Published October 17, 2012
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Body: Council Type: Document Meeting: Regular Date: October 17, 2012 Collection: Documents Municipality: Frontenac County

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County Council Meeting – Regular Meeting October 17, 2012 – 9:00 a.m. The Frontenac Room, 2069 Battersea Road, Glenburnie, On

AGENDA Page 1.

CALL TO ORDER

ADOPTION OF THE AGENDA

DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

DEPUTATIONS AND/OR PRESENTATIONS a) David Townsend, Southern Frontenac Community Services and Don Amos, Northern Frontenac Community Services Re: Services Overview b) Ken Foulds, Re/Fact Consulting and Ed Starr, SHS Consulting Re: Draft Seniors’ Housing Pilot Project Report

4-7

c) Denis Champagne, Shaun Cerisano and Steve Thyne, Heart and Stroke Foundation Re: “How to Save a Life” Campaign

CLOSED MEETING

ADOPTION OF MINUTES Adoption of Regular Meeting Minutes

8-20

County Council Regular Meeting Minutes - September 19, 2012

BUSINESS ARISING FROM THE MINUTES

COMMUNICATIONS FOR INFORMATION

21-24 25-27 28

a) October 17, 2012 Communications for Information b) June 27, 2012 KFPL Board Meeting Minutes c) September Edition of Frontenac County Bytes

29-30

COMMUNICATIONS FOR ACTION b) AMO - October 2, 2012 Re: Municipalities are Counting on the Legislature to Get Arbitration Reform Right

Page 1 of 79

Draft

Page 10.

REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER

10.1. Administrative Services 10.1.1.Administration 31-39

a) 2012 3rd Quarter Activity Update b) Electoral Boundary Reform

10.1.2.Sustainability 40-41

a) County Official Plan Project Update 2012-04

10.1.3.Human Resources 10.2. Financial Services 42-43 44-45 46-47

a)

Land Ambulance Vehicle Useful Life Adjustment

b)

2012 Property Tax Clawback Threshold

c)

Application under the Municipal Infrastructure Investment Initiative (MIII)

10.3. Emergency and Transportation Services 48-49 50-51 52-56 57-59

a)

2012 3rd Quarter Activity Update

b)

Community Paramedicine

c)

Fire Tiered Response Agreements

d)

Electronic Ambulance Call Reports and Analytics Solution

10.4. Fairmount Home 60-61

a)

2012 3rd Quarter Activity Update

b)

October 2012 Grapevine Gazette

ACCOUNTS

62-69

Accounts for Period of: September 12, 2012 - October 9, 2012

MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN

GIVING NOTICE OF MOTION

OTHER BUSINESS

14.1. External Boards and Committees a)

Kingston Frontenac Library Board Update - Councillor Purdon

b)

KFL&A Public Health Board Update - Councillor Clayton

c)

RULAC, LSR and Other Updates

Page 2 of 79

Draft

Page 14.1. External Boards and Committees d)

Algonquin Land Claim Update - Councillor Inglis

e)

Frontenac County Youth Justice Advisory Committee Update - Councillor Davison

f)

Housing & Homelessness Committee Update - Councillor McDougall

g)

Rideau Corridor Landscape Steering Committee Update - Councillor Jones

14.2. Advisory Committees of County Council

70-74

a)

Sustainability Advisory Committee

b)

Green Energy Task Force

c)

150th Anniversary of County Advisory Committee

d)

Trails Advisory Committee

e)

Accessibility Advisory Committee

14.3. Other Updates 15.

PUBLIC QUESTION PERIOD

BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW

75-76 77

a) By-law No. 2012-0027 – 2012 Property Tax Clawback Threshold

78-79

c) By-law No. 2012-0030 - Confirmation of Proceedings

b) By-law No. 2012-0028 – To Amend By-law No. 2008-0031 - By-law to Adopt a Tangible Capital Asset Policy

ADJOURNMENT Confirmation of time, date and location for upcoming County Council Meetings:

Page 3 of 79

AgendaItem#4•

September 12, 2012

Dear Warden, Mayors and Council, On behalf of the Heart and Stroke Foundation, we are seeking to make a deputation before council regarding how to make your municipality more cardiac safe. Every year, 7,000 cardiac arrests occur in Ontario, with the majority occurring in public places or homes. However, an individual’s chance of survival can increase to 75% when early CPR is used in combination with an AED. Recent data indicates that Ontario has a survival rate, for out-of-hospital cardiac arrests, of only 5-6%. By comparison, the ‘gold-standard’ in cardiac safety in North America is Seattle and King County with a survival rate of 16.3%. When a person is in cardiac arrest, seconds count. With each passing minute, the probability of survival declines by 7–10%. The Heart and Stroke Foundation has developed three key policy recommendations for municipalities that can significantly increase the out of hospital survival rates for sudden cardiac arrest:

  1. Commit to implementing a broad public education campaign raising awareness around issues such as the ease of CPR training and use of an AED.
  2. Work with the Heart and Stroke Foundation through the Ontario Defibrillator Access Initiative (ODAI) to ensure AEDs are placed in all sport and recreation facilities and schools.
  3. That municipalities write the Minister of Health and Long-Term Care in support of the Heart and Stroke Foundation’s request that the script for emergency medical dispatchers be revised to provide the most compelling, clear and mandatory CPR direction in all cases of cardiac arrest. The use of CPR and an AED can dramatically increase the odds of survival of an out-of-hospital cardiac arrest, however, too few Ontarians know this life saving skill. The Heart and Stroke Foundation looks forward to present before Council on recommendations for increasing out of hospital cardiac arrest survival rates and strengthening our resuscitation partnership to make Ontario communities the most cardiac safe in Canada. We will be in touch with your Clerk to schedule a time for deputation in the coming days. Sincerely,

Mark Holland Director, Health Promotion and Public Affairs, Ontario Heart and Stroke Foundation

c) Denis Champagne, Shaun Cerisano and Steve Thyne,

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AgendaItem#4•

Cardiac Safe Communities ISSUE Every year, 7,000 cardiac arrests occur in Ontario, majority occurring in public places or homes. However, an individual’s chance of survival can increase to 75% when early CPR is used in combination with an AED. Our most recent data indicates that Ontario has a survival rate, for out‐of‐hospital cardiac arrests, of only 5‐6%. By comparison, Seattle, considered by many to be the ‘gold‐standard’ in cardiac safety in North America, has a survival rate of 16.3%. They achieved this with a collaborative approach with the fire services, paramedic agencies, EMS dispatch centres, hospitals, schools and government and overall public awareness. When a person is in cardiac arrest, seconds count. With each passing minute, the probability of survival declines by 7–10%. The use of CPR and an AED can dramatically increase the chance of survival of someone in cardiac arrest, however, too few Ontarians know this life saving skill.

RECOMMENDATIONS FOR MUNICIPALITIES

  1. Commit to implement a broad public education campaign raising awareness around issues such as the ease of CPR training and use of an AED.
  2. Work with the Heart and Stroke Foundation through the Ontario Defibrillator Access Initiative (ODAI) to ensure AEDs are placed in all sport and recreation facilities and schools.
  3. That municipalities write the Minister of Health and Long‐Term Care in support of the Heart and Stroke Foundation’s request that the script for emergency medical dispatchers be revised to provide the most compelling, clear and mandatory CPR direction in all cases of cardiac arrest.

FACTS 

Bystander CPR rates rarely exceed 5‐6% in communities across Ontario

The odds of surviving a cardiac arrest greatly improves if someone performs CPR right away

Once a person goes into cardiac arrest the brain can suffer permanent damage within 3‐4 minutes of not receiving oxygen

CPR keeps the blood circulating to keep the organs alive

The use of CPR along with an AED can increase the odds of survival of an out‐of‐hospital cardiac arrest to up to 75%

c) Denis Champagne, Shaun Cerisano and Steve Thyne,

Page 5 of 79

AgendaItem#4•

PUBLIC AWARENESS In 2011, Ipsos Reid, on behalf of the Heart and Stroke Foundation, undertook polling on Ontarians attitudes and awareness towards AEDs and determined that:

Awareness of AEDs: 50% of the population is somewhat or very familiar with AEDs 43% of the population is not familiar with AEDs 7% of the population has never heard of AEDs before this survey

Awareness of AEDs in the community: While almost every single municipality now has AEDs in public access settings only: 45% of the population remember seeing AEDs when out in the community 55% of the population do not remember seeing any AEDs in their community.

BACKGROUND Cardiac arrest is a medical emergency which leads to death if not treated immediately. Over 80 per cent of cardiac arrests happen at home or in public places – and only five to six per cent of these victims survive. For every minute that passes without help, a person’s chance of surviving a cardiac arrest drops by 7‐10%. Research shows that 35 to 55 per cent of out‐of‐hospital arrests are witnessed by a bystander, often a family member or friend, but very few victims receive CPR. Just calling 9‐1‐1 and pushing hard and fast, repeatedly on the centre of the victim’s chest until help arrives will go a long way to helping the person survive.

The Heart and Stroke Foundation is the leader in Resuscitation The Heart and Stroke Foundation is an international leader in developing the science behind CPR and Emergency Cardiac Care and is a leading funder of research into heart disease and stroke in Canada. The Heart and Stroke Foundation of Canada sets the guidelines for CPR and AED training to improve the odds of survival from cardiac arrest. A founding member of the International Liaison Committee on Resuscitation (ILCOR), responsible for updating and revising international scientific guidelines for Resuscitation, the Foundation has been a strong advocate for increased public access to AEDs. In Ontario, the Heart and Stroke Foundation has been responsible for overseeing, implementing and coordinating resuscitation training. In April 2006, HSFO became actively engaged in the placement of AEDs in public places throughout the province. The Restart a Heart, a Life ProgramTM and The Chase McEachern Tribute Fund was established and made possible with funding from the Ontario

c) Denis Champagne, Shaun Cerisano and Steve Thyne,

Page 6 of 79

AgendaItem#4•

Government, private and community donors along with fundraising activities. The focus for AED unit placement as well as the associated training has been public/community based venues such as arenas, pools, community centres and schools. HSFO has partnered with over 60 Public Access Defibrillation (PAD) Programs working with municipal representatives and Emergency Medical Services (EMS). In 2007, following an effective advocacy effort, Bill 171 was passed, the Chase McEachern Act (Civil Heart Defibrillator Liability Act), effectively eliminating the liability for anyone using an AED.

The vision of the Heart and Stroke Foundation is to ensure that communities are cardiac safe with enhanced survival following a cardiac arrest through improved bystander CPR, greater use of AEDs, and effective execution of the Chain of Survival™.

Chain of Survival

   

Early Access (to Emergency Medical Services by calling 911) Early CPR (cardiopulmonary resuscitation) Early Defibrillation (access to an automated external defibrillator) Early Advanced Cardiac Life Support (by medically trained paramedics or hospital staff)

With the recent deployment of AEDs throughout Ontario there is an increased need to emphasize the CPR portion of the chain of survival. CPR keeps the blood circulating to keep vital organs alive. This translates into saving lives by increasing bystander CPR and increasing access to AEDs through Public Access Defibrillation (PAD) Programs.

Heart and Stroke Foundation recommendation for dispatch‐assisted CPR protocols HSFO requests that all bystanders (irrespective of their qualifications), at the scene of a cardiac arrest, be directed by the 9‐1‐1 emergency medical dispatcher to deliver CPR based on the Heart and Stroke Foundation’s proposed adjustments to the CPR pre‐arrival instructions under the Dispatch Priority Card Index (DPCI). The use of a more compelling narrative, urging the caller/bystander to initiate CPR for the well‐being of the victim, may increase the rate of bystander CPR intervention. As it is currently presented, in the form of a question, the bystander is presented with an ambiguous option. Prompting the caller to provide CPR and not presenting the option to decline in a moment of high stress the impact could be significant.

c) Denis Champagne, Shaun Cerisano and Steve Thyne,

Page 7 of 79

AgendaItem#6•

MINUTES M O THE REG OF GULAR MEE ETING OF COUNCIL C Septem mber 19, 20 012 A regularr meeting of the Council of the Coun nty of Fronte enac was held in the Fro ontenac Room of the Coun nty Administrrative Office, 2069 Batte ersea Road, Glenburnie,, on Wednes sday, Septem mber 19, 2012 at 9:00 a.m m. PRESEN NT:

Warden n Janet Gutowski, Dep puty Warden Denis Do oyle, Counc cillors Gary Davison, D Da avid Jones, John Purd don, John McDougall, Bud Clayton n and John In nglis

ALSO PR RESENT:

County y: Liz Sav vill, CAO/Cllerk; Paul Charbonneau, Directo or of Emerge ency & Transportation Services; S Jullie Shillingto on, AdministrratorFairmou unt Home; Anne Ma arie Young g, Manager of Econ nomic Sustain nability; Joe e Gallivan, Manager of Sustaina ability Plan nning; Colleen n Hickey, Human Re esources-La abour Relattions Spec cialist; Angeliq que Tamblyn n, Executive Assistant; Susan S Beck kel, Deputy Clerk (Record ding Secreta ary) Media: Jeff Green, The Fronten nac News

C CALL TO OR RDER

Warden Gutowski ca alled the mee eting to orde er at 9:02 a.m m. 2.

