
From the City of Owen Sound regarding a resolution on Municipal Insurance Costs [Distributed to Members of County Council April 6, 2023] From the Township of Mulmur regarding a Resolution in support of Bill 5 Stopping Harassment and Abuse by local leaders [Distributed to Members of County Council April 6, 2023] From Port Colborne regarding a resolution on Oath of Office [Distributed to Members of County Council April 14, 2023] From the Municipality of Magnetawan regarding a resolution of support for Bill 5 stopping harassment of local leaders [Distributed to Members of County Council April 14, 2023] From the Municipality of Magnetawan regarding a resolution supporting municipalities retaining surplus Tax Sale proceeds [Distributed to Members of County Council April 14, 2023] From the Municipality of Shuniah regarding a resolution municipalities retaining surplus tax sales proceeds [Distributed to Members of County Council April 14, 2023] From the Town of Trent Lakes regarding a resolution on changes to the Oath of Office [Distributed to Members of County Council April 14, 2023] From the Township of Perry regarding a Resolution of Support for Bill 5 stopping harassment and abuse of local leaders [Distributed to Members of County Council April 14, 2023]
Other Business a)
Consideration of applications submitted for appointment to the Joint Frontenac Accessibility Advisory Committee: [Application distributed separately from the agenda.] Joint Frontenac Accessibility Advisory Committee (1 Appointment to represent the Township of North Frontnenac)
Motion #: 84-23
Moved By: Councillor Gowdy Seconded By: Councillor Leonard Be It Resolved That Erin Ferguson be appointed to the Joint Frontenac Accessibility Advisory Committee as the representative of the Township of North Frontenac for the remainder of the term of Council. Carried By-Laws – General By-laws and Confirmatory By-law a)
First and Second Reading
Motion #: 85-23
Moved By: Councillor Fowler Seconded By: Councillor Lichty Resolved That leave be given the mover to introduce by-laws a) through d) that have been circulated to all Members of County Council and that by-laws a) through d) be read a first and second time. Carried Regular Meeting of Council Minutes April 19, 2023
Page 2519, of2023 146 Minutes of Meeting held April
Page 14 of 15
b)
Third Reading
Motion #: 86-23
Moved By: Councillor Fowler Seconded By: Councillor Lichty Resolved That by-laws a) through d) be read a third time, signed, sealed and finally passed. Carried By-Laws a) b) c) d)
To authorize the execution of an Agreement with the Ontario Public Service Employees Union, Local 462 [Proposed By-law No. 2023-018] To authorize the execution of an Agreement with the Canadian Union of Public Employees, Local 109 [Proposed By-law No. 2023-019] To amend By-law No. 2022-0026 (Appointment to the Joint Frontenac Accessibility Advisory Committee) [Proposed By-law No. 2023-020] To confirm all actions and proceedings of County Council on April 19, 2023 [Proposed By-law No. 2023-021] Adjournment
Motion #: 87-23
Moved By: Seconded By:
Councillor Greenwood-Speers Deputy Warden Smith
That the meeting hereby adjourn at 11:58 a.m. Carried
Ron Vandewal, Warden
Regular Meeting of Council Minutes April 19, 2023
Page 2619, of2023 146 Minutes of Meeting held April
Jannette Amini, Clerk
Page 15 of 15
Minutes of the Special Meeting of Council April 26, 2023 A special meeting of the Council of the County of Frontenac was held in the Township of South Frontenac Council Chamber, 4432 George Street, Sydenham, on Wednesday, April 26, 2023 at 6:00 PM There was a closed session from 6:00 p.m. to 6:13 p.m. followed by regular business. Present:
Warden Ron Vandewal, Deputy Warden Frances Smith, Councillors Fred Fowler, Nicki Gowdi, Judy GreenwoodSpeers, Ray Leonard, Gerry Lichty, and Bill Saunders
Also Present:
County: Jannette Amini, Manager of Legislative Services/Clerk Brieanna McEathron, Executive Assistant Matt Mills, Communications Officer Kelly Pender, Chief Administrative Officer Alex Lemieux, Director of Corporate Services/Treasurer
Present Electronically:
Disclosure of Pecuniary Interest and General Nature Thereof There were none. Closed Session Motion #: 88-23
Moved By: Seconded By:
Councillor Greenwood-Speers Councillor Leonard
Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 of The Municipal Act, to consider:
- A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board - as it relates to contract implications with Emmons and Mitchell Carried Motion #: 89-23
Moved By: Seconded By:
Councillor Saunders Councillor Fowler
Resolved That Council rise from closed session without reporting. Carried
Page 27 14626, 2023 Minutes of Special Meeting heldofApril
Items of Business a)
2023-058 Office of the Chief Administrative Officer Administrative Building Redevelopment – Options for the Collaboration Space
Motion #: 90-23
Moved By: Seconded By:
Councillor Lichty Councillor Gowdy
Be It Resolved That Council direct staff to delete the south addition, and that the design change of the east addition be revised for the roof structure to be built suitable to support a future 2nd floor addition. Carried Mr. Todd Colbourne provided an overview of the issues that have arisen due to the excavation of the south addition and responded to questions on same. Council was advised that the cost of the asbestos abatement has been taken out of reserves as this now needs to be shown on our books if it were not removed. The cost of the asbestos abatement was $190,000. Mr. Colbourne provided an overview of the options available to Council moving forward. The consensus was to go with option 4 which is to upgrade the east addition to bear a second addition, and if the excavation goes well, it then gets proceeded to option 3 which is the full third floor; however Council opted to first start with option 4 of upgrading the east addition and then revisit the addition of the third floor pending the excavation of the east addition. b)
Special Educational Trip to Brockville Tour of Newterra Motion #: 91-23 Moved By: Deputy Warden Smith Seconded By: Councillor Leonard Be It Resolved That a special closed meeting of Council be held, pursuant to Section 239 (3.1) of the Municipal Act on Wednesday, May 10th to accommodate an Educational field trip to Newterra, 1291 California Ave, Brockville, ON, for a tour through the plant as well as a presentation by senior staff, to assist with education as Frontenac moves towards the creation of a public utility for communal services. Carried
Special Meeting of Council Minutes April 26, 2023
Page 28 14626, 2023 Minutes of Special Meeting heldofApril
Page 2 of 3
By-Laws – General By-laws and Confirmatory By-law First and Second Reading Motion #: 92-23
Moved By: Seconded By:
Councillor Fowler Councillor Greenwood-Speers
Resolved That leave be given the mover to introduce by-law a) that has been circulated to all Members of County Council and that by-law a) be read a first and second time. Carried Third Reading Motion #: 93-23
Moved By: Seconded By:
Councillor Fowler Councillor Greenwood-Speers
Resolved That by-law a) be read a third time, signed, sealed and finally passed. Carried By-Laws To confirm all actions and proceedings of County Council on April 26, 2023 [Proposed By-law No. 2023-022] Adjournment Motion #: 94-23
Moved By: Seconded By:
Councillor Lichty Councillor Saunders
That the meeting hereby adjourn at 7:25 p.m. Carried
Ron Vandewal, Warden
Special Meeting of Council Minutes April 26, 2023
Page 29 14626, 2023 Minutes of Special Meeting heldofApril
Jannette Amini, Clerk
Page 3 of 3
Minutes of the Special Meeting of Council May 10, 2023 A special meeting of the Council of the County of Frontenac was held at Newterra, 1291 California Ave, Brockville, ON, on Wednesday, May 10, 2023 at 10:20 AM. There was a closed session from 10:21 to 1:39 p.m. Present:
Warden Ron Vandewal, Deputy Warden Frances Smith, Councillors Fred Fowler, Nicki Gowdi, Judy GreenwoodSpeers, Ray Leonard, and Gerry Lichty,
Regrets
Councillor Bill Saunders
Also Present:
County: Jannette Amini, Manager of Legislative Services/Clerk Joe Gallivan, Director of Planning and Economic Development Kelly Pender, Chief Administrative Officer Disclosure of Pecuniary Interest and General Nature Thereof
There were none. Closed Session Motion #: 94-23
Moved By: Seconded By:
Councillor Greenwood-Speers Councillor Lichty
Resolved That Council resolve itself into Committee of the Whole closed session as authorized under Section 239 (3.1) of The Municipal Act for the purpose of educating or training the members - as it relates to an educational field trip to Newterra, 1291 California Ave, Brockville, ON, for a tour through the plant as well as a presentation by senior staff, to assist with education as Frontenac moves towards the creation of a public utility for communal services. Carried Motion #: 95-23
Moved By: Seconded By:
Councillor Leonard Councillor Gowdy
Resolved That Council rise from Committee of the Whole closed session without reporting. Carried
Page 30 14610, 2023 Minutes of Special Meeting heldofMay
Items of Business By-Laws – General By-laws and Confirmatory By-law First and Second Reading Motion #: 96-23
Moved By: Seconded By:
Councillor Greenwood-Speers Councillor Fowler
Resolved That leave be given the mover to introduce by-law a) that has been circulated to all Members of County Council and that by-law a) be read a first and second time. Carried Third Reading Motion #: 97-23
Moved By: Seconded By:
Councillor Greenwood-Speers Councillor Fowler
Resolved That by-law a) be read a third time, signed, sealed and finally passed. Carried By-Laws To confirm all actions and proceedings of County Council on May 10, 2023
[Proposed By-law No. 2023-023] Adjournment
Motion #: 98-23
Moved By: Seconded By:
Councillor Lichty Councillor Leonard
That the meeting hereby adjourn at 1:41 p.m. Carried
Ron Vandewal, Warden
Special Meeting of Council Minutes May 10, 2023
Page 31 14610, 2023 Minutes of Special Meeting heldofMay
Jannette Amini, Clerk
Page 2 of 2
May 17, 2023 Report 2023-05
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Administrative Report
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CAO Schedule – May • • • • • • • • • • • • • •
EOWC SPC Meeting – May 2nd Joint Frontenac CAOs Meeting – May 3rd Planning and Economic Development Meeting – May 3rd Strategic Plan Review Meeting – May 4th EOLC Regular Board Meeting – May 4th Bi-Weekly Joint Administrative Facility Meeting – May 10th & May 23rd Communal Services Project – Site Visit – May 10th EOLC Finance Committee – May 10th EOWC Wardens’ Caucus Meeting – May 11th County of Frontenac New Hire Orientation – May 15th EOWC LTC Working Group Meeting – May 16th Frontenac County Council – May 17th Old House Staff Meeting - May 18th Loyalist Spring Sector Meeting – May 30th
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Update – EOWC and EOLC • EOWC • North Kawartha – Wardens’ Caucus Meeting – May 11th – EOWC LTC Working Group Meeting – May 16th
• EOLC Regular Board Meeting
- May 4th
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AMO Communications •
The AMO and Conservation Ontario webinar is now available to watch on YouTube. The webinar covers the topic of what’s next for municipalities and conservation authorities in the context of land use planning. AMO’s Regional Energy Planning webinar is available to watch on YouTube. Slides from the presentations are also available. The webinar covers regional energy planning and the role of municipalities. The PJ Marshall Award recognizes municipal governments demonstrating excellence in the use of innovative approaches in the areas of capital, service delivery show casing examples where Ontario municipalities have implemented and can point to tangible outcomes from new, more cost-effective ways of providing public services and facilities. The deadline to submit is May 26.
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AMO Communications 2 Provincial Matters •
Please review the Ontario Community Environment Fund program application guide for guidance on applying to the program. The deadline to submit through Transfer Payment Ontario is May 30 at 5pm. Contact OCEF@ontario.ca for more details. Public Safety Answering Points will be notified on applications for NG-911 transition funding for 2022-2023. The funding program has been implemented to help support the transition CRTC deadline of March 4, 2025.
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AMO Communications 3 Eyes on Events •
AMO is embarking on new partnerships with Wilfrid Laurier University. Municipal councils rely on high quality reports to form the basis of sound decision making. This virtual (Zoom) training was purpose-built in consultation with an Ontario municipality to foster specific report writing skills that meet the needs of varying audiences such as councils, committees, boards, agencies, and the public. Register for the June 13 fullday program. AMO is excited about this year’s Conference hosted by the City of London at RBC Place London and DoubleTree by Hilton, August 20-23. Register now for this important event. Don’t miss out on the opportunity to exhibit or sponsor at the 2023 AMO Conference - the largest municipal conference in Ontario. Full details on how your organization can participate is located here here.
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AMO Communications 4 Eyes on Events (2)
•
AMO has designed its training to support members in your leadership roles. Our training offers skills to navigate the many relationships you encounter as an elected official. Navigating Conflict Relationships for Elected Officials is a top-rated course you shouldn’t miss. Register for the June 27-28 training.
Join us May 16 for our Human Rights & Equity training offering insights, understanding and skills to support your role as an employer in these complex areas. Building on the Memorandum of Understanding (MOU) shared by AMO and the Ontario Federation of Indigenous Friendship Centres (OFIFC), we are offering training to help build indigenous cultural competency in municipal government. Register for the November 27 training.
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Administrative Building Redevelopment Administrative Building Redevelopment update as of May 9, 2023 A bi-weekly progress meeting between County Administration, Cataraqui Regional Conservation Authority, Colbourne & Kembel, Architects Inc., and Emmons & Mitchell Construction limited representatives to discuss the construction progress. Level 0 – Basement •
Finalization of drywall is to be completed, painting has commenced, flooring has commenced, ceiling grid and all associated systems to be ongoing. Awaiting sprinkler relocations to complete ceiling work.
Main Building
Level 0 – Footings to be poured for new columns, plumbing installation rough-in to commence.
Level 1 – Approved layout on south side
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Administrative Building Redevelopment 2 Main Building (2)
- Level 2 – Ductwork ceiling rough-in to commence, structural framing revisions at door is to proceed, commence boarding of one site of drywalls, electrical installations are ongoing, floor patching throughout all levels to proceed Additions and Exterior Improvements: •
Deletion of south addition
•
North addition is not proceeding further until plumbing rough-ins are complete
•
Test pits on the East addition to commence.
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Howe Island Ferry – Quarterly Report • Ferry operations are required to track vital statistics • Previously the statistics were collected on a “tick-sheet”, then manually entered into a spreadsheet • System was timeconsuming and subject to human error
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New Digital Solution • Working with Kristy Hutchinson (GIS Specialists), Kevin Farrell (Manager of Continuous Improvement), and Marine staff, an iPad App was developed that operators use to enter the required data and automatically generate a geo-referenced log of activity • A “how-to” document has also been created to guide the process • Marine staff contributed valuable feedback that simplified and streamlined the app • The results: – more timely and more accurate data collection – Less manual data entry – Time savings for staff
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Deck Report Example
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Howe Island Deck Form
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Wheel house Report Example
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Form
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The Future • Beta testing was completed in late 2022 and been in use since the January 2023 • Our aim is to provide quarterly reports to Council to assist with decision making
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Q1 First Quarter Report – 2 Year Comparison Small Vehicle
Large Vehicle
Bikes
Passengers
Vehicles Left
2023 33,198
629
22
45,769
545
2022
35,256
1307
0
49,087
441
Notes
- Small Vehicles are down - 2058
- Large Vehicles are down - 678
- Bikes are up by 22
- Passengers are down by - 3318
- Left are up by 104 Vehicles Voyages Note: The majority of the Vehicles left were in January due to Dock and Vessel Repair 11,318 issues. • January - 284 • February – 126 11,575 • March - 135
- Voyages are down by - 257 trips
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April Note: • 682 of the 746 Vehicles left were after April 19th with the Township Ferry went out of service April 2023 Numbers – These will be included in the 2nd Quarter Small Vehicle
Large Vehicle
Bikes
Passengers
Vehicles Left
Voyages
14,507
333
17
20,304
746
3,952
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Notes • Quarterly reports will become more useful as we gather and compare more data • Month over month or Q over Q comparisons can be deceiving – issues like weather, service interruptions or the status of the Township ferry can all affect passenger statistics • Reminder: Many variables are beyond our control, in particular, vessel or dock repair issues
• Thank you to all staff involved! Particularly the front line ferry operators
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2023-2026 Council Strategic Planning updates
Public Consultation •
664 survey responses collected as of 10 May.
•
Public survey collection extended to at least May 8 to gather more responses from underrepresented 15-24 age demographic.
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2023-2026 Council Strategic Planning updates (2) Strategic Plan Development • County, Township, and City of Kingston senior staff leadership one-one interviews with consultant completed. • Draft County Strategic Plan and presentation anticipated from Explorer Solutions in late May or early June.
• Final report submission and presentation anticipated in July.
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Human Resources Update •
Recruitment – 183 postings YTD May 11th – 13 PT paramedics hired – 3 RPNs; 6 PSWs hired in last month – Students have started in Planning, Ec Dev, GIS
•
Labour Relations – Finalizing new collective agreements for CUPE 109 and OPSEU – CUPE 2290 – interest arbitration date not yet determined – Arbitration – May 8th – in abeyance for review – 1 investigation ongoing
•
HRIS – Training (skills, education, and certificates) and Labour Relations (grievances/discipline) moved to Production and being set up. – Onboarding is in production and being setup – Document management and the message panel in production and being set up – Performance Management and Succession Management remain in testing
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Frontenac Paramedics Update • Staffing – Implemented new 12-hour resource April 10 with 4 new Full-time Paramedics – Began onboarding 13 new part-time recruits May 15
• Education – Community Paramedicine Knowledge Exchange (Chief, Deputy Chief, Sup) – OAPC Spring Meeting and Labour Relations Days (Chief, Deputies, HR) – RPPEO CME (Paramedics)
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Retirement Congratulations to Primary Care Paramedic Michael Pasch who retires May 17 after more than 30 years of service.
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Engagement & Communications Update, April 2023
Most engaged-with social media post in April was related to Percy Vine who retired after 38 years as a Paramedic.
Website Pageviews FrontenacCounty.ca VisitFrontenac.ca FrontenacMaps.ca EngageFrontenac.ca
18,131 10,460 8,507 3,500
Social Media Engagement County Facebook & Instagram County Twitter County Youtube FPS Twitter Visit Frontenac Facebook & Instagram Visit Frontenac Twitter Fairmount Facebook K&P Trail Twitter K&P Trail Facebook Group H.I. Ferry Twitter
4,726 232 413 662 1 47 1,045 16 924 676
Total engagements in January Change from April 2022 Change from March 2023
49,340 10% 2%
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Engagement & Communications Update, April, 2023
Highlight: • Neighbours Saving Neighbours community responder program for cardiac arrest first cohort in-person training by Frontenac Paramedics happened May 8. • Training featured again on CKWS News May 8. • 250 applications received as of May 9 and still coming.
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Planning Department Update • Planning and Economic Development Committee
The inaugural meeting of the committee took place on Wednesday, March 29. The next scheduled meeting is on Wednesday, May 3. • Draft Provincial Policy Statement (PPS) On April 6, the Province announced changes to the Provincial Policy Statement (PPS). They are proposing policies for an integrated provincewide land use planning policy document that takes policies from A Place to Grow (Growth Plan for the Greater Golden Horseshoe) and the current PPS to support the achievement of housing objectives (https://ero.ontario.ca/notice/019-6813). Comments are due by June 5. Staff will be reviewing the proposed changes and providing a report to Council in May.
• Planning Application Fees Update South Frontenac has held a public meeting regarding the updates to their fees by-law for planning applications and services. County planning staff are working with the other three townships and will be presenting reports to these township councils over the next month that will seek direction from them about updating their planning fees.
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Planning Application Update - Townships • Applications over March and April have been slower but steady for both North Frontenac and Central Frontenac. • Staff have experienced an increase in development inquiries in the last few weeks and anticipate that application numbers will increase now that we are experiencing warmer weather.
8 7
7 6 5 4
4
3
2 1
1 0 North Frontenac
Central Frontenac Number of Applications
Frontenac Islands
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Economic Development Update Farm Participants for Open Farms Days The Economic Development Team is looking for more farms to participate in this year’s Open Farms event. Dates and types of event are flexible to fit each farms needs. For more info: https://engagefrontenac.ca/open-farms2023 Tourism Experience Development Workshop This workshop is to help local businesses develop new clients and revenues by providing experiences such as trail tours, fitness classes, food & drink tastings, history talks, equipment rentals or other events. Participants will learn from the experiences of Maple Ridge Farms & MT Adventures. Date: June 14, 2023 Time: 9:00 AM – 1:00 PM Location: Verona Lions Hall Registration: https://www.eventbrite.ca/e/the-business-case-forexperiences-tickets-630056966347
Report 2023-063 Council Information Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Susan Brant, Administrator
Date of meeting:
May 17, 2023
Re:
Fairmount Home – Resident and Family Annual Satisfaction Survey 2022
Recommendation This report is for information purposes only. Background The Fixing Long-Term Care Act (FLTCA), 2021, s. 43(1) states every license of a longterm care homes shall ensure that, unless otherwise directed by the Ministry, at least once in every year a survey is taken of the residents, their families and caregiver to measure their experience with the home and the care, services, programs, and goods provided at the home. Comment Resident Family Satisfaction Survey Fairmount was one of eight (8) LTC homes that developed common satisfaction surveys for residents and families that met the homes’ requirements under the FLTCA as well as CARF Accreditation standards. There was an individual survey for residents and a separate survey for family members, Powers of Attorney (POA) or friends of residents. Survey respondents were able to complete the survey by hardcopy or online. There were 555 survey responses (273 resident responses and 282 family responses) among the eight (8) LTC homes with an overall average score for residents of 84% and families/POA of 84%.
of 146 and Family Annual Satisfaction Survey… 2023-063 FairmountPage Home 61 – Resident
At Fairmount, there were 88 total survey responses which is a 25% decrease in the number of Fairmount’s residents who responded when compared to 2021. In addition, the family members’ response rate increased by 86% when compared to the previous year. Overall, Fairmount’s satisfaction survey results at 86% was marginally higher than the previous year (84%) and consistent with the other homes’ overall results (84%). Management has reviewed the survey responses including the comments and will ensure that action is taken, as appropriate. The satisfaction survey results were shared with the Residents’ Council, Family Council, and staff. The Resident and Family Annual Satisfaction Survey Response Summary for 2022 is attached. Strategic Priorities Implications Continuing County Priorities
- Implement strategic plans for Fairmount Home
- Continually improve customer and financial services Organizations, Departments and Individuals Consulted and/or Affected Residents & Families Fairmount Management Team Fairmount Staff
Information Report to Council Fairmount Home – Annual Resident and Family Satisfaction Survey May 17, 2023
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Resident and Family Satisfaction Survey Results Fairmount Home 2021 2022 30 56 43 32 73 88
All LTC Homes (8) 2022 Variance 282 24% 273 -16% 555 0%
Average score Family/Substitute Decision Makers Residents Total
2021
2022 84% 84% 84%
Variance 2% 3% 3%
Family/Substitute Decision Maker Responses
2021
2022
2022
Variance
Q3 I feel that good personal care is provided to my loved one. Q4 I am satisfied with the respect and emotional support given to my loved one. Q5 I am involved as much as I want to be in decisions about care. Q6 The Home respects my loved one’s spiritual and cultural values. Q7 I am satisfied with the medical attention provided by my loved ones physician (and/or Nurse Practitioner). Q8 I feel there is enough recreation programs that meet the individual needs and interests of each resident. Q9 I am happy with the overall cleanliness of the Home Q10 I am satisfied with the laundry services provided over the past year to my loved one. (quality, care and delivery services) Q11 Team members (staff) actively listen to me. (listen and acknowledge what I am saying) Q12 The Home responds to my questions and concerns in a timely manner. Q13 I feel informed about policies, routines and services at the Home so that I understand the context of my loved one’s care. Q14 NEW Staff identify themselves when I am speaking with them (either verbally or via the wearing of their name tag). Q15 I am comfortable approaching staff with my concerns. Q16 The Home resolves my concern(s) to my satisfaction. Q17 As POA/SDM, I am provided with enough information regarding changes in medication, physical condition and plan of care in order to provide my informed consent.
85% 86% 91% 72%
88% 90% 86% 69%
85% 87% 85% 73%
3% 3% 1% -4%
89%
87%
85%
2%
72%
83%
81%
2%
90%
90%
87%
3%
89%
86%
84%
2%
91%
91%
88%
3%
93%
90%
84%
6%
90%
87%
83%
4%
86%
84%
2%
91% 89%
91% 87%
88% 83%
3% 4%
92%
89%
87%
2%
Response rate Family Residents Total
87% 80% 84%
2022
86% 87% 86%
1
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Resident and Family Satisfaction Survey Results
Response rate Q18 During this past year, I am satisfied with how the Home responded to the COVID-19 Pandemic. I felt that the appropriate precautions were taken to protect my loved one. Q19 Has resident visiting options including virtual, outdoor, and indoor been organized, accessible and accommodating during this COVID-19 Pandemic? Q20 I am satisfied with the Hairdressing services provided to my loved one. Q21 I am satisfied with the Physiotherapy Services provided to my loved one. (heat therapy, range of motion, one to one exercises, walking) Q22 I am aware of how I could access external healthcare services. (ie. dental, advanced foot care, vision and hearing services) Q23 I would recommend this Home to others. Resident Responses My Personal Care Q3. I am treated with kindness, courtesy, compassion, fairness, respect and dignity. Q4. I feel that team members (nursing staff - PSW, RPN, RN) appreciate/respect my privacy. Q5. Nursing staff take into consideration my religious, ethnic and cultural values. Q6. I am encouraged and/or involved in decisions about my care. Q7. Team members answer when I call (when they do so, they are respectful - knock on the door, introduce themselves, etc.) Q8. Good personal care is provided (tooth brushing, bathing and dressing). Q9. Nursing staff actively listen to me (listen and acknowledge what I am saying). Q10. My preferences are respected regarding bathing (day/time/bath or shower). Q11. My preferences are respected regarding time I prefer to go to bed. Q12. My preferences are respected regarding time I prefer to get up. Q13. I am given enough information about changes in my medication, physical condition and plan of care to feel capable of giving my consent. Q14. I am given timely information on how I could access external healthcare services when I require them (i.e. dental, advanced foot care, hearing services). Q15.The incontinence products (briefs, pads, liners) provided in the Home meet my needs. Q16. I am satisfied with the medical attention provided by my Physician (and Nurse Practitioner, if applicable).
Fairmount Home 2021 2022
All LTC Homes (8) 2022 Variance
94%
89%
87%
2%
89%
80%
81%
-1%
83%
86%
85%
1%
82%
78%
77%
1%
83%
79%
77%
2%
93%
94%
90%
4%
2021
2022
2022
Variance
88%
91%
84%
7%
81%
86%
85%
1%
63% 74%
56% 84%
65% 81%
-9% 3%
82%
88%
82%
6%
65% 78% 80% 84% 86%
63% 86% 87% 87% 86%
70% 81% 81% 83% 81%
-7% 5% 6% 4% 5%
72%
82%
79%
3%
73%
88%
83%
5%
85%
89%
86%
3%
76%
83%
81%
2% 2
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Resident and Family Satisfaction Survey Results
Response rate My Home Environment Q18. The overall cleanliness of the Home. Q19. Feeling safe and secure with all team members (all staff). Q20. Feeling safe and secure with other residents. Q21. Feeling safe and secure in my home environment. Q22. Feeling the gardens and grounds outside are inviting and well maintained. Q23. Feeling the décor in public and shared areas is homelike. Q24. The cleanliness and layout of my room. Q25. Feeling an overall homelike environment. Laundry Services Q27. The Laundry Services provided over the past year (i.e. were they delivered timely and to the appropriate owner; quality of care of my clothing; missing items being found). Q28. Overall, I am treated with kindness, courtesy, compassion, fairness, respect and dignity by the environmental team (staff members - including housekeeping, laundry, maintenance). Mealtime Experiences Q30. Menu choices - I am offered meal options for breakfast/lunch/dinner. Q31. The availability and choice of nourishments and between meal snacks. Q32. Temperature of meals were ok. Q33. The food tastes good and are good portions. Q34. Overall dining experience (service and atmosphere). Q35. Overall, I am treated with kindness, courtesy, compassion, fairness, respect and dignity by the Dietary (staff) team members. Recreation and Therapy Services Q37. I enjoy the recreational activities (manicures, bingo, art therapy and games) Q38. I enjoy community outings (shopping trips, lunches and day trips) Q39. I enjoy intellectual programs (trivia, reminiscing, current news events) Q40. I enjoy social programs (special events, socials and parties) Q41. I enjoy spiritual services (church, bible study and hymn sing). Q42. I am satisfied with the assistance/encouragement I receive from team members (Activation/Recreation staff) to enjoy a program. Q43. I am always asked if I want to participate in activities happening in the Home Q44. I enjoy the physiotherapy services (heat therapy, range of motion, exercises).
Fairmount Home 2021 2022
All LTC Homes (8) 2022 Variance 0% 89% 2% 88% 3% 82% 2% 85% 3% 85% 3% 82% 4% 85% 4% 83% 1% 0%
85% 85% 77% 82% 83% 82% 87% 80%
91% 91% 84% 88% 88% 86% 89% 84%
80%
85%
84%
1%
91%
89%
88%
1%
81% 79% 73% 75% 78%
88% 82% 78% 83% 82%
85% 81% 81% 80% 80%
3% 1% -3% 3% 2%
87%
90%
85%
5%
75% 70% 69% 70% 79%
92% 93% 93% 96% 96%
88% 90% 89% 89% 90%
4% 3% 4% 7% 6%
85%
94%
86%
8%
90% 90%
86% 92%
84% 87%
2% 5% 3
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Resident and Family Satisfaction Survey Results
Response rate Q45. I enjoy the restorative care program (i.e. meal support, bladder training, range of motion, and/or walking program). Q46. I enjoy the exercise programs. Q47. I am satisfied with my involvement and/or the work of the Residents’ Council in the Home. Q48. I enjoy the hairdressing services (assistance, availability, friendliness). Q49. Overall, I am treated with kindness, courtesy, compassion, fairness, respect and dignity by the Recreation team members. Communication Q51. I can share my opinion without fear of consequences. Q52. Team members (staff) care about any issues I may convey, I feel listened to. Q53. Team members (staff) take the time to understand my concerns. Q54. The Home responds to my questions/concerns in a timely manner. Q55. The Home resolves my concern(s) to my satisfaction. Overall Q57. During the past year, the Home has kept me informed of the COVID-19 policies, procedures and changes? Q58. With the COVID-19 precautions considered, I was given appropriate opportunities to connect with loved ones including virtual, outdoor and indoor visits, phone calls and window visits. Q59. During this year, I felt that the Home was taking appropriate precautions for the COVID -19 pandemic that helped me to feel safe. Q61. I would recommend this Home to others
Q62. Overall, I am happy with the home and the team members (staff).
Fairmount Home 2021 2022
All LTC Homes (8) 2022 Variance
78%
93%
87%
6%
85%
95%
88%
7%
81%
84%
80%
4%
89%
97%
88%
9%
90%
88%
85%
3%
77% 83% 81% 80% 80%
83% 82% 83% 77% 87%
83% 82% 81% 80% 85%
0% 0% 2% -3% 2%
79%
86%
81%
5%
80%
85%
82%
3%
85%
88%
84%
4%
85%
95%
86%
9%
88%
95%
88%
7%
4
Report 2023-066 Council Information Report To:
Warden and Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Susan Brant, Administrator
Date of meeting:
May 17, 2023
Re:
Fairmount Home – Quarterly Update Activity Report
Recommendation This report is for information purposes only. Background The following information is an update regarding the activities at Fairmount Home (“Fairmount”) from January 1, 2023, to March 31, 2023, as well as significant updates in April 2023. Comment Ministry of Long-Term Care During the four-month period, there were seven critical incidents logged with the Ministry of Long-Term Care (MLTC). One of the critical incidents was related to a resident falling with an injury and one of the critical incidents was related to alleged resident to resident abuse. Two critical incidents were related to alleged visitor to resident abuse and three critical incidents were related to internet outages caused by external theft of copper wiring on Battersea Road. Thank you to the management and staff who were diligent in managing the incidents. The legislated reporting was completed as required to Ministries including the MLTC and Ministry of Labour. Ministry of Long-Term Care – Inspections A MLTC Proactive Compliance Inspection was completed on April 13 - 24, 2023 and the following Inspection Protocols were completed:
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➢ ➢ ➢ ➢ ➢ ➢ ➢ ➢ ➢ ➢ ➢
Skin and Wound Prevention and Management Resident Care and Support Services Medication Management Residents’ and Family Councils Food, Nutrition and Hydration Infection Prevention and Control Prevention of Abuse and Neglect Quality Improvement Resident Rights’ and Choices Pain Management Falls Prevention and Management
During the course of this inspection, the inspector(s) made relevant observations, reviewed records, and conducted interviews, as applicable. There were no findings of non-compliance. The public versions of the reports are posted at Fairmount for public review. The Ministry of Health and Long-Term Care publishes the Reports on Long-Term Care Homes on its website. Thank you to the management and staff who worked professionally and cooperatively with the Ministry Inspectors. Outbreak During the first quarter, there was one acute respiratory illness outbreak declared by Kingston, Frontenac, Lennox & Addington (KFL&A) Public Health. The outbreak occurred from February 13, 2023 – February 27, 2023, which impacted eight (8) residents. Thank you to the management and staff who were diligent in managing the outbreaks. The legislated reporting was completed as required to Ministries including the MLTC, Ministry of Labour and KFL&A Public Health. Public Health Inspection KFL&A Public Health conducted a routine inspection on March 30, 2023, in the café, main kitchen and serveries. There were no violations. Thank you to the management and staff who work professionally and cooperatively with the public health inspector. The Food Establishment and Restaurant Reports are posted on its website. Sustainability Implications Not applicable Strategic Priority Implications Not applicable Organizations, Departments and Individuals Consulted and/or Affected Fairmount Home Management Team Information Report to Council Fairmount Home – Quarterly Update Report May 17, 2023,
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Report 2023-065 Council Recommend Report To:
Warden and Members of County Council
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Dmitry Kurylovich, Community Planner
Date of meeting:
May 17, 2023
Re:
Planning and Economic Development – Summary of Proposed Changes to the Provincial Policy Statement and Planning Act (Bill 97)
Recommendation Be It Resolved That Council receives for information the Administrative Report entitled “Summary of Proposed Changes to the Provincial Policy Statement and Planning Act (Bill 97)”; and, That Council direct the Clerk to submit comments about the proposed changes as outlined in Appendix A of this report to the Province through the Environmental Registry of Ontario. Background On April 6, 2023, the Province of Ontario announced its latest policy and legislative initiatives as part of its Housing Supply Action Plan intended to support the provincial housing mandate. The Province is seeking comments on these changes through three different Environmental Registry of Ontario (ERO) postings. The two latest initiatives include a proposal to replace the Provincial Policy Statement (PPS) and the Growth Plan with a new document titled ‘The Provincial Planning Statement’, and to amend the Planning Act through Bill 97, Helping Home Buyers, Protecting Tenants Act. The Provincial Policy Statement, 2020 (PPS 2020) is a comprehensive land use planning policy that sets out policies that all municipalities must consider for any planning-related matter. Every land use planning decision made by a municipality must be consistent with the policies of the PPS.
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The policies of PPS address the following: • • • •
Growth management, housing and economic development; Infrastructure planning, including sewage, water and stormwater management services, transportation, transit, energy supply and corridor protection; Protection and management of resources, including prime agricultural areas, aggregates, natural heritage, water, and cultural heritage; and Protection of public health and safety, such as mitigating potential risks due to natural and human-made hazards.
The changes propose to replace the PPS with a new document titled the ‘Provincial Planning Statement’ (PPS 2023). PPS 2023 will follow the general format of PPS 2020, with modifications to certain sections. It is anticipated that PPS 2023 will come into effect in early fall of 2023. Bill 97 proposes changes to a number of sections of the Planning Act. While there are a number of changes proposed to PPS 2020 and the Planning Act, a majority of them appear to be geared more toward urban municipalities and will therefore have limited impact on Frontenac County. Only those changes that are relevant to the Townships of Frontenac County are discussed in this report. Comment Changes to Provincial Policy Statement.
- Lot Creation in Prime Agricultural Areas: Changes: One of the most significant changes is to the policies surrounding land use and lot creation in Prime Agricultural Areas. These changes will have an impact on the Township of South Frontenac and the Township of Frontenac Islands as they are the only two Townships within the County that contain prime agricultural areas and prime agricultural lands. PPS 2020 defines Prime Agricultural Areas as areas where prime agricultural lands predominate. Prime Agricultural Lands are lands that have soils ranked as Class 1, 2, and 3 on the Canada Lands Inventory. Prime Agricultural Areas may also be identified through an alternative evaluation system approved by the province. This allows municipalities to conduct research that could see the inclusion of lower quality lands and soils that are located within areas that are predominated by agricultural activity and/or have large rural lots that have not been previously divided and are separated from sensitive uses, such as rural residential lots. The current PPS does not allow the creation of new residential lots in prime agricultural areas. Both the Township of South Frontenac and Frontenac Islands identify Prime Agricultural Areas and Lands through Official Plan Designations and Zoning.
Recommend Report to Council Summary of Proposed Changes to the Provincial Policy Statement and Planning Act (Bill 97) May 17, 2023
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PPS 2023 allows the creation of up to 3 new residential parcels from an existing agricultural parcel if certain criteria are met. PPS 2023 also restricts municipalities from enacting provisions governing residential lots in prime agricultural areas that are more restrictive than those set out in PPS 2023 except to address public health or safety concerns. Criteria for lot creation include: • • • • • •
the land to be severed is primarily used for agriculture, that the proposed residential use will not hinder surrounding agricultural operations, that the new lot complies with minimum distance separation, that the new lot is limited to the minimum size needed to accommodate the residential use while ensuring appropriate sewage and water services, that the new lot has access to a public road, that the new lot is adjacent to existing non-agricultural land uses or consist of primarily ‘lower priority agricultural lands’.
It should be noted that the term ‘agriculture’ and ‘adjacent’ are not defined in PPS 2023. Staff Comment: The County’s Official Plan (OP) recognizes that the prime component of the County’s economy is the extensive area of lands that are used for farming, both in prime agricultural and rural areas. The County OP requires local OPs to identify and protect prime agricultural areas. The County OP permits lot creation and lot adjustments in Prime Agricultural Areas in accordance with the PPS. The current PPS does not permit residential lot creation on lands located in defined prime agricultural areas. These policies exist to ensure that agricultural lands are preserved and protected, and to ensure that modern agricultural practices are not impacted by nearby sensitive (residential) land uses. It is important to consider that the existing lot creation policies of the PPS were initially created with input from the Ontario Federation of Agriculture to address concerns associated with loss of good quality agricultural land and to reduce conflict between modern agricultural practices near sensitive land uses (residential). Residential lot creation in prime agricultural areas has also been discouraged since the Country Side Planning/Foodland Guidelines that were issued by the Province of Ontario in the 1970s. Although lot creation will be permitted in prime agricultural areas under PPS 223, the current wording of the draft implementation policies is not clear. This is primarily because the term ‘lower priority agricultural lands’ is not defined. The Guidelines for Permitted Uses in Ontario’s Prime Agricultural Areas, prepared by the Ontario Ministry of Agriculture, Food and Rural Affairs suggests that lower priority agricultural lands are lands: •
that have relatively lower-capability soils (based on Canada Land Inventory),
Recommend Report to Council Summary of Proposed Changes to the Provincial Policy Statement and Planning Act (Bill 97) May 17, 2023
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•
• •
with fewer drainage or irrigation upgrades and poorer water access (where upgrades or access is required for the type of agriculture common in the area) than surrounding agricultural areas, that have a relatively small area under agricultural production or that are fragmented by non-agricultural uses, and/or that are too small to support a viable agricultural operation.
These descriptions are vague and do not translate to policy direction that is clear and easy to implement. It therefore appears that policies under PPS 2023 will not permit residential severances on every agricultural lot; only those that meet the above noted criteria. The proposed changes will still require applicants to conduct a detailed analysis to demonstrate that the proposed lot creation will not have an impact on adjacent agricultural lands, and that the proposed lot creation is adjacent to existing non-agricultural land uses and/or consists of lower-priority agricultural lands. It is anticipated that severance of agricultural lands will be more complex than standard severances on lands outside of the prime agricultural areas. Aside from the obvious concern associated with the physical loss of agricultural land, the most significant impact may come from minimum distance separation requirements when new or expanding livestock facilities and manure storage buildings are proposed near residential or other sensitive land uses. The Minimum Distance Separation (MDS) Formulae is a land use planning tool that determines a separation distance between a new or expanding livestock barn or manure storage area and sensitive land uses. The creation of new residential lots in predominately agricultural areas will effectively push the construction of new barns and manure storage areas to the middle of an average agricultural parcel, which is less efficient and less practical for agricultural producers. In addition to this, new sensitive land uses will create more areas of conflict with normal farm practices. This could include ingress and egress of large agricultural equipment and transportation, spreading of manure, bird and rodent mitigation devices (e.g., air cannons), and instances of early morning and late-night harvest or crop management. Figure 1 illustrates an example of the conflict between livestock or manure storage facilities and the creation of new residential lots. The required MDS setbacks from barns is shown by the blue circles with the size of the circle being dependent on several factors, including the size of the structure and type of livestock. The red buffers illustrate the MDS setback from new residential lots that would prevent any new or expanded livestock or manure storage facilities from being established.
Recommend Report to Council Summary of Proposed Changes to the Provincial Policy Statement and Planning Act (Bill 97) May 17, 2023
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Figure 1. Illustration of Potential Impact of Lot Creation on Minimum Distance Separation and Establishment of New Livestock Facilities. Source: County of Brant. 2. Employment Lands: Changes: The revised Employment Area policies are intended to separate disruptive employment uses from sensitive land uses while protecting employment uses from encroachment of sensitive land uses. Specifically, the revised polices would prohibit residential, commercial, retail and offices uses not associated with the primary employment use, public service facilities and other institutional uses, and other sensitive land uses from being located within employment areas. Staff Comment: The Township of South Frontenac is the only municipality within the County that defines and contains Employment Areas in their draft OP. South Frontenac’s December 2022 Draft Official Plan defines Employment Areas as those areas designated in an official plan for cluster of business and economic activities including, but not limited to, manufacturing, warehousing, offices, and associated retail and ancillary facilities.