A ADOPTION OF O THE AGENDA

Motion #: 234-12

y: Moved By Seconded d By:

ouncillor Jones Co De eputy Warde en Doyle

RESOLV VED THAT th he agenda fo or the Septe ember 19, 20 012 meeting g of the Coun ncil of the Co ounty of Fronte enac be adop pted as circu ulated. CARR RIED 3.

D DISCLOSUR RES OF PEC CUNIARY IN NTEREST AN ND GENERA AL NATURE E THEREOF F

The Warrden instruc cted the Cle erk to record d that in accordance with w the Mun nicipal Confllict of Interest Act, A no disclosures of pe ecuniary inte erest or the general g natu ure thereof were w declare ed. 4.

DEPUTATIONS AND/OR D R PRESENT TATIONS a) Recog gnition of Heather H Sands, RN and d Emily Shoniker, RN fo or achieving g the Canadian Nurses Association A certification in Geronttology Nurs sing.

Regular Me eeting of Council Minutes Septemberr 19, 2012 -9:00 a.m. Page 1 of 13

County Council Regular Meeting Minutes - September

Page 8 of 79

AgendaItem#6•

Julie Shillington provided background on the Canadian Nurses Association certification in Gerontology Nursing. The certification is a voluntary credential for Registered Nurses (RNs) and involves a rigorous exam as well as a five year re-certification process. Warden Gutowski and Members of County Council recognized this significant accomplishment by two Fairmount Home RNs, Heather Sands, RN and Emily Shoniker, RN. Ms. Shoniker was in attendance to receive the recognition. Motion #: 235-12

Moved by: Seconded by:

Councillor Jones Deputy Warden Doyle

RESOLVED THAT the Council of the County of Frontenac recognize Heather Sands, RN and Emily Shoniker, RN for achieving the Canadian Nurses Association certification in Gerontology Nursing. CARRIED b) Special Olympics Ontario Spring Games Plaque Presentation Paul Charbonneau presented the plaque to the Warden recognizing the Frontenac Paramedic Services’ participation in the 2012 Special Olympics Ontario Spring Games held in Kingston. Motion #: 236-12

Moved By: Seconded By:

Deputy Warden Doyle Councillor Jones

RESOLVED THAT the Council of the County of Frontenac receive the plaque from the Special Olympics Ontario Spring Games to the Frontenac Paramedic Services for their involvement in the Kingston Special Olympics Spring Games. CARRIED c) Kevin Farrell, GIS Specialist Re: 2012 GIS Summer Student Kevin Farrell, GIS Specialist was in attendance to provide Council with an update on the work done by the GIS student, Mike Waldron, during this past summer. Motion #: 237-12

Moved By: Seconded By:

Councillor Jones Deputy Warden Doyle

RESOLVED THAT the Council of the County of Frontenac receive for information the presentation by Kevin Farrell, GIS Specialist providing an overview of the work completed by the 2012 County GIS Summer Student. CARRIED d) Julia Ruhl, Regional Plant Protection Program Officer, Canadian Food Inspection Agency (CFIA) Re: Emerald Ash Borer (EAB) in County of Frontenac Julia Ruhl was in attendance to provide Council with an overview of the Emerald Ash Borer (EAB) which has been confirmed in the Township of Central Frontenac and the Canadian Food Regular Meeting of Council Minutes September 19, 2012

County Council Regular Meeting Minutes - September

Page 2 of 13

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AgendaItem#6•

Inspection Agency’s (CFIA) response to the EAB which includes: (i) surveillance; (ii) regulation; (iii) compliance/enforcement; and (iv) communications/public outreach. Ms. Ruhl highlighted that the key message is “Don’t Move Firewood.” Motion #: 238-12

Moved By: Seconded By:

Deputy Warden Doyle Councillor Jones

RESOLVED THAT the Council of the County of Frontenac receive for information the presentation by Julia Ruhl, Regional Plant Protection Program Officer from the Canadian Food Inspection Agency (CFIA), regarding the Emerald Ash Borer (EAB) in the County of Frontenac. CARRIED e) Liz Savill, CAO Re: Proposed Federal Electoral Boundary Changes Liz Savill provided Council with an overview of the proposed federal electoral boundary changes, highlighting: ƒ 15 additional electoral districts will be formed across Ontario increasing from 106 to 121 ƒ each district shall conform to the electoral quota, which for Ontario is a population of 106,213 ƒ County of Frontenac will be re-divided into three ridings: (i) Kingston and The Islands which would remain unchanged from the current riding and include the Township of Frontenac Islands; (ii) Lanark-Frontenac-Hastings to include the Townships of North and Central Frontenac; and (iii) Belleville-Napanee-Frontenac to include the Township of South Frontenac ƒ concerned that the proposed districts do not maintain a manageable size and do not respect the historical districts Motion #: 239-12

Moved By: Seconded By:

Councillor Jones Deputy Warden Doyle

RESOLVED THAT the Council of the County of Frontenac receive for information the presentation by Liz Savill, CAO, County of Frontenac, regarding the Proposed Federal Electoral Boundary Changes; AND FURTHER THAT Council authorize the CAO to seek status to make a presentation at the public hearing for the Federal Electoral Boundaries Commission for the Province of Ontario to be held in Kingston on November 8, 2012. CARRIED 5.

CLOSED MEETING

Motion #: 240-12

Moved By: Seconded By:

Deputy Warden Doyle Councillor Jones

RESOLVED THAT the Council of the County of Frontenac enter into a closed meeting as authorized under Section 239 of The Municipal Act, to consider: a) Adoption of Closed Meeting Minutes dated July 24, 2012; b) Proposed Land Acquisition; and Regular Meeting of Council Minutes September 19, 2012

County Council Regular Meeting Minutes - September

Page 3 of 13

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AgendaItem#6•

c) Personal matters about an Identifiable Individual. CARRIED Motion #: 241-12

Moved By: Seconded By:

Deputy Warden Doyle Councillor Purdon

RESOLVED THAT County Council rise from the closed meeting; AND FURTHER that the direction provided within the closed meeting be confirmed. CARRIED Warden Gutowski called a recess of the meeting at 10:24 a.m. Warden Gutowski reconvened the meeting at 10:33 a.m. 6.

ADOPTION OF MINUTES

Motion #: 242-12

Moved By: Seconded By:

Deputy Warden Doyle Councillor Purdon

RESOLVED THAT the minutes of the regular meeting of County Council held on July 24, 2012 be adopted as circulated. CARRIED 7.

BUSINESS ARISING FROM THE MINUTES

COMMUNICATIONS FOR INFORMATION

Motion #: 243-12

Moved By: Seconded By:

Councillor Purdon Deputy Warden Doyle

RESOLVED THAT the items listed in the Communications of Interest to County Council report dated September 19, 2012 be received as circulated and filed for information purposes, including the EOWC meeting minutes dated June 15, 2012. CARRIED 9.

COMMUNICATIONS FOR ACTION a) Kingston Frontenac Public Library Board Re: Request to Proclaim October as Public Library Month

Motion #: 244-12

Moved By: Seconded By:

Deputy Warden Doyle Councillor Purdon

RESOLVED THAT the Council of the County of Frontenac receive the Kingston Frontenac Public Library correspondence dated September 10, 2012 requesting that the County proclaim the month of October as Public Library Month; Regular Meeting of Council Minutes September 19, 2012

County Council Regular Meeting Minutes - September

Page 4 of 13

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AgendaItem#6•

AND WHEREAS the public library offers access to information; AND WHEREAS the public library supports personal growth, economic renewal and quality of life; AND WHEREAS the Council of the County of Frontenac recognizes that the board and staff of the Kingston Frontenac Public Library provide a vital service to our community; NOW THEREFORE the Council of the County of Frontenac proclaims the month of October 2012 to be Public Library Month, and encourages every person to use the public library this month and throughout the year; AND FURTHER THAT this proclamation be posted on the County of Frontenac’s website. CARRIED b)

Thunder Bay and Area Disaster Relief Committee Re: Request for Financial Assistance

Motion #: 245-12

Moved By: Seconded By:

Councillor Purdon Deputy Warden Doyle

RESOLVED THAT the Council of the County of Frontenac receive for information the correspondence from the Thunder Bay and Area Disaster Relief Committee requesting financial support to the Disaster Relief Fund to assist those affected by flooding this past spring and provide a donation of $500. CARRIED 10.

REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER

10.1

Administrative Services 10.1.1 Administration a) Proposed Amendments to Accessibility for Ontarians with Disabilities Act, 2005 (AODA), Integrated Accessibility Standards Regulation 191/11 (IASR) Update

Motion #: 246-12

Moved By: Seconded By:

Deputy Warden Doyle Councillor Purdon

RESOLVED THAT Council of the County of Frontenac receive for information the Administrative Services - Proposed Amendments to Accessibility for Ontarians with Disabilities Act, 2005 (AODA), Integrated Accessibility Standards Regulation 191/11 (IASR) Update; AND FURTHER THAT staff be instructed to further consult with the Frontenac Accessibility Advisory Committee and the Accessibility Staff Team and provide any comments on the draft amendments to the IASR to the Ministry of Community and Social Services by the deadline of October 1, 2012. CARRIED Regular Meeting of Council Minutes September 19, 2012

County Council Regular Meeting Minutes - September

Page 5 of 13

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AgendaItem#6•

10.1.2 Sustainability a) County Official Plan Project Update No. 2012-03 Motion #: 247-12

Moved By: Seconded By:

Councillor Purdon Deputy Warden Doyle

RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Official Plan Project Update 2012-03 report for information purposes. CARRIED b) Community Improvement Plan Update Motion #: 248-12

Moved By: Seconded By:

Councillor McDougall Councillor Davison

RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Community Improvement Plans Update report for information purposes. CARRIED c) KFL&A Food Charter Motion #: 249-12

Moved By: Seconded By:

Councillor Purdon Deputy Warden Doyle

RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Kingston, Frontenac, Lennox & Addington Food Charter report for information purposes. CARRIED d) Kennebec Lake Draft Plan of Subdivision Approval Motion #: 250-12

Moved By: Seconded By:

Deputy Warden Doyle Councillor Purdon

RESOLVED THAT the Council of the County of Frontenac approve the plan of subdivision submitted by McIntosh Perry Consulting Engineers on behalf of 2222629 Ontario Inc for Parts of Lots 18, 19, 20, Concession 9 in the Geographic Township of Kennebec, Township of Central Frontenac, County of Frontenac, being Parts 1,2, and 3 on Reference Plan 13R-19780 in the County of Frontenac, being County File No. 10T-2011/001 subject to the Conditions of Draft Approval contained in the County Planning Report dated September 19, 2012; AND FINALLY that the Clerk be authorized to issue draft approval by signing the required documents. CARRIED e) Natural Heritage Study Update Regular Meeting of Council Minutes September 19, 2012

County Council Regular Meeting Minutes - September

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AgendaItem#6•

Joe Gallivan advised that the Natural Heritage Study public meetings have now been scheduled: ƒ October 3, 2012 - St. James Major Catholic Church Hall in Sharbot Lake at 7:00 p.m. ƒ October 4, 2012 - Sydenham Public Library in Sydenham at 7:00 p.m. Motion #: 251-12

Moved By: Seconded By:

Councillor Purdon Deputy Warden Doyle

RESOLVED THAT County Council receive for information the Sustainability – Natural Heritage Study Update and Natural Heritage Study Background Information Summary Report. CARRIED 10.1.3 Human Resources a) Non-Union Salary Adjustment Policy Motion #: 252-12

Moved By: Seconded By:

Councillor Jones Deputy Warden Doyle

RESOLVED THAT the Council of the County of Frontenac receive the Human Resources – Non-Union Salary Adjustment report; AND FURTHER THAT Council authorize the implementation of the Non-Union Salary Adjustment Policy that directs:

  1. Annual adjustments to non-union rates will be set in accordance with the annual Ontario Consumer Price Index.
  2. Should the Index fall below zero (0) percent, no adjustment shall be made.
  3. Should the Index exceed three (3) percent, Council direction shall be sought prior to any adjustments being made.
  4. All adjustments will be effective January 1st of each year. DEFERRED TO DECEMBER COUNCIL MEETING 10.2

Financial Services a) 2012 2nd Quarter Financial Summary

Motion #: 253-12

Moved By: Seconded By:

Deputy Warden Doyle Councillor Purdon

RESOLVED THAT Council of the County of Frontenac receive the Financial Services – 2012 2nd Quarter Financial Summary report for information only. CARRIED 10.3

Emergency and Transportation Services a) Placement of Automatic External Defibrillators (AEDs) - Ontario Defibrillator Access Initiative

Regular Meeting of Council Minutes September 19, 2012

County Council Regular Meeting Minutes - September

Page 7 of 13

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AgendaItem#6•

Motion #: 254-12

Moved By: Seconded By:

Deputy Warden Doyle Councillor Purdon

RESOLVED THAT Council of the County of Frontenac accept the Emergency & Transportation Services – Placement of Automatic External Defibrillators (AEDs) – Ontario Defibrillator Access Initiative report; AND FURTHER THAT the Council of the County of Frontenac hereby authorize the Warden and Clerk to execute a Memorandum of Understanding with the Limestone District School Board and any other entity (i.e. a First Nation, Kingston Frontenac Library Board, etc.) that may be granted AEDs under the Ontario Defibrillator Access Initiative. CARRIED b) Unit Hour Utilization (UHU) Measurement Motion #: 255-12

Moved By: Seconded By:

Councillor Davison Councillor McDougall

RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – Unit Hour Utilization (UHU) Measurement report for information only. CARRIED c) Legislated Response Time Performance Plan Motion #: 256-12

Moved By: Seconded By:

Councillor McDougall Councillor Davison

RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – Legislated Response Time Performance Plan report; AND FURTHER THAT Council direct the Clerk to introduce a by-law later in the meeting adopting the response time standards as outlined in the report. CARRIED d) New Land Ambulance Station in the Northern Portion of the County of Frontenac Councillor Clayton advised that the Township of North Frontenac would like to discuss with Mr. Charbonneau retrofitting the existing building in Ompah in order that the ambulance can be parked inside for the winter. Motion #: 257-12

Moved By: Seconded By:

Councillor Davison Councillor McDougall

RESOLVED THAT the Council of the County of Frontenac accept the Emergency and Transportation Services – New Land Ambulance Station in the Northern Portion of the County of Frontenac report for information;

Regular Meeting of Council Minutes September 19, 2012

County Council Regular Meeting Minutes - September

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AgendaItem#6•

AND FURTHER THAT the Council of the County of Frontenac give direction to the Chief of Paramedics to investigate options in the recommended location area for a new ambulance station. CARRIED e) Scouts Canada - Medvents Program Partnership Motion #: 258-12

Moved By: Seconded By:

Councillor McDougall Councillor Davison

RESOLVED THAT Council of the County of Frontenac accept the Emergency & Transportation Services – Scouts Canada – Medvents Program Partnership report; AND FURTHER THAT the Council of the County of Frontenac hereby authorize the Warden and Clerk to execute a Memorandum of Understanding with Scouts Canada to form a partnership with the Loyalist Area Medical Venturer Company and Rover Crew. CARRIED 10.4

Fairmount Home a) 2012 2nd Quarter Consolidated Statistical Report

Motion #: 259-12

Moved By: Seconded By:

Councillor Davison Councillor McDougall

RESOLVED THAT the Council of the County of Frontenac receive the Fairmount Home – 2012 2nd Quarter Consolidated Statistical Report for information only. CARRIED b) Quality Improvement Activities Update Motion #: 260-12

Moved By: Seconded By:

Councillor McDougall Councillor Davison

RESOLVED THAT Council of the County of Frontenac receive the Fairmount Home – Quality Improvement Activities Update Report for information only. CARRIED c) Auditorium Donor Recognition Motion #: 261-12

Moved By: Seconded By:

Councillor Davison Councillor McDougall

RESOLVED THAT Council of the County of Frontenac receive the Fairmount Home – Auditorium Donor Recognition Report for information; AND FURTHER that Council of the County of Frontenac approve the donor recognition levels as set out in Appendix I of the report. Regular Meeting of Council Minutes September 19, 2012

County Council Regular Meeting Minutes - September

Page 9 of 13

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AgendaItem#6•

CARRIED d) Enabling Accessibility Grant Motion #: 262-12

Moved By: Seconded By:

Councillor Clayton Councillor Inglis

RESOLVED THAT Council of the County of Frontenac receive for information the Fairmount Home – Enabling Accessibility Grant Report as amended; AND FURTHER THAT Council of the County of Frontenac authorize the execution of the funding agreement by the CAO in the event the application being made under the Enabling Accessibility Grant through Human Resources and Skills Development Canada is successful. CARRIED e) August and September 2012 Grapevine Gazettes Motion #: 263-12

Moved By: Seconded By:

Councillor Clayton Councillor Inglis

RESOLVED THAT the Council of the County of Frontenac receive the August and September 2012 editions of the Fairmount Grapevine Gazette for information. CARRIED 11.

ACCOUNTS •

Accounts Listing for the Period of: July 11, to September 11, 2012

Motion #: 264-12

Moved By: Seconded By:

Councillor Clayton Councillor Inglis

RESOLVED THAT the Council of the County of Frontenac receive for information the following accounts for the period of July 11 – September 11, 2012: ƒ

Payroll dated between July 11 to August 7, 2012 in the amount of $1,389,556.97 and Cheque Listing in the amount of $1,822,889.53; and

ƒ

Payroll dated between August 8 - September 11, 2012 in the amount of $1,207,828.24 and Cheque Listing in the amount of $590,144.19. CARRIED

MOTIONS, NOTICE OF WHICH HAS BEEN GIVEN

GIVING NOTICE OF MOTION

OTHER BUSINESS

14.1

External Boards and Committees

Regular Meeting of Council Minutes September 19, 2012

County Council Regular Meeting Minutes - September

Page 10 of 13

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a) Kingston Frontenac Library Board Update - Councillor Purdon The Board toured 8 branches this summer including Marysville, Howe Island, South Frontenac and Kingston branches. b) KFL&A Public Health Board Update - Councillor Clayton The next KFL&A Public Health Board meeting is scheduled for September 26, 2012. c) RULAC, LSR and Other Updates - Susan Beckel Joe Gallivan and Susan Beckel will be meeting with OrgCode Consulting Inc. on September 26, 2012 regarding the Kingston and Frontenac Homelessness Plan project. d) Algonquin Land Claim Update - Councillor Inglis – no update e) Frontenac County Youth Justice Advisory Committee Update Councillor Davison – no update f) Housing and Homelessness Committee Update - Councillor McDougall Councillor McDougall advised that major changes in provincial funding allocations for housing will result in seven funding allocations being consolidated and reduced overall by approximately $1 million. More information will come forward during budget deliberations. g) Rideau Corridor Landscape Steering Committee Update - Councillor Jones The next steering committee meeting is scheduled for October. 14.2

Advisory Committees of County Council a) Sustainability Advisory Committee Meeting Minutes – June 6, 2012

Motion #: 265-12

Moved By: Seconded By:

Councillor Clayton Councillor Inglis

RESOLVED THAT the Council of the County of Frontenac accept the Sustainability Advisory Committee meeting minutes dated June 6, 2012 CARRIED b) Green Energy Task Force Meeting Minutes – May 2, 2012 Motion #: 266-12

Moved By: Seconded By:

Regular Meeting of Council Minutes September 19, 2012

County Council Regular Meeting Minutes - September

Councillor Clayton Councillor Inglis

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RESOLVED THAT the Council of the County of Frontenac accept the Green Energy Task Force meeting minutes dated May 2, 2012. CARRIED c) 150th Anniversary of County Advisory Committee Meeting Minutes – June 27, 2012 Motion #: 267-12

Moved By: Seconded By:

Councillor Inglis Councillor Clayton

RESOLVED THAT the Council of the County of Frontenac accept the 150th Anniversary Planning Advisory Committee of the County of Frontenac meeting minutes dated June 27, 2012. CARRIED d) Trails Advisory Committee Meeting Minutes – June 1, 2012 Motion #: 268-12

Moved By: Seconded By:

Councillor Inglis Councillor Clayton

RESOLVED THAT the Council of the County of Frontenac accept the Trails Advisory Committee meeting minutes dated June 1, 2012. CARRIED e) Accessibility Advisory Committee Meeting Minutes – May 25, 2012 Motion #: 269-12

Moved By: Seconded By:

Councillor Inglis Councillor Clayton

RESOLVED THAT the Council of the County of Frontenac accept the Frontenac Accessibility Advisory Committee meeting minutes dated May 25, 2012. CARRIED 14.3

Other Updates

Liz Savill recognized the work done by Susan Beckel as the County’s Deputy Clerk over the last 8 ½ years. Ms. Beckel has resigned her position effective October 5, 2012. Council thanked Ms. Beckel for her dedication to the County. 15.

PUBLIC QUESTION PERIOD

BY-LAWS – GENERAL BY-LAWS AND CONFIRMATORY BY-LAW •

By-law No. 2012-24 - To Amend By-law 2011-0008 as Amended (Establish 150th Anniversary Committee)

•

By-law No. 2012-0025 - To Adopt a Land Ambulance Response Time Performance Plan

Regular Meeting of Council Minutes September 19, 2012

County Council Regular Meeting Minutes - September

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AgendaItem#6•

•

By-law No. 2012-0026 - Confirmation of Proceedings

Motion #: 270-12

Moved By: Seconded By:

Councillor Inglis Councillor Clayton

RESOLVED THAT leave be given the mover to introduce the following by-laws that have been circulated to all members of County Council and that these by-laws be read a first and second time: ƒ By-Law No. 2012-0024 - To Amend By-law No. 2011-0008 as Amended (Establish 150th Anniversary Committee); ƒ By-Law No. 2012-0025 - To Adopt a Land Ambulance Response Time Performance Plan; and ƒ By-Law No. 2012-0026 - Confirmation of Proceedings. CARRIED Motion #: 271-12

Moved By: Seconded By:

Councillor Clayton Councillor Inglis

RESOLVED THAT the following by-laws be read a third time, signed, sealed and finally passed: ƒ By-Law No. 2012-0024 - To Amend By-law No. 2011-0008 as Amended (Establish 150th Anniversary Committee); ƒ By-Law No. 2012-0025 - To Adopt a Land Ambulance Response Time Performance Plan; and ƒ By-Law No. 2012-0026 - Confirmation of Proceedings. CARRIED 17.

ADJOURNMENT

Motion #: 272-12

Moved By: Seconded By:

Councillor Clayton Councillor Inglis

RESOLVED THAT the meeting hereby adjourn at 11:40 a.m. CARRIED

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

Regular Meeting of Council Minutes September 19, 2012

County Council Regular Meeting Minutes - September

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ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Angelique Tamblyn Executive Assistant

Date Prepared:

October 12, 2012

Date of Meeting:

October 17, 2012

Re:

Communications of Interest to County Council

It is recommended that the following communications of interest to the County listed under the headings A, B, and C be received and filed (copies are available upon request). A

Ministries, Other Municipalities, etc:

  1. Hastings County, Warden Rick Phillips September 24, 2012 – Elections Canada recently released its proposal for new electoral boundaries in Ontario. Fifteen new electoral districts for the province will be established and reflect in large part the population increases in the Greater Toronto area. Warden Phillips met with Mayors of the Cities of Quinte West, Belleville and Prince Edward County along with MP and MPP to discuss this urgent situation. Mayor Philips has provided two options for County Council’s consideration.
  2. The Corporation of the City of Kingston, October 1, 2012 – Correspondence from John Bolognone, City Clerk, addressing contraband tobacco.
  3. Ministry of Infrastructure, Ministry of Transportation, October 2, 2012 – Correspondence from The Honourable Bob Chiarelli re: Federal Long-Term Infrastructure Plan. The federal government has been carrying out a 12-month-long process of research and consultations to develop a federal long-term infrastructure plan. They have released Building Canada Together: Ontario’s Recommendations for the Federal Long-Term Infrastructure Plan To access the full submission, visit www.moi.gov.on.ca/en/infrastructure/ltip/
  4. City of Mississauga, October 2, 2012 – Correspondence from Diana Hass, City of Mississauga, dealing with a ban on the sale of cats and dogs in specific situations.

Administrative Report Communications of Interest to County Council October 17, 2012

a) October 17, 2012 Communications for

Page 1 of 4

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AgendaItem#8•

  1. Ministry of Northern Development and Mines News Release, October 3, 2012 – McGuinty Government Promoting Sustainable Mineral Exploration and Development. For more information http://news.ontario.ca/mndmf/en/2012/10/more-progress-inmining-actmodernization.html?utm_source=ministry_of_northern_development_and_mines_news& amp;utm_medium=rss_click&utm_campaign=rss_feed
  2. Ministry of Agriculture, Food and Rural Affairs, October 9, 2012 – Correspondence from Dino Radocchia, Manager, Infrastructure Programs to draw to our attention to the Municipal Infrastructure Investment Initiative (MIII) – Asset Management program that was recently announced by the Government of Ontario as part of the Municipal Infrastructure Strategy. Through this program, the province is making up to $8.25 million in entitlement funding available to assist small municipalities and Local Services Boards (LSBs) with water/ wastewater systems in Northern Ontario to develop and improve asset management plans.