Recommend Report to Council Summary of Proposed Changes to the Provincial Policy Statement and Planning Act (Bill 97) May 17, 2023
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As presented, the definition of Employment Lands in South Frontenac’s Draft Official Plan conflicts with PPS 2023 as it specifically permits standalone offices to be located within its designated Employment Area. 3. Settlement Area Expansions: Changes: Settlement Area expansions will be permitted to take place outside of a Municipal Comprehensive Review (MCR) as long as relevant policy tests are met. The MCR concept has been in place since PPS 2005 and has been a key requirement of settlement area boundary expansion, employment land conversion, and removal of prime agricultural lands. The MCR was important in consideration of these matters as it was intended to ensure that population and employment projects, intensifications, infrastructure improvements, and other factors associated to growth planning were considered prior to expansion of a settlement area. The removal of the MCR concept will allow the expansion of settlement area boundaries, employment land conversions, and removal of prime agricultural lands to take place through an official plan amendment at any time. The policies that need to be considered for settlement area expansion include: • •
whether there is sufficient capacity in infrastructure and public service facilities to support the expansion or new settlement area, and avoiding or minimizing impacts on agricultural land and operations.
It is important to note that the policies that need to be considered are ‘should’ not ‘shall’ policies. Staff Comment: The County Official Plan requires a settlement area compatibility study (comprehensive review) for any expansion of a settlement boundary to determine: a. that the Settlement Area can adequately accommodate new development without having a negative impact on groundwater used for drinking purposes and/or the ability of the soils in the area to assimilate effluent; b. the potential impacts of new development on the road network and other municipal infrastructure such as community facilities; c. justification for the need to expand the settlement area; d. an analysis of alternatives that may be considered to settlement expansion, including redevelopment and infill; and e. a review to determine compliance with the Minimum Distance Separation (MDS) formulae. While this change signals a shift from the status quo, planning staff are of the opinion that the MCR concept is more relevant to large urban municipalities where urban boundary expansion is generally limited for the purpose of encouraging infill Recommend Report to Council Summary of Proposed Changes to the Provincial Policy Statement and Planning Act (Bill 97) May 17, 2023
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development and intensification, while at the same time optimizing existing urban infrastructure and ultimately reducing the direct and indirect impacts of sprawl. With respect to the County’s Official Plan, it appears that criteria (c) and (d) listed above may not be possible to implement. In any case, any Official Plan Amendments that propose the expansion of the settlement area will still need to ensure that agricultural land and operations are protected and will still be subject to public consultation and input. Overall, these changes may provide more flexibility for settlement area expansions in the County. 4. Housing and Residential Development: Changes: PPS 2023 removes references to ‘affordable housing’ and ‘housing that is affordable to low- and moderate-income households’. Instead, it appears that the PPS will now be more in-line with other regulations that speak to market value of a unit rather than income of occupant. The change will also permit up to two additional residential units in addition to the principal dwelling on lands in prime agricultural areas if certain conditions are met. Staff Comment: Planning staff are of the opinion that additional residential units have the potential to address housing needs by providing more housing stock and may also provide more flexibility to multi-generational families. At the same time, additional residential units close to nearby agricultural operations have the potential to result in conflict between normal farm practices and minimum distance separation. It is important to note that all additional residential units will also need to prove that they can be supported by existing or upgraded on-site water services and sewage disposal systems. As such, Council is encouraged to direct staff to draft policies and regulations to ensure that additional dwelling units will minimize impact and optimize existing infrastructure. 5. Natural Heritage: Changes: No natural heritage policies were proposed by PPS 2023. The entire natural heritage section of the PPS remains under consideration. It is unclear what natural heritage policies will look like in the future. Staff Comment: It has been indicated that natural heritage policies are still under review and will be addressed in a separate Environmental Registry of Ontario posting. Staff will prepare a report to Council once the posting and natural heritage policies are available for review.
Recommend Report to Council Summary of Proposed Changes to the Provincial Policy Statement and Planning Act (Bill 97) May 17, 2023
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Changes to Planning Act Proposed by Bill 97.
- Reinstating Site Plan Control for Residential Developments of 10 or Fewer Units Within Prescribed Area. (ERO Posting 019-6822) Bill 23 removed site plan control from all residential developments that contain 10 or fewer units. Bill 97 proposes a regulation change that will reinstate these changes to prescribed areas. The current ERO posting is seeking input to permit site plan control on parcels of land for any residential developments located within 120 metres (394 feet) of a waterbody. Site plan control exists for the purpose of reducing conflict between proposed uses and nearby properties. Typically, this process exists to ensure that large developments carefully consider issues such as parking location, snow storage, storage of and access to garbage facilities, landscaping, etc.
- Application Timeline and Fee Refund Bill 97 amends the Planning Act to provide that the effective date for planning application fee refunds, as originally required by Bill 109, will be July 1, 2023. Accordingly, municipalities are required to provide application fee refunds for any applications that are received on or after July 1, 2023, and that are not processed within the statutory timeframes from the date they are ‘received’ by the municipality (rather than the previous wording of ‘submitted’ to the municipality).
- Ministerial Powers Bill 97 proposes to prohibit municipalities from enacting policies that are more restrictive than certain policies of the proposed PPS 2023 and establishes a greater role for Ministerial Zoning Orders (MZO). The change allows the minister to make regulations and other orders related to planning functions that would have been previously directed by local municipalities. These may include: • • • •
imposing restrictions, limits, and conditions on the powers of municipalities to regulate the demolition and conversion of residential rental properties, prescribe requirements to be contained in by-laws, prescribe conditions that must be included as requirements for obtaining a permit; and prescribe requirements the municipality must impose on owners of land.
A new section of the Planning Act gives the minister the power to, as part of an MZO, exempt development from policy statements, provincial plans and official plans. The existing wording of PPS 2020 requires MZOs to be consistent with the PPS. In other words, the Minister can exempt developments related to an MZO from provincial or municipal policy to obtain other land use planning approvals.
Recommend Report to Council Summary of Proposed Changes to the Provincial Policy Statement and Planning Act (Bill 97) May 17, 2023
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4. Parking Bill 97 amends relevant sections of the Planning Act to clarify that, other than with respect to the primary residential unit, an official plan or zoning by-law may not require the provision of more than one parking spot for each residential unit. 5. Appeal Rights to OP Policies and Zoning By-laws that Authorize a Detached Accessory Structure. Change: Bill 97 amends the Planning Act, to limit rights of appeal to official plan policies and zoning by-laws that authorize the use of one residential unit in a building or structure ancillary to a detached house, semi-detached house or rowhouse on a ‘parcel of land’ that contains no more than two residential units. Currently, these sections of the Planning Act do not allow for such appeals in the case of a ‘parcel of urban residential land’. This change will allow a township or applicants/property owners to amend the official plan policies or zoning by-law provisions to permit detached residential units on all rural lands. It is unclear if these provisions apply to waterfront lots or if the intention to reinstate site plan control in waterfront areas is intended to manage accessory dwelling units on waterfront lots. It should be noted that Section 16(3) of the Planning Act still permits a municipality to enact official plan policies that prohibit additional dwelling units on lands outside of ‘urban residential lands’. Staff Comment: Presently all Township OPs and Zoning By-laws permit one dwelling unit in Waterfront Areas. The County Official Plan generally defines Waterfront Areas as all lands extending inland 150 metres (500 feet) from the ordinary high water mark of any lake, river, or waterway. This is a general boundary intended to recognize that development within this area may have an impact on lake quality and those impacts may need to be considered for any development within the boundary. The purpose of these provisions is to ensure that the quality of waterbodies and character of the waterfront is protected for the long term. County staff have worked with Ministry of Environment staff over the years to develop policies in the Official Plans for both North Frontenac and Central Frontenac that prioritize water quality protection and lake health as the overarching priority for all of the lakes in the region. Staff continue to support policies that will ensure that waterfront lots have an appropriate density and that there is not a cumulative increase in density over the long term. The lakes of Frontenac County are integral to both the economy and identity of Frontenac County. Additional dwelling units on waterfront lots have the potential to have a significant impact on both the quality and aesthetic of waterbodies. Recommend Report to Council Summary of Proposed Changes to the Provincial Policy Statement and Planning Act (Bill 97) May 17, 2023
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Financial Implications No immediate financial implications. Organizations, Departments and Individuals Consulted and/or Affected County of Frontenac Township of North Frontenac Township of Central Frontenac Township of South Frontenac Township of Frontenac Islands Attachments: Appendix 1 – County Response to Changes to the Provincial Policy Statement (ERO 019-6813), Bill 97 (ERO 019-6821), Reinstating Site Plan Control (ERO Posting 0196822)
Recommend Report to Council Summary of Proposed Changes to the Provincial Policy Statement and Planning Act (Bill 97) May 17, 2023
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Appendix 1: Recommended Responses to ERO Postings. County Response to Changes to the Provincial Policy Statement (ERO 019-6813) Lot Creation in Prime Agricultural Areas Agriculture is a prime component of the County’s economy as extensive areas of both prime agricultural lands and rural areas are used for farming. Agriculture is not only important for the economy of the County, but it is also deeply rooted in the identity of our residents. We take pride in ensuring that agricultural land is managed and protected to ensure long-term provision of local food and our way of life. The County of Frontenac is generally in support of policies that will make it easier to build more housing in the province. However, the policies presented by the Provincial Planning Statement have the potential to create scattered development within prime agricultural areas that may: •
Result in the physical loss and/or fragmentation of good quality but underutilized agricultural land,
•
Impact the location of new livestock facilities or the expansion potential of existing livestock facilities as a result of minimum distance separation requirements,
•
Place additional burdens on existing public infrastructure and service provision such as school bussing, snow plowing, and road maintenance, and
•
Result in conflict between new residential uses and modern farm practices that include ingress and egress of large agricultural equipment and transportation, spreading of manure, bird and rodent mitigation devices (e.g., air cannons), and instances of early morning and late-night harvest or crop management.
In addition, the proposed lot creation policies in prime agricultural areas are not clear or easy to implement. The County requests additional information and clarification regarding the criteria presented for lot creation in prime agricultural areas. Clarification is requested specifically on the following matters: •
What constitutes agriculture? The Provincial Planning Statement does not define agriculture.
•
What is considered adjacent to a non-agricultural use? Does this constitute other uses such as institutional, farm-related commercial, residential, etc.?
•
What are lower-priority agricultural lands and how should they be determined? The general definition of lower-priority agricultural land within the Guidelines for Permitted Uses in Ontario’s Prime Agricultural Area, prepared by the Ontario Ministry of Agriculture, Food and Rural Affairs suggest that lands that are not currently under agricultural production, have fewer drainage or irrigation upgrades, and those that constitute of good quality farmland could meet the
Recommend Report to Council Summary of Proposed Changes to the Provincial Policy Statement and Planning Act (Bill 97) May 17, 2023
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definition of lower priority agriculture lands. Applying this definition could result in good agricultural land that has not been utilized to its maximum potential to be taken out of production, simply because it has not been subject to irrigation upgrades. The County would welcome an enhanced municipal consultation process that could include establishing a technical working group with municipalities, Indigenous communities, and other agricultural groups to ensure that the proposed agricultural lot creation policies will not impact the long-term provision of agriculture and local food within our province. Employment Lands Economic development is important to rural communities, and it continues to be challenging to support and establish local businesses. The restrictions placed on what can constitute employment lands as currently proposed should not apply to rural lands and rural settlement areas. Rural municipalities that can or wish to establish small business parks need to have as much flexibility as possible in terms of the range of uses that can be permitted in order to make such development viable. Additional Dwelling Units and Natural Heritage While Frontenac County supports the ability to utilize additional residential units to support additional housing, the inclusion of such units in the rural area, particularly on waterfront properties, needs to ensure appropriate on-site servicing for private water and sewage services. Increased density on waterfront properties has the potential to negatively impact the quality of waterbodies and therefore needs to be carefully monitored and managed. The County of Frontenac Official Plan generally defines Waterfront Areas as all lands extending inland 150 metres (500 feet) from the ordinary high water mark of any lake, river, or waterway. This is a general boundary intended to recognize that development within this area may have an impact on lake quality and those impacts may need to be considered for any development within the boundary. The purpose of these provisions is to ensure that the quality of waterbodies and character of the waterfront is protected for the long term. County staff have worked with Ministry of Environment staff over the years to develop policies in local Official Plans that prioritize water quality protection and lake health as the overarching priority for all of the lakes in the region. The County continues to support policies that will ensure that waterfront lots have an appropriate density and that there is not a cumulative increase in density over the long term. County Response to Reinstating Site Plan Control (ERO Posting 019-6822) Frontenac County is blessed with hundreds of lakes and rivers covering its geography, including pristine lakes on the Canadian Shield, Lake Ontario and the Saint Lawrence River waterbodies surrounding Wolfe and Howe Islands, as well as the southern section of the Rideau Canal National Historic Site and UNESCO World Heritage Site. Additional residential units on waterfront lots have the potential to impact the quality of water and the natural aesthetic that is associated with the shorelines and waterbodies located within the County. The County is in support of reinstating site plan control provisions to waterfront areas. Recommend Report to Council Summary of Proposed Changes to the Provincial Policy Statement and Planning Act (Bill 97) May 17, 2023
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Report 2023-061 Council Recommend Report To:
Warden and Council of the County of Frontenac
From:
Kelly Pender, Chief Administrative Officer
Prepared by:
Richard Allen, Manager of Economic Development Kevin Farrell, Manager of Continuous Improvement
Date of meeting:
May 17, 2023
Re:
K&P Trail – Acquisition of the MVCA owned portion of the K&P Trail
Recommendation Be It Resolved That the Warden and Clerk be authorized to enter into an Agreement of Purchase and Sale with the Mississippi Valley Conservation Authority for the Frontenac County portion of the K&P Trail section for one dollar ($1), with a free and clear title; And Further That the County Clerk is hereby further authorized to execute all closing documents as may be required in order to complete the subject transaction, and to do all other things as may be reasonably be required to close and complete the foregoing transaction. BACKGROUND A March 19th, 2021, letter from the Mississippi Valley Conservation Authority (MVCA) was sent to Lanark, Frontenac and Renfrew Counties expressing MVCA’s interest in selling their section of the K&P to the three Counties. The MVCA has owned and managed 35km of the K&P since 1990. Their section extends 7.8 km through North Frontenac, through Lanark Highlands for 20.7 km and finally 6.7 km through Greater Madawaska towards Calabogie. The sections to the north of the MVCA piece are owned by Township of Greater Madawaska and past Calabogie by Renfrew County. In the Town of Renfrew, the K&P Trail meets the Ottawa Valley Recreational Trail, which extends along the Ottawa Valley from Smiths Falls north to Pembroke, with development planned as far as Mattawa. Lanark County has led discussions with the MVCA to this point and at its regular meeting on April 26, 2023, Lanark County Council accepted the recommendation from its Economic Development Committee:
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THAT, the Economic Development Committee recommend to County Council that Lanark County make an offer to the Mississippi Valley Conservation Authority to acquire the Lanark County portion of the K&P Trail section owned by MVCA for one dollar. Over the last two years there has been extensive work to research and analyze the title status of the 57 parcels that make up the 35.2 km of the K&P section owned by MVCA. According to the documents examined the title status of the 57 parcels varies significantly. There are many parcels that would require additional surveys and/or legal work in order to strengthen title claims to the property. There are a range of steps to correct these title issues. In order to have everything done perfectly the rough estimated cost of survey work required for this section of the K&P would be $250,000 and legal an additional $100,000; however, there are relatively few title issues located within Frontenac County. The above costs would be absorbed primarily by Lanark and Renfrew Counties as they seek to resolve the title issues within their jurisdictions. Comments The 7.8 kilometres located within Frontenac County have significant issues with respect to flooding. Rehabilitation will have additional costs to raise the base of the trail and ensure it operates to the safe and reliable standard described in the Frontenac K&P Trail Management Plan. However, as this section trail is currently in use and it is maintained by the MVCA with support from local ATV and Snowmobile Clubs, the overall construction cost is not expected to exceed the historical average of $67,680/km. Staff are recommending that Frontenac County offer MVCA one dollar for the property within Frontenac County, contingent on the few title issues being resolved prior to any transfer of ownership. This offer is meant to reflect that there is significant investment required to rehabilitate the trail to a safe and reliable standard. Acquiring the K&P Trail from the MVCA supports County Council’s direction in 2018 to establish a “spine route” through Frontenac County extending to the Lanark County boundary and keeps this corridor in the public domain. This part of the former railway corridor currently serves as the main trail connection between Sharbot Lake and Calabogie, with both towns serving as destinations primarily for motorized trail traffic. This section is part of the “E” Trunk Route in the provincial snowmobile network; however, the local clubs were unable to reach an agreement with the MVCA to open the route during the 2022-23 snow season. Municipal ownership will help ensure and secure the availability of the trail each year. In addition to the portion of the K&P Trail already under development in North Frontenac, the entire MVCA portion of the K&P Trail serves as one of the last connections to complete development of the entire 180 km K&P railway corridor and establishes two rail trail loops involving the K&P, Ottawa Valley Recreational Trail, TayHavelock Trail and Cataraqui Trail (Appendix 2). These loops area already being positioned as key tourism itineraries for snowmobiling and cycling in eastern Ontario.
Recommend Report to Council 2023-058 K&P Trail – Acquisition of the MVCA owned portion of the K&P trail May 17, 2023
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The MVCA portion of the K&P Trail is the most remote portion, with the most non-trail activity of the entire trail. Acquiring this section will mean working with landowners and commercial logging operations on access agreements, as most of the properties along the route only have access via the former rail corridor. There currently is limited or no mobile service in the area, and almost no businesses or trail amenities between Snow Road Station and Calabogie. However, existing businesses such as Back 40 Artisan Cheese in Mississippi Station and the new Clarendon Station rental accommodation see the opportunity to be destinations and attractions for trail traffic passing along the K&P Trail and are looking forward to future development to be completed by Frontenac County in these areas. Financial Implications The cost to purchase the land from the MVCA is $1, plus any related legal fees and potential survey costs. It is estimated that it will cost around $527,915 to rehabilitate this 7.8 kilometre section to the County’s safe and reliable standard defined in the K&P Trail Management Plan. There is approximately $1 million in the Canada Community Building Fund (CCBF) (formerly the Federal Gas Tax) that has been earmarked for trail development from Clarendon Station to Lanark County. Organizations, Departments and Individuals Consulted and/or Affected Lanark County Renfrew County Mississippi Valley Conservation Authority Township of North Frontenac Snow Road Snowmobile Club Ottawa Valley ATV Club
Recommend Report to Council 2023-058 K&P Trail – Acquisition of the MVCA owned portion of the K&P trail May 17, 2023
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K&P Trail Development
±
±
Mississippi Valley Conservation Authority
Calabogie 27 Km Inset Map
Conflict in Ownership
Mississippi Valley Conservation Authority
Conflict in Ownership Kingston 21 Km
0
250 500
1,000
Metres
Legend
Conflict in Ownership MVCA Owned
Data Source: OGDE, ESRI & The County of Frontenac. Created: 2023-01-09 Reference: Produced by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange. The County of Frontenac disclaims all responsibility for errors, omissions or inaccuracies in this publication.
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MVCA OWNED TRAIL
±
Legend Legend
MVCA Portion
Legend
MVCA Portion
MVCA Portion
Lanark-Frontenac-Renfrew Loop Eastern Ontario Rail Trail Loop
Lanark-Frontenac-Renfrew Loop
Frontenac_County
Frontenac_County
Frontenac_County
Data Source: OGDE, ESRI & The County of Frontenac. Created: May 11, 2023 Reference: Produced by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange. The County of Frontenac disclaims all responsibility for errors, omissions or inaccuracies in this publication.
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Report 2023-064 Recommend Report to Council To:
Warden and Council of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Alex Lemieux, Director of Corporate Services/Treasurer
Date of meeting:
May 17, 2023
Re:
Corporate Services – 2022 County of Frontenac Audited Financial Statements
Recommendation Resolved That the Council of the County of Frontenac receive the Corporate Services 2022 Audited Financial Statements report; And Further That the Council of the County of Frontenac approve the 2022 Audited Financial Statements of the Corporation of the County of Frontenac. And Finally That the Council of the County of Frontenac approve the transfer of the year-end deficit of $251,677 from the Stabilization Reserve. Background The County is required to prepare financial statements, comprised of a Financial Report and a Financial Information Return on an annual basis. The financial statements are required to be audited. In 2017, the County of Frontenac issued an RFP for Audit Services and Allan and Partners LLP were selected as the successful proponent for the audits from the 2018 – 2022. In 2021, the Allan and Partners office was acquired and established as a branch in Perth, Ontario through KPMG LLC. As such, KPMG LLP was appointed as the County auditors for 2021.
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Municipalities are required to present financial statements which comply with the requirements of the Public Sector Accounting Board Standards (PSAB). These standards require a presentation that reflects full accrual accounting. Comment The external auditor has concluded a review of the financial records of the County of Frontenac for 2022. The draft audited financial statements are included as Appendix A, and the management letter discussing findings and recommendations for improvements in internal control is included as Appendix B. The section below provides a summary of the components of the financial statements and an explanation of any significant changes from 2021 or from the budgeted amount for 2022. Consolidated Statement of Financial Position The Consolidated Statement of Financial Position provides a snapshot of the financial assets, liabilities, and municipal equity of the County of Frontenac as of December 31, 2022. The Municipal Equity as of December 31, 2022 increased compared to December 31, 2021 as a result of an increase in our net financial assets. •
Cash: The balance between Cash and Investments increased by $1,691,038. Two competing factors in play were a shift throughout the year with our reserve balances from cash to investments which reduced our cash balance, and a temporary spike in Accounts Payable which occurred at year-end where a number of large invoices were paid by cheque in December and not cashed until 2023 which increased our Accounts Payable.