Ministry of Agriculture, Food and Rural Affairs, October 9, 2012 – Correspondence from Hon. Charles Sousa, Minister to send out the call for nominations for the June Callwood Outstanding Achievement Award for Voluntarism in Ontario. Nomination forms and additional information are available on the Ministry of Citizenship and Immigration website at www.ontario.ca/honoursandawards Deadline for nominations December 5, 2012. Other Correspondence:

  1. FCM President, September 18, 2012 – They have launched the second round of nominations for the Queen’s Diamond Jubilee Medal. There is a new deadline in order to open this honour to more Canadians. All members of council and all municipal officials may nominate as many additional candidates as they consider deserving of the Queen’s Diamond Jubilee Medal. Deadline for nominations is December 31, 2012. Nomination form is available https://fcmcareers.wufoo.eu/forms/diamond-jubilee-nomination/
  2. KFL&A Public Health, September 25, 2012 – Correspondence regarding the update on the development process of the KFL&A Food Charter. The final charter is available on the KFL&A Healthy Communities Partnership website.
  3. Ontario Good Roads Association, October 3, 2012 – Correspondence from J.W. Tiernay, Executive Director to advise of the 1st Call for Nominations to the Board of Directors of the Ontario Good Roads Association for the 2013/14 term. A copy of the Constitution can be viewed on the OGRA website http://www.ogra.org/about/constitution.asp AMO Member Communications:
  4. News Releases: • Municipalities Being Urged to Learn More about Pensions (October 10, 2012) • Get Arbitration Reform Right (October 2, 2012) Administrative Report Communications of Interest to County Council October 17, 2012

a) October 17, 2012 Communications for

Page 2 of 4

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• • • •

AMO Board Meeting Report (September 2012) Government Draft Compensation Legislation (September 27, 2012) Ontario Announces Compensation Freeze (September 20, 2012) PC Party Introduces “Ability to Pay Act, 2012” (September 18, 2012)

  1. AMO Breaking News & Policy News: • Municipalities are Counting on the Legislature to Get Arbitration Reform Right For many years, AMO and its members have sought changes to interest arbitration that would improve accountability and transparency for municipal taxpayers, employees and employers alike. A long track record of evidence backs up AMO’s view that Ontario’s current system is unbalanced and unresponsive to legitimate taxpayer concerns. If council does pass a similar resolution, we will forward to AMO so that they can share will all political parties at the Ontario Legislature http://www.amo.on.ca/WCM/AMO/AMO_Content/Labour/Arbitration_/Arbitrati on_Reform_Right.aspx
  2. Watch Files http://www.amo.on.ca/WCM/AMO/AMO_/About/Watch_File.aspx • September 20, 27, 2012 • October 11, 2012 FCM Communications:
  3. News Releases: • FCM celebrates inaugural International Day of the Girl (October 9, 2012) • FCM president calls on NFLD municipal leaders to join Target 2014 campaign for new long-term infrastructure plan (October 6, 2012) • FMC wins award for sharing brownfields knowledge across Canada (October 5,

• FMC president calls on Nova Scotia municipal leaders to join Target 2014 campaign for new long-term infrastructure plan (September 21, 2012) • FCM to deliver municipal campaign training workshop for women, September 29 and 30 in Toronto, Ontario (September 20, 2012) • New national report card says Canada’s municipal infrastructure “at risk” (September 11, 2012) 2. PCP News: • September Greenhouse Gas Reduction Initiative of the Month – Halifax’s MiniHybrid Bus System (September 19, 2012) • Liveable Cities Forum – ICLEI and the City of Hamilton have joined forces to bring the Liveable Cities Forum to be held at the Hamilton Convention Centre, November 29-30, 2012. Early Bird Deadline September 30 (September 25, 2012) • National Municipal Adaptation Project Survey, the survey can be completed online at www.sondageadaptationsurvey.ca (October 2, 2012) • October Greenhouse Gas Reduction Initiative of the Month online – Ritchot, Manitoba’s Ile des Chenes Arena Geothermal System (October 4, 2012) • Registration now open for FCM’s Sustainable Communities Conference. This year’s conference theme, “Building Blocks for the Next Generation”. Catch their 2013 SCC and Trade Show early-bird rates in effect only until December 7 (October 9, 2012) Administrative Report Communications of Interest to County Council October 17, 2012

a) October 17, 2012 Communications for

Page 3 of 4

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AgendaItem#8•

B

Eastern Ontario Wardens’ Caucus (EOWC) Meeting Minutes/News Releases:

C

Agency/Board Minutes:

  1. Kingston Frontenac Public Library Board Minutes • Minutes of June 27, 2012

D

The following items of correspondence require action: • Municipalities are Counting on the Legislature to Get Arbitration Reform Right For many years, AMO and its members have sought changes to interest arbitration that would improve accountability and transparency for municipal taxpayers, employees and employers alike. A long track record of evidence backs up AMO’s view that Ontario’s current system is unbalanced and unresponsive to legitimate taxpayer concerns.

E

County of Frontenac Outgoing Communications:

  1. News Releases October 2 - Six FPS Paramedics receive Exemplary Service Medals October 4 - FPS Paramedics wear pink to support breast cancer awareness
  2. E-Newsletters October edition of Frontenac County Bytes (see attached pdf)

Administrative Report Communications of Interest to County Council October 17, 2012

a) October 17, 2012 Communications for

Page 4 of 4

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AgendaItem#8•

MINUTES Regular Meeting #2012-06 Kingston Frontenac Public Library Board June 27, 2012 - 4:00 PM Delahaye Room, Central Library Present: Barbara Aitken, Paige Cousineau, Denise Cumming, Patricia Enright (Chief Librarian/CEO), Ralph Gatfield, Floyd Patterson, Councillor John Purdon, Claudette Richardson (Chair) Staff Present: Doug Brown (Manager, Facilities), Mary Glenn (Recording Secretary), Barbara Love (Director, Branch Operations), Shelagh Quigley (Manager, Human Resources), Chris Ridgley (Budget / HR Analyst), Laura Carter (Manager Branch Operations) Regrets: Wilma Kenny, Erik Knutsen, Councillor Jim Neill, Monica Stewart

  1. CALL TO ORDER Ms. Richardson called the meeting to order at 4:00 PM.
  2. ADOPTION OF THE AGENDA The agenda was accepted as distributed.
  3. DECLARATIONS OF CONFLICT OF INTEREST There were no declarations of conflict of interest.
  4. ACCEPTANCE OF MINUTES 4.1

Kingston Frontenac Public Library Meeting #2012-05 held May 23, 2012

2012-28 AITKEN - PURDON That the minutes of Regular Meeting #2012-05 of the Kingston Frontenac Public Library Board held May 23, 2012 be approved as circulated. CARRIED 4.2

Committee of the Whole Meeting held June 13, 2012

There was a correction to the minutes to indicate that Barbara Aitken was absent. 2012-29 AITKEN - PURDON That the Minutes of the Committee of the Whole Meeting held June 13, 2012 be confirmed (as corrected) CARRIED 5. BUSINESS ARISING FROM THE MINUTES 5.1

Annual Workplan 2012, 2013, 2014

At the last COW meeting a recommendation was made to move toward a consent agenda and to set aside 30 minutes for generative discussion at each regular board meeting, effective September 2012. It was suggested that Ownership; who our owners are and possible linkage mechanisms, would be a good subject for generative discussion. A small working group will meet to discuss how to structure the generative discussion and bring forward a recommendation.

b) June 27, 2012 KFPL Board Meeting Minutes

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AgendaItem#8•

Minutes (unconfirmed) of Regular Meeting #2012-06 held June 27, 2012 Kingston Frontenac Public Library Board

Page 2

A revised Annual Workplan to 2014 was distributed with the agenda to reflect a change to hold three C.O.W. meetings per year, with the intent that those meetings would become more substantive. Additionally, the Workplan is a guideline and can be modified as needed. 6. ACTION ITEMS 6.1

Chief Librarian’s 6-month Performance Review (motion to go In Camera)

6.2

Review of Chief Librarian Remuneration (motion to rise from In Camera)

2012-30 PATTERSON – PURDON That the Board go In Camera to discuss a personnel issue. (4:25 PM) CARRIED 2012-31 PURDON - PATTERSON That the Board rise from In Camera. (5:05 PM). CARRIED 2012-32 CUMMING – AITKEN Moved that for the 2013 budget year the CEO salary maintain parity with the pay equity comparator at the City of Kingston. CARRIED 6.3

Central Library Mechanical Study (report attached)

Lengthy discussion took place. Although there are three possible options included in the report, it was pointed out that there could be other options as well, and that much would depend on budget approval. Therefore, it was suggested that the report be presented to the CAO of the City of Kingston, and that Mr. Brown and Ms. Enright work with the City to come up with a plan and financing. 2012-33 GATFIELD – PATTERSON That the report regarding the Central Library Mechanical Study be forwarded to the CAO of the City of Kingston, and that Doug Brown, Director of Facilities, work with the City of Kingston to plan how best to address the Central Library Mechanical Study report dated June 27, 2012. CARRIED 6.4

Community Complex Development – North End of Kingston (report attached)

Ms. Enright reported that at this time we are not making a commitment other than to be a part of the discussion. There was a suggestion to make a friendly amendment to the motion to tie this into the Branch Services Master Plan (BSMP), however the amendment was not accepted by the mover as the motion is to accept the report for information only. It was felt that once things progressed, issues that come up would be addressed at that time. 2012-34

GATFIELD - CUMMING

That the report on the Community Complex Development-Rideau Heights be accepted for information. CARRIED

b) June 27, 2012 KFPL Board Meeting Minutes

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Minutes (unconfirmed) of Regular Meeting #2012-06 held June 27, 2012 Kingston Frontenac Public Library Board

Page 3

INFORMATION ITEMS 7.1 Correspondence / Information Received and Sent 7.1.1 From the Limestone District School Board, a letter dated June 8, 2012 enclosing for our signature three copies of a Memorandum of Agreement between the Limestone District School board, Kingston Frontenac Public Library and the Municipality of Central Frontenac for the use of a portable at Hinchinbrooke Public School for the period September 1, 2012 to June 30, 2013. 7.1.2 From the Community Foundation for Kingston and Area, a letter dated May 22, 2012 enclosing the annual fund statement for the KFPL Endowment Fund for the year ending December 31, 2011. 7.1.3 From a patron, a letter commending administration and staff of KFPL on the range of services offered to Kingstonians, in particular commending the library for offering an opportunity to view art in the Wilson Room and for the decision to play a low-key role in the recent media hype. 7.1.4 From a resident from out of province, a letter to express their disappointment in the decision to display the Emperor Haute Couture painting. 7.1.5 To the Kingston Heirloom Quilters, a letter dated June 20, 2012 to thank them for donating the Doors of Kingston quilt which has been hung at the Isabel Turner branch.

2012-35 AITKEN – PURDON That the Board receive the correspondence as listed in the Agenda package. CARRIED 7.2

Mid-Year Successes

A report was included in the agenda. 8.

MONITORING REPORTS 8.1

Communication and Counsel

8.2

Access to Facilities and Maintenance

8.1.1

Chief Librarian’s Report

2012-36 AITKEN – PURDON That the Board accept the following Monitoring Reports: • Communication and Counsel • Access to Facilities and Maintenance CARRIED Ms. Cumming left the meeting at this time (5:32 PM) 9.

OTHER BUSINESS It was confirmed that the branch bus tour will be held on Friday, August 17, 2012.

NEXT MEETING DATE AND ADJOURNMENT The next regular Board Meeting will be held at 4:00 PM, Wednesday, September 26, 2012, at Calvin Park Branch. There being no further business, the meeting was adjourned at 5:35 PM.

Claudette Richardson, Chair

b) June 27, 2012 KFPL Board Meeting Minutes

Mary Glenn, Recording Secretary

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AgendaItem#8• September Newsletter

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Frontenac County Bytes Keeping you updated on Frontenac County’s 987, 581 acres. September 2012 - Issue IX

A monthly newsletter from Frontenac County providing information and stimulating conversation on actions and activities in and around the County.

Submit a 150th logo design by Nov 2 for a chance to win $1,000 Here’s your chance to make your mark on the storied history of Frontenac County! The County turns 150 in 2015 and the 150th Anniversary Celebrations will allow us to celebrate our history, our culture, the County’s unique and beautiful natural environment and the people who make the Frontenacs a great place to call home. We need a logo that reflects all of that – the winning submission will be used in all visual references to the 150th Anniversary over the next three years. The contest closes on November 2, 2012. The winner will be announced at the November 21st County Council meeting. The grand prize of $1,000 will be awarded to the contest winner at that time. Please click here for full rules and detailed submission requirements.

Great start for Fairmount Auditorium Fundraising Campaign On September 12th, community members, residents, volunteers and staff gathered at Fairmount Home to officially kick off the Fairmount Auditorium Fundraising Campaign, Building Change Together. In honour of his 20 year relationship with Fairmount Home Scott Ford, Chair of the Campaign and owner of the Bayridge Shoppers Drug Mart, made a $20,000 corporate donation and Evelyn Twigg, a resident at Fairmount, donated $500 to the redevelopment campaign. Scott Ford, Warden Janet Gutowski, Evelyn Please contact Julie Shillington, Administrator of Fairmount Home if you Twigg, Councillor John would like to get involved with the campaign: 613-546-0489 ext 500 or jshillington@frontenaccounty.ca. Purdon

KFL&A Public Health Cancer Screening Program Are you…

Weigh in on the County’s Official Plan (OP) and enter to win an iPad Over the summer, County staff spoke with 60+ people at five open houses across the County on priorities for the County of Frontenac’s first ever OP. Click here to complete the online survey and enter for your chance to win an iPad! Survey closes December 31st, 2012. Click here to visit the County’s website and get background information on the OP.

Proposed Changes to Ontario’s Electoral Districts An independent commission is currently reviewing the electoral districts in the Province of Ontario, pursuant to the Electoral Boundaries Readjustment Act. As proposed, concerns around historical boundaries and communities of interest have been discussed. In Kingston on November 7th, staff from the County of Frontenac and from surrounding municipalities will present their concerns to the commission.

Sign Up for Newsletter Reply to Newsletter Forward Newsletter www.FrontenacCounty.ca www.DirectionsforOurFuture.ca www.FrontenacMaps.ca Council Agendas & Minutes

County Trivia: What does the County do? The County of Frontenac is an Upper Tier Municipality in a two-tier system that includes four Townships: the Islands, South, Central and North. The County operates Fairmount Home for the Aged and Frontenac Paramedic Services (which also serves Kingston). Among many responsibilities, the County oversees land use planning applications for subdivisions and condominiums, promotes responsible and sustainable economic development, acts as an advisory to the region’s Consolidated Municipal Service Manager (City of Kingston) in delivering social and community health services, aids in the development of municipal and provincial policies, and since 2005 has been working to create a sustainable future for Frontenac County through Integrated Community Sustainability Planning. Many of Frontenac’s elected officials and staff also serve on a number of boards tasked with improving our region in a variety of ways.

Rehabilitation of the Frontenac-Howe Islander Ferry Transfer Bridges In order to minimize impacts to the travelling public during work on the transfer bridges for the Frontenac-Howe Islander Ferry, work is being undertaken through a series of 12 to 14 night time closures, extending from 9:00pm to 5:00am within the September 4 to October 31, 2012 time period. In addition, the Township of Frontenac Islands Foot Ferry, located at the eastern end of Bateau Channel, will extend its hours of operation during construction periods. Click here for more details.

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c) September Edition of Frontenac County Bytes

10/3/2012

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b) AMO - October 2, 2012 Re: Municipalities are Counting on

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b) AMO - October 2, 2012 Re: Municipalities are Counting on

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AgendaItem# 101011011•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Input from:

Administrative and Financial Services Management and Supervisory Staff

Date prepared:

October 5, 2012

Date of meeting:

October 17, 2012

Re:

Administrative and Financial Services – 2012 3rd Quarter Activity Update

Background This report is presented to Council to provide an update on the various new and ongoing activities and special projects undertaken during July, August and September 2012.

Comment Ongoing Activities •

Council Meetings – supported by Administrative and Financial Services staff at all levels through contributions to the content and preparation of agendas Regular meetings: July 24 and September 19

•

Council’s Advisory Committees Sustainability: Trails: 150th Anniversary: Green Energy: Accessibility:

•

RULAC RULAC: Joint Management:

•

August 1, September 24 August 3 September 5 September 5 September 7 (the committee continues to seek a NF and FI member) September 10 (hosted by the City) September 4

Eastern Ontario Wardens’ Caucus Board: August 19 (AMO – Ottawa) CAOs: July 12 September 14 (OEMC – Kingston)

Administrative Report Administrative and Financial Services – 2012 3rd Quarter Activity Update October 17, 2012

a) 2012 3rd Quarter Activity Update

Page 1 of 9

Page 31 of 79

AgendaItem# 101011011•

•

Financial Sustainability Project (CAO and Treasurer): August 30 and September 17 Eastern Ontario Regional Network (Councillor Davison, CAO) Board: September 12 (OEMC – Kingston)

Conferences, Training and Seminars ƒ

AMCTO Executive Diploma Municipal Management: The first cohort completed the final research papers.

ƒ

Ontario East Municipal Conference (OEMC), September 12-14 in Kingston: Manager of Sustainability Planning, Community Planner and Manager of Economic Sustainability

•

Municipal Finance Officers Association Annual conference September 19-21: and Deputy Treasurer

•

CIPFA-GFOA Financial Management Model for Self-Assessment September 19: Treasurer and Deputy Treasurer

•

Fighting Germs with Chemicals, CHICA EO sponsored workshop, September 26: Occupational Health Nurse

•

Workplace Asthma, Ontario Occupational Health Nurse Association & the Lung Association, webinar, September 27: Occupational Health Nurse

•

Lyme’s Disease and West Nile Virus, Thousand Islands Occupational Health Nurse Association, Public Health, September 18: OHN

•

Ontario Professional Planners Institute Symposium, September 21: Municipal Intern

Treasurer

Committee Activities •

AMCTO Zone 6 Executive: Deputy Clerk (Zone 6 Director at Large) ƒ Planning for the Fall zone meeting to be held in Calabogie, hosted by the City of Pembroke and the Township of Madawaska Valley on October 18

•

KFL&A Children and Youth Services Steering Committee: Deputy Clerk ƒ September 7 meeting unable to attend due to conflict with the Accessibility Advisory Committee meeting

•

LHIN Regional Transportation Committee: CAO • No meetings

•

AMO Long Term Care Committee: CAO

•

OANHSS Municipal Group: CAO

•

AMO Board of Directors: CAO – September 28

Administrative Report Administrative and Financial Services – 2012 3rd Quarter Activity Update October 17, 2012

a) 2012 3rd Quarter Activity Update

Page 2 of 9

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AgendaItem# 101011011•

Appointee to LHIN L-SAA Steering Committee, LAPS Working Group and Indicators Working Group – meetings, conference calls throughout the period

•

Kingston & Renfrew Central Ambulance Communications Centre Advisory Committee: CAO (Co-Chair) ƒ No meeting this period

•

Municipal Finance Officers Association Finance Policy Committee: Treasurer

•

Shared Data Consortium – the Treasurer attended a meeting at the United Way offices on September 17th

•

Emergency Management Committee: September 11: CAO, Treasurer, OHN

•

Fairmount Fundraising Committee meeting July 12, kick off September 12 – Many staff

•

Community and Hospital Infection Control Association (CHICA) Eastern Ontario: OHN

•

•

Rideau Corridor Landscape Strategy Steering Committee: Community Planner

•

Algonquin Land Claim: Council and CAO/Planner

Special Projects and Key Activities •

County Golf Tournament, September 7

•

Municipal Management Internship Program ƒ Jenny Liu completed her term; she agreed to stay on for a few additional weeks to complete specific projects

•

e-Agenda Electronic Meeting Management System

•

Provincial ‘FIT’ Land Use Working Group: Manager of Sustainability Planning and the Community Planner

Administrative Report Administrative and Financial Services – 2012 3rd Quarter Activity Update October 17, 2012

a) 2012 3rd Quarter Activity Update

Page 3 of 9

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AgendaItem# 101011011• Program. The invitation was based on the staff report prepared by Sustainability Planning that was approved by County Council at its May 16th meeting in which staff raised concerns of a potential elimination of solar panel installation in most rural zones across the County. The Land Use Working Group is comprised of representatives from various Ministries (Energy, Municipal Affairs, OMAFRA, Environment, MNR), municipalities (Guelph, Rideau Lakes, London, Kingston, and Frontenac County), solar companies, and the Ontario Federation of Agriculture. Three teleconference meetings were held in July and August with the project expected to wrap up by mid-October. •

Leadership Excellence Advancement Pilot Project Leadership Roundtable (LEAPP): CAO ƒ Conference presentation September 27 at OMAA

•

Integrated Community Sustainability Plan Implementation: CAO, Managers of Economic Sustainability and Sustainable Planning, Community Planner and Communications Officer

Administrative Report Administrative and Financial Services – 2012 3rd Quarter Activity Update October 17, 2012

a) 2012 3rd Quarter Activity Update

Page 4 of 9

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AgendaItem# 101011011•

•

Deputy Clerk

a) 2012 3rd Quarter Activity Update

Page 5 of 9

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Business Over Breakfast, August 23, attended by the Manager of Economic Sustainability Multi- Use Centre Concept – Public Meeting, August 8, attended by the CAO and the Manager of Economic Sustainability Limestone Creamery – Official Opening, Saturday, Sept 22, attended by Councillor Davison and the Manager of Economic Sustainability

GIS Specialist

a) 2012 3rd Quarter Activity Update

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5710 individual cemetery plots 637 light posts Over 400 hours in the field collecting data

Treasurer and Deputy Treasurer

Projects: • • • • • • • •

Preparation of revised budget presentation requiring restating prior year budget and actual data Exterior projects old house Strategic planning consultant Financial project consultant Window coverings contractor eACR Request for proposals Dietary workflow consultant review Review of Land Ambulance Amortization

Contract service to Frontenac Islands: monthly financials, payroll, process tax certificates, supplementary and omitted tax assessment and ownership changes; preparation and submission of Financial Information Return

Human Resources

a) 2012 3rd Quarter Activity Update

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AgendaItem# 101011011•

Managed 15 WSIB claims with 9 Return to Modified Work Plans Assisted with 1 LTD Return to Work Plan and communicate with staff on LTD Provided orientation to Infection Prevention for FPS new hires Assisted Deputy Clerk with Accessibility Training for FPS new hires Purchased 2 chairs and did ergonomic workstation setup for 3 staff Mentored 3rd year Nursing Student on placement until October Performed 2 Tb tests for FPS staff Completed 1 lift assessment for Fairmount Arranged for the Physical Demands Analysis to be completed for the paramedic position and the paramedic supervisor position to be completed in early 4th quarter

a) 2012 3rd Quarter Activity Update

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AgendaItem# 101011011• • •

Twitter: 217 Followers and 112 Tweets since launch Facebook: 37 “likes” (as of October 11, six people are “talking about” us, and our weekly total reach is 98 people) Created 3 online surveys based on defined requirements using Survey Monkey Worked with Manager of Sustainability Planning, Community Planner and Municipal Intern to plan and host five Official Plan Open Houses; attended all meetings as support Worked with Manager of Economic Sustainability to plan and meetings with community members owning land adjacent to the K&P Trail in South and Central Frontenac Townships. Attended Central Frontenac meetings as support Sent out Weekly Wellness Tips to County and Township staff on behalf of the OHN Offered assistance and advice to all external meetings and events, to both external, internal and staff committees and groups; and for County projects and web site issues

Representing the County •

The CAO continues as a member of the United Way’s Success by 6 Council of Partners. No meetings held during the period.

Recommendation RESOLVED THAT the Council of the County of Frontenac accept the Administrative and Financial Services – 2012 3rd Quarter Activity Update report for information only.

Administrative Report Administrative and Financial Services – 2012 3rd Quarter Activity Update October 17, 2012

a) 2012 3rd Quarter Activity Update

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AgendaItem# 101011012•

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Joe Gallivan Manager of Sustainability Planning

Date prepared:

October 5, 2012

Date of meeting:

October 17, 2012

Re:

Sustainability – Official Plan Project Update 2012 #04

Background County Council endorsed the initiation of a County Official Plan process on December 14, 2011. The purpose of this report is to provide information on some of the work done since the last Council meeting which was held on September 19th.

Comment Natural heritage policies will be one of the key components of the region-wide County Official Plan. The Natural Heritage Study is nearing completion and a draft set of Official Plan policies and mapping was released and presented to the public at two open houses held on October 3rd (Sharbot Lake) and 4th (Sydenham). The draft policies and open house presentations are now posted on the County web site. It is expected that the final report will be delivered to Council in December and the policies placed into a first draft of the Official Plan. Staff has also begun reviewing comments submitted by citizens in writing on-line regarding the County Official Plan. Comments and ideas are being summarized and will be provided to Council for review after more time is allowed for public comment (expected to be in December). Council should also be aware that staff will be consulting with students of Sharbot Lake High School in an effort to talk with young County citizens about the County Official Plan. Staff will be visiting with a civics and careers class at the high school on October 23rd. Staff will present information and have discussions with students about their local government and gather their ideas about future development across the County.

Administrative Report Sustainability – Official Plan Project Update 2012 #04 October 17, 2012

a) County Official Plan Project Update 2012-04

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AgendaItem# 101011012• Sustainability Implications This project is specifically highlighted in the County’s Sustainability Plan. It touches on all four pillars of the plan: social, cultural, economic, and environmental. The development of a County Official Plan should be considered as one of the cornerstone efforts in the implementation of Directions for Our Future. It will serve as the County´s land use planning document that can be used to implement a number of regional studies such as the Municipal Housing Strategy, the Natural Heritage Study, Community Improvement Planning, Population Projections, the Seniors Housing initiative, and a number of economic development programs. Also, it will promote local decision-making and ‘Made in the Frontenacs’ solutions as County Council will become the approval authority for local Official Plan Amendments and five year updates to Official Plans.

Financial Implications The 2012 budget includes an allocation for the preparation of a County Official Plan. The budget has been developed to cover meeting costs and the possible need for help in public consultation.

Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Sustainability – Official Plan Project Update 2012 #04 report for information purposes.

Organizations, Departments and Individuals Consulted and/or Affected All Four Townships Ministry of Municipal Affairs & Housing

Administrative Report Sustainability – Official Plan Project Update 2012 #04 October 17, 2012

a) County Official Plan Project Update 2012-04

Page 2 of 2

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AgendaItem#10102a)

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Marian VanBruinessen Treasurer

Date prepared:

September 25, 2012

Date of meeting:

October 17, 2012

Re:

Financial Services – Land Ambulance Vehicle Useful Life Adjustment

Background Prior to 2004, funding was provided to the County to cover a share of the Land Ambulance costs based on a Ministry template. The template included an amortization schedule that estimated the useful life of ambulances at 4.5 years. Over subsequent years, after the County of Frontenac was chosen as designated delivery agent for Land Ambulance, an assessment of the fleet suggested that ambulances could reasonably be retained for 6 years without incurring additional service costs. For that reason, the useful life of the vehicles was adjusted to 6 years in 2005 and reserve allocations were made on that basis.