•
Accounts Receivable: The increase in accounts receivable is mostly related to delays in receiving grants from the ministry based on claims-based grants. Account Receivable from the Ministry of Health and Long-Term Care increased by $1,122,598, from the Ministry of Health for COVID-related expenses increased by $358,282, and for MTO for the Ferry petition increase by $137,397. Timing differences on the receipt of the 4th quarter levy payment on the municipal contribution increased by $849,044 in 2021. The other main drivers for the change in the Accounts Receivable balance is from the City of Kingston after reconciling their expenses from budget to actual leaving an amount owing to the County of $223,538, and claims at year end for GST/HST rebates for $734,267.
•
Investments: The balance in the investment account increased by $3,120,694 in 2022. As discussed in Report 2023-060, funds were withdrawn from the County’s bank account and placed into short-term bonds as yields increased versus the bank rate.
•
Accounts Payable: Significant payable activity occurred in late 2022, in particular for capital projects and Canada Community Building Fund disbursements to the Townships. There was $1,895,937 in capital invoices processed but not paid until 2023, as well as $891,101 in Canada Community Fund disbursements which increased the amount of Accounts Payable at year end.
Recommend Report Corporate Services – 2022 County of Frontenac Audited Financial Statements May 17, 2023
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•
Deferred Revenue: The increases in Deferred Revenue relate to the LTC Community Paramedicine program. Funding received for the program was $1,742,579 in 2022 and funding expended on the program was $747,961. The Ministry of Long-Term Care has advised that payments for subsequent periods will be adjusted by any amounts underspent which have already been paid.
•
Employee Future Benefit Obligations: The change in balance is primarily resulting from a change in accounting policy and a revaluation of our WSIB plan. Previously, the County ensured that our contributions to reserve exceeded the value of our estimated future benefit costs. Going forward, we will be required to show that the expense be recognized for future claims arising from the plan in the current period and that the subsequent liability from the expense be recognized on the balance sheet. Following an actuarial valuation, the increase to the liability will be phased-in over 3 years with the first year occurring in 2021. The liability relating to WSIB future benefits increased by $1,022,291 in 2022.
•
Long-Term Liabilities: The decrease in long-term liabilities represent the principal paid on the debenture taken out to fund the construction of the Fairmount Home addition in 2002. The debenture was fully repaid in September 2022 and there are no other outstanding long-term liabilities as of the end of 2022.
Consolidated Statement of Operations The Consolidated Statement of Operations shows the revenues earned by the County of Frontenac by source, as well as the expenses incurred by business unit for 2022. Some of the major sources of the variances are explained in more detail below: Revenue Operating revenue for 2021 was $55,609,423 compared to the budgeted amount of $53,685,531 with significant discrepancies discussed in further detail below: •
Government Grants (+$2,911,010): Revenue received from the Province of Ontario was higher than expected mostly due to payments received as part of COVID-19 relief. Fairmount Home operational funding (+$865,000), retroactive recoveries for Fairmount Home expenses prior to 2022 (+$650,320), Frontenac Paramedic operational funding (+$464,379), and continuance of the $3/hour wage premium stream for PSWs (+$415,449) were all unbudgeted. The amount received for regular operations for Frontenac Paramedics exceeded budget by $533,994. Frontenac Paramedics also received additional funding to support the Integrated Health Hub (+$248,316).
•
User Fees (-$299,215): Resident Fees for Fairmount Home were $367,084 under budget resulting from operational issues with COVID requiring units to be left vacant and used as isolation rooms, as well as delays in bringing in new resident resulting from COVID. This was partially offset by unbudgeted revenue for paramedics (+$76,642) for coverage for private events.
•
Investment Income (+$381,012): Investment income significantly exceeded what was budgeted. Bank returns increasing from 0.60% to 4.60% throughout the year,
Recommend Report Corporate Services – 2022 County of Frontenac Audited Financial Statements May 17, 2023
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along with increases in return on new bonds purchased helped investment income overperform in 2022. •
Provincial Offences (-$61,274): Income through the Provincial Offences (POA) is the County of Frontenac’s share of net income through the courts administered through the City of Kingston. Net income was significantly less than anticipated as the system continues to work through the backlog caused by COVID-19. The foregone share of income was offset through the County of Frontenac’s Safe Restart Funding reserve.
Expense Operating expense for 2022 was $51,434,638 compared to the budgeted amount of $48,949,817. COVID-19 accounted for most of the variances to budget for Fairmount Home, and partially for Frontenac Paramedics. Increases in WSIB liability expense drove General Government, Transportation Services, and Frontenac Paramedics over budget. Further discussion on some of the larger variances within departments can be found below: Department General Government Protection to Persons and Property Transportation Services Social Housing Long-Term Care Social and Family Services Ambulance Services Health Services Recreation & Library Planning & Economic Development Other Total
Budget Actuals 3,462,490 3,715,546 7,552 3,708 1,212,077 1,378,367 683,874 646,158 16,121,859 16,733,406 1,143,192 952,723 22,165,179 23,833,416 817,724 817,724 906,548 927,942 1,334,458 1,404,846 1,094,864 1,020,802 48,949,817 51,434,638
Variance 253,056 -3,844 166,290 -37,716 611,547 -190,469 1,668,237 0 21,394 70,388 -74,062 2,484,821
•
General Government (+$253,056): The variance in expenditures for General Government primarily related to increases in WSIB Liability Expense (+$78,569) and expenses related to $356,317 related to the implementation of the HRIS software. The implementation expenses were partially offset through a $162,500 grant through the Municipal Modernization Fund.
•
Transportation Services (+$166,290): The variance in expenditures for Transportation Services primarily related to increases in WSIB Liability Expense (+$157,162). Most other expenses came in near budget.
•
Social Housing (-$37,716)/ Social and Family Services (-$190,469): Social Housing and Social and Family Services were both under budget due to recoveries for reconciled expenses with the City of Kingston in 2021.
•
Long-Term Care (+$611,574): The overbudget amount on expenses for Fairmount Home was primarily driven by COVID-19 response. Salaries and benefits were underbudget by $262,116, while temporary staffing agency labour
Recommend Report Corporate Services – 2022 County of Frontenac Audited Financial Statements May 17, 2023
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was overbudget by $751,068. This shift in staffing supply was COVID-19 driven and eligible to be claimed for COVID-19 funding. Pandemic supply purchases were $156,568 more than what was budgeted and were also eligible to be claimed against ministry funding. •
Paramedic Services (+$1,668,237): The amount overbudget primarily were primarily driven through WSIB and expenses relating to call volumes. The WSIB Future Liability Expense was +$786,590 overbudget and the WSIB Current Period Expense was +$644,980. Amounts relating to Meal Break Premiums (+$146,346), shift overrun (+$50,639) and cross border billing (+$199,831) were all additional costs incurred due to higher than anticipated call volumes and time on task.
•
Planning and Development (+$70,388): Most of the overspend relating to Planning and Development resulted from Tourism Development (+$49,140) which was partially offset by grant funding. An additional summer student in 2022 (+$11,142) was offset through Municipal Modernization Funding.
Year-End Surplus/Deficit After accounting for the budgeted transfers and allocations to reserves for the modernization funding and donations, the County had a year-end deficit of $251,677. In accordance with the County’s budget policy, that amount will be transferred from the Stabilization reserve to close 2022. Sustainability Implications Audited financial statements are significant to ensure accountability and transparency to citizens, and to assist municipalities with long-term and strategic planning. Financial statements are an important tool for municipal council and administration to use to report to the taxpayers on the municipal services provided with the resources at their disposal. Organizations, Departments and Individuals Consulted and/or Affected Senior Leadership Team KPMG LLC
Recommend Report Corporate Services – 2022 County of Frontenac Audited Financial Statements May 17, 2023
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Report 2023-060 Council Information Report To:
Warden and Council of the County of Frontenac
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Alex Lemieux, Director of Corporate Services/Treasurer
Date of meeting:
May 17, 2023
Re:
Corporate Services – 2022 County of Frontenac Investment Report
Recommendation This report is for information purposes only. Background On January 20, 2021, County Council adopted By-law 2021-002, a By-law to adopt an investment policy and is attached as Appendix A that outlines objectives, standards of care, and investment parameters to be considered when investing any surplus funds retained by the County. The policy requires that the Treasurer report to Council annually on investment activities as per the requirements under Ontario Regulation 438/97. The intent of the investment policy is to invest all available funds of the Municipality in a prudent manner so as to prioritize: a) Principal-protection and the safety of capital b) Matching maturities to ensure cash flow requirements are met c) Investing in liquid investments with active secondary markets or possibilities of redemption d) Maximizing rate of return The majority of the County’s investments are through bond purchases through an account with CIBC Wood Gundy. The County also has small holdings in an equity fund, as well as a High Interest Savings Account through LAS One Investment. The
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investment statements for both accounts are included in Appendix A and Appendix B respectively. Comment 2022 saw an increase in interest rates with a corresponding increase in yield for shortterm deposits. Bank returns increased from 0.60% in January 2022 to 4.60% in December 2022. Date 01-Jan-22 02-Mar-22 14-Apr-22 02-Jun-22 14-Jul-22 08-Sep-22 27-Oct-22 08-Dec-22 Average Return
Prime Rate Bank Return Days at Rate 2.45% 0.60% 60 2.70% 0.85% 43 3.20% 1.35% 49 3.70% 1.85% 42 4.70% 2.85% 56 5.45% 3.60% 49 5.95% 4.10% 42 6.45% 4.60% 24 2.29% 365
Staff extended maturity on some cash holdings in 2022 when interest rates on bonds with maturities of 12-24 months were outperforming the rate of return on bank deposits by 1-2% during the first part of the year. As the difference between bond returns and bank returns narrowed, no new bond purchases were made during the second half of the year. The following purchases took place in 2022: •
February 4, 2022: $1,299,115.02 from the General investment account to purchase a CIBC bond due April 4, 2023 yielding 1.83%
•
March 25, 2022: $999,476.13 from the General investment account to purchase a Bank of Nova Scotia bond due January 18, 2024 yielding 3.29%
•
April 22, 2022: $1,249,694.30 from the General investment account to purchase a TD Bank bond due April 22, 2024 yielding 4.24%
•
June 1, 2022: $999,761.36 from the General investment account to purchase a Royal Bank bond due July 25, 2024 yielding 4.33%
The following redemptions took place in 2022: •
June 2, 2022: $1,300,000 face value Province of Ontario bond yielding 1.90% from the General investment account became due at maturity.
•
June 2, 2022: $200,000 face value Province of Ontario bond yielding 1.90% from the General investment account became due at maturity.
Information Report Corporate Services – 2022 County of Frontenac Investment Report May 17, 2023
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The Performance benchmark identified in the Investment Policy suggests that the investment yield should be higher than the rate given by the County’s bank. The average return on bank balances in 2022 was 2.29%. The return on the investment portfolio for 2022 was 2.41%. Fund Capital General Joint FPS Total
Average Balance $ 612,687.40 $ 6,451,652.47 $ 92,066.39 $ 7,156,406.26
Net Income $ 16,369.28 $154,401.64 $ 1,760.78 $172,531.70
Percent 2.67% 2.39% 1.91% 2.41%
The returns on investment in this report are measured on a money-weighted basis and accounted for as investments held-to-maturity. As such, the balances and income earned on the investment statements, which are measured on the basis of market value and provided in Appendices A & B, may not match the amounts in the General Ledger. 2023 Outlook Interest rate conditions for short-term investment have continued to improve in 2023. The County of Frontenac invested $1,100,000 in a bond due January 18, 2024 on April 4, 2022 with a yield of 5.39%. On May 8, 2023, the County invested $2,027,000 in a bond due January 2028 with a yield of 5.16%. Our interest rate on short-term bank deposits increased to 4.85% as of January 26, 2023. Looking forward through guidance provided by CIBC Capital Markets, short-term interest rates are anticipated to stay at current levels through the balance of 2023. Rates are then expected to steadily drop by 1.5% through the end of 2024. As of May 2023, there is very little premium for locking in cash for longer maturities. Bonds maturing in 2024 are yielding approximately 5.25% and bonds maturing between 2025 and 2028 are yielding approximately 5.10%. Due to longer-term holdings purchased pre-2023, it is unlikely that the investment portfolio will exceed the return of the bank rate for 2023. Some of these holdings yield under 2% per year but, were helpful in increasing returns when bank rates were between 0.60% and 0.65% through most of the pandemic. Sustainability Implications Governance – appropriate stewardship of County resources. Financial Implications Investment returns for 2022 as listed above. All investments were made in accordance with the County’s investment policies and goals. Organizations, Departments and Individuals Consulted and/or Affected Phil Piasetzki, Deputy Treasurer Information Report Corporate Services – 2022 County of Frontenac Investment Report May 17, 2023
93–of 146County of Frontenac Investment Report 2023-060 Corporate Page Services 2022
Page 3 of 3
INVESTMENT REPORT
PREPARED FOR: Corporation of the County of Frontenac
PREPARED AS OF: 30 December 2022
94–of 146County of Frontenac Investment Report 2023-060 Corporate Page Services 2022
TABLE OF CONTENTS Quarterly Report to The Corporation of the County of Frontenac 01 October 2022 to 30 December 2022 •
Summary of Changes in the Account
•
Statement of Withdrawals and Deposits
•
Statement of Investment Grade Credits and Summary of Holdings
•
Fees Paid
•
Portfolio Summary
•
Statement of Rates of Return
•
Disclaimers
•
Consolidated Portfolio Evaluation Report as of 30 December 2022
•
Individual Portfolio Evaluation Reports as of 30 December 2022
•
Income Analysis as of 30 December 2022
95–of 146County of Frontenac Investment Report 2023-060 Corporate Page Services 2022
SUMMARY OF CHANGES IN THE ACCOUNT Main Account Trade Date
Activity
Quantity
Description
10/05/2022
Buy
35,690
Renaissance High Interest Savings
35,690.25
10/14/2022
Sell
1,347
Renaissance High Interest Savings
1,346.55
10/27/2022
Buy
25,907
Renaissance High Interest Savings
25,907.25
11/11/2022
Sell
1,383
Renaissance High Interest Savings
1,383.47
12/12/2022
Sell
1,342
Renaissance High Interest Savings
1,342.33
Joint Account No activity this quarter
96–of 146County of Frontenac Investment Report 2023-060 Corporate Page Services 2022
Net Amount
STATEMENT OF WITHDRAWALS AND DEPOSITS Main Account Value of Account as of 01 October 2022*
$7,348,531.90
Less Withdrawals
$0.00
Add Deposits
$0.00
Net Value Invested for Period*
$7,348,531.90
Value of Account as of 30 December 2022*
$7,444,687.35
Total Value at Maturity to include both Capital and Interest
$8,056,747.91
Joint Account Value of Account as of 01 October 2022*
$9,455.70
Less Withdrawals
$0.00
Add Deposits
$0.00
Net Value Invested for Period*
$9,455.70
Value of Account as of 30 December 2022*
$9,534.91
Total Value at Maturity to include both Capital and Interest
$9,534.91
- Includes accrued interest
97–of 146County of Frontenac Investment Report 2023-060 Corporate Page Services 2022
STATEMENT OF INVESTMENT GRADE CREDITS AND SUMMARY OF HOLDINGS Issuer
%
DBRS
S&P
Moody
RENAISSANCE HIGH INT SAVINGS ACCOUNT SR F (5001)*
1.6
NR
RES ROYAL BK OF CDA PRIN CALL RN6 23DC24
8.1
A
A-
A3
CPN CIBC 10.8% - GTY 15NV25
4.4
AH
A-
Baa1
CIBC FXD 2023 FLTG 2028 SUB DEBS NVCC 3.45% 4AP28
27.8
AL
BBB+
Baa1
TD FXD 2023 FLTG 2028 SUB MTN S 1574 CALL 09/14/2023 3.589% 14SP28
8.0
A
A-
A2
BNS MTN NVCC FXD 2024 FLT 2029 18JA29 INT 3.89%
13.0
AL
BBB+
Baa1
RBC FXD 2024 FLT 2029 SUB NT NVCC 2.74% 25JL29
13.2
A
A-
A3
TD FXD 2025 FLTG 2030 (NVCC) SUB MTN 3.105% 22AP30
16.5
A
A-
A2
CIBC FXD 2026 FLT 2031 SUBORD DEB NVCC 1.96% 21AP31
7.2
AL
BBB+
Baa1
- Represents a bank deposit at CIBC.
FEES PAID (INCLUDING HST) October 2022
$1,342.33
November 2022
$1,383.47
December 2022
$1,346.55
98–of 146County of Frontenac Investment Report 2023-060 Corporate Page Services 2022
PORTFOLIO SUMMARY •
Portfolio is segregated and structured to meet the County of Frontenac’s specific objectives.
•
Direct investment exclusively in fixed income to ensure preservation of capital. Maturities coincide with future cash requirements. This approach ensures preservation of capital in a rising interest rate environment. Where cash needs are longer-term we will advise where maturities are best suited on the yield curve based on our view of the direction of interest rates.
•
The portfolio is compliant with the County of Frontenac’s Investment Policy Statement, including O.Reg.438/97. Credit ratings are continuously monitored to ensure each holding is within the parameters of the Municipal Act.
Weighted Average Yield to Maturity (Market)*
5.64%
Weighted Average Yield to Maturity (Book Value)*
2.80%
Average Modified Duration of Portfolio**
1.34 years
Earned Interest Income from bonds this quarter
$61,597.50
Earned Interest Income from Renaissance High Interest Savings
$703.66
Market Value 30 December 2022
$7,454,222.26
- Calculation excludes Renaissance High Interest Savings Account. ** Average maturity of the bond portfolio including interest payments, excludes Renaissance High Interest Savings Account.
99–of 146County of Frontenac Investment Report 2023-060 Corporate Page Services 2022
STATEMENT OF RATES OF RETURN 3 Months
1 Year
3 Years
5 Years
Portfolio
01 Oct 2022 to 30 Dec 2022
01 Jan 2022 to 30 Dec 2022
01 Jan 2020 to 30 Dec 2022
01 Jan 2018 to 30 Dec 2022
County of Frontenac
1.31%
(1.87)%
0.85%
1.41%
FTSE Short-term Bond Index
0.67%
(4.04)%
0.03%
1.01%
Rates of return may include realized and unrealized capital gains which cannot be considered a reliable or recurring source of income. Values in percentage are annualized for periods of more than twelve months.
100 of 146 2023-060 Corporate Page Services – 2022 County of Frontenac Investment Report
DISCLAIMERS Account: 470-09701 | 470-09677 Created by: Linda Wilson Created for: The Corporation of the County of Frontenac Date created: 11 January 2023 Any portfolio evaluation or consolidated statement report provided to you is not an official record. The information contained in this report is to assist you in managing your investment portfolio recordkeeping and cannot be guaranteed as accurate for income tax purposes. In the event of a discrepancy between this report and your account statement or tax slips, the account statement or tax slip should be considered the official record of your account(s). Please consult your tax advisor for further information. Some positions in the report may be held at other institutions not covered by the Canadian Investor Protection Fund (CIPF). Refer to your official statements to determine which positions are eligible for CIPF protection or held in segregation. Calculations/projections are based on a number of assumptions; actual results may differ. Yields/rates are as of the date of the report unless otherwise noted. Benchmark totals on performance reports do not include dividend values unless the benchmark is a Total Return Index, denoted with a reference to ‘TR’ or ‘Total Return’. CIBC Wood Gundy is a division of CIBC World Markets Inc., a subsidiary of CIBC. Yields/rates are as of 30 December 2022 and are subject to availability and change without notification. Minimum investment amounts may apply.
101 of 146 2023-060 Corporate Page Services – 2022 County of Frontenac Investment Report
102 of 146 2023-060 Corporate Page Services – 2022 County of Frontenac Investment Report
PORTFOLIO EVALUATION (CAD) As of December 30, 2022
Frontenac County (0AOVH) Your Investment Advisor: The JJM Investment Group
YIELD MATURITY Account
Last Purchase
Quantity Description
Unit Cost
Book Value
Market Price
Market Value
% of Total
Accrued Int./Div.
Annual Income
Cost
Current
Market
Cost
Market
To Date
Mod. Dur.
G/L (%)
102.090
2,112,250.60
99.456
2,057,752.92
27.84
17,060.72
71,380.50
3.38
3.38
3.47
1.70
5.52
0.67
0.25
(2.58)
103.300
619,800.00
98.570
591,422.40
8.00
6,365.02
21,534.00
3.47
3.47
3.64
2.69
5.68
2.08
0.68
(4.58)
$ 2,649,175.32
35.84 %
$ 23,425.75
$ 92,914.50
3.40 %
3.40 %
3.51 %
1.93 %
5.55 %
0.99 %
0.35
(3.03) %
2.54
3.42
3.42
1.93 %
5.55 %
0.98 %
0.35
(2.91) %
(8.24)
CASH & CASH EQUIVALENTS Securities Expiring Within a Year 470096771C
02/04/2022
470096771C
10/18/2019
2,069,000 CIBC FXD 2023 FLTG 2028 SUB DEBS NVCC 3.45% 4AP28 600,000 TD FXD 2023 FLTG 2028 SUB MTN S 1574 CALL 09/14/2023 3.589% 14SP28
Total Securities Expiring Within a Year
$ 2,732,050.60
High Interest Savings Account 470096771C
10/28/2022 10/06/2022
23,324.200 RENAISSANCE HIGH INT SAVINGS ACCOUNT (5000) 97,011.460 RENAISSANCE HIGH INT SAVINGS ACCOUNT SR F (5001)
1.000
23,324.39
1.000
23,324.20
0.32
796.85
1.000
97,011.46
1.000
97,011.46
1.31
3,457.49
$ 120,335.85
$ 120,335.66
1.63 %
$ 4,254.34
$ 2,852,386.45
$ 2,769,510.98
37.47 %
$ 97,168.84
Total High Interest Savings Account Total Cash & Cash Equivalents
$ 23,425.75
3.56
3.56
2.54 %
3.54 %
3.54 %
3.39 %
3.41 %
3.51 %
SHORT-TERM FIXED INCOME Strip Bonds 470096771C
10/01/2020
470096771C
12/12/2019
675,000 RES ROYAL BK OF CDA PRIN CALL RN6 23DC24 380,710 CPN CIBC 10.8% - GTY 15NV25
97.236
656,344.00
89.224
602,262.68
8.15
9,326.48
1.42
5.84
(2.40)
1.92
92.535
352,290.36
85.198
324,358.07
4.39
9,600.19
2.72
5.65
(0.01)
2.80
(7.93)
$ 926,620.74
12.54 %
$ 18,926.67
1.87 %
5.77 %
(1.56) %
2.23
(8.13) %
Total Strip Bonds
$ 1,008,634.35
Canadian Bank Paper 470096771C
03/25/2022
470096771C
06/03/2022
470096771C
04/26/2022
470096771C
04/19/2021
981,000 BNS MTN NVCC FXD 2024 FLT 2029 18JA29 INT 3.89% 1,023,000 RBC FXD 2024 FLT 2029 SUB NT NVCC 2.74% 25JL29 1,290,000 TD FXD 2025 FLTG 2030 (NVCC) SUB MTN 3.105% 22AP30 600,000 CIBC FXD 2026 FLT 2031 SUBORD DEB NVCC 1.96% 21AP31
101.180
992,575.80
98.184
963,182.10
13.03
17,110.19
38,160.90
3.84
3.84
3.96
3.21
5.69
(0.02)
0.99
(2.96)
96.760
989,854.80
95.534
977,311.80
13.22
12,034.71
28,030.20
2.83
2.83
2.87
4.34
5.75
0.62
1.49
(1.27)
96.842
1,249,255.35
94.755
1,222,336.92
16.54
7,592.75
40,054.50
3.21
3.21
3.28
4.24
5.55
0.03
2.17
(2.15)
100.350
602,100.00
88.806
532,834.80
7.21
2,261.54
11,760.00
1.95
1.95
2.21
1.89
5.72
(5.03)
3.11
(11.50)
Total Canadian Bank Paper
$ 3,833,785.95
$ 3,695,665.61
50.00 %
$ 38,999.18
$ 118,005.60
3.08 %
3.08 %
3.19 %
3.63 %
5.67 %
(0.62) %
1.82
(3.60) %
Total Short-Term Fixed Income
$ 4,842,420.30
$ 4,622,286.36
62.53 %
$ 38,999.18
$ 136,932.27
3.08 %
3.08 %
2.55 %
3.26 %
5.69 %
(0.82) %
1.90
(4.55) %
Total
$ 7,694,806.75
$ 7,391,797.33
Accrued Interest: Declared and Unpaid Dividends: Total Portfolio Value:
$ 234,101.11
2.91 %
(3.94) %
$ 62,425 $ 7,454,222
ACCOUNT DETAILS Account Number
Name
Account Type
Currency
470096771C
CORPORATION OF THE COUNTY OF FRONTENAC
Cash
CAD
Market Value (CAD) 7,382,262.42
470097011C
CORPORATION OF THE COUNTY OF FRONTENAC
Cash
CAD
9,534.91
** Where applicable, Unrealized G/L includes accumulated interest. Accumulated interest is included in the ‘‘Unit Cost’’ / ‘‘Invested Cost’’ and in the ‘‘Book Value’’ / ‘‘Invested Capital’’ columns.
This report is not an official record. The information contained in this report is to assist you in managing your investment portfolio recordkeeping and cannot be guaranteed as accurate for income tax purposes. In the event of a discrepancy between this report and your client statement or tax slips, the client statement or tax slip should be considered the official record of your account(s). Please consult your tax advisor for further information. Some positions may be held at other institutions not covered by the Canadian Investor Protection Fund (CIPF). Refer to your official statements to determine which positions are eligible for CIPF protection or held in segregation. Calculations/projections are based on a number of assumptions; actual results may differ. Yields/rates are as of the date of this report unless otherwise noted. Benchmark totals on performance reports do not include dividend values unless the benchmark is a Total Return Index, denoted with a reference to ‘TR’ or ‘Total Return’. CIBC Private Wealth consists of services provided by CIBC and certain of its subsidiaries, including CIBC Wood Gundy, a division of CIBC World Markets Inc.
Page: 1 / 1 01/13/2023 01:49 PM
103 of 146 2023-060 Corporate Page Services – 2022 County of Frontenac Investment Report
SECURITY INCOME ANALYSIS (CAD) As of December 30, 2022
Frontenac County (0AOVH) Your Investment Advisor: The JJM Investment Group
Account
Quantity Description
Opening Date
Book Value
Market Value
Unrealized G/L **
Interest Portion
Accum. Int./Div.
Accrued Int./Div. Weighted Exch. Rate
12/21/2021
2,112,250.60
2,057,752.92
-54,497.69
50,610.27
17,060.72
1.00
10/16/2019
619,800.00
591,422.40
-28,377.60
62,596.09
6,365.02
1.00
$ 2,732,050.60
$ 2,649,175.32
$ -82,875.29
$ 113,206.36
$ 23,425.75
12/23/2020
23,324.39
23,324.20
-0.19
144.98
1.00
11/10/2016
97,011.46
97,011.46
0.00
38,588.70
1.00
CASH & CASH EQUIVALENTS Securities Expiring Within a Year 470096771C 470096771C
2,069,000 CIBC FXD 2023 FLTG 2028 SUB DEBS NVCC 3.45% 4AP28 600,000 TD FXD 2023 FLTG 2028 SUB MTN S 1574 CALL 09/14/2023 3.589% 14SP28
Total Securities Expiring Within a Year
High Interest Savings Account 470096771C
23,324.200 RENAISSANCE HIGH INT SAVINGS ACCOUNT (5000) 97,011.460 RENAISSANCE HIGH INT SAVINGS ACCOUNT SR F (5001)
Total High Interest Savings Account Total Cash & Cash Equivalents
$ 120,335.85
$ 120,335.66
$ -0.19
$ 38,733.68
$ 2,852,386.45
$ 2,769,510.98
$ -82,875.47
$ 151,940.04
656,344.00
602,262.68
-54,081.32
$ 23,425.75
SHORT-TERM FIXED INCOME Strip Bonds 470096771C
675,000 RES ROYAL BK OF CDA PRIN CALL RN6 23DC24 380,710 CPN CIBC 10.8% - GTY 15NV25
470096771C
09/29/2020 12/10/2019
20,531.12
1.00 1.00
352,290.36
324,358.07
-27,932.29
27,828.74
$ 1,008,634.35
$ 926,620.74
$ -82,013.61
$ 48,359.85
03/23/2022
992,575.80
963,182.10
-29,393.70
12,180.12
17,110.19
1.00
06/01/2022
989,854.80
977,311.80
-12,543.00
4,108.54
12,034.71
1.00
04/22/2022
1,249,255.35
1,222,336.92
-26,918.43
19,588.30
7,592.75
1.00
04/13/2021
602,100.00
532,834.80
-69,265.20
17,704.44
2,261.54
1.00
Total Canadian Bank Paper
$ 3,833,785.95
$ 3,695,665.61
$ -138,120.34
$ 53,581.40
$ 38,999.18
Total Short-Term Fixed Income
$ 4,842,420.30
$ 4,622,286.36
$ -220,133.95
$ 48,359.85
$ 53,581.40
$ 38,999.18
$ 7,694,806.75
$ 7,391,797.33
$ -303,009.42
$ 48,359.85
$ 205,521.44
$ 62,424.92
Total Strip Bonds
Canadian Bank Paper 470096771C 470096771C 470096771C 470096771C
Total
981,000 BNS MTN NVCC FXD 2024 FLT 2029 18JA29 INT 3.89% 1,023,000 RBC FXD 2024 FLT 2029 SUB NT NVCC 2.74% 25JL29 1,290,000 TD FXD 2025 FLTG 2030 (NVCC) SUB MTN 3.105% 22AP30 600,000 CIBC FXD 2026 FLT 2031 SUBORD DEB NVCC 1.96% 21AP31
This report is not an official record. The information contained in this report is to assist you in managing your investment portfolio recordkeeping and cannot be guaranteed as accurate for income tax purposes. In the event of a discrepancy between this report and your client statement or tax slips, the client statement or tax slip should be considered the official record of your account(s). Please consult your tax advisor for further information. Some positions may be held at other institutions not covered by the Canadian Investor Protection Fund (CIPF). Refer to your official statements to determine which positions are eligible for CIPF protection or held in segregation. Calculations/projections are based on a number of assumptions; actual results may differ. Yields/rates are as of the date of this report unless otherwise noted. Benchmark totals on performance reports do not include dividend values unless the benchmark is a Total Return Index, denoted with a reference to ‘TR’ or ‘Total Return’. CIBC Private Wealth consists of services provided by CIBC and certain of its subsidiaries, including CIBC Wood Gundy, a division of CIBC World Markets Inc.
Page: 1 / 2 01/13/2023 01:49 PM
104 of 146 2023-060 Corporate Page Services – 2022 County of Frontenac Investment Report
SECURITY INCOME ANALYSIS (CAD) As of December 30, 2022
Frontenac County (0AOVH) Your Investment Advisor: The JJM Investment Group
Accrued Interest: Declared and Unpaid Dividends: Total Portfolio Value:
$ 62,425 $ 7,454,222
ACCOUNT DETAILS Account Number
Name
Account Type
Currency
470096771C
CORPORATION OF THE COUNTY OF FRONTENAC
Cash
CAD
Market Value (CAD) 7,382,262.42
470097011C
CORPORATION OF THE COUNTY OF FRONTENAC
Cash
CAD
9,534.91
** When applicable, realized G/L include accumulated interest, which is included in the ACB or Invested Cost columns and the Book Value or Invested Capital columns. This report is not an official record. The information contained in this report is to assist you in managing your investment portfolio recordkeeping and cannot be guaranteed as accurate for income tax purposes. In the event of a discrepancy between this report and your client statement or tax slips, the client statement or tax slip should be considered the official record of your account(s). Please consult your tax advisor for further information. Some positions may be held at other institutions not covered by the Canadian Investor Protection Fund (CIPF). Refer to your official statements to determine which positions are eligible for CIPF protection or held in segregation. Calculations/projections are based on a number of assumptions; actual results may differ. Yields/rates are as of the date of this report unless otherwise noted. Benchmark totals on performance reports do not include dividend values unless the benchmark is a Total Return Index, denoted with a reference to ‘TR’ or ‘Total Return’. CIBC Private Wealth consists of services provided by CIBC and certain of its subsidiaries, including CIBC Wood Gundy, a division of CIBC World Markets Inc.
Page: 2 / 2 01/13/2023 01:49 PM
105 of 146 2023-060 Corporate Page Services – 2022 County of Frontenac Investment Report
PORTFOLIO EVALUATION (CAD) As of December 30, 2022
CORPORATION OF THE COUNTY OF FRONTENAC (470096771C) Cash Portfolio Partner Your Investment Advisor: The JJM Investment Group
YIELD MATURITY Last Purchase
Quantity Description
Unit Cost
Book Value
Market Price
Market Value
% of Total
Accrued Int./Div.
Annual Income
Cost
Current
Market
Cost
Market
To Date
Mod. Dur.
G/L (%)
102.090
2,112,250.60
99.456
2,057,752.92
27.87
17,060.72
71,380.50
3.38
3.38
3.47
1.70
5.52
0.67
0.25
(2.58)
103.300
619,800.00
98.570
591,422.40
8.01
6,365.02
21,534.00
3.47
3.47
3.64
2.69
5.68
2.08
0.68
(4.58)
$ 2,649,175.32
35.89 %
$ 23,425.75
$ 92,914.50
3.40 %
3.40 %
3.51 %
1.93 %
5.55 %
0.99 %
0.35
(3.03) %
2.54
3.42
3.42
1.93 %
5.55 %
0.98 %
0.35
(2.92) %
(8.24)
CASH & CASH EQUIVALENTS Securities Expiring Within a Year 02/04/2022 10/18/2019
2,069,000 CIBC FXD 2023 FLTG 2028 SUB DEBS NVCC 3.45% 4AP28 600,000 TD FXD 2023 FLTG 2028 SUB MTN S 1574 CALL 09/14/2023 3.589% 14SP28
Total Securities Expiring Within a Year
$ 2,732,050.60
High Interest Savings Account 10/28/2022 10/06/2022
23,324.200 RENAISSANCE HIGH INT SAVINGS ACCOUNT (5000) 87,476.550 RENAISSANCE HIGH INT SAVINGS ACCOUNT SR F (5001)
1.000
23,324.39
1.000
23,324.20
0.32
796.85
1.000
87,476.55
1.000
87,476.55
1.18
3,117.66
$ 110,800.94
$ 110,800.75
1.50 %
$ 3,914.51
$ 2,842,851.54
$ 2,759,976.07
37.39 %
$ 96,829.01
Total High Interest Savings Account Total Cash & Cash Equivalents
$ 23,425.75
3.56
3.56
2.54 %
3.53 %
3.53 %
3.39 %
3.41 %
3.51 %
SHORT-TERM FIXED INCOME Strip Bonds 10/01/2020 12/12/2019
675,000 RES ROYAL BK OF CDA PRIN CALL RN6 23DC24 380,710 CPN CIBC 10.8% - GTY 15NV25
97.236
656,344.00
89.224
602,262.68
8.16
9,326.48
1.42
5.84
(2.40)
1.92
92.535
352,290.36
85.198
324,358.07
4.39
9,600.19
2.72
5.65
(0.01)
2.80
(7.93)
$ 926,620.74
12.55 %
$ 18,926.67
1.87 %
5.77 %
(1.56) %
2.23
(8.13) %
Total Strip Bonds
$ 1,008,634.35
Canadian Bank Paper 03/25/2022 06/03/2022 04/26/2022 04/19/2021
981,000 BNS MTN NVCC FXD 2024 FLT 2029 18JA29 INT 3.89% 1,023,000 RBC FXD 2024 FLT 2029 SUB NT NVCC 2.74% 25JL29 1,290,000 TD FXD 2025 FLTG 2030 (NVCC) SUB MTN 3.105% 22AP30 600,000 CIBC FXD 2026 FLT 2031 SUBORD DEB NVCC 1.96% 21AP31
101.180
992,575.80
98.184
963,182.10
13.05
17,110.19
38,160.90
3.84
3.84
3.96
3.21
5.69
(0.02)
0.99
(2.96)
96.760
989,854.80
95.534
977,311.80
13.24
12,034.71
28,030.20
2.83
2.83
2.87
4.34
5.75
0.62
1.49
(1.27)
96.842
1,249,255.35
94.755
1,222,336.92
16.56
7,592.75
40,054.50
3.21
3.21
3.28
4.24
5.55
0.03
2.17
(2.15)
100.350
602,100.00
88.806
532,834.80
7.22
2,261.54
11,760.00
1.95
1.95
2.21
1.89
5.72
(5.03)
3.11
(11.50)
Total Canadian Bank Paper
$ 3,833,785.95
$ 3,695,665.61
50.06 %
$ 38,999.18
$ 118,005.60
3.08 %
3.08 %
3.19 %
3.63 %
5.67 %
(0.62) %
1.82
(3.60) %
Total Short-Term Fixed Income
$ 4,842,420.30
$ 4,622,286.36
62.61 %
$ 38,999.18
$ 136,932.27
3.08 %
3.08 %
2.55 %
3.26 %
5.69 %
(0.82) %
1.90
(4.55) %
Total
$ 7,685,271.84
$ 7,382,262.42
Accrued Interest: Declared and Unpaid Dividends: Total Portfolio Value:
$ 233,761.28
2.91 %
(3.94) %
$ 62,425 $ 7,444,687
** Where applicable, Unrealized G/L includes accumulated interest. Accumulated interest is included in the ‘‘Unit Cost’’ / ‘‘Invested Cost’’ and in the ‘‘Book Value’’ / ‘‘Invested Capital’’ columns.
This report is not an official record. The information contained in this report is to assist you in managing your investment portfolio recordkeeping and cannot be guaranteed as accurate for income tax purposes. In the event of a discrepancy between this report and your client statement or tax slips, the client statement or tax slip should be considered the official record of your account(s). Please consult your tax advisor for further information. Some positions may be held at other institutions not covered by the Canadian Investor Protection Fund (CIPF). Refer to your official statements to determine which positions are eligible for CIPF protection or held in segregation. Calculations/projections are based on a number of assumptions; actual results may differ. Yields/rates are as of the date of this report unless otherwise noted. Benchmark totals on performance reports do not include dividend values unless the benchmark is a Total Return Index, denoted with a reference to ‘TR’ or ‘Total Return’. CIBC Private Wealth consists of services provided by CIBC and certain of its subsidiaries, including CIBC Wood Gundy, a division of CIBC World Markets Inc.
Page: 1 / 1 01/13/2023 01:50 PM
106 of 146 2023-060 Corporate Page Services – 2022 County of Frontenac Investment Report
SECURITY INCOME ANALYSIS (CAD) As of December 30, 2022
CORPORATION OF THE COUNTY OF FRONTENAC (470096771C) Cash Portfolio Partner Your Investment Advisor: The JJM Investment Group
Quantity Description
Opening Date
Book Value
Market Value
Unrealized G/L **
Interest Portion
Accum. Int./Div.
Accrued Int./Div. Weighted Exch. Rate
2,112,250.60
2,057,752.92
-54,497.69
50,610.27
17,060.72
1.00
619,800.00
591,422.40
-28,377.60
62,596.09
6,365.02
1.00
$ 2,732,050.60
$ 2,649,175.32
$ -82,875.29
$ 113,206.36
$ 23,425.75
12/23/2020
23,324.39
23,324.20
-0.19
144.98
1.00
11/10/2016
87,476.55
87,476.55
0.00
37,267.93
1.00
CASH & CASH EQUIVALENTS Securities Expiring Within a Year 2,069,000 CIBC FXD 2023 FLTG 2028 SUB DEBS NVCC 12/21/2021 3.45% 4AP28 600,000 TD FXD 2023 FLTG 2028 SUB MTN S 1574 10/16/2019 CALL 09/14/2023 3.589% 14SP28 Total Securities Expiring Within a Year
High Interest Savings Account 23,324.200 RENAISSANCE HIGH INT SAVINGS ACCOUNT (5000) 87,476.550 RENAISSANCE HIGH INT SAVINGS ACCOUNT SR F (5001) Total High Interest Savings Account Total Cash & Cash Equivalents
$ 110,800.94
$ 110,800.75
$ -0.19
$ 37,412.91
$ 2,842,851.54
$ 2,759,976.07
$ -82,875.47
$ 150,619.27
656,344.00
602,262.68
-54,081.32
$ 23,425.75
SHORT-TERM FIXED INCOME Strip Bonds 675,000 RES ROYAL BK OF CDA PRIN CALL RN6 23DC24 380,710 CPN CIBC 10.8% - GTY 15NV25
09/29/2020 12/10/2019
20,531.12
1.00 1.00
352,290.36
324,358.07
-27,932.29
27,828.74
$ 1,008,634.35
$ 926,620.74
$ -82,013.61
$ 48,359.85
992,575.80
963,182.10
-29,393.70
12,180.12
17,110.19
1.00
989,854.80
977,311.80
-12,543.00
4,108.54
12,034.71
1.00
1,249,255.35
1,222,336.92
-26,918.43
19,588.30
7,592.75
1.00
602,100.00
532,834.80
-69,265.20
17,704.44
2,261.54
1.00
Total Canadian Bank Paper
$ 3,833,785.95
$ 3,695,665.61
$ -138,120.34
$ 53,581.40
$ 38,999.18
Total Short-Term Fixed Income
$ 4,842,420.30
$ 4,622,286.36
$ -220,133.95
$ 48,359.85
$ 53,581.40
$ 38,999.18
$ 7,685,271.84
$ 7,382,262.42
$ -303,009.42
$ 48,359.85
$ 204,200.67
$ 62,424.92
Total Strip Bonds
Canadian Bank Paper 981,000 BNS MTN NVCC FXD 2024 FLT 2029 18JA29 03/23/2022 INT 3.89% 1,023,000 RBC FXD 2024 FLT 2029 SUB NT NVCC 06/01/2022 2.74% 25JL29 1,290,000 TD FXD 2025 FLTG 2030 (NVCC) SUB MTN 04/22/2022 3.105% 22AP30 600,000 CIBC FXD 2026 FLT 2031 SUBORD DEB 04/13/2021 NVCC 1.96% 21AP31
Total
This report is not an official record. The information contained in this report is to assist you in managing your investment portfolio recordkeeping and cannot be guaranteed as accurate for income tax purposes. In the event of a discrepancy between this report and your client statement or tax slips, the client statement or tax slip should be considered the official record of your account(s). Please consult your tax advisor for further information. Some positions may be held at other institutions not covered by the Canadian Investor Protection Fund (CIPF). Refer to your official statements to determine which positions are eligible for CIPF protection or held in segregation. Calculations/projections are based on a number of assumptions; actual results may differ. Yields/rates are as of the date of this report unless otherwise noted. Benchmark totals on performance reports do not include dividend values unless the benchmark is a Total Return Index, denoted with a reference to ‘TR’ or ‘Total Return’. CIBC Private Wealth consists of services provided by CIBC and certain of its subsidiaries, including CIBC Wood Gundy, a division of CIBC World Markets Inc.