Comment Since 2005, a number of circumstances have arisen which caused staff to re-assess the vehicle useful life: • •

•

Subsequent to the adjustment of the useful life to 6 years, the County was required to adopt a Tangible Capital Asset policy in which the County identified the useful life of its ambulances at 6 years. The Ministry of Health and Long Term Care`s Emergency Health Services Branch has identified that it will only fund the amortization of vehicles, not replacement cost. The County will experience greater funding, estimated at approximately $52,000 annually, with the 4.5 year useful life as opposed to the 6 year useful life. As different models of ambulance have come on stream it has been identified that the 6 year useful life is no longer valid as additional service costs are being incurred. In 2005, when the adjustment of the useful life was increased to 6 years, the County was utilizing Ford chassis ambulances with 7.3 litre diesel engines. This 7.3 litre engine was a proven workhorse and had been the power plant for these chassis for many years. In 2004, Ford, to meet new US Government emissions standards, moved to a 6.0 litre engine. This 6.0 litre engine was very expensive to maintain and Ford struggled to make it a product of excellence. The engine

Administrative Report Financial Services – Land Ambulance Useful Life Adjustment October 17, 2012

Land Ambulance Vehicle Useful Life Adjustment

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AgendaItem#10102a) never met expectations and was in fact discontinued from production. During the time of this transition by Ford, FPS moved to a gas engine platform on a GMC chassis due to ever increasing costs of repair for the Ford 6.0 litre engine. The engine in the GM ambulance chassis will not sustain the longevity of the diesels and are starting to require engine replacement at 250,000 km. Ford does not offer a diesel engine now for ambulance chassis use and the GM ambulance chassis with a diesel engine costs approximately $10,000 more in initial capital cost.

Sustainability Implications Regular review of replacement schedules ensures the County is managing its fleet assets by controlling both capital investments and maintenance expenses.

Financial Implications The Ministry currently funds Land Ambulance based on the budget of the prior year. For that reason its share of the additional amortization costs would not be realized until 2014. The County does not fund amortization, but it does fund replacement cost. The reserve allocations for the replacement of ambulances is calculated based on an estimate of the future cost of an ambulance and not the amortization of the historical cost of the vehicle. For that reason the reserve allocations will exceed amortization by approximately $18,800 per year.

Recommendation THAT Council of the County of Frontenac receive this Financial Services - Land Ambulance Useful Life Adjustment report; AND FURTHER that Council adopt a Bylaw revising the Tangible Capital Asset Useful Life Schedule to amend the useful life of an ambulance from 6 years to 4.5 years.

Organizations, Departments and Individuals Consulted and/or Affected Paul Charbonneau, Director of Emergency & Transportation Services/Chief of Paramedic Services Allan and Partners Chartered Accountants

Administrative Report Financial Services – Land Ambulance Useful Life Adjustment October 17, 2012

Land Ambulance Vehicle Useful Life Adjustment

Page 2 of 2

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AgendaItem#10102b)

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Marian VanBruinessen Treasurer

Date Prepared:

August 31, 2012

Date of Meeting:

October 17, 2012

Re:

Financial Services – 2012 Property Tax Claw Back Threshold

Background Section 330(1) of the Municipal Act states that the council of a municipality other than a lower tier municipality may pass a By-law to establish the percentages by which tax decreases are limited for 2012 in respect of properties in the commercial, industrial and multi-residential classes in order to recover all or part of the revenues foregone as a result of the application of Section 329(1) of the Municipal Act.

Comment The claw back percentage is calculated as the total amount of tax in excess of the 5% cap as a percentage of the total of all reductions in a particular class. For example, if the total tax in excess of the cap is $25,000, while the total of all reductions equals $150,000, the claw back percentage is calculated as $25,000/$150,000 x 100 = 16.6667%. The claw back percentages under Section 330(1) have been calculated as follows: Capping Claw Back and Retained Percentages Multi-residential Commercial Industrial Claw Back Percentage

0.0000%

52.4216% 62.0742%

Retained Percentage

100.0000%

47.5784% 37.9258%

Total

100%

100%

100%

The capping and claw back process for 2012 has resulted in the following adjustments between the lower tier municipalities and the County:

Administrative Report Financial Services – 2012 Property Tax Claw Back Threshold October 17, 2012

2012 Property Tax Clawback Threshold

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AgendaItem#10102b)

Municipality Frontenac Islands South Frontenac Central Frontenac North Frontenac County of Frontenac

Multi-Residential Class $0 $0 $0 $0 $0

Commercial Class $437 $-1,531 $780 $314 $0

Industrial Class $0 $-1,247 $0 $1,247 $0

Positive amounts represent payments due from a Township to the County. Negative amounts represent payments due from the County to a municipality.

Recommendation RESOLVED THAT Council of the County of Frontenac accept the Financial Services – 2012 Property Tax Clawback Threshold report; AND FURTHER a by-law be introduced later in the meeting to establish the percentages by which tax decreases are limited for 2012 in respect of properties in the commercial, industrial and multi-residential classes.

Administrative Report Financial Services – 2012 Property Tax Claw Back Threshold October 17, 2012

2012 Property Tax Clawback Threshold

Page 2 of 2

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AgendaItem#10102c)

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Marian VanBruinessen Treasurer

Date prepared:

October 4, 2012

Date of meeting:

October 17, 2012

Re:

Financial Services – Application under the Municipal Infrastructure Investment Initiative

Background The Province has identified that municipal infrastructure is critical to delivering services to Ontarians and launched the municipal infrastructure strategy. The first part of that strategy is the new Municipal Infrastructure Investment Initiative (MIII) for which the province has dedicated $60 million over the next three years. An integral part of the strategy is the requirement for long-term asset management planning by municipalities. Municipalities seeking provincial capital funding will now be required to submit a detailed asset management plan. It will help needs to be prioritized over wants, and the right investments to be made at the right time. The province is making up to $9 million available to small and rural communities to assist with the preparation of these plans. Population thresholds determine eligibility (lower-tier municipalities with infrastructure assets and populations under 20,000 and upper- and single-tier municipalities with infrastructure assets and populations under 50,000). MIII Asset Management funding may be used only toward the costs of asset management planning. Funding may not be used for repairs, rehabilitation, renewal, or operation of assets. Eligible costs must be incurred after August 16, 2012. Examples of eligible costs include: • • • •

Hiring a consultant/new staff specifically for work related to asset management planning Purchasing asset planning software Conducting building condition audits or assessments Creating tools to identify long-term capital needs

Municipalities are strongly encouraged to use partnerships to lower costs through the pooling of resources. Administrative Report Financial Services – Application under the Municipal Infrastructure Investment Initiative October 17, 2012

Application under the Municipal Infrastructure Investment

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AgendaItem#10102c)

Comment The County of Frontenac meets the population threshold.

Sustainability Implications Accurately identifying and valuing municipal assets and developing related long term plans are key elements necessary to ensure the wise stewardship of the County’s assets.

Financial Implications The amount of funding received will be dependent on an assessment of the applications received. MIII Asset Management does not require eligible communities to match funding provided through the program. However, municipalities and local service boards are required to commit to the development of an asset management plan that includes all of the information and analysis described in Building Together: Guide for Municipal Asset Management Plans. Municipalities are required to contribute any funds needed to complete the asset management plan over and above the funding provided through this program. An estimate of the cost to complete the County’s asset management plan has not yet been determined. However given that the County does not have roads, bridges, sewer or water infrastructure, the preparation of the plan should not be as costly.

Recommendation THAT Council of the County of Frontenac receive this Financial Services – Investment under the Municipal Infrastructure Investment Initiative; AND FURTHER that Council of the County of Frontenac support an application to and execution of an agreement by the CAO under the Municipal Infrastructure Investment Initiative for the development of an asset management plan.

Organizations, Departments and Individuals Consulted and/or Affected

Administrative Report Financial Services – Application under the Municipal Infrastructure Investment Initiative October 17, 2012

Application under the Municipal Infrastructure Investment

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AgendaItem#10103a)

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

September 30, 2012

Date of meeting:

October 17, 2012

Re:

Emergency and Transportation Services – 2012 3rd Quarter Activity Update

Background This report is presented to Council to provide an update on the various ongoing activities and special projects during the 3rd quarter of 2012.

Comment Meetings Attended County Council – Regular Meeting County Council – Special Meeting County Council – Joint Council Joint Management and RULAC County Emergency Management Program Committee City of Kingston Emergency Management Program CACC Advisory Regional Paramedic Program of Eastern Ontario (RPPEO) Fire/Paramedic Labour Relations Committee OPSEU Local 462 Labour Management Committee CUPE Local 109 Labour Management Committee County Health & Safety Committee EMO Loyalist Sector Meeting Regional Acute Care Stroke Protocol Committee

Dates July 24, September 19 September 10 September 11 September 13 September 12 July 31

Committee Activities

  1. Association of Emergency Medical Services of Ontario (AMEMSO) Board: August 17
  2. AMEMSO - Eastern Ontario Chiefs: September 13/14
  3. Emergency Medical Services Chiefs of Canada (Executive/Board) Administrative Report Emergency and Transportation Services – 2012 3rd Quarter Activity Update October 17, 2012

2012 3rd Quarter Activity Update

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AgendaItem#10103a)

Special Projects/Other Activities

  1. Seniors Care Strategy Consultation (August 20) I attended a meeting at the SE-LHIN to be part of a focus group regarding the work being done by Dr. Sinha as the expert lead on a new Seniors Care Strategy. Dr. Sinha has expressed interest in Community Paramedicine as part of this strategy.
  2. Community Paramedicine Visit to Renfrew County (August 30) Deputy Chief Gale Chevalier and I travelled to Eganville to observe one of the County of Renfrew’s community paramedicine initiatives. We visited a Seniors Clinic held in a long term care facility. Residents of the facility as well as local citizens come and visit to have their blood pressure, temperature and heart rate check as well as the opportunity to discuss any health concerns with the paramedics.
  3. OAPC (formerly AMEMSO) Fall Conference (September 24 - 28) The Chiefs of Eastern Ontario were the proud hosts of the annual OAPC fall conference including the Gala Evening to award the Governor General Exemplary Services Medal. The conference plenary speakers covered Offload Nurse Delays and Liability Issues, Paramedics and the Seniors Care Strategy and Safety in Health Care. Six (6) of our paramedics, Luc Croteau, Ross Brown, Jeff Burgess, Dave Parkhill, Joe Ferguson and John Taggart received the EMS Exemplary Services Medal from Major General Richard Rohmer, Canada’s most decorated citizen.

Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Emergency and Transportation Services – 2012 3rd Quarter Activity Update report for information only.

Organizations, Departments and Individuals Consulted and/or Affected

Administrative Report Emergency and Transportation Services – 2012 3rd Quarter Activity Update October 17, 2012

2012 3rd Quarter Activity Update

Page 2 of 2

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AgendaItem#10103b)

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

September 20, 2012

Date of meeting:

October 17, 2012

Re:

Emergency and Transportation Services – Community Paramedicine

Background The document “County of Frontenac Strategic Plan – Directions for Our Future – Moving Forward” dated March 2011 identifies the following: Explore strategies related to mobile health care/primary care prevention. Development of this strategy would reference the briefing provided to Council on new opportunities and efficiencies to be achieved potentially by reframing ambulance services in a primary care/mobile health care framework – e.g., administering inexpensive drugs immediately to patients on site rather than transporting them to/from hospital where more expensive drugs and care would be the norm. Partnerships with external agencies to improve community health care might be involved, engaging primary care providers and community paramedicine. There may also be tradeoffs to consider, such as purchasing more ambulances or supporting rural transportation. At its meeting of April 18, 2012, County Council received a delegation presentation entitled Optimizing Rural Services through Community Paramedic Programs by Chief Michael Nolan of Renfrew County; the following motion was carried:

Motion #112-12

Moved By: Seconded By:

Councillor Clayton Councillor Inglis

RESOLVED THAT the presentation by Mike Nolan, Chief of Paramedics, County of Renfrew and President of Emergency Medical Services Chiefs of Canada (EMSCC) regarding Government Relations and Community Paramedicine be received for information. CARRIED Administrative Report Emergency and Transportation Services – Community Paramedicine October 17, 2012

Community Paramedicine

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AgendaItem#10103b)

Comment In August 2012, Deputy Chief Gale Chevalier and I travelled to Eganville to observe one of the Community Paramedicine programs operated by Renfrew Paramedic Services. The program is a “Wellness Clinic” operated within a long term care facility accessible to the entire community. At this clinic, paramedics, as well as volunteer paramedic students and military medics, set-up to receive citizens and perform the following basic assessments: pulse, blood pressure, blood sugar, temperature and SPO2. The findings are then recorded for the citizen in a notebook which the citizen retains and brings back for each visit. This clinic has been operating for three (3) years as there was an identified need for primary health monitoring within the community due to withdrawal of family physicians. We asked visitors what this clinic has meant to them and they all felt that it has allowed them to feel “safe” in staying in their homes knowing that they have access to this service. One particular story was voiced by a gentleman who came to the clinic when it first opened and on his second visit the paramedic assessment identified an issue with high blood pressure. He was referred to a physician and he was immediately received primary care. Happily, he remains in the community with good vital signs that are checked each month at this “Wellness Clinic”. Deputy Chief Chevalier and I plan to meet with the Board of the Medical Centre of Wolfe Island to understand what the needs may be and how this program or perhaps other Community Paramedicine programs may be initiated in this community.

Sustainability Implications Good stewardship of the County’s financial resources by investigating creative and alternative activities to support our residents’ efforts to stay in their homes longer can, in this case, impact the number emergency calls and the demands placed on the ERs of the region’s hospitals contributing to the containment of costs throughout the health care system.

Financial Implications None at this time.

Recommendation RESOLVED THAT the Council of the County of Frontenac receive the Emergency and Transportation Services – Community Paramedicine report for information only.

Organizations, Departments and Individuals Consulted and/or Affected County of Renfrew Paramedic Service

Administrative Report Emergency and Transportation Services – Community Paramedicine October 17, 2012

Community Paramedicine

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AgendaItem#10103c)

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

July 26, 2012

Date of meeting:

October 17, 2012

Re:

Emergency and Transportation Services – Fire Tiered Response Agreements

Background Medical Tiered Response Programs have been in place in this area since the mid 1990s. These agreements were developed and authorized between local response agencies (Township Councils), Kingston Central Ambulance Communications Centre, Southeastern Ontario Base Hospital Program and the Ministry of Health and Long Term Care, Emergency Health Services Branch. It became clear that Medical Tiered Response Agreements were part of the provincial land ambulance downloading exercise and the County of Frontenac was to become a party to the agreements within its jurisdiction. The guiding principles of a medical tiered response program are: •

To ensure the timely availability of resources to safely and efficiently mitigate a life threatening incident; and

•

To deploy adequately trained and equipped personnel to the scene of agreed upon life threatening emergencies.

These principles are supported by Frontenac Paramedic Services. If the primary agency (Frontenac Paramedic Services) cannot respond within an acceptable timeframe dependent upon the patient’s medical condition then a secondary agency should be deployed to ensure the citizen receives appropriate initial medical attention. However, the criteria by which medical tiered response is initiated and the issue of response times for the primary agency must be practical to local concerns. The County of Frontenac established its Medical Tiered Response Program in late 2007 following passage of these two (2) motions by County Council: Administrative Report Emergency and Transportation Services – Fire Tiered Response Agreements October 17, 2012

Fire Tiered Response Agreements

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AgendaItem#10103c)

Motion #114-07

Moved by: Mayor Vanden Hoek Seconded by: Mayor Davison

RESOLVED THAT the Council of the County of Frontenac receive this Emergency and Transportation Services – Medical Tiered Response Program report and authorize the Warden and Clerk to execute an agreement with any township within the County that wishes to participate in this program according to the terms outlined in this report. CARRIED Motion #224-07

Moved by: Mayor Gutowski Seconded by: Mayor Davison

RESOLVED THAT the Council of the County of Frontenac hereby receives the Emergency & Transportation Services – Medical Tiered Response Program with the City of Kingston report and authorize the Warden and Clerk to execute an agreement with the City of Kingston to participate in this program according to the terms outlined in this report. CARRIED

Comment Amendments to the current agreements must be negotiated between the County, which is responsible for land ambulance delivery, and the City and/or Townships participating in a medical tiered response program. Several meetings with the chair of the committee representing the area Fire Chiefs and the Director of Emergency and Transportation Services/Chief of Paramedic Services for the County of Frontenac have taken place. The subject of the discussions is the current application of the response criteria and the need for amending said criteria. The Association of Municipal Emergency Medical Services of Ontario (AMEMSO), now known as the Ontario Association of Paramedic Chiefs (OAPC) released the document INFORMING THE PUBLIC DIALOUGE AROUND MEDICAL TIERED RESPONSE IN ONTARIO; An Independent Evidence-Based Review in September 2011. As indicated in the OAPC paper, the peer-reviewed scientific literature shows that only slightly more than 2% of EMS 911 calls would benefit from cardiac defibrillation, cardiopulmonary resuscitation (CPR) or other time-sensitive interventions offered by firefighters. Despite the low actual clinical need, urban Ontario fire departments have asked to be sent to between 5 and 35% of EMS calls, and some have suggested they should respond to 100% of EMS calls. No scientific evidence exists to support such levels of response. In this project, Performance Concepts Consulting has conducted an evidence-based examination of 2010 EMS/Fire clinical data sets extracted from selected OAPC members from across the province.

Despite relatively large volumes of Fire tiered responses in the 2010 sample period, the proportion of calls where fire departments deliver patient procedures is small. In the Peterborough example, 93% of the fire department tiered response calls did not involve the delivery of any patient procedures. There is no clinical evidence emerging from the AMEMSO case studies that an expanded scope of fire department tiered medical response would deliver an increase in

Administrative Report Emergency and Transportation Services – Fire Tiered Response Agreements October 17, 2012

Fire Tiered Response Agreements

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AgendaItem#10103c)

meaningful fire patient procedures, improve patient outcomes, or provide relief to paramedic workload burdens.1 Increasing the number of “lights-and-siren” responses in a community carries with it significant risks. Although reasonably rare, fire apparatus response crashes do occur, and can be catastrophic because of the large size and weight of the pumpers, aerial ladders and elevating platform trucks sent to EMS calls. Unfortunately, the risks of such crashes are disproportionately born by civilians, not the responders themselves. For a community to accept these risks, there would need to be clear scientific evidence of medical benefit from adding fire response to a call where an ambulance was already well on the way. Are all EMS calls time-sensitive? All calls to 911 are important, particularly to those placing the call. Fortunately, just as in hospital emergency departments, few EMS 911 calls involve critical illness or injury. Despite this being “self-evident” to those in medical professions, the public position of the fire service unions and some of their management often suggest that every EMS call is a “life-or-death, seconds-can-save-a-life” emergency, warranting emergency response by whoever is available in the community. This promotes unwarranted fear in the community that death or disability could be avoided if only a fire truck responded in addition to a paramedic ambulance, none of which is supported by fact. In most EMS 911 calls, the arrival of first-aid trained firefighters provides no tangible benefit, other than the firefighters willingness to help carry the paramedics equipment back to the waiting ambulance. In fact, EMS calls can be reliably and safely classified and prioritized by EMS dispatch personnel, with response ranging from immediate for the relatively few critical calls to less urgent low priorities for the majority of calls, most of which involve clearly non-emergent patients. Toronto and Niagara EMS use the internationally-accepted Medical Priority Dispatch System (MPDS), a scripted interview process which highly reliably prioritizes calls based on patient problem and incident type. MPDS is backed by an extensive published scientific literature in peer-reviewed medical journals, and allows most EMS calls to safely forgo police or firefighter response. OAPC advocates for the extension of this proven triage tool to all Ontario CACCs to allow for a more careful process of identifying urgent responses. Abacus Data Inc. completed a study in September 2011 entitled Evaluating Public Opinion on EMS Dispatching, A survey of 1002 Ontarians. Three specific questions asked resulted in the following data:

2

1

Performance Concepts Consulting. (2011). INFORMING THE PUBLIC DIALOGUE AROUND MEDICAL TIERED RESPONSE IN ONTARIO, An Independent Evidence‐Based Review Coletto, D., and Monk, A. (2011). Evaluating Public Opinion on EMS Dispatching, A Survey of 1002 Ontarians. 20 Sept 2011

2

Administrative Report Emergency and Transportation Services – Fire Tiered Response Agreements October 17, 2012

Fire Tiered Response Agreements

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AgendaItem#10103c)

3

Support for the mandatory dispatch of fire fighters to all medical calls was more equally distributed (33% support/39% opposed) in the following study question:

4

All parties to the dialogue should engage in meaningful and respectful discussion and advocate for public policy that achieves the following:

We need to get the right resources, to the right patient in the time frame that makes a difference. That means that for patients who need immediate airway management or AED that everyone - dispatch, fire and ambulance - needs to work together to get resources out there as soon as possible. It also means that there is

3 4

Coletto, D., and Monk, A. (2011). Evaluating Public Opinion on EMS Dispatching, A Survey of 1002 Ontarians. 20 Sept 2011 Coletto, D., and Monk, A. (2011). Evaluating Public Opinion on EMS Dispatching, A Survey of 1002 Ontarians. 20 Sept 2011

Administrative Report Emergency and Transportation Services – Fire Tiered Response Agreements October 17, 2012

Fire Tiered Response Agreements

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no point sending tiered response to patients who are in no need of time limited interventions.5 In summary, fire services have a role in medical tiered response for time sensitive medical emergencies that they can make a difference i.e. cardiac arrest, airway compromise. Fire services do not have a role in non-life threatening medical emergencies. All emergency services need to work together to establish effective and efficient tiered response agreements that make the patient the centre of focus.

Sustainability Implications Good stewardship of the County’s resources and most appropriate care of our residents and visitors when in need of paramedic services.

Financial Implications The agreement addresses the issue of the exchange of disposable equipment only. All other costs for participation in this program by any fire service will be the responsibility of the individual Township or the City of Kingston.

Recommendation That the Council of the County of Frontenac accept this Emergency and Transportation Services – Fire Tiered Response Agreements report for information only.

Organizations, Departments and Individuals Consulted and/or Affected Chief Harold Tulk, Fire Coordinator and Fire Chief, City of Kingston Mike Quinn, Fire Chief, Township of Frontenac Islands – Howe Island Rick Chesebrough, Fire Chief, Township of South Frontenac Bill Young, Fire Chief, Township of Central Frontenac Steve Riddell, Fire Chief, Township of North Frontenac

5

Dr. Gordon Jones, Medical Director, Regional Base Hospital Program for Southeastern Ontario. 2001

Administrative Report Emergency and Transportation Services – Fire Tiered Response Agreements October 17, 2012

Fire Tiered Response Agreements

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AgendaItem#10103d)

ADMINISTRATIVE REPORT To:

Warden and Council Members of the County of Frontenac

From:

Elizabeth Savill CAO

Prepared by:

Paul J. Charbonneau Director of Emergency & Transportation Services/Chief of Paramedic Services

Date prepared:

July 26, 2012

Date of meeting:

October 17, 2012

Re:

Emergency and Transportation Services – Electronic Ambulance Call Reports and Analytics Solution

Background Frontenac Paramedic Services (FPS) commenced utilizing an electronic ambulance call report (eACR) technology solution in early 2008, to make better use of emerging doctrine on electronic patient records and as a first step to a “green solution” to the large amount of paper produced for each paramedic encounter of the citizens they serve. The County´s current eACR solution has good front-end functionality for the paramedics, which meets the goal of providing an electronic record of a paramedic response and delivering the record to the hospital medical records department, virtually. However, the current solution, although advanced at the time of implementation, has failed to develop an analytics solution – functional reporting for the purposes of training, trending and planning.

Comment A new analytics solution component needs to introduce a robust, back end reporting module and additional “paperless” forms such as Incident Reports, Vehicle Accident Reports and Critical Address Flagging Reports. This reporting is important to ensure that FPS management can present to County Council the best factual information available around Key Performance Indicators (KPI) such as: • • • • •

Chute Time (time from call received by paramedics to ambulance mobile) Unit Hour Utilization (UHU) Demands Analysis Off Load Nurse hours (impact on UHU) Advanced Life Support (ALS) capture (how many patients are receiving ACP care)

Administrative Report Emergency and Transportation Services – Electronic Ambulance Call Reports and Analytics Solution October 17, 2012

Electronic Ambulance Call Reports and Analytics Solution

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• •

The “Aging Tsunami” factors to be integrated into our planning of capital and paramedic resources STEMI and Stroke Protocol statistics

The solutions offered by several vendors have been assessed:

  1. One vendor offers an unproven solution for a nominal fee. The data – personal patient information – would also be housed in the US raising “sovereignty” issues, subjecting the data to the provisions of The Patriot Act. Both of these concerns raise serious flags under our internal Information Services Policy and under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
  2. A second vendor offers a proven solution that is dependent on staff expertise in IBM computer language and is geared toward larger land ambulance services such as its only two (2) Ontario customers, the City of Ottawa and the Region of York.
  3. The solution offered by a third vendor is an Ontario born solution utilized by thirty-six (36) of the fifty-two (52) land ambulance operators in the province. It also offers a frontend product that is very user-friendly and will require nominal training for our paramedics. In fact, all of our neighbouring land ambulance services use this solution and many of our staff work for those municipalities and are already familiar with the program. It will also:

Require no advanced computer and programming skills to utilize the KPI dashboards Be robust and adaptable to the upcoming eACR and Minimal Data Set requirements that the MOHLTC EHSB will be introducing in 2013 Integrate with new technologies now being developed and tested in Ontario for real time interface with the Central Ambulance Communications Centres; this will allow for less paramedic input on the frontend for more accurate data on the backend

This third vendor offers the best option for our service. And, by moving forward and introducing the solution now, the implementation phase to be completed before year-end. The analytics can be operational at the beginning of 2013.