Page: 1 / 2 01/13/2023 01:50 PM
107 of 146 2023-060 Corporate Page Services – 2022 County of Frontenac Investment Report
SECURITY INCOME ANALYSIS (CAD) As of December 30, 2022
CORPORATION OF THE COUNTY OF FRONTENAC (470096771C) Cash Portfolio Partner Your Investment Advisor: The JJM Investment Group Accrued Interest: Declared and Unpaid Dividends: Total Portfolio Value:
$ 62,425 $ 7,444,687
** When applicable, realized G/L include accumulated interest, which is included in the ACB or Invested Cost columns and the Book Value or Invested Capital columns. This report is not an official record. The information contained in this report is to assist you in managing your investment portfolio recordkeeping and cannot be guaranteed as accurate for income tax purposes. In the event of a discrepancy between this report and your client statement or tax slips, the client statement or tax slip should be considered the official record of your account(s). Please consult your tax advisor for further information. Some positions may be held at other institutions not covered by the Canadian Investor Protection Fund (CIPF). Refer to your official statements to determine which positions are eligible for CIPF protection or held in segregation. Calculations/projections are based on a number of assumptions; actual results may differ. Yields/rates are as of the date of this report unless otherwise noted. Benchmark totals on performance reports do not include dividend values unless the benchmark is a Total Return Index, denoted with a reference to ‘TR’ or ‘Total Return’. CIBC Private Wealth consists of services provided by CIBC and certain of its subsidiaries, including CIBC Wood Gundy, a division of CIBC World Markets Inc.
Page: 2 / 2 01/13/2023 01:50 PM
108 of 146 2023-060 Corporate Page Services – 2022 County of Frontenac Investment Report
PORTFOLIO EVALUATION (CAD) As of December 30, 2022
CORPORATION OF THE COUNTY OF FRONTENAC (470097011C) Cash Portfolio Partner Your Investment Advisor: The JJM Investment Group
YIELD MATURITY Last Purchase
Quantity Description
Unit Cost
Book Value
Market Price
9,534.91
1.000
Market Value
% of Total
9,534.91
100.00
Accrued Int./Div.
Annual Income
Cost
Current
Market
Cost
Market
To Date
Mod. Dur.
G/L (%)
CASH & CASH EQUIVALENTS High Interest Savings Account 06/06/2022
9,534.910 RENAISSANCE HIGH INT SAVINGS ACCOUNT SR F (5001)
Total Accrued Interest: Declared and Unpaid Dividends: Total Portfolio Value:
1.000
$ 9,534.91
$ 9,534.91
339.82 $ 339.82
3.56
3.56 3.56 %
$ 9,535
** Where applicable, Unrealized G/L includes accumulated interest. Accumulated interest is included in the ‘‘Unit Cost’’ / ‘‘Invested Cost’’ and in the ‘‘Book Value’’ / ‘‘Invested Capital’’ columns.
This report is not an official record. The information contained in this report is to assist you in managing your investment portfolio recordkeeping and cannot be guaranteed as accurate for income tax purposes. In the event of a discrepancy between this report and your client statement or tax slips, the client statement or tax slip should be considered the official record of your account(s). Please consult your tax advisor for further information. Some positions may be held at other institutions not covered by the Canadian Investor Protection Fund (CIPF). Refer to your official statements to determine which positions are eligible for CIPF protection or held in segregation. Calculations/projections are based on a number of assumptions; actual results may differ. Yields/rates are as of the date of this report unless otherwise noted. Benchmark totals on performance reports do not include dividend values unless the benchmark is a Total Return Index, denoted with a reference to ‘TR’ or ‘Total Return’. CIBC Private Wealth consists of services provided by CIBC and certain of its subsidiaries, including CIBC Wood Gundy, a division of CIBC World Markets Inc.
Page: 1 / 1 01/13/2023 01:50 PM
109 of 146 2023-060 Corporate Page Services – 2022 County of Frontenac Investment Report
SECURITY INCOME ANALYSIS (CAD) As of December 30, 2022
CORPORATION OF THE COUNTY OF FRONTENAC (470097011C) Cash Portfolio Partner Your Investment Advisor: The JJM Investment Group
Quantity Description
Opening Date
Book Value
Market Value
Unrealized G/L **
9,534.91
9,534.91
$ 9,534.91
$ 9,534.91
Interest Portion
Accum. Int./Div.
Accrued Int./Div. Weighted Exch. Rate
0.00
1,320.77
1.00
$ 0.00
$ 1,320.77
CASH & CASH EQUIVALENTS High Interest Savings Account 9,534.910 RENAISSANCE HIGH INT SAVINGS ACCOUNT SR F (5001)
Total Accrued Interest: Declared and Unpaid Dividends: Total Portfolio Value:
11/10/2016
$ 9,535
** When applicable, realized G/L include accumulated interest, which is included in the ACB or Invested Cost columns and the Book Value or Invested Capital columns. This report is not an official record. The information contained in this report is to assist you in managing your investment portfolio recordkeeping and cannot be guaranteed as accurate for income tax purposes. In the event of a discrepancy between this report and your client statement or tax slips, the client statement or tax slip should be considered the official record of your account(s). Please consult your tax advisor for further information. Some positions may be held at other institutions not covered by the Canadian Investor Protection Fund (CIPF). Refer to your official statements to determine which positions are eligible for CIPF protection or held in segregation. Calculations/projections are based on a number of assumptions; actual results may differ. Yields/rates are as of the date of this report unless otherwise noted. Benchmark totals on performance reports do not include dividend values unless the benchmark is a Total Return Index, denoted with a reference to ‘TR’ or ‘Total Return’. CIBC Private Wealth consists of services provided by CIBC and certain of its subsidiaries, including CIBC Wood Gundy, a division of CIBC World Markets Inc.
Page: 1 / 1 01/13/2023 01:50 PM
Consolidated Portfolio Summary County of Frontenac as at December 31, 2022 Page 1 of 2
Summary High Interest Savings Account Portfolio
$438.14
(0.8%) 1 account
Money Market Portfolio
$0.00
(0.0%) 1 account
Canadian Government Bond Portfolio
$0.00
(0.0%) 1 account
Canadian Corporate Bond Portfolio
$0.00
(0.0%) 1 account
$53,129.75
(99.2%) 1 account
Canadian Equity Portfolio Total Portfolio Value
$53,567.89
(100%)
5 accounts
Account Details Accounts by Fund High Interest Savings Account Portfolio Suggested Investment Duration:
1-18 Months
Ideal for Investing:
Accounts 049027433417
HISA
438.14
Total
Current year operating funds
438.14
Capital funds to be expended in the next 18 months Anytime a guaranteed rate of return is required Funds normally deposited in a low interest bank account
Money Market Portfolio Suggested Investment Duration:
Accounts 1-18 Months
Ideal for Investing:
5700485-53
COF1
0.00
Total
Current year operating funds
0.00
Capital funds to be expended in the next 18 months Short-term “parking” while long-term investment decisions are contemplated
Canadian Government Bond Portfolio Suggested Investment Duration:
18 Months - 3 Years
Ideal for Investing: Surplus operating funds not required in the current year
Accounts 5700485-53 Total
COF1
0.00 0.00
Capital funds to be expended in the next one to three years Gas Tax receipts not expended in the current year
For information about this statement, or your One Investment accounts, please contact Eleonore Schneider (LAS) at Eschneider@amo.on.ca or Colin Macdonald (MFOA/CHUMS) at colin@mfoa.on.ca
110 of 146 2023-060 Corporate Page Services – 2022 County of Frontenac Investment Report
Consolidated Portfolio Summary County of Frontenac as at December 31, 2022 Page 2 of 2 Canadian Corporate Bond Portfolio Suggested Investment Duration:
Accounts 4+ Years
5700485-53
Ideal for Investing:
COF1
0.00
Total
Long-term infrastructure funding
0.00
Capital asset management and remediation reserves Perpetual and trust funds, as required for cemetary funds Development charge receipts not required in the short term
Canadian Equity Portfolio Suggested Investment Duration:
Accounts 5+ Years
5700485-53
Ideal for Investing:
COF1
Total
Long-term infrastructure funding
53,129.75 53,129.75
Capital asset management and remediation reserves Perpetual and trust funds, as required for cemetary funds Development charge receipts not required in the short term
Accounts by Group Cross-Reference:
COF1
Total Value:
$53,129.75
Funds:
Money Market:
0.00
Bond:
0.00
Corporate Bond:
0.00
Equity:
53,129.75
For information about this statement, or your One Investment accounts, please contact Eleonore Schneider (LAS) at Eschneider@amo.on.ca or Colin Macdonald (MFOA/CHUMS) at colin@mfoa.on.ca
111 of 146 2023-060 Corporate Page Services – 2022 County of Frontenac Investment Report
Current Month Statements
112 of 146 2023-060 Corporate Page Services – 2022 County of Frontenac Investment Report
Statement of Account
Monthly December 01, 2022 to December 31, 2022 Account Number:
049027433417
Type:
High Interest Savings Account
Attention:
County of Frontenac
Summary (from January 01, 2022) Opening Balance
Year to Date Deposits
Year to Date Withdrawals
$0.00
$0.00
$429.17
Date
Year to Date Interest
Transaction/Detail
Closing Balance
$8.97
Amount
$438.14
Balance
01-Dec-22
Opening Balance
05-Dec-22
INTEREST @ 4.2150%
$1.51
31-Dec-22
Closing Balance
$1.51
$436.63
$438.14
For information about this statement, or your One Investment accounts, please contact Eleonore Schneider (LAS) at Eschneider@amo.on.ca or Colin Macdonald (MFOA/CHUMS) at colin@mfoa.on.ca
049027433417 (High Interest Savings Account)
113 of 146 2023-060 Corporate Page Services – 2022 County of Frontenac Investment Report
Page 1
of
1
Statement of Account
Monthly December 01, 2022 to December 31, 2022 Account Number:
5700485-53
Type:
Canadian Equity Portfolio
Group:
Attention:
County of Frontenac
COF1
Book Value Summary (from January 01, 2022) Opening Balance
Invest / Trans In
$53,382.99
$0.00
Withdraw / Transfer Out $0.00
Reinvested Inc. and Cap Gains
Realized Gain/Loss
Cost Basis Adjustment
Closing Balance
$2,028.93
$0.00
$0.02
$55,411.94
Reinvested Inc. and Cap Gains
Change in Market Value
Closing Balance
$0.00
$2,028.93
($6,610.31)
$53,129.75
Market Value of Transaction
Realized Gain/(Loss) on Redemption
Market Value Summary (from January 01, 2022) Opening Balance
Invest / Transfer In
$57,711.13
$0.00
Withdraw / Transfer Out
Transaction Summary Transaction
Date
Opening Balance
01-Dec-22
Book Value
Unrealized Change in Market Value
Market Value of Investments
$2,457.65
$55,840.64
$55,411.94
($2,282.19)
$53,129.75
$2,028.95
($4,739.84)
($2,710.89)
$53,382.99
Reinv Cap Gain
30-Dec-22
$945.05
$945.05
Reinv Income
30-Dec-22
$1,083.88
$1,083.88
Realized Gain/Loss + Cost Basis Adj
Closing Balance
$0.02
31-Dec-22
Change In Period Totals
$2,028.93
** Account transactions may cause an adjustment of the cost basis for the shares in your account. As a result, your book value changes slightly. These minor adjustments are detailed for the period during which they occur and as a YTD amount. For information about this statement, or your One Investment accounts, please contact Eleonore Schneider (LAS) at Eschneider@amo.on.ca or Colin Macdonald (MFOA/CHUMS) at colin@mfoa.on.ca
5700485-53 (Canadian Equity Portfolio)
114 of 146 2023-060 Corporate Page Services – 2022 County of Frontenac Investment Report
Page 1
of
1
Year to Date Statements
115 of 146 2023-060 Corporate Page Services – 2022 County of Frontenac Investment Report
Statement of Account
Year to Date January 01, 2022 to December 31, 2022 Account Number:
049027433417
Type:
High Interest Savings Account
Attention:
County of Frontenac
Summary (from January 01, 2022) Opening Balance
Year to Date Deposits
Year to Date Withdrawals
$0.00
$0.00
$429.17
Date
Year to Date Interest
Transaction/Detail
Closing Balance
$8.97
Amount
$438.14
Balance
01-Jan-22
Opening Balance
07-Jan-22 03-Feb-22 03-Mar-22 05-Apr-22 04-May-22 03-Jun-22 06-Jul-22 04-Aug-22 06-Sep-22 05-Oct-22 03-Nov-22 05-Dec-22
INTEREST @ 0.7150% INTEREST @ 0.7150% INTEREST @ 0.7150% INTEREST @ 0.9450% INTEREST @ 1.2450% INTEREST @ 1.4650% INTEREST @ 1.9450% INTEREST @ 2.5450% INTEREST @ 2.9650% INTEREST @ 3.5450% INTEREST @ 3.7950% INTEREST @ 4.2150%
$0.26 $0.26 $0.24 $0.35 $0.44 $0.54 $0.69 $0.93 $1.09 $1.26 $1.40 $1.51
31-Dec-22
Closing Balance
$8.97
$429.17
$438.14
For information about this statement, or your One Investment accounts, please contact Eleonore Schneider (LAS) at Eschneider@amo.on.ca or Colin Macdonald (MFOA/CHUMS) at colin@mfoa.on.ca
049027433417 (High Interest Savings Account)
116 of 146 2023-060 Corporate Page Services – 2022 County of Frontenac Investment Report
Page 1
of
1
Statement of Account
Year to Date January 01, 2022 to December 31, 2022 Account Number:
5700485-53
Type:
Canadian Equity Portfolio
Group:
Attention:
County of Frontenac
COF1
Book Value Summary (from January 01, 2022) Opening Balance
Invest / Trans In
$53,382.99
$0.00
Withdraw / Transfer Out $0.00
Reinvested Inc. and Cap Gains
Realized Gain/Loss
Cost Basis Adjustment
Closing Balance
$2,028.93
$0.00
$0.02
$55,411.94
Reinvested Inc. and Cap Gains
Change in Market Value
Closing Balance
$0.00
$2,028.93
($6,610.31)
$53,129.75
Market Value of Transaction
Realized Gain/(Loss) on Redemption
Market Value Summary (from January 01, 2022) Opening Balance
Invest / Transfer In
$57,711.13
$0.00
Withdraw / Transfer Out
Transaction Summary Transaction
Date
Opening Balance
01-Jan-22
Book Value
Unrealized Change in Market Value
Market Value of Investments
$4,328.14
$57,711.13
$55,411.94
($2,282.19)
$53,129.75
$2,028.95
($6,610.33)
($4,581.38)
$53,382.99
Reinv Cap Gain
30-Dec-22
$945.05
$945.05
Reinv Income
30-Dec-22
$1,083.88
$1,083.88
Realized Gain/Loss + Cost Basis Adj
Closing Balance
$0.02
31-Dec-22
Change In Period Totals
$2,028.93
** Account transactions may cause an adjustment of the cost basis for the shares in your account. As a result, your book value changes slightly. These minor adjustments are detailed for the period during which they occur and as a YTD amount. For information about this statement, or your One Investment accounts, please contact Eleonore Schneider (LAS) at Eschneider@amo.on.ca or Colin Macdonald (MFOA/CHUMS) at colin@mfoa.on.ca
5700485-53 (Canadian Equity Portfolio)
117 of 146 2023-060 Corporate Page Services – 2022 County of Frontenac Investment Report
Page 1
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1
Account Lifetime Statements
118 of 146 2023-060 Corporate Page Services – 2022 County of Frontenac Investment Report
Statement of Account
Lifetime January 01, 2018 to December 31, 2022 Account Number:
049027433417
Type:
High Interest Savings Account
Attention:
County of Frontenac
Summary (from January 01, 2018) Opening Balance $0.00
Date
Year to Date Deposits
Year to Date Withdrawals
$4,741,203.77
($4,977,488.98)
Year to Date Interest
Transaction/Detail
01-Jan-18
Opening Balance
02-Jan-18 05-Feb-18 05-Mar-18 04-Apr-18 03-May-18 05-Jun-18 05-Jul-18 03-Aug-18 06-Sep-18 03-Oct-18 05-Nov-18 05-Dec-18 07-Jan-19 04-Feb-19 05-Mar-19 03-Apr-19 03-May-19 05-Jun-19 04-Jul-19 06-Aug-19 05-Sep-19 03-Oct-19 06-Nov-19 04-Dec-19 12-Dec-19 07-Jan-20 05-Feb-20 04-Mar-20 03-Apr-20 04-May-20 03-Jun-20 06-Jul-20 06-Aug-20 03-Sep-20 05-Oct-20 04-Nov-20 03-Dec-20 07-Jan-21 20-Jan-21 03-Feb-21 03-Mar-21 06-Apr-21
DEPOSIT INTEREST @ 1.7750% INTEREST @ 1.9150% INTEREST @ 1.9150% INTEREST @ 1.9150% INTEREST @ 1.9150% INTEREST @ 1.9150% INTEREST @ 2.0750% INTEREST @ 2.1650% INTEREST @ 2.1650% INTEREST @ 2.2250% INTEREST @ 2.4150% INTEREST @ 2.4150% INTEREST @ 2.4150% INTEREST @ 2.4150% INTEREST @ 2.4150% INTEREST @ 2.4150% INTEREST @ 2.4150% INTEREST @ 2.4150% INTEREST @ 2.4150% INTEREST @ 2.4150% INTEREST @ 2.4150% INTEREST @ 2.4150% INTEREST @ 2.4150% DEPOSIT INTEREST @ 2.4150% INTEREST @ 2.4150% INTEREST @ 2.4150% INTEREST @ 1.7050% INTEREST @ 0.9150% INTEREST @ 0.9150% INTEREST @ 0.9150% INTEREST @ 0.9150% INTEREST @ 0.9150% INTEREST @ 0.9150% INTEREST @ 0.9150% INTEREST @ 0.9150% INTEREST @ 0.9150% WITHDRAWAL INTEREST @ 0.1650% INTEREST @ 0.1650% INTEREST @ 0.1650%
049027433417 (High Interest Savings Account)
119 of 146 2023-060 Corporate Page Services – 2022 County of Frontenac Investment Report
Closing Balance
$236,723.35
Amount
$438.14
Balance $0.00
$3,807,547.00 $5,554.85 $5,600.44 $6,209.71 $6,019.33 $6,230.14 $6,038.28 $6,771.61 $7,078.40 $6,861.34 $7,300.90 $7,682.16 $7,953.95 $7,969.14 $7,213.97 $8,001.53 $7,760.09 $8,034.74 $7,790.37 $8,066.68 $8,082.10 $7,837.88 $8,116.39 $7,869.00 $933,656.77 $9,384.15 $10,080.76 $9,450.54 $7,146.64 $3,717.28 $3,844.17 $3,723.13 $3,849.86 $3,852.84 $3,731.73 $3,858.84 $3,737.34 $3,864.93 ($4,977,488.98) $427.41 $0.05 $0.06 Page 1
of
2
Date
Transaction/Detail
05-May-21 03-Jun-21 06-Jul-21 05-Aug-21 03-Sep-21 05-Oct-21 03-Nov-21 03-Dec-21 07-Jan-22 03-Feb-22 03-Mar-22 05-Apr-22 04-May-22 03-Jun-22 06-Jul-22 04-Aug-22 06-Sep-22 05-Oct-22 03-Nov-22 05-Dec-22
INTEREST @ 0.1650% INTEREST @ 0.1650% INTEREST @ 0.7150% INTEREST @ 0.7150% INTEREST @ 0.7150% INTEREST @ 0.7150% INTEREST @ 0.7150% INTEREST @ 0.7150% INTEREST @ 0.7150% INTEREST @ 0.7150% INTEREST @ 0.7150% INTEREST @ 0.9450% INTEREST @ 1.2450% INTEREST @ 1.4650% INTEREST @ 1.9450% INTEREST @ 2.5450% INTEREST @ 2.9650% INTEREST @ 3.5450% INTEREST @ 3.7950% INTEREST @ 4.2150%
31-Dec-22
Closing Balance
Amount
Balance $0.06 $0.06 $0.25 $0.26 $0.26 $0.25 $0.26 $0.25 $0.26 $0.26 $0.24 $0.35 $0.44 $0.54 $0.69 $0.93 $1.09 $1.26 $1.40 $1.51 $438.14
$438.14
For information about this statement, or your One Investment accounts, please contact Eleonore Schneider (LAS) at Eschneider@amo.on.ca or Colin Macdonald (MFOA/CHUMS) at colin@mfoa.on.ca
049027433417 (High Interest Savings Account)
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Statement of Account
Lifetime January 01, 2021 to December 31, 2022 Account Number:
5700485-53
Type:
Canadian Equity Portfolio
Group:
Attention:
County of Frontenac
COF1
Book Value Summary (from January 01, 2021) Opening Balance
Invest / Trans In
$0.00
$50,000.00
Withdraw / Transfer Out $0.00
Reinvested Inc. and Cap Gains
Realized Gain/Loss
Cost Basis Adjustment
Closing Balance
$5,411.98
$0.00
($0.04)
$55,411.94
Reinvested Inc. and Cap Gains
Change in Market Value
Closing Balance
$0.00
$5,411.98
($2,282.23)
$53,129.75
Market Value of Transaction
Realized Gain/(Loss) on Redemption
Market Value Summary (from January 01, 2021) Opening Balance
Invest / Transfer In
$0.00
$50,000.00
Withdraw / Transfer Out
Transaction Summary Transaction
Date
Opening Balance
01-Jan-21
Book Value
Unrealized Change in Market Value
Market Value of Investments
$0.00
$0.00
$55,411.94
($2,282.19)
$53,129.75
$55,411.94
($2,282.19)
$53,129.75
$0.00
Purchase
21-Jan-21
$25,000.00
$25,000.00
Purchase
05-Mar-21
$25,000.00
$25,000.00
Reinv Cap Gain
31-Dec-21
$2,558.12
$2,558.12
Reinv Income
31-Dec-21
$824.93
$824.93
Reinv Cap Gain
30-Dec-22
$945.05
$945.05
Reinv Income
30-Dec-22
$1,083.88
$1,083.88
Realized Gain/Loss + Cost Basis Adj
Closing Balance
($0.04)
31-Dec-22
Change In Period Totals
$55,411.98
** Account transactions may cause an adjustment of the cost basis for the shares in your account. As a result, your book value changes slightly. These minor adjustments are detailed for the period during which they occur and as a YTD amount. For information about this statement, or your One Investment accounts, please contact Eleonore Schneider (LAS) at Eschneider@amo.on.ca or Colin Macdonald (MFOA/CHUMS) at colin@mfoa.on.ca
5700485-53 (Canadian Equity Portfolio)
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Report 2023-062 Council Information Report To:
Warden and Council
From:
Kelly J. Pender, Chief Administrative Officer
Prepared by:
Alex Lemieux, Director of Corporate Services/Treasurer
Date of meeting:
May 17, 2023
Re:
Corporate Services – 2023 First Quarter Financial Summary and Outlook
Recommendation This report is for information purposes only. Background The County of Frontenac financial summary and outlook for the first quarter of 2023 is attached. Comment The County of Frontenac declared a state of emergency on March 26, 2020 in response to the COVID-19 pandemic. While restrictions to curb the spread of COVID-19 have eased, the County of Frontenac is still responding to significant pressures for infection prevention and expenses on staffing, personal protective equipment, and other safety measures to address the health concerns caused by the pandemic. The Province has announced that funding to support COVID-19 relief initiatives and mitigation measures will stop as of March 31, 2023. The financial support received was significant from 2020-22; however, with reduced case counts and requirements with respect to testing and mitigation, expenses incurred should be lower. It is doubtful that COVID-related expenses will completely disappear in 2023; there will likely be continue
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to be some residual expenses incurred in 2023 and beyond which will need to be covered within the operational budget. We have some funding carried over from 2022 to alleviate the additional costs associated with pandemic support through unspent Safe Restart Funding received in 2020 and 2021. The Ministry of Municipal Affairs and Housing has indicated that this funding can be used to offset costs in 2023 and beyond. As of the end of 2022, the carryover for Safe Restart was $908,332. Revenue The Year-to-Date operating revenue for the first quarter has exceeded budget totals by $364,788. •
•
•
•
Fairmount Home received $362,500 to offset COVID expenses incurred from January to March 2023, while Frontenac Paramedics received $85,739 for the same period. Barring any reconciliation of expenses to amounts paid, there will be no further funding received for COVID expenses in 2023. Frontenac Paramedics revenue is favourable to budget due to cost recoveries for the Street Health Clinic ($63,798). Frontenac Paramedics have contracts to provide staffing for this facility and the revenue received covers the expenses incurred to run this program. Fairmount’s resident fees are under budget by $39,124 due to four beds being held to meet the Ministry’s mandate to provide isolation rooms. These open beds are being used when self-isolation is required, either for current residents showing possible symptoms, or new residents who have to self-isolate for 14 days upon admission. User fee revenue has been impacted by Ferry pass sales made through debit purchases through the Township of Frontenac Islands. Pass sales are $30,776 underbudget for the County. Historically, 100% of pass revenue was collected by the County. Revenue for pass sales for both ferries are pooled and redistributed to match operating expenses at year end, so the reduction in funds collected on pass sales will result in a reduction of the transfer from the County to the Township at year-end.