Sustainability Implications Good stewardship of the County’s financial and data resources will allow development of the most appropriate care of our residents and visitors when in need of paramedic services.

Financial Implications The full cost impact of the enhanced solution is an additional $39,736 per year; for 2013, this would increase the total municipal contribution for operating by 0.52%.

Recommendation NOW THEREFORE Council of the County of Frontenac accept this Emergency and Transportation Services – Electronic Ambulance Call Report and Analytics Solution report for information; Administrative Report Emergency and Transportation Services – Electronic Ambulance Call Reports and Analytics Solution October 17, 2012

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AND FURTHER THAT the Council of the County of Frontenac authorize the introduction of the Analytics Solution to augment the existing electronic Ambulance Call Reports system thereby improving management`s ability to monitor and assess the level of service and to report to Council the best factual information available around Key Performance Indicators.

Organizations, Departments and Individuals Consulted and/or Affected eACR Working Group, FPS David Millard, Manager of Information Services Marian VanBruinessen, Treasurer

Administrative Report Emergency and Transportation Services – Electronic Ambulance Call Reports and Analytics Solution October 17, 2012

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AgendaItem#10104a)

ADMINISTRATIVE REPORT To:

WARDEN AND COUNCIL OF THE COUNTY OF FRONTENAC

From:

Elizabeth Savill CAO

Prepared By:

Julie Shillington Administrator of Fairmount

Date Prepared:

October 3, 2012

Date of Meeting:

October 17, 2012

Re:

Fairmount Home – 2012 3rd Quarter Activity Update

Background The following are some of the highlights from July 1 to September 30, 2012 of which County Council should be aware.

Comment Social Work Review Contract social work services were introduced to Fairmount in January 2012. A meeting was held to confirm satisfaction with the services. As a reminder to Council, the social worker is on site three hours every other Wednesday. Health Quality Ontario Webinar I attended an HQO webinar on understanding risk adjusted health quality indicators. Surveillance Cameras Motion-activated surveillance cameras were introduced to the loading dock area at Fairmount as a result of staff security concerns documented during the annual workplace risk assessment exercise. A policy on the use and access to the cameras is in place. Residents’ First Teleconference I attended a teleconference explaining the opportunities for use of the tools on the Residents’ First website related to the tracking of indicators. Auditorium Fundraising Kick-Off The fundraising kick-off event was a great success with over $24,000 being raised. Sales from the resident-made fascinators, necklaces and art were over $800. Our Campaign Chair was present and announced a pledge from Shoppers Drug Mart in the amount of $20,000. To date we have raised over $61,000. Administrative Report Fairmount Home – 2012 3rd Quarter Activity Update October 17, 2012

2012 3rd Quarter Activity Update

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TSSA Regulations We met with a representative of our elevator contractor to discuss recently released changes to the TSSA regulations. We will need to install safety railings on the top of one of our elevators as well as making some changes in one of the elevator rooms. The work must be completed before December 2013 and the costs will be reflected in the 2013 budget. Major Projects The well project is ongoing. The flooring and wall protection in the 1South dining and activity rooms are complete as is the carpeting on 2South. The steamer has been installed in the main kitchen. The dietary workflow call for proposals was released a second time as the first respondents were not successful in their proposals. L-SAA & LAPS I attended several teleconferences of the steering committees for the development of these documents. As a reminder to Council the L-SAA is the three-year accountability agreement between the Home and the Local Health Integration Network (LHIN) and the LAPS is the planning document that accompanies it. Modified Work The opportunity for modified work must be provided to staff members who suffer a workplace injury. Council should be aware that over the summer the home provided a significant number of modified work hours, particularly in the nursing department. Most of the injuries were related to the transferring and repositioning of residents. Please be assured that training is provided to staff annually on back care, transferring and repositioning and we ensure this training is reviewed again when there is an incident. Recommendation RESOLVED THAT Council of the County of Frontenac receive the Fairmount Home – 2012 3rdQuarter Activity Update report for information only.

Organizations, Departments and Individuals Consulted and/or Affected Residents Staff Volunteers Thyssen Elevator Residents’ First

Administrative Report Fairmount Home – 2012 3rd Quarter Activity Update October 17, 2012

2012 3rd Quarter Activity Update

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Accounts for Period of: September 12, 2012 - October

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AgendaItem#14142c)

Minutes of the 150th Anniversary Planning Advisory Committee Meeting September 5, 2012

A meeting of the 150th Anniversary Planning Advisory Committee was held in the Frontenac Boardroom of the County Administrative Office, 2069 Battersea Road, Glenburnie, on Wednesday, September 5, 2012 at 1:00 p.m. In attendance:  Marcel Giroux, Chair  Warden Janet Gutowski  Councillor Gary Davison  Phil Leonard Regrets:  Jim Vanden Hoek Guest:  Barbara Sproule Staff:  Elizabeth Savill, CAO/Clerk  Alison Vandervelde, Communications Officer  Angelique Tamblyn, Executive Assistant (Recording Secretary) 1.

Call to order The meeting was called to order at 1:15 p.m.

Adoption of the agenda The agenda was received.

Disclosure of pecuniary interest and general nature thereof The Chair requested that it be noted that no member of the Committee declared a pecuniary interest. 4.

Closed meeting - Nil

Adoption of minutes Committee Recommendation THAT the minutes of the meeting of June 27, 2012 be adopted as amended to correct the grammatical error identified. CARRIED

th

150 Anniversary Planning Advisory Committee Meeting Minutes September 5, 2012

150th Anniversary of County Advisory Committee

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Business arising from the minutes Recommendation to fill vacant Committee Member position Committee Recommendation THAT Council of the County of Frontenac appoint Ms. Barbara Sproule to replace Mr. Stan Johnston as a community member of the 150th Anniversary Planning Advisory Committee. CARRIED

Deputations and/or presentations - Nil

Communications - Nil

Reports/Topics for Discussion 2012 Work Plan Update 1.

Determine the logistics of the event Consider community engagement (survey for preference)

Event Coordinating

th

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Develop a draft schedule of events

Research Scrutinize books/articles and List and enlist historians

th

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The Chair suggested a special song could be written and he is familiar with a local music promoter; he will pursue and report back Other activities to consider: Wolfe Island Music Festival; Crime Writers Festival; Blue Skies; The Tragically Hip

Marketing and Promotion Create a draft communications plan

Finance Explore sponsorship prospects

Committee Recommendation THAT the 150th Anniversary Planning Advisory Committee receive this 2012 Work Plan Update report; AND FURTHER THAT Council of the County of Frontenac support the initiatives agreed to by the members of the Committee in this report including the recommendation to authorize a budget of up to $3,000 for the development in-house of a “road show” booth for promotional purposes. CARRIED 10.

Other business Format of the Update Report

th

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The Chair and committee members confirmed that the format of the Work Plan Update report provided a good basis for discussion and making progress. Approval of the Minutes The need for timely confirmation of the committee’s recommendations and activities was discussed. The committee members agreed that the draft minutes of this meeting should be circulated to them to allow each to comment and to reach consensus to allow the minutes to be approved in advance of the September Council meeting. The intent is then to have the minutes of this meeting go forward to County Council as part of its meeting agenda for September 19, 2012 allowing certain actions to be taken before the next meeting of the committee. 11.

Next meeting date October 31, 2012 at 10:00 a.m.

Adjournment Committee Recommendation THAT the meeting be adjourned at 2:48 p.m. CARRIED

th

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AgendaItem#16•

BY-LAW NO. 2012-0027 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to establish the percentages by which tax decreases are limited for the year 2012 in respect of properties in the commercial, industrial and multi-residential classes WHEREAS Section 330(1) of the Municipal Act states that the council of a municipality other than a lower tier municipality may pass a by-law to establish the percentages by which tax decreases are limited for 2012 in respect of properties in the commercial, industrial and multi-residential classes in order to recover all or part of the revenues foregone as a result of the application of Section 329(1) of the Municipal Act; AND WHEREAS the claw back percentage is calculated as the total amount of tax in excess of the 5% cap as a percentage of the total of all reductions in a particular class; AND WHEREAS the claw back percentages under Section 330(1) have been calculated as follows: Capping Claw Back and Retained Percentages Multi-residential Commercial Industrial Claw Back Percentage

0.0000%

52.4216% 62.0742%

Retained Percentage

100.0000%

47.5784% 37.9258%

Total

100%

100%

100%

NOW THEREFORE the Council of the County of Frontenac hereby implements the following adjustments between the lower tier municipalities and the County as a result of the capping and claw back process for 2012: 1. Municipality Multi-Residential Class Commercial Class Industrial Class Frontenac Islands $0 $437 $0 South Frontenac $0 $-1,531 $-1,247 Central Frontenac $0 $780 $0 North Frontenac $0 $314 $1,247 County of Frontenac $0 $0 $0 Note: Positive amounts represent payments due from a Township to the County. Negative amounts represent payments due from the County to a Township. 2. That this by-law shall come into force and take effect as of the date of final passing.

By-law No. 2012-0027 - 2012 Property Tax Claw Back Threshold October 17, 2012 Page 1 of 2

a) By-law No. 2012-0027 – 2012 Property Tax Clawback

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AgendaItem#16•

Read a First and Second Time this 17th day of October, 2012. Read a Third Time and Finally Passed this 17th day of October, 2012.

The Corporation of the County of Frontenac

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

By-law No. 2012-0027 - 2012 Property Tax Claw Back Threshold October 17, 2012 Page 2 of 2

a) By-law No. 2012-0027 – 2012 Property Tax Clawback

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BY-LAW NO. 2012-0028 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to amend By-law No. 2008-0031 (a by-law to adopt a tangible capital asset policy) WHEREAS the Council of the Corporation of the County of Frontenac adopted By-law No. 2008-0031 on the 19th day of November, 2008 to take effect on January 1, 2009, being a by-law to adopt a tangible capital asset policy in accordance with the Public Sector Accounting Board (PSAB) requirements; AND WHEREAS the County’s tangible capital asset policy identifies the useful life of ambulances to be 6 years; AND WHEREAS the Ministry of Health and Long-Term Care Emergency Health Services’ (MOHLTC) funding template for land ambulance costs includes an amortization schedule that estimates the useful life of ambulances to be 4.5 years; AND WHEREAS the MOHLTC has identified that it will only fund the amortization of vehicles, not replacement cost; AND WHEREAS the County would experience increased provincial funding with a 4.5 year useful life of ambulances as opposed to a 6 year useful life; NOW THEREFORE the Council of the Corporation of the County of Frontenac deems it expedient to amend By-law No 2008-0031 as follows: 1.

THAT Appendix “A” – Fixed Asset Useful Lives, being part of Schedule “A” of the bylaw, be amended to reduce the useful life of an ambulance from 6 years to 4.5 years.

That this by-law shall come into force and take effect on the date of final passing.

Read a First and Second Time this 17th day of October, 2012. Read a Third Time, Signed, Sealed and Finally Passed this 17th day of October, 2012. The Corporation of the County of Frontenac

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk By-law No. 2012-0028 – To Amend By-law No. 2008-0031 (To Adopt a Tangible Capital Asset Policy) October 17, 2012 Page 1 of 1

b) By-law No. 2012-0028 – To Amend By-law No. 2008-0031

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AgendaItem#16•

BY-LAW NO. 2012-0029 OF THE CORPORATION OF THE COUNTY OF FRONTENAC being a by-law to confirm all actions and proceedings of County Council on October 17, 2012 WHEREAS Section 8 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act; and; WHEREAS Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto provides that a lower-tier municipality and an upper-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Table to Subsection 2 subject to certain provisions, and; WHEREAS Section 5 of the Municipal Act, S.O. 2001, c. 25 and amendments thereto provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 8 shall be exercised by its council and by by-law unless the municipality is specifically authorized to do otherwise; and; WHEREAS the Council of the County of Frontenac deems it expedient to confirm its actions and proceedings; NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE COUNTY OF FRONTENAC hereby enacts as follows:

  1. THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on October 17, 2012 be confirmed as actions for which the municipality has the capacity, rights, powers and privileges of a natural person.
  2. THAT all actions and proceedings of the Council of the County of Frontenac taken at its regular meeting held on October 17, 2012 be confirmed as being matters within the spheres of jurisdiction described in Subsection 2 of Section 11 of the Municipal Act, S.O. 2001, c.25 and amendments thereto.
  3. THAT all actions and proceedings of the Council of the Corporation of the County of Frontenac taken at its regular meeting held on October 17, 2012 except those taken by bylaw and those required by by-law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out within and forming part of this by-law.
  4. THAT this by-law shall come into force and take effect as of the final passing thereof. Read a First and Second Time this 17th day of October, 2012. Read a Third Time and Finally Passed, Signed and Sealed this 17th day of October, 2012.

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c) By-law No. 2012-0030 Confirmation of Proceedings

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AgendaItem#16•

The Corporation of the County of Frontenac

Janet Gutowski, Warden

K. Elizabeth Savill, Clerk

By-law No. 2012-0029 – To confirm all actions and proceedings of County Council on October 17, 2012 Page 2 of 2

c) By-law No. 2012-0030 Confirmation of Proceedings

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