Expenses County expenses for 2022 are $1,064,607 under budget through the first three months of the year. Most of the amount under budget relates to salaries and benefits and can be attributed to timing differences, with further context below. Salaries and Benefits •
Regular Earnings, which measures the wages worked paid at regular time, are under budget by $988,471. The amount under budget is driven by a few factors, including:
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o Regular earnings have been replaced with other wage classifications, including overtime, which is overbudget by $210,050, and WSIB expense, which is overbudget by $163,163. o Collective agreements for OPSEU 462 and CUPE 109 were ratified in April. Both collective agreements had expired over two years ago, so the compounded wage increases will take affect in the second quarter of 2023. o The 2023 budget was passed in February 2023, so additional positions will be phased in throughout the year. Positions for Fairmount will be added as of April in line with the additional “Four Hours of Care” funding, and paramedic staffing enhancements will be added in April and October, respectively. Materials • • •
Materials are largely tracking on budget from a unit and cost perspective. Differences in relation to budget can be mostly attributed to timing differences. Fuel costs are underbudget by $14,059 through the first three months of the year. The cost of fuel was budgeted at $1.75 per litre. Should usage and costs remain the same, the County will likely be under budget on fuel. Through March, $21,643 has been spent on materials for infection prevention. The expenses incurred are predominantly for personal protective equipment (gowns, masks, googles/shields, etc.). These expenses were eligible to be claimed through respective Infection and Prevention funding envelopes that ended as of March 31, 2023. Any further costs related to infection prevention moving forward will have to be offset by County funding sources.
Contracted Services •
•
Timing of estimates for purchases has also resulted in variances for contracted services. Purchases of contracted services for vehicles, equipment, building maintenance were lower than expected the first three months of 2023, though the total expense for the year is still anticipated to be near the budgeted amount for the year. Fairmount Home incurred $92,102 in agency labour costs to offset pandemicrelated absences. This expense line was eligible to be claimed through respective Infection and Prevention funding envelopes that ended as of March 31, 2023. As with pandemic supplies, any further costs related to infection prevention moving forward will have to be offset by County funding sources.
Net Capital Expense • •
No capital purchases have been recognized through the first three months of 2023 Looking forward, recent changes to the Admin Building Redevelopment project resulting from pre-existing conditions, will result in that project being over budget. The amount over budget will be covered by some combination of a draw from the
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• •
capital replacement reserve, or additional borrowing. Staff will bring a report to Council with a recommendation later this year once the final cost of the project can be estimated with greater certainty. The new paramedic base has had delays relating to permitting approvals. There is a risk that this project originally intended to be complete in 2023 will only be completed in 2024. Capital expense for the K&P Trail in relation to Trail Improvements will be less than originally anticipated. The four-year project was ahead of schedule and a greater portion of the work was completed in 2022 than the 2023 budget had contemplated.
2023 Outlook The two dominant themes in looking forward to how staff will manage the 2023 budget can broadly be split between managing the impact of COVID-19 and dealing with inflationary pressures across the organization. These two distinct challenges will dictate the 2023 financial outlook.
- How will the reduction in funding to offset COVID-related expenses impact 2023? The Provincial government has indicated that they will no longer be funding the added costs to deal with COVID-19. It is difficult to answer the question of what the exact financial impact of COVID will be throughout 2023, since the severity of any additional waves or responses through the summer and fall are still unknown. However, the response mechanisms mandated have decreased, particularly in long-term care, which should reduce some of the response costs. The County of Frontenac also has left over Safe Restart Funding from 2020 and 2021 to address any added costs in 2023 should they arise. The County should be able to mitigate any added costs in 2023 through the Safe Restart Funding reserve, though mitigation of these costs may need to be added to the general levy if they persist beyond 2023.
- What will be the impact of cost inflation through 2023? To date, the County seems well positioned with its budget to manage the continued inflationary pressures. The Consumer Price Index (CPI) has been decreasing and Ontario CPI was 4.3% as of March 2023. Should CPI continue to decrease in line with the trend from 2022, the cost estimates we have used for 2023 should be in line with the costs incurred. Should CPI reverse course and increase over the next nine months, the County may challenges to remain within its operational budget. Inflation is of a greater concern for capital expenses both in the short and long-term. The Canada-wide Building Consumer Price Index (BCPI) for non-residential buildings increased by 12.5% from Q3 2022 to Q3 2021. Sustained increases in the sector above inflation mean that the reserve contributions that have been made for asset replacement have been outpaced by the actual costs to replace those assets.
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In addition, unforeseen changed to the Administrative Building project will require a greater outlay of capital funding that initially expected. As indicated previously, a more detailed report will follow once more information is available, but broadly speaking, there would be three options to make up the shortfall in anticipated funding:
- Increase borrowing on building to mitigate the amount drawn from the Capital Replacement Reserve
- Keep borrowing amount at $2.5 million and draw the remainder from reserves – May require borrowing on other projects where borrowing was not anticipated in the future
- Increase rate of capital reserve contributions going forward for 2024 budget cycle and beyond Strategic Plan Implications The mission of Frontenac County is to provide “the effective, efficient and sustainable delivery of services to citizens”. By publishing the quarterly financial report, the County ensures that the Council and public are aware of the costs incurred by the County in relationship to the budget throughout the year. This ensures that the County is accountable to the ratepayer for its revenues and expenditures for the services it provides. Organizations, Departments and Individuals Consulted and/or Affected Senior Leadership Team Phil Piasetzki, Deputy Treasurer
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2023
2023
March
YTD
Total Annual
Budget
YTD Budget
YTD Actual
Variance
Spent
$
$
$
$
%
971,265
905,160
(66,105)
24.70%
Operating Revenue Taxation from Other Governments User Charges Payments in Lieu of Taxes Federal and Provincial
53,000 3,665,215 42,297 22,176,688
5,508,981
6,070,615
561,634
27.37%
Provincial Offences Net Revenue
81,298
20,325
13,209
(7,116)
16.25%
Investment Income
160,000
39,999
Other
981,620
4,915
Transfers from Obligatory Reserve
902,851
(39,999) 55,143
50,228
5.62%
Transfers from Reserve
570,929
114,438
Total Operating Revenue
28,633,898
6,659,923
7,044,127
(114,438) 384,204
(24.60%)
Salaries & Benefits
38,525,966
9,460,549
8,776,566
-683,983
22.78%
Materials
5,217,203
829,974
792,904
-37,070
15.20%
Contracted Services
8,483,867
2,507,008
2,316,479
-190,529
27.30%
Rents & Financing
209,618
54,784
53,803
-981
25.67%
External Transfers
249,299
24,500
Depreciation
1,942,002
482,990
423,363
-59,627
Reserve Transfers
2,995,459
3,500
13,417
9,917
Operating Expense
-24,500
Four Hours of Care
0.45% #DIV/0!
Unapproved Projects Total Operating Expense
21.80%
#DIV/0! 57,623,414
13,363,305
12,376,532
-986,773
21.48%
Net Municipal Contribution
28,989,516
6,703,382
5,332,405
-1,370,977
18.39%
LESS: Depreciation
(1,942,002)
(482,990)
(423,363)
59,627
(21.80%)
Net Municipal Contribution LESS Depreciation
27,047,514
6,220,392
4,909,042
-1,311,350
18.15%
City of Kingston
-14,723,294
-3,718,246
-3,680,824
37,422
25.00%
County Contribution - Operating
12,324,220
2,502,146
1,228,218
-1,273,928
9.97%
Capital Revenue
7,892,704
12,780
4,750
(8,030)
0.06%
Capital Expense
10,474,880
48,020
-48,194
-96,214
0.46%
Net Capital Expense
2,582,176
35,240
-52,944
-88,184
2.05%
City of Kingston - Capital
-2,582,176
-642,560
County Contribution - Capital County Contribution - Debenture Total Requisition
642,560
-607,320
-52,944
554,376
#DIV/0!
131,989
43,009
-120,885
-163,894
91.59%
12,456,209
1,937,835
1,054,389
-883,446
8.46%
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2023
2023
March
YTD
Total Annual
Budget
YTD Budget
YTD Actual
Variance
Spent
$
$
$
$
%
Operating Revenue User Charges
3,322,971
830,742
791,574
(39,168)
23.82%
Federal and Provincial
8,873,306
2,287,678
2,707,215
419,537
30.51%
Other
105,367
26,346
25,888
(458)
24.57%
Transfers from Reserve
288,471
17,000
Total Operating Revenue
12,590,115
3,161,766
3,524,677
362,911
(28.00%)
Salaries & Benefits
14,247,375
3,714,773
3,181,374
-533,399
22.33%
Materials
1,319,662
403,855
310,352
-93,503
23.52%
Contracted Services
1,456,137
470,777
455,670
-15,107
31.29%
Depreciation
615,436
153,858
144,935
-8,923
23.55%
Reserve Transfers
834,681
(17,000)
Operating Expense
Four Hours of Care
#DIV/0!
Unapproved Projects
#DIV/0!
Total Operating Expense
18,473,291
4,743,263
4,092,331
-650,932
Net Municipal Contribution
5,883,176
LESS: Depreciation
(615,436)
22.15%
1,581,497
567,654
-1,013,843
9.65%
(153,858)
(144,935)
8,923
(23.55%)
Net Municipal Contribution LESS Depreciation
5,267,740
1,427,639
422,719
-1,004,920
8.02%
City of Kingston
-3,753,063
-1,149,218
-938,266
210,952
25.00%
County Contribution - Operating
1,514,677
278,421
-515,547
-793,968
34.04%
Capital Revenue
353,084
Capital Expense
353,084
Net Capital Expense
48,020
-48,020
48,020
-48,020
#DIV/0!
48,020
-48,020
#DIV/0!
-120,885
-120,885
#DIV/0!
-636,432
-962,873
42.02%
City of Kingston - Capital
#DIV/0!
County Contribution - Capital County Contribution - Debenture Total Requisition
1,514,677
326,441
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2023
2023
March
YTD
Total Annual
Budget
YTD Budget
YTD Actual
Variance
Spent
$
$
$
$
%
8,616
8,616
#DIV/0!
3,085,652
3,233,350
147,698
26.49%
18,322
18,322
#DIV/0!
Operating Revenue User Charges Federal and Provincial
12,206,323
Other Transfers from Reserve
121,520
Total Operating Revenue
12,327,843
3,085,652
3,260,288
174,636
(26.45%)
Salaries & Benefits
20,282,858
4,808,158
4,623,295
-184,863
22.79%
Materials
2,617,556
325,433
364,191
38,758
13.91%
Contracted Services
1,844,853
647,897
609,081
-38,816
33.02%
Rents & Financing
209,368
54,534
53,745
-789
25.67%
Depreciation
905,312
224,748
179,162
-45,586
19.79%
21.56%
Operating Expense
Reserve Transfers
1,183,690
Unapproved Projects
#DIV/0!
Total Operating Expense
27,043,637
6,060,770
5,829,474
-231,296
Net Municipal Contribution
14,715,794
2,975,118
2,569,186
-405,932
17.46%
LESS: Depreciation
(905,312)
(224,748)
(179,162)
45,586
(19.79%) 17.31%
Net Municipal Contribution LESS Depreciation
13,810,482
2,750,370
2,390,024
-360,346
City of Kingston
-10,970,231
-2,569,028
-2,742,558
-173,530
25.00%
County Contribution - Operating
2,840,251
181,342
-352,534
-533,876
12.41%
Capital Revenue
1,766,890
12,780
Capital Expense
4,349,066
Net Capital Expense
2,582,176
-12,780
City of Kingston - Capital
-2,582,176
-642,560
County Contribution - Capital
-655,340
(12,780) -48,194
-48,194
1.11%
-48,194
-35,414
1.87%
642,560 -48,194
607,146
County Contribution - Debenture Total Requisition
#DIV/0! #DIV/0!
2,840,251
-473,998
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-400,728
73,270
14.11%
Page 8 of 8
Committee Report To:
Warden and Council Members of the County of Frontenac
From:
Brieanna McEathron, Executive Assistant to the CAO
Date of meeting:
May 17, 2023
Re:
Planning Advisory Committee – Report to Council
All items listed on the Planning Advisory Committee Report shall be the subject of one motion. Any member of County Council may ask for any item(s) included in the Planning Advisory Committee Report to be separated from that motion and considered separately, whereupon the Planning Advisory Committee Report without the separated item(s) shall be put to the vote and the separated item(s) shall be considered immediately thereafter. The Planning Advisory Committee reports and recommends as follows: 1.
2023-059 Planning and Economic Development Application for Draft Plan of Subdivision, 3863 Battersea Road (Sunbury), Township of South Frontenac (File Number 10T-2020/001) Whereas an application was filed with the County of Frontenac for a Draft Plan of Subdivision located at Part of Lots 25 and 26, Concession 2, Geographic Township of Loughborough, in the Township of South Frontenac, in the County of Frontenac (municipally known as 3863 Battersea Road); and, Whereas the Planning and Economic Development Advisory Committee and the Council of the County of Frontenac considered all written and oral submissions received on this application, the effect of which helped the Council of the County of Frontenac make an informed decision; and, Whereas the application is consistent with the Provincial Policy Statement (2020), conforms to the Frontenac County Official Plan, conforms to the Township of South Frontenac Official Plan, and has been reviewed in accordance with the criteria of Section 51 (24) of the Planning Act.
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Therefore Be It Resolved That the Planning and Economic Development Advisory Committee receive the Planning and Economic Development Advisory Committee – Application for Draft Plan of Subdivision, 3863 Battersea Road (Sunbury), Township of South Frontenac (File Number 10T-2020/001) report; and, Further That the Council of the County of Frontenac approve File Number 10T2020/001 for draft plan of subdivision, subject to the Draft Approval Conditions included with this report as Attachment 3. .
Planning and Economic Development Advisory Committee Report to Council May 17, 2023
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Minutes of the Planning and Economic Development Advisory Committee Meeting May 3, 2023 A meeting of the Planning and Economic Development Advisory Committee was held in the Township of South Frontenac Council Chamber, 4432 George Street, Sydenham, on Wednesday, May 3, 2023 at 10:00 AM Present: Councillor Fred Fowler Councillor Judy Greenwood-Speers Deputy Warden Fran Smith Warden Ron Vandewal Leona Fleischmann Mike Hage Phil Leonard Jim McIntosh Staff Present: Jannette Amini, Manager of Legislative Services/Clerk (Recording Secretary) Sonya Bolton, Manager of Community Planning Joe Gallivan, Director of Planning and Economic Development 1.
Call to Order
Deputy Warden Smith called the meeting to order at 10:05 a.m. 2.
Adoption of the Agenda
Moved By: Seconded By:
Warden Vandewal Councillor Greenwood-Speers
That the agenda for the May 3, 2023 meeting of the Planning and Economic Development Advisory Committee be adopted. Carried 3.
Disclosure of Pecuniary Interest and General Nature Thereof
There were none.
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4.
Adoption of Minutes a)
Minutes of Meeting held March 29, 2023
Moved By: Seconded By:
Councillor Fowler Mr. McIntosh
That the minutes of the Planning and Economic Development Advisory Committee meeting held March 29, 2023 be adopted. Carried 5.
Deputations and/or Presentations
Briefings
Reports to the Planning Advisory Committee a)
Staff Briefing: Sonya Bolton, Manager of Community Planning provided a briefing on the background and proposal of the Application for Draft Plan of Subdivision, 3863 Battersea Road (Sunbury), Township of South Frontenac (File Number 10T-2020/001).
Ms. Bolton spoke to the PowerPoint slides which were attached to the agenda. Mr. John Pyke, Environmental Geoscientist with Malroz Engineering Inc. addressed the public comments that were made regarding the hydrogeological concerns, with respect to the availability of well water. He noted the data that has been collected points to a downward trend of water usage since the early 90’s. To questions raised regarding water quality and how wells are protected from heavy rain fall and run off, Mr. Pyke stated that Ontario Regulation 903 guides how wells are installed to prevent contamination due to surface water around wells, including the requirement for being sealed and watertight. In terms of water quality, the applicants were able to meet bacteria standards and there are recommendations for the requirement of water filtration and UV systems. To questions raised regarding storm water, Mr. Kyle Nielissen, Professional Engineer with Forefront Engineering, and acting on behalf of the applicant, noted that there are no lots proposed along Randy Clark Road and the lands will be graded to move drainage to the south side where there is an existing water course. He confirmed that any water leaving the site will be either equal to or less than current levels. To questions regarding the removal of trees since 2013, Mr. Nielissen indicated that the current owners purchased the property in 2018 and at the time of purchase, there were no orders against the previous owner. The storm water management was assessed on Planning and Economic Development Advisory Committee Meeting Minutes May 3, 2023
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the existing conditions of the site so any previous tree removal would not impact this. Warden Vandewal also noted that the Township of South Frontenac does not have a tree cutting by-law so property owners have the right to clear their lands. In terms of questions raised regarding traffic impacts, Mr. Troy Dunlop Manager of Engineering and Capital Projects for the Township of South Frontenac noted a Traffic Impact Assessment was submitted in 2021 which did not suggest that a pedestrian activated signal was warranted. There were no negative implications from that review. In terms of questions regarding the potential for additional units on the site, Ms. Bolton advised that the applicant would need to redo the hydrogeological work to determine if the properties could support additional units. If there are parameters, those details would be included in the draft conditions. b)
2023-059 Planning and Economic Development Application for Draft Plan of Subdivision, 3863 Battersea Road (Sunbury), Township of South Frontenac (File Number 10T-2020/001) Moved By: Ms. Fleischmann Seconded By: Mr. Leonard Whereas an application was filed with the County of Frontenac for a Draft Plan of Subdivision located at Part of Lots 25 and 26, Concession 2, Geographic Township of Loughborough, in the Township of South Frontenac, in the County of Frontenac (municipally known as 3863 Battersea Road); and, Whereas the Planning and Economic Development Advisory Committee and the Council of the County of Frontenac considered all written and oral submissions received on this application, the effect of which helped the Council of the County of Frontenac make an informed decision; and, Whereas the application is consistent with the Provincial Policy Statement (2020), conforms to the Frontenac County Official Plan, conforms to the Township of South Frontenac Official Plan, and has been reviewed in accordance with the criteria of Section 51 (24) of the Planning Act. Therefore Be It Resolved That the Planning and Economic Development Advisory Committee receive the Planning and Economic Development Advisory Committee – Application for Draft Plan of Subdivision, 3863 Battersea Road (Sunbury), Township of South Frontenac (File Number 10T-2020/001) report; and, Further That the Council of the County of Frontenac approve File Number 10T2020/001 for draft plan of subdivision, subject to the Draft Approval Conditions included with this report as Attachment 3. Carried
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8.
Communications
Other Business
Warden Vandewal expressed concerns regarding the Townships new Official Plan as it will take 16 years before developers are able to get shovels into the ground and feels this will stifle development. 10.
Next Meeting a)
The next meeting of the Planning and Economic Development Advisory Committee meeting is scheduled for Wednesday, July 5th, 2023 at 10:00 a.m. in the Township of South Frontenac Council Chamber. Adjournment
Moved By: Seconded By:
Mr. Leonard Warden Vandewal
That the meeting hereby adjourn at 10:46 a.m. Carried
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Sunbury Subdivision - Recommended Draft Plan Approval Conditions (March 6, 2023) Approved Draft Plan
- That this conditional approval applies to the Draft Plan of Subdivision, dated June 7, 2022 prepared and certified by Hopkins Chitty Land Surveyors Inc OLS, which shows the following: a. Thirty-one (31) lots for single detached dwellings (Lots 1-31) b. Four (4) park blocks (Blocks 33, 34, 35 and 36) c. Neighbour lot addition (Block 32) d. One street (Street A) Subdivision Agreement
- That the Owner shall agree to enter into a subdivision agreement with the Township of South Frontenac, prepared to the satisfaction of the Township, to be registered on title of the subject land. Financial Requirements
- That the Owner shall reimburse the Township of South Frontenac and County of Frontenac for all legal, engineering, planning, administrative expenses and permit fees including the cost of any peer review that the Township of South Frontenac or County of Frontenac may require in relation to the development and the fulfillment of conditions.
- That the Subdivision Agreement will require the Owner to satisfy all the requirements, financial and otherwise, of the municipality concerning the provision/upgrading of roads, installation of services, drainage works, utilities and all other required works in accordance with Township standards. Further, that the development, construction and use of the lands in this subdivision shall be in accordance with the following reports submitted with the application for draft approval, unless otherwise amended, modified, or directed in writing by the Township and as secured in the Subdivision Agreement. a. Preliminary Stormwater Management Report, dated October 2021, prepared by Forefront Engineering Inc.; b. Battersea Road Culvert Memorandum, dated December 18, 2020, prepared by Forefront Engineering Inc.; c. Terrain Analysis, dated January 18, 2013, prepared by XCG Consultants Ltd.; d. Hydrogeological Assessment, dated January 14, 2021, prepared by BluMetric Environmental Inc.; e. Test Pit Logs, dated July 2020, prepared by BluMetric Environmental Inc.; f. Hydrogeological Memorandum, dated January 14, 2021, prepared by BluMetric Environmental Inc.; g. Response to Hydrogeology and Terrain Analysis Technical Review Comments, dated November 5, 2021, prepared by BluMetric Environmental Inc.; h. Response to Hydrogeology and Terrain Analysis Technical Review Comments, dated April 6, 2022, prepared by BluMetric Environmental Inc.; i. Natural Heritage Assessment, dated July 2, 2013, prepared by Ecological Services; j. Natural Heritage Assessment Addendum, dated February 14, 2019, prepared by Ecological Services;
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k. Natural Heritage Assessment Addendum, dated January 25, 2021, prepared by Ecological Services; l. Natural Heritage Assessment Addendum, dated November 4, 2021, prepared by Ecological Services; m. Traffic Impact Study, dated December 1, 2021, prepared by GHD; n. Stage 1 and 2 Archeological Assessment, dated January 2011, prepared by Cataraqui Archaeological Research Foundation; o. Archaeological Clearance Letter, dated December 20, 2013, prepared by the Ministry of Tourism, Culture and Sport; p. Planning Demonstration Report, dated April 6, 2020, prepared by Fotenn Planning
- Design; and q. Additional Planning Rationale, dated January 26, 2021, prepared by Fotenn Planning + Design.
- That the Subdivision Agreement will require the Owner to agree that the Township may implement whatever measures it deems necessary to ensure orderly development of the plan of subdivision, including imposition of zoning holding provisions or 0.3 metre reserves.
- That the Subdivision Agreement will require the Owner to deposit with the Township, securities in the form of a letter of credit, representing 100% of the estimated cost of the works to be provided with respect to the subdivision. The letter of credit shall be reduced, in accordance with the terms and conditions of the Subdivision Agreement.
- That the Subdivision Agreement shall contain a provision requiring the Owner to pay development charges, in place at the time of the issuance of the building permit, prior to the issuance of the building permit and to acknowledge and agree that the Township will not issue any building permit until the development charges have been paid in full. Access
- That the road allowances within the Plan shall be designed in accordance with the Township’s engineering standards and shall be dedicated to the Township free of all charges and encumbrances.
- That the new internal road identified shall be named to the satisfaction of the Township of South Frontenac.
- That the Owner shall agree to make a financial contribution to the Township of South Frontenac for the construction of a future sidewalk connection along the east side of the road allowance of Battersea Road from Sunbury Road north to 3910 Battersea Road. The amount of the financial contribution would be determined based on a cost estimate provided by the Owner prior to final plan approval, to the satisfaction of the Township. The amount will be paid at registration, or incorporated into the subdivision agreement and provided following plan registration within a reasonable period of time, as agreed upon by the Owner and the Township.
- That 0.3 metre reserves be established along Lots 27 to 31 where the lots abut the Battersea Road road allowance, and along the east side of the internal street (Street A) between Lot 26 and 27, to the satisfaction of the Township. The 0.3 metre reserves
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shall be deeded to the Township for the purpose of controlling additional access to the plan of subdivision. Utilities and On-Site Works 12. That the Subdivision Agreement shall require the Owner to grant any easement as may be required for utility or drainage purposes to the appropriate authority. 13. That the Subdivision Agreement shall require the Owner to design, construct and commission a street lighting system in accordance with the Township’s engineering standards and specifications. 14. That the Subdivision Agreement shall require the Owner to supply and install street name signage and traffic control signage to the satisfaction of the Township. 15. That the Subdivision Agreement shall require the Owner to install a Canada Post Centralized Community Mail Box at a location on the road allowance of the internal street (Street A) near the entrance to the development at Battersea Road, or at an alternative location, if deemed necessary by Canada Post, to the satisfaction of Canada Post and the Township. 16. The Owner shall satisfy the Township that public utilities, including without limitation Bell Canada, Hydro One, etc., are adequate to service the proposed development. 17. That all servicing including Bell, Hydro, etc. be installed underground. 18. The Owner shall submit a Landscape Plan to the satisfaction of the Township, which provides for: a. One tree to be planted by the Owner in the front yard of each of Lots 1 to 31. b. A planting area or screening buffer along the rear lot line for the residential lots abutting Battersea Road (Lots 27 to 31) by the Owner. This planting area/buffer may include additional trees for each lot, berms, vegetation, and other measures to the satisfaction of the Township. c. All trees shall be of a type and size to the Township’s satisfaction. 19. That the Subdivision Agreement shall require the Owner to install a page wire fence on the west side of Lot 17, and at the rear of Lots 17 to 20 to restrict access to Block 36 and the unopened road allowance. 20. That the Subdivision Agreement shall require the Owner to agree to obtain permits or approvals as may be required from any federal, provincial, municipal or local authority and to file copies thereof with the Township. Parkland Dedication 21. That the Subdivision Agreement shall require the Owner to pay cash-in-lieu of parkland in accordance with approved Township policies.
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On-site Sewage Disposal and Water Systems 22. That the following conditions related to sewage systems be addressed to the satisfaction of the Township: a. A site servicing plan showing the location of the house, well, appropriately sized primary and alternate sewage system locations is to be prepared and provided to all future purchasers through Agreements of Purchase and Sale; b. Primary and alternate sewage system locations are to be reserved and maintained solely for that purpose. No constructions of wells, homes, driveways, pools, garages or other structures is to take place in the primary or alternate area. c. Existing soil conditions will necessitate the importation of suitable fill for the installation of sewage systems, resulting in fully raised sewage systems. d. As the sewage systems are raised, pumps may be required. e. Deviations from the locations on the site servicing plan with respect to sewage system location may require the submission of an engineering report/design and terrain analysis supporting the proposed changes (including potential impact on adjoining properties). f. The Subdivision Agreement and all Agreements of Purchase and Sale shall include provisions recognizing that the Terrain Analysis, dated January 18, 2013, prepared by XCG Consultants Ltd assumed a total daily design flow of 2,900 L/day for each lot, and shall outline the required considerations for larger dwellings and/or more bedrooms, and/or additional dwelling units that exceed this total daily design flow (e.g. additional terrain analysis, the use of alternate sewage treatment technologies capable of reducing nutrients and requiring smaller loading areas). 23. That all requirements and recommendations specified in the Terrain Analysis, dated January 18, 2013, prepared by XCG Consultants Ltd.; Hydrogeological Assessment, dated January 14, 2021, prepared by BluMetric Environmental Inc.; Test Pit Logs, dated July 2020, prepared by BluMetric Environmental Inc.; Hydrogeological Memorandum, dated January 14, 2021, prepared by BluMetric Environmental Inc.; Response to Hydrogeology and Terrain Analysis Technical Review Comments, dated November 5, 2021, prepared by BluMetric Environmental Inc.; Response to Hydrogeology and Terrain Analysis Technical Review Comments, dated April 6, 2022, prepared by BluMetric Environmental Inc. and all associated drawings, shall be addressed to the satisfaction of the Township. Recommendations identified in these reports include the following: a. Construction of water supply wells, must as a minimum, comply with the specifications of Ontario Regulation 903. For example, finished grading shall be such that surface runoff in general and specifically in the vicinity of the septic beds is directed away from wellheads, and each well, including the existing test wells, shall be properly developed and upgraded to include a vermin proof cap. b. Water supply wells should only be advanced to a depth where adequate flow is encountered as poorer quality water has been encountered at depth at this site and in the area in general.
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c. Water supply wells should be cased and sealed at least one metre into the sandstone bedrock. From existing wells this has been to a minimum depth of 12 mbgs (42 feet). d. The white sandstone formation appears to produce the highest quantity and quality of groundwater in the area. Casing to this formation is recommended to isolate it as the water supply. Shallower and deeper formations have yielded poor water quality. e. All water supply systems should have treatment systems which include disinfection and any pre-disinfection filtration required as determined by the treatment system designer. f. Quality of water from supply wells should be monitored and treated as necessary and that appropriate disinfection treatment be included in any drinking water system. g. Include notice to purchasers about sodium concentrations (for people with low sodium dietary requirements). h. Future homeowners should have newly constructed wells be pumped for a minimum of 12 hours after construction to ensure adequate well development and to reduce groundwater turbidity and colour to acceptable levels prior to connection to the residence’s plumbing system. i.
Homeowners should complete regular well inspections to ensure the well is consistently maintained to meet the requirements of Ontario Regulation 903. The inspection should verify the well cap is firmly in place, that no ground settlement or erosion has developed around the well casing and should verify there is no potential sources of contamination near the well, such as downspouts directing water towards the well, seasonal ponding in the vicinity of the well or the presence of animal wastes where the well location.
- That any existing wells and or septic systems that may be present on the site and which are not planned to be used as part of the plan of subdivision shall be decommissioned as per applicable regulations.
- That prior to the Township considering an application for zoning by-law amendment for the Plan of Subdivision, the Owner shall provide a final version of the hydrogeological assessment and terrain analysis, which addresses how additional dwelling units will be accommodated within the subdivision based on the most recent nitrate assessment (BluMetric Environmental, dated April 6, 2022). If additional dwelling units can be accommodated in the subdivision, then the Owner shall provide parameters and criteria about how additional dwelling units are to be addressed on a property-byproperty basis at the building permit stage, so that this can be captured in the zoning, through the use of a holding symbol, if necessary.
- That the Subdivision Agreement shall include any conditions necessary to implement recommendations of the final version of the hydrogeological assessment and terrain analysis as well as of any subsequent peer and technical reviews required to fulfill condition 25 relative to additional dwelling units.
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Natural Environment 27. That the recommendations of the Natural Heritage Assessment, dated July 2, 2013, Addendum dated February 14, 2019, Addendum, dated January 25, 2021, and Addendum, dated November 4, 2021, prepared by Ecological Services be addressed to the satisfaction of the Township, and be implemented through appropriate provisions in the Subdivision Agreement. The recommendations include: a. Silt barriers to be employed between construction areas and wetland vegetation. b. Tree clearing for the purposes of development (e.g., site clearing) must take place outside of the bird breeding and nesting seasons (mid-April to midAugust) to avoid contravening the Migratory Birds Convention Act. c. Attempt to minimize tree loss. d. Maintenance of lands within 30 metres of the black ash swamp on Lots 20 to 23 as a natural, undisturbed area (except for the removal of dead trees outside of the bird breeding season (April 15 to August 15)). e. Maintenance of wetland vegetation and wetland edge vegetation (i.e., within 30 metres of the wetland) on Lot 1 as a natural, undisturbed area, except for a driveway which can be 15 metres from the wetland. 28. That a tree preservation plan shall be completed and approved to the satisfaction of the Township, and be implemented through appropriate provisions in the Subdivision Agreement. Stormwater 29. That a lot grading and drainage plan and a sediment and erosion control plan shall be completed and approved to the satisfaction of the Township and the Cataraqui Region Conservation Authority (CRCA), and be included in the Subdivision Agreement between the Owner and the Township. 30. That a final stormwater management report and plan shall be prepared by a qualified Professional Engineer and approved to the satisfaction of the Township and the CRCA, and that appropriate text to implement its findings, including any access and maintenance requirements, be included in the Subdivision Agreement. 31. That the Subdivision Agreement shall contain a provision notifying the Owner that prior written authorization from CRCA will be required under Ontario Regulation 148/06: Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses for watercourse alterations, as well as for rough grading, stockpiling, road construction, etc. within 30 metres of the wetland, and within 15 metres of the floodplain of the watercourse on the subject property. 32. That the Subdivision Agreement shall include a provision providing that any purchaser of Lots 1, 2, 4, 5, 20 to 23, and 29 to 31 (based on June 7, 2022 Draft Plan) be advised, and also that a notice be placed in the purchase and sale agreement alerting any prospective purchasers, that prior written authorization from CRCA may be required under Ontario Regulation 148/06: Development, Interference with Wetlands,
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and Alterations to Shorelines and Watercourses for site alteration and construction (including but not limited to buildings, structures, filling and grading). Walkway 33. Walkways shall be provided in Blocks 33 and 35 as shown on the approved draft plan. The walkways shall be of a width and material to the satisfaction of the Township. It shall be ensured that any relocation of a walkway is to the satisfaction of the Township. Human Remains and Archaeological Resources 34. That the Subdivision Agreement shall contain a clause providing that any purchaser be advised, and also that a notice be placed in the purchase and sale agreement alerting any prospective purchasers: a. That in the event that deeply buried archaeological remains are discovered during construction or site development of a lot, that the property owner shall immediately contact the Township of South Frontenac’s Development Services Department and the Ministry of Heritage, Sport, Tourism and Culture, and b. That in the event that human remains are discovered during construction or site development of a lot, that the property owner shall immediately contact the Township of South Frontenac’s Development Services Department, the Ontario Provincial Policy (OPP), the Ministry of Heritage, Sport, Tourism and Culture, and the Registrar or Deputy Registrar of the Cemeteries Unit of the Ministry of Consumer Services (or the applicable agencies at the time of final approval). c. That if during the process of development any archaeological resources or human remains of Aboriginal interest are encountered, the Algonquins of Ontario Consultation Office will be contacted immediately at: Algonquins of Ontario Consultation Office 31 Riverside Drive, Suite 101 Pembroke, Ontario K8A 8R6 Telephone: (613) 735-3759 Fax: (613) 735-6307 email: algonquins@tanakiwin.com Revisions to Draft Plan 35. That where final engineering design(s) result in minor variations to the Plan (e.g., in the configuration of lots, etc.), these may be reflected in the Final Plan subject to the satisfaction of the Township of South Frontenac and the County of Frontenac. General Conditions 36. That when requesting final Approval from the County of Frontenac, the Owner shall accompany such request with the required number of originals and copies of the Final Plan, together with a surveyor’s certificate stating that the lots/blocks thereon conform to the frontage and area requirements of the Zoning By-Law.
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37. That prior to final approval, the County of Frontenac is to be advised by the municipality that this proposed subdivision conforms to the Zoning By-law in effect in the Township of South Frontenac. Model Homes 38. That where the Owner proposes to proceed with the construction of a model home(s) prior to registration of the Plan, the model home(s) shall comply with the Zoning ByLaw and the Owner shall enter into an Agreement with the Township, setting out the conditions for model homes, and shall fulfill all relevant conditions of that Agreement prior to issuance of a building permit. Clearance Letters 39. That Prior to Final Subdivision Approval, the County of Frontenac shall be advised that all Conditions of Draft Plan Approval have been satisfied; the clearance memorandum shall include a brief statement detailing how each Condition has been met. 40. That Prior to Final Subdivision Approval, the County is to be advised in writing by the Township of South Frontenac the method by which conditions have been addressed. 41. That Prior to Final Subdivision Approval, the County is to be advised in writing by the Cataraqui Region Conservation Authority the method by which its conditions have been addressed. Lapsing Provisions 42. That pursuant to Section 51(32) of the Planning Act, this Draft Plan Approval shall lapse at the expiration of three years from the decision date for the issuance of Draft Plan Approval, if Final Approval has not been given, unless an extension is requested by the Owner and, subject to review, granted by the County of Frontenac. 43. That pursuant to Section 51(33) of the Planning Act, the Owner may submit a request to the County of Frontenac for an extension to this Draft Plan Approval. The County of Frontenac shall notify the Township of South Frontenac of any request to extend Draft Plan Approval. The extension period shall be for a period of up to two years and the request for an extension must be submitted in writing a minimum of 60 days prior to the lapsing of Draft Plan Approval. Further extensions may be considered at the discretion of the County of Frontenac, where there are extenuating circumstances.
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By-Law No. 2023-024 of The Corporation of the County OF Frontenac being a by-law to confirm all actions and proceedings of County Council on May 17, 2023
Whereas Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; Whereas Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; Whereas Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; Whereas the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; Now Therefore Be It Resolved That the Council of the Corporation of the County of Frontenac hereby enacts as follows:
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on May 17, 2023 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
- That all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on May 17, 2023, be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
- That all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on May 17, 2023 except those taken by by-law and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
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4. That this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 17th day of May, 2023 Read a Third Time and Finally Passed, Signed and Sealed this 17th day of May, 2023.
The Corporation of the County of Frontenac
Ron Vandewal, Warden
Jannette Amini, Clerk
By-Law No. 2023-024 – To Confirm all Actions and Proceedings of County Council May 17, 2023
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